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FINAL 2023 1128 Council Agenda PacketMoses Lake City Council Don Myers, Mayor | Deanna Martinez, Deputy Mayor | Dustin Swartz, Council Member | Mark Fancher, Council Member David Eck, Council Member| Judy Madewell, Council Member| David Skaug, Council Member Tuesday, November 28, 2023 Moses Lake Civic Center – 401 S. Balsam or remote access* Study Session 5:30 p.m. – Tax Increment Financing Proposal Regular Meeting Agenda Call to Order – 6:30 p.m. Roll Call Pledge of Allegiance Approval of the Agenda Citizen’s Communications ** Summary Reports: Mayor’s Report Additional Business City Manager’s Report - 2024 Moses Lake Legislative Agenda pg 3 - Transportation Benefit District Funding -Public Comment Policy/Procedure #1 Consent Agenda pg 6 Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. a.City Council Meeting Minutes Dated November 9 and 14, 2023 b.Claims and Payroll c.Municipal Airport Land Lease Consent items continued on next page COML Council Packet 11-28-23, Page 1 of 59 November 28, 2023, City Council Meeting Page 2 ____________________________ Consent items continued d.North Central Regional Library Lease e.Wimberly Extra Territorial Agreement f.Cascade & Lakeview Parks 2022 Playground Project Acceptance Old Business - None scheduled New Business #2 Motion #3 Motion pg 49 Tax Increment Financing District Analysis Presented by Rich Huebner, Assistant City Manager Summary: Council to review and consider approval pg 51 2023 Budget Amendment Ordinance 3040 Presented by Madeline Prentice, Finance Director Summary: Council to review and consider adoption Administrative Reports Council Committee Reports Adjournment Next Regular Council Meeting is scheduled for December 12, 2023 NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509) 764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting. *Click this link for remote speaker request forms which must be completed by 3 p.m. on the day of the meeting for Citizen or Public Hearing Comments to be heard remotely during the live meeting. Select zoom option if signed up to speak remotely. Zoom Options: web access - https://cityofml.zoom.us/j/95496160644 Or iPhone one-tap: US: +12532158782,,95496160644# or +13462487799,,95496160644# Or Telephone: Dial (for higher quality, dial anumber based on your current location):US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 or +1 646 5588656 or +1 301 715 8592 or +1 312 626 6799. Webinar ID: 954 9616 0644. YouTube Live Option: https://www.youtube.com/@MosesLakeCityCouncil/streams ** In person Citizen Comment form needs to be turned in prior to start of each meeting. The 5-minute time per speaker may be reduced to allow a maximum period of 30-minutes for citizens who have signed up to speak. COML Council Packet 11-28-23, Page 2 of 59 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Mayor and City Council 13161 Kevin Fuhr Administration 11/28/2023 City Manager's Report 2024 Legislative Priorities City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends accepting or modifying the 2024 Legislative Priorities report. 2024 Legislative Priorities.pdf 36.75KB 2024 City of ML Legislative Agenda.docx 53.21KB Attached are the proposed 2024 Legislative Priorities for the City of Moses Lake and the 2024 Legislative Priorities for the Association of Washington Cities. I am asking the council to accept or modify the priorities as proposed. None Options and Results Accept as written Staff will bring back options for recommended changes. Do not accept the priority list. COML Council Packet 11-28-23, Page 3 of 59 Help recruit and retain police officers for public safety Provide additional funding tools and resources for officer recruitment and retention to improve public safety. This includes updating the existing local option Public Safety Sales Tax to allow implementation by councilmanic authority and greater flexibility for using the funds to cover increased officer wages and related programs like behavioral health co- response teams. Expand access to state-mandated training. In particular, continue increasing the number of classes for the Basic Law Enforcement Academy (BLEA) and expanding the new regional academies. Getting new officers on