FINAL 2025 0722 Council Agenda PacketMoses Lake City Council
Dustin Swartz, Mayor | Judy Madewell, Deputy Mayor | Don Myers, Council Member | Mark Fancher, Council Member
Deanna Martinez, Council Member | David Skaug, Council Member | Victor Lombardi, Council Member
Tuesday, July 22, 2025
Moses Lake Civic Center – 401 S. Balsam or remote access*
Regular Meeting Agenda
Call to Order – 6:30 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Executive Session 1 of 2 – Potential Litigation pursuant to RCW 42.30.110(1)(i)
20 minutes with potential action to follow
Presentation
-Medical Services Officer Todd Schanze Retirement Recognition – Asst Fire Chief Derek Beach
Citizen’s Communications **
#1 Consent Agenda pg 01 Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be
no separate discussion of these items unless a Council Member requests specific items to be removed
from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the
Consent Agenda.
a.Claims and Payroll
b.Cancel August 12 Regular Meeting
c.City Council Retreat Report and Goals
d.Sleep, Sit, Lie, Camping, and Shopping Cart Regs Ordinance 3072
e.Land Use Controls MLMC 15 Ordinance 3074
f.Extra Territorial Agreement Policy Resolution 4013
g.Fee Schedule Amendment Resolution 4015
h.Purchasing Policy Revisions Resolution 4016
i.Subdivision Map Standards Manual Resolution 4017
j.Extra Territorial Agreement 2946 Rd F.6 NE
k.Accept Biosolids Removal Project GC 2025-248
COML Council Packet 07-22-25, Page 1 of 234
July 22, 2025, City Council Meeting Page 2
Consent agenda cont’d
l.Accept Citywide Travel Demand Model GC2022-087
(Addendum pg 238) m. Maple Landing Park Bond Extension
Old Business
#2 Wastewater Rate Study Presentation pg 183
Presented by FCS Group Consultants Angie Sanchez and Chase Bozett
Summary: Presentation only
#3 Wheeler Road Seal Coat and Restripe Project Motion (Addendum pg 240)
#4
#5
Presented by Public Works Design Engineer Levi Bisnett
Summary: Council to review and provide direction to staff
MVP Homes Annexation Intent pg 201 Motion
Presented by Acting Community Development Director Vivian Ramsey
Summary: Council to review and provide direction to staff
Sligar Annexation Intent pg 208 Motion
Presented by Acting Community Development Director Vivian Ramsey
Summary: Council to review and provide direction to staff
New Business
#6 pg 228 Motion Turnkey Ave Water Main Replacement Bid Award
Presented by Public Works CIP Projects Manager Leigh Ramsey
Summary: Council to review and consider approval
#7 Homeless Response Request for Proposals pg 232 Motion
Presented by Housing Grants Manager Liz Murillo-Busby
Summary: Council to review and consider approval
Staff Reports
- Well 29 PFAS Disposal Cost Update– Public Works CIP Projects Manager Leigh Ramsey
- Crime Statistics Annual Report– Police Chief Dave Sands
-Other – City Manager Rob Karlinsey
City Council Member Reports
Future Business Requests: MLMC 2.08.050 states that an item may be placed on a Council meeting
agenda, in advance of posting an agenda, by any of the following methods: majority vote of the
Council; Council consensus; any three (3) Council members; the City Manager; a Council Committee;
or the Mayor.
COML Council Packet 07-22-25, Page 2 of 234
July 22, 2025, City Council Meeting Page 3
Information Item
-Upcoming Agenda Items pg 234
Executive Session 2 of 2 – Potential Litigation pursuant to RCW 42.30.110(1)(i)
Adjournment
Future Council Meetings: Regular meeting on August 12, cancelled. Next Regular Meeting, August 26
NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special
assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509)
764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting.
* Remote Options:
#1 MS Teams App or Online Join the meeting now Meeting ID: 253 954 579 673 8 Passcode: z56Dy38E
Or #2 MS Teams by phone (audio only) +1 509-707-9401,,255342043# United States, Moses Lake
Or #3 - YouTube Live https://www.youtube.com/@MosesLakeCityCouncil/streams
** In person Citizen Comment or Public Hearing Comments form needs to be given to the Clerk by 6:25 p.m.
The 5-minute time per speaker may be reduced to allow a maximum period of 30 minutes for citizens who
have signed up to speak. Click this link for remote speaker request forms which must be completed by 3 p.m.
on the day of the meeting and join using one of the Teams options above.
COML Council Packet 07-22-25, Page 3 of 234
COML Council Packet 07-22-25, Page 4 of 234
COML Council Packet 07-22-25, Page 5 of 234
TOTALS BY FUND:
FUND NO FUND NAME
Est. Fund Bal. @
07/08/2025 AMOUNT
Est. Fund Bal. @
07/22/2025
001 GENERAL FUND 10,908,921 181,418.48 10,727,503
102 TOURISM 2,278,265 2,058.52 2,276,206
103 GRANTS AND DONATIONS 1,273,043 28,450.72 1,244,593
105 ARPA 2,685,634 - 2,685,634
110 HOMELESS SERVICES 655,406 9,164.53 646,241
111 OPIOID ABATEMENT 293,746 - 293,746
112 PUBLIC ARTS PROGRAM 94,634 - 94,634
114 PATHS/TRAILS 179,664 - 179,664
116 STREET 1,236,191 49,867.60 1,186,323
119 STREET REPR/RECON 6,186,852 - 6,186,852
170 TRANSPORTATION BENEFIT DISTRICT 2,185,634 - 2,185,634
282 LOCAL BORROWING 1,690,252 - 1,690,252
286 REFUNDING GO BONDS 2015 184,680 - 184,680
314 PARK & RECREATION IMPROVEMENTS 385,351 - 385,351
315 PARK MITIGATION CAPITAL PROJECTS (134,723) - (134,723)
320 FIRE MITIGATION FUND 1,138,431 - 1,138,431
322 WATER REMEDIATION 98,710 - 98,710
393 STORMWATER CONSTRUCTION 66,163 - 66,163
411 WATER 8,074,255 68,482.21 8,005,773
412 WASTEWATER 3,718,609 12,813.37 3,705,796
450 2011 BOND FUND 10,304 - 10,304
452 2004 BOND FUND 5,732 - 5,732
471 WATER RIGHTS 2,179,089 - 2,179,089
477 WATER CONSTRUCTION 5,158,723 - 5,158,723
478 WASTEWATER CONSTRUCTION 737,476 - 737,476
485 PWTF WATER-WASTEWATER DEBT SVS 20,196 - 20,196
487 2015 GO BONDS REDEMPTION 9,487 - 9,487
490 SANITATION 2,976,650 115,591.88 2,861,058
493 STORM WATER 616,177 4,367.35 611,810
495 AIRPORT 80,483 138.46 80,345
498 AMBULANCE 1,554,897 9,081.20 1,545,815
501 UNEMPLOYMENT COMPENSATION INSURANCE 240,091 - 240,091
503 SELF-INSURANCE 644,144 - 644,144
517 CENTRAL SERVICES 1,387,869 3,058.01 1,384,811
519 EQUIPMENT RENTAL 3,656,723 11,858.66 3,644,864
528 BUILDING MAINTENANCE 1,167,882 9,383.75 1,158,498
611 FIRE PENSION 634,998 - 634,998
623 DEPOSIT 1,072,346 1,000.00 1,071,346
631 STATE 14,836 1,509.00 13,327
TOTAL 65,367,819$ 508,243.74$ 64,859,576$
City of Moses Lake
Tabulation of Claims Paid-Summary by Fund
Council Meeting Date-07/22/2025
COML Council Packet 07-22-25, Page 6 of 234
Check Name Check Amount Check Date Invoice Description
170749 Bonnie Lamb 50.00 07/02/2025 Overpayment On Ambulance Account
170750 Gaven Allison 50.00 07/02/2025 License Application Reimbursement
170753 Rick Morgan 1,221.88 07/02/2025 Overpayment On Ambulance Account
170755 A & H Printers Inc 222.43 07/03/2025 Printing Services
170756 AAA Readymix Inc 557.97 07/03/2025 Concrete Delivery: Nelson Road
170757 Abc Hydraulics 1.80 07/03/2025 O-Ring
170759 Anatek Labs, Inc.195.00 07/03/2025 Sample Testing
170762 Bud Clary Ford LLC 545.61 07/03/2025 Pump Assembly
170763 Cdw Government 2,164.71 07/03/2025 Computer/Monitor
170765 Centurylink 1,485.96 07/03/2025 Telephone Services
170767 Columbia Bearing Bdi 51.37 07/03/2025 V-Belts
170772 D & D Motor Pump & Machine 928.10 07/03/2025 Machine Repair
170775 Dykman Electrical Inc 2,517.11 07/03/2025 Starter
170776 Faber Industrial Supply 588.01 07/03/2025 Misc. Parts
170779 GMP Consultants 8,955.00 07/03/2025 Interim Fire Admin
170780 Gordon Thomas Honeywell Govern 4,500.00 07/03/2025 Governmental Affairs June 2025
170781 Grainger Parts Operations 899.60 07/03/2025 Bulb Recycling Kits
170782 Grant County Animal Outreach 15,083.33 07/03/2025 July 2025 Contract Payment
170784 IAFF Local 1258 6,815.00 07/03/2025 2514 - Union Dues - Fire
170786 Katherine Kenison, PS 21,031.66 07/03/2025 City Atty Services - May 2025
170791 Marten Law LLP 19,147.88 07/03/2025 Pfas Omni: Matter No. 40583 - 1
170792 Moses Lake Police Guild 630.00 07/03/2025 2514 - Union Dues - Police
170796 North Ridge Machine, LLC 1,386.85 07/03/2025 Fab Sheaves
170801 Sebastian Moraga 80.20 07/03/2025 Translated Documents
170806 US Fire Equipment, LLC 4,782.41 07/03/2025 Pump Test- Ladder Truck
170807 Usa Blue Book 3,130.78 07/03/2025 Kit For Pumps
170808 WA State Assn Of Fire Chiefs 100.00 07/03/2025 Training, Beach
170809 WACOPS LDG 2,184.00 07/03/2025 2514 - Wacops/Ldg
170810 Washington Media LLC 430.00 07/03/2025 Ltac Advertising
170811 Washington State DOE 125.00 07/03/2025 B. Carillo Guzman WWIII Application
170812 Washington State Patrol 120.00 07/03/2025 Background Checks
170814 Western States Fire, Inc.956.43 07/03/2025 Fire Extinguisher Service
170815 WSCCCE, AFSCME, AFL-CIO 3,304.97 07/03/2025 July - Afscme Union Dues
170816 Zoll Medical Corp 397.44 07/03/2025 Medical Supplies
170817 2M Company Inc 593.98 07/10/2025 Irrigation Supplies
170818 4Imprint, Inc.479.71 07/10/2025 Soft Keychains
170819 A M Hardware Company Inc 1,704.54 07/10/2025 Main Complex Door/Hinges
170820 Abc Hydraulics 98.16 07/10/2025 Parts/Supplies
170821 Agri-Fix II, LLC 371.02 07/10/2025 Civil Seizure Vehicle Tow
170822 Alpha Media, LLC 740.00 07/10/2025 LTAC Advertising
170824 Anatek Labs, Inc.585.00 07/10/2025 Sample Testing
170825 AT&T Mobility II, LLC 3,217.35 07/10/2025 Cell Phone Services
170826 Axon Enterprise Inc 3,182.55 07/10/2025 Axon
170827 Battery Systems Inc 398.19 07/10/2025 65-Cp Batteries
City of Moses Lake
Checks Issued with Summary Description
For July 22nd, 2025 Council Meeting
COML Council Packet 07-22-25, Page 7 of 234
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
Checks Issued with Summary Description
For July 22nd, 2025 Council Meeting
170828 Bowman Consulting Group Ltd.4,492.50 07/10/2025 Water/Sewer Rate Study
170829 Bud Clary Ford LLC 242.56 07/10/2025 Return Cover Invoice 550065830
170830 Cascade Natural Gas Corp 16,367.03 07/10/2025 May25 Gas
170831 Central Machinery Sales Inc 510.25 07/10/2025 Misc. Parts
170832 Central Manufacturing Inc 1,447.42 07/10/2025 Asphalt Patches
170833 Centurylink 357.25 07/10/2025 Water Shut Off Notifications
170834 Cities Digital, Inc.914.72 07/10/2025 Laserfiche Full License
170835 Columbia Bearing Bdi 13.49 07/10/2025 V-Belt
170836 Consolidated Disposal Service 43,894.84 07/10/2025 Transfer Station
170837 Copiers Northwest Inc 191.00 07/10/2025 Equipment Contract Fees
170838 Corporate Translation Services, LLC 13.91 07/10/2025 Translation Services
170839 Criminal Justice Training Commission 850.00 07/10/2025 Training Registration
170840 Dept Of Enterprise Services 900.00 07/10/2025 Annual Fee
170841 Dobbs Peterbilt- Moses Lake 268.31 07/10/2025 Equipment Parts
170842 Faber Industrial Supply 2,563.46 07/10/2025 Chalk Line Reel
170843 Fastenal Company 124.69 07/10/2025 Parts/Supplies
170845 Galls LLC 865.73 07/10/2025 Uniform
170846 Genuine Parts Company, Inc.560.78 07/10/2025 V-Belt
170847 Grainger Parts Operations 835.27 07/10/2025 Contactor
170848 Grant Co Solid Waste 70,289.45 07/10/2025 Landfill Dumping Fees
170849 Helena Agri-Enterprises LLC 322.06 07/10/2025 Herbicide
170850 Ibs Inc 542.14 07/10/2025 Maintenance Supplies
170851 Idexx Distribution, Inc.3,427.89 07/10/2025 Lab Supplies
170852 Inland Body & Paint 563.77 07/10/2025 Repair Eq # 278
170853 Iron Horse Real Estate 1,343.92 07/10/2025 Parks & Activity Trail Rent
170854 Irrigators Inc 31.05 07/10/2025 Pvc Ball Valves
170855 Jims Lock Service LLC 97.31 07/10/2025 Key Blanks
170856 Kelley Create 108.67 07/10/2025 Equipment Contract Fees
170857 King5.Com 1,702.74 07/10/2025 Advertising Services
170858 Kottkamp & Yedinak, P.L.L.C.227.50 07/10/2025 Planning Pro Services
170859 L N Curtis & Sons 519.16 07/10/2025 Operating Supplies
170860 Lad Irrigation Company Inc 312.76 07/10/2025 Parts/Supplies
170861 Lakeside Disposal, Inc 78.75 07/10/2025 Recycle Service @ Fire
170862 Life -Assist, Inc.244.15 07/10/2025 Medical Supplies
170863 M-B Companies Inc 78.12 07/10/2025 Bearing
170864 Megan Gregor 3,211.60 07/10/2025 Admin Consulting Services
170865 Morrison Mobile Veterinary Services 208.80 07/10/2025 K9 Vet
170866 Multi Agency Comm Center E911 52,826.62 07/10/2025 July25 Law Calls
170867 New Technology Services LLC 7,974.77 07/10/2025 Audio Services
170869 North 40 Outfitters 1,003.20 07/10/2025 Parts/Supplies
170870 North Central Laboratories 1,858.01 07/10/2025 Lab Supplies
170871 Northland Cable Television, Inc 7.10 07/10/2025 Internet Backup- Prorated
170873 Oreilly Auto Parts 6.77 07/10/2025 Equipment Parts
170874 Out There Monthly LLC 575.00 07/10/2025 LTAC AdvertisingCOML Council Packet 07-22-25, Page 8 of 234
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
Checks Issued with Summary Description
For July 22nd, 2025 Council Meeting
170875 Owen Equipment Company 2,826.43 07/10/2025 Sewer Hose
170876 Oxarc Inc 651.87 07/10/2025 Pool Chemicals
170877 Pacwest Machinery LLC 3,261.08 07/10/2025 Pickup Head Dol
170878 Parker Corporate Services, Inc 7,649.10 07/10/2025 Security @ Sleep Center June 25
170879 Platt Electric 2,081.26 07/10/2025 Parts/Supplies
170880 Protect Youth Sports 47.80 07/10/2025 Background Checks
170881 Pud Of Grant County 100,326.52 07/10/2025 Electrical Services
170882 R&M Hansen, Inc 616.81 07/10/2025 Laundry @ Sleep Center - June 2025
170883 Racom Corporation 111.60 07/10/2025 Tp9 Battery
170884 Rells Fire Equipment Inc 1,248.29 07/10/2025 Lauzier Concessions
170885 Sherwin-Williams 191.67 07/10/2025 SNS Pait Supplies
170886 Signs Now, LLC 1,495.77 07/10/2025 Graphics Package Eq # 059
170887 Spokane Television, Inc.2,439.50 07/10/2025 LTAC Advertising
170888 Traffic Safety Supply Company 190.59 07/10/2025 Sign Blanks
170889 Ups Freight 90.79 07/10/2025 Weekly Service Fees
170890 Wa Assn Sheriff Police Chiefs 400.00 07/10/2025 Registration
170891 Wash Council Police & Sheriffs 537.50 07/10/2025 2514 - Wcps Dues
170892 Washington Media LLC 900.00 07/10/2025 LTAC Advertising- Fireworks
170893 Waste Mgt Recycle America Inc 3,285.11 07/10/2025 Commingle Loads June 25
170894 Weaver Exterminating Srvc Inc 141.05 07/10/2025 Bi-Monthly Rodent Control
170896 Wheeler Industries Inc.889.70 07/10/2025 Rink Blades
170897 Whitmer Public Safety Group 106.32 07/10/2025 Operating And Equipment Supplies
170898 William Scotsman, Inc 4,313.86 07/10/2025 Rental/Cleanup @ Sleep Center
170899 Ziggys 42.53 07/10/2025 Park Bench Supplies
170900 Zoll Medical Corp 77.65 07/10/2025 Medical Supplies
170901 ADAM C HARRIS SUPPLEMENTAL 26.58 07/11/2025 Refund Utility Overpayment
170902 DALE COLEMAN 206.69 07/11/2025 Refund Utility Overpayment
170903 ELAINE GREGORY 145.09 07/11/2025 Refund Utility Overpayment
170904 FISHER CONSTRUCTION GROUP 129.52 07/11/2025 Refund Utility Overpayment
170905 LINDA CUNNINGTON 504.52 07/11/2025 Refund Utility Overpayment
170906 MICHAEL OR RACHEL SHEA 113.75 07/11/2025 Refund Utility Overpayment
170907 STEVEN E. MANSFIELD 64.59 07/11/2025 Refund Utility Overpayment
170908 THE ESTATE OF PAUL KIRKENDALL 144.44 07/11/2025 Refund Utility Overpayment
170909 ZACHERY OR LYDIA KELLEY 227.59 07/11/2025 Refund Utility Overpayment
170911 Audre Belt 2,500.00 07/15/2025 7.25 Performance
170912 Christopher Root 150.00 07/15/2025 Cdl Physical Reimbursement 2025
170913 Debbie Burke 119.00 07/15/2025 Mileage Reimbursement
170914 Diego Rangel 249.54 07/15/2025 Boot Reimbursement 2025
170915 LA Popular Taqueria Movil LLC 85.00 07/15/2025 City Endorsement Reimbursement
170916 Michelle Leedom 85.00 07/15/2025 City Endorsement Reimbursement
170917 Mike Williams 35.26 07/15/2025 Fuel Reimbursement
170918 Nick Stewart 25.04 07/15/2025 Fuel Reimbursement
170919 Nick Stewart 77.60 07/15/2025 K9 Food Reimbursement
170920 Pro Made Homes LLC 1,000.00 07/15/2025 Payment Receipted In ErrorCOML Council Packet 07-22-25, Page 9 of 234
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
Checks Issued with Summary Description
For July 22nd, 2025 Council Meeting
170921 Scott Okerlund 1,500.00 07/15/2025 7.18.2025 Performance Payment
170922 Sip & Sweets 85.00 07/15/2025 City Endorsement Reimbursement
170923 Washington State Treasurer 229.36 07/15/2025 State Remittance June 2025
170924 Washington State Treasurer 1,389.00 07/15/2025 State Remittance Q2 2025
170925 Dillon Massey 225.00 07/16/2025 Training Per Diem 7.2025
170926 Grant County Auditor 335.50 07/16/2025 Blue Heron Aquatic Land Lease -Dnr
170927 Joshua Gilmartin 225.00 07/16/2025 Training Per Diem 7.2025
170928 Levi Giraud 338.00 07/16/2025 Travel Per Diem
170929 Moses Lake Family Auto Center 25,119.35 07/16/2025 Uc Vehicle 2025
508,243.74$
COML Council Packet 07-22-25, Page 10 of 234
COML Council Packet 07-22-25, Page 11 of 234
COML Council Packet 07-22-25, Page 12 of 234
COML Council Packet 07-22-25, Page 13 of 234
1
Moses Lake City Council Retreat Report
Held on June 5 and 12, 2025
Day One: Thursday, June 5, 2025
Day one of the Moses Lake City Council retreat began shortly after 8 am at the Best Western
Hotel, 3000 W. Marina Drive in Moses Lake. City Councilmembers in attendance were Mayor
Swartz, Deputy Mayor Madewell, and Councilmembers Meyers, Martinez, Fancher, and Skaug.
The city manager, city clerk, and department heads were also in attendance.
Mayor Swartz opened the meeting and asked City Manager Rob Karlinsey to facilitate the
retreat. Karlinsey went over retreat ground rules and purposes of the retreat, including 1)
improving working together, 2) discuss various policy issues, and 3) establish and prioritize City
Council priorities for the 2026 budget.
Leadership, Vision, and Working Together
The group discussed mindset concepts and ideas from the book, Success Mindsets, by Ryan
Gottfredson:
Instead of focusing on: The priority should be: Type of Mindset:
Looking Good Learning and Growing Growth
Being Right Finding truth and the best solutions Open
Avoiding Problems Reaching Goals Promotion
Getting Ahead Lifting Others Outward
The group then had a discussion on vision and positivity for the City, summarized as follows
(referencing quotes and stories from the discussion):
“As we look ahead to take Moses Lake to the next level, remember that you will get what you
expect, that your “car” goes where your eyes go, you’ll find what you seek, and that when you’re
truly and relentlessly committed to a goal, other forces (call them what you will) will combine and
move with you.”
Next, several councilmembers shared articles they had written, entitled “How Moses Lake
Became the Best City in America” to be published ten years from now in American City &
County magazine. The group shared themes and key words that emerged from these articles,
including community, connection to history, vision, downtown revitalization, lake, economic
development, partnerships, diversity, adaptability, innovation, creativity, shot at the American
dream, big ideas and bold actions, art, industry, fountains, bridge, walkability, boardwalks, live
not just visit, tourism, connection to the environment, homegrown approach, risk taking,
infrastructure power water, and regional approach.
COML Council Packet 07-22-25, Page 14 of 234
2
In the next discussion exercise, Councilmembers were invited to list their “man on the moon
goals” for the City, meaning what big goals would they like the City to accomplish in the next 10
or so years. Councilmembers listed the following “man on the moon” goals:
•Bridge: a new lake crossing
•Water sustainability, including a direct line from the Columbia River
•Waterfront boardwalk
•Affordable housing
•2,000 megawatts of new electric power for Grant County
•More retail, including retail that provides an experience and variety and that attracts new
visitors
•STEAM Museum (Science, Technology, Engineering, Arts, and Mathematics)
Fiscal Landscape
At about 10:30 am, Finance Director Madeline Prentice presented a six-year financial forecast
for the Street Fund and the General Fund combined. Ms. Prentice went over the model,
including assumptions (e.g. inflation, revenue growth, etc.), methodology, and scenarios. The
scenarios assumed status-quo spending with one spending variable, which was whether to
continue the SAFER grant-funded positions in the Fire Department beyond July of 2026.
Revenue assumptions assumed moderate revenue growth, with the one variable being
recession or no recession, which affected sales tax and permitting fee revenue.
With the assumptions and variables in mind, Ms. Prentice presented four scenarios from most
favorable to least favorable. All scenarios showed deficit spending in 2025 and all subsequent
years. The combined reserve levels (fund balances) in the most favorable scenario stayed
above the 15% of annual expenditures minimum level through 2026, while the lease favorable
scenario showed reserve levels dropping below the minimum in 2026.
Even the most financially optimal scenario (no recession and status quo except for SAFER
grant positions) shows the combined General Fund and Street Fund balances declining below
the Council’s target reserve goal by 2027:
COML Council Packet 07-22-25, Page 15 of 234
3
The least favorable of the four scenarios (recession, keep the SAFER positions past the grant),
shows the combined fund balance falling below the target reserve goal next year:
Participants discussed the results of the financial forecast as well as other factors that may add
to the deficit, including additional spending that may be needed for pavement preservation,
facilities needs, and vehicle and major equipment replacements. Participants also pointed out
that the transportation sales tax expires in 2027 and as a result, there will need to be a voter-
COML Council Packet 07-22-25, Page 16 of 234
4
approved ballot measure in 2026 in order to renew and maintain the sales tax in 2027 and
beyond.
Participants then discussed Finance Director Prentice’s audit findings memo, which was
included in the retreat packet. Ms. Prentice stated that converting the City’s accounting method
from modified accrual to cash basis will be a necessary step in being able to produce accurate
financial reports and thereby eliminating future audit findings. The goal is to achieve clean audit
findings (including addressing prior findings) by the end of 2026.
Ms. Prentice then went over the 2026 budget process and budget preparation calendar. The
draft preliminary 2026 budget is expected to be presented to the City Council in late September
or early October with City Council budget workshops every Tuesday evening in the fall through
Thanksgiving. If all goes according to schedule, the City Council will adopt the 2026 budget by
this coming Thanksgiving.
City Council Meetings and Committees
Councilmembers discussed the need for the council subcommittees, including pros and cons.
Agreement #1: The Council agreed to discontinue the committees and directed staff to amend
the municipal code accordingly. Subcommittees would be replaced by City Council study
sessions and one on ones with the city manager.
Councilmembers also discussed Council committee assignments, such as LTAC. Agreement
#2: The Council agreed to require an annual rotation of city (e.g. LTAC) and regional committee
assignments. The next rotation of committee assignments will take place in January 2026.
Participants also discussed modifications to standing City Council meeting agenda items.
Agreement #3: Remove mayor and city manager reports; mayor reports will be incorporated
into other parts of the agenda, including proclamations, presentations, and City Council reports.
Amend administrative reports to staff reports and incorporate the city manager’s report into the
staff reports agenda item; and add future business to council reports.
Other topics relating to Council meetings were also discussed, including the preference to give
staff advance notice prior to pulling items from the consent agenda; and improving the
effectiveness of City Council policy discussions by getting questions to staff ahead of time.
Public comments were also discussed, including deferring operational service requests during
public comment to staff.
Councilmembers discussed whether to provide time for invocations at the beginning of City
Council meetings and whether to develop and adopt an invocations policy. Agreement #4: For
the reasons discussed, City Council meetings will continue as usual with no provision or policy
for invocations.
Increasing public participation in policy discussions and public meetings was also discussed.
Agreement #5: The City Council will host more Town Hall-style meetings, including one this fall.
Participants then discussed the need for thorough onboarding and orientation of new City
Councilmembers, as well as the need to provide parliamentary training for the City Council and
COML Council Packet 07-22-25, Page 17 of 234
5
the Planning Commission. Agreement #6: Arrange for parliamentary procedure training in the
next few months. Include quasi-judicial and land use training as part of the onboarding training
for new councilmembers.
Infrastructure
The need to identify capital projects that are doable financially and practically was discussed.
City Manager Karlinsey noted that six-year capital improvement plans (CIPs) will be created for
each of the following areas: wastewater, water, stormwater, transportation, facilities, and parks.
These draft CIPs will be presented for City Council discussion in September and City Council
consideration in October.
Level of service, and infrastructure capacity and concurrency were also discussed. Agreement
#7: Transportation levels of service (LOS) will be updated as part of the upcoming
Comprehensive Plan update.
Gateways into the City
Gateway signage and art were discussed, including a Chief Moses statue at the new Yonezawa
roundabout at SR 17. Other potential gateway locations and ideas were also discussed.
Water Strategy
Given the importance and immensity of this topic, participants arrived at Agreement #8: The
City Council will hold a strategy session on water sustainability in the near future. City staff are
working on a white paper to define the water resource problem and identify options to achieve
long term water sustainability.
Transportation
Division Street striping was discussed, including the difficulty of finding gaps to turn onto
Division during peak traffic times. Compact roundabouts at certain intersections on Division
were discussed as a way to create gaps and improve safety and flow. Restriping Division back
to four lanes was also proposed. Agreement #9: The City Council will hold a community
meeting to receive neighborhood input regarding Division Street safety and throughput of
automobiles.
Pavement preservation methods were briefly discussed, including crack sealing, slurry sealing,
chip sealing, and asphalt overlays. Councilmembers expressed a preference for asphalt
overlays over chip seals but recognized the added costs (including ADA curb ramp upgrades) of
asphalt overlays. Participants discussed ADA parking in the downtown, specifically on or near
Third Avenue. Agreement #10: Public Works staff will assess the amount and locations of on-
street ADA parking in the downtown, as well whether to add more ADA parking to the parking lot
at Sinkiuse Square. Staff will report back to the City Council by the end of 2025.
Road standards and residential street widths in relation to parking demand were discussed.
Agreement #11: Include wider residential streets in the next Road Standards update.
COML Council Packet 07-22-25, Page 18 of 234
6
The Lake Crossing was also discussed. Agreement #12: Create a “plan for a plan” to work with
Grant County to decide on a location and commence the planning, funding, and design process
to make it happen. Decide on a lake crossing location by the end of 2026.
The I-90 interchange at Mae Valley, as well as the need for WSDOT to address safety and
maintenance problems were discussed. Agreement #13: Add Mae Valley Interchange and
Broadway improvements to the State Legislative agenda. Ramp up discussions with WSDOT.
Homelessness
Participants had a discussion to define more precisely the “plus” in the “one plus” level of City
participation in human services that the City Council had agreed upon last April. The
Councilmembers looked at three possible meanings of “one plus,” including the following:
A. The City is not financially involved in human services and only encourages and
promotes organizations that assist homeless individuals in physically getting them to
facilities and services that are known to effectively help them recover and get back on
their feet.
B. The City is not financially involved in human services, with one exception. The City may
enter into a limited contract with an organization that, on a 24/7 on-call basis, assists
homeless individuals in physically getting them to facilities and services that are known
to effectively help them recover and get back on their feet.
C. The City is at level 2 involvement in human services (as discussed last April), where the
City pays for a “navigator” or case worker to coordinate the spectrum of human and
social services in the area.
Agreement #14: Of the three options listed above, a majority of the participants selected Option
B. Staff will prepare a draft request for proposals for the provision of 24-7 referral to services
and transportation arrangements for the unhoused.
The City Council adjourned day one of the retreat at approximately 5 pm.
__________________________________________________________________________
Day Two: Thursday, June 12, 2025
Day two of the Moses Lake City Council retreat began at about 8:15 am in the Huck Fuller
building at the Grant County Fairgrounds. City Councilmembers in attendance were Mayor
Swartz, Deputy Mayor Madewell, and Councilmembers Meyers, Martinez, Fancher, and Skaug.
The city manager, city clerk, and department heads were also in attendance.
Mayor Swartz opened the meeting and asked City Manager Rob Karlinsey to facilitate day two
of the retreat.
Library Building
The first topic of the morning was the library building. The City owns the building and, through a
use agreement, allows the regional library district to provide library services in the building. The
agreement expires at the end of this year (2025). If the City does not provide notice to end the
COML Council Packet 07-22-25, Page 19 of 234
7
agreement by October 1 of this year, the agreement will renew for another year. Participants
discussed the use agreement and whether the annual payment by the regional library district
covered the City’s costs in maintaining the building, including capital replacement and
rehabilitation costs (e.g., roofing, HVAC, etc.). Other cities in the library taxing district were also
discussed, including whether cities that have elected not to be annexed into the library district
but are receiving library services are paying a proportionate share of costs to the district.
Participants also inquired about the revenue paid to the district by Moses Lake taxpayers and
whether the library district was spending a similar amount on library services in Moses Lake.
Agreement 15: Conduct an assessment of all of the City’s costs to maintain, operate, and
preserve the building and determine whether the City is recovering its costs from the library
district. Also compare what Moses Lake taxpayers contribute to the library district to what the
district spends on library services in Moses Lake. City Manager Karlinsey recommends
extending and amending the library building use agreement for one year (to December 31,
2026) in order to have time to conduct the building costs assessment.
Community Development
Councilmembers discussed the need to know about significant development applications in the
permitting pipeline. Agreement 16: Community Development will provide a monthly report on
applications for residential subdivisions of ten lots or more, new mulitifamily residential
construction, and new commercial construction. The report will include a brief description,
number of units, location, and status in the permitting and construction process.
Ideas on how to improve permitting processes were discussed, including authorizing overtime
for timely inspections, permitting software, and the results of Ben Yazici’s interviews with
stakeholders. Participants also discussed how Moses Lake can aspire to be known for great
customer service in its permitting processes.
Blighted properties, revitalization, and infill development were the next topics. A number of ideas
were discussed, including creating a defined area where certain change of use regulations (e.g.,
frontage improvements, parking minimums, fees, etc.) would be temporarily suspended to spur
redevelopment (similar to Kenmore’s “Brew Row” experiment in the late 2010s). Maintaining
properties and preventing buildup of garbage and debris was discussed, as was the need to
maintain and beautify planter strips and keep sidewalks in good working order. Agreement 17:
Community Development and Finance will contact Lakeside Disposal to schedule another
neighborhood cleanup event, including the staging of dumpsters in certain locations throughout
the City. Agreement 18: The City Council will hold a town hall on beautification, including
potential code enforcement actions and/or changes in City code that can help beautify the City’s
properties and neighborhoods. One of the purposes of this town hall and other beautification
efforts will be to connect volunteers in the community with properties that need to be cleaned up
(i.e. trash and vegetation removal).
Participants discussed the need to preserve and expand affordable housing, including the
continued use of the Multi-Family Tax Exemption. Agreement 19: Staff will assess the use of
the MFTE program and provide recommendations to the City Council on whether or how to
further expand it.
COML Council Packet 07-22-25, Page 20 of 234
8
Further conversation on promoting infill and redevelopment continued, including development
incentives for blighted areas, tax increment financing, and creating a downtown development
district. Agreement 20: Staff will research and bring back options around creating a
redevelopment district or other tool(s) for the downtown that will create and improve the
downtown’s identity and overall economic vibrancy.
The size of Moses Lake’s urban growth area was discussed. It was acknowledged that the size
of the urban growth area will be considered in the upcoming comprehensive plan update.
Whether to keep Cascade Valley in the City was also discussed, including the inability of the
City to provide utility services to that area. Agreement #21: Begin the process to disincorporate
affected properties in Cascade Valley.
Economic Development
Promoting more economic development, including attracting more retail. Mr. Karlinsey
presented his economic development approach which is 80% Run a Good City and 20%
develop key partnerships and seize strategic opportunities. It was suggested that the EDC be
asked to help with attracting more retail, including reaching out to retailers and restaurants.
The Main Street B&O tax credit was also discussed, including a possible plan to use more of the
City’s credit through the Downtown Moses Lake Association to beautify and spruce up
downtown. It was noted that the City’s match to access more of the B&O tax credit would need
to be increased accordingly.
An in-ground splash pad at Sinkiuse Square to help activate the downtown was discussed.
Conversation about other economic development-related topics included electric power
capacity, regional leadership and coordination, formation of a council of governments, and
strategic planning and messaging around “who we are as a city” took place.
Public Safety
Fire services alternatives were discussed, and staff reported that the RFP for a consultant to
study alternatives will be sent out soon. Participants talked about the need for a third fire station
in the north end of the city and the possibility of finding a temporary location this year.
Chief Sands reported on general crime statistics and participants discussed the possibility of
moving forward with a new police station as previously planned and how to finance it.
A brief update on the new animal shelter was provided, and Council directed staff to report back
on the exact location of the new shelter.
General City Operations
IT Director Jim Richmond presented future ADA requirements for the visually impaired and
raised the issues of costs and options for the City in responding to these requirements.
Councilmembers raised the issue of finding efficiencies and if the rate of staffing increases has
exceeded population growth. Various efficiency measures and budget savings ideas were
discussed.
COML Council Packet 07-22-25, Page 21 of 234
9
A s ervice request portal software for citizen concerns is being investigated, and a city website
redesign will need to take place in 2026. Continuous improvement and the specific need to
improve permitting customer services was discussed. Communications to the public, “Top Picks”
updates to the public, and project communications plans were discussed. Mr. Karlinsey
proposed streamlining business regulations and making it easier to obtain a city business
license. Other efficiencies, including document templates and forms, were mentioned.
The growth in parks and associated maintenance costs was discussed, as was the park fee in
lieu for new development. Parks & Recreation Director Doug Coutts proposed moving the “pea
patches” or community gardens from the downtown to the neighborhood parks.
City Council Priorities for 2026
After a break, the City Council created a list of seven top priorities for the 2026 budget period.
After creating the list of priorities and measures of success for each priority, the City Council
participated in a “paired comparison” exercise to list the priorities in order of importance. Each
priority was voted on in comparison to every other priority. The votes were tallied, and the
priorities were listed and numbered in the order of most to least votes. The resulting list of 2026
priorities, in priority order, are as follows:
1.Achieve Financial Sustainability
Develop and adopt a 6-year financial sustainability plan (FSP) that keeps
reserves for the Street Fund and General Fund above the City Council’s
policy level of 15% of operating expenses; and that prevents expenses
from exceeding revenues for the 6-year period.
The FSP needs to include adequate infrastructure planning for adequate
maintenance, replacement, and/or repair of existing infrastructure.
By the end of 2026, resolve prior audit findings and achieve clean audits.
2.Secure Sustainable and Reliable Municipal Water Sources for the Long Term
Fund, design, and construct the treatment facility for Well 29. Acquire
water rights for well 34.
Begin construction of Reservoir 10.
Develop and implement a water sustainability strategy plan.
Create a map of the city showing water projects underway or planned.
3.Improve the City’s Image and Reputation (communication, customer service,
beautification, city pride, visioning)
With the community’s help, develop positive vision and messaging and a
plan to communicate it.
Implement permitting process improvements.
Hold a town hall event on beautification and adopt code revisions with an
emphasis on junk, trash, junk vehicles, and weed control on major
corridors.
Facilitate volunteer opportunities to assist with code enforcement.
Schedule a neighborhood cleanup event with Lakeside Disposal.
4.Choose and Implement a Fire Department Service Delivery Model and Plan for and
Obtain Funding for a Third Fire Station in the North End of the City
COML Council Packet 07-22-25, Page 22 of 234
10
Decide on a FIRE/EMS service delivery model, including solution for
station 3 in the north end of the City.
Implement the selected delivery model.
Locate a temporary station in north-end in 2025 (either daytime or 24/7).
5. Plan for and Obtain Funding for a New Police Station
Update the existing site and building plan design to understand costs.
Develop a funding plan and work to secure funding according to the plan.
6. Identify a Second Lake Crossing Location
Identify and obtain stakeholder approval of a second lake crossing
location. Partner with Grant County, WSDOT, and other affected
stakeholders.
Prepare a realistic engineering estimate.
Set a completion date for the new bridge.
Prepare a funding plan.
7. Make Progress Toward WSDOT Highway Projects in Moses Lake
Yonezawa/Highway 17 roundabout will be under construction by 2027
(bid ready in early 2027).
Improve the working relationship with WSDOT and help WSDOT prioritize
state highway needs in Moses Lake.
Work with WSDOT to prioritize and construct improvements on Broadway,
(including sidewalk repairs) and to reconfigure and upgrade the I-90 Mae
Valley interchange.
After the priorities for 2026 were established, the participants briefly reflected on what they
accomplished over the two days of the retreat and adjourned at approximately 5 pm.
COML Council Packet 07-22-25, Page 23 of 234
Council Agenda Bill
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
Rob Karlinsey, City Manager 40739
Dave Sands, Chief of Police Police
7/22/2025 Consent Agenda
Moses Lake Municipal Code Ordinance 3072 - Camping, Shopping Carts, and No Sit/Lie
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff recommends City Council motion to add Chapter 8.06 Abandoned Shopping Carts and Chapter 9.20
Sitting or Lying on Public Sidewalks in Downtown and Neighborhood Commercial Zones. Staff also
recommends a motion to make changes to Chapter 9.18, adding language and new section 9.28.045 Camping
on Private Property.
No Rest Zone 7-9.pdf 2.14MB
MLMC 8.06 no exempt, 9.18 and 9.20.docx 53.36KB
The additions to the Camping ordinance and the No Sit/Lie were previously brought before Council for
consideration on July 8. The suggested edits to the shopping cart portion of the ordinance (8.06), requested by
the City Council at the July 8 City Council meeting, have been made. In the case of the map associated with the
No Sit/Lie ordinance, the section of Stratford to Hwy 17 has been added.
No direct costs at the time of adoption. Future costs associated withs court processes and overtime will occur
but are unknown at this time.
Options and Results
Regulations will be updated/added to code.
Staff will bring back options for recommended changes.
COML Council Packet 07-22-25, Page 24 of 234
No Action Taken:
There will be no changes or additions to the codes
COML Council Packet 07-22-25, Page 25 of 234
SR-1
7
JASMINEHAYDEN
P
I
N
E
SKYLINEJEFFERSON
F
I
G
TED YAO
HAWTHORNEIRONWOODL AURELHURSTD
I
V
I
S
I
O
N
GRANDFAIRBANKSBROAD
WAY
CHERRYDALEGR
A
P
E
FARMER
LARK
MAN Z ANI
T
ASTRATFORDMILLERC
E
D
A
R
A
S
H
HILL
BALL
EIGHTH
JUNIPERC
H
E
S
T
N
U
TVISTA
SAGE BAYR IDGE
GARDENWASHINGTON
THIRD
GARDENIATERRACE
ADAMSSAMAR
I
TAN
FUSCHIA
OREGON
D
A
T
E
LOOP LONGVIEWVIL L A G EROAD 4
CARNATION
AZALEA
M
E
R
IDIAN
E
L
D
E
R
W I NDR O SECENTRALASHLEYEASTLAKEB
PL
U
M
OL
I
V
EMATTSON
NINTHA
IVYLAKESIDEREI
S
N
E
R
BUCHANANEVELYNKINDER
MARI
NALARKSPUR A
L
D
E
R
POLO RIDGE
E
LM
PENN
FIFTHFOURT
H
B
L
O
C
K
G
UMW
O
O
D
HO
L
L
Y
F
I
R
B
E
E
C
H
BALSAMNORTHSHORERIVIERA
PIONEERKNOL
LS
V ISTAMART
DUNESEVENTH
EDGEW A TE RSUNBURST VALLEY
GRANTWALN
UT
EARL SUNKISTWHEELER
KIEFERCOLUMBIACASCADEGEMROSEORCHARDSIXTHWENATCHEECLARKSUNNY
HIGHLAND
COMMER CI A LCOOLIDGESR-17
OFF-RAMP
CRESTDOGWOOD7/9/2025
LEGEND
NO RESTING ZONE
±0 750 1,500 2,250 3,000375
Feet
City of Moses Lake | No Resting ZoneFOURTHTHIRDBROADWAYPI
O
N
E
E
R
DO
GW
O
O
D BROAD
WAY
COML Council Packet 07-22-25, Page 26 of 234
ORDINANCE NO. 3072
AN ORDINANCE OF THE CITY OF MOSES LAKE,
WASHINGTON, AMENDING CHAPTER 9.18 TITLED
“CAMPING”, AND CREATING NEW CHAPTERS 8.06
TITLED “ABANDONDED SHOPPING CARTS”, AND 9.20
TITLED “SITTING OR LYING ON PUBLIC SIDEWALKS IN
DOWNTOWN AND NEIGHBORHOOD COMMERCIAL
ZONES” OF THE MOSES LAKE MUNICIPAL CODE
THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. Created. A new Chapter 8.06 of the Moses Lake Municipal Code titled “Shopping
Carts” is adopted as follows:
Chapter 8.06
SHOPPING CARTS
Sections:
8.06.010 Purpose and applicability.
8.06.020 Definitions.
8.06.030 Identification signs.
8.06.040 Impoundment and fees.
8.06.050 Security measures.
8.06.060 Disposition of unclaimed shopping carts.
8.06.070 Operation of shopping cart on public right-of-way.
8.06.010 Purpose and applicability.
(1) A purpose of this chapter is to provide for the prompt retrieval of lost, stolen or abandoned
shopping carts to promote public safety and improve the image and appearance of the city. It is a
further purpose of this chapter to have the owners and operators of businesses providing
shopping carts use the means available to them to deter, prevent or mitigate the removal of
shopping carts from their business premises, and to retrieve any carts that may be removed
despite these efforts. It is a further purpose of this chapter to prevent the illegal removal of
shopping carts from business premises, to prevent the continued possession of illegally removed
carts, and to prevent the accumulation of illegally removed carts on public or private property.
(2) Applicability. This chapter shall apply to all shopping carts in the city of Moses Lake.
COML Council Packet 07-22-25, Page 27 of 234
Page 2 of 18
8.06.020 Definitions.
The definitions in this section apply throughout this chapter unless the context clearly requires
otherwise. Unless defined otherwise here, the definitions of MLMC 1.05.020 shall control.
“Owner” means the owner or retailer identified by an identification sign on a shopping cart or, in
relation to a shopping cart without an identification sign, the retail establishment that makes
available that shopping cart for customers to use.
“Retail establishment” means any business that makes available shopping carts for customers of
the business to use regardless of whether such business is advertised or operated as a retail or
wholesale business, and regardless of whether such business is open to the public, is a private
club or business, or is a membership store.
8.06.030 Identification signs.
Each shopping cart offered or provided for customers to use shall have an identification sign
affixed to it in accordance with RCW 9A.56.270(2), as now enacted or hereafter amended.
8.06.040 Impoundment and fees.
(1) Impoundment of abandoned or lost shopping carts. The city may immediately impound an
abandoned or lost shopping cart on private land within the city with the consent of the party in
possession of the land and may immediately impound an abandoned or lost shopping cart on
public land within the city.
(2) Seizure of shopping carts. Any stolen shopping cart may be seized as part of a criminal
investigation under applicable criminal law. Any shopping cart operated in violation of MLMC
8.06.070 is also subject to seizure.
(3) Notification. The city shall notify the owner of each impounded or seized shopping cart in
writing if the shopping cart has an identification sign as required by MLMC 8.06.030. The
director may establish by rule a process for owners to register a preferred method of notification.
If delivered by U.S. mail, the notice shall be deemed to have been received three days after
mailing.
The notice shall state the amount of the impound or seizure fee and that the owner has 14 days
from the date of receipt to retrieve the shopping cart. The notice shall also state that if the
shopping cart is not retrieved within 14 days, the city may dispose of the shopping cart.
(4) Impound or seizure fee. The city shall charge a shopping cart impound or seizure fee to the
owner of each shopping cart impounded or seized by the city, unless the shopping cart is exempt
from such impound fee under subsection (5) of this section. Each shopping cart impounded or
seized by the city shall constitute a separate violation. The shopping cart impound fee shall be
per the fee schedule maintained by the city clerk.
(5) Fee exemption. Impounded or seized shopping carts shall be exempt from the impound or
seizure fee if the owner of the shopping cart, prior to the impoundment, has implemented
COML Council Packet 07-22-25, Page 28 of 234
Page 3 of 18
security measures as defined in MLMC 8.06.050, and the shopping cart is compliant with the
identification sign requirement of MLMC 8.06.030.
8.06.050 Security measures.
(1) Security measures are methods to prevent removal of shopping carts from or to return them to
the premises of the retail establishment including, but not limited to:
(a) Electronically activated self-braking wheels; or
(b) Poles mounted to shopping carts or other physical barriers that prevent removing the
shopping carts from the interior of the retail establishment; or
(c) Utilization of a shopping cart patrol and retrieval company who recovers shopping
carts on behalf of the retail business within a two-mile radius of the contracting retail
establishment no fewer than two times per week; or
(d) Security personnel dedicated to cart control and retention and securing all shopping
carts within a secured enclosure or building when the retail establishment is closed; or
(e) Other measures deemed appropriate and effective by the director.
8.06.060 Disposition of unclaimed shopping carts.
The city may summarily dispose of shopping carts impounded by the city that are either not
retrieved within 14 days following the receipt of notification or without an identification sign. If
the city disposes of a shopping cart, the city may assess the owner with a disposal fee in addition
to the impoundment fee. The shopping cart disposal fee shall be per the fee schedule maintained
by the city clerk.
8.06.070 Operation of shopping cart on public right-of-way.
It is a C-9 civil infraction under MLMC to push, pull, possess or otherwise operate a shopping
cart on a public right-of-way.
Section 2. Amended. Moses Lake Municipal Code Chapter 9.18 titled “Camping” is hereby
amended to read as follows:
Chapter 9.18
CAMPING
Sections:
9.18.010 Findings.
9.18.020 Purpose.
9.18.030 Definitions.
9.18.040 Unlawful Camping on Public Property.
9.18.045 Camping on Private Property.
COML Council Packet 07-22-25, Page 29 of 234
Page 4 of 18
9.18.050 Unlawful Storage of Personal Property in Public Places.
9.18.060 Vehicles Used as a Residence.
9.18.070 Unlawful Use of Fires.
9.18.080 Unlawful Environmental Damage to Public Property.
9.18.090 Unlawful Camp – Removal.
9.18.100 Penalty for Violations.
9.18.110 Enforcement Suspended.
9.18.120 Public Duty Created.
9.18.130 Severability.
9.18.010 Findings:
People camping on public property and on public rights-of-way create a public health and safety
hazard due to the lack of proper electrical and/or sanitary facilities. People without proper sanitary
facilities have openly urinated, defecated, and littered on public property and on the public rights-of-
way. Use of public property for camping purposes or storage of personal property interferes with the
rights of others to use the areas for which they were intended and creates public health and safety
dangers to the City’s sensitive ecological areas, including the City’s water sources, through illegal
dumping and improper disposal of human waste. People cooking with open flames while camping or
habitating outside endanger the lives and property of those nearby through uncontrolled fire.
