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FINAL 2023 0912 Council Agenda PacketMoses Lake City Council Don Myers, Mayor | Deanna Martinez, Deputy Mayor | Dustin Swartz, Council Member | Mark Fancher, Council Member David Eck, Council Member| Judy Madewell, Council Member| David Skaug, Council Member Tuesday, September 12, 2023 Moses Lake Civic Center – 401 S. Balsam or remote access* Study Session 6 p.m. – Fire Impact Fees – Fire Chief Brett Bastian Regular Meeting Agenda Call to Order – 6:30 p.m. Roll Call Pledge of Allegiance Approval of the Agenda Presentation - Downtown Moses Lake Association Main Street Tax Annual Report Denise Kinder, Board President Citizen’s Communications ** Summary Reports: Mayor’s Report -Human Resources Professionals Day Proclamation - IT Professionals Day Proclamation -Bike It, Moses Lake Day Proclamation Additional Business City Manager’s Report - 2nd Quarter Financial Report – pg 7 -City Manager Candidate Open House Consent Agenda Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. COML Council Packet 9-12-23, Page 1 of 66 September 12, 2023, City Council Meeting Page 2 Consent Agenda Cont’d #1 pg 17 a.City Council Meeting Minutes Dated August 22, 2023 b.Claims and Payroll c.Development Code Rewrite Public Participation Plan d.Set Public Hearing for Windrose Dr. Right of Way Vacation Resolution 3949 e.Well 29 PFAS Treatment Pilot Project (GC2023-154) f.Parks Maintenance Grant Authorization Resolution 3950 g.CAD Homes Request to Build on Unplatted Resolution 3951 h.Battery Backup Cabinet Replacement Old Business - None scheduled New Business #2 Motion pg tbd SR-17 and Yonezawa Roud-a-bout Design Consultant Presented by Richard Law, City Engineer Summary: Council to review and consider approval Administrative Reports -Flock Safety Program Success Council Committee Reports Adjournment Next Regular Council Meeting is scheduled for September 26, 2023 NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509) 764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting. *Click this link for remote speaker request forms which must be completed by 3 p.m. on the day of the meeting for Citizen or Public Hearing Comments to be heard remotely during the live meeting. Select zoom option if signed up to speak remotely. Zoom Options: web access - https://cityofml.zoom.us/j/99860112624 Or iPhone one-tap: US: +12532158782,,99860112624# or +13462487799,,99860112624# Or Telephone: Dial (for higher quality, dial anumber based on your current location):US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 or +1 646 5588656 or +1 301 715 8592 or +1 312 626 6799. Webinar ID: 99860112624. YouTube live and recorded after April 2023: https://www.youtube.com/@MosesLakeCityCouncil/streams ** In person Citizen Comment form needs to be turned in prior to start of each meeting. The 5-minute time per speaker may be reduced to allow a maximum period of 30-minutes for citizens who have signed up to speak. COML Council Packet 9-12-23, Page 2 of 66 9/6/2023 1 One time payment… …by new development… …for capital costs of facilities… …needed by new development Definition of Impact Fee Reasons to Charge Impact Fees Revenues: Needed for public facilities: ie: Fire Stations. Policy: Growth pays a portion of costs of growth related expansion of facilities so taxpayers don’t pay the whole cost. Quality of life / Public Safety: Public facilities keep up with growth 1 2 COML Council Packet 9-12-23, Page 3 of 66 9/6/2023 2 Rules for Impact Fees Fair Share Growth Only, not deficiencies Nexus of benefit Fee proportional to impacts Credits o No double charging •Cannot rely solely on impact fees •Cannot charge 100% of growth’s costs Capital Facilities Plan Part of the adopted comprehensive plan The Planning Commission has reviewed and has had opportunity to comment on both the capital facilities plan and the comprehensive plan. The Capital Facilities Plan lines out projected growth requirements for fire facilities. 3 4 COML Council Packet 9-12-23, Page 4 of 66 9/6/2023 3 Alternatives to Impact Fees Taxes The city is already receiving the maximum amount of tax authorized. Reduce level of service Less infrastructure, public expectation of fire suppression and emergency medical services would need to be lowered, lowered performance an additional deficiency points assigned by Washington Survey and Rating Bureau, increasing insurance costs for residential, commercial, and industrial occupancies. Performance standard requires revision and adoption by council to reflect the lowered expectation of performance. Alternatives to Impact Fees Forming a new Fire District/ Regionalization The formation of a new fire district: Ie: Grant County Fire District 1. Taxing authority would move to the new district. Would still need a benefit charge, levy, or other funding mechanism to provide for fire protection. Formation of a regional fire authority has similar funding issues to formation of a new fire district. Forming a fire protection region must be done extremely carefully to ensure existing resources are not “diluted” when forming a regional response with disparate response responsibilities. 5 6 COML Council Packet 9-12-23, Page 5 of 66 9/6/2023 4 Reasons to Charge Impact Fees Revenue: for needed public facilities Public Safety: Ensuring growth does not further dilute existing emergency response. Policy: growth pays a portion of costs, so taxpayers don’t pay the whole cost. Example: Fire Station 1 Constructed 1996 Response area, 1997: 6.82 Sq. Miles Current: 14.68 square miles 115% increase since opening. New Development Impacts New development has increased call volume. Existing facilities are not keeping pace with growth…more response volume means less availability for existing tax payers. The city has taken much needed steps in recent years to correct deficiencies: Fleet improvement program: Average age of Class A units under 7 years. Increased command and control functionality with staffing and apparatus. Significant improvement in staffing (we are looking at requesting a special rating by WSRB as we are close to moving to a Class 3 department with recent improvements—new station(s) would benefit this area). 7 8 COML Council Packet 9-12-23, Page 6 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Kevin Fuhr, Interim City Manager 12231 Madeline Prentice Finance 9/12/2023 City Manager's Report 2nd Quarter Financial Report City Manager City Attorney Community Development Finance Fire Human Resources Municipal Services Parks, Rec, & Cultural Services Police Technology Services 0.00$0.00$0.00$ N/A 2023 2nd qtr financial results.docx 59.35KB 2nd Quarter Exhibit 1.pdf 111.72KB The 2023 first half of the year financial results are attached for review and consideration. N/A Options and Results N/A Staff will bring back options for recommended changes. N/A COML Council Packet 9-12-23, Page 7 of 66 MEMORANDUM To: Kevin Fuhr, Interim City Manager From: Madeline Prentice, Finance Director Subject: 2023 2nd Quarter Budget Revenue and Expenditure Report I am pleased to submit the City of Moses Lake’s 2023 second quarter actual results compared to budgeted revenue and expenditure report for all city funds. Beginning Fund Balances shown are subject to final adjustments made as a result of the year-end closing processes, which will not be officially concluded until the State Auditor’s work is completed. Overall, the City is performing essentially on budget in revenues while coming in under budget in expenses through the first half of 2023. At mid-year, variances are largely due to the timing of expenses, particularly capital expenditures, which generally catch up by year-end. Sales tax continues to grow but at a slower rate, and as of the end of the 2nd quarter are 5.4% above budget. We ended the second quarter slightly under budgeted revenues Citywide due to timing of expected revenues for fines and penalties (RedFlex red light cameras) and capital projects. Citywide expenses ended the first quarter under budget by 12.1% due to underspending in several funds, principal payments on debt that is not paid until the 3rd quarter and capital projects not anticipated to be complete until later in the year. This report is summarized by type of fund, and reported by functional type, and includes the following sections: • City-Wide Overview • General Fund Revenue Analysis • General Fund Expenditure Analysis • Other Funds Analysis • Conclusion • Exhibit I—Fund Detail that supports the Summaries COML Council Packet 9-12-23, Page 8 of 66 City-Wide Overview CITYWIDE REVENUE 2019 ACTUAL 2020 ACTUAL 2021 ACTUAL 2022 ACTUAL 2023 BUDGET 2023 ACTUAL % OF BUDGET General Fund 25,887,624 25,951,726 30,293,658 33,005,971 31,069,375 18,503,440 59.6% Operating/Enterprise Funds 36,197,672 40,604,420 45,052,116 43,595,393 39,827,860 19,737,382 49.6% Capital Improvement Funds 7,973,837 5,841,751 17,211,684 9,019,087 22,329,852 3,822,796 17.1% Risk Mgmt/Employee Benefit 704,765 909,527 966,680 1,165,153 1,594,850 1,618,824 101.5% Debt Service Funds 2,269,748 2,268,797 3,180,950 3,122,748 3,030,252 1,523,111 50.3% TOTAL CITYWIDE REVENUES 73,033,646 75,576,221 96,705,088 89,908,352 97,852,189 45,205,553 46.2% CITYWIDE REVENUE COMPARISON AS OF: JUNE 2023 YEAR-TO-DATE (Budget vs Actual - 50% of year) CITYWIDE EXPENDITURES 2019 ACTUAL 2020 ACTUAL 2021 ACTUAL 2022 ACTUAL 2023 BUDGET 2023 ACTUAL % OF BUDGET General Fund 25,580,122 26,845,963 27,650,429 30,965,438 35,067,499 17,030,805 48.6% Operating/Enterprise Funds 36,266,759 39,822,798 38,237,363 38,955,688 48,146,673 19,389,585 40.3% Capital Improvement Funds 6,734,114 7,306,373 9,180,367 16,710,922 25,300,000 4,093,624 16.2% Risk Mgmt/Employee Benefit 837,344 989,361 887,335 1,180,704 1,583,639 1,561,207 98.6% Debt Service Funds 643,388 2,188,792 2,640,520 2,659,083 3,030,152 780,278 25.8% TOTAL CITYWIDE EXPENDITURES 70,061,727 77,153,286 78,596,014 90,471,836 113,127,963 42,855,500 37.9% CITYWIDE EXPENSE COMPARISON AS OF: JUNE 2023 YEAR-TO-DATE (Budget vs Actual - 50% of year) COML Council Packet 9-12-23, Page 9 of 66 General Fund Revenue Analysis Property Tax – The first half of the Property Tax assessment is due to the Grant County Treasurer by April 30, and the second half is due October 31. The budget was set based on assumptions of new construction and collection rates, and then discounted for collection delinquencies. The second quarter results include the first half collections of Property Tax assessments. Sales Tax – Actual sales tax at the end of the 2nd quarter exceeded budgeted sales tax by $495k (5.4%) but is down 4.1% over the same period in 2022 to end the quarter at $5.09 million. Sales Tax-Public Safety—This represents the 0.3% Criminal Justice Tax. Collections for the Public Safety sales tax through the second quarter are 8.4% higher than budget at $905 thousand and $141k (18.5%) ahead of 2022. Utility Tax – This revenue source experiences fluctuations either from rate adjustments or seasonal usage. Through mid-year, we are 2.7% higher than budget at $1.94 million and 7.8% higher than the same period in 2022. Increases were seen in all utility taxes except telephone utility taxes. The increases in all other utility taxes more than offset the telephone tax decrease. 2019 ACTUAL 2020 ACTUAL 2021 ACTUAL 2022 ACTUAL 2023 BUDGET 2023 ACTUAL % OF BUDGET 310 - Taxes Property Tax 7,425,811 7,808,702 7,899,047 9,177,624 8,821,500 5,515,430 62.5% Sales Tax 7,216,489 7,509,197 9,721,190 9,986,370 9,200,000 5,094,571 55.4% Sales Tax - Public Safety - 982,158 1,416,209 1,565,541 1,550,000 905,517 58.4% Utility Tax 3,364,293 3,282,678 3,550,324 3,585,660 3,681,000 1,940,359 52.7% Gambling Tax 263,173 130,769 203,027 206,421 206,000 120,106 58.3% Other Taxes 89,026 34,306 42,359 63,630 49,000 34,760 70.9% Subtotal-Taxes 18,358,793 19,747,809 22,832,156 24,585,246 23,507,500 13,610,744 57.9% 320 - Licenses & Permits 727,066 920,713 1,098,771 683,790 894,000 694,718 77.7% 330 - Intergovernmental Revenues 890,364 1,988,660 1,466,318 1,403,700 1,130,290 687,819 60.9% 340 - Charges for Goods & Services 1,894,157 822,280 1,932,477 2,617,534 2,547,760 1,435,125 56.3% 350 - Fines and Penalties 937,086 643,672 1,030,324 896,943 978,000 166,049 17.0% 360 - Miscellaneous Revenues 680,995 322,820 199,487 1,074,919 360,150 1,288,345 357.7% 390 - Other Financing Resources - 59,863 233,774 1,336 1,500 - 0.0% TOTAL GENERAL FUND REVENUES 23,488,460 24,505,817 28,793,307 31,263,469 29,419,200 17,882,800 60.8% Other General Fund - Sources Cost Allocations 1,847,467 945,909 1,000,351 1,011,565 1,125,175 577,890 51.4% Transfers In 551,697 500,000 500,000 730,937 525,000 42,750 8.1% TOTAL GENERAL FUND REVENUES 25,887,624 25,951,726 30,293,658 33,005,971 31,069,375 18,503,440 59.6% YEAR-TO-DATE CITY OF MOSES LAKE GENERAL FUND REVENUES AS OF: JUNE 2023 (Budget vs Actual - 50% of year) COML Council Packet 9-12-23, Page 10 of 66 Gambling Taxes—This revenue stream is historically higher in the first half of the year. Revenues through the first half of the year exceeded budget by 8.3% at $120k and are 4.3% higher than the same period in 2022. Other Taxes—This consists of Leasehold Excise Tax and Admissions Tax. Through the second quarter, Leasehold Excise tax is 20.9% below the same period in 2022 and 1.8% behind budget. Admissions Tax remains strong and ended the second quarter at $23.2k or 92.8% of budget and ahead of the same period in 2022 by 17.6%. Licenses and Permits – The majority of this revenue is generated by the development community and is difficult to budget because it is volatile by nature. 