the street faster supports recruitment and retention, thus improving public safety outcomes in our communities. Revise the arbitrary property tax cap Revise the arbitrary 1% property tax cap that has been in place for more than 20 years. Tie the tax to inflation and population growth factors with a new cap not to exceed 3%. This allows local elected officials to adjust the local property tax rate to better serve our communities and keep up with the costs of providing basic services like police, fire, streets, and valued community amenities like parks. The current 1% cap has created a structural deficit in cities’ revenue and expenditure model, causing reliance on regressive revenues and artificially restricting the ability of property taxes to fund critical community needs. Continue investing in infrastructure Continue strong state investments in infrastructure funding to support operations and maintenance of traditional and non-traditional infrastructure like drinking water, wastewater, and broadband. Expand funding options that support state and local transportation needs with emphasis on preservation and maintenance to prevent expensive replacement and repairs. Improve access to Climate Commitment Act funding, including direct distributions, for city priorities that support carbon reduction and climate resiliency. Provide behavioral health resources Create greater access to behavioral health services to include substance use disorder treatment and dual diagnosis treatment facilities. Support continued state funding for cities to help communities establish alternative response programs like co-responder programs, diversion programs, and others that provide options beyond law enforcement to assist individuals experiencing behavioral health challenges. 2024 Candice Bock Government Relations Director candiceb@awcnet.org Contact: Association of Washington Cities • 1076 Franklin St SE, Olympia, WA 98501 • 1.800.562.8981 • wacities.org Strong cities make a great state. Cities are home to 65% of Washington’s residents, drive the state’s economy, and provide the most accessible form of government. Cities’ success depends on adequate resources and local decision-making authority to best meet the needs of our residents. AWC’s advocacy is guided by these core principles from our Statement of Policy: • Local decision-making authority • Fiscal flexibility and sustainability • Equal standing for cities • Diversity, equity, and inclusion • Strong Washington state partnerships • Nonpartisan analysis and decision-making City Legislative Priorities Copyright © 2023 by Association of Washington Cities, Inc. All rights reserved. | 09/26/23 Washington’s 281 cities ask the Legislature to partner with us and act on the following priorities: COML Council Packet 11-28-23, Page 4 of 59 Police Recruitment and Retention: The City of Moses Lake urges our state Legislators to provide additional funding to assist the Moses Lake Police Department with recruitment and retention of police officers. As provided by the Washington Association of Sheriffs and Police Chiefs, Washington State ranks 51st in the number of police officers per capita compared with every other state in our nation. This number is compounded by the increase in violent offense being reported state-wide and the mandate that officers responded in greater numbers to calls involving de-escalation. The City urges our state legislators to develop new funding sources for cities and counties to hire and retain new officers to keep our communities safe. Water Infrastructure: Moses Lake’s deep-water aquifer, its primary water source, has a limited life. Water conservation efforts and identification of alternative sources are underway. The Columbia Basin Project currently irrigates approximately 65 percent of the authorized acreage. To ensure an adequate supply of residential, potable water, the City of Moses Lake urges our state and federal Legislators to support the completion of the Columbia Basin Project and the Moses Lake Wellfield Superfund site cleanup. The City also urges our state Legislators to support the City’s acquisition of ground water from the Bureau of Reclamation and funding of our much needed water treatment and storage facility to meet