FINAL 2024 0625 Council Agenda PacketMoses Lake City Council
Dustin Swartz, Mayor | Judy Madewell, Deputy Mayor | Don Myers, Council Member | Mark Fancher, Council Member
Deanna Martinez, Council Member | David Skaug, Council Member | Victor Lombardi, Council Member
Tuesday, June 25, 2024
Moses Lake Civic Center – 401 S. Balsam or remote access*
5:30 p.m. - Joint Workshop with Planning CommissionUnified Development Code MLMC Title 15
Regular Meeting Call to Order – 6:30 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Presentation
- Parks & Recreation Month Proclamation
Citizen’s Communications **
Summary Reports:
Mayor’s Report
-Student Ambassador Fundraiser for Yonezawa Exchange Program pg 3
Additional Business
City Manager’s Report
- City Manager Contract Amendment Motion
Continue Public Hearing Development Code Ordinance Summary: Mayor to
continue public hearing to July 9
#1 Consent Agenda pg 4 Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be no separate
discussion of these items unless a Council Member requests specific items to be removed from the Consent
Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda.
a.Claims and Payroll
b.CARES Grant Continuation
c.Sleep Center Electrical Project (GC2024-208)
d. Accept COF Valve Replacement Project (GC2023-096)
COML Council Packet 6-25-24, Page 1 of 45
June 25, 2024, City Council Meeting Page 2
Old Business - None scheduled
New Business
#2
#3
pg 39
Wastewater System Plan Resolution 3984 Motion
Presented by Brian Baltzell, Public Works Director
Summary: Council to review and consider adoption.
pg 42
Ground Works Lease Extension Motion
Presented by Kevin Fuhr, City Manager Summary:
Council to review and consider approval.
Administrative Reports
-July 3rd Live Music and Fireworks Show
Council Committee Reports
Adjournment
Next Regular Council Meeting is scheduled for July 9, 2024
NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special
assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk
at (509) 764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting.
* Remote Options:
#1 MS Teams App or Online Join the meeting now Meeting ID: 243 381 174 68 Passcode: ZtPCNQ
Or #2 MS Teams by phone (audio only) +1 509-707-9401,,474821978# United States, Spokane
Or #3 Youtube Live https://www.youtube.com/@MosesLakeCityCouncil/streams
** In person Citizen Comment or Public Hearing Comments form needs to be turned in prior to start of each
meeting. The 5-minute time per speaker may be reduced to allow a maximum period of 30-minutes for
citizens who have signed up to speak. Click this link for remote speaker request forms which must be
completed by 3 p.m. on the day of the meeting. To be heard remotely during the live meeting – select the
Teams option 1 above.
COML Council Packet 6-25-24, Page 2 of 45
10
5:30 - 8:00 PM
YONEZAWASISTER CITYFUNDRAISER
Moses Lake Sister CityCommittee is pleased to
present our annual fundraisingauction and dinner.
EVENT HIGHLIGHTS
JULY
CB TECH
900 EAST YONEZAWA BLVD
MOSES LAKE
Fine Mexican cuisine cateredby Tacos El Rey.
Delicious Food
Bid on exciting items andhomemade desserts.
Live and Silent Auction
EXCHANGE STUDENT
To purchase tickets or make donations, contact Sister City Treasurer, Terry Moore
509-989-2287tmoore98837@gmail.com
More Information
https://cityofml.com/522/Sister-City-Student-Exchange
TICKET PRICING
$35 per individual ticket$250 for table of 8
Invite your friends
and family in helping
us support one of theoldest survivingSister City
relationships.
COML Council Packet 6-25-24, Page 3 of 45
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Kevin Fuhr, City Manager 18284
Madeline Prentice, Director Finance
6/25/2024 Consent Agenda
Disbursement report since June 11, 2024
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
1,728,627.12$1,728,627.12$0.00$
Approve payment of claims as presented.
The following amounts were budgeted, and sufficient funds were available to cover these payments.
Electronic Transfer: N/A
Checks: 165770 - 165965 - $1,041,138.50
Payroll Checks: 06-07-2024 PR, #66211 - 66248 - $15,456.70
Electronic Payments: 06-07-2024 Direct Deposit: - $672,031.92
Vouchers - 06.25.2024.pdf 126.65KB
COML Council Packet 6-25-24, Page 4 of 45
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW
42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a
monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above
format for approval by the City Council.
RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering
services or performing labor must be certified by the appropriate official to ensure that the materials have been
furnished, the services rendered, or the labor performed as described, and that the claims are just, due and
unpaid obligations against the City.
RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met.
The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted
to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body
had adopted policies that implement effective internal control; (3) the legislative body has provided for review of
the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they
shall be recognized as receivables and diligently pursued.
The City meets all these conditions.
To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council
approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments
during the period prior to the date of the Council meeting.
All payments made during this period were found to be valid claims against the City. Details are attached and
any questions should be directed to the City Manager or Finance Director.
The City's internal controls include certification of the validity of all payments by the appropriate department prior
to submission for payment. The Finance Director has delegated authority for the examination of vouchers and
authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and
validated. The Finance Division regularly reviews it processes to ensure appropriate internal controls are in
place.
Options and Results
Approve
N/A
Staff would recognize claims as receivables and pursue collections.
COML Council Packet 6-25-24, Page 5 of 45
TOTALS BY FUND:Est. Fund Bal.Est. Fund Bal.
