HomeMy WebLinkAboutFINAL 2026 0210 Council Agenda PacketMoses Lake City Council
Dustin Swartz, Mayor | Don Myers, Deputy Mayor | Mark Fancher, Council Member | Joel Graves, Council Member
David Skaug, Council Member | Victor Lombardi, Council Member | Jeremy Davis, Council Member
Tuesday, February 10, 2026
Moses Lake Civic Center – 401 S. Balsam or remote access*
Special Meeting Agenda
Study Session – 6:00 p.m.
– Financial Sustainability Plan Kickoff
Six-Year Financial Forecast – Jeff Pooley, Nextlevel Analytics LLC (CG1)
Financial Sustainability Plan Process, Schedule, and
Service Level Budgeting Introduction – City Manager Rob Karlinsey pg 3
List of Programs and Costs – Finance Director Madeline Prentice pg 13 - revised 2-10
Regular Meeting Agenda
Call to Order – 7:30 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Presentation
– NCW Tech Alliance - Becca Freimuth, Director of Entrepreneurship pg 21
Citizen’s Communications **
#1 Consent Agenda pg 25 Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be
no separate discussion of these items unless a Council Member requests specific items to be removed
from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the
Consent Agenda.
a. City Council Meeting Minutes Dated November 12, and 18, 2025
b. Claims and Payroll
COML Council Packet 2-10-26, Page 1 of 78
February 10, 2026, City Council Meeting Page 2
consent agenda cont.
c. 2026 Department Visual Work Plans
d. Federal Legislative Agenda
e. Accept Division Lift Station Upgrade GC2023-093
New Business - none scheduled
Old Business – none scheduled
Staff Reports
– State Auditor’s Office Audit Report Briefing, Finance Director Madeline Prentice pg 64
– Other
City Council Member Reports
Future Business Requests: MLMC 2.08.050 states that an item may be placed on a Council meeting
agenda, in advance of posting an agenda, by any of the following methods: majority vote of the
Council; Council consensus; any three (3) Council members; the City Manager; or the Mayor.
Information Item
- Upcoming Agenda Items pg 75
Adjournment
Future Council Meetings: Special Meeting February 17 at 6 p.m., Regular Meeting February 24 at 6:30 p.m.
Council Notices of Potential Quorum – link to separate webpage
NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special
assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509)
764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting.
* Remote Options:
#1 MS Teams App or Online Join the meeting now Join: Meeting ID: 284 770 551 097 94 Passcode: Po3oE9iT
Or #2 +1 509-707-9401,,50278355# United States, Moses Lake Find a local number Phone conference ID: 502 783 55#
Or #3 YouTube Live https://www.youtube.com/@MosesLakeCityCouncil/streams
** In person Citizen Comment or Public Hearing Comments form needs to be given to the Clerk by 6:25 p.m.
The 5-minute time per speaker may be reduced to allow a maximum period of 30 minutes for citizens who have
signed up to speak. Click this link for remote speaker request forms which must be completed by 3 p.m. on the
day of the meeting and join using one of the Teams options above.
COML Council Packet 2-10-26, Page 2 of 78
City of Moses Lake
Service Level Budgeting
Description and Timeline
Service Level Budgeting (SLB) is a method to balance the City’s budget through
the lens of service levels, beginning with classifying programs as “core,” “basic,”
or “enhanced.” SLB recognizes that programs and services are not all created
equal and that some are required for public safety, order, and compliance with
state law, while other programs are more discretionary.
While other budgeting methods score or evaluate programs as if they were all
discretionary (e.g. “Priority Based Budgeting”) or try to build the budget from the
bottom up as if any service could be eliminated every year (e.g. “Zero Based
Budgeting”), SLB recognizes that there are some essential and basic programs
and services that are not going to go away and that there are discretionary
services that are more subject to budget limitations or that can be provided by
other non-city entities.
At the same time, SLB does not dismiss the need for continuous improvement,
improved efficiency, and evaluation on how services are delivered and by whom.
These evaluations should always be ongoing.
In balancing a budget through the lens of SLB, services and programs are placed
into three service level categories: Core, Basic, and Enhanced:
SLB applies to two operating funds in the City’s budget: the General Fund and
the Street Fund. The Street Fund is connected to the General Fund because the
General Fund often subsidizes the Street Fund.
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This SLB exercise does not apply to the utility funds (water, sewer, storm,
ambulance, and garbage) or capital project funds. Utility funds are fee-supported
and self-sustaining, so they do not get compared to programs in the General
Fund and Street Fund programs. Capital funds pay for one-time projects and are
mostly funded with grants and restricted revenues that do not go through the
General Fund (e.g., Real Estate Excise Tax, which is mostly restricted to capital).
The steps in the process to build a Service Level Budget are:
1. Identification of each department’s programs
2. Assignment of costs to each program
3. Categorization of programs as core, basic, and enhanced
4. Public input and making budget decisions based on the SLB method
Core, basic, and enhanced service levels are described as follows:
Core
Core level services include those services and programs that are essential to
public order and to maintain life safety. Examples include road maintenance,
police patrol, criminal investigations, emergency management, and fire response.
Core level services also include services that are mandated by state or federal
law and where those services are the sole responsibility of the city. Examples
include land use and building permit processing and planning under the Growth
Management Act.
Some administrative functions also fall under core service levels. Examples
include City Council governance, record keeping, public records requests,
financial accounting, and some personnel functions.
Basic
Basic level services are not necessarily required for public order, nor are they
mandated by state or federal law, but they are considered elemental or inherent
to what cities do, and it would be difficult to do without these services.
Basic services are the sole responsibility of the city and do not fall under the
responsibility of any other public or private entity. Examples of basic city services
include public park maintenance, traffic enforcement, code enforcement, website
management, and information technology services.
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Enhanced
Enhanced services are for added quality of life, are even more discretionary than
basic, and are not assumed to be an inherent city function. Enhanced services
and programs may augment what other public, nonprofit, and private sector
entities already provide.
Examples of enhanced programs and services include human services funding,
recreation programs, event support, economic development programs, school
resource officer programs, state and federal lobbying, and some communications
services such as social media management.
SLB Timeline
February 10 1. Present the updated six-year forecast to the City Council.
2. Introduce the Service Level Budgeting method as a lens
through which to view and interpret the budget.
3. Provide a list of General Fund and Street Fund programs
and the cost of each of those programs.
February 24 Using the Service Level Budgeting lens, City Council sorts
programs into core, basic, and enhanced categories. City
Council also reviews potential revenue options.
March 16 Hold a town hall with the community to discuss financial
sustainability and solicit input from the public.
First Quarter Online interactive budget simulation tool, Balancing Act
Statistically valid survey about community budget priorities.
April 14 City Council reviews the forecast with potential revenue and
expenditure scenarios. City Council gives direction to bring
back a FSP for approval.
April 28 City Council adopts the Financial Sustainability Plan.
May 1-2 City Council retreat to establish 2027 budget priorities in the
context of the newly adopted Financial Sustainability Plan.
Summer City staff develop a proposed 2027 budget based on the
adopted Financial Sustainability Plan and City Council
priorities.
COML Council Packet 2-10-26, Page 5 of 78
2/5/2026
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CITY OF MOSES LAKE
Service Level Budgeting
Introduction & Timeline
Financial Sustainability Plan
2
Service Level Budgeting
An Introduction
•A lens through which to view and balance the budget
•Programs and services are not all created equal: some arerequired while others are more discretionary
•Services & programs fall into 3 categories: Core, Basic, &
Enhanced
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2
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2/5/2026
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3
Service Level Budgeting
What funds are included?
•The two main operating funds: General Fund and
Street Fund
•All other funds: utilities, capital, etc.
What funds are not included?
4
SERVICE LEVELS
3
4
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2/5/2026
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CORE
Services and programs essential to maintaining
life safety and order.
Examples:
•Services mandated by state or federal law that are the sole
responsibility of the city
•Road maintenance
•Police patrols & investigations
•Fire response
•Administrative functions like City Council governance,
financial accounting, and record keeping
Service Levels
BASIC
Services considered elemental or inherent to what
cities do. They tend to be the sole responsibility of
the City.
Examples:
•Public park maintenance
•Information Technology and website management (above
and beyond what state law requires)
•Code enforcement
•Traffic enforcement
Levels of Service
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ENHANCED
Services that provide added quality of life, are
more discretionary, and are not assumed to be an
inherent city function. Enhanced services are
often provided by other entities than just the City.
Examples:
•Recreation programs
•Human services funding
•Event support
•Economic development
•School Resource Officer Program
Levels of Service
Add a Footer 8
The Process
1.Identify main programs
2.Assign costs to the programs
3.Categorize programs as Core, Basic, and Enhanced
4.Involve the public
5.Make budget decisions based on the SLB method
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8
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Timeline
February 10
•Present the updated six-year forecast to the City Council.
•Provide a list of General Fund and Street Fund programs and the cost of each of
those programs.
•Introduce the Service Level Budgeting method as a lens through which to view and
interpret the budget.
Add a Footer 10
Timeline, continued
February 24
•Using the Service Level Budgeting lens, the City Council sorts programs into core,
basic, and enhanced categories.
•On the revenue side of the equation, a list of revenue options will be provided.
•A tax base comparison with other cities will also be provided.
•City Council determines if there is any other information they need.
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Timeline, continued
April 14
•City Council reviews the forecast with potential revenue and expenditure scenarios.
•City Council gives direction to bring back a Financial Sustainability Plan for
approval.
April 28
•City Council adopts the Financial Sustainability Plan.
Add a Footer 12
Timeline, continued
May 1-2
•City Council retreat to establish 2027 budget priorities in the context of the newly
adopted Financial Sustainability Plan.
Summer
•City staff develop a proposed 2027 budget based on the adopted Financial
Sustainability Plan and City Council priorities.
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Add a Footer 13
Community Engagement
•Balancing Act online budget simulation tool
•Statistically valid survey
•Financial Sustainability Plan web page
•Public workshop in March
Madeline Prentice
Finance Director
mprentice@cityofml.com
(509) 764-3732
For comments and questions:
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COML Council Packet 2-10-26, Page 12 of 78
February 10, 2026
Dept.Program
2026 Budgeted
Expense
2026 Budgeted
Revenues
2026 Net
Budgeted Costs
Estimated Annual
Facility Capital
Replacement Costs not
in the 2026 budget to
Include in the Forecast
Net Budgeted + Capital
Replacement Costs Description
City Council City Council 140,688 - 140,688 140,688
City Council stipends, travel/training, professional services,
internal service allocations, community recognition, city
pins, etc.
140,688 - 140,688 - 140,688
City Manager City Manager 709,562 - 709,562 709,562
Staff costs, State lobbyist (50%), travel/training, internal
service allocations, prof. services agreements, etc.
City Manager Communications 256,199 - 256,199 256,199
Staff costs, quarterly newsletters, community survey &
engagement, marketing & social media boost, website
redesign, etc.
965,761 - 965,761 - 965,761
Finance Administration (Fin. Dir.)353,244 217,300 135,944 135,944
Staff costs, IS allocations, prof. svcs, travel/train, etc. (Staff
costs 100%, other costs are split between Admin., Acctg. &
UB)
Finance Accounting 1,250,739 873,050 377,689 377,689
Staff costs (100%) all other costs are split between Admin.,
Acctg. & UB
Finance Utility Billing 289,574 260,290 29,284 29,284
Staff costs and UB specific expense costs are reimbursed by
Water/Sewer/Stormwater & Ambulance, remainder are
allocated portions of IS costs.
1,893,556 1,350,640 542,916 - 542,916
Community Development Administration 512,912 - 512,912 512,912
Staff costs, internal service allocations, travel/training, prof.
services, etc.
Community Development Code Enforcement 383,100 - 383,100 383,100
Staff costs, supplies, travel/training, abatement expense,
etc.
Community Development Building/Fire Marshall 764,399 613,000 151,399 151,399
Staff costs, supplies, professional services, travel/training,
etc.
City of Moses Lake
Program Costs
2026 Budget
Totals
Totals
Totals
COML 2-10-26 REPLACE Page 1 of 5
February 10, 2026
Dept.Program
2026 Budgeted
Expense
2026 Budgeted
Revenues
2026 Net
Budgeted Costs
Estimated Annual
Facility Capital
Replacement Costs not
in the 2026 budget to
Include in the Forecast
Net Budgeted + Capital
Replacement Costs Description
Community Development Planning 798,561 579,000 219,561 219,561
Staff costs, supplies, professional services (comp plan
update), travel/training, etc.
2,458,972 1,192,000 1,266,972 - 1,266,972
Legal Legal Services/Municipal Court 332,300 4,500 327,800 327,800
Legal services and municipal court costs/Misc. fines &
penalties
332,300 4,500 327,800 - 327,800
Misc. General Gov't. General Government 1,154,000 - 1,154,000 1,154,000
Expense includes GCAO ($500k), transfer to Rainy Day Fund
($250k), election costs ($60k), DMLA Main St. Credit
($250k), citywide fee study & lean analysis ($75k). Revenues
- property, sales & utility taxes, Admin. allocation, misc.
revenues - taxes support all general fund services.
Misc. General Gov't.Other EE Benefits (Wellness & Safety)30,500 - 30,500 30,500 Wellness & Safety events
Misc. General Gov't.Human Services 92,000 - 92,000 92,000
General Government Capital Facility Replacements - - - 287,000 287,000 Civic Center and Annex
Misc. General Gov't.Memberships/Dues 72,770 - 72,770 72,770 Chamber of Commerce, GC EDC, AWC
1,349,270 - 1,349,270 287,000 1,636,270
Library Library 70,815 47,792 23,023 120,000 143,023
70,815 47,792 23,023 120,000 143,023
Human Resources Human Resources 843,009 25,000 818,009 818,009
Staff cost, supplies, travel/training, prof. services,
dues/memberships, ERP implementation, etc.
843,009 25,000 818,009 - 818,009
Totals
Totals
Totals
Pending 2026 facility assessment, it is estimated that this
building needs $$ for structure/system capital in the next 5-
10 years. Ex: $500k roof replacement is needed in the next
two years. There might be some grant funding and "Friends
Of . . ." funding to help with the capital replacement costs.Totals
Totals
COML 2-10-26 REPLACE Page 2 of 5
February 10, 2026
Dept.Program
2026 Budgeted
Expense
2026 Budgeted
Revenues
2026 Net
Budgeted Costs
Estimated Annual
Facility Capital
Replacement Costs not
in the 2026 budget to
Include in the Forecast
Net Budgeted + Capital
Replacement Costs Description
City Clerk City Clerk's Office 355,753 - 355,753 355,753
Staff costs, operating supplies, prof. services, IS allocations,
etc.
355,753 - 355,753 - 355,753
Engineering Administration 902,765 - 902,765 902,765
Staff costs, operating supplies, IS allocations, prof. services,
etc.
