HomeMy WebLinkAboutFinal 2025 1028 Regular MeetingMoses Lake City Council
Dustin Swartz, Mayor | Judy Madewell, Deputy Mayor | Don Myers, Council Member | Mark Fancher, Council Member
Deanna Martinez, Council Member | David Skaug, Council Member | Victor Lombardi, Council Member
Tuesday, October 28, 2025
Moses Lake Civic Center – 401 S. Balsam or remote access*
Regular Meeting Agenda
Call to Order – 7:00 p.m.
Roll Call
Pledge of Allegiance - Girl Scouts of Eastern Washington and Northern Idaho
Approval of the Agenda
Presentations
-Native American Heritage Month Proclamation
-Veteran’s Day Proclamation
Citizen’s Communications **
Public Hearing
#1 Comprehensive Plan Docket Amendment pg 4 Motion
Presented by Acting Community Development Director Vivian Ramsey
Summary: Council to hear from public, review, and consider approval
#2 Consent Agenda pg 8 Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be
no separate discussion of these items unless a Council Member requests specific items to be removed
from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the
Consent Agenda.
a.City Council Meeting Minutes Dated May 13, 20, and 27, 2025
b.Claims and Payroll
c.2026 State Legistlative Agenda
d.MLSD School Resource Officer Interlocal Agreement
e.Human Services Grant Funding Policy Resolution 4026
f.Department of Commerce Comp Plan Update Grant Approval
COML Council Packet 10-28-25, Page 1 of 79
October 28, 2025, City Council Meeting Page 2
Old Business
#3 Water Reservoir 10 Sizing pg 65
#4 Motion
Presented by Public Works Director Brian Baltzell
Summary: Discussion
Intent to Annex WA Dept of Natural Resources Land pg 67
Presented by Acting Community Development Director Vivian Ramsey
Summary: Council to review and consider approval
New Business
#5 Motion Lodging Tax Advisory Committee Funding Recommendations pg 74
Presented by Parks, Recreation, and Cultural Services Director Doug Coutts
Summary: Council to review and consider approval
Staff Reports
- Fire Services Study Status Update – Fire Chief Art Perillo
-Other
City Council Member Reports
Future Business Requests: MLMC 2.08.050 states that an item may be placed on a Council meeting
agenda, in advance of posting an agenda, by any of the following methods: majority vote of the
Council; Council consensus; any three (3) Council members; the City Manager; a Council Committee;
or the Mayor.
Information Item
-Upcoming Agenda Items pg 77
Executive Session – Potential Litigation pursuant to RCW 42.30.110(1)(i)
Adjournment
Future Council Meetings: Special Meetings November 6, Regular Meeting November 12.
Council Notices of Potential Quorum – weblink to separate webpage
NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special
assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509)
764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting.
*Remote Options:
#1 MS Teams App or Online Join the meeting now Meeting ID: 281 704 352 961 3 Passcode: Lo2Pn94L
Or #2 MS Teams by phone (audio only) Dial in by phone +1 509-707-9401,,253839503#
Or #3 YouTube Live https://www.youtube.com/@MosesLakeCityCouncil/streams
COML Council Packet 10-28-25, Page 2 of 79
October 28, 2025, City Council Meeting Page 3
** In person Citizen Comment or Public Hearing Comments form needs to be given to the Clerk by
6:25 p.m. The 5-minute time per speaker may be reduced to allow a maximum period of 30 minutes
for citizens who have signed up to speak. Click this link for remote speaker request forms which
must be completed by 3 p.m. on the day of the meeting and join using one of the Teams options
above.
COML Council Packet 10-28-25, Page 3 of 79
Council Agenda Bill
Subject
2025 PC Comp Plan Docket
Department
Community Development
Presenter at the Meeting
Vivian Ramsey, Planning Manager
Packet Attachments (if any)
Broadway & 17 Zone Change Proposal.pdf 2.39MB
Proposed LU4 Changes.pdf 2.39MB
Meeting Date:
10/28/2025
Agenda Item Number:
57910
Proceeding Type
Public Hearing
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Move to include proposed Comprehensive Plan Docket items 1, and 3 through 5 on the Planning Commission's 2025 Comprehensive Plan Docket for review and consideration of amendment.
Summary/Background
The City Council is being asked to hold a public hearing to finalize the 2025 Comprehensive Plan Amendment Docket.
2025 Comprehensive Plan Amendments Proposed Final Docket
Following are proposed amendments to the City of Moses Lake Comprehensive Plan:
Chapter 5: Utilities - Add references to new Water and Wastewater Plans.
The City has prepared a Water Plan and a Wastewater Plan since the 2021 adoption of the Comprehensive Plan. The Wastewater Plan has been adopted. The Water Plan is complete
and is undergoing review by the Department f Health. Since both Plans contain capital improvements, they need to be referenced in the GMA Comprehensive Plan.
Transportation Element – Planned(Future) Streets Map update
The Moses Lake Planning Commission requested the Future Streets Map be amended during the 2025 amendment cycle.
Planning staff is requesting that amendments to the Future Streets Map be postponed and reviewed during the 2027 Comprehensive Plan Update when additional information is
available.
Water Policies
Policy 5.1.7 Require connection to the city water system for all new development within city limits and all short plats and subdivisions within the UGA unless otherwise allowed by
State or County regulations. Encourage properties on existing private well systems to connect to city water.
The City does not have jurisdiction to enforce requirements within the Urban Growth Area.
Policy 5.1.10 Analyze opportunities to leverage water supply by exploring water reuse, use of irrigation rights and enhanced conservation efforts. Add water conservation
text to limit potable water for irrigation purposes.
City Council has discussed limiting the use of potable water for irrigation purposes as a conservation method.
Sewer Policies
Policy 5.1.14 Require connection o the city wastewater system for all new development within city limits and all short plats and subdivisions within the UGA unless the density is
less than one unit per acre or other exception is allowed by state or county regulations. Encourage sewer extensions to the remaining unsewered areas and require existing
development to connect when on-site systems have failed, and sewer facilities are available.
The City does not have jurisdiction to enforce requirements within the Urban Growth Area
Staff Request
The City Council is being asked to augment the 2025 Docket Comprehensive Plan Amendment with a Land Use Designation map and subsequent Zoning map amendment necessary
for the operation of a local business.COML Council Packet 10-28-25, Page 4 of 79
Comprehensive Plan Land Use Designation and Zoning Map Amendment.
Change the Land Use Designation from Gateway to Industrial and the Zoning from C2-General Commercial to Light Industrial applying regional consistency within and for the
intersection of State Route 17 and E Broadway Ave.
The intersection is currently occupied by both light and heavy industrial uses excepting for Parcel Numbers 110819010,110819012, 110819011& 110015000. Parcel Numbers 110819011& 110015000are encumbered by wetlands and undeveloped. Parcel number 110819010 is vacant but includes infrastructure for development. Parcel number
110819012 is vacant, without infrastructure, and may include wetlands.
The Community Development Department has been working with a leaseholder for Parcel Number 110819010 regarding future land use action and believes that now is the
appropriate time to consider the request rather than postponing until the 2027 Comprehensive Plan Periodic Update. The required ten-year update cycle will consume the time of
the staff and the community for the next two years, and will limit the ability to process small, private amendments.
The Comprehensive Plan supports this amendment pursuant to the Location Criteria below:
The Industrial designation supports the industrial, manufacturing, and transportation sectors of the Moses Lake economy and provides opportunities for land uses
requiring large tracts of land and outdoor facilities. This includes the Moses Lake Municipal Airport, which provides general aviation services to the city and surrounding
areas.
Locational Criteria: This designation should apply to areas that meet one or more of the following criteria.
▪ Characterized by existing uses that are predominantly industrial in character.
▪ Located near corridors for the transportation of goods, such as highways, arterial streets and railways.
▪ Existing or planned public facilities are adequate to support industrial uses.
▪ Located outside existing or planned residential neighborhoods.
Fiscal Consideration
None known
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 10/22/2025
City Attorney - Katherine Kenison on 10/22/2025
COML Council Packet 10-28-25, Page 5 of 79
City of Moses Lake | Proposed Zoning Changes
This map was produced by the City of Moses Lake for visual reference only. The accuracy of all information should be confirmed with city staff.10/23/2025
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LEGEND
ZONING
R1-SINGLE FAMILY RES
R2-SINGLE/TWO FAMILY RES
R3-MULTI FAMILY RESIDENTIAL
C2-GENERAL COMMERCIAL
C1-CENTRAL BUSINESS DIST
C1A-TRANSITIONAL
COMMERCIAL
BUSINESS PARK
LI-LIGHT INDUSTRIAL
HI-HEAVY INDUSTRIAL
ML INDUSTRIAL PARK
LI-LIGHT INDUSTRIAL-ORD 2216
P-PUBLIC
MUNICIPAL AIRPORT
CR-CONSERVATION AND
RECLAMATION
PARCELS OF INTEREST ±0 700 1,400350
Feet
±0 700 1,400350
Feet
Current Zoning
Proposed Zoning
Parcels 110819001,
110819010, 110819012,
110819011& 110015000
Parcels 110819001,
110819010, 110819012,
110819011& 110015000
COML Council Packet 10-28-25, Page 6 of 79
City of Moses Lake | Proposed Future Land Use Changes
This map was produced by the City of Moses Lake for visual reference only. The accuracy of all information should be confirmed with city staff.10/23/2025
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LEGEND
PARCELS OF INTEREST
FUTURE LAND USE DESIGNATION
LOW DENSITY RESIDENTIAL
MEDIUM DENSITY RESIDENTIAL
HIGH DENSITY RESIDENTIAL
RESIDENTIAL REDEVELOPMENT
AREA
GENERAL COMMERCIAL
GATEWAY COMMERCIAL
INDUSTRIAL
DOWNTOWN
PUBLIC FACILITIES
PARKS & OPEN SPACE
ENVIRONMENTALLY SENSITIVE
PORT OF MOSES LAKE
±0 700 1,400350
Feet
±0 700 1,400350
Feet
Current Future Land Use
Proposed Future Land Use
Parcels 110819001,
110819010, 110819012,
110819011& 110015000
Parcels 110819001,
110819010, 110819012,
110819011& 110015000
COML Council Packet 10-28-25, Page 7 of 79
MOSES LAKE CITY COUNCIL May 13, 2025
STUDY SESSION
Sleep Center Closure Transition Plan Workshop
Mayor Swartz read his statement published online May 1 titled “On Drugs, Crime, and
Homelessness in Moses Lake: Time for a Homegrown Approach”. The message is to create
additional community partnerships, improve communication materials, and update camping
restrictions on private property for a brighter future. Staff reviewed the transition plan framework
and next steps to obtain public input with final draft presented for Council consideration to adopt
on June 24. Council inquired about new signs, camping violation processes, and 911 education.
CALL TO ORDER
The regular meeting of the Moses Lake City Council was called to order at 6:40 p.m. by Mayor Swartz in the Council Chambers of the Civic Center with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda.
ROLL CALL
Present: Mayor Swartz; Deputy Mayor Madewell; Council Members Lombardi, Fancher, Martinez, and Myers. Absent: Council Member Skaug.
Action taken: Council Member Fancher moved to excuse of Council Member Skaug, second by Council Member Lombardi. The motion carried 6 – 0.
PLEDGE OF ALLEGIANCE
Council Member Fancher led the Flag Salute.
AGENDA APPROVAL
Action taken: Council Member Fancher moved to approve the Agenda as presented, second by Deputy Mayor Madewell. The motion carried 6 – 0.
PRESENTATION
Armed Services Recognition
Mayor Swartz recognized Moses Lake area High School recruits and issued each of them a
certificate, city pin, and personalized banner with their armor of military service. Marines: Miroslav Melnikov Fletcher, Paola Galvan, Abigail Ruiz Maciel, and Tristan Seibel, National Guard: Vincent Bodenman, and Navy: Meadow Alicia Saenz
CITIZEN’S COMMUNICATION – reduced to 3-minutes each
Narcan Dispensary – NCW Library Executive Director Barabara Walters, Wenatchee, is against the suggested Narcan dispensing regulation. She said distributed there has been 819 boxes distributed, 24 lives saved, that they are part of the solution and not a problem.
Illegal Camping on Private Property – Karen Smith, Moses Lake, voiced concerns about illegal
camping on her neighbor's property for the past eight years. She has contacted code enforcement and the police and is now looking to Council for help on a resolution.
COML Council Packet 10-28-25, Page 8 of 79
CITY COUNCIL MINUTES – May 13, 2025
pg. 2
Advocate for Recovery Resources – Cody Moore, Wenatchee, shared his journey from homelessness to mentor at Oxford House. He highlighted valuable resources available in Wenatchee and the numerous lives saved through Narcan and CPR training.
Sleep Center Closure – Marissa Carans, Moses Lake, opposes the Sleep Center's closure, citing concerns for patrons facing temporary challenges. At a recent Downtown Moses Lake Association meeting, email addresses were collected for the city and she asked how and when this information will be used as she has not received any communication.
Joseph Moriarty, Moses Lake, is concerned about Sleep Center users facing challenges and is
hopeful for increased resources from nearby cities. SUMMARY REPORTS
MAYOR’S REPORT
Memorial Day Proclamation
Mayor Swartz read a proclamation to recognize men and women who made the ultimate sacrifice for our Nation’s freedom.
Museum & Art Center David Douglas Award The Moses Lake Museum & Art Center staff were recognized for receiving the David
Douglas Award from the Washington State Historical Society. The museum was honored for its new permanent history exhibits which feature text in English and Spanish, an expanded historical narrative, and new stories from historical research. Spring Fest Lip Sync Battle
The event organizers are looking for three Council Members to volunteer in judging the competition. Mayor Swartz, Council Members Martinez and Fancher accepted the challenge. Event will be at McCosh Park Amphitheater, Thursday, May 22 at 8:00 p.m. Futsal Court Grand Opening
Mayor Swartz, Deputy Mayor Madewell. and Council Member Martinez attended the grand opening of the new futsal courts at Harrison K. Dano Park. Former resident Scottie Tim Tymczyszyn provided matching funds on a grant from the RAVE Foundation. This is the first Seattle Reign FC branded futsal court in Washington state.