FUND NO FUND NAME 6/1/2024 AMOUNT 6/25/2024
001 GENERAL FUND 11,894,258 220,446.08 11,673,812
102 TOURISM 1,643,209 - 1,643,209
103 GRANTS AND DONATIONS 1,119,082 27,431.87 1,091,650
105 ARPA 3,381,602 - 3,381,602
110 HOMELESS SERVICES 220,475 10,934.71 209,540
111 OPIOID ABATEMENT 147,780 - 147,780
112 PUBLIC ARTS FUND 49,824 - 49,824
114 PATHS/TRAILS 93,705 - 93,705
116 STREET 966,480 53,850.98 912,630
119 STREET REPR/RECON 4,283,558 - 4,283,558
170 TRANSPORTATION BENEFIT DISTRICT 1,189,310 - 1,189,310
282 LOCAL BORROWING 984,872 - 984,872
286 REFUNDING GO BONDS 2015 184,667 - 184,667
314 PARK & RECREATION IMPROVEMENTS 659,517 - 659,517
315 PARK MITIGATION CAPITAL PROJECTS 330 - 330
316 COMMUNITY SERVICES CENTER - - -
320 FIRE MITIGATION FUND 793,719 - 793,719
322 WATER REMIDIATION 1,605,573 12,745.18 1,592,828
410 WATER/WASTEWATER 7,279,249 97,526.89 7,181,722
450 2011 BOND FUND 10,304 - 10,304
451 2011 BOND FUND - RESERVE 538,350 - 538,350
452 2004 BOND FUND 5,792 - 5,792
453 2004 BOND FUND - RESERVE 701,500 - 701,500
471 WATER RIGHTS 1,578,642 - 1,578,642
477 WATER SEWER CONSTRUCTION 5,112,914 469,361.40 4,643,553
485 PWTF WATER-WASTEWATER DEBT SVS 20,196 - 20,196
487 2015 GO BONDS REDEMPTION 9,471 - 9,471
490 SANITATION 1,992,727 67,954.17 1,924,773
493 STORM WATER 827,117 260.96 826,856
495 AIRPORT 77,777 185.60 77,591
498 AMBULANCE 583,306 17,876.31 565,429
501 UNEMPLOYMENT COMPENSATION INSURANCE 152,904 - 152,904
503 SELF-INSURANCE 281,165 1,500.00 279,665
517 CENTRAL SERVICES 752,763 38,210.91 714,552
519 EQUIPMENT RENTAL 2,407,077 4,740.64 2,402,337
528 BUILDING MAINTENANCE 2,198,423 19,422.10 2,179,001
611 FIRE PENSION 493,592 - 493,592
623 DEPOSIT 915,596 (1,455.05) 917,051
631 STATE 11,670 145.75 11,525
TOTAL 55,168,494$ 1,041,138.50$ 54,127,355$
City of Moses Lake
Tabulation of Claims Paid-Summary by Fund
Council Meeting Date- 06/25/2024
COML Council Packet 6-25-24, Page 6 of 45
Check Name Check Amount Check Date Invoice Description
165770 ANNAH STRADER 198.47 06/05/2024 Refund Utility Overpayment
165771 CAD HOMES LLC 98.92 06/05/2024 Refund Utility Overpayment
165772 CAD HOMES LLC 23.83 06/05/2024 Refund Utility Overpayment
165773 Don or Lynne Sherfey 101.14 06/05/2024 Refund Utility Overpayment
165774 James or Janet Lee 130.79 06/05/2024 Refund Utility Overpayment
165775 Michael or Melissa Borthwick 180.82 06/05/2024 Refund Utility Overpayment
165776 NOFFKE HOMES LLC 210.52 06/05/2024 Refund Utility Overpayment
165777 Sanmar Resources, LLC 106.04 06/05/2024 Refund Utility Overpayment
165778 Sanmar Resources, LLC 117.57 06/05/2024 Refund Utility Overpayment
165779 Sanmar Resources, LLC 203.40 06/05/2024 Refund Utility Overpayment
165780 The Estate of Donald Barrett 38.63 06/05/2024 Refund Utility Overpayment
165781 The Estate of Willard E. Cleland 127.98 06/05/2024 Refund Utility Overpayment
165782 Veronica Perez 71.24 06/05/2024 Refund Utility Overpayment
165783 City of Moses Lake 56.45 06/05/2024 Fire Impact Fees GC2023-166
165784 A & H Printers Inc 74.87 06/06/2024 Business Cards
165785 Aeroclave 45.00 06/06/2024 Operating Supplies
165786 Ag Supply Ace Hardware 34.32 06/06/2024 Air Filters
165787 Amazon Capital Services, Inc.5,699.10 06/06/2024 Supply Purchases- May 24
165788 Anatek Labs, Inc.795.00 06/06/2024 Sample Testing
165789 AT&T Mobility II, LLC 862.38 06/06/2024 First Responder Lines
165790 Axon Enterprise Inc 1,619.82 06/06/2024 Axon License Bundles
165791 Basin Propane LLC 82.94 06/06/2024 Propane
165792 Basin Towing & Repair, LLC 371.02 06/06/2024 Tow Bill
165793 Bound Tree Medical LLC 243.57 06/06/2024 Medical Supplies
165794 Bud Clary Ford LLC 38.19 06/06/2024 Screw & Spring/Nut-Expansion
165795 Cascade Natural Gas Corp 108.41 06/06/2024 Gas Utility
165796 Central Manufacturing Inc 2,303.23 06/06/2024 Basin St. & Hamilton Rd. Patches
165797 Centricity Gis, LLC 12,000.00 06/06/2024 Portal Annual Fee
165798 Centurylink 1,419.52 06/06/2024 Telephone Services
165799 Centurylink 55.45 06/06/2024 Telephone Services
165800 Certified Folder Display Service, Inc 3,780.42 06/06/2024 LTAC Advertising
165801 Columbia Basin Herald 273.51 06/06/2024 Advertising
165802 Confluence Health 558.00 06/06/2024 Preemployment Physical
165803 Consolidated Disposal Service 58,283.54 06/06/2024 Transfer Station April
165804 Consolidated Electrical Distributors Inc 14.65 06/06/2024 Ground Bar
165805 Copiers Northwest Inc 48.83 06/06/2024 Equipment Contract Fees
165806 Devries Information Mgmt 46.00 06/06/2024 On Site Record Destruction
165807 DW Excavating Inc 281,330.94 06/06/2024 Division Lift Station GC2023-093.
165808 Faber Industrial Supply 122.26 06/06/2024 Parts/Supplies
165809 Fishingmagician.com 1,000.00 06/06/2024 LTAC Advertising
165810 Galls LLC 701.27 06/06/2024 Uniforms
165811 Grainger Parts Operations 75.04 06/06/2024 Test Plug
165812 Grant County Animal Outreach 8,333.00 06/06/2024 Contract Contribution- June 24
165813 Gray & Osborne, Inc.9,666.68 06/06/2024 East Low Canal Water Quality
165814 H D Fowler Company 668.02 06/06/2024 Meter Parts
165815 H&H Construction Solutions, LLC 73,961.20 06/06/2024 Lakemont Plat AC Watermain
City of Moses Lake
Checks Issued with Summary Description
For June 25th, 2024 Council Meeting
COML Council Packet 6-25-24, Page 7 of 45
Check Name Check Amount Check Date Invoice Description
165816 Inland Body & Paint 1,828.79 06/06/2024 Repair Eq # 055
165817 Jerrys Auto Supply 536.68 06/06/2024 Equipment Parts
165818 Joes Excavation Inc 30,145.75 06/06/2024 COF Valve Replacement #GC2023-096
165819 Keller Associates 3,078.00 06/06/2024 Consultaion Services
165820 Kelley Create 476.68 06/06/2024 Equipment Contract Fees
165821 Life -Assist, Inc.1,526.26 06/06/2024 Medical Supplies
165822 Mike I. Todd 637.00 06/06/2024 J Barkle Garnishment
165823 MIRO-TV 990.00 06/06/2024 LTAC Advertising
165824 Moon Security Services Inc 267.85 06/06/2024 Security Services
165825 Moses Lake Steel Supply 435.84 06/06/2024 Nuts/Bolts/Hardware
165826 Multi Agency Comm Center E911 69,185.23 06/06/2024 EMS/PD/Fire Dispatch Calls
165827 North 40 Outfitters 32.49 06/06/2024 Battery, Tape
165828 Northland Cable Television, Inc 99.95 06/06/2024 Internet Backup
165829 Office of Financial Recovery 265.00 06/06/2024 2411 Torrey Garnishment
165830 Oreilly Auto Parts 19.33 06/06/2024 Fuse Holder
165831 Pasco Tire Factory, INC 108.39 06/06/2024 Tire Disposal
165832 Planet Turf 17,973.77 06/06/2024 Weed Chemicals
165833 Platt Electric 674.39 06/06/2024 Supplies
165834 Protect Youth Sports 899.50 06/06/2024 Background Checks
165835 Pumptech, LLC 35,400.72 06/06/2024 Repair Allis Chalmers Pump
165836 Racom Corporation 137.04 06/06/2024 Operating Supplies
165837 Richland Research Corporation 1,158.74 06/06/2024 Free-Flow Blocks
165838 Sea Western Inc 219.82 06/06/2024 Structure Boots, Shurtz
165839 Shirtbuilders Inc 272.77 06/06/2024 Logo Gear
165840 Signs Now, LLC 2,780.20 06/06/2024 LTAC Advertising
165841 Statehood Media, LLC 2,200.00 06/06/2024 LTAC Advertising
165842 Stoneway Electric Supply 40.18 06/06/2024 Supplies
165843 Target Solutions Learning 21,176.24 06/06/2024 Subscription Renewal
165844 Tommer Construction Co Inc 6,547.54 06/06/2024 Bulk Gravel
165845 Traffic Safety Supply Company 140.04 06/06/2024 Rayolite 2-way Pavement Markers
165846 Trilogy Medwaste West, LLC 39.00 06/06/2024 Med Waste Disposal
165847 Turf Star Western 88.11 06/06/2024 Tie Rod End
165848 Uline 599.19 06/06/2024 Supplies
165849 Ups Freight 36.75 06/06/2024 Weekly Service Fees
165850 UPS Store 2469 15.73 06/06/2024 UPS, Mailing Turnout for Repairs
165851 Wa Cities Insurance Authority 1,500.00 06/06/2024 Large Deductible Program
165852 Weinstein Beverage Company 708.66 06/06/2024 Council Chambers Water
165853 Zoll Medical Corp 346.66 06/06/2024 Medical Supplies
165854 Miriam A Lopez 85.00 06/12/2024 City Endorsement Reimbursement
165855 A & H Printers Inc 298.38 06/13/2024 Water Rationing Door Hangers
165856 AAA Readymix Inc 1,138.89 06/13/2024 Concrete Deliveries
165857 Abc Hydraulics 100.75 06/13/2024 Misc. Parts Repair
165858 Alpha Media, LLC 672.00 06/13/2024 Water Advertising
165859 Amazon Capital Services, Inc.1,053.34 06/13/2024 Recreation May '24
165860 American Linen Inc 345.12 06/13/2024 Ambulence Linens
165861 Anatek Labs, Inc.4,330.00 06/13/2024 Sample Testing
165862 Aspect Consulting 8,609.57 06/13/2024 Water Supply and Permit Services
165863 AT&T Mobility II, LLC 137.55 06/13/2024 First Responder Lines
165864 Badger Meters Inc 2,768.53 06/13/2024 Meter Read Services/Meter Parts
165865 Basin Propane LLC 36.46 06/13/2024 Propane
165866 Branom Operating Company LLC 146.91 06/13/2024 Backflow Test
COML Council Packet 6-25-24, Page 8 of 45
Check Name Check Amount Check Date Invoice Description
165867 Bud Clary Ford LLC 121.11 06/13/2024 Indicator Assy
165868 Central Machinery Sales Inc 90.25 06/13/2024 O-Rings
165869 Centurylink 354.82 06/13/2024 Water Shut Off Notifications
165870 Columbia Basin Herald 451.02 06/13/2024 Advertising
165871 Consolidated Disposal Service 448.10 06/13/2024 Transfer Station
165872 Copiers Northwest Inc 86.84 06/13/2024 Equipment Contract Fees
165873 Corporate Translation Services, LLC 25.16 06/13/2024 Translation Services- May
165874 Criminal Justice Training Commission 1,000.00 06/13/2024 Training Fees
165875 Databar Inc 2,010.08 06/13/2024 Utility Billing Invoices
165876 Dept Of Health 867.00 06/13/2024 Sanitary Survey Inspection
165877 Faber Industrial Supply 670.02 06/13/2024 Supplies
165878 Ferrellgas 419.39 06/13/2024 Propane
165879 Fishingmagician.com 500.00 06/13/2024 LTAC Advertising