Engineering Plans & Services 1,435,329 101,000 1,334,329 1,334,329
Staff costs, operating supplies, IS allocations, prof. services,
etc.
2,338,093 101,000 2,237,093 - 2,237,093
Parks Administration 736,082 110,000 626,082 626,082
Staff costs, prof. services, LTAC marketing, PROS plan
update, Sister City project ($15k carryover from 2025), etc.
Parks Larson Rec. Center - incld. Debt Service 1,414,032 119,600 1,294,432 215,000 1,509,432
Staff costs, IS allocations, utilities, debt service ($417,200 in
2026), etc. Maintenance/replacement costs will be
identified as part of the facility assessment in 2026. An
additional $275,050 for debt service comes from LTAC fund
#102.
Parks Recreation Programs 600,715 182,000 418,715 418,715
Staff costs, operating supplies, professional services,
printing services, etc.
Parks Museum & Art Center 678,981 42,000 636,981 636,981
Staff costs, operating supplies, merchandise purchases for
resale, utility expenses, etc.
Parks Surf 'N Slide 1,396,799 1,147,500 249,299 400,000 649,299
Staff costs, operating supplies, utility expenses, debt service
(final payment in 2026 - $57,250, LTAC fund pays an
additional $57,250 as well), 2nd pool heater ($35k), etc.
Pending 2026 facility assessment, it is estimated that this
facility will need $5m in capital replacement in the next 10
years and more in the next 20 years.
Parks Campground 67,759 106,150 (38,391) (38,391)
Staff costs, operating supplies, utility expenses, etc.
Includes General Parks Maintenance costs for mowing,
maintenance, picking up trash, etc. of the campground.
Totals
Totals
COML 2-10-26 REPLACE Page 3 of 5
February 10, 2026
Dept.Program
2026 Budgeted
Expense
2026 Budgeted
Revenues
2026 Net
Budgeted Costs
Estimated Annual
Facility Capital
Replacement Costs not
in the 2026 budget to
Include in the Forecast
Net Budgeted + Capital
Replacement Costs Description
Parks General Parks (Maintenance) 3,460,125 62,400 3,397,725 98,000 3,495,725
Staff costs, operating supplies, utilities expense,
professional services, IS allocations, etc. Capital
replacement costs (docks, parking lots, turf, back stops,
bleachers, play structures, etc. could be at least $1m over
the next decade; some of which can be funded via state RCO
grants and Lodging Tax.
Parks Rink (Ice & Roller)315,640 104,555 211,085 123,000 334,085
Staff costs, operating supplies, utilities expense, debt service
(final payment in 2026 - $57,250, LTAC fund pays an
additional $572,250 as well), etc. Includes General Parks
Maintenance staff costs for startup of the ice rink in winter,
making ice, etc. Pending the 2026 facility assessment, the
rink will need capital retrofit $$ in the next 5-10 years.
8,670,133 1,874,205 6,795,928 836,000 7,631,928
Police Administration 3,049,667 - 3,049,667 240,000 3,289,667 Staff costs, IS allocations, operating supplies, etc.
Police Investigation 1,883,215 - 1,883,215 1,883,215
Staff costs, operating supplies, computer software,
travel/training, etc.
Police Patrol 6,990,764 2,719,678 4,271,086 4,271,086
Staff costs, operating supplies, computer software,
travel/training, professional services (MACC dispatch), etc.
Police School Resource Officers (SRO)771,716 450,000 321,716 321,716 Staff costs (4 officers) less amount reimbursed from MLSD
Police
Spec. Units/Crime Prev./Training/
Traffic Policing 46,700 - 46,700 46,700
Police Animal Control 316,497 183,500 132,997 132,997
Staff costs, operating supplies, GC animal shelter costs.
ARPA funds transfer for animal shelter operating costs
($181k) - final transfer from ARPA in 2026 for operating costs -
new contract will need to be negotiated for 2027 and beyond.
13,058,559 3,353,178 9,705,381 240,000 9,945,381
Fire Administration 738,235 - 738,235 738,235
Staff costs, operating supplies, minor equip., prof. services,
IS allocations, utility expense, travel/training, etc.
Police Totals
Parks, Rec. & Cultural Services Totals
COML 2-10-26 REPLACE Page 4 of 5
February 10, 2026
Dept.Program
2026 Budgeted
Expense
2026 Budgeted
Revenues
2026 Net
Budgeted Costs
Estimated Annual
Facility Capital
Replacement Costs not
in the 2026 budget to
Include in the Forecast
Net Budgeted + Capital
Replacement Costs Description
Fire Fire Suppression 6,343,589 938,380 5,405,209 329,000 5,734,209
Staff costs, operating supplies, minor equip., prof. services,
IS allocations, utility expense, travel/training, debt service -
($302,414), etc. $150 capital replacement cost=1% of cost
to replace both Stations 1 & 2
7,081,824 938,380 6,143,444 329,000 6,472,444
Street Operations Administration/Overhead 594,044 - 594,044 58,000 652,044
Staff costs, operating supplies, IS allocations, debt service
($152.,600) ends in 2026
Street Operations Roadway/Street Lighting 1,565,375 1,830,125 (264,750) (264,750)
Staff costs, operating supplies, IS allocations, prof. services,
utility expense, etc. $40k in cap replacement=1% of the cost
to replace the Street shop building
Street Operations Traffic Control Devices 59,125 - 59,125 59,125 Supplies, R&M expense, prof. services
Street Operations Snow & Ice Control 152,000 - 152,000 152,000 Supplies, prof. services (contracted snow removal)
2,370,545 1,830,125 540,420 58,000 598,420
GRAND TOTAL GENERAL & STREET FUNDS 41,929,278 10,716,820 31,212,458 1,870,000 33,082,458
Below the line and included in the costs of all of the above:
Technology Services Administration 2,488,755 2,276,879 211,876 211,876
Staff costs, operating supplies, annual software & phone
contracts, equipment replacements, prof. services,
travel/training, allocations, etc. Revenues - allocations,
interest, & ARPA funds ($133,579) - no more ARPA after
Technology Services GIS 40,810 - 40,810 40,810
All GIS staff costs are paid by Streets, Water, Wastewater,
and Stormwater. Costs include operating supplies, prof.
services, travel/training, & telephone.
2,529,565 2,276,879 252,686 - 252,686
Fire Totals
Street Totals
Technology Services Totals
COML 2-10-26 REPLACE Page 5 of 5
2/6/2026
1
May 20-21, 2026 | Hosted by NCW Tech Alliance
Building Innovation Momentum
Across North Central Washington
Communities that create pathways
for innovation and
entrepreneurship:Build and retain a future-ready workforce
Increase regional investment activity
Strengthen cross-regional partnerships
Innovation is no longer confined to urban centers.
Today, it is regional and collaborative.
1
2
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2/6/2026
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Who We Are: NCW Tech Alliance
Regional nonprofit advancing workforce,
technology adoption, and entrepreneurship
Building pathways that support local talent,
businesses, and communities across the region
Serving six counties across North Central
Washington, including Grant County
Our Regional Impact
Building workforce readiness and digital
access across communities
Supporting entrepreneurs and small
businesses at multiple stages
Connecting education, industry, and civic
partners
Reinvesting resources into local and regional
initiatives
3
4
COML Council Packet 2-10-26, Page 22 of 78
2/6/2026
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What is Flywheel
A statewide convening hosted in North
Central Washington
Brings together entrepreneurs, investors,
educators, industry leaders, and community
members
Designed to build connections, share ideas,
and strengthen regional innovation
What Happens at Flywheel
Multi-day conference that brings statewide
partners together with NCW communities
Keynotes and panels focused on innovation,
workforce, industry alignments, and regional
growth
Structured networking connecting various
stakeholders from across the state
Live startup pitches that showcase emerging
Washington companies and regional
innovation
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2/6/2026
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Why Flywheel Matters to Moses Lake
Aligns with Moses Lake’s economic vitality
and workforce priorities
Highlights the city’s role in manufacturing,
aerospace, and clean energy innovation
Strengthens partnerships across North Central
Washington
Connects Moses Lake to statewide innovation
networks
Economic Development Partner: $2,500
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COML Council Packet 2-10-26, Page 24 of 78
MOSES LAKE CITY COUNCIL Wednesday, November 12, 2025
EXECUTIVE SESSION
Mayor Swartz called an Executive Session from 6:03 p.m. to 6:28 p.m. to discuss potential litigation pursuant to RCW 42.30.110(1) subsection (i).
CALL TO ORDER
The regular meeting of the Moses Lake City Council was convened at 6:32 p.m. by Mayor
Swartz in the Council Chambers of the Civic Center with audio remote access. Special notices
for remote attendance and citizen comment were posted on the meeting agenda.
ROLL CALL
Present: Mayor Swartz; Deputy Mayor Madewell; Council Members Lombardi, Skaug, Fancher,
Martinez, and Myers.
PLEDGE OF ALLEGIANCE
Council Member Martinez led the Flag Salute.
AGENDA APPROVAL
Action taken: Council Member Myers moved to approve the Agenda as presented, second by Deputy Mayor Madewell. The motion carried 7 – 0.
PRESENTATION
Moses Lake High School Softball Champions – The Council recognized the following Maverick
team members for their WIAA 4A slow pitch state championship: Avanie Avalos, Kylie Barnett, Josie Carlstrom, Aliana DeLeon, Avery Getzinger, Lila Johnson, Samatha Kling, Alina Lopez, Kennadee Lyons, Amaiah Martinez, Mya Martinez, Hayden Morris, Addisyn Reffett, Anisa Valdez, and Ely Vela; Coaches Mike Hofheins, Jake Bertholf, Bob Richardson, Emerald Albert,
Jazzmen Rose. Council noted that the high school soccer and football teams will soon be
competing for state championships as well.
PUBLIC HEARINGS
#1 2026 Budget Ordinance – First Public Hearing
Finance Director Madeline Prentice provided an overview of the 2026 Preliminary
Budget containing budget priorities, considerations, summary of total budget, and staffing changes. All funds are balanced within available resources. Mayor Swartz opened the public hearing at 6:52 p.m., one comment received was for property tax hearing testimony listed below. The hearing was continued to November 25, 2025.
#2 Property Tax Levy Resolution 4027 Finance Director Madeline Prentice explained options with and without 1% increase for estimated tax assessments that are restricted by state statute. Amount are based on 2024 valuations and actual for new construction. Mayor Swartz opened the hearing at 7:05
p.m., Marlene Presser commented on the lack of public transportation for handicapped
persons in Mae Valley, homelessness issues, and struggle for homeowners to payincreased taxes. There being no further comments, the hearing was closed.
COML Council Packet 2-10-26, Page 25 of 78
Action taken: Council Member Skaug moved to adopt Property Tax Resolution 4027, without the 1% increase, second by Council Member Martinez. The motion carried 6 – 1, Council Member Myers opposed.
CONSENT AGENDA
#3 a. City Council Meeting Minutes dated June 3, 2025b.Electronic Transfer: N/AChecks: 172161 – 172290 - $2,790,091.95
Payroll Checks: 10-24-2025 PR #67172-67177 - $2,518.96
Electronic Payments: 10-24-2025 Direct Deposit - $676,250.44Total expenditure required and budgeted: $3,468,861.35c.Flexible Spending Account Plan Amendmentd.Sustainable Water Strategy Plan
e.October 28 Town Hall Notes
Action taken: Council Member Fancher moved to approve the Consent Agenda as presented, second by Council Member Skaug. The motion carried 7 – 0.
OLD BUSINESS
#4 Lodging Tax Advisory Committee Funding Recommendations Parks, Recreation, & Cultural Services Director Doug Coutts relayed Council’s requested recommendations to LTAC members. The Committee met on November 3 and has put forth a recommendation of $200,000 for water park operations and suggested future use of reserved
funds for tourism-related capital projects.
Action taken: Council Member Fancher moved to accept LTAC recommendations presented, second by Deputy Mayor Madewell. The motion carried 7 – 0.
NEW BUSINESS
#5 2025 Code Amendments – First Presentation Interim Community Development Director Vivian Ramsey provided the first group of Code amendments related to mini-storage surfacing, drive-through restaurant standards, auto repair uses, and a comprehensive airport overlay district. Senior Planner Nathan Pate
provided rationale, standards, and impacts on property owners.
#6 Limited Use Shallow Wells Irrigation Ordinance 3079 Assistant Public Works Director Leigh Ramsey requested consideration to revise regulations to allow limited use shallow irrigation wells for public and semi-public
parcels. Council discussed eligibility criteria, permit requirements, change of use
scenarios, and legislative intent explained in the recitals. Staff will bring proposed changes prior to next irrigation season.
#7 IAFF Labor Memorandum of Agreement (MOA)
Human Resources Director Shannon Springer delivered the considerations acknowledged
during IAFF negotiations for restructure by expanding line staff responsibilities to
COML Council Packet 2-10-26, Page 26 of 78
include duties historically assigned to Medical Services Officers and Fire Prevention roles.
Action taken: Council Member Myers moved to authorize IAFF Labor MOA as presented, second by Council Member Martinez. The motion carried 7 – 0.
#8 AFSCME Memo of Agreement for Position Changes Human Resources Director Shannon Springer offered implementing several
organizational changes involving both represented and non-represented positions. These
changes will enhance coordination across departments and clarify duties and responsibilities.
Action taken: Council Member Martinez moved to authorize AFSCME MOA as presented,
second by Council Member Myers. The motion carried 7– 0.
#9 Bilingual Compensation Policy MOA Human Resources Director Shannon Springer shared the City’s inconsistent incentive pay among public-facing employees across the organization who demonstrate bilingual
proficiency and estimated expense.
Action taken: Council Member Martinez moved to authorize the AFCSME bilingual MOA as presented, second by Council Member Myers. The motion carried 6 – 1, Council Member Skaug opposed.
STAFF REPORTS
Parks, Recreation, & Cultural Services Director Doug Coutts advised they have completed the majority of tree replacements planting downtown, reported on the holiday decorating schedule, and upcoming museum events.
Fire Chief Perillo updated Council on the ceremony of donated fire truck to Columbia Basin Technical Skills Center.
CITY COUNCIL MEMBER REPORTS
Council Member Martinez stated that they are working on appointment of Housing and Grants Manager Liz Murillo to represent the city on the NCW Opioid abatement Council and expressed
her appreciation of Council’s approval of property tax assessment without the 1% increase.
Council Member Fancher reported the Grant County Economic Development Council’s Lead Summit event held last week was successful and perception he is hearing in favor of the
collaboration between the County and the City officials.
Council Member Lombardi shared appreciation to Senator Judy Warnick for providing the downtown holiday tree each year. The Port of Moses Lake is working with the Moses Lake Irrigation District on an agreement to run fresh water, and various work is being done for
industry expansion.
COML Council Packet 2-10-26, Page 27 of 78
Mayor Skaug reiterated his excitement about the collaboration with other regional entities and is looking forward to this year’s achievements.