our future water needs. Infrastructure Funding: Moses Lake has been identified as the place in the state to develop technology, as evidenced by Group 14, Sila Nanotechnologies, and STOKE Space. This requires that the City quickly ramp up infrastructure to support the new, green economy. The City will be partnering on funding requests and asks for priority consideration. The City urges state legislators to assist with funding much needed improvements to support the increased demand for industrial and residential construction in support of the technology based businesses locating in Moses Lake. The City’s immediate infrastructure needs include utility and roadway improvements to support the increased business, housing, and traffic impacts. City of Moses Lake | www.cityofml.com Kevin Fuhr, City Manager kfuhr@cityofml.com | (509) 764-3702 COML Council Packet 11-28-23, Page 5 of 59 MOSES LAKE CITY COUNCIL – SPECIAL MEETING November 9, 2023 CALL TO ORDER The special meeting of the Moses Lake City Council was called to order at 11:00 a.m. by Mayor Myers at Moses Lake Operations Building at 11789 Road 4 NE, Moses Lake. ROLL CALL Present: Mayor Myers; Deputy Mayor Martinez; Council Members Skaug, Fancher, Swartz and Madewell. Council Member Eck was absent. WATER STUDY SESSION Water Division Manager Chad Strevy presented information on the components, production, and capacity of the Moses Lake Water System providing detail on where the City’s water is sourced from, the status of water wells, and an overview of the vast infrastructure used to deliver safe drinking water throughout the City’s various pressure zones as demand changes throughout the year. A status report was provided for the 19 wells operated by the City, including a listing of well locations, shallow or deep aquifer source, which wells are currently active, and a review of the well lowering projects that have taken place over the past twenty five years. Several videos were played to demonstrate the operations of pressure reducing valves, displacement water meters, and compound water meters. System production data was provided for the Central and Wheeler zones highlighting the significant increase in demand for the commercial/residential consumers during the summer months when irrigation is taking place in contrast to the relatively consistent demand of the industrial users in the Wheeler zone. Explanation was provided on available zone capacity by pressure zone. The next study session will be held on December 7th at 1:30 p.m. in the Council Chambers. This meeting will provide information to several Council questions in order for future decisions to be made on rate structure, regulatory changes, and new projects located in the Urban Growth Area. ADJOURNMENT The meeting was adjourned at 1:00 p.m. ______________________________________ Don Myers, Mayor ATTEST____________________________ Debbie Burke, City Clerk COML Council Packet 11-28-23, Page 6 of 59 MOSES LAKE CITY COUNCIL November 14, 2023 EXECUTIVE SESSION Mayor Myers called an Executive Session from 6:15 p.m. to 6:30 p.m. to consider the price at which real estate will be offered for sale, pursuant to RCW 42.30.110(1) subsection (c). CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Myers in the Council Chambers of the Civic Center with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Myers; Deputy Mayor Martinez; Council Members Eck, Fancher, Madewell, Swartz, and Skaug. PLEDGE OF ALLEGIANCE Mayor Myers led the Flag Salute. AGENDA APPROVAL Council Member Madewell requested Consent Item (i) be moved to New Business. Action taken: Council Member Eck moved to approve the Agenda as amended, second by Council Member Swartz. The motion carried 7 – 0. CITIZEN’S COMMUNICATION Vacant Lots Andrew Koeppen, Moses Lake, expressed his concern of campaign signs being posted in vacant lots around the City. Drugs and Gun Violence Jason Burnham, Moses Lake, talked about the increase in drug use, homelessness, and shootings and how it has affected his work in the Emergency Room. Crime Rod Richeson, Moses Lake, suggested that the Montlake boat launch be closed during the winter due to the uptick in crimes, such as shootings, drug use and prostitution at the park. SUMMARY REPORTS MAYOR’S REPORT