FINAL 2023 0214 Council Agenda PacketMoses Lake City Council
Don Myers, Mayor | Deanna Martinez, Deputy Mayor | Dustin Swartz, Council Member | Mark Fancher, Council Member
David Eck, Council Member| Judy Madewell, Council Member| David Skaug, Council Member
Tuesday, February 14, 2023
Moses Lake Civic Center – 401 S. Balsam or remote access*
Ribbon Cutting
4:30 p.m. – Larson Recreation Center Ribbon Cutting
Regular Meeting Agenda
Call to Order – 6:30 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Citizen’s Communications**
Summary Reports:
Mayor’s Report
-Planning Commission Appointment
- Grant County Homeless Housing Task Force Representative
and Alternate Appointments
-Random Acts of Kindness Day Proclamation
Additional Business
City Manager’s Report
-Fire Employee Promotion
- New Parks, Recreation and Cultural Services Director
- 4th of July Fireworks Display
- Legislative Priorities Update pg 3
-City Annual Report pg 8
Moses Lake Council Packet 2-14-23, Page 1 of 76
February 14, 2023, City Council Meeting Page 2 _________________
Consent Agenda Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be no
separate discussion of these items unless a Council Member requests specific items to be removed
from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the
Consent Agenda.
#1 pg 16
a.City Council Meeting Minutes Dated January 24, 2023
b.Claims and Payroll
c.Police Investigation Account Resolution 3932
d.Aspect Consulting On-Call Contract
e.DOH Associates Police Station Owner’s Representative Contract
Old Business - None scheduled
New Business – None Scheduled
Administrative Reports
- Downtown Association Clean Up Event, February 25, 11am – 2pm
-Water Purveyor Profile Sheet – pg 63
-Ambulance Cost of Service Study Request for Qualifications– pg 64
- Parks Watering Conversion Update
Council Committee Reports
Executive Session
- Real Estate Acquisition, Elected Official or Employee Complaint, and Potential Litigation
pursuant to RCW 42.30.110 (1)(b), (f) and (i)
Adjournment
Next Regular Council Meeting is scheduled for February 28, 2023
NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special
assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk
at (509) 764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting.
*Please click the link below to join remote access:
https://cityofml.zoom.us/j/81573286494
Or iPhone one-tap: US: +12532158782,,91539733610# or +13462487799,,91539733610# Or Telephone:
Dial(for higher quality, dial a number based on your current location):US: +1 253 215 8782 or +1 346 248
7799 or +1 669 900 9128 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799
Webinar ID: 81573286494. International numbers available: https://cityofml.zoom.us/u/aelROcwuzZ
** Remote Citizen Comment or Public Hearings
Remote speaker request forms must be completed by 3 p.m. on the day of the meeting. Moses Lake Council Packet 2-14-23, Page 2 of 76
Police Reform:
The City of Moses Lake urges state Legislators to address vehicular pursuits and respond to the decision in State
v. Blake. Needed legislation are companion bills HB 1363/SB 5352 related to vehicular pursuits, and HB 1613/SB
5467 responding to the Blake decision.
Water Infrastructure:
Moses Lake’s primary water source is a deep basalt aquifer which has a limited life. Legislative efforts to provide
source flexibility and capital project support are critical. The City of Moses Lake urges state Legislators to support
HB 1494 and SB 5460, supported by the Moses Lake Irrigation and Rehabilitation District (MLIRD) and related to
the collection of assessments by irrigation and rehabilitation districts, as well as SB 5517 and SB 5622 which
would provide source flexibility. The City also urges state Legislators to support the 2023-2025 Capital Budget
requests of the Department of Ecology’s Office of Columbia River. Full funding will enable the Office of Columbia
River to assist the City in developing alternate water supplies and further their work to support the Columbia
Basin Project.
City of Moses Lake | www.cityofml.com
Allison Williams, City Manager Rich Huebner, Assistant City Manager
awilliams@cityofml.com | (509) 764-3702 rhuebner@cityofml.com | (509) 764-3724
Community Services Center / Police Station Construction:
The City respectfully requests the support of the 13th Legislative Delegation for a Capital Budget allocation of
$1.5 million for construction of the new Community Services Center / Police Station. The primary purpose of
this new building will be as the City’s new police station, and it will include a community services area, building
on the City’s success working with imbedded health providers and recovery navigators. The facility will provide
space to convene and organize outreach, and to launch regional drug enforcement tactical responses. The
requested funding amounts to 10% of the total project cost, which will ensure the community services area is
fully built and equipped.
Larson Playfield Irrigation Conversion:
The City respectfully requests the support of the 13th Legislative Delegation for a Capital Budget allocation of
$1.2 million to complete the conversation of the Larson Playfield irrigation system to lake water. Currently, the
nearly 20-acre park is irrigated with potable water from the deep basalt aquifer, consuming over 13 million
gallons annually. The requested funding will enable the City to complete the four-phases project in 2023: infield
and irrigation plumbing updates; installation of approximately ½-mile of irrigation pipe; construction of new
pumphouse and installation of pump and controls; and installation of three-phase power and Heritage Garden
Demonstration Project.
Moses Lake Council Packet 2-14-23, Page 3 of 76
Larson Playfield Irrigation Conversion:
The City of Moses Lake respectfully requests the support of the 13th Legislative Delegation for a Capital Budget
allocation of $1.2 million to complete the conversation of the Larson Playfield irrigation system to lake water.
Currently, the nearly 20-acre park is irrigated with potable water from a deep basalt aquifer, consuming over 13
million gallons annually. To be good stewards of our natural resources, and to ease the strain on the depleting
aquifer, the City is seeking funding support to complete the transition to lake water irrigation. If funded, the
work will be completed in 2023 in four steps:
• $140,000: five infield updates and irrigation plumbing changes
• $250,000: installation of approximately ½-mile of irrigation pipe from Winona Launch to Larson Playfield
• $500,000: construction of new pumphouse, installation of pump and controls at Winona Launch
• $310,000: installation of three-phase power and Heritage Garden Demonstration Project
• $1,200,000: total capital request
City of Moses Lake | www.cityofml.com
Allison Williams, City Manager Rich Huebner, Assistant City Manager
awilliams@cityofml.com | (509) 764-3702 rhuebner@cityofml.com | (509) 764-3724
Richard Law, City Engineer
rlaw@cityofml.com | (509) 764-3782
Moses Lake Council Packet 2-14-23, Page 4 of 76
AWC Hot Sheet – Bills of interest
Week of February 6, 2023
Association of Washington Cities | 1076 Franklin St SE, Olympia, WA 98501 | wacities.org | 360.753.4137
AWC creates this list as an easy reference guide for certain bills of interest to cities. It is not intended to be a
comprehensive list of the bills that AWC is tracking or taking a position on. The list is updated weekly, and bills
may be removed, added, or moved within categories at any time.
Priority bills – Support
HB 1026 Eliminating design review boards for residential development. Needs floor action
HB 1149/ SB 5202 Reducing homelessness in Washington state through capital expenditures for programs that address housing insecurity. Needs committee action
HB 1363/ SB 5352 Revising the rules on police vehicle pursuits to use a reasonable suspicion standard along with a public safety balancing test and other safety requirements.
Needs committee action
HB 1613/ SB 5467 Responds to the Blake decision by making drug possession a gross
misdemeanor with a focus on directing individuals to treatment in lieu of jail. It uses a DUI type model to require probation and treatment with clear penalties for willful failure to complete treatment.
Needs committee action
HB 1628 Creates a new local option real estate excise tax (REET) & State REET increase for affordable housing. Needs committee action
HB 1670 Revises the property tax cap for local governments to account for inflation and population growth up to 3% Needs committee action
SB 5303 Creates the Public Works Assistance Revolving Account, directing all local government loan repayments to the account. The bill also refers a ballot measure to the public for the November 2024 ballot.
Needs fiscal committee action
SB 5536 Responds to the Blake decision by making drug possession a gross misdemeanor with an emphasis on encouraging pretrial diversion. The bill also makes treatment facilities essential public facilities for sitting and permitting purposes.
Needs committee action
SB 5533 Directs the CJTC to create a model policy on police pursuits. It also creates a grant program to help police departments upgrade their
technology related to tracking vehicles.
Needs fiscal committee action
SJR 8201 Amends the Washington State Constitution to add protections for the Public Works Assistance Revolving Account. Needs fiscal committee action
Other bills – Support
HB 1012 Establishes grants to help cities with providing emergency shelters during extreme weather events. Needs fiscal committee action
HB 1056 Allows more flexibility for PERS 2 retirees to return to work after taking early retirement. This could be beneficial for cities seeking to fill hard to find positions.
Needs floor action
HB 1131/ SB 5154 WRAP Act – Product stewardship for packaging manufacturers to support residential recycling. Needs committee action
HB 1181/ SB 5203 Integrating climate change into the Growth Management Act. Needs committee action
Moses Lake Council Packet 2-14-23, Page 5 of 76
AWC Hot Sheet – Bills of interest
Week of February 6, 2023
Association of Washington Cities | 1076 Franklin St SE, Olympia, WA 98501 | wacities.org | 360.753.4137
HB 1201/ SB 5294 Establishes an end date for the PERS 1 unfunded liability surcharge paid by PERS 2 employers which will result in cost savings for cities. * Needs fiscal committee action
HB 1326 Allows municipalities to waive utility connection fees for affordable housing, emergency shelters, transitional shelters, and permanent supportive housing
Needs floor action
HB 1425 Establishes a new version of the annexation sales tax credit to incentivize annexation of UGAs. Needs committee action
HB 1597/ SB 5571 Updates the Public Records Act to reduce frivolous litigation by expanding the administrative appeals process and revises the
judicial review process for public records litigation.
Needs committee action
HB 1586 Directs the CJTC to form a work group to develop legislative policy recommendations on police pursuits and pursuits technology grant program.
Needs committee action
SB 5002 Lowers the per se limit for impaired driving from .08 to .05. Needs committee action
SB 5514/ HB 1582 Would prohibit right turn on red near facilities of high pedestrian traffic including elementary schools, transit centers, libraries,
hospitals, or other locations as determined by the appropriate local government. Local jurisdictions will need to update signage. AWC is currently working to extend the signage implementation date to allow
cities time to comply.
Needs committee action
Other – Requesting amendments
HB 1042 Conversion of existing buildings to residential uses. Stakeholder meetings have just begun to address several concerning elements. Awaiting floor action
HB 1048/ SB 5047 Amends the Voting Rights Act creating additional opportunities for groups to bring challenges to jurisdictions. The bill is significantly improved from previous versions, but still contains a provision that could drive unnecessary costs without improving voter
representation.
House bill is awaiting floor action Senate bill is awaiting floor action
HB 1099 Requires wages paid to workers on public projects be adjusted in accordance with prevailing wage adjustments made since the time a bid was submitted. Also adds that prevailing wage be adjusted to current rate at the time the work is performed.
Awaiting committee action
HB 1105 Requires publishing a deadline for public comment and creates a
penalty for failure to do so. AWC worked with the bill sponsor to refine the bill to clarify the specific public comment deadlines intended and to remove the individual penalty.
Awaiting floor action
HB 1110/ SB 5190 Mandates new middle housing density. AWC does support statewide
middle housing standards and asks for amendments consistent with AWC’s housing solutions to focus this proposal on transit, schools, and parks.
Awaiting committee
action
Moses Lake Council Packet 2-14-23, Page 6 of 76
AWC Hot Sheet – Bills of interest
Week of February 6, 2023
Association of Washington Cities | 1076 Franklin St SE, Olympia, WA 98501 | wacities.org | 360.753.4137
HB 1187 Establishes a new and extremely broad privilege for labor organizations. There is concern about how the broad the privilege is
and how it might impact investigations into workplace wrongdoing and interact with cities’ obligations under the Public Records Act. AWC asked that the proposal be narrowed.
Awaiting committee action
HB1329/ SB 5366 Requires water/electric utilities to reconnect service during extreme
heat events (90 degrees or above). Also creates a civil cause of action for involuntarily disconnecting service. AWC supports the underlying policy goal but is working to address challenges
associated with reconnection.
Awaiting committee
action
HB 1428/ SB 5383 Allows pedestrians to cross roadways not only mid-block, but also at signalized intersections and intends to reduce the number of jaywalking infractions issued by law enforcement. However, as written, the bill poses a number of liability concerns for cities.
Awaiting committee action
SB 5133 Expands criteria a bidder must meet before being awarded a public works contract including that a bidder be listed as active training agent to support apprenticeship utilization. The bill adds training requirements and stipulates that if the bidder is out of compliance, they are prohibited from bidding on any public project for a year.
Awaiting committee action
SB 5466/ HB 1517 Expands Transit Oriented Development. AWC is requesting amendments, including: removing restrictions on regulating parking, timelines; expanding affordability and anti-displacement measures.
Awaiting committee action
Opposed
HB 1025 Expands liability related to law enforcement actions likely resulting in
increased lawsuits and costs.
Do not advance
HB 1351/ SB 5456 Establishes significant restrictions of city authority to regulate parking. Do not advance
SB 5059 Creates a costly new requirement to charge pre-judgement interest. Interest would accrue on any judgement back to the point at which the alleged incident/cause of action occurred which could be years prior to a city receiving notice of a claim.
Do not advance
SB 5418 Expands the definition of public works to include public grants, loans, or tax deferrals or reimbursement. AWC has significant concerns with this expansion of definition and believe this would dramatically
impact work related to affordable housing and other efforts to support low-income individuals.
Do not advance
Notes:
• Upcoming deadlines: February 17 Policy Committee cut-off; February 24 Fiscal Committee cut-off
• *Indicates a bill believed to be Necessary to Implement the Budget (NTIB) and exempt from deadlines
• Committee action indicates the bill needs to be heard and/or voted on by a policy or fiscal committee
• Floor action indicates the bill needs to move to the floor to be voted on by the full House or Senate
Moses Lake Council Packet 2-14-23, Page 7 of 76
2022
ANNUAL
REPORT
Moses Lake Council Packet 2-14-23, Page 8 of 76
Elected Officials
Don Myers
Mayor
Deanna Martinez
Deputy Mayor
David Eck
Council Member
Dustin Swartz
Council Member
Mark Fancher
Council Member
Judy Madewell
Council Member
David Skaug
Council Member
Economic Development:
In 2022, your City Council laid out priorities for the
work of the City. A great example of this work plan
being implemented is establishment of the Moses
Lake Economic Development (MLED) Coordinating
Committee. Officially a committee of the Council itself,
membership in the MLED includes representatives of
regional government agencies and high-volume
employers including: Big Bend Community College,
Grant County Economic Development Council, Grant
PUD, Port of Moses Lake, and SkillSource. The
Committee meets monthly to discuss topics and
develop work plans directly related to regional growth
and prosperity, such as infrastructure, water depletion
and conservation, and workforce development.
