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FINAL 2024 0514 Council Agenda PacketMoses Lake City Council Dustin Swartz, Mayor | Judy Madewell, Deputy Mayor | Don Myers, Council Member | Mark Fancher, Council Member Deanna Martinez, Council Member | David Skaug, Council Member | Victor Lombardi, Council Member Tuesday, May 14, 2024 Moses Lake Civic Center – 401 S. Balsam or remote access* Regular Meeting Agenda Call to Order – 6:30 p.m. Roll Call Pledge of Allegiance Approval of the Agenda Presentation -Police Promotions and Medals of Honor -Police Appreciation Week Proclamation -Police Recognition of Citizen -American Public Works Week Proclamation -Community Development Staff Introductions: Code Enforcement and Long-Range Planner -Armed Services Recognition - Grant County Animal Outreach Facility – Sara Thompson Tweedy, President – pg 3 and the 11 pg floor plan addendum on pg 121 Citizen’s Communications ** Summary Reports: Mayor’s Report Additional Business City Manager’s Report -1st Quarter Financial Report – pg 5 - AWC Annual Conference Registration (6/18-21 in Vancouver) #1 Consent Agenda pg 23 Motion All items listed below are considered to be routine and will be enacted by one motion. There will be COML Council Packet 5-14-24, Page 1 of 120 Motion May 14, 2024, City Council Meeting Page 2 no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. a.City Council Meeting Minutes Dated April 23, 2024 b.Claims and Payroll c.Accept Biosolids Land Application Project (GC2023-164) d.Industrial Waste Discharge Permit No. 26, Group 14 Technologies, Inc. e.Accept Well CO2 Injection and Rehabilitation Project (GC2023-168) f.Port of Moses Lake Watermain Relocation Easements g.GC2021-054 Water Comprehensive Plan Update Amendment #1 h.Museum Petty Cash Increase Resolution 3980 i.Larson Playfield Irrigation Conversion (GC2023-180) Old Business - None scheduled New Business #2 Motion #3 Motion pg 86 2024 Budget Amendment Ordinance 3047 Presented by Madeline Prentice, Finance Director Summary: Council to review and consider adoption pg 96 Tax Increment Financing – Desert Pointe Ordinance 3048 Presented by Kevin Fuhr, City Manager Summary: Council to review and consider adoption Administrative Reports Council Committee Reports Adjournment Next Regular Council Meeting is scheduled for May 28, 2024. NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509) 764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting. * Remote Options: #1 MS Teams App or Online Click here to join the meeting Meeting ID:264 575 132 154 Passcode: GGjqvS Click Here to Download Teams | Join on the web Or #2 MS Teams by phone (audio only) +1 509-707-9401,,607737991# Phone ID: 607 737 991# Or #3 for Regular Meeting at 6:30 - Youtube Live https://www.youtube.com/@MosesLakeCityCouncil/streams ** In person Citizen Comment or Public Hearing Comments form needs to be turned in prior to start of each meeting. The 5-minute time per speaker may be reduced to allow a maximum period of 30-minutes for citizens who have signed up to speak. Click this link for remote speaker request forms which must be completed by 3 p.m. on the day of the meeting. To be heard remotely during the live meeting – select the Teams option 1 above. COML Council Packet 5-14-24, Page 2 of 120 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Mayor and City Council 17576 Kevin Fuhr, City Manager Administration 5/14/2024 Presentation Grant County Animal Outreach Facility City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 1,000,000.00$1,000,000.00$1,000,000.00$ Staff recommends allocating ARPA funds to the Grant County Animal Outreach for design and construction of the new animal shelter. Council previously allocated up to $1 million in ARPA funding to construct the new facility. The City of Moses Lake has contracted animal control and shelter services with the Grant County Animal Outreach (GCAO) since 2008. As part of the contract, the GCAO provides shelter services for stray dogs and cats, as well as dogs that are seized on bite holds. The current shelter is owned by the City of Moses Lake and is an old home that was moved to its current location a few decades ago. The structure is dilapidated and is not worth remodeling. The Grant County Board of County Commissioners (BOCC) have agreed to give the GCAO property adjacent to the Grant County Fairgrounds for the new shelter. Between the BOCC and City of Moses Lake, commitments of up to $2 million have been earmarked for design and construction of the new shelter. Staff recommends allocating the $1 million in ARPA funds to the GCAO to be used for design and construction. $1 million in ARPA funding will be allocated to the GCAO. Options and Results COML Council Packet 5-14-24, Page 3 of 120 Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Approve the funding. Staff will bring back options for recommended changes. Do not fund the GCAO facility. COML Council Packet 5-14-24, Page 4 of 120 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Kevin Fuhr, City Manager 17586 Madeline Prentice, Director Finance 5/14/2024 City Manager's Report 1st quarter 2024 Financial Results City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ N/A 2024 1st qtr financial results.pdf 1021.63KB 2024 1st qtr - Exhibit 1.pdf 430.59KB The first quarter 2024 financial results are attached for review. N/A Options and Results N/A Staff will bring back options for recommended changes. N/A COML Council Packet 5-14-24, Page 5 of 120 Page 1 of 11 MEMORANDUM To: Kevin Fuhr, City Manager From: Madeline Prentice, Finance Director Subject: 2024 1st Quarter Budget Revenue and Expenditure Report I am pleased to submit the City of Moses Lake’s 2024 first quarter actual results compared to budgeted revenue and expenditure report for all city funds. Balances shown are subject to final adjustments made as a result of the year-end closing processes, which will not be officially concluded until the State Auditor’s work is completed. Overall, the City is performing as expected in many areas through the first quarter of 2024. At the end of the first quarter, we are seeing typical variances tied to timing of revenue receipts, position vacancies and the timing of expenses. We ended the first quarter slightly under (1.4%) budgeted revenues Citywide at 23.6% due to timing of revenues for property taxes, charges for goods and services, intergovernmental revenues, and fines and penalties. Citywide expenses ended the first quarter under budget by 3.8% at 21.2% due to underspending in most funds and capital projects not anticipated to be complete until later in the year. This report is summarized by type of fund, and reported by functional type, and includes the following sections: City-Wide Overview by Fund Type City-Wide Overview by Revenue and Expense Category General Fund Revenue Analysis General Fund Expenditure Analysis Other Funds Analysis Conclusion Exhibit 1 - Fund Detail that supports the Summaries COML Council Packet 5-14-24, Page 6 of 120 Page 2 of 11 City-Wide Overview YTD BUDGET YTD ACTUAL % OF 2020 2021 2022 2023 2024 2024 BUDGET General Fund 25,891,863 30,372,088 32,251,403 36,845,377 35,652,726 7,939,133 22.3% Other Operating Funds 5,859,674 7,186,361 10,266,043 7,153,056 9,453,678 2,037,958 21.6% Enterprise Funds 25,084,153 28,044,938 25,924,055 29,444,809 28,256,568 6,586,420 23.3% Internal Service Funds 12,619,161 8,794,991 7,772,874 7,855,573 8,903,468 2,043,569 23.0% Capital Improvement Funds 5,841,751 17,210,514 8,959,750 9,836,989 10,333,549 2,132,757 20.6% Risk Mgmt./Employee Benefits 909,527 966,680 1,190,386 1,661,322 2,363,000 2,201,000 93.1% Debt Service Funds 2,268,797 3,180,950 3,122,748 2,684,243 2,679,073 54,573 2.0% TOTAL CITYWIDE REVENUES 78,474,927 95,756,521 89,487,261 95,481,369 97,642,062 22,995,410 23.6% CITYWIDE REVENUE COMPARISON BY FUND TYPE AS OF: MARCH 2024 (Budget vs Actual - 25% of year) ACTUALS YTD BUDGET YTD ACTUAL % OF 2020 2021 2022 2023 2024 2024 BUDGET General Fund 26,845,963 28,327,737 30,042,500 34,749,203 40,204,913 10,040,082 25.0% Other Operating Funds 5,576,135 6,184,829 6,713,019 9,439,694 13,171,338 1,428,817 10.8% Enterprise Funds 22,991,294 22,680,890 26,999,731 26,225,764 27,983,981 6,394,386 22.9% Internal Service Funds 11,241,825 9,316,135 7,735,393 8,806,059 8,877,715 1,785,382 20.1% Capital Improvement Funds 7,306,373 9,184,491 16,641,140 7,919,671 10,372,195 665,288 6.4% Risk Management/Employee Benefit 989,361 887,335 1,180,704 1,871,035 2,287,203 1,964,724 85.9% Debt Service 2,188,792 2,640,520 2,598,483 2,676,352 2,679,040 54,550 2.0% TOTAL CITYWIDE EXPENDITURES 77,139,743 79,221,937 91,910,970 91,687,778 105,576,385 22,333,229 21.2% CITYWIDE EXPENDITURES BY FUND TYPE AS OF: MARCH 2024 (Budget vs Actual - 25% of year) ACTUALS YTD BUDGET YTD ACTUAL % OF 2020 2021 2022 2023 2024 2024 BUDGET 310 - Taxes 24,469,677 29,229,018 31,247,089 33,536,072 32,301,000 6,293,562 19.5% 320 - Licenses & Permits 1,111,290 1,361,813 995,697 2,073,229 1,119,700 883,727 78.9% 330 - Intergovernmental Revenues 3,974,816 4,545,500 6,425,572 3,531,550 6,700,149 804,543 12.0% 340 - Charges for Goods & Services 30,348,466 33,593,975 32,878,623 36,582,317 34,984,014 9,011,852 25.8% 348 - Internal Services Allocations 863,273 920,061 1,117,237 1,607,646 2,309,000 2,201,000 95.3% 350 - Fines and Penalties 643,672 1,030,324 908,953 173,502 707,000 1,096 0.2% 360 - Miscellaneous Revenues 1,787,498 1,634,934 3,162,542 3,904,145 2,222,699 1,213,400 54.6% 390 - Other Financing Resources 4,814,459 13,679,595 229,643 17,736 825,000 103,063 12.5% 341 - Cost Allocations 968,056 1,000,351 1,011,565 1,155,780 1,614,375 403,594 25.0% 397 - Transfers In 9,493,718 8,760,950 11,510,341 12,899,392 14,859,125 2,079,573 14.0% TOTAL CITYWIDE REVENUES 78,474,927 95,756,521 89,487,261 95,481,369 97,642,062 22,995,410 23.6% AS OF: MARCH 2024 (Budget vs Actual - 25% of year) ACTUALS CITYWIDE REVENUE COMPARISON BY REVENUE CATEGORY COML Council Packet 5-14-24, Page 7 of 120 Page 3 of 11 YTD BUDGET YTD ACTUAL % OF 2020 2021 2022 2023 2024 2024 BUDGET General Government 9,665,115 8,740,093 9,397,952 11,391,521 13,134,406 4,627,192 35.2% Public Safety 12,981,373 13,485,669 14,097,387 17,194,314 19,862,505 5,444,799 27.4% Utilities 22,852,231 23,100,134 23,985,052 26,114,053 26,912,430 6,496,541 24.1% Planning/Economic Development 1,848,073 1,968,271 2,404,819 2,697,745 3,410,476 697,952 20.5% Social Services 343,366 1,245,223 923,547 1,070,636 897,626 119,882 13.4% Culture and Recreation 5,125,295 5,676,875 6,246,473 6,913,790 7,721,942 1,722,171 22.3% Debt Service 4,442,566 4,629,576 3,809,632 3,446,896 3,512,563 60,881 1.7% Capital Improvement 10,502,405 12,816,625 19,518,310 10,941,019 15,980,665 1,022,820 6.4% Transfers-Out 9,379,318 7,277,350 11,370,541 11,917,804 14,143,772 2,140,992 15.1% Other Financing Uses - 282,120 157,257 - - - 0.0% TOTAL CITYWIDE EXPENDITURES 77,139,743 79,221,937 91,910,970 91,687,778 105,576,385 22,333,229 21.2% CITYWIDE EXPENDITURES BY EXPENSE CATEGORY AS OF: MARCH 2024 (Budget vs Actual - 25% of year) ACTUALS COML Council Packet 5-14-24, Page 8 of 120 Page 4 of 11 General Fund Revenue Analysis Property Tax – The first half of the Property Tax assessment is due to the Grant County Treasurer by April 30th with the second half due October 31st. The budget was set based on assumptions of new construction and collection rates, and then discounted for collection delinquencies. The second quarter’s results will include the first half collections of property tax assessments. Sales Tax – Actual sales tax at the end of the first quarter is exceeding budget by 2.3% ending the quarter at 27.3% of budget and is ahead of the same period in 2023 by $471k or 18.6%. First quarter sales tax collections were just short of $3.0M. Sales Tax-Public Safety - This represents the 0.3% Criminal Justice Tax. As with Sales Tax, public safety sales tax continues to be strong with collections coming in 5.2% above budget and 16.2% ahead of 2023 for first quarter collections of $529k. Utility Tax – This revenue source experiences fluctuations either from rate adjustments or seasonal usage. Through the first quarter, we are 3.2% ahead of budget at $1.14 million and 11.9% ahead of the same period in 2023. Increases in water, wastewater, stormwater, and solid waste were offset by decreases in electric and telephone utility taxes. YTD BUDGET YTD ACTUAL % OF 2020 2021 2022 2023 2024 2024 BUDGET 310 - Taxes Property Tax 7,808,702 7,899,047 8,482,243 9,133,089 9,520,500 379,154 4.0% Sales Tax 7,509,197 9,721,190 10,718,921 11,274,068 11,000,000 2,999,001 27.3% Sales Tax - Public Safety 982,158 1,416,209 1,679,634 2,079,737 1,750,000 528,636 30.2% Utility Tax 3,282,678 3,550,168 3,581,680 3,967,049 4,057,500 1,144,432 28.2% Gambling Tax - 203,027 229,656 236,737 226,000 66,706 29.5% Other Taxes 165,075 42,359 64,778 71,312 57,000 13,903 24.4% Subtotal - Taxes 19,747,809 22,831,999 24,756,912 26,761,993 26,611,000 5,131,833 19.3% 320 - Licenses & Permits 920,713 1,149,294 789,395 1,841,309 999,700 754,869 75.5% 330 - Intergovernmental Revenues 1,988,660 1,466,318 1,321,400 1,230,640 2,159,651 357,492 16.6% 340 - Charges for Goods & Services 800,133 1,953,769 2,524,018 3,067,870 2,533,600 536,005 21.2% 350 - Fines and Penalties 643,672 1,030,324 908,953 173,502 707,000 1,096 0.2% 360 - Miscellaneous Revenues 322,820 206,258 277,093 2,440,133 508,400 754,243 148.4% 390 - Other Financing Resources - 233,774 2,285 - 300,000 - 0.0% TOTAL REVENUES 24,423,807 28,871,737 30,580,056 35,515,447 33,819,351 7,535,539 22.3% Other Financing Sources Cost Allocations 968,056 1,000,351 1,011,565 1,155,780 1,614,375 403,594 25.0% Transfers-In 500,000 500,000 659,783 174,150 219,000 - 0.0% TOTAL GENERAL FUND REVENUES 25,891,863 30,372,088 32,251,403 36,845,377 35,652,726 7,939,133 22.3% ACTUALS CITY OF MOSES LAKE GENERAL FUND REVENUES AS OF: MARCH 2024 (Budget vs Actual - 25% of year) COML Council Packet 5-14-24, Page 9 of 120 Page 5 of 11 Gambling Taxes – Historically higher in the first half of the year, gambling tax revenues exceeded budget by 4.5% to end at $66.7k and are 16.8% higher than the same period in 2023. A portion of the increase is attributable to the collection of past due gambling taxes that were paid in full in January. Other Taxes—This consists of Leasehold Excise Tax and Admissions Tax. Leasehold Excise tax is 3.9% lower than 2023 and on budget through the first quarter. Admissions Tax is 3.9% lower than budget and is lagging the same period in 2023 by 21.4%. Licenses and Permits – The majority of this revenue is generated by the development community and is difficult to budget for because it is volatile by nature. First quarter revenue outpaced the budget by 50.5% to end the quarter at $755k. Revenues are up 205.7% compared to the same period in 2023. Intergovernmental Revenue – This category includes State-shared revenue, the PUD privilege tax, Criminal Justice funding and other grants. Due to the timing of grant payments, this category is lagging budget by 8.4%. We anticipate that this will catch up by year-end if not before. Charges for Goods and Services primarily consist of: Fees charged for Parks and Recreation Programs, Zoning, subdivision, plan check and annexation fees, School Resource Officers (SRO’s) reimbursed by Moses Lake School District, and; Fire protective inspection fees and other fire reimbursements The bulk of the fees charged for Parks and Recreation programs are received in the 3rd quarter of the year. Parks, Recreation & Museum activity, and programming fees for the first quarter are under budget by 10.0%, but above 2023 by 4.0%. Zoning, subdivision, and plan check fees are slightly under budget at 23.9% and 31.8% above 2023. SRO and Fire reimbursement fees are up 42.1% and 56.4% respectively over 2023. Fines and Penalties consist almost entirely of fines generated by the red-light camera program. The issues related to the change from paper to electronic citations are still not resolved and therefore, we have not collected any revenue from the program in 2024. The issues related to the red-light camera program are not expected to be resolved until the late second or early third quarter of this year. Miscellaneous Revenues include interest earnings on investments and facility rentals. Interest earnings continue to be strong resulting in revenues outperforming the budget by 298.6% ($659k). Facility rentals for the first quarter exceed the budget by 17.1% are ahead of the same period in 2023 by 24.2%. COML Council Packet 5-14-24, Page 10 of 120 Page 6 of 11 Other Financing Sources are made up primarily of the City Administrative fee charged to funds for services provided by the executive branch and finance and transfers in. The charges are based on budget throughout the year and are trued-up to actuals once we have finished the final accounting for the year. Summary --Overall, General Fund revenue is slightly below budget by 2.7% to end the first quarter at $7.9 million but is ahead of the same period in 2023 by 22.1%. COML Council Packet 5-14-24, Page 11 of 120 Page 7 of 11 General Fund Expenditure Analysis The General Fund Expenditures are on budget at 25% through the first quarter of 2024 but ahead of first quarter 2023 by 13.1%. The increase over 2023 consists primarily of salaries, benefits, and increases in liability insurance, supplies, and professional services costs. Since the General Fund is nearly 60% staffing, events affecting total payroll have a significant impact on budgets. Position vacancies may start out being an “overage” because of the cashout of earned accrued leave balances, but then can produce savings when the position is vacant for YTD BUDGET YTD ACTUAL % OF 2020 2021 2022 2023 2024 2024 BUDGET General Government Legislative 357,490 265,880 152,394 155,702 141,546 39,074 27.6% Executive 865,604 634,221 583,951 1,034,457 1,065,008 283,470 26.6% Human Resources 192,726 339,757 541,957 575,782 606,831 162,521 26.8% Finance 1,203,967 1,193,074 1,101,459 1,091,931 1,775,957 471,985 26.6% Legal/Judicial 211,192 195,236 203,049 235,660 300,320 47,178 15.7% Miscellaneous Services 148,188 172,289 173,999 249,336 239,376 93,587 39.1% Subtotal - General Government 2,979,168 2,800,458 2,756,809 3,342,867 4,129,038 1,097,817 26.6% Public Safety Police 8,089,504 8,984,945 9,755,498 11,145,772 12,293,803 3,237,787 26.3% Fire 4,263,979 4,115,121 3,958,430 5,433,485 7,210,175 1,923,930 26.7% Animal Control 206,827 263,996 252,732 405,149 221,027 61,601 27.9% Subtotal - Public Safety 12,560,310 13,364,063 13,966,659 16,984,405 19,725,005 5,223,318 26.5% Utilities - Engineering 2,210,430 1,744,841 1,953,138 2,286,168 2,515,761 659,157 26.2% Planning/Economic Development Community Development 1,333,826 1,423,363 1,593,004 1,947,751 2,507,364 617,793 24.6% Code Enforcement 307,134 311,099 407,606 326,928 378,112 70,437 18.6% Subtotal - Planning/Economic Development 1,640,960 1,734,463 2,000,610 2,274,679 2,885,476 688,230 23.9% Social Services 72,381 72,665 86,707 104,094 105,800 80,615 76.2% Culture and Recreation Library 78,269 63,526 68,543 61,007 67,700 17,606 26.0% Parks, Rec. & Cult. Svc.s 5,047,026 5,613,349 6,177,930 6,852,783 7,624,242 1,704,565 22.4% Subtotal - Culture & Recreation 5,125,295 5,676,875 6,246,473 6,913,790 7,691,942 1,722,171 22.4% TOTAL EXPENDITURES 24,588,544 25,393,364 27,010,396 31,906,003 37,053,022 9,471,306 25.6% Other Financing Uses Debt Service 114,400 733,600 839,800 770,544 833,523 6,331 0.8% Capital Expenditures 23,098 520,773 477,257 242,956 418,368 87,445 20.9% Transfers-Out 2,119,921 1,680,000 1,715,047 1,829,700 1,900,000 475,000 25.0% Other Uses - - - - - - 0.0% TOTAL GENERAL FUND EXPENDITURES 26,845,963 28,327,737 30,042,500 34,749,203 40,204,913 10,040,082 25.0% CITY OF MOSES LAKE GENERAL FUND EXPENDITURES AS OF: MARCH 2024 (Budget vs Actual - 25% of year) ACTUALS COML Council Packet 5-14-24, Page 12 of 120 Page 8 of 11 any length of time. Most variances in individual divisions are the result of annual pay increases, increased professional services and liability insurance costs. General government funds are slightly over budget at the end of the first quarter at 26.6% or $1.1 million. This is largely due to services that are paid for in full in January, such as liability insurance and election costs, as well as increases in salaries, benefits, and professional services. For many of the same reasons as General Government, Public Safety costs are slightly ahead of budget at 26.5% ($5.2 million). The main reason for the increase in costs is the salaries and benefits for additional Fire Department staffing which will be offset by grant funding. Engineering is slightly over budget at 26.2% ($659k) while Planning/Economic Development and Culture and Recreation funds came in under budget at 23.9% ($688k) and 22.4% ($1.7 million) respectively for the first quarter. Social Services are the annual services provided by the Grant County Health District, the Moses Lake Senior Center and liquor taxes collected and paid to Grant County for the chemical dependency/alcoholism program. These are generally paid for in full at the beginning of the year, resulting in a budget overage of 51.2% to end the quarter at $81k compared to a budget of $106k. Conclusion—General Fund ended the first quarter on budget at 25.0% of adopted budget in expenditures, while revenues were slightly under budget by 2.7%. The revenue shortfall is largely due to the timing of receipts for property taxes, grants, and charges for goods and services. Sales Tax, Public Safety Tax, Utility tax, Licenses and Permits and Miscellaneous Revenues (interest) more than offset revenues that are more unpredictable and cyclical in nature. COML Council Packet 5-14-24, Page 13 of 120 Page 9 of 11 Other Funds Analysis Through the first quarter of 2024, total Other Fund revenues are slightly under budget at 24.3%, while expenses are under budget by 6.2% at 18.8%. Total Other Fund revenues ended the quarter at $15.1 million while expenses came in at $12.3 million. The revenue shortfall is attributable to the timing of receipts of intergovernmental revenues (grants) while expenses are under budget largely due to the timing of expenditures related to LTAC awards, ARPA funding, homeless services, capital projects and debt service payments. Other Operating Funds are under budget in revenues by 3.4%, while expenses are under budget by 14.2%. Enterprise funds revenues and expenses are both under budget by 1.7% and 2.1% respectively, while Internal Service funds are under budget by 2.0% in revenues and 4.9% in expenses. Variances in capital funds (4.4% under budget in revenues, 18.6% under budget in expenditures) are related to timing of major projects. Risk Management/Employee Benefits are over budget in both revenue and expenditures due to the timing of the liability insurance payment. Liability insurance is paid in full in January of each year making the transfer from the various funds for payment of the insurance necessary at the beginning of each year. Principal payments for the Debt Service are not made until the last half of the year, with interest only due in the first half of the year. YTD BUDGET YTD ACTUAL % OF 2020 2021 2022 2023 2024 2024 BUDGET Other Operating Funds 5,859,674 7,186,361 10,266,043 7,153,056 9,453,678 2,037,958 21.6% Enterprise Funds 25,084,153 28,044,938 25,924,055 29,444,809 28,256,568 6,586,420 23.3% Internal Service Funds 12,619,161 8,794,991 7,772,874 7,855,573 8,903,468 2,043,569 23.0% Capital Improvement Funds 5,841,751 17,210,514 8,959,750 9,836,989 10,333,549 2,132,757 20.6% Risk Mgmt./Employee Benefits 909,527 966,680 1,190,386 1,661,322 2,363,000 2,201,000 93.1% Debt Service Funds 2,268,797 3,180,950 3,122,748 2,684,243 2,679,073 54,573 2.0% TOTAL CITYWIDE REVENUES 52,583,064 65,384,433 57,235,857 58,635,992 61,989,336 15,056,277 24.3% OTHER FUNDS REVENUES BY FUND TYPE AS OF: MARCH 2024 (Budget vs Actual - 25% of year) ACTUALS YTD BUDGET YTD ACTUAL % OF 2020 2021 2022 2023 2024 2024 BUDGET Other Operating Funds 5,576,135 6,184,829 6,713,019 9,439,694 13,171,338 1,428,817 10.8% Enterprise Funds 22,991,294 22,680,890 26,999,731 26,225,764 27,983,981 6,394,386 22.9% Internal Service Funds 11,241,825 9,316,135 7,735,393 8,806,059 8,877,715 1,785,382 20.1% Capital Improvement Funds 7,306,373 9,184,491 16,641,140 7,919,671 10,372,195 665,288 6.4% Risk Management/Employee Benefit 989,361 887,335 1,180,704 1,871,035 2,287,203 1,964,724 85.9% Debt Service 2,188,792 2,640,520 2,598,483 2,676,352 2,679,040 54,550 2.0% TOTAL CITYWIDE EXPENDITURES 50,293,780 50,894,201 61,868,470 56,938,575 65,371,472 12,293,148 18.8% OTHER FUNDS EXPENDITURES BY FUND TYPE AS OF: MARCH 2024 (Budget vs Actual - 25% of year) ACTUALS COML Council Packet 5-14-24, Page 14 of 120 Page 10 of 11 Hotel/motel tax revenues ended the first quarter slightly under budget at 23%, while expenses are significantly under budget by 