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Home My WebLink AboutCC Min 2025 09 09MOSES LAKE CITY COUNCIL September 9, 2025 JOINT WORKSHOP WITH PLANNING COMMISSION Jurassic Parliament owner Ann Macfarlane streamed in for her two-hour interactive training for Council, Planning Commission, and staff called “Great City Council Meetings”. The training was conducted in the auditorium and recorded for future training opportunities. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:31 p.m. by Mayor Swartz in the Council Chambers of the Civic Center with audio remote access. Special notices for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Swartz; Deputy Mayor Madewell; Council Members Lombardi, Fancher, Martinez, and Myers. Action taken: Council Member Lombardi moved to excuse Council Member Skaug, second by Council Member Fancher. The motion carried 6 – 0. PLEDGE OF ALLEGIANCE Council Member Fancher led the Flag Salute. AGENDA APPROVAL Action taken: Council Member Martinez moved to approve the Agenda as presented, second by Council Member Madewell. The motion carried 6 – 0. PRESENTATIONS Childhood Cancer Month Proclamation – Community Outreach Coordinator Amanda Carpenter received the proclamation observing September as Childhood Cancer Awareness Month. Don and Mary Cunnington Day Proclamation – Mayor Swartz proclaimed September 5, 2025, as Don and Mary Cunnington Day in Moses Lake, recognizing their numerous contributions with the Parks and Recreation Department and at various community events. Grant County Animal Outreach New Shelter – President Sara Tweedy provided an update on the new animal shelter project, including the location, funding, and expected construction timeline. Police Officer Award and New Hire Introductions – Police Chief Dave Sands introduced new officers Whitney Nelson and Stefan Zucktriegel, and recognized Captain Mike Williams for his academic achievements at the Southern Police Institute. CITIZEN’S COMMUNICATION Planning Commission – Dan Leavitt, Moses Lake, requested to have “small scale neighborhood commercial uses” as part of the development code. Document Ref: HAUA5-XEUKQ-6MEIU-XBTRZ Page 1 of 4 CITY COUNCIL MINUTES – September 9, 2025 pg. 2 Public Library – Moses Lake residents: Brent Thomas, Matt Pollock, Sylvia Hammond, Judy Hooper, and Jill Springer Forrest expressed support to maintain the library services at the lowest possible fee for the facility maintenance costs to the City. JOINT STUDY SESSION WITH PLANNING COMMISSION #1 2025 Planning Commission Docket - Second Presentation Senior Planner Nathan Pate reviewed the fifty recommended changes to the Comprehensive Plan and Development Regulations from the Planning Commission. The 2027 Comprehensive Plan Kick-off Open House will be held on September 11 at 6 p.m. Action taken: Council Member Fancher moved to approve the Planning Commission 2025 Docket with the addition of #51, small-scale neighborhood development in commercial zones, second by Council Member Martinez. The motion carried 6 – 0. CONSENT AGENDA #2 a. City Council Meeting Minutes Dated April 15 & 18, 2025 b. Electronic Transfer: N/A Checks: 171389 – 171556 - $840,093.03 Payroll Checks: 08-29-2025 PR #67059-67107 - $29,656.78 Electronic Payments: 08-29-2025 Direct Deposit - $764,144.36 c. MLMC 13.08.082 Reimbursement Repeal Ordinance 3076 d. Accept Crack Seal Project 2025 GC2025-239 Action taken: Council Member Meyers moved to approve the Consent Agenda as presented, second by Council Member Martinez. The motion carried 6 – 0. NEW BUSINESS #3 Homesley Site Specific Rezone Change Ordinance 3077 Acting Community Development Director Vivian Ramsey presented Mr. Holmesley’s property rezone request from general commercial to R-3 multifamily and light industrial to general commercial in accordance to MLMC 15.245.030 Procedure. Action taken: Council Member Meyers moved to adopt Resolution 3077 presented, second by Council Member Martinez. The motion carried 6 – 0. #4 Latecomer Contracts for Lakemont Major Plat Resolutions 4022 & 4023 Lakemont ML LLC was required to install water, sewer, and street infrastructure as part of the Lakemont Major Plat. They are requesting project cost recovery through city latecomer contracts with adjacent property owners. Action taken: Council Member Fancher moved to adopt Resolution 4022 for water and sewer improvements as presented, second by Council Member Lombardi. The motion carried 6 – 0. Action taken: Council Member Fancher moved to adopt Resolution 4023 for street improvements as presented, second by Council Member Lombardi. The