Mayor Swartz also shared promising outcomes from regional collaborations, he visited the
Oxford House last Friday and reported sixty beds are available for Moses Lake along with a Women’s home in place for those willing to participate in recovery program.
ADJOURNMENT
The regular meeting was adjourned at 8:40 p.m.
______________________________________
Dustin Swartz, Mayor
ATTEST____________________________ Debbie Burke, City Clerk
COML Council Packet 2-10-26, Page 28 of 78
MOSES LAKE CITY COUNCIL SPECIAL MEETING November 18, 2025
The special meeting of the Moses Lake City Council was called to order at 4:05 p.m. by Mayor Swartz in the Civic Center Council Chambers.
#1 Joint Workshop with Grant County Public Utility District Commissioners
Port of Moses Lake staff and Commissioners reported on limited resources, future transmission
line work, and new carbon energy.
City of Moses Lake staff and Council reported on local legislative priorities, property taxes, and other budget challenges.
#2 Water Utility Rates Continued Discussion Finance Director Madeline Prentice and Utility Services Manager Jessica Cole advised Council that the consultant hired to conduct the cost-of-service study for water rates has not provided alternative rate design models options for Council’s consideration. City staff are recommending a 2.7% CPI increase for all tiers and customer classes on the 2026 Fee Schedule
and will continue working with the consultant to evaluate alternative rate design models, as well as assessing the financial impacts to present to Council for their consideration in the first quarter of 2026. The goal is to adopt new rates ahead of the next irrigation season. Council concurred to have recommended increase on water rates on the 2026 Fee Schedule for adoption at the regular Council meeting on December 9, reduce the fixed meter charge for duplex
customers to be in alignment with the single-family residential fixed meter charge, and eliminate the excess use charge (EUC) for residential and irrigation customer classes.
The meeting adjourned at 6:00 p.m.
______________________________________
Dustin Swartz, Mayor
ATTEST____________________________
Debbie Burke, City Clerk
COML Council Packet 2-10-26, Page 29 of 78
Council Agenda Bill e
Subject
Distribution report from 1.27.26
Department
Finance
Presenter at the Meeting
Madeline Prentice, Finance Director
Packet Attachments (if any)
Vouchers -02.10.2026.pdf
Recommended Motion
Staff recommends City Council motion to approve payment of claims as presented.
Summary/Background
99.01 KB
Meeting Date:
2/10/2026
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
AdopUApprove
Authorize
Other
Motion required.
The following amounts were budgeted, and sufficient funds were available to cover these payments.
Electronic Transfer: N/A
AP Checks: 173093-173276-$3,201,894.79
Payroll AP Expenses: PP2601 -PP2603 -$57S,692.71
Payroll Checks: PR 2603,1-30-26 PR #67474-67484-$5,726.76
Electronic Payments: PR 2603, 1-30-2026 Direct Deposit -$712,215.84
Total expenditure required and budgeted: $4,495,530.10
Agenda Item Number:
62985
RCW42.24 governs the process for audit and review of claims and payroll payments for the city. RCW 42.24.180 requires the review and approval of all payments at a regularly
scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS)Manual outlines the above format for approval by the City
Council.
RCW42.24.080 requires that all claims presented against the city by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate
official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations
against the city.
RCW42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of
claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2)the legislative body has adopted policies that
implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims
are disapproved, they shall be recognized as receivables and diligently pursued.
The City meets all these conditions.
Fiscal Consideration
To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the
schedule cover all claims and payroll payments during the period prior to the date of the Council meeting.
All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance
Director.
The City's internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority
for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly
reviews its processes to ensure appropriate internal controls are in place.
COML Council Packet 2-10-26, Page 30 of 78
COML Council Packet 2-10-26, Page 31 of 78
TOTALS BY FUND:
FUND NO FUND NAME
Est. Fund Bal.
@ 01/27/2025 AMOUNT
Est. Fund Bal.
@ 02/10/2025
001 GENERAL FUND 8,869,215 653,607.95 8,215,607
005 RAINY DAY FUND 518,207 - 518,207
102 TOURISM 2,490,735 47,634.17 2,443,101
103 GRANTS AND DONATIONS 1,554,566 106.58 1,554,459
105 ARPA 1,046,424 - 1,046,424
110 HOMELESS SERVICES 830,162 5,640.68 824,521
111 OPIOID ABATEMENT 241,718 - 241,718
112 PUBLIC ARTS PROGRAM 98,600 - 98,600
114 PATHS/TRAILS 179,951 - 179,951
116 STREET 1,186,218 14,204.33 1,172,014
119 STREET REPR/RECON 7,060,830 15,344.41 7,045,486
170 TRANSPORTATION BENEFIT DISTRICT 2,087,623 - 2,087,623
282 LOCAL BORROWING 984,872 - 984,872
286 REFUNDING GO BONDS 2015 177,347 - 177,347
314 PARK & RECREATION IMPROVEMENTS - - -
315 PARK MITIGATION CAPITAL PROJECTS 160,570 28,492.10 132,078
320 FIRE MITIGATION FUND 1,325,290 - 1,325,290
411 WATER 9,685,646 66,718.99 9,618,927
412 WASTEWATER 4,460,546 66,057.90 4,394,488
450 2011 BOND FUND 10,304 - 10,304
452 2004 BOND FUND 5,732 - 5,732
471 WATER RIGHTS 2,314,524 - 2,314,524
472 WATER REMEDIATION 1,362,320 16,515.75 1,345,804
473 STORMWATER CONSTRUCTION 128,819 - 128,819
477 WATER CONSTRUCTION 6,688,878 578,034.28 6,110,844
478 WASTEWATER CONSTRUCTION 596,458 - 596,458
485 PWTF WATER-WASTEWATER DEBT SVS 20,196 - 20,196
487 2015 GO BONDS REDEMPTION 8,084 - 8,084
490 SANITATION 3,247,890 3,741.76 3,244,148
493 STORM WATER 841,530 8,014.71 833,515
495 AIRPORT 85,627 25.44 85,602
498 AMBULANCE 2,555,713 87,364.52 2,468,348
501 UNEMPLOYMENT COMPENSATION INSURANCE 264,914 - 264,914
503 SELF-INSURANCE 2,583,627 1,914,543.00 669,084
517 CENTRAL SERVICES 1,736,907 216,410.36 1,520,496
519 EQUIPMENT RENTAL 3,818,833 28,233.29 3,790,599
528 BUILDING MAINTENANCE 1,207,139 20,084.40 1,187,055
611 FIRE PENSION 653,022 1,712.88 651,309
623 DEPOSIT 1,406,296 5,100.00 1,401,196
631 STATE 14,391 14,391
TOTAL 72,509,722$ 3,777,587.50$ 68,732,135$
City of Moses Lake
Tabulation of Claims Paid-Summary by Fund
Council Meeting Date-02/10/2026
COML Council Packet 2-10-26, Page 32 of 78
Check Name Check Amount Check Date Invoice Description
173093 W R P A 2,520.00 01/21/2026 Annual Renewal
173094 ADAM ZALESKI 1,000.00 01/23/2026 Refund Utility Overpayment
173095 BLACK PROPERTIES LLC 765.03 01/23/2026 Refund Utility Overpayment
173096 CLARK OR TIFFANY GRIGG 94.13 01/23/2026 Refund Utility Overpayment
173097 JOHN OR LORI STEINBOCK 151.77 01/23/2026 Refund Utility Overpayment
173098 JOSEPH OR KYRIE JOHNSON 88.57 01/23/2026 Refund Utility Overpayment
173099 MARK A. ANEY 340.00 01/23/2026 Refund Utility Overpayment
173100 MARLEY INVESTMENTS LLC 171.68 01/23/2026 Refund Utility Overpayment
173101 SCOTT OR LORI GARRETT 182.93 01/23/2026 Refund Utility Overpayment
173102 Brad Mitchell 133.00 01/23/2026 Travel Per Diem 2.2026
173103 Chris Campbell 235.00 01/23/2026 Conference Per Diem 2026
173104 Dalton Kilmer 235.00 01/23/2026 Conference Per Diem 2026
173105 Derek Lebacken 133.00 01/23/2026 Conference Per Diem
173106 Don Terrell 133.00 01/23/2026 Conference Per Diem
173107 Gary Vela 235.00 01/23/2026 Conference Per Diem 2.2026
173108 Joe Frey 68.00 01/23/2026 Training 2.2026
173109 Joseph Enderton 68.00 01/23/2026 Training Per Diem 2026
173110 Justin Akerley 235.00 01/23/2026 WW Conference
173111 Manny DeLaTorre 235.00 01/23/2026 WW Conference
173112 Omar Ramirez 68.00 01/23/2026 Conference Per Diem
173113 Phillip Hanson 133.00 01/23/2026 Conference Per Diem
173114 Taylor Thomas 96.00 01/23/2026 Training Per Diem
173115 A & H Printers Inc 780.13 01/23/2026 Red Tags
173116 Abc Hydraulics 33.32 01/23/2026 Hose Mender/Coolant
173117 Advanced Analytical Solutions 1,396.98 01/23/2026 Sample Testing
173118 Amazon Capital Services, Inc.464.16 01/23/2026 Wellness, Office And Op Supplies
173119 Anatek Labs, Inc.794.00 01/23/2026 Sample Testing
173120 Applied Industrial Systems, LLC 28,492.10 01/23/2026 Chiller Rental - Month 2
173121 Assoc Of Washington Cities 23,419.00 01/23/2026 2026 City Membership
173122 AT&T Mobility II, LLC 1,500.00 01/23/2026 Investigations Locate
173123 Azteca Systems Holdings LLC 92,884.52 01/23/2026 Cityworks Renewal 2026
173124 Badger Meters Inc 578,034.28 01/23/2026 Endpoints
173125 Basin Propane LLC 59.89 01/23/2026 Propane
173126 Battery Systems Inc 614.87 01/23/2026 Batteries
173127 Bound Tree Medical LLC 356.95 01/23/2026 Medical Supplies
173128 Brian Koblenz 1,638.35 01/23/2026 Lease
173129 Bud Clary Ford LLC 8.33 01/23/2026 Equipment Parts
173130 Callyo 2009 Corp.5,333.28 01/23/2026 2026 Callyo Plus
173131 Cellebrite, Inc 23,319.69 01/23/2026 Cellebrite Subscription
173132 Central Wash Asphalt Inc 500.00 01/23/2026 Snow Plowing 2026 Mobilization
173133 Centurylink 92.21 01/23/2026 Telephone Services
173134 Chamber Of Commerce 5,600.00 01/23/2026 2026 Member Investment
173135 Cities Digital, Inc.25,601.80 01/23/2026 Laserfiche Renewal 2026
173136 Civicplus Inc 24,092.01 01/23/2026 SSL Annual 2026
City of Moses Lake
AP Checks Issued with Summary Description
For February 10th, 2026 Council Meeting
COML Council Packet 2-10-26, Page 33 of 78
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
AP Checks Issued with Summary Description
For February 10th, 2026 Council Meeting
173137 Cobies Fine Dry Cleaning 120.30 01/23/2026 Drycleaning
173138 Columbia Basin Herald 539.58 01/23/2026 LTAC Vacancy Ad
173139 Columbia Basin Resource Center 5,640.68 01/23/2026 MOTS Program Reimbursement
173140 Columbia Bearing Bdi 675.66 01/23/2026 Parts/Supplies
173141 Commercial Tire Inc 1,093.86 01/23/2026 245/70R17 Tires
173142 Confluence Health 1,874.00 01/23/2026 New Hire Physicals
173143 Connell Oil 82.45 01/23/2026 Equipment Supplies
173144 Consolidated Disposal Service 947.65 01/23/2026 Disposal Services
173145 Copiers Northwest Inc 17.05 01/23/2026 Equipment Contract Fees
173146 Databar Inc 1,784.34 01/23/2026 Utility Billing Invoices
173147 Dobbs Peterbilt- Moses Lake 94.83 01/23/2026 Equipment Parts
173148 Drone Sense, Inc.6,293.00 01/23/2026 Drone 2026 Subscription
173149 Eagle Engraving Inc 86.95 01/23/2026 Plaques
173150 EMS Connect, LLC 325.50 01/23/2026 Ems/Fire Training Subscription
173151 Ephrata Sportsmens Assoc 3,000.00 01/23/2026 MLPD Gun Range Usage Fee
173152 Evergreen Rural Water Of Wa 1,025.00 01/23/2026 2026 Membership Dues
173153 Faber Industrial Supply 2,240.75 01/23/2026 Parts/Supplies
173154 Ferguson Enterprises Inc #3007 62.13 01/23/2026 Parts/Supplies
173155 Ferrellgas 224.41 01/23/2026 Propane
173156 Flags A' Flying 15,281.75 01/23/2026 Flags/Flag Poles
173157 Galls LLC 1,039.18 01/23/2026 Uniform
173158 Genuine Parts Company, Inc.2,907.43 01/23/2026 Equipment Parts
173159 Grainger Parts Operations 1,143.75 01/23/2026 Air Filters
173160 Grant County Health District 1,164.00 01/23/2026 Annual Permits
173161 H D Fowler Company 6,640.20 01/23/2026 Parts/Supplies
173162 Haglund's Trophies, LLC 109.26 01/23/2026 Council Name Plates
173163 Ibs Inc 553.72 01/23/2026 Misc. Parts
173164 Imperial Jitz, LLC 15,000.00 01/23/2026 Jiu-Jitsu DT Training
173165 Inland Body & Paint 2,644.87 01/23/2026 Repair - Eq # 057
173166 Itron Inc 10,817.17 01/23/2026 Hardware & Software Maintenance
173167 K&N an Impel Company 31,858.61 01/23/2026 Motors
173168 Keller Associates 5,350.00 01/23/2026 Sewer Hydraulic Modeling Support
173169 Kelley Create 937.19 01/23/2026 Equipment/Contract Fees
173170 Kent D. Bruce Co LLC 501.54 01/23/2026 Tiger Tough Tactical Drivers
173171 Law Enforcement Info & Records Asso.50.00 01/23/2026 LIERA Membership
173172 Lexipol LLC 16,469.45 01/23/2026 Annual LE Policy Manual
173173 Life -Assist, Inc.1,484.33 01/23/2026 Medical Supplies
173174 Lisa Kay Dorsing 189.88 01/23/2026 Council Photos
173175 Logical Concepts, Inc.152.00 01/23/2026 Omnibeacon Wireless Service
173176 Magnet Forensics, LLC 22,345.59 01/23/2026 Graykey License Subscription
173177 Marten Law LLP 8,706.50 01/23/2026 Legal Consultation Services
173178 Med Tech Resource Inc 114.94 01/23/2026 Medical Supplies
173179 Mid-American Research Chem 1,523.41 01/23/2026 Deodorizer Blocks
173180 Moon Security Services Inc 267.86 01/23/2026 Jan26 Evidence Monitoring