2023 second quarter results are at 77.7% of budget to end the first half of the year at $695k and ahead of the same period in 2022 by $349k or 100.8%. Intergovernmental Revenue – This category includes State-shared revenue, the PUD privilege tax, Criminal Justice funding and other grants. Through the first half of the year, we are exceeding budget by 10.9% to end the second quarter at $688k, but we are behind the same period in 2022 by 16.7% mainly due to a decrease in state shared revenue payments. Charges for Goods and Services primarily consist of: • Fees charged for Parks and Recreation Programs, • Zoning, subdivision, plan check and annexation fees, • School Resource Officers (SRO’s) reimbursed by Moses Lake School District, and; • Fire protective inspection fees and other fire reimbursements The bulk of the fees charged for Parks and Recreation programs are received in the 3rd quarter of the year. Parks, Recreation & Museum activity, and programming fees for the second quarter are up over 2022, exceeding 2022 revenues by $270k or 57.4% largely due to the opening of the Larson Recreation Center but are under budget by 7.6% at the end of the first half of the year. Zoning, subdivision, and plan check fees are down by 10.3% over the same period in 2022 but are more than offset by SRO and Fire reimbursement fees which are up 31.9% and 49.55% respectively over 2022. Overall, charges for goods and services are up 6.3% over budget for the first half of the year to end the period at $1.44 million. Fines and Penalties consist almost entirely of fines generated by the red-light camera program. Changes in how tickets are processed through the County court system occurred earlier this year, resulting in minimal citations being submitted/processed. We were informed recently that the issues for processing tickets have been resolved by the County and we anticipate receipting revenues in the third and fourth quarter of the year. Miscellaneous Revenues include interest earnings on investments and facility rentals. Interest earnings are significantly higher than budgeted, leading to Miscellaneous Revenues coming in at COML Council Packet 9-12-23, Page 11 of 66 $1.29 million through the first half of the year. Facility rentals are up 25.5% from the same time last year, and above budget by 32.9%. Other Financing Resources is made up primarily of the City Administrative fee charged to funds for services provided by the executive branch and finance and does not get charged until the end of the year. Summary --Overall, through the first half of the year, General Fund revenue is exceeding budget by 9.6% to end the period at $18.5 million and is ahead of the same period in 2022 by $2.17 million or 13.3%. General Fund Expenditure Analysis The General Fund Expenditures for the first half of the year are slightly under budget at 48.6% but ahead of the same period in 2022 by 20.5%. This increase consists primarily of salaries/benefits and overtime costs (22.4%) as well as increases in supplies and professional services costs (23.1%). Since General Fund is 60% staffing, events affecting total payroll have a significant impact on budgets. Position vacancies may start out being an “overage” because of the cashout of earned accrued leave balances, but then can produce savings when the position is vacant for any length of time. Most variances in individual divisions are the result of increased staffing, overtime, or additional professional services. The Executive budget is 10.0% over budget, due to the payout of accrued leave and increased registration and membership costs. GENERAL FUND EXPENDITURES 2019 ACTUAL 2020 ACTUAL 2021 ACTUAL 2022 ACTUAL 2023 BUDGET 2023 ACTUAL % OF BUDGET Legislative 348,327 357,490 264,280 154,699 155,124 83,708 54.0% Executive 938,597 865,604 619,149 618,111 833,328 499,693 60.0% Human Resources 301,375 192,726 330,357 565,244 547,837 289,959 52.9% Finance 1,090,564 1,203,967 1,169,215 1,140,758 1,311,710 569,970 43.5% Community Development 1,411,301 1,640,960 1,693,384 2,077,917 2,608,471 1,086,072 41.6% Legal 208,641 211,192 195,236 203,049 278,730 107,244 38.5% Misc. Services 1,804,832 2,340,491 1,924,954 1,975,753 2,198,943 1,162,975 52.9% Library 78,976 78,269 63,526 68,543 64,500 31,517 48.9% Engineering 2,055,148 2,210,430 1,702,648 2,050,125 2,619,744 1,134,274 43.3% Parks, Rec & Cultural Services 5,874,843 5,161,426 6,546,020 7,197,352 7,564,846 3,300,465 43.6% Police 7,647,601 8,296,331 8,909,683 10,397,439 11,442,546 6,032,983 52.7% Fire 3,819,916 4,287,077 4,231,976 4,516,448 5,441,730 2,731,945 50.2% TOTAL GENERAL FUND EXPENDITURES 25,580,122 26,845,963 27,650,429 30,965,438 35,067,507 17,030,805 48.6% CITY OF MOSES LAKE GENERAL FUND EXPENDITURES AS OF: JUNE 2023 YEAR-TO-DATE (Budget vs Actual - 50% of year) COML Council Packet 9-12-23, Page 12 of 66 The Police budget is up slightly (2.7%) due to overtime as the Police Department filled in security for the Homeless Sleep Center until a contract with a security company could be negotiated. Some of the overtime costs will be reimbursed through the Homeless Center grant funds. All other General Fund budgets are at varying levels compared to budget. Conclusion—General Fund at the end of the second quarter is slightly under budget at 48.6% of adopted budget in expenditures. Sales Tax, Criminal Justice, and Utility tax offset revenues that are more unpredictable and cyclical in nature. As of the end of June, general fund reserves increased by $1.47 million. Other Funds Analysis Variances in capital funds are related to timing of major projects, as well as capital components in operating funds (such as Building Maintenance, Fleet Maintenance, Central Services and Stormwater capital projects/purchases). Debt Service funds primarily only have interest payments due in the first half of the year—principal payments are typically scheduled for later in the year so the fund can build up the necessary balance. Property and liability insurance OTHER FUNDS REVENUES 2019 ACTUAL 2020 ACTUAL 2021 ACTUAL 2022 ACTUAL 2023 BUDGET 2023 ACTUAL % OF BUDGET Operating/Enterprise Funds 36,197,672 40,604,420 45,052,116 43,595,393 39,827,860 19,737,382 49.6% Capital Improvement Funds 7,973,837 5,841,751 17,211,684 9,019,087 22,329,852 3,822,796 17.1% Risk Mgmt/Employee Benefit 704,765 909,527 966,680 1,165,153 1,594,850 1,618,824 101.5% Debt Service Funds 2,269,748 2,268,797 3,180,950 3,122,748 3,030,252 1,523,111 50.3% TOTAL OTHER FUNDS REVENUES 47,146,022 49,624,495 66,411,431 56,902,381 66,782,814 26,702,113 40.0% OTHER FUNDS EXPENDITURES 2019 ACTUAL 2020 ACTUAL 2021 ACTUAL 2022 ACTUAL 2023 BUDGET 2023 ACTUAL % OF BUDGET Operating/Enterprise Funds 36,266,759 39,822,798 38,237,363 38,955,688 48,146,673 19,389,585 40.3% Capital Improvement Funds 6,734,114 7,306,373 9,180,367 16,710,922 25,300,000 4,093,624 16.2% Risk Mgmt/Employee Benefit 837,344 989,361 887,335 1,180,704 1,583,639 1,561,207 98.6% Debt Service Funds 643,388 2,188,792 2,640,520 2,659,083 3,030,152 780,278 25.8% TOTAL OTHER FUNDS EXPENDITURES 44,481,605 50,307,323 50,945,585 59,506,398 78,060,464 25,824,694 33.1% YEAR-TO-DATE OTHER FUNDS REVENUES AND EXPENDITURES AS OF: JUNE 2023 (Budget vs Actual - 50% of year) YEAR-TO-DATE COML Council Packet 9-12-23, Page 13 of 66 premiums are due at the first of the year, so the Risk Management fund is overspent during the year and corrects by the end of the year. Hotel/Motel tax revenues ended the first half of the year slightly above budget at $393k or 57.8% and 23.7% above the first half of 2022. Expenditures continue to be below budget but most expenses are paid out later in the year. Homeless Services is under budget in both revenues and expenses due to timing of requesting reimbursement on the grants and invoices received for payment. Additionally, as the Homeless shelter location continues to be discussed/reviewed, the ARPA funds allocated for the project have not been spent. Water/Wastewater Fund revenues typically increase during the hotter months, as more water is used for irrigating. Revenues and expenditures are both slightly under budget at 48.4% and 40.0% respectively through the first half of the year. The Sanitation Fund is 6.4% above budget in revenues, ending the quarter at $2.9 million. Expenses are under budget by 6.0% at the end of the first half of the year. The Ambulance fund is slightly above budget in revenues at 53.5% ($2.1 million), but over budget in expenses due to increase salaries/benefits and overtime costs. The first quarter budget amendment for the AWC grant ($109k) has not yet been reflected in the budget. Equipment Rental/Fleet Maintenance is at 60.8% in revenue due to insurance recoveries and sales of surplus vehicles. Expenses are over budget due to capital purchases ordered in 2022 that were not received until early 2023 and the expense not carried forward into the 2023 budget. We are evaluating the budget and will bring a budget amendment to Council for consideration if necessary. Conclusion Overall, 2023 Citywide results through the first half of the year are on or slightly under budget. First half revenues ended at $45.2 million or 46.2%, slightly below budget but 9.4% or $3.88 million ahead of same period in 2022. Citywide expenses are under budget by 12.1% ending the first half of the year at $42.86 million, but ahead of the first half of 2022 by 10.7%, largely due to increases in wages, benefits, supplies, and services. All funds have positive fund balances at the end of the first half of the year with a net gain in the Citywide fund balance of $2.4 million. COML Council Packet 9-12-23, Page 14 of 66 Exhibit 1BEG. FUND BAL.1/1/20232022 Actual Revenues2023 Amended Budget2023 Actual Revenues% Received2022 Actual Expenditures2023 Amended Budget2023 Actual Expenses% Expended2023 (Use) Gain of Fund Balance 6/30/2023GENERAL FUNDLegislative154,699 155,124 83,708 54.0%Executive618,111 833,328 499,693 60.0%Human Resources565,244 547,837 289,959 52.9%Finance1,140,758 1,311,710 569,970 43.5%Community Development2,077,917 2,608,471 1,086,072 41.6%Legal203,049 278,730 107,244 38.5%Misc. Services1,975,753 2,198,943 1,162,975 52.9%Library68,543 64,500 31,517 48.9%Engineering2,050,125 2,619,744 1,134,274 43.3%Parks, Rec & Cultural Services7,197,352 7,564,846 3,300,465 43.6%Police10,397,439 11,442,546 6,032,983 52.7%Fire4,516,448 5,441,730 2,731,945 50.2%TOTAL GENERAL FUND 11,160,544$ 32,924,638$ 31,069,375$ 18,503,440$ 59.6% 30,965,438$ 35,067,507$ 17,030,805$ 48.6% 1,472,635$ 12,633,179$ OTHER OPERATING/ENTERPRISE FUNDSTourism Activities -1021,191,843 1,113,806 680,000 392,987 57.8%779,399 705,000 247,076 35.0% 145,911 1,337,754 Grants & Donations -1031,039,573 213,081 105,345 150,425 142.8%196,318 108,000 73,679 68.2% 76,745 1,116,318 Local Fiscal Recovery -1056,227,015 3,365,998 - - 0.0%504,046 6,291,000 496,762 7.9% (496,762) 5,730,253 Homeless Services -110405,296 880,919 2,387,522 365,756 15.3%847,444 2,338,663 228,356 9.8% 137,400 542,696 Opioid Abatement - 11133,296 33,296 - - 0.0%- - - 0.0%- 33,296 Paths & Trails - 114104,099 11,881 12,000 1,058 8.8%996 27,000 - 0.0% 1,058 105,157 Streets - 116855,636 1,906,178 1,976,614 995,612 50.4%2,275,041 2,684,119 1,207,949 45.0% (212,336) 643,299 Transportation Benefit District - 170890,968 2,522,574 2,176,000 1,179,228 54.2%2,154,000 2,175,000 1,087,500 50.0% 91,728 982,696 Water/Wastewater Operating - 411/4125,327,627 17,807,860 14,333,260 6,932,704 48.4%15,201,980 15,701,921 6,280,521 40.0% 652,183 5,979,810 Sanitation -4901,630,765 5,883,567 5,125,000 2,888,237 56.4%5,363,853 4,971,700 2,188,521 44.0% 699,716 