23.2% due to the timing of events that are awarded funding. Some of the events funded are held during the second quarter of the year, so we anticipate paying out some of the LTAC awards by the end of June. Grants & Donations revenues exceeded budget by 23.8% to end the first quarter at $121k, and ahead of the same period in 2023 by 204.3%. The increase is due to confiscated and forfeited property seizures. Expenses are over budget by 88.6% at $270k due to the purchase of equipment (tasers) and increased investigation and patrol costs which is offset by reduced special unit costs. Homeless Services is under budget in both revenues (16.9%) and under budget in expenses (23.6%) due to timing of reimbursements from the grants and invoices received for payment of homeless services. Additionally, the ARPA funds allocated for Homeless Services have not been spent. Paths and Trails is under budget in revenues by 20.8% and over budget in expenditures due to the payment of services for Community Outreach and Trails Plan development. Street operations and maintenance are slightly above budget in revenues at 25.9% and below budget in expenses at 18.3%. The increase in revenues over budget is a result of increased street & curb permits and insurance recoveries. Expenses are lower due to reduced repair and maintenance costs which is anticipated to increase during the warmer months. Transportation Benefit District revenues are essentially on budget at 24.7%, while expenses are under budget by 6.0% through the end of the first quarter. Compared to 2023, revenues are 7.4% higher than 2023, while expenses are less than 2023 due to a transfer to Streets of $150k that has not been made yet but will be corrected by the end of the second quarter. The Enterprise funds are slightly below budget in both revenue (23.3%) and expenditures (22.9%). Water and Wastewater revenues typically increase during the hotter months, as more water is used for irrigating. Water is under budget in expenses by 2.9% due to decreased repair & maintenance and professional services costs during the first quarter and is under budget in revenues by 6.5%. Wastewater is essentially on budget in revenues and expenses through the first quarter. Sanitation revenues are ahead of budget by 5.5% due to increased services while coming in under budget by 7.1% in expenses. Stormwater is under budget in revenues and expenses by 7.0% and 7.5% respectively. The Airport is ahead of budget by 15.5% in revenues and on budget in expenses. The Ambulance fund is slightly ahead of budget in both revenues (1.6%) and expenses (2.8%). The Internal Service funds are slightly under budget both in revenue (23.0%) and expenditures (20.1%). Information Technology Services is on budget in revenue and expenses, while Equipment Rental is on budget in revenues (25.1%) and slightly under budget in expenses COML Council Packet 5-14-24, Page 15 of 120 Page 11 of 11 (23.8%). Building Maintenance is under budget in revenues (19.4%) due to timing of receipts from grant funding and is under budget in expenses by 9.4% at 15.6% through the first quarter. Utility Billing was moved under Finance in the General Fund in 2024. As discussed previously, variances in capital funds are due to the timing of major projects, while risk management and employee benefit funds are over budget due to the payment of the City’s liability insurance in January. Debt Service funds are under budget due to the timing of when principal payments are made on the bonds. Conclusion Overall, Citywide results through the first quarter are as expected. Citywide revenues ended the first quarter at $23.0 million or 23.6%, below budget by 1.4%, but were ahead of the same period in 2023 by $3.1 million or 15.8%. Variances are due to normal timing of receipt of funds. Citywide expenditure is under budget by 3.8%, ending the quarter at $22.3 million or 21.2%. Compared to the same period in 2023, expenditures are $1.18 million ahead of 2023 or 5.6% higher. All funds have positive fund balances except for the Community Services Center fund which is due to costs that have been incurred for the design of a new police station. At the end of first quarter there is a net increase of Citywide fund balance of $662k. Net gains in Other Operating, Enterprise, Internal Service, Capital Improvement and Risk Management funds more than offset the net use of fund balance in the General Fund. Due to the timing of the collection of property taxes, we are projecting the General Fund will see a gain in fund balance at the end of the second quarter. COML Council Packet 5-14-24, Page 16 of 120 Exhibit 1 Page 1 of 6 CITY OF MOSES LAKE 2024 FUND SUMMARY AS OF: MARCH 2024 2019 Actual Revenues 2020 Actual Revenues 2021 Actual Revenues 2022 Actual Revenues 2023 Actual Revenues 2024 Budget 2024 Actual Reveues % Received GENERAL FUND Legislative 25 35 9,000 - - - - 0.0% Executive 445 5,971 15,098 230 134 110,000 22 0.0% Human Resources - - - - - - - 0.0% Finance 809,725 371,279 438,656 476,646 2,395,940 1,043,950 855,082 81.9% Community Development 673,655 1,050,544 1,322,492 1,104,954 2,227,548 1,312,700 746,564 56.9% Legal 13,549 12,081 4,677 1,476 4,402 2,175 751 34.5% Miscellaneous Services 20,279,094 21,754,013 23,441,556 25,240,832 26,551,200 26,814,559 4,931,397 18.4% Library 40,313 40,313 43,193 43,193 43,193 47,200 - 0.0% Engineering 886,475 18,725 8,390 235 2,762 - 1,416 0.0% Parks, Recreation & Cultural Services 1,474,318 265,045 1,420,238 1,722,318 1,819,876 1,779,350 238,504 13.4% Police 1,617,815 2,105,620 3,267,281 3,390,594 3,308,471 3,253,200 800,015 24.6% Fire 92,209 268,238 401,506 270,926 491,852 1,289,592 365,381 28.3% TOTAL GENERAL FUND 25,887,624 25,891,863 30,372,088 32,251,403 36,845,377 35,652,726 7,939,133 22.3% OTHER OPERATING FUNDS Tourism Activities 835,906 582,522 782,306 1,173,625 1,098,775 800,000 183,967 23.0% Grants & Donations 371,477 570,652 280,896 277,769 320,653 246,244 120,262 48.8% Local Fiscal Recovery (ARPA)- - - 3,365,998 - - - 0.0% Homeless Services - 321,098 1,366,747 903,547 938,403 2,698,302 219,658 8.1% Opioid Abatement - -- - - 17,062 97,422 571.0% Public Art Program - -- - 49,824 100,000 - 0.0% Paths & Trails 2,351 12,086 12,215 11,881 12,263 12,000 503 4.2% Street Operations 2,503,678 2,582,027 2,653,060 1,957,396 2,101,906 3,080,070 798,564 25.9% Transportation Benefit District 1,691,661 1,791,289 2,091,136 2,575,826 2,631,232 2,500,000 617,582 24.7% TOTAL OTHER OPERATING FUNDS 5,405,072 5,859,674 7,186,361 10,266,043 7,153,056 9,453,678 2,037,958 21.6% ENTERPRISE FUNDS Water Operations 7,042,797 9,558,627 10,674,754 9,217,758 10,339,872 9,800,737 1,812,944 18.5% Wastewater Operations 4,986,920 5,965,088 6,622,599 5,896,892 6,715,549 7,031,950 1,668,027 23.7% Sanitation 4,755,439 4,635,921 5,388,532 5,657,414 6,522,253 5,125,000 1,563,936 30.5% Stormwater 1,051,136 1,431,595 1,731,249 1,120,785 1,397,405 1,673,547 301,943 18.0% Airport 26,836 30,311 23,688 205,079 32,168 69,834 28,307 40.5% Ambulance 3,564,912 3,462,611 3,604,115 3,826,126 4,437,561 4,555,500 1,211,263 26.6% TOTAL ENTERPRISE FUNDS 21,428,039 25,084,153 28,044,938 25,924,055 29,444,809 28,256,568 6,586,420 23.3% REVENUES COML Council Packet 5-14-24, Page 17 of 120 Exhibit 1 Page 2 of 6 CITY OF MOSES LAKE 2024 FUND SUMMARY AS OF: MARCH 2024 2019 Actual Revenues 2020 Actual Revenues 2021 Actual Revenues 2022 Actual Revenues 2023 Actual Revenues 2024 Budget 2024 Actual Reveues % Received REVENUES INTERNAL SERVICE FUNDS Utility Billing 910,654 960,019 837,400 1,002,958 1,055,292 - - 0.0% Information Technology Services 915,546 1,324,933 989,349 1,176,833 1,616,388 1,920,810 480,203 25.0% Equipment Rental 3,792,460 6,235,063 4,187,014 2,976,758 3,186,666 3,691,960 926,189 25.1% Building Maintenance 3,745,901 4,099,146 2,781,228 2,616,325 1,997,227 3,290,698 637,177 19.4% TOTAL INTERNAL SERVICE FUNDS 9,364,561 12,619,161 8,794,991 7,772,874 7,855,573 8,903,468 2,043,569 23.0% CAPITAL IMPROVEMENT FUNDS Street Repair & Reconstruction 4,023,150 2,646,447 4,041,355 4,048,978 3,638,096 4,250,549 719,648 16.9% Parks & Recreation Improvement 724,386 906,350 11,401,653 57,862 - 258,000 - 0.0% Park Mitigation - Capital Projects 101,909 78,154 (69,604) 2,071 3,295 - 2,170 0.0% Community Services Center - - - - 565,019 525,000 - 0.0% Fire Mitigation Fund - - - - 87,021 - 324,948 0.0% Water/Well Remediation - - - - 2,015,287 500,000 2,592 0.5% Water Rights 124,560 160,800 287,110 950,840 358,279 500,000 8,400 1.7% Water/Wastewater Construction 2,999,832 2,050,000 1,550,000 3,900,000 3,169,992 4,300,000 1,075,000 25.0% TOTAL CAPITAL IMPROVEMENTS 7,973,837 5,841,751 17,210,514 8,959,750 9,836,989 10,333,549 2,132,757 20.6% RISK MGMT./EMPLOYEE BENEFIT RSVRS. Unemployment Compensation 68,897 61,352 46,307 106,999 84,996 144,000 36,000 25.0% Risk Management 591,067 802,523 873,800 1,012,000 1,522,650 2,165,000 2,165,000 100.0% Firemen's Relief & Pension 44,801 45,652 46,573 71,388 53,676 54,000 - 0.0% TOTAL RISK MGMT./EMPLEE. BEN. RSVRS.704,765 909,527 966,680 1,190,386 1,661,322 2,363,000 2,201,000 93.1% DEBT SERVICE LOCAL Borrowing 21/22 - - 914,000 1,452,500 1,008,635 994,573 - 0.0% GOB 2016 Refunding Bonds 381,333 381,217 376,800 375,900 376,200 380,000 21,103 5.6% Water-Sewer 2011 Bond 565,000 565,000 565,000 - - - - 0.0% Water-Sewer 2011 Bond Reserve - - - - - - - 0.0% Water-Sewer 2004 Bond 674,250 676,250 682,000 686,248 1,224,000 1,228,500 29,250 2.4% Water-Sewer 2004 Bond Reserve - - - - - - - 0.0% PWTF W/S Debt Service 572,765 569,930 567,150 532,100 - - - 0.0% 2015 GO Bond Redemption 76,400 76,400 76,000 76,000 75,408 76,000 4,220 5.6% TOTAL DEBT SERVICE 2,269,748 2,268,797 3,180,950 3,122,748 2,684,243 2,679,073 54,573 2.0% TOTAL CITY BUDGET 73,033,646 78,474,927 95,756,521 89,487,261 95,481,369 97,642,062 22,995,410 23.6% COML Council Packet 5-14-24, Page 18 of 120 Exhibit 1 Page 3 of 6 CITY OF MOSES LAKE 2024 FUND SUMMARY AS OF: MARCH 2024 GENERAL FUND Legislative Executive Human Resources Finance Community Development Legal Miscellaneous Services Library Engineering Parks, Recreation & Cultural Services Police Fire TOTAL GENERAL FUND OTHER OPERATING FUNDS Tourism Activities Grants & Donations Local Fiscal Recovery (ARPA) Homeless Services Opioid Abatement Public Art Program Paths & Trails Street Operations Transportation Benefit District TOTAL OTHER OPERATING FUNDS ENTERPRISE FUNDS Water Operations Wastewater Operations Sanitation Stormwater Airport Ambulance TOTAL ENTERPRISE FUNDS 2019 Actual Expenditures 2020 Actual Expenditures 2021 Actual Expenditures 2022 Actual Expenditures 2023 Actual Expenditures 2024 Budget 2024 Actual Expenditures % Expended 348,327 357,490 265,880 152,394 155,702 141,546 39,074 27.6% 938,597 865,604 634,221 583,951 1,034,457 1,065,008 283,470 26.6% 301,375 192,726 339,757 541,957 575,782 606,831 162,521 26.8% 1,090,564 1,203,967 1,193,074 1,101,459 1,091,931 1,925,957 471,985 24.5% 1,411,301 1,640,960 1,734,463 2,000,610 2,274,679 3,035,476 688,230 22.7% 208,641 211,192 195,236 203,049 235,660 300,320 47,178 15.7% 1,804,832 2,340,491 1,924,954 1,975,753 2,394,149 2,245,176 649,202 28.9% 78,976 78,269 63,526 68,543 61,007 67,700 17,606 26.0% 2,055,148 2,210,430 1,744,841 1,953,138 2,286,168 2,575,761 718,830 27.9% 5,874,843 5,161,426 6,634,331 7,126,912 6,997,616 8,208,942 1,737,952 21.2% 7,647,601 8,296,331 9,248,942 10,008,230 11,904,921 12,520,198 3,300,104 26.4% 3,819,916 4,287,077 4,348,512 4,326,505 5,737,133 7,511,998 1,923,930 25.6% 25,580,122 26,845,963 28,327,737 30,042,500 34,749,203 40,204,913 10,040,082 25.0% 990,562 546,513 640,008 779,808 797,461 914,050 16,053 1.8% 310,127 472,569 184,755 196,359 209,909 237,500 269,730 113.6% - - - 516,046 2,833,414 3,316,520 - 0.0% - 270,985 1,172,558 836,840 966,542 2,862,878 39,267 1.4% - -- - - - - 0.0% - -- - - 30,000 - 0.0% - 27,577 4,803 996 - 11,000 23,504 213.7% 2,458,984 2,608,491 2,332,705 2,228,971 2,457,369 3,299,390 605,263 18.3% 1,650,000 1,650,000 1,850,000 2,154,000 2,175,000 2,500,000 475,000 19.0% 5,409,673 5,576,135 6,184,829 6,713,019 9,439,694 13,171,338 1,428,817 10.8% 7,380,789 7,604,461 7,135,247 7,868,766 6,640,728 8,705,780 1,925,880 22.1% 7,075,856 6,462,877 5,949,308 8,771,973 7,878,407 7,511,206 1,919,652 25.6% 4,137,933 4,318,647 5,006,097 5,423,286 5,966,940 5,372,800 959,132 17.9% 911,267 1,313,388 997,534 822,044 1,298,035 1,784,232 311,929 17.5% 25,746 28,250 28,431 200,156 71,483 78,650 20,013 25.4% 2,744,375 3,263,671 3,564,272 3,913,506 4,370,171 4,531,313 1,257,781 27.8% 22,275,965 22,991,294 22,680,890 26,999,731 26,225,764 27,983,981 6,394,386 22.9% EXPENDITURES COML Council Packet 5-14-24, Page 19 of 120 Exhibit 1 Page 4 of 6 CITY OF MOSES LAKE 2024 FUND SUMMARY AS OF: MARCH 2024 GENERAL FUND INTERNAL SERVICE FUNDS Utility Billing Information Technology Services Equipment Rental Building Maintenance TOTAL INTERNAL SERVICE FUNDS CAPITAL IMPROVEMENT FUNDS Street Repair & Reconstruction Parks & Recreation Improvement Park Mitigation - Capital Projects Community Services Center Fire Mitigation Fund Water/Well Remediation Water Rights Water/Wastewater Construction TOTAL CAPITAL IMPROVEMENTS RISK MGMT./EMPLOYEE BENEFIT RSVRS. Unemployment Compensation Risk Management Firemen's Relief & Pension TOTAL RISK MGMT./EMPLEE. BEN. RSVRS. DEBT SERVICE LOCAL Borrowing 21/22 GOB 2016 Refunding Bonds Water-Sewer 2011 Bond Water-Sewer 2011 Bond Reserve Water-Sewer 2004 Bond Water-Sewer 2004 Bond Reserve PWTF W/S Debt Service 2015 GO Bond Redemption TOTAL DEBT SERVICE TOTAL CITY BUDGET 2019 Actual Expenditures 2020 Actual Expenditures 2021 Actual Expenditures 2022 Actual Expenditures 2023 Actual Expenditures 2024 Budget 2024 Actual Expenditures % Expended EXPENDITURES 918,311 871,078 876,869 887,919 1,072,343 - - 0.0% 642,546 1,132,352 1,166,014 1,212,733 1,379,321 1,870,010 455,204 24.3% 2,689,317 5,449,382 4,417,933 3,806,518 4,090,745 2,925,473 695,321 23.8% 4,316,046 3,789,013 2,855,320 1,828,223 2,263,651 4,082,232 634,857 15.6% 8,566,220 11,241,825 9,316,135 7,735,393 8,806,059 8,877,715 1,785,382 20.1% 2,560,538 2,496,666 1,365,240 6,754,585 1,273,881 3,551,165 69,075 1.9% 445,667 599,194 4,538,813 6,823,339 - 269,400 27,472 10.2% - 680,000 - - - -40,836 0.0% - -- - 640,675 515,099 129,971 25.2% - -- - - - - 0.0% - -- - 164,697 1,012,000 90,445 8.9% - -- - 818,339 750,000 - 0.0% 3,727,909 3,530,512 3,280,438 3,063,215 5,022,080 4,274,531 307,488 7.2% 6,734,114 7,306,373 9,184,491 16,641,140 7,919,671 10,372,195 665,288 6.4% 73,143 63,148 30,831 85,788 30,707 90,000 5,027 5.6% 713,882 880,560 821,075 1,060,118 1,818,322 2,162,203 1,951,412 90.3% 50,319 45,652 35,428 34,799 22,005 35,000 8,285 23.7% 837,344 989,361 887,335 1,180,704 1,871,035 2,287,203 1,964,724 85.9% - - 399,787 989,824 1,000,652 994,573 - 0.0% 381,583 381,292 376,583 375,917 376,133 379,967 21,083 5.5% 39,162 553,909 551,262 - - - - 0.0% - - - - - - - 0.0% 183,193 644,775 650,024 639,337 1,224,350 1,228,500 29,250 2.4% - - - - - - - 0.0% 17,790 559,916 565,486 530,493 - - - 0.0% 21,660 48,901 97,378 62,913 75,217 76,000 4,217 5.5% 643,388 2,188,792 2,640,520 2,598,483 2,676,352 2,679,040 54,550 2.0% 70,046,827 77,139,743 79,221,937 91,910,970 91,687,778 105,576,385 22,333,229 21.2% COML Council Packet 5-14-24, Page 20 of 120 Exhibit 1 Page 5 of 6 CITY OF MOSES LAKE 2024 FUND SUMMARY AS OF: MARCH 2024 GENERAL FUND Legislative Executive Human Resources Finance Community Development Legal Miscellaneous Services Library Engineering Parks, Recreation & Cultural Services Police Fire TOTAL GENERAL FUND OTHER OPERATING FUNDS Tourism Activities Grants & Donations Local Fiscal Recovery (ARPA) Homeless Services Opioid Abatement Public Art Program Paths & Trails Street Operations Transportation Benefit District TOTAL OTHER OPERATING FUNDS ENTERPRISE FUNDS Water Operations Wastewater Operations Sanitation Stormwater Airport Ambulance TOTAL ENTERPRISE FUNDS BEG. FUND BAL. 1/1/2024 2024 Gain/(Use) of Fund Balance 3/31/2024 12,159,558 (2,100,949) 10,058,609 1,559,221 167,914 1,727,135 1,208,597 (149,468) 1,059,129 3,381,602 - 3,381,602 401,148 180,391 581,539 50,358 97,422 147,780 49,824 - 49,824 116,362 (23,001) 93,361 484,754 193,301 678,056 1,400,452 142,582 1,543,034 8,652,317 609,141 9,261,459 4,809,922 (112,937) 4,696,985 3,206,496 (251,625) 2,954,871 1,979,180 604,804 2,583,985 893,786 (9,987) 883,799 59,705 8,295 67,999 638,470 (46,518) 591,952 11,587,559 192,033 11,779,592 END. FUND BAL. COML Council Packet 5-14-24, Page 21 of 120 Exhibit 1 Page 6 of 6 CITY OF MOSES LAKE 2024 FUND SUMMARY AS OF: MARCH 2024 GENERAL FUND INTERNAL SERVICE FUNDS Utility Billing Information Technology Services Equipment Rental Building Maintenance TOTAL INTERNAL SERVICE FUNDS CAPITAL IMPROVEMENT FUNDS Street Repair & Reconstruction Parks & Recreation Improvement Park Mitigation - Capital Projects Community Services Center Fire Mitigation Fund Water/Well Remediation Water Rights Water/Wastewater Construction TOTAL CAPITAL IMPROVEMENTS RISK MGMT./EMPLOYEE BENEFIT RSVRS. Unemployment Compensation Risk Management Firemen's Relief & Pension TOTAL RISK MGMT./EMPLEE. BEN. RSVRS. DEBT SERVICE LOCAL Borrowing 21/22 GOB 2016 Refunding Bonds Water-Sewer 2011 Bond Water-Sewer 2011 Bond Reserve Water-Sewer 2004 Bond Water-Sewer 2004 Bond Reserve PWTF W/S Debt Service 2015 GO Bond Redemption TOTAL DEBT SERVICE TOTAL CITY BUDGET BEG. FUND BAL. 1/1/2024 2024 Gain/(Use) of Fund Balance 3/31/2024 END. FUND BAL. - - - 975,849 24,999 1,000,848 1,852,834 230,868 2,083,702 2,308,269 2,320 2,310,590 5,136,952 258,187 5,395,139 3,528,965 650,573 4,179,538 700,245 (27,472) 672,772 38,997 (38,667) 330 -(129,971) (129,971) 426,955 324,948 751,903 1,892,129 (87,853) 1,804,276 1,573,337 8,400 1,581,737 3,700,250 767,512 4,467,761 11,860,878 1,467,469 13,328,347 103,974 30,973 134,947 111,098 213,588 324,686 431,795 (8,285) 423,510 646,868 236,276 883,143 984,872 - 984,872 184,647 20 184,667 10,304 - 10,304 567,600 - 567,600 5,792 - 5,792 701,500 - 701,500 20,196 - 20,196 9,467 3 9,471 2,484,379 23 2,484,402 52,528,511 662,180 53,190,691 COML Council Packet 5-14-24, Page 22 of 120 MOSES LAKE CITY COUNCIL April 23, 2024 CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Swartz in the Council Chambers of the Civic Center with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Swartz; Deputy Mayor Madewell; Council Members Lombardi, Fancher, Martinez, Myers, and Skaug. EXECUTIVE SESSION Mayor Swartz called an Executive Session for 10 minutes from 6:30 p.m. to 6:40 p.m. to discuss potential litigation pursuant to RCW 42.30.110(1) subsection (i). The meeting reconvened at 6:43 p.m. PLEDGE OF ALLEGIANCE Mayor Swartz led the Flag Salute. AGENDA APPROVAL Action taken: Council Member Martinez moved to approve the Agenda as presented, second by Deputy Mayor Madewell. The motion carried 7 – 0. CITIZEN’S COMMUNICATION Safety – Elisia Dalluge, Moses Lake, followed up on her comment at the April 9 Council meeting regarding a blocked exit at the Larson Recreation Center. SUMMARY REPORTS MAYOR’S REPORT Yonezawa, Japan Sister City Proclamation The Proclamation was read, signed, and scanned to Sister City online webpage. Japan Consul General Reception Consul General Iyori of Seattle visited the City on April 15. Several community members attended the reception. Professional Municipal Clerk’s Week Proclamation The Proclamation was read, signed, and appreciation of service given to City Clerk Debbie Burke and Deputy City Clerk Jennifer Schober. CONSENT AGENDA #1 a. City Council meeting minutes dated April 9 and 13, 2024b.Electronic Transfer: #357 - $2,956.19Checks: 164944 - 165165 - $1,341,652.02 Payroll Checks: 04- 12-2024 PR, #66088 - 66104 - $19,700.24 COML Council Packet 5-14-24, Page 23 of 120 CITY COUNCIL MINUTES – April 23, 2024 pg. 2 Electronic Payments: 04-12-2024 Direct Deposit - $609,246.17 c.Accept Pheasant St. Sewer Extension Resolution 3977d. Award Well 17 Clay Remediation Project (GC2023-166) e.Request to Connect 2072 NE Westshore Dr. f.Farmer’s Market Fee Waiversg. Accept Maple Landing Improvements Resolution 3978 Action taken: Council Member Martinez moved to approve the Consent Agenda as presented, second by Deputy Mayor Madewell. The motion carried 7 – 0. OLD BUSINESS #2 Accept WSDOT Sandy Williams Community Program Grant The award is for design and construction of the second of three segments of a shared use path on SR 17 from Patton Blvd to Grape Drive. Council reviewed on April 9 and requested additional information. Project Surveyor Levi Bisnett displayed a map and explained how existing activity routes connect to proposed paths that were developed by the Trails Planning Team (TPT). Council and staff also discussed updates to the 2005 Activity Trails Master Plan, tracking costs of trail maintenance, potential number of users of new trails, historic trends in recreation activities and new TPT is seeking committee volunteers. Action taken: Council Member Fancher moved to accept the WSDOT Grant as presented, second by Council Member Myers. The motion carried 7 – 0. NEW BUSINESS #3 Water Well Status and Plan for PFAS Treatment Two wells were taken out service due to minor exceedances of newly designated levels for PFAS contamination. Council has determined that the most recent test levels present relatively low exceedances and low health risks. Staff will provide updated testing information to the public quarterly as required by the Department of Health. Staff have initiated work on the installation of a water filtration system for the affected wells which will be implemented within the next two years. Council noted that PFAS contaminants (forever chemicals) are found in several common consumer products and household products (e.g., dental floss, band aids, water repellent clothing) and they encourage citizens to take advantage of the many resources available to the public to educate themselves about those items. #4 Amend Build on Unplatted – Thompson Resolution 3979 Council approved this request to build on an unplatted parcel on February 27, 2024. Staff is asking to repeal the previous Resolution No. 3972A and adopt a new resolution which removes the parks and open space development fee requirement. Action taken: Council Member Martinez moved to adopt Resolution 3979 as presented, second by Council Member Fancher. The motion carried 7 – 0. COML Council Packet 5-14-24, Page 24 of 120 CITY COUNCIL MINUTES – April 23, 2024 pg. 3 ADMINISTRATIVE REPORTS Tax Increment Finance Public Briefing May 7 at 5:30 p.m. The second public briefing was advertised today and will be a repeat of the information from the first briefing held April 17. Playground Design Open House Event RWD Landscape Architects gathered community input and created conceptual designs for the playgrounds at Sun Terrace and Longview Parks. There will be an Open House for the public to review the plans tomorrow night. Parks Director Doug Coutts reviewed equipment that will be installed in phases. Grant applications are due May 1 for the first phases of projects. Minutes from the TPT go to the Park Board in order to better coordinate future projects. Development Code Public Participation The draft Code has been posted online as well as a tentative schedule for open house, study session, and public hearings. A new email address has been created to submit comments to: codecomments@cityofml.com. Staff will continue to add more information to this webpage. Community Clean Up and Hazardous Waste Collection Events The annual spring cleanup will be Saturday, April 27 in the parking lot of the Surf N Slide Water Park. The Downtown Moses Lake Association and Lakeside Disposal staff are also looking for volunteers on this day to do a clean-up at Sinkiuse Square. Grant County Solid Waste is holding their annual household hazardous waste collection is Saturday, May 4 at the Grant County Road District Shop on Wheeler Rd. More events in the county can be found on their website: https://www.grantcountywa.gov/266/Household-Hazardous-Waste Community Director Farewell City Manager Kevin Fuhr announced that tonight will be the last Council meeting for Community Development Director Kirsten Sackett and thanked her for the phenomenal work she has done in her short two years with the city. COUNCIL COMMUNICATIONS AND REPORTS Council Member Myers advised that Well 20 was turned on this week and inquired about the 4th of July community celebration. Parks Director Doug Coutts responded that they were able to plan an event on July 3rd for a fireworks show and music from the 133rd Army National Guard band. Council Member Martinez shared that the annual Carp Classic will be held on Saturday, May 18 at Connelly Park and that there is a new blue-green algae conditions tracker on the Watershed Council’s website. https://www.moseslakewatershed.org/tracker Council Members Fancher and Skaug thanked Community Development Director Kirsten Peterson for her coordination with the