City of Moses Lake - 2022 Annual Report
Community Services Center / Police Station:
Following the successful construction and opening of
the Larson Recreation Center, the City's aging police
building was next for strategic analysis. An architect
was hired and estimated costs of remodeling the building
were presented. Higher than anticipated costs led the
City to analyze the costs and benefits of building new
on City-owned property on Central Drive versus a
remodel of the current building. At the end of 2022, the
City Council approved moving forward with a new building
The Community Services Center / Police Station will
offer dedicated office space to community service providers
that work in tandem with the police department to help
people suffering from mental health, substance use, and
and homelessness issues. The new police station will
also offer office space to federal law enforcement agencies
that partner with the police department on drug, gang,
and gun violations.
New Council Member Appointed:
Mayor Dean Hankins resigned his position in August.
Council recognized and thanked Mayor Hankins for
his service, and appointed David Skaug to fill the
vacant position.
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Moses Lake Council Packet 2-14-23, Page 9 of 76
Manage and Encourage City Growth
Crime Reduction
Collaboration
Lake Health
City Sustainability
City Manager's Message
It is a pleasure to provide to the residents and businesses of Moses Lake this
Annual Report. As you'll see throughout the report, 2022 was a positive year
of progress, growth, and improvements for our community.
In February 2022, the City Council adopted a set of priorities for the City:
City Leadership Team
Allison Williams
City Manager
As an organization, it is our mission to provide a service-oriented government that works with all
interests in the community. In this report, you will see important steps the City has taken in 2022
to make progress on these goals, and how we align our work with this mission and adopted goals
to ensure our community continues to move forward and meet the needs of all residents. As City
Manager, I am grateful to lead a team of employees who put the community, our residents and
businesses, first. We are committed to delivering superior service that delivers on our Vision:
Moses Lake is a diverse, connected, and supportive community of innovation and opportunity that
values its namesake lake, small town vibe, growing arts and culture scene, aerospace,
manufacturing and agriculture heritage, and an abundance of sunshine and outdoor activities.
In 2023, the number one priority for the City is assuring a safe and secure water supply. See our
website at www.cityofml.com/1012 for more information.
City of Moses Lake - 2022 Annual Report
Rich Huebner
Assistant
City Manager
Kirsten Sackett
Community
Development
Director
Madeline Prentice
Finance Director
Shannon Springer
Human Resources
Director
Brett Bastian
Fire Chief
Kevin Fuhr
Police Chief
Debbie Burke
Administrative
Services Manager /
City Clerk
Doug Coutts
Parks, Recreation &
Cultural Services
Director
Kirk Holmes
Interim Municipal
Services Director
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Moses Lake Council Packet 2-14-23, Page 10 of 76
Manage and Encourage City Growth
Parks & Recreation Facilities and Programs
The Parks, Recreation, & Cultural Services Department
opened the new 30,000 square foot Larson Recreation
Center (LRC). The facility features two versatile classrooms,
a multi-purpose gym, an indoor walking track, a fitness
center, kitchen for tournaments and rentals, skate rental
facility, locker rooms, family restrooms, and administrative
Membership dollars help provide free programs like Free Family Saturday and Gallery Openings to
the public, and also cover exhibit fees and many other expenses not budgeted by the City. The
Museum saw growth in both programming and staffing. One full-time employee and two part-time
instructors joined the team, and staff added a children’s creative play space to the gallery.
Active Members: 256
Attendance at fee-based classes: 751
Total visits: 10,779 (best year since 2018!)
Attendance at free programs: 1,235
716 at Free Family Saturday alone
Membership Contributions: $18,572
offices. This new facility enabled staff to add additional programming, and to provide scholarships
for recreation programs and facility passes. Participation in recreation programs/camps exceeded
pre-pandemic participation numbers, including record numbers for swim lesson programs.
The Museum & Art Center’s visitor numbers rebounded to pre-pandemic levels in 2022:
City of Moses Lake - 2022 Annual Report
Community Development
With the adoption of the overall Comprehensive Plan in November 2021, newly updated goals
were put into action: updating the Shoreline Master Plan and Uniform Development Code, and
updating development regulations to implement the code. The code update will also achieve a
streamlining of the permitting process. The department's 2022 by the numbers:
Permits Issued: 613
Single-family: 156
Building:
Opened Cases: 2,031
Total Violations: 2,219
Code Enforcement:
Pre-application meetings: 23
Prelim Major Subdivisions: 9
Finalized Major Subdivisions: 7
Boundary Line Adjustments: 14
Conditional Use Permits: 3
Planning:
New Buildings/Businesses: Chipotle, Crumbl Cookies,
Confluence Cancer Radiation Center, Enzo Restaurant, Les
Schwab, Mod Pizza, Planet Fitness, and Project Arctic
Capital Projects
Major street, water and sewer upgrades completed in 2022 included Valley Road, the North Shore
Lift Station, replacement of all 30+ year old traffic signal sensors/controllers, and repainting of the
Lakeview Park water reservoir. Projects initiated or seeing significant improvement in 2022 include
Longview Street NE and and Kinder Road NE, the Westshore Bio Filter installation, and new Water
Mains on South Milwaukee Avenue and at the AeroTec Flight Center.
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Moses Lake Council Packet 2-14-23, Page 11 of 76
Crime Reduction
The Moses Lake Police Department had a successful year addressing issues
of crime, theft, and drug use and distribution in our community. The MLPD's
year-end statistics demonstrate the department's effectiveness:
Drugs Seized:
Cocaine: 165.2 grams
Fentanyl Pills: 9,164
Fentanyl Strips: 10
Marijuana and extract: 1,253.5 grams
Methamphetamine: 7,186.2 grams
Whip-its: 1 cannister
Ecstasy: 1 gram
Fentanyl Powder: 3.4 grams
Heroin: 107.1 grams
Methadone: 33 grams
Mushrooms: 111.4 grams
Street Crime Statistics:
Money and property sold at auction
Arrests: 65
Firearms Recovered: 95
Stolen Vehicles: 7
Asset Seizure: $18,048
Cases: 78
Real Property Seized: 1 pending
Vehicles Civilly Seized: 14
City of Moses Lake - 2022 Annual Report
Public Health and Safety:
Planning for the needs of a growing community, Moses Lake Fire Department
(MLFD) added four Firefighter/EMT's funded through American Rescue Plan
Act (ARPA) funds, and took delivery of a new Pumper / Tender and a new Brush
Truck. MLFD also received a grant through the Association of Washington Cities
that is specifically aimed at providing education and resources to our aging
population, with the goal of reducing the number of non-emergent uses of the 9-1-1 system.
MLFD has elected to implement a Community Assistance Referrals and Education Services
(CARES) model, which is anticipated to result in a reduction of non-transport, non-emergent calls
for service and a significant cost savings to the department.
Moses Lake is home to numerous industries that use, store, or produce hazardous materials. In
2022 the Department formed a partnership through an Interlocal Agreement with Chelan County
Fire Districts 1 and 7 to become the anchor departments for a regional hazardous materials team.
See the "Did You Know?" section on page 8 for information on our successful Washington State
Survey and Ratings Bureau update.
Handling our homeless population is one of our most time intensive tasks. In 2022, MLPD coordinated
the first of an ongoing program of camp clean-ups. With the assistance of staff of the Parks, Recreation
& Cultural Services department, approximately six dump truck loads of garbage was removed
from unauthorized camps.
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Moses Lake Council Packet 2-14-23, Page 12 of 76
crisis. Ricardo’s training and experiences in dealing with mental health patients has proven very
successful in many crisis calls and officers are witnessing better outcomes for these patients.
Collaboration
Community Outreach
Utilizing grant funding and in partnership with Renew and Grant Behavioral
Health & Wellness, the Moses Lake Police Department added a mental
health professional (MHP) in 2022 for response to mental health-related
calls for service. Ricardo Gamez has been assigned as our MHP and has
provided a valuable resource when dealing with community members in
Lake Health
Water Supply
The City has partnered with regional groups to address aquifer depletion
and overall lake health: the Moses Lake Watershed Council, the Columbia
Basin Sustainable Water Coalition, the Columbia Basin Development
League, and the Columbia Basin Conservation District (CBCD), which
received a federal grant of $3.1 million to help improve water quality and
reduce toxic algae blooms in the lake.
Moses Lake Creative District
In April the Washington State Arts Commission (ArtsWA) approved the
designation of downtown as the Moses Lake Creative District. A Creative
District is a walkable area of artistic activities and businesses. Moses
Lake is the twelfth Washington city to receive this designation, and the
first in Eastern Washington. ArtsWA will provide signage, resources, and
funding for projects. A Creative District Committee meets monthly to
implement the Strategic Plan for the District. Local artists are expected
City of Moses Lake - 2022 Annual Report
to provide artwork for the new Food Truck Plaza - "The Compass" - opening this summer.
Water Infrastructure
In 2022, the City conducted an analysis of the highest users of potable water
within Moses Lake. Amongst the top were community parks. To ensure the City
is part of the solution to our water supply issue, staff initiated conversations with
the Moses Lake Irrigation and Rehabilitation District (MLIRD) to transition park
irrigation to MLIRD water. If implemented, this transition will support improved
lake health by increasing the inflow of fresh water, and decrease the use of
drinking water for irrigation.
The City's Stormwater Division completed over 4,000 facility inspections, including all outfalls into state
bodies of water. Stormwater also completed the first draft of its Operations & Maintenance Plan.
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Moses Lake Council Packet 2-14-23, Page 13 of 76
City Sustainability
Strong Financial Backbone
The City is committed to the highest standards of financial
management. The City endeavors to maintain appropriate
financial capacity for present and future levels of service,
ensure the legal use of financial resources through an
effective system of internal controls, and provide financial
transparency to the public. The City takes a conservative
approach to our annual operating budget.
The City understands that each dollar we are entrusted
with must show results for our residents and community
In 2022, the City conducted a community survey to gauge
the thoughts of citizens on 2023 budget priorities, and in
October hosted a public meeting to gather additional
public input.
Basic City services are budgeted for in the General
Fund: Administration, Human Resources, Finance,
Community Development, Legal/Judicial, Engineering,
Parks, Recreation & Cultural Services, Police and
Fire. Other proprietary funds pay for other services,
such as water, sewer, and streets.
Data Source: 2022 Unaudited Actuals
7
City of Moses Lake - 2022 Annual Report
Moses Lake Council Packet 2-14-23, Page 14 of 76
City Sustainability
Project Open Doors
Since 2018, the Grant County Point in Time Count has shown an increase of the number of individuals
living unsheltered. In response, the City opened the Open Doors Sleep Center in late 2020. The City
partners with HopeSource to administer the 38-unit Sleep Center which provides a safe place for
unhoused residents to shelter. The City Council will soon review services and select a permanent Sleep
Center site. The City also supports the mission of the Grant County Housing Task Force to develop,
prioritize, evaluate, and recommend strategies to reduce and prevent homelessness.
Staffing
As a growing City, we are actively recruiting for many positions. To support this effort, in 2022 the City
implemented a new recruiting software to improve visibility of open positions. CitySuite maximized
presence on job boards, efficiently organized the hiring process, and allowed for communication with
all involved. The City also bargained a new four-year contract with the Moses Lake Police Officer’s
Guild, and three-year contracts with the Moses Lake Fire Fighters IAFF Local 1258 and the Washington
State Council of County and City Employees AFSCME – AFL-CIO.
Leadership training is critical to ensure a workplace of choice. In 2022, the City partnered with Nash
Consulting to offer a 5-day leadership workshop series for staff who have a leadership role. The training
provided opportunities to meet and collaborate as a team and hone management skills. In 2023, all
staff will receive this training.
The City supports a robust Wellness Committee that focuses on engaging staff in opportunities to
promote wellness. Through the committee’s efforts, the City has achieved the Association of
Washington Cities WellCity designation, which provides a workplace program framework and
resources for member employers that meet the comprehensive WellCity requirements.
Water Conservation
The City's long-term planning updates revealed that over 90% of the City's water is supplied by wells
accessing a deep basalt aquifer, which is depleting. As a result, the City conducted an analysis of
water usage, which found that usage increases over 400% in the summer months. The City is developing
a plan to swiftly transition to alternate sources of potable and irrigation water, and implemented a
tiered rate structure to encourage conservation. Find more information about this effort on our
website at www.cityofml.com/1012. This page will be regularly updated.
Fire Protection Class
Washington Survey and Rating Bureau evaluates the fire protection classification of a jurisdiction
and assigns a numeric score, from 1 (best) to 10 (worst), based on the ability of the fire department
to respond to and control fires. In 2022, Moses Lake's rating improved from a Class 5 to a Class 4.
Many insurance companies utilize this data to establish fire insurance premiums.
Did You Know?
City of Moses Lake - 2022 Annual Report
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Moses Lake Council Packet 2-14-23, Page 15 of 76
MOSES LAKE CITY COUNCIL January 24, 2023
EXECUTIVE SESSION
Mayor Myers called an Executive Session at 5:15 p.m. for 30 minutes to discuss potential litigation, pursuant to RCW 42.30.110(1) subsection (i). The session was extended several times for a total of 15 minutes.
WIND ENSEMBLE PERFORMANCE
Moses Lake High School students have been invited to perform at Carnegie Hall in April. A benefit performance was held in the Civic Center Auditorium at 6:00 p.m.
CALL TO ORDER
The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Myers with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda.
ROLL CALL
Present: Mayor Myers; Deputy Mayor Martinez; Council Members Eck, Fancher, Madewell, Swartz, and Skaug. PLEDGE OF ALLEGIANCE
Columbia Basin Herald Reporter Charles Featherstone led the Flag Salute.
AGENDA APPROVAL
Action taken: Council Member Eck moved to remove New Business item for discussion of Interim Water Regulations. No second is required. The motion carried 5 – 2, Mayor Myers and
Deputy Mayor Martinez were opposed. Council concurred to have a special meeting to further
discuss the subject with local developers present. Council Member Swartz requested to postpone Planning Commission appointment to allow time for all Council to review two applications submitted and recommendation from Community
Development Director Kirsten Sackett and Planning Commission Chair Nathan Nofziger.