2,330,482 Stormwater - 493775,885 1,641,591 1,465,304 583,393 39.8%823,262 1,348,607 537,150 39.8% 46,243 822,127 Airport - 49599,491 205,079 41,000 27,539 67.2%41,505 106,852 41,811 39.1% (14,272) 85,219 Ambulance - 498889,562 3,644,116 3,881,083 2,074,780 53.5%3,600,966 3,744,519 2,335,671 62.4% (260,891) 628,671 Central Svc - 517788,448 2,149,006 2,671,660 1,335,840 50.0%1,973,991 2,847,086 1,375,005 48.3% (39,165) 749,283 Equipment Rental -5192,623,134 2,827,011 2,978,612 1,810,126 60.8%3,718,209 3,207,608 2,303,415 71.8% (493,289) 2,129,845 Build Maint -5282,191,488 2,525,900 1,994,460 999,697 50.1%1,829,679 1,889,599 986,168 52.2% 13,528 2,205,017 TOTAL OTHER OPERATING/ENTERPRISE25,074,125$ 46,731,865$ 39,827,860$ 19,737,382$ 49.6%39,310,688$ 48,146,673$ 19,389,585$ 40.3% 347,797$ 25,421,922$ CITY OF MOSES LAKE2023 FUND SUMMARYAS OF: JUNE 2023REVENUESEXPENDITURESEND. FUND BAL.1COML Council Packet 9-12-23, Page 15 of 66 Exhibit 1BEG. FUND BAL.1/1/20232022 Actual Revenues2023 Amended Budget2023 Actual Revenues% Received2022 Actual Expenditures2023 Amended Budget2023 Actual Expenses% Expended2023 (Use) Gain of Fund Balance 6/30/2023CITY OF MOSES LAKE2023 FUND SUMMARYAS OF: JUNE 2023REVENUESEXPENDITURESEND. FUND BAL.CAPITAL IMPROVEMENTStreet Repair/Reconst -119 1,440,536 3,868,086 3,359,852 1,674,520 49.8% 6,754,585 3,700,000 457,095 12.4% 1,217,425 2,657,961 Parks & Recreation Improvement - 314880,727 124,255 - - 0.0%6,893,122 - 110,223 0.0% (110,223) 770,503 Park Mitigation Capital Proj - 31533,632 - - - 0.0%- - - 0.0%- 33,632 Community Services Center - 316- - 15,000,000 - 0.0%- 15,000,000 - 0.0%- - Fire Mitigation Fund - 320- - - 327,660 0.0%- - - 0.0% 327,660 327,660 Water Rights - 4711,999,271 933,560 800,000 235,619 29.5%- 1,000,000 92,145 9.2% 143,474 2,142,745 Water/Sewer Construction - 4775,605,824 3,900,000 3,170,000 1,584,996 50.0% 3,063,215.46 5,600,000 3,434,160 61.3% (1,849,164) 3,756,660 TOTAL CAPITAL IMPROVEMENT9,959,989$ 8,825,900$ 22,329,852$ 3,822,796$ 17.1%16,710,922$ 25,300,000$ 4,093,624$ 16.2% (270,828)$ 9,689,161$ RISK MGMT/EMPLOYEE BENEFIT RESERVESUnemployment Compensation - 50159,875 105,237 85,100 42,498 49.9%85,788 74,000 22,341 30.2% 20,157 80,031 Risk Management -503383,045 1,012,000 1,454,250 1,522,650 104.7%1,060,118 1,454,639 1,525,125 104.8% (2,475) 380,570 Firemen's Relief & Pension - 611376,653 47,917 55,500 53,676 96.7%34,799 55,000 13,741 25.0% 39,935 416,588 TOTAL RISK MGMT/EMPL BENEFIT RSVS819,572$ 1,165,153$ 1,594,850$ 1,618,824$ 101.5%1,180,704$ 1,583,639$ 1,561,207$ 98.6% 57,617$ 877,189$ DEBT SERVICELOCAL Borrowing 21/22 - 282976,889 1,452,500 1,354,652 685,307 50.6%989,824 1,354,652 690,040 50.9% (4,734) 972,155 GOB 2016 Refunding-286184,768 375,900 376,200 188,100 50.0%375,729 376,200 27,563 7.3% 160,538 345,305 Water-Sewer 2011 Bond-45010,304 - - - 0.0%- - - 0.0%- 10,304 Bond Reserve-2011 451567,600 - - - 0.0%- - - 0.0%- 567,600 Water-Sewer 2004 Bond-452- 686,248 1,224,000 612,000 50.0%686,325 1,224,000 57,150 4.7% 554,850 554,850 Water-Sewer 2004 Bond Reserve-453701,500 - - - 0.0%- - - 0.0%- 701,500 PWTF W/S Debt Serv - 48520,196 532,100 - - 0.0%532,059 - - 0.0%- 20,196 2015 GO Bond Redempt- 4879,313 76,000 75,400 37,704 50.0%75,146 75,300 5,525 7.3% 32,179 41,492 TOTAL DEBT SERVICE2,470,571$ 3,122,748$ 3,030,252$ 1,523,111$ 50.3%2,659,083$ 3,030,152$ 780,278$ 25.8% 742,833$ 3,213,403$ TOTAL CITY BUDGET49,484,801$ 92,770,305$ 97,852,189$ 45,205,553$ 46.2%90,826,836$ 113,127,972$ 42,855,500$ 37.9% 2,350,054$ 51,834,855$ 2COML Council Packet 9-12-23, Page 16 of 66 MOSES LAKE CITY COUNCIL August 22, 2023 STUDY SESSION Grant County Trends Dr. Patrick Jones from the Eastern Washington University’s Institute for Public Policy & Economic Analysis reviewed online data at www.grantcountytrends.org. Dr. Jones emphasized on the city numbers compared to state and county in the categories of population, median age, incomes, economy, graduation rates, housing market, and public safety. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:42 p.m. by Mayor Myers in the Council Chambers of the Civic Center with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Myers; Deputy Mayor Martinez; Council Members Eck, Fancher, Madewell, and Swartz. Absent: Council Member Skaug. Action taken: Council Member Eck moved to excuse Council Member Skaug, second by Council Member Swartz. The motion carried 6 – 0. PLEDGE OF ALLEGIANCE Mayor Myers led the Flag Salute. AGENDA APPROVAL Action taken: Deputy Mayor Martinez moved to approve the Agenda as presented, second by Council Member Eck. The motion carried 6 – 0. CITIZEN’S COMMUNICATION Miscellaneous Topics – Ellisia Dalluge, Moses Lake, shared school backpack events, thanked staff for quick SEPA process, and commented on opioid funds, graffiti cleanup and homeless location lease. SUMMARY REPORTS MAYOR’S REPORT Childhood Cancer Month Proclamation Mayor Myers read the proclamation declaring September as Childhood Cancer Month and presented to Columbia Basin Cancer Foundation (CBCF) Executive Director Angel Ledesma. Mrs. Ledesma said our new radiation center at Confluence Health is scheduled to open the second week in October and she invited everyone to attend the CBCF Craft Out Cancer fundraiser on Saturday from Noon to 6 p.m. at Ten Pin. Grant County Fire Protection District 5 (GCFPD5) Meeting Mayor Myers received a consensus from Council to have Interim City Manager Kevin Fuhr organize a Joint Meeting with GCFPD5 Commissioners. Council also concurred to include Wenatchee Valley Fire and Rescue Deputy Chief Kelly Lindemann to attend and provide his COML Council Packet 9-12-23, Page 17 of 66 CITY COUNCIL MINUTES – August 22, 2023 pg. 2 knowledge on their experience when forming a Regional Fire Authority from former agencies in the City of Wenatchee, Chelan County FPD1 and Douglas County FPD2. CITY MANAGER’S REPORT City Manager Candidate Interviews Council have selected three candidates to move forward in the hiring process. A meet and greet for employees will be held at 4 p.m. on Tuesday, September 5, then an Open House at 5 p.m. for the public. Panel interviews will be conducted on September 6, followed by direction to staff for background check and contract negotiation. Sleep Center Shelter Updates Interim City Manager Kevin Fuhr has applied for funding from Grant County Commissioners to cover the cost of new shelter units. Financial System Replacement Update Finance Director Madeline Prentice received a consensus from Council to move forward with contract negotiations and Scope of Work development with Tyler Technologies, the top vendor from interviews conducted with respondents to the Request for Proposals. Carl T. Ahlers Park Project Donation Parks, Recreation, and Cultural Services Director Doug Coutts provided a slide deck to illustrate the cement game features recently donated and installed at Ahlers’ Park by Rotary and Kiwanis Clubs. The gaming supplies to play ping pong, cornhole, and chess are available for checkout to citizens at the Larson Recreation Center. Parking Citation Delinquent Fee Ordinance 3034 Staff proposed to lower a delinquent fee in the code that exceeds the statutory limit. Action taken: Council Member Eck moved to authorize adopt Ordinance 3034 as presented, second by Council Member Swartz. The motion carried 6 – 0. CONSENT AGENDA #1 a. City Council meeting minutes dated August 8, 2023 b. Electronic Transfer: #263 - $1,528.38 Checks: 161750 - 161958 - $2,253,197.23 *Payroll Checks: #65574 – 65667 - $58,881.15 *Voided Check #65773 Electronic Payments: Direct Deposit: - $639,304.47 c. Fire Equipment Donation Acceptance d. AWC Cares Grant Renewal e. Development Code Consultant Amendment f. Oasis Major Plat Improvements Resolution 3948 g. Accept Larson Sedimentation Pond Rehabilitation Project h. Marina Drive Covenant * Numbering updated by Finance Director after meeting. COML Council Packet 9-12-23, Page 18 of 66 CITY COUNCIL MINUTES – August 22, 2023 pg. 3 Interim City Manager Kevin Fuhr sent a draft covenant to Council prior to the meeting and requested consideration to add the item to tonight’s Consent Agenda. Action taken: Deputy Mayor Martinez moved to approve the Consent Agenda as revised, second by Council Member Eck. The motion carried 6 – 0. OLD BUSINESS #2 Graffiti Regulations Ordinance 3032 Interim City Manager Kevin Fuhr developed a draft nuisance and abatement program based on regulations adopted by other cities. The proposed code includes prohibition on juveniles possessing graffiti implements, rewards for citizens turning in people committing vandalism, and a graffiti abatement program. A final draft that included the penalty and definitions was distributed to Council prior to the meeting. Victor Lombardi shared ideas of partnership successes in other cities. Action taken: Deputy Mayor Martinez moved to adopt Ordinance 3032, second by Council Member Swartz. The motion carried 6 – 0. NEW BUSINESS #3 2023 Budget Amendment Ordinance 3033 The amendment increases the 2023 budget resulting in additional expenditures of $2,728,873 and revenue of $27,243 across several funds. The largest portion of the increase in expense was 2022 carry forward of water and sewer projects totaling $1,944,214. Action taken: Council Member Eck moved to adopt Ordinance 3033 as presented, second by Deputy Mayor Martinez. The motion carried 6 – 0. ADMINISTRATIVE REPORT Report listed on the agenda was deleted. COUNCIL COMMUNICATIONS AND REPORTS Council Member Swartz reported that Recreation and Museum staff have documented increases in program participation to the Parks, Recreation, and Cultural Services Committee. Council Member Fancher shared progress discussed at the Public Works and Community Development Committee meeting regarding well rehabilitation project and working with the Bureau of Reclamation for lake water access. Deputy Mayor Martinez advised that the Grant County Board of Health has added preventative and treatment programs for sexually transmitted illnesses. The status of lake algae warnings is online at https://granthealth.org/blue-green-algae/. She obtained a wealth of information from attending the AWC Budget Workshop in Leavenworth. The Moses Lake Watershed Council will host a public meeting on September 19 to report on the State of the Lake, time and location is posted online https://www.moseslakewatershed.org/annual-state-of-the-lake. COML Council Packet 9-12-23, Page 19 of 66 CITY COUNCIL MINUTES – August 22, 2023 pg. 4 Mayor Myers announced that Grant Transit Authority has hired Eric Lumas as their new General Manager who will start on September 15. They received grant funding for large buses to run between Moses Lake and Ephrata and electric buses should be in service soon. EXECUTIVE SESSION Mayor Myers called an Executive Session from 7:30 p.m. to 7:45 p.m. to discuss potential litigation pursuant to RCW 42.30.110(1) subsection (i) with no action to follow. Mayor Myers extended the meeting twice for a total additional time of six minutes. ADJOURNMENT The regular meeting was adjourned at 7:51 p.m. ______________________________________ Don Myers, Mayor ATTEST____________________________ Debbie Burke, City Clerk COML Council Packet 9-12-23, Page 20 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Kevin Fuhr, Interim City Manager 12218 Madeline Prentice Finance 9/12/2023 Consent Agenda Disbursement report since August 22, 2023 City Manager City Attorney Community Development Finance Fire Human Resources Municipal Services Parks, Rec, & Cultural Services Police Technology Services 2,553,858.26$2,553,858.26$0.00$ Approve payment of claims as presented. The following amounts were budgeted, and sufficient funds were available to cover these payments. Electronic Transfer: N/A Checks: 161959 - 162258 - $1,146,088.65 Payroll Checks: 08-18-2023 PR, #65668 - 65766 - $67,800.05 Payroll Checks: 09-01-2023 PR, #65768 - 65852 - $41,062.00 (PR Check #65767 - Voided) Electronic Payments: 08-18-2023 Direct Deposit: - $636,084.82 Electronic Payments: 09-01-2023 Direct Deposit: - $662,822.74 Vouchers - 09.12.2023.pdf 134.24KB COML Council Packet 9-12-23, Page 21 of 66 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council. RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body had adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City's internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews it processes to ensure appropriate internal controls are in place. Options and Results Approve N/A Staff would recognize claims as receivables and pursue collections. COML Council Packet 9-12-23, Page 22 