motion carried 6 – 0. Document Ref: HAUA5-XEUKQ-6MEIU-XBTRZ Page 2 of 4 CITY COUNCIL MINUTES – September 9, 2025 pg. 3 STAFF REPORTS Soap Lake Staffing Interlocal Agreement – City Manager Rob Karlinsey relayed Soap Lake Mayor Sharp’s request to contract Moses Lake staff for their planning and permitting services. Mayor Sharp was present to comment that they plan putting processes in place that mirror Moses Lake so there will be a seamless transition when they fill their positions. Action taken: Council Member Lombardi moved to approve the Interlocal Agreement to provide both planning and building permit and inspection services at actual cost to include, not to exceed six months, and be subject to approval by our City Attorney, second by Council Member Martinez. The motion carried 6 – 0. 2025 Council Retreat Agreements – City Manager Rob Karlinsey showed the Council how staff are tracking the twenty-one project agreements in Microsoft Planner. Mayor Swartz read the agreement for a library service cost assessment for the benefit of residents present. Utility Rates – Finance Director Madeline Prentice presented examples of expected changes in the wastewater rate increases for user classes of industrial, commercial, residential, and duplex from 2026 to 2030. The water rate study is planned to be presented to Council in October with presentation of fee schedule adoption of all rate changes in December. City Manager Rob Karlinsey requested Council have a full day workshop on September 16 from 8 a.m. to 5 p.m. Free Waste Disposal – Acting Community Development Director Vivian Ramsey shared a flyer for the next Household Waste Disposal event this weekend at Blue Heron Park and Larson Rec Center from 10 a.m. to 2 p.m. Moses Lake Museum & Art Center Activities – PRCS Director Doug Coutts noted that there are flyers on their counter for the Haunt the Civic Center: Scarecrow Contest and next gallery opening for artist Don Nutt scheduled for September 12 at 4 p.m. They will also have an adult craft on September 12 at 4 p.m. CITY COUNCIL MEMBER REPORTS Council Lombardi reported on last minute preparations for the crack seal work at the municipal airport. The Port of Moses Lake is closer to soliciting bids for the rail system and he will be joining them at an Energy Conference in Mattawa this week. Council Member Martinez advised that the NCW Opioid is working on changing the fiscal period of their June to June budget to a calendar year period. Council Member Myers requested an update on the STCU donation for beautification of traffic boxes in the Creative District. PRCS Director Doug Coutts reported that staff have not been able to connect with them in order to obtain box specifications and move forward with design, soliciting artists, and project installation. Mayor Swartz added that a memorial park bench dedicated to Don and Mary and Cunnington has been installed at the water park. A joint meeting with Council was held at the Port of Moses Document Ref: HAUA5-XEUKQ-6MEIU-XBTRZ Page 3 of 4 CITY COUNCIL MINUTES – September 9, 2025 pg. 4 Lake and each entity shared their projects and plans for new development. The Grant County LEAD Summit will be held November 5 and 6 for a joint meeting on these topics among many local entities. EXECUTIVE SESSION Mayor Swartz called an Executive Session from 8:26 p.m. to 8:36 p.m. to discuss potential litigation pursuant to RCW 42.30.110(1) subsection (i) with action to follow. Mayor Swartz reconvened the meeting at 8:36 p.m. Action taken: Council Member Myers moved to authorize the City Manager to execute two separation agreements related to a reduction in force separation, second by Deputy Mayor Madewell. The motion carried 6 – 0. ADJOURNMENT The regular meeting was adjourned at 8:36 p.m. ______________________________________ Dustin Swartz, Mayor ATTEST____________________________ Debbie Burke, City Clerk Document Ref: HAUA5-XEUKQ-6MEIU-XBTRZ Page 4 of 4 REF. NUMBER HAUA5-XEUKQ-6MEIU-XBTRZ DOCUMENT COMPLETED BY ALL PARTIES ON 21 JAN 2026 23:44:43 UTC SIGNER TIMESTAMP SIGNATURE MAYOR DUSTIN SWARTZ EMAIL DSWARTZ@CITYOFML.COM SENT 15 JAN 2026 22:51:50 VIEWED 21 JAN 2026 23:13:13 SIGNED 21 JAN 2026 23:13:36 IP ADDRESS 104.193.239.74 LOCATION MOSES LAKE, UNITED STATES RECIPIENT VERIFICATION PHONE NUMBER VERIFIED 21 JAN 2026 23:13:13 DEBBIE BURKE EMAILDBURKE@CITYOFML.COM SENT 15 JAN 2026 22:51:50 VIEWED 21 JAN 2026 23:33:05 SIGNED 21 JAN 2026 23:44:43 IP ADDRESS 63.135.54.162 LOCATION MOSES LAKE, UNITED STATES RECIPIENT VERIFICATION EMAIL VERIFIED 21 JAN 2026 23:33:05 Signed with PandaDoc PAGE 1 OF 1