165880 H D Fowler Company 456.01 06/13/2024 Hydrant Parts
165881 Home Depot Pro (Supplyworks)389.40 06/13/2024 Custodial Supplies
165882 Jerrys Auto Supply 122.67 06/13/2024 Equipment Supplies
165883 Katherine Kenison, PS 26,648.00 06/13/2024 City Atty Services May 24
165884 Kottkamp & Yedinak, P.L.L.C.402.50 06/13/2024 Planning Pro Services
165885 Lad Irrigation Company Inc 508.56 06/13/2024 Irrigation Supplies
165886 Lakeside Disposal, Inc 25.67 06/13/2024 Professional Services
165887 Lance, Soll & Lunghard, LLP 12,007.50 06/13/2024 Finance Pro Services
165888 Moon Security Services Inc 85.65 06/13/2024 Museum Security
165889 Moses Lake Steel Supply 199.92 06/13/2024 Misc. Parts
165890 National Barricade and Sign 542.50 06/13/2024 Rental of Mini Message Board
165891 National Safety, Inc 1,282.80 06/13/2024 Safety Gear
165892 Norco Enterprises Inc 295.36 06/13/2024 Operating Supplies
165893 North 40 Outfitters 23.86 06/13/2024 Premix 50:1
165894 North Coast Electric Company 102.06 06/13/2024 Fuses/Pole
165895 Northstar Chemical Inc 3,022.50 06/13/2024 Sodium Hypochlorite
165896 Northwest Safety Clean 241.49 06/13/2024 Turnout Repairs
165897 Oasis Auto Spa 1,566.40 06/13/2024 May 2024 Car Washes
165898 Oregon Media, LLC 3,163.00 06/13/2024 LTAC Advertising
165899 Parker Corporate Services, Inc 21,233.27 06/13/2024 May 2024 Security Services
165900 Platt Electric 40.65 06/13/2024 Collar Strap/Neutral Lug
165901 Pollardwater.Com 192.79 06/13/2024 Yellow Bollard CVR
165902 Protect Youth Sports 20.95 06/13/2024 Background Check
165903 Pud Of Grant County 89,025.82 06/13/2024 Electric Services
165904 R&M Hansen, Inc 1,229.85 06/13/2024 May Laundry @ Sleep Center
165905 Racom Corporation 692.12 06/13/2024 Radio/Battery/Program
165906 Schindler Elevator Corp 401.45 06/13/2024 Elevator Maintenance
165907 Sea Western Inc 3.80 06/13/2024 Compressor Cap
165908 Sebastian Moraga 25.00 06/13/2024 Translation services
165909 Shirtbuilders Inc 798.47 06/13/2024 Rec Program Shirts
165910 Smarsh Inc 408.23 06/13/2024 Professional Archive- May
165911 SoftResources, LLC 7,000.00 06/13/2024 Cityworks Pro Services- Phase 2
165912 Uline 444.46 06/13/2024 Museum Supplies
165913 Ups Freight 65.54 06/13/2024 Shipping & Service Fees
165914 Usa Blue Book 2,406.41 06/13/2024 Misc. Parts
165915 Util Undrgrnd Location Center 161.04 06/13/2024 Underground Locates May 2024
165916 Verizon Wireless 8,395.87 06/13/2024 Cell Phone Services
165917 Washington State Patrol 625.25 06/13/2024 Background Checks
COML Council Packet 6-25-24, Page 9 of 45
Check Name Check Amount Check Date Invoice Description
165918 Weinstein Beverage Company 15.10 06/13/2024 Museum Water
165919 Whitney Equipment Company Inc 26,720.87 06/13/2024 FLYGT Pump - SNS Maintenance Grant
165920 William Scotsman, Inc 895.13 06/13/2024 Toilet/Ramp Rental @ Sleep Center
165921 Gabriel DeLeon 33.63 06/13/2024 Meal Reimbursement 5.20.24
165922 Gabriel DeLeon 37.00 06/13/2024 Meal Reimbursement
165923 Levi Giraud 185.00 06/13/2024 Travel Per Diem
165924 Travis Mohs 39.13 06/13/2024 Meal Reimbursement
165925 Travis Mohs 42.33 06/13/2024 Meal Reimbursement
165926 Dolz 85.00 06/14/2024 City Endorsement Refund
165927 Judy Madewell 23.45 06/14/2024 Mileage Reimbursement
165928 Kayla Farmer 85.00 06/14/2024 City Endorsement Reimbursement
165929 Magic Hands Daycare 85.00 06/14/2024 City Endorsement Reimbursement
165930 Maple Landing LLC 73,800.26 06/14/2024 Developer Agreement- Accepted 4.23.24
165931 Marlie Tarakai 130.00 06/14/2024 Boot Reimbursement
165932 Michael Anderson 2.68 06/14/2024 Overpayment Refund
165933 Monica Garcia Family Business LLC 85.00 06/14/2024 City Endorsement Refund
165934 Otto Aerospace 85.00 06/14/2024 City Endorsement Refund
165935 Roland Alejo 9.32 06/14/2024 Purchase Reimbursement
165936 Rue & Sage LLC 85.00 06/14/2024 City Endorsement Refund
165937 Ryan Smith 211.56 06/14/2024 Boot Reimbursement
165938 Schneider Homes Inc.18,897.27 06/14/2024 Latecomer Reimbursement
165939 Schneider Homes Inc.30,920.96 06/14/2024 Latecomer Reimbursement
165940 T&M Surplus 50.00 06/14/2024 Application Withdrawn- Refund
165941 Ann Schempp 381.90 06/19/2024 Mileage Reimbursement
165942 Caleb Martin 237.00 06/19/2024 Bearcat Travel Per Diem
165943 Kyle McCain 237.00 06/19/2024 Bearcat Travel Per Diem
165944 Mike Williams 237.00 06/19/2024 Bearcat Travel Per Diem
165945 AARON MASON 178.23 06/19/2024 Refund Utility Overpayment
165946 Alex or Taylor Alvarado 428.82 06/19/2024 Refund Utility Overpayment
165947 Annette Therrien 213.11 06/19/2024 Refund Utility Overpayment
165948 CAD HOMES LLC 24.96 06/19/2024 Refund Utility Overpayment
165949 CAD HOMES LLC 20.62 06/19/2024 Refund Utility Overpayment
165950 CAD PROPERTIES LLC 3,800.00 06/19/2024 Refund Utility Overpayment
165951 Edward Burns 79.84 06/19/2024 Refund Utility Overpayment
165952 Jacob or Rebekah Smedley 206.82 06/19/2024 Refund Utility Overpayment
165953 Jenks Holding Company LLC 170.81 06/19/2024 Refund Utility Overpayment
165954 Joel Cramer 237.36 06/19/2024 Refund Utility Overpayment
165955 John or Christina Liebe 180.43 06/19/2024 Refund Utility Overpayment
165956 Keith or Jayme Witwer 299.20 06/19/2024 Refund Utility Overpayment
165957 Kenneth or Penny Johnson 190.06 06/19/2024 Refund Utility Overpayment
165958 Kody Young 198.74 06/19/2024 Refund Utility Overpayment
165959 Lonny or Vicki Brown 359.50 06/19/2024 Refund Utility Overpayment
165960 MARK HOFSTETTER 68.82 06/19/2024 Refund Utility Overpayment
165961 Patty Lopez 111.67 06/19/2024 Refund Utility Overpayment
165962 Rufino Garza 116.45 06/19/2024 Refund Utility Overpayment
165963 Tyler or Kylie Kautz 321.47 06/19/2024 Refund Utility Overpayment
165964 Volga Rentals LLC 177.62 06/19/2024 Refund Utility Overpayment
165965 Volga Rentals LLC 244.00 06/19/2024 Refund Utility Overpayment
1,041,138.50$
COML Council Packet 6-25-24, Page 10 of 45
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Kevin Fuhr, City Manager 18141
Brett Bastian, Fire Chief Fire
6/25/2024 Consent Agenda
Continuation of CARES Grant
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Approve the extension of the CARES grant from the Association of Washington Cities.
AWC_CARES_GrantContinuation, Budget Amendment, 2023/2024 figures
In 2022 the Fire Department was awarded a grant to implement an alternative response team. The original grant
was a no matching fund grant, (100% funded), to implement the team. The department implemented the
CARES program, (Community Assistance Referrals and Education Services), that incorporated risk reduction
activities, active case management services, and liaison services between the fire department staff and medical
community with the intent to reduce the overall calls for service to frequent non-emergent 9-1-1 callers. In 2023
the department received an extension of an additional no-matching fund grant for the CARES position, and the
department has received notification of extension of the grant through state fiscal year 2024 (July 2024 through
June 2025), as with the other two awards this is a no matching fund grant.
The Alternative Response Program has been very successful in reducing responses to high frequency users of
the 9-1-1 system resulting in better availability of emergency medical and fire assets for other 9-1-1 system
users. The grant funding is specifically for staff costs for our CARES coordinator position and will cover the
hourly wage and benefits for the position through the end of the State fiscal year in June 2025. Council accepted
the initial grant at the November 22, 2022, regular Council Meeting, and accepted continuation of grant funding
for the program at the August 22, 2023, regular Council Meeting.
The grant funding for the CARES position authorized by Council at the November 22, 2022, and re-authorized at
the August 22, 2023, regular council meetings is extended to provide wages and benefits in the amount of
$110,000.00 through June of 2025.
COML Council Packet 6-25-24, Page 11 of 45
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Options and Results
The grant funding for the CARES program would be utilized to pay wages and benefits for the CARES
coordinator position currently budgeted in the 498 Ambulance Fund.
Staff will bring back options for recommended changes.
Denial of the grant funding, with the position remaining budgeted out of the approved 2024 budget for
Ambulance, with examination for continuation without grant funding through the City's 2025 budget.
COML Council Packet 6-25-24, Page 12 of 45
Alternative Response Team Grant Grantee Funding Agreement
Association of Washington Cities
Grant (“Grant”) with
City of Moses Lake
through
The Alternative Response Team Grant.
A program funded through the Washington State Operating Budget
For
Jurisdiction name City of Moses Lake
Program
description
Support the operation of the Moses Lake Fire Department CARES
Team
Start date: July 1, 2024
End date: June 30, 2025
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COML Council Packet 6-25-24, Page 13 of 45
Face sheet
Grant Number: ART24-10
Association of Washington Cities (AWC)
Alternative Response Team Grant (ARTG)
Senate Bill 5187, Section 215-69a went into effect on July 1, 2023. The purpose of this grant is to assist cities
with the documented costs to create co-responder programs within different alternative diversion models
including law enforcement assisted diversion programs, community assistance referral and education
programs, and as part of mobile crisis teams. AWC has determined that entering into a Contract with Moses
Lake will meet the goals of these funds.
