FINAL 2023 0822 Council Agenda PacketMoses Lake City Council
Don Myers, Mayor | Deanna Martinez, Deputy Mayor | Dustin Swartz, Council Member | Mark Fancher, Council Member
David Eck, Council Member| Judy Madewell, Council Member| David Skaug, Council Member
Tuesday, August 22, 2023
Moses Lake Civic Center – 401 S. Balsam or remote access*
Study Session
6 p.m. – Grant County Trends Presentation – Dr, Patrick Jones, EWU
Regular Meeting Agenda
Call to Order – 6:30 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Citizen’s Communications **
Summary Reports:
Mayor’s Report
‐ Childhood Cancer Month Proclamation
‐ Grant County Fire District 5 Meeting
Additional Business
City Manager’s Report
‐ Financial System Replacement Update pg 3
‐ Carl T. Ahlers Park Project Donation pg 5
Consent Agenda Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be no
separate discussion of these items unless a Council Member requests specific items to be removed from
the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent
Agenda.
#1 pg 12
a.City Council Meeting Minutes Dated August 8, 2023
b.Claims and Payroll
COML Council Packet 8-22-23, Page 1 of 56
August 22, 2023, City Council Meeting Page 2 ____________________________
Consent continued ‐
c.Fire Equipment Donation Acceptance
d.AWC Cares Grant Renewal
e.Development Code Consultant Amendment
f.Oasis Major Plat Improvements Resolution 3948
g.Accept Larson Sedimentation Pond Rehabilitation Project
Old Business
#2
Motion
pg 40
Graffiti Regulations Ordinance 3032
Presented by Kevin Fuhr, Interim City Manager
Summary: Council to review and consider adoption
New Business
#3
Motion
pg 48
2023 Budget Amendment Ordinance 3033
Presented by Madeline Prentice, Finance Director
Summary: Council to review and consider adoption
Administrative Reports
Council Committee Reports
Executive Session
‐ Potential Litigation pursuant to RCW 42.30.110 (1) (i)
Adjournment
Next Regular Council Meeting is scheduled for September 12, 2023
NOTICE: Individuals planning to attend the in‐person meeting who require an interpreter or special assistance
to accommodate physical, hearing, or other impairments, need to contact the City Clerk
at (509) 764‐3703 or Deputy City Clerk at (509) 764‐3713 at least 24 hours in advance of the meeting.
*Click this link for remote speaker request forms which must be completed by 3 p.m. on the day of the
meeting for Citizen or Public Hearing Comments to be heard remotely during the live meeting. Select zoom option if
signed up to speak remotely.
Zoom Options: web access ‐ https://cityofml.zoom.us/j/94355621156 Or One tap mobile: +12532158782,,94355621156#
US (Tacoma) +12532050468,943556211569# US Or Telephone: Dial(for higher quality, dial a number based on your
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YouTube live and recorded after April 2023: https://www.youtube.com/@MosesLakeCityCouncil/streams
** In person Citizen Comment form needs to be turned in prior to start of each meeting. The 5‐minute time per
speaker may be reduced to allow a maximum period of 30‐minutes for citizens who have signed up to speak.
COML Council Packet 8-22-23, Page 2 of 56
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Kevin Fuhr, Interim City Manager 11992
Madeline Prentice Finance
8/22/2023 City Manager's Report
Financial system (ERP) replacement update
City Manager City Attorney
Community Development Finance
Fire Human Resources
Municipal Services Parks, Rec, & Cultural Services
Police Technology Services
0.00$0.00$0.00$
N/A
COML Council Packet 8-22-23, Page 3 of 56
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
In 2022, Council approved issuance of a Request for Proposals (RFP) to begin searching for a new Enterprise
Resource Planning (ERP) system to replace the existing financial management, HR/Payroll and Utility Billing
software as the current system does not meet the needs of the City.
An RFP was released on November 28th, 2022, and five responses were received by the January 11, 2023, due
date. From the initial responses received, staff, in conjunction with the consultant assisting us in the selection
project, narrowed the responses to three vendors. A demonstration script was prepared and provided to the
selected vendors in late March and software demonstrations were conducted over 6 days in June. Staff from
multiple departments participated in each of the demonstrations and one vendor was scored significantly higher
than the other two. Follow-up demonstrations were conducted in late July/early August to answer specific
department related functionality questions with the top scoring vendor.
We are now ready to notify the top vendor of our intent to move forward with their software solution and request
references from municipalities currently utilizing the vendors' software. We will check references through phone
calls and where possible on-site visits to ensure that the software meets the City's current and future needs.
Staff is requesting Council approval to notify the top scoring vendor of our intent to move forward with them and
begin reference checks. Upon satisfactory reference checks, contract and statement of work negotiations would
begin. Once a contract and statement of work has been satisfactorily negotiated, staff will bring both to Council
for authorization to proceed.
The current ERP system cannot quickly and easily report financial results/statistics/data to Council, the City
Manager, Directors, Managers or the public. A new system will centralize many functions that are currently in
disparate systems and require interfaces or other functionality that can cause errors, discrepancies, or manual
intervention to report the data accurately. A new system would enable staff to achieve efficiencies by reducing
and/or eliminating manual tasks or redundant processes that the current system cannot provide.
Staff may incur some unbudgeted travel costs to conduct on-site reference checks during this phase of the
project. Finance has sufficient salary/benefit savings due to unfilled positions to cover these costs.
After reference checks, contract negotiations would begin, and a contract will be presented to Council for
approval before any further work would commence.
Options and Results
Authorize staff to notify the top vendor of our intent to move forward and begin reference checks, contract, and
statement of work negotiations.
Staff will bring back options for recommended changes.
The existing ERP system would remain in use.
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Ahlers Park Equipment Installation
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MOSES LAKE CITY COUNCIL August 8, 2023
CALL TO ORDER
The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Myers in the Council Chambers of the Civic Center with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda.
ROLL CALL
Present: Mayor Myers; Deputy Mayor Martinez; Council Members Fancher, Madewell, Swartz, and Skaug. Council Member Eck attended remotely.
PLEDGE OF ALLEGIANCE
Mayor Myers led the Flag Salute. AGENDA APPROVAL
Action taken: Deputy Mayor Martinez moved to approve the Agenda as presented, second by
Council Member Swartz. The motion carried 7 – 0.
PRESENTATION
McKinstry Energy Efficiency, Landscaping, and Solar Grant Projects Sean Pelfrey and Luke Cashman from McKinstry provided a slide deck to illustrate proposals for a retrofit of halogen lighting to an LED system for the Museum and Art Center, xeriscaping at
the Civic Center Park, and demonstration gardens around the city. Council requested staff to bring back alternative options. Facilities Manager Josh McPherson announced that the city was awarded a $1.5 million solar grant for a 3-day power backup to be installed at the Civic Center. CITIZEN’S COMMUNICATION
Automated License Plate Readers
Andrew Koeppen, Moses Lake, expressed his concerns on the implementation of the Automated License Plate Readers and the potential for misuse of information in the system. Interim Police Chief Dave Sands shared a bank robbery success incident.
Museum and Art Center Lighting and Civic Center Xeriscape Jeremy Nolan, Moses Lake, requested Council consider alternate solutions for lesser costs on museum lighting and landscaping proposals. SUMMARY REPORTS
MAYOR’S REPORT
Grant County Fair Opening Ceremony The opening ceremony for the Grant County Fair will be August 15 at 10 am. Deputy Mayor Martinez, Council Members Eck, Swartz and Madewell, Interim City Manager Kevin Fuhr, and Assistant City Manager Rich Huebner plan to attend.
CITY MANAGER’S REPORT
Lifeguard Commendations Parks, Recreation, and Cultural Services Director Doug Coutts recognized Lifeguards
COML Council Packet 8-22-23, Page 11 of 56
CITY COUNCIL MINUTES – August 8, 2023
pg. 2
Ethan Bunch, Garrett Sands, Aniston Dana and Brayden Helvy for their life saving response to a choking infant at the Surf ‘n Slide Water Park.
City Manager Search Committee
Staff have scheduled the Council Subcommittee interviews with the top six candidates, from a pool of 30 applicants, to be conducted later this week.
Schedule Fire Impact Fee Study Session Council were given a few options for holding the Fire Impact Fee Study Session and selected Tuesday, September 12 at 6 pm.
Graffiti Clean Up Discussion Staff pulled content from several municipal codes that included fines, abatement, and prohibiting juvenile possession of graffiti items. Draft changes to our code will be presented to Council at a future meeting. Council suggested using ARPA Funds to hire employees to clean up existing garbage or potentially organize a community group to clean up on regular
basis with permission of private property owners.
Cart Retrieval Procedures Code Enforcement Officer Tina Jewell stated that ten of the local grocery/retail stores were very receptive to the City's concerns. Most indicated they have a cart retrieval program in place and sweep their property at the end of each day. Stores without a program indicated
they will get one started to alleviate loss for the store and blight within the city.
CONSENT AGENDA
#1 a. City Council meeting minutes dated July 25, 2023 b. Electronic Transfer: #259 - 262 - $10,026.84 Checks: 161578 - 161749 - $935,427.28
Payroll Checks: #65478 - 65572 - $57,907.40 Electronic Payments: Direct Deposit - $630,156.44 c. Groundworks Lease Extension (Sleep Center) d. Maple Landing 1 Phase 2 Final Planned Development e. Municipal Airport State Capital Improvement Projects
f. Common Interest/Joint Prosecution Agreement Action taken: Council Member Swartz moved to approve the Consent Agenda items a through c and e through f as presented, second by Deputy Mayor Martinez. The motion carried 7 – 0.
Action taken: Council Member Eck moved to approve the Consent Agenda item d as presented, second by Council Member Swartz. The motion carried 6 – 0, Council Member Fancher recused himself from the vote. NEW BUSINESS
#2 Revision of ARPA Spending Plan Staff is recommending a revision of the budgeted ARPA funds for a generic category called Water Remediation/Mitigation Projects. This will allow flexibility in the use of the funds as solutions are identified for the current water issues.
COML Council Packet 8-22-23, Page 12 of 56
CITY COUNCIL MINUTES – August 8, 2023
pg. 3
Action taken: Council Member Skaug moved to approve the revision of the ARPA Spending Plan as presented, second by Council Member Swartz. The motion carried 6 - 1, Council Member Eck was opposed.
#3 Municipal Services Retitled Public Works Ordinance 3031 Staff proposed adding the definition of “Public Works” to replace references to “Municipal Services” in the Code. This will align the recent change to use Public Works as the department name in effort to attract applicants for the director and other positions.