Action taken: Deputy Mayor Martinez moved to approve the Agenda as amended, second by Council Member Fancher. The motion carried 7 – 0.
CITIZEN’S COMMUNICATION
Renew Services Sarah Farve, Moses Lake, shared that Renew only accepts one insurance provider for their services (Grant Behavioral Health & Wellness). City Manager Allison Williams suggested inviting Renew to come present to Council and requested Ms. Farve also share her concern with
Grant County District 2 Commissioner Rob Jones.
Moses Lake Council Packet 2-14-23, Page 16 of 76
CITY COUNCIL MINUTES – January 24, 2023
pg. 2
SUMMARY REPORTS
CITY MANAGER’S REPORT
Moses Lake Irrigation and Rehabilitation District (MLIRD) Legislation Support
Kaj Selmann, Moses Lake, requested Council authorize a letter of support for SB5460/HB1494 to local legislators on behalf of the MLIRD. The bills will align statutory language for the rehabilitation assessment authority with that of other special purpose districts.
Action taken: Council Member Swartz moved to authorize the letter of support, second by Council Member Eck. The motion carried 7 – 0. City Security Services Police officers have been working overtime to cover security at the Sleep Center and there
are needs to have security at other facilities. Staff have considered establishing these as
regular employee positions since only one company has submitted interest. Discussion followed about costs for professional services v. salary and benefits. Staff will evaluate and provide Council with an update.
CLOSED HEARING
#1 Maple Landing Div. 2 Planned Development District (PDD) Ordinance 3020 Mayor Myers recited the opening statement for a quasi-judicial proceeding to consider the Hearing Examiners recommendations on the Maple Landing Div. 2 PDD for a 26-lot subdivision on 4.87 acres. Mayor and Council answered a series of questions by roll call vote to assure a fair and unbiased hearing. Deputy Mayor Martinez and Council Member
Eck recused themselves for engaging in communications with the applicant.
Community Development Director Kirsten Sackett provided an overview of the project. Testimony was opened at 7:15 p.m. Applicant David Dormaier repeated testimony provided during the Hearing Examiner hearing. Staff reminded him that the SEPA mitigation fee change is not within the purview of City Council. Mayor Myers closed the
hearing at 7:22 p.m.
Action taken: Council Member Fancher moved to adopt Ordinance 3020 approving the December 16, 2022 Hearing Examiner Recommended Findings of Fact, Recommended Conclusions of Law, Recommendation Conditions of Approval and Recommended Decision for the Maple Landing Division No. 2 Planned Development District (PLN2022-0067), allowing for
the creation of a 26 lot Major Subdivision and Planned Development District within a 4.87 acre property identified under Assessor’s Parcel Number 170478005, second by Council Member Swartz. The motion carried 5 – 0. CONSENT AGENDA
#2 a. City Council meeting minutes dated January 10, 2023 b. Electronic Transfer: 204-205 - $1,915.99 Checks: 159182 - 159426 - $3,024,968.74 Payroll Checks: 64920 - 64941 - $13,793.99 Electronic Payments: Direct Deposit - 1/06/2023 - $508,055.79
Moses Lake Council Packet 2-14-23, Page 17 of 76
CITY COUNCIL MINUTES – January 24, 2023
pg. 3
c. Opioid Abatement Fund Resolution 3930 d. 2023 Salary Schedule Budget Supplement e. Employee Handbook Update Resolution 3931
f. Interlocal Investment Services Agreement – Grant County g. Award Well Rehabilitation Project Action taken: Deputy Mayor Martinez moved to approve the Consent Agenda as presented, second by Council Member Eck. The motion carried 7 – 0.
OLD BUSINESS
#3 Sagepoint Planned Development District Ordinance 3019 Council Member Fancher recused himself from discussion and vote. Council conducted a Closed Record Public Hearing for the Sagepoint PDD (PLN2022-0014) on January 10
and approved by motion to delete the Hearing Examiner’s Finding of Fact No. 20
recommended denial and adopt remaining Findings of Fact, Conclusions of Law, and Conditions of Approval. Action taken: Council Member Eck moved to adopt Ordinance 3019 as presented, second by
Council Member Swartz. The motion carried 6 – 0. NEW BUSINESS
#4 Municipal Airport Lease The Airport Commissioners voted unanimously to recommend Council approve a new
non-commercial lease which include discounts for prepayment, eliminating the
requirements for auto property insurance for the hangars, and eliminate the ‘aircraft exclusions deleted’. Without identifying new sources of revenue, these changes would result in a need to reduce budgeted expenses, as well as an increased risk of liability to the City. Airport Commission Chair Rod Richeson provided a verbal report on revenues
and asked for consideration of apples to apples lease comparisons (ground only leases).
Action taken: Deputy Mayor Martinez moved to maintain the current Moses Lake Municipal Airport non-commercial lease terms and direct staff to conduct a comparative market analysis of municipal airport lease rates, second by Council Member Swartz. The motion carried 7 – 0. ADMINISTRATIVE REPORTS
Renew Quarterly Report Moses Lake Community Coalition staff provided a written account of services provided for the period of October to December 2022. The report highlighted their workshops for
Community Mental Health and Strengthening Families Program.
PRR Inc. Consultant Contract Staff are finalizing an agreement for services to assist in the community relations and strategic planning related to water quality and a transition to shallow aquifer or lake water
usage.
Parks, Recreation, and Cultural Services Director
Moses Lake Council Packet 2-14-23, Page 18 of 76
CITY COUNCIL MINUTES – January 24, 2023
pg. 4
City Manager Allison Williams advised that background check review is pending for the final candidate.
Police Department Update
Police Chief Kevin Fuhr reported on catalytic convertor theft arrests. He also shared that they are looking for positive outcomes on pending legislation to amend police reform.
COUNCIL COMMUNICATIONS AND REPORTS
Deputy Mayor Martinez attended the Mayor’s Exchange in Olympia. Public Safety and Housing continue to be a concern statewide.
EXECUTIVE SESSION
Mayor Myers called an Executive Session at 8:15 p.m. for 30 minutes to discuss Evaluation of a Public Employee, pursuant to RCW 42.30.110(1) subsection (g). There was no business to follow.
ADJOURNMENT
The regular meeting was adjourned at 8:45 p.m.
______________________________________ Don Myers, Mayor
ATTEST____________________________
Debbie Burke, City Clerk
Moses Lake Council Packet 2-14-23, Page 19 of 76
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Allison Williams, City Manager 9704
Madeline Prentice Finance
2/14/2023 Consent Agenda
Disbursement report since January 24, 2023
City Manager Finance Fire
City Attorney Community Development Police
Human Resources Municipal Services Parks, Rec, & Cultural Services
4,094,983.73$4,094,983.73$0.00$
Approve payment of claims as presented.
The following amounts were budgeted, and sufficient funds were available to cover these payments:
Electronic Transfer: #206 - 216 - $1,922,339.66
Checks: 159427 - 159648 - $1,050,832.33
Payroll Checks: 1/20/2023 - #64942-64964 - $9,843.29
2/03/2023 - #64965-64981 - $6,271.47
Electronic Payments: Direct Deposit - 1/20/2023 - $550,549.28
Direct Deposit - 2/3/2023 - $555,147.70
Vouchers - 02.14.2023.pdf 125.99KB
Moses Lake Council Packet 2-14-23, Page 20 of 76
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW
42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a
monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above
format for approval by the City Council.
RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering
services or performing labor must be certified by the appropriate official to ensure that the materials have been
furnished, the services rendered, or the labor performed as described, and that the claims are just, due and
unpaid obligations against the City.
RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met.
The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted
to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body
had adopted policies that implement effective internal control; (3) the legislative body has provided for review of
the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they
shall be recognized as receivables and diligently pursued.
The City meets all these conditions.
To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council
approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments
during the period prior to the date of the Council meeting.
All payments made during this period were found to be valid claims against the City. Details are attached and
any questions should be directed to the City Manager or Finance Director.
The City's internal controls include certification of the validity of all payments by the appropriate department prior
to submission for payment. The Finance Director has delegated authority for the examination of vouchers and
authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and
validated. The Finance Division regularly reviews it processes to ensure appropriate internal controls are in
place.
Options and Results
Approve
N/A
Staff would recognize claims as receivables and pursue collections.
Moses Lake Council Packet 2-14-23, Page 21 of 76
TOTALS BY FUND:
