HomeMy WebLinkAboutFINAL 2025 1014 Council Agenda PacketMoses Lake City Council
Dustin Swartz, Mayor | Judy Madewell, Deputy Mayor | Don Myers, Council Member | Mark Fancher, Council Member
Deanna Martinez, Council Member | David Skaug, Council Member | Victor Lombardi, Council Member
Tuesday, October 14, 2025
Moses Lake Civic Center – 401 S. Balsam or remote access*
Regular Meeting Agenda
Call to Order – 6:30 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Presentations
-CB Tech Fire Truck Donation
Fire Department Lieutenant Lynne Dodd
-Grant County Health District pg 3 and addendum page 111
Administrator Teresa Adkinson
Citizen’s Communications **
#1 Consent Agenda pg 10 Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be
no separate discussion of these items unless a Council Member requests specific items to be removed
from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the
Consent Agenda.
a.Claims and Payroll
b.Comprehensive Plan Consultant
c.Intent to Annex WA Department of Natural Resources Land
d.Intergovernmental Equipment Transfer to MLSD/CB Tech
e.Port of Moses Lake Equipment Interlocal Agreement
f.Snow Plow Contract Multi-Year
FINAL COML Council Packet 10-14-25, Page 1 of 87
October 14, 2025, City Council Meeting Page 2
Old Business
#2 Budget Workshop #2 pg 62
Presented by Finance Director Madeline Prentice
Summary: Discussion
#3 Sustainable Water Sources Strategy pg 88 Addendum
Presented by Assistant Public Works Director Leigh Ramsey
Summary: Discussion
New Business – none scheduled
Staff Reports
-Transportation Sales Tax Renewal Update
City Council Member Reports
Future Business Requests: MLMC 2.08.050 states that an item may be placed on a Council meeting
agenda, in advance of posting an agenda, by any of the following methods: majority vote of the
Council; Council consensus; any three (3) Council members; the City Manager; a Council Committee;
or the Mayor.
Information Item
-Upcoming Agenda Items pg 84
Adjournment
Future Council Meetings: Special Meetings October 15, 22, and 23. Regular Meeting October 28.
NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special
assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509)
764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting.
*Remote Options:
#1 MS Teams App or Online Join the meeting now Meeting ID: 277 606 562 992 8 Passcode: LY9ty3NB
Or #2 MS Teams by phone (audio only) +1 509-707-9401,,387882148# United States, Moses Lake
Or #3 YouTube Live https://www.youtube.com/@MosesLakeCityCouncil/streams
** In person Citizen Comment or Public Hearing Comments form needs to be given to the Clerk by 6:25 p.m.
The 5-minute time per speaker may be reduced to allow a maximum period of 30 minutes for citizens who have
signed up to speak. Click this link for remote speaker request forms which must be completed by 3 p.m. on the
day of the meeting and join using one of the Teams options above.
FINAL COML Council Packet 10-14-25, Page 2 of 87
Opioid Task Force: Provider Synopsis
GCHD Highlights: Moses Lake Edition
Grant County Health District (GCHD) and the City of Moses Lake Housing
and Grants Program co-facilitated a provider synopsis in May 2025. This
meeting brought together community providers who work with individuals
in active addiction, recovery and prevention. The discussion focused on
opioid-related challenges in Grant County and the outcomes helped shape
the Task Force’s goals and priorities moving forward.
Youth Prevention Summit
379 naloxone kits were distributed in Moses Lake
GCHD partnered with Moses Lake Community Clinic, Moses Lake and Soap
Lake Community Coalitions, and the Grant County Sheriff’s Office to host
the second annual Youth Summit in Moses Lake. The event was attended
by roughly 50 youth from Grant County. Presentations focused on: Mental
health and wellbeing, traffic safety, substance misuse prevention and
overdose detection/naloxone training.
Jan 2025 - June 2025
FINAL COML Council Packet 10-14-25, Page 3 of 87
261 reportable diseases
investigated in Moses Lake
120 sexually transmitted
diseases/infections
investigated in Moses Lake
125 inspections & re-
inspections in Moses Lake
127 temporary food vendor
inspections in Moses Lake
12 services completed in
Moses Lake
Quick Facts:
Communicable Diseases:
Food Inspections:
Care Coordination:
Breastfeeding Booth
at Spring Fest
In collaboration with lactation providers and
community support, GCHD hosted a
Breastfeeding Station at Spring Fest from May
22 to May 25. This safe space offered a
comfortable area for families attending the
event to feed and change their babies, pump,
and learn about local resources.
Bike Rodeo
The Moses Lake Bike Rodeo at Longview
Elementary School was hosted by the Moses
Lake Trails Planning Team (TPT) and Kiwanis.
GCHD has been an active TPT member since its
formation in the early 2000s.
Over 40 volunteers helped riders improve cycling
skills with three interactive courses, repaired
bikes for safety, and fitted participants with
helmets purchased by GCHD using grant funds.
This effort not only promoted safe, active
lifestyles for youth and families, but also
encouraged the use of city parks and trails and
advanced the shared goal of creating inclusive,
accessible spaces for all residentsFINAL COML Council Packet 10-14-25, Page 4 of 87
Child Death Review
The GCHD Child Fatality Review team includes several agencies dedicated to improving
child safety and preventing child fatalities in Grant County. The two sessions held between
January and June 2025 discussed prevention strategies for homicide and drowning.
Special Pathogens Exercise
GCHD participated in a special pathogens exercise on June 4th in
collaboration with Samaritan Healthcare, Sacred Heart/Providence, AMR,
Spokane Regional Health District, and Washington State Department of
Health. The situation was a returning healthcare provider from Rwanda
under active surveillance for symptoms of Marburg disease.
Moses Lake Food Bank: Wellness Corner
During the first quarter of 2025, the Healthy Eating & Active Living (HEAL)
program served 591 clients during food demos at the Moses Lake Food Bank.
The HEAL program also launched a Wellness Corner at the Moses Lake food
bank. There has been a steady increase in food bank customers who utilize
this resource.
Recent Resolutions passed by the Grant
County Board of Health:
Supporting sustained federal Medicaid funding
Recognition of National Public Health Week
Sustaining and strengthening federal funding for state & local public health
High Visibility Enforcement Patrols (HVE)
On March 8th and 9th, GCHD organized and supported an HVE operation in
Grant County, with a specific focus on distracted driving and seatbelt use.
GCHD also ran traffic safety campaigns in April and June.
FINAL COML Council Packet 10-14-25, Page 5 of 87
Grant County Health District by Division:
Provides skilled support to all GCHD programs, as well as human
resources, fiscal responsibilities, audit coordination and information
technology.
Business Administrative Services:
Works to investigate notifiable conditions reported by health
professionals, identify risk factors for disease, and provide education on
how to prevent future infections. This team quickly identifies and
recommends next steps to control the spread of illnesses and mitigate
potential outbreaks.
Investigations & Response
Public Health Infrastructure houses roles that collaborate across the
entire agency, ensuring cohesive and effective support for all programs
and initiatives.
Public Health Infrastructure
Works to increase the skills and commitment of community leaders
and stakeholders to develop and promote lasting strategies that help
people make healthy choices where they live, learn, work, and play.
Healthy Communities & Families
Works with businesses, individuals, agencies, and others through
education, notification, and enforcement activities to ensure that
public health is protected in the areas of drinking water, food safety,
onsite septic, solid waste, and water recreation.
Environmental Public Health
FINAL COML Council Packet 10-14-25, Page 6 of 87
2025 - GCHD REVENUES
Business License & Permits
Solid Waste Facilities Permits - $11,000
Installer Permits - $33,326
Food Establishment Permits - $358,921
Food Worker Permits - $40,300
Temporary Food Permits - $74,052
Seasonal Food Permits - $24,437
Pool Permits - $16,000
Onsite Septic Permits - $230,000
TOTAL: $788,035
Federal Funding
Care Coordination (Passthrough Action Health Partners) - $220,000
COVID Workforce (Jan - June) - $25,000
Public Health Infrastructure Grant - $180,000
Public Health Emergency Preparedness - $74,000
Increasing Immunization Rates VFC Ops - $6,629
COVID Vaccines (Jan - June) - $20,000
Target Zero Manager (WA St. Traffic Safety Commission) - $42,525
ELC COVID Response Funds (Jan - June) - $130,000
Tobacco - Vape Prev Comp 1 - $21,332
Maternal Child Health Block Grant - $136,645
Administrative Match - $200,000
Access to Baby and Child Dentistry - $55,000
MCH Consolidated Programs - Within Reach Passthrough - $37,500
TOTAL: $1,148,631
State Funding
Solid Waste, State - $80.000
Group B Public Water Funding - $28,000
Marijuana Education - $238,154
SFY 24 - Youth Tobacco Prevention Proviso - $95,000
SFY 25 - Opioid/Overdose Prevention Grant - $75,000
Ecology Pollution Prevention Grant - $75,000
Youth Tobacco Vapor Products - $32,890
Target Zero Manager - $42,525
Public Health Assistance Funds - $297,761
Foundational Public Health Services - $739,000
FPHS - Assessment. CHA CHIP - $90,000
FPHS - Life Course - $453,000
FPHS - Harm Reduction -$150,000
FPHS - Communicable Disease - $130,000
FPHS - Communication - $200,000
FPHS - Fiscal Capacity - $62,000
FPHS - Environmental Health Leadership - $150,000
FPHS - Increasing Immunization Rates - $150,000
FPHS - Latent Tuberculosis Program - $17,000
FPHS - Language Access - $25,000
FPHS - EPH Climate Change - $43,000
FPHS - Emergency Preparedness & Response - $205,000
Syndemic Prevention Services - $75,000
TOTAL: $3,453,330
Local Government
County TB Contribution - $42,550
County Solid Waste Contributions - $20,000
City Contributions - $153,000
County Contributions - $128,760
TOTAL: $344,310
Public Health Revenues
Drinking Water Group A TA - $2,000
Drinking Water A Sanitary Survey State - $5,000
Drinking Water Group A SS - $4,000
Environmental Fees - $125,000
Vital Records Fees - $70,000
Well Decommissioning - $15,000
Clinic Fees - $3,000
Thriving Together (NCACH) SSP - $37,500
Public Health Revenues - $5,000
TOTAL: $$266,500
Investment Income - $75,000
Contributions - $10,000
Misc Revenue-Other - $20,000
$6,105,912
TOTAL:
FINAL COML Council Packet 10-14-25, Page 7 of 87
2025 - GCHD EXPENDITURES
Salaries & Contract Labor
Total Salaries & Contract Labor - $3,220,234
Personnel Benefits
Unemployment Compensation - $20,000
Personnel Benefits - Other - $1,293,145
Health Officer Training & Time - $12,100
TOTAL: $1,325,245
Supplies
Medicines & Drugs - $10,000
Supplies - Other - $65,000
Small Tools - $60,000
Capital Expenditures - $35,000
TOTAL: $170,000
Services & Charges
Outside Professional Services - $640,000
Communication - Other - $175,000
General Auto - $30,000
Travel - Other - $70,000
Advertising - $50,000
Rent - County Facility and Equipment - $30,000
Insurance - $100,000
Staff Recognition - $5,000
Misc, Dues, Reg, Printing - $200,000
Subrecipient Charges - $100,000
TOTAL: $1,400,000
$6,115,479
TOTAL:
FINAL COML Council Packet 10-14-25, Page 8 of 87
Grant County Board of Health:
Tom Harris, Board of Health Chair. Quincy City Council
Seat Number 3: City / Town Elected Official
Matthew Paluch, Board of Health Vice Chair
Seat Number 7: Community Stakeholder
Kevin Burgess, County Commissioner
Seat Number 1: Grant County Commissioner
Cindy Carter, County Commissioner
Seat Number 2: Grant County Commissioner
Deanna Martinez, Moses Lake City Council
Seat Number 4: City / Town Elected Official
Sheila Berschauer
Seat Number 5: Healthcare
Vacant
Seat Number 6: Consumer of Public Health
Dr. Alison Ball
Seat Number 8: Tribal Representative
Contact Information:
P: 509-766-7960
E: info@granthealth.org
W: www.granthealth.org
FINAL COML Council Packet 10-14-25, Page 9 of 87
Council Agenda Bill
Subject
Distribution Report Since 9.23
Department
Finance
Presenter at the Meeting
Madeline Prentice, Director of Finance
Packet Attachments (if any)
Vouchers-10.14.25.pdf 115.59KB
Meeting Date:
10/14/2025
Agenda Item Number:
57761
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Staff recommends City Council approve payment of claims as presented.
Summary/Background
The following amounts were budgeted, and sufficient fundswere available to cover these payments.
Electronic Transfer: N/A
Checks: 171704 – 171975 - $1,034,560.68
Payroll Checks: 09-26-2025 PR #67145-67155 - $5,621.85
Electronic Payments: 09-26-2025 Direct Deposit - $772,259.70
Total expenditure required and budgeted: $1,812,442.23
RCW42.24 governs the process for audit and review of claims and payroll paymentsfor the City. RCW 42.24.180 requires the review and approval of allpayments at a regularly
scheduled public meeting on at least a monthlybasis. The State Budgeting, Accounting and Reporting Systems (BARS)Manual outlines the above format for approval by the City
Council.
RCW42.24.080 requires that all claims presented against the City by personsfurnishing materials, rendering services, or performing labor must be certifiedby the appropriate
official to ensure that the materials have been furnished,the services rendered, or the labor performed as described, and that the claimsare just, due and unpaid obligations
against the City.
RCW42.24.180 allows expedited processing of the payment of claims when certainconditions have been met. The statute allows the issuance of warrants or checksin payment of
claims before the legislative body has acted to approve theclaims when: (1) the appropriate officers have furnished official bonds; (2)the legislative body has adopted policies that
implement effective internalcontrol; (3) the legislative body has provided for review of the documentationsupporting the claims within a month of issuance; and (4) that if claims
aredisapproved, they shall be recognized as receivables and diligently pursued.
TheCity meets all these conditions.
Fiscal Consideration
Tocomply with the requirements, Finance staff schedule payment of claims andpayroll for semi-monthly Council approval on the Consent Agenda. The paymentslisted in the
schedule cover all claims and payroll payments during the periodprior to the date of the Council meeting.
Allpayments made during this period were found to be valid claims against the City.Details are attached and any questions should be directed to the City Manageror Finance
Director.
TheCity’s internal controls include certification of the validity of all paymentsby the appropriate department prior to submission for payment. The FinanceDirector has delegated authority for
the examination of vouchers andauthorization of payments to the Finance, Accounts Payable, and Payroll staff.All payments are reviewed and validated. The Finance Division regularly
reviewsits processes to ensure appropriate internal controls are in place.