Action taken: Council Member Swartz moved to adopt Ordinance 3031 as presented, second by Council Member Eck. The motion carried 7– 0. ADMINISTRATIVE REPORTS
Lithium Battery Disposal
Finance Director Madeline Prentice announced that the Utility Billing division will be inserting information on how to properly dispose of lithium-ion batteries in the September mailing of bills. COUNCIL COMMUNICATIONS AND REPORTS
Council Member Swartz was included in an email to staff showing several artistic concepts for a
monument type memorial at the Yonezawa Park to honor the Sister City relationship. Council Member Skaug attended the Finance Committee meeting and said staff are working on funding options for a water filtration system. He and his brother will be going to Victoria Falls, Zimbabwe to attend a dedication for the first wing of an elementary school being named Moses
Lake Academy that was funded by local residents. Council Member Madewell thanked Finance Director Madeline Prentice for the addition of the fund balance column in the tabulation of claims paid attached to the Consent Agenda staff report.
Deputy Mayor Martinez also attended the Finance Committee meeting. She shared that staff will be requesting an amendment to the consultant’s contract for the Development Code update using available fund from unfilled staff positions. She also announced that the Grant County Fair will have their annual first day free and are adding a “free before 3 pm” on Wednesday and Thursday.
Mayor Myers thanked Deputy Mayor Martinez for covering meetings during his absence in July. ADJOURNMENT
The regular meeting was adjourned at 7:46 p.m.
______________________________________ Don Myers, Mayor
ATTEST____________________________ Debbie Burke, City Clerk
COML Council Packet 8-22-23, Page 13 of 56
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Kevin Fuhr, Interim City Manager 12032
Madeline Prentice Finance
8/22/2023 Consent Agenda
Disbursement report since August 8, 2023
City Manager City Attorney
Community Development Finance
Fire Human Resources
Municipal Services Parks, Rec, & Cultural Services
Police Technology Services
2,952,911.23$2,952,911.23$0.00$
Approve payment of claims as presented.
The following amounts were budgeted, and sufficient funds were available to cover these payments.
Electronic Transfer: #263 - $1,528.38
Checks: 161750 - 161958 - $2,253,197.23
Payroll Checks: #65573 - 65668 - $58,881.15
Electronic Payments: Direct Deposit: - $639,304.47
Vouchers - 08.22.2023.pdf 125.19KB
COML Council Packet 8-22-23, Page 14 of 56
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW
42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at
least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the
above format for approval by the City Council.
RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering
services or performing labor must be certified by the appropriate official to ensure that the materials have
been furnished, the services rendered, or the labor performed as described, and that the claims are just, due
and unpaid obligations against the City.
RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been
met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body
has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the
legislative body had adopted policies that implement effective internal control; (3) the legislative body has
provided for review of the documentation supporting the claims within a month of issuance; and (4) that if
claims are disapproved, they shall be recognized as receivables and diligently pursued.
The City meets all these conditions.
To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council
approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments
during the period prior to the date of the Council meeting.
All payments made during this period were found to be valid claims against the City. Details are attached and
any questions should be directed to the City Manager or Finance Director.
The City's internal controls include certification of the validity of all payments by the appropriate department prior
to submission for payment. The Finance Director has delegated authority for the examination of vouchers and
authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and
validated. The Finance Division regularly reviews it processes to ensure appropriate internal controls are in
place.
Options and Results
Approve
N/A
Staff would recognize claims as receivables and pursue collections.
COML Council Packet 8-22-23, Page 15 of 56
TOTALS BY FUND:Est. Fund Bal.Est. Fund Bal.
FUND NO FUND NAME @ 8/8/2023 AMOUNT @ 8/22/2023
001 GENERAL FUND 14,303,628 156,762.60 14,146,866
102 TOURISM 1,367,796 50,000.00 1,317,796
103 GRANTS AND DONATIONS 1,146,036 22,620.79 1,123,416
105 ARPA 5,724,452 ‐ 5,724,452
110 HOMELESS SERVICES 770,082 ‐ 770,082
111 OPIOID ABATEMENT 50,358 ‐ 50,358
114 PATHS/TRAILS 105,358 ‐ 105,358
116 STREET 761,331 6,480.13 754,851
119 STREET REPR/RECON 2,693,337 26,458.90 2,666,879
170 TRANSPORTATION BENEFIT DISTRICT 846,878 ‐ 846,878
282 LOCAL BORROWING 1,197,931 ‐ 1,197,931
286 REFUNDING GO BONDS 2015 59,734 ‐ 59,734
314 PARK & RECREATION IMPROVEMENTS 603,902 1,078.28 602,824
315 PARK MITIGATION CAPITAL PROJECTS 33,632 ‐ 33,632
410 WATER/SEWER 7,484,942 110,389.22 7,374,552
450 2011 BOND FUND 10,304 ‐ 10,304
451 WATER/SEWER ‐ 2011 BOND RESERVE 567,600 567,600
452 2004 BOND FUND 816,000 ‐ 816,000
453 WATER/SEWER ‐ 2004 BOND RESERVE 701,500 701,500
471 WATER RIGHTS 2,120,302 665,733.50 1,454,569
477 WATER SEWER CONSTRUCTION 3,761,666 471,055.38 3,290,610
485 PWTF WATER‐SEWER DEBT SERVICE 20,196 ‐ 20,196
487 2015 GO BONDS REDEMPTION 9,555 ‐ 9,555
490 SANITATION 2,229,810 347,624.12 1,882,186
493 STORM WATER 954,555 835.01 953,720
495 AIRPORT 88,502 17.15 88,484
498 AMBULANCE 1,229,652 19,404.21 1,210,248
501 UNEMPLOYMENT COMPENSATION INSURANCE 82,246 7,616.01 74,630
503 SELF‐INSURANCE 314,876 5,906.44 308,970
517 CENTRAL SERVICES 1,181,470 13,760.26 1,167,710
519 EQUIPMENT RENTAL 2,379,288 289,662.60 2,089,625
528 BUILDING MAINTENANCE 2,506,492 55,791.01 2,450,701
611 FIRE PENSION 415,211 ‐ 415,211
623 DEPOSIT 403,605 3,530.00 400,075
631 STATE 584 ‐ 584
TOTAL 56,942,812$ 2,254,725.61$ 54,688,086$
City of Moses Lake
Tabulation of Claims Paid‐Summary by Fund
Council Meeting Date‐ 08/22/2023
COML Council Packet 8-22-23, Page 16 of 56
Check Name Check Amount Check Date Invoice Description
263 Dept Of Retirement Systems 1,528.38 08/15/2023 June 2023 NLEC
161750 Donald Schmig 235.87 08/03/2023 Refund Utility Overpayment
161751 Central Bonded Collectors 874.80 08/04/2023 Harris Garnishment PR 2314
161752 Dieringer Dairy 657,434.28 08/07/2023 Water Rights Purchase‐ G3‐20015C(A)
161753 Grant County Auditor 208.50 08/07/2023 Water Rights Purchase‐ Recording Fees
161754 Grant County Treasurer 8,090.72 08/07/2023 Water Rights Purchase Excise tax
161755 Brian Jones 242.45 08/07/2023 CA Trip Reimbursement
161756 Jean Anderseon 581.26 08/07/2023 Repay Overpayment on Claim
161757 Kyle Mccain 4,780.73 08/07/2023 Replenish Controlled Buy Monies
161758 Richard Davidson 102.24 08/07/2023 Repay Overpayment on Claim
161759 Teresa Bushey 378.27 08/07/2023 Repay Overpayments on 3 Claims
161760 Washington Trust Bank 953.00 08/07/2023 Emergency Trip to CA‐ Reimbursement
161761 Allen D. Russell 213.38 08/08/2023 Refund Utility Overpayment
161762 Anita Heath 114.62 08/08/2023 Refund Utility Overpayment
161763 Anita Heath 116.11 08/08/2023 Refund Utility Overpayment
161764 Ann Chamberlin 275.00 08/08/2023 Refund Utility Overpayment
161765 Benjamin or Mitzie Corbett 119.90 08/08/2023 Refund Utility Overpayment
161766 Carol Jean Kuhn 61.42 08/08/2023 Refund Utility Overpayment
161767 Charles or Katrina Gorman 137.43 08/08/2023 Refund Utility Overpayment
161768 Dmitry Lefelman 9.46 08/08/2023 Refund Utility Overpayment
161769 Francusco Quintana‐Razo 58.75 08/08/2023 Refund Utility Overpayment
161770 Gary or Rebecca Quarles 76.09 08/08/2023 Refund Utility Overpayment
161771 GMTPM 57.16 08/08/2023 Duplicate Payment on Property
161772 Helen Gorden 39.84 08/08/2023 Overpayment on Account
161773 Jacob Allman 63.19 08/08/2023 Refund Utility Overpayment
161774 Jeremy or Amanda Lundberg 387.28 08/08/2023 Refund Utility Overpayment
161775 Johnathan & Alexandra Sandoval 208.58 08/08/2023 Refund Utility Overpayment
161776 Kristopher or Yesenia Rock 218.65 08/08/2023 Refund Utility Overpayment
161777 Laurence Trulillo 248.27 08/08/2023 Refund Utility Overpayment
161778 Lynn A Matheson 69.25 08/08/2023 Refund Utility Overpayment
161779 Mandalyhna Hamel 26.64 08/08/2023 Refund Utility Overpayment
161780 Michael A Stevens 25.25 08/08/2023 Refund Utility Overpayment
161781 Moses Lake Realty Group 100.75 08/08/2023 Refund Utility Overpayment
161782 Nicholas Larson 12.30 08/08/2023 Refund Utility Overpayment
161783 Olsen Homes, LLC 41.10 08/08/2023 Refund Utility Overpayment
161784 Portfolio Real Estate 58.19 08/08/2023 Refund Utility Overpayment
161785 Robert & Joelle McGuire 61.04 08/08/2023 Refund Utility Overpayment
161786 Roseanna Olveda 60.52 08/08/2023 Refund Utility Overpayment