FUND NO FUND NAME AMOUNT
001 GENERAL FUND 1,279,671.41
102 TOURISM 5,354.20
103 GRANTS AND DONATIONS 8,958.63
110 HOMELESS SERVICES 16,833.54
114 PATHS/TRAILS ‐
116 STREET 63,629.29
119 STREET REPR/RECON 6,678.31
286 REFUNDING GO BONDS 2015 ‐
314 PARK & RECREATION IMPROVEMENTS 46,481.09
315 PARK MITIGATION CAPITAL PROJECTS ‐
410 WATER/SEWER 383,828.55
450 2011 BOND FUND ‐
452 2004 BOND FUND ‐
471 WATER RIGHTS ‐
477 WATER SEWER CONSTRUCTION 29,691.00
487 2015 GO BONDS REDEMPTION ‐
490 SANITATION 284,106.82
493 STORM WATER 28,849.73
495 AIRPORT 64.31
498 AMBULANCE 179,297.66
501 UNEMPLOYMENT COMPENSATION INSURANCE 11,575.92
503 SELF‐INSURANCE 12,456.00
517 CENTRAL SERVICES 91,184.21
519 EQUIPMENT RENTAL 57,192.55
528 BUILDING MAINTENANCE 61,736.36
611 FIRE PENSION 2,899.91
623 DEPOSIT 402,682.50
631 STATE ‐
TOTAL 2,973,171.99$
City of Moses Lake
Tabulation of Claims Paid‐Summary by Fund
Council Meeting Date‐ 02/14/2023
Moses Lake Council Packet 2-14-23, Page 22 of 76
Check Name Check Amount Check Date Invoice Description
206 Assn Of Wash Cities 410,666.06 11/25/2022 November Insurance Deductions
207 Aflac 2,030.64 11/25/2022 2224 Aflac Coverage
208 ICMA‐Retiree Health Saving 26,109.20 11/25/2022 Sick Time HRA Transfer
209 Dept Of Retirement Systems 110,503.92 06/24/2022 DRS 2213
210 Dept Of Retirement Systems 108,185.87 07/08/2022 DRS 2214
211 Dept Of Retirement Systems 112,410.09 07/31/2022 Check Issued in Error
212 Dept Of Retirement Systems 229,401.83 08/31/2022 2216 DRS
213 Dept Of Retirement Systems 349,655.52 09/30/2022 2218 Retirement Contributions
214 Dept Of Retirement Systems 227,018.83 10/31/2022 2221 DRS Deductions
215 Dept Of Retirement Systems 227,890.25 11/30/2022 2223 Retirement Contributions
216 Dept Of Retirement Systems 118,467.45 12/09/2022 2225 Retirement Contributions
159427 IAFF #1258/Disab Ins 2,016.97 08/26/2022 IAFF Disability Fire August
159428 Moses Lake Police Guild 2,600.00 09/30/2022 2218 Sept Police Guild Dues
159429 United Way Of PNW 10.00 09/30/2022 Employee Contribution
159430 Basin Septic Services Inc 3,636.83 01/23/2023 Blue Heron Park
159431 PWW Media, Inc.4,180.00 01/24/2023 CAPO and ABC360 Registration
159432 Charles Tuttle 1,010.60 01/24/2023 Payment Made In Error
159433 Deanna Martinez 532.44 01/24/2023 Olympia Trip Reimbursement
159434 Doris Jasman 983.40 01/24/2023 Claim Paid By Insurance
159435 Edward King 728.56 01/24/2023 Insurance Paid Patient Directly
159436 Gamestop, Inc.110.00 01/24/2023 Pawn Broker Screening Reimbursement
159437 Judith Mademell 100.00 01/24/2023 Payment Made In Error‐ Reimburse.
159438 Kyle Mccain 1,017.00 01/24/2023 Replenish Controlled Buy Money
159439 Mutual of Omaha 335.26 01/24/2023 Claim Paid in Full by Insurance
159440 WA‐ID Operating Engineers 911.01 01/25/2023 Payment Made in Error
159441 Joseph Schwendeman 79.00 01/25/2023 1 Day Travel Per Diem
159442 Franklin Ridgeway 207.50 01/25/2023 Water Conference 2023
159443 Shanda Creiglow 207.50 01/25/2023 Water Conference Travel 2023
159444 Gary Vela 207.50 01/25/2023 Water Conference 2023
159445 Joseph Barkle 207.50 01/25/2023 Water Conference 2023
159446 Kendrick Law 103.25 01/25/2023 2023 Pesticide Pre‐License
159447 Kyle Mccain 2,500.00 01/25/2023 Replenish Controlled Buy Money
159448 ANDREW M HAWKS 8.13 01/26/2023 Refund Utility Overpayment
159449 Charles Widdis 162.75 01/26/2023 Refund Utility Overpayment
159450 COLTON AYERS 39.34 01/26/2023 Refund Utility Overpayment
159451 Corina M. Northrup 60.55 01/26/2023 Refund Utility Overpayment
159452 Daniel Smith SR 29.57 01/26/2023 Refund Utility Overpayment
159453 ESTEVAN MORA 345.47 01/26/2023 Refund Utility Overpayment
159454 FAMILY SERVICES GRANT CNTY 1,584.62 01/26/2023 Meter Misread‐ Refund
159455 Gerald & Lorraine Benson 162.35 01/26/2023 Refund Utility Overpayment
159456 GOOD BUILT LLC 65.13 01/26/2023 Refund Utility Overpayment
159457 J&G Hospitality, LLC 52.36 01/26/2023 Refund Utility Overpayment
159458 Jack & Betty Reese 203.09 01/26/2023 Refund Utility Overpayment
159459 Jerry & Darlene Briggs 201.33 01/26/2023 Refund Utility Overpayment
159460 JOHN & SARA COLE 242.44 01/26/2023 Refund Utility Overpayment
159461 Lori Carpenter 39.76 01/26/2023 Refund Utility Overpayment
159462 MARTIN RODRIGUEZ 112.01 01/26/2023 Refund Utility Overpayment
City of Moses Lake
Checks Issued with Summary Description
For February 14, 2023 Council Meeting
Moses Lake Council Packet 2-14-23, Page 23 of 76
159463 NW PROPERTIES QUINCY LLC 428.86 01/26/2023 Refund Utility Overpayment
159464 Peter Dracopoulos 273.51 01/26/2023 Refund Utility Overpayment
159465 SETH GERBER 151.78 01/26/2023 Refund Utility Overpayment
159466 TARAH SUTTON 88.35 01/26/2023 Refund Utility Overpayment
159467 TOBIN RAYMOND 132.00 01/26/2023 Refund Utility Overpayment
159468 Travis J Williams 172.27 01/26/2023 Refund Utility Overpayment
159469 URBAN BUILD DEVELOPMENT LLC 825.00 01/26/2023 Refund Utility Overpayment
159470 Don Garrison 765.58 01/31/2023 January LEOFF Retirement Pension
159471 Janelle Sword 1,033.49 01/31/2023 January LEOFF Retirement Pension
159472 Luther Stowers 738.25 01/31/2023 January LEOFF Retirement Pension
159473 Margaret Hinshaw 362.59 01/31/2023 January LEOFF Retirement Pension
159474 Kyle Mccain 2,300.00 02/01/2023 Replenish Controlled Buy Money
159475 Legacy Telecommunications Inc 3,124.89 02/01/2023 Generator Service/Repair Retainage
159476 Randal Penrose 128.00 02/01/2023 CDL Physical Reimbursement 2023
159477 Ruben Valdez 250.00 02/01/2023 Boot Reimbursement 2023
159478 Sheryl McHargue 27.10 02/01/2023 Book Reimbursement
159479 New Hope 11,614.72 02/02/2023 CJ Special Programs 2022
159480 Signature Graphics Inc 4,442.55 02/02/2023 Fall/Winter Rec Brochure
159481 Schrade Rouse 79.00 02/06/2023 Training Per Diem 2023
159482 A & H Printers Inc 1,660.17 02/06/2023 Business Cards
159483 A M Hardware Company Inc 1,009.32 02/06/2023 Cylindrical Lock/Standard Combinated
159484 Abc Hydraulics 166.19 02/06/2023 Pool Repair
159485 Active Network LLC 2,222.20 02/06/2023 Recreation Supplies
159486 Advanced Fitness Solutions 768.56 02/06/2023 LRC Capital
159487 Affordable Auto Repair Inc 312.86 02/06/2023 Undercover Vehicle Maintenance
159488 Ag Supply Ace Hardware 66.10 02/06/2023 Ice Rink Supplies
159489 Alan Key 200.00 02/06/2023 New Hire Polygraph
159490 Amazon Capital Services, Inc.2,672.18 02/06/2023 January23 Amazon
159491 American Water Works Association 2,405.00 02/06/2023 Membership Renewal
159492 Angel Armor, LLC 1,682.23 02/06/2023 2023 Ballistic Door Panels Eq#155
159493 Aspect Consulting 19,212.33 02/06/2023 Water Rights Work Dec 2022
159494 B M I 421.00 02/06/2023 2023 Fees
159495 Badger Meters Inc 37,842.51 02/06/2023 2022 ERTs
159496 Basin Propane LLC 63.51 02/06/2023 Propane @ Sleep Center
159497 Basin Septic Services Inc 2,489.70 02/06/2023 Service @ Sleep Center March 22
159498 Battery Systems Inc 405.35 02/06/2023 Batteries
159499 Bound Tree Medical LLC 8,718.25 02/06/2023 Medical Supplies
159500 Branom Operating Company LLC 1,626.00 02/06/2023 2023 Annual Maintenance of Meters
159501 Bud Clary Ford LLC 4,920.53 02/06/2023 Repairs Eq#040 W/O 58594
159502 Carol Cross 140.00 02/06/2023 Museum Consignment Sales
159503 Cascade Natural Gas Corp 3,107.34 02/06/2023
159504 Cascadia Law Group PLLC 184.40 02/06/2023 Water Rights Acquisitions Dec 22
159505 Cdw Government 13,332.41 02/06/2023 Software Renewal
159506 Central Machinery Sales Inc 24.09 02/06/2023 Lime Seal
159507 Centurylink 4,342.75 02/06/2023 206‐Z14‐0057 522B 1.14.23
159508 Centurylink 1,586.21 02/06/2023 Acct. 89151972 1.20.2023
159509 Chamber Of Commerce 5,500.00 02/06/2023 2023 Member Investment
159510 Civicplus Inc 8,029.65 02/06/2023 2023 Renewal
159511 Cobies Fine Dry Cleaning 76.64 02/06/2023 January Dry Cleaning
159512 Columbia Basin Herald 547.49 02/06/2023 SMP Advertising
159513 Columbia Bearing Bdi 216.30 02/06/2023 Insert Bearings/Precision Abrasives
159514 Columbia Electric Supply 719.66 02/06/2023 Relay/Phase Meter
159515 Columbia Nw Engineer Ps 6,678.31 02/06/2023 Drone Toporgraphical Survey
Moses Lake Council Packet 2-14-23, Page 24 of 76
159516 Consolidated Disposal Service 2,625.54 02/06/2023 Disposal Load/Fuel Surcharge
159517 Consolidated Electrical Distributors Inc 374.13 02/06/2023 Fuses
159518 Copiers Northwest Inc 3,666.31 02/06/2023 Equipment Contract Fees
159519 CSWW, Inc 400.82 02/06/2023 Sea‐Foam Motor Tune Up
159520 D & D Electric Motor Srvc Inc 396.01 02/06/2023 Fabricate 2 Plow Hitches
159521 Databar Inc 3,343.71 02/06/2023 Mail Utility Bills
159522 David E. Neff 71.54 02/06/2023 Museum Prof Services
159523 Deborah Goodrich Chittenden 96.60 02/06/2023 Museum Consignment Sales
159524 Devries Information Mgmt 69.00 02/06/2023 On Site Record Destruction
159525 Direct Mail, Inc 553.80 02/06/2023 LTAC Expense
159526 Dobbs Peterbilt‐ Moses Lake 837.50 02/06/2023 Dip Stick& Tube Assy Eq#252
159527 Donald J Berg 700.00 02/06/2023 LTAC Expense
159528 Drake Brock Neff 71.54 02/06/2023 Museum Prof Services
159529 Employment Security Department 11,575.92 02/06/2023 Unemployment Claims Management Q4
159530 EMS Connect, LLC 255.50 02/06/2023 EMS Training Software
159531 Faber Industrial Supply 644.16 02/06/2023 Utility Knife Blades
159532 Fastenal Company 1,363.67 02/06/2023 Drill Bits
159533 Ferguson Enterprises Inc #3007 128.70 02/06/2023 Copper Tubing
159534 Ferrellgas 218.57 02/06/2023 Propane Eq#596
159535 Flock Group, Inc 34,688.00 02/06/2023 License Plate Reader
159536 Galls LLC 9,496.90 02/06/2023 Uniform Shirt ‐ Burns
159537 General Fire Apparatus Inc 597.41 02/06/2023 Nozzle Repair Labor
159538 GPS Vehicle Tracking Solutions 269.00 02/06/2023 Tactitrack
159539 Grainger Parts Operations 1,876.55 02/06/2023 Janitorial Supplies
159540 Grant County Animal Outreach 61,666.00 02/06/2023 Amended Contract Catch Up
159541 Grant County Health District 779.50 02/06/2023 Annual Permit‐Day Camp
159542 Great Western Recreation 2,299.53 02/06/2023 Park Bench
159543 Ground Works Three, LLC 9,166.66 02/06/2023 Rental @ Sleep Center November 22
159544 H D Fowler Company 4,871.93 02/06/2023 Complete Nozzle Section
159545 Hajoca Corp 547.89 02/06/2023 Misc Supplies **$9.86 Discount Taken
159546 Hannah Clair Allen 17.50 02/06/2023 Museum Consignment Sales
159548 IAFF Local 1258 10,150.00 02/06/2023 2301 Fire Union Dues
159549 Ibs Inc 127.17 02/06/2023 Recip Blades/Conflex Wire Wheel
159550 Idexx Distribution, Inc.7,831.15 02/06/2023 Lab Equipment
159551 IFP, Inc 4,095.00 02/06/2023 Security @ Sleep Center
159552 International Association of Arson Investiga 100.00 02/06/2023 Membership Dues ‐ Schwendemann
159553 Jerry Johnson 69.13 02/06/2023 Museum Consignment Sales
159554 Jerrys Auto Supply 739.09 02/06/2023 V‐Belt
159555 Jims Lock Service LLC 62.33 02/06/2023 Key Copies
159556 Judy Kalin 32.20 02/06/2023 Museum Consignment Sales
159557 K C D A 42,847.97 02/06/2023 LRC Furniture
159558 Katherine Kenison, PS 17,080.00 02/06/2023 City Atty Services Dec 2022
159559 Kbsn/Kdrm Radio 500.00 02/06/2023 LRC Advertising
159560 Keller Associates 29,691.00 02/06/2023 Professional Services Wastewater Plan
159561 Kelley Connect 3,394.44 02/06/2023 Museum Print Overage
159562 Kris Chudomelka 115.85 02/06/2023 Museum Consignment Sales
159563 L N Curtis & Sons 4,093.91 02/06/2023 *2022* RIT Cylinders
159564 Lad Irrigation Company Inc 308.94 02/06/2023 2023 Valve
159565 Lake Auto Parts 554.77 02/06/2023 Transmission Filter Eq#246
159566 Lakeside Industries Inc 1,243.35 02/06/2023 2023 Cold Mix
159567 LAw Enforcement Information & Records A 50.00 02/06/2023 Maslen Membership Renewal
159568 Life Flight Network 32.50 02/06/2023 New Membership‐ Kendrick Law
159569 Localtel Communications 1,073.35 02/06/2023 Internet Services Jan 2023
Moses Lake Council Packet 2-14-23, Page 25 of 76
159570 Logical Concepts, Inc.152.00 02/06/2023 2023 OmniBeacon 1‐Yr. Wireless
159571 Mark Amara 214.62 02/06/2023 Prof Services ‐ Museum
159572 Marsha Baerlocher 40.60 02/06/2023 Museum Consignment Sales
159573 Martin Law LLP 12,456.00 02/06/2023 Superfund Pro Services
159574 McKesson Medical‐Surgical 342.18 02/06/2023 Medical Supplies
159575 Modern Building Systems, Inc 894.31 02/06/2023 Rental @ Sleep Center
159576 Moon Security Services Inc 632.97 02/06/2023 February Evidence Monitoring
159577 Moses Lake Booster Club 4,522.24 02/06/2023 Little Dribblers Program
159578 Moses Lake Police Guild 5,265.00 02/06/2023 2303 Police Guild Dues
159579 Moses Lake Steel Supply 114.12 02/06/2023 Misc Supplies Eq#299
159580 Moses Lake Youth Hockey Assn 3,864.00 02/06/2023 Beginning Hockey Session Fees
159581 Multi Agency Comm Center E911 61,756.25 02/06/2023 Emergency Dispatch Services
159582 National Event Publications 3,000.00 02/06/2023 LTAC Expense
159583 Norco Enterprises Inc 1,907.82 02/06/2023 DEY‐Oxygen
159584 Northstar Chemical Inc 3,382.50 02/06/2023 Sodium Hypochlorite Well #9
159585 Northwest Barricades & Signs, LLC 51.49 02/06/2023 2022 Hoodie
159586 Northwest Sales Group, Inc.399.35 02/06/2023 Tire Spreader
159587 NYS Child Support Prosessing Center 369.22 02/06/2023 2302 Gilmartin Child Support Payment
159588 Oreilly Auto Parts 477.98 02/06/2023 Headlights/Tail Light Eq#008 W/O 58609
159589 Outdoor Power & Repair 256.77 02/06/2023 Fuel Pump/Misc Gaskets Eq#277
159590 Owen Equipment Company 1,256.39 02/06/2023 2022 Vac Repair Eq#362
159591 Oxarc Inc 117.97 02/06/2023 Fire Extinguisher ‐ Recharge (281)
159592 Pasco Tire Factory, INC 1,352.33 02/06/2023 Tires
159593 Protect Youth Sports 128.20 02/06/2023 Background Checks
159594 Qcl Inc 106.00 02/06/2023 Pre Employment Testing
159595 Quill Corporation 1,054.77 02/06/2023 HR Supplies
159596 R&M Hansen, Inc 1,728.66 02/06/2023 Laundry Services @ Sleep Center
159597 Raymond Neff 71.54 02/06/2023 Museum Prof Services
159598 Rexel USA 341.84 02/06/2023 Plug
159599 Schaeffer Mfg Company 2,322.66 02/06/2023 2023 Gear Lube/Oil
159600 SCJ Alliance 20,910.63 02/06/2023 SMP Pro Services
159601 Sea Western Inc 37.51 02/06/2023 RIT Cylinders‐ CM1176 Applied
159603 Shooting Innovations 209.98 02/06/2023 Gun Maintenance
159604 Sirennet.Com 2,362.66 02/06/2023 Emergency Lighting Eq. 052
159605 Skaug Brothers Carpet One 1,670.44 02/06/2023 Rubber Flooring
159606 Skaug Brothers Glass 363.41 02/06/2023 Install Windshield Eq#289 W/O 58602
159607 Staples Credit Plan 3,433.53 02/06/2023 Paper/Supplies
159608 Sun Graphic 679.40 02/06/2023 LTAC Expense
159609 Susan Beall 87.50 02/06/2023 Museum Consignment Sales
159610 SWARCO McCain Inc.19,512.00 02/06/2023 2023 Signal Cabinet
159611 Target Solutions Learning 99.99 02/06/2023 Crew Scheduling Software
159612 The Wide Format Company 336.04 02/06/2023 KIP Toner
159613 Traffic Safety Supply Company 1,121.42 02/06/2023 2022 Safehit Posts/Safehit Bases
159614 Trilogy Medwaste West, LLC 39.00 02/06/2023 Medical Waste Disposal
159615 Trusteed Plans Service Corp 2,730.00 02/06/2023 2302 TPSC Disability Police
159616 Tyco Inc 91.06 02/06/2023 Grease Tubes
159617 Uline 3,732.47 02/06/2023 Supplies
159618 Uniforms 2 Gear 289.46 02/06/2023 Uniform
159619 United Way Of PNW 15.00 02/06/2023 Employee Contribution
159620 Ups Freight 90.76 02/06/2023 Shipping and Service Fees
159621 Usps/Pb Postage By Phone 6,000.00 02/06/2023 Add Postage to Machine
159622 Wa Assn Sheriff Police Chiefs 305.00 02/06/2023 Fuhr Active Dues
159623 WA St Council Of FF Emp Ben 3,750.00 02/06/2023 2302 MERP
Moses Lake Council Packet 2-14-23, Page 26 of 76
159624 WA State Department of Enterprise Service 600.00 02/06/2023 Program Annual Participation Fee
159625 Wapro 25.00 02/06/2023 D. Burke Membership 2023
159626 Wash Council Police & Sheriffs 1,530.00 02/06/2023 2303 WCPS Dues
159627 Washington State Association of Fire Chiefs 250.00 02/06/2023 Event Registration ‐ Beach
159628 Weinstein Beverage Company 159.50 02/06/2023 Museum Water
159629 WSCCCE, AFSCME, AFL‐CIO 3,479.98 02/06/2023 2302 AFSCME Refund to Employee
159630 Xylem Dewatering Solutions Inc 118,563.33 02/06/2023 Dri‐Prime Pump Eq. No. 459
159631 Ziggys 41.79 02/06/2023 Treated Post
159632 Zoll Medical Corp 223.13 02/06/2023 Medical Supplies
159633 Manuel De La Torre 500.00 02/07/2023 2023 Boot Reimbursement
159634 Joshua Gilmartin 150.00 02/07/2023 2023 Boot Allotment
159635 James McEachran 277.63 02/07/2023 2023 Boot Allotment
159636 Lynn Falconer 81.00 02/07/2023 Conference Per Diem 2.2023
159637 Levi Bisnett 151.00 02/07/2023 LSAW Conference Per Diem
159638 Lakeside Disposal, Inc 275,611.37 02/07/2023 January Contract Payment 2023
159639 Leonarda Susanne Harm 100.00 02/07/2023 First Place Prize
159640 Nouryon 506.20 02/07/2023 Payment Made in Error
159641 Washington State Treasurer 235.13 02/07/2023 State Remittance for JIS/PSAE Jan 2023
159642 Annah Strader 86.62 02/07/2023 Refund Utility Overpayment
159643 CHRISTOPHER LACELLE 178.84 02/07/2023 Refund Utility Overpayment
159644 David Valdez 56.47 02/07/2023 Refund Utility Overpayment
159645 Esmeralda Moreno 62.38 02/07/2023 Refund Utility Overpayment
159646 JEFFERY KESLER 233.09 02/07/2023 Refund Utility Overpayment
159647 Shirtbuilders Inc 6,179.21 02/08/2023 Recreation Program Shirts
159648 IAFF #1258/Disab Ins 1,961.18 02/08/2023 2301 IAFF Fire Disability
2,973,171.99$
Moses Lake Council Packet 2-14-23, Page 27 of 76
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Allison Williams, City Manager 9487
Kevin Fuhr, Police Chief Police
2/14/2023 New Business
Increase of MLPD Police Investigation Drug Buy Money Account
City Manager Finance Fire
City Attorney Community Development Police
Human Resources Municipal Services Parks, Rec, & Cultural Services
0.00$0.00$0.00$
Authorization to increase the MLPD Police Investigation Drug Buy Money Account from $7,000 to $15,000. The
increase is due to the doubling of our Street Crimes Unit from two detectives to four detectives and the increase
in drug related cases and drug buys that detectives are involved in.