stakeholder group in drafting a new Development Code. Council Member Lombardi provided an update on the status of the Port of Moses Lake’s Tax Increment Financing Plan and advised that their storage of Boeing planes is now 80. Deputy Mayor Madewell attended the Grant County Solid Waste Advisory Committee. They are COML Council Packet 5-14-24, Page 25 of 120 CITY COUNCIL MINUTES – April 23, 2024 pg. 4 waiting for Department of Ecology approval of the County’s Solid Waste Comprehensive Plan Update, a lining will be required in phase 4 of the next landfill location to be completed in 2025, and they will be giving away litter bags for vehicles at the Grant County Fair in August. ADJOURNMENT The regular meeting was adjourned at 7:55 p.m. ______________________________________ Dustin Swartz, Mayor ATTEST____________________________ Debbie Burke, City Clerk COML Council Packet 5-14-24, Page 26 of 120 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Kevin Fuhr, City Manager 17697 Madeline Prentice, Director Finance 5/14/2024 Consent Agenda Disbursement report since April 23, 2024 City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 4,642,500.60$4,642,500.60$0.00$ Approve payment of claims as presented. The following amounts were budgeted, and sufficient funds were available to cover these payments. Electronic Transfer: #358 - 374 - $2,966,132.39 Checks: 165166 - 165427 - $1,027,787.11 Payroll Checks: 04-26-2024 PR, #66105 - 66115 - $4,964.53 Electronic Payments: 04-26-2024 Direct Deposit: - $643,616.57 Vouchers - 05.14.2024.pdf 138.14KB COML Council Packet 5-14-24, Page 27 of 120 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council. RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body had adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City's internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews it processes to ensure appropriate internal controls are in place. Options and Results Approve N/A Staff would recognize claims as receivables and pursue collections. COML Council Packet 5-14-24, Page 28 of 120 TOTALS BY FUND: FUND NO FUND NAME Est. Fund Bal. 5/1/24 AMOUNT Est. Fund Bal. 5/14/24 001 GENERAL FUND 10,884,984 1,488,183.01 9,396,801 102 TOURISM 1,777,252 - 1,777,252 103 GRANTS AND DONATIONS 1,092,368 17,805.29 1,074,562 105 ARPA 3,381,602 - 3,381,602 110 HOMELESS SERVICES 216,270 24,322.66 191,948 111 OPIOID ABATEMENT 147,780 - 147,780 112 PUBLIC ARTS FUND 49,824 49,824 114 PATHS/TRAILS 93,523 - 93,523 116 STREET 833,216 74,703.21 758,513 119 STREET REPR/RECON 4,280,171 58,629.28 4,221,541 170 TRANSPORTATION BENEFIT DISTRICT 1,376,699 - 1,376,699 282 LOCAL BORROWING 984,872 - 984,872 286 REFUNDING GO BONDS 2015 184,667 - 184,667 314 PARK & RECREATION IMPROVEMENTS 670,877 - 670,877 315 PARK MITIGATION CAPITAL PROJECTS 330 - 330 316 COMMUNITY SERVICES CENTER - - - 320 FIRE MITIGATION FUND 772,358 - 772,358 322 WATER REMEDIATION 1,717,446 37,065.05 1,680,381 410 WATER/WASTEWATER 8,138,474 635,921.91 7,502,552 450 2011 BOND FUND 10,304 - 10,304 451 2011 BOND FUND - RESERVE 538,350 - 538,350 452 2004 BOND FUND 5,792 - 5,792 453 2004 BOND FUND - RESERVE 701,500 - 701,500 471 WATER RIGHTS 1,578,642 - 1,578,642 477 WATER SEWER CONSTRUCTION 4,632,614 93,160.61 4,539,453 485 PWTF WATER-WASTEWATER DEBT SVS 20,196 - 20,196 487 2015 GO BONDS REDEMPTION 9,471 - 9,471 490 SANITATION 2,281,545 3,882.44 2,277,663 493 STORM WATER 901,896 72,148.04 829,748 495 AIRPORT 71,386 179.63 71,206 498 AMBULANCE 603,777 188,717.41 415,060 501 UNEMPLOYMENT COMPENSATION INSURANCE 146,947 18,042.95 128,904 503 SELF-INSURANCE 287,702 6,536.80 281,165 517 CENTRAL SERVICES 1,042,147 48,540.25 993,607 519 EQUIPMENT RENTAL 2,206,439 104,305.95 2,102,133 528 BUILDING MAINTENANCE 2,084,384 129,747.96 1,954,636 611 FIRE PENSION 423,510 1,511.83 421,998 623 DEPOSIT 1,276,299 990,141.97 286,157 631 STATE 9,949 373.25 9,575 TOTAL 55,435,559$ 3,993,919.50$ 51,441,640$ City of Moses Lake Tabulation of Claims Paid-Summary by Fund Council Meeting Date- 05/14/2024 COML Council Packet 5-14-24, Page 29 of 120 Check Name Check Amount Check Date Invoice Description 358 Aflac 2,429.39 04/01/2024 AFLAC Deductions 359 Aflac 2,322.19 04/12/2024 Aflac Coverage 360 Assn Of Wash Cities 472,519.87 03/07/2024 Insurance Premiums 361 Dept Of Retirement Systems 131,128.61 03/07/2024 2405 DRS 362 FICA-Medicare 184,895.32 03/01/2024 2405 Payroll Taxes 363 FICA-Medicare 193,817.24 03/15/2024 2406 Payroll Taxes 364 FICA-Medicare 194,378.50 04/01/2024 Payroll Taxes 365 FICA-Medicare 197,826.23 04/12/2024 Payroll Taxes 366 Dept Of Retirement Systems 133,442.34 04/09/2024 2407 Retirement Contributions 367 Dept Of Retirement Systems 131,302.17 04/19/2024 2408 Retirement Contributions 368 Assn Of Wash Cities 472,384.28 04/09/2024 Insurance Premiums 369 Dept Of Licensing 30.00 03/06/2024 Driving Records 370 Dept Of Licensing 30.00 03/06/2024 Driving Records 371 Aflac 2,322.19 05/06/2024 Aflac Coverage 372 Assn Of Wash Cities 468,013.03 05/02/2024 May Billing 373 Dept Of Labor & Industries 185,182.54 04/30/2024 LNI Q1 2406 374 FICA-Medicare 194,108.49 04/29/2024 Payroll Taxes 2409 165166 Washington State Treasurer 332.76 04/18/2024 State Remittance- JIS March 165167 A & H Printers Inc 1,213.04 04/22/2024 Supplies 165168 Abc Hydraulics 585.96 04/22/2024 Parts for Pressure Washer 165169 Alan Key 200.00 04/22/2024 Polygraph 165170 Amazon Capital Services, Inc.2,798.73 04/22/2024 Amazon March 2024 165171 Anatek Labs, Inc.390.00 04/22/2024 Sample Testing 165172 AT&T Mobility II, LLC 1,632.04 04/22/2024 March First Responder Lines 165173 Badger Meters Inc 9,746.12 04/22/2024 Meter Read Services/Meter Parts 165174 Battery Systems Inc 1,132.69 04/22/2024 Batteries 165175 Bud Clary Ford LLC 170.71 04/22/2024 Switch/Shield Assembly 165176 Cal-Line Northwest LLC 336.06 04/22/2024 Magnetic Pickup Sensor 165177 Carquest Auto Parts 101.70 04/22/2024 Heater Hose 165178 Cascade Natural Gas Corp 1,148.32 04/22/2024 Natural Gas Services 165179 CHS Inc 32,013.00 04/22/2024 Fuel for Vehicles - March 2024 165180 City Of Spokane 119.17 04/22/2024 Evidence Burn Run 165181 Confluence Health 187.00 04/22/2024 New Hire Physical 165182 Copiers Northwest Inc 359.93 04/22/2024 Equipment Contract Fees 165183 Databar Inc 4,615.79 04/22/2024 Utility Billing Invoices 165184 Eagle Engraving Inc 241.95 04/22/2024 Award, Commendation Bar 165185 Empire Insignias 695.00 04/22/2024 Patches 165186 EMS Connect, LLC 812.50 04/22/2024 EMS Subscriptions 165187 EMS Technology Solutions, LLC 2,439.00 04/22/2024 Medical Supplies, Labeling 165188 Equifax / Talx UC Express Inc 375.00 04/22/2024 Unemployment Claims Processing 165189 Evergreen StormH2O 31,268.67 04/22/2024 Stormwater Comp Plan 165190 Galls LLC 818.77 04/22/2024 Uniform Pieces 165191 Grainger Parts Operations 403.21 04/22/2024 Air Filters 165192 Grant County Port District #10 30.00 04/22/2024 Badge Fee- Steven Miers 165193 Gray & Osborne, Inc.5,711.13 04/22/2024 Well 29 FPAS Investigation GC2023-154 City of Moses Lake Checks Issued with Summary Description For May 14th, 2024 Council Meeting COML Council Packet 5-14-24, Page 30 of 120 Check Name Check Amount Check Date Invoice Description 165194 Home Depot Pro (Supplyworks)2,843.87 04/22/2024 Supplies 165195 IAFF Local 1258 6,525.00 04/22/2024 2408 Fire Union Dues 165196 Ibs Inc 576.04 04/22/2024 Misc. Parts 165197 Itron Inc 1,823.75 04/22/2024 Meter Read System Maint 165198 Jerrys Auto Supply 402.72 04/22/2024 Wiper Blade 165199 Jims Lock Service LLC 118.16 04/22/2024 Keys 165200 Keller Associates 17,565.37 04/22/2024 COF Raw Waste Upgrade GC2023-176 165201 Lad Irrigation Company Inc 721.96 04/22/2024 Repair Supplies 165202 Life -Assist, Inc.3,737.00 04/22/2024 Medical Supplies 165203 Life Flight Network 11,850.00 04/22/2024 Life flight Membership Renewals 165204 Lowes 3,040.57 04/22/2024 March Statement 2024 165205 M 1 Tanks 188.27 04/22/2024 Plastic Lid/22.5 Riser 165206 McKinstry Essention, LLC 4,138.71 04/22/2024 Museum and Solar Lighting 165207 Morrison Mobile Veterinary Services 608.49 04/22/2024 K9 Rex Vet Visit 165208 Moses Lake Booster Club 1,307.55 04/22/2024 Soccer Camp 2023 165209 Moses Lake Police Guild 2,405.00 04/22/2024 Moses Lake Police Guild Dues 165210 Moses Lake Steel Supply 117.38 04/22/2024 Misc. Parts 165211 Motion Industries, Inc 93.89 04/22/2024 Longliner Parts 165212 Norco Enterprises Inc 841.07 04/22/2024 Operating Supplies 165213 North 40 Outfitters 147.42 04/22/2024 Misc. Parts 165214 Northwest Sales Group, Inc.125.70 04/22/2024 Zeeline Sealant Pump 165215 NYS Child Support Prosessing Center 184.61 04/22/2024 Gilmartin Child Support 165216 Oasis Auto Spa 888.80 04/22/2024 Car Washes March 2024 165217 OCV, LLC 10,954.00 04/22/2024 Phone App Creation 165218 Office of Financial Recovery 265.00 04/22/2024 2408 Torrey Garnishment 165219 Oreilly Auto Parts 23.71 04/22/2024 Shocks 165220 Parker Corporate Services, Inc 7,812.00 04/22/2024 Sleep Center Security Services 165221 Pasco Tire Factory, INC 1,001.04 04/22/2024 Tires 165222 Perteet, Inc.58,629.28 04/22/2024 SR17/Yonezawa Consulting 165223 Platt Electric 499.32 04/22/2024 Screw Connector/Strut 165224 Pud Of Grant County 27,901.59 04/22/2024 Elec. Services 165225 PWW Advisory Group LLC 695.00 04/22/2024 Continued Education for Merritt 165226 Racom Corporation 325.50 04/22/2024 Radio Repairs 165227 Rdo Equipment Co.176.25 04/22/2024 Synchronous Belt 165228 Robert Bischoff 1,211.92 04/22/2024 Polos 165229 Samaritan Healthcare 460.00 04/22/2024 CPR/AED Cards 165230 Schindler Elevator Corp 401.08 04/22/2024 Elevator Maintenance 165231 SCJ Alliance 3,060.25 04/22/2024 Planning Pro Services 165232 Sherwin-Williams 677.38 04/22/2024 Misc. Paint Supplies 165233 SHI International, Inc 556.79 04/22/2024 Adobe Subscriptions 165234 Shirtbuilders Inc 320.08 04/22/2024 COML Logo Caps 165235 Source One, LLC 500.00 04/22/2024 LTAC Advertising 165236 State Auditors Office 19,347.74 04/22/2024 Audit Professional Services 165237 Summit Law Group 6,985.00 04/22/2024 Arbitration 165238 Target Solutions Learning 99.99 04/22/2024 Computer Software Support 165239 The Lifeguard Store 3,707.44 04/22/2024 SNS Ops Supplies 165240 Transunion Risk & Alternative 272.09 04/22/2024 Monthly Transunion 165241 Trilogy Medwaste West, LLC 85.00 04/22/2024 Professional Services 165242 Uline 195.31 04/22/2024 Hand Truck COML Council Packet 5-14-24, Page 31 of 120 Check Name Check Amount Check Date Invoice Description 165243 Uniforms 2 Gear 2,755.60 04/22/2024 TRT Vest 165244 Ups Freight 59.40 04/22/2024 Shipping & Service Fees 165245 Usa Blue Book 172.09 04/22/2024 Strainer Assembly 165246 Util Undrgrnd Location Center 225.72 04/22/2024 Underground Locates March 2024 165247 Verizon Wireless 6,887.83 04/22/2024 Cell Phone Services 165248 WA State Assn Of Fire Chiefs 1,050.00 04/22/2024 Fire Mechanics Workshop 165249 Wash Council Police & Sheriffs 462.50 04/22/2024 WCPS Dues 165250 Weinstein Beverage Company 105.70 04/22/2024 Water 165251 Western Integrated Technologies, Inc 124.78 04/22/2024 Hose Assembly/Protecto Wrap 165252 Whitmer Public Safety Group 431.23 04/22/2024 Uniform, Boots, Scott 165253 Williams, Kastner & Gibbs PLLC 7,322.18 04/22/2024 Garnishment L Falconer 165254 Zoll Medical Corp 582.11 04/22/2024 Medical Supplies 165255 Joan McGee 1,474.90 04/24/2024 Auto Insurance Paid Claim in Full 165256 David Holle 18.48 04/24/2024 Meal Reimbursement 165257 Diego Rangel 52.99 04/24/2024 Physical Reimbursement 165258 Diego Rangel 35.00 04/24/2024 Permit Fee Reimbursement 165259 Diego Rangel 32.01 04/24/2024 Physical Reimbursement 165260 Diego Rangel 62.25 04/24/2024 CDL Endorsement 165261 Diego Rangel 35.00 04/24/2024 Permit Reimbursement 165262 Dustin Roth 150.00 04/24/2024 CDL Physical Reimbursement 165263 Judy Madewell 43.89 04/24/2024 Mileage Reimbursement 165264 Logan Dunn 133.00 04/24/2024 CDL Physical Reimbursement 165265 Port of Moses Lake 1,609.00 04/24/2024 Forward Dept. of Enterprise Payment 165266 Steven Mugnos 305.00 04/24/2024 Exam Fee Reimbursement 165267 D2 Commercial Lending LLC 26.05 04/24/2024 Refund Utility Overpayment 165268 Jaime Aguilar Medina 315.90 04/24/2024 Refund Utility Overpayment 165269 Shane Palmer 16.61 04/24/2024 Refund Utility Overpayment 165270 Sutun or Nicola 165.27 04/24/2024 Refund Utility Overpayment 165271 Kyle Mccain 6,120.91 04/25/2024 Replenish Buy Monies 165272 2M Company Inc 194.21 04/25/2024 PVC Parts **Prompt Pay Discount** 165273 A M Hardware Company Inc 1,454.99 04/25/2024 Signal Cabinet Keys & Cores 165274 A-L Compressed Gases Inc 175.61 04/25/2024 Professional Services 165275 Abc Hydraulics 2,575.08 04/25/2024 O Ring 165276 Advanced Analytical Solutions 385.35 04/25/2024 Potable Water Coliforms 165277 Amazon Capital Services, Inc.4,207.43 04/25/2024 Operating Supplies 165278 Anatek Labs, Inc.1,170.00 04/25/2024 Sample Testing 165279 AT&T Mobility II, LLC 3,831.83 04/25/2024 First Responder Lines 165280 Basin Propane LLC 38.73 04/25/2024 Propane for Forklift 165281 Battery Systems Inc 444.11 04/25/2024 CB1280-F1 Batteries 165282 Cal-Line Northwest LLC 422.98 04/25/2024 Decal Kit/Credit 165283 Centurylink 26.08 04/25/2024 Long Distance 165284 Centurylink 3,534.53 04/25/2024 Telephone sErvices 165285 Columbia Basin Development League 1,000.00 04/25/2024 2024 Membership 165286 Columbia Basin Herald 469.82 04/25/2024 Advertising 165287 Columbia Bearing Bdi 15.17 04/25/2024 V-Belts 165288 Columbia Glass LLC 712.85 04/25/2024 Door 165289 Connell Oil 182.01 04/25/2024 Washer Fluid 165290 Consolidated Electrical Distributors Inc 315.25 04/25/2024 Connector 165291 Copiers Northwest Inc 400.93 04/25/2024 Equipment Contract Fees COML Council Packet 5-14-24, Page 32 of 120 Check Name Check Amount Check Date Invoice Description 165292 Criminal Justice Training Commission 8,716.00 04/25/2024 Academy fees 165293 D & D Electric Motor Srvc Inc 1,567.59 04/25/2024 Pump Repair 165294 Dobbs Peterbilt- Moses Lake 201.77 04/25/2024 Shocks 165295 Faber Industrial Supply 55.94 04/25/2024 Misc. Parts 165296 Fastenal Company 197.43 04/25/2024 Gloves 165297 Ferguson Enterprises Inc #3007 59.89 04/25/2024 Closet Repair Diaphragm 165298 General Fire Apparatus Inc 506.62 04/25/2024 120V AC 20 AMP 165299 Grainger Parts Operations 418.11 04/25/2024 Sensor Faucet 165300 Ground Works Three, LLC 5,041.67 04/25/2024 Rental @ Sleep Center 165301 H D Fowler Company 1,953.50 04/25/2024 Hydrant Parts 165302 Inland Pipe & Supply Company 513.70 04/25/2024 PVC Parts **Prompt Pay Discount** 165303 Irrigators Inc 1,488.71 04/25/2024 Misc. Parts 165304 James P Etzel 5,707.95 04/25/2024 2024 Long Liner Training 165305 Jerrys Auto Supply 708.54 04/25/2024 Fluid Filter 165306 Jims Lock Service LLC 238.70 04/25/2024 Key Blanks 165307 Kelley Create 907.66 04/25/2024 Furniture/ Equipment Contract Fees 165308 Kent D. Bruce Co LLC 931.36 04/25/2024 Seat Covers 165309 Lad Irrigation Company Inc 1,329.27 04/25/2024 Diversified Monitor/Transmitter 165310 Life -Assist, Inc.2,099.57 04/25/2024 Medical Supplies 165311 Life Flight Network 75.00 04/25/2024 Guerrero Deduction 165312 Med Tech Resource Inc 334.62 04/25/2024 Medical Supplies 165313 Moon Security Services Inc 85.65 04/25/2024 Security @ Annex 165314 Moses Lake Steel Supply 10.83 04/25/2024 Lock Nut 165315 Motion Industries, Inc 16.45 04/25/2024 Longliner Parts 165316 Multi Agency Comm Center E911 16,313.70 04/25/2024 EMS/Fire Calls 165317 North 40 Outfitters 644.55 04/25/2024 Supplies/Parts 165318 Northstar Chemical Inc 2,480.00 04/25/2024 Sodium Hypochlorite 165319 Northwest Medical Group PLLC 1,450.00 04/25/2024 Professional Services 165320 Northwest Sales Group, Inc.353.95 04/25/2024 Tire Sealant 165321 Oreilly Auto Parts 35.71 04/25/2024 V-Belt 165322 Paramount Supply Company 837.30 04/25/2024 Longliner Parts 165323 Platt Electric 847.94 04/25/2024 Misc. Parts 165324 Pryor Learning, LLC.215.92 04/25/2024 K. Gariano Renew 165325 Quill Corporation 95.87 04/25/2024 HR Supplies 165326 Renew 6,000.00 04/25/2024 Contributions 2023/2024 165327 RH2 Engineering Inc.47,740.64 04/25/2024 Reservoir 10 Construction 165328 Sea Western Inc 219.82 04/25/2024 Small Equipment, Structure Boots 165329 Traffic Safety Supply Company 500.55 04/25/2024 Manual Drive Cap 165330 Turf Star Western 528.00 04/25/2024 Misc. Parts 165331 Univar Solutions USA, Inc.12,396.36 04/25/2024 Calcium Hypochlorite 165332 Ups Freight 63.38 04/25/2024 Shipping & Service Fees 165333 US Fire Equipment, LLC 1,805.17 04/25/2024 Small Equipment 165334 Wa Cities Insurance Authority 100.00 04/25/2024 No Show Fee- Jewell 165335 Weinstein Beverage Company 22.65 04/25/2024 Museum Water 165336 West Coast Fire & Rescue 726.95 04/25/2024 Tool Repair 165337 Whitmer Public Safety Group 37.30 04/25/2024 Badge, Fire years of service 165338 William Scotsman, Inc 2,089.85 04/25/2024 Rental @ Sleep Center 165339 Janelle Sword 905.46 04/30/2024 April 2024 LEOFF Retiree Pension 165340 Luther Stowers 606.37 04/30/2024 April 2024 LEOFF Retiree Pension COML Council Packet 5-14-24, Page 33 of 120 Check Name Check Amount Check Date Invoice Description 165341 Grant County Treasurer 1,520.70 04/30/2024 Sleep Center Property Taxes 2024 165342 2M Company Inc 177.93 05/02/2024 Misc. Parts **Prompt Pay Discount** 165343 A & H Printers Inc 441.61 05/02/2024 Door Hangers - Conservation 165344 Ag Supply Ace Hardware 80.54 05/02/2024 Light Bulbs 165345 Agri-Fix II 3,610.67 05/02/2024 Repair Eq # 234 165346 Amazon Capital Services, Inc.240.26 05/02/2024 Operating Supplies 165347 Aspect Consulting 2,982.50 05/02/2024 Aquifer Storage and Recovery Grant. 165348 Badger Meters Inc 33,647.83 05/02/2024 Meter Parts 165349 Battery Systems Inc 530.10 05/02/2024 SPRE 06 Battery 165350 Centurylink 1,687.10 05/02/2024 Telephone Services 165351 Code Publishing Co.756.79 05/02/2024 Ordinance Codification 165352 Columbia Basin Herald 925.11 05/02/2024 Public Briefing Ad 2 165353 Columbia Electric Supply 307.03 05/02/2024 Misc. Parts 165354 Consolidated Disposal Service 1,364.22 05/02/2024 Disposal Loads 165355 Consolidated Electrical Distributors Inc 7,804.80 05/02/2024 Pole Lights 165356 Copiers Northwest Inc 186.29 05/02/2024 Equipment Contract Fees 165357 D & D Electric Motor Srvc Inc 5,877.79 05/02/2024 Pump Repair & Diagnose 165358 Databar Inc 2,033.20 05/02/2024 Utility Billing Invoices 165359 Dept Of Health 2,798.00 05/02/2024 Well 20 Source Approval Project 165360 Devries Information Mgmt 46.00 05/02/2024 On Site Record Destruction 165361 Dylan Co, LLC 6,926.52 05/02/2024 Sand Dunes Fire Pump System Repairs 165362 Employment Security Department 17,667.95 05/02/2024 Unemployment Management 165363 Faber Industrial Supply 363.83 05/02/2024 Spray Paint/Pipe Wrench/Shop Towels 165364 Fire Mountain Farms Inc 237,857.25 05/02/2024 Biosolids Land Application GC2023-164 165365 Galls LLC 1,083.53 05/02/2024 Uniform 165366 Grant County Animal Outreach 8,333.00 05/02/2024 May 2024 Contribution 165367 Grant County Treasurer 945.26 05/02/2024 2% Liquor Profits 165368 Gray & Osborne, Inc.4,268.56 05/02/2024 East Low Canal Water Quality Invest. 165369 H D Fowler Company 11,545.20 05/02/2024 Misc. Parts 165370 IAFF #1258/Disab Ins 2,225.42 05/02/2024 IAFF Disability 165371 Ibs Inc 479.04 05/02/2024 Misc. Parts 165372 Industrial Economics, Inc.2,078.91 05/02/2024 PFAS Settlement Allocation Scheme 165373 Inland Body & Paint 7,369.43 05/02/2024 Repair Eq # 051 165374 Inland Pipe & Supply Company 113.55 05/02/2024 PVC Parts **Prompt Pay Discount** 165375 Irrigators Inc 3,317.58 05/02/2024 S/O Cord 165376 Jerrys Auto Supply 355.58 05/02/2024 Dual Fan 165377 Jims Lock Service LLC 34.72 05/02/2024 Pool Deadbolt 165378 Keller Associates 7,811.00 05/02/2024 Wastewater Plan 165379 Kelley Create 1,676.03 05/02/2024 Equipment Contract Fees 165380 Lad Irrigation Company Inc 1,335.54 05/02/2024 Irrigation Supplies 165381 Localtel Communications 1,248.30 05/02/2024 Internet Services 165382 Martin Law LLP 23,417.91 05/02/2024 March 2024 Consutation Services 165383 Moon Security Services Inc 353.50 05/02/2024 Museum Security 165384 Motion Industries, Inc 88.24 05/02/2024 Tubing 165385 Multi Agency Comm Center E911 52,871.53 05/02/2024 May 2024 Law Calls 165386 Navico Group Americas LLC 2.17 05/02/2024 Receptacle Wedge 165387 North 40 Outfitters 399.72 05/02/2024 SNS Maintenance Supplies 165388 NYS Child Support Prosessing Center 184.61 05/02/2024 Gilmartin Child Support 165389 Office of Financial Recovery 265.00 05/02/2024 Torrey Garnishment COML Council Packet 5-14-24, Page 34 of 120 Check Name Check Amount Check Date Invoice Description 165390 Parker Corporate Services, Inc 7,443.71 05/02/2024 Security Services 165391 Platt Electric 52.38 05/02/2024 Misc. Parts 165392 Public Safety Testing Inc 20,033.81 05/02/2024 Assessment Center 165393 RH2 Engineering Inc.1,051.14 05/02/2024 On-Call Electrical Engineering Services 165394 Shirtbuilders Inc 2,293.78 05/02/2024 Safety Gear 165395 Traffic Safety Supply Company 5,760.48 05/02/2024 Sheeting Materials 165396 Trusteed Plans Service Corp 2,535.00 05/02/2024 Police Disability 165397 Ups Freight 39.81 05/02/2024 Weekly Service Fees 165398 Usa Blue Book 71.61 05/02/2024 Strainer Assembly 165399 Wa Cities Insurance Authority 6,536.80 05/02/2024 Large Deductible Program 165400 WA St Council Of FF Emp Ben 4,500.00 05/02/2024 MERP 165401 Washington State Patrol 373.25 05/02/2024 Background Checks 165402 Water Recovery Services, LLC 14,800.50 05/02/2024 Well CO2 Injection and Rehabilitation 165403 Weinstein Beverage Company 3,720.96 05/02/2024 Restroom Supplies 165404 Carrie Hoiness 166.00 05/03/2024 WRPA Conference 2024 165405 Doug Coutts 166.00 05/03/2024 WRPA Conference 2024 165406 Jamie Lamb 391.28 05/03/2024 Mileage Reimbursement 165407 Jennifer Shelton 86.00 05/03/2024 Creative District Conference 2024 165408 Joshua Gilmartin 158.00 05/03/2024 Basic Electricity Training 165409 Sandi Greer 119.00 05/03/2024 Spring Conference 2024 165410 Tasiya Deering 207.00 05/03/2024 Public Information Conference 165411 Adrian Flores 150.00 05/03/2024 2024 Boot Reimbursement 165412 Chris Hansen 133.00 05/03/2024 CDL Physical Reimbursement 165413 Chris Hansen 75.00 05/03/2024 Exam Fee Reimbursement 165414 Dean McPherson 150.00 05/03/2024 CDL Physical Reimbursement 165415 Juan Carlos Garcia Valera 128.49 05/03/2024 Overpayment Reimbursement 165416 Nicole Fina Eccles 452.10 05/03/2024 Insurance Paid in Full 165417 Sandra Chaffee 25.00 05/03/2024 Overpayment Reimbursement 165418 Stefanie Dunn 42.47 05/03/2024 New Notary Stamp 165419 Washington State Treasurer 235.67 05/03/2024 State Remittance 4.30.24 165420 Austyn Fournie 180.66 05/03/2024 Refund Utility Overpayment 165421 Dennis or Kristine Sarles 46.69 05/03/2024 Refund Utility Overpayment 165422 Gary Mann Total Property Management 72.36 05/03/2024 Refund Utility Overpayment 165423 Gary Mann Total Property Management 22.93 05/03/2024 Refund Utility Overpayment 165424 The Estate of Charles Wilson 140.22 05/03/2024 Refund Utility Overpayment 165425 William or Donna Shestock 56.63 05/03/2024 Refund Utility Overpayment 165426 Steven Mugnos 261.00 05/06/2024 Plans Examiner Residential- 2024 165427 Dell Marketing 4,662.36 05/07/2024 16-Port Digital Switch 3,993,919.50$ COML Council Packet 5-14-24, Page 35 of 120 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: Kevin Fuhr, City Manager 17498 Brian Baltzell, Director Public Works 5/14/2024 Consent Agenda Accept Biosolids Land Application Project (GC2023-164) City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends that City Council motion to formally accept the 2024 Biosolids Land Application Project (GC2023-164). GC2023-164 2024 Biosolids Land Application Final Pay Estimate Signed.pdf 1.69MB Biosolids are a byproduct of the wastewater treatment process. Periodic removal of biosolids from the wastewater long term sludge digestion basins is essential to the operation of the city's wastewater treatment facilities. The city has partnered with a farmer in the local area with fields that have been approved by the Department of Ecology to be fertilized with appropriate concentrations of biosolids. The contractor for this project land applied approximately 233 dry tons of biosolids to the field after removing them from the wastewater treatment plant. The project is complete and there are no outstanding punch list items. Upon project acceptance, the 60-day lien period for retainage release will begin, as required by Washington State Law. Options and Results Staff will send a Notification of Acceptance to the contractor. Staff will bring back options for recommended changes. COML Council Packet 5-14-24, Page 36 of 120 No Action Taken: The project will not be formally accepted at this time. COML Council Packet 5-14-24, Page 37 of 120 COML Council Packet 5-14-24, Page 38 of 120 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: Kevin Fuhr, City Manager 17479 Brian Baltzell, Director Public Works 5/14/2024 Consent Agenda Industrial Waste Discharge Permit No. 26, Group14 Technologies Inc. City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends City Council move to authorize the City Manager to execute the permit. 