Veteran’s Day Proclamation Deputy Mayor Martinez read a proclamation to declare and honor Veteran’s Day on November 11, 2023. Mayor Myers acknowledged and thanked those Veterans that were in attendance. COML Council Packet 11-28-23, Page 7 of 59 CITY COUNCIL MINUTES – November 14, 2023 pg. 2 Geographic Information Systems (GIS) Technology Day Proclamation Deputy Mayor Martinez read a proclamation declaring November 15, 2023, as GIS Day and acknowledged City staff for their work. Small Business Saturday Proclamation Mayor Myers read a proclamation declaring November 25, 2023, as “Small Business Saturday,” and encouraged everyone to shop locally. City Manager Oath of Office Mayor Myers administered the Oath of Office to City Manager Kevin Fuhr. ADDITIONAL BUSINESS Council Member Fancher requested that staff bring forward a Study Session to discuss how we can better protect our community against homelessness and crime. CITY MANAGER’S REPORT New Employee New Fire Administrative Assistant Heather Van Paepeghem was given a brief introduction. Employee Promotions City Manager Kevin Fuhr administered the Oath of Office to Police Chief Dave Sands and his wife pinned his new badge. City 2024 Legislative Agenda City Manager Kevin Fuhr first provided Council with the AWC Agenda on October 10. The draft of the City’s Agenda included water acquisition and infrastructure, police recruitment and retention, and general infrastructure for residential and industrial growth. He requested Council submit modifications to be presented for adoption at the next meeting. 3rd Quarter Financial Report Finance Director Madeline Prentice provided an analysis of revenues and expenditures from 2019 to 2023 year to date through September in the packet. Overall, the City is performing on budget in revenues while coming in under budget in expenses through the first three quarters of 2023. Variances are largely due to the timing of expenses, particularly capital expenditures, which generally catch up by year-end. PUBLIC HEARING #1 2024 Budget Ordinance 3038 Council conducted two budget workshops prior to the first public hearing of the draft 2024 Budget on October 24. Finance Director Madeline Prentice provided a presentation summarizing revenues, expenses, and reserves. Mayor Myers continued the Public Hearing at 7:14 p.m. There were no comments from the public and the hearing was closed. Action taken: Council Member Eck moved to adopt Ordinance 3038 as presented, second by Deputy Mayor Martinez. The motion carried 7 – 0. COML Council Packet 11-28-23, Page 8 of 59 CITY COUNCIL MINUTES – November 14, 2023 pg. 3 CONSENT AGENDA #2 a. City Council meeting minutes dated October 10, 17, and 24, 2023 b. Electronic Transfer: #282 - 312 - $5,234,793.58 Checks: 162766 - 163047 - $1,393,180.90 Payroll Checks: 10-27-2023 PR, #65941 - 65953 - $7,786.92 Electronic Payments: 10-27-2023 Direct Deposit: - $587,608.28 c. Fire Impact Fee Appeal Update Ordinance 3039 d. Municipal Airport Surplus Property Resolution 3968 e. Maple Dr NE Water Main Emergency Resolution 3965 f. Grant County Health District 2024 Interlocal Agreement g. Moses Lake School District Fire Science Equipment Interlocal Agreement h. Accept Mini-Storage Water Extension Improvements Resolution 3967 i. moved to New Business j. Safe Routes to Schools Nelson Road Grant k. Municipal Airport Operations Building Use Fees l. SR-17 and Yonezawa Round-a-bout Design Consultant Action taken: Council Member Eck moved to approve the Consent Agenda as amended, second by Council Member Swartz. The motion carried 7 – 0. NEW BUSINESS #3 SR-17 and Stratford Rd Pedestrian Safety Grant City Engineer Richard Law explained that the State encouraged staff to apply for this grant to fund the design only phase of a traffic improvement for pedestrian access north of Walmart. Once the design is completed and approved, staff can apply for further grant funding for project construction. Action taken: Deputy Mayor Martinez moved to approve the Pedestrian Safety Grant as presented, second by Mayor Myers. The motion carried 7 – 0. #4 2024 Fee Schedule Resolution 3966 The marked up 2023 schedule was provided in the meeting packet which identified all updates discussed during the budget workshops, including