COML Council Packet 2-10-26, Page 34 of 78
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
AP Checks Issued with Summary Description
For February 10th, 2026 Council Meeting
173181 Multi Agency Comm Center E911 50,165.76 01/23/2026 Jan26 Law Calls
173182 Norco Enterprises Inc 776.63 01/23/2026 Cylinder Rental/Medical Supplies
173183 North 40 Outfitters 748.39 01/23/2026 Parts/Supplies
173184 Oreilly Auto Parts 580.09 01/23/2026 Equipment Parts
173185 P A W 150.00 01/23/2026 Planning Memberships 2026
173186 Pasco Tire Factory, INC 1,091.30 01/23/2026 P225/70R15 Tires
173187 Perfection Tire & Automotive 170.83 01/23/2026 Thrust Angle Alignment
173188 Platt Electric 251.18 01/23/2026 Electrical Supplies
173189 Q-Global Inc 1,224.93 01/23/2026 Fire Investigation Travel & Report
173190 Rdo Equipment Co.331.49 01/23/2026 Cable
173191 Renew 3,750.00 01/23/2026 4Th Qtr 2025
173192 RingCentral Inc.5,613.75 01/23/2026 Telephone System
173193 Samaritan Healthcare 330.00 01/23/2026 Heartsaver Cards Renewal
173194 Sherwin-Williams 339.06 01/23/2026 Picnic Table Paint
173195 SHI International, Inc 15,651.20 01/23/2026 Veeam Platform Subscription
173196 Sws Equipment Inc 878.54 01/23/2026 Equipment Parts
173197 Target Solutions Learning 6,111.13 01/23/2026 Scheduling Software Support
173198 Traffic Safety Supply Company 500.15 01/23/2026 Parts/Supplies
173199 Uline 404.87 01/23/2026 Supplies
173200 Wa Cities Insurance Authority 1,914,543.00 01/23/2026 2026 Liability
173201 WA State Assn Of Fire Chiefs 190.00 01/23/2026 2026 Training, Burns/Mcneill
173202 Washington State Department of Ecology 125.00 01/23/2026 Dustin Roth Op 4 Application
173203 Weinstein Beverage Company 200.00 01/23/2026 Water
173204 Whitney Equipment Company Inc 781.42 01/23/2026 Equipment Parts
173205 Ziggys 28.81 01/23/2026 Dock Supplies
173206 Janelle Sword 1,018.04 01/30/2026 LEOFF Retiree Pension January 2026
173207 Luther Stowers 694.84 01/30/2026 LEOFF Retiree Pension January 2026
173208 Always Connect Solutions LLC 6,032.46 02/02/2026 Cradlepoint-Monitoring/Configuration
173209 Angela Hagerty 10.50 02/02/2026 Museum Consignment Sales
173210 Angela Hunt 4.20 02/02/2026 Museum Consignment Sales
173211 Anna Enriquez 19.95 02/02/2026 Museum Consignment Sales
173212 Aspect Consulting 16,515.75 02/02/2026 Aquifer Storage And Recovery Grant
173213 Barbara Harris 51.10 02/02/2026 Museum Consignment Sales
173214 Barbara Nickerson 5.60 02/02/2026 Museum Consignment Sales
173215 Bethany Rose Iverson 238.70 02/02/2026 Museum Consignment Sales
173216 Betty Johansen 22.40 02/02/2026 Museum Consignment Sales
173217 Bud Clary Toyota Chevrolet 48.83 02/02/2026 Equipment Parts
173218 Cascade Natural Gas Corp 1,048.67 02/02/2026 Natural Gas Services
173219 Centurylink 1,484.64 02/02/2026 Long Distance Services
173220 Centurylink 345.03 02/02/2026 Telephone Services
173221 Columbia Basin Herald 1,066.13 02/02/2026 Advertising
173222 Connell Oil 361.73 02/02/2026 Equipment Parts
173223 Databar Inc 2,301.92 02/02/2026 Utility Billing Invoices
173224 Dee Dee Dressen 28.00 02/02/2026 Museum Consignment Sales
COML Council Packet 2-10-26, Page 35 of 78
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
AP Checks Issued with Summary Description
For February 10th, 2026 Council Meeting
173225 Deon C. Matzen 26.95 02/02/2026 Museum Consignment Sales
173226 Drake Brock Neff 53.29 02/02/2026 Museum Consignment Sales
173227 ESO Solutions Inc 18,700.31 02/02/2026 Software Subscription Renewal
173228 Ferguson Enterprises Inc #3007 631.75 02/02/2026 Parts/Supplies
173229 Ferrellgas 43.17 02/02/2026 Propane
173230 Franci A. Bergener 23.80 02/02/2026 Museum Consignment Sales
173231 Georgia Ann LaVoy 17.50 02/02/2026 Museum Consignment Sales
173232 Grace Nixon 7.35 02/02/2026 Museum Consignment Sales
173233 Grimco, Inc.145.38 02/02/2026 Parts/Supplies
173234 H D Towing And Repair 528.94 02/02/2026 Towing Services
173235 Haglund's Trophies, LLC 25.44 02/02/2026 Name Plate: Greg Hutchison
173236 Harris Computers Inc 36,798.41 02/02/2026 Cloud Subscription
173237 Jamie Umana 172.20 02/02/2026 Museum Consignment Sales
173238 Jerry Johnson 21.00 02/02/2026 Museum Consignment Sales
173239 Joel Gonzales 320.00 02/02/2026 Olympia Building Door
173240 John W Lawton 7.00 02/02/2026 Museum Consignment Sales
173241 Karen Lewis 56.00 02/02/2026 Museum Consignment Sales
173242 Katherine A. Uhlinger 35.00 02/02/2026 Museum Consignment Sales
173243 Katherine Da Silva 64.40 02/02/2026 Museum Consignment Sales
173244 Lad Irrigation Company Inc 66.36 02/02/2026 Irrigation Parts
173245 Lee Ann St Clair 58.80 02/02/2026 Museum Consignment Sales
173246 Life -Assist, Inc.322.79 02/02/2026 Medical Supplies
173247 LongLeaf Services Inc 176.51 02/02/2026 Museum Wholesale
173248 Manta Ray Aquatics 47,634.17 02/02/2026 LTAC Awards- 2025 Events
173249 Marten Law LLP 4,773.33 02/02/2026 Legal Consultation Services
173250 Martha Flores 14.00 02/02/2026 Museum Consignment Sales
173251 Martin Schempp 733.78 02/02/2026 Museum Consignment Sales
173252 Matthew Paluch 3.50 02/02/2026 Museum Consignment Sales
173253 Meghanne Davis 89.60 02/02/2026 Museum Consignment Sales
173254 Michael Reed 27.30 02/02/2026 Museum Consignment Sales
173255 Moon Security Services Inc 186.70 02/02/2026 Security Services
173256 Moses Lake Booster Club 1,719.34 02/02/2026 Little Hoopsters 2026
173257 Moses Lake Senior Center 30,000.00 02/02/2026 2026 Annual Support
173258 Moses Lake Steel Supply 32.85 02/02/2026 Picnic Table Supplies
173259 North 40 Outfitters 894.96 02/02/2026 Parts/Supplies
173260 Pearl Many Hintz 32.20 02/02/2026 Museum Consignment Sales
173261 Platt Electric 511.58 02/02/2026 Electrical Supplies
173262 Raymond Neff 53.29 02/02/2026 Museum Consignment Sales
173263 Robert Layne Ray 322.00 02/02/2026 Museum Consignment Sales
173264 Ronald Brokaw 7.00 02/02/2026 Museum Consignment Sales
173265 Roots & Routes, LLC 18.20 02/02/2026 Museum Consignment Sales
173266 Sara Hofer 109.90 02/02/2026 Museum Consignment Sales
173267 Schindler Elevator Corp 401.45 02/02/2026 Elevator Maintenance: Civic Center
173268 Sharon L Mutchler 21.70 02/02/2026 Museum Consignment Sales
COML Council Packet 2-10-26, Page 36 of 78
Check Name Check Amount Check Date Invoice Description
City of Moses Lake
AP Checks Issued with Summary Description
For February 10th, 2026 Council Meeting
173269 Sirennet.Com 5,649.52 02/02/2026 Equipment Upfit Parts
173270 SWARCO McCain Inc.15,344.41 02/02/2026 Materials - Wheeler/L Roundabout
173271 Teleflex LLC 550.00 02/02/2026 Medical Supplies
173272 WA State Assn Of Fire Chiefs 450.00 02/02/2026 Training
173273 Wash Recreation & Park Assoc 35.00 02/02/2026 WRPA Conference Tour Fee - Tom Los
173274 Weinstein Beverage Company 24.00 02/02/2026 Museum Water
173275 Witmer Public Safety Group 1,098.89 02/02/2026 Operating Supplies
173276 Richard Law 900.00 02/02/2026 Returned Deposit
3,201,894.79$
COML Council Packet 2-10-26, Page 37 of 78
Pay Cycle Name Payment Amount Payment Date Payment Description
2526 Aflac 1,752.10 12/31/2025 2526 - AFLAC
2601 Department of Social and Health Services 2,506.95 01/06/2026 2601 - WA Child Support
2602 Aflac 1,621.49 02/02/2026 AFLAC - JANUARY
2602 Department of Social and Health Services 2,540.23 01/21/2026 2602 - WA Child Support
2603 Department of Social and Health Services 2,540.23 02/03/2026 2603 - WA Child Support
2526 Dept Of Labor & Industries 187,232.02 01/23/2026 2025 QTR 4 L&I TAXES
2601 Dept Of Retirement Systems 115,553.23 01/06/2026 2601 - DRS
2602 Dept Of Retirement Systems 118,194.81 01/21/2026 2602 - DRS
2603 Dept Of Retirement Systems 120,301.66 02/03/2026 2603 - DRS
2603 IAFF #1258/Disab Ins 2,314.93 02/03/2026 February - IAFF Disability Fire
2601 IAFF Local 1258 6,090.00 02/03/2026 2601 - Union Dues - Fire
2602 IAFF MERP 4,200.00 02/03/2026 2602 - Fire Medical Exp Reimb Plan
2601 Moses Lake Police Guild 615.00 02/03/2026 2601 - Union Dues - Police
2601 NYS Child Support Prosessing Center 553.83 02/03/2026 2601 - NY Child Support Processing Center
2601 Office of Financial Recovery 795.00 02/03/2026 2601 - Torrey Garnishment
2601 Rausch Strum LLP 225.16 02/03/2026 2601 - Torrey Garnishment 2
2603 Trusteed Plans Service Corp 2,665.00 02/03/2026 2603 - TPSC Disability Police
2601 WACOPS LDG 2,247.00 02/03/2026 2601 - WACOPS/LDG
2601 Wash Council Police & Sheriffs 525.00 02/03/2026 2601 - WCPS Dues
2603 WSCCCE, AFSCME, AFL-CIO 3,219.07 02/03/2026 January - AFSCME Union Dues
575,692.71$
City of Moses Lake
Payroll Expenses with Summary Description
For February 10th, 2026 Council Meeting
COML Council Packet 2-10-26, Page 38 of 78
Council Agenda Bill e
Subject
2026 Department Visual Work Plans
Department
Administration
Presenter at the Meeting
Rob Karlinsey, City Manager
Packet Attachments (if any)
Visual Plans Combined.pdf
Summary/Background
951.91 KB
Meeting Date:
2/10/2026
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
AdopUApprove
Authorize
Other
No motion necessary.
A preview of the City Council Priorities list and timeline was shown briefly during the public meeting on January 13.
Agenda Item Number:
62984
The attached Visual Work Plans also include an outline, assigned staff, and timeline from each department as a result of the 2026 adopted budget.
No formal action is required. These visual work plans will be used as a tool to track progress throughout the year.
Fiscal Consideration
N-A
City Council Priorities or Budget Objectives Addressed
Preamble: The City's top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City's infrastructure, complying with state and
federal mandates, and safeguarding the City's finances.
#1 -Achieve Financial Sustainability
#2 -Secure Sustainable and Reliable Municipal Water Sources
#3 -Improve the City's Image and Reputation
#4 -Fire Department Service Delivery Model and Third Fire Station
#5 -New Police Station
#6 -Second Lake Crossing
#7 -WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager -Rob Karlinsey on 2/5/2026
COML Council Packet 2-10-26, Page 39 of 78
City Council Meeting February 10, 2026
Visual Work Plan Summary:
City Council Goals and Priorities
City Manager’s Office
City Clerk’s Office
Technology Services
Finance
Human Resources
Fire
Parks, Recreation, and Cultural Services
Police
Public Works
COML Council Packet 2-10-26, Page 40 of 78
As of:
February 5, 2026 Less Steady Workload CMO City Manager's Office PW Public Works
Steady Workload CD Community Development PRCS Parks, Recreation, & Cultural Services
Peak Workload Fin.Finance PD Police Department
Lead Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
1 Financial Sustainability
Six-Year Forecast Update (define the problem)Finance Update Forecast 2/10 CC Mtg
Web page & Logo Created CMO Launch
Programs Identified and Costed Finance
Council to categorize programs: core, basic, & enhanced Fin./CMO 2/24 CC Mtg
Community Engagement Fin./CMO
Statisticly Valid Survey Fin./CMO Report to CC
Balancing Act Budget Simulation Tool Fin./CMO Report to CC
Community Workshop Fin./CMO 3/16 Report to CC
Fee Study CMO Final Report
Present Six Year Forecast with Rev & Exp Scenarios Finance 4/14 CC Mtg
Council Adopts Financial Sustainability Plan Finance 4/28 CC Mtg Implement the adopted Financial Sustainability Plan
Audit Compliance Finance Cash Basis File '22, '23, & '24 Reports File '25 Financial Report Financial Statements Audit Clean Audit
2 Water Sources
Deep Well Assessment - Aspect PW 2/3 CC Mtg Final Report
ASR Feasibility Study PW 2/3 CC Mtg Final Report
Deep to Shallow Well Exchange PW Bureau/DOE Mtg Submit ApplicationState/Federal Lobbying DOE Response Move forward with the exchange
Well 29 PW Design PFAS Treatment Plant
Well 34 PW Design Manganese Treatment and Well Infractructure
Reservoir 10 PW 90% Design Apply for County Permit Secure Funding
Water Projects Map PW Develop the Map 5/12 CC Mtg
Surface Water PW
Assess Lake Withdrawl Locations - Aspect PW 2/3 CC Mtg Status Update to Council. Northshore Lift Station Application
East Low Access Assessment PW Statis Update to Council.
Update Water Strategy White Paper PW 9/14 CC Mtg
Communications to the Public PW/CMO Create Cartoon Video Telling Our Water Story Articles, news releases, social media posts, etc.
3 Improve City's Image and Reputation
For the Love of Moses Lake CMO Video Interviews Engage Co-Creators Plan For the Love of Moses Lake Workshops in first half of 2027
Downtown Enhancements CMO/PRCS DMLA Contract Select Architect Design options for downtown. Contract to re-paint light poles.Order and install new street furniture. Repaint light poles. Improve key corners.