2024 Group14 WDP No. 26.pdf 766.81KB DOE Temp Permit-Group14.pdf 619.05KB Group14 Technologies Inc. Battery Active Materials Factory 2 (Group14) is a significant user and is required to have an industrial discharge permit from the Department of Ecology and the City of Moses Lake. Attached is a copy of the proposed City of Moses Lake Industrial Waste Discharge Permit No. 26 for Group14 and Group14’s temporary discharge permit letter from the Department of Ecology. This City permit and letter from Ecology will allow Group14 to discharge to the City’s Publicly Owned Treatment Works (POTW) for five years prior to renewal. Fiscal implications are the accrual of annual permit fees and the permit renewal fee on a five year basis. Options and Results The Industry will be allowed to discharge their wastewater to City's POTW. Staff will bring back options for recommended changes. COML Council Packet 5-14-24, Page 39 of 120 No Action Taken: The Industry will have to pursue other options for their wastewater. COML Council Packet 5-14-24, Page 40 of 120 Group14 Technologies Inc. mm: 04/15/2024 Industrial Waste Discharge Permit No. 26 Page 1 of 6 CITY OF MOSES LAKE INDUSTRIAL WASTE DISCHARGE PERMIT NO. 26 Group14 Technologies Inc. Battery Active Materials Factory 2 13431 Wheeler Road NE Moses Lake, Washington 98837 Effective Date: Expiration Date INTRODUCTION This wastewater discharge permit is hereby granted by the City of Moses Lake, Washington, referred to as the City, to Group14 referred to as the Permittee. This permit is issued in conjunction with the Washington State Department of Ecology Temporary Permit effective date December 11, 2023. This permit authorizes Permittee to discharge wastewater from the permittee’s Industrial Facility into the City’s POTW in accordance with the conditions contained within this permit. The permit becomes effective as of the date signed by the City. GENERAL CONDITIONS 1. All discharges and activities authorized herein shall be consistent with the terms and conditions of this permit. The discharge of any pollutant not authorized by this permit shall constitute a violation of the terms and conditions of this permit. Whenever the Permittee refuses to take corrective action or continues a violation, the imposition of civil penalties or termination of this permit may result, or both. Termination of this permit may require disposal of the wastewater in some manner other than into the private sewer or to the City’s POTW, at the expense of the Permittee. 2. Nothing in this permit shall be construed as excusing the Permittee from complying with any current federal, state, or local statutes, ordinances, or regulations. If the State’s Waste Discharge Permit requires more stringent limitations on discharge to the POTW, the State’s discharge permit shall take precedence; and, the requirements contained herein may be revised after written notice from the City. After written notice from the City is received, the Permittee has ten (10) business days to request a hearing before the City Council. The City will provide the Permittee an opportunity for a hearing before the City Council, if requested; and, depending on the magnitude of the changes, the Permittee, City, and DOE may negotiate a compliance schedule under which to make the changes necessary to come into compliance with the more stringent limits. 3. All facility changes that may result in a significant deviation in character of pollutants discharged to the POTW, from that herein specified, shall be reported to the City. Significant adverse deviations in character of pollutants shall be authorized by the City before discharge to the sewer system. No significant change shall be made until plans have been approved by the City, and a new or modified permit has been issued. No new connections, increased flows, or significant changes in wastewater characteristics are permitted that will cause violation of the effluent limitations specified herein. The diversion or bypass of any discharge from any pre-treatment facility utilized by the Permittee to maintain compliance with the terms of this permit is prohibited except where unavoidable to prevent loss of life or severe property damage. The procedure outlined in paragraph four (4) of these General conditions shall be followed in the event of such a diversion or bypass to the City’s POTW. COML Council Packet 5-14-24, Page 41 of 120 Group14 Technologies Inc. mm: 04/15/2024 Industrial Waste Discharge Permit No. 26 Page 2 of 6 GENERAL CONDITIONS (continued) 4. In the event the Permittee is unable to comply with any of the conditions of this permit because of a breakdown of equipment or facilities, due to actions on the part of the Permittee, the Permittee shall perform the following actions: a. Immediately stop, contain, and clean up the unauthorized discharge and correct the problem. b. Immediately notify the City so steps can be taken to prevent damage to the POTW. c. Submit a written report within fifteen (15) business days of occurrence, describing the breakdown, the actual quantity and quality of the resulting waste discharge, corrective action taken, and the steps taken to prevent a recurrence. d. Pay reasonable costs incurred by the City that are associated with a breakdown, accident, or other cause that can be demonstrated as attributable to such event. Any permit noncompliance constitutes a violation of chapter 13.05 of the Moses Lake Municipal Code and is grounds for enforcement action in accordance with that code. 5. Compliance with the above requirements does not relieve the Permittee from responsibility to maintain continuous compliance with the conditions of this permit, or the resulting liability for failure to comply. 6. The Permittee shall adequately maintain and efficiently operate all treatment or control facilities or systems installed or used by the Permittee to achieve compliance with the terms and conditions of this permit. 7. After written notice of one of the following, the Permittee has ten (10) business days from the date of the notice to request a hearing before the City Council. If the City Council determines a violation has occurred, the permit may be amended, suspended, or revoked in whole or in part. a. Violation of any terms or conditions of this permit. b. Obtaining this permit by misrepresentation or failure to fully disclose all relevant facts. c. A change in any condition that requires a permanent reduction or elimination of permanent discharge to the POTW. 8. The Permittee shall allow authorized representatives of the City to perform the following actions, at all reasonable times: a. Enter that portion of the premises by escort where an effluent source or disposal system is located or where records are required to be kept under the terms and conditions of this permit. b. Inspect monitoring equipment or monitoring methods required by this permit. c. Sample discharge of pollutants. d. Review test results and test methods. 9. This permit does not constitute authority for discharge into public waters of Washington State. Any such discharge by the Permittee shall be subject to applicable regulations administered by the Department of Ecology. 10. The costs incurred by the City in handling, treating, monitoring, and disposing of the Permittee's wastewater shall be borne by the Permittee in the rate structure. The City may set forth the various fees in a separate ordinance. 11. The Permittee shall make application for permit renewal at least 180 days prior to the expiration date of the permit. In the event that the City does not respond within the allotted 180 day period, the existing permit shall remain in force until the revised permit is issued. COML Council Packet 5-14-24, Page 42 of 120 Group14 Technologies Inc. mm: 04/15/2024 Industrial Waste Discharge Permit No. 26 Page 3 of 6 12. The Permittee shall submit payment of fees associated with this permit as set forth in the fee schedule adopted by the City of Moses Lake. The City may revoke this permit if the permit fees are not paid. Effluent Limits During the period of this permit, the Permittee is authorized to discharge wastewater to the POTW subject to the specified flow, concentration, and monitoring requirements. Wastewater shall be monitored and discharged to the POTW and shall not exceed the maximum daily flow of (100,000) gallons per day and a maximum monthly average of (89,496) gallons a day. The effluent limitations for the discharge to the POTW are shown in Table 1: Effluent Limits Monitoring Point 2 (Facility’s Monitoring Point). Effluent characteristic limits not listed in this permit are set forth in Chapter 13.05, Wastewater Regulations, City of Moses Lake Municipal Code. In order to meet the effluent limitations, the Permittee shall provide facilities as specified herein. When required, pretreatment and storage facilities shall be designed and operated by the Permittee in a manner such that the wastewater discharge to the POTW complies with the effluent limits. During emergency conditions, or when the effluent does not meet the conditions of this permit, the Permittee shall divert the flow, collect the wastewater, and re-treat the effluent. If the permit effluent limitations cannot be achieved by the onsite treatment system, the effluent shall be collected and sent off site for disposal in accordance with applicable regulations. Beginning on the issuance date and lasting through the expiration date of this permit, the Permittee is authorized to discharge wastewater to the City of Moses Lake POTW subject to the following limitations: Discharge Limits TABLE 1: Effluent Limits Monitoring Point 2 (Facility Monitoring Point) Parameter MLMC 13.05.070 Limits Monthly Average Maximum Daily a Flow NA 89,496 gallons per day 100,000 gallons per day BOD5 300 mg/l NA 250 lbs/day Fats, Oil & Grease (FOG) 100 mg/l NA 83 lbs/day Total Suspended Solids (TSS) 350 mg/l NA 292 lbs/day Parameter Minimum Maximum pH 6.0 11.0 Temperature NA 104F Color NA 100 c.u. a. Maximum Daily effluent limit means the highest allowable daily discharge. The daily discharge means the discharge of a pollutant measured during a calendar day. For pollutants with limits expressed in units of mass, calculate the daily discharge as the total mass of the pollutant discharged over the day [lbs/day = (concentration mg/l ) x (flow gpd /1,000,000 ) x 8.34]. For color and pH, the daily discharge is the average measurement of the pollutant over the day. For temperature, no single measurement shall exceed 104F. COML Council Packet 5-14-24, Page 43 of 120 Group14 Technologies Inc. mm: 04/15/2024 Industrial Waste Discharge Permit No. 26 Page 4 of 6 Monitoring Requirements The Permittee shall monitor the wastewater parameters according to the following schedule in Table 2: Monitoring Requirements Final Wastewater Effluent Monitoring Point 2 (POTW). Table 2: Monitoring Requirements Final Wastewater Effluent Monitoring Point 2 (POTW) Parameter Units Sampling Frequency Sample Type Flow, (Maximum Daily) Gallons/day (GPD) Continuous a Metered BOD5 (Max. Daily) lbs/day e 1/Week 24-Hour Composite c FOG (Max Daily) lbs/day e 1/Week Grab Sample TSS (Max Daily) lbs/day e 1/Week 24-Hour Composite c pH (Minimum; Maximum) f Standard Units Continuous a Metered Temperature F Continuous a Metered Color Color Units monthly Grab Sample b a Continuous means the uninterrupted except for brief length of time for calibration, power failure, or unanticipated equipment repair or maintenance. The Permittee shall sample at least six times when continuous monitoring is not possible. b Grab means an individual sample collected over fifteen (15) minute, or less period of time. c 24-hour Composite samples shall be comprised of a flow-proportional samples collected by an electronically controlled device. e Calculated effluent limit means the highest allowable daily discharge. The daily discharge means the discharge of a pollutant measured during a calendar day. For pollutants with limits expressed in units of mass, calculate the daily discharge as the total mass of the pollutant discharged over the day: [lbs/day = (concentration mg/l ) x (flow gpd /1,000,000 ) x 8.34]. This does not apply to pH. f The Permittee shall report the instantaneous maximum and minimum pH monthly. Do not average pH values. SURCHARGE SCHEDULE If Maximum Daily Effluent Limits for TSS, BOD5, or FOG from Table 1 are exceeded during the month, a surcharge will be added to that monthly billing statement, and the Permittee will provide a proposal for review by the City of Moses Lake Wastewater Manager to demonstrate how the effluent will be reduced to permitted levels. Failure to reduce the effluent to permitted levels will constitute a violation of this permit. Surcharge rates are shown in Table 3: Surcharge Schedule. Table 3: Surcharge Schedule c Parameter Base Rate a Base Rate X 1.5 b Base Rate x 2 b Base Rate x 4 b Base Rate x 6 b BOD5 < 250 mg/L >250 mg/L >499 mg/L >749 mg/L >999 mg/L FOG < 83 mg/L >83 mg/L >171 mg/L >249 mg/L >331 mg/L TSS < 292 mg/L >292 mg/L >584 mg/L >875 mg/L >1167 mg/L a Sewer rates are subject to change; but, the surcharge rates will remain unchanged for the duration of the Permit. b A surcharge will accrue when any one parameter has exceeded the limit, and the surcharge will be applied to the monthly statement at the highest rate calculated from Table 3. c The base rate is the rate for wastewater that is charge to commercial users, as adopted by City Council. The base rate may be obtained by contacting Utility Billing at 509-764-3715. The base rate is subject to change whenever the fee schedule is revised by the City Council. The monthly surcharge will be calculated using the monthly averages. Reporting and Record Requirements The Permittee shall monitor and report in accordance with the conditions set forth in this permit. Falsification of the information submitted to Ecology or to the City of Moses Lake is a violation of the terms and conditions of this permit. Monitoring Results required by this permit shall be submitted by email on or before the 15th day of the month following the sampling period. A copy of the DMR in Ecology “Paris” format will be accepted so long as it is accompanied by the electronic signature form. Please email all reports to the following email addresses: publicworksadmin@cityofml.com. COML Council Packet 5-14-24, Page 44 of 120 Group14 Technologies Inc. mm: 04/15/2024 Industrial Waste Discharge Permit No. 26 Page 5 of 6 Waste Preventative Practices Waste preventive practices shall be used to reduce or eliminate contaminant loading to the POTW. These practices may include, but are not limited to the following: a. The Permittee shall provide access to the monitoring and flow control station for authorized representatives of the City during normal business hours and in the event of an emergency. b. The pretreatment and storage systems shall be maintained continuously in satisfactory and effective condition by the Permittee, and shall be subject to periodic inspection by the City. c. The Permittee shall designate a representative whose responsibilities include the operation and maintenance of the pretreatment and storage facilities, monitoring and permit compliance, and all other aspects of the wastewater discharge. The representative shall be available to meet with the City on any matter related to the wastewater discharge to the POTW. d. The Permittee shall be held liable for all damages directly attributable to its wastewater discharge, exclusive of normal wear and tear. Permittee shall not be jointly and severally liable for the damage caused by any other party, but shall be liable for its pro-ratio share of all liability directly attributable to Permittee’s waste discharge. Liability for damages may include damages to the sewage collection system, pump stations, sewage treatment plant, and degradation of receiving water. e. The following requirements shall apply: In the event that hazardous petroleum or radioactive material reaches the POTW, contact 911 upon discovery. Then immediately notify Public Works-Operations by phone or email. Reporting Permit Violations The Permittee shall take the following actions when either the City permit or the State permit conditions are violated: a. Immediately stop, contain, and cleanup unauthorized discharges; stop the noncompliance; and correct the cause of the problem. b. Contact the City of Moses Lake within 24 hours by phone or E-mail. If State permit conditions are violated, also follow the requirements of the State permit with regards to reporting violations. City Contact Information 1. Public Works-Operations 509-764-3951 (24-hour) or publicworksadmin@cityofml.com 2. After-Hours Service 509-764-3951 3. Chris Campbell, Wastewater Division Manager 509-764-3965 or ccampbell@cityofml.com 4. Emergency Call 911 Permittee’s Contact Information The Permittee authorizes the following personnel to be contacted regarding this permit. DMR Contact: 1. Nick Anderson nianderson@group14.technology Facility Contact: (Site Manager) 1. Paul Stenhouse pstenhouse@group14.technology The Permittee shall notify the City whenever the contact(s) shown are revised. COML Council Packet 5-14-24, Page 45 of 120 Group14 Technologies Inc. mm: 04/15/2024 Industrial Waste Discharge Permit No. 26 Page 6 of 6 GLOSSARY City: The City of Moses Lake, a municipal corporation of the State of Washington, or its duly authorized agents or representatives. Composite Sample: A mixture of grab samples collected at the same sampling point at different times, formed either by continuous sampling or by mixing discrete samples. The sample may be time-composite (collected at constant time intervals) or flow-proportional (collected either as a constant volume at time intervals proportional to stream flow); or collected by increasing the volume of each aliquot as the flow increased while maintaining a constant time interval between the aliquots. Constituent: Any of the pollutants or potential pollutants found in the wastewater. Effluent Limits: Flow, concentration, pH, and mass loading limitations for wastewater discharged to the POTW by the Permittee. Monitoring: The program of flow and constituent determination outlined to ensure compliance with the effluent limitations and to define the flow and constituent levels in an expanded scope for the wastewater discharged to the POTW. Permittee: Group14 Technologies Inc. POTW: The system of gravity sewers, force mains, pumps stations, and sewage treatment plants owned by the City of Moses Lake. Wastewater: Water discharged as a by-product of any of the various industrial processes. In witness whereof, the parties hereto have caused this permit to be executed in duplicate by their respectively authorized officers or representatives. City of Moses Lake Public Works-Operations 401 S. Balsam Street P. O. Drawer 1579 Moses Lake, Washington 98837 Date _______________ By: _____________________________________ City Manager Group14 Technologies Inc. Battery Active Materials Factory 2 13431 Wheeler Road NE Moses Lake, Washington 98837 Date ________________ By: ____________________________________ Plant Manager COML Council Packet 5-14-24, Page 46 of 120 ······················································································································································· STATE OF WASHINGTON DEPARTMENT OF ECOLOGY Eastern Region Office 4601 North Monroe St., Spokane, WA 99205-1265 • 509-329-3400 March 20, 2024 Paul Stenhouse Environmental Manager Group 14 Technologies 13431 Wheeler Road NE Moses Lake, Washington 98837 RE: Notice of Temporary State Waste Discharge Permit Dear Paul Stenhouse: Group 14 Technologies application for a State Waste Discharge permit for their carbon and graphite product manufacturing facility in Moses Lake, was received by this office on October 10, 2023, and was accepted as sufficiently complete on December 11, 2023. A public notice was published on February 6, 2024 and February 13, 2024 in the Columbia Basin Herald. Any applicant who proposes to discharge waste materials into waters of the state or into a municipal sewerage system must file an application with the department at least 60- days prior to discharging. Washington Administrative Code (WAC) 173-216-070 explains what satisfies the requirement for filing a permit application. WAC 173-216-090 requires publication of a public notice followed by a 30-day comment period. Revised Code of Washington (RCW) 90.48.200 states, “In the event of failure of the Department of Ecology (Ecology) to act upon an application within 60 days after it has been filed, the applicant shall be deemed to have received a temporary permit. Said permit shall authorize the applicant to discharge wastes into waters of the state as requested in its application only until such time as Ecology shall have taken action upon said application”. Therefore, as RCW 90.48.200 and WAC173-216 provide, your new temporary permit became effective December 10, 2023, and will remain in force for up to five years or until notified by Ecology, whichever comes first. Ecology requests that Group 14 Technologies comply with any temporary provisions associated with the application accepted on December 11, 2023 or until Ecology issues a final permit. Group 14 Technologies will have an opportunity to review the proposed permit prior to final issuance by Ecology. Ecology has adopted a regulation (Chapter 173-224 WAC) establishing annual permit fees for all municipal/domestic and industrial wastewater discharge permit holders. Group 14 Technologies temporary permit is subject to this fee starting on its effective date and will be notified of the amount of the fee, payment schedules, and other details in a separate mailing from Ecology Fee Unit. COML Council Packet 5-14-24, Page 47 of 120 Paul Stenhouse Group 14 Technologies March 20, 2024 Page 2 ······················································································································································· You are required to comply with all water pollution laws and regulations. This authorization does not allow you to discharge pollutants not specified in your application and attachments or in quantities exceeding those specified in your application. A new application or supplement to the current application must be submitted along with required engineering plans and reports, whenever a new or increased discharge or change in the nature of the discharge is anticipated. An application or supplement must be submitted at least 60 days prior to the proposed change or increase in discharge Your right to appeal You have the right to appeal this permit to the Pollution Control Hearings Board (PCHB) within 30 days of the date of receipt. The appeal process is governed by RCW 43.21B and WAC 371-08. “Date of receipt” is defined in RCW 43.21B001(2). To appeal you must do the following within 30 days of the date of receipt of this permit. File your notice of appeal and a copy of this permit with the PCHB (see filing information below). “Filing” means actual receipt by the PCHB during regular business hours as defined in WAC 371-08-305 and -335. “Notice of appeal” is defined in WAC 371-08-340. Serve a copy of your notice of appeal and this permit on the Department of Ecology by mail, in person, or by email (see addresses below). You must also comply with other applicable requirements in RCW 43.21B and WAC 371-08. Filing an appeal Filing with the PCHB For the most current information regarding filing with the PCHB, visit https://eluho.wa.gov or call (360) 664-9160. Service on Ecology Street Addresses: Department of Ecology Attn: Appeals Processing Desk 300 Desmond Drive SE Lacey, Washington 98503 Mailing Address Department of Ecology Attn: Appeals Processing Desk P.O. Box 47608 Olympia, Washington 98504-7608 E-Mail Address ecologyappeals@ecy.wa.gov COML Council Packet 5-14-24, Page 48 of 120 Paul Stenhouse Group 14 Technologies March 20, 2024 Page 3 ······················································································································································· Please contact Pat Hallinan at (509) 329-3500 or by email at phal461@ecy.wa.gov if you have questions about the application or the permitting process. Sincerely, Adriane P. Borgias Water Quality Section Manager Eastern Regional Office Washington State Department of Ecology APB:sj cc: Don Kersey, Group 14 Technologies Ecology Permit Fee Unit Art Jenkins, PE, WQP Permit Management Unit Supervisor, Ecology Eastern Region Pat Hallinan, WQP Permit Development Unit Supervisor, Ecology Eastern Region COML Council Packet 5-14-24, Page 49 of 120 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Kevin