9.18.020 Purpose:
It is the purpose of this chapter to promote the public health, general welfare, environmental health,
economic health, and safety of the City by keeping public rights-of-way and other public property
within the City safe and readily accessible to the public.
It is the purpose of this chapter to prevent the harm to public property caused by the activities of
unlawful camping; unlawful storing of camp facilities; unlawful fires; littering; and altering or
damaging the natural environment such as diverting water, removing vegetation, and excavation.
Camping on public property – erecting and occupying camp facilities for the purpose of facilitating
occupation, habitation, or residing in a location – that is not designated as an area for camping creates
dangerous public health and safety concerns for those experiencing homelessness, the general public,
City employees, and first responders. These activities foster unsanitary conditions, damage the natural
environment and critical areas, and interfere with the rights of others to use public property for the
purposes for which they were intended.
COML Council Packet 07-22-25, Page 30 of 234
Page 5 of 18
9.18.030 Definitions:
The following definitions are applicable in this chapter unless the context otherwise requires:
“Actively engaged in the process of exiting homelessness” means an individual is presently
participating in the activities necessary to achieve housing, whether temporary or permanent. The City
of Moses Lake recognizes that availability of permanent housing, transitional housing, and treatment
services will impact an individual’s ability to successfully move out of homelessness into housing;
and therefore, there are no specific timelines outlined within this chapter. Such status shall be
determined by the City Manager or designee. When determining whether an individual is actively
engaged in the process of exiting homelessness, the City Manager or designee shall take into account
whether the individual is:
1. In a local database maintained by the Homeless Management Information System (HMIS)
with an active enrollment in an outreach project and/or coordinated entry; or
2. Working with a non-HMIS entering service provider; or
3. Actively working with a street outreach project towards permanent housing or any other
intervention requested by the individual (for example, treatment). “Actively working” includes:
a. The outreach worker is building rapport with the individual and has not yet entered any
enrollment into HMIS’s database; or
b. The outreach worker and individual are (i) in the documentation gathering phase for
purposes of accessing housing or treatment facilities, and (ii) the individual is attending
required appointments in order to achieve housing or treatment options; or
4. Participating in any other activity, program, or process deemed necessary to secure permanent
housing.
“Available overnight shelter” means a public or private shelter with an overnight space available and
open to the individual experiencing homelessness at no charge.
“Camp” or “camping” means to pitch, create, use, or occupy camp facilities and/or to use camp
paraphernalia for the purpose of, or in such a way as will facilitate, the occupation of or residing in a
location.
COML Council Packet 07-22-25, Page 31 of 234
Page 6 of 18
“Camp facilities” include, but are not limited to, tents, huts, temporary shelters made of any material,
or vehicles, or to demarcate public property under circumstances that evidence an intent to take or
hold possession or control of that public property as a person’s residence or tenancy to the exclusion
of others or other uses.
“Camp paraphernalia” includes, but is not limited to, tarpaulins, cots, beds, sleeping bags, blankets,
mattresses, hammocks, or non-City designated cooking facilities and similar equipment.
“City” means the City of Moses Lake.
“Contraband” means any property that is unlawful to produce or possess.
“Critical area” means an area that possesses important natural functions and embodies a variety of
important natural and community values. Such areas include wetlands, streams, fish and wildlife
habitat, steep slopes, geologic hazard areas, critical aquifer recharge areas, and flood hazard areas as
well as the buffers which serve to protect the aforementioned areas.
“Hazardous material” means any material, including any substance, waste, or combination thereof,
which because of its quantity, concentration, physical, chemical, or infectious characteristics, may
cause or significantly contribute to a present or potential hazard to human health, safety, property, or
the environment when improperly treated, stored, transported, disposed of, or otherwise managed.
“Litter” shall have the same meaning as used in RCW 70A.200.030(7) as now enacted or hereafter
amended or recodified.
“Park” means the same as defined in Section 12.36.020.
“Personal property” means an item that is reasonably recognizable as belonging to a person; has
apparent utility in its present condition and circumstances and is not hazardous. Examples include but
are not limited to identification documents, personal papers and legal documents, tents, bicycles,
radios and other electronic equipment, eyeglasses, prescription medications, photographs, jewelry, and
medical devices such as crutches or wheelchairs. “Personal property” does not include building
materials such as wood products, metal, pallets, or rigid plastic, cardboard, nor does it include other
large and bulky items such as furniture. City personnel will determine whether an item is personal
property, and in cases where the status of an item cannot reasonably be determined by City
personnel’s good faith and best judgment based on the totality of the circumstances, City personnel
will treat the item as personal property under this definition.
COML Council Packet 07-22-25, Page 32 of 234
Page 7 of 18
“Pollutant” means and includes anything that may contaminate or contribute to the contamination of
any place, area, or location. Examples include, without limitation: hazardous materials; paints,
varnishes, and solvents; oil and other automotive or motor fluids; liquid and solid wastes, human
waste, food wastes, and yard wastes; refuse, rubbish, garbage, litter, or other discarded or abandoned
objects and accumulations; floatables such as closed or open cell foam; plastics; pesticides, herbicides,
and fertilizers; sewage, fecal coliform and pathogens; dissolved and particulate metals; animal wastes;
wastes and residues that result from constructing a building or structure; electronics; electric and
combustion engines and devices that use electric and combustion engines including parts thereof;
hazardous cleaning liquids and materials; any drug as defined by RCW 69.50.101; and any drug
paraphernalia as defined in RCW 69.50.102.
“Public property” means all property in which the City has a property interest, including parcels,
tracts, easements, and public rights-of-way. The term includes, without limitation, all parks, docks,
piers, streets, sidewalks, trails, museums, pools, beaches, open spaces, public squares, the grounds
around City facilities including but not limited to parking lots and structures, breezeways, entryways,
planter areas, and storage areas, and any other property in which the City has a property interest of any
type.
“Solid waste” shall have the same meaning as used in RCW 72A.205.015(22) as adopted or may be
amended.
“Store” means to put aside or accumulate for use when needed, to put for safekeeping, to place or
leave in a location.
“Street” means any highway, lane, road, street, right-of-way, boulevard, alley, and every way or place
in the City of Moses Lake that is publicly owned or maintained for public vehicular travel.
“Vegetation” means trees, shrubs, grass, weeds, bushes, vines, turf, flowers, seaweed, fungus, and
other plant materials, including but not limited to clippings, fallen leaves, fruit, or branches.
“Vehicle” means the same as defined in RCW 46.04.670, which is hereby adopted as now enacted or
hereafter amended.
9.18.040 Unlawful Camping on Public Property:
COML Council Packet 07-22-25, Page 33 of 234
Page 8 of 18
A. At any time, it shall be unlawful for any person to camp, occupy camp facilities for purposes of
habitation, or use camp paraphernalia in the following areas, except as otherwise permitted by the
Moses Lake Municipal Code:
1. Any park;
2. Any street;
3. Any publicly owned or maintained parking lot or other publicly owned or maintained area,
whether improved or unimproved; or
4. Critical areas and water supply properties that are owned or used (e.g., one-hundred-foot
(100') wellhead protection area) by the City for the purposes of producing, pumping, storing,
treating, and protecting domestic drinking water sources.
B. At any time, it shall be unlawful for any person to occupy a vehicle for the purpose of camping
while that vehicle is parked in the following areas, except as otherwise permitted by the Moses Lake
Municipal Code:
1. Any park;
2. Any street;
3. Any publicly owned or maintained parking lot or other publicly owned or maintained area,
improved or unimproved; or
4. Critical areas and water supply properties that are owned or used (e.g., one-hundred-foot
(100') wellhead protection area) by the City for the purposes of producing, pumping, storing,
treating, and protecting domestic drinking water sources.
C. In addition to other remedies provided by law, including, but not limited to, the penalty provisions
of this chapter, any violation of this section is hereby declared to be a public nuisance. The City may
abate any such nuisance as provided in Chapter 1.20, including a summary abatement.
No citation shall be issued for a violation of this section if the person identified as the owner of the
camp facilities immediately removes the camp facilities upon request and has not been previously
contacted by City enforcement officials.
9.18.045 Camping on Private Property:
1. Camping is prohibited on private property without the owner’s express consent.
COML Council Packet 07-22-25, Page 34 of 234
Page 9 of 18
2. Camping is prohibited on private property if there are no sanitation or refuse facilities
provided by the property owner or lawful tenant. Sanitation facilities can include access to indoor
facilities of the primary residence; refuse facilities can include access to the refuse containers of the
primary residence.
3. Camping is prohibited on private property for more than seven consecutive days and for
more than 30 days in any twelve consecutive month period.
4. “Camping on private property” for purposes of this section does not include camping in
legally established campgrounds, recreational vehicle parks, or similarly authorized land uses which
permit recreational camping.
5. Verification is required prior to enforcement of this section.
9.18.050 Unlawful Storage of Personal Property in Public Places:
At any time, it shall be unlawful for any person to store personal property, including camp facilities
(other than vehicles) and camp paraphernalia, in the following areas, except as otherwise permitted by
the Moses Lake Municipal Code:
A. Any park;
B. Any street;
C. Any publicly owned or maintained parking lot or publicly owned or maintained area, improved or
unimproved; or
D. Critical areas and water supply properties that are owned or used (e.g., one-hundred-foot (100')
wellhead protection area) by the City for the purposes of producing, pumping, storing, treating, and
protecting domestic drinking water sources.
No citation shall be issued for a violation of this section if the person identified as the owner of the
personal property immediately removes the personal property upon request and has not been
previously contacted by City enforcement officials
COML Council Packet 07-22-25, Page 35 of 234
Page 10 of 18
9.18.060 Vehicles Used as a Residence:
A. All vehicles parked on City streets shall abide by the parking rules and regulations of the City,
including, but not limited to, Chapter 10.12.
B. Vehicles shall not be used for residential purposes in any parking lot or other public property,
improved or unimproved, except as provided in subsection C of this section.
C. The City Council is authorized to designate areas on public property where vehicles may be used
for temporary residential purposes; provided, that such areas have adequate facilities as determined by
the City Council to accommodate such vehicles. The City Manager is authorized to promulgate rules
and regulations regarding the use of areas designated for temporary residential use by vehicles.
D. In addition to other remedies provided by law, including, but not limited to, the penalty provision
of this chapter, use of a vehicle in violation of this section is hereby declared to be a public nuisance.
The City may abate any such nuisance as provided in Chapter 1.20.
9.18.070 Unlawful Use of Fires:
It shall be unlawful for any person to build any fire or maintain open flames for any purpose on public
property except in designated areas in parks when parks are open.
9.18.080 Unlawful Environmental Damage to Public Property:
It shall be unlawful for any person to do the following on public property, unless expressly permitted
or otherwise authorized by the City:
A. Dump, throw, deposit or discharge any pollutant;
B. Deposit urine or feces into or onto a place other than a receptacle intended for the deposit of urine
or feces;
C. Destroy or alter vegetation through cutting, clearing, grading, or harvesting;
D. Construct or create trails not expressly authorized by the City, or damage existing City trails;
E. Remove or excavate soil, sand, gravel, minerals, or organic matter of any kind; provided it shall
not be unlawful to do so at a public park in areas intended or designated for digging as a form of
recreation;
COML Council Packet 07-22-25, Page 36 of 234
Page 11 of 18
F. Drain or increase the water level of a body of water, river, creek or stream, or divert or impede
water flow of any river, creek or stream; or
G. Disturb wildlife dens, burrows, or nests.
9.18.090 Unlawful Camp – Removal:
Upon a determination by the City that a camp has been established on public property in violation of
this chapter, camp facilities, and all other personal property, contraband, and pollutants shall be
removed subject to the following provisions:
A. Immediate Removal of Unlawful Camp. If an unlawful camp is on public property described in
Section 9.18.040, the City may immediately and without prior notice remove any personal property,
camp facilities, and all other property, contraband, pollutants, and waste and store it or dispose of it as
set forth in subsection B of this section; provided, the owner shall be provided an opportunity to
immediately remove the property if present or if they arrive during the removal of the property.
B. Removal of Unlawful Camp Following Posted Notice. For all other unlawful camps on public or
private property, the following shall occur:
1. At least seventy-two (72) hours before the removal of the camp facilities and personal
property, the City will post a notice to remove property containing:
a. The address or location of the unauthorized encampment, unlawful storage, or unlawful
camp, and the requirement to remove the camp facilities and personal property within the
designated time period.
b. Information on the process individuals camping or storing personal property within the
camp area may use to petition for additional time to leave the camp area and remove their
property.
c. Information regarding the availability of assistance from social services and available
overnight shelter options.
d. A statement that any personal property, camping paraphernalia, camp facilities, and all
other property, contraband, litter, and solid waste remaining after the notice period is subject
to removal and, as may be applicable, temporary storage by the City.
COML Council Packet 07-22-25, Page 37 of 234
Page 12 of 18
2. If the camp facilities and personal property, contraband, pollutants, and waste remain at the
end of the notice period set forth in subsection (B)(1) of this section, it may be removed by the
City; provided, the owner shall be provided an opportunity to immediately remove the property if
they arrive during the City’s removal of the property and do not unreasonably delay the City’s
removal of the property.
a. Any personal property that is removed shall be stored by the City for at least sixty (60)
days prior to being disposed.
b. Notice of where personal property removed from the encampment may be claimed shall
be posted at the location.
c. If the name and contact information for the owner of a particular item of personal
property can reasonably be identified, the City shall attempt to contact the identified owner
and provide notice that the item has been removed and how to claim the item.
d. Any contraband located at the area shall be seized and properly disposed or retained as
evidence of criminal activity.
e. Any litter or solid waste found at the area shall be properly disposed.
f. The City will attempt to determine the owner of any property of obvious value (e.g., items
needed for survival such as blankets and clothing, legal documents, personal papers,
government identification, labeled medications), will arrange for storage of the property, and
will attempt to provide notice to the owner of the property as to how they may claim the
property.
g. The City will not store property that it has reasonable grounds to believe is stolen or
illegal to own or possess, nor shall the City be required to store property that is hazardous to
health or safety, perishable, or of no apparent value.
3. If the unlawful camp is on private property, the City will first contact the property owner or lawful
tenant to notify them of the unlawful activity, verify that the activity is without express permission,
and obtain permission for entry onto the property for removal of the unlawful camp.
C. Any individual who receives a notice under this section, or whose property is removed from an
area pursuant to this section, has a right to meet with the City Manager or designee to raise any
concerns, objections, or extenuating circumstances. At the conclusion of the meeting, a City
representative present for the meeting shall prepare a written decision detailing the individual’s
COML Council Packet 07-22-25, Page 38 of 234
Page 13 of 18
concerns, as well as the City’s response. Notice and procedure to set up a meeting shall be posted at or
near the encampment site. If an individual requests a meeting prior to removal of property, the
removal of the individual’s property shall be stayed pending resolution of the meeting; provided, that
removal may still occur if the personal property, camping paraphernalia, camp facilities, or other
property, contraband, litter, and solid waste constitutes an immediate threat to the public health, safety,
or welfare.
D. Alternative Resources. In the enforcement of this chapter, the city shall provide information on
available social services and shelter options to individuals found in violation. Peace officers shall
have discretion to direct violators of this section to resources providing social services, including, but
not limited to, mental health resources, drug treatment resources, and/or housing placement programs.
9.18.095 Identification of Emphasis Area:
The City may identify a specific area as an Emphasis Area.
a. An area may not be identified as an Emphasis Area and enforcement of an Emphasis Area
shall not commence until an encampment or obstruction removal has occurred, the area is
otherwise free of encampments, and the area has been signed as an Emphasis Area.
b. If an area has been designated an Emphasis Area, the area will be inspected by the City at
least once per week. The area will be signed. The signage shall identify:
(i) The location of the Emphasis Area;
(ii) Camping is prohibited in the Emphasis Area;
(iii) Any camping material and/or storage of personal property found in the Emphasis
Area may be removed without further notice;
(iv) Where any personal property removed is stored; and
(v) How any stored personal property may be claimed by its owner.
c. Individuals camping in an Emphasis Area and their encampment associated personal
property may be removed immediately as outlined in MLMC 9.18.090(B).
COML Council Packet 07-22-25, Page 39 of 234
Page 14 of 18
9.18.100 Penalty for Violations:
Any person violating any of the provisions of this chapter shall be deemed to have committed a civil
infraction and shall be subject to the following penalties as set forth in Chapter 1.08:
First violation within a twelve (12) month period C-21 penalty
Second and subsequent violation within a twelve
(12) month period
C-18 penalty
Each and every day, or portion thereof, that the violation continues shall constitute a separate
violation.
9.18.110 Enforcement Suspended:
A.In the event the City suspends enforcement of this Chapter, in such circumstances, all provisions
of this chapter shall continue to apply to camping, storage of personal property, including camp
facilities and camp paraphernalia, and unauthorized encampments at the following:
1.The real property containing City Hall, municipal services facilities, Moses Lake police
station, all fire stations, water and wastewater treatment plants, all City parks, and community
center;
2.Park facilities, including but not limited to all buildings, structures, equipment, signs, shelters,
swimming pools, water recreation facilities, playgrounds, bathrooms, courts or designated sports
fields available for reservation, or any other fixture or improvement and the real property within
thirty feet (30') of such facilities. Unless constructed as a part of such park facility, natural
vegetation shall not be considered a “park facility” for purposes of this section;
3.Public rights-of-way and City-owned real property within thirty feet (30') of such rights-of-
way;
4.Critical areas and water supply properties that are owned or used (e.g., one-hundred-foot
(100') wellhead protection area) by the City for the purposes of producing, pumping, storing,
treating, and protecting domestic drinking water sources; and
5.Publicly owned stormwater drainage facilities.
COML Council Packet 07-22-25, Page 40 of 234
Page 15 of 18
B. Nothing in this chapter shall preclude enforcement of any other federal, state, or local laws.
9.18.120 Public Duty Created:
A. It is expressly the purpose of this chapter to provide for and promote the health, safety and welfare
of the general public and not to create or otherwise establish or designate any particular class or group
of persons or individual who will or should be especially protected or benefited by the terms of this
chapter.
B. Nothing contained in this chapter is intended nor shall be construed to create or form the basis of
any liability on the part of the City, or its officers, employees or agents, for any injury or damage
resulting from any action or inaction on the part of the City related in any manner to the enforcement
of this chapter by its officers, employees, or agents.
9.18.130 Severability:
If any portion of this chapter, or its application to any person or circumstances, is held invalid, the
validity of the chapter as a whole, or any other portion thereof, or the application of the provision to
other persons or circumstances is not affected.
Section 3. Created. A new chapter 9.20 of the Moses Lake Municipal Code is created titled
“Sitting or Lying on Public Sidewalks in Downtown and Neighborhood Commercial Zones” as
follows:
Chapter 9.20
SITTING OR LYING ON PUBLIC SIDEWALKS IN DOWNTOWN AND
NEIGHBORHOOD COMMERCIAL ZONES
Sections:
9.20.010 Prohibition.
9.20.020 Exceptions.
9.20.030 Notice.
9.20.040 Penalty.
9.20.010 Prohibition. No person shall sit or lie down upon a public sidewalk, or upon a blanket,
chair, stool or any other object placed upon a public sidewalk, during the hours of 7:00 a.m. and
10:00 p.m. in the following zones:
A. Downtown zone, defined as both sides of the roadway:
COML Council Packet 07-22-25, Page 41 of 234
Page 16 of 18
E. Broadway Ave from Highway 17 to W. Third Ave Intersection, including intersection
E. Third Ave from E. Broadway Ave to W. Broadway Ave intersection, including
intersection
Pioneer from Olive to E. Broadway intersection
Fourth Ave from NE side of Balsam intersection to SW side of Dogwood intersection
N. Block St from E. Broadway to SE side of Fifth Ave intersection
N. Fig St from NW side of E. Broadway Ave intersection to SE side of Fifth Ave
intersection
N. Elder St from E Broadway to SE side of Fifth Ave intersection
N. Date Street from E. Commercial Ave to E. Third Ave
S. Chestnut St from E. Third to Civic Center Park
S. Balsam St from E. Broadway Ave to E. Fifth St
S. Alder St. from E. Broadway Ave to E. Fifth St
S. Division St from E Broadway Ave to Fifth St
S. Ash from NW beginning point near Neppel Park to W. Fifth St
S. Beech from NW beginning point near Activity Trail to W. Fifth St.
S. Cedar St. from NW beginning point near Activity Trail to W. Fourth Ave
Dogwood St from NW beginning point near Activity Trail to W. Fourth Ave
S. Elm entire length
S. Fir entire length
S. Gumwood from W. Broadway to W. Fourth Ave
Holly St entire length
N. Stratford from E. Broadway up to Highway 17 overpass
E. Fifth Ave from N. Block to S. Pioneer, and from S. Pioneer
Any alleys connecting the above streets.
B. Neighborhood commercial zones, defined as the following areas:
Areas immediately adjacent to the downtown zone described above, specifically:
S. Beech Street, S. Ash Street, Division St to Seventh Ave, S. Alder St, S. Balsam St, S.
Chestnut St., E. Walnut St., Seventh Ave, and any alleys connecting the listed streets.
9.20.020 Exceptions.
A. Sitting or lying on a public sidewalk due to a medical emergency; or
B. Any person(s) who, because of a disability, utilizes a wheelchair, walker, or similar
device to move about the public sidewalk; or
C. Operating or patronizing a commercial establishment conducted on the public
sidewalk pursuant to a street use permit; or a person participating in or attending a parade,
festival, performance, rally, demonstration, meeting, or similar event conducted on the public
sidewalk pursuant to a street use or other applicable permit; or
D. Sitting on a public sidewalk within a bus stop zone while waiting for public or
private transportation; or
COML Council Packet 07-22-25, Page 42 of 234
Page 17 of 18
E. Sitting on a chair or bench located on the public sidewalk, which is supplied by the
city of Moses Lake or an abutting private property owner.
F. Sitting on a public sidewalk for the purpose of participating in or watching a special
event, such as a parade, tournament, downtown celebration, or similar event.
9.20.030 Notice.
No person will be cited under this chapter unless the person engages in conduct prohibited by
this chapter after having been notified by a city of Moses Lake police officer that the conduct
violates this chapter.
9.20.040 Penalty.
Any person violating any of the provisions of this chapter shall be deemed to have committed a
civil infraction and shall be subject to the following penalties as set forth in Chapter 1.08:
violation within a twelve (12) month period C-21 penalty
Second and subsequent violation within a twelve (12) month period C-18 penalty
Each day, or portion thereof, that the violation continues shall constitute a separate violation.
Section 4. Severability. The provisions of this ordinance are declared to be separate and severable. If
any clause, sentence, paragraph, subdivision, section, subsection or portion of this ordinance, or the
application thereof to any person or circumstance, is held to be invalid, it shall not affect the validity of
the remainder of this ordinance, or the validity of its application to other persons or circumstances.
Section 5. Corrections. The City Clerk and the codifiers of this ordinance are authorized by the Moses
Lake City Council to make necessary clerical corrections to this ordinance including, but not limited to,
the correction of scrivener’s/clerical errors, references, ordinance numbering, section/subsection
numbers, and any references thereto which do not change the substantive meaning of the ordinance.
Section 6. Effective Date. This ordinance shall take effect and be in force five (5) days after its passage
and publication of its summary as provided by law.
ADOPTED by the City Council of the City of Moses Lake, Washington and signed by its Mayor
on July 8, 2025.
________________________________________
Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________
COML Council Packet 07-22-25, Page 43 of 234
Page 18 of 18
Debbie Burke, City Clerk Katherine L. Kenison, City Attorney
Martinez Swartz Myers Fancher Madewell Lombardi Skaug
Vote:
Date Published: July 14, 2025
Date Effective: July 19, 2025
COML Council Packet 07-22-25, Page 44 of 234
Council Agenda Bill
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Rob Karlinsey, City Manager 40287
Vivian Ramsey Community Development
7/22/2025 Old Business
Interim Land Use Controls Ordinance 3074
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff recommends City Council motion to adopt the Planning Commission’s recommendation and final
processing of the Council’s Interim Controls which adopted emergency amendments regarding
Ordinance No. 3067
Interim Controls Ordinance.docx 1.5MB
COML Council Packet 07-22-25, Page 45 of 234
Overview
Background
The City of Moses Lake adopted the Title 15 – Unified Development Code October 4, 2024.
Sections of the City of Moses Lake Municipal Code were inadvertently omitted and/or missing from
the Unified Development Code. As the Community Development Department receives inquiries and
permits, the omitted sections were needed to process and approve permits for successful
development; and the UDC included sections which barred development due to inadvertent
reduction of flexibility necessary for successful development.
The City of Moses Lake City Council found that the omitted or missing sections should be included
in the Unified Development Code; and also found that building orientation should not bar
development.
The City Council found that the proposed interim development and zoning regulations are
reasonable and necessary, and are therefore in the public interest; and declared an emergency to
adopt interim controls.
Overview
On February 12, 2025, the City Council adopted Ordinance No. 3067 adopting interim land use
regulations and official controls pursuant to RCW 35a.63.220 and RCW 36.70a.390 and declaring
an emergency, adopting findings of fact, and Planning Commission Work Plan. The City Council
authorized and imposed interim land use controls for up to six months with instructions to the
Planning Commission to conduct review in accordance with the Work Plan. This included notice to
the public and agencies, workshops and subsequent completion of public hearing with
recommendations to the City Council.
On February 20, 2025 and April 10, 2025, the Planning Commission held workshops in
accordance with the workplan.
On June 12, 2025, the Planning Commission conducted a public hearing upon notice and
recommends, with one vote in opposition, the Code and Map Amendments with the following
recommended Findings of Fact and edits.
1. The setback chart should be updated within the R-1 Zoning District from 15 to 10 feet,
within the R-2 Zoning District from 15 to 8, and within the R-3 Zoning District from 15 to 8 for
“Front yard and exterior side yard setback-porches, covered entryways, and similar
unenclosed building projections” to match “Front yard and exterior side yard setback
(residential structure).” In addition, the building orientation should be amended to include
clarification of the exception for pedestrian entrance (revised herein for Council
consideration)
2. Although not within the interim controls, the Planning Commission informally requests
that the Council consider striking 15.420.030 (B) building orientation in its entirety, thereby
removing the requirement to place commercial structures at the sidewalk for all commercial
zoning districts.
3. The Planning Commission processed the amendments and met the workplan with
appropriate notice and comment periods.
4. In accordance with Ordinance No. 3067, Council instructed the Planning Commission to
review the proposed amendments and process the amendments within the outline of the
workplan.
5. The public hearing was duly noticed in the paper and available on the city website.
6.The Planning Commission held a public hearing on July 10, 2025.
7. No comments on the amendments were received, and the public hearing offered
additional opportunity for public testimony.
8. No Public and/or agency comments were received.
The City Council is being asked to adopt the recommendation to amend the Code which will
thereby lift the Interim Controls and permanently adopt the code amendment as presented.
COML Council Packet 07-22-25, Page 46 of 234
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
The process to finalize the Code and lift the interim controls has been completed by the Planning Commission
and the City Council may accept the recommendations, revise, or reject the amendments presented.
Options and Results
Interim controls hereby lifted and permanent amendments to the UDC will be adopted.
Staff will bring back options for recommended changes.
The Interim controls will lapse and the UDC will be unaltered.
COML Council Packet 07-22-25, Page 47 of 234
Page 1 of 10
ORDINANCE NO. 3074
AN ORDINANCE OF THE CITY OF MOSES LAKE, WASHINGTON,
RELATING TO AMENDMENTS REGARDING MISSING ZONING
STANDARDS WITHIN THE CITY OF MOSES LAKE UNIFIED
DEVELOPMENT CODE, FOR MULTI-FAMILY TAX EXEMPTION,
RESIDENTIAL EXTERIOR SIDE-YARD SETBACKS, MOSES LAKE
INDUSTRIAL PARK ZONING MAP AMENDMENT, AND BUILDING
ORIENTATION FOR INFILL DEVELOPMENT IN THE GENERAL
COMMERCIAL ZONING DISTRICT AND ESTABLISHING AN
EFFECTIVE DATE.
Recitals:
1. The City of Moses Lake adopted the Title 15 – Unified Development Code October 4,
2024; and
2. Sections of the City of Moses Lake Municipal Code were inadvertently omitted and/or
missing from the Unified Development Code; and
3. As the Community Development Department receives inquiries and permits, the sections
needed to process and approve permits are necessary for successful development; and
4. As the Community Development Department receives inquiries and permits, determines
sections bar the development due to inadvertent reduction of flexibility necessary for
successful development; and
5. The City of Moses Lake is working toward the Growth Management Act Periodic Update
(RCW 36.70A.130) – Comprehensive Plan / Code update; and
6. The City of Moses Lake finds that omitted or missing sections should be included in the
Unified Development Code; and
7. The City of Moses Lake finds that building orientation should not bar development; and
8. The City Council finds that the proposed interim development and zoning regulations are
reasonable and necessary, and are therefore in the public interest; and
9. On February 12, 2025, the City Council adopted Ordinance No. 3067 adopting interim land
use regulations and official controls pursuant to RCW 35a.63.220 and RCW 36.70a.390
and declaring an emergency, adopting findings of fact, and Planning Commission Work
Plan
10. The City is authorized to impose interim land use controls for up to six months if a work
plan is developed for related studies providing for such longer periods pursuant to RCW
35A.63.220 and RCW 36.704.390; and
COML Council Packet 07-22-25, Page 48 of 234
Page 2 of 10
11. A public hearing on these interim regulations will be held within six months of adoption,
pursuant to RCW 35A.63.220 and RCW 36.70A.390.
12. On February 20, 2025 and April 10, 2025, the Planning Commission held workshops in
accordance with the workplan.
13. On May 2, 2025, the City issued a Determination of Non-Significance (DNS).
14. On June 12, 2025, the Planning Commission conducted a public hearing upon notice and
recommends, with one vote in opposition, the Code and Map Amendments with the
following recommended Findings of Fact and edits.
a. The setback chart should be updated within the R-1 Zoning District from 15 to 10
feet, within the R-2 Zoning District from 15 to 8, and within the R-3 Zoning District
from 15 to 8 for “Front yard and exterior side yard setback-porches, covered
entryways, and similar unenclosed building projections” to match “Front yard and
exterior side yard setback (residential structure).” In addition, the building
orientation should be amended to include clarification of the exception for
pedestrian entrance (revised herein for Council consideration)
b. Although not within the interim controls, the Planning Commission informally
requests that the Council consider striking 15.420.030 (B) building orientation in
its entirety, thereby removing the requirement to place commercial structures at the
sidewalk for all commercial zoning districts.
c. The Planning Commission processed the amendments and met the workplan with
appropriate notice and comment periods.
d. In accordance with Ordinance No. 3067, Council instructed the Planning
Commission to review the proposed amendments and process the amendments
within the outline of the workplan.
e. The public hearing was duly noticed in the paper and available on the city
website.
f. No comments on the amendments were received, and the public hearing offered
additional opportunity for public testimony.
g. No Public and/or agency comments were received.
THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS
FOLLOWS:
Section 1. Recitals Incorporated. The Recitals set forth above are hereby adopted and incorporated
as Findings of Fact of the City Council.
Section 2. Additional Findings. The Council may adopt further additional findings after the public
hearing is held and evidence presented to the City Council.
Section 3. This purpose of this ordinance is to fulfill Ordinance No. 3067 adopting interim land
use regulations and official controls, and:
Return sections of former code that may have been inadvertently omitted; and
Allow flexibility for building orientation.
COML Council Packet 07-22-25, Page 49 of 234
Page 3 of 10
Section 4. The following new Sections are hereby adopted:
Multi-family Housing Tax Exemption
Amend Division 15.400. Zoning and Overlay Districts to add and read as follows:
15.429 Multi-family Housing Tax Exemption
15.429.010 Purpose:
It is the purpose of RCW 84.14 to encourage new private multi-family housing development and
redevelopment within cities that are planning under the Growth Management Act, where the
legislative body has found that there are insufficient housing opportunities. To achieve this
purpose, this chapter provides for special valuation for eligible improvements associated with the
provision of multi-unit housing in residentially deficient urban centers. It is further intended to
provide attractive, reasonable places to live close to employment, shopping, entertainment, and
transit services and to promote neighborhood revitalization and community development. (Ord.
2183, 11/23/04)
15.429020 Definitions:
A. “Multi-family housing” means building(s) having four (4) or more dwelling units designed for
permanent residential occupancy resulting from new construction or rehabilitation or conversion
of vacant, underutilized, or substandard buildings.
B. “Owner” means the property owner of record.
C. “Director” means the Community Development Director.
D. “Permanent residential occupancy” means multi-unit housing that provides either rental or
owner occupancy on a non-transient basis. This includes owner-occupied or rental
accommodation that is leased for a period of at least one (1) month. This excludes hotels and
motels that predominantly offer rental accommodation on a daily or weekly basis.
E. “Rehabilitation improvements” means modifications to existing structures, that are vacant for
twelve (12) months or longer, that are made to achieve a condition of substantial compliance
with existing building codes or modification to existing occupied structures which increase the
number of multi-family housing units.
F. “Residential targeted area” means an area within an urban center that has been designated by
the City Council as lacking sufficient, available, desirable, and convenient residential housing to
meet the needs of the public.
G. “Urban center” means a compact, identifiable district containing several business
establishments, adequate public facilities, and a mixture of uses and activities, where residents
may obtain a variety of products and services. (Ord. 2183, 11/23/04)
15.429.030 Residential Target Area Designation and Standards:
A. Criteria. Following notice and a public hearing, as prescribed in RCW 4.14.040, the City
Council may, in its sole discretion, designate one (1) or more residential target areas. The
designated target area must meet the following criteria:
1. The target area is located within an urban center.
2. The target area lacks sufficient available, desirable, and convenient residential housing to meet
the needs of the public who would likely live in the mixed use center if desirable, attractive, and
livable places were available.
3. The provision of additional housing opportunities in the target area will assist the city in
achieving the following purposes:
a. Increasing residential opportunities within the target area.
b. Stimulating the construction of new multi-family housing.
c. The rehabilitation of existing vacant and under-utilized buildings for multi-family housing.
4. In designating the target area, the City Council may also consider other factors, including:
COML Council Packet 07-22-25, Page 50 of 234
Page 4 of 10
a. Whether additional housing will attract and maintain an increasing number of permanent
residents and help alleviate detrimental conditions caused by a lack of investment in
underutilized vacant buildings.
b. Whether an increased permanent residential population in the targeted area will help the city
achieve the planning goals mandated by the Growth Management Act under RCW 36.70A.020.
c. Whether additional housing may contribute to revitalization of a distressed neighborhood or
area within the City.
B. Target Area Standards and Guidelines. For the designated residential target areas, the City
Council shall adopt basic requirements for both new construction and rehabilitation, including
the application process and procedures. The City Council may also adopt guidelines to include
the following:
1. Requirements that address demolition of existing structures and site utilization.
2. Building requirements that may include elements addressing parking, height, density,
environmental impact, public benefit features, compatibility with surrounding property, and such
other amenities as will attract and keep permanent residents and will properly enhance the
livability of the residential target area.
3. The required amenities shall be relative to the size of the proposed project and the tax benefit
to be obtained.
The City Council may, by ordinance, amend or rescind the designation of a residential target area
at any time pursuant to the same procedure as set forth in the original designation.
C. Designated Target Area. The City Council has adopted Residential Target Area as indicated
on the attached map.
15.429.040 Project Eligibility:
A proposed project must meet the following requirements for consideration for a property tax
exemption under this chapter:
A. Location. The project must be located within Moses Lake’s Residential Targeted Area, as
designated under Section 18.23.030 of this chapter.
B. Size. The project must include at least four (4) units of multi-family housing within a
residential structure or as part of a mixed-use development. A minimum of four (4) new units
must be constructed or at least four (4) additional multi-family units must be added to existing
occupied multi-family housing. Existing multi-family housing that has been vacant for twelve
(12) months or more does not have to provide additional units so long as the project provides at
least four (4) units of new, converted, or rehabilitated multi-family housing.
C. Residential Displacement and Demolition. The project must not displace existing residential
units, unless the units are certified not to meet current building and housing codes. The units can
then be rehabilitated or replaced and included in the qualified portion of the project to receive the
property tax abatement. If the units slated for replacement or demolition do meet current code,
then the size of the project needs to be increased by the number of units that are being replaced
or demolished and these replacement units would not qualify for the property tax abatement.
Property proposed to be rehabilitated or developed must be vacant at least twelve (12) months
before submitting an application.
D. Permanent Residential Housing. At least fifty percent (50%) of the space designated for
multi-family housing must be provided for permanent residential occupancy.
E. Proposed Completion Date. New construction of multi-family housing and rehabilitation
improvements must be scheduled to be completed within three (3) years from the date of
approval of the application.
F. Compliance with Guidelines and Standards. The project must be designed to comply with the
city’s comprehensive plan, building, housing, and zoning codes, and any other applicable
regulations in effect at the time the application is approved. Rehabilitation and conversion
COML Council Packet 07-22-25, Page 51 of 234
Page 5 of 10
improvements must comply with all applicable housing codes. New construction must comply
with the building code. The project must also comply with any other standards and guidelines
adopted by the City Council for the residential target area in which the project will be developed.
(Ord. 2183, 11/23/04)
15.429.050 Application Procedure:
A property owner who wishes to propose a project for tax exemption shall complete the
following procedures:
A. Application. An application needs to be filed with the Community Development Department.
A fee of five hundred thirty dollars ($530) needs to be included to cover the Grant County
Assessor’s administrative costs. Upon approval of the application, the fee will be forwarded to
the Grant County Assessor’s office for processing. A complete application shall include:
1. A completed City of Moses Lake application form setting forth the grounds for the exemption.
2. Preliminary floor and site plans of the proposed project.
3. A statement acknowledging the potential tax liability when the project ceases to be eligible
under this chapter.
4. Verification by oath or affirmation of the information submitted.
5. For rehabilitation projects, the applicant shall also submit an affidavit that existing dwelling
units have been unoccupied for a period of twelve (12) months prior to filing the application.
B. Application Review and Issuance of Conditional Certificate. The Community Development
Director may certify as eligible an applicant who is determined to comply with the requirements
of this chapter. A decision to approve or deny an application shall be made within thirty (30)
days of receipt of a complete application.
1. Approval. If an application is approved, the applicant shall enter into a contract with the city,
subject to approval by the City Council, regarding the terms and conditions of the project. Upon
City Council approval of the contract, the Community Development Director shall issue a
Conditional Certificate of Acceptance of Tax Exemption. The Conditional Certificate expires
three (3) years from the date of approval unless an extension is granted as provided in this
chapter.
2. Denial. The Community Development Director shall state in writing the reasons for denial and
shall send notice to the applicant at the applicant’s last known address within ten (10) days of the
denial. An applicant may appeal a denial to the City Council within thirty (30) days of receipt of
notice. On appeal, the Community Development Director’s decision will be upheld unless the
applicant can show that there is no substantial evidence on the record to support the Community
Development Director’s decision. The City Council’s decision on appeal will be final.
C. Extension of Conditional Certificate. The Community Development Director may extend the
Conditional Certificate for a period not to exceed twenty-four (24) consecutive months. The
applicant must submit a written request stating the grounds for extension. An extension may be
granted if it is determined that:
1. The anticipated failure to complete construction or rehabilitation within the required time
period is due to circumstances beyond the control of the owner.
2. The owner has been acting, and could reasonably be expected to continue to act, in good faith
and with due diligence.
3. All the conditions of the original contract between the applicant and the city will be satisfied
upon completion of the project.
D. Application for Final Certificate. Upon completion of the improvements agreed upon in the
contract between the applicant and the city and upon issuance of a temporary or permanent
certificate of occupancy, the applicant may request a Final Certificate of Tax Exemption. The
applicant must file with the Community Development Department the following:
1. A statement of expenditures made with respect to all affected multi-family housing units and
COML Council Packet 07-22-25, Page 52 of 234
Page 6 of 10
the total expenditures made with respect to the entire property.
2. A description of the completed work and a statement of qualification for the exemption.
3. A statement that the work was completed within the required three (3) year period plus any
authorized extension.
Within thirty (30) days of receipt of all materials required for a Final Certificate, the Community
Development Director shall determine which specific improvements satisfy the requirements of
this chapter.
E. Issuance of Final Certificate. If the Community Development Director determines that the
project has been completed in accordance with the contract between the applicant and the city
and has been completed within the authorized time period, the Community Development
Director shall, within ten (10) days, file a Final Certificate of Tax Exemption with the Grant
County Assessor.
1. Denial and Appeal. The Community Development Director shall notify the applicant in
writing that a Final Certificate will not be filed if the Community Development Director
determines that:
a. The improvements were not completed within the authorized time period.
b. The improvements were not completed in accordance with the contract between the applicant
and the city.
c. The owner’s property is otherwise not qualified under this chapter.
Within fourteen (14) days of receipt of the Community Development Director’s denial of a Final
Certificate, the applicant may file an appeal with the City Council. On appeal, the Community
Development Director’s decision will be upheld unless the applicant can show that there is no
substantial evidence to support the Community Development Director’s decision. The City
Council’s decision on appeal will be final.
F. Annual Compliance Review. Within thirty (30) days after the first anniversary of the date of
filing the Final Certificate of Tax Exemption and each year thereafter, for a period of eight (8) or
twelve (12) years, the property owner shall file a notarized declaration with the Community
Development Director indicating the following:
1. A statement of occupancy and vacancy of the multi-family units during the prior year.
2. A certification that the property continues to be in compliance with the contract with the city.
3. A description of any subsequent improvements or changes to the property.
City staff shall also conduct on-site verification of the declaration. Failure to submit the annual
declaration may result in the tax exemption being cancelled.
G. Cancellation of Tax Exemption. If the Community Development Director determines the
owner is not complying with the terms of the contract, the tax exemption may be cancelled. This
cancellation may occur in conjunction with the annual review or at any other time when non-
compliance has been determined. If the owner intends to convert the multi-family housing to
another use, the owner must notify the Community Development Director and the Grant County
Assessor within sixty (60) days of the change in use.
1. Effect of cancellation. If a tax exemption is cancelled due to a change in use or other non-
compliance, the Grant County Assessor may impose the additional real property tax on the value
of the non-qualifying improvements in the amount that would normally be imposed, plus a
penalty of twenty percent (20%). This additional tax is calculated based upon the difference
between the property tax paid and the property tax that would have been paid if it had included
the value of the non-qualifying improvements dated back to the date that the improvements were
converted to a non-multi-family use. The tax must include interest upon the amount of the
additional tax as determined by the Assessor, and the additional tax owed, together with interest
and penalty, will become a lien on the land and attach at the time the property or portion of the
property is removed from multi-family use or the amenities no longer meet applicable
COML Council Packet 07-22-25, Page 53 of 234
Page 7 of 10
requirements.
2. Notice of Appeal. Upon determining that a tax exemption is to be cancelled, and after the
Community Development Director’s review with the City Manager, the Community
Development Director shall notify the property owner by certified mail. The property owner may
appeal the determination by filing a notice of appeal with the Finance Director within thirty (30)
days, specifying the factual and legal basis for the appeal. The City Council will conduct a
hearing at which all affected parties may be heard and all competent evidence received. The City
Council may affirm, modify, or repeal the decision to cancel the exemption based on the
evidence received. An aggrieved party may appeal the City Council’s decision to the Grant
County Superior Court.
Exterior Side yard setbacks:
Amend Tables 15.405.090. R-1 Building Dimensional Standards, 15.405.100 Medium Density
Residential (R-2) Standards, and 15.405.110 High Density Residential (R-3) Standards as
follows:
Table 15.405.090. R-1 Building Dimensional Standards
R-1 Building Dimensions Standard Reference
Front yard and exterior side yard setback (for
parking/vehicle/garage)
25 feet
Front yard and exterior side yard setback (residential
structure)
10 feet
Rear setback 15 feet
Side setback 5 feet
Front yard and exterior side yard setback-porches, covered
entryways, and similar unenclosed building projections
105 feet
Maximum building height 35 feet
Accessory dwelling unit (ADU) maximum height (1) 24 feet 15.415.010
Accessory structure maximum height (1) 20 feet
Parking Requirements (1) 2 off street spots
per principal unit
Minimum Lot Width (1) (2) (5) 40 feet (25 on
curves and cul-de-
sac)
Minimum Lot Depth (5) 75
Minimum Lot Size (5) 4,000 sq ft or 10
units per acre
Table 15.405.100. R-2 Building Dimensional Standards
R-2 Building Dimensions Standard Reference
COML Council Packet 07-22-25, Page 54 of 234
Page 8 of 10
Front yard and exterior side yard setback (for
parking/vehicle/garage)
25 feet
Front yard setback (residential structure) 8 feet
Exterior side yard setback-living space (residential structure) 815 feet
Front yard and exterior side yard setback-porches, covered
entryways, and similar unenclosed building projections
815 feet
Rear setback 10 feet
Side setback 5 feet
Table 15.405.110. R-3 Building Dimensional Standards
R-3 Building Dimensions Standard Reference
Front yard and exterior side yard setback (for
parking/vehicle/garage)
22 feet
Front yard setback (residential structure) 8 feet
Rear setback 10 feet
Side setback 5 feet
Exterior side yard setback living space (residential structure) 815 feet
Front yard and exterior side yard setback porches, covered
entryways, and similar unenclosed building projections
815 feet
Maximum building height (1)50 feet (1)
Accessory dwelling unit (ADU) maximum height (2)24 feet 15.415.010
Zoning Map Revision - Zoning Map amendment to replace Moses Lake Industrial Park (MLIP)
with Light Industrial (LI)
The Zoning Map will be revised as shown in EXHIBIT 1
Building Orientation:
Amend 15.420.030 as follows:
15.420.030 Commercial Design Standards:
A.In General. Commercial projects shall comply with the applicable sections of the City of
Moses Lake Design Standards and Guidelines which are adopted by this reference as if fully set
forth herein.
B.Building Orientation.
1. Buildings shall be oriented towards the street, not towards the alley or parking area, except for
infill lot development where adjacent lots existing building orientation differ from frontis setback
from the front. In addition, this exception applies to the requirement within subsection two
regarding pedestrian entrances,. tThe Director shall consider the surrounding development
character in building orientation. This exception does not apply to the C1 and C1A Commercial
zones.
COML Council Packet 07-22-25, Page 55 of 234
Page 9 of 10
2.Pedestrian entrances shall provide direct access to the public sidewalk.
3. Where parcels have multiple frontages, buildings shall be designed with orientation towards
both streets as much as feasible.
Section 5. Severability. If any section, sentence, clause or phrase of this ordinance should be held
to be invalid or unconstitutional by a court, board or tribunal of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 6. Enforcement. Violations of this ordinance are enforceable to the same extent as other
violations of Title 15 MLUDC and are equally subject to injunctive and other forms of civil relief
that the City may seek.
Section 7. Conflict. In the event that there is a conflict between the provisions of this ordinance
and any other City ordinance, the provisions of this ordinance shall control.
Section 8. Effective Date. This ordinance shall take effect and be in force five (5) days after its
passage and publication of its summary as provided by law. .
Adopted by the City Council of the City of Moses Lake, WA and signed by its Mayor on
_____________, 2025.
________________________________________
Dustin Swartz, Mayor
ATTEST:
________________________________
Debbie Burke, City Clerk
APPROVED AS TO FORM:
__________________________________
Katherine L. Kenison, City Attorney
Martinez Swartz Myers Fancher Madewell Lombardi Skaug
Vote:
Date Published: 07-28-2025
Date Effective: 08-02-2025
COML Council Packet 07-22-25, Page 56 of 234
Page 10 of 10
Exhibit 1
COML Council Packet 07-22-25, Page 57 of 234
COML Council Packet 07-22-25, Page 58 of 234
COML Council Packet 07-22-25, Page 59 of 234
RESOLUTION NO. 4013
A RESOLUTION TO ADOPT THE
EXTRA TERRITORIAL AGREEMENT (ETA) POLICY
Recitals:
1. 1. The City of Moses Lake is the primary purveyor of water and wastewater
services within the city limits.
2. Despite not being legally required to provide utility services outside the city limits,
the City Council has historically elected to exercise its legislative discretion to extend
water and wastewater services within the City’s Urban Growth Area (UGA) pursuant
to an Extra-Territorial Utility Extension Policy (ETA Policy) and contract which sets
forth the discretionary terms and conditions of such utility extensions.
3. In recent years, the City’s access to new potable water sources has become more
limited, the deep-water aquifer is not replenishing, and treatment costs of current
water supplies have become more expensive.
4. The City Council recognizes the region’s limitations on, and value of, potable
water.
5. The City’s primary responsibility to provide potable water is to its existing
ratepayers and customers within the city limits.
6. The City Council encourages growth within the City and within the UGA to
increase local housing inventory and allow for more primary industry employers with
the goals of lifting and diversifying Moses Lake’s economy, attracting family-wage
jobs, and providing economic mobility for its residents.
7. The City Council desires to continue its discretionary ETA Policy of providing
water and wastewater services outside the City’s corporate limits within the UGA.
However, to continue such extra-territorial utility extensions, the City Council finds it
necessary to amend its current ETA Policy to reflect the current capacity, increasing
costs, and priority of allocation related to such utility extensions.
Resolved:
1. The City Council adopts the above recitals as findings of fact for purposes of this
Resolution.