CITY MANAGER’S REPORT
Federal Legislative Agenda Update Elevate Government Affairs Consultant David Marten provided a slide deck on federal funding appropriations received for water infrastructure and requested direction for FY 2026.
1st Quarter Financial Report
Finance Director Madeline Prentice provided an analysis of actual revenue and expenses from 2021 to 2025 year to date March. The quarter ended under budget by 21.6%, with expenses also under budget by 2.8%. There are typical variances tied to timing of property tax and intergovernmental revenues, incomplete capital projects, and position vacancies.
COML Council Packet 10-28-25, Page 9 of 79
CITY COUNCIL MINUTES – May 13, 2025
pg. 3
CONSENT AGENDA
#1 a. Electronic Transfer: N/A
Checks: 169731 - 170032 - $2,766,062.28 Payroll Checks: 04-25-2025 PR, #66661 - 66680 - $10,041.18 (Ck. 66659 - 66660 - Voided) Electronic Payments: 04-25-2025 Direct Deposit - $677,669.23 b. Industrial Waste Discharge Permit No. 28 Fog Solutions LLC
c. SR-17 at Stratford Rd Consultant Amendment d. Accept Seal Coat Project 2024 e. Approve Publicly Owned Treatment Works Discharge Request f. Vacant Lot Purchase and Sale Agreement and Parcel Boundary Line Adjustment g. Downtown Moses Lake Association License Agreement
h. Vorobey and Korneychuk Infrastructure Deferral Covenant Action taken: Council Member Myers moved to approve the Consent Agenda as presented, second by Council Member Martinez. The motion carried 6 – 0.
NEW BUSINESS
#2 Draft Regulation for Dispensing Narcan on City Property City Attorney Katherine Kenison draft regulations for public distribution and dispensing of Narcan on city property. Council and staff discussed liabilities of dispensing vs. administering, license agreements, and definition of drugs. Council provided guidance to
staff for research needed prior to presenting a new draft on June 24. #3 Luta & Virginia Street Covenant Payment Arrangements Staff proposed offering payment plans to the property owners with terms of up to 10 years at a fixed interest rate of the prime interest rate plus 0% to be paid annually,
monthly, or quarterly. The prime interest rate used will be the rate on the day the property owner executes the payment plan contract with the City.
Residents Scott Cottrill, Rebecca Mabius, Michael Reilly, and Bob Schram commented to Council on how this affects them and requested better notices to buyers on future covenants.
Action taken: Council Member Martinez moved to approve the payment arrangements as discussed for Luta & Virginia Street Covenants as presented, second by Council Member Fancher. The motion carried 6 – 0.
ADMINISTRATIVE REPORTS
Fire Service Recognition by Samaritan Hospital – Fire Administrator Mike Ganz shared a special recognition for the paramedic crew that saved a child's life by transporting them to Spokane during severe weather conditions. Wastewater System Development Charge Reduction – Staff advised Council that they are
drafting options to be presented at the next meeting for consideration of an exemption to
COML Council Packet 10-28-25, Page 10 of 79
CITY COUNCIL MINUTES – May 13, 2025
pg. 4
charges for fire water meters that supply water to above ground and underground tanks dedicated to fire suppression.
Downtown Chip Seal and Restripe Project – Staff will conduct a public meeting on May 20 to gather input from the community for downtown street work planned for this year. Informational Session for Council Candidates – City Manager Rob Karlinsey requested input from Council on holding an informational meeting for residents that have filed for
Council positions on the ballot this November.
COUNCIL COMMUNICATIONS AND REPORTS
Council Member Martinez shared her admiration of the extra efforts made by the paramedic crew.
Council Member Lombardi reported on airport crack seal, Port of Moses Lake work with the FAA and their needing a new fire station, crop management, ground breaking for new the Animal Shelter, and state budget bond issues pertaining to Moses Lake.
Mayor Swartz shared that the delegates for the Sister City Exchange have been selected and that
2026 will mark the 45th anniversary of relations with Yonezawa, Japan. ADJOURNMENT
The regular meeting was adjourned at 8:50 p.m.
______________________________________
Dustin Swartz, Mayor
ATTEST____________________________ Debbie Burke, City Clerk
COML Council Packet 10-28-25, Page 11 of 79
MOSES LAKE CITY COUNCIL May 20, 2025
CALL TO ORDER
The special meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Swartz in the Council Chambers of the Civic Center with audio remote access. Special notice for remote attendance was posted on the meeting agenda.
ROLL CALL
Present: Mayor Swartz; Deputy Mayor Madewell; Council Members Lombardi, Fancher, and Myers. Absent: Council Members Skaug. Council Member Martinez arrived late and Mayor Swartz left early.
Chip Seal & Restriping Configuration Proposals for Downtown, Wheeler Road, and Hill Avenue Council accepted $1,045,618 in Transportation Improvement Board funds with a 20% match in December 2024 to improve safety, reduce future pavement preservation cost, improve access, add angled parking, turn lanes, shorter crosswalks, and bike lanes.
Design Engineers Jeff holm and Levi Bisnett Staff presented a slide deck to illustrate the project overview as well as proposed striping changes and updates about community outreach that resulted from community outreach. Based on current and projected vehicle volumes the reconfiguration of four drive lanes to two or three lanes in select locations will save city money on needed pavement preservation projects, improve safety, and reduce future cost without
jeopardizing function allowing better use of limited funds on the city's growing street network. The Moses Lake Municipal Code requires the City Council to authorize any new angled parking. Action taken: Council Member Fancher moved to proceed with a Request for Bid for the Seal Coat Project 2025 with suggested striping revisions for angled parking, second by Council
Member Martinez. The motion carried 5 – 0.
Extra Territorial Agreement Policy Draft Capital Improvement Projects (CIP) Manager Leigh Ramsey provided a marked-up version of the draft policy as well as a clean draft in the public packet. She did a quick summary of
changes, mainly to clarify the handling of Equivalent Residential Unit (ERU) allocations for subdivisions with partial connections within two years, combining tiered classifications, considerations for in-house only consumptions, and considering developer agreements for larger projects.
Staff will bring the policy back to Council in June or July for further consideration. ADJOURNMENT
The regular meeting was adjourned at 8:17 p.m.
______________________________________ Dustin Swartz, Mayor ATTEST____________________________
Debbie Burke, City Clerk
COML Council Packet 10-28-25, Page 12 of 79
MOSES LAKE CITY COUNCIL May 27, 2025
CALL TO ORDER
The regular meeting of the Moses Lake City Council was called to order at 6:35 p.m. by Mayor Swartz in the Council Chambers of the Civic Center with audio remote access. Special notice for remote attendance and citizen comment was posted on the meeting agenda. ROLL CALL
Present: Mayor Swartz; Deputy Mayor Madewell; Council Members Lombardi, Skaug, Fancher, Martinez, and Myers. PLEDGE OF ALLEGIANCE Council Member Lombardi led the Flag Salute.
AGENDA APPROVAL
Action taken: Council Member Fancher moved to approve the Agenda as presented, second by Council Member Martinez. The motion carried 7 – 0.
PRESENTATIONS
New Hire Introduction Recreation Supervisor Jordan Vaughn Parks Recreation & Cultural Services Director Doug Coutts introduced new hire Recreation Supervisor Jordan Vaughn.
CB Tech Fire Science Program Student Introductions Fire Administrator Mike Ganz welcomed Fire Lieutenants Lynn Dodd and Jaron Shaddix, who serve as instructors for the CB Tech Fire Science Program. Lieutenant Dodd provided valuable insights into the program, while Lieutenant Shaddix introduced students Vincent Bodeman, Cora
Preston, and Caitlin Fretwell.
State Legislative Session Debrief Gordon Thomas Honeywell Government Relations Lobbyist Brianna Murray summarized the 2025 legislative session on operating, capital, and transportation matters. She will return in July
to report further and work with the city on strategic long-term objectives that align with the
political climate while advancing initiatives, particularly in water and energy. Patriot Church Program Pastor Aaron Noble of Patriot Church, also affiliated with Covenant Christian, launched
Rapid Outreach, a program aimed at providing support to those in need. "Rapid" stands for
"Rescuing All People in Distress" and includes detox, recovery, and transportation home. For over two years, the team has been working in Moses Lake to assist the homeless.
CITIZEN’S COMMUNICATION
Luta Street Covenant
Nichole Owens, on behalf of Habitat Humanity of Greater Moses Lake, expressed concerns about the financial burden and requested flexibility in repayment terms, including the ability to make bulk payments or pay off the balance early without penalties.
COML Council Packet 10-28-25, Page 13 of 79
CITY COUNCIL MINUTES – May 27, 2025
pg. 2
Spring Fest Safety Jeremy Davis, Moses Lake, thanked the Moses Lake Police Chief, Moses Lake Fire Chief, and the Grant County Sherrif’s staff for ensuring public safety at Springfest events.
Honor Mary Cunnington Rich Victor, Moses Lake, came to honor long-time resident Mary Cunnington. He sighted her achievements, requested a picnic bench and plaque be erected in her name, and asked if Council would consider a proclamation naming the day the bench is placed as Mary Cunnington Day.
Virginia & Luta Street Paving Project Michael Reilley, Moses Lake, requested that the repayment plan be structured without any exclusions or provisions.Nicole Owens, Moses Lake, expressed her concern with the additional money for the infrastructure for affordable housing and Habitat for Humanity.
SUMMARY REPORTS
MAYOR’S REPORT
Iconic Fountain Rebuild Mayor Swartz recognized all staff and residents involved with the reconstruction and
installation of the iconic fountain. Parks, Recreation, & Cultural Services Director Doug
Coutts recognized the team throughout Moses Lake who made the revival project possible. AWC Annual Business Meeting Delegate
The Association of Washington Cities (AWC) annual business meeting is on June 26. Council Members Martinez and Mayor Swartz volunteered to attend in person. CITY MANAGER’S REPORT
Public Round Table Meeting on Sleep Center Closure
City Manager Rob Karlinsey announced that a town hall meeting regarding the post sleep center plan will be held in the Council Chambers on June 2. Council Retreat Meetings Council will have a two-day retreat on June 5 at Best Western and June 12 at the
Fairgrounds. CONSENT AGENDA
#1 a. Electronic Transfer: N/A
Checks: 170033 - 170243 - $1,275,936.62
Payroll Checks: 05-09-2025 PR, #66681 - 66725 - $20,723.59 Electronic Payments: 05-09-2025 Direct Deposit - $698,267.51 b. Vacant Lot Purchase and Sale Agreement Extension c. Set June 24 Hearing for Western Ave Vacate Resolution 4010
d. Set June 24 Hearing for Eastlake Dr Vacate Resolution 4011
COML Council Packet 10-28-25, Page 14 of 79
CITY COUNCIL MINUTES – May 27, 2025
pg. 3
Action taken: Council Member Fancher moved to approve the Consent Agenda as presented,
second by Council Member Myers. The motion carried 7 – 0.
OLD BUSINESS
#2 Luta & Virginia Street Covenant Repayment Interest Rates Council previously called the Covenant with a 20-year term and prime interest rate. Staff since researched and presented three options for Council to consider for Luta and Virginia St. covenant repayments. Several residents provided comments on the available options.
Action taken: Council Member Martinez moved to approve option three, a 20-year period with a 4.5% interest rate, second by Council Member Lombardi. The motion carried 7– 0. #3 Fire Water Meter Sewer System Development Charge LKQ requested a waiver of charges for stand-alone water meters that are dedicated to fire
suppression. Staff provided three options for Council consideration.
Action taken: Council Member Martinez moved to reduce the Fire Water Meter Sewer System Development Charge by 95%, second by Council Member Lombardi. The motion carried 7– 0. NEW BUSINESS
#4 Columbia Basin Conservation District Sewer Lateral Interlocal Officials approved an interlocal agreement with the Columbia Basin Conservation District for installation of eleven sewer connections on Westshore Drive until the district receives grant funding from Department of Ecology (DOE).
Action taken: Council Member Martinez moved to approve the Columbia Basin Conservation
District Sewer Lateral Interlocal with additional binder if funds are not received from DOE, second by Deputy Mayor Madewell. The motion carried 7– 0. #5 Extra Territorial Agreement (ETA) 2946 Rd F.6 NE Staff presented a request from Gallaway for approval of connection for water and sewer
services that includes the condition that the connection is strictly for potable water and is not to be utilized for irrigation purposes.
Action taken: Mayor Swartz moved to approve the ETA with the condition that the use is for potable water only, second by Council Member Lombardi. The motion carried 7– 0. ADMINISTRATIVE REPORTS
Fire Chief Recruitment Fire Administrator Mike Ganz advised that the application period will be open until June 22. The goal is to narrow list of candidates down to 3–5 finalists for interviews and selection by late August or mid-September. The interview process will feature multiple panels consisting of
stakeholders, council members, city staff, firefighters, and community members to ensure a thorough evaluation of the candidates.
COML Council Packet 10-28-25, Page 15 of 79
CITY COUNCIL MINUTES – May 27, 2025
pg. 4
Service Alternatives Updates Mr. Ganz also discussed the feasibility study for fire service delivery models, highlighting the three options under consideration, emphasizing the significance of a planning committee, and the
time involved to get an option as a ballot measure. City Manager Rob Karlinsey further
explained the processes and deadlines.
CITY COUNCIL MEMBER REPORTS
Council Member Myers shared that the Grant Transit Authority has entered into a purchase agreement with Barry’s Automotive in Ephrata pending inspections, to serve as a combined
transit center and maintenance facility.
Council Member Martinez reported a meth lab discovery in Moses Lake by the Board of Health. An algae tracker will soon be available online and volunteers will be needed to photograph the lake. The Opiate Abatement Council issued a Request for Proposals regarding collected funds
from Grant County and Moses Lake. An increase in funding this year prompted discussions on
whether to continue the partnership with Grant County or pursue independence. Council Member Fancher shared that City Manager Rob Karlinsey was introduced at a recent Grant County Economic Development Council meeting.
Council Member Skaug expressed his gratitude to Police Chief Sands and his staff for ensuring everyone's safety during Springfest. Council Member Lombardi praised the Mayor’s speech at the Moses Lake Fountain reopening.