161787 Samuel or Nikia Schiffner 383.87 08/08/2023 Refund Utility Overpayment
161788 Team Construction 4,439.70 08/08/2023 Credit Balance on Account
161789 The Estate of Sergio Moreno 87.06 08/08/2023 Refund Utility Overpayment
161790 The Estate of Simon C Vela 132.36 08/08/2023 Refund Utility Overpayment
161791 Tomlinson Black Ranch & Home 23.24 08/08/2023 Refund Utility Overpayment
161792 Tyler Lloyd 369.35 08/08/2023 Refund Utility Overpayment
161793 Jose Ramirez 68.00 08/08/2023 School Safety Summit 20023
161794 Debbie Burke 236.73 08/08/2023 PRIMA Conference 2023
161795 Dalton Kilmer 104.00 08/08/2023 Evergreen Rural Water Conference
161796 Gary Vela 104.00 08/08/2023 Evergreen Rural Water Conference
161797 Franklin Ridgeway 104.00 08/08/2023 Evergreen Rural Water Conference
161798 Michele Tupen 156.00 08/08/2023 Critical Incident Stress Management
City of Moses Lake
Checks Issued with Summary Description
For August 22th, 2023 Council Meeting
COML Council Packet 8-22-23, Page 17 of 56
161799 Chris Tupen 156.00 08/08/2023 Critical Incident Stress Management
161800 Juan Rodriguez 295.00 08/08/2023 Use of Force Training
161801 Aaron Hintz 295.00 08/08/2023 Use of Force Training
161802 Adam Munro 517.00 08/08/2023 Handgun Instructor Course
161803 Nick Metcalf 517.00 08/08/2023 Handgun Instructor Course
161804 Mary Habermehl 25.00 08/08/2023 Class Not Attended‐ Refund
161805 Dean McPherson 233.05 08/08/2023 Union Boot Allowance
161806 Finley Grant 17.15 08/08/2023 Airport Parts Purchase Reimbursement
161807 Kerri Fenner 1,199.00 08/08/2023 SHRM Purchase Reimbursement
161808 Anita De Leon 75.00 08/08/2023 Museum Consultation Payment
161809 Rich Huebner 111.00 08/08/2023 WA City Management Conference 2023
161810 Association of County & City Information Sy 450.00 08/08/2023 Conference Registration J. Richmond
161811 Association of County & City Information Sy 450.00 08/08/2023 Conference Registration B. Schober
161812 James Burns 153.39 08/08/2023 Fuel Purchased on State Mob
161813 Michael Thomas 33.00 08/08/2023 CPR/AED Certification‐ T.Los
161814 Washington State Department of Ecology 85.00 08/09/2023 Reimburse Application Fees
161815 2M Company Inc 1,056.15 08/10/2023 Maintenance Supplies
161816 A & H Printers Inc 687.26 08/10/2023 Water Shut‐Off Door Hangers
161817 Abc Hydraulics 117.29 08/10/2023 Air Valve
161818 Ag Supply Ace Hardware 53.28 08/10/2023 Graffiti Primer
161819 Agri‐Fix II 1,287.38 08/10/2023 Diagnose & Repair Eq.#266
161820 Agri‐Fix, LLC 371.02 08/10/2023 Towing, 23ML00336 Seizure
161821 Amazon Capital Services, Inc.3,635.11 08/10/2023 Amazon Purchases
161822 Badger Meters Inc 184,204.92 08/10/2023 Meter Parts
161823 Basin Propane LLC 75.15 08/10/2023 Propane Fill
161824 Betty Johansen 26.60 08/10/2023 Museum Consignment Sales
161825 Bound Tree Medical LLC 1,493.20 08/10/2023 Medical Supplies
161826 Bud Clary Ford LLC 218,973.88 08/10/2023 2023 Ford F150 Eq. No. 100
161827 Carquest Auto Parts 40.66 08/10/2023 Lift Support
161828 Cascadia Law Group PLLC 175.00 08/10/2023 Water Rights Work
161829 Caseware International Inc 11,018.87 08/10/2023 GASB Software Licenses
161830 Centurylink 55.41 08/10/2023 206‐T03 6229 331B 7.23.23
161831 Centurylink 7,135.58 08/10/2023 Long Distance
161832 Christian Olson 28.00 08/10/2023 Museum Consignment Sales
161833 CHS Inc 41,610.55 08/10/2023 Fuel for Vehicles June 2023
161834 Code Publishing Co.195.12 08/10/2023 Municipal Code Web Update
161835 Columbia Basin Herald 111.86 08/10/2023 Ordinance Advertisement
161836 Columbia Bearing Bdi 99.05 08/10/2023 V‐Belts
161837 Consolidated Disposal Service 51,823.17 08/10/2023 Disposal Load
161838 Consolidated Electrical Distributors Inc 569.70 08/10/2023 Light Bulbs/Wire Connectors/Term Disc
161839 Copiers Northwest Inc 48.78 08/10/2023 Equipment Contract Fees
161840 Corporate Translation Services, LLC 6.39 08/10/2023 Translation Services
161841 Correct Equipment 18,346.70 08/10/2023 Lids
161842 CSWW, Inc 890.30 08/10/2023 Fitting/Coupler/Connector
161843 Databar Inc 2,257.89 08/10/2023 Mail Utility Bills
161844 David Oliver 367.50 08/10/2023 Museum Consignment Sales
161845 Deborah Goodrich Chittenden 32.20 08/10/2023 Museum Consignment Sales
161846 Devries Information Mgmt 46.00 08/10/2023 On Site Record Destruction
161847 Dobbs Peterbilt‐ Moses Lake 8,551.94 08/10/2023 Credit for 029R2274
161848 Elevate Government Affairs, LLC 4,661.29 08/10/2023 Government Relations Services
161849 Empire Well Drilling, LLC 52,485.84 08/10/2023 Wells 9,17,31,33 & Dunes Well Rehab
161850 Employment Security Department 7,616.01 08/10/2023 Q2 2023 Unemployment Charges
161851 Faber Industrial Supply 1,187.72 08/10/2023 Water Pump/Parts
161852 Fastenal Company 871.94 08/10/2023 Bathroom Control Handle Screws
161853 Fehr & Peers 21,042.00 08/10/2023 ML Travel Demand Model GC2022‐087
COML Council Packet 8-22-23, Page 18 of 56
161854 Ferrellgas 21.82 08/10/2023 Propane ‐ BBQ
161855 Fishingmagician.com 600.00 08/10/2023 LTAC Ads
161856 Galls LLC 1,728.91 08/10/2023 Uniform Pieces ‐ SAFER Recruits
161857 General Fire Apparatus Inc 1,514.58 08/10/2023 Structure Gloves ‐ SAFER Recruits
161858 Grant County Animal Outreach 8,333.00 08/10/2023 August 2023 Contract Payment
161859 Grant County Fire District #8 2,183.23 08/10/2023 Bunker Gear ‐ Aamold
161860 Grant County Treasurer 966.78 08/10/2023 2% Liquor Excise Tax July 2023
161861 Gray & Osborne, Inc.5,623.11 08/10/2023 Well 34 Pilot Study and Report
161862 Greg Graffe 161.00 08/10/2023 Museum Consignment Sales
161863 Guardian Security Systems, Inc.10,349.43 08/10/2023 2021 Thru 2023 Fire Services
161864 H D Fowler Company 265.28 08/10/2023 Joint/Coupling
161865 Hach Company 18,067.94 08/10/2023 Probe Assembly/Cable
161866 Hajoca Corp 13.52 08/10/2023 Fluidmaster 400
161867 Heartland Agriculture, LLC 1,046.03 08/10/2023 Misc. Supplies
161868 HID Global Corporation 1,531.69 08/10/2023 Computer Software Renewal, Livescan
161869 Home Depot Credit Services 4,117.39 08/10/2023 June Statement 2023
161870 Home Depot Pro (Supplyworks)1,468.12 08/10/2023 Custodial Supplies
161871 Hot Springs Spa & Leisure Inc 32.52 08/10/2023 SNS Supplies
161872 IAFF #1258/Disab Ins 1,895.58 08/10/2023 2315 IAFF Disability
161873 Ibs Inc 638.22 08/10/2023 Misc. Supplies
161874 Inland Body & Paint 2,454.97 08/10/2023 Repair Eq No. 043
161875 Jerry Johnson 63.00 08/10/2023 Museum Consignment Sales
161876 Jerrys Auto Supply 1,257.70 08/10/2023 Battery & Core Deposit Eq. # 383
161877 Jims Lock Service LLC 34.05 08/10/2023 Re‐Key
161878 Katherine Da Silva 40.60 08/10/2023 Museum Consignment Sales
161879 Keller Associates 12,298.00 08/10/2023 Cascade Valley Sewer & Water Improve
161880 Kelley Connect 231.64 08/10/2023 Equipment Contract Fees
161881 Kris Chudomelka 84.35 08/10/2023 Museum Consignment Sales
161882 Lad Irrigation Company Inc 561.60 08/10/2023 Irrigation Supplies
161883 Lake Auto Parts 337.32 08/10/2023 Battery/Core Deposit
161884 Lakeside Disposal, Inc 25.67 08/10/2023 Recycling @ Fire July 23
161885 Lance, Soll & Lunghard, LLP 5,616.25 08/10/2023 Financial Pro Services
161886 Leanne M. Hickman 182.00 08/10/2023 Museum Consignment Sales
161887 LexisNexis Risk Solutions 9,371.20 08/10/2023 Computer Software
161888 Life Flight Network 130.00 08/10/2023 Life Flight Pro Rated Davisson
161889 Localtel Communications 1,262.91 08/10/2023 Internet
161890 Maria Morales 47.60 08/10/2023 Museum Consignment Sales
161891 Marsha Baerlocher 29.40 08/10/2023 Museum Consignment Sales
161892 Martin Schempp 74.90 08/10/2023 Museum Consignment Sales
161893 Matrix Sciences International Inc.798.00 08/10/2023 Sample Testing
161894 McKesson Medical‐Surgical 916.59 08/10/2023 Medical Supplies
161895 Media Index Publishing 2,700.00 08/10/2023 NW Sportsman Ad ‐ LTAC
161896 Moon Security Services Inc 475.96 08/10/2023 Alarm Monitoring
161897 Moses Lake Police Guild 2,730.00 08/10/2023 2316 Police Dues
161898 Moses Lake Steel Supply 646.05 08/10/2023 Maintenance Supplies
161899 Multi Agency Comm Center E911 61,756.25 08/10/2023 Dispatch Services, August 2023
161900 Northstar Chemical Inc 7,562.50 08/10/2023 Sodium Hypochlorite Well # 4
161901 NYS Child Support Prosessing Center 369.22 08/10/2023 2315 Gilmartin Child Support
161902 Oreilly Auto Parts 542.70 08/10/2023 Manifold
161903 Parker Corporate Services, Inc 38,885.00 08/10/2023 Security June 2023
161904 Pasco Tire Factory, INC 2,469.25 08/10/2023 Forklift Tire
161905 Phyllis Pufahl 42.00 08/10/2023 Museum Consignment Sales
161906 Planet Turf 6,344.29 08/10/2023 Anchor Soil, Propeat
161907 Pow Contracting 257,957.29 08/10/2023 Larson Sedimentation Pond Rehab
161908 Protect Youth Sports 206.55 08/10/2023 Background Checks
COML Council Packet 8-22-23, Page 19 of 56
161909 Quill Corporation 228.46 08/10/2023 Admin Office Supplies
161910 Racom Corporation 1,115.00 08/10/2023 Supplies, Batteries
161911 RAE Security Southwest, LLC 1,751.69 08/10/2023 Locks
161912 Renew 3,000.00 08/10/2023 2nd Quarter 2023
161913 Rexel USA 474.74 08/10/2023 Irrigation Mounting Ring