COML Council Packet 07-22-25, Page 60 of 234
2. The City Council adopts the updated Extra-Territorial Utility Extension Policy
attached hereto as Exhibit A and incorporated herein by reference.
3. The City Council hereby repeals Resolution No. 3717 in its entirety.
Adopted by the City Council on July 22, 2025.
______________________________
Dustin Swartz, Mayor
ATTEST:
______________________________
Debbie Burke, City Clerk
COML Council Packet 07-22-25, Page 61 of 234
ETA Policy
Effective 07.2208.2025 Page | 1 of 10
Extra Territorial Agreement
(ETA) Policy
Resolution 4013
Effective 07.22.2025
COML Council Packet 07-22-25, Page 62 of 234
ETA Policy
Effective 07.2208.2025 Page | 2 of 10
Contents
Preamble ....................................................................................................................................................... 3
Principles and Requirements for Providing Water and Wastewater Utilities in the Urban Growth Area ... 3
Water ........................................................................................................................................................ 3
Wastewater ............................................................................................................................................... 4
Annual Deadlines .......................................................................................................................................... 5
ETA Application and Evaluation .................................................................................................................... 6
ETA Exemptions (carried over from Resolution 3717): ........................................................................... 10
Definitions ............................................................................................................................................... 1111
COML Council Packet 07-22-25, Page 63 of 234
ETA Policy
Effective 07.2208.2025 Page | 3 of 10
Preamble
The City of Moses Lake is the primary purveyor of water and wastewater services within the city
limits. Historically, the City Council has elected to extend water and wastewater services within the
City’s Urban Growth Area (UGA) pursuant to an Extra-Territorial Utility Extension Policy (ETA Policy)
which sets forth the discretionary terms and conditions of such utility extensions. and within its water
service area which includes the city’s Urban Growth Area (UGA). The City’s first responsibility is
to its existing ratepayers and customers within the city limits. The City must ensure that
existing water and wastewater infrastructure is adequately maintained and that system
capacity for its existing residents and businesses is ensured for the long term. The city does not
hold itself out as the sole or primary water purveyor in the UGA and recognizes that other
water purveyors provide water service within the UGA.
The Growth Management Act encourages growth within city limits and urban growth areas. The
City also encourages growth within the City and the UGA to increase the local housing inventory
and allow for more primary industry employers. Allowing for more housing units to be built is
essential in preventing housing unaffordability and keeping pace with the growing population.
Encouraging and facilitating primary industry lifts and diversifies Moses Lake’s economy, brings
in family-wage jobs, and provides economic mobility for our residents.
Principles and Requirements for Providing Water and Wastewater
Utilities in the Urban Growth Area
To assist with housing and job growth, the City can choose to provide water and wastewater
utilities to new development in the UGA, either through annexation or what is known as extra
territorial utility extension agreements or ETAs. ETAs are contracts through which the City can
choose to provide water and/or wastewater utilities in the UGA without concurrent annexation
and subject to additional conditions of service.
Water
The City recognizes the region’s limitations on and value of potable water. While the City
continues to improve its system capacity through water conservation efforts and the
acquisition of new water sources, providing water for new housing and business development
in the UGA must be done carefully and according to the following primary principles and
requirements:
1. The city water system has sufficient capacity to serve the added development without
causing negative service impacts or disruption to existing customers both within the city
limits and in the UGA.
2.The City will provide potable water only. ETAs and new connections in the UGA will not
allow the use of City water for irrigation. Therefore, before the City will provide potable
water for new development in the UGA, the developer must adequately demonstrate in
COML Council Packet 07-22-25, Page 64 of 234
ETA Policy
Effective 07.2208.2025 Page | 4 of 10
writing and to the City’s satisfaction that they can acquire water for irrigation from a
reliable source. As a condition of the service agreement, the City will acquire the legal
authority to access and inspect the receiving property throughout the term of the
service contract to ensure irrigation is not connected to the City’s potable distribution
system. Violation of this condition shall be enforced pursuant to City ordinance and
shall include the City’s right to terminate water service upon discovery of an
unauthorized connection or a property owner’s refusal to permit City inspection, in
addition to fines and injunctive relief.
3. The City will charge the necessary application fees, system development charges,
connection fees, capacity reservation fees, and rates to recover its long-term costs for
providing water service in the UGA. Developer will pay for the installation of the
necessary infrastructure to reach their development and provide service – this may
include, but is not limited to, main lines, lateral lines, service lines, storage, system
upgrades/upsizing, and all associated service connections. Infrastructure requirements
are dependent upon the development proposed and may be onsite or offsite– City staff
will identify the needed improvements based on plans submitted for review. Failure to
supply sufficient plans may result in a delay in determination of required improvements.
City may, at its sole discretion, conduct a rate study to adequately determine the cost of
providing water in the UGA at the sole cost of the developer.
4. Property owner shall agree to grant the City power of attorney on its behalf to sign an
annexation petition for the UGA properties being served, should annexation be
considered in the future.
5. Limited Connection Window – as part of the application for service, the property owner
must pay any required fees, rates, and costs as established by the City including a non-
refundable capacity reservation fee, execute an ETA, and comply with the terms of the
ETA which shall establish a deadline for connection to the City potable water system for
the allocated and reserved Equivalent Residential Units (ERUs). Failure to meet that
deadline will result in termination of the ETA and capacity reservation and any
letter(s)/certificate(s) of water availability will be rescinded. All fees paid by property
owner are non-refundable.
Wastewater
1. The wastewater system must have sufficient capacity to serve the added development
without causing negative service impacts or disruption to existing customers both within
the city limits and in the UGA.
2. The City will charge the necessary system development charges, connection fees, and
rates to recover its costs for providing wastewater service in the UGA. Developer will
pay for the installation of the necessary infrastructure to reach their development and
provide service – this may include, but is not limited to, mains lines, lateral lines, lift
stations, service lines, system upgrades/upsizing, and all associated service connections.
Infrastructure requirements are dependent upon the development proposed and may
COML Council Packet 07-22-25, Page 65 of 234
ETA Policy
Effective 07.2208.2025 Page | 5 of 10
be onsite or offsite – City staff will identify the needed improvements based on plans
submitted for review. Failure to supply sufficient plans may result in a delay in
determination of requirement improvements. City may, at its sole discretion, conduct a
rate study to adequately determine the cost of providing wastewater service in the UGA
at the sole cost of the developer.
3. Property owner shall agree to grant the City power of attorney on its behalf to sign an
annexation petition for the UGA properties being served, should annexation be
considered in the future.
4. Limited Connection Window – as part of the application for service, the property owner
must pay any required fees, rates, and costs as established by the City including a non-
refundable capacity reservation fee, execute an ETA, and comply with the terms of the
ETA which shall establish a deadline for connection to the City wastewater system for
the allocated and reserved ERUs. Failure to meet that deadline will result in automatic
termination of the ETA and capacity reservation and any letter(s)/certificate(s) of
wastewater availability will be rescinded. All fees paid by the property owner are non-
refundable.
Annual Deadlines
Annual Deadline Action/Item Due
September 15 System models are updated and available ERUs are provided to
City Council; ERU capacity will be provided by zone with a
projection for the next 5 years. Any vested development in the
permitting pipeline will also be provided and subtracted from
available capacity.1
November 1 Semiannual application deadline #1: ETA applications for
consideration of allocation in December of same year.
First City Council
Meeting in December
(but no later than
December 15)
Staff will bring forward to Council all applications for
approval/denial
January of the Following
Year
Construction Management will execute ETA with property
owner(s) for approved applications.
Community Development will begin Developer Agreement
negotiations (if applicable)
May 1st of the Following
Year
Semiannual application deadline #2: ETA applications for
consideration in June of current year. Number of ERUs available
1 Identifying vested ERUS for permits in the pipeline for previous two years will take additional staff time to
compile as historically the water availability letters/certificates were not required for all permits.
COML Council Packet 07-22-25, Page 66 of 234
ETA Policy
Effective 07.2208.2025 Page | 6 of 10
will be calculated using the previous September’s original
allocation less any allocations for development within city limits
or the UGA since that date.
In the UGA the permitting authority is Grant County – not the City of Moses Lake – making it
more difficult to monitor and ensure fees are paid prior to construction beginning. As such,
staff recommend that ETA applications require payment of all associated fees (i.e. connection
charges, system development charges, capacity reservation fees, etc.) as outlined in the policy
at the time of ETA application.
Additionally, staff support City Manager approval authority for any ETA application that is
accompanied by a Grant County Health District public health emergency hookup request and
proposed connection is within 660 feet of an existing main line. For any connection that
requires extension of infrastructure to provide service, that cost is the sole responsibility of the
applicant.
ETA Application and Evaluation
ERU allocation relies on the City of Moses Lake utility system models. The system models utilize
the data from our installed infrastructure to estimate and evaluate the effects of new
development(s). The estimates do not guarantee fire flow or available source and cannot be
construed as a guarantee. Our model will require annual, ongoing, maintenance as new
sources are brought online, new infrastructure is installed, and environmental conditions
fluctuate to ensure ERU allocation in the UGA does not put the City at risk of service disruption
to existing customers both inside the city limits and the UGA.
Annually, staff will provide City Council with the projected system capacity for five years, by
zone (factoring in connected zones). Available zone capacity will be reduced by vested
development in the permitting pipeline.2 The City shall only allow UGA potable water
connections, as such, UGA allocations will be based on an average daily demand of 200 gpd.
UGA development will be required to bring an alternative irrigation source for any non-potable
use. If/when more sources or capacity become available, the City, through its modeling, will
recalculate annual allowed new connections in the UGA.
Step 1 – Application:
2 Identifying vested ERUS for permits in the pipeline for previous two years will take additional staff time to
compile as historically the water availability letters/certificates were not required for all permits.
COML Council Packet 07-22-25, Page 67 of 234
ETA Policy
Effective 07.2208.2025 Page | 7 of 10
The applicant formally makes a request for City water and/or wastewater for specified parcels
outside of the corporate limits by a letter from the property owner(s) to the Public Works
Director. The letter shall include a narrative and conceptual site plan that describes the
numbers of residential units to be served, commercial uses to be served, or industrial process
volumes and fire flows to be served. The applicant shall include all materials as required by staff
to review the request and as required by defined in Resolution #3717 or applicable city
ordinance or this policy.
Step 2 – Evaluation:
Staff reviews the formal requests and classifies them based on the criteria below:
CLASSIFICATION DESCRIPTION
CLASS 0
IN/ABUTTING CITY
LIMITS
The parcel(s) are contiguous (touching/abutting) to existing corporate limits of
the City. Water and/or wastewater mains have already been extended to the
area and tapping into the main by a lateral is all that is required for connection.
These requests for water and wastewater will require annexation as part of
service. Irrigation by means other than City potable water is preferred. No ETA
to be issued. Applications accompanied by a Grant County Health District
public health emergency hookup request may have an ETA executed while the
property owner works through the process of annexation.
CLASS 1
PUBLIC HEALTH The parcel(s) are not contiguous to existing corporate limits of the City.
However, the application is accompanied by a state or local agency public
health emergency hookup request. Water and/or wastewater mains have
already been extended to the area and tapping into the main by a lateral is all
that is required for connection. Irrigation by means other than City potable
water is required.
Residential Lot Example: An existing home in the UGA has water from a well
and a septic system. The existing septic system fails, and the Department of
Health declares it a public health emergency and refers them to the City to
connect. There is an existing main along the frontage of the property and the
resident can tap into the main for their service line.
CLASS 2
SHORT EXTENSION The parcel(s) are not contiguous to existing corporate limits of the City.
However, the parcel(s) have a short, developer provided, water extension,
sewer extension, and/or reservoir placement, with extensions of 0-660FT (1/8
mile) to connection point, with no pressure or fire flow capacity issues.
Consideration shall be given if parcels are touching or abutting other parcels
that are contiguous to existing corporate limits but not yet annexed and
developer can secure commitment by those parcel(s) to annex to the City,
thereby rendering this a Class 0 application. Irrigation by means other than City
potable water is required.
Residential Lot Example: New house in UGA has City water main on their
frontage street and they are requesting water service. An existing home with a
failing septic system, has sewer main on their frontage street and they are
COML Council Packet 07-22-25, Page 68 of 234
ETA Policy
Effective 07.2208.2025 Page | 8 of 10
requesting sewer service. Property owner/developer will be required to
complete main extension to their property and install service line at their sole
cost.
Applications for utility connection within the UGA, that cannot be classified as outlined above,
will be evaluated and presented to City Council for consideration as detailed in Step 3B (below).
Step 3A – Classified Request Staff Processing:
If the request for connection can be classified as 0, 1, or 2 as outlined above, staff shall contact
the applicant and request they complete the application process by furnishing any required
documents not already provided. This may include, but is not limited to, materials as defined in
Resolution #3717 required by staff and any applicable ordinance, Extra Territorial Agreement
Form, and this ETA Policy. Staff will review the application and prepare a Staff Report which
includes a narrative analysis, proposed conditions of approval, and staff recommendation for
the City Manager.
Step 3B – Non-classified Request Staff Processing:
For applications that do not meet the classification criteria to be considered a class 0, 1, or 2
application, staff will review the application based on Principles and Requirements for Providing
Water and Wastewater Utilities in the Urban Growth Area previously identified in the policy,
addressing system capacity concerns (if any), fees required, and questions/concerns/comments
pertaining to the specific application. A summary report is created to be provided to Council
with the application for consideration of ERU allocation – which includes narrative analysis,
proposed conditions of approval, and staff recommended action. Any requests for more than 1
ERU may be required to complete a Development Agreement addressing the required
improvements, phasing/timing, deadlines, etc., or have similar language included in their ETA.
Step 4 – Council Action / ERU Allocation:
Council reviews the Staff Report and associated application materials for approval
consideration of the Extra Territorial Agreement presented.
Priority ERU allocation will be given to applications classified as 0, 1, and 2, in that orde ,r and
will be approved or denied by the City Manager.
For requests that do not meet those classifications, City Council will determine ERU allocation
by reviewing the staff summary report and will consider reasonable criteria such as:
COML Council Packet 07-22-25, Page 69 of 234
ETA Policy
Effective 07.2208.2025 Page | 9 of 10
Distance from the City limits,
Distance from existing water/sewer infrastructure,
Impact on City services and road network,
Percentage of available capacity to be used by the development,
Council’s determined need for certain types of development to meet the needs of the
City. For example, Council may give higher priority for a proposed development that
includes primary industry that diversifies the City’s employment. As another example,
the City Council may place a higher priority on housing types that are needed to keep
pace with job and population growth.
Consistency with the City’s Comprehensive Plan, Water System Plan, Sewer System Plan,
and other relevant long term planning documents.
Capacity by zone or connected zones – considers pressure and source dependency
between zones
Known or projected new development within zones (will require Community
Development to supply data regularly)
Step 5A – ETA Not Processed:
If the City Council denies the application, staff will inform the applicant of the denial and take
no further action.
Step 5B – ETA Finalization:
With Council approval, the applicant shall pay any outstanding fees and staff will prepare the
ETA forms, along with any conditions of approval, for the City Manager and property owner(s)
signatures. Required Development Agreements must be negotiated and executed prior to/in
conjunction with signing the ETA. The ETA will then be recorded with Grant County and the
corresponding covenant will run with the land in perpetuity unless otherwise lawfully
terminated. Applicant must return the signed ETA to Construction Management within 45 days
of the date of Council ETA approval. Failure to return by the deadline will result in loss of
allocated ERUs unless the applicant has obtained Council approval for an extension.
ETA Inaction and Returns:
Any formal commitment given by the City to provide water and/or sewer utilities outside the
corporate limits of the City shall remain in effect for two (2) years. Within the two (2) year
commitment period, Tthe terms of the ETA must be met, through service connection and/or
meter installation, within 2 years of recording or it terminates without further consideration by
the City.pursuant to Resolution #3717. The terminated ETA shall be returned to the landowner
and the City will record a release of the covenant. The ERUs will become eligible for use on
COML Council Packet 07-22-25, Page 70 of 234
ETA Policy
Effective 07.2208.2025 Page | 10 of 10
other developments in the current year within city limits or the following year for UGA
allocation.
ETA Exemptions (carried over from Resolution 3717):
1. Property which contains a county-owned and operated agricultural fair as defined by
RCW 36.37 (currently the Grant County Fairgrounds located at Valley Road and Airway).
2. Property owned and operated by the Port of Moses Lake as of February 27, 2018.
COML Council Packet 07-22-25, Page 71 of 234
ETA Policy
Effective 07.2208.2025 Page | 11 of 10
Definitions
Application Number – a number assigned by the City’s portal system. This identifier allows for
applications to be referenced without providing full developer/development name.
Development – any proposed plat, subdivision, binding site plan, or building permit request for
single family residential, multifamily, commercial, or industrial uses.
Development Agreement – a voluntary contract between a local jurisdiction and a person who
owns or controls property, detailing the obligations of both parties and specifying the standards
and conditions that will govern development of the property; although the agreements are
voluntary, once made they are binding on the parties and their successors.
Equivalent Residential Units (ERU) – one ERU represents the amount of water used by one
single-family residence for a specific water system. The demand of other customer classes can
be expressed in terms of ERUs by dividing the demand of each of the other customer classes by
the demand represented by one ERU. ERUs in the UGA are considered to have an average daily
demand of 200 gallons per day (gpd) since City water shall only be supplied for potable use.
Lateral – branch line extended off main line to serve more than one single-family residence.
Potable Water – water that is safe for consumption and meets state and federal standards; can
come from surface or ground sources and is treated for various contaminants.
Property Owner – means the property owner(s) and its authorized legal representative(s).
Service Connection – service connections create a potential for service and do not necessarily
result in immediate meter installation; service connections are typically one per single family
residence or multifamily unit.
Supply – water that is delivered to a water system by one or more supply facilities that may
consist of supply stations, booster bump stations, and wells.
Storage – water that is “stored” in a reservoir to supplement the supply facilities of a system
and provides water supply for emergency conditions.
COML Council Packet 07-22-25, Page 72 of 234
Council Agenda Bill
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Rob Karlinsey, City Manager 39123
Madeline Prentice, Finance
Director Finance
7/22/2025 Consent Agenda
2025 Fee Schedule Amendment Resolution 4015
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff recommends City Council motion to adopt Resolution 4015 as presented.
Resolution 4015 Fee Schedule Amend - 07.22.2025.docx 27.19KB
2025 Fee Schedule - amended 07.22.2025.pdf 657.46KB
COML Council Packet 07-22-25, Page 73 of 234
Overview
The 2025 fee schedule was adopted by Resolution No. 3994 on November 26, 2024. Subsequently, there have
been new fees and corrections identified that need to be made to the adopted fee schedule as described below.
New Fees to be added:
The Police Department receive public records requests which can result in staff needing to redact body worn
video. The staff time incurred for this can be significant. The Police Department is requesting to establish a fee of
$0.75 per minute of staff time necessary to redact body worn video for public records requests not exempted under
RCW 42.56.240(14)(e). The fee was calculated based on the average fully burdened rate (wages and benefits) of
the Police Records Technicians who would be performing the redactions to recover actual costs. In researching
other jurisdictions, the standard rate is $0.65/minute. Some examples of charges by other jurisdictions include: the
City of Issaquah - $0.80/minute or $48.00/hour; City of Kennewick - actual cost of staff time plus overhead; City of
Monroe - $0. 79/minute; City of Tukwila - $0.63/minute; City of Walla Walla - $40.03/ hour or $0.67/minute - 10%
deposit required; City of Wenatchee - $0.65/minute; City of Oak Harbor - $60/hour, $1/minute, 10% deposit
required.
Overview continued ......
Council received a request to review the charges for sponsorship banners at the March 11, 2025 meeting. The
Parks, Recreation and Cultural Services department researched the fee and determined that the fee was based
on long-standing concessionaire agreements rather than actual time necessary to hang the banners. Further
research resulted in finding that staff could hang 5 banners at one time at a staff/equipment cost of $110. This
fee will be added to the fee schedule as Sponsor Banner Installation Fee.
Corrections to Existing fees:
The Fire Impact Fees were updated on the 2025 fee schedule, but the Fee Descriptions were not updated at
that time. The attached resolution shows the necessary corrections to the Fee Descriptions to match the actual
fees listed on the fee schedule.
Fiscal and Policy Implications
The City would be providing services that it would not be receiving reimbursements for.
Options and Results
Approve, Authorize, or Adopt:
Adopt Resolution 4015 as presented.
Provide Amended Direction:
Staff will bring back options for recommended changes.
No Action Taken:
The fee schedule would not be amended and the fees would not be collected.
COML Council Packet 07-22-25, Page 74 of 234
RESOLUTION 4015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOSES LAKE, WASHINGTON AMENDING THE CITY OF
MOSES LAKE 2025 FEE SCHEDULE
Recitals:
1. In connection with the municipal functions and operations of the City of Moses Lake, the
City requires certain fees; and
2. It is appropriate to review such fees and adjust appropriately to address costs; and
3. In keeping with the philosophy of setting City fees in amounts reflective of actual costs, it is
appropriate at this time to revise certain fees to compensate the City for costs associated with
various City functions and facilities.
4. Council approved annual increases with the adoption of Resolution 3994 on November 26,
2024.
Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOSES
LAKE:
Section 2. The following items will be added to the 2025 Fee Schedule:
Police Administrative Body Cam Redaction Fee $0.75/minute
Public Works Sewer System
Development Chrg.
SDC Fire Suppression Exception
– See Ordinance 3069 & MLMC
3.62.020
MLMC Section
3.62.020 95% reduction
Parks Maintenance
Sponsor Banner Installation Fee
(includes up to 5 banners to be
hung at one time)
MLMC Section
3.34.010 $110 (5 banners)
Section 3. The following items will be corrected on the 2025 Fee Schedule:
Fire Fire Impact Fees Single and Two Family Residential
development $420 + $21.89 $431.79 plus
$21.59 Non-refundable administrative cost
per unit
MLMC Section
21.03.170-180
15.255.160
$453.38-$474.97
$453.38/$906.76
Fire Fire Impact Fees Multi-Family initial $420 + $21.89
Residential development $431.79 plus Non-
refundable administrative cost per unit
$21.59
MLMC Section
21.03.170-180
15.255.160
$453.38+ per
unit
Fire Fire Impact Fees Hospitals and Clinics $0.7499 plus – which
includes a non-refundable administrative fee
of $.0365 per square foot
MLMC Section
21.03.170-180
15.255.160
$0.7864 per
SQFT
COML Council Packet 07-22-25, Page 75 of 234
Fire Fire Impact Fees Skilled Nursing and Licensed Care Facilities
$0.7499 plus – which includes a non-
refundable administrative fee of $.0365 per
square foot
MLMC Section
21.03.170-180
15.255.160
$0.7864 per
SQFT
Fire Fire Impact Fees Hotel-Motel Development $0.267 plus –
which includes a non-refundable
administrative fee of $.013 per square foot
MLMC Section
21.03.170-180
15.255.160
$.280 per SQFT
Fire Fire Impact Fees Office Development $0.0719 plus – which
includes a non-refundable administrative fee
of $.0035 per square foot
MLMC Section
21.03.170-180
15.255.160
$0.0754 per
SQFT
Fire Fire Impact Fees Retail Development $0.0719 plus -which
includes a non-refundable administrative fee
of $.0035 per square foot
MLMC Section
21.03.170-180
15.255.160
$0.0754 per
SQFT
Fire Fire Impact Fees Industrial Development with no connected
suppression water storage on site $0.103 plus
-which includes a non-refundable
administrative fee of $.005 per square foot
MLMC Section
21.03.170-180
15.255.160
$0.108 per SQFT
Fire Fire Impact Fees Industrial Development with full fire flow
suppression water storage on site $0.0719
plus -which includes a non-refundable
administrative fee of $.0035 per square foot
MLMC Section
21.03.170-180
15.255.160
$0.0754 per
SQFT
Fire Fire Impact Fees Restaurants $0.0308 plus -which includes a
non-refundable administrative fee of $.0015
per square foot
MLMC Section
21.03.170-180
15.255.160
$0.0323 per
SQFT
Fire Fire Impact Fees Churches $0.021 plus -which includes a non-
refundable administrative fee of $.001 per
square foot
MLMC Section
21.03.170-180
15.255.160
$0.022 per SQFT
Fire Fire Impact Fees Education Development $0.021 plus -which
includes a non-refundable administrative fee
of $.001 per square foot
MLMC Section
21.03.170-180
15.255.160
$0.022 per SQFT
Section 4. Severability. If any sections, sentence, clause, or phrase of this Resolution shall be
held to be invalid or unconstitutional by a court of competent jurisdiction, or its application held
inapplicable to any person, property or circumstance, such invalidity or unconstitutionality or
inapplicability shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this Resolution or its application to any other person, property or
circumstance.
COML Council Packet 07-22-25, Page 76 of 234
ADOPTED by the City Council on July 22, 2025.
________________________________________
Dustin Swartz, Mayor
ATTEST:
____________________________________
Debbie Burke, City Clerk
COML Council Packet 07-22-25, Page 77 of 234
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
A B C D E F
City of Moses Lake 2025 Fee Schedule Accepted by:Resolution Expected 2025 CPI 2.60%
DEPART FEE TYPE FEE DESCRIPTION MLMC Section 2024 Fee 2025 Fee
Citywide Administrative Copy charge-per page RCW 42.56.120 $0.15 $0.15
Citywide Administrative Scan to electronic format-per page (8-1/12x11 one side)RCW 42.56.120 $0.10 $0.10
Citywide Administrative Every 4 files or attachments provided electronically RCW 42.56.120 $0.05 $0.05
Citywide Administrative Each gigabyte of electronic records transmission RCW 42.56.120 $0.10 $0.10
Citywide Administrative Storage media, container, envelope; postage/delivery RCW 42.56.120 Actual Cost Actual Cost
Citywide Administrative Maps and oversized document scanning or printing (per page)$5.00 $5.00
Citywide Administrative Custom data requests (per hour)RCW 42.56.120 $50.00 $50.00
Citywide Administrative CD/DVD copy - per media RCW 42.56.120 $1.00 $1.00
Citywide Administrative Return check charge $35.00 $35.00
Citywide Administrative Facility Rental Application Processing Fee $25.00 $25.00
Citywide Administrative Facility Rental Type 2 Mon-Fri 8am-5pm (per hour, 2-hour
minimum)$30.00 $30.00
Citywide Administrative Facility Rental Type 2 after 5pm and Saturdays (per hour, 2-
hour minimum)$70.00 $70.00
Citywide Administrative Facility Rental Type 3 Mon-Fri 8am-5pm (per hour, 2-hour
minimum)$75.00 $75.00
Citywide Administrative Facility Rental Type 3 after 5 pm and Saturdays (per hour, 2-
hour minimum)$100.00 $100.00
Citywide Administrative Facility – Six Foot Table Rental (per day)$10.00 $10.00
Citywide Administrative Facility – A-V Equipment Use (per day) $25.00 $25.00
Citywide Administrative Facility – IT set up & instructions on basic equipment use (per
hour)$150.00 $150.00
Citywide Administrative Facility – Custodian Services Clean-Up Overtime Rate (per
hour)$50.00 $50.00
Citywide Administrative Facility - Piano Tuning Actual Cost
Citywide Administration Concessionaire agreement on City Property-Non-Profit
organization 10% of Gross Revenue 10% of Gross Revenue
Citywide Administration Concessionaire agreement on City Property-For-Profit entity 15% of Gross Revenue 15% of Gross Revenue
Citywide Administrative Hearing Examiner Admin. Appeals - filing fee 6.10.100 $175 $175
Citywide Administrative Hearing Examiner - Admin. Appeal Hearing (non-prevailing)
($250/hour)
1.20.120 Actual Cost recovery
Citywide Administrative Online services (bill pay, application, activity, etc.)
convenience fee
Cost recovery actual Cost recovery actual
Citywide Administrative Credit card transactions 3.50%/$2.50 min.3.50%/$2.50 min.
Citywide Administrative Technology Fee 0%3%
POLICE Administrative Reports (incl accident) (per page)RCW42.56.120 $0.15 $0.15
POLICE Administrative Photos (per photo)RCW42.56.120 $0.15 $0.15
POLICE Administrative DVD/CD copy per media (per DVD/CD)RCW42.56.120 $1.00 $1.00
POLICE Administrative Criminal History 5.02.020 $20.00 Replcd with fee below
POLICE Administrative Jurisdictional Background Letter 5.02.020 $0.00 $20.00
POLICE Administrative Fingerprinting 5.02.020 $15.00 $15.00
POLICE Administrative Dog Lic. Annual 6.04.030 $10.00 $10.00
POLICE Administrative Dog Lic. Replacement 6.04.030 $5.00 $5.00
POLICE Administrative Potentially dangerous Dog Lic.6.10.110 $100.00 $100.00
POLICE Administrative Dangerous Dog License 6.10.110 $300.00 $300.00
POLICE Administrative Bike License no fee no fee
POLICE Administrative Concealed pistol license RCW 9.41.070 $49.25 $49.25
POLICE Administrative CPL Fingerprinting RCW 9.41.070 $32.00 $32.00
POLICE Administrative CPL late renewal RCW 9.41.070 $42.00 $42.00
POLICE Administrative Thumb Drive RCW42.56.120 $10.00 $10.00
POLICE Administrative Body Cam Redaction Fee RCW 42.56.240 $0.00 $0.75/minute
Fire Administrative conference room use 1/2 room (up to 50 occupants) (per
hour)
$21.00
$21.50
Fire Administrative Local, State, Federal Government fee for cleaning /
maintenance
$27.00
$27.70
Fire Administrative City of Moses Lake sponsored events No Fee No Fee
Fire Administrative Ambulance Report $7.25 $7.40
Fire Permit (Hazardous material)1 Class 16.40.030 $170.75 $175.00
Fire Permit (Hazardous material)2 Classes 16.40.030 $284.60 $292.00
Fire Permit (Hazardous material)3 Classes 16.40.030 $434.70 $445.50
Fire Permit (Hazardous material)4 Classes or more than 4,000 gallons, 19,000 cubic feet,
or 249,000 pounds of any single class
16.40.030 $574.00
$588.50
Fire Permit (Hazardous material)5 Classes or more than 5,000 gallons, 25,000 cubic feet,
or 280,000 pounds of any single class
16.40.030 $740.00
758.5
Fire Permit (Hazardous material)Extremely Hazardous Substances, highly toxic, toxic, &
pyrophoric materials of any amount
16.40.030 $1,141.10
$1,169.60
Fire Permit (Hazardous material)Marijuana Extraction Systems/ Facilities 16.40.030 $713.10 $730.90
Fire Permit (Hazardous material)Temporary membrane structures and tents exceeding
400 square feet
16.40.030 $171.80
$176.10
Fire Operational Permit Aviation Facilitates, Commercial Repair Operations, Heliports,
Helistops & Fueling Facilities
16.40.030 $284.60
$291.70
Fire Operational Permit Carnivals and Fairs 16.40.030 $170.75 $175.00
Fire Operational Permit Combustible Dust producing operations 16.40.030 $200.80 $205.80
Fire Operational Permit Dry Cleaning Plants using flammable solvents 16.40.030 $172.85 $177.34
Fire Operational Permit Exhibits/ Trade Shows 16.40.030 $172.85 $177.34
Fire Operational Permit High Piled Combustible Storage 16.40.030 $341.55 $350.00
Page | 1COML Council Packet 07-22-25, Page 78 of 234
3
A B C D E F
DEPART FEE TYPE FEE DESCRIPTION MLMC Section 2024 Fee 2025 Fee
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
Fire Operational Permit Hot work operations 16.40.030 $142.80 $146.40
Fire Operational Permit Hot work program 16.40.030 $200.80 $205.80
Fire Operational Permit Industrial Oven 16.40.030 $683.10 $700.20
Fire Operational Permit Lumber Yards 16.40.030 $170.75 $175.00
Fire Operational Permit Battery systems having a liquid capacity of more than 50
gallons
16.40.030 $284.60
$291.70
Fire Permit Fire protection systems, industrial process equipment
regulated by the fire code, LPG, Natural gas, flammable and
combustible liquid dispensing/distribution system and
installation of private fire hydrant:
16.40.030
Fire Permit $1 to $500 16.40.030 $56.90 $58.30
Fire Permit $501 to $2,000- $58.30 for the first $500 Plus $7.00 for each
additional $100 or fraction thereof, to and including $2,000
16.40.030 $56.90
$58.30
Fire Permit Each additional $100 16.40.030 $6.83 $7.00
Fire Permit $2,001 to $25,000- $163.30 for the first $2,000 Plus $32.80 for
each additional $1,000 or fraction thereof, to and
including $25,000
16.40.030 $159.35
$163.30
Fire Permit Each additional $1,000 16.40.030 $32.00 $32.80
Fire Permit $25,001 to $50,000- $754.25 for the first $25,000 Plus
$90.15 for each additional $1,000 or fraction thereof, to and
including $50,000
16.40.030 $735.85
$754.25
Fire Permit Each additional $1,000 16.40.030 $87.95 $90.15
Fire Permit $50,001 and above 2.5% of project value 16.40.030 2.5% of project value 2.5% of project value
Fire Permit Private Fire Hydrant"s" each hydrant 16.40.030 $142.80 $146.40
Fire Permit Fire Department Radio Coverage System 16.40.030 $714.15 $732.00
Fire Plan Check Technology Fee -Project Value $2001 and above 16.40.030 $170.75 $175.00
Fire Permit - Special Event Fireworks / pyrotechnic displays:16.40.030 $211.15 $216.50
Fire Permit - Demolition Demolition of required Fire Protection System or Fire
Alarm System:
16.40.030 $177.00
$181.40
Fire Permit UST/AGT Decommissioning of flammable / combustible liquid
tanks: up to 1100 gallon capacity
16.40.030 $177.00
$181.40
Fire Permit UST/AGT Decommissioning of flammable / combustible liquid
tanks: 1101- 10,000 gallon capacity
16.40.030 $341.55
$350.10
Fire Permit UST/AGT Decommissioning of flammable / combustible liquid
tanks: 10,000 gallon capacity and above
16.40.030 $626.15
$641.80
Fire Plan Check Plan review fees - (% of total permit fee)16.40.030 70.00%70%
Fire Plan Check 3rd Party Review Cost Recover actual costs + technology 16.40.030 Cost Recovery actual
Cost Recovery Actual
Fire Special Inspections Special / Technical Inspections - Cost Recovery actual costs 16.40.030 Cost Recovery actual
Cost Recovery Actual
Fire False Alarms 3 False Alarms in any 3 month period:8.26.30 $218.35 $223.80
Fire False Alarms 4 or more false alarms in 3 months (per response)8.26.30 $745.20 $763.80
Fire MVA / Hazmat Supply recovery for foam, absorbents, or other materials -
Cost recovery actual costs
utilized to mitigate hazards
CFR and RCW Cost Recovery Actual
Cost Recovery Actual
Fire Operational Permit Hazardous Materials Super User category (Mandatory SARA
Title III Tier II reporter / mandatory facility action plan
required)
16.40.030 $2,375.15
$2,434.50
Fire Operational Permit Mobile Food Vehicle Annual Permit $50.00 $51.25
Fire Operational Permit Energy Storage System other than lead acid battery systems.$284.60
$291.70
Fire Re-inspection Fee Charged on the 3rd inspection visit without compliance $75.00
$76.90
Fire Operational Permit Refrigeration systems above 5,000 pounds refrigerant $125.00 $128.10
Fire Fire Impact Fees Deferred Impact Administration-nte 20/yr.-per request 15.255.160 $85.00
$87.21
Fire Fire Impact Fees Independent Calculation per request 15.255.160 $100.00 $102.60
Fire
Fire Impact Fees
Single and Two Family Residential development $431.79 plus
$21.59 Non refundable administrative cost per unit
15.255.160 $441.89-$462.93 $453.38/$906.76
Fire Fire Impact Fees Multi-Family $431.79 plus $21.59 Non refundable
administrative cost per unit
15.255.160 $441.89+$453.38 per unit
Fire Fire Impact Fees Hospitals and Clinics $0.7499 plus a non-refundable
administrative fee of $.0365 per square foot
15.255.160 $0.7665 $0.7864 per SQFT
Fire
Fire Impact Fees
Skilled Nursing and Licensed Care Facilities $0.7499 plus a non-
refundable administrative fee of $.0365 per square foot
15.255.160 $0.7665 $0.7864 per SQFT
Fire
Fire Impact Fees
Hotel-Motel Development $0.267 plus a non-refundable
administrative fee of $.013 per square foot
15.255.160 $0.273 $0.280 per SQFT
Fire Fire Impact Fees Office Development $0.0719 plus a non-refundable
administrative fee of $.0035 per square foot
15.255.160 $0.0735 $0.0754 per SQFT
Fire Fire Impact Fees Retail Development $0.0719 plus a non-refundable
administrative fee of $.0035 per square foot
15.255.160 $0.0735 $0.0754 per SQFT
Fire
Fire Impact Fees
Industrial Development with no connected suppression water
storage on site $0.103 plus a non-refundable administrative
fee of $.005 per square foot
15.255.160 $0.105 $0.108 per SQFT
Page | 2COML Council Packet 07-22-25, Page 79 of 234
3
A B C D E F
DEPART FEE TYPE FEE DESCRIPTION MLMC Section 2024 Fee 2025 Fee
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
Fire
Fire Impact Fees
Industrial Development with full fire flow suppression water
storage on site $0.0719 plus a non-refundable administrative
fee of $.0035 per square foot
15.255.160 $0.0735 $0.0754 per SQFT
Fire Fire Impact Fees Restaurants $0.0308 plus a non-refundable administrative fee
of $.0015 per square foot
15.255.160 $0.0315 $0.0323 per SQFT
Fire Fire Impact Fees Churches $0.021 plus a non-refundable administrative fee of
$.001 per square foot
15.255.160 $0.021 $0.022 per SQFT
Fire Fire Impact Fees Education Development $0.021 plus a non-refundable
administrative fee of $.001 per square foot
15.255.160 $0.021 $0.022 per SQFT
Ambulance Transport Rate--BLS Basic Life Support Transport Fee 2.30.050 $1,029.00 $1,054.70
Ambulance Transport Rate--ALS Advanced Life Support Transport Fee 2.30.050 $1,181.25 $1,210.80
Ambulance Transport Rate--BLS Non-Resident BLS Transport Fee 2.30.050 $1,235.00 $1,265.90
Ambulance Transport Rate--ALS Non-Resident ALS Transport Fee 2.30.050 $1,326.00 $1,359.20
Ambulance Mileage Mileage fee for patient transport (loaded miles)2.30.050 $18.47 $30.00
Ambulance Treatment w/ out transport
Non-resident on scene patient treatment / care without
transport.2.30.050 $305.00 $312.60
Ambulance Treatment w/ out transport On scene patient treatment / care without transport.2.30.050 $271.69 $278.50
Ambulance School Dist. Athletic Standby Ambulance Standby for scheduled School District - Cost
Recovery Athletic Events (per event)2.30.050 Cost Recovery Cost Recovery
Ambulance Utility Rate Indexing CPI Adjustment for Ambulance Utility per Utility account
(rounded to closest $.05)
2.30.110
$17.20
$17.65
Ambulance Non-residential Utility Fees Square Foot Fee for non-residential structures - 1 Additional
utility fee per 5,000 square feet or portion thereof to a
maximum of 25.
2.30.120 No change to current
methodology No change to current
methodology
Ambulance Lodging Utility Fees Utility fee structure for hotels / motels - 1/2 of total room
count shall be charged a per room utility fee
2.30.120 No change to current
methodology
No change to current
methodology
Ambulance Committed EMS Standby Standby time for non-profit events (per hour, 1 hr. min)2.30.50 Cost Recovery Cost Recovery
Ambulance Committed EMS Standby Standby time for profit events: cost per hour (per hour, 2hr
min)
2.30.50 Cost Recovery Cost Recovery
Ambulance Healthcare Education CPR / AED training--layperson - Cost recovery for course
material
2.30.50 Cost Recovery Cost Recovery
Ambulance Healthcare Education CPR / Aed training--professional rescuer /healthcare (per
student)
2.30.50 $59.75 $61.25
Parks Administrative Past due invoice late fee (Assessed @ 30 days past due & each
successive 30-day period until paid) 1% of past due balance 1% of past due balance
Parks Recreation Youth -Per player fee - practice(baseball/softball/soccer)3.34.010 $7.00 8.00$
Parks Recreation Youth -Per player fee - League(baseball/softball/soccer)3.34.010 $12.00 13.00$
Parks Recreation Adult - Per player fee - practice (baseball/softball/soccer)3.34.010 $9.00 10.00$
Parks Recreation Adult - Per player fee - League (baseball/softball/soccer)3.34.010 $20.00 21.00$
Parks Maintenance Picnic Table/Bench (each-applicable to Special Events)3.34.010 $21.00 $22.00
Parks Maintenance Garbage Can (each-applicable to Special Events)3.34.010 $11.00 $11.50
Parks Recreation Surf 'n Slide Daily Admission (per person)3.34.010 $5-$19 $6-$21
Parks Recreation Surf 'n Slide 10 Punch Card (per person)3.34.010 $90-$180 $103-$185
Parks Recreation Surf 'n Slide Picnic Shelter (per hour)3.34.010 $22.00 26.00$
Parks Recreation Surf 'n Slide Senior Season Pass In-City (per person)3.34.010 $76.00 81.00$
Parks Recreation Surf 'n Slide Senior Season Pass Out-of-City (per person)3.34.010 $87.00 93.00$
Parks Recreation Surf 'n Slide Senior Season Pass In-City Pre-Season (per
person)
3.34.010 $71.00 75.00$
Parks Recreation Surf 'n Slide Senior Season Pass Out-of-City Pre-Season (per
person)
3.34.010 $82.00 88.00$
Parks Recreation Surf 'n Slide Adult Season Pass In-City (per person)3.34.010 $82.00 88.00$
Parks Recreation Surf 'n Slide Adult Season Pass Out-of-City (per person)3.34.010 $93.00 99.00$
Parks Recreation Surf 'n Slide Adult Season Pass In-City Pre-Season (per person) 3.34.010 $76.00 81.00$
Parks Recreation Surf 'n Slide Adult Season Pass Out-of-City Pre-Season (per
person)
3.34.010 $87.00 93.00$
Parks Recreation Surf 'n Slide Youth Season Pass In-City (per person)3.34.010 $76.00 81.00$
Parks Recreation Surf 'n Slide Youth Season Pass Out-of-City (per person)3.34.010 $87.00 93.00$
Parks Recreation Surf 'n Slide Youth Season Pass In-City Pre-Season (per
person)
3.34.010 $71.00 75.00$
Parks Recreation Surf 'n Slide Youth Season Pass Out-of-City Pre-Season (per
person)
3.34.010 $82.00 88.00$
Parks Recreation Surf 'n Slide Child Season Pass In-City (per person)3.34.010 $41.00 44.00$
Parks Recreation Surf 'n Slide Child Season Pass Out-of-City (per person)3.34.010 $49.00 53.00$
Parks Recreation Surf 'n Slide Child Season Pass In-City Pre-Season (per person) 3.34.010 $39.00 42.00$
Parks Recreation Surf 'n Slide Child Season Pass Out-of-City Pre-Season (per
person)
3.34.010 $44.00 47.00$
Parks Recreation Group Swim Lessons - All Levels 3.34.010 $42.00 43.00$
Parks Recreation Surf 'n Slide Body Boarding Lessons - Flowrider 3.34.010 $52.00 54.00$
Parks Recreation Surf 'n Slide Flowboarding Lessons - Standup 3.34.010 $52.00 54.00$
Parks Recreation Surf 'n Slide Private Rental 1 - 100 Patrons (per hour)3.34.010 $1,126.00 1,191.00$
Page | 3COML Council Packet 07-22-25, Page 80 of 234
3
A B C D E F
DEPART FEE TYPE FEE DESCRIPTION MLMC Section 2024 Fee 2025 Fee
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
218
219
220
Parks Recreation Surf 'n Slide Private Rental 101 - 150 Patrons (per hour)3.34.010 $1,210.00 1,279.00$
Parks Recreation Surf 'n Slide Private Rental 151 - 250 Patrons (per hour)3.34.010 $1,380.00 1,458.00$
Parks Recreation Surf 'n Slide Private Rental 251 - 500 Patrons (per hour)3.34.010 $1,628.00 1,721.00$
Parks Recreation Surf 'n Slide Private Rental 501 - 1000 Patrons (per hour)3.34.010 $1,803.00 1,906.00$
Parks Recreation Surf 'n Slide - Semi-private Lessons - All Levels 3.34.010 $120.00 124.00$
Parks Recreation Surf 'n Slide - Private Lessons - All Levels 3.34.010 $240.00 247.00$
Parks Recreation Lifeguard Certification Class 3.34.010 $175.00 180.00$
Parks Admin Picnic Shelter Rental - 4 Hours 3.34.010 $57-$78 $59-$80
Parks Admin Picnic Shelter Rental - 8 Hours 3.34.010 $83-$104 $85-$107
Parks Admin Special Event Application Fee 12.36.065 $75-$175 $75-$175
Parks Administrative Special Event-Vendor Fee-For Profit 12.36.065 $50 per day $50 per day
Parks Admin Special Event-Vendor Fee-Non-Profit 12.36.065 $35 per day $35 per day
Parks Administrative Vendor-Seasonal-Roaming-(Ice Cream Truck)12.36.065 $100 per month $103 per month
Parks
Recreation/Museum
Museum classes and programs - to be determined by class
size & supplies 3.34.010
Parks
Recreation
Parks/Recreation Programs - to be determined by class size &
supplies 3.34.010
Parks
Recreation
Recreational sports leagues - to be determined by class size &
supplies 3.34.010
Parks Recreation Ice Skating Admission (per person)3.34.010 $3-9$$4-$10
Parks Recreation Ice Skating Admission Punch card 3.34.010 $40-$80 $62-$82
Parks Recreation Ice Skate Rental (per person)3.34.010 $4.00 $4.00
Parks Recreation Ice Skating Admission Punch card with Skates 3.34.010 $40-$110 $103-$124
Parks Recreation Ice Skating Season Pass (Individual) no Skates 3.34.010 $16-$50 $19-$54
Parks Recreation Ice Skating Season Pass (Individual) with Skates 3.34.010 $48-$82 $54-$88
Parks
Recreation winter ice program - to be determined by class size & supplies 3.34.010 $9 -$200 $10-$216
Parks Recreation Ice Rink Private Rental (per hour)3.34.010 $131-$249 $168-$274
Parks Recreation Softball Field Use (per game)3.34.010 $23Y/$28A/$40 Schools $25Y/$30A/$42 Schools
Parks Recreation Baseball Field Use (per game)3.34.010 $28Y/$38A/$50 Schools $30Y/$40A/$53 Schools
Parks Recreation Soccer Field Use (per game)3.34.010 $20Y/$25A/$35 HS+
Schools $21Y/$26A/$36 Schools
Parks Recreation Softball Field Lighting (per hour)3.34.010 $15.00 $16.00
Parks Recreation Soccer Field Lighting (per hour)3.34.010 $12.00 $13.00
Parks Recreation Baseball Field Lighting (per hour)3.34.010 $18.00 $18
Parks Recreation Baseball/Softball Tournament Non Refundable Deposit Fee 3.34.010 $125.00 125.00$
Parks Recreation Baseball/Softball Crowd Fencing (per event)3.34.010 $175.00 $180
Parks Recreation Modifications 3.34.010 $5.00 - $25.00 $5.00 - $25.00
Parks Recreation Baseball/Softball Temporary Field Fencing 3.34.010 $80.00 $82
Parks Maintenance Sponsor Banner Installation Fee (includes up to 5 banners to
be hung at one time)
3.34.010 $0.00 $110 (up to 5 banners)
Parks Maintenance Tennis Court Lighting 3.34.010 $1.75 for 50 mins $1.75 for 50 mins
Parks Administrative Cascade Campground Tent Site 3.34.010 $37.00 $38.00
Parks Administrative Cascade Campground RV Site 3.34.010 $42.00 $43.00
Parks Administrative Cascade Campground Group Site 3.34.010 $228.00 $234.00
Parks Administrative Cancellation Processing Fee (Campsite/Picnic Shelter)3.34.010 $15.00 $15.00
Parks Maintenance Cascade Campground Showers 3.34.010 $0.50 - $3.75 $0.50 - $3.75
Parks Administrative Amphitheater Rental (Daily)3.34.010 $104.00 $107
Parks General Rental Attendant 3.34.010 $30.00 per hour $32.00 per hour
Parks Administrative Community Garden Plot Rental (16-80 sq. ft.)3.34.010 $12.00 $12.00
Parks Administrative Community Garden Plot Rental (81-160 sq. ft.)3.34.010 $23.00 $24.00
Parks Administrative Community Garden Plot Rental (161-280 sq. ft.)3.34.010 $28.00 $29.00
Parks Administrative Community Garden Plot Rental (281-512 sq. ft.)3.34.010 $34.00 $35.00
Parks Maintenance Roto-tilling garden plots (per lot size)3.34.010 $12/$23/$28/$34 $12/$24/
$29/$35
Parks Museum & Art Center Museum & Art Center Membership (Jackrabbit)$1.00-24.01 $1.00-24.01
Parks Museum & Art Center Museum & Art Center Membership (Rattlesnake)$25.00 $25.00
Parks Museum & Art Center Museum & Art Center Membership (Rainbow Trout)$40.00 $40.00
Parks Museum & Art Center Museum & Art Center Membership (Coyote)$75.00 $75.00
Parks Museum & Art Center Museum & Art Center Membership (Bald Eagle)$250.00 $250.00
Parks Museum & Art Center Museum & Art Center Membership (Wild Horses)$500.00 $500.00
Parks Museum & Art Center Museum & Art Center Membership (Great Blue Heron)$1,000.00 $1,000.00
Parks Museum & Art Center Museum & Art Center Membership (Columbian
Mammoth)
$5,000.00 $5,000.00
Parks Museum & Art Center Museum Field Trips $5.00 per person $5.00 per person
Parks Museum & Art Center Museum School Outreach Program $3 per Student $3 per Student
Parks Museum & Art Center Museum Rental-Non Profit $150.00 per hour $154.50 per hour
Parks Museum & Art Center Museum Rental-For Profit $297.12 per hour $306.03 per hour
Parks Museum & Art Center Commission for Museum Consignments 30% to the Museum 30% to the Museum
Parks Museum & Art Center Photograph reproduction Scanning Fee $25.75 per image
Parks Museum & Art Center Photograph reproduction-Use fee Publication Non-Profit $0 per image
Parks Museum & Art Center Photograph reproduction-Use fee Publication 0-2,000 copies $0 per image
Parks Museum & Art Center Photograph reproduction-Use Fee Publication 2,001-10,000
copies
$25.75 per image
Page | 4COML Council Packet 07-22-25, Page 81 of 234
3
A B C D E F
DEPART FEE TYPE FEE DESCRIPTION MLMC Section 2024 Fee 2025 Fee
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264
265
266
267
268
269
270
271
272
273
274
275
276
277
278
279
280
281
282
283
284
Parks Museum & Art Center Photograph reproduction-Use Fee Publication 10,001-50,000
copies
$51.50 per image
Parks Museum & Art Center Photograph reproduction-Use Fee Publication 50,001-99,999
copies
$103.00 per image
Parks Museum & Art Center Photograph reproduction-Use Fee Publication 100,000 or
more copies
$206.00 per image
Parks Museum & Art Center Photograph reproduction-Film/TV-Non-Profit $0 per image
Parks Museum & Art Center Photograph reproduction-Film/TV-Local, Non-Broadcast,
DVD/Streaming/Web
$103.00 per image
Parks Museum & Art Center Photograph reproduction-Film/TV-National $128.75 per image
Parks Museum & Art Center Photograph reproduction-Film/TV-Worldwide $180.25 per image
Parks Museum & Art Center Photograph Reproduction Commercial/Advertising-
Personal/Non-Profit (Includes Museum Watermark)
$0.00 per image
Parks Museum & Art Center Photograph Reproduction Commercial/Advertising-Blog/Social
Media/Website
$180.25 per image
Parks Museum & Art Center Photograph Reproduction Commercial/Advertising-Other-
Multiple Media
$180.25 per image
Parks Museum & Art Center Photograph Reproduction Commercial/Advertising-Other-
Commercial advertising
$180.25 per image
Parks Museum & Art Center Photograph Reproduction Commercial/Advertising-Other-
Exhibition/display/office décor
$92.70 per image
Parks Museum & Art Center Photograph Reproduction Commercial/Advertising-Other-
Products and other uses
$92.70 per image
Parks Recreation Adopt-A-Street Application Fee 3.34.010 $50.00 $51.50
Parks Larson Recreation Center Adult Annual Pass Corporate Membership 3.34.010 $382.00
Parks Larson Recreation Center Adult Annual Pass 3.34.010 $403.00 425.00$
Parks Larson Recreation Center Adult 6-Month Pass Corporate Membership 3.34.010 218.00$
Parks Larson Recreation Center Adult 6-Month Pass 3.34.010 $229.00 242.00$
Parks Larson Recreation Center Adult Monthly Pass Corporate Membership 3.34.010 39.00$
Parks Larson Recreation Center Adult Monthly Pass 3.34.010 $41.00 43.00$
Parks Larson Recreation Center Adult Daily Pass 3.34.010 $6.00 6.00$
Parks Larson Recreation Center Adult Punch Card (12)3.34.010 $54.00 57.00$
Parks Larson Recreation Center Teen & Seniors Annual Pass 3.34.010 $309.00 327.00$
Parks Larson Recreation Center Teen & Seniors 6-month Pass 3.34.010 $182.00 193.00$
Parks Larson Recreation Center Teen & Seniors Monthly Pass 3.34.010 $32.00 34.00$
Parks Larson Recreation Center Teen & Seniors Daily Pass 3.34.010 $5.00 5.00$
Parks Larson Recreation Center Teen & Seniors Punch Card Pass (12)3.34.010 $32.00 46.00$
Parks Larson Recreation Center Youth Annual Pass 3.34.010 $168.00 177.00$
Parks Larson Recreation Center Youth 6-month Pass 3.34.010 $98.00 103.00$
Parks Larson Recreation Center Youth Monthly Pass 3.34.010 $18.00 19.00$
Parks Larson Recreation Center Youth Daily Pass 3.34.010 $4.00 4.00$
Parks Larson Recreation Center Youth Punch Card Pass (12)3.34.010 $27.00 29.00$
Parks Larson Recreation Center Sage Room Rental- Non Profit -per hour 3.34.010 $45.00 47.00$
Parks Larson Recreation Center Cascade Room Rental-Non Profit-per hour 3.34.010 $70.00 74.00$
Parks Larson Recreation Center Lake Room Rental-Non Profit -per hour 3.34.010 $56.00 59.00$
Parks Larson Recreation Center Cascade/Lake Room Rental- Non Profit-per hour 3.34.010 $84.00 91.00$
Parks Larson Recreation Center Gymnasium Rental-Non Profit-per hour 3.34.010 $168.00 177.00$
Parks Larson Recreation Center Kitchen Rental-Non Profit-per hour 3.34.010 $40.00 42.00$
Parks Larson Recreation Center Damage Deposit-Non Profit-REFUNDABLE 3.34.010 $125.00 125.00$
Parks Larson Recreation Center Damage Deposit with Alcohol-Non profit-REFUNDABLE 3.34.010 $500.00
500.00$
Parks Larson Recreation Center Sage Room Rental-For Profit-per hour 3.34.010 $68.00 72.00$
Parks Larson Recreation Center Cascade Room Rental-For Profit-per hour 3.34.010 $107.00 113.00$
Parks Larson Recreation Center Lake Room Rental-For Profit-per hour 3.34.010 $86.00 91.00$
Parks Larson Recreation Center Cascade/Lake Room Rental-For Profit-per hour 3.34.010 $137.00 144.00$
Parks Larson Recreation Center Gymnasium Rental-For Profit-per hour 3.34.010 $333.00 351.00$
Parks Larson Recreation Center Kitchen Rental-For Profit-per hour 3.34.010 $56.00 59.00$
Parks Larson Recreation Center Damage Deposit-For Profit-REFUNDABLE 3.34.010 $200.00 200.00$
Parks Larson Recreation Center Damage Deposit With Alcohol-For Profit-REFUNDABLE 3.34.010 $500.00 500.00$
Parks Larson Recreation Center Application Fee- Non refundable 3.34.010 $25.00 25.00$
Parks Larson Recreation Center Gym Rental for Athletic Practices-per hour 3.34.010 $55.00 58.00$
Parks Larson Recreation Center LRC Pickleball/Badminton Court Rental-per hour/per court 3.34.010 $25.00
27.00$
Parks Larson Recreation Center Birthday Party Package Ice Rink (1-10 participants) 2 hours 3.34.010 $220.00
232.00$
Parks Larson Recreation Center Birthday Party Ice Rink Additional Participants-per participant 3.34.010 $22.00
23.00$
Parks Larson Recreation Center Summer Student Membership-with current hs/College ID-100
day membership
3.34.010 $100.00
100.00$
Parks Larson Recreation Center Roller Skating Admission (Discounted Days) (per person) 3.34.010 $2S/$2Y/$2A $2S/$2Y/$2A
Parks Larson Recreation Center Roller Skating Admission (per person) 3.34.010 $5S/$5Y/$6A $5S/$5Y/$6A
Parks Larson Recreation Center Roller Skate Rental -per session 3.34.010 $2.00 $2.00
Parks Larson Recreation Center Birthday Party Package (Roller Rink) (1-10 participants) per
session
3.34.010 $155.00
164.00$
Parks Larson Recreation Center Roller Skate Rental -per hour 3.34.010 $125.00 132.00$
Parks Larson Recreation Center Roller Skate Rental Additional Participants (includes skates) 3.34.010 $1-6/person $1-6/person
Finance Business License Bus License Fee - General, Resident & Non-Resident 5.04.080 Tiered rate based on
number of employees
(FTE).