He thanked Council Member Skaug for his role in the Springfest Parade. Port of Moses Lake
Commissioner Darrin Jackson’s remarks at the Veterans Memorial ceremony. Representatives from the Port recently returned from Asia, visiting Japan, Taiwan, and Korea. The Columbia Basin Railroad needs one more parcel to proceed. He also requested a special fountain tour for visiting Japan Airlines delegates.
Mayor Swartz had the pleasure of serving as a judge for the lip sync contest at Springfest alongside Council Members Martinez and Fancher. He expressed gratitude to Council Member Skaug for the successful execution of the festival. Additionally, he announced that the Sister City Committee has chosen three ambassadors for this year's Yonezawa exchange, with
students from Japan scheduled to visit Moses Lake from August 9 to 17. ADJOURNMENT
The regular meeting was adjourned at 9:13 p.m.
______________________________________ Dustin Swartz, Mayor
ATTEST____________________________
Debbie Burke, City Clerk
COML Council Packet 10-28-25, Page 16 of 79
Council Agenda Bill
Subject
Distribution report from 10.14
Department
Finance
Presenter at the Meeting
Madeline Prentice, Director of Finance
Packet Attachments (if any)
Vouchers-10.28.25.pdf 94.93KB
Meeting Date:
10/28/2025
Agenda Item Number:
57925
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Staff recommends City Council approve payment of claims as presented.
Summary/Background
The following amounts were budgeted, and sufficient funds were available to cover these payments.
Electronic Transfer: N/A
Checks: 171976 – 172160 - $1,151,815.25
Payroll Checks: 10-10-2025 PR #67156-67171 - $8,685.44
Electronic Payments: 10-10-2025 Direct Deposit - $727,965.71
Total expenditure required and budgeted: $1,888,466.40
RCW42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly
scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS)Manual outlines the above format for approval by the City
Council.
RCW42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate
official to ensure that the materials have been furnished the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations
against the City.
RCW42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of
claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that
implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims
are disapproved, they shall be recognized as receivables and diligently pursued.
The City meets all these conditions.
Fiscal Consideration
To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the
schedule cover all claims and payroll payments during the period prior to the date of the Council meeting.
All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance
Director.
The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority
for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly
reviews its processes to ensure appropriate internal controls are in place.
COML Council Packet 10-28-25, Page 17 of 79
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 10/23/2025
Finance - Madeline Prentice on 10/23/2025
COML Council Packet 10-28-25, Page 18 of 79
TOTALS BY FUND:
FUND NO FUND NAME
Est. Fund Bal. @
10/14/2025 AMOUNT
Est. Fund Bal. @
10/28/2025
001 GENERAL FUND 8,329,529 173,585.18 8,155,943
005 RAINY DAY FUND 506,313 - 506,313
102 TOURISM 2,546,929 - 2,546,929
103 GRANTS AND DONATIONS 1,527,737 14,144.43 1,513,593
105 ARPA 1,939,225 - 1,939,225
110 HOMELESS SERVICES 740,748 - 740,748
111 OPIOID ABATEMENT 241,718 - 241,718
112 PUBLIC ARTS PROGRAM 96,622 - 96,622
114 PATHS/TRAILS 179,384 - 179,384
116 STREET 1,125,394 50,023.02 1,075,371
119 STREET REPR/RECON 7,534,838 - 7,534,838
170 TRANSPORTATION BENEFIT DISTRICT 2,154,771 - 2,154,771
282 LOCAL BORROWING 984,872 - 984,872
286 REFUNDING GO BONDS 2015 184,680 - 184,680
314 PARK & RECREATION IMPROVEMENTS 243,283 - 243,283
315 PARK MITIGATION CAPITAL PROJECTS 12,706 6,602.40 6,104
320 FIRE MITIGATION FUND 1,276,811 - 1,276,811
411 WATER 9,939,251 120,584.80 9,818,666
412 WASTEWATER 4,545,967 13,586.86 4,532,380
450 2011 BOND FUND 10,304 - 10,304
452 2004 BOND FUND 5,732 - 5,732
471 WATER RIGHTS 2,222,057 - 2,222,057
472/322 WATER REMEDIATION 432,884 1,635.75 431,248
473/393 STORMWATER CONSTRUCTION 97,928 - 97,928
477 WATER CONSTRUCTION 6,496,644 188,518.75 6,308,125
478 WASTEWATER CONSTRUCTION 454,014 - 454,014
485 PWTF WATER-WASTEWATER DEBT SVS 20,196 - 20,196
487 2015 GO BONDS REDEMPTION 9,551 - 9,551
490 SANITATION 3,129,996 399,600.21 2,730,396
493 STORM WATER 811,383 624.89 810,758
495 AIRPORT 73,049 759.85 72,289
498 AMBULANCE 1,713,187 10,619.38 1,702,567
501 UNEMPLOYMENT COMPENSATION INSURANCE 257,887 375.00 257,512
503 SELF-INSURANCE 573,345 - 573,345
517 CENTRAL SERVICES 1,606,068 31,090.65 1,574,977
519 EQUIPMENT RENTAL 4,076,589 64,746.78 4,011,843
528 BUILDING MAINTENANCE 1,762,462 27,669.74 1,734,792
611 FIRE PENSION 641,811 - 641,811
623 DEPOSIT 581,770 46,451.56 535,319
631 STATE 21,906 1,196.00 20,710
TOTAL 69,109,542$ 1,151,815.25$ 67,957,727$
City of Moses Lake
Tabulation of Claims Paid-Summary by Fund
Council Meeting Date-10/28/2025
COML Council Packet 10-28-25, Page 19 of 79
Check Name Check Amount Check Date Invoice Description
171976 45 Drives USA, Inc.12,370.71 10/10/2025 Server
171977 4Imprint, Inc.436.86 10/10/2025 Years Of Service Tumblers
171978 Abc Hydraulics 889.26 10/10/2025 Misc. Parts/ Labor
171979 Airlift Northwest 13.60 10/10/2025 A. Perillo
171980 Amazon Capital Services, Inc.1,410.86 10/10/2025 Office Supplies
171981 Anatek Labs, Inc.390.00 10/10/2025 Sample Testing
171982 AT&T Mobility II, LLC 1,486.62 10/10/2025 Cell Phone Service
171983 Avidex Industries, LLC 23,448.70 10/10/2025 Council Chamber - Av Refresh
171984 Battery Systems Inc 8.55 10/10/2025 Cb645-F1 Battery
171985 Bowman Consulting Group Ltd.9,108.75 10/10/2025 Water/Sewer Rate Study
171986 Bud Clary Ford LLC 111.49 10/10/2025 Equipment Parts
171987 Cascade Industrial Services 179,831.25 10/10/2025 Reservoir 5 Painting Project
171988 Cascade Natural Gas Corp 83.22 10/10/2025 Natural Gas Services
171989 Central Machinery Sales Inc 368.27 10/10/2025 Concrete Supply
171990 Central Manufacturing Inc 101.79 10/10/2025 Asphalt Patches
171991 Centurylink 55.45 10/10/2025 Telephone Services
171992 CHS Inc 6,607.47 10/10/2025 Fuel For Vehicles/Small Engines
171993 Columbia Basin Herald 221.59 10/10/2025 Advertising
171994 Columbia Bearing Bdi 65.54 10/10/2025 Parts/Sipplies
171995 Consolidated Disposal Service 56,584.05 10/10/2025 Disposal Loads/Transfer Station
171996 Corporate Translation Services, LLC 15.50 10/10/2025 Translation Services
171997 D & D Motor Pump & Machine 13,816.90 10/10/2025 Motor Repair
171998 D&R Military Specialties, LLC 598.50 10/10/2025 Wellness Challenge Coins
171999 Faber Industrial Supply 365.57 10/10/2025 Parts/Supplies
172000 Ferguson Enterprises Inc #3007 18.36 10/10/2025 Parts/Supplies
172001 Genuine Parts Company, Inc.999.85 10/10/2025 Equipment Parts
172002 GMP Consultants 5,833.75 10/10/2025 Interim Fire Admin
172003 Gordon Thomas Honeywell Governmental Affairs 4,500.00 10/10/2025 Governmental Affairs Services Sept 2025
172004 Grainger Parts Operations 103.44 10/10/2025 Parts/Supplies
172005 Grant County Animal Outreach 43,448.00 10/10/2025 GCAO Build
172006 Grant County Port District #10 20.00 10/10/2025 Badge Fee - Gibran Nunez - Renewal
172007 Home Depot Pro (Supplyworks)165.68 10/10/2025 Janitorial Supplies
172008 IAFF Local 1258 6,380.00 10/10/2025 October Union Dues - Fire
172009 Kelley Create 459.30 10/10/2025 Equipment Contract Fees
172010 L N Curtis & Sons 217.18 10/10/2025 Uniform
172011 Lad Irrigation Company Inc 433.19 10/10/2025 Irrigation Supplies
172012 Lakeside Disposal, Inc 78.75 10/10/2025 Recycling @ Fire
172013 Life -Assist, Inc.161.12 10/10/2025 Medical Supples
172014 Life Flight Network 37.50 10/10/2025 A. Perillo Life Flight
172015 Moses Lake Police Guild 585.00 10/10/2025 2521 - Union Dues - Police
172016 North 40 Outfitters 171.82 10/10/2025 Parts/Supplies
172017 NYS Child Support Prosessing Center 184.61 10/10/2025 Child Support
172018 Office of Financial Recovery 265.00 10/10/2025 Garnishment
172019 Oreilly Auto Parts 80.69 10/10/2025 Equipment Parts
City of Moses Lake
Checks Issued with Summary Description
For October 28th, 2025 Council Meeting
COML Council Packet 10-28-25, Page 20 of 79
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
Checks Issued with Summary Description
For October 28th, 2025 Council Meeting
172020 Owen Equipment Company 375.85 10/10/2025 Equipment Parts
172021 Pasco Tire Factory, INC 951.55 10/10/2025 Tires
172022 Perfection Tire & Automotive 170.83 10/10/2025 Alignment
172023 Pud Of Grant County 78,882.68 10/10/2025 Electrical Services
172024 Robert Heale 364.00 10/10/2025 Tai Chi - Aug '25
172025 Schindler Elevator Corp 401.45 10/10/2025 Elevator Maintenance - Civic Center
172026 Sea Western Inc 1,405.08 10/10/2025 Professional Services, Compressor
172027 Sherwin-Williams 413.80 10/10/2025 Pain/Paint Supplies
172028 Shirtbuilders Inc 2,497.02 10/10/2025 Print Services
172029 Silvie Valdez 861.00 10/10/2025 Aug '25 Program
172030 Suttell & Hammer PS 531.01 10/10/2025 Garnishment
172031 TK Elevator Corporation 1,379.04 10/10/2025 Lrc Elevator Contract
172032 Traffic Safety Supply Company 1,913.83 10/10/2025 Traffic Paint Supplies
172033 Vimly Benefit Solutions, Inc 8,396.96 10/10/2025 COBRA Payment
172034 WA State Assn Of Fire Chiefs 530.00 10/10/2025 Training
172035 WACOPS LDG 2,354.00 10/10/2025 WACOPS/LDG
172036 Walz Construction 2,468.38 10/10/2025 Cof Overhead Door Repair
172037 Wash Council Police & Sheriffs 562.50 10/10/2025 WCPS Dues
172038 Washington State Department of Ecology 200.00 10/10/2025 De La Torre Op2 Application
172039 WEX Bank 45,465.55 10/10/2025 Fuel For Vehicles - September 2025
172040 WSCCCE, AFSCME, AFL-CIO 3,304.97 10/10/2025 AFSCME Dues
172041 Zoll Medical Corp 627.40 10/10/2025 Medical Supplies
172042 Amy Harris 190.00 10/10/2025 Conference Per Diem
172043 Jenni Shelton 169.00 10/10/2025 WFEA Conference
172044 Lizabeth Murillo-Busby 82.00 10/10/2025 Conference Per Diem
172045 Michelene Torrey 190.00 10/10/2025 Conference Per Diem
172046 Neil Mickelson 62.00 10/10/2025 Conference Per Diem
172047 Sandi Greer 190.00 10/10/2025 Conference Per Diem
172048 Jovita Cantu 270.00 10/13/2025 Cityworks Conference 2025
172049 ADAM ZALESKI 2,000.00 10/14/2025 Refund Utility Overpayment
172050 ANDREA OR JOSE VALENCIA 175.81 10/14/2025 Refund Utility Overpayment
172051 BBCC FOUNDATION 117.43 10/14/2025 Refund Utility Overpayment
172052 BBCC FOUNDATION 1,212.11 10/14/2025 Refund Utility Overpayment
172053 BENJAMIN HUGHEY 172.13 10/14/2025 Refund Utility Overpayment
172054 BORIS BABAK 138.31 10/14/2025 Refund Utility Overpayment
172055 D2 COMMERCIAL LENDING LLC 60.17 10/14/2025 Refund Utility Overpayment
172056 DALE OR CINDY GOOD 351.44 10/14/2025 Refund Utility Overpayment
172057 DAVID GENT 451.44 10/14/2025 Refund Utility Overpayment
172058 GARY POTTER 158.41 10/14/2025 Refund Utility Overpayment
172059 GEOFFREY OR OLGA FAULKNER 184.64 10/14/2025 Refund Utility Overpayment
172060 HOLLI REYES 406.38 10/14/2025 Refund Utility Overpayment
172061 HOME SECURITY LLC 60.54 10/14/2025 Refund Utility Overpayment
172062 JERRY STAUDENRAUS 420.90 10/14/2025 Refund Utility Overpayment
172063 KODI NIVERSON 238.94 10/14/2025 Refund Utility Overpayment
COML Council Packet 10-28-25, Page 21 of 79
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
Checks Issued with Summary Description
For October 28th, 2025 Council Meeting
172064 KRESSI OR DAVID MASTERSON 212.20 10/14/2025 Refund Utility Overpayment
172065 KROGH RENTALS LLC 109.50 10/14/2025 Refund Utility Overpayment
172066 LADONA CHAMBARD 324.41 10/14/2025 Refund Utility Overpayment
172067 MOBERG INVESTMENT PROPERTIES LLC 338.04 10/14/2025 Refund Utility Overpayment
172068 NICKOLAS OR CASSIDY KARAS 574.89 10/14/2025 Refund Utility Overpayment
172069 PATRICK OR JULIE DAVIDSEN 305.26 10/14/2025 Refund Utility Overpayment
172070 PETER OR TATIANA GULENKO 303.91 10/14/2025 Refund Utility Overpayment
172071 TIMOTHY OR DEBORA VEDDER 695.50 10/14/2025 Refund Utility Overpayment
172072 WPMGC C/O STEVERSON AND HAACK 15.00 10/14/2025 Refund Utility Overpayment
172073 Joseph Moncada 3,864.97 10/14/2025 Permit Refund
172074 Jovita Cantu 159.60 10/14/2025 Personal Vehicle Mileage Reimbursement
172075 Moses Lake Firefighter 3,871.08 10/14/2025 Wellness Equipment Purchase
172077 Quintessential LLC 85.00 10/14/2025 City Endorsement Refund