City Council Priorities or Budget Objectives Addressed
FINAL COML Council Packet 10-14-25, Page 10 of 87
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 10/8/2025
Finance - Madeline Prentice on 10/8/2025
FINAL COML Council Packet 10-14-25, Page 11 of 87
TOTALS BY FUND:
FUND NO FUND NAME
Est. Fund Bal. @
09/23/2025 AMOUNT
Est. Fund Bal. @
10/14/2025
001 GENERAL FUND 7,978,677 327,927.41 7,650,750
005 RAINY DAY FUND 506,313 - 506,313
102 TOURISM 2,407,551 - 2,407,551
103 GRANTS AND DONATIONS 1,519,525 9,903.20 1,509,622
105 ARPA 1,939,225 - 1,939,225
110 HOMELESS SERVICES 719,888 - 719,888
111 OPIOID ABATEMENT 241,718 - 241,718
112 PUBLIC ARTS PROGRAM 96,622 - 96,622
114 PATHS/TRAILS 179,215 - 179,215
116 STREET 1,141,031 3,832.55 1,137,199
119 STREET REPR/RECON 7,421,658 - 7,421,658
170 TRANSPORTATION BENEFIT DISTRICT 1,823,183 - 1,823,183
282 LOCAL BORROWING 984,872 - 984,872
286 REFUNDING GO BONDS 2015 184,680 - 184,680
314 PARK & RECREATION IMPROVEMENTS 243,283 - 243,283
315 PARK MITIGATION CAPITAL PROJECTS 15,528 2,821.53 12,706
320 FIRE MITIGATION FUND 1,265,569 - 1,265,569
411 WATER 9,331,382 47,926.83 9,283,455
412 WASTEWATER 4,125,485 35,162.54 4,090,322
450 2011 BOND FUND 10,304 - 10,304
452 2004 BOND FUND 5,732 - 5,732
471 WATER RIGHTS 2,222,057 - 2,222,057
472/322 WATER REMEDIATION 432,884 - 432,884
473/393 STORMWATER CONSTRUCTION 97,928 - 97,928
477 WATER CONSTRUCTION 6,496,989 345.04 6,496,644
478 WASTEWATER CONSTRUCTION 456,098 2,084.61 454,014
485 PWTF WATER-WASTEWATER DEBT SVS 20,196 - 20,196
487 2015 GO BONDS REDEMPTION 9,551 - 9,551
490 SANITATION 3,205,388 389,051.15 2,816,337
493 STORM WATER 772,155 10,573.18 761,582
495 AIRPORT 72,996 - 72,996
498 AMBULANCE 1,796,587 45,628.82 1,750,958
501 UNEMPLOYMENT COMPENSATION INSURANCE 257,887 - 257,887
503 SELF-INSURANCE 573,473 127.20 573,345
517 CENTRAL SERVICES 1,676,632 36,359.97 1,640,272
519 EQUIPMENT RENTAL 4,183,364 65,701.71 4,117,662
528 BUILDING MAINTENANCE 1,882,944 51,536.74 1,831,408
611 FIRE PENSION 643,293 1,482.37 641,811
623 DEPOSIT 799,817 4,095.83 795,721
631 STATE 11,409 - 11,409
TOTAL 67,753,087$ 1,034,560.68$ 66,718,526$
City of Moses Lake
Tabulation of Claims Paid-Summary by Fund
Council Meeting Date-10/14/2025
FINAL COML Council Packet 10-14-25, Page 12 of 87
Check Name Check Amount Check Date Invoice Description
171704 James Winham 1,814.73 09/17/2025 Travel Expense Reimbursement
171705 A & H Printers Inc 172.52 09/19/2025 Water System Comp Plan Binder Copies
171706 Abc Hydraulics 2.56 09/19/2025 Sealant
171707 Amazon Capital Services, Inc.2,984.82 09/19/2025 Recreation Invoice - Aug '25
171708 Anatek Labs, Inc. -Yakima 1,300.00 09/19/2025 Sample Testing
171709 Angela Hagerty 550.90 09/19/2025 Museum Consignment Sales
171710 AT&T Mobility II, LLC 355.74 09/19/2025 Cell Phone Service
171711 Barbara Harris 45.50 09/19/2025 Museum Consignment Sales
171712 Bethany Rose Iverson 109.20 09/19/2025 Museum Consignment Sales
171713 Bound Tree Medical LLC 276.35 09/19/2025 Medical Supplies
171714 Bud Clary Ford LLC 415.63 09/19/2025 Equipment Parts
171715 Cascade Natural Gas Corp 128.31 09/19/2025 SNS Natural Gas
171716 Central Machinery Sales Inc 1,348.09 09/19/2025 Parts/Supplies
171717 Co Energy 1,383.18 09/19/2025 Oil/Window Wash
171718 Commercial Tire Inc 1,179.64 09/19/2025 225/70R19.5 Tires/Labor
171719 Consolidated Disposal Service 114.65 09/19/2025 Disposal Loads
171720 Copiers Northwest Inc 60.42 09/19/2025 Equipment Contract Fees
171721 Creation Organics 4,761.14 09/19/2025 Operating Supplies
171722 Databar Inc 1,801.17 09/19/2025 Utility Billing Invoices
171723 Deborah Goodrich Chittenden 79.80 09/19/2025 Museum Consignment Sales
171724 EMS Connect, LLC 301.00 09/19/2025 Professional Services
171725 Faber Industrial Supply 422.89 09/19/2025 Parts/Supplies
171726 FlowRider, Inc 4,976.90 09/19/2025 Flow Rider Divider
171727 Franci A. Bergener 36.40 09/19/2025 Museum Consignment Sales
171728 Galls LLC 1,921.20 09/19/2025 Uniform
171729 Genuine Parts Company, Inc.1,164.64 09/19/2025 Equipment Parts
171730 Home Depot Credit Services 1,152.54 09/19/2025 Parts/Supplies
171731 Home Depot Pro (Supplyworks)3,292.68 09/19/2025 Custodial Supplies
171732 IAFF Local 1258 6,380.00 09/19/2025 2519 - Union Dues - Fire
171733 Ibs Inc 305.43 09/19/2025 Misc. Parts
171734 Isaac Valdez 130.20 09/19/2025 Softballs
171735 Jerry Johnson 28.00 09/19/2025 Museum Consignment Sales
171736 Jones & Bartlett Learning, LLC 1,050.00 09/19/2025 Medical Training, Dodd
171737 Judy Rice 56.00 09/19/2025 Museum Consignment Sales
171738 Kelley Create 310.09 09/19/2025 Equipment Cotract Fees
171739 Knox Company 1,408.33 09/19/2025 Knox Membership, Cloud License
171740 Kris Chudomelka 50.77 09/19/2025 Museum Consignment Sales
171741 L N Curtis & Sons 248.07 09/19/2025 Name Plates
171742 Lad Irrigation Company Inc 335.58 09/19/2025 Xeriscaping Supplies
171743 Lakeside Disposal, Inc 78.75 09/19/2025 Recycle Services
171744 Lee Ann St Clair 58.10 09/19/2025 Museum Consignment Sales
171745 Levi'S Auto Parts LLC 15.18 09/19/2025 Aluminum Cleaner
171746 Life -Assist, Inc.5,300.63 09/19/2025 Medical Supplies
171747 Loveta Boyce 52.50 09/19/2025 Museum Consignment Sales
City of Moses Lake
Checks Issued with Summary Description
For October 14th, 2025 Council Meeting
FINAL COML Council Packet 10-14-25, Page 13 of 87
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
Checks Issued with Summary Description
For October 14th, 2025 Council Meeting
171748 Margaret Ollice 98.00 09/19/2025 Museum Consignment Sales
171749 Martin Schempp 233.10 09/19/2025 Museum Consignment Sales
171750 Moses Lake Men's Softball 748.00 09/19/2025 Umpire Fees
171751 Moses Lake Police Guild 630.00 09/19/2025 2519 - Union Dues - Police
171752 National Safety, Inc 433.03 09/19/2025 First Aid Kits
171753 Norco Enterprises Inc 963.24 09/19/2025 Medical Supplies
171754 North 40 Outfitters 121.10 09/19/2025 Shop Supplies
171755 NYS Child Support Prosessing Center 184.61 09/19/2025 2519Child Support Processing
171756 Oasis Auto Spa 162.00 09/19/2025 Car Washes - August 2025
171757 Office of Financial Recovery 265.00 09/19/2025 2519 - Torrey Garnishment
171758 Oreilly Auto Parts 94.96 09/19/2025 Equipment Parts
171759 Oxarc Inc 315.27 09/19/2025 Misc. Parts
171760 Parker Corporate Services, Inc 13,020.00 09/19/2025 Security - August 2025
171761 Pasco Tire Factory, INC 1,768.82 09/19/2025 LT265/70R18 Tires
171762 Pearl Many Hintz 36.40 09/19/2025 Museum Consignment Sales
171763 Perfection Tire & Automotive 170.83 09/19/2025 Alignment
171764 Pro Touch Car Wash & Auto Detail LLC 229.17 09/19/2025 Car Washes - August 2025
171765 Qcl Inc 3,200.00 09/19/2025 Annual Testing
171766 Racom Corporation 206.15 09/19/2025 Medic 1 Trouble Shooting
171767 Renew 3,750.00 09/19/2025 2nd Qtr 2025
171768 RingCentral Inc.11,845.38 09/19/2025 New Phones- Hardware
171769 Roots & Routes, LLC 35.00 09/19/2025 Museum Consignment Sales
171770 Sara Hofer 25.90 09/19/2025 Museum Consignment Sales
171771 Sea Western Inc 685.63 09/19/2025 Misc. Parts
171772 Sherwin-Williams 78.50 09/19/2025 Pool Paint
171773 Shirtbuilders Inc 1,920.62 09/19/2025 Safety Gear
171774 Silvie Valdez 906.50 09/19/2025 Rec Program Fees
171775 Systems Design West, LLC 5,912.36 09/19/2025 EMS Billing August
171776 Tamara K. Valdez 11.20 09/19/2025 Museum Consignment Sales
171777 Target Solutions Learning 99.99 09/19/2025 Computer Software
171778 Timothy R Beeman 49.00 09/19/2025 Museum Consignment Sales
171779 Transunion Risk & Alternative 157.33 09/19/2025 Investigations Costs
171780 Trilogy Medwaste West, LLC 42.00 09/19/2025 Medical Waste Disposal
171781 Turf Star Western 250.54 09/19/2025 V-Belt/Belt/Pulley
171782 Usa Blue Book 840.80 09/19/2025 Misc. Parts
171783 Util Undrgrnd Location Center 128.25 09/19/2025 Locates - August 2025
171784 Verizon Wireless 1,153.04 09/19/2025 Cell Phones
171785 WACOPS LDG 2,354.00 09/19/2025 2519 - WACOPS/LDG
171786 Weinstein Beverage Company 1,283.54 09/19/2025 Cleaning Supplies
171787 Whitmer Public Safety Group 398.29 09/19/2025 Turnout Wash
171788 WSCCCE, AFSCME, AFL-CIO 3,304.97 09/19/2025 2519 - AFSCME Union Dues
171789 Zoll Medical Corp 607.67 09/19/2025 Medical Supplies
171790 A & H Printers Inc 1,355.18 09/25/2025 Envelopes
171791 Abc Hydraulics 226.45 09/25/2025 Misc. Parts
FINAL COML Council Packet 10-14-25, Page 14 of 87
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
Checks Issued with Summary Description
For October 14th, 2025 Council Meeting
171792 Anatek Labs, Inc - Wenatchee 3,080.00 09/25/2025 Sample Testing
171793 Anatek Labs, Inc.780.00 09/25/2025 Sample Testing
171794 Anatek Labs, Inc. -Yakima 3,225.00 09/25/2025 Sample Testing
171795 Baker Tilly US, LLP 24,454.69 09/25/2025 Finance Pro Services
171796 Basin Refrigeration & Heat Inc 9,534.80 09/25/2025 Annex Basement Unit #1HVAC
171797 Bud Clary Ford LLC 605.93 09/25/2025 Equipment Parts
171798 Cascade Natural Gas Corp 434.29 09/25/2025 Natural Gas Services, Aug and Sept
171799 Central Machinery Sales Inc 17.64 09/25/2025 Parts/Supplies
171800 Central Manufacturing Inc 116.04 09/25/2025 Asphalt Patches
171801 Centurylink 91.07 09/25/2025 Telephone Services
171802 Code Publishing Co.210.00 09/25/2025 Code Publishing
171803 Commercial Tire Inc 1,208.29 09/25/2025 LT245/70R17 Tires
171804 Consolidated Disposal Service 195.98 09/25/2025 Disposal Loads
171805 Consolidated Electrical Distributors Inc 3,580.50 09/25/2025 Electrical suppleis
171806 Copiers Northwest Inc 154.27 09/25/2025 Equipment Contract Fees
171807 Dobbs Peterbilt- Moses Lake 1,720.82 09/25/2025 Equipnemt Parts
171808 Ferguson Enterprises Inc #3007 2,515.73 09/25/2025 Parts/Supplies
171809 Freshworks, Inc. 1989 13,947.59 09/25/2025 Freshservice Annual
171810 Galls LLC 1,718.73 09/25/2025 Uniform, Perillo
171811 Genuine Parts Company, Inc.267.68 09/25/2025 Equipment Parts
171812 Grainger Parts Operations 1,155.73 09/25/2025 Parts/Supplies
171813 Grant County Econ Dev Council 43,500.00 09/25/2025 Dues/Training
171814 Grimco, Inc.110.47 09/25/2025 Misc. Parts
171815 Haglund's Trophies, LLC 25.23 09/25/2025 Name Plates
171816 Harrys Radiator Service Inc 1,085.00 09/25/2025 Radiator Repair
171817 Ibs Inc 152.49 09/25/2025 Misc. Parts
171818 Inland Body & Paint 12,081.40 09/25/2025 Repair Eq # 144
171819 Jims Lock Service LLC 198.01 09/25/2025 MA 25WO
171820 Jones & Bartlett Learning, LLC 1,050.00 09/25/2025 Training, Merritt
171821 Katherine Kenison, PS 21,990.08 09/25/2025 City Atty Services
171822 Kelley Create 439.44 09/25/2025 Equipment Contract Fees
171823 King5.Com 1,530.00 09/25/2025 LTAC Advertising
171824 L N Curtis & Sons 188.55 09/25/2025 Operating Supplies
171825 Les Schwab Tire Center 745.90 09/25/2025 Flat Repair
171826 Life -Assist, Inc.1,554.20 09/25/2025 Medical Supplies
171827 Marten Law LLP 17,371.24 09/25/2025 AFFF MDL: Matter No. 40177-4
171828 Media Index Publishing 750.00 09/25/2025 LTAC Advertising
171829 Moon Security Services Inc 336.36 09/25/2025 Security Services
171830 Morrison-Maierle, Inc.2,900.00 09/25/2025 Structural Evaluation
171831 Moses Lake Booster Club 1,408.00 09/25/2025 Summer Soccer Camp '25
171832 National Safety, Inc 101.88 09/25/2025 Spill Kits
171833 North 40 Outfitters 204.51 09/25/2025 Pants/Supplies
171834 Northstar Chemical Inc 4,549.50 09/25/2025 Sodium Hypochlorite
171835 Oreilly Auto Parts 419.09 09/25/2025 Pads/Rotors/Ball Joints
FINAL COML Council Packet 10-14-25, Page 15 of 87
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
Checks Issued with Summary Description
For October 14th, 2025 Council Meeting
171836 Owen Equipment Company 1,571.37 09/25/2025 Single Axis
171837 Parker Corporate Services, Inc 13,230.00 09/25/2025 Security - July 2025
171838 Performance Journeys, Inc.9,000.00 09/25/2025 Kober Training
171839 Platt Electric 272.39 09/25/2025 Electrical suppleis
171840 Samaritan Healthcare 320.00 09/25/2025 BLS Cards/Course Registration
171841 Schaeffer Mfg Company 593.21 09/25/2025 Food Grade HTC
171842 Shirtbuilders Inc 221.34 09/25/2025 Safety Vests
171843 Titan Machinery, Inc.248.20 09/25/2025 Misc. Parts
171844 Turf Star Western 277.97 09/25/2025 Filters
171845 Tyler Technologies, Inc.13,545.00 09/25/2025 Implimentation Costs
171846 UPS Store 2469 171.43 09/25/2025 Resource Guide Copies
171847 Usa Blue Book 480.12 09/25/2025 Parts/Supplies
171848 Weinstein Beverage Company 327.10 09/25/2025 Museum Water
171849 WEX Bank 7,473.15 09/25/2025 Fuel for Vehicles - August 2025
171850 Ziggys 87.80 09/25/2025 Clear Gloss/Wood Stain
171851 BEN OR SHANNON JUSTESEN 476.96 09/26/2025 Refund Utility Overpayment
171852 CAROL SULLIVAN / ESTATE OF SHEREE POWELL 310.58 09/26/2025 Refund Utility Overpayment
171853 DANIEL SIEVERKROPP / ESTATE OF JOHN F. SIEV 56.72 09/26/2025 Refund Utility Overpayment
171854 EFRAIN OR SONIA BRAVO 414.73 09/26/2025 Refund Utility Overpayment
171855 GMTPM 448.71 09/26/2025 Refund Utility Overpayment
171856 MARY SUSAN BARKLE 94.23 09/26/2025 Refund Utility Overpayment
171857 MICHELLE R. GARCIA / ESTATE OF SHARON K. DA 136.89 09/26/2025 Refund Utility Overpayment
171858 MUNN CONTRACTING LLC 225.54 09/26/2025 Refund Of Duplicate Utility Payment
171859 MUNN PROPERTY MANAGEMENT LLC 438.29 09/26/2025 Refund Duplicate Utility Payment
171860 NIRIA MARTINEZ 433.51 09/26/2025 Refund Utility Overpayment
171861 NOFFKE HOMES MV I LLC 45.59 09/26/2025 Refund Utility Overpayment
171862 NOFFKE HOMES MV I LLC 106.07 09/26/2025 Refund Utility Overpayment
171863 OKSANA VOLYANYUK 23.55 09/26/2025 Refund Utility Overpayment
171864 OLGA MELNIKOV 80.00 09/26/2025 Refund Utility Overpayment
171865 Janelle Sword 892.31 09/30/2025 LEOFF Retiree Pension September 2025
171866 Luther Stowers 590.06 09/30/2025 LEOFF Retiree Pension September 2025
171867 Caitlin Carter 409.00 09/30/2025 ICAC Conference 2025
171868 Cindy Smith 188.00 09/30/2025 User Conference 2025
171869 Colten Hallett 165.00 09/30/2025 ACCIS Conference 2025
171870 Edmund Guerrero 409.00 09/30/2025 ICAC Conference 2025
171871 Gregory Graffe 165.00 09/30/2025 ACCIS Conference 2025
171872 Heidi Merritt 51.00 09/30/2025 Admin Conference 2025
171873 James Richmond 165.00 09/30/2025 ACCIS Conference 2025
171874 Jovita Cantu 156.00 09/30/2025 WSAPT Conference 2025
171875 Juan Serrato 409.00 09/30/2025 ICAC Conference 2025
171876 Levi Giraud 409.00 09/30/2025 ICAC Conference 2025
171877 Lynn Dodd 172.00 09/30/2025 Training September 2025
171878 Lynn Dodd 68.00 09/30/2025 Training 9/6/2025
171879 Rudy Valdez 368.00 09/30/2025 SWAT Leader 2025
FINAL COML Council Packet 10-14-25, Page 16 of 87
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
Checks Issued with Summary Description
For October 14th, 2025 Council Meeting
171880 Shanda Creiglow 224.00 09/30/2025 User Conference 2025
171881 Heather VanPaepeghem 108.49 09/30/2025 Purchase Reimbursement
171882 Lakeside Disposal, Inc 327,832.45 09/30/2025 Haul Contract Payment August 2025
171883 Local 1258 94.57 09/30/2025 50% Cost Reimbursement
171884 Mike Ganz 1,193.31 09/30/2025 August Hotel Reimbursement
171885 Mike Ganz 920.50 09/30/2025 August Mileage Reimbursement
171886 Ty Simmons 149.15 09/30/2025 Breakfast Reimbursement
171887 Tyrel Parrott 137.00 09/30/2025 CDL Physical 2025