Tiered rate based on
number of employees
(FTE).
Finance Business License Tax-Exempt Non-Profit 5.04.080 $0.00 $0.00
Finance Business License 1 through 5 Employees 5.04.080 $85/year $85/year
Finance Business License 6 through 15 Employees 5.04.080 $155/year $155/year
Page | 5COML Council Packet 07-22-25, Page 82 of 234
3
A B C D E F
DEPART FEE TYPE FEE DESCRIPTION MLMC Section 2024 Fee 2025 Fee
285
286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
305
306
307
308
309
310
311
312
313
314
315
316
317
318
319
320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
335
336
337
338
339
340
341
342
343
344
345
346
347
348
349
350
351
352
353
354
355
356
357
358
359
360
361
362
363
364
365
366
367
368
Finance Business License 16 through 50 Employees 5.04.080 $235/year $235/year
Finance Business License 51 through 100 Employees 5.04.080 $445/year $445/year
Finance Business License 101 or more Employees 5.04.080 $550/year $550/year
Finance Business License Temporary Vendor 5.06.080 $25.00/90 days $25.00/90 days
Finance Business License Mobile and Street Food Vendor 5.07.060 $25.00/90 days $25.00/90 days
Finance Screening Fee Solicitors 5.02.010 $85.00 $85.00
Finance Screening Fee Taxicabs 5.02.010 $85.00 $85.00
Finance Screening Fee Application fee pawnbrokers/2nd hand dealer 5.02.010 $85.00 $85.00
Finance Business License Bus. license fee - carnival 1st day 5.16.030 $155.00 $155.00
Finance Business License - carnival 2nd day 5.16.030 $75.00 $75.00
Finance Business License - carnival 3rd plus 5.16.030 $50.00 $50.00
Finance Business License Bus. license fee - Circus 1st day 5.16.030 $155.00 $155.00
Finance Business License - Circus 2nd day plus 5.16.030 $75.00 $75.00
Finance Business License Bus license fee - Road show 1st day 5.16.030 $65.00 $65.00
Finance Business License - Road show 2nd day plus 5.16.030 $35.00 $35.00
Finance Business License Telecommunication license 5.50.030 $1,100.00 $1,100.00
Finance Business License Telecommunication license - renewal 5.50.030 $550.00 $550.00
Finance Business License Telecommunication franchise 5.50.030 $3,300.00 $3,300.00
Finance Business License Telecommunication franchise - renewal 5.50.030 $1,650.00 $1,650.00
Finance Business License Cable Franchise 5.50.030 $4,400.00 $4,400.00
Finance Business License Cable Franchise - renewal 5.50.030 $2,200.00 $2,200.00
Utility Solid Waste/Garbage Rates See Attachment A below 8.08.140 no increase
Utility Fixed Water Charge Single Family Residential .75" Meter 13.12.010 $24.83 $26.07
Utility Fixed Water Charge Single Family Residential 1" Meter 13.12.010 $27.55 $28.93
Utility Fixed Water Charge Single Family Residential 1.5" Meter 13.12.010 $35.78 $37.56
Utility Fixed Water Charge Single Family Residential 2" Meter 13.12.010 $76.91 $80.76
Utility Consumption Charge (per 100 cf)Single Family Tier 1 (0-1,000 cubic feet)13.12.010 $0.46 $0.49
Utility Consumption Charge (per 100 cf)Single Family Tier 2 (1,001-5,000 cubic feet)13.12.010 $1.40 $1.47
Utility Consumption Charge (per 100 cf)Single Family Tier 3 (5,001-10,000 cubic feet)13.12.010 $2.78 $2.92
Utility Consumption Charge (per 100 cf)Single Family Tier 4 ( Over 10,000 cubic feet)13.12.010 $3.75 $3.94
Utility Fixed Water Charge Duplex .75" Meter 13.12.015 $49.67 $52.15
Utility Fixed Water Charge Duplex 1" Meter 13.12.015 $55.10 $57.86
Utility Fixed Water Charge Duplex 1.5" Meter 13.12.015 $71.55 $75.12
Utility Fixed Water Charge Duplex 2" Meter 13.12.015 $153.83 $161.52
Utility Consumption Charge (per 100 cf)Duplex Tier 1 (0-2,000 cubic feet)13.12.015 $0.46 $0.49
Utility Consumption Charge (per 100 cf)Duplex Tier 2 (2,001-6,000) cubic feet)13.12.015 $1.40 $1.47
Utility Consumption Charge (per 100 cf)Duplex Tier 3 (over 6,000 cubic feet)13.12.015 $2.78 $2.92
Utility Fixed Water Charge Multi-Family .75" Meter 13.12.021 $39.36 $41.33
Utility Fixed Water Charge Multi-Family 1" Meter 13.12.021 $43.69 $45.88
Utility Fixed Water Charge Multi-Family 1.5" Meter 13.12.021 $56.71 $59.55
Utility Fixed Water Charge Multi-Family 2" Meter 13.12.021 $121.93 $128.02
Utility Fixed Water Charge Multi-Family 3" Meter 13.12.021 $208.81 $219.25
Utility Fixed Water Charge Multi-Family 4" Meter 13.12.021 $339.22 $356.18
Utility Consumption Charge (per 100 cf)Multi-Family 13.12.021 $0.93 $0.98
Utility Fixed Water Charge Commercial .75" Meter 13.12.020 $39.36 $41.33
Utility Fixed Water Charge Commercial 1" Meter 13.12.020 $43.69 $45.88
Utility Fixed Water Charge Commercial 1.5" Meter 13.12.020 $56.71 $59.55
Utility Fixed Water Charge Commercial 2" Meter 13.12.020 $121.93 $128.02
Utility Fixed Water Charge Commercial 3" Meter 13.12.020 $208.81 $219.25
Utility Fixed Water Charge Commercial 4" Meter 13.12.020 $339.22 $356.18
Utility Fixed Water Charge Commercial 6" Meter 13.12.020 $469.57 $493.04
Utility Fixed Water Charge Commercial 8" Meter 13.12.020 $817.27 $858.14
Utility Consumption Charge (per 100 cf)Commercial 13.12.020 $1.12 $1.18
Utility Fixed Water Charge Irrigation .75" Meter 13.12.022 $39.36 $41.33
Utility Fixed Water Charge Irrigation 1" Meter 13.12.022 $43.69 $45.88
Utility Fixed Water Charge Irrigation 1.5" Meter 13.12.022 $56.71 $59.55
Utility Fixed Water Charge Irrigation 2" Meter 13.12.022 $121.93 $128.02
Utility Fixed Water Charge Irrigation 3" Meter 13.12.022 $208.81 $219.25
Utility Fixed Water Charge Irrigation 4" Meter 13.12.022 $339.22 $356.18
Utility Consumption Charge (per 100 cf)Irrigation Tier 1 (0-1,000 cubic feet)13.12.022 $0.46 $0.49
Utility Consumption Charge (per 100 cf)Irrigation Tier 2 (1,001-5,000 cubic feet)13.12.022 $1.40 $1.47
Utility Consumption Charge (per 100 cf)Irrigation Tier 3 (5,001-10,000 cubic feet)13.12.022 $2.78 $2.92
Utility Consumption Charge (per 100 cf)Irrigation Tier 4 (over 10,000 cubic feet)13.12.022 $3.75 $3.94
Utility Fixed Water Charge Industrial .75" Meter 13.12.023 $39.36 $41.33
Utility Fixed Water Charge Industrial 1" Meter 13.12.023 $43.69 $45.88
Utility Fixed Water Charge Industrial 1.5" Meter 13.12.023 $56.71 $59.55
Utility Fixed Water Charge Industrial 2" Meter 13.12.023 $121.93 $128.02
Utility Fixed Water Charge Industrial 3" Meter 13.12.023 $208.81 $219.25
Utility Fixed Water Charge Industrial 4" Meter 13.12.023 $339.22 $356.18
Utility Fixed Water Charge Industrial 6" Meter 13.12.023 $469.57 $493.04
Utility Fixed Water Charge Industrial 8" Meter 13.12.023 $817.27 $858.14
Utility Consumption Charge (per 100cf)Industrial 13.12.023 $1.12 $1.18
Utility Fixed Sewer Charge Single Family Residential 13.12.030 $41.88 $43.98
Utility Fixed Sewer Charge Duplex 13.12.035 $83.78 $87.97
Utility Fixed Sewer Charge Multi-Family Unit (per unit)13.12.036 $11.82 $12.41
Utility Fixed Sewer Charge Commercial 13.12.040 $44.94 $47.18
Utility Consumption Charge (per 100cf)Commercial Sewer Consumption 13.12.040 $2.01 $2.11
Utility Fixed Sewer Charge Industrial 13.12.041 $50.55 $53.08
Utility Consumption Charge (per 100cf)Industrial Sewer Consumption 13.12.041 $2.22 $2.33
Utility Stormwater Residential Residential 13.12.042 $7.11 $7.47
Utility Stormwater Non-residential 0-6,000 sf impervious ground cover 13.12.042 $7.11 $7.47
Utility Stormwater Non-residential 6,001-15,000 sf impervious ground cover 13.12.042 $12.01 $12.61
Utility Stormwater Non-residential 15,001-30,000 sf impervious ground cover 13.12.042 $17.52 $18.39
Utility Stormwater Non-residential 30,001-60,000 sf impervious ground cover 13.12.042 $34.92 $36.66
Page | 6COML Council Packet 07-22-25, Page 83 of 234
3
A B C D E F
DEPART FEE TYPE FEE DESCRIPTION MLMC Section 2024 Fee 2025 Fee
369
370
371
372
373
374
375
376
377
378
379
380
381
382
383
384
385
386
387
388
389
390
391
392
393
394
395
396
397
398
399
400
401
402
403
404
405
406
407
408
409
410
411
412
413
414
415
416
417
418
419
420
421
422
423
424
425
426
427
428
429
430
431
Utility Stormwater Non-residential 60,001-120,000 sf impervious ground cover 13.12.042 $69.56 $73.03
Utility Stormwater Non-residential 120,001-240,000 sf impervious ground cover 13.12.042 $139.19 $146.15
Utility Stormwater Non-residential Over 240,000 sf impervious ground cover 13.12.042 $208.77 $219.21
Utility Water/Sewer Surcharge Water/Sewer Furnished Outside City Limits 13.12.050
25% of water/sewer
rate 25% of water/sewer rate
Utility Administrative After-Hour Service Charge 13.12.085 $400.00 $410.40
Utility Administrative Late Payment Charge 13.12.085 *Minimum of $5 or 2%*Minimum of $5 or 2%
Utility Administrative Disconnect For Non-Payment 13.12.085 $65.00 $66.69
Utility Administrative Sign in Fee 13.12.085 $15.00 $15.39
Utility Administrative Temporary Water Service Fee 13.12.085 $25.00 $25.65
Utility Administrative Return Trip Meter Service Fee 13.12.085 $25.00 $25.65
Utility Administrative Meter Bench Test 13.12.085 $500.00 $513.00
Utility Administrative Door Tag Fee 13.12.085 $25.00 $25.65
Utility Administrative Disconnection of Water for non-compliance with MLMC
13.07.06A to repair/stop water leak
13.07.06A $65.00 $66.69
Utility Administrative Reconnection of Water for non-compliance with MLMC
13.07.06A to repair/stop water leak
13.07.06A $65.00 $66.69
Utility Administrative Meter tamper fee 13.12.085 $250.00 $256.50
Utility Administrative Excessive Use Charge (water use over 10,000 cubic feet)13.12.085 $250.00 $256.50
Utility Administrative Credit card transaction 2.95%/$1.95 minimum 2.95%/$1.95 minimum
Public Works Water main tapping fee 3/4" - 2" tap $170.62 $200.27
Public Works Water main tapping fee 4" - 6" tap $382.54 $410.81
Public Works Water main tapping fee 8" tap $464.04 $476.11
Public Works Water main tapping fee 10" tap $589.02 $612.06
Public Works Water main tapping fee 12" tap $682.48 $700.22
Public Works Water sample Purity test per sample 13.05.110 $117.37 $189.10
Public Works Filling and flushing Newly constructed water mains Per 100 ft of line 13.07.070 $28.26
Flat fee of $250 plus
$28.99 per 100 ft of line
Public Works water meter 3/4" meter 3.62.010 & .020 $411.88 $558.15
Public Works water meter 1" meter 3.62.010 & .020 $517.29 $715.47
Public Works water meter 1-1/2" meter 3.62.010 & .020 $1,000.90 $1,071.51
Public Works water meter 2" meter 3.62.010 & .020 $1,058.49 $1,172.42
Public Works water meter 2" irrigation turbo meter NEW FEE
$1,480.33
Public Works Previously installed water srvc 3/4" service $2,353.90 $2,353.90
Public Works Previously installed water srvc 1" service $3,531.94 $3,531.94
Public Works Previously installed water srvc 1-1/2" to 2" service $4,708.89 $4,708.89
Public Works Connect to existing main Any size (up to 4 hours)3.58.010 $430.35 $709.04
Public Works Connect to existing main After 4 hours (ea. additional hr. w/ service truck & 2 workers
(per hour)
$217.35
$177.27
Public Works Engineering inspector overtime Charge for working outside of normal hours (per hr.) - 2 hour
minimum
$86.94
$89.20
Public Works Assignment of Water Rights
Domestic water rights charge per equivalent residential unit
(ERU) when subdividing residential, commercial, and
industrial real property. 1ERU = 0.6 ACRE FOOT of Water use.
(per ERU min 1ERU per lot)
17.03.060 $2,173.50 $2,230.01
Public Works Water System Development Chrg 3/4" water meter 3.62.010 $1,559.49 $2,059.49
Public Works Water System Development Chrg 1" water meter 3.62.010 $2,649.50 $3,149.50
Public Works Water System Development Chrg 1-1/2" water meter 3.62.010 $5,277.26 $5,777.26
Public Works Water System Development Chrg 2" water meter 3.62.010 $8,474.48 $8,974.48
Public Works Water System Development Chrg 3" water meter 3.62.010 $15,985.01 $16,485.01
Public Works Water System Development Chrg 4" water meter 3.62.010 $31,964.58 $32,464.58
Public Works Water System Development Chrg 6" water meter 3.62.010 $66,865.55 $67,365.55
Public Works Water System Development Chrg 8" water meter 3.62.010 $126,399.89 $126,899.89
Public Works Water System Development Chrg 10" water meter 3.62.010 $193,381.73 $193,881.73
Public Works Sewer System Development Chrg 3/4" water meter 3.62.020 $930.26 $4,285.00
Public Works Sewer System Development Chrg 1" water meter 3.62.020 $1,581.22 $7,283.51
Public Works Sewer System Development Chrg 1-1/2" water meter 3.62.020 $3,134.19 $14,436.88
Public Works Sewer System Development Chrg 2" water meter 3.62.020 $4,955.58 $22,826.67
Public Works Sewer System Development Chrg 3" water meter 3.62.020 $9,488.41 $43,706.05
Public Works Sewer System Development Chrg 4" water meter 3.62.020 $18,970.31 $87,382.12
Public Works Sewer System Development Chrg 6" water meter 3.62.020 $39,546.83 $182,162.86
Public Works Sewer System Development Chrg 8" water meter 3.62.020 $75,009.66 $345,513.76
Public Works Sewer System Development Chrg 10" water meter 3.62.020 $114,820.57 $528,893.04
Public Works Sewer System Development Chrg SDC Fire Suppression Exception - see Ordinance 3069 & MLMC
3.62.020
3.62.020 $0.00 95% reduction of normal
SDC
Public Works Signage V-Lock Fee Fastener base for street signs. Contractor can purchase equal
product elsewhere $38.04 $102.10
Public Works Engineering Plan Review Administrative Fee Covers initial administrative processing costs for engineering
plan submission.
$80.00 per submission
$85.00 per submission
Public Works
Engineering Plan Review
Engineering Plan Review by 3rd Party (When required by
Municipal Services Director) - $1000 deposit w/ Actual Cost
Recovery*
Actual Cost Recovery Actual Cost Recovery
Public Works Stormwater Report Review Stormwater Report Review by City Staff ($400 deposit w/
Actual Cost Recovery)Actual Cost Recovery Actual Cost Recovery
Public Works Street obstruction permit Inspection fee - 2.5% of construction costs, $50 min 3.54.010 $50 Min $200 min
Public Works Sewer Discharge Permit New discharge permit application 13.05.170 $3,803.63 $3,902.52
Public Works Sewer Discharge Permit Discharge permit renewal fee 13.05.170 $1,847.48 $1,895.51
Public Works Sewer Discharge Permit Discharge permit renewal fee 13.05.170 $923.74 $947.75
Page | 7COML Council Packet 07-22-25, Page 84 of 234
3
A B C D E F
DEPART FEE TYPE FEE DESCRIPTION MLMC Section 2024 Fee 2025 Fee
432
433
434
435
436
437
438
439
440
441
442
443
444
445
446
447
448
449
450
451
452
453
454
455
456
457
458
459
460
461
462
463
464
465
466
467
468
469
470
471
472
473
474
475
476
477
478
479
480
481
482
483
484
485
486
487
488
489
Public Works Sewer Discharge Permit Annual Discharge permit fee 13.05.170 $923.74 $947.75
Public Works Stormwater Appeal Fee Pursuant to MLMC 1303.050 13.03.050 $59.77 $61.33
Public Works hydrant rental Backflow Preventer (per day)13.09.060 $5.43 $5.58
Public Works hydrant rental fire hydrant meter rental per day 13.12.090 $5.43 $5.58
Public Works hydrant rental fire hydrant usage (per 100 cf)13.12.090 $1.07 $1.12
Public Works hydrant rental fire hydrant rental with no city meter available - est. usage + 13.12.090 $8.69 $8.92
Public Works Re-inspection Fee Work concealed without inspection or work not ready at the
time of inspection will be charged a re-inspection fee
$80.00 per trip $85.00
Public Works Latecomer Contract Fee Fee for establishing a latecomer contract per MLMC 3.65.080.
(resolution 3493, 1/27/2015)
3.65 $1,500.00 $1,500.00
Public Works Technology Fee If not covered by IT Technology fee 1%3%
Public Works Airport Facility Use Fee (per hour)$4 $4.10
Public Works Airport Facility Use Fee (annual)$55 $56.43
Public Works Airport Facility Use Fee (single use - 1st hr)$26.50 $27.19
Public Works Airport Facility Use Fee (single use - add'l hours)$4 $4.10
Public Works Airport Transient Tie-down Fee $5.00/week after the
1st 5 days $10.00/week
Public Works Certificate Water Availability Fee Application
Fee
Administrative cost for application intake, review, and
issuance of certificate.
NEW FEE
$100.00 Residential (up to
four-plex) / $200.00 Non-
Residential (includes Multi-
Family larger than four-
plex, and all Commercial
and Industrial)
Public Works Certificate Water Availability Modeling Cost Water Availability Modeling by Third Party (when required by
Public Works Director) - $1,000 deposit w/ Actual Cost
Recovery*
NEW FEE
$1,000 deposit w/Actual
Cost Recovery
Comm Dev Sidewalk Use Permits
One time application fee of $150.00, each additional yearly
fee 12.14 $83.00 $85
Comm Dev Sidewalk Use Permits
Sidewalk Use Fee and applicable leasehold taxes based on
FMV upon license issuance (minimum fee $75.00)12.14 $75 min $77 min
Comm Dev Land Use Annexation RCW 35A.14 $1,325 $1,359
Comm Dev Land Use Appeals 20.11 $797 $818
Comm Dev Land Use Code Interpretation 18.88.030 $78 $80
Comm Dev Land Use Comp Plan Amendment - Text 19.55 $870 $893
Comm Dev Land Use Comp Plan Amendment - Map 19.55 $1,087 $1,115
Comm Dev Land Use Conditional Use Permit 19.55 $1,325 $1,359
Comm Dev Land Use CRITICAL AREA PERMIT REVIEW:
Comm Dev Land Use Aquifer Recharge Area 19.03.140 $311 $319
Comm Dev Land Use Floodplain Development 19.03.150 $311 $319
Comm Dev Land Use Geologically Hazardous Areas 19.03.160 Actual Cost Recovery Actual Cost Recovery
Comm Dev Land Use Habitat Review 19.03.170 $311 $319
Comm Dev Land Use Stream Buffers 19.03.170 $311 $319
Comm Dev Land Use Wetlands 19.06 $311 $319
Comm Dev Land Use Development Agreement 12.4 $1,739 $1,784
Comm Dev Land Use ENVIRONMENTAL POLICY ACTIONS:
Comm Dev Land Use
Environmental Impact Statement (Recovery of all
consultant costs will be billed in addition to the fee)14.06 $725 $744
Comm Dev Land Use NEPA Review 14.06 $1,087 $1,115
Comm Dev Land Use
SEPA Review (time required is comparable to processing
a subdivision application)14.06 $1,500 $1,539
Comm Dev Land Use SEPA Co-Lead (per hour)14.06 $57 $58
Comm Dev Land Use Hearing Examiner Charges-$400 deposit 18.8 Actual Cost Recovery Actual Cost Recovery
Comm Dev Land Use Landscape Plan Review Fee (not submitted with subdivision) 18.57.050 $75.00 $77
Comm Dev Land Use Landscape Plan Re-Review Fee (subdivision or other)18.57.050 $75.00 $77
Comm Dev Land Use MULTIFAMILY TAX EXEMPTION FEES
Comm Dev Land Use MFTE Application Base Fee 18.23 $280.00 $287
Comm Dev Land Use MFTE County Assessor Pass through Fee 18.23.050 $350.00 $700
Comm Dev Land Use 8-year tax exemption request 18.23 $1,075.00 $1,103
Comm Dev Land Use 8-year Annual Monitoring fee 18.23 $0.00 $80
Comm Dev Land Use
12-year tax exemption request (affordable housing
requirements apply)18.23 $1,553.00 $1,593
Comm Dev Land Use 12-year MFTE Monitoring fee 18.23 $0.00 $250
Comm Dev Land Use
Nonconforming Use - Extension or Continuation
(nonconforming determination)18.69 $725.00 $744
Comm Dev Land Use Nonconforming Use - Remodeling a nonconforming use 18.69.050 $725.00 $744
Comm Dev Land Use Nonconforming Use - Bi-annual monitoring / Inspection 18.69 $155.00 $159
Comm Dev Land Use
Pre-application review (fee will be credited towards next
permit application fee)20.05.020 $275.00 $282
Comm Dev Land Use Right of Way Vacation 12.44.020 $311.00 $500
Comm Dev Land Use Appraisal for ROW Vacation (3rd Party Appraisal)12.44.030 Actual Cost w/$1,500
Deposit
Actual Cost w/$1,500
Deposit
Comm Dev Land Use SHORELINE DEVELOPMENT APPLICATIONS:
Comm Dev Land Use Shoreline Master Plan Amendment 18.10.060 $2,070 $2,124
Comm Dev Land Use Shoreline Management Base Fee 18.10.060 $166 $170
Comm Dev Land Use Shoreline Substantial Development Permit 18.10.060 $326 $334
Comm Dev Land Use Shoreline Conditional Use Permit 18.10.060 $326 $334
Page | 8COML Council Packet 07-22-25, Page 85 of 234
3
A B C D E F
DEPART FEE TYPE FEE DESCRIPTION MLMC Section 2024 Fee 2025 Fee
490
491
492
493
494
495
496
497
498
499
500
501
502
503
504
505
506
507
508
509
510
511
512
513
514
515
516
517
518
519
520
521
522
523
524
525
526
527
528
529
530
531
532
533
534
535
536
537
538
539
540
541
542
543
544
545
546
547
548
549
550
551
552
553
554
555
556
557
558
559
560
561
562
563
564
565
566
567
568
Comm Dev Land Use Shoreline Exemption - no additional fee required 18.10.060 0 $0
Comm Dev Land Use Shoreline Variance 18.10.060 $673 $690
Comm Dev Land Use SUBDIVISION / PLATTING RELATED APPLICATIONS:
Comm Dev Land Use Binding Site Plan 17.18 $880 plus $52 per lot $900 plus $53/lot
Comm Dev Land Use Boundary Line Adjustment / Lot Consolidation 17.42 $362 $371
Comm Dev Land Use
Expiration of subdivision (Major or Short) / Extension of
Time 17.12.100 $155
$159
Comm Dev Land Use
Subdivision Application - Preliminary Short Subdivision
(1-9 lots)17.09 $870 plus $52 per lot $893 plus $53/lot
Comm Dev Land Use Subdivision Application - Final Short Subdivision 17.09 $217 $223
Comm Dev Land Use
Subdivision Application - Preliminary Major Subdivision
(10+ lots)17.12 $1770 plus $52 per lot $1816 plus $65/lot
Comm Dev Land Use Subdivision Application - Final Major Subdivision 17.12 $435 $446.31
Comm Dev Land Use Plat Alteration 17.09 & 17.12 $1,087 $1,115
Comm Dev Land Use Reconsideration of quasi-judicial decisions 18.80.140 & 20.09.070 $259 $266
Comm Dev Land Use Revisions to approved Permits (50% of original fee)50% of original fee 50% of original fee
Comm Dev Land Use Unmentioned Uses 18.51.020 $207 $212
Comm Dev Land Use Vacation Rental 18.63 $383 $393
Comm Dev Land Use Vacation Rental Annual Renewal 18.63 $109 $112
Comm Dev Land Use Variance 17 & 18 $673 $690
Comm Dev Land Use Waivers, Deferrals, Deviations (per)17.33 $207 $212
Comm Dev Land Use Zone Change 18.81.010 $1,087 $1,115
Comm Dev Land Use Zoning Verification Letter 18.03 $75 $77
Comm Dev Development Engineering Engineering Plan Review - by City Staff 18.10.030
$414 (for first 4 pages),
$104 for each add'l
sheet
$425 (for first 4 pages),
$107 for each add'l sheet
Comm Dev Building Permit Building Permit - Per Foot Valuation 16.02.070 Per IBC Schedule Per ICC Schedule
Comm Dev Building Permit Build on Unplatted Property 16.02.040 $311 $319
Comm Dev Building Permit After Hours Inspection (2 hr. Minimum)16.02 $78 $80
Comm Dev Building Permit Demo Permit 16.08 $217 $223
Comm Dev Building Permit Fence Permit 12.28 $35 $36
Comm Dev Building Permit Fence Permit (7' High or Higher)12.28 $65 $67
Comm Dev Building Permit Grading, Parking Lots and/or Stormwater permits 18.54.100 $109 $112
Comm Dev Building Permit Mechanical Permit 16.02 $52.00 + $11 Per Unit $54.00 + $12. Per Unit
Comm Dev Building Permit Mobile Home Placement 18.6 $362 $372
Comm Dev Building Permit Plumbing Permit 16.02 $52.00 + $11 Per Unit $54.00 + $12. Per Unit
Comm Dev Building Permit Sign Permit 18.58 Per IBC Schedule Per IBC Schedule
Comm Dev Building Permit Solar Install 16.02 $129 $133
Comm Dev Building Permit Storage Container Placement (per container)18.76 $105 $108.00
Comm Dev Building Permit Technical Fee on all building permits Via Ordinance 1.00%3.00%
Codes Description
Garbage Tags 8.08.140 $3.34 $3.34
GB005 Residential 1st 96 Gallon Cart 8.08.140 $37.12 $37.12
GB006 Residential 1st 64 Gallon Cart 8.08.140 $24.75 $24.75
GB007 Residential 1st 48 Gallon Cart 8.08.140 $22.68 $22.68
GB015 Senior 1st 96 Gallon Cart 8.08.140 $18.57 $18.57
GB016 Senior 1st 64 Gallon Cart 8.08.140 $12.38 $12.38
GB017 Senior 1st 48 Gallon Cart 8.08.140 $11.34 $11.34
GB025 Delivery 2nd Cart 8.08.140 $7.32 $7.32
GB030 Cart Removal/Exchange 8.08.140 $14.67 $14.67
GB150 (2)Commercial 48 Gallon Cart 1 Time a Week 8.08.140 $15.08 $15.08
GB151 (2)Commercial 48 Gallon Cart 2 Times a Week 8.08.140 $23.64 $23.64
GB155 Commercial 64 Gallon Cart 1 Time a Week 8.08.140 $22.31 $22.31
GB160 Commercial 64 Gallon Cart 2 Times a Week 8.08.140 $36.73 $36.73
GB165 Commercial 96 Gallon Cart 1 Time a Week 8.08.140 $29.53 $29.53
GB170 Commercial 96 Gallon Cart 2 Times a Week 8.08.140 $51.43 $51.43
GB175 Commercial 96 Gallon Cart Extra Pickup 8.08.140 $15.13 $15.13
GB200 1 Yard Dumpster 1 Time a Week 8.08.140 $47.73 $47.73
GB210 1 Yard Dumpster 2 Times a Week 8.08.140 $84.45 $84.45
GB215 1 Yard Dumpster 3 Times a Week 8.08.140 $119.76 $119.76
GB218 1 Yard Dumpster 5 Times a Week 8.08.140 $159.09 $159.09
GB220 Extra Pickup 1 Yard Dumpster 8.08.140 $60.60 $60.60
GB225 1.5 Yard Dumpster 1 Time a Week 8.08.140 $65.32 $65.32
GB230 1.5 Yard Dumpster 2 Times a Week 8.08.140 $114.51 $114.51
GB235 1.5 Yard Dumpster 3 Times a Week 8.08.140 $163.91 $163.91
GB240 Extra Pickup 1.5 Yard Dumpster 8.08.140 $61.78 $61.78
GB245 2 Yard Dumpster 1 Time a Week 8.08.140 $78.57 $78.57
GB250 2 Yard Dumpster 2 Times a Week 8.08.140 $137.52 $137.52
GB255 2 Yard Dumpster 3 Times a Week 8.08.140 $196.89 $196.89
GB260 2 Yard Dumpster 4 Times a Week 8.08.140 $256.81 $256.81
GB265 2 Yard Dumpster 5 Times a Week 8.08.140 $318.73 $318.73
GB270 Extra Pickup 2 Yard Dumpster 8.08.140 $63.04 $63.04
GB275 3 Yard Dumpster 1 Time a Week 8.08.140 $108.85 $108.85
GB280 3 Yard Dumpster 2 Times a Week 8.08.140 $190.75 $190.75
GB285 3 Yard Dumpster 3 Times a Week 8.08.140 $273.22 $273.22
GB287 3 Yard Dumpster 4 Times a Week 8.08.140 $359.21 $359.21
GB288 3 Yard Dumpster 5 Times a Week 8.08.140 $452.78 $452.78
GB290 Extra Pickup 3 Yard Dumpster 8.08.140 $88.59 $88.59
GB295 4 Yard Dumpster 1 Time a Week 8.08.140 $135.38 $135.38
GB300 4 Yard Dumpster 2 Times a Week 8.08.140 $262.07 $262.07
GB310 4 Yard Dumpster 3 Times a Week 8.08.140 $372.06 $372.06
GB315 4 Yard Dumpster 4 Times a Week 8.08.140 $484.56 $484.56
City of Moses Lake-Solid Waste Rates
Schedule A
Page | 9COML Council Packet 07-22-25, Page 86 of 234
3
A B C D E F
DEPART FEE TYPE FEE DESCRIPTION MLMC Section 2024 Fee 2025 Fee
569
570
571
572
573
574
575
576
577
578
579
580
581
582
583
584
585
586
587
588
589
590
591
592
593
594
595
596
597
598
599
600
601
602
603
604
605
606
607
608
609
610
611
612
613
614
615
616
617
618
619
620
621
622
623
624
625
626
627
628
629
630
631
632
633
634
635
636
637
638
639
640
641
642
643
644
645
646
647
648
649
650
GB320 4 Yard Dumpster 5 Times a Week 8.08.140 $601.48 $601.48
GB325 Extra Pickup 4 Yard Dumpster 8.08.140 $110.10 $110.10
GB330 6 Yard Dumpster 1 Time a Week 8.08.140 $187.15 $187.15
GB335 6 Yard Dumpster 2 Times a Week 8.08.140 $357.05 $357.05
GB340 6 Yard Dumpster 3 Times a Week 8.08.140 $525.50 $525.50
GB345 6 Yard Dumpster 4 Times a Week 8.08.140 $692.52 $692.52
GB350 6 Yard Dumpster 5 Times a Week 8.08.140 $858.08 $858.08
GB352 Extra Pickup 6 Yard Dumpster 8.08.140 $125.23 $125.23
GB355 8 Yard Dumpster 1 Time a Week 8.08.140 $256.27 $256.27
GB360 8 Yard Dumpster 2 Times a Week 8.08.140 $482.31 $482.31
GB365 8 Yard Dumpster 3 Times a Week 8.08.140 $705.46 $705.46
GB370 8 Yard Dumpster 4 Times a Week 8.08.140 $921.41 $921.41
GB375 8 Yard Dumpster 5 Times a Week 8.08.140 $1,130.17 $1,130.17
GB380 Extra Pickup 8 Yard Dumpster 8.08.140 $151.17 $151.17
GB390 Extra 1/2 Yard 8.08.140 $8.61 $8.61
GB395 Extra Bag, Box or Bundle 8.08.140 $4.00 $4.00
GB405 Temporary Delivery 2-8 yard 8.08.140 $28.78 $28.78
GB420 Temporary 2 Yard Dumpster 8.08.140 $35.99 $35.99
GB425 Temporary 2 Yard Dumpster Rental 8.08.140 $6.12 $6.12
GB440 Temporary 4 Yard Dumpster 8.08.140 $57.59 $57.59
GB445 Temporary 4 Yard Dumpster Rental 8.08.140 $9.78 $9.78
GB460 Temporary 6 Yard Dumpster 8.08.140 $79.20 $79.20
GB465 Temporary 6 Yard Dumpster Rental 8.08.140 $12.41 $12.41
GB480 Temporary 8 Yard Dumpster 8.08.140 $101.38 $101.38
GB485 Temporary 8 Yard Dumpster Rental 8.08.140 $15.00 $15.00
GB505 10 Yard Roll-off 1 Time a Month 8.08.140 $439.12 $439.12
GB510 10 Yard Roll-off Extra Pickup 8.08.140 $323.93 $323.93
GB515 10 Yard Roll-off 1 Time a Week 8.08.140 $1,000.58 $1,000.58
GB520 20 Yard Roll-off 1 Time a Month 8.08.140 $527.49 $527.49
GB525 20 Yard Roll-off Extra Pickup 8.08.140 $376.46 $376.46
GB530 20 Yard Roll-off 1 Time a Week 8.08.140 $1,150.83 $1,150.83
GB535 20 Yard Roll-off 2 Times a Month 8.08.140 $749.70 $749.70
GB540 30 Yard Roll-off 1 Time a Month 8.08.140 $634.54 $634.54
GB545 30 Yard Roll-off Extra Pickup 8.08.140 $442.38 $442.38
GB550 30 Yard Roll-off 1 Time a Week 8.08.140 $1,518.74 $1,518.74
GB555 30 Yard Roll-off 2 Times a Week 8.08.140 $2,934.37 $2,934.37
GB560 30 Yard Roll-off 2 Times a Month 8.08.140 $964.57 $964.57
GB565 40 Yard Roll-off 1 Time a Month 8.08.140 $932.86 $932.86
GB570 40 Yard Roll-off Extra Pickup 8.08.140 $505.08 $505.08
GB575 40 Yard Roll-off 1 Time a Week 8.08.140 $1,707.45 $1,707.45
GB577 40 Yard Roll-off 2 Times a Week 8.08.140 $3,414.81 $3,414.81
GB580 Temporary Delivery 10-40 yd 8.08.140 $58.05 $58.05
GB585 Temporary Rent 8.08.140 $43.53 $43.53
GB595 2 Yard Compactor 1 Time a Week 8.08.140 $173.50 $173.50
GB600 2 Yard Compactor Extra Pickup 8.08.140 $88.59 $88.59
GB605 10 to 15 Yard Compactor 1 Time a Week 8.08.140 $1,209.08 $1,209.08
GB610 10 to 15 Yard Compactor 1 Time a Month 8.08.140 $385.93 $385.93
GB615 10 to 15 Yard Compactor 2 Times a Month 8.08.140 $699.63 $699.63
GB620 10 to 15 Yard Compactor Extra Pickup 8.08.140 $360.53 $360.53
GB625 16 to 20 Yard Compactor 1 Time a Week 8.08.140 $1,747.22 $1,747.22
GB630 16 to 20 Yard Compactor 1 Time a Month 8.08.140 $481.03 $481.03
GB635 16 to 20 Yard Compactor Extra Pickup 8.08.140 $442.10 $442.10
GB640 21 to 30 Yard Compactor 1 Time a Month 8.08.140 $563.54 $563.54
GB645 21 to 30 Yard Compactor Extra Pickup 8.08.140 $468.89 $468.89
GB650 21 to 30 Yard Turn Around 1 Time a Month 8.08.140 $622.60 $622.60
GB655 21 to 30 Yard Turn Around Extra Pickup 8.08.140 $527.96 $527.96
GB660 31 to 40 Yard Compactor 1 Time a Month 8.08.140 $719.84 $719.84
GB665 31 to 40 Yard Compactor Extra Pickup 8.08.140 $489.50 $489.50
GB670 30 Cans Downtown 8.08.140 $207.32 $207.32
GB680 Garbage Comm 21-30Yd Comp 1xWk 8.08.140 $2,370.91 $2,370.91
GB685 Garbage Comm 21-30Yd Comp 2xWk 8.08.140 $4,741.85 $4,741.85
GB710 15 Minutes Manpower 8.08.140 $21.34 $21.34
GB720 15 Minutes Truck 8.08.140 $28.18 $28.18
GB730 Return Trip 8.08.140 $13.34 $13.34
GB900 REC Garb Haul 25 Yd 8.08.140 $254.18 $254.18
GB910 REC Garb 25 Yd Single Swap 8.08.140 $74.39 $74.39
GB920 REC Garb 25 Yd Double Swap 8.08.140 $111.60 $111.60
GB940 REC Garb Overtime to Contractor 8.08.140 $39.74 $39.74
RGB005 96 Gallon Cart replacement 8.08.140 $71.34 $71.34
RGB006 64 Gallon Cart replacement 8.08.140 $64.65 $64.65
RGB007 48 Gallon Cart replacement 8.08.140 $61.31 $61.31
RGBLID Cart Lid replacement 8.08.140 $22.29 $22.29
Nonconforming services will be billed at the nearest higher rate shown in
the above schedule for the type of service rendered. Commercial accounts
may pick any combination or quantity of services shown in the above
and be billed on one account. Yardage or landfill charge - special service
amount charged at landfill multiplied by 1.50.
(1)Bill Code eliminated. Just use applicable residential can rates
(2) Eliminating commercial can service--
Replacing with commercial 48 gallon cart service
Page | 10COML Council Packet 07-22-25, Page 87 of 234
COML Council Packet 07-22-25, Page 88 of 234
COML Council Packet 07-22-25, Page 89 of 234
RESOLUTION 4016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY MOSES
LAKE, WASHINGTON, REVISING THE PURCHASING POLICY
AND PROCEDURES MANUAL
Recitals:
1. The Purchasing Policy and Procedures Manual as adopted by Council on January
25, 2022, and amended on April 12, 2022, established a single set of rules for all
departments to follow and resulted in uniformity across the City.
2. Recent statutory requirement changes in RCW 35.23.352 have resulted in the need to update sections 2.5 – Public Works and 2.6 – Small Works – Limited Public Works Process of the Purchasing Policy to be in compliance with the RCW.
3. The City wishes to revise the Competitive Bidding Thresholds chart, Section 2.5 – Public Works and Section 2.6 – Small Works – Limited Public Works Process of the Purchasing Policy to comply with the statutory requirements in RCW 35.23.352.
Resolved:
1. The City Council approves the revisions to the Competitive Bidding Thresholds
chart, Section 2.5 – Public Works and Section 2.6 – Small Works – Limited Public
Works Process as identified in the attached Purchasing Policy and Procedures
Manual.
2. This policy will prevail over conflicting policies previously adopted by the City
Council.
ADOPTED by the City Council of the City of Moses Lake on this 22nd day of July, 2025.
Dustin Swartz, Mayor
ATTEST:
Debbie Burke, City Clerk
COML Council Packet 07-22-25, Page 90 of 234
City of Moses Lake
Purchasing Policy
& Procedures
COML Council Packet 07-22-25, Page 91 of 234
Competitive Bidding Thresholds
Category
Limit*
Process
Ref.
Purchases for materials,
supplies & equipment
< $10,000
No formal bid requirements. Verbal
quotes, State contract, or use of
purchasing cooperatives are encouraged
2.1
including installation &
taxes > $10,000 or more 3 written quotes, State contract, or
qualifying purchasing cooperative
2.2
2.3
General service
contracts
RCW’s do not require bids for
services. This does not include
A&E
It is encouraged to get 3 quotes but use
reasonable judgement when evaluating
whether bids should be obtained.
2.12
Architectural &
engineering services
Competitive process, comply with RCW
39.80
2.9
Federal grant guidelines,
2 CFR 200.320 (use
City or Fed, whichever is
more restrictive)
$3,000 or less, aggregate No bids if prices determined to be
“reasonable”
$3,001 - $150,000 aggregate
3 written quotes or State contract
Over $150,000 aggregate
Sealed bids
Public Works (RCW
39.04 & RCW 35.23.352
as authorized in RCW
35A.40.200)
Projects < $5,000 single craft
Minimal competition process – Multiple
quotes are not required; however,
professional judgement should be used as
to the value of multiple quotes.
Retainage and payment and performance
bonds waived.