of 66 TOTALS BY FUND:Est. Fund Bal.Est. Fund Bal. FUND NO FUND NAME @ 8/31/2023 AMOUNT @ 9/12/2023 001 GENERAL FUND 14,985,190 234,071.01 14,751,119 102 TOURISM 1,317,796 18,451.20 1,299,345 103 GRANTS AND DONATIONS 1,121,876 1,353.72 1,120,522 105 ARPA 5,724,452 ‐ 5,724,452 110 HOMELESS SERVICES 655,150 138,269.26 516,881 111 OPIOID ABATEMENT 50,358 ‐ 50,358 114 PATHS/TRAILS 105,358 ‐ 105,358 116 STREET 790,358 12,452.21 777,906 119 STREET REPR/RECON 2,836,052 ‐ 2,836,052 282 LOCAL BORROWING 1,197,931 ‐ 1,197,931 286 REFUNDING GO BONDS 2015 59,734 ‐ 59,734 314 PARK & RECREATION IMPROVEMENTS 590,884 1,727.50 589,157 315 PARK MITIGATION CAPITAL PROJECTS 33,632 ‐ 33,632 410 WATER/SEWER 7,295,288 171,499.45 7,123,789 450 2011 BOND FUND 10,304 ‐ 10,304 451 WATER/SEWER ‐ 2011 BOND RESERVE 567,600 ‐ 567,600 452 2004 BOND FUND 816,000 ‐ 816,000 453 WATER/SEWER ‐ 2004 BOND RESERVE 701,500 ‐ 701,500 471 WATER RIGHTS 1,443,373 11,195.34 1,432,178 477 WATER SEWER CONSTRUCTION 3,135,663 137,922.25 2,997,740 485 PWTF WATER‐SEWER DEBT SERVICE 20,196 ‐ 20,196 487 2015 GO BONDS REDEMPTION ‐ ‐ ‐ 490 SANITATION 1,958,110 76,957.76 1,881,153 493 STORM WATER 1,060,283 20,707.96 1,039,576 495 AIRPORT 83,405 101.32 83,304 498 AMBULANCE 979,637 39,573.20 940,064 501 UNEMPLOYMENT COMPENSATION INSURANCE 74,630 ‐ 74,630 503 SELF‐INSURANCE 308,970 5,264.50 303,705 517 CENTRAL SERVICES 1,125,611 30,327.90 1,095,283 519 EQUIPMENT RENTAL 1,968,730 195,730.67 1,773,000 528 BUILDING MAINTENANCE 2,379,718 45,540.09 2,334,178 611 FIRE PENSION 413,834 1,377.32 412,456 623 DEPOSIT 655,774 3,529.99 652,245 631 STATE 2,481 36.00 2,445 TOTAL 54,469,880 1,146,088.65$ 53,323,791 City of Moses Lake Tabulation of Claims Paid‐Summary by Fund Council Meeting Date‐ 09/12/2023 COML Council Packet 9-12-23, Page 23 of 66 Check Name Check Amount Check Date Invoice Description 161959 Pro Rentals And Sales 787.46 08/16/2023 Forklift Rental 161960 2M Company Inc 1,810.76 08/17/2023 Irrigation Supplies 161961 A & H Printers Inc 480.22 08/17/2023 Door Hanger ‐ Conservation 161962 Abc Hydraulics 37.04 08/17/2023 Misc. Parts 161963 Ag Supply Ace Hardware 16.89 08/17/2023 Maintenance Supplies 161964 Amazon Capital Services, Inc.2,890.14 08/17/2023 Parks Amazon Invoice: July '23 161965 Aspect Consulting 11,195.34 08/17/2023 Aquifer Storage and Recovery Grant 161966 Basin Septic Services Inc 1,024.38 08/17/2023 BMX Track 161967 Bonnie Long 224.24 08/17/2023 Reimbursement ‐ Wasp/Hornet Spray 161968 Bound Tree Medical LLC 582.60 08/17/2023 Medical Supplies 161969 Bud Clary Chrysler Dodge Jeep 82.18 08/17/2023 Shield 161970 Bud Clary Ford LLC 13.17 08/17/2023 Check Arm 161971 Bud Clary Toyota Chevrolet 59.65 08/17/2023 Frame Sub‐Assembly 161972 Burke Marketing & Promotion 4,245.99 08/17/2023 LTAC Advertising 161973 Cascade Natural Gas Corp 3,062.07 08/17/2023 SNS Utilities 161974 Central Machinery Sales Inc 220.34 08/17/2023 Misc Parts 161975 Centurylink 0.76 08/17/2023 Services 161976 Certified Folder Display Service, Inc 1,858.34 08/17/2023 LTAC Advertising 161977 CHS Inc 38,575.62 08/17/2023 Fuel for Vehicles/Eq. July 2023 161978 Coaxsher, Inc.628.61 08/17/2023 Uniform Pants ‐ Shaddix, Garrison 161979 Cobies Fine Dry Cleaning 82.33 08/17/2023 Dry Cleaning 161980 Columbia Basin Herald 672.21 08/17/2023 Advertising 161981 Consolidated Disposal Service 3,108.73 08/17/2023 Disposal Loads June 23 161982 Copiers Northwest Inc 1,528.48 08/17/2023 Equipment Contract Fees 161983 Crossroads Dog Training 140.00 08/17/2023 K9 Jester Boarding 161984 D & L Supply Company Inc 487.80 08/17/2023 Monument Lid Covers 161985 Databar Inc 2,257.53 08/17/2023 Mail Utility Bills 161986 Daupler, Inc 14,900.00 08/17/2023 Daupler Services Annual Fee 2023 161987 Dr Lou Sowers 700.00 08/17/2023 Preemployment Psych: Giraud 161988 Faber Industrial Supply 169.22 08/17/2023 Instant Shine 161989 Fastenal Company 115.20 08/17/2023 Shop Towels 161990 Ferrellgas 4.72 08/17/2023 Propane 161991 Galls LLC 1,913.72 08/17/2023 Uniforms ‐ SAFER Hires 161992 Grainger Parts Operations 675.72 08/17/2023 Door Reinforcers 161993 Grant Co Solid Waste 64,708.99 08/17/2023 Landfill Dumping Fees 161994 Greg Graffe 539.00 08/17/2023 Museum Consignment Sales 161995 Haglund's Trophies, LLC 21.52 08/17/2023 Parks Board Name Plate 161996 Heartland Agriculture, LLC 80.23 08/17/2023 Coupler/Adapter 161997 Home Depot Credit Services 4,137.70 08/17/2023 July Statement 2023 161998 Hot Springs Spa & Leisure Inc 47.37 08/17/2023 Pool Supplies 161999 Ibs Inc 782.01 08/17/2023 Shop Supplies 162000 Inland Body & Paint 8,773.47 08/17/2023 Front End Repair Eq. 042 162001 Jerrys Auto Supply 353.03 08/17/2023 Engine Oil 162002 Jims Lock Service LLC 51.16 08/17/2023 Supplies 162003 Keller Associates 17,910.74 08/17/2023 COF Pump Station Upgrade 162004 Kelley Connect 13,686.47 08/17/2023 Equipment Contract Fees 162005 Kent D. Bruce Co LLC 416.62 08/17/2023 Base /Output /Ground Harness Eq #157 162006 Kottkamp & Yedinak, P.L.L.C.1,190.00 08/17/2023 Planning Pro Services City of Moses Lake Checks Issued with Summary Description For September 12th, 2023 Council Meeting COML Council Packet 9-12-23, Page 24 of 66 Check Name Check Amount Check Date Invoice Description 162007 L N Curtis & Sons 4,086.46 08/17/2023 SCBA Masks ‐ SAFER 162008 Lad Irrigation Company Inc 1,413.81 08/17/2023 Pump Work 162009 Matrix Sciences International Inc.524.00 08/17/2023 Sample Testing 162010 Moore Iacofano Goltsman, Inc 10,177.32 08/17/2023 Exhibit Expense 162011 Moses Lake Steel Supply 16.20 08/17/2023 Bolts/Nuts 162012 NB Engineering, LLC 16,302.75 08/17/2023 Stormwater Comp Plan 162013 Norco Enterprises Inc 156.03 08/17/2023 Gloves 162014 North Ridge Machine, LLC 100.68 08/17/2023 Maintenance Supplies 162015 Northstar Chemical Inc 3,325.06 08/17/2023 Hydrochloric Acid 162016 Oreilly Auto Parts 5.79 08/17/2023 Light Socket 162017 Oxarc Inc 707.56 08/17/2023 CO2 Bulk 162018 PandaDoc, Inc.3,193.46 08/17/2023 Software 162019 Perteet, Inc.24,646.10 08/17/2023 Moses Lake Administrative Support 162020 Pow Contracting 31,844.14 08/17/2023 Larson Sedimentation Pond Rehab 162021 Protect Youth Sports 32.85 08/17/2023 Background Checks 162022 Pud Of Grant County 90,815.23 08/17/2023 Elec. Services July 23 162023 Qcl Inc 72.00 08/17/2023 Pre Employment Screening 162024 Quill Corporation 390.56 08/17/2023 Office Supplies 162025 Racom Corporation 25,873.64 08/17/2023 Portable radios w. Programming 162026 Redflex Traffic Systems Inc 36,185.03 08/17/2023 Redflex 162027 Rexel USA 41.54 08/17/2023 Wallplates 162028 Robert Bischoff 411.92 08/17/2023 Uniform Polo Shirts 162029 Scotty's Auto Repair LLC 1,725.67 08/17/2023 AC Diagnose & Repair 162030 Shirtbuilders Inc 1,787.26 08/17/2023 Jovita Reflector Jacket 162031 Signs Now, LLC 219.20 08/17/2023 Cast Cut Vinyl 162032 Sirennet.Com 184.61 08/17/2023 Expansion Module Eq #157 162033 Systems Design West, LLC 5,916.17 08/17/2023 EMS Billing July 23 162034 Target Solutions Learning 99.99 08/17/2023 Scheduling Software 162035 Teleflex LLC 562.50 08/17/2023 Medical Supplies 162036 The DOH Associates 1,727.50 08/17/2023 LRC Pro Services 162037 Traffic Safety Supply Company 6,944.10 08/17/2023 Flex Material Premark 162038 Turf Star Western 698.15 08/17/2023 Tubes/Rollers/Nuts/Screws 162039 Uline 473.97 08/17/2023 Supplies 162040 Uniforms 2 Gear 1,514.80 08/17/2023 Uniforms 162041 Ups Freight 90.00 08/17/2023 Weekly Service Fees 162042 US Fire Equipment, LLC 3,889.13 08/17/2023 Pump Testing 162043 Verizon Wireless 12,078.20 08/17/2023 Cell Phone Services July 23 162044 Waytek Inc 336.75 08/17/2023 Post‐Mount Spotlight 162045 Weinstein Beverage Company 1,074.35 08/17/2023 Supplies, Water Services 162046 Whitney Equipment Company Inc 2,493.20 08/17/2023 Maintenance Fees 162047 Judy Madewell 22.50 08/18/2023 Mileage Reimbursement 162048 Central Paving, LLC 85.00 08/22/2023 City Endorsement Reimbursement 162049 James Richmond 3,812.18 08/22/2023 Reimburse Moving Expenses Per Offer 162050 Laura Kling 36.00 08/22/2023 CLP Expenses Refunded 162051 Payment Resolution Services 643.99 08/22/2023 Refund Molina For Transports 162052 Troy Swanson 36.00 08/22/2023 Refund CPL Expenses 162053 4Imprint, Inc.327.18 08/24/2023 Banners 162054 A & H Printers Inc 1,061.24 08/24/2023 Business Cards‐ Steve Miers 162055 AAA Readymix Inc 737.66 08/24/2023 Concrete Delivery‐576 Clover 162056 Amazon Capital Services, Inc.1,247.20 08/24/2023 Return Product Credit 162057 American Linen Inc 491.65 08/24/2023 Ambulance Linens 162058 Anatek Labs, Inc.1,113.40 08/24/2023 Sample Testing 162059 Badger Meters Inc 60,254.02 08/24/2023 Meter Parts COML Council Packet 9-12-23, Page 25 of 66 Check Name Check Amount Check Date Invoice Description 162060 Basin Propane LLC 30.24 08/24/2023 Propane for Sleep Center 162061 Biorem Environmental (US) Ltd.5,250.00 08/24/2023 Biosolids Media 162062 Bound Tree Medical LLC 1,838.06 08/24/2023 Medical Supplies 162063 Bud Clary Ford LLC 774.25 08/24/2023 Sheild Assembly 162064 Cascade Natural Gas Corp 228.30 08/24/2023 Natural Gas Services 162065 Centurylink 339.15 08/24/2023 Water Shut‐Off Notifications 162066 Centurylink 31.86 08/24/2023 509‐765‐2240 400B 8.13.23 162067 Co‐Responder Outreach Alliance 60.00 08/24/2023 Annual Membership Dues 162068 Cobies Fine Dry Cleaning 103.27 08/24/2023 Tailoring Services 162069 Columbia Basin Herald 1,352.17 08/24/2023 Restore Church NOA 162070 Columbia Bearing Bdi 52.60 08/24/2023 Oil Seals 162071 Consolidated Disposal Service 66.96 08/24/2023 Medical Waste Disposal 162072 CSWW, Inc 43.33 08/24/2023 Gas Can 162073 Databar Inc 1,605.30 08/24/2023 Mail Utility Bills 162074 Dobbs Peterbilt‐ Moses Lake 137.62 08/24/2023 Coolant 162075 Dr Lou Sowers 2,800.00 08/24/2023 Pre‐Employment Psych Eval 162076 Faber Industrial Supply 1,001.46 08/24/2023 Shop Towels 162077 Fastenal Company 2,137.25 08/24/2023 Safety Gear 162078 Galls LLC 3,163.82 08/24/2023 Uniforms ‐ SAFER Hires 162079 Grainger Parts Operations 519.17 08/24/2023 Plastic Sheeting 162080 Gray & Osborne, Inc.1,027.32 08/24/2023 Well 34 Pilo Study 162081 Heartland Agriculture, LLC 83.76 08/24/2023 T‐Bolts 162082 Hochstatter Electric Inc 31.86 08/24/2023 Transfromer 162083 Home Depot Pro (Supplyworks)2,458.13 08/24/2023 Custodial Supplies 162084 Hopesource 122,428.53 08/24/2023 Sleep Center Pro Services May 2023 162085 IAFF #1258/Disab Ins 1,895.58 08/24/2023 Fire IAFF Disability 162086 IAFF Local 1258 4,930.00 08/24/2023 IAFF Union Dues 162087 Inland Body & Paint 1,167.03 08/24/2023 Repair Eq. #388 162088 International Code Council 416.80 08/24/2023 Code Book Tabs 162089 Jerrys Auto Supply 641.64 08/24/2023 Fire Operating Supplies 162090 JK Boots 258.62 08/24/2023 Scott Anderson Boot Repair 162091 Katherine Kenison, PS 19,590.00 08/24/2023 City Atty Services July 23 162092 Keller Associates 20,779.50 08/24/2023 Cascade Valley Sewer & Water 162093 Kelley Connect 719.14 08/24/2023 Office Chair for M. Limbaugh 162094 Life Flight Network 129.99 08/24/2023 Pro Rated New Members 162095 Lowes 2,994.28 08/24/2023 July Statement 2023 162096 Matrix Sciences International Inc.775.00 08/24/2023 Sample Testing 162097 McKesson Medical‐Surgical 298.60 08/24/2023 Medical Supplies 162098 Med Tech Resource Inc 433.40 08/24/2023 Medical Supplies 162099 Moon Security Services Inc 78.49 08/24/2023 Security @ Annex‐ September 23 162100 Moses Lake Steel Supply 122.56 08/24/2023 Nuts/Screws/Galvanized Elbow 162101 Norco Enterprises Inc 1,071.79 08/24/2023 Medical Oxygen 162102 Northstar Chemical Inc 6,462.50 08/24/2023 Sodium Hypochlorite Well #11 162103 NYS Child Support Prosessing Center 184.61 08/24/2023 Gilmartin Child Support 162104 Oreilly Auto Parts 104.96 08/24/2023 Arm Assembly Eq. #031 162105 Oxarc Inc 131.92 08/24/2023 Fire Extinguisher Refill 162106 Pow Contracting 22,490.83 08/24/2023 Northshore Lift Station 162107 Quill Corporation 557.30 08/24/2023 Office Supplies 162108 RAE Security Southwest, LLC 1.68 08/24/2023 Shipping Tax for INV‐RS‐TX‐36051 162109 Rdo Equipment Co.30.76 08/24/2023 P Lows/Capscrew 162110 Rexel USA 74.31 08/24/2023 Connector 162111 RH2 Engineering Inc.18,723.02 08/24/2023 Reservoir 10 Construction 162112 Rolluda Architects, Inc.28,705.86 08/24/2023 Police Building Design. GC2021‐053 COML Council Packet 9-12-23, Page 26 of 66 Check Name Check Amount Check Date Invoice Description 162113 Schaeffer Mfg Company 749.00 08/24/2023 Food Grade HTC 162114 Sea Western Inc 236.23 08/24/2023 Nameplate for Bunker Gear‐Koziol 162115 SHI International, Inc 5,875.01 08/24/2023 Adobe Licenses 162116 Signs Now, LLC 3,287.15 08/24/2023 Graphics Package