171888 2M Company Inc 134.44 10/06/2025 Coupling/Pipe
171889 45 Drives USA, Inc.9,445.41 10/06/2025 Server
171890 A & H Printers Inc 467.66 10/06/2025 Printing Services
171891 AAA Readymix Inc 748.13 10/06/2025 Concrete Delivery
171892 Abc Hydraulics 103.47 10/06/2025 Misc. Parts
171893 Acme Construction Supply Co Inc.269.73 10/06/2025 Quikrete
171894 Advanced Traffic Products 750.46 10/06/2025 WTR-RMA
171895 Airgas Usa 32.95 10/06/2025 Welding Rods
171896 Amazon Capital Services, Inc.3,424.40 10/06/2025 Supply Purchases August 2025
171897 Anatek Labs, Inc.195.00 10/06/2025 Sample Testing
171898 Applied Industrial Systems, LLC 7,497.49 10/06/2025 Chiller Work
171899 APWA Membership 3,679.00 10/06/2025 2025-2026 APWA Membership Renewal
171900 Aquatic Specialty Services Inc 25,458.66 10/06/2025 Pool Heater
171901 Arrow Construction Supply, LLC 23,055.17 10/06/2025 Graco Grind Laser Pro DC1013 Eq #415
171902 AT&T Mobility II, LLC 3,524.84 10/06/2025 Cell Phones
171903 Basin Bark 43.40 10/06/2025 Red Lava Rock
171904 Basin Feed & Supply 97.64 10/06/2025 CyClene Ultra
171905 Basin Propane LLC 37.50 10/06/2025 Propane
171906 Battery Systems Inc 32.87 10/06/2025 CB12120-F2 Battery
171907 Cascade Natural Gas Corp 8,681.50 10/06/2025 Natural Gas Services
171908 Central Manufacturing Inc 1,184.91 10/06/2025 Asphalt Patches
171909 Centurylink 1,843.36 10/06/2025 Telephones Services
171910 Centurylink 3,601.77 10/06/2025 Telephones Services
171911 Coaxsher, Inc.234.31 10/06/2025 Uniform, Russell
171912 Cobies Fine Dry Cleaning 66.22 10/06/2025 Aug25 Drycleaning
171913 Columbia Basin Hospital 2,265.00 10/06/2025 Inmate Bill
171914 Columbia Electric Supply 174.09 10/06/2025 AUX Contact
171915 Commercial Tire Inc 366.35 10/06/2025 TR13 Tire
171916 Control Systems NW, LLC 27,223.43 10/06/2025 Sand Dunes Emergency Blower
171917 Copiers Northwest Inc 208.59 10/06/2025 Equipment Contract Fees
171918 Crossroads Dog Training 90.00 10/06/2025 K9 Jester Boarding
171919 Databar Inc 2,352.83 10/06/2025 Utility Billing Invoices
171920 Dell Marketing 135.12 10/06/2025 Cable Management Arm
171921 Devries Information Mgmt 160.00 10/06/2025 On Site Records Destruction
171922 Dr Lou Sowers 700.00 10/06/2025 Preemploymen Psych Evaluation
171923 Evergreen StormH2O 3,469.36 10/06/2025 Stormwater Comp Plan and Rate Study
FINAL COML Council Packet 10-14-25, Page 17 of 87
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
Checks Issued with Summary Description
For October 14th, 2025 Council Meeting
171924 Faber Industrial Supply 3,851.31 10/06/2025 Safety Cabinet Refill
171925 Fishingmagician.com 1,000.00 10/06/2025 LTAC Advertising
171926 Galls LLC 4,808.88 10/06/2025 Carter Carrier
171927 Genuine Parts Company, Inc.292.87 10/06/2025 V-Belt
171928 GMP Consultants 8,570.00 10/06/2025 Interim Fire Admin
171929 Grainger Parts Operations 583.82 10/06/2025 Air Filters
171930 Grant Co Solid Waste 65,147.01 10/06/2025 Landfill Dumping Fees
171931 Grant County Animal Outreach 15,083.33 10/06/2025 Contract Payment Oct 2025
171932 Grimco, Inc.92.19 10/06/2025 Sooper Edge Safety Ruler
171933 H D Fowler Company 944.10 10/06/2025 Xeriscape Project
171934 HID Global Corporation 1,879.77 10/06/2025 Fingerprint Machine Maintenance
171935 Hot Springs Spa & Leisure Inc 1,197.15 10/06/2025 Cal-Hypo
171936 IAFF #1258/Disab Ins 2,426.51 10/06/2025 2520 - October IAFF Disability Fire
171937 Ibs Inc 640.55 10/06/2025 Shop Supplies
171938 Inland Body & Paint 4,178.99 10/06/2025 Repair - Eq # 054
171939 J.J. Keller & Associates, Inc.1,366.29 10/06/2025 HR Software
171940 Jims Lock Service LLC 52.62 10/06/2025 Key Blanks
171941 Keller Associates 5,190.00 10/06/2025 On-Call Support Services
171942 Kent D. Bruce Co LLC 367.79 10/06/2025 UC Vehicle
171943 L N Curtis & Sons 732.53 10/06/2025 Supplies
171944 Lad Irrigation Company Inc 277.80 10/06/2025 PVC Supplies
171945 Life -Assist, Inc.433.65 10/06/2025 Medical Supplies
171946 Localtel Communications 1,425.75 10/06/2025 Internet
171947 Moses Lake Steel Supply 568.41 10/06/2025 Ball Valve
171948 Multi Agency Comm Center E911 69,205.16 10/06/2025 Fire/EMS Calls
171949 Northstar Chemical Inc 4,330.45 10/06/2025 Sodium Hypochlorite
171950 Northwest Safety Clean 70.53 10/06/2025 Coat Repair, Pryne
171951 NYS Child Support Prosessing Center 184.61 10/06/2025 2520 Child Support
171952 Office of Financial Recovery 265.00 10/06/2025 2520 - Torrey Garnishment
171953 Paramount Supply Company 739.98 10/06/2025 Lazy River Repair
171954 Pasco Tire Factory, INC 143.11 10/06/2025 Tires/Mount/Disposal Fee
171955 Perfection Tire & Automotive 56.91 10/06/2025 Alignment Inspection
171956 Permitium 3,000.00 10/06/2025 Permitium Subscription
171957 Platt Electric 200.37 10/06/2025 20 AMP Connectors
171958 Protect Youth Sports 370.45 10/06/2025 Background Checks
171959 RH2 Engineering Inc.2,084.61 10/06/2025 On-Call Electrical Engineering Services
171960 Samaritan Healthcare 240.00 10/06/2025 Training, CPR/AED
171961 Shirtbuilders Inc 5,533.50 10/06/2025 Rec Program Shirts
171962 Trusteed Plans Service Corp 2,795.00 10/06/2025 2520 - TPSC Disability Police
171963 Turf Star Western 103.38 10/06/2025 Tube Assembly
171964 Tyler Technologies, Inc.8,080.00 10/06/2025 Implimentation Services
171965 Ups Freight 234.97 10/06/2025 Service Fees
171966 Usa Blue Book 131.42 10/06/2025 Tee's/Tubing
171967 Wa Cities Insurance Authority 127.20 10/06/2025 Large Deductable Program
FINAL COML Council Packet 10-14-25, Page 18 of 87
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
Checks Issued with Summary Description
For October 14th, 2025 Council Meeting
171968 WA St Council Of FF Emp Ben 4,400.00 10/06/2025 2520 - Fire Medical Exp Reimb Plan
171969 WA State Assn Of Fire Chiefs 475.00 10/06/2025 Training, Merritt
171970 Wash Council Police & Sheriffs 562.50 10/06/2025 2519 - WCPS Dues
171971 Washington Media LLC 430.00 10/06/2025 LTAC Advertising
171972 Washington State Department of Ecology 125.00 10/06/2025 A. Morton WTPO III Application
171973 Weinstein Beverage Company 592.23 10/06/2025 Water/Restroom Supplies
171974 Western Integrated Technologies, Inc 20.83 10/06/2025 Coupler
171975 Whitney Equipment Company Inc 837.62 10/06/2025 Diagnostic Service Visit
1,034,560.68$
FINAL COML Council Packet 10-14-25, Page 19 of 87
Council Agenda Bill
Subject
Comp Plan Consultant Contract
Department
Community Development
Presenter at the Meeting
Vivian Ramsey, Interim Director
Packet Attachments (if any)
Nexus Professional Services Agreement- 2027 Comp Plan Update.p
df 211.14KB
Meeting Date:
10/14/2025
Agenda Item Number:
57490
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Authorize the City Manager to execute the contract with Nexus Planning Services for the City of Moses Lake's 2027 Comprehensive Plan Update.
Summary/Background
The City of Moses Lake is required by the Washington State Growth Management Act (RCW 36.70A.130) to update its Comprehensive Plan by June 30, 2027.
This periodic update is mandated every ten years and must reflect current data, housing needs, land use capacity, infrastructure demands, and updated
state planning requirements- including new elements related to climate resiliency, equity, and middle housing.
Given the scope and technical complexity of this effort, staff recommend contracting with a qualified planning consultant to assist with data analysis, public
engagement, environmental review (SEPA/EIS), and required updates to the plan’s core elements (land use, housing, capital facilities, transportation, and
climate).
Hiring an external consultant allows the City to:
· Manage workload without overextending existing staff resources
· Confirm legal compliance with state-mandated requirements
· Complete the work within required timeframes
· Reduce long-term risk of appeal or remand due to procedural or policy gaps
This approach ensures a cost-effective and efficient use of public resources without the commitment of adding additional staff.
Fiscal Consideration
The City is leveraging a combination of grant funding and General Fund support to complete the required 2027 Comprehensive Plan update:
· The City has been awarded a $150,000 Climate Planning Grant from the Washington State Department of Commerce. This funding is dedicated to
developing the new Climate Element required under RCW 36.70A.070(9).
· Staff is currently finalizing the scope and contract for the Periodic Update Grant, totaling $125,000. This grant supports broader comprehensive plan
requirements such as land use, housing, capital facilities, and community engagement. A contract for this funding will be brought to Council for final
approval in the coming weeks.
· To fully support the planning process and match grant requirements, the City has allocated $180,000 from the General Fund. These dollars will be
used to cover consultant costs, Parks Recreation and Open Space plan, project management, and deliverables not fully covered by grant funding.
In total, the City will have $455,000 in available funding to complete this multi-year planning effort. This combined funding strategy ensures compliance
with state mandates while limiting the fiscal impact on local resources.
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
FINAL COML Council Packet 10-14-25, Page 20 of 87
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 10/9/2025
City Attorney - Debbie Burke on 10/9/2025
FINAL COML Council Packet 10-14-25, Page 21 of 87
AGREEMENT FOR PROFESSIONAL SERVICES FOR
CITY OF MOSES LAKE
COMPREHENSIVE PLAN UPDATE
THIS AGREEMENT AND CONTRACT made and entered into at Moses Lake, Washington this 14th day of October 2025, by and between the CITY OF MOSES LAKE, State of
Washington, hereinafter called the "City" and Nexus Planning Services LLC, a firm of
consulting urban and regional planners duly authorized to perform professional services in the State of Washington, hereinafter called the "Consultant".
IT IS AGREED BETWEEN THE PARTIES HERETO AS FOLLOWS:
ARTICLE 1- DEFINITIONS
Whenever the term "City" is used herein, it is understood to mean the City of Moses Lake, of Grant County, Washington, or its authorized officers and the term "Consultant" means Nexus
Planning Services LLC or its authorized representative.
ARTICLE II - OBLIGATIONS OF THE CONSULTANT
1.Basic Services
The basic services contemplated to be performed by the Consultant are outlinedhereinafter. The City retains the right to perform any and all specific elements of suchservices and to accordingly reduce the work by the Consultant and remuneration to theConsultant. Such reductions shall be based upon the amount of effort intended by the
Consultant for the various tasks.
The basic services to be performed by the Consultant under this agreement are as follows:
The Consultant shall provide all services identified in Exhibit A and supply the City with
sufficient data, analysis, and documentation to support its conclusions and
recommendations. At the conclusion of the work, the Consultant shall provide the Citywith a complete project record, including draft and final versions of the ComprehensivePlan update, supporting analyses, and implementation framework. The Consultantaccepts responsibility for the quality, accuracy, and completeness of all project tasks and
deliverables prepared under this Agreement.
The parties intend that an independent Consultant/City relationship will be created by thisAgreement. The City is interested primarily in the results to be achieved; subject to theprovisions herein, the implementation of services shall lie solely with the discretion of the
Consultant. No agent, employee, servant, or representative of the Consultant shall be
deemed to be an employee, agent, servant, or representative of the City for any purpose,
FINAL COML Council Packet 10-14-25, Page 22 of 87
and the employees of the Consultant are not entitled to any of the benefits the City provides for its employees. The Consultant will be solely and entirely responsible for its
acts and for the acts of its agents, employees, servants, subcontractors, or representatives
during the performance of this Agreement. However, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City’s general rights of inspection and review to secure satisfactory completion of the Project.
2. Special Services The Consultant may perform additional services upon written authorization of the City. Compensation shall be negotiated and agreed upon in writing prior to commencement.
3. Nondiscrimination
A. The City is an equal opportunity employer. B. Nondiscrimination in Employment. In the performance of this Agreement, the
Consultant will not discriminate against any employee or applicant for
employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the
particular worker involved. The Consultant shall ensure that applicants are
employed, and that employees are treated during employment without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Such action shall include, but not be limited to: employment, upgrading, demotion or
transfers, recruitment or recruitment advertising, layoff or termination, rates of
pay or other forms of compensation, and programs for training including apprenticeships. The Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, state and federal laws prohibiting discrimination in employment.
C. Nondiscrimination in Services. The Consultant will not discriminate against any recipient of any services or benefits provided for in this Agreement on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap.
D. If any assignment and/or subcontracting has been authorized by the City, said assignment or subcontract shall include appropriate safeguards against discrimination. The Consultant shall take such action as may be required to ensure full compliance with the provisions in the immediately preceding paragraphs
herein.
4. Indemnification
FINAL COML Council Packet 10-14-25, Page 23 of 87
Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or resulting from the acts, errors or omissions of
the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant’s waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement.
5.Ownership of Instruments of Service
The service provided by Consultant is intended for one time use only. The City shall ownall reports, field data, field notes, laboratory test data, calculations, estimates, plans,specifications, record drawings, and other documents prepared by the Consultant. TheConsultant shall provide the City with two hard copies and an electronic copy of the final
report. The Consultant shall make no claim of copyright, trademark or the like to
whatever use the City may make of these materials including further dissemination ofthese materials to third persons. Final payment will not be made until Consultantprovides the City with all reports, drawings, documents, and services prescribed underthis Agreement.
6.Right of Entry
The City will provide for the right of entry for the Consultant, its subcontractors, and allnecessary equipment in order to complete the work under this agreement. Any damage to
property by the Consultant due to negligence of the Consultant or its employees shall be
the responsibility of the Consultant.