2.5
2.6
2.7
2.8
Public Works (RCW
39.04 & RCW 35.23.352
as authorized in RCW
35A.40.200)
Project costs $5,001 - $75,500
single craft, street signalization
or lighting; or < $116,155
$150,000 multi craft
Minimal competition process – Multiple
quotes are not required; however
professional judgement should be used
as to the value of multiple quotes, or
Direct quotes allowed, but bond and
retainage required, or
Limited small works process (only under
$50,000), or
Small works roster, or
Formal bid process
Retainage may be reduced or waived at
discretion of City.
Payment and performance bonds or retain
10% in lieu of bonds at discretion of City.
COML Council Packet 07-22-25, Page 92 of 234
Public Works (RCW
39.04 & RCW 35.23.352
as authorized in RCW
35A.40.200)
Project costs > $75,500 (single
craft) or $150,000 (multiple craft)
but < $350,000
Small works roster*, or
Formal bid process
<$150,000 Retainage may be reduced or
waived at discretion of City.
< $150,000 Payment and Performance
bonds or retain 10% in lieu of bonds at
discretion of City.
>$150,000 Payment and performance
bonds required
2.5
2.6
2.7
2.8
Project costs > $350,000
Formal bid process
Retainage and payment and performance
bonds required.
2.8
*Limited public works threshold to $50,000. Cities may waive retainage for roster projects. If estimated cost
exceeds $250,000, City must notify all contractors on the roster that bids are being sought (ESSB 5418).
Excludes sales tax.
COML Council Packet 07-22-25, Page 93 of 234
Contract Authorization Thresholds
Category Limit Authorized Signer
General services
and Public Works
Aggregate contract value < $50,000
Department Director
Aggregate contract value between
$50,000 - $100,000
City Manager
Aggregate contract value > $100,000 City Manager, authorized by City
Council
All Interlocal Agreements and multi-year contracts that have budgetary
impacts beyond a departments regular recurring budget authority must be
approved by Finance Committee and City Council prior to authorization.
Architect and Engineering Services are based on qualifications rather than
price. Reference section 2.9
Equipment &
supplies
Within budget capacity Department Director or designee
Not within budget capacity
Department Director or designee,
after Finance Committee or City
Council approval.
Any purchase related to technology must be approved by the Information
Systems Director (section 2.4)
Contract
amendments &
change orders
Amendment/change order
value < $50,000
Department Director or designee
Amendment/change order value
between $50,000 - $100,000
City Manager
Amendment/change order value >
$100,000
City Manager, authorized by City
Council
An amendment that brings the total contract value into a higher
authorization limit must be approved through the authorized signer process
for the higher authorization limit.
Example A: a contract for $90,000 was originally signed by the City
Manager. A $20,000 contract amendment would bring the total contract
value up to $110,000 which would have originally required Council
authorization. This amendment would need Council authorization.
Example B: A contract for $1,000,000 was originally authorized by City
Council. A $20,000 contract amendment can be signed by the Department
COML Council Packet 07-22-25, Page 94 of 234
Contents
1. INTRODUCTION ....................................................... 1
1.2 Code of Ethics (RCW 42.23) ........................... 1
1.3 Conflict of Interest ............................................ 1
1.4 Unauthorized Purchases ................................. 2
1.5 Sustainable Purchasing ................................... 2
1.6 Define the Need ............................................... 2
1.7 Determine the Cost .......................................... 2
1.8 Determining Contract Value ............................. 2
1.9 Exceptions to the Competitive Process ........... 3
1.10 Emergency Procurements ............................... 3
2. NEW PROCUREMENT ............................................. 4
2.1 Small Purchases of Goods & Services ............ 4
2.2 State Contracts ................................................ 4
2.3 Large Purchases for Materials, Supplies &
Equipment ....................................................... 4
2.4 Technology Purchases .................................... 5
2.5 Public Works .................................................... 5
2.6 Small Works - Limited Public Works Process
Public Works - Minimal Competition 6
2.7 Public Works – Small Works Roster ................ 6
2.8 Public Works – Formal Bid Process ................ 6
2.9 Purchases of Architectural and Engineering
(A&E) Services ................................................ 7
2.10 Public Works - Design Build ............................. 7
2.11 Purchases of Professional Services ................ 7
2.12 Purchases of General Services ....................... 8
3. OTHER PROCESSES AND CONSIDERATIONS ... 9
3.1 Request for Proposal (RFP) and Request for
Qualifications (RFQ’s) ......................................... 9
3.2 Bid Opening Process ..................................... 10
3.3 No Bid or Non-Responsive/Responsible Bids
or Submittals ................................................. 10
3.4 Rule 171 – Sales Tax Exemptions ................ 11
3.5 Prevailing Wages .......................................... 11
3.6 Retainage ...................................................... 12
4. CONTRACT CONSIDERATIONS ........................... 12
4.1 The Contract .................................................. 12
4.2 Payment Options ........................................... 13
4.3 Contract Executions & Administration ........... 13
4.4 Contract Monitoring – Performance ............... 14
4.5 Contract Monitoring – Payment ..................... 14
4.6 Amendments & Change Orders .................... 15
4.7 Contract Close-Out & Termination ................ 15
5. OTHER PURCHASING INFOMATION ................... 16
5.1 Purchase Order Procedures .......................... 16
5.2 Disposal of Surplus Property ......................... 17
5.2 Capital Outlay – Fixed Assets ....................... 17
5.4 Credit Card Policy ......................................... 17
Common Acronyms, Terminology and References ....... 18
COML Council Packet 07-22-25, Page 95 of 234
1
1. INTRODUCTION
1.1 Purpose of the Policy
The Purchasing Policy and Procedures Manual is provided to guide and assist City staff on basic procurement and
contracting requirements as set forth in the Washington State statutes, and local policies to ensure the City is receiving
maximum value for the products and services received and assure fiscal responsibility in the purchasing process.
This Policy establishes guidelines and clarifies the procedures for public work projects; the procurement of professional
and personal services, including architectural and engineering design services; the acquisition of supplies, equipment,
and materials; and the acquisition of services through competitive negotiation when needed as indicated in the
Purchasing Manual Matrix at the beginning of this document. These guidelines do not apply to the acquisition, sale,
conveyance, license, or lease of real property.
All references to the Revised Code of Washington (RCW) and Federal grant regulations shall be incorporated as part of
this policy including all future amendments.
It should be understood that anyone purchasing goods or services with Federal or State funds will understand and abide by
the purchasing guidelines set forth by the granting agency. In cases where these policies conflict with any State and
Federal law or regulations, the terms of that law or regulation prevails.
1.2 Code of Ethics (RCW 42.23)
The public must have confidence in the integrity of its government. The purpose of this Code of Ethics is to give
guidance to all employees and elected officials so that they may conduct themselves in a manner which will be in the
best interest of the City of Moses Lake.
It is essential that those doing business with the City observe the following guiding ethical standards:
• Actions of City employees shall be impartial and fair.
• The City will not accept, donations of materials or services in return for a commitment to continue to initiate a
purchasing relationship.
• City employees may not solicit, accept, or agree to accept any gratuity for themselves, their families or others that
would or could result in personal gain. Purchasing decisions must be made impartially.
• The City does not discriminate on the basis of sex, age, race, color, religion, national origin, mental or physical
disability, marital, veteran or any other protected status.
• To keep confidential all information acquired by reason of one’s position, which may be used for personal or
financial gain for the employee or other persons.
• City employees shall not accept monetary gifts of any kind: cash, debit/credit cards, refundable vendor gift
cards, etc. excluding: non-monetary gifts valued less than $50.00, items received that do not result in personal
gain, samples to the City used for general City use.
1.3 Conflict of Interest
City staff or Council Members may not undertake consulting, professional practice or other assignments which would result in a
conflict of interest. If a potential conflict of interest exists the employee or Council Member will notify their supervisor, the
Mayor and/or City Attorney to determine if the employee or Council Member should continue being involved with the purchase
or contract.
Personal gifts or gratuities that might influence or give the appearance of influencing the requisition or purchase of
material(s) must be declined.
City officers, employees, and agents may not participate in the selection, award, or administration of a contract supported by a
Federal award if they have a real or apparent conflict of interest. As stated in 2 CFR 200.318(c), such a conflict of interest would
arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which
employees or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal
benefit from a firm considered for a contract. The officer, employees, and agents of the non-Federal entity must neither solicit nor
accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts.
Employees violating this section are subject to disciplinary action commensurate with the severity of the violation, ranging from a
letter of reprimand to termination of employment. Any instance where a potential conflict of interest may arise must be disclosed in
writing by the responsible department to the federal awarding agency or pass-through entity in accordance with applicable Federal
awarding agency policy.
COML Council Packet 07-22-25, Page 96 of 234
2
1.4 Unauthorized Purchases
Purchases for personal use are not allowed. The person ordering the unauthorized and unjustified purchase is
personally liable for the costs of the purchase or contract and may be subject to disciplinary action, up to and including
termination. If the purchase was made without proper authorization but is in fact a justified purchase, then the
Department Director has the option to approve the purchase after the fact; unauthorized purchases may be subject to
disciplinary action, up to and including termination, regardless of after the fact approval.
1.5 Sustainable Purchasing
The City shall acquire its goods and services in a manner that complies with all federal and state laws, and other
requirements (e.g., City ordinances or resolutions, interlocal agreements). The City shall purchase and use materials,
products and services which are fiscally responsible. Fiscal factors to be considered include but are not limited to: lowest
total cost; leveraging the City’s buying power; impact on staff time and labor; long-term financial/market changes;
technological advances in a rapidly changing market.
1.6 Define the Need
The first question that should be answered is what type of purchase is it? The major categories of purchases include:
Public Works: (RCW 39.04.010) includes all work; construction; alteration; repair or improvement other than ordinary
maintenance, unless such maintenance is contracted out; executed at the cost of the City:
• Examples: demolition, remodeling, renovation, road construction, building construction, and utilities construction.
• Ordinary maintenance is not specifically defined in this statute but is generally considered to include work not
performed by contract and performed on a regular basis to service, check or replace items that are not broken.
• For purposes of prevailing wage requirements, public works includes ordinary maintenance when performed by
contract. See Section 3.5 discusses prevailing wages.
Materials, Supplies and Equipment - Materials, supplies and equipment are considered tangible items which are manufactured
and are moveable at the time of purchase. It is important to distinguish between materials, supplies and equipment used in
public works contracts as opposed to non-public works contracts as different bidding requirements apply to each. Examples
are: office supplies, off the shelf software, hardware, trucks, copy machines, auto parts, gravel, and janitorial supplies.
Services: Distinguishing between services and public work is also important, as services may also have different bidding
requirements. Services include the labor, time, or effort of a human being. The City has three classifications of services:
1. Professional Services: Services provided by independent consultants that require specialized knowledge, advanced
education, professional licensing, or certification and where the primary service provided is mental or intellectual,
involving the consistent exercise of judgment and discretion. Examples are: accountants, attorneys, consultants, graphic
artists.
2. Architectural and Engineering Services (A&E Services): These services are to be acquired under the authority and
procedures outlined in RCW Chapter 39.80. Examples are: engineers, land surveyors, architects, and landscape
architects.
3. General Services: All other service-related work that is not considered a public work or professional service. Most
often these are routine in nature (i.e.: yearly, monthly, weekly, etc.). Examples are: building maintenance, elevator
maintenance, and instructors.
1.7 Determine the Cost
Once the need has been defined, the estimated cost of the goods or services will generally determine what competitive
selection process will need to be followed. Estimated costs should include: all applicable sales and use taxes, freight, set up,
etc., all phases of construction related work (but not engineering or architectural design fees). RCW 35.23.352(1) prohibits
splitting public work project costs to avoid the appropriate advertising and bidding requirements. Costs should not include
donated materials, labor, supplies, etc.
1.8 Determining Contract Value
Contract value refers to the total aggregate value of the contract including all base periods, plus potential renewal periods.
• Example #1: A three-year contract for $40,000 per year is considered a $120,000 contract.
COML Council Packet 07-22-25, Page 97 of 234
3
• Example #2: A contract originally routed as a one year $40,000 contract. If a renewal is negotiated for an additional
year for another $40,000, the aggregate value of the contract becomes $80,000.
• Exception: Hardware/software maintenance agreements are treated as stand-alone agreements and do not need to be
aggregated to the original hardware/software purchase agreement.
For determining purchasing thresholds of contracts that do not have a stated value (such as mutual benefit contracts),
the contract value should be determined based on the gross value of goods or services being provided.
1.9 Exceptions to the Competitive Process
Exceptions to the competitive process - Applies to contracts for public works and contracts for purchases, providing Federal or
State grant purchasing requirements are met. Exceptions should make good business sense and be in the best interest of the
City. In all cases, it is the City’s responsibility to conduct a good faith review of all available providers and determine that the
requested vendor is the only applicable provider of such services/items. It is important to note that ONLY the requirement for
competitive bidding or advertising is waived. It does not waive any contractual requirements, approvals, or insurance
requirements.
Exemptions to the Competitive Bidding Requirements as Provided in RCW 39.04.280(1):
Type Example
Purchases that are clearly and
legitimately limited to a single source of
supply
• Licensed or patented goods or service.
• Items that are compatible w/ existing equipment, inventory,
systems, programs, or services.
• Meets City standards (i.e. meters).
• Factory-authorized warranty services.
• Meets the specialized need of the City.
Purchases involving special facilities or
market conditions
• Item is of special design, shape or manufacture that matches or fits
w/ existing equipment, inventory, systems, programs, or services.
Purchases of insurance or bonds • Insurance or bonds.
Purchases in urgent need or emergency • See Section 1.10.
Certain government to government
purchases
• If another City provides maintenance service to Moses Lake using
their own forces, no competitive bidding requirements arise.
However, if the other City contracts with a private company for this
service, competitive bid limits would apply.
Exemption Process - The reason the non-emergency purchase or contract is exempted from required procedures should be
documented prior to the purchase or contract award. Explain what features/knowledge/qualification the vendor can provide that
are not available from other sources. Exemptions in emergency situations must be approved by the Department Director or
designee and must be documented immediately after the purchase or contract award. The documentation should be kept in the
purchase or contract file and is open to public inspection.
1.10 Emergency Procurements
For purposes of this section “emergency procurement” means unforeseen circumstances beyond the control of the City
that either: (a) present a real, immediate threat to the proper performance of essential functions; or (b) will likely result in
material loss or damage to property, bodily injury, or loss of life if immediate action is not taken. Competitive bidding may be
waived subject to the following process, (RCW 39.04.280(2)):
Emergency Process:
• Step 1 – Notify the Department Director or designated Department Manager of emergency. If the Department Director
or designated Department Manager determines that an emergency situation exists and a contractor needs to be called
in, the Director will notify the City Manager of the situation.
• Step 2 – Upon concurrence of the City Manager that an emergency situation exists, and upon the City Manager’s
authorization, contractors can be called upon to make necessary repairs.
• Step 3 – Department will develop a contract, outlining prevailing wage, bond requirements, and payments schedules.
COML Council Packet 07-22-25, Page 98 of 234
4
• Step 4 – The Department must also prepare written determination of the basis for the emergency. This written
determination shall be included in the contract file and entered into the public record no later than two weeks following
the award of the contract.
• Step 5 – The Department Director will ensure that a description and estimate of the work is published within seven (7)
days of commencement of the work (RCW 39.04.020).
• Step 6 – Details of the emergency will be presented to the City Council within two weeks (or as soon as practical)
following the award of the emergency contract.
2. NEW PROCUREMENT
2.1 Small Purchases of Goods & Services
Small purchases are typically goods or services (excluding Public Works) under $10,000 and include memberships,
training, etc. These purchases can be made using Purchase Order. Federal grant expenses must follow federal
guidelines which may be more restrictive than City policy. See 5.1 for purchase order procedures.
Process Allowed Uses Non-Allowed Uses
Credit card/ purchase
order (see Section 5.4 for
the Card Policy)
Business related purchases where
an account can’t be established or
would delay the purchase of a critical
item, business travel reservations.
Alcohol, capital equipment, cash advance,
consulting services, personal items,
professional services, businesses where
account is established
Purchase order or misc.
services
Goods and Services at low risk and
not otherwise covered under a
contract. Example of misc. services:
subscriptions, memberships, training
2.2 State Contracts
The Washington State Department Enterprise Services (DES) offer existing contracts for goods and services that the City may
use. The City has signed the Master Contracts Usage Agreement with DES for the ability access their contracts and encourages
the use of these contracts whenever possible. When using a state contract the City, utilizing the State’s competitive process
thus eliminating the need for the City to perform one.
Purchases made with a State Contract must be approved in the same manner as any other purchase. See the Purchasing Manual
Matrix at the beginning of the document for the purchasing approvals requirements. The web site for DES contracts is:
http://des.wa.gov/services/contracting-purchasing.
Things to consider when purchasing on a State Contract:
• Review State contract for participation requirements and work with State buyer.
• Contact vendor to verify the vendor will honor State contract pricing. Obtain details of purchase including
invoicing, availability, delivery, etc.
State contracts include standard terms and conditions. When utilizing a state contract, all of the state contract terms and
conditions apply. However, on occasion, the City may opt to change the state’s contract requirements which will require
the City to develop its own Purchase Agreement identifying those requirements that are unique to the City’s purchase.
A City purchase order will be needed for equipment and supplies purchased through a state contract and may require a
State PO as well. See 5.1 for the purchase order procedures.
2.3 Large Purchases for Materials, Supplies & Equipment
Any purchase of material, supplies, and equipment, where the cost exceeds $10,000 shall be by written quote, state contract,
qualified purchasing cooperative or competitive process. Purchases for supplies, materials and equipment included in the
budget shall be approved by the Department Director or designee. Purchases not in the budget must be approved by the City
Council.
COML Council Packet 07-22-25, Page 99 of 234
5
Things to consider when making a large purchase for material, supplies & equipment that do not qualify as a public
work:
• Identify grants funding requirements to follow, if any
• Prepare product specifications - warranties, delivery, liquidated damages, etc.
• Prepare documents – advertisements, equal opportunity, bid proposal sheet bidder’s checklist, bid bond, etc.,
as needed
• Advertise, publish, and notify – call vendors or advertise in official newspaper, in Daily Journal of Commerce,
on internet, email notifications, as appropriate
• Prepare addenda if required and notify plan holders and post online
• Schedule and conduct bid openings, when needed
• Award the bid after determining the lowest, responsible, responsive bidder and prepare council agenda
materials, if needed
The Purchase Agreement documents:
• Contact information for both contractor and city employee.
• Bid/Specifications including successful vendor’s required forms submitted at time of bid (e.g.: Non-Collusion, Affidavit
of Equal Opportunity, Bid Offer Form, etc.), as appropriate.
• City’s Insurance Requirements with successful vendor’s Certificate of Insurance, if appropriate.
Document storage & Routing
• A copy of the Purchase Agreement documents should be available to the City’s authorized signer to review and in the
agenda packet when City Council approval is needed.
• Send an electronic copy of the signed multi-year agreements to the City Clerk to record in the city’s Document Center
and an email notification of all new contracts to other impacted departments.
2.4 Technology Purchases
To purchase telecommunications and data processing (computer) equipment or software the City must determine what
is being purchased: is it a service, installation, supply or equipment. If the software, phones, or computers are off the
shelf it is most likely a supply or equipment. If a major portion of the software cost is to customize the program for City
needs, then the purchase is service. If the purchase involves installation of cable, conduits, and other devices the
purchase may be a public works. Each type of purchase has its own purchasing requirements to follow and is discussed
throughout Section 2 with the RFP/Q process discussed in Section 3.1. If the purchase is determined to be a public
works RCW 39.04.270(3) allows a negotiation process rather than taking the lowest responsive/responsible bidder that
is required in a typical public works bid.
Departments must work with the Information Technologies Department to purchase both hardware and software, to
allow that department to adequately support these technologies. This will help ensure compatibility with the City’s
electronic computing systems and will provide a more satisfying and dependable computing experience for the users.
All potential acquisitions of electronic computing systems, including workstations, peripherals, and software, must be
approved by the Information Systems staff. This includes acquisitions using grant funds. Prior to the requisition
request, the requesting department and/or user must complete the HR Onboarding Request Form at least two weeks in
advance of employee hire date. The Information Systems staff will review the request with the requester. If the request
is approved, Information Systems will purchase the product on behalf of the requesting department. Electronic
Computing Systems is all information technology (e.g., hardware and. software) owned by the City and used to conduct
official business.
2.5 Public Works
Public Work – RCW-39.04.010 - "Public work" means all work, construction, alteration, repair, or improvement other
than ordinary maintenance, executed at the cost of the state or of any municipality, or which is by law a lien or charge on
any property therein.
Limitations on work by public employees Day Labor Limit - RCW 35.23.352 defines the limits where the City can use their
own labor force to perform a public work, this limit is currently set at $75,500 for projects including if a single craft or trade is
involved and $116,155 $150,000 for projects including involving more than one craft or trade, or the public works project is street
signalization or street lighting. multiple crafts.
Determining the Cost of a Public Work - The total construction cost of each project must be estimated to correctly apply bid limit
dollar amounts to determine if a public works project must be competitively bid. This estimate may be prepared by an outside
third party; however, the final cost estimate must be validated by the City. The total construction cost (estimated as if the project
were to be bid) is used to make that determination. The estimate shall include materials, supplies, equipment, and labor on the
COML Council Packet 07-22-25, Page 100 of 234
6
construction of that project and applicable sales and use taxes. However, the value of volunteer labor, donated material, or
donated equipment need not be included in the cost estimate for a public works project, as these are not a cost to the agency.
Bid Splitting - RCW 35.23.352(1) and RCW 39.04.155(4) prohibits the division of a project into units of work or phases of work
to avoid the restriction on work that may be performed by day labor on a single project.
Small Works Roster - The City of Moses Lake has contracted with Municipal Research and Services Center of Washington
(MRSC) for the City’s use of a statewide electronic database for small public works roster and consulting services developed
and maintained by MRSC. Access to the Small Works Roster is available: http://www.mrscrosters.org/. At least once a
year, on behalf of the City, MRSC publishes in a newspaper of general circulation within the jurisdiction a notice of the existence
of the roster or rosters and solicit the names of contractors for such roster or rosters. Responsible contractors shall be added
to the appropriate MRSC roster or rosters at any time that they submit a written request and necessary records. The City may
require master contracts to be signed that become effective when a specific award is made using a small works roster.
2.6 Small Works - Limited Public Works Process Minimal Competition -
Small Contracts and Purchases
A work, construction, alteration, repair, or improvement with the project costs estimated to be < $75,500 for a single craft or
trade, street signalization or lighting or < $116,155 $150,000 for a multiple craft or trade project, or the public works project
is street signalization or street lighting, may negotiate with an individual contractor, but are subject to bonding and
retainage requirements. Public Works projects with costs less than $50,000 qualify as a Limited Public Works and may
follow the procedures below, waiving retainage and bond requirements (federal/state guidelines prevail). use a minimal
competition process, a small works roster, or formal competitive bidding.
Department will solicit electronic or written quotations from a minimum of three contractors from the appropriate small works
roster. Invitation for quotations shall include an estimate of the scope and nature of the work to be performed, materials and
equipment to be furnished, and the date, time, and location to return quote. However, detailed plans and specifications need not
be included in the invitation. A limit of three electronic or written quotes are required, and the contract shall be awarded to the
lowest responsible bidder.
Limited Public Works Process:
• The City will maintain a list of the contractors contacted and contracts awarded during the previous 24 months under
the limited public works minimal competition process, including contractor name, registration number, amount of
contract, brief description of work and date contract awarded.
• All contracts shall utilize the City of Moses Lake’s Small Works General Conditions that outlines prevailing wages,
retainage, insurance, and other City requirements.
• The contract shall be awarded to the lowest responsible bidder and approved in accordance with the Purchasing Policy
Matrix.
• Send a copy of the unsigned agreement to the City Clerk’s Office with the vendor contact name, title, and email
for electronic signature routing and an email notification to other impacted departments.
2.7 Public Works – Small Works Roster
When the estimated cost of a public works project is $350,000 or less, the City may follow the Small Works Roster (SWR)
process for construction of a public work or improvement in accordance with RCW 39.04.155.
Small Works Roster process can be used to obtain quotes/City Council awards quote, Municipal Services Public Works accepts the
work.
Small Works Roster process:
• Prepare a bid package that includes the City Small Works General Conditions.
• Prepare an advertisement for bids that indicates the estimated project cost, bid opening date, a brief description of the
project, and where bid documents can be found. Send advertisement to all contractors on the MRSC Small Works
Roster that have indicated that they can perform the type of work being solicited.
• The contract shall be awarded to the lowest responsible bidder and approved in accordance with the Purchasing Policy
Matrix.
• Send a copy of the unsigned agreement to the City Clerk’s Office with the vendor contact name, title, and email
for electronic signature routing and an email notification to other impacted departments.
2.8 Public Works – Formal Bid Process
Competitive bidding is designed to prevent favoritism in awarding public work contracts and to enable local governments to
obtain the best work or supplies at the most reasonable prices. It is also designed to provide a fair forum for bidders and to
COML Council Packet 07-22-25, Page 101 of 234
7
protect the public interest. Projects with estimated costs equal to or greater than $350,000 must be bid.
Formal Bid Process:
• Department will compile bid package.
• The notice to bid is to be published in the official newspaper at least 13 days prior to the date bids are to be received. The
notice shall state the nature of the work for which plans and specs will then be on file. • Bids must be sealed and filed within the time specified.
• Each bid requires a bid proposal deposit of 5% or more in the form of cashier’s check, postal money order, or surety
bond.
• Prevailing Wage and Wage Certification form is required.
• Public bid opening is required.
• City Council approval is required.
• Grant funded projects may have additional or stricter bid requirements.
• Send a copy of the unsigned agreement to the City Clerk’s Office with the vendor contact name, title, and email
for electronic signature routing and an email notification to other impacted departments.
2.9 Purchases of Architectural and Engineering (A&E) Services
A&E services are to be acquired under the authority and procedures outlined in chapter RCW 39.80. A&E consultants are
initially selected based upon their qualifications, rather than price (see RCW 39.80.050). The City will negotiate a contract with
the most qualified firm at a price which the City determines is fair and reasonable.
There are two ways to select an A&E firm based upon their qualifications:
• Roster/SOQ Review – It is the City’s policy to select three or more consultants from the A&E roster maintained by
MRSC in the relevant service category and evaluate their qualifications. When possible, one qualified consultant with a
MWDBE classification should be included in the three selected. Documentation of the three reviews is required.
• Project Specific RFQ
o Use the Consultant Roster to send out RFQ to consultants in the relevant service category. When possible, one
qualified consultant with a MWDBE classification should be included. See RFP’s and RFQ’s Section 3.1 for further
information.
o Advertise the need for project specific consultant services in the official newspaper. This process is required
for federally funded projects per the Washington State Department of Transportation Local Agency
Guidelines.
• Send a copy of the unsigned agreement to the City Clerk’s Office with the vendor contact name, title, and email
for electronic signature routing and an email notification to other impacted departments.
2.10 Public Works - Design Build
RCW 39.10.300 allows the design-build procedure for public works project where the total project cost is greater than
two million dollars under three conditions: the construction activity is highly specialized and the design build approach is
critical in developing the construction methodology, the project selected provide opportunity for greater innovation or
efficiencies between the designer and the builder, or significant saving in project delivery time would be realized.
To utilize the design-build procedure, public agencies must seek certification per RCW 39.10.270. Once certified, cities
may use the design-build procedure on individual projects for a period of three years without seeking additional
approval. Alternatively, public agencies that are not certified to use design-build can seek certification to use the
procedure on individual projects per RCW 39.10.280.
Certification of public agencies is managed by the state’s Project Review Committee. This committee works under the
Washington State Department of Enterprise Services’ Capital Projects Advisory Review Board.
2.11 Purchases of Professional Services
Services provided by contractors that require specialized knowledge, advanced education, professional licensing, or
certification and where the primary service provided is mental or intellectual, involving the consistent exercise of judgment and
discretion is considered a Professional Service.
COML Council Packet 07-22-25, Page 102 of 234
8
Professional Services are primarily three categories: architectural and engineering (A&E), purchased services and consultants.
• A&E is discussed further in Section 2.9
• Purchased services have established or standardized procedures, contribute to daily activities, complete
specific assignments, may require payment of prevailing wages and may include: delivery services, artists,
landscaping & janitorial services, vehicle maintenance services, HVAC system maintenance, and elevator
maintenance
• Consultant services is an independent person or firm contracting to perform a service, make a recommendation,
or render an opinion without being in the control of the City except as to the result of the work. Consultant
service do not include A&E services that have to follow RCW 39.80.
The RCW’s do not require the City to follow a competitive process for professional services except for A&E. Contracted services
should be evaluated to verify the City is receiving the best service and price reasonably possible. Judgement should be used in
determining if a full competitive process should be followed, obtaining three quotes, or staff’s knowledge of the area and the
service providers is sufficient to ensure best price & service delivery.
Professional Service contract approvals are: up to $50,000 and 5 years term is approved by the Department Director or designee
provided there is budget capacity, $50,000 (Public Works) $30,000 (All others) is approved by the City Manager. Contracts or
services that could reasonably be defined as carrying out policy provisions in the budget are required to be approved by the City
Council regardless of the amount. Contracts of any amount that are not consistent with the adopted budget require prior City
Council approval. Contracts in excess of $50,000 are approved by the City Council.
Things to consider when contracting for professional services but not A&E:
The Professional Services Agreement could include:
• Contact information for both contractor and city employee.
• City’s Scope of Services.
• Consultant’s Proposal.
• City’s Standard Insurance Requirements & Consultants insurance certificate.
Information and Technology contracts may also include:
• Security Addendum, Nondisclosure Agreement, and Technology Resource Usage Policy.
Routing
• The documents should be available to the City’s authorized signer to review or included in the agenda packet when Council
approval is needed.
• Send a copy of the unsigned agreement to the City Clerk’s Office with the vendor contact name, title, and email
for electronic signature routing and an email notification to other impacted departments.
Federal and state laws prohibit contractors to be treated as employees. An Independent Contractor must meet the following
six tests established by the Department of Labor & Industries otherwise they are an employee with all the employee
benefits and potential penalties if found in non-compliance.
• An Independent Contractor is free from substantial control by the employer (e.g., output, scheduling, or
resources).
• Operates from a site or location not owned by the contracting agency.
• Individual is customarily in an established trade or business.
• Individual has established an account with the Dept. of Revenue and any other state agency that collects taxes.
• Individual is responsible for filing schedules with the IRS.
• Individual maintains a separate set of books and records reflecting items of income and expense of his/her
business.
2.12 Purchases of General Services
All other service-related work that is not considered a public work or professional service. Most often these are routine in
nature (i.e.: yearly, monthly, weekly, etc.) The RCW’s do not require a competitive process for the selection of general services,
with the exception of the City newspaper.
The RCW’s do not require the City to follow a competitive process for professional services except for A&E. Contracted services
should be evaluated to verify the City is receiving the best service and price reasonably possible. Judgement should be used in
determining if a full competitive process should be followed, obtaining three quotes, or Staff’s knowledge of the area and the
service providers is sufficient to ensure best price and service delivery.
If a competitive process was determined to be the best option, the RFP or RFQ procedures would be followed in Section 3.1.
COML Council Packet 07-22-25, Page 103 of 234
9
When considering General Services remember that all public works, including maintenance when performed by contract,
shall comply with RCW 39.12.020 as it pertains to prevailing wage requirements. According to RCW 39.04.010(4) there
are clearly two categories of work that must comply with prevailing wage requirements: (1) Public Works and (2)
Maintenance when performed by contract.
See the Purchasing Matrix at the beginning of this document for contract approval requirements.
Things to consider when contracting for General Services:
The General Services Contract may include: • Contact information for both the contractor and city employee.
• City’s Scope of Services.
• Contractor’s Quote/Proposal.
• City’s Standard Insurance Requirements and Consultant’s insurance certificate.
Routing
• The contract documents should be available to the City’s authorized signer to review or included in the agenda packet when
Council approval is needed.
• Send a copy of the unsigned agreement to the City Clerk’s Office with the vendor contact name, title, and email
for electronic signature routing and an email notification to other impacted departments.
Examples of General Services:
• Customized accounting software and ongoing support services.
• Cemetery, landscaping, building and grounds maintenance contracts.
• Contracts for snow and ice removal.
• Garbage collection and disposal (Solid waste collection and disposal contracts do not have to be bid. An
RFQ/RFP process as noted in RCW 35.21.156 can be used.
• Maintenance contracts for office equipment, including computers.
• Official newspaper (must call annually for bids per RCW 35.23.352(7)).
Comments:
• Snow plowing of City streets is not subject to bid laws or prevailing wages.
• Fire extinguisher inspection and replacement is subject to prevailing wages but not bid laws.
• Services that are for inspection and certification, only, are not Public Works.
3. OTHER PROCESSES AND CONSIDERATIONS
3.1 Request for Proposal (RFP) and Request for Qualifications
(RFQ’s)
An RFP is a method of soliciting competitive proposals for a defined scope of work. The proposals would normally include
factors to measure qualifications, delivery, and service reputation as well as price. Stated another way, an RFP is a formal
invitation from the City to a company to submit an offer. The offer is to provide a solution (or proposal) to a problem or need that
the City has identified. An RFP is a solicitation process whereby the judgment of the supplier’s experience, qualifications, and
solution may take precedence over their cost proposal to the City.
Elements of an RFP may include: project background and scope of services; definitions; minimum qualifications; technical
requirements (if any); schedule; cost proposal; submittal requirements; evaluation process and criteria; insurance requirements;
funding sources (if applicable).
An RFQ is a method of soliciting competitive proposals that considers and evaluates companies based on demonstrated
competency and qualification rather than price. This process is typically used for A&E services where price is not a
consideration. An RFQ will generally result in negotiations.
Elements of an RFQ may include: project background and scope of services; project budget and source of funding; schedule;
minimum qualifications; submittal requirements; selection process/evaluation criteria.
Depending upon the complexity of the project, a typical RFP/Q may take 6-8 weeks to complete.
Things to consider when using an RFP or RFQ:
COML Council Packet 07-22-25, Page 104 of 234
10
• Develop draft RFP/RFQ and include; schedule, grant funding requirements, scope of services, qualifications,
selection process or evaluation criteria, submittal requirements, proposal validity period, term of contract.
• Identify roster category and companies.
• Advertise and publish or notify on City’s/MRSC website or email notifications.
• Determine the participants to evaluate the RFP’s and/or interview the proposers.
• Based on the amount of the service provided get approval to negotiate with the selected proposer(s).
3.2 Bid Opening Process
Bid Due Dates - It is important to make the bid submittal time clear in the bid documents. For example, “The bid form will
be received up to 3:00:00 p.m. on April 27, 2010. Bids received after the date and hour, based on the time on our clock, will
not receive consideration.” For example, if a bid is due at 2:00 p.m., a bid received at: 1:59 p.m. is on time; 2:00 p.m. is on
time; however, a bid received at 2:00:01 is late. If a bidder insists on submitting the bid after the time due and leaves it, do
not open it. Make a photocopy of the bid envelope with the time stamp, and immediately return the bid by certified mail,
return receipt requested.
Equal Treatment of Bidders - Avoid giving bidders an advantage to include: not permitting bidders use of private offices and
conference space for finalizing bid prices, providing an envelope for bidder to use in sealing the bid, or permitting bidder to
use the agency’s telephone, computer, fax, or photocopier. Avoid disclosing the names and numbers of bidders who have
submitted bids.
Receiving Bids Checklist - Is the bid in writing (no fax, email, telephone or oral bids, the Small Works Roster may have
fewer formal requirements); did the bidder attend the mandatory pre-bid meeting, if applicable; is the bid envelope sealed-offer
tape if not sealed; is the correct information on the envelope; is the time stamp clear; is the time stamp prior to deadline?
All bids received shall be kept in a secure and centralized location not accessible to other bidders. Bids should never be left
unattended.
Withdrawal & Modification of Bids (unless otherwise specified in contract bid document) - A request to withdraw or modify
the bid in advance of the deadline may be received verbally or in writing. If unfamiliar with the bidder, ask for identification.
Make a photocopy of the face of the bid envelope, ensuring the bid receipt time shows up on the copy; have the bidder sign
the photocopy with the following “Received by (signature, printed name, date, time.); keep the original signed photocopy;
remove the bid receipt stamp or cross it out on the face of the bid envelope and return the bid envelope to the bidder; notifying
the bidder that if they choose to resubmit the bid, it must be received prior to the bid submittal deadline, and stamped in
again with a new time and date stamp, prior to the deadline.
Modifying Bids from a Distance (unless otherwise specified in contract bid document) - The bidder may submit additional
information modifying a previously submitted bid if the modification is: received in writing; signed by an authorized
representative of the bidder; received prior to the bid receipt deadline; in a sealed envelope; clear in stating what prices are
being changed.
Opening the Bids - Projects following the formal bid process should be opened in a public meeting. Read each bid before
opening the next one. Consider using one person to open the bids and the second person to read. The project manager
should record the prices on a bid tabulation form. The bids will be evaluated for responsiveness after the bid opening. If a
contractor wishes to review the bids after the bid opening, allow only one contractor at a time to review the bids in a monitored
environment. Provide a Bid Summary that is available for public review within 24 hours on City website.
3.3 No Bid or Non-Responsive/Responsible Bids or Submittals
No Bids or Submittals Received - As provided in RCW 35.23.352(1), in the event the City does not receive any bids or
submittals on the first call, the City has three options: 1) re-advertise and make a second call, 2) enter into a contract with
any qualified contractor, or 3) purchase the supplies, materials or equipment and perform such work and improvement by
day labor (City staff). Before determining which option would best fit, the department should conduct a survey of the
registered bidders or proposers or any other known interested parties to determine: 1) why didn’t they submit, 2) was the
City’s document too restrictive or too complex, 3) was there ample time to submit, and 4) were there too many open
questions before the due date? The City Attorney’s Office may provide additional assistance in determining the best option.
Determining Lowest Responsible Bidder - The City shall award the contract for the public works project to the lowest
responsible bidder, provided that, whenever there is a reason to believe that the lowest acceptable bid is not the best price
obtainable, all bids may be rejected, and the City may call for new bids. A responsible bidder shall be a registered and/or
licensed contractor who meets the mandatory bidder responsibility criteria established by RCW 39.04.350 and who meets
any supplementary criteria established by the City. Check WSDOT standard specification requirements if contract is based on
WSDOT.
COML Council Packet 07-22-25, Page 105 of 234
11
Non-Responsive and/or Not-Responsible - The City shall draft bidder responsibility criteria that are based upon clear
business reasons and the criteria must not be overly restrictive of the bidding pool. Note that in Washington State, a bidder
who objects to the supplemental bidder responsibility criteria may request the City to modify the criteria before the bid
submittal deadline. Refer to RCW 39.04.350.
Bids may be rejected as non-responsive for multiple reasons including lack of subcontractor’s list when required (for
contracts in excess of $1M or contracts of 3 or more trades), insufficient bid guarantees, bids submitted after the deadline,
did the bidder qualify the bid and/or lack of acknowledgement of addenda. In general, a material irregularity is required
before the bid may be deemed non-responsive which is defined as any variance which provides “a bidder substantial
advantage or benefit not enjoyed by others.” In the event the City receives a bid or submittal on the first call but it is deemed
non-responsive or non-responsible, the department may consult with the Attorney’s Office to determine whether it is a material
or immaterial irregularity. Each project will be evaluated on a case-by-case basis.
3.4 Rule 171 – Sales Tax Exemptions
Normally sales tax applies to every sale of tangible personal property (and some services) to all persons, including cities.
Thus, for bid limit purposes, the tax must be included when determining the cost of a public work, or when calculating the cost
of materials, supplies, and equipment purchases separately from a public work.
However, there are some sales and use tax exemptions for certain public work projects. The exemptions include:
• Labor and services rendered for the building, repairing, or improving of any street, place, road, highway, easement,
right-of-way, mass public transportation terminal or parking facility, bridge, tunnel, or trestle owned by a city or town
which is used primarily for pedestrian or vehicle traffic (RCW 82.04.050(10) and WAC 458-20-171). Materials used in
constructing these projects are not exempt from the sales and use tax. Private contractors that work on city street
projects are exempt under these statues as well. City parking lots are not exempt.
• Labor and services for the processing and handling of sand, gravel, and rock taken from city pits and quarries when
the material is for publicly owned road projects (RCW 82.08.0275 and WAC 458-20-171).
3.5 Prevailing Wages
What are Prevailing Wages? - The Department of Labor and Industries (L&I) requires that workers be paid prevailing
wages when employed on all public works, public building service maintenance and contracted maintenance, based upon
the classification of labor performed. Prevailing Wages are defined as the hourly wage, usual benefits, and overtime, paid in
the largest city in each county, to the majority of workers, laborers, and mechanics. Prevailing wages are established, by
L&I, for each trade and occupation employed in the performance of public work. They are established separately for each
county and are reflective of local wage conditions.
What are the responsibilities of the City when contracting for public works? - The City, in awarding a contract, must make
the determination of whether that contract involves “public work” and communicate it to contractors in the bid
specifications and contracts. Contractors are not responsible for making the legal determination of whether a contract
does or does not meet the definition of a “public works” contract. RCW 39.12.030 requires the City to include the applicable
wage rates in the bid documents. If federal funds are involved in the project all bid documents must refer to the Davis-Bacon
Act, which requires the wages to be the higher of the federal wage rates for each trade and occupation or Washington State’s
wage rates.
What provisions must be made for prevailing wage? - Awarding agencies must stipulate in bid specifications and contracts for
public work that workers shall receive the prevailing rate of wage. Those documents must also contain a list of the applicable
prevailing wage rates. Compliance with the law is not met by referring contractors to the department or other sources to obtain
wage rate information. Intents and affidavits of prevailing wages can be found on the Washington State Department of
Labor and Industries web site currently at: https://fortress.wa.gov/lni/wagelookup/searchforms.aspx.
What are the public building service maintenance contract requirements? - Public building service maintenance (janitorial)
contracts of more than one year duration must include wage language recognizing the potential for future variance in
applicable prevailing wages each year after the first year of the contract.
What are awarding agency requirements when disbursing public funds? - Agencies may not make any payments where
contractors have not submitted an Intent to Pay Prevailing Wage form that has been approved by the Industrial Statistician
of L&I. Agencies may not release final payment until all contractors have submitted an Affidavit of Wages Paid form that has
been certified by the Industrial Statistician of L&I. The requirement to submit these forms should also be stated in the
contract.
What are the contractor’s filing requirements? - Public work contracts require that every contractor and sub-contractor on
the project file the Statement of Intent to Pay Prevailing Wages and Affidavit of Wage Paid forms.
COML Council Packet 07-22-25, Page 106 of 234
12
Is there a minimum contract amount for a contractor to file? - There is no minimum dollar contract amount. That is, Intent
and Affidavit forms are required for every public works contract regardless of the size of the contract.
When does the contractor file Intent? - The Intent form is filed immediately after the contract is awarded and before work
begins if that is possible. The City may not make any payment until contractors have submitted an Intent form certified by
the Industrial Statistician.
When does the contractor file an Affidavit? - The Affidavit form is not filed until after all the work is complete. The City may not
release final payment until all contractors have submitted an Affidavit form that has been certified by the Industrial
Statistician.
3.6 Retainage
What is the purpose of retainage - According to RCW 60.28.011(1) “Public improvement contracts shall provide, and
public bodies shall reserve, a contract retainage not to exceed five percent of the moneys earned as a trust fund for the
protection and payment of: (a) The claims of any person arising under the contract; and (b) the state with respect to taxes
improved pursuant to Titles 50 (Employment Security Department), Title51 (Labor and Industries), and Title 82 (Department
of Revenue).
Retainage is not withheld on projects funded in whole or in part by federal transportation funds.
Per RCW 39.08.010(3), the city may, at the option of the contractor, retain ten percent of the contract amount in lieu of a
bond on contracts of one hundred fifty thousand dollars or less.
When can retainage be released - After final acceptance of the project, the retainage may be released after all release
notifications have been received from the Department of Revenue, Department of Labor and Industries, and Department of
Employment Security. Upon receipt of all releases, the Contracts Coordinator or Project Manager shall notify the Finance
Department to release the funds.
4. CONTRACT CONSIDERATIONS
4.1 The Contract
The single most important element in the contract is the Scope of Work/Services. The Scope documents all elements of
the work, magnitude of the project and reflects the mutual understanding of the parties. The scope should be
consistently applied in the solicitation and the contract.
Here are a few things to consider when developing the scope: hold the contractor accountable: be precise; avoid
ambiguity; use active voice (i.e., “the Contractor will or shall”); due dates & deliverables. Other considerations when
developing the contract are term of contract or period of performance, compensation, and payment. The City’s standard
payment terms are the contractors provide monthly invoices to the City and all invoices shall be paid within 30 days of
receipt and approval.
The bid documents and contracts have record retention requirements that vary depending on the type of purchase or
contract and what the funding source is: federal, state, bonds. Even the bid documents from unsuccessful bidders must
be kept for a time. It is the Department’s responsibility to know the records retention requirements for their department
and should work with the City Clerk on document destruction.
Risk Management Considerations: The City enters into numerous contracts throughout the year. These contracts involve
risk. City property can be damaged. Employees of the City, contractors, sub-contractors, and suppliers can be injured.
Members of the public can be harmed. These and other accidental losses can arise during and as a result of the activities
during the contract fulfillment process. The City seeks to transfer responsibility to such events to those with whom it
contracts. The City’s approach to contracting is designed and managed so as to avoid undue exposure to risk with
exceptions where it makes good business sense. Insurance requirements are completely dependent upon the activity
being performed under contract. Which requirements and how much are determined on a case-by-case basis. Certificates
of insurance may be required depending on the nature and scope of the work to be performed. For the contractor
insurance requirements specific to any project, the Department Director shall consult with the City Manager and City
Attorney. Verification of appropriate insurance requirements shall be completed prior to the commencement of work. Any
waiver of insurance requirements requires the approval of the City Manager. This may be appropriate in the following
situations:
Waiving a portion of the Standard Insurance Requirements:
COML Council Packet 07-22-25, Page 107 of 234
13
• Where the contractor is a sole proprietor, the worker’s compensation insurance requirements may be
waived.
• Where the contractor or its employees will not be using automobiles in the performance of the
contract, the business automobile requirement may be waived.
Review by City Attorney: All written contracts, bonds, and instruments of every kind and description to which the City shall
be a party shall be approved as to form and legality by the City Attorney.
4.2 Payment Options
Prior to contract award, payment terms should be identified to determine the most effective compensation method. The
most common methods are:
Hourly/Time and Materials - The City pays a fixed hourly rate and pays for the cost of certain specific services and/or
materials. For certain professions, such as consultants, this is the standard option. Time and materials contracts should
have a ceiling amount or a not to exceed amount included. This type of payment term may be used if the City is unable
to clearly define the level of effort required to accomplish the objectives. A time and materials contract places most of
the risk on the City and little on the contractor and provides no positive profit incentive to the contractor for cost control
or labor efficiency. Frequent contract monitoring is required to ensure that the number of hours is kept to a reasonable
level.
Materials on hand are typically not paid until installed. Larger items could be considered when the items can be secured
on site to avoid larger upfront costs by contractor to finance large dollar items (i.e. generator).
Fixed or Lump Sum - The contractor receives a fixed amount or lump sum payment based on terms established in the
contract. Typically, payment is tied to a completion of agreed upon performance achievements. Other alternatives are
possible, such as progress payments made to compensate for activities conducted over the specific period of the
contract. This type of contract should generally establish a minimum allowable level of compensation. With this method
of compensation, the City may not be required to pay if specific terms in the contract are not met and thus the risk is
placed on the contractor. It is critical to word contract specifications carefully to reduce risk of varying interpretations by
city and contractors.
Cost Reimbursement - A Cost reimbursement method of compensation has a higher risk for the City because it
reimburses the contractor for all costs incurred under the terms of the contract. To prevent overpayment, allowable cost
provisions should be clearly identified. Contract managers should consider including a contract provision for a maximum
allowable compensation level for the contract period and budget. Cost reimbursement contracts generally require more
fiscal pre-planning and monitoring than other methods.
Performance Based - These contracts are based on attainment of a specific outcome. The rate of compensation is
generally negotiated based on cost information provided by the contractor. Generally, performance-based contracts
identify the maximum allowable compensation. This allows the City to define the quality of services in terms of
performance standard and pay accordingly. Performance based contracts differ from time and materials or fixed price
contracts in that if the quantifiable quality of service is low, the payment may be reduced or withheld. This requires a
higher level of reporting from the contractor to the City. The contractor primarily assumes the risk because the City does
not pay if performance levels are not met.
4.3 Contract Executions & Administration
Contract Execution - The contract is fully executed when all authorized parties have signed it. Upon execution, signed
copies of the contract should be provided or available to all interested parties including, at a minimum; the contractor,
the Project Manager, Contracts Coordinator, and City Clerk. The City Clerk will store the contract in the city’s Document
Center.
Contract Administration - Contract administration means any activity related to contracting, including the decision to
contract, contractor screening, contractor selection, contract preparation, contract monitoring, auditing and post contract
follow up. Typical responsibilities of the contract manager include:
• Understanding the contract, including the specific contract obligations and performance indicators by which
performance will be monitored.
• Assessing the risks related to the project before soliciting proposals and contracting to determine the extent of
the monitoring required.
COML Council Packet 07-22-25, Page 108 of 234
14
• Ensuring the contractor has a clear understanding of how the contract will be managed and monitored.
• Providing the contractor with guidance and technical assistance, as needed, to promote effective contract
performance.
• Identifying the extent and source of funding for services provided.
• Monitoring the contractor’s activities to ensure quality service delivery. Ensuring funding is used only for
authorized purposes.