Fuhr, City Manager 17496 Brian Baltzell, Director Public Works 5/14/2024 Consent Agenda Accept Well CO2 Injection and Rehabilitation Project (GC2023-168) City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ City staff recommends City Council motion to formally accept the Well CO2 Injection and Rehabilitation Project (GC2023-168). Final Pay Estimate City of ML.pdf 263.83KB In 2023, city engineering and operations staff identified six deep city wells that required maintenance and/or well rehabilitation work due to the declining deep aquifer water levels and, in some cases, out of service equipment. Most of the work required took place under another contract. One of the wells identified for rehabilitation was Well 33. The city decided to try the patented Aqua Freed service on Well 33 to better understand the possible benefits for city wells. The Aqua Freed process involves pumping pressurized liquid and gaseous carbon dioxide into the well to clear fissures in the deep aquifer and allow water to flow more freely into the well's capture zone. The project is now done and ready for formal acceptance. All aspects of the project have been inspected and all punch list items are complete. City staff will continue to monitor seasonal flow rates produced by Well 33 over the next year. By comparing these flow rates to recent historical data, city staff will be able to determine what effect the Aqua Freed process has had on the Well 33 water production rates. The benefits of deep well rehabilitation projects include the restoration of the reliability of deep wells to a level of service that the city requires to meet its potable water supply needs in the near-term. These projects are a high priority for the near-term water supply requirements of the city. However, they are generally not long-term solutions for addressing the declining deep aquifers in the Columbia Basin region. Upon formal acceptance, the process for retainage release and the 2-year warranty period for the project will begin.COML Council Packet 5-14-24, Page 50 of 120 Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Options and Results Staff will send a Notification of Acceptance Letter to the contractor. Staff will bring back options for recommended changes. The project will not be formally accepted at this time. COML Council Packet 5-14-24, Page 51 of 120 COML Council Packet 5-14-24, Page 52 of 120 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Kevin Fuhr, City Manager 17512 Brian Baltzell, Director Public Works 5/14/2024 Consent Agenda Port of Moses Lake Watermain Relocation Easements City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends City Council motion to accept Municipal Easements for the relocation of watermains. MOSQUITO CONTROL SITE.jpg 565.41KB Mosquito Control-Watermain Easements.pdf 918.84KB The Mosquito Control District is developing a site at the Port of Moses Lake airport. As part of the site planning and construction, they will need to relocate portions of city watermain to make room for their operations center. The attached Municipal Easements are at the location of the new watermains and will allow the Mosquito Control District site to move forward as planned. None Options and Results Approve and accept Municipal Easements. Staff will bring back options for recommended changes. The existing watermains will remain in place. COML Council Packet 5-14-24, Page 53 of 120 COML Council Packet 5-14-24, Page 54 of 120 COML Council Packet 5-14-24, Page 55 of 120 COML Council Packet 5-14-24, Page 56 of 120 COML Council Packet 5-14-24, Page 57 of 120 COML Council Packet 5-14-24, Page 58 of 120 COML Council Packet 5-14-24, Page 59 of 120 COML Council Packet 5-14-24, Page 60 of 120 COML Council Packet 5-14-24, Page 61 of 120 COML Council Packet 5-14-24, Page 62 of 120 COML Council Packet 5-14-24, Page 63 of 120 COML Council Packet 5-14-24, Page 64 of 120 COML Council Packet 5-14-24, Page 65 of 120 COML Council Packet 5-14-24, Page 66 of 120 COML Council Packet 5-14-24, Page 67 of 120 COML Council Packet 5-14-24, Page 68 of 120 COML Council Packet 5-14-24, Page 69 of 120 COML Council Packet 5-14-24, Page 70 of 120 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Kevin Fuhr, City Manager 17572 Brian Baltzell, Director Public Works 5/14/2024 Consent Agenda GC2021-054 Water Comprehensive Plan Update Amendment #1 City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 75,000.00$0.00$75,000.00$ Staff recommends that City Council motion to approve the contract amendment with RH2 Engineering for the completion of the Water Comprehensive Plan update. GC2021-054 Updated.pdf 446.58KB Amend No. 1_Exhibit A-C_Comprehensive WSP Update_Reviewed by RH2(PRC)_20240426.pdf 388.1KB GC2021-054 WSP Amendment.pdf 226.51KB 2024-04-30_First Amendment to Consulting Contract.pdf 400.28KB The City contracted with RH2 Engineering to complete our Comprehensive Water System Plan update in 2021. Initial approved funds for the project have been exhausted due to additional tasks being added to the plan to address PFAS (detected in 2023), declining aquifer levels, and the overflow capacity evaluation being required by the Department of Health (DOH) in order to return wells 23 and 29 to production. This amendment will cover those items and the time estimated to address any comments and edits needed as a result of submission to DOH for plan approval. Additional funds in the amount of $75,000 are needed to complete the plan updates. Funds are available in the 477 - Water/Sewer Construction fund and can be allocated to project completion. Options and Results Staff will execute Amendment No. 1 of the Comprehensive Water System Plan update with RH2 Engineering. COML Council Packet 5-14-24, Page 71 of 120 Provide Amended Direction: No Action Taken: Staff will bring back options for recommended changes. The Comprehensive Water System Plan will not be completed. COML Council Packet 5-14-24, Page 72 of 120 Date:April 30th, 2024 Project Number: Project Name: Public Impact:Personnel Impact: Regulation/Policy Change Needed?Legal Constraints? Viable Alternatives: Start Year: End Year: Total City Funding: Other Funding: 2024 2025 2026+ 200,000 75,000 132,300 142,700 Total Project Expenditures 200,000 75,000 - - 132,300 142,700 - - 2024 2025 2026+ Fund:119 - Streets Fund:314 - Parks Improvement Fund:477 - Water/Sewer Const 200,000 75,000 132,300 142,700 Fund:493 - Stormwater Fund:528 - Facilities Total Project Revenues 200,000 75,000 - - 132,300 142,700 - - Approved by City Council: 001 - General Fund - 2021Date - - - - ESTIMATES Project Total - - 275,000 - - GRANTS:- - Project Revenues by Category Original Budget Amend #1 Apr. 2024 Amend #2 Date Amend #3 Date Prior Years - Art Fund (if project cost is $75K+, add 1%)- - Construction Engineering - - Construction Contract - Amend #3 Date Prior Years Spent ESTIMATES Project Total - Design Engineering/Consultant 275,000 Right of Way Acquisition Original Project Budget:$200,000 $200,000 Budget Amendment:$75,000 $0 Project Notes: Under contract with RH2 for Comprehensive Plan updates. 2/26/2024 Updated project estimate per year. Requested approval to move budgeted but unused funds from 2023 to 2024. 4/30/2024 Requesting budget amendment to cover completion of the project including additional work from PFAS, declining aquifer, overflow capacity, and DOH response. Project Expenditures by Category Original Budget Amend #1 Apr. 2024 Amend #2 Date Project Lead:Mark Beaulieu 2021 Assigned Department:Water 2024 Project Description: Update water comprehensive plan to comply with Department of Health requirements. Capital Project Budget GC2021-054 Water Comprehensive Plan Update Dept/Category:Water No No No No COML Council Packet 5-14-24, Page 73 of 120 1 4/26/2024 10:10:40 AM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\MLK\22-0105\00 CONTRACT\AMEND NO. 1\AMEND NO. 1_SOW_COMPREHENSIVE WSP UPDATE.DOCX EXHIBIT A Scope of Work Amendment No. 1 City of Moses Lake Comprehensive Water System Plan Update April 2024 Background In June 2022, the City of Moses Lake (City) retained RH2 Engineering, Inc., (RH2) to prepare an update to the City’s 2015 Water System Plan (WSP). As discussed with City staff, RH2 has expended its fee for the City’s WSP update and additional work has been performed at the City’s request. Some of the key additional items included preliminary sizing and setpoint analysis related to a future Municipal and Industrial (M&I) source, reviewing per- and polyfluoroalkyl substances (PFAS) impacts to the water system, detailing additional source protection measures at each existing source, reconciling seasonal pumping rates for each source, and overflow analyses for two existing reservoirs. RH2 is requesting additional budget to include these items in the WSP update. In addition to the extra work items requested by the City, a not to exceed amount of $30,000 has been included in this amendment as an estimate of the level of effort that will be required to respond to regulatory review comments. This Scope of Work outlines the effort for additional updates to the WSP and to respond to $30,000 worth of regulatory review comments. Task 1 – Additional Work Objective: Assist the City with additional tasks outside the original scope of work. Approach: M&I Transmission Main and PRV Station Analysis: Perform hydraulic analyses based on the projected 10- and 20-year demands of the water system with the proposed M&I transmission main to calculate the headlosses in the transmission main and to provide sizing recommendations for the transmission main. Utilize the recommended transmission main size to identify the proposed pressure reducing valve (PRV) station sizes and setpoints for each PRV station. A single PRV station will be proposed for each of the Central, Knolls Vista, and Larson Pressure Zones. PFAS Incorporation: Incorporate the impacts of PFAS on the City’s water system into the WSP, including providing additional descriptions within multiple WSP chapters, assisting the City in identifying PFAS treatment options, and related improvement alternatives. The impacts of PFAS on the City’s water system were unknown to RH2 during the initial scoping of the WSP contract. Source Protection Analysis: Describe the vulnerabilities of each specific existing source location, recommend additional protection efforts at applicable source locations, and prioritize the sources needing additional protection. COML Council Packet 5-14-24, Page 74 of 120 City of Moses Lake Amendment No. 1 Comprehensive Water System Plan Update Exhibit A – Scope of Work 2 4/26/2024 10:10:40 AM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\MLK\22-0105\00 CONTRACT\AMEND NO. 1\AMEND NO. 1_SOW_COMPREHENSIVE WSP UPDATE.DOCX Seasonal Well Capacity Review and Reporting: Reconcile varying source capacity rates from previous City reports and 2022 and 2023 supervisory control and data acquisition data. Determine the end-of-summer yields for each source and incorporate these capacities into the City’s source capacity analyses and hydraulic model. Reservoir Nos. 7 and 9 Overflow Capacity Analysis: Review record drawings and City-provided dimensional information, and calculate the capacity of the Reservoir Nos. 7 and 9 overflow systems based on the following overflow system components: crest control, tube control, orifice control, open channel control, and full pipe control. Perform hydraulic analyses to determine the maximum filling rate for each reservoir for the existing and projected 20-year planning period. Prepare a table comparing each reservoir’s calculated overflow system capacity with the maximum filling rate for each reservoir determined by the City’s hydraulic model. Recommend additional investigations and/or planning-level conceptual improvements to the overflow system(s) for any reservoirs with existing overflow system capacity deficiencies in order to resolve the capacity deficiency. Include recommended investigations or improvements in the City’s capital improvement plan (Chapter 8 of the WSP). RH2 Deliverables: •Deliverables to be provided via email and incorporated into the WSP as applicable. Task 2 – Regulatory Review Revisions Objective: Assist with regulatory review revisions to the WSP. Approach: Respond to Agency Review Comments: A not-to-exceed allocation of $30,000 has been provided for this effort. However, the number of comments, number of meetings, and amount of required WSP modifications from regulatory agency reviews and adjacent water purveyors are difficult to predict. If additional effort is required to adequately respond to agency review comments, RH2 and the City will collaborate to determine a delineation of tasks in order for RH2’s effort to remain within this allocation, or a contract amendment will be mutually negotiated. The level of effort for this Task includes assumptions for addressing review comments, attending review meetings, and preparing final WSP modifications upon receipt of review comments from Grant County (County), the Washington State Department of Health (DOH), the Washington State Department of Ecology (Ecology), and adjacent water systems. No date is warranted or implied for County, DOH, or Ecology response on the draft WSP, or for WSP final approval. Project Schedule Task 1 is anticipated to be incorporated into the draft WSP that is actively being prepared and anticipated to be submitted for regulatory review in late Q2 or early Q3 2024. Task 2 can begin within two (2) weeks of receipt of DOH comments, anticipated to be in Q4 2024 or Q1 2025. COML Council Packet 5-14-24, Page 75 of 120 EXHIBIT B Fee Estimate Amendment No. 1 City of Moses Lake Comprehensive Water System Plan Update Apr-24 Description Total Hours Total Labor Total Expense Total Cost Task 1 Additional Work 174 39,093$ 2,907$ 42,000$ Task 2 Regulatory Review Revisions 121 26,866$ 3,134$ 30,000$ PROJECT TOTAL 295 65,959$ 6,041$ 72,000$ \\corp.rh2.com\projects\Project\Data\MLK\22-0105\00 Contract\Amend No. 1\Amend No. 1_FEE_Comprehensive WSP Update 4/26/2024 10:15 AM COML Council Packet 5-14-24, Page 76 of 120 RATE LIST RATE UNIT Professional I $169 $/hr Professional II $184 $/hr Professional III $207 $/hr Professional IV $226 $/hr Professional V $240 $/hr Professional VI $259 $/hr Professional VII $280 $/hr Professional VIII $293 $/hr Professional IX $311 $/hr Technician I $130 $/hr Technician II $144 $/hr Technician III $162 $/hr Technician IV $177 $/hr Technician V $192 $/hr Technician VI $211 $/hr Technician VII $229 $/hr Technician VIII $239 $/hr Administrative I $87 $/hr Administrative II $102 $/hr Administrative III $120 $/hr Administrative IV $144 $/hr Administrative V $168 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11"$0.09 price per copy Copies (bw) 8.5" X 14"$0.14 price per copy Copies (bw) 11" X 17"$0.20 price per copy Copies (color) 8.5" X 11"$0.90 price per copy Copies (color) 8.5" X 14"$1.20 price per copy Copies (color) 11" X 17"$2.00 price per copy Technology Charge 2.50%% of Direct Labor Night Work 10.00%% of Direct Labor Mileage $0.6700 price per mile (or Current IRS Rate) Subconsultants 15%Cost + Outside Services at cost EXHIBIT C RH2 ENGINEERING, INC. 2024 SCHEDULE OF RATES AND CHARGES Rates listed are adjusted annually. COML Council Packet 5-14-24, Page 77 of 120 Budget Adjustment Request Type of Adjustment* Instructions: If you are receiving additional revenues from an outside source (i.e. grant funds, donations, etc.) you must include the appropriate revenue code that the funds will be deposited to and the amount in the revenue section above. Enter the appropriate expenditure code/amount that the funds will be spent from in the expenditure section. The Use of Fund Balance will calculate automatically from the Revenue and Expenditure amounts entered. Fund*Department* Project/Grant Number Revenues If there are no Revenues, please enter '0' in each column. Fund*Dept *Object *Detail *Amount* Expenditures If there are no Expenditures, please enter '0' in each column. Fund*Dept *Object *Detail *Amount* Revenue Subtotal Expenditures Subtotal Use of Fund Balance Amendment Transfer 477 - Water Sewer Construction 477 - Water Sewer Construction GC2021-054 Water Comprehensive Plan Update If appropriate, please enter the Finance assigned Project/Grant Number. Budget Adjustment Details 0 ### 0 ### 0 3#### 0 #### 0.00$ 477 ### 477 ### 59434 5#### 0653 #### 75,000.00$ 0.00$ 75,000.00$ -75,000.00$ COML Council Packet 5-14-24, Page 78 of 120 Explanation* Project Budget Sheet/Other Supporting Document Name Signature* Submittal Date Submitter Email Is this being submitted by the City Manager, Assistant City Manager, or a Director?* Submitting Department* Division* The City contracted with RH2 Engineering to complete our comprehensive water system plan update in 2021. When PFAS was identified as a contaminant in our system in 2023, additional work was required to address it in our plan, but with an unknown number of hours necessary, a budget amendment was not completed at that time. We also requested that RH2 take into consideration the declining aquifer levels in the plan, which required additional engineering and calculations. In order to complete the plan update, an additional $75,000 is being requested. These funds will be used to cover the previously added work totaling approximately $38,000, $4,000 for an overflow capacity evaluation as required by Department of Health (DOH) to return wells 23 and 29 to production, and an additional "not to exceed" $30,000 for response to any DOH comments and edit requests after plan submission, and $3,000 to cover additional staff time to finalize the plan. Amend No. 1_Exhibit A-C_Comprehensive WSP Update_Reviewed by RH2(PRC)_20240426.pdf 388.1KB GC2021-054 Updated.pdf 446.58KB Submitter Information Leigh Ramsey Please type your first and last name in the space above. Your typed first and last name will serve as your signature. Your signature signifies your acknowledgement of and agreement with the content of this form. 4/30/2024 lramsey@cityofml.com Yes No Public Works Engineering COML Council Packet 5-14-24, Page 79 of 120 Moses Lake Civic Center · 401 S. Balsam Street · P.O. Drawer 1579 · Moses Lake, WA 98837 www.cityofml.com · 509-764-3701 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF MOSES LAKE, WASHINGTON AND RH2 ENGINEERING, INC. Preamble. This is the first amendment to the Professional Services Agreement effective June 15, 2022, by and between City of Moses Lake, a Washington municipal corporation (hereinafter the “City”), and RH2 Engineering, Inc., a firm duly authorized to perform professional services in the State of Washington, (hereinafter the “Consultant”) to augment the Scope of Work. Amendment. A. Article VI, Section I, titled “SCOPE OF WORK”, is amended to add Exhibit A Scope of Work Amendment No. 1, attached hereto, which includes additional scope, and budget for the Comprehensive Water System Plan Update. B. Article VI, Section II, titled “CONSULTANT’S PAYMENT”, shall be amended to include Exhibit B of the Scope of Work Amendment No. 1, attached hereto, which reflects the fees for the additional tasks added with Exhibit A. All other terms and conditions of the June 15, 2022, Professional Services Agreement remain unchanged. IN WITNESS WHEREOF, RH2 Engineering, Inc., and the City of Moses Lake have hereunto set their hands and seals this 14th day of May, 2024. CITY OF MOSES LAKE, WASHINGTON RH2 ENGINEERING, INC. Kevin Fuhr, City Manager Paul Cross, PE, Executive Vice President APPROVED AS TO FORM ______________________________ Katherine Kenison, City Attorney COML Council Packet 5-14-24, Page 80 of 120 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Kevin Fuhr, City Manager 17503 Doug Coutts, Director Parks, Recreation, and Cultural Services 5/14/2024 Consent Agenda Museum Petty Cash Increase Resolution City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 750.00$400.00$350.00$ The Parks, Recreation, and Cultural Services Department requests that Council adopt a resolution to approve an increase in petty cash for the Museum and Art Center. Museum Petty Cash Resolution.docx 23.44KB The $350 increase to Museum and Art Center's petty cash is being requested to allow for a second cash drawer at the museum, which will increase the facility's cash efficiency by providing a proper safeguard for the cash between shift changes for cashiers and quicker transitions between shifts. There is currently only one cash drawer, which can cause delays during shift changes as cashiers maintain safeguarding of cash while they closeout tills, particularly when the facility is busy with larger events and store sales. n/a Options and Results Staff will implement a new cash drawer as presented. Staff will bring back options for recommended changes. The museum will operate with one cash drawer.COML Council Packet 5-14-24, Page 81 of 120 RESOLUTION 3980 A RESOLUTION REQUESTING AN INCREASE IN PETTY CASH FOR FUND 001-020, PARKS, RECREATION & CULTURAL SERVICES Recitals: 1.The Parks, Recreation, & Cultural Services Director is requesting a petty cash increasefrom $400 to $750 in petty cash for Museum and Art Center operation. The additional$350 will be added to the petty cash for the facility to accommodate a second cashregister for increased cash efficiency. 2. RCW 42.26.060 allows for the establishment and use of such petty cash accounts. ADOPTED by the City Council on May 14, 2024. ________________________________________ Dustin Swartz, Mayor ATTEST: ____________________________________ Debbie Burke, City Clerk COML Council Packet 5-14-24, Page 82 of 120 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Kevin Fuhr, City Manager 17707 Brian Baltzell, Director Public Works 5/14/2024 Consent Agenda Larson Playfield Irrigation Conversion GC2023-180 City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 239,470.35$269,400.00$0.00$ Staff recommends that the City Council award the Larson Playfield Irrigation Conversion Project to the apparent low bidder for the contract price of $239,470.35 GC2023-180_Bid_Tab.pdf 265.73KB The City received a $250,260 grant from the State Legislature at the request of Representative Ybarra to convert the irrigation of the Larson Playfield complex from City Potable water to another source. The City has designed a system that will draw from a shallow irrigation well on the property to water the fields and adjacent park using non-treated water. This will save the use of approximately 60 acre-feet of drinking water (19.5 million gallons) annually. A shallow well will be drilled and a variable speed submersible pump will be installed to deliver approximately 100 gallons per minute. The new source will be connected to the existing irrigation system and the connection to the drinking water system will be disconnected. Two bids were received for this project. The bid opening was held on May 7, 2024. The project will require budgeted funds to be spent in the amount listed above. The City received $250,260 from the Department of Commerce and the City budgeted $19,140 as match for the project. Options and Results COML Council Packet 5-14-24, Page 83 of 120 Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: The City will execute the contract with the apparent low bidder. Staff will bring back options for recommended changes. City staff will wait for further instructions. COML Council Packet 5-14-24, Page 84 of 120 COML Council Packet 5-14-24, Page 85 of 120 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Kevin Fuhr, City Manager 17579 Madeline Prentice, Director Finance 5/14/2024 New Business 2024 Budget Amendment Ordinance - first quarter City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 1,410,577.44$0.00$1,410,577.44$ Increase the appropriation authority of each of the affected funds identified on Schedule 1 as presented. 1st qtr. 2024 budget amendment summary.pdf 364.43KB Budget Amendment Sched. 