Eq. #157 162117 Sirennet.Com 3,753.78 08/24/2023 DUO LED Brackets/Mini ION Lights 162118 Soiltest Farm Consultants 380.00 08/24/2023 Biosolid Land Application Sample 162119 Summit Law Group 4,587.50 08/24/2023 HR Pro Services July 23 162120 Target Solutions Learning 360.63 08/24/2023 Additional Licenses for Software 162121 Teleflex LLC 616.79 08/24/2023 Medical Supplies 162122 Toby's Body & Fender, Inc 22,519.80 08/24/2023 MLPD‐Interceptor Repairs 162123 Trilogy Medwaste West, LLC 39.00 08/24/2023 Pharmaceutical Waste Management 162124 Troxler Electronic Lab Inc 25.00 08/24/2023 Dosimeter Badge‐Levi Bisnett 162125 Trusteed Plans Service Corp 2,730.00 08/24/2023 Police Disability 162126 US Fire Equipment, LLC 348.96 08/24/2023 Fire Helmet ‐ Fire Marshal 162127 Util Undrgrnd Location Center 89.01 08/24/2023 Underground Locates July 2023 162128 WA St Council Of FF Emp Ben 3,400.00 08/24/2023 August MERP Deduction 162129 Wash Council Police & Sheriffs 525.00 08/24/2023 August WCPS Dues 162130 Waste Mgt Recycle America Inc 3,248.73 08/24/2023 Commingle Loads July 23 162131 Weinstein Beverage Company 98.15 08/24/2023 Museum Water 162132 Western Integrated Technologies, Inc 148.77 08/24/2023 Misc. Parts 162133 Zoll Medical Corp 109.33 08/24/2023 Medical Supplies 162134 Jovita Cantu 136.24 08/25/2023 Mileage Reimbursement 162135 JP Ranch LLC 85.00 08/25/2023 City Endorsement Reimbursement 162136 OIC Of Washington 821.31 08/25/2023 Overpayment on Account 162137 OIC Of Washington 952.50 08/25/2023 Overpayment on Account 162138 Carl or Hazel Harman 55.74 08/25/2023 Refund Utility Overpayment 162139 Diane Jay 179.29 08/25/2023 Refund Utility Overpayment 162140 GMTPM 195.24 08/25/2023 Refund Utility Overpayment 162141 Jane Ries 153.39 08/25/2023 Refund Utility Overpayment 162142 Jeffrey Sparr 28.09 08/25/2023 Refund Utility Overpayment 162143 Joey Moncada 112.61 08/25/2023 Refund Utility Overpayment 162144 Larry or Mary Lambert 187.80 08/25/2023 Refund Utility Overpayment 162145 Lawrence or D Elizabeth Sayler 181.35 08/25/2023 Refund Utility Overpayment 162146 Sean or Sandra McKnight 26.76 08/25/2023 Refund Utility Overpayment 162147 Seth & Diana Samson 527.00 08/25/2023 Refund Utility Overpayment 162148 TBPM 494.84 08/25/2023 Refund Utility Overpayment 162149 Urban Build Development LLC 65.97 08/25/2023 Refund Utility Overpayment 162150 William Andrew Quintanilla 16.05 08/25/2023 Refund Utility Overpayment 162151 Mass X Construction, LLC 25,984.46 08/25/2023 Retainage Release Sewer Project 162152 Central Bonded Collectors 316.14 08/25/2023 Y221590 Harris Deduction 2316 162153 Amanda Houston 220.00 08/28/2023 Reimburse for 1 Night‐ Campground 162154 Brianna Schick 17.43 08/28/2023 Petty Cash Replenish 162155 David Craft 1,111.10 08/28/2023 Sound/Lights Compensation 162156 Dimestore Prophets, LLC 1,000.00 08/28/2023 8.11 Performance Compensation 162157 Jaime Lamb 500.00 08/28/2023 22/23 Boot Reimbursement 162158 Lee Silliman 549.77 08/28/2023 Shipping to ML Museum 162159 Ramon Hancock 150.00 08/28/2023 CDL Physical Reimbursement 162160 Travis Mohs 128.00 08/28/2023 CDL Physical Reimbursement 162161 Matthew Wood 87.00 08/29/2023 WA Fire Mechanics Conference 2023 162162 Eric Johnson 58.00 08/29/2023 WA Fire Mechanics Conference 2023 162163 Devon Edwards 58.00 08/29/2023 WA Fire Mechanics Conference 2023 162164 Ann Schempp 129.00 08/29/2023 AASLH 2023 Conference 162165 Dollie Boyd 129.00 08/29/2023 AASLH Conference 2023 COML Council Packet 9-12-23, Page 27 of 66 Check Name Check Amount Check Date Invoice Description 162166 James Flippen 87.00 08/29/2023 WA Fire Mechanic Conference 2023 162167 Edmund Guerrero 129.00 08/29/2023 Basic Homicide Training 2023 162168 Jose Perez 29.00 08/29/2023 BAC Refresher 2023 162169 Kirsten Peterson 58.00 08/29/2023 AWC Planning Director's Conference 162170 Jennifer Schober 86.00 08/29/2023 WMCA Fall Education 2023 162171 Janelle Sword 732.71 08/31/2023 LEOFF Pension August 2023 162172 Luther Stowers 644.61 08/31/2023 LEOFF Pension August 2023 162173 4Imprint, Inc.366.15 09/01/2023 A‐Frame Display 162174 A‐L Compressed Gases Inc 42.28 09/01/2023 CO2 Syphon Tube 162175 Ag Supply Ace Hardware 155.28 09/01/2023 Pool Supplies 162176 Allview Services Inc 6,877.98 09/01/2023 Annual Software Updates 162177 Always Connect Solutions LLC 3,520.00 09/01/2023 Mobile Router with WiFi 162178 Bad Elf, LLC 2,864.94 09/01/2023 Inspector GPS Units 162179 Badger Meters Inc 3,445.72 09/01/2023 Meter Parts 162180 Basin Septic Services Inc 220.00 09/01/2023 Service @ Sleep Center 162181 Battery Systems Inc 112.39 09/01/2023 Batteries 162182 Bound Tree Medical LLC 1,067.20 09/01/2023 Medical Supplies 162183 Bud Clary Ford LLC 56,263.37 09/01/2023 2023 Ford F150 RPV Eq. No. 155 162184 Centurylink 1,442.58 09/01/2023 Long Distance Services 162185 Centurylink 472.46 09/01/2023 206‐T32‐2908 583B 8.16.2023 162186 Cities Digital, Inc.7,276.59 09/01/2023 Laserfiche 162187 Columbia Basin Herald 57.56 09/01/2023 Ordinance Ad 162188 Columbia Bearing Bdi 203.82 09/01/2023 V‐Belts/Pillow Block Bearings 162189 Commercial Tire Inc 3,834.61 09/01/2023 Tires/Valve Stems 162190 Consolidated Electrical Distributors Inc 761.90 09/01/2023 Light Bulbs 162191 Copiers Northwest Inc 1,665.71 09/01/2023 Equipment Contract Fees 162192 CSWW, Inc 1,194.69 09/01/2023 Maintenance Supplies 162193 Databar Inc 2,185.79 09/01/2023 Mail Utility Bills/Postage 162194 Datafy, LLC 13,451.20 09/01/2023 Visitor Data Analytics Subscription 162195 Datec Inc 2,162.59 09/01/2023 Barcode Equipment 162196 Direct Mail, Inc 553.80 09/01/2023 LRC Advertising 162197 Doug Walker 828.11 09/01/2023 LRC Photos 162198 Faber Industrial Supply 608.51 09/01/2023 Saw/Drill Bits 162199 Ferguson Enterprises Inc #3007 106.91 09/01/2023 Faucet 162200 Galls LLC 1,969.52 09/01/2023 Uniform Pants ‐ Vander Giessen 162201 Grainger Parts Operations 967.50 09/01/2023 Door Stop/Air Filters 162202 Grant County Animal Outreach 8,333.00 09/01/2023 September 2023 Contract Payment 162203 Grant County Port District #10 45.00 09/01/2023 Badge Fees 162204 Ground Works Three, LLC 4,583.33 09/01/2023 Rental @ Sleep Center 162205 H D Fowler Company 3,401.43 09/01/2023 Couplings/Angle Ball Valve 162206 Jerrys Auto Supply 848.15 09/01/2023 E‐Z Clip 162207 Kelley Connect 4,144.35 09/01/2023 Office Supplies/Furniture 162208 L N Curtis & Sons 197.35 09/01/2023 SCBA Mask RX Kit 162209 Lad Irrigation Company Inc 3,077.23 09/01/2023 Irrigation Supplies 162210 Lake Auto Parts 277.71 09/01/2023 60lb Support 162211 Localtel Communications 1,206.30 09/01/2023 Internet 162212 Martin Law LLP 5,264.50 09/01/2023 Water Related Legal Services 162213 Matrix Sciences International Inc.688.00 09/01/2023 Sample Testing 162214 McKesson Medical‐Surgical 175.97 09/01/2023 Medical Supplies 162215 Med Tech Resource Inc 115.50 09/01/2023 Medical Supplies 162216 Modern Building Systems, Inc 894.31 09/01/2023 Rental @ Sleep Center 162217 Moses Lake Men's Softball 783.00 09/01/2023 Coed Umpire Fees 162218 Moses Lake Steel Supply 99.22 09/01/2023 Galvanized Elbow COML Council Packet 9-12-23, Page 28 of 66 Check Name Check Amount Check Date Invoice Description 162219 Multi Agency Comm Center E911 11,797.64 09/01/2023 Emergency Dispatch Services 162220 Norco Enterprises Inc 985.17 09/01/2023 Medical Oxygen 162221 Northland Cable Television, Inc 99.95 09/01/2023 Internet Backup July 23 162222 Northstar Chemical Inc 2,062.50 09/01/2023 Sodium Hypochlorite Well #4 162223 Oreilly Auto Parts 42.94 09/01/2023 Lift Support 162224 Outdoor Power & Repair 72.91 09/01/2023 Starter 162225 Oxarc Inc 861.27 09/01/2023 CO2 Bulk 162226 Parker Corporate Services, Inc 8,909.84 09/01/2023 Security @ Sleep Center 162227 Pro Touch Car Wash & Auto Detail LLC 31.71 09/01/2023 Self‐Serve Car Washes July 2023 162228 Quill Corporation 195.32 09/01/2023 Office Supplies 162229 R&M Hansen, Inc 1,112.82 09/01/2023 Sleep Center Laundry Services 162230 Racom Corporation 73.51 09/01/2023 Cable Connector 162231 RAE Security Southwest, LLC 772.89 09/01/2023 Lock/Passage Set/Privacy Lever 162232 Rexel USA 544.17 09/01/2023 Battery 162233 Robert Bischoff 663.95 09/01/2023 K9 Shirts/Sweatshirts 162234 Shirtbuilders Inc 1,913.06 09/01/2023 Uniform T‐Shirts 162235 Signs Now, LLC 3,121.49 09/01/2023 Graphis Package Eq. #49 162236 Sirennet.Com 5,530.05 09/01/2023 Emergency Lightening Eq. #145 & 155 162237 Six Robblees Inc 669.24 09/01/2023 Electric Brake Assemblies Eq. #402 162238 SSP Eyewear 152.06 09/01/2023 Ambulance Supplies 162239 Transunion Risk & Alternative 118.16 09/01/2023 Investigations costs 162240 Trilogy Medwaste West, LLC 85.00 09/01/2023 Pharmaceutical Waste Disposal 162241 Trusteed Plans Service Corp 2,730.00 09/01/2023 2315 TPSC Disability Police 162242 Turf Star Western 2,001.43 09/01/2023 Controller 162243 Tyco Inc 15.83 09/01/2023 Coupler 162244 Ups Freight 46.74 09/01/2023 Shipping & Service Fees 162245 UPS Store 2469 17.19 09/01/2023 Shipping Charges 162246 Vimly Benefit Solutions, Inc 2,422.35 09/01/2023 A. Williams‐360100806 Sept. 23 162247 Washington Junior Golf Association 5,000.00 09/01/2023 LTAC Grant Recipient 162248 Weinstein Beverage Company 1,230.06 09/01/2023 Restroom Supplies 162249 Wenatchee Valley Hospital 276.00 09/01/2023 Pre‐Employment Medical Testing 162250 Zoll Medical Corp 1,685.23 09/01/2023 Medical Supplies 162251 Allison & Alan Williams 200.93 09/01/2023 Refund Utility Overpayment 162252 Brett or Mary Devries 174.60 09/01/2023 Refund Utility Overpayment 162253 Coronado Living Trust 104.62 09/01/2023 Refund Utility Overpayment 162254 Harvey Koeplin 165.42 09/01/2023 Refund Utility Overpayment 162255 Jennifer or Mark Trimble 53.39 09/01/2023 Refund Utility Overpayment 162256 Melinda or Craig Legrand 751.71 09/01/2023 Refund Utility Overpayment 162257 Neal & Amy Bernklau 250.00 09/01/2023 Refund Utility Overpayment 162258 Scott Tymczyszyn 192.70 09/01/2023 Refund Utility Overpayment 1,146,088.65$ COML Council Packet 9-12-23, Page 29 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Kevin Fuhr, Interim City Manager 12217 Kirsten Peterson, Director Community Development 9/12/2023 Consent Agenda Development Code Rewrite Public Participation Plan City Manager City Attorney Community Development Finance Fire Human Resources Municipal Services Parks, Rec, & Cultural Services Police Technology Services 0.00$0.00$0.00$ Staff recommends that City Council approve the final draft of the Public Participation Plan (PPP) for the Development Code rewrite. Public Participation Plan to CC 9.12.23.pdf 207.29KB During the City Council meeting of July 25, 2023, staff provided an update on the progress of the Development Code rewrite, and also shared a draft Public Participation Plan that was first reviewed by the Planning Commission during their meeting of July 13, 2023. Since the first presentation to City Council, staff has worked with SCJ Alliance to develop a timeline for adoption of the new Development Code. The PPP has been updated to include the anticipated timeline. Adoption of development regulations that are aligned with the 2021 Comprehensive Plan will bring the City into compliance with the GMA requirements outlined in RCW 36.70A.130, as will adoption of a Public Participation Plan. The new development code is a required item to be considered “in compliance” when competing for grants and other funding opportunities. Options and Results Staff will continue to implement the public participation methods and techniques outlined in the Public Participation Plan during the final stages of development and adoption of the Development Code rewrite. COML Council Packet 9-12-23, Page 30 of 66 Provide Amended Direction: No Action Taken: Staff will bring back options for recommended changes. Staff will proceed with the development code rewrite without formal direction regarding methods for soliciting public involvement. COML Council Packet 9-12-23, Page 31 of 66 CITY OF MOSES LAKE PUBLIC PARTICIPATION PLAN DEVELOPMENT CODE REWRITE INTRODUCTION Following adoption of the City of Moses Lake Comprehensive Plan in late 2021, and upon guidance from the Department of Commerce, the City then began to formulate plans for updating the Development Code regulations into One unified Development Code. At present, the applicable code provisions are broken out into several section of the Municipal Code, specifically in Titles 14 through 20. The intention with a new code is to combine all development regulations into one Title. The Growth Management Act (GMA) requires local governments to create and broadly disseminate a Public Participation Plan. The