MLPD Drug Buy Money Account Increase.pdf 131.68KB
Resolution requesting to increase the MLPD Police Investigation Drug Buy Money Account from $7,000 to
$15,000 is attached.
The Moses Lake Police Department Police Investigation Drug Buy Money Account would be increased from
$7,000 to $15,000.
Options and Results
Authorize the increase.
Recommend a different amount for the increase.
The Drug Buy Money Account would remain at $7,000.
Moses Lake Council Packet 2-14-23, Page 28 of 76
RESOLUTION NO. 3932
A RESOLUTION REQUESTING AN INCREASE IN THE POLICE INVESTIGATION DRUG BUY MONEY ACCOUNT FOR THE CITY OF MOSES LAKE POLICE
DEPARTMENT
Recitals:
1.The Police Chief is requesting an increase from $7,000 to $15,000 in the City of
Moses Lake Police Department’s Police Investigation Drug Buy Money Account. The
Moses Lake Police Department regularly exceeds $7,000 in drug buy moneypurchases due to the increased number of detectives and the number of large drugcases being worked. An increase to $15,000 will allow the Moses Lake Police
Department flexibility to purchase drugs in these cases without the need to continuallyrequest additional funds.
2.RCW 42.26.060 allows for the establishment and use of such petty cash accounts.
Resolved:
1.The City Council of the City of Moses Lake hereby authorizes the FinanceDepartment to increase the City of Moses Lake Police Department’s PoliceInvestigation Drug Buy Money Account to $15,000.00.
ADOPTED by the City Council on February 14, 2023.
________________________________________
Don Myers, Mayor
ATTEST:
_________________________________________
Debbie Burke, City Clerk
Moses Lake Council Packet 2-14-23, Page 29 of 76
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Mayor and City Council 9706
Allison Williams Administration
2/14/2023 Consent Agenda
On call contract for Aspect Consulting
City Manager Finance Fire
City Attorney Community Development Police
Human Resources Municipal Services Parks, Rec, & Cultural Services
50,000.00$50,000.00$0.00$
City Council authorization for an on-call contract with Aspect Consulting for water rights work.
Professional services agreement - Aspect.docx 340.24KB
Aspect Consulting has been providing water rights work for the city for a number of years. Work has included
water right sourcing, work through the change application processes, water rights technical support through
historic water rights appeal, water right administrative interpretations, code writing and technical analysis to
support work on Well 20 with the EPA. This new contract simply updates the instrument governing their work
with the city to our current contract that is on-call contract, switching from a series of change orders off an older
contract model with outdated insurance requirements.
Staff truly values the expertise of Aspect and considers them as an extension of our staff in this critical work
needed to assure the city's long term water supply.
Professional services budget exists within the 2023 budget to cover the on call contract.
Options and Results
Water rights work continues with Aspect.
Staff will bring back options for recommended changes.
Current projects would need to be transitioned to staff limiting overall productive work on this issue.
Moses Lake Council Packet 2-14-23, Page 30 of 76
Moses Lake Council Packet 2-14-23, Page 31 of 76
AGREEMENT FOR CONSULTANT SERVICES FOR ON CALL SERVICES WITH ASPECT CONSULTING CITY OF MOSES LAKE
THIS AGREEMENT AND CONTRACT made and entered into at Moses Lake, Washington this day of 2023, by and between the CITY OF MOSES LAKE, State of Washington, hereinafter called the "City" and Aspect Consulting, LLC a Washington limited liability company duly authorized to perform consultant services in the State of Washington,
hereinafter called the "Consultant".
IT IS AGREED BETWEEN THE PARTIES HERETO AS FOLLOWS: ARTICLE I - DEFINITIONS Whenever the term "City" is used herein, it is understood to mean the City of Moses Lake, of Grant County, Washington, or its authorized officers and the term "Consultant" means Aspect Consulting, LLC or its authorized representative.
ARTICLE II - OBLIGATIONS OF THE CONSULTANT
1. Basic Services
The basic services contemplated to be performed by the Consultant are outlined hereinafter. The City retains the right to perform any and all specific elements of such services and to accordingly reduce the work by the Consultant and remuneration to the Consultant by written modification to this Agreement or any subsequent task order.
The basic services to be performed by the Consultant under this agreement are as follows:
The scope of work is for providing on call technical assistance services to the city as
detailed in Exhibit A: Contract Order.
The City shall furnish the necessary information to direct each task order to be performed by the Consultant, and the Consultant shall rely upon the accuracy and completeness of
the provided information.
A. The Consultant shall supply the City with sufficient data to support their work and
conclusions.
B. If required by the task order, the Consultant shall, at the conclusion of the work, provide the City with a project report. The Consultant will accept the responsibility for all work involved in the production of the report.
Moses Lake Council Packet 2-14-23, Page 32 of 76
D. The parties intend that an independent Consultant/City relationship will be created by this Agreement. The City is interested primarily in the results to be achieved;
subject to paragraphs herein, the implementation of services will lie solely with the
discretion of the Consultant. No agent, employee, servant or representative of the Consultant shall be deemed to be an employee, agent, servant or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits the City provides for its employees. The Consultant will be
solely and entirely responsible for its acts and for the acts of its agents, employees,
servants, subcontractors or representatives during the performance of this Agreement. However, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City’s general rights of inspection and review to secure the satisfactory completion thereof.
2. Special Services Certain special services may be required to support the basic services to complete the tasks and assignments required by the City. The type and extent of such special services cannot be determined at the time of execution of this agreement. However, the Consultant agrees to perform such special services as may be required to accomplish the objectives assigned by the City; providing, however, the Consultant feels capable of performing such special services. Payment for this work shall be as agreed to in writing by both parties prior to beginning said work. Both the City and the Consultant shall mutually agree, in writing, to any special services, additional services, and/or changes in services under this agreement. 3. Nondiscrimination
A. The City is an equal opportunity employer.
B. Nondiscrimination in Employment. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition
against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any
sensory, mental or physical handicap. Such action shall include, but not be limited to: employment, upgrading, demotion or transfers, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and programs for training including apprenticeships. The Consultant shall take such
action with respect to this Agreement as may be required to ensure full compliance
with local, state and federal laws prohibiting discrimination in employment. C. Nondiscrimination in Services. The Consultant will not discriminate against any recipient of any services or benefits provided for in this Agreement on the grounds
Moses Lake Council Packet 2-14-23, Page 33 of 76
of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap.
D. If any assignment and/or subcontracting has been authorized by the City, said assignment or subcontract shall include appropriate safeguards against discrimination. The Consultant shall take such action as may be required to ensure full compliance with the provisions in the immediately preceding paragraphs
herein.
4. Indemnification
Consultant shall defend, indemnify, and hold the City, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the negligent acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this
Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant’s negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the Consultant’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 5. Ownership of Instruments of Service
The service provided by Consultant is intended for one time use only. The City shall own all reports, field data, field notes, laboratory test data, calculations, estimates, plans, specifications, record drawings, and other documents prepared by the Consultant. The
Consultant shall provide the City with two hard copies and an electronic copy of any final report(s) required as deliverables of an approved task order. Final payment will not be made until Consultant provides the City with all reports, drawings, documents, and services prescribed under an approved task order. Any reuse of the deliverables beyond the scope of services outlined in a governing task order is prohibited without written
authorization from the Consultant. Any reuse of the deliverables, including use by a third party, shall be without liability to the Consultant. 6. Right of Entry
The City will provide for the right of entry for the Consultant, its subcontractors, and all necessary equipment in order to complete the work under this agreement. Any damage to property by the Consultant due to negligence of the Consultant or its employees shall be the responsibility of the Consultant.
Moses Lake Council Packet 2-14-23, Page 34 of 76
7. Control of Work and Job-Site Safety
The Consultant shall be responsible only for its activities and that of its employees, sub- consultants, and specialty contractors on any site. The Consultant will not direct, supervise or control the work of other consultants and contractors or their subcontractors. Insofar as
job site safety is concerned, the Consultant is responsible only for the health and safety of its employees, sub-consultants, and specialty contractors employed by the Consultant in carrying out its work. Nothing herein shall be construed to relieve the City of Moses Lake or any other consultant or contractors from their responsibilities for maintaining a safe job site. 8. Taxes Consultant accepts full and exclusive liability as between itself and The City for the
payment of any and all contributions or taxes which are measured by wages, salaries, or other remuneration paid to persons employed by Consultant or its subconsultants, or assignees for the work to be performed hereunder, or which arise by virtue of Consultant’s employment, and which now or hereafter may be imposed by any governmental authority. Such contributions or taxes, shall include, but not be limited to, Unemployment Insurance,
Worker’s Compensation, Old Age Retirement Benefits, Medicaid, Disability, Pensions or Annuities, and Income Taxes. Consultant shall comply with all laws and administrative regulations relating to such contributions or taxes. Consultant accepts full and exclusive liability for and shall pay all sales, use, gross
receipts, and any other taxes arising from the fees paid to Consultant by the City for Consultant’s performance of this Agreement. Consultant shall complete and maintain its registration with the Washington State Department of Revenue and be responsible for payment of all taxes due on payments made
under this Agreement. 9. Compliance with Laws and Warranty A. The Consultant, in the performance of this Agreement, shall comply with all
applicable federal, state or local laws and ordinances, including regulations for
licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in this Agreement to assure quality of services.
B. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. C. The Consultant represents that it has the skills and knowledge necessary to competently provide the services set forth in Exhibit A and agrees to provide the
professional services under this Agreement in accordance with the care and skill
ordinarily used by members of the same profession practicing under similar conditions at the same time and in the same locality. The Consultant further agrees
Moses Lake Council Packet 2-14-23, Page 35 of 76
that it shall be responsible for the professional quality, technical accuracy and coordination of all designs, drawings, specifications, and other services furnished
under this Agreement. The Consultant will re-perform at the City’s request any
services not meeting this standard without additional compensation.
ARTICLE Ill - OBLIGATIONS OF THE CITY
1. Authorization
The work required under this Agreement or any subsequent task order shall not begin, nor
shall the City assume any obligation for the work involved until the Consultant is given authorization to proceed. Such authorization by the City Manager of Moses Lake shall not become effective prior to the date of execution of this Agreement or any task order specifically drafted for the work in question.
2. Information and Data
In order to facilitate the work as outlined above, the City shall furnish to the Consultant all information having a bearing on the project that the City has, as requested by the Consultant.
3. Remuneration
For the professional services as outlined in Exhibit A, the City shall reimburse the Consultant on a monthly basis for an invoice submitted by the Consultant as approved by the City pursuant to the rates and authorized expenses as outlined in Exhibit A. The City may require the invoice to reflect the Consultant’s original task order fee estimate to complete the work that was accomplished during the invoice period. No payment made to Consultant shall be construed as an acceptance of work or any portion thereof.
ARTICLE IV - INSURANCE A. Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.