the new references to the City’s municipal code and Washington state statutes. Action taken: Council Member Swartz moved to adopt Resolution 3966, to include fees from Consent Agenda item (k), second by Deputy Mayor Martinez. The motion carried 7 – 0. ADMINISTRATIVE REPORTS Artist Exhibition and Maintenance Grant Parks, Recreation and Cultural Services (PRCS) Director Doug Coutts invited all to attend the 3rd Annual Artists Exhibition to be held in the museum on Friday, November 17, 2023. He also announced that we have received a $100,000 maintenance grant for projects at the Surf ‘n Slide Water Park. COML Council Packet 11-28-23, Page 9 of 59 CITY COUNCIL MINUTES – November 14, 2023 pg. 4 COUNCIL COMMUNICATIONS AND REPORTS Council Member Skaug attended the Budget Committee Meeting. He stated that there were still some hard decisions to make and some big expenditures coming forward. Deputy Mayor Martinez attended the Public Safety meeting. She shared where the Grant County Health Department spends the City’s $3 per capita. She thanked Moses Lake Fire and Police Departments’ for attending the MoraVida Festival. Finally, she expressed her thanks for the pancake breakfast that was put on by the Fire Science students from Columbia Basin Technical Skills Center (CB Tech). Mayor Myers thanked City Manager Kevin Fuhr and Police Chief Dave Sands for stepping up into their new roles. Council Member Swartz wanted to reiterate the desire to see what the City can do to reduce crimes and gang violence. ADJOURNMENT The regular meeting was adjourned at 7:45 p.m. ______________________________________ Don Myers, Mayor ATTEST____________________________ Debbie Burke, City Clerk COML Council Packet 11-28-23, Page 10 of 59 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Kevin Fuhr, City Manager 13334 Madeline Prentice, Director Finance 11/28/2023 Consent Agenda Disbursement Report since November 14, 2023 City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 1,882,074.95$1,882,074.95$0.00$ Approve payment of claims as presented. The following amounts were budgeted, and sufficient funds were available to cover these payments. Electronic Transfer: N/A Checks: 163048 - 163206 - $1,248,593.84 Payroll Checks: 11-10-2023 PR, #65954 - 65964 - $6,639.06 Electronic Payments: 11-10-2023 Direct Deposit: - $626,842.05 Vouchers - 11.28.2023.pdf 121.37KB COML Council Packet 11-28-23, Page 11 of 59 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council. RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body had adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City's internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews it processes to ensure appropriate internal controls are in place. Options and Results Approve N/A Staff would recognize claims as receivables and pursue collections. COML Council Packet 11-28-23, Page 12 of 59 TOTALS BY FUND:Est. Fund Bal.Est. Fund Bal. FUND NO FUND NAME 11/14/2023 AMOUNT 11/28/2023 001 GENERAL FUND 11,723,074     263,837.01                      11,459,237         102 TOURISM 1,546,181       4,711.32                           1,541,470           103 GRANTS AND DONATIONS 1,267,800       5,106.30                           1,262,694           105 ARPA 3,712,452       ‐                                     3,712,452           110 HOMELESS SERVICES 608,846          170,865.76                      437,980               111 OPIOID ABATEMENT 50,358            ‐                                     50,358                 114 PATHS/TRAILS 115,990          ‐                                     115,990               116 STREET 637,345          54,412.22                         582,933               119 STREET REPR/RECON 3,376,132       156,127.97                      3,220,004           170 TRANSPORTATION BENEFIT DISTRICT 1,109,303       ‐                                     1,109,303           282 LOCAL BORROWING 1,536,595       ‐                                     1,536,595           286 REFUNDING GO BONDS 2015 153,784          ‐                                     153,784               314 PARK & RECREATION IMPROVEMENTS 588,286          5,015.70                           583,270               315 PARK MITIGATION CAPITAL PROJECTS 38,997            ‐                                     38,997                 320 FIRE MITIGATION ‐ SEPA 339,934          ‐                                     339,934               322 WATER REMIDIATION 1,931,131       ‐                                     1,931,131           410 WATER/SEWER 8,442,627       24,115.09                         8,418,512           450 2011 BOND FUND 10,305            ‐                                     10,305                 451 WATER/SEWER ‐ 2011 BOND RESERVE 567,600          ‐                                     567,600               452 2004 BOND FUND 1,122,000       ‐                                     1,122,000           453 WATER/SEWER ‐ 2004 BOND RESERVE 701,500          ‐                                     701,500               471 WATER RIGHTS 1,555,337       ‐                                     1,555,337           477 WATER SEWER CONSTRUCTION 3,099,425       14,777.30                         3,084,648           485 PWFT WATER/SEWER DEBT SERVICE 20,196            ‐                                     20,196                 487 2015 GO BONDS REDEMPTION 9,555               ‐                                     9,555                   490 SANITATION 2,327,861       331,856.95                      1,996,004           493 STORM WATER 944,286          20,644.05                         923,642               495 AIRPORT 66,082            117.38                              65,965                 498 AMBULANCE 334,677          5,561.08                           329,116               501 UNEMPLOYMENT COMPENSATION INSURANCE 97,266            ‐                                     97,266                 503 SELF‐INSURANCE 182,042          81,609.50                         100,432               517 CENTRAL SERVICES 1,089,335       4,487.84                           1,084,847           519 EQUIPMENT RENTAL 1,883,106       84,220.31                         1,798,886           528 BUILDING MAINTENANCE 2,137,354       20,210.06                         2,117,144           611 FIRE PENSION 434,550          ‐                                     434,550               623 DEPOSIT 49,746            ‐                                     49,746                 631 STATE 1,140               918.00                              222                       TOTAL 53,812,199     1,248,593.84$                 52,563,605         City of Moses Lake Tabulation of Claims Paid‐Summary by Fund Council Meeting Date‐ 11/28/2023 COML Council Packet 11-28-23, Page 13 of 59 Check Name Check Amount Check Date Invoice Description 163048 Owen Equipment Company 8,282.49 11/09/2023 Quick Clamps 163049 Alex Adams 10.00 11/16/2023 Credit on Rec Account 163050 Becca Burkholder 10.50 11/16/2023 Credit on Rec Account 163051 Danny Koen 22.50 11/16/2023 Credit on Rec Account 163052 Felix Rea 128.00 11/16/2023 CDL Physical 2023 163053 Jill Legault 300.00 11/16/2023 11/17/2023 Performance 163054 Judy Morales 20.00 11/16/2023 Credit on Rec Account 163055 K C D A 10,630.88 11/16/2023 Playground Equipment Retainage  163056 Kallie Jones 21.00 11/16/2023 Credit on Rec Account 163057 Lakeside Disposal, Inc 298,604.56 11/16/2023 October 2023 Contract Payment 163058 Maddie Adams 10.00 11/16/2023 Credit on Rec Account 163059 Meri Jane Bohn 5.00 11/16/2023 Credit on Rec Account 163060 Northeast Electric LLC 5,494.30 11/16/2023 Emergency Signal Replacement  163061 Patricia McAfee 27.00 11/16/2023 Credit on Rec Account 163062 Ramon Meraz 300.00 11/16/2023 Seizure Funds Release 163063 Rochelle Gaddis 20.00 11/16/2023 Credit on Rec Account 163064 Scott Allsbrook 428.16 11/16/2023 Boot Reimbursement 163065 Selland Construction, Inc.157,893.85 11/16/2023 Valley Rd Retainage Release 163066 Sheryl McHargue 185.00 11/16/2023 CDL Physical Reimbursement 163067 Tina Workman 37.00 11/16/2023 Credit on Rec Account 163068 Washington State Treasurer 918.00 11/16/2023 SBC Remittance  163069 Washington State Treasurer 453.79 11/16/2023 JIS/PSAE Remittance  163070 A & H Printers Inc 81.30 11/16/2023 B. Baltzell ‐ Business Cards 163071 A S C A P 445.00 11/16/2023 2024 License 163072 A‐L Compressed Gases Inc 150.68 11/16/2023 CO2 Syphon Tubes 163073 Abc Hydraulics 338.42 11/16/2023 Misc. Parts 163074 Affordable Auto Repair Inc 248.77 11/16/2023 Undercover Truck