purpose of this Plan is to identify the desired outcomes of the City of Moses Lakes’ public participation plan, the approach, audiences, schedule and opportunities for public participation. This document may be updated over time to reflect the needs that arise during the update project, and the experience in early outreach, to ensure that public participation is effective. THE GOAL The City’s overarching goal is to adopt a “Unified Development Code” containing simplified land use regulations, and which has been developed in a transparent process after providing opportunities for wide public participation. PUBLIC PARTICIPATION OUTCOMES The public participation effort is intended to achieve specific desired outcomes, which include: • A public involvement process that provides clear information to the public on the purpose of the Development Code and how the update process works; • Public meetings and events designed to provide opportunities for all interested parties to be heard, and for people to listen and learn from one another; • Broad participation of all interested groups and individuals regardless of point of view; • A transparent process which clearly documents all public input and makes it available for any and all to review; and COML Council Packet 9-12-23, Page 32 of 66 Public Participation Plan Development Code Re-write Page 2 of 5 • Improve the decision-making process to include the interests and needs of stakeholders AUDIENCES There are several audiences that will participate in the Development Code re-write and each will become engaged in the process in different ways: • Community members: Moses Lake residents, property owners and business owners • Stakeholders: Developers, contractors, and other users of the Development code • Elected and appointed officials: City councilmembers, Planning Commissioners and other city commission/board members as needed. • Non-city service providers, such as: Grant County Transit, Port of Moses Lake, Grant County PUD, etc. • Non-governmental organizations such as: Chamber of Commerce, Economic Development Moses Lake Downtown Association, and various service-oriented clubs (Rotary, Kiwanis, etc.) • State, regional and other local governments, such as: Grant County, Washington State Department of Transportation (WSDOT), Commerce, Ecology, Fish and Wildlife (DFW), and Archaeology and Historic Preservation (DAHP), and the Coleville Tribes. ROLE OF DECISION MAKERS City Council The City Council will provide policy guidance and is the final decision maker for adopting the Development Code update. Council members will be notified of all public activities and events. All public workshops, hearings, and other activities with the City Council will be noticed appropriately. The City Council will receive periodic briefings throughout the update process and will review Planning Commission recommendations. City Council will hold a public hearing on the final draft of the updated Comprehensive Plan prior to taking action. Planning Commission The Planning Commission will provide policy recommendations for the Development Code update and will assist in ensuring the public is involved throughout the process. Planning Commission members will be notified of all community activities and events. All public workshops, hearings, and other activities with the Planning Commission will be noticed appropriately. The Planning Commission will review drafts of the update on a section by section basis, providing opportunities for public comments, and will provide feedback and recommendations to City staff. The Planning Commission will hold a public hearing on the Development Code update before forwarding its final recommendation to City Council. COML Council Packet 9-12-23, Page 33 of 66 Public Participation Plan Development Code Re-write Page 3 of 5 Community Development Department City of Moses Lake Community Development staff will oversee any stakeholder groups that are formed, volunteers, consultants, and other members of the City’s staff on the development code update. Community Development staff will facilitate public meetings; coordinate events and activities; and present draft materials to the Planning Commission and City Council for review. They will revise documents as needed and provide all materials to Planning Commissioners and City Council members in a timely manner. Role of the Public Through the community outreach efforts, the Development Code update will be a reflection of the community’s core values and will be written to assist the community and City staff in meeting common goals. The Development Code will be a reflection of the community’s core values, ideas, and policy objectives already identified in the Comprehensive Plan, and identified during the Code update process. During the update process it is important to retain the public’s interest by making community participation as accessible as possible. The process will be driven by the community and guided by City staff and any stakeholder groups that are formed. Community participation will be accomplished by employing a variety of community outreach tools; and using a diverse communication tools to provide information and to engage with the community METHODS AND TOOLS Techniques for public participation vary in scale, technology, structure, and timing. Our community members are busy and active people. In order to get broad representation, we will bring activities to the places where they are already going. Bringing information and asking for input in neutral locations will also help to ensure that community members feel comfortable expressing their ideas. The City also recognizes that to involve all community members a variety of outreach methods and communication tools must be used throughout the update process. The following is a list of community outreach methods and communication tools that will be used to foster broad and ongoing community involvement, collect community input, and provide information to the community. These are not meant to be exhaustive lists; as the process unfolds and the community engages in the process and shares ideas these lists will be expanded upon. COML Council Packet 9-12-23, Page 34 of 66 Public Participation Plan Development Code Re-write Page 4 of 5 Community Outreach Methods Public Open houses and meetings These will include background and educational presentations, roundtable discussions, activities and encouragement of attendee participation. Community Activities and Events Community Development Staff will conduct activities at community events and activities that are already happening in the community, such as Farmer’s Market, DMLA events, parades, various socials, etc. Focus Events Small Scale focus groups with targeted members of the community will be conducted with the following types of groups: school groups, businesses, neighborhood centers, and community organizations. Interviews Online, in person, and paper interviews will be used to collect community member feedback, ideas, and opinions on a range of topics within the development code. Public Hearing Public hearings will be held by both the Planning Commission and City Council prior to adoption. Written and oral testimony will be accepted at public hearings. Public Comments Comment forms will be available online, at the City Community Development Office, and at all public meetings, community events and activities. Communication Tools Written materials Written materials will be accessible on the City’s website and will be shared during regularly scheduled Planning Commission and City Council meetings and with interested parties and other city departments Interested parties list An interested party list will be used for the purpose of providing notification of activities and events and written materials. Online Community Engagement Platform The online engagement platform will be used as a mechanism for community members to share their ideas and input and will be accessible through the City’s website and social media pages. Community Development Webpage The webpage will include access to all written materials and information about community activities, events, meetings, and other relevant resources. Social Media The City will use existing social media sites, including Facebook and Twitter, to notify the community of activities, events, public meetings, and hearings. Newspaper Noticing and Advertising The City will provide legal notices as required by City Code and will use newspaper advertisements at key points during the process. COML Council Packet 9-12-23, Page 35 of 66 Public Participation Plan Development Code Re-write Page 5 of 5 TRACKING The Community Development Department will maintain a log of all public participation meetings, events, and actions the City engages in to provide documentation of the city’s efforts at providing a fair and transparent process for participation. TIMELINE The City is working on a timeline that would lead to adoption of the new Development Code in February of 2024. In order to achieve this the following timeline has been set: Summer/Fall 2023: Draft chapter review meetings between SCJ Alliance and City Staff July - Dec 2023: Planning Commission review of draft chapters Sept – Dec 2023: Stakeholder review of draft chapters Focus group and interviews with interested parties Input from general public solicited Late November 2023: Dept of Commerce 60-day review begins SEPA comment period commences Dec 2023 – Jan 2024: Planning Commission and City Council – presentation of draft chapters Late Jan 2024: Public Hearing with Planning Commission to consider and make a recommendation to City Council on the final draft February 2024: Public Hearing with City Council to consider adoption of the final draft of the Development Code Re-write The above timeline does not take into account the drafting efforts and public outreach conducted prior to adoption of the PPP. Based on public input the timeline may need to be extended for purposes of transparency and responsiveness to public feedback. However, in such cases, City Staff will keep City Council apprised of any unforeseen circumstances that create a need for extending the timeline. CONCLUSION The City Council will adopt the Public Participation Plan at a regularly scheduled Council meeting. This Plan may be updated administratively as conditions change and community input is incorporated into the overall update strategy. A current copy of the Public Participation Plan shall be available for viewing at the front counter of the Community Development Department and on the City’s website. COML Council Packet 9-12-23, Page 36 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Kevin Fuhr, Interim City Manager 12091 Richard Law, City Engineer Municipal Services 9/12/2023 Consent Agenda Set Public Hearing for Windrose Dr Right of Way Vacation Resolution City Manager City Attorney Community Development Finance Fire Human Resources Municipal Services Parks, Rec, & Cultural Services Police Technology Services 0.00$0.00$0.00$ Adopt a resolution to set a public hearing for October 10, 2023, to hear public comments and consider approval of a request to vacate a portion of Windrose Drive right-of-way. Resolution for Windrose ROW Vacate.doc 25.5KB Windrose Vacate-Legal Description.pdf 145.82KB Windrose Vacate-Polo Ridge 4 Map.pdf 366.5KB Windrose Vacate-Transmittal letter.pdf 121.26KB In 1997, Sage Bay Division No. 8 Major Plat dedicated a cul-de-sac at the west end of Windrose Drive. Schneider Homes Inc. is proposing a development, Polo Ridge 4, that will extend Windrose Drive to Paxson Drive. The plat has achieved Preliminary Plat status and is moving forward to completion. As part the development, Schneider Homes is requesting to vacate a portion of the cul-de-sac to reconfigure it into a normal appearing "T" intersection. None Options and Results Adopt a Resolution to set a public hearing for October 10, 2023, to hear public comments and consider approval on a request to vacate a portion of Windrose Drive right-of-way. COML Council Packet 9-12-23, Page 37 of 66 Provide Amended Direction: No Action Taken: Staff will bring back options for recommended changes. The cul-de-sac will remain and the roadway will be extended through into the new development. COML Council Packet 9-12-23, Page 38 of 66 RESOLUTION NO. 3949 A RESOLUTION SETTING A DATE FOR A PUBLIC HEARING TO VACATE A PORTION OF WINDROSE DRIVE RIGHT-OF-WAY RECITALS: 1. In 1997, Sage Bay Division No. 8 Major Plat dedicated a cul-de-sac at the west end of Windrose Drive. 