• Reviewing invoices and verifying that delivery of services is rendered.
• Resolving issues or problems that arise during the contract.
• Measuring and tracking satisfaction with contractor performance.
• Complying with Federal, State and City rules and regulations.
• Documenting the contract to validate that effective contract management has occurred.
• Monitoring the term of the contract to ensure timely contract performance, renegotiation if needed, or to not
allow for an automatic renewal (if provided for) if the renewal is not needed.
Contract managers need to be mindful of not doing the following:
• Instructing the contractor to begin work before the contract is executed and approved.
• Changing the description, scope, period of performance, or cost of the contract without processing a written
amendment.
• Directing the contractor to do work that is not specifically described in the contract. If work not described in the
original contract is needed, a change order is required. Avoid change orders that go beyond original scope of
work.
• Signing a contractor’s contract form. This should not happen.
• Authorizing payment to the contractor or allowing field changes without change order for any work not
performed satisfactorily.
• Paying for the same or similar services more than once.
4.4 Contract Monitoring – Performance
Monitoring Contract Performance - Monitoring means any planned, ongoing, or periodic activity that measures and
ensures contractor compliance with the terms, conditions, and requirements of a contract. The level of monitoring should
be based on a risk assessment of the contractor’s role in delivering the services and the contractor’s ability to deliver
under the terms of the contract. A weekly statement of days and project schedules should be provided.
The purpose of monitoring is to ensure the contractor is:
• Complying with the terms and conditions of the contract and applicable laws and regulations.
• In compliance with the contract through identifying and resolving potential problems and providing constructive,
timely feedback.
• Adhering to the project schedule and making appropriate progress toward the expected results and outcomes.
• Providing the quality of service expected.
Monitoring Activities May Include:
• Periodic contractor reporting – Require the contractor to submit progress reports or other appropriate data or
reports, based on pre-defined criteria, and review the contractor’s reports for verification of services provided
and adherence to the contract. Substandard performance should be identified and addressed timely and
appropriately.
• Invoice review – Compare billings with the terms agreed upon in the contract. Ensure the costs being charged
are within the contract parameters, prevailing wages were paid, if applicable.
• Other periodic contact with contractor – On-site visits to maintain contact with the contractor to review progress
on a regular basis. Good contract monitoring includes a continuous dialogue with the contractor.
• Other grant review requirements – grant agreements may have additional requirements for project or sub-
recipient monitoring.
4.5 Contract Monitoring – Payment
Reviewing Invoices for Payment - Contract payment is the process by which the contractor submits invoices for
reimbursement for services and receives payments. The contract or project manager must carefully review the
contractor’s request for payment to verify the accuracy of all charges.
Considerations:
• If a contract is state or federally funded the review procedures must meet the grant requirements.
• Are the hours/costs commensurate with the services or deliverables received?
• Is the service period identified on the invoice and were the services rendered prior to contract expiration?
COML Council Packet 07-22-25, Page 109 of 234
15
• Do the rates invoiced match the rates stated in the contract?
• Has the necessary documentation been included to verify charges accurately? Is there enough money
remaining on the contract?
• Reimbursable expenses: travel, mileage; food; miscellaneous expenses
If charges are acceptable, the contract manager signs the invoice approving payment. Payment terms are determined
by the contractor or vendor and honored by the City.
4.6 Amendments & Change Orders
Amendments - Amendments are changes to service contracts. Changes to contracts may be processed as
amendments, rather than new contracts, only if the changes are within the general scope of the original contract.
Change Orders - A change order is the formal document that alters some condition of the contract documents. After bid
opening and prior to execution, no changes should be discussed. The change order may alter the contract price,
schedule of payments, completion date, or the plans and specifications. Change Orders are changes to Public Works
Agreements and reflect reductions or additions to the work that must be completed to meet the contract requirements
and without which the work requested in the original contract could not be completed. If a change order issued is truly
due to unforeseen conditions, with no change in the original scope, then a new competitive bid process is not required.
These situations should be distinguished from extra work which could stand on its own and is outside and independent
of the contract. Appropriate uses of change orders include:
Scope – This may include adding, modifying or deleting tasks, services or deliverables, or revising specifications.
Changes to scope should be well documented and include any additional costs associated with these changes.
Changes that are outside the general scope of the contract are not appropriate to award through contract amendments.
Such changes would have the effect of making the work performed substantially different from the work the parties
bargained of at the time the original contract was awarded.
Cost – If the cost of the contract is increased or decreased, document reasons for change (e.g.: scope changes).
Term of Contract/Period of Performance - An extension to the contract end date is the most common change to the
period of performance. Minor modifications that do not materially affect the scope or cost of the contract, such as
address changes or staff changes do not require a formal amendment but should be documented in writing.
Processing Contract Amendments/Change Orders - Oral change orders are risky. Even though the contract documents
requirements require all change orders to be in writing, the actions of both the owner’s representative and the contractor
can constructively waive that requirement. To protect the City’s interests, all amendments or change orders should be
executed in writing prior to the contract period of performance ends and before the contractor begins work as authorized
by the amendment.
Contract amendment or change order approvals vary depending on the type and amount. Please see the Purchasing
Manual Matrix at the beginning of this document for these requirements.
4.7 Contract Close-Out & Termination
Contract Termination - Contracts may be terminated prior to the completion date of the contract either for convenience
of the parties or for cause. Contact the City Attorney’s Office for guidance when considering a contract termination. All
contract terminations should be done in writing and routed through the contract process (refer to the contract for
process).
Contract Close-Out Process - Invoices that are submitted after contract expiration may still be paid if the invoice or pay
estimate clearly shows that services were preformed prior to contract expiration and sufficient funds existed prior to
close-out.
Note that every effort should be made to process invoices in a timely manner to eliminate delays and extra steps in
payment processing.
Public Works Close-Out Process for Projects > $35,000 - To close out a project the Project Manager or the Contracts
Coordinator can verify that all contractors and sub-contractor have filed their affidavits of prevailing wages on
Washington State Department of Labor and Industries web site currently at
https://fortress.wa.gov/lni/wagelookup/searchforms.aspx. After the City Council accepts the project/contract as complete
a notice of completion of a public works contract form must be filed with the State Department of Labor & Industries for
contracts $35,000 and above.
COML Council Packet 07-22-25, Page 110 of 234
16
Once the contract is complete it is critical that the Project Manager complete the close-out process in a timely manner
and stay on a schedule.
• Project Acceptance Memo 60-day lien period starts from the date of project acceptance.
• Council Final Acceptance is prepared by the Project Manager and then the Department Director or Project
Manager request’s final acceptance from City Council.
• Notice of Completion of Public Works Contract completed and submitted to Department of Labor & Industries by
Contract Coordinator or Project Manager after Council acceptance
• Employment Security Release Letter received by Contract Coordinator or Project Manager.
• Department of Revenue Release Letter received by Contract Coordinator or Project Manager.
• Department of Labor & Industries Release Letter received by Contract Coordinator or Project Manager.
Final Steps – Releasing Retainage:
• Retainage – Once the above-mentioned letters are received the Contract Coordinator or Project Manager will
request the finance department to release retainage by PO.
• Retainage Bond – Once the above-mentioned letters are received the Contract Coordinator or Project Manager
will release the bond, if additional retainage above the bond amount was retained then the retainage release will
apply also.
• Escrow with bank – Once the above-mentioned letters are received the Contracts Coordinator or Project
Manager will request the bank to release the retainage held, if additional retainage above the deposited amount
was retained then the additional retainage release will apply also.
5. OTHER PURCHASING INFORMATION
5.1 Purchase Order Procedures
When required by a vendor, a Purchase Order (PO) must be obtained prior to a purchase of goods or services (training,
memberships, etc.) made by a department. To obtain the PO, authorized personnel in each department will request a
quote from the vendor, and once received and reviewed, forward the quote to the department’s administrative assistant
to create the PO in the financial management system. Once complete, the administrative assistant will propose the PO
in the system, and the manager or department head (depending on the amount) will receive an email notification that the
PO is awaiting their review and approval in the system. If the requisition approver is not available to approve, a higher-
level supervisor or Division Manager may be able to approve the requisition.
All purchase orders clearly instruct the vendor to include the City PO number on all invoices. The invoices with the
wrong or no PO number will be set aside until research can be completed which results in the vendor receiving payment
later than necessary. All vendors should be directed to mail or email invoices to the Accounts Payable Technician at PO
Box 1579 Moses Lake WA 98837, or sjacobs@cityofml.com. Please forward invoices received by the Department
immediately to Accounts Payable.
Processing:
The employee initiating the requisition should have the vendor, quantities, prices descriptions and specifications, make
and model number and sizes.
At the time the purchase is made, a signed packing slip, bill of sale or receipt must be returned to the department’s
manager for approval before being routed to the department’s administrative assistant. The Administration will keep the
documents together and compare to the vendor invoice that the order is complete and correct before entering the
invoice into the system for payment.
At least weekly, purchase orders should be reviewed for completeness by each Department. When it is determined that
all or a substantial portion of the items listed on the purchase order have been received, the Departmental employee
with authority to do so should:
• Approve payment of the purchase by signing the purchase order acknowledging that the items have been
received.
• Attach the packing slip, receipt or bill of sale, and written quotations (if the quote is necessary to facilitate the
purchase) to the PO.
If the invoice differs substantially from the purchase order, the ordering Department may be required to review and
approve the invoice for payment. No payment will be made on any invoice until all goods and/or services billed have
been received.
COML Council Packet 07-22-25, Page 111 of 234
17
5.2 Disposal of Surplus Property
Surplus property is anything and everything that is owned by the City, is tangible, movable (not permanently affixed) and
considered either obsolete or of no further use to the City in the foreseeable future. City Resolution 3760 defines the
procedures to legally surplus property, however, property purchased with federal funds must follow the procedures
established by the awarding agency.
5.3 Capital Outlay – Fixed Assets
Contact the Finance Department for additional assistance.
A fixed asset is a specific piece of real or personal property which meets all of the following characteristics:
• Unit cost of $20,000 or more, including tax, set-up and freight
• Infrastructure project costs of $100,000 or more. (Infrastructure assets include roads; bridges; water and sewer
systems; drainage systems; lighting systems; and would include a pump house or lift station but would not
include a water reservoir or the treatment plant.)
• Tangible in nature, possesses physical substance
• Expected useful life of greater than five years
Inventories, spare parts and maintenance activities will not be considered a capital outlay for financial purposes.
Each department shall keep a list and monitor the small and attractive items they purchase. Small and attractive items
include cameras, portable computing equipment, high value tools, etc. The department shall ensure that the items listed
are inventoried annually and reasonable action taken should any items be missing.
When entering a requisition for capital purchases please keep this in mind when selecting the appropriate BARS number
to be used.
5.4 Credit Card Policy
City credit cards will be obtained by the Finance Director and distributed to each Department Director and select
designated employee(s) within the Department to use for City purchases. The number of cards requested by
departments should be limited to the minimum number of employees essential to effectively conduct City business,
thereby limiting the City’s credit card exposure. Cards are requested using the Cardholder Data Collection Form
provided by Umpqua Bank. The form is filled out and signed by the designated employee and Human Resources before
given to the Accounts Payable technician. The AP Tech uses the form to request a new cardholder on the credit card
company’s website, and once complete, a new card for the employee is mailed to the City within the next 2 weeks.
Credit limits are determined by Department Directors.
City employees use their credit cards in accordance with the guidelines above. (see 2.1) Employees must receive
approval before a purchase is made. City employees wishing to use the City credit card for purchases will contact the
designated individual within the department and give the name of the vendor, the estimated amount of the purchase and
a description of the purchase being made. The transaction will then be entered into a log for ease of reconciliation of the
account statement.
Receipts are submitted to the department manager for account coding. Once the receipt has been coded, it is given to
the administrative assistant for their department who will reconcile the receipts with the monthly statement. When the
monthly statement is received by the department, reconciliation must be performed immediately, and all documents
forwarded to the Finance Department. Timely payment of the credit card bill is imperative. The individual card holder
statements are entered into the financial system as a “Wire Invoice” and then submitted to Accounts Payable for a final
audit and approval. The Accounts Payable Technician makes the master statement payments on the credit card
providers website electronically on the due date each month. The entry of the individual statements into the system
ensures that the system balances with the bank.
Authorized uses of the City’s credit cards are: hotel room deposits to hold rooms for authorized official travel on City
business; equipment and supply vendors with which the City does not currently have an account, is not expected to
have an account, or where the requirements of opening an account would delay a critical purchase or result in less
beneficial terms; internet purchases.
Refer to the Purchasing Matrix at the beginning of this documents. Cash advances on the City credit card are
prohibited.
Personal charges will not be made with a City credit card. Any charges that cannot be properly identified or which are
not appropriate to City policies or regulations shall be paid immediately by the user of the card by cash, check or payroll
COML Council Packet 07-22-25, Page 112 of 234
18
deduction. Charges to be reimbursed shall include any interest and all other related charges made by the credit card
company. Personal charges may be subject to disciplinary action, up to and including termination.
Common Acronyms, Terminology and References
The following terms are often used interchangeably and typically use these terms as described below:
Purchasing is the act, function, and responsibility for the acquisition of equipment, materials, supplies and services. The
term describes the process of buying.
Procurement includes all functions that pertain to the acquisition, including description of requirements, selection and
solicitation of sources, preparation and award of contract and all phases of contract administration.
Vendor is typically used when referring to a supplier, one who sells goods, materials, or supplies.
Contractor is typically used when referring to a construction or maintenance company. Can also apply to an individual or
business having a contract with the City.
Consultant is typically used when working on a Professional Service Contract. The term means a person with education
and/or experience which uniquely qualifies them to perform some specialized services.
Bid is an offer submitted by a contractor in response to an invitation to bid (ITB) or advertisement. Typically, bids result
in contracts awarded to the lowest responsive, responsible bidder.
Quote is a statement of prices, terms of sale, and description of goods or services offered by a vendor to the City.
Commonly used in more informal solicitations.
Proposal is the document submitted by the offeror in response to an RFP/Q. Proposals allow contract award based on
factors other than cost and may result in negotiations.
Acronyms: SOQ – Statement of Qualifications; RFQ – Request for Qualifications; RFP – Request for Proposal;
ITB – Invitation to Bid (Formal Bid); ITQ – Invitation to Quote (Small Works); MWDBE – Minority, Women, and
Disadvantaged Business Enterprise; CFP – Capital Facilities Plan
Workstations are desktop computers, laptops, tablet PCs, etc. that is City owned.
Peripherals are all technology related hardware, such as printers, monitors, personal digital assistants (PDA), digital
cameras, etc. that connect to or have the potential to connect to the City’s network and/or City workstations.
Users include, but is not limited to, city employees, volunteers and consultants who are authorized by the City to access
the City’s electronic computing systems.
Reference Documents:
MRSC City Bidding Book: http://mrsc.org/Home/Publications.aspx This publication provides guidance to all cities/towns
and is updated as the RCW’s change and has many useful examples. If use this book as guidance please make sure
you are following requirements for the City of Moses Lake.
MRSC Contracting for Services: http://mrsc.org/Home/Publications.aspx This publication provides guidance on
contracting for services. It includes guidance on selecting architectural and engineering consultants under chapter RCW
39.80 and on contracting for personal and purchased services
MRSC Small Works Roster Manual: http://mrsc.org/Home/Publications.aspx
MRSC Find Your Contracting Requirements: http://mrsc.org/Home/Research-Tools/Contracting-Requirements.aspx
This tool helps local government officials in Washington State identify and understand their statutory legal requirements
for purchasing and contracting.
DOT Local Agency Guidelines (LAG): http://www.wsdot.wa.gov/Publications/Manuals/M36-63.htm
2 CRF 200 provides guidance on federal purchases & cost principals.
If reviewing the RCW’s and WAC’s the City of Moses Lake is a Code City with a population >20,000.
COML Council Packet 07-22-25, Page 113 of 234
Council Agenda Bill
Agenda Item Number:
Department
Proceeding Type
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
39784
Community Development
Consent Agenda
To:
Rob Karlinsey, City Manager
From
Vivian Ramsey, Acting Comm Dev
Director
For Agenda of:
7/22/2025
Subject
Mapping Standards Manual Res 4017
Reviewed and Approved by:
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff recommends City Council motion to approve the Mapping Standards Manual and include it by reference in
the Moses Lake Unified Development Code.
2025 Version Mapstandards Resolution.docx 15.66KB
Mapping Standards Manual 3-31-2025.docx 88.36KB
On October 4, 2024, the Moses Lake City Council adopted the City of Moses Lake Unified
Development Code (MLUDC). The MLUDC was designed to be compact by removing typical and
normal standards that can be placed in stand-alone technical manuals. One such technical
manual that is adopted by reference is the “Community Street and Utility Standards 2020.”
Similar to the Community Street and Utility Standards and when applicable, the MLUDC included
and anticipated the adoption by reference the Mapping Standards Manual. Now that this Mapping
Standards Manual is updated, staff's recommendation is to adopt it by reference into the MLUDS.
The Mapping Standards Manual sets out standards, uniform guidelines and accepted practices
regarding how all Major Subdivisions, Short Subdivisions (Short Plats), Binding Site Plans,
Boundary Line Adjustments, and other plans and drawings look and meet local/state requirements
in appearance and function. For example, “All lot numbers and block numbers for the subdivision
shall be Arabic numerals”. This means that lots are not to be a letter in the alphabet, a symbol, a
roman numeral, nor any other form of labeling / identification. This is one example of an accepted
standard generally understood and must be part of written rules to best assure uniformity and
meeting accepted practices.
COML Council Packet 07-22-25, Page 114 of 234
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
The adoption of the Mapping Standards Manual Resolution will set standards, uniform guidelines
and accepted practices regarding how all Major Subdivisions, Short Subdivisions (Short Plats),
Binding Site Plans, Boundary Line Adjustments, and other plans and drawings look and meet
local/state requirement in appearance and function.
Options and Results
Mapping Standards Manual is adopted for use.
Staff will bring back options for recommended changes.
The City of Moses Lake will not have mapping standards.
COML Council Packet 07-22-25, Page 115 of 234
RESOLUTION NO. 4017
A RESOLUTION OF THE CITY OF MOSES LAKE, WASHINGTON, ADOPTING THE
MAPPING STANDARDS MANUAL THAT SETS FORTH UNIFORM GUIDELINES AND
ACCEPTED PRACTICES TO BE USED FOR CITY OF MOSES LAKE SURVEYING AND
MAPPING.
Recitals:
1.The Moses Lake City Council desires that all Major Subdivisions, Short Subdivisions (Short
Plats), Binding Site Plans, Boundary Line Adjustments, and other plans and drawings meet
uniform guidelines and accepted practices, and
2. On October 4, 2024, the Moses Lake City Council adopted the City of Moses Lake Unified
Development Code (MLUDC) which anticipated this manual to replace and reference the once
in-code provisions found within the Mapping Standards Manual, and
3.Written rules best assures uniformity and meeting accepted practices.
Resolved:
1. Resolution No.____________ here by adopts the March 2025 Mapping Standards Manual.
ADOPTED by the City Council on July 22, 2025.
_____________________________________
Dustin Swartz, Mayor
ATTEST:
___________________________________
Debbie Burke, City Clerk
COML Council Packet 07-22-25, Page 116 of 234
Survey Standards and Specifications Manual Page 1 of 16
Mapping Standards Manual
March 2025
Adopted by City Council Resolution No. 4017
COML Council Packet 07-22-25, Page 117 of 234
Survey Standards and Specifications Manual Page 2 of 16
Mapping Standards Manual
March 2025
The Mapping/Platting and Survey Standards for Major Subdivisions, Short Subdivisions
(Short Plats), Binding Site Plans, Boundary Line Adjustments, and other plans and
drawings Manual contains material that is informational and instructional, and that sets
forth uniform guidelines and accepted practices to be used for City of Moses Lake
Surveying and Mapping work.
The manual is primarily designed for use by professional licensed surveyors, and to
provide uniformity of application.
Revisions and supplements to this manual will be issued periodically to all holders of the
manual.
Users of the manual are invited to submit ideas for suggestions for change or
improvements or errors to be corrected in specific chapters or portions thereof to the
City of Moses Lake.
All plans, plats, and applications submitted to the City of Moses Lake shall be in
accordance with this Manual. Failure to submit any information or document required by
this Manual may result in an incomplete application and the rejection of the application.
This manual does not replace adopted City nor State Codes and standards. Users of
the manual are required to meet adopted requirements.
"Plat" is a map or representation of a subdivision, showing thereon the division of a tract
or parcel of land into lots, blocks, streets and alleys, or other divisions and dedications.
General Standards 2
Lot and Blocks 4
Panels and Sheet Data 4
Line and Curve Standards 6
Boundary Data 8
Final Plat General Standards 10
Signature Blocks 10
Boundary Line Adjustment (BLA) 12
Binding Ste Plan (BSP) 12
COML Council Packet 07-22-25, Page 118 of 234
Survey Standards and Specifications Manual Page 3 of 16
General Standards
1. Three (3) full size copies of the drawing shall be provided with the application,
along with an electronic copy on media in a format readable by the city, and one
reduced copy not to exceed 11 inches by 17 inches.
2. The drafting standards set forth in the city's development standards remain
applicable. Any conflict shall be resolved by the City of Moses Lake.
3. All sheets shall have blank borders of no less than two inches (2") on the left
margin, three-fourths inch (3/4") on the top border, and one-half inch (1/2") on the
remaining two (2) margins.
4. Full size sheet sizes shall be either eighteen inches (18") by twenty-four inches
(24"), or twenty-four inches (24") by thirty-six inches (36"), excepting Boundary
Line Adjustment and Binding Site Plans shall be eighteen inches (18") by twenty-
four inches (24").
5. A vicinity map shall be shown on the first sheet of the plat. The vicinity map shall
show sufficient property surrounding the plat such that streets in the area are
shown. All existing streets within the area of the vicinity map shall be labeled.
The City Engineer may approve the vicinity map to be placed on the second
sheet of the plat when space constraints exist on the first sheet. The scale of the
vicinity map shall be shown.
6. All USBR irrigation and drainage water rights-of-way within and abutting the
subdivision shall be shown and labeled on the plat, with sufficient information,
such that the location is defined with respect to the subdivision boundaries.
7. Information about existing recorded right-of-way, municipal easements, public
land, and public utility easements within or abutting the subdivision shall be
shown on the plat. Copies of said records shall be included by the applicant with
the preliminary subdivision application. All City right-of-way within the plat shall
be previously deeded property, previously dedicated to the City, or shown as
dedicated to the City of Moses Lake.
8. All municipal dedications provided by the owner upon recording the plat shall be
explicitly shown on the plat. Municipal dedications shall be accompanied by the
note “Dedicated to the City of Moses Lake”.
9. Other dedications of public land shall be explicitly shown and described with
sufficient language to establish that the dedication is provided with the recording
of the plat.
10. Transmission line easements are authorized to be shown on the plat, provided
that sufficient information is shown to describe the location of the easements with
respect to the subdivision. Private easements shall be shown on the plat.
11. Each lot area shall be shown on each lot of the plat, or within a table. If a table of
lot sizes is provided, the table shall be on the same sheet as the lots the table
pertains to.
COML Council Packet 07-22-25, Page 119 of 234
Survey Standards and Specifications Manual Page 4 of 16
12. A legend shall be provided on each plan view sheet to define the line types,
abbreviations, and symbols that are used on the sheet.
13. Abbreviations that are used on the plat shall be defined in the legend for the plat.
However, the following abbreviations that are defined below do not require a
definition in the plat legend.
± more or less PLS land surveyor
AFN auditor’s file number P.U. Esmt. public utility easement
B.C. brass cap R range
E., W., N., S. East, West, North, or
South, respectively
Rebar reinforcing steel bar
in inch R.O.S. record of survey
I.P. iron pipe ROW right-of-way
ft foot S Section
M.L. Moses Lake Sq. square
Mon. monument T Township
Mun. Esmt. municipal easement USBR United States Bureau of
Reclamation
No. number W.M. Willamette Meridian
14. All existing and proposed covenants, approved with the plat, shall be recorded
separately from the plat, and shall be noted on the first sheet of the plat and read
as follows:
15. Covenants: Covenants, as approved with the plat, are recorded as a separate
document under Auditor’s File Number ___________ Records of Grant County,
Washington.
16. The legal description shall be on the last sheet of the plat. All boundary
information in the legal description shall be shown on the plat. If the legal
description is different from the survey information shown on the plat, the
information from the legal description shall be referenced on the survey, to
clearly identify the lines being described by the legal description.
17. Technical specifications, as required by this manual, may be modified as
approved by the City Engineer.
COML Council Packet 07-22-25, Page 120 of 234
Survey Standards and Specifications Manual Page 5 of 16
Lot and Blocks
1. All lot numbers and block numbers for the subdivision shall be Arabic numerals.
2. All blocks shall be consecutively numbered, beginning with the number 1.
3. All lots within a single block shall be consecutively numbered, beginning with the
number 1.
4. Blocks shall not cause land locked property along the internal or external
boundaries of the subdivision.
Panels and Sheet Data
1. A title box shall be on all sheets of the map, and shall identify the business name
of the firm or land surveyor that performed the survey.
2. Each sheet of the plat shall be numbered consecutively with a sheet identification
number such as “Sheet 1 of 2”.
3. Each sheet shall have an identical heading at the top of the sheet. The heading
shall be written per the following format, with modifications approved such that an
accurate description is provided for the underlying property:
(Name of the subdivision) “Short Plat” or “Major Plat” (as applicable)
If applicable - A Replat of (list the underlying subdivision; or the portion thereof, with lot
and block numbers)
A Portion of the ___________ 1/4 of the ___________1/4 of Section ___________,
Township ___________ N., Range ___________ E. WM., Moses Lake, Grant County,
Washington.
4. The Grant County Auditor’s Certificate shall be on the first sheet of the plat and
read as follows:
GRANT COUNTY AUDITOR’S CERTIFICATE
Filed for record this ___________day of ___________, ___________at
___________O’clock ___________M. in Book ___________ of Major Plats (or Short
Plats) at Pages ___________ through ___________, records of Grant County, at the
request of the City of Moses Lake.
___________
Grant County Auditor
___________
by Deputy Auditor
COML Council Packet 07-22-25, Page 121 of 234
Survey Standards and Specifications Manual Page 6 of 16
5. The Surveyor’s Certificate shall be on the first sheet of the plat and read as
follows:
SURVEYOR’S CERTIFICATE AND DECLARATION
I hereby certify that this plat is a true and correct representation of the lands actually
surveyed.
I hereby declare that the (Plat Name) (Major or Short Plat) is based on an actual survey
and subdivision of a portion of Section ( ), Township ( ) North, Range ( ) East, W.M.;
that the survey was completed by me or under my direction; and that the distances,
courses and angles are shown thereon correctly to the best of my knowledge,
information, and belief; and that proper monuments have been set and lot corners are
staked on the ground.
6. The address and signature of the Land Surveyor shall be on the first sheet of the
plat.
7. The seal and date that the land surveyor stamped the plat shall be shown on
each sheet of the plat.
8. The date of the survey shall be shown on the first sheet of the plat.
9. The north arrow, which is based on the bearing datum, shall be shown on each
sheet that includes a plan view of the subdivision or a vicinity map.
10. A bearing datum and vertical datum shall be described on the first sheet of the
plat. When GPS is used to derive the bearings and elevations shown on the plat,
the NAD 83 and NAVD 88 datums shall be used, and shall be stated in the
Bearing Datum and Vertical Datum. Furthermore, the difference between the
NAVD 88 elevation datum and the USBR elevation datum shall be shown in the
Vertical Datum.
When GPS is not used to derive the bearings and elevations, a bearing from a
recorded document shall be shown between two primary control points. The
primary control points shall be existing monuments that were found during the
survey for the plat. Survey information for the primary control points shall be
shown on the plat, which information shall tie the primary control points to the
plat boundaries. The vertical datum shall be the USBR elevation datum.
COML Council Packet 07-22-25, Page 122 of 234
Survey Standards and Specifications Manual Page 7 of 16
Line and Curve Standards
1. All subdivision boundaries, block boundaries, and lot boundaries shall be
identified by straight line segments or curve line segments.
2. All straight line segments and curve line segments that are described in the legal
description shall be shown on the plat.
3. All straight line segments on the plat shall include a bearing and a distance.
4. All bearings shall be based on the approved bearing datum shown for the survey.
The bearings shall be in degrees, minutes, and seconds; to the nearest second.
5. All distances shall be to the nearest one-hundredth of a foot. When using
distances derived from GPS, a note shall be placed on the first sheet of the plat
that states the shown distances are ground distances.
6. When a straight line segment is compiled as several straight line segments, the
dimensions shall be rounded as necessary such that the summation of all the
straight line segments shall be equal to the distance shown for the larger straight
line segment or segments.
7. Where a distance and bearing or curve data is shown on the plat that spans
more than two (2) points, leader lines shall be provided to clearly show the end
points of the described line segment.
8. All curves on the plat shall include delta angles, curve lengths, and curve radii.
9. When straight line segment or curve line segment data are compiled in a table,
the curve line segment and straight line segment data shall be labeled
consistently throughout the plat.
10. Tables for straight line segment and curve line segment data shall be shown on
the same sheet on which the straight line segment or curve line segment is
shown.
11. The following line types shall be used between plats in the City of Moses Lake.
Line types that are used shall be consistent with the examples shown below, and
shall be described in the plat legend. Where the line types shown and described
coincide with each other or with other described line types, the line type that is
closer to the top of the list shall be the dominant line shown on the plat.
COML Council Packet 07-22-25, Page 123 of 234
Survey Standards and Specifications Manual Page 8 of 16
COML Council Packet 07-22-25, Page 124 of 234
Survey Standards and Specifications Manual Page 9 of 16
Boundary Data
1. Information shall be shown on the plat to describe the permanent monuments
that are shown for the survey. Such information shall include the type and size of
the monument, type of encasement, and the latest date for all monuments found,
established, or reestablished. Information about the monuments shall include the
condition of the monument. If the monument defines a section corner, street
intersection, or property boundary, that information shall be shown on the plat.
When the surveyor does not accept the existing monument(s) for marking the
intended locations, then the surveyor shall set a monument at the location that
the surveyor has established.
2. The applicant's land surveyor shall set all required monuments and shall stake all
lot corners as shown on the map before the subdivision is submitted for approval
and recording. Survey monuments and lot corners cannot be bonded for or set at
a date after the map is recorded.
3. All boundaries for existing and proposed right-of-way, municipal easements,
public land, and public utility easements, within and abutting the subdivision
boundaries, shall be labeled on the plat and defined by the survey.
4. A graphical scale shall be shown for each survey map. Plat scales shall be drawn
one hundred feet (100') per inch, or at an alternate scale that is approved by the
Municipal Services Director. Alternate scales shall be at ten (10), twenty (20),
thirty (30), forty (40), fifty (50), or sixty (60) feet per inch; or multiples of ten (10)
to these six (6) scales.
5. Street names shall be shown on the plat for all streets being dedicated on the
plat. Street names are authorized if they can be printed on a standard street
name sign, they are not similar sounding to existing street names in the vicinity of
Moses Lake, and they are not offensive in nature. Approved street names shall
be shown on the final plat mylars.
6. Deed information along the boundaries of the plat shall be shown on the plan
view of the subdivision. Deed information shall be clearly identified and
referenced such that it is not mistaken for the current survey information.
7. The elevations of all subdivision boundary corner monuments shall be shown on
the plan view of the subdivision and shall be based on the vertical datum.
Elevations shall also be shown for existing monuments that are used to tie the
subdivision boundary to the primary control monuments.
8. All ambiguities, hiatuses, and overlapping boundaries shall be identified on the
plat.
9. Property that abuts the subdivision shall be identified on the plat, including public
areas, such as parks, streets, playgrounds, and the lake. Sufficient information
shall be shown on the plat such that the locations of these areas can be
determined with respect to the boundary corners of the subdivision.
COML Council Packet 07-22-25, Page 125 of 234
Survey Standards and Specifications Manual Page 10 of 16
10. Names of existing subdivisions that abut the boundaries of the subdivision, or
which existing subdivisions abut adjacent right-of-way to the subdivision, shall be
shown on the plat. When the adjacent property is unplatted, the property shall be
labeled as “unplatted”.
11. All municipal boundaries, township lines, section lines, and street centerlines
shall be shown on the plat if said lines are within the range of the survey or
adjacent to the subdivision. Any of the said lines that are coincident with each
other shall be identified as such on the plat.
COML Council Packet 07-22-25, Page 126 of 234
Survey Standards and Specifications Manual Page 11 of 16
Final Plat General Standards
1. Final mylar plats shall be suitable for microfilming and digital filing, such that the
quality of the microfilm and digital file are not diminished.
2. Final mylar plats shall be drawn without cross hatching, shading, and other
highlighting techniques that diminish the legibility of the details or text on the plat.
3. All drafting details and text shall be drawn on the plat such that they are not
overlapping and all details and text are distinguished independently from each
other.
4. All text on the plat shall be no smaller than eight-hundredths (0.08) of an inch,
except that a smaller text is authorized on vicinity maps and land surveyor seals,
provided that the smaller text is legible.
5. Final mylar plats shall not include adhesive materials affixed to the surface.
6. Final mylar plats shall be either photo mylar with a fixed halide base, or
permanent black ink on mylar that is coated with a suitable substance to assure
permanent legibility.
7. All signatures and writing on final mylar plats shall be in permanent, black ink.
Signature Blocks
1. Approvals statements for short or major subdivisions shall be included on the last
sheet of the plat and read as follows, except as required by Code (15.310.060):
EXAMINED AND APPROVED by the Moses Lake City Engineer on ___________
20___________.
___________
City Engineer
EXAMINED AND APPROVED by the Community Development Director on
___________, 20___________.
___________
Community Development Director
EXAMINED AND APPROVED by the Moses Lake City Manager on ___________,
20___________.
___________
City Manager
2. Dedication and acknowledgment statements shall be on the last sheet of the plat
and read as follows:
COML Council Packet 07-22-25, Page 127 of 234
Survey Standards and Specifications Manual Page 12 of 16
Dedication: The owner(s) of the land described herein in fee simple is(are) [insert
name(s) of owner(s) as shown on the title certificate]. The owner(s) declare(s) this plat
and dedicate(s) to the public forever, all streets, roads, alleys, easements or whatever
public property that is shown on this plat for any and all public purposes not inconsistent
with the uses shown on this plat and do hereby grant a waiver of all claims for damages
against any governmental authority arising from the construction and maintenance of
public property within the subdivision.
Date ___________ Signed ___________
Acknowledgment
State of Washington
County of Grant
I certify that I know or have satisfactory evidence that [insert name(s) of owner(s) as
shown on the plat certificate] signed this Dedication on this plat, and I acknowledge the
signature(s) for the Dedication to be a free and voluntary act for the uses and purposes
mentioned in the Dedication.
Date ______________________
______________________
Signature of Notary Public
My appointment expires ___________
3. The Grant County Treasurer’s Certificate shall be on the last sheet of the plat
and read as follows:
Treasurer’s Certificate: I hereby certify that all taxes and assessments now due and
payable according to the records of Grant County have been fully paid.
______________________
Grant County Treasurer
______________________
Date
4. The Grant County Assessor’s Approval shall be on the last sheet of the plat and
read as follows.
Examined and approved by the Grant County Assessor on ___________,
20___________
______________________
Grant County Assessor/Deputy Assessor
COML Council Packet 07-22-25, Page 128 of 234
Survey Standards and Specifications Manual Page 13 of 16
Boundary Line Adjustments
All manual standards are applicant excepting, the below specific to Boundary Line
Adjustment specifications.
A plat certificate from a title company licensed to do business in the State of
Washington, confirming that the title of the lands corresponds with the owners described
and shown on the record of survey and application.
Formatting Requirements:
Boundary line adjustments shall include all survey map requirements required by state
law and the following specific items.
1. When the boundary line adjustment will reduce the number of existing lots,
parcels, or tracts, the heading shall include the phrase “Lot Consolidation”.
2. All lots for a boundary line adjustment shall be numbered with Arabic numerals.
When the lots are previously unnumbered, the new lot numbers shall be
consecutive, beginning with the number 1. When the boundary line adjustment
includes revisions to lots within an existing plat, the lots shall be named with
respect to their current lot and block numbers, such as “Revised Lot 1” or “Lot
1A”.
Binding Site Plan
All manual standards are applicable excepting the below specific to Binding Site Plan
specifications.
1. The binding site plan shall contain the following:
a. The title to read as follows; (NAME OF THE SUBDIVISION, LOT, AND BLOCK)
(TYPE OF) BINDING SITE PLAN A Record of Survey
b. All existing streets, municipal easements, and public utility easements,
including those shown on an underlying preliminary subdivision.
c. Parcel locations including dimensions and number or letter designations.
d. Distances and bearings for line segments for each parcel, and length, delta
angle, and radius for all curved lines for each parcel.
e. The names of all subdivisions immediately adjacent thereto.
f. The scale of the record of survey for a binding site plan shall be drawn one
hundred feet (100') per inch, or at an alternate scale that is approved by the
Community Development Director. Alternate scales shall be at ten (10), twenty
(20), thirty (30), forty (40), fifty (50), or sixty (60) feet per inch; or multiples of
ten (10) to these six (6) scales. A graphical scale shall be included on the record
of survey.
COML Council Packet 07-22-25, Page 129 of 234
Survey Standards and Specifications Manual Page 14 of 16
g. A vicinity map at a sufficient scale that shows the location of the binding site
plan.
h. Surveyor’s Certificate.
This map correctly represents a survey made by me or under my direction in
conformance with the requirements of the Survey Recording Act at the request
of _______________ in _______________, 20_______________.
_______________ Name of Person (Signed and Sealed) _______________
Certificate No. _______________
i. Auditor’s Certificate.
Filed for the record this day of _______________, 20_______________ at
_______________ M. in book _______________ of binding site plans at page
_______________ at the request of the City of Moses Lake.
Grant County Auditor _______________ by Deputy Auditor_______________
j. The Grant County Treasurer’s Certificate shall be included on the last sheet or
sheets of all binding site plans as follows:
Treasurer’s Certificate: I hereby certify that all taxes and assessments now due
and payable according to the records of Grant County have been fully paid.
_______________ Grant County Treasurer _______________ Date
k. Approvals: Examined and approved by the Moses Lake City Manager on
_______________, 20_______________. _______________ City Manager
l. The owner’s declaration shall be included on the last sheet of the map set of
all Binding Site Plans as follows:
Owner’s Dedication
The owner(s) in fee simple of the land herein described is/are
_________________________ (Owner(s) name printed)
The owners do hereby establish a binding site plan for the purpose of
lease and /or sale of portions hereof, pursuant to RCW chapter 58.17 and
Title 15 of the Moses Lake Unified Development Code and dedicates to
the public forever all easements shown on this binding site plan for any
and all public purposes not inconsistent with the uses shown herein and
do hereby grant a waiver of all claims for damages against any
government authority arising from the construction and maintenance of
public property herein and that the undersigned declare that development
of the property herein described shall conform to all inscriptions contained
hereon.
_________________________ (Owner’s Signature) __________ (Date)
COML Council Packet 07-22-25, Page 130 of 234
Survey Standards and Specifications Manual Page 15 of 16
_________________________ (Owner’s Name Printed)
Dedication (Existing Plat Dedication)
The owner(s) of the land described herein in fee simple is/are
_______________________ (Owner’s Name(s) Printed)
The owner declares this plat and dedicates to the public forever, all
streets, roads, alleys, easements or whatever public property that is
shown on this plat for any and all public purposes not inconsistent with the
uses shown on this plat and do hereby grant a waiver of all claims for
damages against any governmental authority arising from the construction
and maintenance of public property with this subdivision.
_________________________(owner’s signature) ___________ (Date)
(Owner’s name printed)
Dedication (Previous Binding Site Plan Dedication)
The owner(s) in fee simple of the land herein described is/are
______________________(Owner’s Name(s) Printed)
The owners do hereby establish a binding site plan for the purpose of
lease and /or sale of portions thereof, pursuant to RCW chapter 58.17,
and Title 15 of the Moses Lake Unified Development Code and that the
undersigned declare that development of the property herein described
shall conform to all inscriptions contained hereon.
_________________________(owner’s signature) ___________ (Date)
(Owner’s name printed)
Dedication (Proposed Binding Site Plan Dedication)
The owner(s) in fee simple of the land herein described is/are
______________________(Owner’s Name(s) Printed)
The owners do hereby establish a binding site plan for the purpose of
lease and /or sale of portions thereof, pursuant to RCW chapter 58.17,
and Title 15 of the Moses Lake Unified Development Code and dedicates
to the public forever, all streets, roads, alleys, easements or whatever
public property that is shown on this binding site plan for any and all public
purposes not inconsistent with the uses shown herein and do hereby grant
COML Council Packet 07-22-25, Page 131 of 234
Survey Standards and Specifications Manual Page 16 of 16
a waiver of all claims for damages against any governmental authority
arising from the construction and maintenance of public property herein
and that the undersigned declare that development of the property herein
described shall conform to all inscriptions contained hereon.
_______________________ (owner’s signature) ____________ (Date)
(Owner’s name printed)
2. If the binding site plan is a re-division of an existing binding site plan, the parcels
of the preceding binding site plan shall be shown by dotted lines in their proper
positions in relation to the new arrangement of the binding site plan, the new
binding site plan being so clearly shown in solid lines as to avoid ambiguity.
3. The applicant's land surveyor shall set all required monuments and shall stake all
parcel corners as shown on the record of survey before the binding site plan is
submitted for approval.
COML Council Packet 07-22-25, Page 132 of 234
COML Council Packet 07-22-25, Page 133 of 234
COML Council Packet 07-22-25, Page 134 of 234
Allow sender | Block sender |
Report
Outlook
2946 Rd. F.6 NE, Moses Lake - City water hookup request
From Mark Gallaway <mgalla_22@yahoo.com>
Date Tue 5/6/2025 3:33 PM
To Lori Lopez <llopez@cityofml.com>
Cc Mark Gallaway <mgalla_22@yahoo.com>
Caution! This message was sent from outside your organization.
Attention: City Council
I would like to request permission /authorization to hook the residence at 2946 Rd. F.6 NE.
Moses Lake, WA 98837 to city water. The residence is currently hooked up to a shared well at
the next door residence. It also has its own working pressurized septic system. My request is to
hook the residence up only to water at the current time, with the potential to hook to city septic
if circumstances/needs change at a later date.
The previous owner was my mother (Barbara Gallaway), she has since passed away. My wife
(Tracy Gallaway) and I purchased the house from her last year.
Thank you very much for your time and consideration.
Mark Gallaway
2988 Rd. F.6 NE
Moses Lake, WA. 98837
Cell# 509-855-3312
Email: mgalla_22@yahoo.com
COML Council Packet 07-22-25, Page 135 of 234
COML Council Packet 07-22-25, Page 136 of 234
9/15/2020 City of Moses Lake Utilities
https://arcgis.cityofml.com/portal/apps/View/index.html?appid=ef1f84bdbe124701b15222e925ff36b8 1/1
City of Moses Lake Utilit…
City of Moses Lake - CMS
+
−
COML Council Packet 07-22-25, Page 137 of 234
COML Council Packet 07-22-25, Page 138 of 234
COML Council Packet 07-22-25, Page 139 of 234
COML Council Packet 07-22-25, Page 140 of 234
5-14-2025COML Council Packet 07-22-25, Page 141 of 234
COML Council Packet 07-22-25, Page 142 of 234
COML Council Packet 07-22-25, Page 143 of 234
COML Council Packet 07-22-25, Page 144 of 234
COML Council Packet 07-22-25, Page 145 of 234
Moses Lake Travel
Demand Model:
Development Report
Prepared for:
City of Moses Lake
April 2024
PT23-0084
COML Council Packet 07-22-25, Page 146 of 234
Table of Contents
1. Introduction ............................................................................................................................... 1
1.1 Travel Demand Forecasting Models .............................................................................................................................. 1
1.1.1 What is a TDF Model? ............................................................................................................................................. 1
1.1.2 How is a TDF Model Useful? ................................................................................................................................. 1
1.1.3 How do we know if the TDF model is accurate? .......................................................................................... 1
1.1.4 Is the City of Moses Lake TDF Model Consistent with Standard Practices? ...................................... 2
1.1.5 How Can the TDF Model be Used? .................................................................................................................... 2
1.2 Model Structure ..................................................................................................................................................................... 2
1.2.1 Trip Generation .......................................................................................................................................................... 2
1.2.2 Trip Distribution ......................................................................................................................................................... 3
1.2.3 Traffic Assignment .................................................................................................................................................... 3
1.2.4 Feedback Loop ........................................................................................................................................................... 3
2. Input Data .................................................................................................................................. 5
2.1 Land Use Data ........................................................................................................................................................................ 5
2.2 Traffic Analysis Zone System ............................................................................................................................................ 7
2.3 Street Network .....................................................................................................................................................................10
2.3.1 Freeways .....................................................................................................................................................................10
2.3.2 Major Arterial ............................................................................................................................................................10
2.3.3 Minor Arterials..........................................................................................................................................................10
2.3.4 Major Urban Collector...........................................................................................................................................10
2.3.5 Major Rural Collector.............................................................................................................................................11
2.3.6 Minor Collector ........................................................................................................................................................11
2.3.7 Local Streets ..............................................................................................................................................................11
2.3.8 Frontage roads .........................................................................................................................................................11
2.4 External Gateways ...............................................................................................................................................................12
3. Calibration ............................................................................................................................... 14
3.1 Trip Generation ....................................................................................................................................................................14
3.1.1 Residential Trip Generation Rates ....................................................................................................................15
3.1.2 Trip Purpose ..............................................................................................................................................................16
Trip Distribution ..........................................................................................................................................................................17
Trip Productions and Attractions.................................................................................................................................18
3.1.3 Gravity Model ...........................................................................................................................................................19
COML Council Packet 07-22-25, Page 147 of 234
3.1.4 Through Trips ...........................................................................................................................................................20
3.1.5 Production-Attraction to Origin-Destination ...............................................................................................20
3.2 Trip Assignment ..................................................................................................................................................................21
3.2.1 Turn Penalties ...........................................................................................................................................................22
3.3 Feedback Loops ...................................................................................................................................................................23
4. Validation ................................................................................................................................. 24
4.1.1 Validation Guidelines .............................................................................................................................................25
5. Model Interface ....................................................................................................................... 28
COML Council Packet 07-22-25, Page 148 of 234
List of Figures
Figure 1. Moses Lake Travel Demand Model Components ................................................................................................. 4
Figure 2. TAZ System Map ................................................................................................................................................................ 9
Figure 3. Street Network Map ...................................................................................................................................................... 13
Figure 4. Validation Locations ...................................................................................................................................................... 26
Figure 5. Graphical User Interface (GUI) ................................................................................................................................... 29
List of Tables
Table 1. Land Use Categories .......................................................................................................................................................... 6
Table 2. Land Use Quantities ........................................................................................................................................................... 7
Table 3. TAZ Numbering System .................................................................................................................................................... 8
Table 4. Typical Roadway Speeds and Capacities ................................................................................................................ 12
Table 5. External Station Data ...................................................................................................................................................... 12
Table 6. Non-Residential Daily Vehicle Trip Generation Rates........................................................................................ 15
Table 7. Residential Daily Vehicle Trip Generation Rates .................................................................................................. 16
Table 8. Trips by Trip Purpose ...................................................................................................................................................... 17
Table 9. Internal and External Trips by Trip Purpose ........................................................................................................... 19
Table 10. Trip Productions and Attractions by Purpose .................................................................................................... 19
Table 11. Trips by Purpose and Time Period .......................................................................................................................... 21
Table 13. Feedback Loop Convergence .................................................................................................................................... 23
Table 14. Static Validation – Daily ............................................................................................................................................... 27
Table 15. Static Validation – Peak Hours .................................................................................................................................. 27
Table 16. Model Steps and Sub-routines ................................................................................................................................. 30
Table 17. Input File Descriptions ................................................................................................................................................. 31
Table 18. Input Parameters ............................................................................................................................................................ 32
Table 19. Output File Descriptions ............................................................................................................................................. 33
COML Council Packet 07-22-25, Page 149 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
1
1. Introduction
As a growing community, and the micropolitan of the Moses Lake area, the City of Moses Lake has
partnered with Fehr & Peers to develop a travel demand forecasting (TDF) model that can be used to plan
for housing and employment growth and its impact on the transportation system. This effort has resulted
in a travel demand model that is validated and calibrated to baseline conditions and a future year model
that can be used to evaluate how land use growth and changes to the transportation network will shift
travel patterns.
This report describes the model development process, including the sources of data used to develop key
model inputs, and provides model validation results, which measure the model’s accuracy. The purpose of
this report is to provide a comprehensive source of data about the model to technical professionals, such
as City staff and other interested parties.
1.1 Travel Demand Forecasting Models
This section summarizes the answers to commonly asked questions related to TDF models and how the
City can use the TDF model.
1.1.1 What is a TDF Model?
A TDF model is a computer program that simulates traffic levels and travel patterns for a specific
geographic area. The program consists of input files that summarize the area’s land uses, street network,
travel characteristics, and other key factors. Using this data, the model performs a series of calculations to
determine the number of trips generated, the beginning and ending location of each trip, and the route
taken by the trip. The model’s output includes projections of traffic volumes on major roads, and peak
hour turning movements at desired intersections.
1.1.2 How is a TDF Model Useful?
The TDF model will be a valuable tool for preparing long-range transportation planning studies and for
testing potential roadway projects in the area. The travel model will be used to estimate the average daily
and peak hour traffic volumes on the major roads in response to future land use, transportation
infrastructure, and policy assumptions, and form a consistent basis by which to analyze different land use
scenarios. Additionally, using these traffic projections, transportation improvements will be identified to
accommodate the changing traffic patterns as the City’s Comprehensive Plan land use is refined as part of
future Comprehensive Plan updates.