172078 Spooky Behavior, LLC 25.00 10/14/2025 Permit Not Needed, Reimburse
172079 T-Roxels Bistro Blends 85.00 10/14/2025 City Endorsement Reimbursement
172080 Tommer Construction Co Inc 57,411.08 10/14/2025 Gc2023-189 Retainage Release
172081 Washington State Treasurer 18.67 10/14/2025 JIS/PSAE Sept 2025
172082 Panchos, LLC 142.80 10/14/2025 Permit Not Needed- Reimburse
172083 A & H Printers Inc 233.28 10/16/2025 Printing Services
172084 Abc Hydraulics 49.75 10/16/2025 Parts/Supplies
172085 Amazon Capital Services, Inc.4,678.51 10/16/2025 Supplies Statement
172086 Anatek Labs, Inc.390.00 10/16/2025 Sample Testing
172087 Aspect Consulting 1,635.75 10/16/2025 Aquifer Storage And Recovery Grant
172088 AT&T Mobility II, LLC 2,982.87 10/16/2025 Cell Phone Services
172089 Badger Meters Inc 8,192.47 10/16/2025 Meter Read Services - September 2025
172090 Barbara Nickerson 25.20 10/16/2025 Museum Consignment Sales
172091 Battery Systems Inc 334.83 10/16/2025 65-Cp Batteries
172092 Bethany Rose Iverson 53.20 10/16/2025 Museum Consignment Sales
172093 Bound Tree Medical LLC 131.96 10/16/2025 Medical Supplies
172094 Cascade Natural Gas Corp 53.93 10/16/2025 Natural Gas Services
172095 Central Machinery Sales Inc 7,539.23 10/16/2025 Parts/Supplies
172096 Columbia Basin Herald 39.81 10/16/2025 Advertising
172097 Connell Oil 3,466.93 10/16/2025 Oil/Powertran Fluid
172098 Copiers Northwest Inc 82.00 10/16/2025 Equipment Contract Fees
172099 Databar Inc 2,266.86 10/16/2025 Utility Billing Invoices
172100 Deborah Goodrich Chittenden 77.00 10/16/2025 Museum Consignment Sales
172101 Don Nutt 1,088.08 10/16/2025 Museum Consignment Sales
172102 Dr Lou Sowers 700.00 10/16/2025 Sotebeer Preemployment Psych
172103 EMS Connect, LLC 326.59 10/16/2025 EMS Subscription
172104 Equifax / Talx UC Express Inc 375.00 10/16/2025 Unemployment Claims Management
172105 Ferguson Enterprises Inc #3007 737.77 10/16/2025 Parts/Supplies
172106 First Responder Outfitters, Inc 586.44 10/16/2025 Uniform
172107 Galls LLC 1,024.78 10/16/2025 Uniform
172108 Genuine Parts Company, Inc.1,647.00 10/16/2025 Equipment Parts
COML Council Packet 10-28-25, Page 22 of 79
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
Checks Issued with Summary Description
For October 28th, 2025 Council Meeting
172109 Grant County Treasurer 37,120.84 10/16/2025 2Nd Half 2025 Property Tax
172110 Grimco, Inc.13.33 10/16/2025 Parts/Supplies
172111 Home Depot Credit Services 1,108.20 10/16/2025 Parts/Supplies Statement September 2025
172112 Idexx Distribution, Inc.42,951.35 10/16/2025 Parts/Supplies
172113 Intoximeters Inc 272.62 10/16/2025 BAC Supplies
172114 Jereme J Roy 9.10 10/16/2025 Museum Consignment Sales
172115 Jims Lock Service LLC 122.79 10/16/2025 Supplies
172116 Katherine Kenison, PS 22,324.00 10/16/2025 City Atty Services Sept 2025
172117 Kelley Create 727.91 10/16/2025 Equipment Contract Fees
172118 Kent D. Bruce Co LLC 347.42 10/16/2025 Equipment Parts
172119 King5.Com 1,530.00 10/16/2025 LTAC Advertising
172120 Kottkamp & Yedinak, P.L.L.C.1,242.50 10/16/2025 Seizure Hearing
172121 L N Curtis & Sons 34.11 10/16/2025 Operating Supplies
172122 Life -Assist, Inc.1,001.93 10/16/2025 Medical Supplies
172123 M 1 Tanks 27.92 10/16/2025 1" Mastic
172124 MacFarlane Estep Inc 1,917.00 10/16/2025 Council Training
172125 Martin Schempp 298.55 10/16/2025 Museum Consignment Sales
172126 Moon Security Services Inc 267.86 10/16/2025 Security Services
172127 Northstar Chemical Inc 3,211.61 10/16/2025 Sodium Hypochlorite
172128 Northwest Safety Clean 74.91 10/16/2025 Turnout Cleaning, Aamold
172129 Oasis Auto Spa 216.00 10/16/2025 Car Washes - September 2025
172130 Oreilly Auto Parts 73.58 10/16/2025 Equipment Parts
172131 Pacific Publishing Co. Inc.1,134.80 10/16/2025 LTAC Advertising
172132 Parker Corporate Services, Inc 12,740.00 10/16/2025 Security Services
172133 Patrick Fleming 45.50 10/16/2025 Museum Consignment Sales
172134 Platt Electric 569.12 10/16/2025 Electrical Parts
172135 Pro Touch Car Wash & Auto Detail LLC 81.55 10/16/2025 Car Washes - September 2025
172136 Protect Youth Sports 146.55 10/16/2025 Background Checks
172137 Public Safety Testing Inc 3,218.00 10/16/2025 Background Investigations
172138 Pud Of Grant County 27,768.38 10/16/2025 Electrical Services
172139 Robert Bischoff 134.54 10/16/2025 Uniform, Perillo
172140 Safety Kleen Corp 368.15 10/16/2025 Oil Filter Waste/Parts Washer Service
172141 SHI International, Inc 5,992.25 10/16/2025 Poly Mounting Kits
172142 Shirtbuilders Inc 1,009.22 10/16/2025 Embroidery Services
172143 Target Solutions Learning 99.99 10/16/2025 Computer Software
172144 Timothy R Beeman 49.00 10/16/2025 Museum Consignment Sales
172145 Transunion Risk & Alternative 81.38 10/16/2025 Investigations Costs
172146 Ups Freight 15.46 10/16/2025 Service Charges
172147 Verizon Wireless 725.84 10/16/2025 Cell Phones
172148 Washington State Department of Ecology 3,940.00 10/16/2025 Dunes Lab Accreditation Fees
172149 Washington State Patrol 108.00 10/16/2025 CPL Background Checks
172150 Waste Mgt Recycle America Inc 6,016.08 10/16/2025 Commingle Loads
172151 Weinstein Beverage Company 54.25 10/16/2025 Water
172152 Ziggys 21.65 10/16/2025 Wood Wedges
COML Council Packet 10-28-25, Page 23 of 79
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
Checks Issued with Summary Description
For October 28th, 2025 Council Meeting
172153 Zoll Medical Corp 627.40 10/16/2025 Medical Supplies
172154 Jason Pryne 258.00 10/20/2025 Reimburse Registration Costs
172155 Jeff Sursely 33.07 10/20/2025 Training Snacks- Reimbursement
172156 Lakeside Disposal, Inc 327,972.72 10/20/2025 September Haul Contract Payment 2025
172157 Washington State Treasurer 1,088.00 10/20/2025 State Remittance Sbc Q3 2025
172158 William Seth Ellis 119.58 10/20/2025 Fuel Purchase Reimbursement
172159 MB Trucking, LLC 85.00 10/20/2025 City Endorsement Reimbursement
172160 Yvonne McMackin 1,264.80 10/20/2025 Overpayment On Account
1,151,815.25$
COML Council Packet 10-28-25, Page 24 of 79
Council Agenda Bill
Subject
State Legislative Agenda
Department
Administration
Presenter at the Meeting
Rob Karlinsey, City Manager
Packet Attachments (if any)
Moses Lake Final 2026 Leg Agenda.docx 33.22KB
Meeting Date:
10/28/2025
Agenda Item Number:
57876
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Approve the 2026 State Legislative Agenda
Summary/Background
Each year the Moses Lake City Council approves a Legislative Agenda prior to each state legislative session that outlines priority actions the City and its
government relations consultants will promote during the session.
At the September 30, 2025 meeting, the City Council reviewed the draft legislative agenda and provided direction to make changes. The Council's changes
are incorporated into the attached legislative agenda.
The proposed 2026 Legislative Agenda for Moses Lake is attached to this agenda bill. Policy Statements that guide the consultants in expressing City
support for proposals and issues are also included.
Gordon Thomas Honeywell represents the City in State Legislative matters and will be advocating for the attached legislative agenda and policy statements.
Fiscal Consideration
Securing of funds for city projects outlined in the legislative agenda will provide financial assistance to meet infrastructure needs.
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 10/20/2025
COML Council Packet 10-28-25, Page 25 of 79
1
City of Moses Lake
2026 State Advocacy Agenda
Top Priorities
Urgent Sewer Line Replacement
In mid-2025, a main sewer line that runs underwater on the Moses Lake lakebed broke,
causing some untreated water to flow into the lake. Over 1.7 million gallons of sewage is
pumped through this force main per day. Once aware of the rupture, the city routed
wastewater through a backup system and completed an emergency repair on the water line
that temporarily addressed the breakage. To replace the pipe and address the leakage
more permanently, the City of Moses Lake requests $2.3 million in state partnership to
respond to this unexpected and urgent community need.
Mae Valley I-90 Interchange at Hansen Road (Exit 174)
The Mae Valley Interchange is undersized for current and future growth on the west side of
Moses Lake. In addition, the Hansen Road overpass at that interchange is currently load-
limited and needs significant maintenance and preservation investments to address public
safety concerns. For example, when the City deploys fire trucks to respond to calls in this
area of the community, the fire trucks must be sent empty (without water) to pass the load
limit on the overpass. The City of Moses Lake requests that the state prioritize reconfiguring
this interchange to accommodate growth and address safety issues.
Water Availability for a Growing Community
The City of Moses Lake asks for the state’s partnership in securing adequate potable water
supply to its growing community. Moses Lake has historically relied on water from an
ancient basalt aquifer that is declining each year. Despite significant water conservation
efforts, during the summer months, several of the City’s current wells begin pumping air.
With the State’s help, the City needs to establish new water sources to meet the long-term
water needs of a growing community.
Moses Lake Crossing
Currently, I-90 is the only east-west crossing of Moses Lake. When I-90 is blocked due to an
accident, residents must travel long distances to take an alternative route. The City
requests state investment in constructing a second crossing over Moses Lake to ensure
efficient alternative routes in the event of an emergency, and to facilitate growth and
economic development in one of the City’s growth centers - Mae Valley. Additionally,
constructing a crossing will take east-west local traffic off the state system. The City will be
identifying the location of a crossing in 2026 and asks for the state’s partnership to
construct the crossing.
COML Council Packet 10-28-25, Page 26 of 79
2
City of Moses Lake
Policy Statements
Sustainable Energy
The City of Moses Lake supports efforts to ensure that the region has sustainable power to
support growing industries. Grant County PUD’s power portfolio is largely reliant on the
Priest Rapids Project (Wanapum and Priest Rapids Dams) to provide energy for the
region. The region’s retail load growth is nearing the maximum energy output of the
dams. Given that, to meet the energy needs of the community, the County needs resources
to lean into generating power through natural gas with more attainable carbon capture
technology, nuclear, hydrogen, and other alternative energy sources. Alongside other
partners, the City supports the following efforts:
- Establishing policies and mechanisms to increase transmission capacity
- Changes and exemptions to the Clean Energy Transformation Act
- Allocating Climate Commitment Act funds to energy projects
Association Development Organization Funding
Associate Development Organizations (ADOs) serve as the local economic development
facilitators throughout the state. ADOs coordinate business recruitment, retention, and
expansion, provide export assistance and support research, planning, and implementation
of local economic development strategies. The City of Moses Lake supports ADOs
receiving ongoing stable funding.
Sustainable Aviation Fuel Incentives
The City of Moses Lake is proud to have Twelve, a sustainable aviation fuel producer,
located in its community. The City supports state law changes, including adjustments to
the state’s sustainable aviation fuel tax credit, to incentivize Twelve’s continued presence
in Washington State and the Moses Lake community.
Industrial Land Development
The City of Moses Lake has industrial land available for warehousing, distribution, and
manufacturing. In 2019, a consultant analyzed the industrial land supply in Moses Lake
and found 2,687 acres of vacant, partially used, or under-utilized land. The City supports
modifications to regulations, including those around shrub-steppe habitat, and other
incentives to facilitate a balanced utilization of this land.
PFAS Contamination
The City of Moses Lake, like many communities across the nation, is addressing
polyfluoralkyls (PFAS) substances or “forever chemicals” in the City’s water supply. The
City encourages the state to align state PFAS regulations with evolving regulations at the
federal level and supports statewide investments in communities to test for and remove
PFAS contamination.