Civic Campus/4th Avenue Re-Imagine CMO/PRCS Select Architect Workshops Conceptual Rendering Options Present to Community/Council Next steps TBD
Sinkiuse Square Re-Design CMO/PRCS Select architect Apply for CDBG & RCO grants. Design options to make the space more active/productive. Select a design option and begin full design.
Code Enforcement CD
Neighborhood Cleanups & BBQs CD
Volunteerism to Beautify the City CD Engage Cocreator J.G. Support "I Love a Clean Moses Lake" litter pickup work parties
Monthly Breakfast Meetings with Businesses CD
Permitting Process CD
Permit Center CD New Permit Coordinator, Commercial site plan. Combine permits and fees.
Permit Software CD Front End Portal Re-build Go Live Present to Council Back End (Cityworks) Rebuild Back End Rebuild Go Live
Customer Service Request Portal (SeeClickFix)CMO Install Launch-Go Live
4 Fire Services Study and Third Fire Station
Continue Search for Temporary Location Fire
Search for Permanent Third Fire Station Location Fire
Pending FSP discussion, determine funding source Fire/CMO
Next Steps To Be determined
5 New Police Station
Update Plans/cost est. Create Renderings for the Public PD
Pending FSP discussion, determine funding source PD/CMO
Council adoptionCode Amendments
Saturdays in May, June, & July
Q4
2026 City Council Priorities
2026
Q1 Q2 Q3
RFQ for Design
Go Out to Bid
News releases, e-news, mailers, quarterly newsletter, social media posts, etc.
Study Feasibility
100% Design & Bid Documents
COML Council Packet 2-10-26, Page 41 of 78
February 5, 2026 Less Steady Workload CMO City Manager's Office PW Public Works
Steady Workload CD Community Development PRCS Parks, Recreation, & Cultural Services
Peak Workload Fin.Finance PD Police Department
Lead Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
Q4
2026
Q1 Q2 Q3
Next Steps To Be Determined
6 New Bridge Across the Lake
Review Prior Studies & Narrow Down to Three PW CC & BOCC Joint Mtg
Assess the Top Three (approximate cost, topography, etc.)PW
Interlocal agreement with Grant County CMO ILA Approval
Regular Meetings with Grant County PW GCBCC Presentation
Communicate with Affected Property Owners PW
Public Outreach and Engagement PW Qrtly Newsletter E-Newsletter Public Open House
City and County Decide on a Location PW Location Decision
7 WSDOT
WSDOT Regular Meetings PW
Broadway PW Engage WSDOT Begin conversations w/public.Study the corridor/Apply for planning grants
Mae Valley/Hansen Interchange PW Engage WSDOT Begin conversations w/public.Study the insterchange/Apply for planning grants
Bridge Across the Lake PW Engage WSDOT See Priority #6 Above
Gateway Signage PW Engage WSDOT Provide Design Options to Council/Community Obtain WSDOT approval for design and location Obtain funding sources
Statue in Yonezawa/SR 17 Roundabout PW Engage WSDOT Begin Discussions with the Tribes With the tribes, seek potential artists Obtain funding sources
Design Gateway Signage Options
COML Council Packet 2-10-26, Page 42 of 78
City Manager's Office Less Steady Workload RK Rob Karlinsey
Steady Workload LM Lizabeth Murillo-Busby
Peak Workload LL Lynne Lynch
TV Tamara Valdez
February 5, 2026 Intern Summer Management Intern
Lead Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
City Council Support
City Council Priority Setting Retreat RK Council Interviews Prep for Retreat Retreat May 1-2 Council Adopts 2027 Priorities
One on Ones RK
City Council Administrative Support TV
Misc. Projects/Analysis LM/Intern
Communications & Community Enagement
News Releases & Social Media Posts LL
Website Reorg and Refresh LL Web committee Update existing links, content, and documents Develop New Look/Feel/Site Map Launch new website by April 2027
Quarterly Mailed Newsletter LL Gather content Publish Gather content Publish Gather content Publish Gather content Publish
Monthly E-Newsetter LL
Council Goal #3 - Community Vision & Engagement RK/LL/MB
Council Priority #1 Support (FSP)LL/RK Web Page & Logo Balancing Act Community Survey Publish Results
Housing & Human Services
Multifamily Housing Tax Exemption LM New MFTE Zones Analysis Prepare Recommendations Council Decision Implement New MTE Zones
Mobile Outreadh & Transportation Services (MOTS)LM Qtrly Report Qtrly Report Qtrly Report Qtrly Report
Human Services Grants LM Review ApplicationsAward 2026 grants Manage Grants Call for applications for 2027 grants Review grants Award 2027 grants
1406 Sales Tax for Affordable Housing LM
Opioid Consortium LM
Legislative Advocacy
State Legislative Agenda RK Post-Session Debrief Develop 2027 Leg Agenda Council: Adopt Pre-Session Work Sendoff Event
Federal Legislative Agenda RK Earmark Request DC Trip Develop Next Year Fed Leg Agenda Council: Adopt
Economic Development
Downtown Enhancement Project LM/RK DMLA Contract Public Input Design/Furniture Optons Install new furniture & improvements
Civic Campus up to Alder Conceptual Renderings RK/LM Architect Contract
Small Business Liaison & Support LM
Emergency Management
Create a New EOC Handbook LM 1st Draft Revisions Publish Final Draft Orient/Train Staff
EOC Org Chart LM
Table Top Exercise LM Table Top
Emergency Management Performance Grant LM Apply for Grant
Leadership & Management of the Organization
Customer Service Handbook RK CS Committee Draft Chapters Revisions Roll Out Training & Continuous Updates
Employee Excellence Training RK All Staff Training All Staff Training
Expanded Leadership Team RK
Leadership Team Off-Site Off Site
State Leg Session: Offense & Defense
Q4
2026 Work Plan
2026
Q1 Q2 Q3
COML Council Packet 2-10-26, Page 43 of 78
DB Debbie Burke
City Clerk's Office Less Steady Workload DC New Deputy Clerk position to be filled in Feb
Steady Workload RD Robin Dukart (temp pos)
Peak Workload
February 2, 2026
Lead Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
Municipal Code Management
DB - DC
Publish Updated MLMC DB
Risk Management
Claims Processing DB - DC
WCIA: annual meeting, dues, case mgt., etc.DB Jan 16 May 15
Annual citywide exposure questionnaire DC
Annual Risk Audit DB
Training new alternate rep DB - DC
Public Records
JLARC Annual Report DB - DC
Public Records Requests DB - DC
Citywide assist for paper records scan ready RD
Citywide training for digital organizing/retention DB - DC
City Council Meeting Support
Produce Council meeting agendas and packets DB - DC
Facilitate City Council meetings DB - DC
Produce meeting minutes DB - DC
Policy Updates
Codification of Administrative Policies DB - DC
2026 Work Plan
2026
Q1 Q2 Q3 Q4
Work with Katherine and Directors to update Municipal
Code Title 3-16 corrections
COML Council Packet 2-10-26, Page 44 of 78
Technology Services Less Steady Workload JR James Richmond
Steady Workload ITS IT Systems
Peak Workload ITO IT Operations
GIS GISFebruary 2, 2026
Lead Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
Information Technology (IT)
Tyler Finance ITO/JR
Tyler HR Payroll ITO/JR
Tyler Utility Billing ITO/JR
Conversion/Deployment/Upgrade Staff Computers ITS/ITO
Bitwarden Password Manager Launch ITS/JR
SCADA RFP ITS/JR
New SCADA System Implementation ITS
ADA Compliance Prep ITS/ITO/JR
City Website Redesign JR
Disaster Recovery Site Enhancement ITS
Design and Implement Records Retention in Laserfiche ITO
Transition to moseslakewa.gov as primary domain ITS/ITO/JR
Permit Portal Training and Relaunch JR
Cityworks Training and Relaunch JR
Analog Telephone Line Audit ITS
SeeClickFix Launch JR
Geographic Information Systems (GIS)
Complete transfer to Active Reports GIS
Develop Street Sign Inspection Components GIS
Update Esri Enterprise System GIS
Develop Parks Special Event application for Permit Portal GIS
Service Request Training for SeeClickFix GIS
Permit Portal Training and Relaunch GIS
Update Public and Internal GIS Portal Configuration GIS
Update GIS Pages in City Website GIS
Cityworks Training and Relaunch GIS
Year-end Statistics/Reports GIS
Update Cityworks Fees GIS
Reconfigure Business License application components GIS
Q4
2026 Work Plan
2026
Q1 Q2 Q3
COML Council Packet 2-10-26, Page 45 of 78
Finance Department Less Steady Workload MP Madeline Prentice
Steady Workload FD Finance Director
Peak Workload JC Jessica Cole
WP Wendy Parks
February 5, 2026
Lead Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
Financial Statement Audits
2022 Audit - dependent on SAO schedule WP Submit Fin. Statements
2023 Audit - dependant on SAO schedule WP Submit Fin. Statements
2024 Audit - dependant on SAO schedule WP Submit Fin. Statements
2025 Audit - filing deadline is Saturday, May 30, 2026 WP Due 5/30/26
Tyler ERP system implementation
Financials Module WP Restart Go Live
HRM (Payroll) Module WP Restart Prep for Go Live
Utilities JC Start
Financial Sustainability Plan (FSP)
See 2026 City Council Priorities Visual Workplan MP
2027 - 2028 Biennial Budget
Council policy setting sessions 2-Day Retreat
Prepare budget workbooks MP Distribute workbooks
Budget estimates due back to Finance FD 7/31/2026
Present department budgets to City Manager FD 8/14/2026
Preliminary budget presentation to Council FD 9/8/2026
Budget workshops with City Council FD 9/15 - 9/29 10/6 - 10/27
Public hearing - Property tax FD 11/10/2026
Public hearing #1 - 2027-2028 Budget FD 11/10/2026
Public hearing #2 - 2027-2028 Budget FD 11/24/2026
Financial/Investment Policy
Revisions/updates to Financial policy FD
Investment Policy review FD
Council adoption of Financial/Investment Policy FD
Purchasing Policy updates
Work with PW on purchasing policy updates FD
Revisions/updates to Purchasing policy FD
Council adoption of Purchasing policy FD
MLMC Code Revisions
Title 2.12 - Finance Department MP Review for needed updates
Title 3 - Revenue & Finance MP Review for needed updates
Title 5 - Business Licenses and Regulations MP Updates needed
Utility Services
Meter Reading JC
Utility Billing JC
Promote Beacon and Payment Portal Options JC
Q4
2026 Work Plan
2026
Q1 Q2 Q3
COML Council Packet 2-10-26, Page 46 of 78
HUMAN RESOURCES Less Steady Workload DIR Director
Steady Workload MGR Manager
Peak Workload COOR Coordinators
February 2, 2026
Lead Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
NAME OF DIVISION OR PROGRAM HERE
SEASONAL POSITION HIRING - 250+
* Job posting (JD Review/setup)MGR
* Application review DIR
* Hiring/Onboarding (Offers, Review forms completion, system
entry, staff/dept. notifications)COOR
* Terminations - Seasonal and any others as they come up COOR Seasonal Seasonal
REGULAR POSITON HIRING
* Job posting (JD Review/setup)MGR
* Application review DIR
* Hiring/Onboarding (Offers, Review forms completion, system
entry, staff/dept. notifications)COOR
* Terminations COOR
BENEFITS
* New Hire Enrollment - education, processing COOR
* Open Enrollment - education, processing changes COOR
* LTD salary updates COOR
* Comp. city analysis report MGR
* Bulletin board legal poster audit/updates MGR
* ACA Reporting DIR
* AWC Salary Survey MGR
* Benefits/Health Fair Prep and Event COOR
* Benefits billing reconciliation/audit DIR
* FMLA management COOR
* Wellness hours entry (Castlight/Wellness)MGR
PERFORMANCE REVIEWS
* Review submissions - Annual DIR
* Review submissions - Probationary DIR
* Processing/system updates COOR
SYSTEMS
* Salary Table Updates DIR
* Insurance Premiums Deduction DIR
* Budgeted position updates COOR
* Tyler System Setup/Implementation ALL STAFF
* Maintain 2 HRIS systems prior to Tyler implementation ALL STAFF
* Job descripton updates MGR
As needed
As needed
As needed
As needed
Depends on amount of new hiring for benefited positions
When changes occur
Q4
2026 Work Plan
2026
Q1 Q2 Q3
On-going - depends on hiring
As needed
As needed As needed
COML Council Packet 2-10-26, Page 47 of 78
HUMAN RESOURCES Less Steady Workload DIR Director
Steady Workload MGR Manager
Peak Workload COOR Coordinators
February 2, 2026
Lead Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
Q4
2026
Q1 Q2 Q3
RECORDS/RETENTION
* I-9 cleanup MGR
* OSHA report submission/OSHA posting MGR
CIVIL SERVICE COMMISSION
* Meetings MGR
* Job posting/testing/oral boards/eligibility list MGR
EDUCATION
* Labor Relations Institute DIR
* Director retreat DIR
* Benefit vendor on-sites COOR
* Tyler Enterprise user group DIR
OTHER
AFSCME employee reporting MGR
LEOFF disability board meetings/claims processing MGR
Filing MGR
Department budget prep DIR
Personnel management DIR
Labor management DIR
Position interviews DIR
Career Fairs COOR
Title VI Coordinator training/implementation MGR
BLS gender report processing MGR
Workers' Comp/L&I claim processing MGR
Unemployment Claims MGR
Wellness Committee Meetings/events COOR
Safety Committee Meetings/events DIR
Director meetings DIR
Extended Leadership meetings DIR/MGR
City Council meetings DIR
Workloads can fluctuate greatly depending on deadlines, changing priorities, staff scheduling.