161914 Robert E. Stoffregen, MA PS 2,250.00 08/10/2023 Professional Services
161915 Schindler Elevator Corp 401.08 08/10/2023 Elevator Maintenance
161916 Sherwin‐Williams 626.18 08/10/2023 Field Paint
161917 Shirtbuilders Inc 1,991.26 08/10/2023 SNS Staff Shirts
161918 Signs Now, LLC 2,789.34 08/10/2023 Vehicle Graphics Eq. #046
161919 Sirennet.Com 1,564.00 08/10/2023 Light/Fender Wraps
161920 Smarsh Inc 189.36 08/10/2023 Professional Archive
161921 SoftResources, LLC 1,800.00 08/10/2023 Decision Support
161922 Spokane County Fire District 10 2,000.00 08/10/2023 Bunker Gear ‐ J Dominguez
161923 Spokane Television, Inc.2,443.75 08/10/2023 LTAC Expense
161924 Staples Credit Plan 356.02 08/10/2023 Staples June Statement 2023
161925 Tarah Phillips 193.02 08/10/2023 K9 boarding, Cheif/Jester
161926 The Driftmier Architects Ps 1,078.28 08/10/2023 Larson Recreation Center Design
161927 The Lifeguard Store 572.99 08/10/2023 SNS Apparel
161928 Tommer Construction Co Inc 758.80 08/10/2023 EVOC road
161929 Traffic Safety Supply Company 807.19 08/10/2023 48" Clear EC
161930 Transunion Risk & Alternative 429.92 08/10/2023 Investigations Costs
161931 Turf Star Western 943.35 08/10/2023 Diagnosis of Engine Overheating
161932 Uline 744.56 08/10/2023 Storage Cabinet
161933 Uniforms 2 Gear 264.49 08/10/2023 Uniforms
161934 United Rentals 3,589.15 08/10/2023 Tank Rental
161935 US Fire Equipment, LLC 2,409.15 08/10/2023 Fire Helmets
161936 Usa Blue Book 243.83 08/10/2023 Tube & Connector
161937 Valley Tractor & Equipment, Inc.5,381.97 08/10/2023 Diagnose/Repair
161938 Visit Washington 50,000.00 08/10/2023 2023 Air Show
161939 Wa Cities Insurance Authority 5,906.44 08/10/2023 Large Deductible Program
161940 WA St Council Of FF Emp Ben 3,400.00 08/10/2023 2315 Fire MERP
161941 Walter B. Klockers 94.50 08/10/2023 Museum Consignment Sales
161942 Washington State Patrol 312.50 08/10/2023 Background Checks
161943 Weinstein Beverage Company 659.63 08/10/2023 Maintenance Supplies
161944 WEMCO, Inc 6,118.79 08/10/2023 Overhead Crane Task Order No. 5
161945 Wenatchee Valley Hospital 4,848.35 08/10/2023 New Hire Medical Evaluations
161946 Western Integrated Technologies, Inc 882.87 08/10/2023 Hose
161947 Wilbur Ellis Company 4,051.99 08/10/2023 Frequency
161948 WSCCCE, AFSCME, AFL‐CIO 2,335.78 08/10/2023 B Schick Return Dues
161949 Zoll Medical Corp 522.66 08/10/2023 Medical Supplies
161950 Moses Lake Family Auto Center 13,157.04 08/11/2023 UC Vehicle Purchase 2023
161951 Rick Serra 1,200.00 08/11/2023 Lake City Blues 8.11.23 Performance
161952 Cascade Industrial Services 11,466.07 08/15/2023 Res 2 Paint Project Retainage Release
161953 Garrett Greninger Farms 85.00 08/15/2023 City Endorsement Withdrawn
161954 J.M. Pacific Construction, Inc.5,570.98 08/15/2023 Nelson Road Project Retainage Release
161955 Judy Madewell 22.27 08/15/2023 Mileage ‐ Waste Committee
161956 Kyle Mccain 4,490.00 08/15/2023 Replenish Controlled Buy Monies
161957 Lakeside Disposal, Inc 287,405.62 08/15/2023 July 2023 Contract Payment
161958 Washington State Treasurer 387.30 08/15/2023 State Remittance‐ July 2023
2,254,725.61$
COML Council Packet 8-22-23, Page 20 of 56
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Kevin Fuhr, Interim City Manager 11940
Brett Bastian, Fire Chief Fire
8/22/2023 Consent Agenda
Acceptance of Donation
City Manager City Attorney
Community Development Finance
Fire Human Resources
Municipal Services Parks, Rec, & Cultural Services
Police Technology Services
0.00$0.00$0.00$
Accept the donation in the amount of $1,000 for fire extinguishers, smoke alarms, and installation tools.
The department has received a donation in the amount of $1,000 from Temirhkan Ulityonok to be used for the
purchase of fire extinguishers, smoke alarms, and installation tools for the smoke alarms.
$1,000 donation.
Options and Results
The department would use the donation for the specified use.
Staff will bring back options for recommended changes.
The department would return the donation to Mr. Ulityonok.
COML Council Packet 8-22-23, Page 21 of 56
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Kevin Fuhr, Interim City Manager 12004
Brett Bastian Fire
8/22/2023 Consent Agenda
AWC CARES Grant Renewal
City Manager City Attorney
Community Development Finance
Fire Human Resources
Municipal Services Parks, Rec, & Cultural Services
Police Technology Services
0.00$0.00$0.00$
Staff recommends the City Council accept grant funding as awarded by the Association of Washington Cities in
the amount of $105,000.00 for pay and benefits re-imbursement for the CARES Coordinator position.
CARES Program Update.docx 41.8KB
The Fire Department has been notified that we have been selected for continuation of grant funding for the
Alternative Response Program. The Alternative Response Program has been very successful in reducing
responses to high frequency users of the 9-1-1 system resulting in better availability of emergency medical and
fire assets for other 9-1-1 system users. The grant funding is specifically for staff costs for our CARES
coordinator position and will cover the hourly wage and benefits for the position through the end of the State
fiscal year in June 2024. Council accepted the initial grant at the November 22, 2022 regular Council Meeting.
Fiscal and Policy Implications
The grant funding for the CARES position authorized by Council at the November 22, 2022 regular council
meeting is extended through the end of state fiscal year 2023 and provides full wage and benefit funding for the
CARES coordinator position through June of 2024.
Options and Results
Approve, Authorize, or Adopt:
The CARES position would be continued and work would continue in the program.
Provide Amended Direction:
Staff will bring back options for recommended changes.
COML Council Packet 8-22-23, Page 22 of 56
No Action Taken:
Denial of the grant funding, the program would be terminated, and the CARES Coordinator position would be
eliminated.
COML Council Packet 8-22-23, Page 23 of 56
CARES Program Update—August 2023
Ini�al set up of the CARES program began in January 2023. In the six and a half months since incep�on of
the program the following milestones have been accomplished:
Test bed program iden�fied extremely high frequency 9-1-1 system users resul�ng in extended out of
service �mes for medic units and in some cases engines when call volume and staffing issues required a
�ered engine response for these high frequency system users.
Of the original ten pa�ents iden�fied:
Pa�ent #1: 40% reduc�on in response call volume.
Pa�ent #2: 33% reduc�on in response call volume.
Pa�ent #3: Deceased
Pa�ent #4: Deceased
Pa�ent #5: 71% reduc�on in response call volume.
Pa�ent #6: 63% reduc�on in response call volume.
Pa�ent #7: Unchanged response call volume.
Pa�ent #8: Pa�ent health has declined, CARES program coordinator has assisted the pa�ent in finding
permanent placement.
Pa�ent #9: 37% reduc�on in call volume.
Pa�ent #10: Deceased.
In addi�on to the original 10 pa�ents iden�fied in the test bed program the CARES program has assisted
3 addi�onal high system users with accessing permanent placement in a facility that will provide health
care assistance.
FACILITIES:
The CARES program also works closely with our local skilled and assisted nursing facili�es to reduce
facility dependency upon the 9-1-1 system to accommodate their staffing shor�alls.
COML Council Packet 8-22-23, Page 24 of 56
Since program incep�on in January of 2023
Columbia Crest has a 50% reduc�on in non-transport averages.
Summerwood has a 50% reduc�on in non-transport averages.
Hearthstone has a 46% reduc�on in non-transport averages.
Note: For non-transport responses these are pa�ent responses at medical facili�es where the fire
department has responded to a 9-1-1 call from the facility where there was either no medical necessity
for transport by ambulance, or was a li� assist whereby the facility was not employing sufficient staffing
to li� pa�ents back into chairs / beds, etc. Working closely with facility administra�on has improved 9-1-
1 medic unit and fire availability for true emergencies in reducing the amount of responses to facili�es
for these types of incidents. Con�nua�on of the CARES program will enable the department to con�nue
to focus on high system users, including facili�es, iden�fy emerging trends with regard to high system
users and ac�vely work to reduce system non-transport call volume.
COML Council Packet 8-22-23, Page 25 of 56
Council Staff Report
Agenda Item Number:
Department
Proceeding Type
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
12022
Community Development
Consent Agenda
To:
Kevin Fuhr, Interim City Manager
From
Kirsten Peterson, Director
For Agenda of:
8/22/2023
Subject
Development Code Consultant Amendment
Reviewed and Approved by:
City Manager City Attorney
Community Development Finance
Fire Human Resources
Municipal Services Parks, Rec, & Cultural Services
Police Technology Services
278,370.65$181,158.65$97,212.00$
Motion to authorize the Second Contract Amendment and additional Scope of Work with SCJ Alliance
for completion of the Development Code Update.