COML Council Packet 10-28-25, Page 27 of 79
3
Fiscal Sustainability/Unfunded Mandates
The City of Moses Lake supports efforts to fund grant programs and funding tools to provide
services and infrastructure for a growing community. The City also opposes unfunded
mandates, including increased liability and new responsibilities that are not accompanied
by adequate funding.
Local Control
The City of Moses Lake asks that the Legislature honor the local decision-making process
to allow policies to be crafted with public input and tailored to the unique needs of a
community. The City will oppose efforts that infringe on local control, particularly in the
areas of land use, development codes, and management of the right-of-way.
The City of Moses Lake supports those agenda items of the Association of Washington
Cities’ Legislative Agenda that best serve the Moses Lake Community.
COML Council Packet 10-28-25, Page 28 of 79
Council Agenda Bill
Subject
SRO ILA with MLSD
Department
Police
Presenter at the Meeting
Dave Sands, Chief
Packet Attachments (if any)
MLSD & MLPD Agreement_2025.pdf 770.31KB
Meeting Date:
10/28/2025
Agenda Item Number:
57784
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Authorize City Manager to sign SRO Interlocal Agreement with Moses Lake School District.
Summary/Background
Our current ILA is expired. Approval will allow the City Manager to sign a new three-year ILA. Aside from the updated timeframe, the agreement is the same as the previous iteration.
The City of Moses Lake and Moses Lake School District have partnered for over 20 years to provide School Resource Officer serviced for the district. The program has grown to four
officers. These officers are the primary law enforcement response to all of the schools, which frees up patrol officer time. Additionally, these four officers bolster patrol staffing during
school breaks.
A continued partnership with the MLSD ensures dedicated officers for the schools.
Fiscal Consideration
There are no new fiscal considerations. This is the same agreement we have had in place and have been working under. When the officers are conducting SRO duties, their salary will
be paid by the school district,
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 10/9/2025
City Attorney - Katherine Kenison on 10/9/2025
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Council Agenda Bill
Subject
Human Services Grant Policy
Department
Community Development
Presenter at the Meeting
Lizabeth Murillo Busby, Housing & Grants Manager
Packet Attachments (if any)
RESOLUTION 4026 - Human Services Policy.docx 17.37KB
Human Services Grant Program Guidelines.docx 25.41KB
Meeting Date:
10/28/2025
Agenda Item Number:
57762
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Staff respectfully recommends that City Council adopt Resolution No. 4026, formally establishing the Human Services Grant Criteria as policy for awarding funds to community organizations
serving Moses Lake residents.
Summary/Background
The City of Moses Lake does not currently have an adopted policy to guide the allocation of Human Services Grant funding. The proposed resolution establishes a formal policy
framework that outlines funding guidelines, allowable revenue sources, eligibility criteria, and an objective scoring process to support the annual distribution of grant awards. This
policy ensures that public funds are used responsibly and prioritized for programs that deliver direct, measurable services to Moses Lake residents, particularly those addressing basic
needs, promote self-sufficiency, and serve vulnerable or low- to moderate-income populations. The framework emphasizes accountability, financial stewardship, and alignment with
Council priorities.
This policy was first presented and discussed at the September 16, 2025, Special Council Meeting, where Council directed staff to reduce the original $115,000 allocation, based on
$4.25 per capita, by 20% to support financial stability, resulting in a revised allocation of $92,000, or $3.35 per capita, for the 2026 budget. Additional detail can be found in the
attached Exhibit A – Human Services Grant Program Guidelines.
If approved, grant applications will open on October 24, 2025, with a deadline of December 1, 2025, for submittal. Staff will return to council for final approval of awardees in the first
quarter of 2026.
Fiscal Consideration
The proposed 2026 budget allocates $92,000, approximately $3.35 per capita, annually to support community-based and nonprofit organizations that deliver essential direct services
to residents. This per capita investment is reviewed and reaffirmed through the City’s annual budget process.
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
COML Council Packet 10-28-25, Page 36 of 79
City Manager - Rob Karlinsey on 10/8/2025
COML Council Packet 10-28-25, Page 37 of 79
RESOLUTION NO. 4026
A RESOLUTION ESTABLISHING THE HUMAN SERVICES GRANT PROGRAM
FRAMEWORK FOR THE CITY OF MOSES LAKE AND ADOPTING PROGRAM GUIDELINES BY REFERENCE
WHEREAS, the City of Moses Lake is committed to supporting community-based programs that meet the basic needs of residents and improve quality of life through services that meet basic needs, promote self-sufficiency, and serve vulnerable populations; and
WHEREAS, the City annually allocates funds on an annual basis through its Human Services
Grant Program to support eligible nonprofit and community organizations; and
WHEREAS, a clear and consistent policy framework is necessary to ensure transparent evaluation, compliance with legal restrictions, and alignment with Council priorities; and
WHEREAS, the City desires to formally adopt a summary resolution establishing the program
structure, while delegating administrative detail and program implementation to the City
Manager or designee through a separately maintained guidance document;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON, AS FOLLOWS:
Section 1. Program Establishment
The City of Moses Lake hereby establishes the Human Services Grant Program, to be
administered annually in accordance with available appropriations and the priorities of the City Council.
Section 2. Adoption and Program Guidelines
The Human Services Grant Program Guidelines, attached hereto as Exhibit A and incorporated
by reference, shall govern the eligibility requirements, funding restrictions, application process, evaluation methodology, and reporting expectations associated with the program.
The City Manager or their designee is authorized to revise Exhibit A as needed to reflect legal changes, best practices, and operational updates, provided that such revisions do not materially alter the intent or purpose of this resolution.
Section 3. Administration
The City Manager or their designee shall be responsible for the administration and oversight of the Human Services Grant Program. This includes managing the application process, publishing public notices, providing technical assistance to applicants, coordinating the review and scoring process, preparing funding recommendations, ensuring contract compliance, and monitoring
reporting requirements.
COML Council Packet 10-28-25, Page 38 of 79
The City Manager or designee is further authorized to make minor administrative modifications to program procedures, application materials, or evaluation tools as necessary to ensure
alignment with legal requirements, Council direction, or best practices, provided such changes
do not materially alter the intent or purpose of this resolution.
ADOPTED by the City Council on October 28, 2025.
________________________________________ Dustin Swartz, Mayor
ATTEST:
____________________________________ Debbie Burke, City Clerk
COML Council Packet 10-28-25, Page 39 of 79
HUMAN SERVICES GRANT FUNDING PROGRAM OVERVIEW
In each budget year, the Moses Lake City Council may choose to allocate funding to
support local human services programs. These funds are distributed through an annual competitive grant process. Funding amounts are subject to change based on the City’s
budget for the following year, which is typically adopted in late November.
• General Fund: The City of Moses Lake, at the City Council’s discretion, may allocate General
Fund resources to support local human services programs. Each year, the City
Council may allocate a per capita amount, set by the City Council as part of the budget process, to support community-based and nonprofit organizations that
deliver essential direct services to residents. This per capita investment is reviewed and reaffirmed through the City’s annual budget process.
In addition to General Fund allocations, the City administers restricted revenue sources
governed by state law that are dedicated to behavioral health and substance abuse
disorders, and housing and homelessness-related services:
• Behavioral Health and Substance Use Disorder Services:
The City participates in an Interlocal Agreement with Chelan and Grant counties
as part of the North Central Washington Opioid Abatement Council (OAC). Funding decisions for these services, including proceeds from opioid
settlements, are made by the OAC through a separate regional application
process.
• Document Recording Fees (RCW 36.22.250):
These funds must be used to support efforts to prevent or reduce homelessness, including housing stability services, rental support, and related interventions. The
City’s portion of these revenues is based on fees assessed locally and may fluctuate from year to year. In 2025, the City received an estimated $100,000
under this funding source. Annual funding allocation is contingent upon
recording fees assessed at the County level and may be adjusted accordingly.
Programs eligible under these restricted revenue sources must comply with their
statutory requirements and are administered through separate procurement or
allocation processes. Providers offering behavioral health or substance use disorder
services must apply through the OAC’s process and are not eligible for funding through the City’s human services grant program.
COML Council Packet 10-28-25, Page 40 of 79
APPLICATION & ASSISTANCE
Prospective applicants should apply to be considered for grant awards using an online
electric intake form to be made available by the City.
City of Moses Lake staff shall be available to help with any questions related to the
City’s process and/or answer questions potential applicants may have about the
content of the application. The City will designate a single point of contact for the
application process.
APPLICATION REVIEW PROCESS
Applications are due by December 1, 2025, for consideration for grants awarded in the 2026 fiscal year and will be reviewed by City of Moses Lake staff. Recommendations
are expected in early 2026 with consideration by the City Council planned for March
2026. City of Moses Lake staff will notify agencies of final allocations following City
Council approval, which is expected in April 2026.
Starting in 2026 and every year thereafter, applications will be due by August 15. Staff will review applications and make recommendations to the City Council by the end of
each calendar year, with allocations to selected agencies expected to be distributed in
the first quarter of the following year.
CITY-SPECIFIC REQUIREMENTS AND PRIORITIES
Please see “Funding Program Overview” (above) for homelessness and behavioral health/substance use disorder services – those funding allocations will be outlined in
any relevant city RFPs or the OAC, respectively. Applicants should not apply for grant
funding from Moses Lake through this process and the above form for homelessness-
related services if an applicable RFP is open at the time of application or for behavioral
health/substance use disorder services.
To ensure that public funds are allocated effectively and equitably, the City of Moses
Lake will evaluate all Human Services Grant applications based on core eligibility
requirements and alignment with established priorities. Priority will be given to
programs that deliver direct, measurable benefits to Moses Lake residents, promote
long-term stability and self-sufficiency, and address critical service gaps without duplicating existing City services. All applicants must demonstrate organizational
capacity, financial accountability, and a commitment to serving vulnerable and low- to
moderate-income populations. The following criteria will guide the evaluation and
funding recommendation process:
•Provides direct services to Moses Lake residents; and
•Demonstrates an established process for generating alternative sources of
funding or services; and
•Does not duplicate service delivery already provided by the city; and
•Charges fees based on ability to pay; and
COML Council Packet 10-28-25, Page 41 of 79
•Ability to provide quarterly reporting and evaluation of the program being fundedby Moses Lake.
In addition to the required components listed above, the following service criteria were
used to evaluate applications, and are in priority order:
1.Provide basic and critical services to City residents;
2.Provide appropriate solutions to an identified need in the area;3.Promote self-sufficiency and independent living;
4.Provide services which are accessible to the elderly, physically and
developmentally disabled, youth, and low-income residents;
5.Provide services benefiting low- and moderate-income residents.
APPLICATION SCORING
All eligible applications will be reviewed by City of Moses Lake staff and evaluated using
a standardized scoring rubric. The review process ensures that funding
recommendations are equitable, transparent, and aligned with City priorities.
Applications will be scored across eight sections, found in the intake form, with most sections receiving a score of up to 5 points. Sections that reflect core evaluation
priorities are Section 5 (Demonstrated Need & Community Impact), Section 6
(Organizational Capacity), and Section 8 (Attachments/Supporting Documentation) and
will be scored on a scale of up to 20 points each due to their greater impact on funding
decisions.
Each proposal can receive a maximum total score of 85 points. Funding
recommendations will be based on overall scores, available funding, and alignment with
program goals. Final awards are subject to City Council approval, and partial funding
may be offered depending on proposal strength, allocation policies, and budget
considerations.
COML Council Packet 10-28-25, Page 42 of 79
Council Agenda Bill
Subject
DOC Periodic Update Grant
Department
Community Development
Presenter at the Meeting
Vivan Ramsey, Acting Community Development Director
Packet Attachments (if any)
Moses_Lake_PUG_contract.pdf 1.07MB
Meeting Date:
10/28/2025
Agenda Item Number:
57915
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Authorize the City Manager to sign the contract with the Washington Department of Commerce to receive the Periodic Update Grant in order to comply with the Growth Management Act
2027 Comprehensive Plan Update.
Summary/Background
The City of Moses Lake has been awarded a non-competitive Periodic Update Grant (PUG) through the Washington State Department of Commerce’s Growth Management Services
Division in the amount of $62,500. This grant supports the City’s mandated periodic update under the Growth Management Act (RCW 36.70A.130(5)) and will fund planning activities
necessary to review and revise the City’s Comprehensive Plan and development regulations in preparation for the 2027 update deadline. The contract period covers July 1, 2025,
through June 30, 2026, and is structured as a performance-based agreement with reimbursement tied to seven specific deliverables.
The grant agreement (Contract #26-63114-026) outlines seven core tasks, all due by June 30, 2026:
1. Periodic Update Work Plan
Establishes the timeline, key milestones, and staffing resources.
2. Public Participation Plan
Ensures transparency and community involvement throughout the update process.
3. Critical Areas Checklist
Aligns local critical areas regulations with current best available science.
4. Comprehensive Plan & Development Regulations Review
Uses the Commerce provided Periodic Update Checklist to ensure legal compliance.
5. Stakeholder Engagement Report
Documents outreach events, materials, and community feedback responses.
6. Land Use, Population, and Housing Allocation Study
Updates land capacity and housing need analysis using Commerce’s Housing Analysis Plan (HAP) spreadsheet.
7. Draft Comprehensive Plan Elements
Revisions to the following sections:
Introduction
Land Use
Housing
The grant allows the City to meet GMA compliance while supporting coordinated planning efforts and continued eligibility for state infrastructure funding programs. Council will be
kept informed throughout the update process as deliverables are completed and public engagement efforts proceed.
COML Council Packet 10-28-25, Page 43 of 79
Fiscal Consideration
The PUG is non-competitive and does not require a local match, making it a cost neutral opportunity for the City to meet its statutory obligations. This award represents the first of two
grant contracts under the Periodic Update Grant program, with $62,500 awarded in this initial contract and a total allocation of $125,000 to the City for GMA compliance work; staff will
return to Council with the second contract for acceptance once it is issued by the Department of Commerce.