7. Taxes
Consultant accepts full and exclusive liability as between itself and The City for thepayment of any and all contributions or taxes which are measured by wages, salaries, orother remuneration paid to persons employed by Consultant or its subconsultants, orassignees for the work to be performed hereunder, or which arise by virtue of
Consultant’s employment, and which now or hereafter may be imposed by any
governmental authority. Such contributions or taxes, shall include, but not be limited to,Unemployment Insurance, Worker’s Compensation, Old Age Retirement Benefits,
FINAL COML Council Packet 10-14-25, Page 24 of 87
Medicaid, Disability, Pensions or Annuities, and Income Taxes. Consultant shall comply with all laws and administrative regulations relating to such contributions or taxes.
Consultant accepts full and exclusive liability for and shall pay all sales, use, gross receipts, and any other taxes arising from the fees paid to Consultant by the City for Consultant’s performance of this Agreement.
Consultant shall complete and maintain its registration with the Washington State
Department of Revenue and be responsible for payment of all taxes due on payments made under this Agreement.
8. Compliance with Laws and Warranty
A.The Consultant, in the performance of this Agreement, shall comply with allapplicable federal, state or local laws and ordinances, including regulations forlicensing, certification and operation of facilities, programs and accreditation, andlicensing of individuals, and any other standards or criteria as described in this
Agreement to assure quality of services.
B.The Consultant specifically agrees to pay any applicable business and occupation(B & 0) taxes which may be due on account of this Agreement.
C. The Consultant represents that it has the skills and knowledge necessary to
competently provide the services set forth in the attached Exhibit “A” and agreesto provide the professional services under this Agreement in accordance with thecare and skill ordinarily used by members of the same profession practicing undersimilar conditions at the same time and in the same locality. The Consultant
further agrees that it shall be responsible for the professional quality, technical
accuracy and coordination of all designs, drawings, specifications, and otherservices furnished under this Agreement. The Consultant will re-perform at theCity’s request any services not meeting this standard without additionalcompensation.
ARTICLE Ill - OBLIGATIONS OF THE CITY
1. Authorization
The work required under this Contract shall not begin, nor shall the City assume any
obligation for the work involved until the Consultant is given authorization. Suchauthorization shall not become effective prior to the date of execution of this Contract bythe City Manager of Moses Lake.
2. Information and Data
FINAL COML Council Packet 10-14-25, Page 25 of 87
The City shall furnish the necessary information, data, and direction to support the Consultant’s performance of the tasks set forth in Exhibit A. This includes timely review
of project deliverables and coordination with staff, elected officials, and stakeholders.
3.Remuneration
For the professional services as outlined, the City shall reimburse the Consultant on a
monthly invoice submitted by the Consultant as approved by the City. The City may
require the invoice to reflect the City's estimate of the work accomplished during theinvoice period. The payment amount shall be as stipulated in the proposal which is part ofthis Agreement. Special and miscellaneous services when performed shall be paid for at apreviously agreed amount. No payment made to Consultant shall be construed as an
acceptance of work or any portion thereof.
ARTICLE IV - INSURANCE
1.Insurance
The Consultant shall procure and maintain for the duration of the Agreement, insuranceagainst claims for injuries to persons or damage to property which may arise from or inconnection with the performance of the work hereunder by the Consultant, its agents,representatives, or employees.
No Limitation. Consultant's maintenance of insurance as required by the Agreement shallnot be construed to limit the liability of the Consultant to the coverage provided by suchinsurance, or otherwise limit the City's recourse to any remedy available at law or inequity.
2.Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
A.Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA00 01 or a substitute form providing equivalent liability coverage. If necessary,the policy shall be endorsed to provide contractual liability coverage.
B.Commercial General Liability insurance shall be written on ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations, independentcontractors and personal injury and advertising injury. The City shall be named asan additional insured under the Consultant's Commercial General Liabilityinsurance policy with respect to the work performed for the City using an
additional insured endorsement at least as broad as ISO CG 20 26.
C.Workers' Compensation coverage as required by the Industrial Insurance laws ofthe State of Washington.
FINAL COML Council Packet 10-14-25, Page 26 of 87
D.Professional Liability insurance appropriate to the Consultant's profession.
3.Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
A.Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident.
B.Commercial General Liability insurance shall be written with limits no less than$2,000,000 each occurrence, $2,000,000 general aggregate.
C.Professional Liability insurance shall be written with limits no less than$2,000,000 per claim and $2,000,000 policy aggregate limit.
4.Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisionsfor Automobile Liability, Professional Liability and Commercial General Liabilityinsurance:
A.The Consultant's insurance coverage shall be primary insurance as respect the
City. Any insurance, self-insurance, or insurance pool coverage maintained by theCity shall be excess of the Consultant's insurance and shall not contribute with it.
B.The Consultant's insurance shall be endorsed to state that coverage shall not be
cancelled by either party, except after thirty (30) days prior written notice by
certified mail, return receipt requested, has been given to the City.
Notice of Cancellation The Consultant shall provide the City with written notice of any policy cancellation within two
business days of their receipt of such notice.
Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII.
Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work.
Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days’ notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion,
FINAL COML Council Packet 10-14-25, Page 27 of 87
procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset
against funds due the Consultant from the City.
City Full Availability of Consultant Limits If the Consultant maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella
liability maintained by the Consultant, irrespective of whether such limits maintained by the
Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant. ARTICLE V-GENERAL PROVISIONS
1. Termination
The City may terminate the Agreement without cause at any time by giving the Consultant 30 days’ written notice of such termination. If any portion of the authorized work covered by this Agreement and begun by the Consultant is abandoned,
unreasonably delayed or indefinitely postponed by the City, the Consultant may also
terminate this Agreement by giving 30 days written notice. The City may terminate the Agreement immediately at any time if the Consultant is in violation of any of the provisions of the Agreement.
In the event of termination of this Agreement by either party, the Consultant shall be paid for all services rendered by the Consultant up to the date of termination, in accordance with the payment provisions of this Agreement. If the Consultant has any property in its possession belonging to the City, the Consultant will account for the same, and dispose of
it in the manner directed by the City.
2. Personal Liability of Public Officials Neither the City employees nor any elected official of the City shall be personally
responsible for any liability arising under or growing out of this Agreement.
3. Time Limitations and Jurisdiction For the convenience of the parties to the Agreement it is mutually agreed by the parties
that any claims or causes of action which the Consultant has against the City arising from
the Agreement shall be brought within 180 calendar days from the date of the end of the Agreement; and it is further agreed that any such claims or causes of action shall be brought only in the Superior Court of Grant County. The parties understand and agree that the Consultant's failure to bring suit within the time period provided, shall be a
complete bar to any such claims or causes of action. It is further mutually agreed by the
parties that when any claims or causes of action which the Consultant asserts against the City arising from the Agreement are filed, the Consultant shall permit the City to have
FINAL COML Council Packet 10-14-25, Page 28 of 87
timely access to any records deemed necessary by the City to assist in evaluating the claims or action.
4.Assignment and Subcontracting
A.The Consultant shall not assign its performance under this Agreement or anyportion of this Agreement without the written consent of the City, and it is further agreed
that said consent must be sought in writing by the Consultant not less than thirty (30)
days prior to the date of any proposed assignment. The City reserves the right to rejectwithout cause any such assignment.
B.Any work or services assigned hereunder shall be subject to each provision of
this Agreement and proper bidding procedures where applicable as set forth in local, state
and/or federal statutes, ordinances and guidelines.
C.Any technical/professional service subcontract not listed in this Agreement, musthave express advance approval by the City.
D.The Consultant shall be responsible and liable for the performance of itsconsultants, subcontractors or assignees who perform any portion of the work or servicesand shall provide in written agreements with them the same duties and obligationsrequired of the Consultant under this Agreement. The City shall incur no additional costs
as a result of any such subcontract or assignment and no liability to any subcontractor or
assignee.
5. Changes
Either party may request changes to the scope of services and performance to be provided
hereunder, however, no change or addition to this Agreement shall be valid or bindingupon either party unless such change or addition be in writing and signed by both parties.Such amendments shall be attached to and made part of this Agreement. A change inscope of services shall be approved by the City and executed in writing by the City
Manager before any changes in the scope of services are authorized. All terms and
conditions contained in this Agreement shall be applicable to any change in the scope ofservices.
6.Notice
Any notice that any party hereto desires or is required to give the other party shall bemade in writing and sent by certified mail, return receipt requested, or sent by email withconfirmation of receipt. Any such notice shall be deemed delivered upon deposit thereofin the United States mail with postage prepaid, addressed as follows:
City of Moses Lake Nexus Planning Services LLC Attn: Rob Karlinsey, Attn: Ryan Hughes, City Manager Principal / Owner
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P. O. Box 1579 25 W Main Ave. Suite 320 Moses Lake, WA. 98837 Spokane, WA. 99201
rkarlinsey@cityofml.com ryan@nexusplanningservices.com
Any party may change the address hereinabove specified by giving written notice thereof to the persons identified in this Section.
7.Severability
A.If, for any reason, any part, term or provision of this Agreement is held by a courtof the United States to be illegal, void or unenforceable, the validity of the remaining
provisions shall not be affected, and the rights and obligations of the parties shall be
construed and enforced as if the Agreement did not contain the particular provision heldto be invalid.
B.If it should appear that any provision hereof is in conflict with any statutory
provision of the State of Washington, said provision which may conflict therewith shall
be deemed inoperative and null and void insofar as it may be in conflict therewith, andshall be deemed modified to conform to such statutory provisions.
8.Entire Agreement
The parties agree that this Agreement is the complete expression of the terms hereto andany oral representations or understandings not incorporated herein are excluded. Further,any modification of this Agreement shall be in writing and signed by both parties. Failureto comply with any of the provisions stated herein shall constitute material breach of
contract and cause termination. Both parties recognize time is of the essence in the
performance of the provisions of this Agreement. It is also agreed by the parties that theforgiveness of the nonperformance of any provision of this Agreement does not constitutea waiver of the provisions of this Agreement.
9.Counterparts
This Agreement may be executed in counterparts, each of which, when combined, shallconstitute one single binding agreement.
10. No Presumption Against Drafter
This Agreement has been reviewed and revised by legal counsel for all parties and nopresumption or rule that ambiguity shall be construed against the party drafting thedocument shall apply to the interpretation or enforcement of this Agreement.
11.Litigation Assistance
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If required, the Consultant agrees to assist the City in its preparation for arbitration, adjudication, or administrative proceedings and to testify and otherwise to provide
evidence on the City’s behalf herein. Compensation for said services shall be based upon
a time and material basis to be negotiated and agreed upon by the parties.
12. Waiver
Waiver by the City of any default or breach of the Consultant of any provisions of this
Agreement shall have no force or effect unless in writing, nor shall any waiver by theCity of any default or breach of the Consultant be construed as a waiver of any otherfuture default or breach of the same provision or any other provision of the Agreement.
ARTICLE VI – SERVICES
1.Scope of Work
The Consultant shall assist the City and provide consulting services for the following
items listed below and as described in Exhibit A;
The scope of work is for professional planning and consulting services related to the Cityof Moses Lake Comprehensive Plan Periodic Update (the “Project”), which must beadopted by the current statutory deadline of June 30, 2027. The Consultant shall perform
all services necessary to complete the tasks outlined in the attached Scope of Work and
Narrative (see Exhibit A), which includes but is not limited to project management,public engagement, demographic and land use analysis, Growth Management Act (GMA)compliance, climate resiliency planning, transportation modeling, State EnvironmentalPolicy Act (SEPA) review, and preparation of draft and final Comprehensive Plan
documents.
2. Consultant’s Payment
Basis of Payment. Payments to Consultant shall be made strictly on a reimbursable basis,
remittance shall be paid to consultants in monthly installments, as a percentage of tasksand/or deliverables completion as indicated in Exhibit A. Selected tasks and/ordeliverables are broken down by a quarterly percentage of total amount to even out thepayment schedule. Final task payments contingent upon completion of the tasks and/or
deliverables specified in Exhibit A. No payment shall be due until the City has received,
reviewed, and approved the required tasks and/or deliverables.
Invoicing Requirements. Consultant shall submit invoices accompanied by supportingdocumentation, which must include memos, drafts, or other evidence of progress made
on tasks and/or deliverables outlined in Exhibit A. Each invoice shall be signed by the
Consultant’s principal and include a breakdown of personnel, dates, and hours worked,along with any authorized reimbursable expenses.
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City Review and Approval. Progress payments will be made only after the City has verified satisfactory progress has been made on tasks and/or deliverables described in
Exhibit A and the invoice complies with City accounting policies. All invoices are subject
to review and approval by the City Manager or designee. Payment Schedule. Approved payments will be issued in accordance with the City’s established accounting procedures.
Payment Limitations. Payments shall be as listed in Exhibit A and are limited to those charges unless the City provides prior written authorization for additional services or expenses. Unauthorized costs will not be reimbursed.
Right to Withhold Payment. The City expressly reserves the right to withhold, in whole
or in part, any payment otherwise due to the Consultant in the event: (a) the Consultant fails to make timely progress on project tasks and/or deliverables in accordance with Exhibit A; (b) the work product is deemed unsatisfactory by the City; (c) required documentation, including supporting materials for tasks and/or deliverables, is
incomplete or inaccurate; or (d) the Consultant otherwise fails to comply with the terms
of this Agreement. Any withheld payment shall not be deemed a breach by the City, and the City shall incur no liability for interest or damages due to such withholding. Payment shall be made once the Consultant has cured the deficiency to the City’s satisfaction.
This agreement expires June 30, 2027, unless an extension is mutually agreed to in writing by principals of both parties.
CITY OF MOSES LAKE ____________________________________
By: _____________________________
By: _____________________________ Date: _______________________________
Rob Karlinsey
City Manager By: _____________________________ Date: _______________________________
Ryan Hughes
Principal, Nexus Planning Services LLC
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APPROVED AS TO FORM:
________________________________ Date: _______________________________ Katherine L. Kenison City Attorney
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1. Understanding &
project management Amount
1.1 Work Plan &
Schedule
$3,500
1.2 Engagement
plan
$3,000
1.3 Community
profile
$2,500
1.4 Kick-off
meeting
$3,500
Invoicing
Schedule
25% 50% 75% 100%
1.5 Project
administration
$20,000 5,000 5,000 5,000 5,000
2. Comprehensive Plan Update
2.1 GMA checklist
& policy gap
analysis
$4,500
25% 50% 75% 100%
2.2 Land use
needs analysis
$6,500 1,625 1,625 1,625 1,625
2.3 Land Capacity
Analysis (LCA)
$9,500 2,375 2,375 2,375 2,375
2.4 Transportation
planning
technical
memo
$24,500 6,125 6,125 6,125 6,125
2.5 Urban Growth
Area (UGA)
evaluation
$24,190 6,047.50 6,047.50 6,047.50 6,047.50
2.6 Climate
resiliency
$32,500 8,125 8,125 8,125 8,125
2.7 Draft plan (1st
half)
$35,000 8,750 8,750 8,750 8,750
2.8 Draft plan (2nd
half)
$35,000 8,750 8,750 8,750 8,750
2.9 Final plan $35,000 7,500 7,500 7,500 7,500
2.10 Implementatio
n framework
$5,500
3. SEPA
3.1 SEPA Strategy $3,500
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3.2 DS / Scoping $4,500
Invoicing
Schedule
25% 50% 75% 100%
3.3 DEIS $50,000 12,500 12,500 12,500 12,500
3.4 FEIS $25,000 6,250 6,250 6,250 6,250
3.5 Issue FEIS $15,000 3,750 3,750 3,750 3,750
4.Public Engagement & Plan Adoption
4.1 Stakeholder
Engagement
$3,500
4.2 Community
Questionnaire
/ Survey
$5,500
4.3 Townhalls /
workshops /
presentations
$6,500 1,625 1,625 1,625 1,625
4.4 Public
engagement
events
$7,500 1,875 1,875 1,875 1,875
4.5 Project
Website &
Social Media
$3,000
4.6 Planning
Commission &
City Council
$5,000
4.7 Adoption -
PC/CC
meetings
$4,500
4.8 Adoption -
Comment /
response
summaries
$3,000
5.Parks, Recreation and Open Space Plan
5.1 Demands &
Needs
Assessment
$7,260 1,815 1,815 1,815 1,815
5.2 Management,
Policy Review
& Analysis
$3,180
5.3 Program Action
Plan
$7,000 1,750 1,750 1,750 1,750
5.4 Community
Survey
$5,020
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Invoicing
Schedule
25% 50% 75% 100%
5.5 Draft Plan $15,873 3,968.25 3,968.25 3,968.25 3,968.25
5.6 Staff draft $3,800
5.7 Parks Board &
City Council
$7,330 1,832.50 1,832.50 1,832.50 1,832.50
5.8 Final plan $7,680 1,920 1,920 1,920 1,920
Subtotal $433,333
Expenses/Ad
min
$21,667
Total $455,000
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Council Agenda Bill
Subject
Intent to Annex DNR Land
Department
Community Development
Presenter at the Meeting
Vivian Ramsey, Interim Director
Packet Attachments (if any)
DNR Annexation.pdf 1.36MB
Meeting Date:
10/14/2025
Agenda Item Number:
57699
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Set a date of October 28, 2025, for a meeting with the initiating parties to determine whether the city will accept, reject, or geographically modify the proposed annexation, whether it shall
require the simultaneous adoption of the comprehensive plan, whether it shall require the assumption of all or of any portion of existing city indebtedness by the area to be annexed.