No Limitation. Consultant's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
B. Minimum Scope of Insurance
Moses Lake Council Packet 2-14-23, Page 36 of 76
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington.
4. Professional Liability insurance appropriate to the Consultant's profession.
C. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than
$2,000,000 per claim and $2,000,000 policy aggregate limit.
D. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance:
i. The Consultant's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it.
Notice of Cancellation The Consultant shall provide the City with written notice of any policy cancellation within
Moses Lake Council Packet 2-14-23, Page 37 of 76
two business days of their receipt of such notice. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Failure to Maintain Insurance Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days’ notice to the Consultant to correct the breach, immediately terminate the contract. City Full Availability of Consultant Limits If the Consultant maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant, irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether
any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant.
ARTICLE V-GENERAL PROVISIONS
1. Termination
The City may terminate the Agreement without cause at any time by giving the Consultant 30 days’ written notice of such termination. If any portion of the authorized work covered by this Agreement and begun by the Consultant is abandoned, unreasonably delayed or indefinitely postponed by the City, the Consultant may also terminate this Agreement by giving 30 days written notice.
The City may terminate the Agreement immediately at any time if the Consultant is in violation of any of the provisions of the Agreement.
In the event of termination of this Agreement by either party, the Consultant shall be paid for all services rendered by the Consultant up to the date of termination, in accordance with
the payment provisions of this Agreement. If the Consultant has any property in its
possession belonging to the City, the Consultant will account for the same, and dispose of it in the manner directed by the City.
2. Personal Liability of Public Officials
Moses Lake Council Packet 2-14-23, Page 38 of 76
Neither the City employees nor any elected official of the City shall be personally responsible for any liability arising under or growing out of this Agreement.
3. Time Limitations and Jurisdiction For the convenience of the parties to the Agreement it is mutually agreed by the parties that any claims or causes of action which the Consultant has against the City arising from the Agreement shall be brought within 180 calendar days from the date of the end of the Agreement; and it is further agreed that any such claims or causes of action shall be brought only in the Superior Court of Grant County. The parties understand and agree that the Consultant's failure to bring suit within the time period provided, shall be a complete bar to any such claims or causes of action. It is further mutually agreed by the parties that when any claims or causes of action which the Consultant asserts against the City arising from the Agreement are filed, the Consultant shall permit the City to have timely access to any records deemed necessary by the City to assist in evaluating the claims or action.
4. Assignment and Subcontracting
A. The Consultant shall not assign its performance under this Agreement or any portion of this Agreement without the written consent of the City, and it is further agreed that said consent must be sought in writing by the Consultant not less than thirty (30) days prior to the date of any proposed assignment. The City reserves the
right to reject without cause any such assignment.
B. Any work or services assigned hereunder shall be subject to each provision of this Agreement and proper bidding procedures where applicable as set forth in local, state and/or federal statutes, ordinances and guidelines.
C. Any technical/professional service subcontract not listed in this Agreement, must have express advance approval by the City. D. The Consultant shall be responsible and liable for the performance of its
consultants, subcontractors or assignees who perform any portion of the work or
services and shall provide in written agreements with them the same duties and obligations required of the Consultant under this Agreement. The City shall incur no additional costs as a result of any such subcontract or assignment and no liability to any subcontractor or assignee.
5. Changes Either party may request changes to the scope of services and performance to be provided hereunder, however, no change or addition to this Agreement shall be valid or binding upon
either party unless such change or addition be in writing and signed by both parties. Such
amendments shall be attached to and made part of this Agreement. A change in scope of services shall be approved by the City and executed in writing by the City Manager before
Moses Lake Council Packet 2-14-23, Page 39 of 76
any changes in the scope of services are authorized. All terms and conditions contained in this Agreement shall be applicable to any change in the scope of services.
6. Notice Any notice that any party hereto desires or is required to give the other party shall be made in writing and sent by certified mail, return receipt requested. Any such notice shall be deemed delivered upon deposit thereof in the United States mail with postage prepaid,
addressed as follows: The City of Moses Lake
PO Box 1579 Moses Lake, WA 98837
Any party may change the address hereinabove specified by giving written notice thereof
to the persons identified in this Section.
7. Severability A. If, for any reason, any part, term or provision of this Agreement is held by a court
of the United States to be illegal, void or unenforceable, the validity of the
remaining provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid.
B. If it should appear that any provision hereof is in conflict with any statutory
provision of the State of Washington, said provision which may conflict therewith shall be deemed inoperative and null and void insofar as it may be in conflict therewith, and shall be deemed modified to conform to such statutory provisions.
8. Entire Agreement
The parties agree that this Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded. Further, any modification of this Agreement shall be in writing and signed by both parties. Failure
to comply with any of the provisions stated herein shall constitute material breach of
contract and cause for termination. Both parties recognize time is of the essence in the performance of the provisions of this Agreement. It is also agreed by the parties that the forgiveness of the nonperformance of any provision of this Agreement does not constitute a waiver of the provisions of this Agreement.
9. Counterparts This Agreement may be executed in counterparts, each of which, when combined, shall constitute one single binding agreement.
Moses Lake Council Packet 2-14-23, Page 40 of 76
10. No Presumption Against Drafter
This Agreement has been reviewed and revised by legal counsel for all parties and no
presumption or rule that ambiguity shall be construed against the party drafting the document shall apply to the interpretation or enforcement of this Agreement. 11. Litigation Assistance
If required, the Consultant agrees to assist the City in its preparation for arbitration, adjudication, or administrative proceedings and to testify and otherwise to provide evidence on the City’s behalf herein. Compensation for said services shall be based upon a time and material basis to be negotiated and agreed upon by the parties.
12. Waiver Waiver by the City of any default or breach of the Consultant of any provisions of this Agreement shall have no force or effect unless in writing, nor shall any waiver by the City
of any default or breach of the Consultant be construed as a waiver of any other future
default or breach of the same provision or any other provision of the Agreement.
ARTICLE VI - SERVICES
I. Scope of Work The Consultant shall assist the City and provide on call technical assistance for projects as
outlined in Exhibit A.
II. Consultant’s Payment
Payment to the Consultant will be made after the billings have been approved by the City
Council. The City Council meets on the second and fourth Tuesday of each month. Billings
received prior to the Tuesday preceding the Council meeting will be processed for the upcoming meeting. Consultant shall submit documentation, signed by the Consultant’s principal, listing personnel and their dates and hours worked.
Fees shall be as listed in Exhibit A, Schedule of Charges and are limited to those charges unless written advance authorization is provided by the City.
Moses Lake Council Packet 2-14-23, Page 41 of 76
This agreement expires ________________, 202_, unless an extension is mutually agreed to in writing by principals of both parties.
CITY OF MOSES LAKE Aspect Consulting, LLC
By:_____________________________ By:_______________________________
Allison Williams Daniel R. Haller, PE, CWRE
City Manager Principal Water Resources Engineer
Date:__________________________ Date:______________________________
APPROVED AS TO FORM:
________________________________ Date:_____________________________
Katherine L. Kenison
City Attorney
Moses Lake Council Packet 2-14-23, Page 42 of 76
EXHIBIT A
CONTRACT ORDER
SCHEDULE OF CHARGES
Moses Lake Council Packet 2-14-23, Page 43 of 76
Moses Lake Council Packet 2-14-23, Page 44 of 76
Moses Lake Council Packet 2-14-23, Page 45 of 76
Moses Lake Council Packet 2-14-23, Page 46 of 76
Council Staff Report
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Mayor and City Council 9656
Allison Williams, City
Manager Administration
2/14/2023 Consent Agenda
DOH Associates Police Station Owner's Rep Contract
City Manager Finance Fire
City Attorney Community Development Police
Human Resources Municipal Services Parks, Rec, & Cultural Services
389,614.00$150,000.00$0.00$
Motion to authorize the City Manager to enter into the contract for services with the DOH Associates, PS.
DOH Associates agreement.docx 456.38KB
The Moses Lake City Council authorized staff to move forward with the design and bid of the new police station.
As was done with the Larson Recreation Center project, an owner's representative is being recommended for
the oversight of the project. The day to day management of a construction project of this magnitude is beyond
the every day scope of city staff. In the case of the Larson Recreation Center, savings were achieved that
covered the cost of the owner's rep had they not been on site. This contract anticipates expenditure for 2023
with the remainder rolling into 2024 through to project closeout in 2025. Duties include working through the
review of schematic design, design development, construction documents, bidding, construction administration
and project close out. The contract anticipates time, mileage to the site and required special inspections.
Funds are budgeted for the design and construction of the new police station.
Options and Results
Motion to approve moves the contract forward.
Staff will bring back options for recommended changes.
The contract would not move forward.Moses Lake Council Packet 2-14-23, Page 47 of 76
Moses Lake Council Packet 2-14-23, Page 48 of 76
AGREEMENT FOR CONSULTANT SERVICES FOR OWNER’S REPRESENTATION FOR MOSES LAKE POLICE STATION PROJECT CITY OF MOSES LAKE
THIS AGREEMENT AND CONTRACT made and entered into at Moses Lake, Washington this day of 2023, by and between the CITY OF MOSES LAKE, State of Washington, hereinafter called the "City" and The DOH Associates, PS, a professional service corporation duly authorized to perform consultant services in the State of Washington, hereinafter
called the "Consultant".
IT IS AGREED BETWEEN THE PARTIES HERETO AS FOLLOWS: ARTICLE I - DEFINITIONS Whenever the term "City" is used herein, it is understood to mean the City of Moses Lake, of Grant County, Washington, or its authorized officers and the term "Consultant" means The DOH Associates, PS, or its authorized representative.
ARTICLE II - OBLIGATIONS OF THE CONSULTANT
1. Basic Services
The basic services contemplated to be performed by the Consultant are outlined hereinafter. The City retains the right to perform any and all specific elements of such services and to accordingly reduce the work by the Consultant and remuneration to the Consultant by written modification to this Agreement or any subsequent task order.
The basic services to be performed by the Consultant under this agreement are as follows:
The scope of work is for providing owner representation for the Police Station project
further detailed in Exhibit A.
The City shall furnish the necessary information to direct each task order to be performed by the Consultant, and the Consultant shall rely upon the accuracy and completeness of
the provided information.
A. The Consultant shall supply the City with sufficient data to support their work and
conclusions.
B. If required by the task order, the Consultant shall, at the conclusion of the work, provide the City with a project report. The Consultant will accept the responsibility for all work involved in the production of the report.
Moses Lake Council Packet 2-14-23, Page 49 of 76
D. The parties intend that an independent Consultant/City relationship will be created by this Agreement. The City is interested primarily in the results to be achieved;
subject to paragraphs herein, the implementation of services will lie solely with the
discretion of the Consultant. No agent, employee, servant or representative of the Consultant shall be deemed to be an employee, agent, servant or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits the City provides for its employees. The Consultant will be
solely and entirely responsible for its acts and for the acts of its agents, employees,
servants, subcontractors or representatives during the performance of this Agreement. However, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City’s general rights of inspection and review to secure the satisfactory completion thereof.
2. Special Services Certain special services may be required to support the basic services to complete the tasks and assignments required by the City. The type and extent of such special services cannot be determined at the time of execution of this agreement. However, the Consultant agrees to perform such special services as may be required to accomplish the objectives assigned by the City; providing, however, the Consultant feels capable of performing such special services. Payment for this work shall be as agreed to in writing by both parties prior to beginning said work. Both the City and the Consultant shall mutually agree, in writing, to any special services, additional services, and/or changes in services under this agreement. 3. Nondiscrimination
A. The City is an equal opportunity employer.
B. Nondiscrimination in Employment. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition
against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any
sensory, mental or physical handicap. Such action shall include, but not be limited to: employment, upgrading, demotion or transfers, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and programs for training including apprenticeships. The Consultant shall take such
action with respect to this Agreement as may be required to ensure full compliance
with local, state and federal laws prohibiting discrimination in employment. C. Nondiscrimination in Services. The Consultant will not discriminate against any recipient of any services or benefits provided for in this Agreement on the grounds
Moses Lake Council Packet 2-14-23, Page 50 of 76
of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap.
D. If any assignment and/or subcontracting has been authorized by the City, said assignment or subcontract shall include appropriate safeguards against discrimination. The Consultant shall take such action as may be required to ensure full compliance with the provisions in the immediately preceding paragraphs
herein.
4. Indemnification
Consultant shall defend, indemnify, and hold the City, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the negligent acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this
Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant’s negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the Consultant’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 5. Ownership of Instruments of Service
The service provided by Consultant is intended for one time use only. The City shall own all reports, field data, field notes, laboratory test data, calculations, estimates, plans, specifications, record drawings, and other documents prepared by the Consultant. The
Consultant shall provide the City with two hard copies and an electronic copy of any final report(s) required as deliverables of an approved task order. Final payment will not be made until Consultant provides the City with all reports, drawings, documents, and services prescribed under an approved task order. Any reuse of the deliverables beyond the scope of services outlined in a governing task order is prohibited without written
authorization from the Consultant. Any reuse of the deliverables, including use by a third party, shall be without liability to the Consultant. 6. Right of Entry
The City will provide for the right of entry for the Consultant, its subcontractors, and all necessary equipment in order to complete the work under this agreement. Any damage to property by the Consultant due to negligence of the Consultant or its employees shall be the responsibility of the Consultant.
Moses Lake Council Packet 2-14-23, Page 51 of 76
7. Control of Work and Job-Site Safety
The Consultant shall be responsible only for its activities and that of its employees, sub- consultants, and specialty contractors on any site. The Consultant will not direct, supervise or control the work of other consultants and contractors or their subcontractors. Insofar as
job site safety is concerned, the Consultant is responsible only for the health and safety of its employees, sub-consultants, and specialty contractors employed by the Consultant in carrying out its work. Nothing herein shall be construed to relieve the City of Moses Lake or any other consultant or contractors from their responsibilities for maintaining a safe job site. 8. Taxes Consultant accepts full and exclusive liability as between itself and The City for the
payment of any and all contributions or taxes which are measured by wages, salaries, or other remuneration paid to persons employed by Consultant or its subconsultants, or assignees for the work to be performed hereunder, or which arise by virtue of Consultant’s employment, and which now or hereafter may be imposed by any governmental authority. Such contributions or taxes, shall include, but not be limited to, Unemployment Insurance,
Worker’s Compensation, Old Age Retirement Benefits, Medicaid, Disability, Pensions or Annuities, and Income Taxes. Consultant shall comply with all laws and administrative regulations relating to such contributions or taxes. Consultant accepts full and exclusive liability for and shall pay all sales, use, gross
receipts, and any other taxes arising from the fees paid to Consultant by the City for Consultant’s performance of this Agreement. Consultant shall complete and maintain its registration with the Washington State Department of Revenue and be responsible for payment of all taxes due on payments made
under this Agreement. 9. Compliance with Laws and Warranty A. The Consultant, in the performance of this Agreement, shall comply with all
applicable federal, state or local laws and ordinances, including regulations for
licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in this Agreement to assure quality of services.
B. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. C. The Consultant represents that it has the skills and knowledge necessary to competently provide the services set forth in Exhibit A and agrees to provide the
professional services under this Agreement in accordance with the care and skill
ordinarily used by members of the same profession practicing under similar conditions at the same time and in the same locality. The Consultant further agrees
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that it shall be responsible for the professional quality, technical accuracy and coordination of all designs, drawings, specifications, and other services furnished
under this Agreement. The Consultant will re-perform at the City’s request any
services not meeting this standard without additional compensation.
ARTICLE Ill - OBLIGATIONS OF THE CITY
1. Authorization
The work required under this Agreement or any subsequent task order shall not begin, nor
shall the City assume any obligation for the work involved until the Consultant is given authorization to proceed. Such authorization by the City Manager of Moses Lake shall not become effective prior to the date of execution of this Agreement or any task order specifically drafted for the work in question.
2. Information and Data
In order to facilitate the work as outlined above, the City shall furnish to the Consultant all information having a bearing on the project that the City has, as requested by the Consultant.
3. Remuneration
For the professional services as outlined in Exhibit A, the City shall reimburse the Consultant on a monthly basis for an invoice submitted by the Consultant as approved by the City pursuant to the rates and authorized expenses as outlined in Exhibit B. The City may require the invoice to reflect the Consultant’s original task order fee estimate to complete the work that was accomplished during the invoice period. No payment made to Consultant shall be construed as an acceptance of work or any portion thereof.
ARTICLE IV - INSURANCE A. Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.
No Limitation. Consultant's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
B. Minimum Scope of Insurance
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Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington.
4. Professional Liability insurance appropriate to the Consultant's profession.
C. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than
$2,000,000 per claim and $2,000,000 policy aggregate limit.
D. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance:
i. The Consultant's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it.
Notice of Cancellation The Consultant shall provide the City with written notice of any policy cancellation within
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two business days of their receipt of such notice. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Failure to Maintain Insurance Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days’ notice to the Consultant to correct the breach, immediately terminate the contract. City Full Availability of Consultant Limits If the Consultant maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant, irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether
any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant.
ARTICLE V-GENERAL PROVISIONS
1. Termination
The City may terminate the Agreement without cause at any time by giving the Consultant 30 days’ written notice of such termination. If any portion of the authorized work covered by this Agreement and begun by the Consultant is abandoned, unreasonably delayed or indefinitely postponed by the City, the Consultant may also terminate this Agreement by giving 30 days written notice.
The City may terminate the Agreement immediately at any time if the Consultant is in violation of any of the provisions of the Agreement.
In the event of termination of this Agreement by either party, the Consultant shall be paid for all services rendered by the Consultant up to the date of termination, in accordance with
the payment provisions of this Agreement. If the Consultant has any property in its
possession belonging to the City, the Consultant will account for the same, and dispose of it in the manner directed by the City.
2. Personal Liability of Public Officials
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Neither the City employees nor any elected official of the City shall be personally responsible for any liability arising under or growing out of this Agreement.
3. Time Limitations and Jurisdiction For the convenience of the parties to the Agreement it is mutually agreed by the parties that any claims or causes of action which the Consultant has against the City arising from the Agreement shall be brought within 180 calendar days from the date of the end of the Agreement; and it is further agreed that any such claims or causes of action shall be brought only in the Superior Court of Grant County. The parties understand and agree that the Consultant's failure to bring suit within the time period provided, shall be a complete bar to any such claims or causes of action. It is further mutually agreed by the parties that when any claims or causes of action which the Consultant asserts against the City arising from the Agreement are filed, the Consultant shall permit the City to have timely access to any records deemed necessary by the City to assist in evaluating the claims or action.
4. Assignment and Subcontracting
A. The Consultant shall not assign its performance under this Agreement or any portion of this Agreement without the written consent of the City, and it is further agreed that said consent must be sought in writing by the Consultant not less than thirty (30) days prior to the date of any proposed assignment. The City reserves the
right to reject without cause any such assignment.
B. Any work or services assigned hereunder shall be subject to each provision of this Agreement and proper bidding procedures where applicable as set forth in local, state and/or federal statutes, ordinances and guidelines.
C. Any technical/professional service subcontract not listed in this Agreement, must have express advance approval by the City. D. The Consultant shall be responsible and liable for the performance of its
consultants, subcontractors or assignees who perform any portion of the work or
services and shall provide in written agreements with them the same duties and obligations required of the Consultant under this Agreement. The City shall incur no additional costs as a result of any such subcontract or assignment and no liability to any subcontractor or assignee.
5. Changes Either party may request changes to the scope of services and performance to be provided hereunder, however, no change or addition to this Agreement shall be valid or binding upon
either party unless such change or addition be in writing and signed by both parties. Such
amendments shall be attached to and made part of this Agreement. A change in scope of services shall be approved by the City and executed in writing by the City Manager before
Moses Lake Council Packet 2-14-23, Page 56 of 76
any changes in the scope of services are authorized. All terms and conditions contained in this Agreement shall be applicable to any change in the scope of services.
6. Notice Any notice that any party hereto desires or is required to give the other party shall be made in writing and sent by certified mail, return receipt requested. Any such notice shall be deemed delivered upon deposit thereof in the United States mail with postage prepaid,
addressed as follows: The City of Moses Lake
PO Box 1579 Moses Lake, WA 98837 Any party may change the address hereinabove specified by giving written notice thereof
to the persons identified in this Section.
7. Severability A. If, for any reason, any part, term or provision of this Agreement is held by a court
of the United States to be illegal, void or unenforceable, the validity of the
remaining provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid.
B. If it should appear that any provision hereof is in conflict with any statutory
provision of the State of Washington, said provision which may conflict therewith shall be deemed inoperative and null and void insofar as it may be in conflict therewith, and shall be deemed modified to conform to such statutory provisions.
8. Entire Agreement
The parties agree that this Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded. Further, any modification of this Agreement shall be in writing and signed by both parties. Failure
to comply with any of the provisions stated herein shall constitute material breach of
contract and cause for termination. Both parties recognize time is of the essence in the performance of the provisions of this Agreement. It is also agreed by the parties that the forgiveness of the nonperformance of any provision of this Agreement does not constitute a waiver of the provisions of this Agreement.
9. Counterparts This Agreement may be executed in counterparts, each of which, when combined, shall constitute one single binding agreement.
Moses Lake Council Packet 2-14-23, Page 57 of 76
10. No Presumption Against Drafter
This Agreement has been reviewed and revised by legal counsel for all parties and no
presumption or rule that ambiguity shall be construed against the party drafting the document shall apply to the interpretation or enforcement of this Agreement. 11. Litigation Assistance
If required, the Consultant agrees to assist the City in its preparation for arbitration, adjudication, or administrative proceedings and to testify and otherwise to provide evidence on the City’s behalf herein. Compensation for said services shall be based upon a time and material basis to be negotiated and agreed upon by the parties.
12. Waiver Waiver by the City of any default or breach of the Consultant of any provisions of this Agreement shall have no force or effect unless in writing, nor shall any waiver by the City
of any default or breach of the Consultant be construed as a waiver of any other future
default or breach of the same provision or any other provision of the Agreement.
ARTICLE VI - SERVICES
I. Scope of Work The Consultant shall assist the City and provide owner representation for the Police Station
project as outlined in Exhibit A;
II. Consultant’s Payment
Payment to the Consultant will be made after the billings have been approved by the City
Council. The City Council meets on the second and fourth Tuesday of each month. Billings
received prior to the Tuesday preceding the Council meeting will be processed for the upcoming meeting. Consultant shall submit documentation, signed by the Consultant’s principal, listing personnel and their dates and hours worked.
Fees shall be as listed in Exhibit B and are limited to those charges unless written advance authorization is provided by the City.
Moses Lake Council Packet 2-14-23, Page 58 of 76
This agreement expires ________________, 202_, unless an extension is mutually agreed to in writing by principals of both parties.
CITY OF MOSES LAKE THE DOH ASSOCIATES, PS
By:_____________________________ By:_______________________________
Allison Williams Title: __________________
City Manager
Date:_____________________________ Date:_____________________________
APPROVED AS TO FORM:
________________________________ Date:_____________________________
Katherine L. Kenison
City Attorney
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Moses Lake Council Packet 2-14-23, Page 60 of 76
Moses Lake Council Packet 2-14-23, Page 61 of 76
EXHIBIT B
Moses Lake Council Packet 2-14-23, Page 62 of 76
As a result of the
deep aquifer decline, the
City of Moses Lake is
experiencing serious water
supply issues ... Solutions to
this issue are not easy and
require a comprehensive
approach, first among
those is a committed and
coordinated effort by all of
our partners in the
region.
Education and outreach
Additional tier-rates for all users
Developing plans to reduce potable
water irrigation usage on city
owned properties and recreation
facilities.
Current normal water system demand
is 4.2 mg/d. Summer demand is 16
mg/d. This increase is well outside of
national averages and planning
standards (AWWA). Six of our 18 wells
currently require additional summer
demand monitoring and management
because of lost aquifer capacity, with
peak day demand at 20 - 22mg.
In 2022, the city invested in an
aggressive conservation campaign that
includes:
The city is committing to a 5-year
potable water irrigation reduction of
50% and are in the process of updating
the 2015 Comprehensive Water
System Plan.
When the city transitions to
surface/shallow water, the required
treatment and estimated cost for total
water needs is in excess of $230M.
MAJOR ISSUES
PUBLIC SAFETY
The City of Moses Lake continues to see declining water levels in most of
the city’s wells. These declining water levels have resulted in a decreased
ability to provide water to the community. The city is currently evaluating
other water sources, enhancing water conservation as well as education and
outreach, working to reduce reliance on potable water as a primary
irrigation source, completing multiple storage and well rehabilitation
projects, and identifying elements in city code to meet council goals.
CITY OF MOSES LAKE
W A T E R P U R V E Y O R P R O F I L E
Reduced Pumping Capacity
Intermittent Well Failures
Insufficient Budget to Address
Issues
Public Safety Concern
Fire Protection Concern
Six of 18 wells currently require
additional summer demand
monitoring and management.
Updating groundwater model
Sustainable source identification
Shallow suprabasalt sediment
Regulatory Support
Acquiring the necessary water
rights.
Streamlining water transfer process
IMMEDIATE NEEDS
WATER SOURCES
18 GROUNDWATER WELLS
Depth: 500 - 1200 ft
Pump Range: 400 - 750 ft
Sources: Wanapum, Grande Ronde
CONCERNS
Deep water: Soft, Warm,
Hydrogen Sulfide
Shallow water: Hard, Calcium
Variable Water Composition
FAST FACTS
Service Population: 26,040 (2022)
Median Income: $60,000 (2020)
Water Rates:
Single Family Tier 1 $0.42/100cft
Single Family Tier 2 $1.27/100cft
Single Family Tier 3 $2.65/100cft
Additional Rates:
Multi-Family Rate $0.85/100cft
Commercial Rate $1.02/100cft
Industrial Rate $1.02/100cft
Irrigation Rate $1.25/100cft
Growth Rate: 3% per year
Main Industries: Agriculture,
Technology, and Manufacturing
CONTACTS
Kirk Holmes
Interim Municipal Services Director,
City of Moses Lake
kholmes@cityofml.com
Chad Strevy
Water Division Manager,
City of Moses Lake
cstrevy@cityofml.com
J a n u a r y 2 0 2 3C o l u m b i a B a s i n S u s t a i n a b l e G r o u n d w a t e r C o a l i t i o n
Funding for water rights and
infrastructure.
Determine viability of surface water
as a potential treated and potable
source
Potential transfer of existing deep
aquifer rights to shallow water rights.
-Allison Williams, City Manager
Moses Lake Council Packet 2-14-23, Page 63 of 76
Council Staff Report
To:
From
For Agenda of:
Subject
Reviewed and Approved by:
Amount Budgeted:Appropriation Required:
Allison Williams, City Manager
Brett Bastian
2/14/2023
Agenda Item Number:
9613
Department
Fire
Proceeding Type
Admin Report
Ambulance Cost of Service Study
City Manager Finance Fire
City Attorney Community Development Police
Human Resources Municipal Services Parks, Rec, & Cultural Services
Expenditure Required:
$ 0.00
Action Requested
No action required.
60,000.00$0.00$
106.32KB
Packet Attachments (if any)
RFP_CostofService_Ambulance.docx
Overview
The last ambulance cost of service study was completed in 2016. In accordance with state law we
must conduct a cost of service study before any adjustment to the utility rate is made, exclusive of
annual CPI increases.
With the substantial increases in call volume that the Moses Lake Fire Department has experienced in
the past few years it is necessary to bring on additional staff and provide additional ambulances to
meet the needs of our growing community. These needs carry financial considerations and in order to
better clarify those financial considerations we will need to pinpoint costs associated with availability
and demand costs of the system. In order to complete the cost of service study we are requesting
authorization to publish a request for proposals for interested consultants to provide quotes for this
service study.
Fiscal and Policy Implications
Funds are included in the 2023 budget, and the contract amount is within the City Manager's authority to execute.
X
Moses Lake Council Packet 2-14-23, Page 64 of 76
Options and Results
Approve, Authorize, or Adopt:
N-A.
Provide Amended Direction:
N-A
No Action Taken:
N-A
Moses Lake Council Packet 2-14-23, Page 65 of 76
REQUEST FOR PROPOSAL
TO PROVIDE
Ambulance Cost of Service Study
DUE DATE: March 28, 2023 by 5 p.m.