2. In 2023, Schneider Homes Inc. is proposing a development, Polo Ridge 4, that will extend Windrose Drive to Paxson Drive. 3. Polo Ridge 4 has achieved Preliminary Plat status and is moving forward to completion. 4. As part the development, Schneider Homes is requesting to vacate a portion of the cul-de-sac to reconfigure it into a normal appearing "T" intersection. RESOLVED: 1. A Public Hearing is set for October 10, 2023 to hear public comments and consider approval of a request to vacate a portion of Windrose Drive right-of-way. Adopted by the City Council on September 12, 2023. ___________________________________ Don Myers, Mayor ATTEST: ___________________________________ Debbie Burke, City Clerk COML Council Packet 9-12-23, Page 39 of 66 COML Council Packet 9-12-23, Page 40 of 66 COML Council Packet 9-12-23, Page 41 of 66 COML Council Packet 9-12-23, Page 42 of 66 COML Council Packet 9-12-23, Page 43 of 66 COML Council Packet 9-12-23, Page 44 of 66 COML Council Packet 9-12-23, Page 45 of 66 COML Council Packet 9-12-23, Page 46 of 66 COML Council Packet 9-12-23, Page 47 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Kevin Fuhr, Interim City Manager 12126 Richard Law, PE Municipal Services 9/12/2023 Consent Agenda Well 29 PFAS Treatment Project (GC2023-154) City Manager City Attorney Community Development Finance Fire Human Resources Municipal Services Parks, Rec, & Cultural Services Police Technology Services 30,000.00$0.00$30,000.00$ Staff recommends motioning to approve funding for the Well 29 Treatment project. 2023-08-24, Well 29 Project Budget.pdf 447.74KB PFAS treatment at Well 29 has been identified as a project that is eligible to use a portion of the approximately 3 million dollars of ARPA funding that has been allocated for water remediation projects. This project will consist of pilot testing, designing and installing PFAS treatment equipment at Well 29. Well 29 is located in the Larson Pressure zone at 9004 Tyndall Road NE. Staff is requesting funding for pilot testing and preliminary design for this project for 2023 in the amount of $30,000. Requests for additional funding for this project can be expected as part of the normal budget cycle for 2024 and 2025 as summarized in the attached Capital Project Budget estimate. Options and Results City staff will begin pilot testing treatment options and preliminary design work. Staff will review the amended direction. Staff will cease work on this project and await further instructions. COML Council Packet 9-12-23, Page 48 of 66 Date:August 16th, 2023 Project Number: Project Name: Public Impact:Personnel Impact: Regulation/Policy Change Needed?Legal Constraints? Viable Alternatives: Start Year: End Year: Total City Funding: Other Funding: 2024 2025 2026+ 200,000 30,000 170,000 700,000 700,000 750,000 750,000 50,000 50,000 7,500 7,500 Total Project Expenditures 1,707,500 - - - 30,000 870,000 807,500 - 2024 2025 2026+ Fund:119 - Streets Fund:314 - Parks Improvement Fund:477 - Water/Sewer Const 727,500 - 707,500 Fund:493 - Stormwater Fund:528 - Facilities 980,000 30,000 870,000 100,000 Total Project Revenues 1,707,500 - - - 30,000 870,000 807,500 - Approved by City Council: 001 - General Fund - Date - - - - ESTIMATES Project Total - - ARPA Funds 1,000,000 Project Revenues by Category Original Budget Amend #1 Date Amend #2 Date Amend #3 Date 2023 707,500 - - GRANTS:- - Art Fund (if project cost is $75K+, add 1%)7,500 - Construction Engineering 50,000 - Construction Contract 750,000 Amend #3 Date 2023 ESTIMATES Project Total 700,000 Design Engineering/Consultant 200,000 Equipment Purchase Original Project Budget:$1,707,500 Budget Amendment:$0 Project Notes: Candidate for use of ARPA "Water Remediation" funds. Project Expenditures by Category Original Budget Amend #1 Date Amend #2 Date Project Lead:Mark Beaulieu 2023 Assigned Department:Water Project Description: Design, purchase, and install needed treatment facility/equipment for treatment of PFAS in well 29. Capital Project Budget GC2023-154 Well 29 Treatment Project Dept/Category:Water Treatment of well will allow well to be turned back on. Will require certified water treatment operator No No None identified. COML Council Packet 9-12-23, Page 49 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Kevin Fuhr, Interim City Manager 12170 Doug Coutts Parks, Recreation, and Cultural Services 9/12/2023 Consent Agenda Parks Maintenance Grant Authorization Resolution City Manager City Attorney Community Development Finance Fire Human Resources Municipal Services Parks, Rec, & Cultural Services Police Technology Services 0.00$0.00$0.00$ Approve the Local Parks Maintenance Program Applicant Authorization and Electronic Signature Resolution for our Local Park Maintenance Grant Application for Project 23-1642 MNT, 2023 Surf N Slide Deferred Maintenance Items. This authorization designates project contacts and signatories for documents relating to the project and meets one of the requirements for the City to apply for Grant Funding for this project. LPM-ApplicantAuthorization-ElectronicSignature.pdf 182.6KB COML Council Packet 9-12-23, Page 50 of 66 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: In 2022, the City updated and approved its Parks Recreation and Open Space plan, a requirement for eligibility for Grant applications with the Recreation and Conservation Office of Washington State. This year, a new grant opportunity has been offered. Eligible entities, the City is one, may apply for a Local Parks Maintenance Grant of between $35,000 and $100,000 with no match required. Staff has reviewed options for this grant and is working with our Grants Manager to determine the best projects to target to give our application the best chance of success. We currently are planning on the following Deferred Maintenance projects being included in the grant application: Filter Media Removal-$10,000 Filter Media Replacement-$49,670.03 Flo-rider Flight Pump Rebuild-$33,000 Service 2 pool pumps-$10,000 Total projects= $102,670 Additional $2,670 to be covered by City budget 2024 All of these projects are currently planned for the next few years as Infrastructure Maintenance items and will need to be done. If we are successful in obtaining State Grant funds for these projects, it will free up capital funds for other projects over the next few years for other projects. We have confirmed with our Grant Manager that all of the listed projects are eligible for the Grant. This grant requires $0 in matching funds. If staff is able to get a project total that just exceeds $100,000, the City would only pay the difference between the grant amount and the total project cost. anything under $100,000 would be completely covered by the grant if approved. Options and Results Staff will complete the grant application and submit it on or before September 18th. Staff will bring back options for recommended changes. The grant application will not be completed and submitted. COML Council Packet 9-12-23, Page 51 of 66 Local Parks Maintenance Program Applicant Authorization and Electronic Signature Organization Name (sponsor) Resolution No. or Document Name Project Number and Name This resolution/authorization authorizes the person(s) identified below (in Section 2) to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project for which we seek grant funding assistance managed through the Recreation and Conservation Office (Office). WHEREAS grant assistance is requested by our organization to aid in financing the cost of the Project referenced above; NOW, THEREFORE, BE IT RESOLVED that: 1. Our organization has applied for or intends to apply for funding assistance managed by the Office for the above “Project.” 2. Our organization authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the following documents binding our organization on the above projects: Grant Document Routing Order Name of Signatory and Title of Person Authorized to Sign Email Address Grant application (submission thereof) Project contact (day-to-day administering of the grant and communicating with the RCO) Agreement/amendment approver1 Agreement/amendment approver Agreement/amendment approver Agreement/amendment approver RCO Grant Agreement signer2 Agreement amendments signer2 COML Council Packet 9-12-23, Page 52 of 66 The above persons are considered an “authorized representative(s)/agent(s)” for purposes of the documents indicated. Our organization shall comply with a request from the RCO to provide updated documentation of authorized signers, if needed. 3. Our organization acknowledges and warrants, after conferring with its legal counsel, that its authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of the organization for their assigned role/document. 4. Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is purely voluntary on our part. 5. Our organization understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the Agreement, the characteristics of the project, and the characteristics of our organization. 6. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project(s) referenced above. 7. Our organization acknowledges that the grant will only be used for maintenance of local park property owned by our organization. 8. This resolution/authorization is deemed to be part of the formal grant application to the Office. 9. Our organization warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of our organization and applicable laws and policies and that our organization has full legal authority to commit our organization to the warranties, certifications, promises, and obligations set forth herein. This resolution/authorization is signed and approved on behalf of the resolving body of our organization by the following authorized member(s): Signed Title Date On File at: This Applicant Resolution/Authorization was adopted by our organization during the meeting held: Location: Date: You may reproduce the above language in your own format; however, text may not change. COML Council Packet 9-12-23, Page 53 of 66 1 Agreement/Amendment Approver: refers to an individual or several individuals who review and approve the electronic document and contacts RCO if corrections are needed. The approver does not sign the document. You may add more than one approver but please designate the order for routing purposes. 2 RCO Grant Agreement/Agreement Amendments Signer: refers to the individual who must officially sign the document with an electronic signature and may be required to enter data such as title, date, agency name, etc. into fields. The signer of Agreements may differ from the individual who is delegated to sign Amendment documents, but we can only accept one signature per document. COML Council Packet 9-12-23, Page 54 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Kevin Fuhr, Interim City Manager 12229 Kirsten Peterson, Director Community Development 9/12/2023 Consent Agenda CAD Homes, LLC Request to Build on Unplatted Property City Manager City Attorney Community Development Finance Fire Human Resources Municipal Services Parks, Rec, & Cultural Services Police Technology Services 0.00$0.00$0.00$ Motion to adopt the resolution allowing CAD Homes, LLC. to build on its unplatted property, Assessor’s Parcel Number 09-0344-000. CAD Homes LLC_Request to Build.pdf 213KB Screenshot Peninsula.jpg 235.07KB RESOLUTION Peninsula Build on Unplatted.docx 15.66KB COML Council Packet 9-12-23, Page 55 of 66 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: The Community Development Department has received a request from Sara Prather on behalf of CAD Homes, LLC to allow for construction of a residence. The property is located on Peninsula Dr. across the street from Peninsula Park. The request is to construct one single residenal dwelling on the 2.70-acre parcel, which is zoned R1-Single Family Residenal. A building permit cannot be issued on unplatted[1] property in accordance with Moses Lake Municipal Code (MLMC) 16.02.040 unless the City Council finds that the public interest will not be adversely affected by the issuance of such a permit. All other criteria of land use and building permit requirements will still apply. The applicant has indicated to City staff that they intend to subdivide the property at a near future date. Therefore, staff recommends that development fees such as park and open space (Municipal Code 17.27.060 B), and the fee in lieu of water right (MLMC 17.03.060.C), and Street Improvement Reimbursement Charges (MLMC 12.40.112) be collected at the time of subdivision of the property. [1] Unplatted property is property that has not been subdivided in compliance with