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 10/23/2025
Community Development - Vivian Ramsey on 10/23/2025
COML Council Packet 10-28-25, Page 44 of 79
Interagency Agreement with
City of Moses Lake
through
Growth Management Services
Contract Number:
26-63114-026
For
GMA Periodic Update Grant – FY2026
Dated: Date of Execution
Docusign Envelope ID: BC0A85F9-6477-4AB8-AE9F-4542AF82A767
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Table of Contents
TABLE OF CONTENTS .............................................................................................................................................. 2
FACE SHEET ............................................................................................................................................................ 3
SPECIAL TERMS AND CONDITIONS ......................................................................................................................... 4
1. AUTHORITY .................................................................................................................................... 4
2. ACKNOWLEDGEMENT OF CLIMATE COMMITMENT ACT FUNDING ......................................... 4
3. CONTRACT MANAGEMENT .......................................................................................................... 4
4. COMPENSATION ............................................................................................................................ 4
5. BILLING PROCEDURES AND PAYMENT ...................................................................................... 4
6. SUBCONTRACTOR DATA COLLECTION ...................................................................................... 6
7. INSURANCE .................................................................................................................................... 6
8. FRAUD AND OTHER LOSS REPORTING ...................................................................................... 6
9. ORDER OF PRECEDENCE ............................................................................................................ 6
GENERAL TERMS AND CONDITIONS ....................................................................................................................... 7
1. DEFINITIONS .................................................................................................................................. 7
2. ALL WRITINGS CONTAINED HEREIN ........................................................................................... 7
3. AMENDMENTS ................................................................................................................................ 7
4. ASSIGNMENT ................................................................................................................................. 7
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION ................................................... 7
6. COPYRIGHT .................................................................................................................................... 8
7. DISPUTES ....................................................................................................................................... 9
8. GOVERNING LAW AND VENUE ..................................................................................................... 9
9. INDEMNIFICATION ......................................................................................................................... 9
10. LICENSING, ACCREDITATION AND REGISTRATION .................................................................. 9
11. RECAPTURE ................................................................................................................................... 9
12. RECORDS MAINTENANCE ............................................................................................................ 9
13. SAVINGS ......................................................................................................................................... 9
14. SEVERABILITY .............................................................................................................................. 10
15. SUBCONTRACTING ..................................................................................................................... 10
16. SURVIVAL ..................................................................................................................................... 10
17. TERMINATION FOR CAUSE ......................................................................................................... 10
18. TERMINATION FOR CONVENIENCE ........................................................................................... 11
19. TERMINATION PROCEDURES .................................................................................................... 11
20. TREATMENT OF ASSETS ............................................................................................................ 12
21. WAIVER ......................................................................................................................................... 12
ATTACHMENT A: SCOPE OF WORK....................................................................................................................... 13
ATTACHMENT B: BUDGET .................................................................................................................................... 14
Docusign Envelope ID: BC0A85F9-6477-4AB8-AE9F-4542AF82A767
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Face Sheet
Contract Number: 26-63114-026
Local Government Division
Growth Management Services
GMA Periodic Update Grant (PUG)
1. Contractor 2. Contractor Financial Representative
City of Moses Lake
321 S. Balsam St.
Moses Lake, WA 98837
Madeline Prentice
Finance Director
mprentice@cityofml.com
3. Contractor Representative 4. COMMERCE Representative
Vivian Ramsey
Acting Community Development Director
vramsey@cityofml.com
Chaz Bates
Senior Planner
chaz.bates@commerce.wa.gov
PO Box 42525
1011 Plum St. SE
Olympia, WA 98504
5. Contract Amount 6. Funding Source 7. Start Date 8. End Date
$62,500 Federal: State: Other: N/A: Date of Execution June 30, 2026
9. Federal Funds (as applicable)
N/A
Federal Agency:
N/A
ALN
N/A
10. Tax ID # 11. SWV # 12. UBI # 13. UEI #
N/A SWV0000313-00 N/A N/A
14. Contract Purpose
Grant funding to assist the City of Moses Lake with planning work for the completion the Growth Management Act (GMA)
requirement to review and revise the comprehensive plan and development regulations under RCW 36.70A.130(5).
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the
terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized
to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract
and the following documents incorporated by reference: Contractor Terms and Conditions including Attachment “A” – Scope
of Work, Attachment “B” – Budget.
FOR CONTRACTOR FOR COMMERCE
Rob Karlinsey, City Manager
City of Moses Lake
Date
Mark K. Barkley, Assistant Director
Local Government Division
Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
Docusign Envelope ID: BC0A85F9-6477-4AB8-AE9F-4542AF82A767
10/7/2025 | 11:38 AM PDT 10/10/2025 | 1:17 PM PDT
COML Council Packet 10-28-25, Page 47 of 79
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Special Terms and Conditions
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter
39.34 RCW.
2. ACKNOWLEDGEMENT OF CLIMATE COMMITMENT ACT FUNDING
If this Agreement is funded in whole or in part by the Climate Commitment Act, Grantee agrees that
any website, announcement, press release, and/or publication (written, visual, or sound) used for
media-related activities, publicity, and public outreach issued by or on behalf of Grantee which
reference programs or projects funded in whole or in part with Washington’s Climate Commitment Act
(CCA) funds under this Grant, shall contain the following statement:
“The [PROGRAM NAME / GRANT / ETC.] is supported with funding from Washington’s Climate
Commitment Act. The CCA supports Washington’s climate action efforts by putting cap-and-invest
dollars to work reducing climate pollution, creating jobs, and improving public health. Information
about the CCA is available at www.climate.wa.gov.”
The Grantee agrees to ensure coordinated Climate Commitment Act branding on work completed by
or on behalf of the Grantee. The CCA logo must be used in the following circumstances, consistent
with the branding guidelines posted at CCA brand toolkit, including:
A. Any project related website or webpage that includes logos from other funding partners;
A. Any publication materials that include logos from other funding partners;
B. Any on-site signage including pre-during Construction signage and permanent signage at
completed project sites; and
C. Any equipment purchased with CCA funding through a generally visible decal.
3. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet
of this Contract.
4. COMPENSATION
COMMERCE shall pay an amount not to exceed sixty-two thousand, five hundred dollars
($62,500), for the performance of all things necessary for or incidental to the performance of work
under this Contract as set forth in the Scope of Work.
5. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services and deliverables provided and receipt
of properly completed invoices, which shall be submitted to the Representative for COMMERCE not
more often than monthly nor less than quarterly.
The parties agree this is a performance-based contract intended to produce the deliverables identified
in Scope of Work (Attachment A). Payment of any invoice shall be dependent upon COMMERCE’S
acceptance of Contractor’s performance and/or deliverable. The invoices shall describe and
document, to COMMERCE's satisfaction, deliverables or a description of the work performed, the
progress of the project, and fees. The invoice shall include the Contract Number 26-63114-026. If
Docusign Envelope ID: BC0A85F9-6477-4AB8-AE9F-4542AF82A767
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expenses are invoiced, provide a detailed breakdown of each type. A receipt must accompany any
single expenses in the amount of $50.00 or more in order to receive reimbursement.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Contract funds must be used only for work covered by this Agreement. All back-up documents
including but not limited to, consultant or subcontractor invoices, receipts, expense reports, staff time
and expenses related to contract work, must be maintained by the Contractor. COMMERCE may
request additional documents, but it is not required to be submitted with initial submittal of the invoice
and completed deliverables. Back-up documentation should be retained during the life of the contract,
as well as anytime past that to be compliant with Contractor’s records retention policies.
Invoices and End of Fiscal Year
Final invoices for a state fiscal year may be due sooner than the 30th and Commerce will provide
notification of the end of fiscal year due date.
The Contractor must invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Grant Timeline
COMMERCE will pay the Contractor for costs incurred beginning July 1, 2025, for services and
COMMERCE will reimburse the Contractor beginning July 1, 2025, for costs paid performing work as
described under this Agreement.
Allowable expenses for the performance of work and submission of completed deliverables to
COMMERCE are eligible for reimbursement under this Contract from July 1, 2025, cost date listed
above, through June 30, 2026, end date listed on the Face Sheet, subject to reimbursement
requirements stated herein. Commerce shall not reimburse Contractor expenses for activities outside
this period.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
be paid by any other source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until
acceptance by COMMERCE of the final deliverable (or completion of the project, final report, etc.).
Line Item Modification of Budget
A. Notwithstanding any other provision of this Contract, the Contractor may, at its discretion, make
one-time modification or modifications to line items in the Budget (Attachment B), reallocating
no more than twenty percent (20%) of the overall contract budget.
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B. The Contractor shall notify COMMERCE in writing (by email) when proposing any budget
modification to the Budget (Attachment B). Conversely, COMMERCE may initiate the budget
modification approval process if presented with a request for payment under this Contract that
would cause reallocation of line items amounts to exceed the twenty percent (20%) threshold
increase described above.
C. Any such budget modification or modifications as described above shall require the written
approval of COMMERCE (by email), and such written approval shall amend the Budget. Each
party to this Contract will retain and make any and all documents related to such budget
modifications a part of their respective contract file.
D. Nothing in this section shall be construed to permit an increase in the amount of funds available
as set forth in Section 4 of this Contract, nor does this section allow any proposed changes to
the Scope of Work, including Tasks/Work Items and Deliverables under Attachment A, without
specific written approval from COMMERCE by amendment to this Contract
6. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Contract performed by subcontractors and the portion
of Contract funds expended for work performed by subcontractors, including but not necessarily
limited to minority-owned, woman-owned, and veteran-owned business subcontractors.
“Subcontractors” shall mean subcontractors of any tier.
7. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
8. FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
9. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A – Scope of Work
• Attachment B – Budget
• Add any other attachments incorporated by reference from the Face Sheet
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General Terms and Conditions
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing
to act on the Director’s behalf.
B. “COMMERCE” shall mean the Washington Department of Commerce.
C. “Contract” or “Agreement” or “Grant” means the entire written agreement between
COMMERCE and the Contractor, including any Attachments, documents, or materials
incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract
shall be the same as delivery of an original.
D. "Contractor" or “Grantee” shall mean the entity identified on the face sheet performing
service(s) under this Contract, and shall include all employees and agents of the Contractor.
E. “Personal Information” shall mean information identifiable to any person, including, but not
limited to, information that relates to a person’s name, health, finances, education, business,
use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers, and “Protected Health Information” under the federal Health Insurance Portability
and Accountability Act of 1996 (HIPAA).
F. “State” shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all
or part of those services under this Contract under a separate contract with the Contractor. The
terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as “confidential”
by COMMERCE;
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ii. All material produced by the Contractor that is designated as “confidential” by
COMMERCE; and
iii. All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential
Information solely for the purposes of this Contract and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent of
COMMERCE or as may be required by law. The Contractor shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and
procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Contractor shall make the
changes within the time period specified by COMMERCE. Upon request, the Contractor shall
immediately return to COMMERCE any Confidential Information that COMMERCE reasonably
determines has not been adequately protected by the Contractor against unauthorized
disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential information, and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Materials are not considered “works for
hire” under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and
interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants
and represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract.
The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of
infringement received by the Contractor with respect to any Materials delivered under this Contract.
COMMERCE shall have the right to modify or remove any restrictive markings placed upon the
Materials by the Contractor.
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7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this Contract.
The Contractor shall retain such records for a period of six years following the date of final payment.
At no additional cost, these records, including materials generated under the Contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
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notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this Contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the Contract.
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as
they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or
entity; or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subcontractor’s performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this Contract. Before
suspending or terminating the Contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the Contract may
be terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement contract,
e.g., cost of the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the Contract. A termination shall be deemed a “Termination for Convenience” if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or
her control, fault or negligence.
The rights and remedies of COMMERCE provided in this Contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
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18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days’ written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this Contract, COMMERCE, in addition to any other rights provided in this
Contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this Contract as has been terminated. The provisions of
the "Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this Contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this Contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the Contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the Contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Contractor under the orders
and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to
settle or pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for all
the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the Contract had been completed,
would have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this Contract, which is in the
possession of the Contractor and in which COMMERCE has or may acquire an interest.
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20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this Contract, shall pass to and vest in COMMERCE upon delivery of such
property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor
under this Contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property
in the performance of this Contract, or (ii) commencement of use of such property in the performance
of this Contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,
whichever first occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this Contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Contractor or which results from the failure on the part of the
Contractor to maintain and administer that property in accordance with sound management
practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract.
E. All reference to the Contractor under this clause shall also include Contractor’s employees,
agents or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMMERCE.
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________________________________________________________________________________________________________ Page 13 of 14
Attachment A: Scope of Work
Tasks &
Deliverables Description End Date
Task 1 Develop periodic update work plan
Deliverable 1 D1: Periodic update work plan June 12, 2026
Task 2 Develop a public participation plan
Deliverable 2 D2: Public participation plan June 12, 2026
Task 3 Complete critical areas analysis
Deliverable 3 D3: Critical Areas Checklist June 12, 2026
Task 4 Complete comprehensive plan analysis and
development regulations
Deliverable 4 D4: Periodic Update Checklist for Fully-
Planning
June 12, 2026
Task 5 Public, and Stakeholder engagement events
Deliverable 5 D5: Report on public and stakeholder
events, including any handouts, flyers,
summary on changes based on comments
and feedback
June 12, 2026
Task 6 Land Use Study along with Population
allocation and Housing allocation
Deliverable 6 D6: Land Capacity Analysis and Population
allocation and Housing allocation, to
include HAP spreadsheet
June 12, 2026
Task 7 Draft Comprehensive Plan Elements
Deliverable 7 D7: Draft Comprehensive Plan Elements
• Introduction
• Land Use
• Housing
June 12, 2026
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Attachment B: Budget
Deliverable SFY26 Amount
D1: Periodic update work plan $3,500
D2: Public participation plan $3,500
D3: Critical Areas Checklist $9,000
D4: Periodic Update Checklist for Fully-Planning $12,500
D5: Report on public and stakeholder events, including
any handouts, flyers, summary on changes based on
comments and feedback
$4,000
D6: Land Capacity Analysis and Population allocation
and Housing allocation, to include HAP spreadsheet
$15,000
D7: Draft Comprehensive Plan Elements
• Introduction
• Land Use
• Housing
$15,000
Contract Total
(State Fiscal Year 2026 only)
$62,500
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Commerce GMS programs - Contract review and routing form
Reviewer
Name Initials and Date
Budget Analyst
GMS Managing Director
Deputy Assistant Director – LGD
Tony Hanson
Internal routing form. Will be deleted after contract fully signed.