FINANCE DEPARTMENT
401 S BALSAM STREET
MOSES LAKE WA 98837
509-764-3732
Moses Lake Council Packet 2-14-23, Page 66 of 76
CITY OF MOSES LAKE, WASHINGTON | COST OF SERVICE STUDY
2
TABLE OF CONTENTS
1.0 Information and Instructions 3
1.1 Invitation to propose 3
1.2 Intent of the City 3
1.3 Submittal 3
1.4 Late Submittals and Modifications 4
1.5 Withdrawal of Submittals 4
1.6 Conditions Affecting the Work 4
1.7 Explanations for Submitting Vendors 4
1.8 City Representatives 5
1.9 Form of Submittals 5
1.10 Basis for Selection 5
1.11 Professional Services Agreement 6
2.0 Scope of Work 6
2.1 Background 7
2.2 Scope Components 7
3.0 Requirements and Qualifications 7
3.1 Submittal Requirements 7
3.2 Vendor Qualifications 9
4.0 Vendor Selection Procedures 9
4.1 Evaluation Criteria 9
4.2 Interview Criteria 10
Moses Lake Council Packet 2-14-23, Page 67 of 76
CITY OF MOSES LAKE, WASHINGTON | COST OF SERVICE STUDY
3
1.0 Information and Instructions
1.1 Invitation to Propose
The City of Moses Lake, Washington, (City) is requesting proposals from qualified
firms to provide a cost of service study for ambulance services operated by the City
of Moses Lake Fire Department.
1.2 Intent of the City of Moses Lake
The objective of the Request for Proposal (RFP) is to provide sufficient information
to enable qualified vendors to submit a written proposal that demonstrates recent
experience in conducting cost of service analysis for utilities such as the ambulance
utility operated by the City of Moses Lake.
Preference will be given to firms that demonstrate an understanding of ambulance
service operations within the fire service, particularly in all career or combination
departments operating services with dual-role firefighters as it relates to emergency
medical services.
The selected vendor is expected to work closely with the City as part of the service
team to successfully provide the services requested.
This RFP is not a contractual offer, nor is it a commitment to purchase services.
Contents of this RFP and the vendor’s submittal will be used as the basis to
determine final contractual obligations. It is understood that this RFP and the
successful vendor submittal may be attached or included by reference, in part or in
whole, to any agreement regarding the services included in this RFP between the
City and said vendor.
1.3 Submittal
Interested vendors are required to submit one (1) original and four (4) copies of
their physical, sealed submittal. Failure to provide the submittal in the appropriate
numbers and formats will result in disqualification. Email or fax submittals are not
permitted and will not be accepted. Submit the above to the following address:
CITY OF MOSES LAKE FINANCE DEPARTMENT
ATTN: CITY CLERK
PO BOX 1579
401 S BALSAM STREET
MOSES LAKE, WA 98837
Moses Lake Council Packet 2-14-23, Page 68 of 76
CITY OF MOSES LAKE, WASHINGTON | COST OF SERVICE STUDY
4
The outside of the envelope must bear the following notation:
CITY OF MOSES LAKE, WASHINGTON
REQUEST FOR QUALIFICATIONS
AMBULANCE COST OF SERVICE
DUE DATE: March 28, 2023 AT 5:00PM
1.4 Late submittals and Modifications
Submittals and modifications thereof received after the stated time of closing will be
returned unopened. The City is not responsible for late deliveries. Time of closing
will be determined by the Pacific Time Clock at http://www.time.gov/.
1.5 Withdrawal of Submittals
Submittals may be withdrawn by written request up to one (1) hour after the stated
time of closing, as mentioned above. Determination of the one-hour grace period
shall be calculated based on the same reference as in Section 1.4.
1.6 Conditions Affecting the Work
Before submitting a proposal, each submitting vendor is advised to:
A. Examine the RFP documents thoroughly.
B. Familiarize himself/herself with federal, state, and local laws, ordinances, rules,
and regulations that may – in any manner – affect the cost, progress, or
performance of the work.
C. Study and carefully correlate said vendor’s observations with the RFP.
Failure to do so will not relieve any vendor from any contractual obligations of the work
described herein.
1.7 Explanations for Submitting Vendors
There are eleven (11) pages in this RFP, including the cover sheet and table of
contents; each is sequentially numbered in the bottom right corner of the page. It is
the responsibility of the submitting vendor to ensure that all pages are included. If
any pages are missing, the vendor should immediately request a cop of the missing
page(s) by emailing the request to both City Representatives listed in Section 1.8.
Please write “Ambulance Cost of Service Study” in the subject line. It is the
responsibility of the vendor to procure missing pages; submittals based on
incomplete information will not be granted exception for any faults deriving thereof.
Any explanation desired by a submitting vendor regarding the meaning or
interpretation of the RFP, or any part thereof, must be requested in writing (via
Moses Lake Council Packet 2-14-23, Page 69 of 76
CITY OF MOSES LAKE, WASHINGTON | COST OF SERVICE STUDY
5
email) and directed to both City Representatives listed in Section 1.8, no less than
two business days prior to the time that submittals are due. Any interpretation
made will be in the form of an addendum to the RFP, issued by the City and will be
posted to the City Website – http://www.cityofml.com. It is the sole responsibility of
the vendor to obtain any RFP updates or addenda.
1.8 City Representatives
Madeline Prentice, Finance Director
City of Moses Lake – Finance
PO Box 1579
401 S Balsam ST
Moses Lake, WA 98837
mprentice@cityofml.com
Brett Bastian, Fire Chief
City of Moses Lake – Fire
701 E 3rd AVE
Moses Lake, WA 98837
bbastian@cityofml.com
1.9 Form of Submittals
To assist in the evaluation process, submittals shall conform to the following:
1.9.1 General:
A. The submittal shall be limited to a maximum of 16 numbered pages (8
double-sided pages).
B. All pages will be counted towards the page total, except for the front
cover, back cover, tab pages, resumes, references, and the cover
letter. The cover letter shall be limited to a maximum of 1 double-
sided page.
C. All pages shall be printed on 8/12” x 11” size paper and shall be
printed double-sided.
D. Font shall be no smaller than 10 point.
1.10 Basis for Selection
1.1.1 General: The selection will be based on demonstrated qualifications for
similar services provided. For the purpose of this RFP, “similar services” shall
mean the services involved in cost of service analysis for municipal or local
government operated utilities; the services were of similar complexity; and
the services were of a similar type or scope. The vendor must also
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demonstrate the ability to work closely with City Finance and Fire
Department.
1.1.2 Selection Committee: The Selection Committee shall be made up of 5 City
Staff members.
1.1.3 Ranking:
A. Submittals will be ranked based on the following categories:
a. Requested services understanding and approach
b. Service team experience and qualifications
c. Presentation, organization, and clarity of RFP Submittal.
B. Final Selection:
a. The vendor judged to be the most qualified based on all the
information presented and evaluated will be selected.
b. The selected vendor shall be notified in writing. No other method
shall be official notification of selection by the city.
c. The selection of the committee shall be final.
The City reserves the right to reject any or all the submittals. If the City elects to select
one of the submitting vendors, the City will have the right to negotiate with said
submitting vendor over the final terms and conditions of the contract in the best
interest of the City. The primary objective of the negotiations is to maximize the City’s
ability to obtain the best value, based on the requirements and evaluations relating to
this RFP. If an agreement cannot be reached, the negotiations will be terminated and
similar negotiations will occur with the second ranked submitting vendor.
1.11 Professional Services Agreement
The successful vendor will be required to sign the City’s Professional Services
Agreement, a copy of which can be obtained from the City Representatives listed in
Section 1.8. Please write “AMBULANCE COST OF SERVICE” in the subject line. All
submitting vendors are directed to carefully review the Professional Services Agreement
before preparing their submittal, as the successful vendor will not be allowed to modify
the wording of the City’s Professional Services Agreement. The successful vendor’s
refusal to sign the City’s Professional Services Agreement will render their submission
nonresponsive, all dialogues will be immediately terminated, and negotiations will begin
with the second ranked submitting vendor.
2.0 Scope of Work
2.1 Background
The City provides fire, emergency medical, technical rescue, hazardous materials,
prevention, and investigations services. The City realizes that not all aspects of the
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emergency services system can be adequately described within this request for
proposal. The City will work closely with the successful proposer to develop any
other necessary criteria for the most efficient analysis.
2.2 Scope Components
2.2.1 The vendor may not access individual patient records when conducting
the analysis.
2.2.2 The City shall provide the vendor with a current list of charges and notify
the vendor within five working days of any changes to those charges.
2.2.3 The City will provide the most accurate and complete incident response
information they can.
2.2.4 The vendor will analyze revenue and expenditures for the ambulance
utility and will work closely with the finance and fire departments during
the information gathering period of the analysis.
2.2.5 The vendor is responsible for providing a final product to the City of
Moses Lake not later than April 30, 2023, and will provide a detailed
presentation to the Moses Lake City Council during a scheduled study
session on a date to be determined.
Related Services
Any contract award resulting from this solicitation may be expanded to cover related items
provided that such services are normally furnished by the vendor.
3.0 Requirements and Qualifications
3.1 Submittal Requirements
Formatting of the submittal shall be set for in section 1.9 of this RFP. In addition to
these formatting requirements, per Section 4.1 the following items, at a minimum,
must be included in the submittal:
3.1.1 Service Understanding & Approach:
A. Provide a statement of understanding the services requested which
shall cover but not be limited to:
1. Understanding of need of the services requested
2. Challenges, pitfalls, and issues involved in the services
requested.
3. Level of commitment the vendor believes is necessary
for the services requested.
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B. Provide a description of the firm’s ability to develop creative solutions
utilizing examples from previous work that had similar challenges, pitfalls,
and issues as example.
3.1.2 Service Team Experience & Qualifications:
A. Documentation of qualifications of the proposed service team
members on previous work of similar size and complexity. Provide
documentation which substantiates your firm’s ability to satisfy the
qualifications listed above.
B. Identify at least two examples of previous work where submitting
firms served as the utility cost of service analysis and which contain
scope components that mimic or are similar in nature to those
outlined in Section 2.0. Scoring of this requirement will be weighted
in favor of referenced previous work which closely resemble the City’s
services requested objectives. For each example identified, provide
the following:
1. Client name;
2. Description of the services provided;
3. Role of the firm in delivering the services;
4. Year services performed
C. Submitted resumes shall not exceed one page in length per team
member. Resumes are not counted in the overall page total. DO NOT
submit resumes for employees who will not actively work with the
City.
D. Service History Matrix:
a. List of in progress/completed provided services of similar size
and complexity with the last 5 years.
b. Include the proposed service team member’s roles.
c. Client name and phone number.
E. Include a listing of proposed sub-contractors with their portion of the
work identified and a demonstration of the appropriate sub-
contractor qualifications. Provide sub-contractor references with
phone numbers.
F. References: Provide names and phone numbers of a minimum of
three references. References should have direct experience with the
Service Manager and other proposed key team members on services
of similar complexity and size. The references are not included in the
sheet count for the submittal.
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G. Service Management: Provide documentation of effective service
management, cost control, and communications on services provided
of similar nature and scope.
3.2 Vendor Qualifications
The required minimum qualifications for submitting contracting firms are as follows:
3.2.1 Knowledge of all applicable federal, state, and local regulations and
standards.
3.2.2 Licensed to do business in the State of Washington.
3.2.3 May not have had any disciplinary actions taken against them by a
professional licensing agency of a state or federal government, for fraud
or other charges by a government or private insurer. State any open
investigations, if any.
3.2.4 Experience with utility cost of service analysis.
A. At least three years of conducting cost of service analysis for
municipal or other local government utilities.
B. Previous experience in conducting rate studies and evaluation of
service delivery for ambulance services operated by fire
departments.
4.0 Vendor Selection Procedures
4.1 Evaluation Criteria
Submittals received by the City of Moses Lake will be reviewed by the selection committee, and
will be evaluated based upon criteria including, but not limited to, the following:
Category Points
Understanding & Approach:
a) Indication that the submitting vendor has a clear understanding of the
services requested specifically what they view to be the biggest
challenges. (20 points)
b) Describe the firm’s capacity to recognize issues and develop creative
solutions to address them. Provide examples of challenges and
resulting solutions from previous work. (15 points)
35
Service Team Experience & Qualifications
a) Summarize the relevant experience and qualifications of your service
manager, and other key personnel, including sub-contractor. Discuss
the ways in which the experience and qualifications of these
individuals would benefit the City. Please note that determination of
qualification will be based on the collective team’s experience (15
points)
b) Provide comprehensive information regarding the track record of the
firm in providing relevant services within the last five years. Provided
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detailed descriptions and discuss the size and complexity of the
services provided, the special issues and the technical challenges that
were addressed. Identify the team member’s roles in the services
provided (15 points)
c) Describe the involvement and the duties of the service manager and
team, with a clear description of the ways in which the services will be
kept on budget. Describe the availability of team members to provide
the services. Indicate current and upcoming commitments for the
time shown on the schedule. (25 points)
Presentation, Organization, and clarity of RFP Submittal
The organization of the RFP submittal and the manner in which information is
presented in the submittal will be evaluated as an indication of the Vendor’s
ability to assemble clear and concise documents and to present the services
to the City.
10
Total 100
4.2 Interview Criteria
The City reserves the right to select based solely on the information in the statement of
qualifications. If no clear choice can be made based on the submittals, the City reserves
the right to either interview selected vendors or request additional information to help
in determining the most qualified vendor.
4.2.1 Interview:
A. Interview format (if used):
1. 20-minute presentation
2. 10 minutes for questions and answers
3. The proposed Service Manager shall lead the presentation.
4. Presentation team shall have a maximum of three (3) members.
B. Presentation: The objective of the interview will be to clearly
demonstrate the Vendor’s qualifications to provide services to the
satisfaction of the City. The presentation shall be brief and concise
and shall include but shall not be limited to:
1. A demonstration of understanding, objectives, and challenges.
2. A presentation of how the team proposes to manage the services
and successfully keep on schedule and under budget.
3. A description of how the Service Manager and the team proposes
to work and communicate with the City.
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4. Following a review of the submittals, the City reserves the right to
establish specific requirements and content for the interview to
further aid in the determination of the Vendor’s qualifications.
5. Questions: The selection team may prepare a list of standard
questions for the interview. Additional questions may be
developed based on the vendor’s proposal to clarify information
submitted.
The City will then negotiate a specific scope of services, fees, and schedule with the selected
vendor. If an agreement cannot be reached with the first selected vendor, the City will
terminate negotiations with said firm and open negotiations with the second ranked vendor.
The compensation discussed with one firm will not be discussed or disclosed with others.
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