1. Grantee 2. Grantee doing business as (optional)
3. Grantee representative 4. AWC representative
Jacob Ewing
Special Projects Coordinator
(360) 753-4137
jacobe@awcnet.org
1076 Franklin Street SE
Olympia, WA
98501
5. Grant amount 6. Start date 7. End date 8. Tax ID #
$110,000 July 1, 2024 June 30, 2025
9. Grant purpose
Establish an alternative response team program as described in Attachment A.
AWC and the Grantee, as defined above, acknowledge and accept the terms of this Grant and attachments and have
executed this Grant on the date below to start as of the date and year referenced above. The rights and obligations of
both parties to this Grant are governed by this Grant and the following other documents incorporated by reference:
Grantee General Terms and Conditions including Attachment “A” – Scope of Work; Attachment “B” – Budget & Budget
Narrative; Attachment “C” – Grantee Data Collection; Attachment (D) – Grantee Agent(s).
For grantee For Association of Washington Cities
Date
Date
Last revision 12/26/2023
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Physical Address
Brett Bastian
DBA Name
Insert Tax ID
Mailing Address
bbastian@cityofml.com
Agency Name
DBA Mailing Address
DBA Physical Address
COML Council Packet 6-25-24, Page 14 of 45
Alternative Response Team Grant Grantee Funding Agreement
1. GRANT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the Grant contact person
for all communications and billings regarding the performance of this Grant.
The Representative for AWC and their contact information are identified on the Face Sheet of this Grant.
The Representative for the Grantee and their contact information are identified on the Face Sheet of this
Grant.
2. TERM
The initial term of the Contract shall be July 1, 2024, and continue through June 30, 2025, unless
terminated sooner as provided herein. The term of the contract may be extended by an amendment signed
by both parties.
3. PAYMENT
AWC shall pay an amount not to exceed $110,000 for the performance of all things necessary for or
incidental to the performance of work as set forth in the ARTG Application and described in Attachment A.
Grantee's compensation for services rendered shall be based on the completion of duties as outlined in the
ARTG application, in Attachment A, in accordance with the following sections.
4. BILLING PROCEDURES AND PAYMENT
AWC will reimburse Grantee upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for AWC not more often than monthly. Grantee
will use the invoice form provided by AWC to request reimbursement.
The invoices shall describe and document, to AWC's satisfaction, a description of the work performed, the
progress of the project, and fees. The invoice shall include the Grant Number ART24-10. A receipt must
accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement.
If errors are found in the submitted invoice or supporting documents, AWC will notify the Grantee to make
corrections in a timely manner, resubmit the invoice and/or supporting documentation as requested, and
notify AWC.
Payment shall be considered timely if made by AWC within thirty (30) calendar days after receipt of
properly completed invoices. Payment shall be sent to the address designated by the Grantee.
AWC may, in its sole discretion, terminate the Grant or withhold payments claimed by the Grantee for
services rendered if the Grantee fails to satisfactorily comply with any term or condition of this Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Grant shall be
made by AWC.
Duplication of billed costs
The Grantee shall not bill AWC for services performed under this Grant, and AWC shall not pay the
Grantee, if the Grantee is entitled to payment or has been or will be paid by any other source, including
grants, for that service. This does not include fees charged for summer recreation programs.
Disallowed costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or
that of its Grantees.
Final reimbursement and reporting deadline
When the project is completed, the Grantee must submit a final report and supporting documents needed
to close out the project no later than July 31, 2025.
AWC shall withhold 10 percent (10%) from each payment until acceptance by AWC of the final reporting
from the Grantee has been submitted and verified.
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Alternative Response Team Grant Grantee Funding Agreement
Upon expiration of the Contract, any claims for payment for costs due and payable under this Contract that
are incurred prior to the expiration date must be submitted by the Contractor to AWC within thirty (30)
calendar days after the Contract expiration date. AWC is under no obligation to pay any claims that are
submitted 31 or more calendar days after the Contract expiration date (“Belated Claims”). AWC will pay
Belated Claims at its sole discretion, and any such potential payment is contingent upon the availability of
funds.
5. GRANTEE DATA COLLECTION/REPORTING REQUIREMENTS
Grantee will submit reports, in a form and format to be provided by AWC (See Attachment C). Data must
be provided to AWC along with final billing.
6. AGENT(S)
Agent(s) in this contract refers to any third-party entity and its employees that the Grantee has
subcontracted with to provide services funded through this agreement. The Grantee is responsible for
ensuring that any agent complies with the provision herein.
Any of the Grantee’s agent(s) that will provide services under this contract must be listed in Attachment D –
Grantee Agent(s) and must provide proof of insurance per Section 6 of this document.
7. INSURANCE
a. Workers’ compensation coverage. The Grantee shall at all times comply with all applicable workers’
compensation, occupational disease, and occupational health and safety laws, statutes, and
regulations to the fullest extent applicable. This requirement includes the purchase of industrial
insurance coverage for the Grantee’s employees, as may now hereafter be required of an “employer”
as defined in Title 51 RCW. Such workers’ compensation and occupational disease requirements shall
include coverage for all employees of the Grantee, and for all employees of any subcontract retained by
the Grantee, suffering bodily injury (including death) by accident or disease, which arises out of or in
connection with the performance of this Grant. Satisfaction of these requirements shall include, but
shall not be limited to:
i. Full participation in any required governmental occupational injury and/or disease insurance
program, to the extent participation in such a program is mandatory in any jurisdiction;
ii. Purchase workers’ compensation and occupational disease insurance benefits to employees in full
compliance with all applicable laws, statutes, and regulations, but only to the extent such coverage
is not provided under mandatory governmental program in “a” above, and/or;
iii. Maintenance of a legally permitted and governmentally approved program of self-insurance for
workers’ compensation and occupational disease.
Except to the extent prohibited by law, the program of the Grantee’s compliance with workers’
compensation and occupational disease laws, statutes, and regulations in 1), 2), and 3) above shall
provide for a full waiver of rights of subrogation against AWC, its directors, officers, and employees.
If the Grantee, or any agent retained by the Grantee, fails to effect and maintain a program of
compliance with applicable workers’ compensation and occupational disease laws, statutes, and
regulations and AWC incurs fines or is required by law to provide benefits to such employees, to obtain
coverage for such employees, the Grantee will indemnify AWC for such fines, payment of benefits to
Grantee or Grantee employees or their heirs or legal representatives, and/or the cost of effecting
coverage on behalf of such employees. Any amount owed AWC by the Grantee pursuant to the
indemnity may be deducted from any payments owed by AWC to the Grantee for the performance of
this Grant.
b. Automobile insurance. In the event that services delivered pursuant to this Grant involve the use of
vehicles, owned or operated by the Grantee, automobile liability insurance shall be required. The
minimum limit for automobile liability is:
$1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage.
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Alternative Response Team Grant Grantee Funding Agreement
c. Business automobile insurance. In the event that services performed under this Grant involve the
use of vehicles or the transportation of clients, automobile liability insurance shall be required. If
Grantee-owned personal vehicles are used, a Business Automobile policy covering a minimum Code 2
“owned autos only” must be secured. If the Grantee’s employees’ vehicles are used, the Grantee must
also include under the Business Automobile policy Code 9, coverage for “non-owned autos.” The
minimum limits for automobile liability is:
$1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage.
d. Public liability insurance (General liability). The Grantee shall at all times during the term of this
Grant, at its cost and expense, carry and maintain general public liability insurance, including
contractual liability, against claims for bodily injury, personal injury, death, or property damage
occurring or arising out of services provided under this Grant. This insurance shall cover such claims as
may be caused by any act, omission, or negligence of the Grantee or its officers, agents,
representatives, assigns or servants. The limits of liability insurance, which may be increased from time
to time as deemed necessary by AWC, with the approval of the Grantee (which shall not be
unreasonably withheld), shall not be less than as follows:
Each occurrence $1,000,000
Products-completed operations limit $2,000,000
Personal and advertising injury limit $1,000,000
Fire damage limit (any one fire) $ 50,000
e. Local governments that participate in a self-insurance program. Alternatively, Grantees may
maintain a program of self-insurance or participate in a property/liability pool with adequate limits to
comply with the Grant insurance requirements or as is customary to the contractor or Grantee’s
business, operations/industry, and the performance of its respective obligations under this Grant.
f. Additional insured. The Association of Washington Cities, shall be specifically named as an additional
insured on all policies, including Public Liability and Business Automobile, except for liability insurance
on privately-owned vehicles, and all policies shall be primary to any other valid and collectible
insurance.
AWC may waive the requirement to be specially named as an additional insured on policies, including
Public Liability and Business Automobile, provided that the Grantee provides: (1) a description of its
self-insurance program, and (2) a certificate and/or letter of coverage that outlines coverage limits and
deductibles. All self-insured risk management programs or self-insured/liability pools must comply with
RCW 48.62, the requirements of the Office of Risk Management and Local Government Self Insurance
Program, the Washington State Auditor’s reporting requirements and all related federal and state
regulations. Grantees participating in a joint risk pool shall maintain sufficient documentation to support
the aggregate claim liability information reported on the balance sheet. AWC, its agents, and
employees need not be named as additional insured under a self-insured property/liability pool, if the
pool is prohibited from naming third parties as additional insured.
g. Proof of insurance. Certificates and or evidence satisfactory to the AWC confirming the existence,
terms and conditions of all insurance required above shall be delivered to AWC within five (5) days of
the Grantee’s receipt of Authorization to Proceed.
h. General insurance requirements. Grantee shall, at all times during the term of the Grant and at its
cost and expense, buy and maintain insurance of the types and amounts listed above. Failure to buy
and maintain the required insurance may result in the termination of the Grant at AWC’s option. By
requiring insurance herein, AWC does not represent that coverage and limits will be adequate to
protect Grantee and such coverage and limits shall not limit Grantee’s liability under the indemnities
and reimbursements granted to AWC in this Grant.