2023 Moses Lake Dev Code SCJ 2nd Amendment.docx 29.56KB
On July 27, 2021, City Council authorized the execu on of a professional services agreement with SCJ Alliance
for the purpose of upda ng the Development Code and City zoning map. The intent of the work was to bring
the code into conformance with the goals and policies of the Comprehensive Plan which was adopted in
November 2021. It was later determined that it would be necessary to increase the number of technical
commi ee mee ngs and workshops, and to involve par cipa on and review by other groups such as the
Advisory Council on Housing. With the increased scope of work, City Council authorized a first amendment to
the contract on June 28, 2022.
As the work has commenced, Staff has increased the number of mee ngs with the consultant to carefully
review each sec on of the code dra s. Addi onally, City Council and Staff have iden fied a need to increase
the amount of public par cipa on in the review and development of the final dra of the code. A dra public
par cipa on plan was previously reviewed with City Council which outlines the various means for solici ng
public feedback. If this contract amendment is authorized, Staff will come back to the next Council mee ng
with the final version of the public par cipa on plan, including the meline for comple on which is slated for
adop on by February 2024. The a ached Amendment includes a detailed Scope of Work that outlines the
work that would be included in the contract amendment.
Staff is bringing forward the attached Amendment to carry out the additional scope of work. In compliance with the
City’s updated purchasing policies the total contract with the amendment exceeds the City Manager’s $100,000
delegated authority.
COML Council Packet 8-22-23, Page 26 of 56
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
The original contract was authorized in the amount of $131,171.40. The first amendment was
authorized by Council in the amount of $49,987.25. This second amendment is in the amount of
$97,212.00, bringing the total contract amount to $278,370.65.
The proposal is to transfer funds that had been allocated to funding the Long Range Planner position
within the Community Development Department. This position would have been responsible for
overseeing the completion of the Development Code Update, but the City has not yet been successful
in filling the position. The Community Development Department is still seeking to fill that position for
other long rang planning efforts, but the unused funds can help fill the gap in services and the funding
will s ll be u lized for achieving the same purpose.
Options and Results
SCJ Alliance will continue coordinating with City Staff on the completion of the Development Code and Zoning
Map Update.
Staff will bring back options for recommended changes.
SCJ Alliance will discontinue work on the Development Code and Zoning Map Update, thus extending the
timeline for completion.
COML Council Packet 8-22-23, Page 27 of 56
AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
Firm: Shea, Carr & Jewell, Inc (dba SCJ Alliance) (“SCJ”)
Address: 8730 Tallon Lane NE, Suite 200, Lacey, WA 98516
Telephone: 360.352.1465
Fax: 360.352.1509
and
Client: City of Moses Lake (“Client”)
Address: 321 S Balsam Street, PO Box 1579, Moses Lake, WA 98837-0244
Telephone: 509.764.3751
Fax: N/A
Email: Kirsten Sackett, Community Development Director, ksackett@cityofml.com
The terms and provisions of the Agreement for Professional Services apply herein unless otherwise specifically
revised.
Date: August 8, 2023
Project Name: Development Code and Zoning Map Update
Project No.: SCJ #21-000254
Amendment Description:
To accommodate additional review iterations, staff coordination meetings, timeline extension, revised public
outreach efforts, and accommodate new state bills relating to housing policy. The timeline originally was extended
to April 2023 with contract Amendment No. 1. This contract amendment extends the timeline to February 2024.
Reason for Amendment:
The city wishes to continue the contract from the previous conclusion date of April, 2023 to February, 2024. In
order to accommodate the extended timeline, additional meetings, review iterations and code drafting, the
amendment has been drafted to include additional staff meetings, coordination with departments, code draft
iterations, outreach with the planning commission and public, as well as accommodating new legislation
requirements relating to housing and development at the State level. The scope of work has been amended in the
following pages and includes increased meetings, drafts, materials and presence by both the planning consultant
team as well as the legal consultant.
Contract Price Time of Completion
Original Contract: $ 131,171.40. Original Contract: August 3, 2021
Prior Amendments: $ 49,987.25 Prior Amendment: October 25, 2022
This Amendment: $97,212.00 This Amendment: August 8, 2023
Total Contract: 278,370.65
COML Council Packet 8-22-23, Page 28 of 56
2
City of Moses Lake SCJ Alliance
X X
By: By: Alicia Ayars, AICP
Title: Title: Associate Principal
Date: Date:
COML Council Packet 8-22-23, Page 29 of 56
3
Scope of Work Amendment
Original Scope of Work Overview:
Phase 1: Assessment
• Status: Complete
Phase 2: Outreach – ongoing
• Status: Extended timeline and additional scope proposed
Phase 3: Airport Compatibility Zoning and Overlay
• Status: Working Group Complete, code updates on-going
Phase 4: Code Drafting
• Status: Extended timeline and additional scope proposed
Phase 5: Final Code and Adoption Proceedings
• Status: Extended timeline
Phase 99 Expenses
• Status: Extended timeline
Amendment No. 2 Scope of Work: Narrative Breakdown
Phase 2: Outreach
a. City Staff Working Meeting (virtual and in-person)
The consultant and city team has determined that bi-monthly meetings keep this project on track through
code iteration drafts, staff input and review. The meeting series was not originally scoped. It is estimated
there will be approximately 15 meetings for the duration of the project from this contract amendment to
adoption (August through February 2024). There are key points that require coordination relating to
utilities, design standards, road standards, platting, concurrency, and impact fees that require departmental
coordination on this code update. Time for this effort has been accounted for in the amendment.
b. Public Outreach
The city wishes to conduct outreach to the public with the draft plan at a key point in the project. The city
has prepared a Public Participation Plan detailing the types of events they plan to conduct, the consultant
team will work with the city team to make sure the public is adequately noticed, involved, and provided
understandable information at key points of this project. Engagement activities include.
o Public Open Houses and Meetings
SCJ has amended the scope to include time and budget for up to two open house/meetings
to produce all materials draft and final for these events.
• Events include stakeholder group meetings.
o Community Activities and Events
SCJ has amended the scope to include time and budget to produce all materials in draft and
final materials (i.e., event boards) for all events.
• Events include Grant County Fair.
o Focus Events
SCJ has amended the scope to include time and budget to attend up to two focus events.
COML Council Packet 8-22-23, Page 30 of 56
4
SCJ will produce written materials such as a FAQ and/or questions pertaining to the code
update.
o Interviews
SCJ has amended the scope to include time and budget to work with the City staff to draft
interview questions.
o Public Hearings
SCJ anticipates attending public hearings during phase 5 Final Code and Adoption
Proceedings, there is no additional time that will be amended to the contract for this effort.
o Public Comments
SCJ anticipated assisting the city to synthesize and develop common themes and areas of
general concern with the code update, we will coordinate with staff to review and
summarize the comments following all public engagement efforts.
Phase 4: Code Drafting
• Additional scope includes incorporating 2023 House Bills relating to housing, development review and
zoning for compliance.
• Including additional and revised graphics to accommodate regulations relative to housing in various zones in
coordination with new legislation.
• Includes additional time to work with the City of Moses Lake staff to write and finalize permit review flow
chats (process and timelines) which will be used for the staff and public.
• Additional iterations of code drafts and coordination.
• Optional: Includes additional time to work with the city staff, Planning Commission, City Council, and
stakeholder groups to adopt current SEPA categorical exemptions and any additional regulations or
environmental review to allow for new SEPA categorical exemptions and thresholds in WA State.
Phase 5: Final Code and Adoption Proceedings
• Timeline extension proposed complete draft in February 2024.
COML Council Packet 8-22-23, Page 31 of 56
5
Scope of Work Amendment Budget
Total Requested Amendment No. 2:
Additional hours/ Scope of Work Breakdown Fee
Phase 2: Outreach $26,305
Phase 4: Additional Code Iterations and Review Drafts $62,070
Phase 99 Expenses (accommodate additional travel/ outreach supplies at 5%) $3,444
Subconsultant Markup at 10% $5,393
Total Budget $97,212
COML Council Packet 8-22-23, Page 32 of 56
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Kevin Fuhr, Interim City Manager 11960
Richard Law, City Engineer Municipal Services
8/22/2023 Consent Agenda
Oasis Major Plat
City Manager City Attorney
Community Development Finance
Fire Human Resources
Municipal Services Parks, Rec, & Cultural Services
Police Technology Services
0.00$0.00$0.00$
Staff recommends City Council adopt the resolution as presented.
Resolution to accept improvements.docx 15.59KB
The pla ng regula ons require all the street and u lity improvements installed in the right of way and municipal
easements to be accepted by City Council or bonded for prior to recording the plat and issuing building permits. The
construc on plans are required to be reviewed and approved by the City prior to construc on. All the construc on work
is inspected to assure compliance with the construc on plans and city standards. The street and u lity improvements in
place will serve a twenty-four (24) lot residen al subdivision. As part of the pla ng process the Developer is responsible
for the installa on of a 12" C-900 water main and 4" pressure forced main in Mae Valley Road for the frontage of the plat
to serve the development. The developer has a covenant in place for the half width street and sewer improvements to
Mae Valley Road. The Street improvements include half-width construc on of Mae Valley Road NE for the full 633.05'
fron ng the Oasis Major Plat. Half-width improvements include one-half of the asphalt width, curb and sidewalk for the
frontage of the plat. Owner shall be required to install storm drainage. Design shall meet or exceed standards set by the
Department of Ecology Stormwater Manual for Eastern Washington. The Sewer improvements include the owner shall
par cipate in fi y percent (50%) of the costs to install gravity sewer for the 633.05' frontage of the plat. These
improvements shall be designed and constructed to current city standards at the me of construc on.
Upon acceptance, the City will be responsible for maintenance of the improvements. The developer shall be responsible
for any failures in the improvements un l 08-22-2025. A SUBDIVISION MAINTENANCE BOND or other approved security in
the amount of $351,000.00 (50% of total costs of $702,000.00) to the City is required to be provided by the owners for the
two year maintenance period which commences on the date of acceptance of the improvements by the City Council.
COML Council Packet 8-22-23, Page 33 of 56
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Options and Results
The improvements will be accepted and the plat can be completed.
Action would require staff bring a revised resolution to Council for consideration.
The City will not accept the plat improvements and the plat could not be completed.