1 - 05.14.2024.pdf 537.75KB Budget Amend Approp Ord - 05.14.2024.docx 23.39KB The budget amendment is typically a combination of programs being carried forward from the previous year, budget corrections, and new grants or initiatives since the budget was set. In some cases, there is additional revenue to support the additional expenditures. In those cases that are not supported by additional revenue, the fund balance is adequate to absorb the increase. RCW 35.33.091 sets forth the requirements to amend the budget absent a true "emergency". Most fund amendments are primarily the result of things already approved by Council but just not completely incorporated in the current budget. A summary of the changes is attached. The City Council Finance Committee reviews budget amendments as a regular course of their business and items presented on Schedule 1 were reviewed by them. It is a compliance issue to have actual results be within the authorized appropriation. If we overspend an appropriation, the State Auditor's Office would likely note it as an area of non-compliance with state laws. Options and Results COML Council Packet 5-14-24, Page 86 of 120 Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Adopt the budget appropriation ordinance as presented and increase the appropriation authority in each of the affected funds. Staff will bring back options for recommended changes. Some funds may exceed the 2024 budget authority, potentially causing an audit compliance issue. COML Council Packet 5-14-24, Page 87 of 120 Overview The budget amendment is typically a combination of programs being carried forward from the previous year, budget corrections, and new grants or initiatives since the budget was set. In some cases, there is additional revenue to support the additional expenditures. In those cases that are not supported by additional revenue, the fund balance is adequate to absorb the increase. RCW 35.33.091 sets forth the requirements to amend the budget absent a true “emergency”. Most fund amendments are primarily the result of things already approved by Council but just not completely incorporated in the current budget. A summary of the changes follows. 2024 Budget corrections and carryforwards: During the 2024 budget process, we are provided with an estimated cost for liability insurance by our insurance provider, with the actual amount not fully known until after the budget has been adopted. For 2024, the actual insurance premium came in $40,784 higher than the estimate. The increased premium resulted in additional expenditures of $22,290 for the General Fund, $1,348 for Other Operating Funds (Streets), $13,209 for the Enterprise funds and $3,937 for the Internal Service Funds. The Streets department budgeted for a snow plow attachment that was paid for by Fleet. The budgeted funds in Streets in the amount of $23,007.90 need to be transferred to the Fleet budget. The Water Department budgeted $2,611.44 for new computers for 2 new employees, but Technology Services purchased the computers. The budgeted funds need to be moved to Technology Services. The annual lease for the Pitney Bowes postage machine was overlooked in the 2024 budget. The annual lease cost is $6,000 paid from the Technology Services fund. 2023 budget carryforwards from projects/initiatives that were not completed by year end include: O General Fund - Parks – Longview Park Master Plan - $40,000. O In 2022, the City received $105,000 in grant funds from the Transportation Improvement Board (TIB) which was intended to be used for safe pedestrian access to the food bank. After the food bank relocated, staff requested and received approval from the TIB to reallocate the funds to support the Valley Road Landscaping project ($27,100), complete the Trails Master Plan ($72,900) and purchase park benches and equipment ($5,000). O The City anticipated completion of the travel demand model in 2023, so a budget was not included in the 2024 budget for this project. The $65,329 that was budgeted in 2023 is being carried forward into 2024 for the completion of the travel demand model. O A total of $160,000 was budgeted in 2023 for the water comprehensive plan update, but only $132,300 was spent. The water comprehensive plan update is not yet complete so a request to move the remaining $27,700 from the 2023 budget to the 2024 budget is being made. O A battery backup that was scheduled to be delivered in December was delayed until February. The 2023 budget included $17,492.19 for the purchase of the battery backup, but with the delivery delay, the funds will not be spent until 2024. COML Council Packet 5-14-24, Page 88 of 120 O A carpet machine that was budgeted for in 2023 was not received by Building Maintenance until 2024. The budgeted amount being carried forward is $12,776.30. O The museum lighting project was not completed at the end of 2023 as anticipated. Building Maintenance is requesting the remaining 2023 budget amount of $12,699 be carried forward into the 2024 budget for the completion of the project. O Building Maintenance budgeted funds in the 2023 budget for repairs to the fire pump system at the Sand Dunes Wastewater Treatment Facility. Parts necessary for the repair were on backorder and repairs were not expected to be completed until March 2024. Building Maintenance is requesting that the $28,986.16 that was budgeted in 2023 be carried forward to 2024 to pay for the repairs. New Budget Initiatives or grants: An audit conducted by Utility Billing staff resulted in identifying that Parks had not been billed for sewer service at the Surf ‘n Slide since the conversion to Innoprise in 2022. The sewer costs for 2022, 2023 and estimated 2024 charges is $94,604.58. Confluence Health donated $1,000 to the Fire Department to be used by the Community Assistance Referrals and Education (CARES) unit in providing education about fall risk and fall prevention to senior citizens. The City Council accepted the donation at the February 13, 2024 meeting. City Council at the April 23, 2024, meeting approved a project for construction of a shared use path along SR 17 between Patton Blvd. and Grape Drive. Funding for this project is from the Sandy Williams Connection Communities Program grant in the amount of $2,000,000. At the April 9, 2024, Council meeting, Council authorized the City Manager to enter into a developer agreement with Lengco Enterprises, LLC to build the north half of Sage Road along the frontage of the Laguna Park Short Plat. The City’s cost for improvements to this project is $97,630.02. The Longview Park and Sun Terrace Park masterplans did not include surveys that are necessary to make the designs and plans more accurate. The cost of each survey is $6,325, but the consultant completing the masterplans has agreed to pay for one of the surveys. A budget amendment for Parks Mitigation Fund 315 in the amount of $6,325 is requested to complete this project. The chiller for the Ice Arena failed at the end of 2023. To keep the ice rink open during the skating season, a portable chiller was located until a more permanent solution can be found. The first month’s rent and delivery fee for the chiller was $20,908.19, with the second month’s rent amount at $13,788. A budget amendment for Fund 315 in the amount of $34,696.19 is requested. During the 2024 budget period, final costs for getting Well 20 running were not fully known. A budget amendment in the amount of $73,000 Is requested to continue testing and control installation as required by DOH. At the January 9, 2024, Council meeting, Councial authorized an amendment with Aspect Consulting to continue providing water rights work to the City and add four new tasks related to Well 20. The added tasks increased the contract cost by $45,000. COML Council Packet 5-14-24, Page 89 of 120 The Comprehensive Wastewater Plan was amended to include “optional” scope items required for the COF Raw Waste Upgrade grant. The additional items are estimated to increase the contract by $60,000. The Division Lift Station Upgrade construction project was budgeted to be split between 2024 and 2025. The full cost of construction may occur in 2024 if the construction progresses quickly, therefore, staff are requesting that the amount budgeted ($734,500) in 2025 be moved forward to 2024. In February, Council authorized the City Manager to execute an agreement with Basin Pacific Insurance to insure the Moses Lake Municipal Airport. The insurance quote from the new insurance carrier was slightly higher than what had been budgeted, resulting in a budget amendment needed in the amount of $2,055. The City identified a need to procure software for emergency communications with staff and first responders. The cost for setup and the annual fee of the software selected for this project is $11,000 to be paid from the Technology Services budget. Technology Services applied for and were awarded a cybersecurity grant for offline backup equipment and supplies. The grant was awarded in the amount of $11,272 to acquire a tape backup library and backup tapes. The attached ordinance increases the 2024 budget resulting in additional citywide expenditures of $3,697,772.12 and adds $2,287,194.68 to estimated revenue for a net use of fund balance in the amount of $1,410,577.44 in the funds listed on the attached schedule. The General Fund expenditures and use of beginning fund balance is proposed to increase by $156,894.58. Fiscal Policy It is a compliance issue to have actual results be within the authorized appropriation. If we overspend an appropriation, the State Auditor’s Office would likely note it as an area of non-compliance with state laws. COML Council Packet 5-14-24, Page 90 of 120 Account #Account Name Revenue Expense Gain/(Use) of Fund Balance Description GENERAL FUND Legislative (001-001) 001-001-51160-0461 Insurance to Fund 503 150.00 (150.00) Insurance premium was higher than budget. Executive (001-002) 001-002-51310-0461 Insurance to Fund 503 616.00 (616.00) Insurance premium was higher than budget. Finance (001-003) 001-003-51420-0461 Insurance to Fund 503 988.00 (988.00) Insurance premium was higher than budget. Community Development (001-004) 001-004-55810-0461 Insurance to Fund 503 1,892.00 (1,892.00) Insurance premium was higher than budget. Human Resources (001-008) 001-008-51810-0461 Insurance to Fund 503 476.00 (476.00) Insurance premium was higher than budget. Engineering (001-010) 001-010-53850-0461 Insurance to Fund 503 1,844.00 (1,844.00) Insurance premium was higher than budget. Parks and Recreation (001-020) 001-020-59476-0631 Improvements Other than Bldg.- 40,000.00 (40,000.00) Longview Park masterplan - funding rollover from 2023 001-020-57680-0461 Insurance to Fund 503 6,056.00 (6,056.00) Insurance premium was higher than budget. 001-020-57621-0473 Utility Exp - W-S-G 94,604.58 (94,604.58) Pool was not billed for sewer in 2022/2023 due to Innoprise conversion - 2022 - 2024 costs Police (001-030) 001-030-52150-0461 Insurance to Fund 503 6,153.00 (6,153.00) Insurance premium was higher than budget. Fire (001-040) 001-040-52250-0461 Insurance to Fund 503 4,115.00 (4,115.00) Insurance premium was higher than budget. Total General Fund - 156,894.58 (156,894.58) Grants & Donations (103) 103-103-36700-1012 Operating Contributions - Private 1,000.00 1,000.00 Ambulance Donation 103-103-52220-0312 Operating Supplies 1,000.00 (1,000.00) Ambulance Donation Total Grants & Donations 1,000.00 1,000.00 - Paths & Trails (114) 114-000-39700-0099 Transfers In 72,900.00 72,900.00 Transfer TIB money received in 2022 to Paths & Trails & Park Improvement 114-114-59562-0639 Other Improvements 17,900.00 (17,900.00) Transfer TIB money received in 2022 to Paths & Trails & Park Improvement 114-114-54262-0312 Operating Supplies 15,000.00 (15,000.00) Transfer TIB money received in 2022 to Paths & Trails & Park Improvement 114-114-54262-0411 Professional Services 40,000.00 (40,000.00) Transfer TIB money received in 2022 to Paths & Trails & Park Improvement 114-000-33400-1017 State Grants - Capital Grants 2,000,000.00 2,000,000.00 SR17 Shared Use Path - Patton Blvd. to Grape Dr. grant funding 114-114-59562-0639 Other Improvements 2,000,000.00 (2,000,000.00) SR17 Shared Use Path - Patton Blvd. to Grape Dr. grant funding Total Paths & Trails 2,072,900.00 2,072,900.00 - Streets (116) 116-116-59441-0641 Machinery & Equip. - Non-lease 23,007.90 23,007.90 Transfer to Fleet - snow plow attachment budgeted in Streets, paid for by Fleet. 116-116-59700-0099 Transfers Out 23,007.90 (23,007.90) Transfer to Fleet - snow plow attachment budgeted in Streets, paid for by Fleet. 116-116-54330-0461 Insurance to Fund 503 1,348.00 (1,348.00) Insurance premium was higher than budget. Total Streets 23,007.90 24,355.90 (1,348.00) City of Moses Lake 2024 Appropriation Schedule SCHEDULE 1 Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: 1 of 3 COML Council Packet 5-14-24, Page 91 of 120 Account #Account Name Revenue Expense Gain/(Use) of Fund Balance Description City of Moses Lake 2024 Appropriation Schedule SCHEDULE 1 Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: Street Repair/Reconstruction (119) 119-119-59530-0692 Roadway Improvements 65,329.00 (65,329.00) Travel Demand Model - carryforward from 2023. 119-119-59441-0693 Road/Street Construction 97,630.02 (97,630.02) Laguna Park Short Plat Developer Agreement 119-000-30890-1000 Beg. Fund Bal. - Unassigned 105,000.00 105,000.00 Transfer TIB money received in 2022 to Paths & Trails & Park Improvement 119-119-59700-0913 Transfers Out 77,900.00 (77,900.00) Transfer TIB money received in 2022 to Paths & Trails & Park Improvement 119-119-59530-0693 Roadway Improvements 27,100.00 (27,100.00) Allocate TIB money received in 2022 to Valley Road Landscaping project Total Street Repair/Reconst.105,000.00 267,959.02 (162,959.02) Parks & Recreation Improvement (314) 314-314-39700-1915 Transfers In 5,000.00 5,000.00 Transfer TIB money received in 2022 to Paths & Trails & Park Improvement 314-314-59476-0631 Improvements other than bldg.5,000.00 (5,000.00) Transfer TIB money received in 2022 to Paths & Trails & Park Improvement Total Parks & Recreation Imprvmt.5,000.00 5,000.00 - Parks Mitigation Capital Project (315) 315-315-59476-0631 Improvements Other than Bldg.- 6,325.00 (6,325.00) Sun Terrace Park & Longview Park surveys 315-315-59476-0631 Improvements Other than Bldg.- 20,908.19 (20,908.19) Ice Arena Chiller - 1st months rent & delivery fee 315-315-59476-0631 Improvements Other than Bldg.- 13,788.00 (13,788.00) Ice Arena Chiller - 2nd month rent Total Parks Mitigation Capital Proj.- 41,021.19 (41,021.19) Well Remediation Fund (322) 322-322-59434-0653 Water Utilities - Capital 73,000.00 (73,000.00) Well 20 Source Approval Total Well Remediation - 73,000.00 (73,000.00) Water (411) 411-411-53450-0351 Minor Equipment < $5,000 2,611.44 - 2,611.44 Computers for new employees - transfer to Fund 517 411-411-59700-0099 Transfers Out 2,611.44 (2,611.44) Computers for new employees - transfer to Fund 517 411-411-53410-0461 Insurance to Fund 503 3,857.00 (3,857.00) Insurance premium was higher than budget. Total Water 2,611.44 6,468.44 (3,857.00) Wastewater (412) 412-412-53410-0461 Insurance to Fund 503 6,361.00 (6,361.00) Insurance premium was higher than budget. Total Wastewater - 6,361.00 (6,361.00) Water Rights (471) 471-471-53410-0411 Professional Services 45,000.00 (45,000.00) Aspect Consulting - water rights Well 20 testing, analysis, monitoring, etc. Total Water Rights - 45,000.00 (45,000.00) Water/Sewer Construction (477) 477-477-59434-0654 CIP Projects 60,000.00 (60,000.00) Wastewater Comp Plan - optional scope items required for COF Raw Waste Upgrade grant 477-477-59434-0653 CIP Projects 27,700.00 (27,700.00) Water Comp. Plan update - carryforward of remaining budget from 2023. 477-477-59434-0693 CIP Projects 734,500.00 (734,500.00) Division Lift Station Upgrade - was budgeted for 2025, moved up to 2024. Total Water/Sewer Const.- 822,200.00 (822,200.00) Stormwater (493) 493-493-54240-0461 Insurance to Fund 503 600.00 (600.00) Insurance premium was higher than budget. Airport (495) 495-495-54680-0460 Insurance 2,055.00 (2,055.00) Insurance - budgeted $1,500 - actual is $3,555. Ambulance (498) 498-498-52210-0461 Insurance to Fund 503 2,391.00 (2,391.00) Insurance premium was higher than budget. Total Ambulance - 2,391.00 (2,391.00) 2 of 3 COML Council Packet 5-14-24, Page 92 of 120 Account #Account Name Revenue Expense Gain/(Use) of Fund Balance Description City of Moses Lake 2024 Appropriation Schedule SCHEDULE 1 Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: Risk Management (503) 503-000-34891-19xx Risk Management Services 40,784.00 40,784.00 Insurance premium was higher than budget. 503-503-51866-0463 Insurance Premium 40,784.00 (40,784.00) Insurance premium was higher than budget. Total Risk Management 40,784.00 40,784.00 - Central Services - IT (517-517) 517-517-51888-0351 Minor Equipment < $5,000 17,492.19 (17,492.19) Battery Backup equipment for service room - 2023 carryforward 517-517-51888-0354 Computer Software 11,000.00 (11,000.00) Emergent3 software for emergency communication and coordination at all city facilities 517-517-51888-0351 Minor Equipment < $5,000 1,921.54 (1,921.54) Computers for new employees in Water - Transfer from 411 517-517-51888-0355 Small Equipment < $1,000 689.90 (689.90) Computers for new employees in Water - Transfer from 411 517-000-39700-0099 Transfers In 2,611.44 2,611.44 Computers for new employees in Water - Transfer from 411 517-000-33397-1000 Federal grant (DHS)7,890.00 7,890.00 SLCGP Cybersecurity Grant for tape backup library and backup tapes. 517-000-33418-1000 State Grant 3,382.00 3,382.00 SLCGP Cybersecurity Grant for tape backup library and backup tapes. 517-517-59418-0641 Machinery & Equip. - Non-lease 11,272.00 (11,272.00) SLCGP Cybersecurity Grant for tape backup library and backup tapes. 517-517-51888-0453 Rental/Lease Other Equip.6,000.00 (6,000.00) Annual lease for Pitney Bowes postage machine - did not get included in 2024 budget. 517-517-51888-0461 Insurance to Fund 503 565.00 (565.00) Insurance premium was higher than budget. Total Central Services - IT 13,883.44 48,940.63 (35,057.19) Equipment Rental (519) 519-000-39700-1915 Transfers In 23,007.90 23,007.90 Transfer from Streets for Snow plow attachment 519-519-59448-0641 Machinery & Equip. - Non-lease 23,007.90 (23,007.90) Transfer from Streets for Snow plow attachment 519-519-54868-0461 Insurance to Fund 503 1,514.00 (1,514.00) Insurance premium was higher than budget. Total Equipment Rental 23,007.90 24,521.90 (1,514.00) Building Maintenance (528) 528-528-59418-0641 Machinery & Equip. - Non-lease 12,776.30 (12,776.30) Carpet machine budgeted in 2023, not received until 2024. 528-528-51865-0481 Repair & Maint. Bldg. (Contracted Svcs.)28,986.16 (28,986.16) Sand Dunes Wastewater Treatment Facility - repairs to fire pump system. 528-528-59418-0622 Buildings (Capital Improvement)12,699.00 (12,699.00) Museum lighting project - 2023 carryforward - work not completed in 2023 as anticipated. 528-528-51830-0461 Insurance to Fund 503 1,858.00 (1,858.00) Insurance premium was higher than budget. Total Building Maintenance - 56,319.46 (56,319.46) Citywide Total 2,287,194.68 3,697,772.12 (1,410,577.44) - 3 of 3 COML Council Packet 5-14-24, Page 93 of 120 ORDINANCE NO. 3047 AN ORDINANCE AMENDING THE 2024 BUDGET FOR THE CITY OF MOSES LAKE; AND MAKING APPROPRIATIONS FROM UNAPPROPRIATED FUND BALANCES WITHIN VARIOUS FUNDS FOR EXPENDITURE DURING 2024 FOR VARIOUS PURPOSES AS DESCRIBED IN THE ATTACHED SCHEDULE Whereas, the various funds indicated on the attached Schedule 1 contain Unappropriated Fund Balances available for appropriation and expenditures during 2024 in various amounts and for the purposes mentioned in the attached Schedule; and Whereas, at the time of the adoption of the 2024 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF MOSES LAKE: Section 1. Appropriations are hereby made, for expenditure during 2024, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage and approval as provided by law. Section 3. The City Council declares that an emergency exists, and this ordinance is deemed a public emergency ordinance necessary for the protection of public health, public safety, public property, or public peace and shall take effect immediately as provided by law upon one reading if a majority plus one of the whole membership of the City Council vote in favor of passage. Section 4. Severability. If any section of this ordinance is found to be unconstitutional or invalid as written or as applied to any particular person or circumstances, no other section of the ordinance shall be deemed to be invalid, but rather, should be deemed to have been enacted independently and without regard to the section affected. PASSED BY THE CITY COUNCIL, and signed and approved this 14th day of May 2024. ______________________________________ Dustin Swartz, Mayor COML Council Packet 5-14-24, Page 94 of 120 ATTEST: ________________________________ Debbie Burke, City Clerk APPROVED AS TO FORM: __________________________________ Katherine L. Kenison, City Attorney Swartz Madewell Fancher Lombardi Martinez Myers Skaug Vote: Date Published: May 20, 2024 Date Effective: May 25, 2024 COML Council Packet 5-14-24, Page 95 of 120 Council Staff Report Agenda Item Number: Department Proceeding Type Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Approve, Authorize, or Adopt: 17740 Administration New Business To: Mayor and City Council From Kevin Fuhr, City Manager For Agenda of: 5/14/2024 Subject Tax Increment Financing - Desert Point Ordinance Reviewed and Approved by: City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends approval of the ordinance. May 7 2024 Moses Lake Draft TIF Ordinance.docx 1.54MB City of Moses Lake TIF Review (2024.5.6).pdf 1.63MB As the Council is well aware, the city is exploring creating a Desert Point Tax Increment Area on 96 acres east of Hwy 17 and Yonezawa Blvd. On Monday May 6th, the City received the project analysis review back from the Washington State Treasurer's office notifying the city that stating, "anticipated public improvements and corresponding economic development will provide benefits to the City and its community." The report is attached. The next step in the TIA process is the adoption of an ordinance designating the Desert Point Tax Increment Area. The adoption of the ordinance is required prior to June 1st in order for the city to establish the TIA. The ordinance has been approved by our city attorney and was also sent to the city's bond council for review. Minor modifications could be forthcoming depending on comments from the bond counsel. Fiscal and Policy Implications Possible bond payments depending on when/if the bond dollars are allocated. Options and Results Approve the ordinance.COML Council Packet 5-14-24, Page 96 of 120 Provide Amended Direction: No Action Taken: Staff will bring back options for recommended changes. Do not approve the ordinance and do not establish a TIA. COML Council Packet 5-14-24, Page 97 of 120 ORDINANCE NO. 3048 AN ORDINANCE OF THE CITY OF MOSES LAKE, WASHINGTON, DESIGNATING THE DESERT POINT TAX INCREMENT AREA; SETTING A SUNSET DATE FOR THE INCREMENT AREA; IDENTIFYING THE PUBLIC IMPROVEMENTS TO BE FINANCED; INDICATING THE CITY’S INTENT TO ISSUE BONDS TO FINANCE PUBLIC IMPROVEMENT COSTS IN A MAXIMUM PRINCIPAL AMOUNT NOT TO EXCEED $14,000,000: PROVIDING THAT THE INCREMENT AREA WILL TAKE EFFECT ON JUNE 1, 2024; IMPOSING A DEADLINE FOR COMMENCEMENT OF CONSTRUCTION; AND PROVIDING FOR RELATED MATTERS. WHEREAS, the City has identified a proposed Tax Increment Area (TIA) of approximately 96 acres of property that is being planned for residential and commercial development and is in need of substantial infrastructure improvements to support the desired development; and WHEREAS, the TIA has the opportunity, if developed, to provide a variety of multi-family housing, retail, restaurants, office space and amenities for the community providing for increased tax revenues to support City services and providing employment opportunities for the residents of the City; and WHEREAS, the Washington State Legislature, during its 2021 legislative session, enacted Engrossed Substitute House Bill 1189 as Chapter 207, Laws of 2021, titled "AN ACT Relating to tax increment financing" as amended by Chapter 354, Laws of 2023, and codified as Chapter 39.114 RCW (the “TIF Act”), which authorizes local governments, including cities, to carry out tax increment financing of public improvements needed to support vital private economic development projects; and WHEREAS, that the TIF ACT authorizes the allocation of property tax revenues generated from the increased assessed valuation of properties improved by private development that are within a TIA to pay for public improvements that are needed to support the private development; and WHEREAS, City management has identified the TIF public improvements (TIF Projects) to support the desired development based on market conditions necessary to accommodate housing demands and commercial tenants; and WHEREAS, the TIF Projects are estimated to cost approximately $14 million to construct; and WHEREAS, City management anticipates bringing forward for Council consideration an agreement between the City and the Desert Point Ownership Group (DP-OG) prior to the issuance of any debt that: (i) the OG-DP has agreed to be responsible for all of the debt issued by the City up to $10 million not covered by TIF revenues; and, (ii) the parties plan to develop a process for when invoices are generated by the City to the OG-DP based on revenue gaps to pay the City’s debt service, along with a reconciliation process to proportionately payback OG-DP if additional TIF revenue are generated in later years from private development. WHEREAS, The City plans to issue $9 million in debt in 2025 (funding for roads and utilities) and