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Alternative Response Team Grant Grantee Funding Agreement
Grantee shall include all agents of the Grantee as insureds under all required insurance policies, or
shall furnish proof of insurance and endorsements for each agent. Agent(s) must comply fully with all
insurance requirements stated herein. Failure of agent(s) to comply with insurance requirements does
not limit Grantee’s liability or responsibility.
8. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes and regulations
• Grant and Grantee General Terms and Conditions
• Attachment A – ARTG Application & Scope of Work
• Attachment B – Budget & Budget Narrative
• Attachment C – Grantee Reporting Requirements
• Attachment D – Grantee Agent(s)
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Alternative Response Team Grant Grantee Funding Agreement
GRANTEE GENERAL TERMS AND CONDITIONS
1. Access to data. In compliance with Chapter 39.26 RCW, the Grantee shall provide access to data
generated under this Grant to AWC, and to the extent necessary to comply with RCW 39.26, the Joint
Legislative Audit and Review Committee, and the State Auditor at no additional cost. This includes access
to all information that supports the findings, conclusions, and recommendations of the Grantee’s reports,
including computer models and methodology for those models.
2. Alterations and amendments. This Grant may be amended only by mutual agreement of the parties in
writing. Such amendments shall not be binding unless they are in writing and signed by personnel
authorized to bind each of the parties.
3. Americans with Disabilities Act (ADA) of 1990, Public Law 101-336, also referred to as the “ADA” 28
CFR Part 35. In relation to this Grant, the Grantee must comply with the ADA, which provides
comprehensive civil rights protection to individuals with disabilities in the areas of employment, public
accommodations, state and local government services, and telecommunications.
4. Assignment. Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by
the Grantee without prior written consent of AWC.
5. Assurances. AWC and the Grantee agree that all activity pursuant to this Grant will be in accordance with
all applicable current federal, state and local laws, rules and regulations.
6. Attorney’s fees. In the event of litigation or other action brought to enforce contract terms, each party
agrees to bear its own attorney’s fees and costs.
7. Budget revisions. Any monetary amount budgeted by the terms of this Grant for various activities and line
item objects of expenditure, as outlined in Attachment B – Budget & Budget Narrative, may be revised
without prior written approval of AWC, so long as the revision is no more than ten percent (10%) of the
original line item amount and the increase in an amount is offset by a decrease in one or more other
amounts equal to or greater than the increase. All other budget revisions exceeding ten percent (10%) shall
only be made with the prior written approval of AWC. Grantee will use the funding change request form
provided by AWC to request these budget revisions.
8. Certification regarding wage violations. The Grantee certifies that within three (3) years prior to the date
of execution of this Grant, Grantee has not been determined by a final and binding citation and notice of
assessment issued by the Washington Department of Labor and Industries or through a civil judgment
entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082,
any provision of RCW chapters 49.46, 49.48, or 49.52.
The Grantee further certifies that it will remain in compliance with these requirements during the term of
this Grant. Grantee will immediately notify AWC of any finding of a willful violation entered by the
Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or
general jurisdiction entered during the term of this Grant.
9. Change in status. In the event of substantive change in the legal status, organizational structure, or fiscal
reporting responsibility of the Grantee, Grantee agrees to notify AWC of the change. Grantee shall provide
notice as soon as practicable, but no later than thirty (30) days after such a change takes effect.
10. Rights in data/ownership. Grantee agree that all data and work products (collectively “Work Product”)
produced pursuant to the Scope of Work of this Agreement will be considered a work for hire under the
U.S. Copyright Act, 17 U.S.C. §101 et seq, and will be owned by HCA. Grantee is hereby commissioned to
create the Work Product. Work Product includes, but is not limited to, discoveries, formulae, ideas,
improvements, inventions, methods, models, processes, techniques, findings, conclusions,
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Alternative Response Team Grant Grantee Funding Agreement
recommendations, reports, designs, plans, diagrams, drawings, Software, databases, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or
sound reproductions, to the extent provided by law. Ownership includes the right to copyright, patent,
register and the ability to transfer these rights and all information used to formulate such Work Product.
If for any reason the Work Product would not be considered a work for hire under applicable law, Grantee
assigns and transfers to HCA, the entire right, title and interest in and to all rights in the Work Product and any
registrations and copyright applications relating thereto and any renewals and extensions thereof.
Grantee will execute all documents and perform such other proper acts as HCA may deem necessary to
secure for HCA the rights pursuant to this section.
Grantee will not use or in any manner disseminate any Work Product to any third party, or represent in any
way Grantee ownership of any Work Product, without the prior written permission of HCA. Grantee will take all
reasonable steps necessary to ensure that its agents, employees, or Subcontractors will not copy or disclose,
transmit or perform any Work Product or any portion thereof, in any form, to any third party.
Material that is delivered under this Agreement, but that does not originate therefrom (“Preexisting Material”),
must be transferred to HCA with a nonexclusive, royalty-free, irrevocable license to publish, translate,
reproduce, deliver, perform, display, and dispose of such Preexisting Material, and to authorize others to do so.
Grantee agrees to obtain, at its own expense, express written consent of the copyright holder for the inclusion
of Preexisting Material. HCA will have the right to modify or remove any restrictive markings placed upon the
Preexisting Material by Grantee.
Grantee must identify all Preexisting Material when it is delivered under this Agreement and must advise HCA
of any and all known or potential infringements of publicity, privacy or of intellectual property affecting any
Preexisting Material at the time of delivery of such Preexisting Material. Grantee must provide HCA with
prompt written notice of each notice or claim of copyright infringement or infringement of other intellectual
property right worldwide received by Grantee with respect to any Preexisting Material delivered under this
Agreement.
11. Covenant against contingent fees. The Grantee warrants that no person or selling agent has been
employed or retained to solicit or secure this Grant upon an agreement or understanding for a commission,
percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established agent
maintained by the Grantee for the purpose of securing business. AWC shall have the right, in the event of
breach of this clause by the Grantee, to annul this Grant without liability or, in its discretion, to deduct from
the contract price or consideration or recover by other means the full amount of such commission,
percentage, brokerage or contingent fees.
12. Disputes. In the event that a dispute arises under this Grant, the parties will use their best efforts to
amicably resolve any dispute, including use of alternative dispute resolution options.
13. Duplicate payment. AWC shall not pay the Grantee, if the Grantee has charged or will charge the State of
Washington or any other party under any other contract or agreement, for the same services or expenses.
14. Entire agreement. This Grant contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to
bind any of the parties hereto.
15. Ethical conduct. Neither the Grantee nor any employee or agent of the Grantee shall participate in the
performance of any duty or service in whole or part under this Grant in violation of, or in a manner that
violates any provision of the Ethics in Public Service law at Chapter 42.52 RCW, RCW 42.17A.550, RCW
42.17A.555, and 41.06.250 prohibiting the use of public resources for political purposes.
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Alternative Response Team Grant Grantee Funding Agreement
16. Governing law and venue. This Grant shall be construed and interpreted in accordance with the laws of
the State of Washington and the venue of any action brought hereunder shall be in Superior Court for
Thurston County.
17. Indemnification. To the fullest extent permitted by law, Grantee shall indemnify, defend and hold harmless
AWC and all officials, agents, and employees of AWC, from and against all claims for injuries or death
arising out of or resulting from the performance of this Grant. “Claim” as used in this Grant, means any
financial loss, claim, suit, action, damage, or expense, including but not limited to attorney’s fees,
attributable for bodily injury, sickness, disease, or death, or injury to or destruction of tangible property
including loss of use resulting therefrom. Additionally, ‘”claims” shall include but not be limited to,
assertions that the use or transfer of any software, book, document, report, film, tape or sound reproduction
or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent,
trademark, trade name, or otherwise results in an unfair trade practice or in unlawful restraint of
competition. Grantee’s obligation to indemnify, defend and hold harmless includes any claim by Grantee’s
agents, employees, representatives, or any subcontractor or its employees.
Grantee expressly agrees to indemnify, defend, and hold harmless AWC for any and all claims, costs,
charges, penalties, demands, losses, liabilities, damages, judgments, or fines out of or incident to
Grantee’s or its agent’s performance or failure to perform the Grant. Grantee’s obligation to indemnify,
defend, or hold harmless AWC shall not be eliminated or reduced by any actual or alleged concurrent
negligence by AWC, or their agents, employees, or officials.
Grantee waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold
harmless AWC, and their agents, employees, or officials.
18. Independent capacity of the grantee. The parties intend that an independent Grantee relationship will be
created by this Grant. The Grantee and his/her employees or agents performing under this Grant are not
employees or agents of AWC. The Grantee will not hold itself out as nor claim to be an officer or employee
of AWC, nor will the Grantee make any claim or right, privilege, or benefit which would accrue to such
employee under law. Conduct and control of the work will be solely with the Grantee.
19. Licensing and accreditation standards. The Grantee shall comply with all applicable local, state, and
federal licensing, accreditation and registration requirements/standards, necessary to the performance of
this Grant.
20. Limitation of authority. Only AWC or AWC’s delegate by writing (delegation to be made prior to action)
shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or
condition of this Grant. Furthermore, any alteration, amendment, modification, or waiver or any clause or
condition of this Grant is not effective or binding unless made in writing and signed by AWC.