1.1.3 How do we know if the TDF model is accurate?
To be deemed accurate for projecting traffic volumes in the future, a model must first be calibrated to a
year in which actual land use data and traffic volumes are available and well documented. A model is
accurately calibrated when it replicates the actual traffic counts on the major roads within certain ranges
COML Council Packet 07-22-25, Page 150 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
2
of error established in the travel demand forecasting industry and it demonstrates stable responses to
varying levels of inputs. The Moses Lake model has been calibrated to 2023 base year conditions using
observed traffic counts, census data, and land use data provided by City and County staff.
1.1.4 Is the City of Moses Lake TDF Model Consistent with Standard Practices?
The City of Moses Lake model is consistent in form and function with standard travel forecasting models
used in transportation planning. The model includes a land-use based trip generation module, a gravity-
based trip distribution model, and a capacity-restrained equilibrium traffic assignment process. This
citywide model is a three-step process with feedback loops to preload traffic congestion onto the
network. While the model is not sensitive to mode choice – in relation to transit, walk or bike, it was built
in a framework that would allow transit and active-mode sensitivity if the need arises. The travel model
uses TransCAD Version 9.0 build 32745 (64-bit), which is a transportation GIS software program consistent
with many of the models used by local jurisdictions throughout the nation.
1.1.5 How Can the TDF Model be Used?
The TDF model can be used for many purposes related to the planning and design of the City’s
transportation system. The following is a partial listing of the potential uses of the TDF model:
• To update the land use and transportation elements of a Comprehensive Plan
• To support development a citywide traffic impact fee program
• To evaluate the traffic impacts of areawide land use plan alternatives
• To evaluate the shift in traffic resulting from roadway improvements
• To evaluate the traffic impacts of land development proposals and confirm alignment with
Washington’s Growth Management Act (GMA)
• To determine trip distribution patterns of large land development proposals
• To support the development of transportation sections of Environmental Impact Reports (EIRs)
and State Environmental Policy Act (SEPA) analysis
• To support the preparation of project development reports for WSDOT
1.2 Model Structure
The simplified structure of the City of Mose Lake’s TDF model is shown in the flow chart on Figure 1. The
input data, calibration, and validation of each model step are discussed in the following chapters of this
report.
1.2.1 Trip Generation
The trip generation step generates estimates of vehicle trip ends using land use quantities and trip
generation rates. The production and attraction trip vectors are balanced for each of the six trip purposes
to ensure that each production trip end can be matched with an attraction trip end. This step determines
how many trips are generated in the model.
COML Council Packet 07-22-25, Page 151 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
3
1.2.2 Trip Distribution
The trip distribution step uses estimates of travel time between traffic analysis zones and a gravity model
equation to generate trip matrices from the balanced production and attraction vectors by trip purpose.
This step determines the two trip ends for every trip generated in the model.
1.2.3 Traffic Assignment
The traffic assignment step uses an iterative assignment procedure to determine the traffic flows on each
roadway in the model during each of the six assignment periods. The solution to the assignment
procedure minimizes delay across the entire network by assigning trips to quickest paths, considering
congestion caused by other trips. This step determines the route that each trip uses to complete its trip
from origin to destination.
1.2.4 Feedback Loop
The model also includes a feedback loop which uses the congested travel speeds from the traffic
assignment step as new inputs into the trip distribution step. The traffic assignment step is then rerun
with the new outputs from the trip distribution step. The required number of feedback loops to ensure
that the entire model process converges to a stable solution is determined during the calibration process.
COML Council Packet 07-22-25, Page 152 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
4
Figure 1. Moses Lake Travel Demand Model Components
COML Council Packet 07-22-25, Page 153 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
5
2. Input Data
A data collection effort was undertaken at the outset of the model development process. Data sources
include the Moses Lake/Grant County street networks, 2020-2023 Census data, Moses Lake/Grant County
Parcel data, and traffic counts collected in 2019 and 2023. Due to the impact of travel resulting from the
COVID 19 pandemic, count data from 2019 was confirmed to be consistent with 2023 data as traffic has
generally returned to pre-pandemic levels.
2.1 Land Use Data
Land use data is one of the primary inputs to the Moses Lake model, and this data is instrumental in
estimating trip generation. The model’s primary source of land use data is the City and County parcel data
initially provided by staff and processed by Fehr& Peers. This database provides information on how much
development currently exists on every parcel within the City which is aggregated into model land use
categories within each traffic analysis zone (TAZ). A detailed explanation of the TAZ system is provided
below. The land use data in the model is divided into a variety of residential and nonresidential categories.
Table 1 shows the variety of land uses aggregated into each of the model land use categories.
The 2023 land use estimate for the City of Moses Lake includes nearly 17,200 dwelling units and over 12
million square feet of service, commercial and industrial space. Table 2 summarizes the quantity of land
use by model land use category for the City of Moses Lake and the surrounding urban growth areas.
COML Council Packet 07-22-25, Page 154 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
6
Table 1. Land Use Categories
Land Use Type Component Land Uses
Single-Family Residential Single family homes
Multi-Family Residential Multi-family properties (condo buildings, apartment buildings, duplexes, triplexes, 4-plexes, or live/work units)
Senior Housing Senior citizen housing, convalescent or long-term-care facilities
Office Financial institutions & offices (banks, brokers, investment, or insurance), professional offices, non-profit organizations, real estate, travel agencies, AAA, or architects
Government Office School district, city, county, state, federal, post offices, DMV, public health, or public social services
Medical Office Medical clinics and offices for medical professionals (chiropractic, dental, or physical therapy)
Hospital Acute care or full-service hospitals
Auto Dealership New/used auto sales (outbuildings, sales offices, on-site auto repair facilities, paint booths, or showrooms)
Auto Services Standalone auto repair shops, tire centers, lube centers, brake centers, independent auto detailing, car washes (full/self-service), or gas stations including on-site auto repair shops
Retail/Personal Services
Grocery stores, liquor stores, shopping centers & strip malls, auto parts, drug stores, clothing, construction-related materials (retail/wholesale), nurseries, veterinary hospitals, private studios, beauty & barber shops, spas, dry cleaning, laundromats, computer related services, pawn shops, copy/print shops, or miscellaneous personal services
Restaurant Fast food (take-out or eat-in), full-service restaurants, nightclubs & bars
Entertainment Cinemas, theaters, bowling alleys, arcades, health clubs, or gyms
Mall Major shopping areas
Cultural Libraries, museums, art galleries, or community centers
Lodging Hotels or motels
Religious Churches, synagogues, temples, or religious private schools
Industrial Heavy industrial/manufacturing, light industrial, warehouse, self-storage, wholesale distribution/shipping, auto parts manufacturing/machining, water or power distribution facilities, police stations, or fire stations
Educational K8, High school, and College enrollments
Park Park and open spaces
Cemetery Designated Cemeteries
Airport Airport aviation services and surrounding supporting industry
Agricultural Agricultural and farming services
Source: City of Moses Lake, 2023
COML Council Packet 07-22-25, Page 155 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
7
Table 2. Land Use Quantities
Land Use Type Units Quantity
Residential
Single-Family Residential Dwelling Units 13,513
Multi-Family Residential Dwelling Units 3,650
Senior Housing Group Quarters Population 285
Non-Residential
Office Thousand Square Feet 572
Government Office Thousand Square Feet 813
Medical Office Thousand Square Feet 302
Hospital Thousand Square Feet 37
Auto Dealership Thousand Square Feet 81
Auto Services Thousand Square Feet 346
Retail Thousand Square Feet 1,779
Restaurant Thousand Square Feet 200
Entertainment Thousand Square Feet 149
Mall Thousand Square Feet 595
Cultural Thousand Square Feet 300
Lodging Thousand Square Feet 482
Religious Thousand Square Feet 548
Industrial Thousand Square Feet 5,735
K-8 School Students 6,117
High School Students 2,561
College Students 1,700
Park Acres 472
Cemetery Acres 22
Airport Acres 17
Parking lot Thousand Square Feet 36
Agriculture Acres 21,349
Source: City of Moses Lake, 2015 and Fehr & Peers, 2023
2.2 Traffic Analysis Zone System
Travel demand models use TAZs to subdivide the model area for the purpose of connecting land uses to
the street network. TAZs represent physical areas containing land uses that produce or attract vehicle-trip
ends. The model area extends beyond the City limits to include the urban growth area and land use
projects and transportation features important to the City of Moses Lake. After reviewing the street
COML Council Packet 07-22-25, Page 156 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
8
network, recent aerial photographs, and environmental features, a set of parcel-based TAZ boundaries
was created to achieve the following objectives:
• TAZ Boundaries should not cross roadway facilities considered collector street and above
• TAZ Boundaries should not cross major bodies of water
• TAZ Boundaries should be homogenous land uses when possible
The enhancements result in a system of 261 TAZs and 9 externals. The TAZ numbering system is shown in
Table 3 while Figure 2 illustrates the TAZ boundaries within the model area.
Table 3. TAZ Numbering System
TAZ Description
1-299 Moses Lake and Surrounding Area
301 – 309 External Cordon Locations
Source: Fehr & Peers, 2023
COML Council Packet 07-22-25, Page 157 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
9
Figure 2. TAZ System Map
COML Council Packet 07-22-25, Page 158 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
10
2.3 Street Network
The street network for the base year conditions was developed by gathering input from the City including
roadway network GIS data and assumptions on the preferred network. The model street network, shown
on Figure 3, includes all freeways, state highways, arterials, collectors, and some relevant local roads within
the model area. These functional classifications are based on the Transportation Elements of the City’s
2021 Comprehensive Plan and reflect existing conditions. As is typical for urban area models, the model
network focuses on the most used facility types. Some residential streets are included as well, not to
replicate individual travel patterns but to distribute traffic volumes more realistically along major arterials.
The street categories included in the model are described below.
For each of its records, the street network database includes a street name, distance, functional class,
speed, hourly capacity, and number of lanes. These attributes were checked using maps, aerial
photographs, and other data provided by the City, including the Transportation Element. Table 4 shows
the initial roadway speeds, lanes and capacities used for each roadway class in the model. Where
necessary, these values were adjusted to reflect current conditions at specific locations.
2.3.1 Freeways
Freeways are high-capacity facilities that primarily serve longer distance travel. Access to freeways is
restricted by grade-separated interchanges. Interstate 90 is the major east-west corridor that runs through
the model.
2.3.2 Major Arterial
Roadways designated as major arterials are typically major roads that are not limited-access freeways. In
Moses Lake, major arterials are the main north-south corridors that distribute traffic to freeway, other
arterials, collectors, and activity centers. These facilities also serve travel between the City and neighboring
jurisdictions and focus on regional auto traffic. In Moses Lake Major Arterials provide two to four travel
lanes and have a posted speed limit between 30 and 60 miles per hour (mph). Examples of these arterials
are State Route 17, State Route 171, and S Pioneer Way.
2.3.3 Minor Arterials
Roadway segments classified as Minor Arterials are major roads that provide connections within the City,
between the City and neighboring areas, and through the City, generally with fewer parking limitations
and access controls to adjacent land uses than Major Arterials. Minor Arterials in Moses Lake generally
provide two to four travel lanes and have a posted speed limit between 20 and 50 mph. Examples of these
arterials in the Moses Lake model include N Stratford Road, E Wheeler Road, S Division Street, and Valley
Road.
2.3.4 Major Urban Collector
Urban Collectors are facilities in the denser, urban areas of the model that connect and distribute cars
between arterials and commercial or multi-family residential land uses. Urban Collectors typically provide
COML Council Packet 07-22-25, Page 159 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
11
two travel lanes, with a posted speed limit of 20-50 mph. Examples of Urban Collectors are Road L NE,
Randolph Road NE, and W Peninsula Drive.
2.3.5 Major Rural Collector
Rural Collectors are rural streets that connect communities to each other and are usually longer than
minor collectors. Adjacent land uses are predominantly low-density residences. These streets collect traffic
from local streets and distribute traffic to the major and minor arterial system. Rural Collectors provide
two travel lanes and have a posted speed limit between 25 and 50 mph. Examples of these collectors are
Road K NE, Westshore Drive NE, and Hiawatha Road NE.
2.3.6 Minor Collector
Minor Collectors are smaller facilities that connect local streets to the arterial system and may also provide
direct access to local land uses. These Collectors are located among low density residential land uses.
Minor Collectors in Moses Lake provide two travel lanes, with a posted speed limit of 25-45mph. Examples
of these collectors include Mae Valley Road NE, Road N NE, and Road E NE.
2.3.7 Local Streets
Some Local Streets have been added to the model; these streets primarily feed collector roads and
generally provide two travel lanes with a posted speed limit of 20-35 mph. These streets were added
mainly to provide more realistic loadings to larger roadways and may not accurately represent the actual
volumes experienced on an average day.
2.3.8 Frontage roads
Frontage roads are local street or road auxiliary to and located on the side of an arterial highway for
service to abutting property and adjacent areas and for control of access. In Moses Lake the 4-lane
frontage roads passes traffic along Interstate 90.
COML Council Packet 07-22-25, Page 160 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
12
Table 4. Typical Roadway Speeds and Capacities
Roadway Classification Speed Range (mph) Lane Capacity Range (vphpl)
Freeway 70 2,000
Freeway Ramps 35 1,200
Frontage Roads 25-45 500
Major Arterial 30-60 850
Minor Arterial 20-50 750
Major Urban Collector 20-50 650
Major Rural Collector 25-50 650
Minor Collector 25-45 500
Local Streets 20-35 250
Source: Fehr & Peers, 2023
2.4 External Gateways
Also included in the TAZ structure and network are the external gateways at points where major roadways
provide access into the model area. The external gateways capture traffic entering, exiting, or passing
through the model area. There are nine external gateways numbered from 301 to 309 used to represent
points where traffic flows into or out of the model area. Figure 3 also illustrates the locations of the
external gateways. A list of the external gateways, along with their 2023 AADT, assumed annual growth
rate, and 2050 AADT, are provided in Table 5.
Table 5. External Station Data
Location Gate 2023 AADT Annual Growth Rate (%) 2050 AADT
I-90 west_West of Hiawatha Rd NE 301 18,000 1.00 23,500
Hiawatha/Rd 4 NE 302 500 1.50 700
SR-17 south of SR-282 303 9,200 1.25 12,900
Stratford Rd north of Rd 12 NE 304 1,000 1.20 1,400
Rd 3 NE east of Rd Q NE 305 1,000 1.20 1,400
I-90 East_West of Rd U NE 306 13,000 1.10 17,500
RD 2/Rd Q South 307 1,200 1.00 1,600
SR-17 south of Road O SE 308 9,200 1.00 12,000
Rd M South 309 500 2.00 900
Source: Fehr & Peers, 2023
COML Council Packet 07-22-25, Page 161 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
13
Figure 3. Street Network Map
COML Council Packet 07-22-25, Page 162 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
14
3. Calibration
Model calibration is the process by which parameters for the model are determined. These parameters are
based on comparing travel estimates computed by the model with actual data from the area being
modeled. This section provides a general description of the calibration steps and the adjustments made
during the process to achieve accuracy levels that are within standard calibration guidelines.
3.1 Trip Generation
Trip generation rates relate the number of trips going to and from a site to some measure of the intensity
of use at the site. The most widely used source for individual project vehicle trip generation rates is the
Trip Generation Manual, 11th Edition (Institute of Transportation Engineers, 2021). This book contains
national averages of trip generation rates for a variety of land uses in what are generally suburban
locations. The ITE land use categories tend to be very specific, while model land use categories
(accounting for all land use in the City) tend to be more general. ITE rates are appropriate for smaller site-
specific uses, and they can provide a starting point for travel models which must capture the interaction
between all land uses in the City. While these trip rates are a valid starting point for model calibration and
validation, they have a different purpose and are not necessarily suitable for demand forecasting without
customization. The model also has trip rates calibrated to local conditions and other advanced trip
generation features such as the cross classification of dwelling units by vehicle availability.
Certain ITE rates are not applicable to the Moses Lake model either because they are missing in the ITE
database or do not align well with the land use characteristics of the development. This applies specifically
to three land use categories: airport, parking lot, and agriculture. For these three land uses, trip rates are
adjusted based on engineering judgment and observed traffic conditions surrounding these land uses.
Table 5 lists the non-residential vehicle trip generation rates used in the Moses Lake model.
COML Council Packet 07-22-25, Page 163 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
15
Table 6. Non-Residential Daily Vehicle Trip Generation Rates
Land Use Type Units Daily Trip Generation Rate
Office Thousand Square Feet 10.8
Government Office Thousand Square Feet 22.6
Medical Office Thousand Square Feet 36
Hospital Thousand Square Feet 10.8
Auto Dealership Thousand Square Feet 27.8
Auto Services Thousand Square Feet 16.6
Retail Thousand Square Feet 54.5
Restaurant Thousand Square Feet 97.1
Entertainment Thousand Square Feet 10
Mall Thousand Square Feet 37
Cultural Thousand Square Feet 7.6
Lodging Thousand Square Feet 16
Religious Thousand Square Feet 7.6
Industrial Thousand Square Feet 3.4
K-8 School Students 2.2
High School Students 2.1
College Students 1.2
Park Acres 2.5
Cemetery Acres 6
Airport Acres 6
Parking lot Thousand Square Feet 10
Agriculture Acres 0.2
Source: Fehr & Peers, 2023
3.1.1 Residential Trip Generation Rates
The daily vehicle trip generation rates for residential land uses were further refined using information from
the U.S. Census with an assumption that the number of daily vehicle trips generated per household is
directly related to the number of automobiles available per household. Specifically, the daily vehicle trip
rate for households with one vehicle is 60% of the trip rate for households with two or more vehicles, and
the daily vehicle trip rate for households with zero vehicle is 60% of the trip rate for households with one
vehicle.
The U.S. Census was used to estimate the percentage of households with two or more vehicles, one
vehicle, or no vehicles for each of the census tracts within the model area. These percentages were then
applied to the number of single-family households and the number of multi-family households in each
TAZ. Standard residential ITE rates were used for households with two or more vehicles. Households with
COML Council Packet 07-22-25, Page 164 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
16
one vehicle were assumed to have trip generation levels at 60% of the ITE rate, and the trip generation
rate for households with zero vehicles was assumed to be 60% of the one-vehicle household rate. The
final daily residential vehicle trip generation rates are shown in Table 6.
Table 7. Residential Daily Vehicle Trip Generation Rates
Land Use Type Units Daily Trip Generation Rate
Single-Family Dwelling Unit, 0 Vehicles Dwelling Units 3.4
Single-Family Dwelling Unit, 1 Vehicle Dwelling Units 5.7
Single-Family Dwelling Unit, 2+ Vehicles Dwelling Units 9.4
Multi-Family Dwelling Unit, 0 Vehicles Dwelling Units 2.7
Multi-Family Dwelling Unit, 1 Vehicle Dwelling Units 4.5
Multi-Family Dwelling Unit, 2+ Vehicles Dwelling Units 7.5
Senior Housing Group Quarters Population 2.6
Source: Fehr & Peers, 2023
3.1.2 Trip Purpose
Each trip has two ends: a production and an attraction. By convention, trips with one end at a residence
are defined as being produced by the residence and attracted to the other use (workplace, school,
shopping, etc.) and are called home-based trips. Trips that do not have one end at a residence are called
non-home-based trips. There are six trip purposes that are used in the model:
• Home-based work (HBW) trips are between a residence and a workplace
• Home-based other (HBO) trips are between a residence and any other destination
• Non-home-based (NHB) trips do not begin or end at a residence
• School (SCHOOL) trips are to or from a K-12 school
• College (COLLEGE) trips are to or from a college or university
• Recreational (REC) trips are to or from parks and other recreational facilities
School, college, and recreational trips are types of home-based other trips and have been separated in the
model to better calibrate those trip purposes.
The City of Moses Lake model uses daily vehicle trip generation rates. For each land use type, the total
daily vehicle trips are divided among the six trip purposes. The trip purpose distribution was calibrated
using data from the regional targets based on typical trip distribution by trip purposes. The resulting trip
distribution in the Moses Lake model, as compared with regional targets, is presented in Table 7. As
shown in the table, the model generates a total of 189,082 daily vehicle trips.
COML Council Packet 07-22-25, Page 165 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
17
Table 8. Trips by Trip Purpose
Trip Purpose Number of Trips Percent of Total Daily Vehicle Trips
Moses Lake Model Regional Targets
Home-Based Work (HBW) 39,727 21% 23%
Home-Based Other (HBO)1 77,085 41% 43%
Non-Home-Based (NHB) 72,270 38% 34%
Total 189,082 100% 100%
Source: Fehr & Peers, 2023
1School, College and Recreation trips are subsets of the HBO trip purpose.
Trip Distribution
Once the trip generation step has determined the number of trips that begin and end in each zone, the
trip distribution process determines the specific destination of each originating trip. The destination may
be within the zone itself, resulting in an intra-zonal trip. If the destination is outside of the zone of origin,
it is an inter-zonal trip. Internal-internal (I-I) trips originate and terminate within the model area. Trips that
originate within but terminate outside of the model area are internal-external (I-X), and trips that originate
outside and terminate inside of the model area are external-internal (X-I). Trips passing completely
through the model area are external-external (X-X).
COML Council Packet 07-22-25, Page 166 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
18
Trip Productions and Attractions
Local trips (internal-to-internal, or I-I) are trips that both start and end in the model area. One of the basic
assumptions of any travel model is that the total number of local trips produced is equal to the total
number of local trips attracted. It is logically assumed that if a journey is started somewhere, it must have
an ending somewhere else. If the total productions and attractions are not equal, the model will typically
adjust the attractions to match the productions, thus ensuring that each departing traveler finds a
destination. While it is never possible to achieve a perfect match between productions and attractions
prior to the automatic balancing procedure, the existence of a substantial mismatch in one or more trip
purposes indicates that either land use inputs or trip generation factors may be in error. Therefore, in
developing the trip productions and attractions for the Moses Lake Model, careful pre-balancing was
conducted before running the model to eliminate any possible disparity errors.
Table 8 shows the number of internal (I-I) and external (I-X and X-I) trips broken down by purpose as well
as the target percentages from the regional data sources.
COML Council Packet 07-22-25, Page 167 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
19
Table 9. Internal and External Trips by Trip Purpose
Trip Purpose Internal
Trips
External
Trips
Percent of Internal Vehicle Trips
Moses Lake Model Regional Target
Home-Based Work (HBW) 34,972 4,755 88% 86%
Home-Based Other (HBO)1 66,956 10,129 87% 90%
Non-Home-Based (NHB) 56,770 15,500 79% 82%
Total 158,698 30,384 84% 82%
The second step in pre-balancing is to compare the number of productions with the number of
attractions by purpose within the model area for local trips. Table 9 summarizes the local trip productions
and attractions from the Moses Lake travel model for each trip purpose, prior to the application of the
automatic balancing procedure.
For HBW, HBO and NHB trips, the number of attractions is balanced to match the number of productions,
and for School, College and Recreation trips, the number of productions is balanced to match the number
of attractions. The sum of the balanced trips by purpose (shown in the table in bold) is equal to the total
number of I-I trips shown in Table 8: 158,698 daily vehicle trips.
Table 10. Trip Productions and Attractions by Purpose
Trip Purpose Productions (Trips) Attractions (Trips) % Difference
Home-Based Work (HBW) 34,972 40,066 15%
Home-Based Other (HBO) 52,460 80,060 53%
Non-Home-Based (NHB) 56,770 56,570 0%
School (SCH) 10,530 11,997 -12%
College (COL) 1,227 1,486 -17%
Recreation (REC) 1,158 1,014 14%
Source: Fehr & Peers, 2023
The proportion of local trips is iteratively adjusted by purpose until the internal trips are balanced and the
correct proportion of trips are internal to the model area. The results shown in Table 8 and 9, in
conjunction with trip generation rate comparisons and trip purpose distributions discussed earlier in this
report, indicate that the trip generation component of the Moses Lake model is performing reasonably.
3.1.3 Gravity Model
The trip distribution step uses a gravity model equation to distribute the balanced production trip ends
and attraction trip ends to all zones in the model. This equation estimates an accessibility index for each
zone based on the number of productions and attractions in each zone, a friction factor which is a
COML Council Packet 07-22-25, Page 168 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
20
function of the travel time between zones, and a calibration factor which is commonly referred to as a k-
factor. Each attraction zone is given its share of productions based on its share of the accessibility index.
This process is separately applied for I-I, I-X, and X-I trips by trip purpose. The X-X trips are added to the
trip matrix prior to final assignment.
The travel time between zones is an important input into the gravity model and special consideration
must be given to the travel time for I-X and X-I trips, which leave the model area. Another important
consideration for the I-X and X-I trip distribution models is how these trips are distributed to the external
gateways. Station weights are determined for each external gateway by subtracting the number of
through trips from the observed count at each location. The station weight then represents the number of
trips that need to be filled by I-X and X-I trips to match the observed count. Detailed information on each
of the external gateways is included in Table 5.
Friction factors, also known as travel time factors, help determine the relative attractiveness of each
destination zone based on the travel time between TAZs. Different factors are used for each of the six
purposes in the model. The trip distribution model calculates the travel between zones using the
congested travel times from the AM period and PM period depending on when the majority of trips occur
by purpose. The HBW, School, and College trip distributions use the AM congested travel times, while the
HBO, NHB, and Recreation trip distributions use the mid-day congested travel times.
3.1.4 Through Trips
Through trips (also called external-external, or X-X trips) are trips that pass through the model area
without stopping inside the model area. The major flows of through traffic in the Moses Lake area use
Interstate 90, and State Route 17, followed by Stratford Road, and Road 3 NE with lower volumes of
through traffic, and finally Hiawatha/Road 4 NE, RD 2/Rd Q South, and Road M South with minimal
volume of through traffic. The size of these flows was estimated based on traffic counts. The last step in
balancing the inputs to the trip distribution process checks that the total volume at each of the external
model gateways matches the observed daily count data. This process resulted in a total estimate of 9,950
daily through trips in the City of Moses Lake model.
3.1.5 Production-Attraction to Origin-Destination
A production-attraction (PA) matrix, by definition, does not have any directionality associated with the
trips because the production trip ends are primarily residential, and the attraction trip-ends are primarily
non-residential. The PA to Origin-Destination (OD) step adds directionality by defining departure and
returning percentages (relative to the residential or production location) by trip purpose and time of day.
For example, the departure percentage for home-based work trips will be much higher than the return
percentage during the AM period. The opposite will be true during the PM period.
The output of the PA to OD step is vehicle trip matrices for six time periods throughout the day. Table 10
shows the number of trips in the model for each of the time periods, broken down by trip purpose.
COML Council Packet 07-22-25, Page 169 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
21
Table 11. Trips by Purpose and Time Period
Time Periods HBW Trips HBO Trips1 NHB Trips X-X Trips Total Trips
Daily 39,797 76,995 71,230 11,150 199,172
AM (6-9am) 12,735 13,076 7,123 2,230 35,164
Mid-Day (9am-3pm) 7,163 30,387 21,369 3,345 62,265
PM (3-7pm) 11,939 16,052 32,766 3,233 63,990
Off-Peak (7pm-6am) 7,959 17,479 9,972 2,341 37,752
AM Peak Hour (7-8am) 7,561 5,538 2,849 1,227 17,175
PM Peak Hour (5-6pm) 3,980 6,003 11,397 1,115 22,494
Source: Fehr & Peers, 2023
1School, College and Recreation are subsets of the HBO trip purpose.
3.2 Trip Assignment
The trip assignment process determines the route that each vehicle trip takes from a particular origin to
destination pair. The model selects these routes in a manner that is sensitive to congestion and the desire
of drivers to minimize overall travel time. It uses an iterative, capacity-restrained assignment, and volume
adjustments are made that progress towards user equilibrium. This technique finds a travel path for each
trip that minimizes travel time, while considering congestion delays caused by the other simulated trips in
the model.
The general assignment process includes the following steps:
• Assign all trips to the links along their selected paths
• After all assignments, examine the volume on each link and adjust its impedance based on the
volume-to-capacity ratio using the Bureau of Public Roads (BPR) volume-delay function (VDF)
• Repeat the assignment process for a set number of iterations or until specified criteria related to
minimizing travel delays are satisfied
The Origin User Equilibrium (OUE) assignment algorithm was used for the City of Moses Lake model. This
path-based routine offers several advantages over the bi-conjugate Frank-Wolfe (FW) algorithm, which is
commonly used in travel demand models. An OUE assignment can quickly reach higher levels of
convergence than is possible with the FW method. The City’s models uses a convergence criteria of 1E-6
which is reached in less than 40 iterations for each time period. Since the OUE is path-based, the output
from a previous assignment can be used as a warm-start to speed up the convergence of subsequent
assignments. Lastly, the path-based results allow select zone and select link analyses to be calculated
without rerunning the assignment procedure.
COML Council Packet 07-22-25, Page 170 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
22
The proposed volume delay function (VDF) to calculate the impedance of each link for the City of Moses
Lake is the Bureau of Public Roads (BPR) function: 𝑡𝑡𝑐𝑐=𝑡𝑡𝑓𝑓∗ �1 +𝛼𝛼 ∗ �𝑥𝑥𝐶𝐶�𝛽𝛽�, where: 𝑡𝑡𝑐𝑐 = congested travel time on roadway segment (minutes) 𝑡𝑡𝑓𝑓 = free flow travel time on highway segment (minutes) 𝑥𝑥 = traffic flow on highway segment (vehicles per hour) 𝐶𝐶 = capacity of highway segment (vehicles per hour) 𝛼𝛼, 𝛽𝛽 = constants based on roadway functional class
Table 11 lists the alpha and beta constants that are used in City of Moses Lake model. These parameters
were separately developed for each functional classification.
TABLE 12. ALPHA AND BETA VALUES BY FUNCTIONAL CLASSIFICATION
Roadway Classification Alpha (𝜶𝜶) Beta (𝜷𝜷)
Freeway 0.90 10.00
Freeway Ramps 0.90 10.00
Major Arterial 0.85 5.00
Minor Arterial 0.75 4.50
Urban Collector 0.70 4.00
Community Collector 0.70 4.00
Neighborhood Collector 0.70 4.00
Local Streets 0.65 3.50
Source: Fehr & Peers, 2023
Calibration of the street network included modification of the TAZ access connectors to represent the
location more accurately at which traffic accesses local roads; adjustment of speeds from posted speed
limits to reflect the attractiveness of the route and the prevailing speed of traffic; and adjustment of
capacities to reflect the attractiveness of the route.
3.2.1 Turn Penalties
Turn penalties are used to prohibit or add delay to certain turning movements. The Moses Lake model
prohibits traffic from making turns across impassable medians. In addition, the model does not allow U-
turns to avoid counter-intuitive traffic routing. Turn penalties may be in effect during the entire day,
during one or all peak periods, or only at the peak hour level. Currently, no intersection-specific turn
penalties are implemented but could easily be included.
COML Council Packet 07-22-25, Page 171 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
23
3.3 Feedback Loops
The City of Moses Lake model includes a feedback loop which returns to the trip distribution step after
the traffic assignment is complete. During the feedback process only the AM and PM vehicle trips are
generated and assigned to the network. Once the feedback loop is complete, the demand from the other
time periods is calculated and assigned to the network. The required number of feedback loops is
determined by looking at the change between the congested travel times from subsequent loops. Once
the congested travel times stabilize the outputs of the trip distribution step, mode split step, and
assignment step will be consistent and running additional feedback loops will not produce substantially
different results.
During the model calibration process, the City of Moses Lake model was run with nine feedback loops and
the comparison between subsequent runs of the AM and PM travel time skim matrices is shown in Table
12. Root mean square error (RMSE) is an estimate of the average error, similar to a standard deviation
calculation. The percent RMSE normalizes the error based on the average values that are being compared.
As shown in the table, there is little benefit to running the model with more than three feedback loops,
since the average changes between subsequent loops are less than one percent. The City of Moses Lake
model uses three feedback loops as standard.
Table 13. Feedback Loop Convergence
Iteration AM RMSE AM % RMSE PM RMSE PM % RMSE
Loop 1 to 2 0.442 4.49% 0.256 2.60%
Loop 2 to 3 0.015 0.15% 0.032 0.32%
Loop 3 to 4 0.002 0.02% 0.005 0.05%
Loop 4 to 5 0.000 0.00% 0.001 0.01%
Loop 5 to 6 0.000 0.00% 0.000 0.00%
Loop 6 to 7 0.000 0.00% 0.000 0.00%
Loop 7 to 8 0.000 0.00% 0.000 0.00%
Loop 8 to 9 0.000 0.00% 0.000 0.00%
Source: Fehr & Peers, 2023
COML Council Packet 07-22-25, Page 172 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
24
4. Validation
Model validation describes a model’s performance in terms of how closely the model’s output matches
existing travel data in the base year. During the model development process, these outputs are used to
further calibrate model inputs. The extent to which model outputs match existing travel data validates the
assumptions of the inputs.
Traditionally, most model validation guidelines have focused on the performance of the trip assignment
function in accurately assigning trips to the street network. This metric is called static validation, and it
remains the most common means of measuring model accuracy.
This section describes the highest-level validation checks that were performed for the Moses Lake model.
The most critical static measurement of the accuracy of any travel model is the degree to which it can
approximate actual traffic counts in the base year. The validity of the Moses Lake model was tested under
daily, AM peak hour, and PM peak hour conditions. Link volume results from model runs were examined
and checked for reasonableness. Links where model results varied substantially from the observed counts
were identified, and the characteristics of these links were reviewed to ensure that the link attributes
reflected local operating conditions. Time of day factor in the model was adjusted for PM peak hour as
part of the calibration process, due to consistently underestimated traffic volume compared to PM traffic
counts.
COML Council Packet 07-22-25, Page 173 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
25
4.1.1 Validation Guidelines
The most critical static measurement of the accuracy of any travel model is the degree to which it can
approximate observed traffic counts during the base year. The following metrics are intended to be met
to have confidence that the travel model is reasonably approximating observed travel behavior:
• At least 75 percent of the roadway links for which counts are available should be within the
maximum desirable deviation, which ranges from 15 percent to 60 percent (the larger the volume,
the less deviation permitted)
• All of the roadway screenlines should be within the maximum desirable deviation, which ranges
from 15 percent to 64 percent (the larger the volume, the less deviation permitted)
• The two-way sum of the volumes on all roadway links for which counts are available should be
within 10 percent of the count volume
• The correlation coefficient between the volumes on all roadway links for which counts are
available and the observed counts should be greater than 0.88
• The percent root mean square error (RMSE) should be less than 40 percent
Model volumes were compared to existing traffic counts at 119 individual count sites: 108 arterial
segments, seven freeway segments, and four external gateways. One screenline was also drawn across
Moses Lake to analyze the bridge crossings through the area. Screenlines are imaginary boundaries drawn
across a street network to determine the total volume crossing the boundary. Screenline accuracy
determines whether the volume moving across the model area is consistent with the observed volumes.
The screenline and count locations used to validate the City of Moses Lake model are shown on Figure 4.
The correlation coefficient estimates the overall level of accuracy between observed traffic counts and the
estimated traffic volumes from the model. These coefficient ranges from 0 to 1, where 1.0 indicates that
the model perfectly fits the data. The percent RMSE is the average of all the link-by-link percent
differences, and it is an indicator on how far the model volumes are away from counts expressed as a
percent. It is a measure similar to standard deviation in that it assesses the accuracy of the entire model.
Static validation statistics were computed for daily, AM peak hour, and PM peak hour volume estimate.
The results are shown in Table 13 and 14. A validation spreadsheet included in the model files provides
details of the daily screenline validation results along with the system-wide measures. Based on the results
shown in the tables, the model is considered to be statically validated for all metrics for at Daily level. The
model is well validated at AM and PM peak hours for two-way traffic volume variation from counts, and
for correlation coefficients, and is near target ranges for other metrics. It should be noted that many of
the AM and PM peak hour counts are much lower than those typically used for model validation (<250
vehicles per hour), which impacts percentages included in statistical analysis.
COML Council Packet 07-22-25, Page 174 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
26
Figure 4. Validation Locations
COML Council Packet 07-22-25, Page 175 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
27
Table 14. Static Validation – Daily
Validation Item Criteria Model Results
Links within Maximum Deviation At Least 75% 78%
Screenlines within Maximum Deviation 100% 100%
Sum of All Links Within ± 10% 1%
Correlation Coefficient Greater than 0.88 0.95
RMSE 40% or less 30%
Source: Fehr & Peers, 2023
Table 15. Static Validation – Peak Hours
Validation Item Criteria AM Peak Hour PM Peak Hour
Links within Maximum Deviation At Least 75% 63% 68%
Screenlines within Maximum Deviation 100% 100% 100%
Sum of All Links Within ± 10% -4% 3%
Correlation Coefficient Greater than 0.88 0.88 0.89
RMSE 40% or less 47% 52%
Source: Fehr & Peers, 2023
COML Council Packet 07-22-25, Page 176 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
28
5. Model Interface
The Graphical User Interface (GUI) developed for the Moses Lake model was built to conveniently allow
the user to run the model with the click of a button, without going into the technicalities of the programs
beneath the model. The GUI closely follows the steps in the model and gives the user the ability to run
one step of the model at a time or run the entire model system by the click of a button. Figure 7 shows
the TransCAD-based GUI, programmed with GISDK.
The default options are shown in Figure 8 and these will be automatically loaded each time the model is
opened. The setup button opens an interactive menu which shows information on the input files, output
files, and other parameters for all scenarios. Additional scenarios can also be added through this menu.
The model can be run for the selected scenario by clicking the “Prepare Network” button. Other steps can
be run individually by clicking the appropriate button and setting the necessary options in the GUI. The
individual routine that will be run under each step can be seen by clicking on the images next to each of
the steps. Table 15 summarizes the sub-routines in the model and when each will be run if the default
options are selected for a full model run.
The input and output files associated with each scenario are described in Table 16 and 17. These files are
required for each separate scenario and must be saved in a separate directory for each scenario. Files are
organized to be consistent with the steps in the model.
COML Council Packet 07-22-25, Page 177 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
29
Figure 5. Graphical User Interface (GUI)
COML Council Packet 07-22-25, Page 178 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
30
Table 16. Model Steps and Sub-routines
Step Sub-step Loop 1 Loop 2 Loop 3 Final Loop
Prepare Network Create Master Network X - - -
Create Scenario Networks X X X -
Trip Generation Daily Trip Generation X - - -
Trip Distribution Network Skimming X X X -
Daily Trip Distribution X X X -
Mode Split
Mode Split X X X -
Daily PA 2 OD X X X -
AM PA 2 OD X X X -
MD PA 2 OD X X X -
PM PA 2 OD - - - X
OP PA 2 OD - - - X
AM Peak Hour PA 2 OD - - - X
PM Peak Hour PA 2 OD - - - X
Assignment
AM Assignment X X X -
MD Assignment X X X -
PM Assignment - - - X
OP Assignment - - - X
AM Peak Hour Assignment - - - X
PM Peak Hour Assignment - - - X
Source: Fehr & Peers, 2023
COML Council Packet 07-22-25, Page 179 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
31
Table 17. Input File Descriptions
File Description
\1_Network\
MosesLake_Net_2024_02_01.dbd Roadway network file
Turn_Penalties_<PER>.bin Turn penalties for AM, MD, PM, and OP periods
\2_Trip_Generation\
Elasticities.bin Not used in the base year model
ML_2023_Land_Use.bin Land use database, households and employment
ML_TAZ_Data.bin TAZ input data
ML_Trip_Rates.bin Trip rates by land use
\3_Trip_Distribution\
Friction_Factors_v3.bin Trip length distribution for gravity model
K_Factors.mtx Trip distribution adjustment matrix
ML_Through_Trips.mtx Through trips (X-X) matrix
\4_Mode_Split\
Hourly.bin Diurnal factors to generate period and peak hour matrices
Mode_Split_Factors.mtx SOV and HOV mode split factors
\5_Assignment\
Query.qry Select zone and select link query file
Source: Fehr & Peers, 2023
COML Council Packet 07-22-25, Page 180 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
32
Table 18. Input Parameters
Parameter Default Value Description
Prepare Network
Scenario Year 2023 or 2050 Year for Model Analysis
Trip Generation
Trip Generation Balance Method 1, 1, 1, 2, 2, 2 1 = Balance to Productions 2 = Balance to to Attractions
Trip Distribution
Trip Distribution Method AM, MD, MD, AM, AM, MD AM = Use Congested AM Peak for Travel Times, MD = Use Midday for Travel Times
Gravity Model Iterations 999 Maximum Number of Iterations
Gravity Model Convergence 0.0001 Convergence Criteria
Through Trips Factor 1.00 Scaling Factor for Through (XX) Trips
Assignment
Assignment Method OUE OUE = Origin User Equilibrium
Assignment Iterations 999 Maximum Number of Iterations
Assignment Convergence 10-6 Convergence Criteria
Source: Fehr & Peers, 2023
COML Council Packet 07-22-25, Page 181 of 234
City of Moses Lake Travel Demand Model: Model Development Report DRAFT January 2024
33
Table 19. Output File Descriptions
File Description
\1_Network\
Loaded_Network.dbd Roadway network loaded with final assignment results
Network_<PER>.net Network settings for AM, MD, PM, OP, AM peak hour, and PM peak hour
\2_Trip_Generation\
\temp\Land_Use.bin Copy of land use file
PA_Balanced.bin Balanced PA vectors, by purpose
PA_Unbalanced.bin Unbalanced PA vectors, by purpose
\3_Trip_Distribution\
Terminal_Times.mtx Origin and destination terminal travel times
Skim_<PER>.mtx Congested travel time skim matrices for AM and MD periods
PA_Total.mtx Daily production-attraction matrix before mode split adjustments
\4_Mode_Split\
PA_Final.mtx Daily production-attraction matrix after mode split adjustments
OD_<PER>.mtx OD matrices for daily, AM, MD, PM, OP, AM peak hour, and PM peak hour
\5_Assignment\
Flows_<PER>.csv Final volumes for daily, AM, MD, PM, OP, AM peak hour, and PM peak hour
Paths_<PER>.obt Assignment path files for AM, MD, PM, OP, AM peak hour, and PM peak hour
Turns_<PER>.csv Intersection volumes for AM, MD, PM, OP, AM peak hour, and PM peak hour
Iterations_<PER>.bin Assignment iterations for AM, MD, PM, OP, AM peak hour, and PM peak hour
\6_Reports\
<DATE>_Report.xml Report file
<DATE>_Log.xml Log file
Source: Fehr & Peers, 2023
COML Council Packet 07-22-25, Page 182 of 234
7/17/2025
1
Slide 1
Utility Rate Study Findings - Sewer
Angie Sanchez Virnoche, Principal
Chase Bozett, Assistant Project Manager
July 22, 2025
Slide 2
Introduction / Background
●Previous Water/Sewer rate study in 2020-2021
●Completed General Sewer Plan end of 2023
●Currently working on Stormwater
●Current Study: Comprehensive Water/Sewer Rate Study 2024-Present
»Today’s focus: Sewer Utility
»Future focus: Water Utility
1
2
COML Council Packet 07-22-25, Page 183 of 234
7/17/2025
2
Slide 3
Introduction to Utility Rate Making
●Utility rates are set to recover cost of providing service
»All utilities are self-supporting
●Operating costs (regular / ongoing)
»Employee salaries and benefits
»Supplies and materials
»Routine inspections and maintenance
»Fleet replacement contributions
»Interfund charges for services
»Taxes
●Capital costs
»Infrastructure replacement
»Facility upgrades Year 1 Year 2 Year 3 Year 4 Year 5
Hypothetical Example
Operating Capital
Slide 4
Expense Inflation
3.0-4.5% inflationary factors
Sewer: 3.4% annual average
Operating Expense Costs
Based on 2024 & 2025 budgets
Informed by staff input
Staffing increases with growth
Study Data and Assumptions
Forecast Basis
Study Period: 2025-2030
Customer Growth
2.40% Growth Rate
Approx. 220 household/yr.
Reserve Targets
90 days of OpEx + 1% of Assets
Sewer: $2.1m in 2025
Existing Debt Service
2004 Water/Sewer Bond ($1.2m)
2015 GO Bond ($40k)
Sewer: 50% of each debt
Capital Plan
2024 WW Plan – Keller
Facilities Plan Placeholder
Sewer 2025-2030: $25.6m
Annual Fee Revenue
Monthly rates
Sewer: $6.8m in 2025
3
4
COML Council Packet 07-22-25, Page 184 of 234
7/17/2025
3
Slide 5
Revenue Requirement
Slide 6
$-
$1
$2
$3
$4
$5
$6
$7
$8
$9
$10
2024 2025 2026 2027 2028 2029 2030Millions
Cash Operating Expenses Existing Debt Service Revenues @ 2024 Rates
Sewer Operating Forecast
Final 2004 bond
repayment in
2024
Decrease in non-rate
revenue related to facility
rent payments associated
with debt service
2025-2030 average
operating capacity of $1.5m
5
6
COML Council Packet 07-22-25, Page 185 of 234
7/17/2025
4
Slide 7
Capital Improvement Plan
●City Identified Capital (Prior to WW Plan)
»Division Lift Station
»Peninsula Gravity
●Wastewater Plan (Priority 1)
»Wheeler Lift Station
»Wheeler Force Main Extension
●Wastewater Plan (Priority 2)
»Various Pipe and Lift Station Upgrades
●Facilities Plan Placeholder
»$1m ($200k annually starting in 2027) in anticipation of upcoming facility planning effort
●Bond Dependent Projects
»Peninsula Lift Station
»Raw Waste Upgrades
City Capital,
$4.5m
WW Plan
(Priority 1),
$4.6m
WW Plan
(Priority 2),
$8.9m
Facilities
Plan
Placeholder,
$1.0m
Bond
Dependent
Projects,
$8.0m
Slide 8
2025-2030 Capital Program & Funding Strategy
$-
$2
$4
$6
$8
$10
$12
2025 2026 2027 2028 2029 2030Millions
City Capital WW Plan (Priority 1)
WW Plan (Priority 2)Facilities Plan Placeholder
Bond Dependent Projects
●$25.6m in total escalated capital
»$10.3m in 2027
»$3.1m average for all other years
Revenue
Bonds,
$8.5m
Connection
Charges,
$1.4m
Rate Funded
Capital,
$15.8m
7
8
COML Council Packet 07-22-25, Page 186 of 234
7/17/2025
5
Slide 9
$41.88
5.0%
$43.97
5.0%
$46.17
5.0%
$48.48
3.0%
$49.93
3.0%
$51.43
3.0%
$52.97
$-
$1
$2
$3
$4
$5
$6
$7
$8
$9
$10
2024 2025 2026 2027 2028 2029 2030Millions
Cash Operating Expenses Existing Debt Service New Debt Service
System Reinvestment Funding Revenues @ 2024 Rates Revenues After Rate Adjustment
Sewer Operating Forecast
Data label legend:
●Increase %
●Monthly single-family rate $
Adopted
Rate funded capital
approximately equal to
2030 capital spendingForecast can return
to City policy based
inflationary levels
Slide 10
Ending Fund Balance Projections
$-
$1
$2
$3
$4
$5
$6
2025 2026 2027 2028 2029 2030Millions
Combined Operating & Capital Cash 90 Days of O&M + 1% of Assets
9
10
COML Council Packet 07-22-25, Page 187 of 234
7/17/2025
6
Slide 11
Cost of Service
Slide 12
Cost of Service Analysis - Overview
●Distribution of costs to customer classes based on their proportional
demands on and use of the system(s).
»Use of industry accepted methodologies*/practices
●Cost distribution considers usage characteristics and facility requirements
»City specific usage and demand
»Planning, engineering, and design criteria
●Determines unit costs as foundation for rate design
»Total cost by class (equity)
»Unit costs ($/usage; $/meter/account/ERU)
Fundamental Question:
Do cost differences exist to
serve different customer
classes of service?
* Industry Standard Methodologies; Water Environment Federation (WEF) Financing and Charges for Wastewater Systems
11
12
COML Council Packet 07-22-25, Page 188 of 234
7/17/2025
7
Slide 13
Cost of Service – Methodology
Allocate Costs by Function*
Revenue Requirement
Customer Flow BOD TSS
Allocate Costs to Customer Classes
Single Family Duplex Multi-Family
Commercial Industrial
* Industry Standard Methodologies; Water
Environment Federation (WEF) Financing
and Charges for Wastewater Systems
BOD = Biochemical Oxygen Demand
TSS = Total Suspended Solids
Billing Collection
Treatment
Slide 14
Sewer Expense Allocation by Function
Costs associated with the strength of sewage
processed at the treatment plants related to
biochemical oxygen demand (BOD)
Costs associated with establishing,
maintaining, and serving sewer customers
and tend to include administrative, billing,
and customer service costs.
Costs associated with the collection pipes
and pump stations as well as the sewer
volume processed at the treatment plants.