Summary/Background
A ten (10) percent Notice of Intent to Commence Annexation Proceedings was submitted to the Community Development Department on August 18, 2025. The
Notice was signed by Matthew Maulovich on behalf of the property owner, the Washington State Department of Natural Resources. The request to annex represents
one hundred percent (100%) of the assessed value ownership in the proposed annexation area.
The applicant proposes an annexation for approximately 20 acres of property located on Valley Rd, directly north of Cascade Park, within the Moses Lake Urban
Growth Area. The property is identified as Assessor’s Parcel Number170614000, the legal description is in the attached Exhibit A.
The property is currently zoned Urban Residential 2 (UR2) by Grant County. The City of Moses Lake Comprehensive Plan Future Land Use Designation for this parcel
is Medium Density Residential. The implementing zoning for this Land Use Designation is Residential 2 (R-2).
The surrounding property is zoned as follows:
North: Urban Commercial 1 (County-UGA)
East: Urban Public Facility (County-UGA)
West: Urban Residential 2 (Grant-UGA)
South: Public (City)
Pursuant to RCW 35A.14.120, prior to circulating a petition for annexation, the initiating party or parties (the owners of property representing not less than 10
percent of the assessed value of the property for which annexation is sought) must give written notice to the city council of their intention to commence
annexation proceedings. The annexation petition request is attached as Exhibit B. The city council is to set a date (not later than 60 days after the filing of the
notice) for a meeting with the initiating parties to determine:
· Whether the city will accept, reject, or geographically modify the proposed annexation;
· Whether it will require the simultaneous adoption of a proposed zoning regulation, if such a proposal has been prepared and filed(as provided for in RCW
35A.14.330 and 35A.14.340); and
· Whether it will require the assumption of all or any portion of existing city indebtedness by the area to be annexed.
Fiscal Consideration
The applicant will perform a capacity analysis once the proposal is approved to commence with the annexation process.
City Council Priorities or Budget Objectives Addressed
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Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 10/4/2025
City Attorney - Katherine Kenison on 10/3/2025
FINAL COML Council Packet 10-14-25, Page 38 of 87
VALLEY
LEGEND
DNR PARCEL
0 1000 2000500
Feet ±
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Council Agenda Bill
Subject
Fire Engine to CBTECH
Department
Fire
Presenter at the Meeting
Art Perillo, Fire Chief
Packet Attachments (if any)
Signed_ILA_CB Tech Engine 9 29 25.pdf 754.24KB
Meeting Date:
10/14/2025
Agenda Item Number:
CAB 57469
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Staff recommends City Council motion to approve an Intergovernmental transfer of a 2001 reserve fire engine and listed equipment to the Moses Lake School District for use in its CBTECH
student fire studies program.
Summary/Background
The City and the Moses Lake School District have participated in a reserve fire engine shared partnership for the past several years.
The Moses Lake Fire Department has positioned its oldest reserve fire engine at the Moses Lake School District CBTECH Fire Sciences program facility for a joint use.
The reserve fire engine has recently reached its maximum service life with the fire department and is no longer mechanically reliable to serve as a reserve fire department emergency
response capable apparatus and as such has a minimal asset value due to its age and condition.
The CBTECH fire sciences program still has an instructional use for the apparatus and the City gains value by the program generating potential local candidates for employment to the
Moses Lake Fire Department.
The school's use of the of the retired fire engine and equipment will provide a direct benefit to the City and its taxpayers.
Fiscal Consideration
The fire engine recently failed its annual pump certification test.
Repairing the pump to fire department emergency response standard levels is not economically advisable.
The resale value given the age and condition of the vehicle is minimal.
The intergovernmental transfer to the school district relieves the City of expensive repairs, insurance costs, operating expenses, and potential liability.
The City receives a community benefit by supporting the CBTECH program.
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
FINAL COML Council Packet 10-14-25, Page 40 of 87
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 9/29/2025
City Attorney - Katherine Kenison on 9/29/2025
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Council Agenda Bill
Subject
Port of Moses Lake Equip ILA
Department
Public Works
Presenter at the Meeting
Brian Baltzell, Director
Packet Attachments (if any)
Meeting Date:
10/14/2025
Agenda Item Number:
57494
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Staff recommend Council authorize the City Manager to execute an ILA with the Port of Moses Lake to utilize their street sweeper for use at the municipal airport.
Summary/Background
The municipal airport is looking into entering an ILA with the Port District to sweep the municipal airport. The cost in this is much less than utilizing city equipment and employee
hourly wages. This will help reduce the amount expenditure in their budget. Previously when the city streets department performed this task the cost was around $1,200 to perform.
Fiscal Consideration
Reduction in financial costs for maintaining the municipal airport runways and taxi ways.
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 10/4/2025
City Attorney - Katherine Kenison on 10/3/2025
FINAL COML Council Packet 10-14-25, Page 48 of 87
Council Agenda Bill
Subject
Snow Plowing 2026-2028 Award
Department
Public Works
Presenter at the Meeting
Brian Baltzell, Public Works Director
Packet Attachments (if any)
116-2025-01_Proposal_CWA.pdf 1.78MB
Meeting Date:
10/14/2025
Agenda Item Number:
CAB 57372
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Staff recommends City Council motion to award the Snow Plowing 2026-2028 contract to Central Washington Asphalt, Inc. (CWA) in the amount of $79,200.00 per snow event with $500 for
mobilization costs for each contract year.
Summary/Background
Proposals were solicited through the MRSC vendor roster for the Snow Plowing 2026-2028 contract and one (1) quote was received. On the vendor roster, there are 80 vendors in the
snow removal subcategory. On September 18, 2025, staff opened the sole quote from Central Washington Asphalt, Inc. (CWA). The quote is the same amount as proposed in 2024,
$79,200.00 per snow event and $500 for mobilization each contract year. The contract is for a term of three (3) years.
The project includes on-call snow plowing for residential streets between January 1, 2026, and December 31, 2028.
Even previous years, CWA was the only local contractor, with the required equipment, interested in providing a quote. We widened the solicitation by using MRSC's vendor roster and
still received one (1) quote.
If no action is taken, the City will not have a contract on standby to plow snow from residential streets when needed in a snow event.
Fiscal Consideration
The project will require budgeted funds to be spent.
For the 2025 budget, $160,000 was budgeted for two (2) snow events, a snow event in the spring and a snow event in the fall. For the 2026 budget, $90,000 is proposed with a
carryover request of $80,000. The carryover is from budgeted unused 2025 spring snow event funds. This results in a total of $170,000 budgeted for 2026. The original proposed
amount of $90,000 in 2026 is higher than in 2025 due to escalating bid trends from 2022-2025. The contractor did not increase their bid from 2025. The new three-year contract
remains within the $80,000 per-event framework.
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station FINAL COML Council Packet 10-14-25, Page 49 of 87
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 9/22/2025
City Attorney - Katherine Kenison on 9/22/2025
Finance - Madeline Prentice on 9/22/2025
Public Works - Brian Baltzell on 9/22/2025
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__________________________________________________________________________________________________
______________________________________________________________________________________________
Moses Lake City Council
Consent agenda item g. Human Services Grant
Funding Policy Resolution is moved to Oct 28 meeting.
Council Agenda Bill
Subject
2026 Budget workshop #2
Department
Finance
Presenter at the Meeting
Madeline Prentice, Finance Director
Packet Attachments (if any)
Budget Workshop #2.pdf 284.44KB
Meeting Date:
10/14/2025
Agenda Item Number:
57765
Proceeding Type
Old Business
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
No motion necessary.
Summary/Background
The 2026 Budget workshop #2 presentation is attached for review and consideration.
Fiscal Consideration
2026 proposed budget for the following departments/funds will be presented:
Community Development (pg. 50) - presented by Interim Comm. Dev. Director, Vivian Ramsey
Homeless Services (pg. 94) - presented by Interim Comm. Dev. Director, Vivian Ramsey
Parks, Recreation & Cultural Services (pg. 67) - presented by PRCS Director, Doug Coutts
Tourism (LTAC) (pg. 100) - presented by PRCS Director, Doug Coutts
Public Arts Program (pg. 102) - presented by PRCS Director, Doug Coutts
Paths & Trails (pg. 103) - presented by PRCS Director, Doug Coutts
Police (pg. 70) - presented by Police Chief Dave Sands
Grants & Donations (pg. 104) - presented by Police Chief Dave Sands
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 10/8/2025
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CITY OF MOSES LAKE
2026 BUDGET WORKSHOP #2
October 14, 2025
FINAL COML Council Packet 10-14-25, Page 63 of 87
•Community Development – Interim Community Dev. Director Vivian Ramsey (pg. 50)
•Homeless Services – Interim Community Dev. Director Vivian Ramsey (pg. 94)
•Parks, Recreation & Cultural Services – PRCS Director Doug Coutts (pg. 67)
•Tourism (LTAC) – PRCS Director Doug Coutts (pg. 100)
•Public Arts Program – PRCS Director Doug Coutts (pg. 102)
•Paths & Trails – PRCS Director Doug Coutts (pg. 103)
•Police – Police Chief Dave Sands (pg. 70)
•Grants & Donations – Police Chief Dave Sands (pg. 104)
Budget Workshop Presentations
October 14, 2025
2
FINAL COML Council Packet 10-14-25, Page 64 of 87
Community Development - Planning
General Fund
Department
Description
•Implement City's planning goals
and objectives
•Shoreline Management Plan
•Comprehensive Plan
•Processes land use permits
•Subdivisions
•Annexations
•Conditional use Permits
Accomplishments
•Code Updates
•Adopted "Missing Middle Housing" Strategies
•Implemented post sleep center closure plan
•Selected Consultant and kicked off the 2027 Comp Plan Update
•Building relationships with the school district and Grant County
Planning
3
FINAL COML Council Packet 10-14-25, Page 65 of 87
Community Development – Code Enforcement
General Fund
Department
Description
•Implement processes in support of City Council directive #3
•Coordinate neighborhood clean-up days in collaboration with local sanitation
company
•Refine standard operating procedures to support newly adopted/amended
codes. Enforce current municipal codes
•Facilitate coordination between non-profits and volunteers
Accomplishments
•Completed two highly successful clean-up days resulting in approx. 13 tons of
garbage removal
•Facilitated the resolution of a complex case involving a failing septic system on
Windy Street
•Resolved many cases involving illegal encampments and unsanitary conditions
•Implemented an SOP for illegal camp response
•812 cases opened, 629 resolved, 77.5% compliance rate
4
FINAL COML Council Packet 10-14-25, Page 66 of 87
Community Development - Building
General Fund
Department
Description
•Regulates all aspects of building construction, alterations, and remodels
•Regulates all new construction for fire infrastructure and operational permitting
•Issues and maintains records for building and fire permitting
•Provides frontline contact for customer service
•Provides assistance for permit applications and code interpretations
Accomplishments
•Issued 590 permits and 239 Certificates of Occupancy
•Conducted over 3500 inspections between 2 Inspectors
•Created a new Permit Coordinator position for a one stop permit center
•Closed the gap on fire and civil plan reviews to improve customer service and
efficiency
•Obtained additional individual certifications in legal aspects and plumbing
5
FINAL COML Council Packet 10-14-25, Page 67 of 87
Community Development
General Fund
Proposed Budget
•Proposed Revenue: $1,192,000
•Proposed Expenses: $2,487,263
•Increase/Decrease over 2025 budget: Decrease 13.8%
Highlights and
Changes
•Creation of a One-stop Permit Center
•Engineering and Fire permits to be reviewed from Community Development
•Creation of a Permit Coordinator position
•Comprehensive Plan 2027 update
•Expand community outreach opportunities
•Cost recovery fee study
6
FINAL COML Council Packet 10-14-25, Page 68 of 87
Homeless Services
Other Operating Funds
Department
Description
•Provides the operations of the City’s homeless programs
•Includes the contracted work for the Mobile Outreach and
Transportation Services (MOTS)
Accomplishments
•Transitioned from direct shelter operations to strategic
enforcement and outreach-based framework
7
FINAL COML Council Packet 10-14-25, Page 69 of 87
Homeless Services
Other Operating Funds
Proposed Budget
•Proposed Revenue: $160,000
•Proposed Expenses: $71,000*
•Increase/Decrease over 2025 budget: Decrease 88.9%
•$86,000 in final budget - MOTS contract came in $15,000 higher than anticipated
Highlights and
Changes
•Will begin expensing 10% administrative costs
•Mobile Outreach and Transportation Services (MOTS) budgeted at
$55,000 in preliminary budget, but contract came in at $70,000
8
FINAL COML Council Packet 10-14-25, Page 70 of 87
Parks, Recreation & Cultural Services
General Fund
Department
Description
•Provides and maintains cultural, recreational, and leisure services and
park facilities for the community.
•Aspire to be our community’s leaders in connecting people to people,
parks, trails, and programs, while creating a legacy for future
generations, and honoring the culture and history of Moses Lake.
Accomplishments
•Manage and Encourage City Growth
•Medians/Planter Strips
•Ops Center Landscaping
•Crime Reduction
•Before and After School Programs
•Drop in Centers
•Increase Visibility in the Community
•Dano Park Futsal Courts
•Iconic Fountain Rebuild
•Community Outreach
•Sustainability
•PRCS Infrastructure Inventory
•Pool Heater Replacement
9
FINAL COML Council Packet 10-14-25, Page 71 of 87
Parks, Recreation & Cultural Services
General Fund
Proposed Budget
•Proposed Revenue: $1,874,205
•Proposed Expenses: $8,685,289
•Increase/Decrease over 2025 budget: Decrease 0.1%
Highlights and
Changes
•Budget Maintains existing staffing levels
•Capital Outlay - $35,000 - 2nd Pool Heater; $15,000 - Sister City
Project Rollover
•Other requests
•$60,000 PROS Plan Update
•$40,000 Semi-quincentennial Celebration Items
•$75,000-Median/Planter Strip Xeriscape Projects
10
FINAL COML Council Packet 10-14-25, Page 72 of 87
Tourism Activities (LTAC)
Other Operating Funds
Department
Description
•Tourism and the LTAC process moving under Parks, Recreation and Cultural
Services beginning in 2026
•In accordance with RCW 67.28.180, the City imposes a 2% tax on all charges for
furnishing lodging at hotels, motels, and similar establishments.
•The City also levies a local option 2% tax in accordance with RCW 67.28.181
•Total received by the City is 4% of the lodging charges.
Accomplishments
•2025 Events funded•Grant County Fair•Springfest•Moses Lake Rodeo/Demo Derby•Moses Lake Air Show•MoravidaFestival•90'2 Flannel Fest•Manta Rays Swim Meets
•2025 Projects completed•Moses Lake Fountain Renovation•BMX Track Improvements•Ice Arena Bleachers and Scoreboards
11
FINAL COML Council Packet 10-14-25, Page 73 of 87
Tourism Activities (LTAC)
Other Operating Funds
Proposed Budget
•Proposed Revenue: $1,040,000
•Proposed Expenses: $1,489,550
•Increase/decrease over 2025 budget: Increase 43.3%
Highlights and
Changes
•Oversight of the entire LTAC and Tourism program moving under the
Parks Recreation and Cultural Services Department
•Applications are planned for recouping operational costs for the city
staff support of special events and the operation of the two main City
run tourism facilities - Surf 'N Slide Water Park and Moses Lake
Museum and Arts Center
•LTAC applications were due October 6th, 2025, by 5pm
12
FINAL COML Council Packet 10-14-25, Page 74 of 87
Public Art Program
Other Operating Funds
Department
Description
•The Public Art Fund was created by Council approval in August 2022.
•The purpose is to provide funding for arts and music to the community
•The City allocates 1% of any capital construction project over $75,000 to
fund public art programs.