21. Non-discrimination. The Grantee shall comply with all the federal and state non-discrimination laws,
regulations and policies, which are otherwise applicable to AWC. Accordingly, no person shall, on the
ground of sex, race, creed, religion, color, national origin, marital status, families with children, age, veteran
or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained
dog guide or service animal, be unlawfully excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any activity performed by the Grantee and its agents under this
Grant. The Grantee shall notify AWC immediately of any allegations, claims, disputes, or challenges made
against it under non-discrimination laws, regulations, or policies, or under the Americans with Disabilities
Act. In the event of the Grantee’s noncompliance or refusal to comply with this nondiscrimination provision,
this Grant may be rescinded, cancelled or terminated in whole or part, and the Grantee may be declared
ineligible for further contracts with AWC.
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Alternative Response Team Grant Grantee Funding Agreement
22. Overpayments. Grantee shall refund to AWC the full amount of any overpayment under this Grant within
thirty (30) calendar days of written notice. If Grantee fails to make a prompt refund, AWC may charge
Grantee one percent (1%) per month on the amount due until paid in full.
23. Public disclosure. Grantee acknowledges that AWC is subject to the Washington State Public Records
Act, Chapter 42.56 RCW, and AWC acknowledges that the Grantee is subject to the Washington State
Public Records Act, Chapter 42.56 RCW, and that this Grant shall be a public record as defined in RCW
42.56. Any specific information that is claimed by either party to be confidential or proprietary must be
clearly identified as such by that party. To the extent consistent with chapter 42.56 RCW, each party shall
attempt reasonably to maintain the confidentiality of all such information marked confidential or proprietary.
If a request is made to view such information, the party receiving the public records request will notify the
other party of the request and the date that such records will be released to the requester unless the other
party obtains a court order enjoining that disclosure. If such party fails to obtain the court order enjoining
disclosure, the party receiving the records request will release the requested information on the date
specified.
24. Publicity. The Grantee agrees to submit to AWC all advertising and publicity matters relating to this Grant
which in the AWC’s judgment, AWC’s name can be implied or is specifically mentioned. The Grantee
agrees not to publish or use such advertising and publicity matters without the prior written consent of
AWC.
25. Registration with Department of Revenue. The Grantee shall complete registration with the Department
of Revenue and be responsible for payment of all taxes due on payments made under this Grant.
26. Records maintenance. The Grantee shall maintain all books, records, documents, data and other evidence
relating to this Grant and performance of the services described herein, including but not limited to accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this Grant. Grantee shall retain such records for a period of six years
following the date of final payment. At no additional cost, these records, including materials generated under
the Grant, shall be subject at all reasonable times to inspection, review or audit by the AWC, personnel duly
authorized by AWC, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been resolved.
27. Right of inspection. The Grantee shall provide right of access to its facilities utilized under this Grant to
AWC or any of its officers responsible for executing the terms of this Grant at all reasonable times, in order
to monitor and evaluate performance, compliance, and/or quality assurance under this Grant on behalf of
AWC. All inspections and evaluations shall be performed in such a manner that will not unduly interfere
with the Grantee’s business or work hereunder.
28. Severability. The provisions of this Grant are intended to be severable. If any term or provision is illegal or
invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the Contract.
29. Subcontracting. Neither the Grantee nor any agent of the Grantee shall enter into subcontracts for any of
the work contemplated under this Grant without obtaining prior written approval of AWC. Grantee is
responsible to ensure that all terms, conditions, assurances and certifications set forth in this Grant are
included in any and all Subcontracts. In no event shall the existence of the subcontract operate to release
or reduce liability of the Grantee to the AWC for any breach in the performance of the Grantee’s duties.
This clause does not include contracts of employment between the Grantee and personnel assigned to
work under this Grant.
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If, at any time during the progress of the work, AWC determines in its sole judgment that any agent of the
Grantee is incompetent, AWC shall notify the Grantee, and the Grantee shall take immediate steps to
terminate the agent's involvement in the work. The rejection or approval by AWC of any agent or the
termination of an agent shall not relieve the Grantee of any of its responsibilities under the Grant, nor be
the basis for additional charges to AWC.
30. Taxes. All payments accrued on account of payroll taxes, unemployment contributions, any other taxes,
insurance or other expenses for the Grantee or its staff shall be the sole responsibility of the Grantee.
31. Technology security requirements. Grantee must ensure that all data and devices used to carry out
Program follow all applicable state and federal data privacy and protection requirements. Grantee must
ensure that data is properly secured and protected using best practices for security and protection from
outside intrusion from parties not associated with the Program.
32. Termination for convenience. Except as otherwise provided in this Grant, AWC may, by ten (10) days
written notice, beginning on the second day after the mailing, terminate this Grant in whole or in part. The
notice shall specify the date of termination and shall be conclusively deemed to have been delivered to and
received by the Grantee as of midnight the second day of mailing in the absence of proof of actual delivery
to and receipt by the Grantee. If this Grant is so terminated, AWC shall be liable only for payment required
under the terms of the Grant for services rendered or goods delivered prior to the effective date of
termination.
33. Termination for default. In the event AWC determines the Grantee has failed to comply with the
conditions of this Grant in a timely manner, AWC has the right to suspend or terminate this Grant. AWC
shall notify the Grantee in writing of the need to take corrective action. If corrective action is not taken
within thirty (30) days, the Grant may be terminated. AWC reserves the right to suspend all or part of the
Grant, withhold further payments, or prohibit the Grantee from incurring additional obligations of funds
during investigation of the alleged compliance breach and pending corrective action by the Grantee or a
decision by AWC to terminate the Contract. In the event of termination, the Grantee shall be liable for
damages as authorized by law including, but not limited to, any cost difference between the original Grant
and the replacement or cover Grant and all administrative costs directly related to the replacement Grant,
e.g., cost of the competitive bidding, mailing, advertising and staff time. The termination shall be deemed to
be a "Termination for Convenience" if it is determined that the Grantee: (1) was not in default; or (2) failure
to perform was outside of his or her control, fault or negligence. The rights and remedies of the AWC
provided in this Grant are not exclusive and are in addition to any other rights and remedies provided by
law.
34. Termination due to funding limitations or contract renegotiation, suspension. In the event funding
from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of
this Grant and prior to normal completion of this Grant, with the notice specified below and without liability
for damages:
a. At AWC’s discretion, AWC may give written notice of intent to renegotiate the Grant under the
revised funding conditions.
b. At AWC’s discretion, AWC may give written notice to Grantee to suspend performance when AWC
determines there is reasonable likelihood that the funding insufficiency may be resolved in a
timeframe that would allow Grantee’s performance to be resumed.
(1) During the period of suspension of performance, each party will inform the other of any
conditions that may reasonably affect the potential for resumption of performance.
(2) When AWC determines that the funding insufficiency is resolved, it will give the Grantee
written notice to resume performance, and Grantee shall resume performance.
(3) Upon the receipt of notice under b. (2), if Grantee is unable to resume performance of this
Grant or if the Grantee’s proposed resumption date is not acceptable to AWC and an
acceptable date cannot be negotiated, AWC may terminate the Grant by giving written
notice to the Grantee. The parties agree that the Grant will be terminated retroactive to the
DocuSign Envelope ID: E4F7629F-2C41-4FDA-B150-E34681D4C179
COML Council Packet 6-25-24, Page 23 of 45
Alternative Response Team Grant Grantee Funding Agreement
date of the notice of suspension. AWC shall be liable only for payment in accordance with
the terms of this Grant for services rendered prior to the retroactive date of termination.
c. AWC may immediately terminate this Grant by providing written notice to the Grantee. The
termination shall be effective on the date specified in the termination notice. AWC shall be liable
only for payment in accordance with the terms of this Grant for services rendered prior to the
effective date of termination. No penalty shall accrue to AWC in the event the termination option in
this section is exercised.
d. For purposes of this section, “written notice” may include email.
35. Termination procedure. Upon termination of this Grant the AWC, in addition to other rights provided in
this Grant, may require the Grantee to deliver to AWC any property specifically produced or acquired for
the performance of such part of this Contract as has been terminated. The provisions of the “Treatment of
Assets” clause shall apply in such property transfer.
The AWC shall pay to the Grantee the agreed upon price, if separately stated, for completed work and
services accepted by AWC and the amount agreed upon by the Grantee and AWC for (a) completed work
and services for which no separate price is stated, (b) partially completed work and services, (c) other
property or services which are accepted by AWC, and (d) the protection and preservation of the property,
unless the termination is for default, in which case AWC shall determine the extent of the liability. Failure to
agree with such determination shall be a dispute within the meaning of the “Disputes” clause for this Grant.
The AWC may withhold from any amounts due to the Grantee such sum as AWC determines to be
necessary to protect AWC against potential loss or liability.
The rights and remedies of AWC provided in this section shall not be exclusive and are in addition to any
other rights and remedies provided by law under this Grant.
After receipt of a notice of termination, and except as otherwise directed by the AWC, the Grantee shall:
a. Stop work under this Grant on the date and to the extent specified, in the notice;
b. Place no further orders or subcontracts for materials, services or facilities except as may be necessary
for completion of such portion of the work under the Grant that is not terminated;
c. Assign to AWC, in the manner, at the times, and to the extent directed by the AWC, all rights, title, and
interest of the Grantee under the orders and subcontracts in which case AWC has the right, at its
discretion, to settle or pay any or all claims arising out of the termination of such orders and
subcontracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts,
with the approval or ratification of AWC to the extent the AWC may require, which approval or
ratification shall be final for all the purposes of this clause;
e. Transfer title to AWC and deliver, in the manner, at the times and to the extent as directed by AWC,
any property which, if the Grant had been completed, would have been required to be furnished to
AWC;
f. Complete performance of such part of the work not terminated by AWC; and
g. Take such action as may be necessary, or as AWC may direct, for the protection and preservation of
the property related to this Grant which, in is in the possession of the Grantee and in which AWC has or
may acquire an interest.