Costs associated with the strength of sewage
processed at the treatment plants related to
total suspended solids (TSS)
Customer
Flow
BOD
TSS
Customer
7.4%Flow
67.1%
BOD
8.9%
TSS
16.6%
Billing
Collection
+
Treatment
Treatment
Treatment
13
14
COML Council Packet 07-22-25, Page 189 of 234
7/17/2025
8
Slide 15
Assigning Function Cost to Customer Groups
●Assign costs based on customer statistics, discharge monitoring
reports, and class specific BOD and TSS loading assumptions
TSSBODFlowCustomerFunction
16.6%8.9%67.1%7.4%% of RR
TSS PoundsBOD PoundsTotal Flow (cf)AccountsAllocation Basis
45.1%48.0%45.0%85.5%Residential
2.8%3.0%2.8%2.6%Duplex
16.8%17.9%16.8%2.4%Multi-Family
23.1%22.3%28.6%9.2%Commercial
12.2%8.8%6.9%0.2%Industrial
Note: totals may not add to 100% due to rounding
Slide 16
0%
20%
40%
60%
80%
100%
120%
140%
160%
Single Family Duplex Multi-Family Commercial Industrial
●±10% is considered within cost
of service
●Residential and Duplex classes
over-collecting the cost to
serve these classes
●Multi-Family, Commercial, and
Industrial under-collecting the
cost to serve these classes
Cost of Service Results (Revenue ÷ COS Findings)
15
16
COML Council Packet 07-22-25, Page 190 of 234
7/17/2025
9
Slide 17
Cost of Service Findings Comparison
0%
20%
40%
60%
80%
100%
120%
140%
160%
Residential Duplex Multi-Family Commercial Industrial
Previous Study COS Findings
0%
20%
40%
60%
80%
100%
120%
140%
160%
Single Family Duplex Multi-Family Commercial Industrial
2026 COS Findings
●Findings generally in alignment with the previous findings
»Some years of the previous cost of service recommendations implemented
»Remaining years applied rate increases equally to all classes
Slide 18
Rate Design Options
17
18
COML Council Packet 07-22-25, Page 191 of 234
7/17/2025
10
Slide 19
Potential Rate Design Options
1.Across the Board Increases
»All classes increase by the overall revenue requirement
2.Address Cost of Service – Hold Residential
»Hold Single-Family and Duplex classes at current rates
»Address Multi-Family, Commercial, and Industrial under-collection
3.Address Cost of Service – Cap Rate Increase
»Cap Multi-Family, Commercial, and Industrial rates at 2x system-wide increase
»Use Single-Family and Duplex to address additional revenue needed
4.Reach Cost of Service for all Classes by 2030
»Adjust rates according to cost of service results by 2030
»Smooth adjustments for Single-Family and Duplex classes
All scenarios are designed to generate the same overall revenue for the utility
Slide 20
Option 1: Across the Board Increase
20302029202820272026Current
RateCharge
Fixed Charges
$52.97$51.43$49.93$48.48$46.17$43.97Single Family (per account)
$105.99$102.90$99.90$96.99$92.37$87.97Duplex (per account)
$14.95$14.51$14.09$13.68$13.03$12.41Multi-Family (per unit)
$56.86$55.20$53.59$52.03$49.55$47.19Commercial
$63.95$62.09$60.28$58.52$55.73$53.08Industrial
Flow Charge (per ccf)
$2.54$2.47$2.40$2.33$2.22$2.11Commercial
$2.81$2.73$2.65$2.57$2.45$2.33Industrial
20302029202820272026Customer Class
3.00%3.00%3.00%5.00%5.00%Single Family
3.00%3.00%3.00%5.00%5.00%Duplex
3.00%3.00%3.00%5.00%5.00%Multi-Family
3.00%3.00%3.00%5.00%5.00%Commercial
3.00%3.00%3.00%5.00%5.00%Industrial
Average
Increase
per unit
$1.80
$1.80
$0.51
19
20
COML Council Packet 07-22-25, Page 192 of 234
7/17/2025
11
Slide 21
0%
20%
40%
60%
80%
100%
120%
140%
160%
2026 Cost of Service Recovery
Option 1: 2026 & 2030 Cost of Service Results
0%
20%
40%
60%
80%
100%
120%
140%
160%
2030 Cost of Service Recovery
●No noticeable change to cost recovery under Option 1
Slide 22
Option 2: Address COS - Hold Residential
20302029202820272026Current
RateCharge
Fixed Charges
$43.97$43.97$43.97$43.97$43.97$43.97Single Family (per account)
$87.97$87.97$87.97$87.97$87.97$87.97Duplex (per account)
$21.60$20.00$18.43$16.91$14.58$12.41Multi-Family (per unit)
$73.36$69.54$65.60$61.60$54.27$47.19Commercial
$115.02$101.79$89.68$78.67$65.02$53.08Industrial
Flow Charge (per ccf)
$3.29$3.12$2.94$2.76$2.43$2.11Commercial
$5.04$4.46$3.93$3.45$2.85$2.33Industrial
20302029202820272026Customer Class
0.00%0.00%0.00%0.00%0.00%Single Family
0.00%0.00%0.00%0.00%0.00%Duplex
8.00%8.50%9.00%16.00%17.50%Multi-Family
5.50%6.00%6.50%13.50%15.00%Commercial
13.00%13.50%14.00%21.00%22.50%Industrial
Average
Increase
per unit
$0.00
$0.00
$1.84
21
22
COML Council Packet 07-22-25, Page 193 of 234
7/17/2025
12
Slide 23
0%
20%
40%
60%
80%
100%
120%
140%
160%
2026 Cost of Service Recovery
Option 2: 2026 & 2030 Cost of Service Results
0%
20%
40%
60%
80%
100%
120%
140%
160%
2030 Cost of Service Recovery
●Most improved movement to Cost of Service for all classes
»Commercial within COS threshold
Slide 24
Option 3: Address COS – Non-Res 2x Increase
20302029202820272026Current
RateCharge
Fixed Charges
$48.45$47.80$47.12$46.42$45.21$43.97Single Family (per account)
$96.93$95.62$94.27$92.87$90.45$87.97Duplex (per account)
$17.89$16.88$15.92$15.02$13.65$12.41Multi-Family (per unit)
$68.01$64.16$60.53$57.10$51.91$47.19Commercial
$76.49$72.16$68.08$64.23$58.39$53.08Industrial
Flow Charge (per ccf)
$3.03$2.86$2.70$2.55$2.32$2.11Commercial
$3.36$3.17$2.99$2.82$2.56$2.33Industrial
20302029202820272026Customer Class
1.37%1.44%1.50%2.67%2.82%Single Family
1.37%1.44%1.50%2.67%2.82%Duplex
6.00%6.00%6.00%10.00%10.00%Multi-Family
6.00%6.00%6.00%10.00%10.00%Commercial
6.00%6.00%6.00%10.00%10.00%Industrial
Average
Increase
per unit
$0.90
$0.90
$1.10
23
24
COML Council Packet 07-22-25, Page 194 of 234
7/17/2025
13
Slide 25
0%
20%
40%
60%
80%
100%
120%
140%
160%
2026 Cost of Service Recovery
Option 3: 2026 & 2030 Cost of Service Results
0%
20%
40%
60%
80%
100%
120%
140%
160%
2030 Cost of Service Recovery
●Progress made towards cost of service
»Similar $ impact per unit for Single
Family, Duplex and Multi-Family
Slide 26
Option 4: Full Cost of Service for all Classes
20302029202820272026Current
RateCharge
Fixed Charges
$39.24$40.14$41.06$42.01$42.98$43.97Single Family (per account)
$74.57$77.07$79.66$82.34$85.11$87.97Duplex (per account)
$27.28$24.36$21.75$19.08$15.64$12.41Multi-Family (per unit)
$79.05$74.58$70.36$65.15$56.16$47.19Commercial
$145.35$122.14$102.64$86.25$69.00$53.08Industrial
Flow Charge (per ccf)
$3.53$3.33$3.14$2.91$2.51$2.11Commercial
$6.39$5.37$4.51$3.79$3.03$2.33Industrial
20302029202820272026Customer Class
-2.25%-2.25%-2.25%-2.25%-2.25%Single Family
-3.25%-3.25%-3.25%-3.25%-3.25%Duplex
12.00%12.00%14.00%22.00%26.00%Multi-Family
6.00%6.00%8.00%16.00%19.00%Commercial
19.00%19.00%19.00%25.00%30.00%Industrial
Average
Increase
per unit
-$0.95
-$1.34
$2.97
25
26
COML Council Packet 07-22-25, Page 195 of 234
7/17/2025
14
Slide 27
0%
20%
40%
60%
80%
100%
120%
140%
160%
2026 Cost of Service Recovery
Option 4: 2026 & 2030 Cost of Service Results
0%
20%
40%
60%
80%
100%
120%
140%
160%
2030 Cost of Service Recovery
●Full cost of service achieved for all classes by 2030
»All classes within 5%
Slide 28
Average Adjustment to Fee Schedule by Option
Option 4:
Full Cost of
Service by
2030
Option 3:
Cap Increases
at 2x ATB
Option 2:
Hold
Residential
Option 1:
ATB RatesCharge
Fixed Charges
-$0.95$0.90$0.00$1.80Single Family (per account)
-$2.68$1.79$0.00$3.60Duplex (per account)
$2.97$1.10$1.84$0.51Multi-Family (per unit)
$6.37$4.16$5.23$1.93Commercial
$18.45$4.68$12.39$2.17Industrial
Flow Charge (per ccf)
$0.28$0.18$0.24$0.09Commercial
$0.81$0.21$0.54$0.10Industrial
27
28
COML Council Packet 07-22-25, Page 196 of 234
7/17/2025
15
Slide 29
2025 Single-Family Monthly Sewer Rate Survey
$25.60
$36.79 $38.27 $42.98 $43.00 $43.97 $43.97 $45.21 $46.17 $47.20 $48.04
$56.90 $57.30 $62.77 $65.80
$92.15
$117.10
$0
$20
$40
$60
$80
$100
$120
$140
* Assumes 6 ccf for jurisdictions with flow based charges
Slide 30
2025 Multi-Family Monthly Sewer Rate Survey
$298 $313 $328 $350 $369 $387
$547
$741 $811 $883 $899
$1,100
$1,214
$1,357
$1,548 $1,548 $1,566
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
$1,800
* Assumes 24 units (approximately 116 ccf of flow for flow based rates)
29
30
COML Council Packet 07-22-25, Page 197 of 234
7/17/2025
16
Slide 31
2025 Commercial Monthly Sewer Rate Survey
$91
$110 $113 $116 $122 $126 $127 $129 $130 $131
$164
$191
$219
$279 $285 $291
$314
$0
$50
$100
$150
$200
$250
$300
$350
* Assumes 30 ccf (approximately 5 households worth of sewer flow)
Slide 32
2025 Industrial Monthly Sewer Rate Survey
$231 $276 $286 $301 $314 $324 $326 $350 $355 $372
$504 $538 $593
$846
$948
$1,046 $1,086
$0
$200
$400
$600
$800
$1,000
$1,200
* Assumes 100 ccf (approximately 16.6 households worth of sewer flow)
31
32
COML Council Packet 07-22-25, Page 198 of 234
7/17/2025
17
Slide 33
Summary and Next Steps
Slide 34
Summary / Next Steps
●Revenue Requirement
»2% above City policy based inflationary rates for 2026 and 2027
»Return to City policy inflationary rates for 2028-2030
●Cost of Service Options
»Option 1 – Across the Board (same percent increase across all classes)
»Option 2 – Hold Single Family and Duplex Rates
»Option 3 – Cap Multi-Family, Commercial, and Industrial to 2x the overall need
»Option 4 – Full Cost of Service
●Water presentation of findings to occur in August/September
33
34
COML Council Packet 07-22-25, Page 199 of 234
7/17/2025
18
Slide 35
Thank you! Questions?
Angie Sanchez Virnoche, Principal
425.336.4157(direct)
Angie.Virnoche@Bowman.com
Chase Bozett, Asst. Project Manager
425.615.6235 (direct)
Chase.Bozett@Bowman.com
35
COML Council Packet 07-22-25, Page 200 of 234
COML Council Packet 07-22-25, Page 201 of 234
COML Council Packet 07-22-25, Page 202 of 234
COML Council Packet 07-22-25, Page 203 of 234
MVP Homes Property
11230 NE Nelson Road
Former location of Edwards
Nursery
COML Council Packet 07-22-25, Page 204 of 234
COML Council Packet 07-22-25, Page 205 of 234
COML Council Packet 07-22-25, Page 206 of 234
MVP Homes Property
11230 NE Nelson Road
Former location of Edwards
Nursery
COML Council Packet 07-22-25, Page 207 of 234
COML Council Packet 07-22-25, Page 208 of 234
COML Council Packet 07-22-25, Page 209 of 234
COML Council Packet 07-22-25, Page 210 of 234
COML Council Packet 07-22-25, Page 211 of 234
40308-GR
Frontier Title and Escrow Co, Inc.
324 South Ash, Suite F
Moses Lake, WA 98837
P: (509)764-2368 | F: (509)764-4179
April 24, 2025
CNW Engineering & Surveying
249 N Elder St
Moses Lake, WA 98837
RE: 1258 Rd F NE, Moses Lake, WA 98837
Dear Seth Bishop:
Thank you for choosing Frontier Title & Escrow Company. Enclosed for your records please find the Subdivision
Guarantee referenced below.
Guarantee: SGW08007812
Should you have any questions, please contact us at the numbers above. Thank you!
Sincerely,
Shelly Reynolds
COML Council Packet 07-22-25, Page 213 of 234
ORT Form 5321-WA
Washington Subdivision Guarantee - CLTA Guarantee Form No. 14 (Revised 06/05/14)
Face Page
Subdivision Guarantee
Washington - CLTA Guarantee Form No. 14
Issued by Old Republic National Title Insurance Company
Guarantee Number SGW
SUBJECT TO THE EXCLUSIONS FROM COVERAGE, AND THE GUARANTEE CONDITIONS ATTACHED
HERETO AND MADE A PART OF THIS GUARANTEE, OLD REPUBLIC NATIONAL TITLE INSURANCE
COMPANY, a Florida corporation, herein called the Company,
GUARANTEES
the Assured named in Schedule A against actual monetary loss or damage not exceeding the liability stated in
Schedule A, which the Assured shall sustain by reason of any incorrectness in the assurances set forth in Schedule
A.
Issued through the office of:
Authorized Signatory
SGW-08007812
File Number: 40308-GR
Policy Issuer:
FRONTIER TITLE & ESCROW COMPANY
324 S ASH STREET
SUITE F
MOSES LAKE, WA 98837
PHONE: (509) 764-2368
COML Council Packet 07-22-25, Page 214 of 234
ORT Form 5321-WA
Washington Subdivision Guarantee - CLTA Guarantee Form No. 14 (Revised 06/05/14)
Schedule of Exclusions From Coverage
SCHEDULE OF EXCLUSIONS FROM COVERAGE
1. Except to the extent that specific assurances are provided in Schedule A of this Guarantee, the Company
assumes no liability for loss or damage by reason of the following:
(a) Defects, liens, encumbrances, adverse claims or other matters against the title, whether or not shown
by the public records.
(b) (1) Taxes or assessments of any taxing authority that levies taxes or assessments on real property; or,
(2) Proceedings by a public agency which may result in taxes or assessments, or notices of s uch
proceedings, whether or not the matters excluded under (1) or (2) are shown by the records of the
taxing authority or by the public records.
(c) (1) Unpatented mining claims; (2) reservations or exceptions in patents or in Acts authorizing the
issuance thereof; (3) water rights, claims or title to water, whether or not the matters excluded under
(1), (2) or (3) are shown by the public records.
2. Notwithstanding any specific assurances which are provided in Schedule A of this Guarantee, the Company
assumes no liability for loss or damage by reason of the following:
(a) Defects, liens, encumbrances, adverse claims or other matters affecting the title to any property beyond
the lines of the land express ly described in the description set forth in Schedule (A), (C) or in Part 2 of
this Guarantee, or title to streets, roads, avenues, lanes, ways or waterways to which such land abuts,
or the right to maintain therein vaults, tunnels, ramps or any structure or improvements; or any rights or
easements therein, unless such property, rights or easements are expressly and specifically set forth in
said description.
(b) Defects, liens, encumbrances, adverse claims or other matters, whether or not shown by the public
records; (1) which are created, suffered, assumed or agreed to by one or more of the Assureds; (2)
which result in no loss to the Assured; or (3) which do not result in the invalidity or potential invalidity of
any judicial or non-judicial proceeding which is within the scope and purpose of the assurances
provided.
(c) The identity of any party shown or referred to in Schedule A.
(d) The validity, legal effect or priority of any matter shown or referred to in this Guarantee.
COML Council Packet 07-22-25, Page 215 of 234
ORT Form 5321-WA
Washington Subdivision Guarantee - CLTA Guarantee Form No. 14 (Revised 06/05/14)
Guarantee Conditions
GUARANTEE CONDITIONS
1. DEFINITION OF TERMS
The following terms when used in the Guarantee mean:
(a) the "Assured": the party or parties named as the Assured in this Guarantee, or on a supplemental writing
executed by the Company.
(b) "land": the land described or referred to in Schedule (A) or in Part 2, and improvements affixed thereto
which by law constitute real property. The term "land" does not include any property beyond the lines of
the area described or referred to in Schedule (A) or in Part 2, nor any right, title, interest, estate or
easement in abut ting streets, roads, avenues, alleys, lanes, ways or waterways.
(c) "mortgage": mortgage, deed of trust, trust deed, or other security instrument.
(d) "public records": records established under state statutes at Date of Guarantee for the purpose of
imparting constructive notice of matters relating to real property to purchasers for value and without
knowledge.
(e) "date": the effective date.
2. NOTICE OF CLAIM TO BE GIVEN BY ASSURED CLAIMANT
An Assured shall notify the Company promptly in writing in case knowledge shall come to an Assured hereunder
of any claim of title or interest which is adverse to the title to the estate or interest, as stated herein, and which
might cause loss or damage for which the Company may be liable by virtue of this Guarantee. If prompt notice
shall not be given to the Company, then all liability of the Company shall terminate with regard to the matter or
matters for which prompt notice is required; provided, however, that failure to notify the Company shall in no case
prejudice the rights of any Assured under this Guarantee unless the Company shall be prejudiced by the failure
and then only to the extent of the prejudice.
3. NO DUTY TO DEFEND OR PROSECUTE
The Company shall have no duty to defend or prosecute any action or proceeding to which the Assured is a party,
notwithstanding t he nature of any allegation in such action or proceeding.
4. COMPANY’S OPTION TO DEFEND OR PROSECUTE ACTIONS; DUTY OF ASSURED CLAIMANT TO
COOPERATE
Even though the Company has no duty to defend or prosecute as set forth in Paragraph 3 above:
(a) The Company shall have the right, at its sole option and cost, to institute and prosecute any action or
proceeding, interpose a defense, as limited in (b), or to do any other act which in its opinion may be
necessary or desirable to establish the title to the estate or interest as stated herein, or to establish the
lien rights of the Assured, or to prevent or reduce loss or damage to the Assured. The Company may
take any appropriate action under the terms of this Guarantee, whether or not it shall be liable hereunder,
and shall not thereby concede liability or waive any provision of this Guarantee. If the Company shall
exercise its rights under this paragraph, it shall do so diligently.
(b) If the Company elects to exercise its options as stated in Paragraph 4(a) the Company shall have the
right to select counsel of its choice (subject to the right of such Assured to object for reasonable cause) to
represent the Assured and shall not be liable for and will not pay the fees of any other counsel, nor will
the Company pay any fees, costs or expenses incurred by an Assured in the defense of those causes of
action which allege matters not covered by this Guarantee.
COML Council Packet 07-22-25, Page 216 of 234
ORT Form 5321-WA
Washington Subdivision Guarantee - CLTA Guarantee Form No. 14 (Revised 06/05/14)
Guarantee Conditions
(c) Whenever the Company shall have brought an action or interposed a defense as permitted by the
provisions of this Guarantee, the Company may pursue any litigation to final determination by a court of
competent jurisdiction and expressly reserves the right, in its sole discretion, to appeal from an adverse
judgment or order.
(d) In all cases where this Guarantee permits the Company to prosecute or provide for the defense of any
action or proceeding, an Assured shall secure to the Company the right to so prosecute or provide for the
defense of any action or proceeding , and all appeals therein, and permit the Company to use, at its
option, the name of such Assured for this purpose. Whenever requested by the Company, an Assured, at
the Company's expense, shall give the Company all reasonable aid in any action or proceeding, securing
evidence, obtaining witnesses, prosecuting or defending the action or lawful act which in the opinion of
the Company may be necessary or desirable to establish the title to the estate or interest as stated
herein, or to establish the lien rights of the Assured. If the Company is prejudiced by the failure of the
Assured to furnish the required cooperation, the Company's obligations to the Assured under the
Guarantee shall termina te.
5. PROOF OF LOSS OR DAMAGE
In addition to and after the notices required under Section 2 of these Conditions and Stipulations have been
provided to the Company, a proof of loss or damage signed and sworn to by the Assured shall be furnished to the
Company within ninety (90) days after the Assured shall ascertain the facts giving rise to the loss or damage. The
proof of loss or damage shall describe the matters covered by this Guarantee which constitute the basis of loss or
damage and shall state, to the extent possible, the basis of calculating the amount of the loss or damage. If the
Company is prejudiced by the failure of the Assured to provide the required proof of loss or damage, the
Company's obligation to such assured under th e Guarantee shall terminate. In addition, the Assured may
reasonably be required to submit to examination under oath by any authorized representative of the Company
and shall produce for examination, inspection and copying, at such reasonable times and places as may be
designated by any authorized representative of the Company, all records, books, ledgers, checks,
correspondence and memoranda, whether bearing a date before or after Date of Guarantee, which reasonably
pertain to the loss or damage. Further, if requested by any authorized representative of the Company, the
Assured shall grant its permission, in writing, for any authorized representative of the Company to examine,
inspect and copy all records, books, ledgers, checks, correspondence and memoranda in the custody or control
of a third party, which reasonably pertain to the loss or damage. All information designated as confidential by the
Assured provided to the Company pursuant to this Section shall not be disclosed to others unless, in the
reasonable judgment of the Company, it is necessary in the administration of the claim. Failure of the Assured to
submit for examination under oath, produce other reasonably requested information or grant permission to secure
reasonably necessary information from third parties as required in the above paragraph, unless prohibited by law
or governmental regulation, shall terminate any liability of the Company under th is Guarantee to the Assured for
that claim.
6. OPTIONS TO PAY OR OTHERWISE SETTLE CLAIMS: TERMINATION OF LIABILITY
In case of a claim under this Guarantee, the Company shall have the following additional options:
(a) To Pay or Tender Payment of the Amount of Liability or to Purchase the Indebtedness.
The Company shall have the option to pay or settle or compromise for or in the name of the Assured any claim
which could result in loss to the Assured within the coverage of this Guarantee, or to pay the full amount of this
Guarantee or, if this Guarantee is issued for the benefit of a holder of a mortgage or a lienholder, the Company
shall have the option to purchase the indebtedness secured by said mortgage or said lien for the amount owing
thereon, together with any costs, reasonable attorneys' fees and expenses incurred by the Assured claimant
which were authorized by the Company up to the time of purchase.
Such purchase, payment or tender of payment of the full amount of the Guarantee shall terminate all liability of
the Company hereunder. In the event after notice of claim has been given to the Company by the Assured the
Company offers to purchase said indebtedness, the owner of such indebtedness shall transfer and assign said
indebtedness, together with any collateral secur ity, to the Company upon payment of the purchase price.
COML Council Packet 07-22-25, Page 217 of 234
ORT Form 5321-WA
Washington Subdivision Guarantee - CLTA Guarantee Form No. 14 (Revised 06/05/14)
Guarantee Conditions
Upon the exercise by the Company of the option provided for in Paragraph (a) the Company's obligation to the
Assured under this Guarantee for the claimed loss or damage, other than to make the payment required in that
paragraph, shall terminate, including any obligation to continue the defense or prosecution of any litigation for
which the Company has exercised its options under Paragraph 4, and the Guarantee shall be surrendered to the
Company for cancellation.
(b) To Pay or Otherwise Settle With Parties Other Than the Assured or With the Assured Claimant.
To pay or otherwise settle with other parties for or in the name of an Assured claimant any claim assured against
under this Guarantee, together with any costs, attorneys' fees and expenses incurred by the Assured claimant
which were authorized by the Company up to the time of payment and which the Company is obligated to pay.
Upon the exercise by the Company of the option provided for in Paragraph (b) the Company's obligation to the
Assured under this Guarantee for the claimed loss or damage, other than to make the payment required in that
paragraph, shall terminate, including any obligation to continue the defense or prosecution of any litigation for
which the Company has exercised its options under Paragraph 4.
7. DETERMINATION AND EXTENT OF LIABILITY
This Guarantee is a contract of Indemnity against actual monetary loss or damage sustained or incurred by the
Assured claimant who has suffered loss or damage by reason of reliance upon the assurances set forth in this
Guarantee and only to the extent herein described, and subject to the Exclusions From Coverage of This
Guarantee.
The liability of the Company under this Guarantee to the Assured shall not exceed the least of:
(a) the amount of liability stated in Schedule A or in Part 2;
(b) the amount of the unpaid principal indebtedness secured by the mortgage of an Assured mortgagee, as
limited or provided under Section 6 of these Conditions and Stipulati ons or as reduced under Section 9 of
these Conditions and Stipulations, at the time the loss or damage assured against by this Guarantee
occurs, together with interest thereon; or
(c) the difference between the value of the estate or interest covered hereby as stated herein and the value
of the estate or interest subject to any defect, lien or encumbrance assured against by this Guarantee.
8. LIMITATION OF LIABILITY
(a) If the Company establishes the title, or removes the alleged defect, lien or encumbrance, or cures any
other matter assured against by this Guarantee in a reasonably diligent manner by any method, including
litigation and the completion of any appeals therefrom, it shall have fully performed its obligations with
respect to that matter and shall not be liable for any loss or damage caused thereby.
(b) In the event of any litigation by the Company or with the Company's consent, the Company shall have no
liability for loss or damage until there has been a final determination by a court of competent jurisdiction,
and disposition of all appeals therefrom, adverse to the title, as stated herein.
(c) The Company shall not be liable for loss or damage to any Assured for liability voluntarily assumed by the
Assured in settling any claim or suit without the prior written consent of the Company.
9. REDUCTION OF LIABILITY OR TERMINATION OF LIABILITY
All payments under this Guarantee, except payments made for costs, attorneys' fees and expenses pursuant to
Paragraph 4 shall reduce the amount of liability pro tanto.
COML Council Packet 07-22-25, Page 218 of 234
ORT Form 5321-WA
Washington Subdivision Guarantee - CLTA Guarantee Form No. 14 (Revised 06/05/14)
Guarantee Conditions
10. PAYMENT OF LOSS
(a) No payment shall be made without producing this Guarantee for endorsement of the payment unless the
Guarantee has been lost or destroyed, in which case proof of loss or destruction shall be furnished to the
satisfaction of the Company.
(b) When liability and the extent of loss or damage has been definitely fixed in accordance with these
Conditions and Stipulations, the loss or damage shall be payable within thirty (30) days thereafter.
11. SUBROGATION UPON PAYMENT OR SETTLEMENT
Whenever the Company shall have settled and paid a claim und er this Guarantee, all right of subrogation shall
vest in the Company unaffected by any act of the Assured claimant.
The Company shall be subrogated to and be entitled to all rights and remedies which the Assured would have
had against any person or property in respect to the claim had this Guarantee not been issued. If requested by
the Company, the Assured shall transfer to the Company all rights and remedies against any person or property
necessary in order to perfect this right of subrogation. The Assured shall permit the Company to sue,
compromise or settle in the name of the Assured and to use the name of the Assured in any transaction or
li tigation involving these rights or remedies.
If a payment on account of a claim does not fully cover the loss of the Assured the Company shall be subrogated
to all rights and remedies of the Assured after the Assured shall have recovered its principal, interest, and costs of
collection.
12. LIABILITY LIMITED TO THIS GUARANTEE; GUARANTEE ENTIRE CONTRACT
(a) This Guarantee together with all endorsements, if any, attached hereto by the Company is the entire
Guarantee and contract between the Assured and the Company. In interpreting any provision of this
Guarantee, this Guarantee shall be construed as a whole.
(b) Any claim of loss or damage, whether or not based on negligence, or any action asserting such claim,
shall be restricted to this Guarantee.
(c) No amendment of or endorsement to this Guarantee can be made except by a writing endorsed hereon
or attached hereto signed by either the President, a Vice President, the Secretary, an Assistant
Secretary, or validating officer or authorized signatory of the Company.
13. NOTICES, WHERE SENT
All notices required to be given the Company and any statement in writing required to be furnished the
Company shall include the number of this Guarantee and shall be addressed to the Company at the office
which issued this Guarantee or to the Company at: 400 Second Avenue South, Minneapolis, Minnesota
55401, (612) 371-1111.
COML Council Packet 07-22-25, Page 219 of 234
Subdivision Guarantee 40308-GR
Frontier Title and Escrow Co, Inc.
324 South Ash, Suite F
Moses Lake, WA 98837
(509)764-2368 Fax: (509)764-4179
SUBDIVISION GUARANTEE
SCHEDULE A
Guaranty No.: SGW08007812
Order No.: 40308-GR
Reference No.:
Liability: $1,000.00
Fee:$300.00
Tax:$25.50
Dated: April 16, 2025 at 08:00 AM
A. Name of Assured:
CNW Engineering & Surveying
The assurances referred to on the face page are:
B. Title to the real property described herein is vested in:
Jake Sligar, a single person, as to a 50% interest, and Bob Friese and Trish Ferguson, a married couple, as to
a 50% interest
C. There are no easements, leases, options to purchase, mortgages, or deeds of trust which purport to affect
said land, other than those shown as follows:
1. This land is included within the Quincy Columbia Basin Irrigation District and is subject to laws and
regulations of the United States and the State of Washington relative to the Columbia Basin Project
and is liable for further assessments, if any, levied by said District.
2. Terms and conditions of Notice of Sewer Connection Charge relative to tap or connection charges
levied by the City of Moses Lake.recorded December 15, 2008, under Auditor's File Nos. 1247553 and
1247555
3. Terms and conditions of Notice of Water Connection Charge relative to tap or connection charges
levied by the City of Moses Lake.recorded December 15, 2008, under Auditor's File No. 1247556.
4. Terms and Conditions of Notice of Street Improvement Charges by the City of Moses Lake recorded
December 15, 2008, under Auditor's File No. 1247552.
5. County Road right of way;
Over: The East 30 feet;
Recorded:May 2, 1980;
Auditor's File No: 702059
6. Terms and Conditions of Street Reimbursement Agreement, Sewer Reimbursement Agreement and
Water Reimbursement Agreement between the City of Moses Lake and Aho Construction I, Inc.
recorded July 16, 2009, under Auditor's File Nos. 1258023, 1258024 and 1258025.
COML Council Packet 07-22-25, Page 220 of 234
Subdivision Guarantee 40308-GR
7. Reservation contained in Deed execute by Russell B. Richardson and Sara L. Richardson, husband
and wife recorded August 30, 1990, under Auditor's File No. 843494, as follows:
Seller reserves an easement for ingress and egress, and utilities over the Northerly and Easterly 30
feet of said premises.
NOTES
FOR INFORMATIONAL PURPOSES ONLY:
a. General taxes, which have been paid;
Tax Year: 2025
Amount: $ 596.77
Property ID No: 16-1545-014
Affects: Said Premises
Land AV: $ 54,939.00
Improvement AV: $ 0.00
b. A legal description was not included in the application for title insurance. The legal description
contained herein was taken from the record. The legal description must be examined and
approved by the parties prior to closing.
c. Common address is purportedly known as (but not insured to be): 1258 Rd F NE, Moses
Lake, WA, 98837
d. Tthe following deeds have been recorded affecting the ownership to the property described
herein:
Statutory Warranty Deed recorded May 24, 2022, under Auditor's File No. 1472383.
Quit Claim Deed recorded December 16, 2024, under Auditor's File No. 1506764.
e. We note a record of survey recorded June 21, 2024 in Book 96, of Surveys, Page 31 and 32,
under Auditor's File No. 1500619. We have made no determination as to its effect on the
boundaries of the property.
f. We note a record of survey recorded October 31, 2024 in Book 97, of Surveys, Page 69 and
70, under Auditor's File No. 1505301. We have made no determination as to its effect on the
boundaries of the property.
D. The land is situate in the County of Grant State of Washington, and it is described as follows:
See Exhibit A attached hereto and made a part hereof.
E. The abbreviated legal description is provided to enable the document preparer to conform with the
requirements of RCW 65.04.045:
Ptn NESESE 25-19-27 E.W.M.
Countersigned:
___________________________
Authorized Signature or Signatory
COML Council Packet 07-22-25, Page 221 of 234
Subdivision Guarantee 40308-GR
EXHIBIT A
A portion of the Northeast and Southeast quarter of the Southeast quarter of Section 21, Township 11 North,
Range 27 E.W.M., Grant County, Washington, described as follows:
Beginning at the Southeast corner of said Section 25;
thence North 00°22'50" East alonq the East Section line of the Southeast quarter of said Section 25, a distance of
1489.80 feet;
thence South 88°56’36” West, a distance of 30.00 feet, to a point along the East right of way for Road F Northeast;
thence North 00°22’50” East along said right of way, a distance of 287.17 feet, to the point of True Beginning;
thence continuing North 00°22'50” East along said right of way, a distance of 427.13 feet, to the Southeast corner
of Lot 4, as shown in the plat thereof Haueter Short Plat recorded in Book 34 of Short Plats, at pages 65 thru 67,
recorded under Auditors File No. 1457494 , records of Grant County, Washington;
thence North 89°06’00” West along the South line of said Lot 4, a distance of 342.98 feet;
thence South 00°01’30” West, a distance of 432.36 feet;
thence South 89°58’30” East, a distance of 340.29 feet, to the True Point of Beginning.
COML Council Packet 07-22-25, Page 222 of 234
COML Council Packet 07-22-25, Page 223 of 234
COML Council Packet 07-22-25, Page 224 of 234
COML Council Packet 07-22-25, Page 225 of 234
COML Council Packet 07-22-25, Page 226 of 234
COML Council Packet 07-22-25, Page 227 of 234
COML Council Packet 07-22-25, Page 228 of 234
COML Council Packet 07-22-25, Page 229 of 234
COML Council Packet 07-22-25, Page 230 of 234
COML Council Packet 07-22-25, Page 231 of 234
Council Agenda Bill
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Rob Karlinsey, City Manager 40275
Vivian Ramsey, Interim
Director Community Development
7/22/2025 New Business
Request for Proposals - Mobile Outreach and Transportation Services
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff recommends City Council move to authorize staff to publish the Request for Proposals (RFP) for the Mobile
Outreach and Transporta on Services (MOTS) Framework, as adopted in the Post Sleep Center Transi on Plan.
This authoriza on will ini ate the compe ve solicita on process to iden fy a qualified service provider
responsible for delivering 24/7 transporta on coordina on, and on-scene service naviga on in alignment with
the City’s homeless outreach objec ves.
Final RFP ONE+.docx 180.29KB
In alignment with the City of Moses Lake’s adopted Post Sleep Center Transi on Plan and One+ concept, this
Request for Proposals (RFP) seeks qualified providers to deliver mobile outreach and transporta on services
under the newly established Mobile Outreach and Transporta on Services (MOTS) Framework. This
framework reflects the City's strategic shi from directly opera ng a low-barrier shelter to suppor ng
community-based solu ons that emphasize transpor ng persons to services such as detox, rehab, and shelters
with wrap around services.
The closure of the Open Doors Sleep Center, effec ve June 30, 2025, prompted the development of a
responsive model that leverages exis ng community resources and focuses on long-term outcomes. The MOTS
RFP invites proposals from experienced, trauma-informed providers to offer 24/7 transporta on coordina on
and on-site service naviga on for unsheltered individuals. Funded by homeless housing-designated dollars, this
ini a ve is a part of the City’s approach to addressing homelessness through accountability, outreach, and
transporta on to suppor ve care.
COML Council Packet 07-22-25, Page 232 of 234
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
This program will be funded using Document Recording Fee dollars, which are specifically allocated under RCW
36.22.250 to support local homeless housing ini a ves. The City of Moses Lake receives a por on of these
funds through Grant County for the purpose of implemen ng local strategies that reduce homelessness and
improve access to housing and suppor ve services. There is no an cipated impact to the City’s General Fund.
Options and Results
The City of Moses Lake will proceed with publishing the RFP and initiating the competitive selection process.
Staff will come back with any requested modifications.
The City will not proceed with posting and executing this RFP.
COML Council Packet 07-22-25, Page 233 of 234
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Aug 26 due dates: PW 8/10, Attorney 8/12; Director 8/15, City Manager 8/84, Final Agenda Noon Wed, 8/26.
Standard Public Hearing Notices for September 9 are due August 20 end of day.
Date/Time Proceeding Agenda Subject Action Presenter*LF Status
City of Moses Lake Agenda Forecast - Aug 26 to Nov 12
#/ltr/pg
7/17/2025
Tue, Aug 26 Study Session 3:30 pm Water Resource, Conservation Data, and Tiered Rate Discussion Baltzell start 7-14
x Note to staff: break 30 min before regular meeting start time at 6:30 p.m.
Study Session - 6 pm Grant County Trends 2024 - Dr. Patrick Jones, EWU (recur)
Presentation Grant County Economic Development Council - Brant Mayo, Executive Director
Consent Western Ave Vacate Ordinance 3070 <motion>Ramsey
""Dunes Treatment Plant Emergency Repair Resolution xxxx <motion>Baltzell
""Wastewater Force Main Break Emergency Repair Resolution xxxx <motion>Baltzell
""Fire Stn 1 Sprinkler Pipe Emergency Repair Resolution xxxx <motion>Baltzell start 7-15
""Accept Firouzi Development's Lake Lakeside Dr Improvements <motion>Baltzell
""Simplot Rope Rescue Contract <motion>Ganz
Old Business
New Business Business License Amendment MLMC 5.04.090(F) Ordinance xxxx Motion Prentice
""2025 Compl Plan Docket Discussion Ramsey
Staff pg 2nd Quarter Financial Report Prentice (recur)
Sept 01 B&C Admins Email list for those seeking reappointment for terms expiring Dec 31 Due Oct 1 (recur)
Day/Date tbd: 8:30 am Workshop: Capital Improvement Plans, Water General Plan, et al (Poss 9/4 or 5)
Tue, Sept 9 at 4 pm Jurassic Parliament Workshop (2 hours)Burke
Tue, Sep 9 Presentations Childhood Cancer Month Proclamation Angel Ledesma, CBCF Executive Director(recur)
6:30 PM ""Grant County Animal Outreach New Shelter - Sara Tweedy Sands
""Police Officer Awards Sands
Old Business Lease and/or Surplus Sleep Center Assets Resolution xxxx Motion Ramsey
New Business North Central Regional Library Building Use Extension Motion Karlinsey
""Garbage Rate Adjustment Fee Schedule Res xxxx Motion Prentice (recur)
Staff Water Capacity Report Baltzell
""Springfest Event Analytics Coutts
COML Council Packet 07-22-25, Page 234 of 234
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Aug 26 due dates: PW 8/10, Attorney 8/12; Director 8/15, City Manager 8/84, Final Agenda Noon Wed, 8/26.
Standard Public Hearing Notices for September 9 are due August 20 end of day.
Date/Time Proceeding Agenda Subject Action Presenter*LF Status
City of Moses Lake Agenda Forecast - Aug 26 to Nov 12
#/ltr/pg
7/17/2025
Tue, Sep 23 Study Session 5:30 pm Budget Workshop #1
x Presentation Hispanic Heritage Month Proclamation (recur)
Consent Set 2026 Property Tax/Budget Public Hearings **<motion>Prentice (recur)
Old Business Six Year Capital Improvement Plans Motion Prentice (recur)
New Business Water Fee Study Results (Consultant FCS Group)Discussion Prentice
Tue, Sep 30 Study Session 5:30 to 7:30 pm - Budget Workshop #2
Tue, Oct 7 Study Session 5:30 to 7:30 pm - Budget Workshop #3
Tue, Oct 14 Study Session 5:30 pm Budget Workshop #4
x Consent Transportation Benefit District Annual Report <motion>Baltzell (recur)
New Business Water-Sewer Capital Facilities Plan Update Motion Baltzell (recur)
""Council Agenda and Committee Update Ordinance xxxx Motion Burke
""ML School District Playfield Watering Exemption Ordinance xxxx Motion Baltzell
Staff AWC Legislative Priorities Motion Karlinsey (recur)
Tue, Oct 21 Study Session 5:30 to 7:30 pm - Budget Workshop #5
Tue, Oct 28 Presentations Native American Heritage Month Proclamation (recur)
x ""Veteran's Day Proclamation (recur)
Public Hearings Property Tax Levy Resolution xxxx Motion Prentice (recur)
""2026 Budget Ordinance - Public Hearing 1 of 2 1st Pres Prentice (recur)
Old Business
New Business Lodging Tax Application Approvals Motion Coutts (recur)
""Ballot Measure Sales Tax Renewal Resolution xxxx Motion Karlinsey
Staff pg 3rd Quarter Financial Report (include in packet)Prentice (recur)
Council July 22 2025 Addendum, Page 235
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Aug 26 due dates: PW 8/10, Attorney 8/12; Director 8/15, City Manager 8/84, Final Agenda Noon Wed, 8/26.
Standard Public Hearing Notices for September 9 are due August 20 end of day.
Date/Time Proceeding Agenda Subject Action Presenter*LF Status
City of Moses Lake Agenda Forecast - Aug 26 to Nov 12
#/ltr/pg
7/17/2025
Thurs, Oct 30 at 6 pm AGCCT Location tbd RSVP Due Mmm dd
Wed, Nov 12 PH Cont'd 2026 Budget Ordinance xxxx - Public Hearing 2 of 2 Motion Prentice (recur)
6:30 PM Consent Grant County Health District Contract 2025 Motion Karlinsey (recur)
New Bus 2026 Fee Schedule Resolution xxxx Motion Prentice (recur)
Staff COML Legislative Agenda 20xx Motion Karlinsey (recur)
Future Items not assigned a meeting date.
5:30 start Study Session **Stormwater Rate Structure Presentation Baltzell
Study Session Legislator Dinner Meeting
May?Presentation 2027 Agency Funding Application Recommendations (FIN, CDD, POL, PRCS)
Presentation Irrigation for Private Wells (purple pipe)9-18-24 related to new subdivisions and conflict with wellhead protection
Presentation Mary Cunnington Memorial Proclamation Pending Rich Victor providing content to PRCS Director 6-27-25
Presentation Semi quincentennial Commemoration Proclamation Museum and Tourism
Presentation Yonezawa-SR-17 Roundabout Construction Funding - Design Engineer Levi Bisnett
Public Hearing Eastlake Dr Vacate Ordinance xxxx Motion Ramsey
Consent Amend STBG Grant for Yonezawa Round-a-bout <motion>Baltzell LR-LB
Consent Accept Lakemont Planned Development Deeds <motion>Ramsey
Consent Accept LKQ Improvements <motion>Baltzell
Consent Moses Point Development Agreement (reservoir) Ord xxxx <motion>City Manager
Consent Public Works Contract Project Acceptance Authority Resolution xxxx <motion>City Manager
Old Bus Airport Commission Duties Resolution xxxx Motion Baltzell
Old Bus Extra Territorial Development Agreement - Moses Pointe Motion Baltzell
Old Bus Extra Territorial Development Agreement - Paradise Point Motion Baltzell
Old Bus Multi Modal Trails Team and Plan Exhibit D (ref Res 3997 12-10-24)
Old Bus Private Property Burn Regulations Ordinance xxxx Motion Ganz
Old Bus **Stormwater Rate Structure Ordinance xxxx Motion Baltzell
Old Bus WSDOT Adminstrative Settlement Policy Resolution 4008 Motion Baltzell
New Bus/Old Bus Airport Operations Manual Update 1st Pres/MotionBaltzell
New Bus/Old Bus Building Permit Recovery Fund Ordinance 1st Pres/MotionRamsey
New Bus/Old Bus Comprehensive Plan Amendment Docket 1st Pres/MotionRamsey
Council July 22 2025 Addendum, Page 236
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Aug 26 due dates: PW 8/10, Attorney 8/12; Director 8/15, City Manager 8/84, Final Agenda Noon Wed, 8/26.
Standard Public Hearing Notices for September 9 are due August 20 end of day.
Date/Time Proceeding Agenda Subject Action Presenter*LF Status
City of Moses Lake Agenda Forecast - Aug 26 to Nov 12
#/ltr/pg
7/17/2025
New Bus/Old Bus Employee Handbook Update Resolution 1st Pres/MotionSpringer (recur)
New Bus/Old Bus Water General Plan Update (Prior to W/S Rate Study)1st Pres/MotionBaltzell
New Bus 2025 Community Street and Utility Standards Resolution xxxx Motion Baltzell (recur)
New Bus Airport Property Owner Access Agreement (Through the Fence)Motion Baltzell
New Bus Employee Unions Agreement Fire - CBUA IAFF Motion Springer
New Bus Federal Lobbyist Agreement (following RFP process)Motion Baltzell
New Bus Future Land Use Map Update (fr Study Session 6/11/24)Motion Ramsey (after Plan Comm)
July 2026 New Bus Graffiti Regulation First Year Review (as stated in Code) Motion Ramsey
New Bus Grant County Council of Governments Motion Karlinsey
New Bus Homelessness Consultant Contract (Sleep Center Transition Plan Plus One) then docket quarterly reports….....
New Bus New Cingular Lease Amendment Motion Baltzell
New Bus Write-off Uncollectible Accounts Authorization Ord or Res Motion Prentice
Council July 22 2025 Addendum, Page 237
Council Agenda Bill
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Rob Karlinsey, City Manager 41638
Doug Coutts, Director
Parks, Recreation, and
Cultural Services
7/22/2025 Consent Agenda
Maple Landing Park Bond Extension
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff recommends City Council motion to extend the Bond for the planned park at the Maple Landing
Development.
Staff is recommending an extension for the Bond for the planned park at the Maple Landing Development.
Park construction has been delayed due to processing a request to build a portion of the park in an
easement made to the Bureau of Reclamation, and East Columbia Basin Irrigation District. ECBID
approved this project at their last meeting so construction should be beginning shortly but the current bond
expires on August 12, 2025. Staff is recommending an additional performance bond be approved for a time
frame not to exceed 12 months with construction of the park required within 4-6 months and the additional
time to ensure all park improvements are completed satisfactorily next spring. Then staff will bring in the
project for acceptance by City Council and a 1-year maintenance bond will be required. Staff has reached
out to the developer, Brandon Bernard, to get updated construction costs for the bond and to get an
accurate timeline estimate from him on construction. I have asked for that by Monday morning and will
incorporate it into the bond language if approved.
The project has already had an initial performance bond and one renewal. This additional renewal is not
provided for in code but makes more sense to issue as the contractor has now received the approval to
build in the easement and if we called the surety, we would likely be on the hook for building the park and
could not provide the same amenities at the cost an independent contractor can. We would also be
required to get approval to build in the easement which would further delay the project.
Council July 22 2025 Addendum, Page 238
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
None
Options and Results
Staff will move ahead with a bond extension for this project.
Staff will bring back options for recommended changes.
Staff will call in the security before its expiration to protect the City's interest.
Council July 22 2025 Addendum, Page 239
Council Agenda Bill
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Rob Karlinsey, City Manager 41713
Brian Baltzell, Public Works
Director Public Works
7/22/2025 New Business
Seal Coat Project 2025 Striping Considerations Wheeler Road from Road L to Road N
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
250,000.00$0.00$250,000.00$
Staff recommends the City Council give direction to Staff regarding the request from businesses along the
section of Wheeler Road to leave the 4-lane striping in place after the proposed Seal Coat Treatment.
Depending on the direction given, Council may need to pass a motion to appropriate additional dollars to the
project.
Council July 22 2025 Addendum, Page 240
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
City Staff met with representatives of the majority of the companies along Wheeler Road Between Road L and
Road N on July 16th. Participants expressed concerns about the lane configurations which were approved by
the City Council in May and are reflected in the bid documents.
Concerns about going from 4 lanes (2 lanes in each direction) to 3 lanes (1 through lane in each direction plus a
2 way left turn lane) for that section of Wheeler Road between Road L and Road N were expressed by
participants.
All participants appeared to be in favor of the one lane roundabout at Wheeler and Road L intersection.
Participants expressed concern that, during peak times, the one-lane in each direction would make it more
difficult to enter the roadway or turn left to exit the roadway. Other concerns included that trucks entering the
roadway would hamper the ability for through traffic to pass and having to follow slow moving vehicles for that
stretch of roadway.
City Staff contacted the State Transportation Improvement Board (TIB), which is the grant agency providing
most of the funding project, to see whether changing from the approved 3 lane configuration back to 4 lanes
would impact the City’s grant funding for this 2-mile section. TIB staff informed staff that the City would not be
eligible for the TIB grant funds if the project was changed back to the 4 lanes.
With this information, we see three possible paths forward:
1. The City could choose to cover the cost to chip seal this 2-mile section without the TIB funding and stripe it
back to 4 lanes (Put it back like we found it). This would require the city to spend an additional $250,000
(approximate) toward the project. TIB also indicated that this change could negatively impact the City’s score on
future grant applications.
2. The City could choose to remove this 2- mile section from the project and not chip seal it at this time. There
would have to be a change order processed with the awarded contractor for the significant reduction in
quantities, plus a payment to the contractor for net profit expected from this road section under the signed
contract. Again, this change could affect the City’s score on future grant applications.
3. The City could maintain its previous decision and proceed with the project and striping as previously
approved by the City Council on May 20 , 2025. Doing so would be in opposition to opinions expressed at the
July 16 meeting with the Wheeler corridor company representatives.
City staff requests that the City Council select an option and direct staff to move forward with the selected
option.
th
Options could cost the City up to an additional $250,000 (approximate). Potential funding sources include the
Street Operating Fund and the Transportation Benefit District Fund, which have an estimated 2025 Ending Fund
Balance of $1.1 million and $1.7 million, respectively.
Options and Results
If option 1 or 2 is chosen, Council would need to authorize additional funds to the project.
Option 3 would require no action.
Staff will bring back options for recommended changes.
Option 3 requires no action.
Council July 22 2025 Addendum, Page 241