AS NEEDED
AS NEEDED
AS NEEDED
AS NEEDED
AS NEEDED
AS SCHEDULED
AS SCHEDULED
COML Council Packet 2-10-26, Page 48 of 78
Fire Department Less Steady Workload
Steady Workload
Peak Workload
February 2, 2026
Lead Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
Fire
Feasibility Study Perillo
Feasibility rough
draft
Feasibility Study
Results
New Hire Testing Perillo Open applications
Candidate
Interviews Candidate Selection
Porbaationary
firefighter training
Lexipol/Policy
Updates Burns Policy updates
Lexipol Contract
Ends Policy review
Budget 2027 Budget
Land for new fire
station Perillo
letter sent to land
owners
Fire Inspections Fire Crews
Annual inspections
begin
Quarterly Fire Data Perillo
Q1 cost recovery
and call volume
report
Q2 cost recovery
and call volume
report
Q3 cost recovery
and call volume
report
Dispatch Center Holle
Monthly meetings
with Dispatch
Manager
Monthly meetings
with Dispatch
Manager
Monthly meetings
with Dispatch
Manager
Monthly meetings
with Dispatch
Manager
Monthly meetings
with Dispatch
Manager
Monthly meetings
with Dispatch
Manager
Monthly meetings
with Dispatch
Manager
Monthly meetings
with Dispatch
Manager
Monthly meetings
with Dispatch
Manager
Monthly meetings
with Dispatch
Manager
Monthly meetings
with Dispatch
Manager
Monthly meetings
with Dispatch
Manager
Fire Calls Response All
Ambulance
Quarterly EMS Data Perillo
Q1 cost recovery
and call volume
report
Medical Director Perillo Medical Director
RFQ
Medical Director
Selection
Medical Director
Orientation
Medical Director
Call Priority Review
Budget 2027 Budget
EMS Recertification Dodd ALS/BLS complete
new Recertification
begins
Recertification
continues
Recertification
continues
Recertification
continues
Recertification
continues
Recertification
continues
Recertification
continues
Recertification
continues
Recertification
continues
Recertification
continues
Community CPR
Classes Dodd 4th Saturday 4th Saturday 4th Saturday 4th Saturday 4th Saturday 4th Saturday 4th Saturday 4th Saturday 4th Saturday 4th Saturday 4th Saturday 4th Saturday
EMS Calls Response All
Community
Engagement
Pancake Breakfast Merritt Planning Planning Breakfast
Fire Prevention Merritt Fire Prevetnion week
Fire/EMS Summer
Camp Garrison Planning Planning Planning Planning Summer Camp Summer Camp Summer Camp
Quarterly Blood Drive Merritt
Blood Drive @ city
hall
Blood Drive @
station 1
Blood Drive @ city
hall
Blood Drive @
station 1
Blood Drive @
station 1
Blood Drive @ city
hall
Blood Drive @
station 1
Blood Drive @ city
hall
Air Show Merritt Planning Planning Planning Planning Planning Air show
2026 Work Plan
2026
Q1 Q2 Q3 Q4
COML Council Packet 2-10-26, Page 49 of 78
DC Doug Coutts CH Carrie Hoiness
PRCS Administration Less Steady Workload SD Stefanie Dunn DB Dollie Boyd
Steady Workload AC Amanda Couden BA Bill Aukett
Peak Workload
February 2, 2026
Lead Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
2026 Grant Applications
Longview Park LWCF/WWRP Local Parks Applications DC 0 Applications Due Technical Review Revise Presentation/ApplicationRevise Presentation/ApplicationFinal Presentation
Larson Playfields Improvements-YAF Grant DC Applications Due Technical Review Revise Presentation/ApplicationRevise Presentation/ApplicationFinal Presentation
Leadership Team Development
One on ones with Division Heads DC Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly
PRCS Leadership team meetings DC Bi-weekly Bi-weekly Bi-weekly Bi-weekly Bi-weekly Bi-weekly Bi-weekly Bi-weekly Bi-weekly Bi-weekly Bi-weekly Bi-weekly
Toursim Marketing Program
2026 Tourism Marketing Program DC/SD/AC/CH/DB
2027 Budget Development
Review year to date financials DC Review Monthly Review Monthly Review Monthly Review Monthly Review Monthly Review Monthly Review Monthly Review Monthly Review Monthly Review Monthly Review Monthly
Develop draft 2027 Fee Schedule DC Reveiw 2026 FeesSurvey fees in surrounding organizationsCompile recommended 2027 fee schedule
Develop draft 2027 Budget DC Initial Budget information to Divission ManagersReview Divison Manager budget recommendationsRevise and submit to Finance
LTAC Application Cycle
Update Application & Streamline Process SD Draft SOP for LTAC CycleFinalize SOP Test/Finalize Application
Create Process for LTAC Capital Fund Application DC
DMLA/Chamber of Commerce Coordination
Coordination with DMLA/Chamber of Commerce DC
PRCS Advisory Board
PRCS Advisory Board Meetings DC/SD
2027 PROS Plan Update
PROS Plan update DC
PROS plan community Outreach DC/CH/DB/BA/SD
Q4
2026 Work Plan
2026
Q1 Q2 Q3
COML Council Packet 2-10-26, Page 50 of 78
Department: Police
Team Lead January February March April May June July August September October November December
Police Administration Chief 2024 Crime
Stats Review Crime Stats
Report
WASPC Data
Review
Evaluations
(ongoing)
Patrol Chief
Investigations Detective
Crime Prevention Programs Chief Block watch presentations and business consultations year-round 4th of July NNO Prep.NNO Event
Home & Business Security Checks Chief
Automated Photo Enforcement Program Patrol
School Outreach Efforts Chief Problem Solving Project MS Drug Presentations Problem Solving Project
Marine Services Marine Sgt
Community Giveaways/Prescription Drop-Box Chief
Interdepartment Training Chief
RCR Program Chief
Community Court Support Chief
Community Outreach Chief Language Access Program Support Social Media management throughout the year
Legend:= Highest Peak Workload
= Substantial Workload
= Less but Steady Workload
NNO = National Night Out
RCR = Regional Crisis Response
2026 Work Plan
Nurturing Trust Workshops
COML Council Packet 2-10-26, Page 51 of 78
Public Works Less Steady Workload JC Joey Clifner CC Chris Campbell
Steady Workload JM Josh McPherson NC Nancy Cortez
Peak Workload CS Chad Strevy LR Leigh Ramsey
BM Brad Mitchell
February 2, 2026
Lead Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
Fleet Division JC
Routine Vehicle Detailing and Cosmetic Repairs.
Pool Vehicle Readiness and Pre-Delivery Inspections.
Scheduled Preventative Maintenance (All Equipment.)
Annual Equipment Safety Inspections (All Equipment.)
Vendor Reliability and Pricing Audits.
New Vehicle and Equipment Upfitting.
Ballfield and Park Equipment Postseason Inspections.
Snow Removal and De-Icing Equipment Staging.
Stormwater Division BM
Street Sweeping
Stormwater Inspections
Stormwater Asset Cleaning
Education and Outreach
NPDES Permit Paperwork
Plan Review and Stormwater Utility Fee
Stormwater Easement Maintenance
Building Maintenance Division JM
HVAC Preventative Maintenance
Interior/Exterior Lighting PM
Bay Door/Electric Gate PM
Gym Equipment PM
Building Washing
Unit Heater PM
Facility Cleaning
Rooftop/Gutter PM
LRC/Civic Center Windows
Carpet Cleaning
Solar System PM
Custodial Quarterly PMs
Custodial Monthly PMs
2026 Work Plan
2026
Q1 Q2 Q3 Q4
COML Council Packet 2-10-26, Page 52 of 78
Public Works Less Steady Workload JC Joey Clifner CC Chris Campbell
Steady Workload JM Josh McPherson NC Nancy Cortez
Peak Workload CS Chad Strevy LR Leigh Ramsey
BM Brad Mitchell
February 2, 2026
2026 Work Plan
2026
Q1 Q2 Q3 Q4
Other PMs (water filters, sewage pumps, etc.)
Wastewater Division CC
Treatment Plants Data Collection / Process Lab
Collections / Lift Stations
Collections / Line Maintenance
Reporting to Department of Ecology
Public Outreach
Water Division
Well/Chlorine systems
Well Level Monitoring
Distribution/Well sampling
Backflow Assembly Testing
Fire Hydrant Inspections
Valve inspections
Smart Meter Endpoint Installations
Irrigation On/Off
Large/small Meter Testing
Distribution Repairs, Meter Installs, Taps
Engineering Division
Community Street and Utility Standards Updates
Projects: Design, Bid, Award, Construct all in 2026
Projects: Design, Prep Bid Package for 2027 Construction
Permitting: Civil Review and Construction Management
Civil Plan Review
Traffic Counts
Traffic Impact Fee Study
WSDOT Partnership for Transportation Priorities
Operations Administration
Operations Customer Service
Operations AP/AR
Operations Administrative Support
COML Council Packet 2-10-26, Page 53 of 78
Public Works Less Steady Workload JC Joey Clifner CC Chris Campbell
Steady Workload JM Josh McPherson NC Nancy Cortez
Peak Workload CS Chad Strevy LR Leigh Ramsey
BM Brad Mitchell
February 2, 2026
2026 Work Plan
2026
Q1 Q2 Q3 Q4
Street Division BM/DT
Street Striping/Painting Street Markings BM
Right of Way Maintenance DT
Small Projects ROW/Alley Maintenance DT
Reimbursement Projects (Police Reports, Damage, Accidents)DT
Street Asset Inspections DT
Gravel Road Maintenance DT
Snow Removal/De-cing BM
Vegetation Spraying DT
Sidewalk Tripping Hazards (City Property)BM
Crack Sealing (Mastic)DT
Curb Painting DT
Roadway Wedging DT
Street Signal Inspections/Preventative Maintenance BM
CMU Testing BM
COML Council Packet 2-10-26, Page 54 of 78
Council Agenda Bill
Subject
2026 Federal Legislative Agenda
Department
Administration
Presenter at the Meeting
Rob Karlinsey, City Manager
Packet Attachments (if any)
City of Moses Lake 2026 Federal Agenda - Draft.docx 63.54KB
Meeting Date:
2/10/2026
Agenda Item Number:
62931
Proceeding Type
Consent Agenda
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.
Recommended Motion
Approve the 2026 Federal Legislative Agenda.
Summary/Background
In 2026, the City of Moses Lake will advocate for federal assistance to benefit the residents and businesses of Moses Lake. Assistance includes a $1.75 million request to pay for an
Environmental Impact Study for a second Lake crossing, accessing additional municipal water sources, and funding assistance with WSDOT transportation studies.
The City of Moses Lake has retained Elevate Government Affairs to advocate for federal legislative priorities. At the January 20, 2026 Special City Council meeting, David Marten of
Elevate Government Affairs and City Manager Rob Karlinsey presented a draft 2026 Federal Legislative Agenda for the City Council to consider and discuss. The City Council provided
feedback on the draft federal agenda and gave direction to bring it forward for Council approval at a future meeting. The federal legislative agenda with feedback incorporated is
attached to this agenda bill for the City Council to consider and approve.
Fiscal Consideration
$100,000 is budgeted for federal government lobbying services in 2026. The not-to-exceed contract amount with Elevate Government Affairs is $91,000. The City Council approved the
contract with Elevate Government Affairs at the December 9, 2025 City Council meeting.
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and
federal mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 2/3/2026
City Attorney - Katherine Kenison on 2/3/2026
COML Council Packet 2-10-26, Page 55 of 78
City of Moses Lake
2026 Federal Legislative Agenda
Community Project Funding/Congressionally Directed Spending Request
Second Lake Crossing Environmental Impact Study and NEPA. $1.75 million. A
second bridge across Moses Lake is much needed for safety and emergencies. It
is also needed to more efficiently facilitate commerce and reduce traffic congestion and vehicle emissions. The City of Moses Lake requests funding to conduct an EIS and NEPA for a preferred location across the Lake. Doing so will move the project forward and open funding opportunities for design, permitting, and construction.
Sustainable and Reliable Municipal Water Sources for the Long Term
•Support the City’s Efforts to Utilize Shallow Aquifers and Enable Deep
Aquifer Recharge
•Secure Rights to Source Water from Moses Lake
o Liaise with U.S. Bureau of Reclamation regional and headquarters
staff
o Engage with Congressional delegation to expedite USBRconsideration of the City’s application(s)
•Advocate for the Federal Government to fully fund and complete theremediation of the Superfund site in north Moses Lake.
•Support the Port of Moses Lake’s efforts related to the extension of the
W20 canal to bring additional Columbia River water into Moses Lake.
•Advocate for full funding of the USBR’s East High Canal.
WSDOT Highway Projects in Moses Lake
•Identify potential federal funding opportunities to support Broadwayimprovements and upgrades to I-90 Mae Valley Interchange.
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Council Agenda Bill
Subject
SAO Audit Report Briefing
Department
Finance
Presenter at the Meeting
Madeline Prentice, Finance Director
Packet Attachments (if any)
SAO Audit report briefing.pdf 593.17KB
Meeting Date:
2/10/2026
Agenda Item Number:
63041
Proceeding Type
Staff Reports
Proposed Council Action/Motion:
Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
No motion necessary.
Summary/Background
The City's audits resulted in findings, management letters and exit items. The attached memorandum provides a summary of the findings, management letter and exit items for the
most recent Financial Statement and Federal Single Audit and the Accountability Audit and provides details of the corrective actions taken to date to correct these deficiencies.
Fiscal Consideration
Clean audits are imperative for the City to receive favorable bond ratings and interest rates.
City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and
federal mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake
Reviewed and Approved by:
City Manager - Rob Karlinsey on 2/6/2026
COML Council Packet 2-10-26, Page 64 of 78
City of Moses Lake, Washington
Memorandum
401 S. Balsam St. · PO Box 1579 · Moses Lake, WA 98837
Office: 509 764-3701 · Fax: 509 764-3739 · www.moseslakewa.gov
Date: February 5, 2026
To: Rob Karlinsey, City Manager
From: Madeline Prentice, Finance Manager
Regarding: SAO Audit Report Briefing
______________________________________________________________________________________
The Washington State Auditor’s Office (SAO) is responsible for performing a range of
audits for local governments. The SAO performs financial statement and federal single
(grant compliance) audits of the City’s financial statements and grants annually. This
audit is known as the Financial Statement and Federal Single Audit. They also perform
and audit over compliance with federal or state laws, rules or the City’s own policies and
procedures every three years. This audit is known as the Accountability Audit.
At the conclusion of the audits, the auditors prepare a summary report identifying the
specific areas of the City’s operations that were examined and identify areas of
concerns. Auditors have three levels of reporting to communicate areas of concern
identified during an audit:
Findings report significant results of the audit, such as significant deficiencies
and material weaknesses in internal controls; misappropriation; and material
abuse or non-compliance with laws, regulations or policies. Findings formally
address issues in an audit report.
Management letters communicate control deficiencies, non-compliance,
misappropriation or abuse that are less significant than a finding, but still
important enough to be formally communicated to the governing body.
Management letters are referenced but not included in the audit report.
Exit items address control deficiencies, non-compliance with laws or regulations,
or errors that have an insignificant effect on the audit objectives. These issues
are informally communicated to management.
The last Financial Statement and Federal Single Audit completed was for the period
from January 1, 2021 to December 31, 2021, and the last Accountability Audit was for
the period from January 1, 2021 to December 31, 2023. In both audits, the City was
issued all three levels of reporting identified above. The City is working hard to resolve
the issues identified in the last audits. Listed below, each finding, management letter,
and exit item is identified, with a brief description of the condition, the auditors’
recommendations and the corrective actions undertaken to date to resolve the issue.
COML Council Packet 2-10-26, Page 65 of 78
City of Moses Lake, Washington
Page 2
401 S. Balsam St. · PO Box 1579 · Moses Lake, WA 98837
Office: 509 764-3701 · Fax: 509 764-3739 · www.moseslakewa.gov
2021 Financial Statements and Federal Single Audit - Finding #2021-001
The City’s internal controls over accounting and financial statement preparation
were inadequate for ensuring accurate and complete financial reporting.