36. Waiver. A failure by either part to exercise its rights under this Grant shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this
agreement. Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default
or breach. Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to
be such in writing and signed by personnel authorized to bind each of the parties.
DocuSign Envelope ID: E4F7629F-2C41-4FDA-B150-E34681D4C179
COML Council Packet 6-25-24, Page 24 of 45
Attachment A
ARTG Application & Scope of Work
PURPOSE
The purpose of this grant is to assist cities with the documented costs to create co-responder
programs within different alternative diversion models including law enforcement assisted
diversion programs, community assistance referral and education programs, and as part of
mobile crisis teams.
CONTRACTOR RESPONSIBILITIES
GRANTEE is required to implement the Alternative Response Team Grant (ARTG) Program as
described in their application for funding, with no unapproved substantive derivations. Requests
for changes to this scope of work, or services laid out in the applicant’s application can be made
to Jacob Ewing, Special Projects Coordinator at jacobe@wacities.org.
This program shall include the following elements as central features of their program:
• Grant recipients must establish a co-responder team using an alternative diversion
model including law enforcement assisted diversion program, community assistance
referral and education program, or a mobile crisis team.
In the event that there is a change in the contract or program management staff paid for by this
grant, it is expected that GRANTEE will notify AWC of the change to include the name and
contact information for the new staff member.
If GRANTEE fails to perform to the standards set forth above, AWC remains able to remedy
noncompliance as outlined in the grant document, including provisions for suspension,
termination and/or recapture of funds already paid to the grantee.
SCOPE & GOALS OF ARTG PROGRAM
The City of Moses Lake established a CARES Team to provide local residents with additional
services outside of traditional emergency response. The team provides clients with case
management services while also working with community partners to fund help in meeting the
needs of vulnerable and marginalized people within the community.
The goals of the program include:
• Reduce non-emergency usage of the 911 system and emergency services.
• Identify frequent users of the 911 system who may need additional services to reduce
their reliance on 911.
• Build relationships with local service providers as well as residents from diverse
backgrounds.
DocuSign Envelope ID: E4F7629F-2C41-4FDA-B150-E34681D4C179
COML Council Packet 6-25-24, Page 25 of 45
Attachment B
ARTG Budget & Narrative
GRANT FUNDED PROGRAM BUDGET
Category Cost
Staffing $110,000
Supplies & Equipment $0
Professional Services $0
Other $0
TOTAL $110,000
PROGRAM BUDGET NARRATIVE
Staffing: Grant funds will be used to fund the CARES Coordinator position with the Moses Lake Fire
Department. The CARES team is used by the city to provide an appropriate response to individuals
experiencing a crisis that doesn’t require first responders. Grant funds will be used for salary and benefit
costs.
DocuSign Envelope ID: E4F7629F-2C41-4FDA-B150-E34681D4C179
COML Council Packet 6-25-24, Page 26 of 45
Attachment C
Grantee Reporting Requirements
FINAL REPORT
A final program report is due to AWC by July 31, 2025. Programs should make reasonable efforts
to collect and report on the following information:
• Describe program participants including:
o Number of individuals served
o Gender (Male, Female, Nonbinary, etc.) of individuals served
o Age of individuals served
o Veteran status of individuals served
o Substance abuse or mental health issues of individuals served
o Reason for contact
o Outcome of contact (No outcome, referral to services, involuntary transport, etc.)
o Long-term outcome of individual receiving services (No outcome, permanent
housing, shelter, etc.)
• Describe the type of program funded and the geographic area served.
• Explain how the program targeted vulnerable individuals.
• Explain how the program created greater access for vulnerable individuals to available
programs and services.
• Discuss program successes and challenges.
MONTHLY REPORT
Additionally, Grantees will submit monthly status reports to AWC. Monthly reports will be due
the five business days following the end of the previous month. The monthly reports will address
the following questions:
• Briefly describe the work accomplished over the past month?
• What successes has your program seen this past month?
• What challenges has your program seen this past month?
• Do you have any challenges or issues you need to discuss with AWC?
DocuSign Envelope ID: E4F7629F-2C41-4FDA-B150-E34681D4C179
COML Council Packet 6-25-24, Page 27 of 45
Attachment D
Grantee Agent(s)
List any Agent(s) that will provide program services in a program funded through the
ARTG Program.
Name of Agent Address
DocuSign Envelope ID: E4F7629F-2C41-4FDA-B150-E34681D4C179
COML Council Packet 6-25-24, Page 28 of 45
Budget Adjustment Request
Type of Adjustment
Fund Department
Project/Grant Number
Revenue
Fund Dept Object Detail Project/Grant Amount
Expenditures
Fund Dept Object Detail Project/Grant Amount
Revenue Subtotal
Expenditures Subtotal
Use of Fund Balance
Explanation
The City has been awarded a continuation of the Association of Washington Cities Alternative Response Team Grant for
our CARES grant. The grant expenditures will be split out between salary and benefits for the CARES coordinator
position.
Project Budget Sheet/Other Supporting Document
Submitter Name
Amendment Transfer
498 - Ambulance Fund 498 - Ambulance Service
CARES Grant
Budget Adjustment Details
498
###
000
###
33400
3####
1019
####
55,000.00$
498
###
498
###
55720
5####
0111
####
55,000.00$
55,000.00$
55,000.00$
0.00$
AWC_CARES_GrantContinuation.pdf 378.29KB
Brett Bastian
COML Council Packet 6-25-24, Page 29 of 45
Submitter Signature
Submitter Email
Submittal Date
Please type your first and last name in the space above. Your typed first and last name will serve as your signature. Your signature signifies your
acknowledgement of and agreement with the content of this form.
bbastian@cityofml.com
6/11/2024
COML Council Packet 6-25-24, Page 30 of 45
2023
CL
Identifier
Reduction in
Call Volume
Estimated
number of
TNT
prevented
Average TNT
rate prior to
reduction
Estimated
Savings
1 33% 9 20% $10,242.00
2 47% 9 50% $10,242.00
6 75% 6 21% $6,828.00
11 45% 5 50% $5,690.00
12 90% 65 100% $73,970.00
Care Facilities
% reduction in TNT
CC 45% $15,932.00
HS 33% $28,450.00
SW 29% $27,312.00
Total $178,666.00
2024
CL
Identifier
Reduction in
Call Volume
Estimated
number of
TNT
prevented
Average TNT
rate prior to
reduction
Estimated
Savings
1 69% 27 70% $30,726.00
2 20% 3 50% $3,414.00
6 0 0 21% $0.00
Care Facilities
% reduction in TNT
CC 50% $5,690.00
HS 47% $14,794.00
SW 18% $6,828.00
Total $61,452.00
COML Council Packet 6-25-24, Page 31 of 45
The 2024 numbers are based on the same period for 2023. The period used is 01/01-05/31 and is a
direct comparison.
Client identifiers 11 and 12 are not included in the numbers for 2024 because they are no longer on
the case load. The CARES program worked with case managers from Aging and Adult Care of
Central Washington to get them permanently placed with care facilities that could support their
needs.
Client 12 was a heavy drain on both EMS and police, and almost all his calls originated through
Police as they were the first responders. I cannot quantify the savings or relief to the PD system.
The savings in treat and non-transport through care facilities comes from constant communication
with them regarding their responsibilities and EMS responsibilities as defined by RCW and WAC.
Many of the care facilities began to rely on EMS during the pandemic to fill gaps in their staffing and
never stopped. The CARES program has worked with the state authority over care facilities to help
educate the facilities about their responsibilities and to learn where the boundaries are.
There is a myriad of work done by the CARES program that directly reduce the stress on the 911
system that effect both EMS and PD that cannot be quantified. Some of this work is assisting
clients who suffer from mental health issues and these clients have fallen through the cracks of the
system and were floating with no help. Some of this work is working in county wide prevention
groups to discuss, and brainstorm solutions for the opioid problem in our community. CARES is
actively working toward a program that would provide opportunity for rehab to anyone who is
treated for an overdose by MLFD, at the time of the overdose.
As with any prevention program, it is hard to quantify something that was prevented.
COML Council Packet 6-25-24, Page 32 of 45
Council Staff Report
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Kevin Fuhr, City Manager 18237
Brian Baltzell, Public Works
Director Public Works
6/25/2024 Consent Agenda
GC2024-208 Sleep Center Renovation RH2 Task Authorization No. 19
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
25,000.00$1,400,000.00$0.00$
Staff recommends that City Council motion to approve the contract task order with RH2 Engineering,Inc. for the
completion of the required electrical engineering work needed for the Sleep Center Renovation project.
Contract_TaskAuth No. 19_Homeless Sleep Center_Reviewed by
RH2(RLB)_20240611.pdf 114.81KB
The City has an existing on-call services contract with RH2 Engineering,Inc. for assistance with engineering
tasks. The Sleep Center Renovation project will require electrical engineering for the installation of the pallet
shelters, hygiene units, office building, and related utility infrastructure. This type of engineering requires
expertise not currently available amongst city staff and failure to correctly design any required upgrades and
installations could lead to severe project delays and increased costs. Staff are requesting an additional task be
added to the on-call services contract, not to exceed the amount of $25,000, for the required design work. The
Sleep Center Renovation project budget has adequate fund availability to support this task order.
Funds have already been allocated to the Sleep Center Renovation project and will be utilized to pay for the
engineering services, not to exceed the amount of $25,000.