COML Council Packet 8-22-23, Page 34 of 56
RESOLUTION NO. 3948
A RESOLUTION ACCEPTING STREET AND UTILITY IMPROVEMENTS FOR
MUNICIPAL USE AS A PART OF THE OASIS MAJOR PLAT
Recitals: 1. Street and Utility improvements lying in dedicated right-of-way or easements are in place and connected to the City of Moses Lake’s street and utility systems as part of
Oasis Major Plat. The project includes full width street, water, sewer, and storm
improvements to Road F.4, Road 2.1 NE and Road 2.2 NE located in the county inside the UGA, 2,790.56’ of 12” C-900 water main, two hydrant assemblies, 2,752.55’ of 4” pressure forced main, pig launch station and an air relief assembly in Mae Valley Road.
2. Said street and utility improvements have been installed in accordance with the City of Moses Lake’s Community Standards and were completed in June of 2023.
3. RCW 35.90.030, indicates that developer installed public street and utility facilities, should be accepted by the City of Moses Lake upon completion if the facilities are
built to city standards.
4. A Subdivision Maintenance Bond shall be provided by the developer for a two-year maintenance period which commences on the August 23, 2023.
Resolved: 1. The City Council of the City of Moses Lake accepts the Oasis Major Plat street and utility improvements as facilities of the City of Moses Lake and as such will charge for use of facilities as authorized by ordinance.
2. After August 22, 2023, all operational costs of the said street and utility
improvements shall be borne by the City of Moses Lake as provided by city
ordinance and subject to the required maintenance bond.
3. Subject to final inspection, after August 23, 2025, all further maintenance and operational costs of said street and utility improvements shall be borne by the City of
Moses Lake, as provided by city ordinance.
ACCEPTED by the City Council on August 22, 2023.
______________________________ Don Myers, Mayor
ATTEST: _______________________________ Debbie Burke, City Clerk
COML Council Packet 8-22-23, Page 35 of 56
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Kevin Fuhr, Interim City Manager 11973
Richard Law, PE Municipal Services
8/22/2023 Consent Agenda
Larson Sedimentation Pond Rehabilitation Project Acceptance (GC2022-083)
City Manager City Attorney
Community Development Finance
Fire Human Resources
Municipal Services Parks, Rec, & Cultural Services
Police Technology Services
0.00$0.00$0.00$
City staff recommends that City Council motion to formally accept the Larson Sedimentation Pond Rehabilitation
Project (GC2022-083).
GC2022-083 Larson Sedimentation Pond Final Pay Estimate and
Invoice.pdf 127.24KB
City staff determined that concrete joints and certain cracks in a sedimentation pond at the Larson Wastewater
Treatment Plant needed to be sealed. The objective of this project was to seal all of those joints and cracks with
an engineered sealing system designed for that purpose. The contractor successfully worked with the seal
system manufacturer to apply the product in accordance with the specifications.
City council awarded this project on February 28, 2023 for the bid amount of $88,888.00. The final amount paid
to the contractor was $87,295.60.
All punch list items are complete. The contractor's work is complete, has been inspected, and the project is
ready to be formally accepted.
Upon acceptance, the City's contract will enter into the 60-day lien period as required by Washington State Law.
Options and Results
City staff will send a Notification of Acceptance letter to the contractor.
COML Council Packet 8-22-23, Page 36 of 56
Provide Amended Direction:
No Action Taken:
Staff will review the amended direction and provide options for proceeding.
The project will not be formally accepted at this time.
COML Council Packet 8-22-23, Page 37 of 56
COML Council Packet 8-22-23, Page 38 of 56
COML Council Packet 8-22-23, Page 39 of 56
Council Staff Report
Agenda Item Number:
Department
Proceeding Type
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
12026
Administration
Old Business
To:
Mayor and City Council
From
Kevin Fuhr, Interim City Manager
For Agenda of:
8/22/2023
Subject
Graffiti Regulations Ordinance
Reviewed and Approved by:
City Manager City Attorney
Community Development Finance
Fire Human Resources
Municipal Services Parks, Rec, & Cultural Services
Police Technology Services
0.00$0.00$0.00$
Staff requests Council to approve or make modifications for approval to be added to the Moses Lake Municipal
Code.
Graffiti Nuisance Ordinance.docx 30.91KB
The City Council has requested an updated graffiti nuisance code to be brought forward for adoption. In
developing the code, I read through graffiti codes from eight other cities and added the sections that I felt best fit
Moses Lake.
The new code includes sections defining graffiti implements, prohibition on juveniles possessing graffiti
implements, rewards for citizen turning in people committing vandalism, and a graffiti abatement program.
None
Options and Results
Approve the code as written.
Staff will bring back options for recommended changes.
X
COML Council Packet 8-22-23, Page 40 of 56
No Action Taken:
Do not adopt code.
COML Council Packet 8-22-23, Page 41 of 56
ORDINANCE NO. 3032
AN ORDINANCE ADDING A NEW CHAPTER 8.16 TO THE MOSES LAKE MUNICIPAL CODE TITLED “GRAFFITI NUISANCE”
THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS
FOLLOWS:
Section 1. A new Chapter 8.16 titled “Graffiti Nuisance” is added to the Moses Lake Municipal Code as follows:
CHAPTER 8.16
GRAFFITI NUISANCE
8.16.010 Graffiti deemed nuisance. 8.16.020 Definitions. 8.16.030 Continued presence of graffiti an infraction.
8.16.040 Graffiti - Notice of removal. 8.16.050 Appeal. 8.16.060 Removal by city. 8.16.070 City cost recoverable - Debt - Lien. 8.16.080 Sale or gift of Graffiti Implements.
8.16.090 Rewards for graffiti information. 8.16.100 Possession of graffiti implements prohibited. 8.16.110 City abatement program. 8.16.120 Severability. 8.16.010 Graffiti deemed nuisance.
Graffiti and other defacement of public and private property, including walls, rocks, bridges, fences, gates, and other structures, trees, and other real and personal property within the city, constitute a nuisance.
Although it is appropriate, where possible, to request that the courts require people who are
convicted of acts of malicious mischief and vandalism involving the application of graffiti to public or private property to restore the property so defaced, damaged, or destroyed, oftentimes it is difficult to identify, or to identify and convict, the wrongdoer.
The continued presence of graffiti is a blight on the community. While voluntary graffiti removal
should be encouraged, where graffiti has not been promptly removed, graffiti should be removed in accordance with the provisions of this chapter. 8.16.020 Definitions.
COML Council Packet 8-22-23, Page 42 of 56
For the purposes of this chapter, the following words shall have the following meanings:
(1) "Abate" means the removal, painting over, or other obscuring of graffiti from view as directed by the notice provided for in section titled: “Notice of Removal”. (2) "Graffiti" means the defacing, damaging, or destroying by spraying of paint or marking of ink,
chalk, dye, or other similar substances on public or private buildings, structures, facilities, natural
features, and places.
(3) "Graffiti nuisance property" means property upon which graffiti exists and where, after notice as provided by this chapter, the graffiti has not been abated by the deadline set in a notice as
established by this chapter.
(4) “Graffiti implement” means any aerosol paint container, felt tip marker, graffiti stick or paint stick, gum label, brush, roller, or etching tool or any other device or substance capable of scarring or marking any natural or manmade surface, including but not limited to glass, metal, concrete, or wood; and any piece,
design, or scrapbook or drawings illustrating graffiti marks or signs.
(5) "Owner" means any entity or entities having a legal or equitable interest in real or personal property including but not limited to the interest of a tenant or lessee.
(6) "Responsible party" means an owner, and an entity or person acting as an agent for an owner, or an entity or a person who has dominion and control over a property. There may be more than one responsible party for a particular property. 8.16.030 Continued presence of graffiti an infraction.
It shall be a civil infraction for a responsible party to allow a graffiti nuisance property to exist. Each day a graffiti nuisance property shall exist shall be a separate infraction. A civil infraction under this Chapter shall be punishable by a penalty of $25.00 for each violation.
8.16.040 Graffiti - Notice of removal. (1) Whenever graffiti exists and is visible to any person of normal eyesight utilizing any public road, parkway, alley, sidewalk, or other facility open to the public, the responsible person shall abate such graffiti nuisance within 72 hours of the placement of such graffiti.
(2) Whenever the responsible party fails to abate and remove graffiti as set forth in subsection (1) of this section, and whenever a Moses Lake Code Enforcement Officer determines that graffiti exists, a notice shall be issued to the responsible person to abate the nuisance by a stated deadline, which shall be no more than 72 hours after the date of the notice unless weather or seasonal
conditions require a longer deadline.
(3) Notice as required by this section shall be accomplished by providing the notice to the responsible party in any one of the following ways:
(a) By personal service on the responsible party.
COML Council Packet 8-22-23, Page 43 of 56
(b) By registered or certified mail, postage prepaid, properly addressed and mailed to the
last known address of the responsible party and to the address of the party. (4) The form of the notice shall be established by the Community Development Director. The notice shall include a list of community resources and references where the responsible party may seek assistance in the eradication of graffiti.
8.16.050 Appeal. A. Anyone who has been issued a "Notice of Graffiti” or “Graffiti Nuisance Property and Removal", pursuant to section 8.16.040, may appeal the notice to the Hearing Examiner as provided
in Chapter 1.20. The fee and written notice of appeal shall be on a form provided by the city clerk.
B. An appeal shall be commenced by filing a notice of appeal with the city clerk within 10
business days after the service of the "Notice of Graffiti” or “Graffiti Nuisance Property and Removal" on the party to whom the notice is directed. If no appeal is filed within said 10 days, the "Notice of Graffiti” or “Graffiti Nuisance Property and Removal" shall become final and conclusive, and not subject to appeal or review in any forum.
In any appeal, the city shall have the burden to prove by a preponderance of the evidence that the property contains graffiti, the named party is a responsible party, the deadline for abatement is reasonable and should not be adjusted for weather or seasonal conditions, and the manner of abatement is reasonable.
If the hearing examiner finds that the property contains graffiti and that the named party is a responsible party, but that either the manner of abatement is not reasonable, or the deadline should be extended for seasonal or weather conditions, then the hearing examiner shall modify the manner of abatement to make the same reasonable or extend the deadline a reasonable period to account
for seasonal or weather conditions, as the case may be.