Accomplishments
•Performed cleaning, maintenance, and repainting of the downtown
metal art sculptures and relocated as appropriate
•Put on the Summer Concert series of 6 Concerts at McCosh Park
13
FINAL COML Council Packet 10-14-25, Page 75 of 87
Public Art Program
Other Operating Funds
Proposed Budget
•Proposed Revenue: $100,000
•Proposed Expenses: $66,600
•Increase/decrease over 2025 budget: Increase 31.1%
Highlights and
Changes
•Increase Summer Concert series to 7 concerts
•Lead the Utility box wrap art project
•Mural project
•Begin planning of adding art to vacant downtown platforms
14
FINAL COML Council Packet 10-14-25, Page 76 of 87
Paths & Trails
Other Operating Funds
Department
Description •Tracks funds donated for specified paths & trails projects
Accomplishments •No projects planned in 2025 or 2026
•Proposed Revenue: $0
•Proposed Expenses: $0
•Increase/Decrease over 2025 budget: N/AProposed Budget
•No projects planned in 2026
•Moved 2025 revenues and expenses to Street Repair & Reconstruction
•Recommend combining with Grants & Donations in 2026
•Parks & Recreation would be responsible for recommending future projects
Highlights and
Changes
15
FINAL COML Council Packet 10-14-25, Page 77 of 87
Public Safety -Police
General Fund
Department
Description
•At the time of presentation -
46 commissioned, 7 civilian staff
•2 Officers in the academy
•28 Officers assigned to Patrol
(includes 2 K-9 officers and 2
officers on FTO)
•8 Officers assigned to
Investigation
•4 Officers assigned to Schools
•3 Open positions
Accomplishments
•Community Police Academy
•Project Safe Streets creation and
launch - Positive mentorship for
juveniles
•More Gang, Guns and Drug Cases with
Federal Partners - 75 Warrants by SCU
•Implemented Strategies to Address
Transient issues - Foot Patrols, Clean-
ups, Trespass
•Community Police Academy - Late
October and November
16
FINAL COML Council Packet 10-14-25, Page 78 of 87
Public Safety - Police
General Fund
Proposed Budget
•Proposed Revenue: $3,353,178
•Proposed Expenses: $13,049,263
•Increase/Decrease over 2025 budget: Decrease 1.9%
Highlights and
Changes
•Examined closely and able to make one-time moves from line to line
•Some increases in areas in ‘26 that will fluctuate in ‘27; i.e., More money
for body armor in ‘26 vs ‘27
•Increased OT budgets to account for major incidents, Springfest,
reimbursed OT
•Requesting to add funds in second half of year for additional Captain
(will not add an FTE)
17
FINAL COML Council Packet 10-14-25, Page 79 of 87
Grants & Donations
Other Operating Funds
Department
Description
•Special revenue fund to account for grants and donations with restricted uses.
•Largest source is state-shared revenue for Police operations – includes criminal
justice funding for high crime/low population, violent crimes; forfeitures and
emphasis patrols
•Museum memberships and donations recorded here
•Miscellaneous donations for Parks and Recreation programs
Funding Sources
•Criminal Justice: High Crimes/Low Population, Special Programs, Violent
Crimes
•Tactical Response Team (TRT) contracts and grants
•Forfeitures/Seizures
•K-9 Donations
•Museum memberships/donations
•Parks and Recreation donations
FINAL COML Council Packet 10-14-25, Page 80 of 87
Grants & Donations
Other Operating Funds
Proposed Budget
•Proposed Revenue: $304,954
•Proposed Expenses: $750,500
•Increase/Decrease over 2025 budget: Increase 185.9%
Highlights and
Changes
•Includes ~$445k for a Lenco BearCat armored vehicle.
•Funding will come from Civil Seizures, TRT, High crime/low population/violent
crimes criminal justice funding
•Civil seizure predominantly obtained through narcotics enforcement – must be
spent on narcotics enforcement
•Tactical Response Team (TRT) funding from contracts for TRT and grants
•High crimes/low population/violent crimes – criminal justice funding from
Washington State must be used for law enforcement purposes only.
•$25k for gateway sign grant expenditures and $40k for National Endowments
for the Arts (NEA) design grant expenditures
FINAL COML Council Packet 10-14-25, Page 81 of 87
Grants & Donations
Other Operating Funds
Fund Balances
•Balance as of 8/31/2025:
•Criminal Justice Funds
•High Crimes: $425,560
•Violent Crimes: $ 80,524
•Low Population: $ 56,895
•Tactical Response Team (TRT): $207,616
•Forfeitures/Seizures:$ 57,999
•K-9 donations:$ 12,068
•Total Police funds available: $840,662
FINAL COML Council Packet 10-14-25, Page 82 of 87
Madeline Prentice
Finance Director, Finance
mprentice@cityofml.com
509 764 3732
For comments and questions:
21
FINAL COML Council Packet 10-14-25, Page 83 of 87
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Oct 28 due dates: PW 10/12, Attorney 10/14, Director 10/17, City Manager 10/20, Final Agenda Noon Wed, 10/22
Standard Public Hearing Notices for November 12 are due Oct 23 end of day.
Date/Time Proceeding Subject - 30 Character Limit in LF, abbrev. will be spelled out on agenda Action Presenter*LF Status
City of Moses Lake Agenda Forecast - Oct 21 to Dec 9
#/ltr/pg
10/9/2025
Tue, Oct 21 Chamber of Commerce Dinner - Post Notice of Quorum 2025
Wed, Oct 22 6:30 pm Budget Workshop #3:
Water Rate Study & Resevoire 10 discussion Baltzell
Fire & Ambulance Perillo
Public Works & Engineering Baltzell & L Ramsey
Street Maintenance Baltzell & Mitchell
Stormwater Operations Baltzell & Mitchell
Water Operations Baltzell & Strevy
Wastewater Operations Baltzell & Campbell
Municipal Airport Baltzell & L Ramsey
Equipment Replacement Baltzell & Clifner
Facility Maintenance Baltzell & McPherson
Thurs, Oct 23 - 6 pm Joint Study Session - Moses Lake School Board
County 5 Year Homelessness Plan
Tue, Oct 28 Townhall 5:30 - 6:30 Budget, Parks, Police, Fire, Water/WW, Transp, Comm Dev, General 8 round tables
x Flag Salute guests 7 pm Girl Scouts “Day of the Girl” - Girl Scouts of Eastern Washington and Northern Idaho
Presentations Native American Heritage Month Proclamation (recur)
""Veteran's Day Proclamation and Staff Recognitions (recur)
Public Hearing Comprehensive Plan Docket Amendment Motion V Ramsey
Consent Bilingual Compensation Policy <motion>Springer
""Department of Commerce Contract <motion>V Ramsey
""Sustainable Water Stratey Plan <motion>Baltzell
New Business Lodging Tax Advisory Committee Funding Recommendations Motion Coutts (recur)
""Mobile Outreach/Transportation Contract Motion Murillo
""Private Well Exemption for Larger Properties Ordinance xxxx Motion L Ramsey
Staff Fire Services Study Status Update Perillo
FINAL COML Council Packet 10-14-25, Page 84 of 87
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Oct 28 due dates: PW 10/12, Attorney 10/14, Director 10/17, City Manager 10/20, Final Agenda Noon Wed, 10/22
Standard Public Hearing Notices for November 12 are due Oct 23 end of day.
Date/Time Proceeding Subject - 30 Character Limit in LF, abbrev. will be spelled out on agenda Action Presenter*LF Status
City of Moses Lake Agenda Forecast - Oct 21 to Dec 9
#/ltr/pg
10/9/2025
Thurs, Oct 30 at 6 pm AGCCT at Soap Lake <<COG Draft Bylaws and Articles of Formation>>RSVP Due Mmm dd
Tue, Nov 4 ELECTION NIGHT - budget workshop moved to Nov 6.
Wed-Thurs Nov 5 at 1 pm - 6 at 2 pm Grant County LEAD Summit - Post Notice of Quorum (recur)
Thurs, Nov 6 at 6 pm North Central Regional Library Workshop
Study Session Budget Workshop #4
Wed, Nov 12 Public Hearing 2026 Budget Ordinance - Public Hearing 1 of 2 Prentice (recur)
6:30 PM ""Property Tax Levy Resolution xxxx Motion Prentice (recur)
Consent
New Bus North Central Regional Library Building Use Agreement Extension Motion Karlinsey
""Toole Design SR 17 Stratford Discussion Bisnett
Staff COML Federal Legislative Agenda 2026 Motion Karlinsey (recur)
Tue, Nov 18 4 pm - 6 pm Joint Workshop with Grant Public Utility District Commissioners
New Business 2025 Budget Amendment Ordinance xxxx Prentice (recur)
Tue, Nov 25 PH Continued 2026 Budget Ordinance xxxx Motion Prentice (recur)
6:30 PM Consent
Old Business
New Bus Grant County Recording Fee Annual Agreement Motion Murillo (recur)
""Council Agenda and Committee Update Ordinance xxxx Motion Burke
Staff pg 3rd Quarter Financial Report (include in packet)Prentice (recur)
Tue, Dec 9 Presentation Council Member Madewell Recognition Mayor (recur)
6:30 PM Consent
FINAL COML Council Packet 10-14-25, Page 85 of 87
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Oct 28 due dates: PW 10/12, Attorney 10/14, Director 10/17, City Manager 10/20, Final Agenda Noon Wed, 10/22
Standard Public Hearing Notices for November 12 are due Oct 23 end of day.
Date/Time Proceeding Subject - 30 Character Limit in LF, abbrev. will be spelled out on agenda Action Presenter*LF Status
City of Moses Lake Agenda Forecast - Oct 21 to Dec 9
#/ltr/pg
10/9/2025
Old Business
New Business 2026 Fee Schedule Res xxxx (Includes Water & Sewer Rates)Motion Prentice (recur)
Future Items not assigned a meeting date.
5:30 start Study Session **Stormwater Rate Structure Presentation Baltzell
Study Session Legislator Dinner Meeting
May 2026 Presentation Human Services Funding Recommendations (FIN, CDD, POL, PRCS)Murillo
Presentation Irrigation for Private Wells (purple pipe)9-18-24 related to new subdivisions and conflict with wellhead protection
Presentation Semi quincentennial Commemoration Proclamation Museum and Tourism
Presentation Yonezawa-SR-17 Roundabout Construction Funding - Design Engineer Levi Bisnett
Public Hearing Eastlake Dr Vacate Ordinance xxxx Motion V Ramsey
Consent Amend STBG Grant for Yonezawa Round-a-bout <motion>Baltzell LR-LB
Consent Accept Lakemont Planned Development Deeds <motion>V Ramsey
Consent Accept LKQ Improvements <motion>Baltzell
Consent Moses Point Development Agreement (reservoir) Ord xxxx <motion>V Ramsey
Consent Paradise Pointe Development Agreement Ordinace xxxx <motion>V Ramsey
Consent Public Works Contract Project Acceptance Authority Res or Ord xxxx <motion>City Manager
Consent Western Ave Vacate Ordinance xxxx <motion>V Ramsey
Consent Simplot Rope Rescue Contract <motion>Perillo
Old Bus Airport Commission Duties Resolution xxxx Motion Baltzell
Old Bus Extra Territorial Development Agreement - Moses Pointe Motion Baltzell
Old Bus Extra Territorial Development Agreement - Paradise Point Motion Baltzell
Old Bus Mobile Outreach and Transportation Services Agreement Motion Murillo
Old Bus Multi Modal Trails Team and Plan Exhibit D (ref Res 3997 12-10-24)
Old Bus Private Property Burn Regulations Ordinance xxxx Motion Perillo
Old Bus **Stormwater Rate Structure Ordinance xxxx Motion Baltzell
Old Bus WSDOT Adminstrative Settlement Policy Resolution 4008 Motion Baltzell
New Bus/Old Bus Airport Operations Manual Update 1st Pres/MotionBaltzell
New Bus/Old Bus Building Permit Recovery Fund Ordinance 1st Pres/MotionV Ramsey
New Bus/Old Bus Comprehensive Plan Amendment Docket 1st Pres/MotionV Ramsey
New Bus/Old Bus Employee Handbook Update Resolution 1st Pres/MotionSpringer (recur)
New Bus/Old Bus Water General Plan Update (Prior to W/S Rate Study)1st Pres/MotionBaltzell
FINAL COML Council Packet 10-14-25, Page 86 of 87
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Oct 28 due dates: PW 10/12, Attorney 10/14, Director 10/17, City Manager 10/20, Final Agenda Noon Wed, 10/22
Standard Public Hearing Notices for November 12 are due Oct 23 end of day.
Date/Time Proceeding Subject - 30 Character Limit in LF, abbrev. will be spelled out on agenda Action Presenter*LF Status
City of Moses Lake Agenda Forecast - Oct 21 to Dec 9
#/ltr/pg
10/9/2025
New Bus 2025 Community Street and Utility Standards Resolution xxxx Motion Baltzell (recur)
New Bus Airport Property Owner Access Agreement (Through the Fence)Motion Baltzell
New Bus Federal Lobbyist Agreement (following RFP process)Motion Baltzell
New Bus Future Land Use Map Update (fr Study Session 6/11/24)Motion Ramsey (after Plan Comm)
July 2026 New Bus Graffiti Regulation First Year Review (as stated in Code) Motion V Ramsey
New Bus Grant County Council of Governments Motion Karlinsey
2026 New Bus Mobile Outreach Transportation Quarterly Report (Sleep Center Transition Plan Plus One)(recur)
New Bus New Cingular Lease Amendment Motion Baltzell
New Bus Shopping Cart Collection Volunteer Group Discussion V Ramsey
New Bus Write-off Uncollectible Accounts Authorization Ord or Res Motion Prentice
New Bus ML School District Playfield Watering Exemption Ordinance xxxx Motion Baltzell
FINAL COML Council Packet 10-14-25, Page 87 of 87
Council Agenda Bill
Subject
Water Source Strategies
Department
Public Works
Presenter at the Meeting
Leigh Ramsey, Assistant Public Works Director
Packet Attachments (if any)
2025-10-09_SearchSustainableWater.pdf 459.03KB
Meeting Date:
10/14/2025
Agenda Item Number:
57787
Proceeding Type
Old Business
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
No motion necessary.
Summary/Background
Staff are requesting City Council provide direction on which water source strategies to focus on to ensure the city transitions to a more sustainable water system.
During the September 16, 2025, special meeting staff presented the Search for Sustainable Water Sources white paper outlining the challenges our water system faces and proposing
both short-term and long-term strategies. Council gave some guidance on the milestone goals, and the 2046 goal has now been updated to reflect a goal to reduce full use of deep
basalt aquifer rights (approximately 8,000 acre-feet). Other minor edits were made to correct formatting and typos.
Fiscal Consideration
While there are no immediate budget implications to providing guidance, development of plans and projects in support of the water strategies selected may result in additional budget
amendments or allocations.
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 10/13/2025
City Attorney - Katherine Kenison on 10/10/2025
Public Works - Brian Baltzell on 10/13/2025
2025 Water Sources Slide Deck
10-14-25 Council Pkt Addendum, Page 88 of 110
City of Moses Lake
Search for
Sustainable Water
Sources
Richard Law, Brian Baltzell, Leigh Ramsey, Chad Strevy
September 2, 2025
10-14-25 Council Pkt Addendum, Page 89 of 110
1
Table of Contents
Executive Summary ....................................................................................................... 2
Background .................................................................................................................. 5
The Two-Fold Challenge ................................................................................................ 6
The Goal and Actions to Get There .................................................................................. 6
The Main, Measurable Goal ..................................................................................... 7
Proposed Actions ................................................................................................... 8
Timeline for Next Steps ................................................................................................ 14
Currently In Progress ............................................................................................... 14
Reporting and Accountability ....................................................................................... 15
10-14-25 Council Pkt Addendum, Page 90 of 110
2
Executive Summary
City of Moses Lake
Search for Sustainable Water Sources
Executive Summary
September 2025
Introduction
The City of Moses Lake has long depended on a deep basalt aquifer for its municipal water
supply. This aquifer, formed over tens of thousands of years, has historically provided clean
and abundant water with minimal treatment. However, the City now faces a two-fold
challenge: increasing strain on its water infrastructure during peak usage periods and the
long-term depletion of the aquifer due to overuse, particularly by agricultural operations.
This executive summary outlines the City’s strategic plan options to transition toward a
sustainable water system that supports future growth while preserving its existing water
source.
The Challenge
The first challenge is operational. During peak summer months, several wells experience a
drop in static water levels, causing pumps to struggle to provide adequate water to meet
the demands of our existing service connections.