RCW 58.17. None Options and Results CAD Homes LLC. will be able to build one single dwelling unit. Staff will bring back options for recommended changes. CAD Homes LLC. will be need to subdivide the property to build one single dwelling unit. COML Council Packet 9-12-23, Page 56 of 66 June 1, 2023 City of Moses Lake Attn: City Council PO Box 1579 Moses Lake, WA 98837 RE: Request to Build on Unplatted Property Dear Council Members, On behalf of the property owner, CAD Homes, LLC, I would like to formally request permission to build on an unplatted area within the City of Moses Lake pursuant to MLMC § 16.02.040. This request is made for property referenced as APN 09-0344-000 located within a portion of Section 33, Township 19 North, Range 28 East, W.M., City of Moses Lake, Grant County, Washington. The proposed building site is roughly 2.7 acres (+/-) in size and currently sits vacant as underutilized infill property within the city’s R-1, single-family residential zone. A preliminary short plat application was prepared and submitted to the City of Moses Lake in November 2022 but was placed on hold as result of the city-issued Preliminary Notice of Additional Information dated December 27, 2022. Originally, the developer had desired to subdivide the existing parcel in a way that prepared for ultimate site maximization of a larger development to encumber both APN 09-0344-000 and APN 09-0339-000. As the developer does not currently possess ownership of the second parcel, nor would it be advantageous for them to improve the existing S. Battery Rd. right-of-way for an insufficient amount lots, the developer had requested to plat only a portion of the parent parcel, leaving an unimproved remainder to be developed at a later time as described by the master plan. Staff has recently provided that they no longer support this historically utilized process, therefore the short subdivision application has not since been pursued. In effort of generating some revenue on this underutilized property, CAD Homes, LLC would like to construct a single-family dwelling unit an unplatted lot. MLMC § 16.02.040 states: “No building permit or other development permit shall be issued for any unplatted property not otherwise permitted to be issued a building permit unless the City Council finds that the public interest will not be adversely affected by the issuance of such a permit. The standards to determine if the public interest will be adversely affected includes but is not limited to consideration of the installation or existence of adequate sewer and water, conformance to lot size requirements, existence of street, sidewalk and curb improvements, access to the site, all as respects the proposed building site and the surrounding area. The City Council may condition the issuance of a building permit on unplatted land on the installation or completion of such utility, street and sidewalk improvements or other conditions as the City Council upon recommendation of staff shall deem appropriate.” COML Council Packet 9-12-23, Page 57 of 66 2 of 2 In accordance with the requirements outlined by the above-referenced section, this building site would be adequately serviced by the existing 12” sanitary sewer on the northwest side of W. Peninsula Dr. and the existing 8” water line on the southeast side of W. Peninsula Dr. In addition, the existing parcel is in conformance with lot size requirements and fronts an improved right-of- way with constructed sidewalks, curbs, and sufficient access to the site. We thank you for your consideration of our request and would be happy to provide any additional information to aid you in this review. For questions, feel free to reach out to myself directly at saraprather@cadhomesllc.com. Sincerely, Sara Prather, Land Development Manager CAD Homes, LLC PO Box 2330 151 S. Hamilton Rd., Moses Lake COML Council Packet 9-12-23, Page 58 of 66 COML Council Packet 9-12-23, Page 59 of 66 RESOLUTION NO. 3951 A RESOLUTION ALLOWING CAD HOMES LLC TO BUILD ON UPLATTED PROPERTY Recitals: 1. Moses Lake Municipal Code 16.02.040 allows for the issuance of a building permit to a proponent who wishes to build on unplatted property after a resolution has been duly passed by the City Council. 2. Moses Lake City Council finds that that the public interest will not be adversely affected by the issuance of a building permit provided that water, sewer, street, sidewalk and curb improvements meeting City standards will be provided before occupancy. 3. CAD Homes, LLC. has requested City Council allow it to build on unplatted property it owns and described as follows: TX# 3929 IN TRACT 48 BATTERY ORCHARD TRACTS TAX# 3929 A PORTION OF TRACT 48, BATTERY ORCHARD TRACTS, GRANT COUNTY, WASHINGTON, ACCORDING TO THE PLAT THEREOF FILED JANUARY 7, 1914, DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE SOUTHWESTERLY BOUNDARY LINE, EXTENDED AND THE SOUTHEASTERLY BOUNDARY LINE, EXTENDED AND THE SOUTHEASTERLY BOUNDARY LINE, EXTENDED, OF TRACT 48; THENCE 288 FEET NORTH 32°08'44" EAST ALONG THE SOUTHEASTERLY BOUNDARY LINE OF SAID TRACT 48; THENCE 120 FEET NORTH 55°31' 30" WEST; THENCE 186 FEET NORTH 32°08'44" EAST PARALLEL TO THE SOUTHEAST BOUNDARY LINE OF SAID TRACT 48; THENCE 25.33 F FEET NORTH 55°31'30" WEST; THENCE 513.74 FEET SOUTH 73°29' 00" WEST TO SOUTHWESTERLY BOUNDARY LINE OF SAID TRACT 48; THENCE 493.60 FEET SOUTH 46°51'16" EAST TO THE POINT OF BEGINNING. ALL OF THE ABOVE EXCEPT A SMALL PARCEL IN THE MOST SOUTHERLY CORNER, SHOWN AS A RIGHT-OF-WAY ON SAID PLAT OF BATTERY ORCHARD TRACTS. Resolved: 1. The Moses Lake City Council grants the privilege to build on unplatted land to CAD Homes, LLC. allowing the construction of one single residential dwelling on its unplatted property, Assessor’s Parcel Number 09-0344-000, provided that all permits and construction plans are submitted and approved by the appropriate city departments. The proponent will obtain a building permit within six months. 2. The applicant shall subdivide the property pursuant to Moses Lake Municipal Code Title 17 Subdivisions within one year of approval of this Resolution. 3. Development fees such as park and open space (Municipal Code 17.27.060 B), the fee in lieu of water right (MLMC 17.03.060.C), and Street Improvement Reimbursement Charges (MLMC 12.40.112) are hereby deferred and shall be collected at the time of subdivision of the property. 4. Regardless of listing herein, approval does not waive fees, infrastructure, or other requires except for the action specifically identified. ADOPTED by the City Council on September 12, 2023. COML Council Packet 9-12-23, Page 60 of 66 _____________________________________ Don Myers, Mayor ATTEST: ___________________________________ Debbie Burke, City Clerk COML Council Packet 9-12-23, Page 61 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: Kevin Fuhr, Interim City Manager 12241 Richard Law Municipal Services 9/12/2023 Consent Agenda GC2023-122 Battery Backup Cabinet Replacement City Manager City Attorney Community Development Finance Fire Human Resources Municipal Services Parks, Rec, & Cultural Services Police Technology Services 22,100.00$0.00$22,100.00$ Approve the Battery Backup Cabinet Replacement project and expenditures for the Fourth and Division traffic signal to replace the damaged cabinet including associated battery backup components. 2023-09-07, GC2023-122 Battery Backup Cabinet Budget.pdf 100.45KB Budget Adjustment Request.pdf 182.42KB The Fourth and Division battery backup cabinet was damaged due to a vehicle accident in December 2022. An emergency repair was completed to restore the traffic signal to operation but without the functionality of the damaged battery backup system. A replacement battery backup cabinet with components has been procured and we are ready to proceed with a contract for final installation to complete restoration. Funds have not been budgeted to cover the costs of this project. A total of $22,100 is being requested for completion of this entire project. Options and Results The project will move forward to obtain quotes and complete a contract for the project work. Staff will bring back options for recommended changes. COML Council Packet 9-12-23, Page 62 of 66 No Action Taken: The Fourth and Division traffic signal will continue to operate without the battery backup system and have an increased risk of traffic accidents in the event of a power failure. COML Council Packet 9-12-23, Page 63 of 66 Date:September 6, 2023 Project Number: Project Name: Public Impact:Personnel Impact: Regulation/Policy Change Needed?Legal Constraints? Viable Alternatives: Start Year: End Year: Total City Funding: Other Funding: 2022 2023 2024+ 2,000 7,100 12,000 1,000 Total Project Expenditures 22,100 - - - - - 2022 2023 2024+ Fund:119 - Streets 22,100 Fund:314 - Parks Improvement Fund:477 - Water/Sewer Const Fund:493 - Stormwater Fund:528 - Facilities Total Project Revenues 22,100 - - - - - Approved by City Council: 001 - General Fund Project Description:The Fourth and Division battery backup cabinet was damaged due to a vehicle accident in December 2022. An emergency repair was completed to restore the traffic signal to operation but without the functionality of the damaged battery backup system. A replacement battery backup cabinet with components has been procured and we are ready to proceed with a contract for final installation to complete restoration. Capital Project Budget GC2023-122 Battery Backup Cabinet Replacement Dept/Category:Streets Possible temp. traffic control during install n/a n/a n/a None identified Project Lead:Jeff Holm 2023 Assigned Department:Streets Original Project Budget:$22,100 Budget Amendment:$0 Project Notes: Project Expenditures by Category Original Budget Amended Budget Prior Years Spent ESTIMATES Project Total Design Engineering - Cabinet Procurement - Construction Contract - Art Fund (if project cost is $75K+, add 1%)- - Project Revenues by Category Original Budget Amended Budget Prior Years ESTIMATES Project Total Construction Engineering - - - - - - - - - - GRANTS:- - Date - - - COML Council Packet 9-12-23, Page 64 of 66 Budget Adjustment Request Type of Adjustment* Instructions: If you are receiving additional revenues from an outside source (i.e. grant funds, donations, etc.) you must include the appropriate revenue code that the funds will be deposited to and the amount in the revenue section above. Enter the appropriate expenditure code/amount that the funds will be spent from in the expenditure section. The Use of Fund Balance will calculate automatically from the Revenue and Expenditure amounts entered. Fund*Department* Project/Grant Number Revenues If there are no Revenues, please enter '0' in each column. Fund*Dept *Object *Detail *Amount* Expenditures If there are no Expenditures, please enter '0' in each column. Fund*Dept *Object *Detail *Amount* Revenue Subtotal Expenditures Subtotal Use of Fund Balance Explanation* Amendment Transfer 116 - Street 116 - Streets GC2023-122 Battery Backup Cabinet Replacement If appropriate, please enter the Finance assigned Project/Grant Number. Budget Adjustment Details 000 ### 000 ### 00000 3#### 0000 #### 0.00$ 116 ### 116 ### 59441 5#### 0641 #### 22,100.00$ 0.00$ 22,100.00$ -22,100.00$ The Fourth and Division battery backup cabinet was damaged due to a vehicle accident in December 2022. An emergency repair was completed to restore the traffic signal to operation but without the functionality of the damaged battery backup system. A replacement battery backup cabinet with components has been procured and we are ready to proceed with a contract for final installation to complete restoration. COML Council Packet 9-12-23, Page 65 of 66 Project Budget Sheet/Other Supporting Document Submitter Submittal Date Submitter Email* Is this being submitted by the City Manager, Assistant City Manager, or a Director?* Submitting Department* Division* 2023-09-07, GC2023-122 Battery Backup Cabinet Budget.pdf 100.45KB Submitter Information Please type your first and last name in the space above. Your typed first and last name will serve as your signature. Your signature signifies your acknowledgement of and agreement with the content of this form. 9/7/2023 jholm@cityofml.com Yes No Public Works Engineering COML Council Packet 9-12-23, Page 66 of 66 __________________________________________________________________________________________________ ______________________________________________________________________________________________ Moses Lake City Council AGENDA PACKET PLACEHOLDER SR-17/Yonezawa Round-a-bout Design Consultant