second debt issuance up to $5 million (for the State round-about) may occur no COML Council Packet 5-14-24, Page 98 of 120 later than 2029, allowing the City time to purse State grants or funding to eliminate or reduce the second debt issuance. WHEREAS, the City has prepared a Project Analysis for the Desert Point TIA and submitted such to the Office of the State Treasurer for review and comment as required by law; and WHEREAS, there currently exists no TIA within the City and the TIA designated by this ordinance does not consist of the entire geographical area of the City and does not have an assessed valuation of more than $200,000,000 or more than 20% of the City’s total assessed valuation; WHEREAS, the Office of the State Treasurer has completed its review of the Moses Lake Desert Point Project Analysis and has stated that the Project Analysis, generally addresses the topics listed in subsection (2) of RCW 39.114.020; and WHEREAS, the City has conducted public briefings on and provided notice of the proposed TIA to inform the community and other public agencies about the anticipated benefits and impacts associated with the development; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON, AS FOLLOWS: Section 1. Definitions. Capitalized terms used in this ordinance shall have the meanings set forth in the recitals to this ordinance above and in this Section 1. The uncapitalized terms "public improvement costs," "regular property taxes," and "tax allocation revenues," used in this ordinance shall have the meanings provided for those terms by RCW 39.114.010, as the context requires. "City" means the City of Moses Lake, Washington "Code" means the Internal Revenue Code of 1986, as amended, and applicable rules and regulations promulgated thereunder. "Council" means the Moses Lake City Council, acting in its legislative capacity. "County" means Grant County, Washington. "Finance Director" means the Director of Finance of the City or such other officer of the City who succeeds to substantially all of the responsibilities of that office. "Increment Area" means the approximately 96 acres of land designated by Section 2 of this ordinance as the “Desert Point TIA.” "Project Analysis" means the Desert Point Final Project Analysis submitted to the Washington State Treasurer on February 9, 2024, for its review and comment. "Treasurer's Review Letter'' means the letter to the City from the Office of State Treasurer dated May 6, 2024, summarizing its review of and providing comments, recommendations and acceptance with respect to the Project Analysis for consideration by the City. COML Council Packet 5-14-24, Page 99 of 120 Section 2. Designation of Increment Area. Pursuant to the TIF Act, the City designates the approximately 96 acre parcel of land known as Desert Point and described in Exhibit A to this ordinance. In making this designation, the Council finds that the Increment Area (i) is the only increment area designated by the City under the TIF Act, (ii) is located within the boundaries of the City, (iii) does not include the City's entire territory, and (iv) does not have an assessed value on the date of this ordinance greater than the lesser of $200,000,000 or 20 percent of the total assessed value of taxable property within the City of $ $2,967,270,315 Section 3. Sunset Date of the Increment Area. The sunset date of the Increment Area is hereby set as (i) December 31, 2050, which is the date not later than 25 years after the first year (calendar year 2025) in which tax allocation revenues will be collected on taxable property within the Increment Area (the "outside sunset date"), or (ii) if earlier, the date ("an early sunset date") on which the City certifies to the County Treasurer that all public improvement costs to be paid or reimbursed with tax allocation revenues derived from the Increment Area have been fully paid, including but not limited to reimbursements to the City for principal and interest payments required to be made by the City from revenue sources other than tax allocation revenues on limited tax general obligation bonds issued to finance the portion of public improvement costs that are intended to be paid and retired, in whole, from tax allocation revenues, as authorized by RCW 39.114.060(1). Section 4. Identification of Public Improvements to Be Financed. The public improvements to be financed consist of the following infrastructure improvements to be owned by the City and the State of Washington located within or outside of and serving the Increment Area: a.Roads and Utilities (includes curb-gutter-sidewalks, landscaping, storm, water,sewer mains, and gateway features) b.State Round-about (at intersection of Highway 17 and Yonezawa Boulevard) The exact timing, specifications, and features of the public improvements described above are to be determined by the City. As authorized by RCW 39.114.020(1)(h), the City may expand, alter, or add to the public improvements identified above only if the City Council determines that such changes are necessary to assure that the public improvements identified above can be constructed or operated as intended. If the City Council determines that it has become impractical to acquire, construct, or equip any, or any portion of, the public improvements by reason of changed conditions, or costs substantially in excess of the amount of bond proceeds or tax allocation revenues, the City shall not be required to acquire, construct or equip such public improvements or portions. Section 5. Expected Issuance of Bonds to Finance a Portion of the Public Improvement Costs. Pursuant to RCW 39.114.060 and other law, including the applicable provisions of Chapters 39.36 and 39.46 RCW, the City intends to incur general indebtedness and issue limited tax general obligation bonds with a term of approximately 25 years to finance a portion (the "bond-financed portion") of the public improvement costs to be paid in whole or in part from tax allocation revenues. The City expects to pledge the tax allocation revenues received by the City from the Increment Area, the City’s other regular property tax revenues, other lawfully available revenues of the City, and the full faith and credit of the City. The bonds are expected to be issued as tax-exempt bonds under the applicable provisions of the Code; however, if and to the extent that bond counsel determines that any of the public improvements (or portions thereof) do not qualify to be financed with tax-exempt bonds, the City expects to allocate funding COML Council Packet 5-14-24, Page 100 of 120 sources other than proceeds of tax-exempt bonds, including but not limited to proceeds of taxable bonds, to the financing of those public improvements (or portions thereof). As of the date of adoption of this ordinance, the estimated maximum principal amount of bonds expected to be issued by the City to finance the bond-financed portion of the public improvement costs is $14 million. This estimated maximum principal amount of bonds is subject to change based upon the final timing, specifications, and features of the public improvements and the final public improvement costs of the public improvements identified in Section 4 of this ordinance. The amount of proceeds of such bonds also may vary (be lower or higher than the maximum principal amount of $14 million) to the extent that the bonds are sold with original issue premium or original issue discount (respectively). While the City will pledge its full faith and credit as well as its regular property tax revenues and other lawfully available revenues, in addition to tax allocation revenues received by the City from the Increment Area, to pay debt service on the bonds, the City intends that debt service on the bonds shall be payable, in whole, from tax allocation revenues as authorized by RCW 39.114.060(1). Accordingly, if and to the extent debt service payments on its general obligation bonds issued to finance the public improvements are required to be made from the City's other regular property tax revenues and/or from other lawfully available revenues because the amount of tax allocation revenues received are insufficient for that purpose, those debt service payments to that extent may be reimbursed from later-received tax allocation revenues that become available to reimburse the City for those debt service payments. The City intends that the provisions of Section 4 of this ordinance (identifying the public improvements to be financed) and this Section 5 (stating the estimated maximum amount of bonds expected to be issued) together shall constitute a declaration of official intent under Treasury Regulations §1.150-2 to reimburse with bond proceeds any original expenditures for the public improvements paid before the issue date of the bonds that are intended to finance the bond-financed portion of the public improvement costs. Section 6. Increment to Take Effect on June 1, 2024. The Increment Area designated in Section 2 of this ordinance shall take effect on June 1, 2024. Section 7. Deadline for Commencement of Construction of Public Improvements. The City expects that construction of the public improvements identified in Section 4 of this ordinance will commence after June 1, 2024. In no event will construction of those public improvements commence later than June 1, 2029, the date five years from the date of adoption of this ordinance, unless that deadline is extended for good cause. Section 8. Required Findings by the City Council. Based upon the Project Analysis, the Council finds that: The public improvements proposed to be paid or financed with tax allocation revenues are expected to encourage private development within the Increment Area-i.e., the private development of the Desert Point site, and to increase the assessed value of real property within the Increment Area; The private development that is anticipated to occur within the Increment Area as a result of the proposed public improvements will be permitted consistent with the applicable zoning and development standards of the City, which is expected to be the permitting jurisdiction for the Increment Area; COML Council Packet 5-14-24, Page 101 of 120 The private development would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future without the proposed public improvements; and The increased assessed value of taxable property within the Increment Area that could reasonably be expected to occur without the proposed public improvements would be less than the increase in the assessed value estimated to result from the proposed private development with the proposed public improvements. Section 9. Preparation and Consideration of Project Analysis. As required by RCW 39.114.020(2), the Council has caused the Project Analysis, attached hereto as Exhibit B, to describe and analyze, among other matters, the factors and considerations listed in that statute. The Council takes note of the conclusion expressed in the Treasurer's Review Letter that the City's Project Analysis generally addresses the topics listed in subsection (2) of RCW 39.114.020. In its consideration and adoption of this ordinance, the Council has reviewed and considered, among other things, the Project Analysis and the Treasurer's Review Letter, attached hereto as Exhibit C, including the "Key Risks” and "Recommendations" noted in the Treasurer's Review Letter. Section 10. Reimbursement of Expenses Incurred by County Assessor and County Treasurer. Pursuant to RCW 39.114.020(6), the City may enter into arrangements to reimburse the County Assessor and County Treasurer for the expenses incurred by those officials in connection with the implementation and ongoing administration of the Increment Area as described in RCW 39.114.0l0(6)(e). Such expenses shall be a portion of the public improvement costs to be paid or reimbursed from tax allocation revenues derived from the Increment Area. Section 11. Public Briefings Held by the City. As required by RCW 39.114.020(7)(a), the City has held two public briefings for the community regarding the Desert Point development and the public improvements needed to serve the Increment Area. These public briefings were held on April 17, 2024, and May 7, 2024, and announced to the public at least two weeks prior to the date each briefing was held by publishing notice in the Columbia Basin Herald, a legal newspaper of general circulation in the City and the greater County area, and by posting information on the City’s website and on all of its social media sites. Each public briefing included a description of the Increment Area, the public improvements proposed to be financed with tax allocation revenues derived from the Increment Area, and a detailed estimate of tax revenues for the participating local governments and taxing districts, including the amounts allocated to the public improvements serving the Increment Area. The City also offered additional briefings for elected and administrative officials of the County Assessor and Treasurer, Port District, Library District, School District, and Hospital District, however no additional briefings were held. Section 12. Publication of Notice and Delivery of Ordinance Designating Increment Area. The City published the Public Briefing Notice two weeks prior to the briefings with information on the public improvements. Following the adoption of this ordinance, the City will deliver a certified copy of this adopted ordinance to the County Treasurer, the County Assessor, and the governing body of each taxing district within which the Increment Area is located at the respective addresses specified pursuant to RCW 42.56.040 within 10 days of the date on which the ordinance was adopted. Section 13. General Authorization and Ratification. The appropriate officers of the City are severally authorized to take such actions and to execute such documents as in their judgment COML Council Packet 5-14-24, Page 102 of 120 may be necessary or desirable to carry out the tax increment financing of the public improvements serving the Increment Area contemplated in connection with this ordinance. All actions taken prior to the effective date of this ordinance in furtherance of the purposes described in this ordinance and not inconsistent with the terms of this ordinance are ratified and confirmed in all respects. Section 14. Severability. The provisions of this ordinance are declared to be separate and severable. If a court of competent jurisdiction, all appeals having been exhausted or all appeal periods having run, finds any provision of this ordinance to be invalid or unenforceable as to any person or circumstance, such offending provision shall, if feasible, be deemed to be modified to be within the limits of enforceability or validity. However, if the offending provision cannot be so modified, it shall be null and void with respect to the particular person or circumstance, and all other provisions of this ordinance in all other respects, and the offending provision with respect to all other persons and all other circumstances, shall remain valid and enforceable. Section 15. Effective Date of Ordinance. This ordinance shall take effect and be in force from and after its passage on June 1, 2024. PASSED by the City Council of the City of Moses Lake, Washington this 14th day of May, 2024. ________________________________________ Dustin Swartz, Mayor ATTEST: ________________________________ Debbie Burke, City Clerk APPROVED AS TO FORM: __________________________________ Katherine L. Kenison, City Attorney Martinez Swartz Myers Fancher Madewell Lombardi Skaug Vote: Date Published: May 20, 2024 Date Effective: June 1, 2024 COML Council Packet 5-14-24, Page 103 of 120 I, the undersigned, City Clerk of the City of Moses Lake, Washington (the "City"), hereby certify as follows: The attached copy of Ordinance No. _____ (the "Ordinance") is a full, true and correct copy of the Ordinance duly adopted at a regular meeting of the Moses Lake City Council held on ________, 2024 (the "Meeting"), as that Ordinance appears on the minute book of the City. The Ordinance is in full force and effect. The Meeting was duly convened and held in all respects in accordance with law, the public was notified of the access options for remote attendance via the City's website, a quorum of the members of the Council was present throughout the meeting and a sufficient number of members of the Council present voted in the proper manner for the adoption of the Ordinance. Dated: _______________________________ _____________________________________ City Clerk COML Council Packet 5-14-24, Page 104 of 120 Exhibit A: Tax Increment Area (TIA) Parcels in the Desert Point TIA, Grant County WA include: Parcel ID 110076001 110075002 COML Council Packet 5-14-24, Page 105 of 120 Exhibit B: Desert Point Project Analysis COML Council Packet 5-14-24, Page 106 of 120 Exhibit C: Office of State Treasurer Project Analysis Review Letter COML Council Packet 5-14-24, Page 107 of 120 Legislative Building, P.O. Box 40200 Olympia, Washington 98504-0200 (360) 902-9000 • TTY USERS: CALL 711 • FAX (360) 902-9037www.tre.wa.gov Tax Increment Financing Project Analysis Review — City of Moses Lake — May 6, 2024 COML Council Packet 5-14-24, Page 108 of 120 Page 1 of 12 Legislative Building, P.O. Box 40200 Olympia, Washington 98504-0200 (360) 902-9000 • TTY USERS: CALL 711 • FAX (360) 902-9037 www.tre.wa.gov May 6, 2024 Kevin Fuhr, City Manager City of Moses Lake 401 S. Balsam St, PO Box 1579 Moses Lake, WA 98837 Dear Mr. Fuhr: This letter confirms the Office of the State Treasurer’s (“OST”) receipt and review of the City of Moses Lake’s (the “City”) tax increment financing (“TIF”) project analysis, consisting of the project analysis report dated February 9, 2024. OST and Montague DeRose and Associates, the state’s municipal advisor, have reviewed the provided materials. Based on our review, which is detailed in the sections to follow, we believe that the City’s project analysis generally addresses the topics listed in section 020(2) of RCW 39.114 (the “TIF Statute”). However, please see our recommendations provided at the end of this letter. Please note that this review is based on the information, projections, and assumptions provided by the City and its consultants in the project analysis. OST has not independently verified the data or its accuracy or performed any feasibility analyses or projections of its own. Executive Summary The City’s proposed tax increment area (“TIA”), consisting of 96 acres with a total assessed value of $6.8 million, was selected because it represents a planned development (“Desert Point”) that can be built over time, as the result of the infrastructure improvements funded by TIF. The public improvements described in the project analysis total $14.0 million and include roads and utilities (estimated to cost $9.0 million) and a round-about (estimated to cost $5.0 million) connecting the TIA to Highway 17. The project analysis did not provide a detailed expenditure plan for the public improvements; however, the City expects to issue the first series of bonds in 2025 to finance the $9.0 million needed for the roads and utilities, followed by a second bond series of $5.0 million by 2029 for the round-about. The City may not proceed with the second bond issuance in the event that a state grant or legislative allocation is received for the round-about. The baseline development scenario’s projections show that for the two series of bonds, annual deficits between tax increment revenues and debt service will average $153,000 over the first 20 years of repayment, resulting in an accumulated deficit of $3.1 million by 2045. Tax increment revenues are forecast to exceed debt service annually from 2046-2050 which will allow the City’s $3.1 million deficit to be repaid, while also generating a $1.0 million surplus. If the City receives a state grant for the round-about project and only issues the first $9.0 million series of bonds , annual deficits between tax increment revenues and debt service are projected to average $337,000 over the first four years of repayment, resulting in an accumulated deficit of $1.3 million by 2029. Tax increment revenues are forecast to exceed debt service annually from 2030-2050 such that the City’s $1.3 million deficit is projected to be repaid by 2036, with a cumulative surplus of $9.1 million being generated by 2050. COML Council Packet 5-14-24, Page 109 of 120 Page 2 of 12 Legislative Building, P.O. Box 40200 Olympia, Washington 98504-0200 (360) 902-9000 • TTY USERS: CALL 711 • FAX (360) 902-9037 www.tre.wa.gov The City expects to cover these projected annual shortfalls through a combination of general fund resources and a limited financial guarantee arrangement with the ownership group of Desert Point (“OG- DP”). The project analysis notes that the City has averaged approximately $3.5 million in available general fund reserves not allocated to any specific operating or capital expense over the six years from 2018 to 2023, and these unallocated funds can be used to cover deficits between tax increment revenues and debt service. The City plans to enter into an agreement with OG-DP in which the ownership group will reimburse the City for deficits between tax increment revenues and debt service up to a maximum of $10.0 million. The City’s project analysis did not include any information regarding the adequacy of the financial resources of the OG-DP to provide this guarantee to the City. Our review of the project analysis found potential risks worth consideration. A discussion of these risks, as well as other factors that could impact tax increment revenue projections, are included later in this review. Statutory Role and Purpose of Review As enacted by the 2021 Washington State Legislature, section RCW 39.114.020(7)(b) of the TIF Statute requires that prior to the adoption of an ordinance authorizing the creation of a TIA, the local government proposing the TIA must provide a project analysis to OST for review. Upon completing the review, OST must provide to the local government any comments regarding suggested revisions or enhancements to the project analysis that OST deems appropriate. OST received the City’s project analysis report dated February 9, 2024. OST’s primary goal in our statutorily mandated review is to ensure that the project analysis addresses the topics listed in the TIF statute and that risks to the City that might result from the implementation of the project are adequately disclosed. Project Team Jurisdiction: City of Moses Lake County: Grant County Redevelopment Area: City of Moses Lake TIA Consultants: Stowe Development & Strategies ECONorthwest D.A. Davidson Company (municipal advisor) K&L Gates (bond counsel) COML Council Packet 5-14-24, Page 110 of 120 Page 3 of 12 Legislative Building, P.O. Box 40200 Olympia, Washington 98504-0200 (360) 902-9000 • TTY USERS: CALL 711 • FAX (360) 902-9037 www.tre.wa.gov Proposed Tax Increment Area The City’s proposed TIA of approximately 96 acres is comprised of two undeveloped parcels with total assessed value (unimproved land) of $6,782,120 for the 2024 tax year. Located in the southeast portion of the City roughly one mile from Interstate 90, the TIA is shaped like a right-triangle with its longest side following Highway 17. The TIA was selected because it represents a planned development to be built over time following the infrastructure improvements to be funded by TIF revenues. (The TIA proposed for the Port of Moses Lake, with 5,100 acres to be developed for industrial projects, would be located to the northeast of the City’s TIA.) Figure 1 – Map of Proposed Tax Increment Area Source: City of Moses Lake Impacted Taxing Districts Four taxing districts with regular property tax levies would be directly impacted by the TIA. These districts are: (1)Grant County; (2)Port of Moses Lake; (3)Library District; and (4)Hospital District #1. After the TIA effective date, the levy rate for each of these jurisdictions will be applied to the increased AV within the TIA, with the tax increment revenues remitted to reimburse the City for debt service on the bonds and, potentially, to pay for the remaining unfunded public improvements. COML Council Packet 5-14-24, Page 111 of 120 Page 4 of 12 Legislative Building, P.O. Box 40200 Olympia, Washington 98504-0200 (360) 902-9000 • TTY USERS: CALL 711 • FAX (360) 902-9037 www.tre.wa.gov Not all taxing districts would be impacted by the TIA. The property tax levies for State Schools (Part 1 and 2)and School District 161 would be excluded from the calculation of tax increment revenues. Project Description Public Improvements within the TIA To facilitate private development in the TIA, the project analysis identifies three categories of public improvements totaling $14.0 million (2024 dollars): 1) three roads; 2) utilities such as curbs, gutters, and sidewalks, storm, water, and sewer