The hearing examiner shall issue a written decision containing the following information: (1) findings of fact (which shall include the common address and legal description for the property) and conclusions of law; (2) the manner of any required abatement action and the deadline by
which abatement must be completed; (3) a description of the civil penalty for an infraction which
may accrue if the responsible party fails to abate the graffiti by the deadline established in the decision and order; (4) a statement that the decision of the hearing examiner becomes final 21 calendar days after the date of the decision unless the decision of the hearing examiner is appealed to the Grant County Superior Court; and (5) a statement that if the graffiti is not abated by the
deadline established in the decision and order that the city or its contractor may abate the graffiti
and the cost of abatement will be a personal obligation of the responsible party and a lien against the graffiti nuisance property. (1) The hearing examiner shall mail his/her decision to the named party by regular and certified
mail to the address listed in the appeal notice, and a copy of the decision also shall be posted on
the property in a conspicuous location.
(2) Any review of the decision of the hearing examiner must be by land use petition filed
COML Council Packet 8-22-23, Page 44 of 56
within 21 calendar days of issuance of the decision and order in the Grant County Superior Court in accordance with the Land Use Petition Act.
8.16.060 Removal by city. When the deadline established under this chapter has passed, and the property is deemed graffiti nuisance property, then the city may abate the graffiti nuisance property. Either city
resources or contractors may be used in abating the graffiti nuisance property. Using any lawful means, the city and its representatives may enter upon the graffiti nuisance property and abate the graffiti. The city may seek such judicial process or writ as is deemed necessary to carry out the abatement.
8.16.070 City cost recoverable - Debt - Lien. If the city is required to remove graffiti and abate graffiti nuisance property, the city shall bill the cost of removal and abatement to the responsible party. The costs billed shall be due and payable
to the city within 10 calendar days of billing. The costs billed shall include the value of the use of
city staff and resources (at the current established hourly rate) and all payments made to third parties. If the costs billed are not paid when due, they shall be a personal debt of the responsible party
and automatically the costs shall be a lien upon the graffiti nuisance property. The city may take
all lawful action to collect the debt of the responsible party or to foreclose its lien upon the graffiti nuisance property. 8.16.080 Sale or gift of Graffiti Implements.
On a voluntary basis, the Moses Lake City Council requests and encourages all businesses within the city and all citizens to refrain from selling, offering to sell, causing to be sold, giving, or lending any graffiti implements as described above to any minor under the age of 18 years. Businesses are encouraged to require picture identification for all persons who may be under the
age of 18 years. All businesses who offer for sale graffiti implements are requested to voluntarily restrict access to those items from the public by either placing them behind a locked counter, cabinet or other storage facility so that access to them cannot be gained without their being unlocked by an authorized employee or other authorized representative of such business or by placing them in a location where they can be in constant, uninterrupted view of an authorized
employee or other authorized representative of such business. Within one year of the effective date of the ordinance codified in this chapter, the city council shall review the effectiveness of this section and shall consider whether such provisions shall be made mandatory rather than voluntary. 8.16.090 Rewards for graffiti information.
The city may offer a reward not to exceed $300.00 for information leading to the identification and apprehension of any person who willfully damages or destroys any public or private property using graffiti. The actual amount awarded (not to exceed $300.00) shall be determined at the discretion of the chief of police. In the event of damage to public property, the offender or the
parents or legal guardian of any unemancipated minor must reimburse the city for any reward
COML Council Packet 8-22-23, Page 45 of 56
paid. In the event of multiple contributors of information, the reward amount shall be divided by the city in the manner it shall deem appropriate. Claims for rewards under this section shall be
filed with the chief of police or his designee in the manner specified by the Moses Lake Police
Department. No claim for a reward shall be allowed unless the city investigates and verifies the accuracy of the claim and determines that the requirements of this section have been satisfied. 8.16.100 Possession of graffiti implements prohibited.
It shall be a civil infraction for any person to have in his or her possession any graffiti implement, in a manner or under circumstances demonstrating his or her intent to paint, spray, chalk, etch, or otherwise apply graffiti. A civil infraction under this section shall be punishable by a penalty of $____.00 for each violation.
8.16.110 City abatement program When adequate funds are available, the city may provide one (1) gallon of paint to paint over graffiti. In
some cases, the city may offer to provide paint remover or stain rather than paint. People selecting a type of paint other than that offered will need to purchase their own paint. No reimbursements, refunds or credits will be made to responsible parties through this program. Program limited to one (1) gallon of paint per parcel per six (6) month period.
For people with limited means, the City of Moses Lake may provide graffiti removal kits upon request. These kits will include a paint tray, paint brush/roller, and a plastic drop cloth. 8.16.120 Severability. The provisions of this chapter are declared to be separate and severable. If any clause, sentence, paragraph, subdivision, section, subsection or portion of this chapter, or the
application thereof to any person or circumstance, is held to be invalid, it shall not affect the validity of the remainder of this chapter, or the validity of its application to other persons or circumstances. Section 2. Effective Date. This ordinance shall take effect and be in force five (5) days after its
passage and publication of its summary as provided by law.
Adopted by the City Council of the City of Moses Lake, WA and signed by its Mayor on August 22, 2023.
______________________________________ Don Myers, Mayor
ATTEST:
________________________________ Debbie Burke, City Clerk
APPROVED AS TO FORM:
__________________________________ Katherine L. Kenison, City Attorney
COML Council Packet 8-22-23, Page 46 of 56
Martinez Swartz Myers Fancher Madewell Eck Skaug
Vote:
Date Published: August 28, 2023
Date Effective: September 2, 2023
COML Council Packet 8-22-23, Page 47 of 56
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Kevin Fuhr, Interim City Manager 12027
Madeline Prentice Finance
8/22/2023 New Business
2023 Budget Amendment Ordinance
City Manager City Attorney
Community Development Finance
Fire Human Resources
Municipal Services Parks, Rec, & Cultural Services
Police Technology Services
2,701,630.00$0.00$2,701,630.00$
Increase the appropriation authority of each of the affected funds identified on Schedule 1 as presented.
2nd qtr. 2023 budget amendment summary.pdf 103.19KB
2023 2nd qtr - Budget Amendment Sched 1.pdf 161.55KB
2023 2nd Qtr._Budget Amend Approp Ord - 08.22.2023.docx 23.26KB
The budget amendment is typically a combination of programs being carried forward from the previous year,
budget corrections, and new grants or initiatives since the budget was set. In some cases, there is additional
revenue to support the additional expenditures. In those cases that are not supported by additional revenue, the
fund balance is adequate to absorb the increase.
RCW 35.33.091 sets forth the requirements to amend the budget absent a true "emergency". Most fund
amendments are primarily the result of things already approved by Council but just not completely incorporated
in the current budget. A summary of the changes is attached.
The City Council Finance Committee reviews budget amendments as a regular course of their business and all
items presented on Schedule 1 were reviewed by them. It is a compliance issue to have actual results be within
the authorized appropriation. If we overspend an appropriation, the State Auditor's Office would likely note it as
an area of non-compliance with state laws.
Options and Results
COML Council Packet 8-22-23, Page 48 of 56
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Increase the appropriation authority in each of the affected funds.
Staff will bring back options for recommended changes.
Some funds may exceed the 2023 budget authority, potentially causing an audit compliance issue.
COML Council Packet 8-22-23, Page 49 of 56
2023 Budget corrections:
In April 2022, Human Resources implemented recruitment software on a one‐year contract. The
software has proven to be valuable in the recruitment and onboarding process. The contract
ended on April 12, 2023 and the renewal of the software was not included in the 2023 budget.
The City wishes to renew the software contract for another year until a new ERP software is
selected and implemented and we can evaluate whether the new ERP software has a
comparable offering.
Engineering budgeted funds for new IT equipment for a new staff position. When the
equipment was purchased, it was purchased from the Central Services – IT budget. The
budgeted funds need to be moved from Engineering to IT to align with the actual expense for
the equipment.
In November, 2022, emergency repairs were required on Highway 17. The cost of the
emergency repairs was not included in the 2023 budget.
The Northshore Lift Station project was under contract and construction started at the end of
2022 with $2,000,000 in approved budgeted funds. Approximately $360,000 was spent in 2022.
Due to a miscommunication, only a portion of the budget was carried forward from 2022 to the
2023 budget. The budget amendment being requested is required to meet the City’s
contractual obligations.
The Westshore Biofilter project did not include construction engineering costs, water meter
connection service charges or a portion of the design engineering costs. A budget correction of
$23,689 is required to complete this project.
During the 2023 budget preparation, the annual desktop phone system support cost was
overlooked and did not get included in the Central Services – IT budget.
During the 2023 budget, Public Works administrative staff costs were split between Enterprise
and Internal Service Funds, but the costs were not incorporated into the Internal Service funds
budgets. To correct this oversight, we are requesting budget amendments to include the salary
and benefit costs for the administrative staff who should have been included in Equipment
Rental (519) and Building Maintenance (528) in the amount of $35,972 for each fund.
New Budget Initiatives or grants:
Human Resources requested to hire a temporary HR intern for the period of mid‐June through
mid‐September 2023 to assist HR with filing and personnel file organization that has fallen
behind due to department workload.
At the June 13, 2023 Council meeting, Council approved a professional services contract with
Elevate Government Affairs, LLC to provide the City with federal government affairs services
related to the City’s water issues.
COML Council Packet 8-22-23, Page 50 of 56
The Parks Department has two requests:
o The Parks Maintenance division staff work outside during the hot summer months and
does not currently have an icemaker available in their building to fill water jugs and
bottles to keep them properly hydrated throughout the workday.
o The AV system at the Larson Recreation Center (LRC) was designed and installed for
specific zones throughout the facility, but there presently is no paging device or controls
in the system for staff to be able to page or access the zones. This presents a safety
issue as staff cannot clear the building in the event of an emergency or at the end of the
evening without doing a walkthrough of the entire facility. The budget amendment
requested would provide a microphone and control station at the front desk.
At the November 8, 2022, Council meeting, Council approved the LTAC recommendations to
fund 14 applications, but remanded the MoraVida Festival application to the LTAC for further
consideration of an additional $5,000 in funding. The LTAC met on April 21, 2023, to consider
the additional funding and three additional applications received. The LTAC members voted
unanimously to submit recommendations to Council for consideration of an additional $5,000 to
the MoraVida Festival, $27,000 for the Red, White & Boom fireworks display and $13,451.20 for
Datafy Visitor Analytics software.
The Streets Department has requested amendments for:
o $96,994 for the cost of emergency repairs and equipment for two traffic control boxes
that were destroyed in an April 1, 2023auto accident at the intersection of N. Stratford
and W. Valley Roads. We expect to recover the full cost of the parts and contracted
labor from the responsible party’s insurance.
o Additional barricades are needed for traffic control during parade events for safety
reasons resulting in a budget amendment request in the amount of $13,675.