Description of Condition: The City prepares multi-fund financial statements in
accordance with GAAP. These financial statements are complex, and the reporting
requirements change frequently. The City experienced turnover in its accounting staff
over the past several years. As a result, staff responsible for financial reporting lacked
the technical training and experience necessary to apply the correct accounting technical
training and experience necessary to apply the correct accounting treatment specific to
certain transactions and balances.
State Auditors Recommendations:
•Evaluate funds for proper major fund reporting and correctly report funds as major
funds in accordance with accounting standards
•Calculate and report net investment in capital assets and restricted net position
associated with pension correctly and in accordance with accounting standards
•Evaluate interfund activity to properly report revenues, expenses and net
transactions when applicable
Finally, the City should dedicate adequate time and resources for staff to
comprehensively review the completed financial statements for consistency with
reporting requirements.
Corrective actions: Effective with the 2022 financial statements, the City has converted
from a GAAP basis reporter to a Cash basis reporter. Moving to this form of reporting
alleviates the need for a 3rd party software to prepare the financial statements, as was
necessary under GAAP reporting. We have filed the 2022 financial statements with the
State Auditor’s Office under the cash basis of reporting, and the 2022 audit kicked off on
February 4th with two auditors onsite who began reviewing records related to the federal
single audit (federal grants).
We are continuing to move forward with the 2023 and 2024 financial statement
preparations and will file 2023 and 2024 financial statements as soon as they are
completed with a goal of filing the reports by May 15, 2026 or earlier. The annual report
deadline is always 150 days after the fiscal year ends. While the 2025 annual report due
date is Saturday, May 30, 2026, we have a goal of filing the 2025 financial statements by
May 15, 2026.
All staff have or will receive appropriate BARS training courses and other relevant courses
throughout the year as they are available to increase the knowledge and skills of the
accounting team. Four staff members have already attended an intensive weeklong
financial bootcamp presented by MRSC. Other staff members will be scheduled to attend
the same bootcamp as they become available. This course runs the gamut of key internal
documents, processes, policies, financial information, budgets, BARS, and reporting
COML Council Packet 2-10-26, Page 66 of 78
City of Moses Lake, Washington
Page 3
401 S. Balsam St. · PO Box 1579 · Moses Lake, WA 98837
Office: 509 764-3701 · Fax: 509 764-3739 · www.moseslakewa.gov
required of municipalities by the State Auditor’s Office and is a course recommended for
clerk/treasurer, treasurer, finance director, accounting supervisor/assistant and others
working in governmental finance.
2021 Financial Statements and Federal Single Audit - Finding #2021-002
The City did not have adequate internal controls for ensuring compliance with
federal suspension and debarment requirements.
Description of Condition: Federal requirements prohibit recipients from contracting with
or purchasing from parties suspended or debarred from doing business with the federal
government. Whenever the City enters into contracts or purchases goods and services
that it expects to equal or exceed $25,000, paid all or in part with federal funds, it must
verify that the contractors are not suspended, debarred or otherwise excluded from
participating in federal programs. The City may verify this by obtaining a written
certification from the contractor, adding a clause or condition into the contract that states
the contractor is not suspended or debarred, or checking for exclusion records in the U.S.
General Services Administration’s System for Award Management at SAM.gov. The City
must verify this before entering into the contract and must maintain documentation
demonstrating compliance with this federal requirement.
Our audit found the City did not have adequate controls to verify two contractors it paid
more than $25,000 in federal funds were not suspended or debarred from participating
in federal programs.
State Auditors Recommendations: We recommend the City strengthen internal controls
to ensure all contractors it pays $25,000 or more, all or in part with federal funds, are not
suspended or debarred from participating in federal programs before contracting with or
purchasing from them.
Corrective actions: Contracts now include a clause in the contract and contractors are
required to submit certification that they are not suspended or debarred before executing
the contract or upon proposal submission. Contractor licenses are reviewed on the
Washington State Department of Labor & Industries (L&I) website and checked for
suspension or debarment. Copies of the verification are maintained with the project files.
2021 Financial Statements and Federal Single Audit - Management Letter Items
Schedule of Expenditures of Federal Awards Reporting
City management is responsible for designing, implementing and maintaining internal
controls that provide reasonable assurance the City’s Schedule of Expenditures of
Federal Awards (SEFA) is reliable and fairly presented. This schedule lists all the City’s
federal programs and the total amount of federal money it spent for the fiscal year. The
City reports its SEFA using the accounting practices prescribed by the Title 2 U.S. Code
COML Council Packet 2-10-26, Page 67 of 78
City of Moses Lake, Washington
Page 4
401 S. Balsam St. · PO Box 1579 · Moses Lake, WA 98837
Office: 509 764-3701 · Fax: 509 764-3739 · www.moseslakewa.gov
of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
While the City’s finance department has a process to report federal program
expenditures, its internal controls were insufficient for ensuring the SEFA only reported
federal expenditures incurred during the fiscal year. As a result, the City overstated
federal expenditures for its Emergency Solutions Grant Program (ALN 14.231) and Public
Safety Partnership and Community Policing Grants (ALN 16.710) by $498,100 and
$89,400, respectively, on its SEFA.
The City subsequently corrected these errors.
We recommend the City improve controls over identification of federal programs and its
reporting requirements to ensure the SEFA is accurate and complete before submitting it
for audit.
Corrective Actions: Grant reimbursement requests that are submitted at year-end are
generally not reimbursed until the first or second month of the new year. Finance staff
did not review the grant reimbursements to determine the appropriate period to report
them in. Going forward, a year-end process has been put in place to review grant funds
received in the first two months of a new year to determine if there were funds received
after the year-end that need to be included in the year-end SEFA report.
2021 Financial Statements and Federal Single Audit - Exit Items:
Related party transactions
The City does not have a formal year-end process to evaluate related-party transactions
for potential disclosure.
We recommend the City establish and document a formal evaluation of potential related-
party transactions to ensure that significant transactions and relationships are
appropriately disclosed in the City’s financial statements.
Corrective Actions: The City has implemented a year-end process whereby elected
officials and key employees complete a “statement of affiliations” form which identifies
organizations, business affiliations and/or boards that the elected official or key
employee (or their spouse) are owners or part-owners of. These are reviewed and
compared against the general ledger to determine if there are significant transactions
that need to be disclosed in the City’s financial statements.
Buildings and improvements
The City did not capitalize substantially completed assets of about $44,533 in its
governmental activities and did not correct this in the final financial statements.
COML Council Packet 2-10-26, Page 68 of 78
City of Moses Lake, Washington
Page 5
401 S. Balsam St. · PO Box 1579 · Moses Lake, WA 98837
Office: 509 764-3701 · Fax: 509 764-3739 · www.moseslakewa.gov
We recommend the City report substantially completed assets correctly and in
accordance with accounting standards.
Corrective Actions: The finance staff reviews all assets to determine the status of the
project at year-end. With the move to cash basis reporting in 2022, capital assets are
recorded as capital expenditures when purchased. A review of capital projects at year-
end is completed to ensure costs are accurately reported in the general ledger.
Incorrect reporting of revenues between City funds
The City incorrectly reported revenues between City funds on the Statement of Revenues,
Expenditures and Changes in Fund Balances. The following errors were identified:
•Affordable and Supportive Housing revenues (part of Aggregate Remaining) is
overstated by $68,435 due to the City receipting grant funds into this fund by
mistake. The grant funds should have been reported in a separate fund.
•Public Transportation revenues (part of Aggregate Remaining) is understated by
$194,181 due to the City incorrectly recording revenue earned by this fund (170)
to a separate fund (119).
We recommend the City evaluate activity to properly report revenues.
Corrective Actions: The Finance Director prepares a quarterly review and report to
Council. During this review, all funds are reviewed and discussed. If a transaction is in
question, the Finance Director researches or has finance staff research transactions to
ensure that they are properly reported in the appropriate fund. Corrections, if necessary,
are made by the Accountants in the Finance Department and reviewed by the Accounting
Manager or Finance Director prior to posting. A monthly variance analysis is also
completed by the Accounting Manager and reviewed with the Department Director or
Managers. If discrepancies are identified, research is conducted by the Accounting staff
and if corrections are necessary, the accounting staff prepare correcting journal entries
that are reviewed by the Accounting Manager prior to posting.
Procurement - cost price analysis
Uniform Guidance and City policy require the City to perform a cost or price analysis for
federal purchases exceeding the simplified acquisition threshold. For two Emergency
Solutions Grant contracts which exceeded the simplified acquisition threshold, the City
did not have sufficient documentation supporting that it performed a cost or price
analysis, as required.
We recommend the City improve internal controls to ensure a cost price analysis is
documented as required for federal procurement actions in excess of the simplified
acquisition threshold.
COML Council Packet 2-10-26, Page 69 of 78
City of Moses Lake, Washington
Page 6
401 S. Balsam St. · PO Box 1579 · Moses Lake, WA 98837
Office: 509 764-3701 · Fax: 509 764-3739 · www.moseslakewa.gov
Corrective Actions: City staff responsible for the Emergency Solutions Grant during this
time were not familiar with the requirement to prepare and document a cost price
analysis for federal purchases exceeding the simplified acquisition threshold. Since this
time, staffing has changed and new staff are aware of federal procurement requirements.
Finance staff will also periodically review programs to ensure compliance with federal
procurement requirements.
2021 – 2023 Accountability Audit Finding - #2023-001
The City lacked adequate internal controls over financial reporting to ensure
compliance with state law requiring timely annual report submissions.
Description of Condition: The City did not submit the required annual reports to our Office
within 150 days of fiscal year-end. The City filed its 2021 annual reports 515 days late.
The City has not filed its 2022 and 2023 annual reports. We reported this issue as a
finding in the prior audit.
State Auditors Recommendations: We recommend the City establish internal controls to
ensure timely financial reporting in accordance with state law.
Corrective actions: The City continues to struggle with an inadequate financial reporting
system that requires significant time and resources to ensure accurate reporting. The
City is changing the financial reporting basis from GAAP to Cash basis reporting effective
with the 2022 financial reporting period. This change will eliminate reliance on an
external 3rd party software. The City is working with a 3rd party accounting firm to assist
us with converting the 2022 beginning fund balances from GAAP to cash basis and we
submitted the 2022 financial reports to the Washington State Auditor’s Office (SAO). The
2022 audit of the financial statements kicked off on February 4, 2026 with two auditors
on site to begin the audit work.
Unfortunately, until the 2023 and 2024 annual reports are filed and the audits completed,
we will continue to receive this audit finding. The City will continue working with the
outside accounting firm to assist us in preparing the 2023, 2024 and 2025 financial
reports as the financial system we are using is not capable of converting the financial
transactions from GAAP to cash basis reporting. The Finance Department is committed
to ensuring that all outstanding financial reports (2023 and 2024) and the current year’s
financial report (2025) are filed by the due date of May 30, 2026 if not earlier.
2021 – 2023 Accountability Audit Finding - #2023-002
The City lacks internal controls for ensuring it consistently and equitably allocates
Equipment Rental and Revolving fund costs.
Description of Condition: The City charges annual operating, capital and reserve fees to
each department and fund that rents equipment. The operating fee covers the budgeted
administration and operation expenses of the ER&R fund, while the capital and reserve
COML Council Packet 2-10-26, Page 70 of 78
City of Moses Lake, Washington
Page 7
401 S. Balsam St. · PO Box 1579 · Moses Lake, WA 98837
Office: 509 764-3701 · Fax: 509 764-3739 · www.moseslakewa.gov
fees cover the budgeted cost of future equipment purchases. The City reconciled and
adjusted ER&R charges for 2021 in the amount of $2.1 million to ensure it charged
departments and funds equitably. However, the City did not reconcile and adjust ER&R
charges for 2022 and 2023.
State Auditors Recommendations: We recommend the City follow its allocation and
reconciliation process for ER&R costs to ensure it follows fair and equitable methods for
allocating ER&R costs to departments and funds that rent equipment. In addition, we
recommend the City complete its year-end reconciliation and adjustment for each year to
reflect the actual costs that should be allocated, based on the rentals by the specific
departments or funds.
Corrective actions: The City is working to update and implement processes and
procedures to ensure accurate and fair allocation of costs to departments for the use of
equipment and vehicles. While we believe that we have made improvements to the
process of charging departments, we know we still have room for improvement and will
be reviewing the allocation of ER&R costs as well as Building Maintenance, Technology
Services, and Administrative costs to departments. In addition to implementing year-end
reconciliation procedures, during the 2026 budget process, the City prepared six-year
capital plans for Fleet and Building Maintenance, which identifies all projected Fleet
purchases of equipment and Building improvements for the next six years and identifies
the anticipated funding source for the expenditures. These capital plans will be updated
annually each year going forward to ensure we are allocating costs appropriately.
2021 – 2023 Accountability Audit - Management Letter Items:
Personal Use of Fleet Management Purchases
On February 9, 2024, the City notified our Office regarding a potential loss of public funds,
as state law requires. The City initiated an investigation and filed a police report with the
City of Moses Lake Police Department. The Police Department’s investigation determined
the City’s Fleet Manager purchased vehicle and equipment parts totaling about $3,015
for personal use through the City’s vendor accounts.
We reviewed the Police Department’s investigation and determined that from April to
November 2023, the City’s Fleet Manager misappropriated at least $2,269 to purchase
vehicle and equipment parts for personal use. The City subsequently terminated the Fleet
Manager.
Through the investigation, we also identified:
Additional misappropriation of $552 for vehicle parts purchased October 30, 2023,
for which we could not assign responsibility. However, according to the police
investigation, the parts purchased would fit a vehicle model that the Fleet Manager
owned.
Questionable purchases of $194 for vehicle and equipment parts purchased June
20, 2023
COML Council Packet 2-10-26, Page 71 of 78
City of Moses Lake, Washington
Page 8
401 S. Balsam St. · PO Box 1579 · Moses Lake, WA 98837
Office: 509 764-3701 · Fax: 509 764-3739 · www.moseslakewa.gov
We recommend the City strengthen internal controls over fleet maintenance orders,
including monitoring to ensure employees do not purchase vehicle and equipment parts
for personal use.
We also recommend the City seek recovery of at least the $2,269 in misappropriation and
related investigation costs of $4,418 from the former Fleet Manager and/or its insurance
bonding company, as appropriate. Any compromise or settlement of this claim by the City
must be approved in writing by the Attorney General and State Auditor, as directed by
state law (RCW 43.09.260).
Corrective Actions: The City filed charges with the Grant County Prosecuting Attorney
against the former employee responsible for the misappropriation for recovery of the
funds and related investigation costs. The case is still pending.