The second challenge is structural. The deep basalt aquifer is being depleted at an
unsustainable rate. Although the City holds senior rights to 13,104 acre-feet of water
annually, agricultural users—who were granted temporary and junior rights—now consume
over 90% of the deep basalt aquifer’s output. Studies and well data confirm a consistent
annual decline in water levels, with several wells dropping more than 180 feet since their
initial installation.
Strategic Goal
To secure a sustainable water future, the City aims to acquire 12,700 acre-feet of water
rights from sources other than the deep basalt aquifer by 2056. This long-term goal
supports projected growth while reducing dependence on a declining resource.
To achieve this, the City will follow a phased approach with milestone targets: acquiring
new water sources by 2036 and 2046, while also reducing reliance on the deep basalt
aquifer by 8,000 acre-feet – or 100% of the current deep aquifer water right portfolio – by
10-14-25 Council Pkt Addendum, Page 91 of 110
3
2046. These benchmarks will guide planning, infrastructure development, and funding
eƯorts over the next three decades.
Short-Term Actions
In the near term, the City will continue implementing water conservation measures,
including tiered pricing and irrigation restrictions, to reduce demand by 500 acre-feet
annually. Additionally, the City may drill new wells in hydraulically rich areas of the basalt
aquifer to alleviate pressure on existing infrastructure. While not a permanent solution, this
approach may provide critical time to develop long-term alternatives.
Long-Term Solutions
The City’s long-term strategy focuses on two key areas: acquiring new sustainable water
sources and extending the life of the deep basalt aquifer.
New Water Sources
EƯorts are underway to bring shallow aquifer wells online. Well 29, which requires PFAS
treatment, is expected to contribute 900 acre-feet annually. Well 34 in Mae Valley, once
operational, will provide 1,600 acre-feet annually. In cooperation with the State
Department of Ecology, the City is also pursuing the conversion of deep aquifer rights to
more replenishable and sustainable shallow rights. The City is also exploring purchases of
shallow water rights on the open market, though availability and cost remain challenges. To
further reduce reliance on the open market, the City could evaluate a policy change that
would require new developments to acquire and transfer shallow water rights needed to
serve their projects, rather than paying a fee-in-lieu.
Surface water from the Columbia River is another promising option. The City has applied
for a 5,200 acre-foot Municipal and Industrial (M&I) contract with the U.S. Bureau of
Reclamation. Potential delivery methods include tapping into existing canals, constructing
a direct pipeline to the Columbia River, or accessing the Lake (Moses Lake) directly through
partnership with Moses Lake Irrigation District. Each option requires significant
infrastructure investment but could provide the City a more sustainable long-term water
source.
Preserving the Basalt Aquifer
To protect its senior water rights, the City will advocate for the completion of the Columbia
Basin Irrigation Project and the Odessa Groundwater Replacement Project. These
initiatives aim to transition agricultural users away from the basalt aquifer, thereby
reducing overall deep aquifer depletion.
Advocacy and Collaboration
10-14-25 Council Pkt Addendum, Page 92 of 110
4
Achieving these goals will require coordinated advocacy at the state, federal, and regional
levels. The City currently contracts with Gordon Thomas Honeywell for state lobbying and
plans to hire a federal lobbyist in 2026. Regional collaboration is also essential. The City
participates in several coalitions and is exploring the formation of a Council of
Governments with other Grant County cities to align resources and strategies.
Progress and Next Steps
Several initiatives are already in motion. Applications for Quincy Basin groundwater rights
have been submitted, and the City is in discussions with Department of Ecology on a
precedent-setting conversion of deep to shallow rights. Design work for Wells 29 and 34 is
substantially complete, and funding is being pursued. The City is also advancing the design
of Reservoir 10 (to serve Well 34) and monitoring the status of its M&I application with
USBR.
Accountability
To ensure transparency and sustained progress, the City proposes quarterly project
updates to the Council and annual reports to track progress toward conservation and
sustainability goals. These reports will help evaluate the eƯectiveness of current strategies
and guide necessary adjustments.
10-14-25 Council Pkt Addendum, Page 93 of 110
5
Background
For more than 60 years, the City of Moses Lake has relied on natural water found in deep
and ancient underground basalt rock formations for our water supply. These basalt
formations form a very deep and large aquifer. An aquifer is water trapped in underground
pockets that can send water to the surface through either man-made wells or natural
springs. The deep basalt aquifer that provides water for Moses Lake covers a vast area in
central Washington, and it accumulated its water over tens of thousands of years.
Moses Lake’s wells in this basalt aquifer are drilled up to 1,200 feet below the surface. This
water historically has been very clean with little or no treatment needed to serve it to our
citizens. The City has acquired water rights specific to the basalt rock aquifer in the amount
of 13,104 acre-feet per year of capacity (4.27 billion gallons per year). The City has senior,
first-in-line rights to the water in this basalt aquifer. Of the City’s 13,104 acre-feet capacity,
it is currently using approximately 8,000 acre-feet per year.
In addition to the deep basalt aquifer, water for drinking and irrigation can also come from
shallow aquifers that are above the basalt layer and are contained within the gravel and
sand material closer to the surface. Because these shallow aquifers are closer to the
surface, they are more easily replenished and sustained by rainfall and irrigation. The City
currently has two shallow wells for drinking water, providing 1,800 acre-feet of water per
year, and one shallow irrigation well for the Larson Playfield complex. A majority of our large
parks are irrigated out of Moses Lake. The overwhelming majority of Moses Lake’s
municipal water comes from the deep basalt aquifer.
In addition to deep and shallow aquifers, surface water from the Columbia River is a
potential source of municipal water. In fact, the Columbia Basin Irrigation project is only
using about 65% (approximately 671,000 acres of the 1,029,000 acres authorized) of the
water it has been allocated (Columbia Basin Project, n.d.) Much of the water in the Lake
comes from the Columbia River via the Columbia Basin Irrigation Project as it passes
through to feed the Potholes Reservoir. Both the City and private property owners along the
lake use lake water for irrigation of City parks and private property. The management of the
lake’s water for irrigation is provided by the Moses Lake Irrigation and Rehabilitation District
(MLIRD).
Water from the Columbia River can also come from nearby canals, including the “East Low
Canal” on the east side of the City. The “West Low 20” canal, a few miles west of the City,
may also be a potential canal to draw from. It may be possible to get water from the
Columbia directly from the river via a pipeline.
10-14-25 Council Pkt Addendum, Page 94 of 110
6
The Two-Fold Challenge
The challenge we are up against is two-fold.
First, the City’s water system is experiencing strain on its existing wells in certain pressure
zones and during peak summertime water usage. Well pumps that have already been
lowered several times are not able to bring up the volume of water at the rate needed for
summertime irrigation. At peak usage, these wells are experiencing a depression in the
static water level that causes the pumps to suck in air. Water from the surrounding, larger
basalt aquifer cannot replenish these wells fast enough to keep up with demand. This
strain on the system is hard on the City’s pumping equipment and the integrity of the wells.
The second problem we are facing is that in addition to municipal use, the deep basalt
aquifer has also been the source for large scale agricultural operations in the Columbia
Basin for 60 plus years. As a result, the deep basalt aquifer is being depleted at a much
faster rate than was originally planned or anticipated.
The agricultural rights to the basalt aquifer were originally issued as temporary and
secondary to the City’s rights. Why? Because the State granted agricultural users
temporary rights to the basalt aquifer until such time another major canal was built from
the Columbia River to serve these locations. This canal has never been built, and
agricultural users are using more than 90% of the water coming out of the basalt aquifer.
Several scientific studies completed in the last 20 years show that the water level in the
basalt aquifer is consistently dropping several feet every year and there is no evidence of
significant recharge happening. In Moses Lake’s water system, we have four deep basalt
wells where the water level has dropped by more than 180 feet since the City started using
them (wells # 10, 11, 24 & 28).
At this rate of decline, a number of the City’s existing basalt aquifer wells may not be able
to produce water in the next 20 to 30 years.
Because of this decline in the basalt aquifer, the City is actively looking for alternative
sources of water to use to serve our community for future generations. There are multiple
options, each with its own challenges to gain legal permission to use and costs associated
with treatment and distribution in our system of pipes and pumps.
The Goal and Actions to Get There
To solve this two-fold problem of strain on the system and depletion of the basalt aquifer,
we are developing both short-term and long-term options to achieve measurable goals.
10-14-25 Council Pkt Addendum, Page 95 of 110
7
The Main, Measurable Goal
Not including its access to Lake water for irrigation purposes, the City currently uses 9,500
acre-feet per year of potable drinking water.
These uses come from two main sources:
Deep Basalt Aquifer: ≈8,000-acre feet (of the 13,104 acre-feet the City has rights to)
One Shallow Well: ≈1,800 acre-feet (1,804 total allotment of shallow rights)
Total: 9,500 acre-feet currently in use
As we look ahead:
Total Acre-Feet Needed for the Next 30 Years: 17,200 acre-feet1
Reduction in Basalt Aquifer Usage: 8,000 acre-feet
Net New Water Rights that need to be acquired in the next 30 years: 12,700 acre-feet
The Main Goal:
To ensure a resilient and sustainable water future for the City of Moses Lake, the long-term
objective is to acquire 12,700 acre-feet of water rights from sources other than the deep
basalt aquifer by the year 2056. This target reflects the City’s commitment to reducing
dependence on a declining resource while supporting projected population and economic
growth over the next three decades.
Achieving this ambitious goal requires a phased approach, with clearly defined milestones
that allow for strategic planning, infrastructure development, regulatory coordination, and
1 Calculation based on proposed 2025 Water System Plan projected growth rate of approximately 2%
annually.
10-14-25 Council Pkt Addendum, Page 96 of 110
8
funding acquisition. By breaking the 2056 target into two intermediate benchmarks – 2036
and 2046 – the City can monitor progress, adapt to changing conditions, and ensure that
each phase builds momentum toward the final objective.
The graphic below details the milestone goals for acquisition of additional water rights and
simultaneously reducing our reliance on the deep basalt aquifer by approximately 100% of
our current water rights portfolio (≈ 8,000 acre-feet).
Proposed Actions
The short-term options will help resolve the first problem (strain on the system) and buy
time to develop and execute long-term options. The long-term options will permanently
resolve both strain on the system and moving away from the basalt aquifer to more
sustainable and reliable sources of water.
Short-Term Options
To address strains on our existing wells and pumps, the City should continue the water
conservation measures that have already been implemented, including watering
restrictions and tiered rates on water usage. These measures should continue until the City
has secured more sources and drilled more wells to take pressure oƯ of existing wells,
2025 •9,500 acre-feet in use
2036 •5,200 acre-feet acquired and in production
2046
•-8,000 acre-feet deep basalt water right use
•Additional 7,000 acre-feet acquired and in production
2056 •Additional 3,500 acre-feet acquired and in production
Net New
•12,700 acre-feet in new acquisition; grand total of 17,200
acre-feet in production
10-14-25 Council Pkt Addendum, Page 97 of 110
9
especially wells in struggling pressure zones. The sub-goal here is to maintain 500 acre-feet
of water saved per year through conservation eƯorts, which is approximately 5% of 2025
water usage.
The City may also want to consider drilling more wells in more hydraulically rich parts of the
deep basalt aquifer to take pressure oƯ existing wells, buy more time for a long-term
solution, and ease the burdens of the tiered rates and restrictions on irrigation. The City has
only utilized about 9,500 acre-feet of the 13,104 acre-feet of its basalt water rights. Of the
remaining 3,500 acre-feet, 2,500 acre-feet of new basalt wells would suƯice in buying more
time for a long-term solution. The City has all of the permissions it needs to drill more wells
in the basalt aquifer. The downside of drilling more basalt wells is that they are not
considered a long-term solution. While they may ease the strain on existing wells and buy
the City more time to figure out a long-term solution, new basalt wells may only last about
20 years. The City would need to evaluate the cost-benefit of drilling more deep basalt
wells.
Long-Term Options
Long-term solutions will address both the strain on our existing water infrastructure and the
need for sustainable, long-lasting water sources. These long-term actions can be put into
two main categories:
1. Acquiring New Sustainable Water Sources for the Long-Term, and
2. Extending the Life of the Deep Basalt Aquifer
1. Acquiring New Sustainable Water Sources for the Long-Term
The City will need to reduce its reliance on the deep basalt aquifer and acquire more
sustainable and replenishable sources of water. Options for other sources of water in our
area include the following:
Shallow Aquifers
Shallow ground water is water in the gravels and soils above the basalt layers. The main
advantage of shallow groundwater is that, unlike the deep basalt aquifer, they are
rechargeable and replenishable. Shallow aquifers are fed by two main sources: annual
rainfall and snow melt seeping into the ground, and water from agricultural irrigation from
the canals passing through the plants into the ground. In and around Moses Lake, it is
known that there are areas where shallow ground water is prolific and can potentially be
10-14-25 Council Pkt Addendum, Page 98 of 110
10
available for municipal use. The following eƯorts to access water from shallow aquifers are
either currently underway or are being considered:
Design and construct PFAS treatment for Well 29, which draws from the
shallow aquifer. The City already has full rights to use this well. Well 29 is
near the regional airport where “PFAS,” also known as the “forever chemical,”
was used in airport operations such as fire retardant. PFAS has infiltrated the
nearby groundwater, including the water accessed by Well 29. To bring Well
29 back into use, the City will need to install a system at the well to filter out
the PFAS. Once Well 29 resumes production, it will contribute 900 acre-feet
at 700 gallons per minute and can pump at 20 hours per day. Partial funding
for Well 29’s PFAS treatment system has been acquired from Washington
State through a direct appropriation grant, and additional funds have been
requested as a federal earmark. Another potential funding source includes
settlement funds from the PFAS class action lawsuit against chemical
companies (Moses Lake is a plaintiƯ in this class action lawsuit).
Bring Well 34 in Mae Valley Online. A new, shallow well in Mae Valley will
bring a sustainable new water source to this growing area and decrease Mae
Valley’s reliance on the Peninsula Pressure Zone which brings water across
the I-90 bridge from the Peninsula. Once Well 34 can be put into production it
will utilize approximately 1,600 acre-feet of shallow water rights and can
pump 1,200 gallons per minute for 20 hours per day. Water rights have not
been acquired for this well, and a treatment solution for the high Manganese
levels will also need to be included with this well.
Work with Department of Ecology to determine a process to exchange Deep
Basalt water rights for Shallow Gravel water rights. We have initiated
discussions on this topic with DOE. The City has a strong case to be made for
this option given DOE’s granting of temporary, junior basalt aquifer rights to
agricultural users which is responsible for more than 90% of the basalt
aquifer’s depletion. The RCW governing state water rights requires DOE to
administer ground water rights based on seniority—new water rights cannot
impair senior water rights as senior water rights users have priority. (RCW
90.40.130: “As between appropriators of public groundwater, the prior
appropriator shall as against subsequent appropriators from the same
groundwater body be entitled to the preferred use of such groundwater to the
10-14-25 Council Pkt Addendum, Page 99 of 110
11
extent of his or her appropriation and beneficial use, and shall enjoy the right
to have any withdrawals by a subsequent appropriator of groundwater
limited to an amount that will maintain and provide a safe sustaining yield in
the amount of the prior appropriation. The department shall have jurisdiction
over the withdrawals of groundwater and shall administer the groundwater
rights under the principle just set forth, and it shall have the jurisdiction to
limit withdrawals by appropriators of groundwater so as to enforce the
maintenance of a safe sustaining yield from the groundwater body.”) The City
can reasonably argue that, in order to compensate the City for the State
allowing temporary, junior users to deplete the City’s permanent, senior right
in the basalt aquifer, the State should grant shallow aquifer rights to the City
and pay for the construction of the new shallow wells and associated
infrastructure. The US Bureau of Reclamation will also need to be included in
this strategy, given that some shallow aquifers are fed by agricultural runoƯ
which originates from the Columbia Basin Irrigation Project.
Purchase more Shallow Gravel water rights on the open market. Water rights
can be purchased and transferred to the City’s portfolio, requiring purchase
and sale agreements, legal assistance from those specialized in water rights,
and approval of the appropriate regulatory bodies. Recently, the availability
of shallow water rights on the open market is limited. Additionally, the price
can change quickly. The last acquisition of deep aquifer rights the City
purchased were approximately $3,500 per acre-foot, not including the
administrative and legal costs associated with the purchase and transfer. A
local owner had previously discussed selling us some of their shallow rights,
but was asking significantly more than market rate, $5,000 per acre-foot.
Discussions did not progress due to the asking price.
Shallow water rights can also be acquired by requiring new developments to
transfer the shallow water rights needed to serve their development rather
than allowing the payment of the fee-in-lieu. This approach would help the
City build its shallow water rights portfolio more predictably and reduce
exposure to fluctuating market prices.