The Water/Wastewater departments are requesting budget amendments for:
o Price increases for meter registers from $85 to $200 this year. To continue purchasing
meters for new services or replacements for failed meters, an additional $150,000 is
necessary.
o $15,000 for a smaller camera to conduct inspections of sewer lateral lines.
The Water/Sewer Construction fund requires budget amendments as follows:
o Council approved change orders #1 (53,116) and #2 (117,409) for the well rehabilitation
project in April and May. The change orders are for Well 17 motor replacement and
Well 23 soft starter replacement. These replacements were unforeseen during the bid
process, and it was assumed that the equipment could be rebuilt.
o The City proposes to install 18‐inch PVC gravity sewer and manholes in Westshore Drive
between Road 4 and Fairway Drive, in coordination with Grant County’s planned
reconstruction of Westshore Drive in 2025. Design funds in the amount of $50,000 are
requested currently to coordinate the City’s and County’s designs. Construction funds
will be requested later, likely 2025, as part of the normal budget process.
In April, Council approved staff to engage Marten Law on enjoining the AFFF Litigation class
action lawsuit against manufacturers of PFAS/PFOS. The estimated cost to engage Marten Law
is $48,527.
COML Council Packet 8-22-23, Page 51 of 56
Human Resources presented a budget amendment request to purchase additional Laserfiche
licenses for all staff for workflow automation and content management. The cost of current
Laserfiche licenses is $70, but adding licenses for all users lowers the cost to $55 per license.
The amount for additional licenses for the remainder of 2023 is $7,277. As the City explores a
new ERP system, this will be reevaluated if the selected ERP system has workflow and content
management capabilities. The licenses would be paid for from the Central Services – IT budget
and be included in the year‐end true‐up allocation of IT costs to all City departments.
Equipment Rental had an opportunity to place orders outside of the normal order window for
two vehicles to replace one unit that was totaled in late 2022 and one older unit needing
replacement with delivery scheduled in 2nd or 3rd quarter of 2023. The budget amendment
needed is $170,000.
The Civic Center Park Building (old Chamber of Commerce) was broken into in late 2022. The
City filed a claim with our insurance for this and received funds in the amount of $27,243 for the
claim. A budget amendment is requested to recognize the insurance funds received in addition
to the cost of the repairs to the building.
The attached ordinance increases the 2023 budget resulting in additional citywide expenditures of
$2,701,630 and adds $27,243 to estimated revenue for a net use of fund balance in the amount of
$2,701,630 in the funds listed on the attached schedule. The General Fund expenditures and use of
beginning fund balance is proposed to increase by $80,356.
Fiscal Policy
It is a compliance issue to have actual results be within the authorized appropriation. If we overspend
an appropriation, the State Auditor’s Office would likely note it as an area of non‐compliance with state
laws.
COML Council Packet 8-22-23, Page 52 of 56
Account #Account NameRevenueExpenseGain/(Use) of Fund BalanceDescriptionGENERAL FUNDExecutive (001-002)001-002-51810-0354Computer Software- 8,703 (8,703) Keldair/City Suite recruitment software renewal April 2023 - April 2024.001-002-51810-0111Salaries/benefits- 11,325 (11,325) HR Intern - 6/15 - 9/15/2023Miscellaneous Services (001-006)001-006-51890-0491Miscellaneous- 47,169 (47,169) Elevate Government Affairs contract - July 15, 2023 - Dec. 31,2023Engineering (001-010)001-010-53810-0355Small Equipment < $1,000- (1,800) 1,800 Transfer to Central Svcs. For computer equip. purchased by IT for new Eng. StaffParks and Recreation (001-020)001-020-57680-0351 Minor Equip. < $5,000- 2,770 (2,770) Icemaker for Parks Maintenance001-020-57120-0312 Operating Supplies- 12,189 (12,189) LRC audio system modification - paging from front deskTotal General Fund- 80,356 (80,356) Tourism Activities (102)102-102-55730-0441Advertising- 5,000 (5,000) Additional MoraVida funding approved by the LTAC102-102-55730-0411Professional Services- 13,451 (13,451) Datafy Visitor Analytics software102-102-55732-0411Professional Services- 27,000 (27,000) Red, White, & Boom FireworksTotal Tourism Activities- 45,451 (45,451) Streets (116)116-116-59441-0641Machinery & Equip. Non-Leased- 96,993 (96,993) Emergency repair/replacement of damaged signal cabinet & equip. @ Stratford & Valley116-116-54264-0312Operating Supplies- 13,675 (13,675) Additional barricades needed for traffic control during parade eventsTotal Streets- 110,668 (110,668) Water/Wastewater (410)410-411-53450-0483Repair & Maint. (Contracted Svcs.)- 49,322 (49,322) Emergency repair of Highway 17 - November 2022 410-411-59434-0645Water Utilities - Water Meters- 150,000 (150,000) Mfgr. Price increase for meter registers from $85 to $200 in the last year.410-412-53550-0483Repair & Maint. (Contracted Svcs.)- 15,000 (15,000) GC2023-144 Loop Drive Sewer Lateral InspectionTotal Water/Wastewater- 214,322 (214,322) Water/Sewer Construction (477)477-477-59434-0693CIP - Water Projects- 53,116 (53,116) CO #1 - GC2022-086 Well Rehab Project - Well 17 motor replacement477-477-59434-0693CIP - Water Projects- 117,409 (117,409) CO #2 - GC2022-086 Well Rehab Project - Well 23 Soft Starter replacement477-477-59434-0693CIP - Water Projects- 1,700,000 (1,700,000) Northshore Lift Station - did not get carried forward into the 2023 budget477-477-59435-0693CIP - Sewer Projects- 50,000 (50,000) Design Engineering - Westshore Dr. Gravity Sewer Extension477-477-59434-0693CIP - Water Projects- 23,689 (23,689) GC2022-067 - Westshore Biofilter Const. Eng., water meter connection, & design eng.Total Water/Sewer Const.- 1,944,214 (1,944,214) Risk Management (503)503-503-51545-0411Professional Services- 48,527 (48,527) Engage Marten Law on enjoining the AFFF litigation class action - PFAS/PFOS mfgrsCity of Moses Lake2023 Appropriation ScheduleSCHEDULE 1Appropriate out of unappropriated fund balances of the various fundsand in the various amounts and for the purposes as described:1 of 2COML Council Packet 8-22-23, Page 53 of 56
Account #Account NameRevenueExpenseGain/(Use) of Fund BalanceDescriptionCity of Moses Lake2023 Appropriation ScheduleSCHEDULE 1Appropriate out of unappropriated fund balances of the various fundsand in the various amounts and for the purposes as described:Central Services - IT (517-517)517-517-51888-0411 Professional Services- 7,071 (7,071) Desktop phone support system - expense was overlooked and not included in 2023 budget.517-517-51888-0351 Minor Equip. < $5,000- 1,200 (1,200) Transfer from Eng. for computer equip. purchased by IT for new Eng. Staff517-517-51888-0355 Small Equip. < $1,000- 600 (600) Transfer from Eng. for computer equip. purchased by IT for new Eng. Staff517-517-51888-0354 Computer Software- 7,277 (7,277) Laserfiche software licenses - prorated for remainder of 2023 - all staffTotal Central Services - IT- 16,148 (16,148) Equipment Rental (519)519-519-59448-0641 Machinery & Equipment- 170,000 (170,000) 2 F-150 Police Responder trucks - 1 to replace totaled vehicle & 1 to replace older unit519-519-54868-0111 - 0223Salary & Benefits- 35,972 (35,972) Correct budget error for staff being coded to ER&R, but didn't get included in budget.Total Equipment Rental- 205,972 (205,972) Building Maintenance (528)528-528-51830-0111 - 0223Salary & Benefits- 35,972 (35,972) Correct budget error for staff being coded to Bldg. Maint. but didn't get included in budget.528-000-36991-1000/528-528-51865-0481Insur. Recovery/Repair & Maint.27,243 27,243 - Insurance claim received/cost of repairs for facility break-in at Civic Center Park Building Total Building Maintenance27,243 63,215 (35,972) Citywide Total27,243$ 2,728,873$ (2,701,630)$ -$ 2 of 2COML Council Packet 8-22-23, Page 54 of 56
ORDINANCE NO. 3033
AN ORDINANCE AMENDING THE 2023 BUDGET FOR THE CITY OF
MOSES LAKE; AND MAKING APPROPRIATIONS FROM
UNAPPROPRIATED FUND BALANCES WITHIN VARIOUS FUNDS
FOR EXPENDITURE DURING 2023 FOR VARIOUS PURPOSES AS
DESCRIBED IN THE ATTACHED SCHEDULE
Whereas, the various funds indicated on the attached Schedule 1 contain Unappropriated Fund
Balances available for appropriation and expenditures during 2023 in various amounts and for
the purposes mentioned in the attached Schedule; and
Whereas, at the time of the adoption of the 2023 budget it could not reasonably have been
foreseen that the appropriation provided for by this ordinance would be required; and the City
Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that
it is in the best interests of the City to make the appropriation herein provided, now, therefore,
BE IT ORDAINED BY THE CITY OF MOSES LAKE:
Section 1. Appropriations are hereby made, for expenditure during 2023, from Unappropriated
Fund Balances in the various Funds to the various accounts and in the various amounts, and for
the specific purposes, all as specified in the Schedule attached hereto and incorporated herein.
Section 2. This ordinance is one making an appropriation and shall take effect immediately upon
its passage and approval as provided by law.
Section 3. The City Council declares that an emergency exists and this ordinance is deemed a
public emergency ordinance necessary for the protection of public health, public safety, public
property, or public peace and shall take effect immediately as provided by law upon one reading
if a majority plus one of the whole membership of the City Council vote in favor of passage.
Section 4. Severability. If any section of this ordinance is found to be unconstitutional or invalid
as written or as applied to any particular person or circumstances, no other section of the
ordinance shall be deemed to be invalid, but rather, should be deemed to have been enacted
independently and without regard to the section affected.
PASSED BY THE CITY COUNCIL, and signed and approved this 22nd day of August, 2023.
______________________________________
Don Myers, Mayor
COML Council Packet 8-22-23, Page 55 of 56
ATTEST:
________________________________
Debbie Burke, City Clerk
APPROVED AS TO FORM:
__________________________________
Katherine L. Kenison, City Attorney
Martinez Swartz Myers Fancher Madewell Eck Skaug
Vote:
Date Published: August 28, 2023
Date Effective: September 2, 2023
COML Council Packet 8-22-23, Page 56 of 56