Safeguarding of Property
The City lacked controls to ensure all evidence taken into the Police Department property
room was secured and accounted for. The City completed its most recent full review of
property room inventory in 2021. During September 2021 the City identified 224 items
that could not be located. In November 2024, the City had yet to account for about 130 of
these items, including about $550 in cash. According to City management, they do not
believe these items are still missing and will confirm this when they complete the full
reconciliation.
We recommend the City take steps to ensure employees follow its system of internal
controls for safeguarding of property in the Police Department property room.
Specifically, the City should perform an annual inventory reconciliation, follow up on
differences and ensure that documentation is retained when disposed, moved or
transferred.
Corrective Actions: Since becoming aware of this issue, we have given additional
resources to our Evidence Technician to clear up not only the auditor’s concern, but the
evidence area in general. During this time, we discovered the issues were more than just
the former employee misplacing items, they also made a significant computer error that
“moved” 3,000 items from their locations in the evidence system.
For the “missing” items, utilizing a more reasonable than not standard, we have
accounted for all but four items. As most of the items were associated with other pieces
of evidence, we researched each case and found the other items involved were either
destroyed or returned to the owner. As we no longer possessed the items and did not
receive requests for those items, it is reasonable to believe they were either destroyed or
returned.
Our fix put in place for this issue moving forward is to ensure nothing moves out of control
of the evidence room without first completing the computer entry. We also put in place a
COML Council Packet 2-10-26, Page 72 of 78
City of Moses Lake, Washington
Page 9
401 S. Balsam St. · PO Box 1579 · Moses Lake, WA 98837
Office: 509 764-3701 · Fax: 509 764-3739 · www.moseslakewa.gov
policy that another person must confirm this is done before the items are released or
destroyed.
For the items that were “moved” in the computer system, our Evidence Tech has been
working to locate every item as either destroyed, returned, or still in our system.
Once the investigation into the missing items and the other “moved” items were located,
an audit was conducted on various high risk and miscellaneous evidence items to ensure
the new procedures were being followed. The audit found some items had been
erroneously placed but were accounted for and fixed.
Moving forward later this year or early into 2027 we will conduct a 100% audit of the
evidence room. We are hoping to reduce our high volume of items in 2026, making it
easier to conduct a 100% audit as well as manage the system.
2021 – 2023 Accountability Audit - Exit Items:
Safeguarding of Theft-Sensitive Assets
The City identifies theft-sensitive assets as assets with a value between $300 and $5,000.
However, we found that certain departments, such as public works, have different
thresholds. In addition, there is no monitoring in place to see if departments are following
City-wide standards. Additionally, we found that certain assets had multiple asset tags
and entries in asset listings, and some of these entries were outdated. Without effective
monitoring, the City cannot verify if City-wide standards are being met.
We recommend the City improve its controls over theft-sensitive assets, which should
include formalizing and communicating City-wide standards, effective monitoring of
other departments to ensure City-wide standards are being met and updating asset listing
to verify all identifying information, such as asset tag numbers, are completely accurate.
Corrective Actions: As part of the implementation of a new ERP system, the City is
undergoing a complete evaluation of all assets held in the City to ensure the new system
is implemented with the most accurate data and doing a cleanup of asset records as part
of this process. Additionally, the Finance Department recognizes the need to revise and
update not only its financial policy, but the City’s purchasing policy to reflect changes that
have occurred or will change with the new system as well as changes that have been
made in state law. The threshold for theft-sensitive assets and capital assets, in addition
to the process for safeguarding all assets will be reviewed during the update and
communicated to all employees upon adoption of the revised/updated policy by City
Council. Periodic spot checks will be implemented and completed as part of the update,
as well as an annual review and audit of theft sensitive assets will be conducted.
Utility Billing and Adjustments
COML Council Packet 2-10-26, Page 73 of 78
City of Moses Lake, Washington
Page 10
401 S. Balsam St. · PO Box 1579 · Moses Lake, WA 98837
Office: 509 764-3701 · Fax: 509 764-3739 · www.moseslakewa.gov
The City has a policy in place that requires approval for utility billing adjustments, but
there is not consistent documentation of this approval. We found 11 out of 24 utility
adjustments did not have documented review and approval. In reviewing support for
these adjustments, we determined that they were valid.
We recommend the City document review and approval of all utility billing adjustments
to demonstrate compliance with City policy.
Corrective Actions: The Utility Billing Department under Finance implemented a process
for utility refunds utilizing a Laserfiche Treasurer’s Check Request (TCR) form. The form
is completed by a Utility Services Accounting Technician with supporting documentation
for the refund attached and is routed to the Accounting Manager for approval. The TCR
is then routed to Accounts Payable for a refund check to be issued. For other
adjustments to utility accounts, the adjustment information is prepared by a Utility
Services Accounting Technician and is submitted to the Utility Billing Supervisor for
review and approval and if needed is further routed to the Utility Services Manager and/or
Finance Director for approval to proceed with the adjustment.
Confidential Funds
The City has not established sufficient procedures over confidential funds establishing
internal controls required by the Budgeting, Accounting and Reporting Systems (BARS)
manual (BARS 3.8.9).
We recommend the City establish procedures over confidential funds that address all the
requirements in BARS 3.8.9.
Corrective Actions: We have implemented the suggested processes to indicate what
information we are buying from informants. This information is physically kept by the
supervisor, and a report is provided to the Chief of police annually with the information.
In 2026, we will also spot audit this physical record.
COML Council Packet 2-10-26, Page 74 of 78
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Feb 24 due dates: PW 2/4, Atty 2/5, Director 2/13, City Mgr 2/16, Community Events Noon 2/24 for Mayor
Standard Public Hearing Notices for March 10 are due Feb 18 end of day.
Date/Time Proceeding Subject Action Presenter LF Status
2026 City of Moses Lake Agenda Forecast - Feb 17 to May 2
#/ltr/pg
2/5/2026
Tue, Feb 17 at 6 pm Water Rate Study Workshop - FCS Group Prentice
Western Avenue Vacate Ordinance Kenison
PC Workshop 2025 Development Code Amendments Group 2, 3, and 4 Pate pend Rob
Planning Commission and City Council 2026 Docket Discussion V Ramsey
Tue, Feb 24 4 pm to 7:30 pm Samaritan Grand Opening - private event, Public Event on Feb 28 w/required registration
Tue, Feb 24 Presentations New Police Officer Introductions (3)Sands
6:30 PM ""Fire Life Saving Citizen/Community Awards Perillo
""See Click Fix Ribbon Cutting (after presentation)Murillo
Consent Cross-Connection Control Amendment Ordinance 30xx <motion>Baltzell start 1-14
""2025 Comprehensive Plan Amendments Ord xxxx <motion>Miller
""Set Public Hearing for Jenks Eastlake Vacation Resolution xxxx <motion>Baltzell start 1-28
""Building Permit Fee Schedule Update Res xxxx <motion>Prentice
""Microsoft Annual License Agreement <motion>Richmond (recur)
""Airport Runway Lighting Grant Approval <motion>L Ramsey start 2-5
""Airport Pavement Preservation Grant Approval <motion>L Ramsey start 2-5
""Internal Policy- Homeless Encampment Cleanups <rec & file>Murillo
Old Business Financial Sustainability Program Categorization (CG1)Motion Prentice
""Interim Controls - Site Develop/Site Prep Regulations Ord xxxx Motion Pate
""Ice Rink Chiller Update Discussion Coutts
New Business Human Services Funding Recommendations (FIN, CDD, POL, PRCS)Motion Murillo (recur)
Thurs, Mar 5 time to be det'd LKQ Ribbon Cutting - Potential Quorum on web when more info is received
Tue, Mar 10 Presentations ADA Downtown Parking Access Assessment (CA10)Baltzell
6:30 PM ""Street and Utility Standards Update (CA11)Baltzell
Consent Western Ave Vacate Ordinance xxxx <motion>Kenison
""2025 Development Code Amendments Group 2, 3, and 4 <motion>Pate
COML Council Packet 2-10-26, Page 75 of 78
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Feb 24 due dates: PW 2/4, Atty 2/5, Director 2/13, City Mgr 2/16, Community Events Noon 2/24 for Mayor
Standard Public Hearing Notices for March 10 are due Feb 18 end of day.
Date/Time Proceeding Subject Action Presenter LF Status
2026 City of Moses Lake Agenda Forecast - Feb 17 to May 2
#/ltr/pg
2/5/2026
""Planning Commission and City Council 2026 Docket <motion>V Ramsey
""MOU Port of Moses Lake Bridge Project <motion>Karlinsey
""MOU Port of Moses Lake Canal Project <motion>Karlinsey
Old Business none scheduled
New Business Grant County Urban Growth Planning ILA Motion Kenison
""Grant County Bridge Project ILA Motion Kenison
""Mobile Outreach Transportation Quarterly Report (Sleep Center Transition Plan Plus One)(recur)
Staff pg Prior year 4th Quarter Financial Report Prentice (recur)
Mon, Mar 16 at 6 pm Townhall - Financial Sustainability Plan (CG1)Prentice
Tue, Mar 24 Presentation Airport Commission Reappointments (2), Appointment, Richard Pearce Recognition (recur even yrs)
6:30 PM Public Hearing Jenks Eastlake Vacation Ordinance xxxx Motion Baltzell
Consent Grant County Recording Fee Agreement <motion>Murillo (recur)
Old Business
New Business Homeless Fund Interest <motion>Prentice
Wed, Mar 25 at 6 pm, Loc tbd Notice of Quorum: Division St. Neighborhood Meeting (CA9)Karlinsey
Tue, Apr 14 Study Session Financial Sustainability Plan - Jeff Pooley, Nextlevel Analytics LLC (CG1)Prentice
6:30 PM ""and Ian Stewart, Fulcrum Strategy Group Karlinsey
Consent
Old Business
New Business Facility Use for Local Government Agenices MLMC 3.34 Discussion Coutts
Tue, Apr 28 Presentation Yonezawa Japan Sister City Proclamation (treaty signed May 1, 1981)(recur)
6:30 PM Consent
Old Business Adopt Financial Sustainability Plan for General & Street Funds (CG1)Motion Prentice
COML Council Packet 2-10-26, Page 76 of 78
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Feb 24 due dates: PW 2/4, Atty 2/5, Director 2/13, City Mgr 2/16, Community Events Noon 2/24 for Mayor
Standard Public Hearing Notices for March 10 are due Feb 18 end of day.
Date/Time Proceeding Subject Action Presenter LF Status
2026 City of Moses Lake Agenda Forecast - Feb 17 to May 2
#/ltr/pg
2/5/2026
New Business
Staff pg 1st Quarter Financial Report (include in packet)Prentice (recur)
May 1st & 2nd, All Day City Council Retreat @ Pillar Rock Conference Room
Pending Meeting Items (non-recurring)
soon: Applic Open Jan 2026 Appoint New LTAC Member Mayor (recur)
May Biennial Budget Kick Off
May Fee Study Report
May Exec Only City Manager Annual Performance Evaluation 42.30.110 (1)(g)
May 12 Presentation Water Projects Map (CG2)
May 16 (Sat)Fire Department Pancake Breakfast - Post Notice of Quorum
Jun 9 Presentation Semi quincentennial Commemoration Proclamation Boyd
Jun 16 Townhall Community Beautification (CA18)
Jul 7 Presentation Building Assessment Report (CA15)
Jul - Aug Workshop Code Enforcement Regulations (CG3)Miller
Aug 25 Old Business Code Enforcement Regulations (CG3) Ordinance xxxx Motion Miller
Aug Regular Meetings NOTICE OF CANCELLED REGULAR MEETING
Aug Special Meeting designate another day for paying bills
Fall 2026 Staff Sales Tax Levy Renewal (Transp Benefit District) expires 12-31-27 Karlinsey
Fall 2026 Workshop Safer Routes to Schools - Nelson Rd Project (ref Oct 7 2025 mtg)
Dec 22 NOTICE OF CANCELLED REGULAR MEETING
Future Items not assigend a meeting date
5:30 start Study Session **Stormwater Rate Structure Presentation Baltzell
Presentation Irrigation for Private Wells (purple pipe)9-18-24 related to new subdivisions and conflict with wellhead protection
Presentation Yonezawa-SR-17 Roundabout Construction Funding - Design Engineer Levi Bisnett
Public Hearing Eastlake Dr Vacate Ordinance xxxx Motion V Ramsey
Consent Amend STBG Grant for Yonezawa Round-a-bout <motion>Baltzell LR-LB
Consent Accept Lakemont Planned Development Deeds <motion>V Ramsey
COML Council Packet 2-10-26, Page 77 of 78
Administrative planning document only. Today's Date:
All items are tentative and subject to constant change.
Feb 24 due dates: PW 2/4, Atty 2/5, Director 2/13, City Mgr 2/16, Community Events Noon 2/24 for Mayor
Standard Public Hearing Notices for March 10 are due Feb 18 end of day.
Date/Time Proceeding Subject Action Presenter LF Status
2026 City of Moses Lake Agenda Forecast - Feb 17 to May 2
#/ltr/pg
2/5/2026
Consent Accept LKQ Improvements <motion>Baltzell
Consent Camp Clean Up Administrative Policy (MLMC 9.18.090(B)(3)<rec&file>Karlinsey
Consent Public Works Contract Project Acceptance Authority Res or Ord xxxx <motion>Karlinsey
Consent Simplot Rope Rescue Contract <motion>Perillo
Old Bus Airport Commission Duties Resolution xxxx Motion Baltzell
Old Bus Multi Modal Trails Team and Plan Exhibit D (ref Res 3997 12-10-24)
Old Bus Private Property Burn Regulations Ordinance xxxx Motion Perillo
Old Bus **Stormwater Rate Structure Ordinance xxxx Motion Baltzell
Old Bus WSDOT Administrative Settlement Policy Resolution xxxx Motion Baltzell
New Bus/Old Bus Airport Operations Manual Update 1st Pres/MotionBaltzell
New Bus/Old Bus Building Permit Recovery Fund Ordinance 1st Pres/MotionV Ramsey
New Bus/Old Bus Comprehensive Plan Amendment Docket 1st Pres/MotionV Ramsey
New Bus/Old Bus Employee Handbook Update 1st Pres/MotionSpringer (recur)
New Bus 2025 Community Street and Utility Standards Resolution xxxx Motion Baltzell (recur)
New Bus Federal Lobbyist Agreement (following RFP process)Motion Baltzell
New Bus Future Land Use Map Update (fr Study Session 6/11/24)Motion Ramsey (after Plan Comm)
New Bus Grant County Council of Governments Motion Karlinsey
New Bus New Cingular Lease Amendment Motion Baltzell
New Bus Shopping Cart Collection Volunteer Group Discussion V Ramsey
New Bus Write-off Uncollectible Accounts Authorization Ord or Res Motion Prentice
New Bus ML School District Playfield Watering Exemption Ordinance xxxx Motion Baltzell
Staff COML Federal Legislative Agenda 2026 Motion Karlinsey (recur)
COML Council Packet 2-10-26, Page 78 of 78