Docusign Envelope ID: BC0A85F9-6477-4AB8-AE9F-4542AF82A767
Corina Campbell 10/7/2025 | 9:30 AM PDT
10/7/2025 | 11:26 AM PDTDave Andersen
10/10/2025 | 1:16 PM PDT
COML Council Packet 10-28-25, Page 59 of 79
Certificate Of Completion
Envelope Id: BC0A85F9-6477-4AB8-AE9F-4542AF82A767 Status: Completed
Subject: Complete with Docusign: Moses Lake PUG contract
Division:
Local Government
Program: PUG
ContractNumber: 26-63114-026
DocumentType: Contract
Source Envelope:
Document Pages: 15 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 3 Ashley Murphy
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1011 Plum Street SE
MS 42525
Olympia, WA 98504-2525
ashley.murphy@commerce.wa.gov
IP Address: 198.238.29.39
Record Tracking
Status: Original
10/6/2025 5:28:32 PM
Holder: Ashley Murphy
ashley.murphy@commerce.wa.gov
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: Washington State Department of Commerce Location: Docusign
Signer Events Signature Timestamp
Corina Campbell
corina.campbell@commerce.wa.gov
Security Level: Email, Account Authentication
(None), Login with SSO
Signature Adoption: Pre-selected Style
Using IP Address: 198.239.10.230
Sent: 10/6/2025 5:31:29 PM
Viewed: 10/7/2025 9:30:06 AM
Signed: 10/7/2025 9:30:11 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Dave Andersen
dave.andersen@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.238.8.162
Sent: 10/7/2025 9:30:12 AM
Viewed: 10/7/2025 11:26:31 AM
Signed: 10/7/2025 11:26:37 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Rob Karlinsey
rkarlinsey@cityofml.com
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 63.135.54.162
Sent: 10/7/2025 11:26:39 AM
Viewed: 10/7/2025 11:38:36 AM
Signed: 10/7/2025 11:38:48 AM
Electronic Record and Signature Disclosure:
Accepted: 10/7/2025 11:38:36 AM
ID: a2569860-7e8c-4c36-9b5c-eceeb0a645dc
COML Council Packet 10-28-25, Page 60 of 79
Signer Events Signature Timestamp
Tony Hanson
tony.hanson@commerce.wa.gov
Deputy Assistant Dir
Washington State Department of Commerce
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.238.8.139
Sent: 10/7/2025 11:38:50 AM
Viewed: 10/10/2025 1:16:31 PM
Signed: 10/10/2025 1:16:38 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Mark Barkley
mark.barkley@commerce.wa.gov
Assistant Director
Washington State Department of Commerce
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.239.106.145
Sent: 10/10/2025 1:16:40 PM
Viewed: 10/10/2025 1:16:55 PM
Signed: 10/10/2025 1:17:02 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Lizabeth Murillo-Busby
lmurillo@cityofml.com
Security Level: Email, Account Authentication
(None)
Sent: 10/7/2025 11:26:39 AM
Viewed: 10/7/2025 11:29:19 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/6/2025 5:31:29 PM
Certified Delivered Security Checked 10/10/2025 1:16:55 PM
Signing Complete Security Checked 10/10/2025 1:17:02 PM
Completed Security Checked 10/10/2025 1:17:02 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
COML Council Packet 10-28-25, Page 61 of 79
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Washington State Department of Commerce (we, us or Company) may be
required by law to provide to you certain written notices or disclosures. Described below are the
terms and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to
‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the
DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.15 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM
Parties agreed to: Rob Karlinsey
COML Council Packet 10-28-25, Page 62 of 79
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Washington State Department of Commerce:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: docusign@commerce.wa.gov
To advise Washington State Department of Commerce of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at docusign@commerce.wa.gov and
in the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from Washington State Department of Commerce
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in
the body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Washington State Department of Commerce
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
COML Council Packet 10-28-25, Page 63 of 79
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must
state your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
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COML Council Packet 10-28-25, Page 64 of 79
Council Agenda Bill
Subject*
Reservoir 10 Sizing
Department*
Public Works
Presenter at the Meeting*
Richard Law, City Engineer
Packet Attachments (if any)
Meeting Date:*
10/28/2025
Proceeding Type*
Old Business
Proposed Council Action/Motion:*
To be reviewed by:
x - City Manager
Community Development
Fire
Parks, Rec, & Cultural Services
x - Public Works
Information Only
Receive and File
X - Discuss
X - Provide Direction
Public Hearing
AdopVApprove Authorize
Other
No motion necessary.
City Attorney
Finance
Human Resources
Police
Technology Services
Summary/Background*
Staff is requesting direction on the final size of Reservoir 1 O in the Mae Valley Area.
The Mae Valley Area is divided into 2 pressure zones, the southern portion up the Mae Valley Road is connected to the
Central Pressure Zone and relies on the Reservoirs located across the lake to the East. The northern portion is served by the Moses Pointe
Pressure Zone and currently does not have a Reservoir. The fire flow for the Moses Pointe Pressure Zone is currently supplied with a booster
pump station connected to the Central Zone.
The City is planning to convert the entire area served west of the 1-90 bridge into a single pressure zone. This will create a more secure zone
that does not rely on the single water line crossing the bridge. The proposed Mae Valley Pressure Zone needs a reservoir to serve the area
properly.
Staff is requesting direction on 1) howmany residences the City wants to plan to include in the sizing of this tank.and 2) what proportion of
new homes will have separate irrigation systems and be at lower average usage of 200 gallons per day. The reasonable design life ofa steel
standpipe reservoir is 50+ years.
Fiscal Consideration*
City will need to bond for the construction of Reservoir 10. The size chosen will directly affect the amount of debt the City will incur.
COML Council Packet 10-28-25, Page 65 of 79
COML Council Packet 10-28-25, Page 66 of 79
Council Agenda Bill
Subject
Intent to Annex DNR Land
Department
Community Development
Presenter at the Meeting
Vivian Ramsey, Acting Community Development Director
Packet Attachments (if any)
Exhibit A DNR legal description-Annexation Boundary.pdf 162.11KB
EXHIBIT B DNR Notice of Intention to Annexation signed.pdf 1.24MB
DNR Annexation Map.pdf 1.36MB
Meeting Date:
10/28/2025
Agenda Item Number:
57922
Proceeding Type
Old Business
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Move to authorize the Department of Natural Resources to proceed with the annexation process. City Council accepts the geographic boundaries as proposed, requires that the property
assume all of the city indebtedness, and that the annexed area land use designation will be Medium Density Residential consistent with the City's Comprehensive Plan.
Summary/Background
A ten (10) percent Notice of Intent to Commence Annexation Proceedings was submitted to the Community Development Department on August 18, 2025. The Notice was signed by
Matthew Maulovich on behalf of the property owner, the Washington State Department of Natural Resources. The request to annex represents one hundred percent (100%) of the
assessed value ownership in the proposed annexation area.
The applicant proposes an annexation for approximately 20 acres of property located on Valley Rd, directly north of Cascade Park, within the Moses Lake Urban Growth Area. The
property is identified as Assessor’s Parcel Number170614000, the legal description is in the attached Exhibit A. The property is currently zoned Urban Residential 2 (UR2) by Grant
County. The City of Moses Lake Comprehensive Plan Future Land Use Designation for this parcel is Medium Density Residential. The implementing zoning for this Land Use
Designation is Residential 2 (R-2).The surrounding property is zoned as follows:
North: Urban Commercial 1 (County-UGA)
East: Urban Public Facility (County-UGA)
West: Urban Residential 2 (Grant-UGA)
South: Public (City)
Pursuant to RCW 35A.14.120, prior to circulating a petition for annexation, the initiating party or parties (the owners of property representing not less than 10percent of the assessed
value of the property for which annexation is sought) must give written notice to the City Council of their intention to commence annexation proceedings. The annexation petition
request is attached as Exhibit B. The City Council set the date of October 28, 2025, for a meeting to determine:
· Whether the city will accept, reject, or geographically modify the proposed annexation;
· Whether it will require the simultaneous adoption of a proposed zoning regulation, and
· Whether it will require the assumption of all or any portion of existing city indebtedness by the area to be annexed.
Fiscal Consideration
The applicant will conduct a capacity analysis prior to annexation.
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation COML Council Packet 10-28-25, Page 67 of 79
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 10/22/2025
COML Council Packet 10-28-25, Page 68 of 79
COML Council Packet 10-28-25, Page 69 of 79
COML Council Packet 10-28-25, Page 70 of 79
COML Council Packet 10-28-25, Page 71 of 79
COML Council Packet 10-28-25, Page 72 of 79
VALLEY
LEGEND
DNR PARCEL
0 1000 2000500
Feet ±
COML Council Packet 10-28-25, Page 73 of 79
Council Agenda Bill
Subject
LTAC Application Approval
Department
Parks, Recreation, and Cultural Services
Presenter at the Meeting
Doug Coutts, Director
Packet Attachments (if any)
LTAC Application Allocation recommendations 2026.xlsx 53.4KB
Meeting Date:
10/28/2025
Agenda Item Number:
57919
Proceeding Type
New Business
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Staff is bringing forward two recommendations for Council review and approval for allocation of the LTAC funds in 2026. The recommendations from the LTAC committee, and the amended
recommendations from the City Manager.
Should Council choose to go with the LTAC recommendation they may vote to approve. Should Council choose to go with the City Manager's amended recommendation, the recommended
changes would be returned to the LTAC committee for comment and resubmission.
Summary/Background
The LTAC committee recommends funding the projects and events as listed on the attached spreadsheet for the 2026 Lodging tax revenues.
The Lodging Tax Advisory Committee has reviewed all of the applications for lodging tax revenues in 2026. A total of 38 applications were received with one ineligible for funding as it
did not meet the program requirements. The requests from the remaining 37 applications totaled $1,405,112 in requested funds. The total budget for the projects and events in 2026
was determined to be $1,100,000. After presentations from each of the applicants, the committee met and recommended that all but 4 of the applications receive some level of
funding. The four applications that are not recommended for funding are as follows:
City of Moses Lake-Museum and Surf N Slide Operations-$300,000-Funds to help offset operations expenses for the City's two tourism facilities
City of Moses Lake staff time for Special Events-$40,000-Funding to cover City staff costs associated with the running of Special Events
Moses Lake Spring Festival-Amphitheater Bathroom Remodel-$60,000-Funds to be used to remodel bathrooms at the McCosh Amphitheater
MLIRD-Moses Lake Water Quality Program-$75,000-Funds for the MLIRD Water Quality Program for Moses Lake
The LTAC funding recommendations total $779,612 with the Lodging Tax Advisory Committee recommending that the remaining $320,388 be moved to the LTAC 15% Future Capital
Fund for future Tourism related Capital Projects.
The City Manager recommends amending the LTAC's recommendation to alleviate pressure on the City's General Fund budget for 2026. His recommendation includes all of the LTAC
Committee's recommended funding and adds back in two of the items not recommended by the LTAC.
The City Manager recommends adding in the $40,000 funding to cover City Staff costs associated with the running of special events by outside organizations and allocating the
remainder of the $320,388 (or $280,388) to the Surf n' Slide and Museum operations, effectively reducing the currently proposed General Fund budget deficit from $1,036,558 to
$716,170. This would allocate the $320,388 that the LTAC committee recommends be set aside into the Future Capital Projects Fund to the City's general fund to support tourism
facilities and events, an allowable expense for LTAC funds, while not impacting any of the funds recommended to support special events or projects by the LTAC.
Looking forward to future cycles, the pressure on the General Fund will need to be addressed and the cost for supporting special events will continue to increase as costs for staff will
continue to increase. If Council does not elect to use LTAC funds for these expenses going forward, the City may need to consider passing these costs on to the groups running the
events in future years.
Additionally, the LTAC members agreed that the 15% carve out taken out of the annual revenues from Lodging tax is confirmed as being for any Future Capital Projects, not specifically
for a Convention/Conference Center. As such, staff will be putting together a separate process for municipalities to apply for funding from these funds. This will be on a case-by-case
basis with project review and recommendation by the LTAC to the City Council for final review/approval.
Fiscal Consideration
The LTAC recommended funding levels would be $320,388 below budgeted amounts for Lodging Tax Revenue so the recommendations easily fit within the budget.COML Council Packet 10-28-25, Page 74 of 79
The City Manager's recommendation allocates the remaining $320,388 to the general Fund to support tourism facilities and Special Event staffing by the City, reducing the 2026
General Fund Budget Deficit from$1,036,558 to $716,170.
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and federal
mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 10/22/2025
City Attorney - Katherine Kenison on 10/22/2025
Finance - Madeline Prentice on 10/22/2025
COML Council Packet 10-28-25, Page 75 of 79
Organization Name Event Name & Date
2025
Funded*
2026
Request
2026 LTAC
Recommendati
on (LTAC's 2%)
City's 2% -
2026 Comments:
Billed to
City (LTAC's
2%)
Billed to City
(City's 2%)
Billed to City
Total
Remainder
available
DMLA Brews and Tunes $ - $ 5,000 $ 5,000 Marketing and Entertainment expenses
DMLA Harvest Festival $ - $ 2,500 $ 2,500 $2,000 Candy/$500 Marketing
DMLA Sip & Stroll $ - $ 5,000 $ 5,000 Marketing and operations for the event-Work with City on marketing and use money for Bands at Sinkiuse-Work with CBAA
Columbia Basin Allied Arts Art on Third/Busiest Day Downtown 3,000$ 5,000$ 3,000$ Sip & Stroll Funding/Art on 3rd/Busiest day downtown-Artists contractsand production of Art on Third/Rentals and Marketing 3,000$
Columbia Basin Allied Arts UMANI Fest 5,000$ 15,000$ 5,000$ Umani Festival Funding-Artist contracts/Marketing/Production costs-No tents 5,000$
Columbia Basin Allied Arts Premier Performances 7,500$ 8,000$ 7,500$ Concert season Funding-Artist contracts/Marketing/Production costs 7,500$
Central Basin Community Concert Series 2024 Concerts 7,500$ 7,500$ 7,500$ Musician fees/production fees/advertising to tourist regions/general operations that support tourists -$ 7,500$
Columbia Basin Rodeo Association Moses Lake Roundup Rodeo and Demo Derby 59,000$ 100,000$ 59,000$ Advertising-$22,000/t-shirts with ads-$9,000/Website revamp $15,000/Social Media-$7,000/Rodeo Program Project-$6,000-Second Event next year?-$ 59,000$
City of Moses Lake Frosty Finds Flea Market and Appraisal Fair 2,000$ 3,000$ 3,000$ Print, radio, and social media advertising of the concert series in Tri-cities, Wenatchee, and Spokane areas -$ 3,000$
City of Moses Lake Creative District Conveneing -$ 2,000$ 2,000$ Creative Distrcit Covening support
City of Moses Lake Placer AI Renewal 18,500$ 24,590$ 24,590$ Renewal of the Placer AI Software -$ 24,590$
City of Moses Lake Museum/Surf N Slide Operations -$ 300,000$ Funds to help offset operations expenses for the City's two Tourism facilities-Surf N Slide Water Park and Moses Lake Museum and Arts Center -$ -$
City of Moses Lake Staff time for Special Events -$ 40,000$ -$ Funding to cover City Staff costs associated with the running of Special Events downtown.