mains, landscaping, and gateway features; and 3) a round-about connecting the TIA to Highway 17. The costs are estimated at $9.0 million for the roads and utilities and $5.0 million for the round-about. The project analysis did not provide a detailed expenditure plan for the public improvements; however, the City expects to issue the first series of bonds in 2025 to finance $9.0 million the roads and utilities, and a second series of bonds by 2029 to finance $5.0 million for the round- about project in the event a state grant or other funding is not realized. Figure 2 – Map of Public Improvements within the TIA Source: City of Moses Lake The project analysis indicates that if the public improvements were required to be funded by private developers, only the most profitable developments could be built, reducing the size and scale of the proposed private development within the TIA. Without TIF revenues funding the public improvements, COML Council Packet 5-14-24, Page 112 of 120 Page 5 of 12 Legislative Building, P.O. Box 40200 Olympia, Washington 98504-0200 (360) 902-9000 • TTY USERS: CALL 711 • FAX (360) 902-9037 www.tre.wa.gov the City estimates that only 50% of the proposed private development would occur and take an additional five years to materialize. Private Development within the TIA The proposed private development within the TIA would be a large mixed-use project referred to as Desert Point. This project would develop 82 of the 96 TIA acres over three phases from 2025-2027, 2027-2029, and 2029-2031. At build-out, Desert Point is projected to include 510 multi-family rental units, a 60,000 sq. ft. hotel, large format retail space (340,000 sq. ft.), office and related space (81,000 sq. ft.), and general retail, food, and beverage locations (39,900 sq. ft.). Each development phase includes an average of 170 multi-family rental units and a mix of retail and office space. The details of this baseline scenario are summarized in Table 1. The projected market value of each phase is approximately $60.0 million with a total market value of $178.2 million for all phases (2023 dollars). Table 1 – Projected Private Development of the TIA in Three Phases Source: City of Moses Lake COML Council Packet 5-14-24, Page 113 of 120 Page 6 of 12 Legislative Building, P.O. Box 40200 Olympia, Washington 98504-0200 (360) 902-9000 • TTY USERS: CALL 711 • FAX (360) 902-9037 www.tre.wa.gov Assessed Value of the TIA As cited in the project analysis, the estimated AV of the two parcels within the TIA for the 2024 tax year is $6.8 million, or 0.2% of the City’s total AV of $2.97 billion, which is below the statutory limit of the lesser of $200 million in AV and 20% of the City’s total AV. The magnitude and timing of real property development in the TIA will drive growth in incremental assessed value and, therefore, will drive growth in tax increment revenues. For the baseline scenario provided by the City, the incremental taxable assessed value of the TIA was estimated by assigning market- based improvement prices reflecting the land use and size of the proposed private development. (Detailed year-over-year projections of assessed values within the TIA resulting from the $178.2 million baseline scenario were not provided by the City.) The assessed values used to calculate tax increment revenues assumes the market value of new development is added to the tax roll one year after construction is completed. The City assumes the TIA base value and the assessed values of newly developed properties will increase by 2.65% annually, which is described as slightly below the region’s 3.7% real rate of assessed valuation growth and reflective of modest growth assumed for the regional economy. Tax Increment Revenue Projections The TIA is expected to be created in 2024, with 2026 being the first year in which the City expects to receive tax increment revenues based on the tax increment produced in 2025. The term of the TIA is assumed to be 25 years (the maximum allowed) with 2050 being the final year in which tax increment revenues will be received. The City assumes a tax increment base AV of $6.8 million. In the baseline scenario, a projected $353.5 million in incremental AV would be added between 2026 and 2050, with $178.2 million from private development and $175.3 million from TIA assessed value growth. Under the baseline scenario, the City projects $23.5 million of tax increment revenues would be collected over the 25-year term of the TIA. See Table 2 – Tax Increment Revenues (Baseline Scenario). Under the TIF Statute, only certain regular levies are applied to the TIA. Both parts of the state school levy, local school district excess levies, voted bond levies, and levies of districts for bond payments are excluded from the TIA levy rate. The TIA’s annual levy rate may change year-to-year based on factors including the growth rate of the AV of overlapping taxing districts and relevant levy limits. The project analysis calculates the levy rate for each of these jurisdictions and applies the levy rates to the projected incremental AV within the TIA to calculate the projected tax allocation revenues provided in Table 2. COML Council Packet 5-14-24, Page 114 of 120 Page 7 of 12 Legislative Building, P.O. Box 40200 Olympia, Washington 98504-0200 (360) 902-9000 • TTY USERS: CALL 711 • FAX (360) 902-9037 www.tre.wa.gov Table 2 – Tax Increment Revenues ($ nominal) Baseline Scenario Source: City of Moses Lake In addition to the baseline scenario, the City’s project analysis included three alternative scenarios with lower estimates of total tax increment revenues. These scenarios are referred to as the levy rate decline scenario, the lower valuation scenario, and the lower absorption scenario. Table 3 provides a summary description of each scenario with projected total tax increment revenue relative to the $23.5 million projected for the baseline scenario. (Detailed annual projections of tax increment revenues for the alternate scenarios were not provided by the City.) COML Council Packet 5-14-24, Page 115 of 120 Page 8 of 12 Legislative Building, P.O. Box 40200 Olympia, Washington 98504-0200 (360) 902-9000 • TTY USERS: CALL 711 • FAX (360) 902-9037 www.tre.wa.gov Table 3 – Alternative Tax Increment Revenue Scenarios TI Revenue Scenario Description Relative to Baseline Scenario Total TI Revenue ($ nominal) Levy Rate Decline The tax levy rates decline faster due to higher than assumed growth of assessed valuations in the taxing districts $19.7 million Lower Valuation The private development is assessed at 75% rather than 100% of the $178.2 million market value $17.6 million Lower Absorption The value of private development is 25% lower and requires three additional years to complete $15.7 million Source: City of Moses Lake Financing Plan for Public Improvements To fund $9.0 million of the proposed roads and utilities public improvements, the City plans to issue $9.0 million of tax-exempt LTGO Bonds in 2025. The City will issue a second series of bonds by 2029 to finance $5.0 million for the round-about project in the event that a state grant or other funding is not awarded to the City. As stated in the project analysis, because of their general obligation pledge, the City will be required to pay the full debt service due on these bonds from the City’s general fund resources, regardless of the amount of tax increment revenues generated within the TIA. The City’s structure for the Bonds assumes a 5.0% true interest cost with 20 equal annual payments for each series. The total principal and interest is estimated at $22.5 million for both series combined. The maximum annual debt service is projected to be $1.1 million from 2030 through 2045. For the baseline scenario, which includes both series of bonds being issued, annual deficits between tax increment revenues and debt service are projected to average $153,000 over the first 20 years of repayment, resulting in an accumulated deficit of $3.1 million by 2045. Tax increment revenues are forecast to exceed debt service annually from 2046-2050 such that by 2050 the City’s $3.1 million deficit is repaid, while also generating a surplus of $1.0 million. Alternatively, if the City receives a state grant for the round-about project and only issues the first series of bonds for $9.0 million, annual deficits between tax increment revenues and debt service are projected to average $337,000 over the first four years of repayment, resulting in an accumulated deficit of $1.3 million by 2029. Tax increment revenues are forecast to exceed debt service annually from 2030-2050 such that the $1.3 million deficit is repaid to the City by 2036, while generating a cumulative surplus of $9.1 million by 2050. The City expects to cover these projected annual shortfalls through a combination of general fund resources and a limited financial guarantee arrangement with OG-DP. The project analysis notes that the City has averaged approximately $3.5 million in available general fund reserves not allocated to any specific operating or capital expense over the six years from 2018 to 2023, and these unallocated funds can be used to cover deficits between tax increment revenues and debt service. Also, the City may reprioritize some capital spending to cover such deficits. The City plans to enter into an agreement with OG-DP in which the ownership group will reimburse the City for deficits between tax increment revenues and debt service up to a maximum of $10 million. The COML Council Packet 5-14-24, Page 116 of 120 Page 9 of 12 Legislative Building, P.O. Box 40200 Olympia, Washington 98504-0200 (360) 902-9000 • TTY USERS: CALL 711 • FAX (360) 902-9037 www.tre.wa.gov ownership group would be repaid by the City for any reimbursements if or when tax increment revenues exceed debt service in later years. The City’s project analysis did not include information regarding the adequacy of the financial resources of OG-DP to provide this guarantee to the City. Debt Capacity Based on the City’s 2024 total assessed value, the City has $44,509,055 in total non-voted debt capacity (1.5% of 2024 AV). The City currently has $1,452,152 in outstanding non-voted general obligation debt, leaving sufficient net non-voted debt capacity of $43,056,903 before the $14,000,000 in TIA bonds are anticipated to be issued in two series (2025 and by 2029). After these debt issuances, the City’s remaining non-voted debt capacity would be $29,056,903. Table 4 – Debt Capacity (2025 and 2029 Issuances) Assessed Valuation for 2024 Tax Year $ 2,967,270,315 Non-Voted Debt Capacity (1.5% of AV) 44,509,055 Less: Outstanding Non-Voted Debt 1,452,152 Remaining Non-Voted Debt Capacity 43,056,903 Less: Bonds Proposed 14,000,000 Projected Remaining Non-Voted Capacity $ 29,056,903 Projected Remaining Non-Voted Capacity (%) 65.3% Projected Debt Service Coverage Tables 5 and 6 below summarize the total tax increment revenues, revenue shortfalls, and debt service coverage for the two financing structures using the baseline tax increment projections. For the financing structures, cumulative shortfalls of $3.1 million and $1.4 million, respectively, would need to be covered using the City’s general fund resources. COML Council Packet 5-14-24, Page 117 of 120 Page 10 of 12 Legislative Building, P.O. Box 40200 Olympia, Washington 98504-0200 (360) 902-9000 • TTY USERS: CALL 711 • FAX (360) 902-9037 www.tre.wa.gov Table 5 – Tax Increment Revenues and Debt Service Coverage Development Scenario First Year Tax Increment Revenues Exceed Debt Service Year That Tax Increment Revenues Fully Reimburse Debt Service Shortfalls Total Projected TIF Revenue ($MMs) Total Projected Debt Service ($MMs) Projected Maximum Cumulative Shortfall ($MMs) Total Surplus/ (Shortfall) Through End of TIA ($MMs) Aggregate Debt Service Coverage Ratio Baseline with $14.0MM of Bonds 2026 2050 $23.51 $22.47 $3.07 $1.05 1.16x Baseline with $9.0MM of Bonds 2026 2036 $23.51 $14.44 $1.35 $9.07 1.23x Source: City of Moses Lake Table 6 – TIF Debt Service Coverage Source: City of Moses Lake COML Council Packet 5-14-24, Page 118 of 120 Page 11 of 12 Legislative Building, P.O. Box 40200 Olympia, Washington 98504-0200 (360) 902-9000 • TTY USERS: CALL 711 • FAX (360) 902-9037 www.tre.wa.gov Key Risks From OST’s review of the project analysis, it appears that the anticipated public improvements and corresponding economic development will provide benefits to the City and its community. Nonetheless, the proposed project comes with certain risks and costs to the City, which we attempt to summarize below: General Obligation Pledge: The LTGO Bonds expected to be issued in connection with the project’s plan of finance will obligate the City to pay the full amount of debt service due from City revenues and resources, regardless of the amount of tax increment revenues generated from the TIA. Because of the potential cost to the City’s general fund, it is essential that decision makers understand and accept the project’s risks and potential long-term costs in comparison to its benefits. Escalation of Project Costs: With an unclear timeline for the construction of the public improvements, inflation could have a significant impact on the cost of these projects. Construction Delays: Any delay in private development construction timelines could reduce the amount of tax increment revenues generated by the TIA. Permits: It is unclear where the projects are in the permitting process. Delays in permits could negatively impact the construction of the private developments within the TIA, potentially reducing the amount of tax increment revenues generated by the TIA. Economic Conditions: Growth in the TIA’s assessed value could be negatively impacted by depressed economic conditions. A variety of economic factors could negatively impact the demand for development, jeopardizing the timeline, scale, and market value of private development, potentially reducing the amount of tax increment revenues generated by the TIA. Assessed Valuations: As private developments are completed, the actual assessed values will depend on factors considered by the County Assessor’s office. Tax increment revenues could potentially be lower than projected if the assessed values of the projects are lower than expected or take longer than anticipated to be reflected on the County’s tax rolls, potentially reducing the amount of tax increment revenues generated by the TIA. Interest Rate Risk: The City will be exposed to interest rate risk until the anticipated bonds are sold. The project analysis assumed a relatively generic 5.0% financing rate for 20-year bonds which is relatively conservative based on current market data. Risk Summary: The general impact to the City from any of the risk factors outlined above could potentially be higher costs and/or lower than projected tax increment revenues and a greater than expected reliance on the City’s general revenues and reserves to pay the debt service due on the bonds issued to fund the public improvements, reducing the City’s ability to allocate those funds to other projects or operations. Recommendations To help ensure the financial success of the project, and to minimize unanticipated costs and risks, we recommend the City consider the following measures: 1.Prior to approving the TIA, we recommend the City coordinate closely with the taxing districts impacted by the project, and the County Assessor’s Office, to ensure that all parties have an COML Council Packet 5-14-24, Page 119 of 120 Page 12 of 12 Legislative Building, P.O. Box 40200 Olympia, Washington 98504-0200 (360) 902-9000 • TTY USERS: CALL 711 • FAX (360) 902-9037 www.tre.wa.gov accurate understanding of how the TIA will impact them and provide sufficient time to work through any concerns. 2.Prior to approving the TIA, we recommend that the City discuss and establish a policy regarding how much project related debt service it is able and willing to pay from general fund revenues and reserves on an annual basis, to offset projected as well as unanticipated tax increment revenue shortfalls. 3.We recommend that the City conservatively budget for and proactively set funds aside to cover its projected tax increment revenue shortfalls. 4.As the project moves forward, we recommend the City coordinate with the County Assessor’s Office to help ensure that the tax increment revenue projections match the County’s assessment process and are as accurate as possible. 5.Given the timeline for its bond issuances, we recommend the City periodically revisit its interest rate assumptions. 6.Given the timeline for public improvements, we recommend the City revisit public improvement cost projections frequently and utilize a publicly recognized inflation index to inform inflation projections. Thank you for the opportunity to review the City’s project analysis. Based upon the information provided to date in connection with this project, this concludes our review. If there are material changes in the scope, timing, or cost of the project, please let us know. We wish the City all the best with its project. Respectfully, Mike Pellicciotti Washington State Treasurer Jason Richter Deputy Treasurer COML Council Packet 5-14-24, Page 120 of 120 Revisions:#DateDescriptionJob No. Sheet No.Project Title:4/22/2024CAD Homes / GCAO24063 File No. Of Sheets Date: Drawn: Checked: MNK BJMProposed Building for:Grant County, WALayout Page Table Label Title Description A1.1 Title Page / Info A2.1 Floor Plan Option 1 A2.2 Floor Plan Option 2 A3.1 Elevations Modern Concept Design A3.2 Elevations Economical Concept Design A3.3 Elevations Combined Concept Design A4.1 Exterior Renderings Modern Concept Design A4.2 Exterior Renderings Economic Concept Design A4.3 Exterior Renderings Combined Concept Design A1.1 Grant County Animal Outreach PRELIM DESIGN 4'4'4'4'4'4'-9"4' 7' 7' 4'-10"12'-6 1/2"4' 15'-2" 11'4'4'-0" X 5'-0" 3837 SQ FT 11'-3" X 11'-2"11'-3" X 11'-2" 19'-4" X 17'-9" 4'-0" X 5'-0" 15'-0" X 5'-6" 11'-3" X 10'-1"11'-3" X 10'-1" 8'-1" X 4'-1"9'-5" X 15'-10" 4'-0" X 5'-0" 7'-9" X 18'-8" 4'-0" X 5'-0" 12'-7" X 5'-0" 60'-0" X 5'-0" 4'-0" X 5'-0" 14'-0" X 10'-5"9'-0" X 10'-5" 6'-0" X 7'-0" 4'-0" X 5'-0" 5'-0" X 5'-0"5'-0" X 5'-0" 5'-0" X 5'-0" 4'-0" X 5'-0" 5'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 3'-10" X 3'-11" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 33'-6" X 10'-1" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 5'-0" X 4'-0" 5'-0" X 4'-0" 5'-0" X 4'-0" 5'-0" X 4'-0" 5'-0" X 4'-0" 4'-0" X 5'-0" 5'-0" X 4'-0" 5'-0" X 4'-0" 10'-0" X 4'-0" 10'-0" X 4'-0" 10'-0" X 4'-0" 10'-0" X 4'-0" 10'-0" X 4'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 10'-0" X 4'-2" 4'-0" X 5'-0"4'-0" X 5'-0" 6'-0" X 7'-0" 4'-0" X 5'-0" 12'-7" X 8'-9" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'- 0" 4'-0" X 5'-0" 4'-0" X 5'-0" 5'-0" X 4'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 10'-0" X 4'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 60'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" LIVING AREA OFFICE OFFICE POWDER MEET & GREETEDUCATIONAL/CONFERENCE KENNEL KENNEL NURSERY RUN RUN LAUNDRY FOOD STORAGE STORAGE MORGUEINTAKE KENNELS KENNEL KENNEL KENNELKENNELKENNEL KENNEL KENNEL KENNELKENNELKENNELKENNELKENNEL KENNELKENNEL ISOLATION KENNELS KENNELS KENNELS KENNELS KENNELS KENNEL KENNEL CAT ROOM UTILITY RECEPTION RUN RUN RUN RUN RUN RUNRUNRUNRUNRUNRUNRUNRUN POWDER UTILITY JANITORIAL KENNEL KENNEL HALL - UNCONDITIONED KENNEL CVRD RUN CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN CVRD RUN CVRD RUN KENNELKENNELKENNEL CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN CVRD RUN CVRD RUN KENNEL KENNEL KENNEL CVRD RUN KENNEL CVRD RUN CVRD RUN KENNELKENNELKENNEL CVRD RUN KENNELKENNEL CVRD RUN CVRD RUN CVRD RUN CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN CVRD RUN KENNELKENNEL KENNEL CVRD RUN CVRD RUN KENNEL CVRD RUN CVRD RUN KENNELKENNEL KENNEL KENNEL KENNEL KENNEL KENNEL KENNEL KENNEL KENNELKENNEL KENNEL KENNEL KENNEL KENNEL KENNEL KENNEL KENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNEL HALL - UNCONDITIONED KENNEL CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN KENNELRUN Revisions:#DateDescriptionJob No. Sheet No.Project Title:4/22/2024CAD Homes / GCAO24063 File No. Of Sheets Date: Drawn: Checked: MNK BJMProposed Building for:Grant County, WAScale: 3/16" = 1'0" A2.1 Floor Plan: Option 1 PRELIM DESIGN 4'4'4'4'4'-9"4' 6' 7' 4'-10"12'-6 1/2"15'-2" 11'4'4' 4'-0" X 5'-0" 3837 SQ FT 11'-3" X 10'-5"11'-3" X 10'-8" 19'-4" X 17'-9" 4'-0" X 5'-0" 15'-0" X 5'-6" 5'-0" X 4'-0" 17'-10" X 15'-11" 4'-10" X 8'-4"4'-0" X 5'-0" 7'-9" X 18'-8" 4'-0" X 5'-0" 12'-7" X 5'-0" 60'-0" X 5'-0" 4'-0" X 5'-0" 14'-0" X 10'-5"9'-0" X 10'-5" 6'-0" X 7'-0" 4'-0" X 5'-0" 5'-0" X 5'-0"5'-0" X 5'-0" 5'-0" X 5'-0" 4'-0" X 5'-0" 5'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 3'-10" X 3'-11" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 34'-6" X 5'-1" 4'-0" X 5'-0"4'-2" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 14'-5" X 11'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 10'-0" X 4'-2" 4'-0" X 5'-0"4'-0" X 5'-0" 6'-0" X 7'-0" 4'-0" X 5'-0" 12'-7" X 8'-9" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-6" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-6" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 10'-0" X 4'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'- 0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 60'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-6" X 5'-0" 4'-0" X 5'-0" 4'-6" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 4'-0" X 5'-0" 10'-0" X 4'-0" 4'-0" X 5'-0" 4'-0" X 5'-0" 10'-0" X 4'-0" 4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0"4'-0" X 5'-0" 10'-0" X 4'-0" 10'-1" X 11'-6" 4'-0" X 5'-0" 5'-0" X 4'-0" 5'-0" X 4'-0" 4'-0" X 5'-0" 4'-0" X 5'-0"4'-0" X 5'-0" 5'-0" X 4'-0" LIVING AREA OFFICE OFFICE POWDER MEET & GREETEDUCATIONAL/CONFERENCE KENNEL KENNEL NURSERY RUN RUN LAUNDRY FOOD STORAGE STORAGE CAT ROOM KENNEL KENNEL KENNEL KENNELKENNELKENNEL KENNEL KENNEL KENNELKENNELKENNELKENNELKENNEL KENNEL ISOLATION UTILITY RECEPTION RUNRUNRUNRUNRUNRUNRUNRUN POWDER UTILITY JANITORIAL KENNEL KENNEL HALL - UNCONDITIONED KENNEL CVRD RUN CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN CVRD RUN CVRD RUN KENNELKENNELKENNEL CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN CVRD RUN CVRD RUN KENNEL KENNEL KENNEL CVRD RUN KENNEL CVRD RUN CVRD RUN KENNELKENNELKENNEL CVRD RUN KENNELKENNEL CVRD RUN CVRD RUN CVRD RUN CVRD RUN KENNEL CVRD RUN KENNEL CVRD RUN CVRD RUN KENNELKENNEL KENNEL CVRD RUN CVRD RUN KENNEL CVRD RUN CVRD RUN KENNELKENNEL KENNEL KENNEL KENNEL KENNEL KENNEL KENNEL KENNEL KENNELKENNEL KENNEL KENNEL KENNEL KENNEL KENNEL KENNEL KENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNELKENNEL HALL - UNCONDITIONED KENNEL CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN CVRD RUN KENNEL KENNEL KENNEL KENNEL KENNELKENNEL KENNEL RUN RUN RUN RUN KENNEL INTAKE MORGUE KENNEL Revisions:#DateDescriptionJob No. Sheet No.Project Title:4/22/2024CAD Homes / GCAO24063 File No. Of Sheets Date: Drawn: Checked: MNK BJMProposed Building for:Grant County, WAScale: 3/16" = 1'0" A2.2 Floor Plan: Option 2 PRELIM DESIGN Exterior Elevation - Front Exterior Elevation - Left Exterior Elevation - Back Exterior Elevation - Right Revisions:#DateDescriptionJob No. Sheet No.Project Title:4/22/2024CAD Homes / GCAO24063 File No. Of Sheets Date: Drawn: Checked: MNK BJMProposed Building for:Grant County, WAScale: 3/16" = 1'0" A3.1 Elevations: Modern Concept PRELIM DESIGN Exterior Elevation - Back Exterior Elevation - Right Exterior Elevation - Front Exterior Elevation - Left Revisions:#DateDescriptionJob No. Sheet No.Project Title:4/22/2024CAD Homes / GCAO24063 File No. Of Sheets Date: Drawn: Checked: MNK BJMProposed Building for:Grant County, WAScale: 3/16" = 1'0" A3.2 Elevations: Economical Concept PRELIM DESIGN Exterior Elevation - Front Exterior Elevation - Back Exterior Elevation - Left Exterior Elevation - Right Revisions:#DateDescriptionJob No. Sheet No.Project Title:4/22/2024CAD Homes / GCAO24063 File No. Of Sheets Date: Drawn: Checked: MNK BJMProposed Building for:Grant County, WAPRELIM DESIGNScale: 3/16" = 1'0" A3.3 Elevations: Modern & Economical Combined Concept Revisions:#DateDescriptionJob No. Sheet No.Project Title:4/22/2024CAD Homes / GCAO24063 File No. Of Sheets Date: Drawn: Checked: MNK BJMProposed Building for:Grant County, WAA4.1 Exterior Renderings: Modern Concept PRELIM DESIGN Revisions:#DateDescriptionJob No. Sheet No.Project Title:4/22/2024CAD Homes / GCAO24063 File No. Of Sheets Date: Drawn: Checked: MNK BJMProposed Building for:Grant County, WAA4.2 Exterior Renderings: Economic Concept PRELIM DESIGN Revisions:#DateDescriptionJob No. Sheet No.Project Title:4/22/2024CAD Homes / GCAO24063 File No. Of Sheets Date: Drawn: Checked: MNK BJMProposed Building for:Grant County, WAPRELIM DESIGNA4.3 Exterior Renderings: Modern & Economic Combined Concept