Options and Results
Staff will execute Task Authorization No. 19, as attached, with RH2 Engineering, Inc.
COML Council Packet 6-25-24, Page 33 of 45
Provide Amended Direction:
No Action Taken:
Staff will bring back options for recommended changes.
The Task Authorization will not be executed, and the required electrical engineering work will not be completed.
COML Council Packet 6-25-24, Page 34 of 45
1
6/11/2024 1:02:34 PM J:\data\MLK\219-034\00 Contract\TA 19\TaskAuth No. 19_AGMT_Homeless Sleep Center.docx
Task Authorization No. 19
City of Moses Lake
On-Call Electrical Engineering Services
Open Doors Homeless Sleep Center
June 2024
RH2 Project No. MLK 0219034.19
In accordance with our Professional Services Agreement for On-Call Electrical Engineering Services,
dated March 5, 2019, this Task Authorization outlines the Scope of Work for the Open Doors
Homeless Sleep Center. The work will be performed and invoiced in compliance with the terms and
conditions listed in the governing Agreement and any issued Contract Amendments.
Scope of Work
The City of Moses Lake (City) requests that RH2 Engineering, Inc., (RH2) assist with on-call
engineering for the Open Doors Homeless Sleep Center not related to other contracts between the
City and RH2. Services will be performed by RH2 only when requested by the City in writing. This
Scope of Work may include, but is not limited to, coordination with electrical power utility, electrical
equipment sizing, developing exhibits, and assistance with electrical design as requested. Services
requiring assistance from a subconsultant or procurement of equipment are expressly excluded from
this Task Authorization.
Fee for Services
The fee for services shall be on a time and expense basis and shall not exceed $25,000 without prior
written authorization of City of Moses Lake.
RH2 Engineering, Inc.
300 Simon St SE Suite 5
East Wenatchee, WA 98802
City of Moses Lake
401 S Balsam Street, P.O. Box 1579
Moses Lake, WA 98837
Signature Date Signature Date
Print Name/Title Print Name/Title
Original Page 1 of 1 Pages
COML Council Packet 6-25-24, Page 35 of 45
Council Staff Report
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
Kevin Fuhr, City Manager 18236
Brian Baltzell, Public Works
Director Public Works
6/25/2024 Consent Agenda
Accept COF Valve Replacement Project (GC2023-096)
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
City staff recommends that City Council formally accept the Central Operations Facility (COF) Valve
Replacement Project (GC2023-096).
GC2023-096_Final_Pay_Estimate.pdf 106.03KB
This project includes saw-cutting, asphalt and concrete removal, excavation in the vicinity
of a live wastewater force main, installing approximately 30 linear feet of 18-inch ductile
iron sanitary sewer force main including an 18-inch tapping sleeve and valve assembly,
and two additional 18-inch resilient seated gate valves. New concrete and HMA patch will
be installed. Two pole mounted overhead electrical lights will be removed. Two new lights
and conduit will be installed to an existing structure and serviced by an existing electrical
panel. A 2 ½ -inch PVC potable water service line will be installed into an existing building.
Upon acceptance of this project, the 2-year warranty period for the project will begin.
Options and Results
City staff will send a Notification of Acceptance Letter to the contractor.
Staff will bring back options for recommended changes.
COML Council Packet 6-25-24, Page 36 of 45
No Action Taken:
The project will not be formally accepted at this time.
COML Council Packet 6-25-24, Page 37 of 45
COML Council Packet 6-25-24, Page 38 of 45
Council Staff Report
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Kevin Fuhr, City Manager 18241
Brian Baltzell, Public Works
Director Public Works
6/25/2024 Consent Agenda
2024 Moses Lake General Sewer Plan Resolution
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Staff recommend City Council motion to adopt the 2024 Moses Lake General Sewer plan as presented and
approved by Washington State Department of Ecology.
2024MLSewerGenPlanAdoptResolution.docx 24.58KB
City of Moses Lake's goal is to maintain a well-planned and livable community through evaluating existing
infrastructure and planning for future growth. For our wastewater/sewer utility, the general plan provides an
inventory of our existing infrastructure, an evaluation of capacity (both current and future), and
recommendations for improvements to support sustainable growth and development. The City last prepared a
wastewater/sewer collection system plan in 2015. In 2021, the City of Moses Lake began the collection system
plan update process by contracting with Keller Associates, Inc. Work was completed on the plan updates in
May 2024 and the completed plan was submitted to the Washington State Department of Ecology (DOE) for
review and approval. DOE approval was received on June 4, 2024, and the plan is now ready for adoption.
The full 2024 Moses Lake General Sewer plan can be found here: 2024-Proposed-Wastewater-Sewer-Plan
(cityofml.com)
COML Council Packet 6-25-24, Page 39 of 45
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Failure to update and adopt a general sewer plan means the City of Moses Lake will not be in compliance with
RCW 90.48.110 and WAC 173-240. It could also result in loss of grant opportunities and inadequate
planning/direction for capital projects to support maintenance of our existing infrastructure and projected future
growth.
Options and Results
Adopt the 2024 Moses Lake General Sewer Plan as proposed and approved by Washington State Department
of Ecology.
Staff will bring back options for recommended changes.
Failure to adopt the 2024 Moses Lake General Sewer plan will put the City of Moses Lake out of compliance
with RCW 90.48.110 and Chapter 173-240 of the WAC.
COML Council Packet 6-25-24, Page 40 of 45
RESOLUTION 3984
A RESOLUTION OF THE CITY OF MOSES LAKE WASHINGTON, AUTHORIZING THE ADOPTION OF THE 2024 MOSES LAKE GENERAL SEWER PLAN Recitals:
1. RCW 90.48.110 and Chapter 173-240 WAC require the submission of engineering reports, plans, and specifications for the construction of new sewerage systems, sewage treatment or disposal systems to the department of ecology. This includes the submission of said documents for revised general sewer plans.
2. The City of Moses Lake last prepared a collection system plan with our 2015 Wastewater System Master Plan. 3. The City of Moses Lake recognizes that periodic updates to the wastewater/sewer general
plan are required to ensure we are properly planning for the further growth, development,
and maintenance of our wastewater infrastructure. 4. The General Sewer Plan contains vital information needed for future Comprehensive Plan updates.
Resolved: 1. The 2024 Moses Lake General Sewer Plan as set forth is hereby approved and adopted in its entirety.
a. 2024 Moses Lake General Sewer Plan Link
2. The 2024 Moses Lake General Sewer Plan will be incorporated into the future Comprehensive Plan updates.
3. The 2024 General Sewer Plan will be used to plan future capital improvement projects
that will support further growth, development, and maintenance of our wastewater utility infrastructure.
ADOPTED by the City Council on June 25, 2024.
________________________________________ Dustin Swartz, Mayor
ATTEST:
____________________________________ Debbie Burke, City Clerk
COML Council Packet 6-25-24, Page 41 of 45
Council Staff Report
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Agenda Item Number:
18029 revised
Department
Administration
Proceeding Type
New Business
To:
Mayor and City Council
From
Kevin Fuhr, City Manager
For Agenda of:
6/25/2024
Subject
Ground Works Lease Extension
Reviewed and Approved by:
City Manager City Attorney
Community Development Finance
Fire Human Resources
Parks, Rec, & Cultural Services Police
Public Works Technology Services
0.00$0.00$0.00$
Approve the Ground Works lease extension through September 30, 2030.
Ground Works Lease Agreement Extension-2024.pdf 97.91KB
The City entered into a lease agreement with Ground Works Three, LLC in September of 2019 for the purpose
of creating the Open Doors Sleep Center. The current lease is set to expire on September 30, 2025. The City
has acquired funding to install new sleeping units, new bathrooms units, and a new office. The City will also be
making significant improvements to the site to accommodate the new structures. With the amount of
improvements being made to the site, I requested and received approval from the property owner to extend the
lease to 2030.
The City will be required to pay the lease through September 2030.
Options and Results
Approve the lease agreement through 2030.
Staff will bring back options for recommended changes.
Let the current lease expire in September 2025.
COML Council Packet 6-25-24, Page 42 of 45
MODIFICATION TO LEASE AGREEMENT
-THIS MOI)IFICATION is made and entered into this __ day of June; 2024, by and
between GROUND WORKS THREE, LLC, a Washington limited liability company,
(hereinafter "LESSOR"), and CITY OF MOSES LAKE, a municipal corporation, (hereinafter
"LESSEE").
RECITALS:
A. LESSOR and LESSEE entered into a Commercial Lease Agreement on or about
September __ , 2023, for the real property located at 1049 E. Broadway Ave., Moses Lake,
Washington and more fully described as follows:
PARCELS A and C, PENHALLURICK & SONS, TRACT 1, COMMERCIAL
BINDING SITE PLAN, A RECORD OF SURVEY UNDER AUDITOR'S FILE NO. 1430428, BOOK 4, PAGES 13-15, RECORDS OF GRANT COUNTY, WASHINGTON.
TAX PARCEL NOS. 11-0819-010 and 11-0819-012.
B.LESSOR and LESSEE desire to modify the Lease to extend the term of the lease
to end on September 30, 2030, rather than September 30, 2025.
C.LESSOR and LESSEE also desire to provide for increases in rent at two and one-
half percent (2.5%) each year commencing on October 1, 2024 and on October 1 each year
thereafter during the term of the lease.
NOW, THEREFORE, for a good and valuable consideration, and the mutual covenants
herein, the parties agree as follows:
-1-
COML Council Packet 6-25-24, Page 43 of 45
COML Council Packet 6-25-24, Page 44 of 45
COML Council Packet 6-25-24, Page 45 of 45