City of Moses Lake Music Licensing Services 3,000$ 3,000$ 3,000$ Funds will be used to pay music licensing fees for the City facilities -$ 3,000$
City of Moses Lake Red, White and BOOM!31,000$ 37,000$ 37,000$ Fireworks and Advertising -$ 37,000$
City of Moses Lake Summer Concert Series Advertising 6,000$ 7,000$ -$ -$ Print, radio, and social media advertising of the concert series in Tri-cities, wneatchee, and Spokane areas-Funded in Tourism advertising campaign -$ -$
City of Moses Lake Visitor Information Center Seasonal Staffing -$ 15,600$ 15,600$ Funding to staff the Visitor Information Center in Civic Center with seasonla staff from May to September -$ 15,600$
City of Moses Lake Tourism Marketing Campaign 109,789$ 116,013$ 116,013$ Tourism campaign-Full report of 2026 to date/summary of 2025 prior to 2027 Request -$ 116,013$
Grant County Fairgrounds MoraVida Fest 10,000$ 25,000$ 10,000$ Marketing, entertainment and cultrual enhancement of the event -$ 10,000$
Grant County Fairgrounds Grant County Fair 40,000$ 100,000$ 40,000$ Supplement marketing and entertainment budget -$ 40,000$
Grant County Fairgrounds 90's Flannel Fest 13,000$ 45,000$ 30,000$ Marketing, Entertainment and operations -$ 30,000$
City of Moses Lake Surf n' Slide Climbing wall -$ 65,294$ 65,294$ Replacement of the High Diving board at Surf N Slide with a three panel climbing wall removable for swim meets -$ 65,294$
Manta Rays Christmas Open 1,900$ 3,250$ 3,250$ Custodial Services and facility Rental -$ 3,250$
Manta Rays IES Junior Champs 14,350$ 15,340$ 15,340$ Custodial services, awards, hospitality expenses, and facility Rental -$ 15,340$
Manta Rays Sizzlin Summer Splash 12,900$ 14,680$ 14,680$ Custodial services, awards, hospitality expenses, and facility Rental -$ 14,680$
Manta Rays Sprint Shootout 3,550$ 4,075$ 4,075$ Custodial services, awards, hospitality expenses, and facility Rental -$ 4,075$
Manta Rays Swim Clinic with and Olympian 9,250$ Clinician appearnace fee, custodial services and facility Rental -$ -$
Manta Rays Thankswimming Open 7,475$ 8,075$ 8,075$ Custodial services, awards, hospitality expenses, and facility Rental -$ 8,075$
Manta Rays Tony St. Onge Memorial Open 5,750$ 6,450$ 6,450$ Custodial services, awards, hospitality expenses, and facility Rental -$ 6,450$
Moses Lake Chamber of Commerce Support to City of Moses Lake VIC 4,000$ 6,000$ 6,000$ Mailings to tourists/Welcome packet-All new materials to be designed or approved by L. Lynch-Branding reasons -$ 6,000$
Moses Lake Spring Festival Bathroom Renovation -$ 60,000$ -$ -$ Not enough information/Traffic/usage issue not remodel issue/Recommended bringing in more porta-potties
Moses Lake Spring Festival Moses Lake Spring Festival 50,000$ 80,000$ 80,000$ Advertising/artists fees -$ 80,000$
Moses Lake BMX Association Capital Projects and State Qualifier Race 41,966$ 43,045$ 43,045$ Mylaps System (~$32,330)/Track Surface Glue and Application Equipment (~$7,725)/State Qualifier Promotion and Awards (~$3,000)-$ 43,045$
Moses Lake Youth Hockey Association Current and Future Winter Youth Hockey 51,500$ 44,700$ 44,700$ $22,000 Replacement Speakers/$2,500 Laptop/$19,000 Tournament Fees/$1,200 Heaters-Work with City on Replacement cost for speakers -$ 44,700$
Sand Scorpions Bounty Hole & Freestyle Mud Trucks 45,000$ 60,000$ 60,000$ Materials/operating costs/increasing entertainment*next year address how the additional $15,000 was spent -$ 60,000$
Moses Lake Irrigation and Rehbilitation DistrictMoses Lake Water Quality Program -$ 75,000$ Water Quality Program-No specifics on budget-No breakdown
Northwest Powerboat Association Moses Lake Vintage Test and Tune -$ 3,000$ 3,000$ advertising
Visit WA Moses Lake Airshow 50,000$ 50,000$ 50,000$ Offset Operating Costs -$ 50,000$
TOTALS:612,930$ 1,405,112$ 699,422$ 80,190$ Total -$ -$ -$ 762,112.00$
578$ 319,810$
320,388$ Capital Improvements-15% Carve out fund
A= Non-profit/IRS documents attached Manta Rays 55,175$ 51,870$ 779,612$
B= Application Complete
C= Budget - Expenses
D= Budget - Revenue Total LTAC's 2%City's 2%
2026 Available-(Beyond budget)$110,013 $13,128 $96,885
2026 actual available $430,401 $13,706 $416,695
15% set aside $156,000 78,000$ 78,000$
$586,401 $91,706 $494,695
Budget remainder
COML Council Packet 10-28-25, Page 76 of 79
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Nov 12 due dates: PW 10/27, Attorney 10/29, Director 10/31, City Manager 11/3, Final Agenda Noon Wed, 11/5
Standard Public Hearing Notices for November 25 are due Nov 5 end of day.
Date/Time Proceeding Subject - 30 Character Limit in LF, abbrev. will be spelled out on agenda Action Presenter*LF Status
City of Moses Lake Agenda Forecast - Oct 30 to Dec 9
#/ltr/pg
10/23/2025
Thurs, Oct 30 at 6 pm AGCCT at Soap Lake <<COG Draft Bylaws and Articles of Formation>>RSVP Due Mmm dd
Tue, Nov 4 ELECTION NIGHT - budget workshop moved to Nov 6.
Wed, Nov 5 at 1 pm to 4:30 pm Grant County LEAD Summit Day 1 & Reception after (recur)
Thurs, Nov 6 at 9 am to 2 pm Grant County LEAD Summit Day 2 (recur)
Thurs, Nov 6 at 6 pm 1 North Central Regional Library Workshop
2 Study Session Budget Workshop #4: (copy list with page numbers fr Agenda Bill to Agenda)
Finance Prentice
Legal/Judicial Prentice
Misc General Services Prentice
Library Prentice
Rainy Day Fund Prentice
Fireman's Relief & Pension Prentice
LOCAL Borrowing & GO Bonds Prentice
Local Fiscal Recovery (ARPA)Prentice
Opioid Abatement Prentice
Transportation Benefit Dist (TBD)Prentice
Unemployment Compensation Prentice
Risk Management Prentice
Sanitation Prentice
Wed, Nov 12 Exec 6 pm Potential Litigation 30 min
x Public Hearings 2026 Budget Ordinance - Public Hearing 1 of 2 Prentice (recur)
""Property Tax Levy Resolution xxxx Motion Prentice (recur)
Consent Sustainable Water Strategy Plan <motion>Baltzell
New Bus North Central Regional Library Building Use Agreement Extension Motion Karlinsey
""Comp Plan Code Amendments - First Presentation Discussion V Ramsey
COML Council Packet 10-28-25, Page 77 of 79
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Nov 12 due dates: PW 10/27, Attorney 10/29, Director 10/31, City Manager 11/3, Final Agenda Noon Wed, 11/5
Standard Public Hearing Notices for November 25 are due Nov 5 end of day.
Date/Time Proceeding Subject - 30 Character Limit in LF, abbrev. will be spelled out on agenda Action Presenter*LF Status
City of Moses Lake Agenda Forecast - Oct 30 to Dec 9
#/ltr/pg
10/23/2025
""Limited Use Shallow Wells for Irrigation Ordinance xxxx Motion L Ramsey wip
""Mobile Outreach/Transportation Contract Motion Murillo
""IAFF Labor Agreement MOU Motion Springer
""Bilingual Compensation Policy Motion Springer
""Toole Design SR 17 Stratford Discussion Bisnett
Staff COML Federal Legislative Agenda 2026 Motion Karlinsey (recur)
Thurs, Nov 13 8:30a - 4 pm Columbia Basin Development League
Tue, Nov 18 4 pm - 6 pm Joint Workshop with Grant Public Utility District Commissioners
New Business 2025 Budget Amendment Ordinance xxxx Prentice (recur)
Tue, Nov 25 PH Continued 2026 Budget Ordinance xxxx Motion Prentice (recur)
6:30 PM Consent Western Ave Vacate Ordinance xxxx <motion>
New Bus Grant County Recording Fee Annual Agreement Motion Murillo (recur)
""Council Agenda and Committee Update Ordinance xxxx Motion Burke
""Moses Point Development Agreement Ordinance xxxx Motion Kenison
""Paradise Pointe Development Agreement Ordinance xxxx Motion Kenison
""AFSCME Labor Agreement MOU Motion Springer
Staff pg 3rd Quarter Financial Report (include in packet)Prentice (recur)
""Transportation Grant Summary Baltzell
Tue, Dec 9 Presentation Council Member Madewell Recognition Mayor (recur)
6:30 PM Consent
Old Business
New Business 2026 Fee Schedule Res xxxx (Includes Water & Sewer Rates)Motion Prentice (recur)
Future Items not assigned a meeting date.
5:30 start Study Session **Stormwater Rate Structure Presentation Baltzell
Study Session Legislator Dinner Meeting
May 2026 Presentation Human Services Funding Recommendations (FIN, CDD, POL, PRCS)Murillo
Presentation Irrigation for Private Wells (purple pipe)9-18-24 related to new subdivisions and conflict with wellhead protection
COML Council Packet 10-28-25, Page 78 of 79
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Nov 12 due dates: PW 10/27, Attorney 10/29, Director 10/31, City Manager 11/3, Final Agenda Noon Wed, 11/5
Standard Public Hearing Notices for November 25 are due Nov 5 end of day.
Date/Time Proceeding Subject - 30 Character Limit in LF, abbrev. will be spelled out on agenda Action Presenter*LF Status
City of Moses Lake Agenda Forecast - Oct 30 to Dec 9
#/ltr/pg
10/23/2025
Presentation Semi quincentennial Commemoration Proclamation Museum and Tourism
Presentation Yonezawa-SR-17 Roundabout Construction Funding - Design Engineer Levi Bisnett
Public Hearing Eastlake Dr Vacate Ordinance xxxx Motion V Ramsey
Consent Amend STBG Grant for Yonezawa Round-a-bout <motion>Baltzell LR-LB
Consent Accept Lakemont Planned Development Deeds <motion>V Ramsey
Consent Accept LKQ Improvements <motion>Baltzell
Consent Public Works Contract Project Acceptance Authority Res or Ord xxxx <motion>Karlinsey
Consent Simplot Rope Rescue Contract <motion>Perillo
Old Bus Airport Commission Duties Resolution xxxx Motion Baltzell
Old Bus Multi Modal Trails Team and Plan Exhibit D (ref Res 3997 12-10-24)
Old Bus Private Property Burn Regulations Ordinance xxxx Motion Perillo
Old Bus **Stormwater Rate Structure Ordinance xxxx Motion Baltzell
Old Bus WSDOT Administrative Settlement Policy Resolution xxxx Motion Baltzell
New Bus/Old Bus Airport Operations Manual Update 1st Pres/MotionBaltzell
New Bus/Old Bus Building Permit Recovery Fund Ordinance 1st Pres/MotionV Ramsey
New Bus/Old Bus Comprehensive Plan Amendment Docket 1st Pres/MotionV Ramsey
New Bus/Old Bus Employee Handbook Update Resolution 1st Pres/MotionSpringer (recur)
New Bus/Old Bus Water General Plan Update (Prior to W/S Rate Study)1st Pres/MotionBaltzell
New Bus 2025 Community Street and Utility Standards Resolution xxxx Motion Baltzell (recur)
New Bus Airport Property Owner Access Agreement (Through the Fence)Motion Baltzell
New Bus Federal Lobbyist Agreement (following RFP process)Motion Baltzell
New Bus Future Land Use Map Update (fr Study Session 6/11/24)Motion Ramsey (after Plan Comm)
July 2026 New Bus Graffiti Regulation First Year Review (as stated in Code) Motion V Ramsey
New Bus Grant County Council of Governments Motion Karlinsey
2026 New Bus Mobile Outreach Transportation Quarterly Report (Sleep Center Transition Plan Plus One)(recur)
New Bus New Cingular Lease Amendment Motion Baltzell
New Bus Shopping Cart Collection Volunteer Group Discussion V Ramsey
New Bus Write-off Uncollectible Accounts Authorization Ord or Res Motion Prentice
New Bus ML School District Playfield Watering Exemption Ordinance xxxx Motion Baltzell
COML Council Packet 10-28-25, Page 79 of 79