Columbia River Sources
The Columbia River provides water to local agricultural operations via a system of canals
that are managed by regional irrigation districts with authority from the United States
10-14-25 Council Pkt Addendum, Page 100 of 110
12
Bureau of Reclamation. The construction of the canal system was part of the Columbia
Basin Project, which was authorized by the US Congress in 1943, with construction of
project conveyance beginning after World War II and continuing for approximately 30 years.
The work of the project has not yet been completed and there are some extensions that are
significant to the future of the Columbia Basin and City of Moses Lake – extension of the
east low canal and completion of the east high canal. Completion of these would allow
additional agricultural use to transition to project water and away from deep and shallow
aquifer usage. As previously shared, of the original 1,029,000 acres originally authorized by
Congress, the project currently serves approximately 671,000 acres.
The City recognizes that gaining access to Columbia River water for municipal use is a
viable option as a future source. City staƯ submitted an application for a 5,200-acre-foot
M&I contract in 2023, and that application is with the USBR for consideration. Once legal
access is obtained, the below options for surface water from the Columbia River will
require construction of a treatment facility, or facilities, and pipes and pumps to convey the
water into the City’s water system.
Tap into the Canals (East Low or W20), which would include executing a
Municipal and Industrial (M&I) water contract with the United States Bureau
of Reclamation (USBR) and the associated irrigation district. A 2020 report
for the Moses Lake Irrigation District concluded that the W20 canal (several
miles west of the regional airport) could potentially deliver 30,000 acre-feet
for MLIRD use each year. The amount available for a potential M&I contract
would require additional research.
Direct Pipeline to the Columbia River, which would include developing a
regional water authority and acquiring a Columbia River Water Right. The
access location would need to be studied and determined.
Tap directly into Moses Lake, either in partnership with USBR through an M&I
contract or through Moses Lake Irrigation and Rehabilitation District (MLIRD)
delivery contract. Further evaluation of legislative restrictions for M&I use
through MLIRD is required.
Accessing surface water seems like the most viable long-term solution, but like all possible
solutions there are pros and cons of gaining access through an M&I contract.
Pros:
High quality surface water that is reliable and generally available during the
highest demand months,
less demand to buy water rights,
10-14-25 Council Pkt Addendum, Page 101 of 110
13
and depending on access location, there could be lower conveyance costs to
get the treated water into our existing system.
Cons:
Agricultural uses take precedence and our access to water may be curtailed
during severe draught conditions.
Constructing a surface water treatment facility, or multiple small facilities,
can be very expensive.
Water will only be available during irrigation season, which would result in
our surface water treatment plant being left unused during the winter
months, which could result in more repair and maintenance requirements.
2. Extending the Life of the Deep Basalt Aquifer
The City has been given original, senior rights to the deep basalt aquifer. Even though this
water source is declining and is not measurably replenishable, it remains a primary right for
the City and should continue to be preserved and extended as much as possible. To protect
and prolong the City’s access to this primary right, the City should advocate for the
following:
The completion of the Columbia Basin Irrigation Project and construction of the
East High Canal to transition agricultural operations away from deep basalt aquifer
wells.
The continuation of the Odessa Groundwater Replacement Project. This project
provides funding to connect agricultural users to the existing East Low Canal. Doing
so will also transition those users from deep basalt aquifer.
Advocacy for Long-Term Actions
All of the long-term strategies described in this paper would need strong advocacy and
coordination at regional, state, and federal levels. As result, contracting with government
aƯairs firms will be helpful in advancing toward the City’s water resource goals.
The City currently contracts with Gordon Thomas Honeywell (GTH) for lobbying services at
the State level. GTH can help the City with funding water infrastructure as well as with
10-14-25 Council Pkt Addendum, Page 102 of 110
14
working with the legislature and state agencies to advocate for the City’s water resource
strategies.
The City should also re-engage a federal lobbying firm to advocate for both funding and
policy changes with the USBR and other federal agencies. Funding for a federal lobbyist is
included in the 2026 budget, and the City will launch a request for proposals (RFP) process
to select a federal lobbyist.
At the regional level, the City should consider engaging the assistance of a regional
professional who can help the City collaborate with tribes, irrigation districts, cities, and
the county to achieve water source sustainability, not only for the City, but also the region.
As we seek long-term solutions for local sustainable water sources, identifying partners
who are also seeking regional solutions is paramount. City staƯ attend and participate in
local and regional advocacy and work groups. These groups include the Columbia Basin
Sustainable Water Coalition, Columbia River Policy Advisory Group, Columbia Basin
Development League, and the Washington Water Utility Council (WWUC). StaƯ continue to
seek ways to network with other regional contacts to address the declining aquifer and
actively work towards solutions that have a regional benefit.
Lastly, the City of Moses Lake and other Grant County cities are considering the formation
of a regional Council of Governments, which would provide a formal structure for Grant
County cities to unite on common goals and allocate resources accordingly. Proposed
formation documents will be presented at the next Association of Grant County Cities
meeting in November 2025.
Timeline for Next Steps
Currently In Progress
While we are seeking council’s direction on future plans for water sources, staƯ continue to
work on the following:
Quincy Basin Groundwater Rights: In June of 2024, staƯ submitted applications
for Quincy Basin Groundwater Rights (which can only be used for irrigation) for use
in parks without direct lake access (Knolls Vista Park, Dano Park, Yonezawa Park,
and Paul Lauzier Ballfield). These applications include partnership with nearby
schools to assist with reducing their reliance on potable water for irrigation of parks
and fields. Our applications are in the queue.
10-14-25 Council Pkt Addendum, Page 103 of 110
15
Conversion of Rights: With the assistance of Aspect Consulting, staƯ have been in
preliminary discussions with Department of Ecology on a non-additive change
request to convert some of the City’s existing deep aquifer rights to shallow aquifer
rights. This conversion would be the first of its kind in Washington state.
USBR M&I Application: An application was submitted in 2023 to USBR for 5,200
acre-feet annual M&I contract. City Engineer, Richard Law, checks on status at least
monthly with our local USBR contacts. The application is currently being reviewed
by USBR.
Well 29: The Well 29 treatment feasibility study was completed in 2025. Partial
design and construction dollars have been secured through a direct appropriation
grant administered by the Department of Commerce and additional funding sources
are being sought. While we are actively looking for outside funding, staƯ are working
with Commerce to execute the grant contract and begin the request for
qualifications to begin design with an outside firm.
Well 34: Well 34 design, including treatment for manganese, is substantially
complete. Once suƯicient shallow water rights have been obtained and funding
source secured, the project can go out to bid.
Reservoir 10: Reservoir 10 is needed to support Well 24, and design of this reservior
is substantially complete. A conditional use permit has been obtained from Grant
County. StaƯ are actively looking at both internal and external funding sources, and
once funding has been secured, the project can go out to bid.
Of everything presented in this strategy paper, we would like Council’s direction on what to
focus on and what strategies not to pursue.
Reporting and Accountability
StaƯ are committed to finding solutions and working towards the strategies identified in
this paper. We recognize that a number of the options outlined are not quick fixes and will
require long-term commitment of resources, time, and eƯort. Long-term projects and
initiatives can get lost amongst the other more immediate needs of the city. As such, staƯ
believe that reporting regularly on our eƯorts will ensure timely communication with both
the council members and the community at large.
We propose quarterly updates to Council on short-term and long-term actions identified as
priorities, including summaries of work being done with/by partner organizations. We also
believe that annual reporting on our progress towards our sub-goals and The Main Goal will
10-14-25 Council Pkt Addendum, Page 104 of 110
16
allow us to review if identified actions are moving us in the right direction or if course
correction is required. This annual report will continue to include the results of our annual
conservation eƯorts.
10-14-25 Council Pkt Addendum, Page 105 of 110
10/13/2025
1
CITY OF MOSES LAKE
PUBLIC WORKS
Water Sources Strategy
•Ensure resilient and sustainable water future
•Commitment to:
•Reduce reliance on declining resource
•Support projected growth over three decades
Main Goal
1
2
10-14-25 Council Pkt Addendum, Page 106 of 110
10/13/2025
2
Milestone Goals
•Acquire new rights
•Reduce deep
basalt right use
•Continue conservation measures
•Goal – maintain 500 acre-feet saved per year
•Drill additional deep basalt wells
Proposed Actions
Short Term
3
4
10-14-25 Council Pkt Addendum, Page 107 of 110
10/13/2025
3
•Shallow Aquifers
•Work with DOE – acquire shallow rights, construct new
shallow wells
•Open market
•Policy change – development provide rights
Proposed Actions
Long Term – New Sustainable Water Sources
•Surface Water
•M&I – canal access
•Direct pipeline to Columbia River
•M&I – direct lake access
Proposed Actions
Long Term – New Sustainable Water Sources
5
6
10-14-25 Council Pkt Addendum, Page 108 of 110
10/13/2025
4
•Preserve/Conserve
•Columbia Basin Irrigation Project completion
•Odessa Groundwater Replacement Project
•Conservation efforts
Proposed Actions
Long Term – Extend Life of Deep Basalt
•Regional
•Engage regional professional
•Continue work with local and regional groups
•Council of Governments
•State
•Gordon Thomas Honeywell lobbying services
•Federal
•Re-engage federal lobbyist services
Advocacy
7
8
10-14-25 Council Pkt Addendum, Page 109 of 110
10/13/2025
5
•Quarterly Updates
•Short-term and long-term goals
•Summaries of work with partner organizations
•Annual Reporting
•Conservation efforts
•Milestone Goals
Reporting & Accountability
Brian Baltzell
Public Works Director
bbaltzell@cityofml.com
507 764 3949
For comments and questions:
Leigh Ramsey
Assistant Public Works Director
lramsey@cityofml.com
507 764 3797
9
10
10-14-25 Council Pkt Addendum, Page 110 of 110
10/14/2025
1
PUBLIC HEALTH
UPDATE
Grant County Health District
Presentation by: Theresa Adkinson, GCHD Administrator
Funding
Sources 6%
4%
2%
13%
20%
Local
Public Health Revenues
Misc & Other
Licenses,
Permits & Fees
Federal
55%State
1
2
10-14-25 Council Pkt Addendum, Page 111 of 120
10/14/2025
2
45%
Local
Funding
6%
12%
37%
County Solid
Waste Contributions
County
Tuberculosis
Contributions
County Contributions
City
Contributions
City & County Contributions Include: Outbreak response, communicable disease program, sexually transmitted infections prevention and investigations, and EH services that are not fully covered by fees.
Electric City $1,950
Coulee City $600
Wilson Creek $615
Krupp $135
Quincy $32,880
Ephrata $26,430
Moses Lake $70,000
George $2,700
Warden $7,000
Royal City $5,700
Mattawa $1,000
2025 City Contributions
3
4
10-14-25 Council Pkt Addendum, Page 112 of 120
10/14/2025
3
Federal
Funding
21%
19%
16%
Other
Community
Care
Coordination
Public Health
Infrastructure
Grant
12%Maternal
Child Health Block Grant
15%COVID
Response
Funds (Sunset
Dec 2025)
17%Medicaid
Match Funds Includes: : Emergency Prep & Response, Traffic Safety, Tobacco Prev, Child Access to Dentistry, Harm Reduction.
State
Funding 2%
7%
9%
12%
Syndemic
Prevention Services
Youth Marijuana
Education/Prev.
Public Health Assistance Funds
Other
70%Foundational Public Health
Services
Includes: Solid waste grant, Group B public water systems, Youth tobacco prevention, Opioid & overdose prevention grant, Ecology pollution prevention grant, Target Zero Manager (traffic safety program).
5
6
10-14-25 Council Pkt Addendum, Page 113 of 120
10/14/2025
4
Foundational
Public Health
Services 16%
16%
18%
Cross-Cutting Capabilities
Public Health Emergency
Response &
Environmental Health
Communicable
Disease Control & Prevention
31%Flexible
Allocation
Fiscal capabilities, communication, policy, assessment and language access
19%Life Course
Climate change, EH leadership & emergency response & preparedness
Harm reduction, communicable disease, immunization and tuberculosis
Childhood injury prevention, HEAL (healthy eating active living), and CHIP planning, communications and assessment
Investigations & Response
43%
of sexually
transmitted
disease
investigations
occurred in Moses
Lake
JAN 2025 - JUNE 2025
50%
of communicable
and environmental
disease
investigations
occurred in Moses
Lake
7
8
10-14-25 Council Pkt Addendum, Page 114 of 120
10/14/2025
5
Communicable Disease Breakdown
Communicable Disease
COVID-19 01
JAN 2025 - JUNE 2025
Grant County: 348 cases
Pertussis02Grant County: 22 cases
Chronic Hepatitis C03Grant County: 17 cases
Chlamydia01Grant County: 222 cases
Gonorrhea02Grant County: 15 cases
Herpes & Syphilis03Third place tie (same case count)
JAN 2025 - JUNE 2025
STIs/STDs
Environmental Public Health
of food protectionservices occurred in Moses Lake
50% 33%
of ground water protectionservices occurred in Moses Lake
50%
of o ther environmental health services occurred in Moses Lake
JAN 2025 - JUNE 2025
Grant County: 3,898 Grant County: 319 Grant County: 208
9
10
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10/14/2025
6
MOSES LAKE GROUND WATER
REPORT
new on-site septic system applications
24 6
repair on-site septic system applications
9
JAN 2025 - JUNE 2025
existing on-site septic system evaluations
JAN 2025 - JUNE 2025
Moses Lake:
Blue-Green Algae
GCHD Responsibilities
•Coordinate volunteers
•Manage lab correspondence
•Update the Healthy Lake Tracker
•Publish water quality warnings
on-site and social media
From July to August, the blue-green
algae page ranked among the top 4
most-visited pages on GCHD’s website.
11
12
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10/14/2025
7
ZOONOTIC &
ENVIRONMENTAL
HEALTH
ILLNESSES
Campylobacter01Grant County: 21 cases
Salmonella & STEC 02
Shigella03Grant County: <10
JAN 2025 - JUNE 2025
Third place tie (same case count)
Healthy Communities
& Families
Local & Regional Groups:
GC Opioid Task Force
GC Homeless Housing Task Force
GC Breastfeeding Coalition
Prevention Coalitions
GC Community Health Improvement
Early Childhood workgroup
Carelon Resource Sharing
Grant County Community Resource Forum
GC Suicide Prevention Coalition
ML Boys and Girls Club Community Safety Council
Parent-to-Parent Lunch and Learn
North Central Early Learning Coalition
MLHS Prevention Club
CLEARS Project NCW Behavioral Health Partner Meeting
Trails Planning Team
Target Zero Traffic Safety Coalition
Interagency Coordinating Council
13
14
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10/14/2025
8
MOSES LAKE EVENTS
JAN 2025 - AUG 2025
•YCCTPP Youth Summit – Injury Prevention & Opioid Prevention•ML Head Start
•Touch-A-Truck
•Día de los Niños
•Civic Center Resource Fair
•Sleep Center Resource Fairs
•ML Community Coalition Town Hall•Bike Rodeo •Spring Fest (Breastfeeding Station)
•Family Fun Picnic
•Community Health Fair (ML Library)
•Grant County Key Leader Event – Community Coalitions
•World Breastfeeding Week
•Inspire Family Literacy Night
•National Night Out•Grant County Fair•International Overdose Awareness Day
•Car Seat Check-Up
•Umani Festival
JAN 2025 - JUNE 2025
Maternal Child
Health
Achievements (Jan 2025 - Aug 2025)
•Breastfeeding Booth: SpringFest
•Breastfeeding Booth: GC Fair
•Breastfeeding in the Park event
(McCosh Park)
•Finalized plans for doula certification
workshop in November
•Awarded grant to launch perinatal
peer support groups
37%
of ‘Children & Youth with Special Healthcare Needs’ cases were in Moses Lake
15
16
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9
Community Health
Improvement Plan
Food Insecurity Transportation & AccessBehavioral Health
All Grant County residents—regardless of income, location, language, ability, or health status—have safe, reliable, and inclusive access to public transportation
End hunger and food insecurity for all community members
There is accessible, coordinated, and stigma-free support for mental health and substance use disorders for all Grant County residents
GOAL GOAL GOAL
Moses
Lake
Columbia
Basin Herald
Source
One News
Venue
Magazine
La Pera Radio
Townsquare Media
(KW3 & KPQ)
224
Jacob’s Radio
(KDRM/KBSN)
Alpha Media
(KWIQ)
Communication
JAN 2025 - AUG 2025
Facebook
Posts70%of paid media
covered Moses Lake 19 Provider &
Media Alerts
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10/14/2025
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Contact Info:
Theresa Adkinson, Administrator
P: (509) 766-7960 E: tadkinson@granthealth.orgW: www.granthealth.org
THANK YOU!
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