Repair 163075 Agri‐Fix, LLC 146.07 11/16/2023 Towing 163076 Amazon Capital Services, Inc.2,955.10 11/16/2023 Tech Services Amazon October 2023 163077 Anatek Labs, Inc.2,205.00 11/16/2023 Sample Testing 163078 AT&T Mobility II, LLC 952.00 11/16/2023 First Responder Phone Lines 163079 Basin Propane LLC 65.08 11/16/2023 Propane 163080 Basin Septic Services Inc 1,244.38 11/16/2023 Parks' Services September 163081 Battery Systems Inc 372.14 11/16/2023 UB6120 Battery 163082 Bethany White 42.00 11/16/2023 Museum Consignment Sales 163083 Bound Tree Medical LLC 599.05 11/16/2023 Medical Supplies 163084 Brooklyn Holton 2,886.25 11/16/2023 Transportation Grant Assistance. 163085 Bsn Sports 486.42 11/16/2023 Volleyballs 163086 Bud Clary Ford LLC 462.27 11/16/2023 Mirror Assembly Repair 163087 Callyo 2009 Corp.4,078.14 11/16/2023 Investigations Software 163088 CBRE, Inc.49,500.00 11/16/2023 Airport Appraisal Services 163089 Central Machinery Sales Inc 69.25 11/16/2023 K970 Belt 163090 Central Saw Works Inc 1,479.66 11/16/2023 Zamboni Knives 163091 Central Wash Asphalt Inc 1,974.38 11/16/2023 Gravel 163092 CHS Inc 38,461.39 11/16/2023 Fuel for Vehicles ‐ October 2023 163093 Cobies Fine Dry Cleaning 161.78 11/16/2023 Uniform Tailoring 163094 Columbia Basin Herald 914.46 11/16/2023 Planning/Admin Advertising  163095 Consolidated Disposal Service 33,363.50 11/16/2023 October Transfer Stations/Disposal  City of Moses Lake Checks Issued with Summary Description For November 28th, 2023 Council Meeting COML Council Packet 11-28-23, Page 14 of 59 Check Name Check Amount Check Date Invoice Description 163096 Consolidated Electrical Distributors Inc 328.23 11/16/2023 CF32DT/E Light Bulbs 163097 Corporate Translation Services, LLC 5.76 11/16/2023 Translation Services 163098 Country Fabrics 1,012.00 11/16/2023 Spring/Summer '23 Classes 163099 Criminal Justice Training Commission 1,000.00 11/16/2023 Training Fee 163100 CSWW, Inc 159.81 11/16/2023 Operating Supplies 163101 Databar Inc 638.69 11/16/2023 Medical Exemption Inserts 163102 Deborah Goodrich Chittenden 39.20 11/16/2023 Museum Consignment Sales 163103 Dell Marketing 2,737.64 11/16/2023 Laptop 163104 Direct Mail, Inc 553.80 11/16/2023 LRC Advertising 163105 Dobbs Peterbilt‐ Moses Lake 1,779.44 11/16/2023 Insta‐Chains 163106 Elevate Government Affairs, LLC 8,500.00 11/16/2023 Government Affairs Consulting 163107 Faber Industrial Supply 430.35 11/16/2023 M18 Battery Kit/M18 Battery 163108 Fastenal Company 27.25 11/16/2023 AAA Batteries 163109 Fishingmagician.com 1,450.00 11/16/2023 LTAC Advertising 163110 Galls LLC 561.28 11/16/2023 Uniform Hayes 163111 General Fire Apparatus Inc 338.73 11/16/2023 Key Hose Eq # 287 163112 Grainger Parts Operations 536.23 11/16/2023 Snap Disc Control 163113 Grant County Port District #10 60.00 11/16/2023 Port ID Badge Fee 163114 Grant County Port District #9 786.50 11/16/2023 EVOC Use Fee 163115 Greg Graffe 331.80 11/16/2023 Museum Consignment Sales 163116 Ground Works Three, LLC 5,041.67 11/16/2023 Rental @ Sleep Center 163117 H D Fowler Company 8,746.47 11/16/2023 Meter Parts 163118 Hach Company 396.74 11/16/2023 Sensor Cap Replacement 163119 Haglund's Trophies, LLC 21.52 11/16/2023 Kevin Council Name Plate 163120 Heartland Agriculture, LLC 60.55 11/16/2023 Adapters/Bushings 163121 Hopesource 163,244.50 11/16/2023 Homeless Pro Services 163122 Inland Body & Paint 9,364.38 11/16/2023 Repair Eq. # 219 163123 Irrigators Inc 165.07 11/16/2023 Flange's 163124 Jerrys Auto Supply 682.79 11/16/2023 Copper Sili 163125 Jims Lock Service LLC 29.32 11/16/2023 Supplies 163126 Kassandra Wiggum 94.50 11/16/2023 Museum Consignment Sales 163127 Katherine Da Silva 44.80 11/16/2023 Museum Consignment Sales 163128 Katherine Kenison, PS 22,182.00 11/16/2023 City Atty Services October 23 163129 Kathleen Parr 28.00 11/16/2023 Museum Consignment Sales 163130 Kelley Connect 5,855.75 11/16/2023 Equipment Contract Fees/Furnature 163131 Kent D. Bruce Co LLC 298.15 11/16/2023 Seat Covers 163132 King5.Com 2,050.00 11/16/2023 LTAC Advertising 163133 Kottkamp & Yedinak, P.L.L.C.595.00 11/16/2023 Seizure Hearing 163134 Kustom Signals Inc 5,574.60 11/16/2023 Police Radar Units 163135 L N Curtis & Sons 4,187.56 11/16/2023 K9 Supplies 163136 Lakeside Disposal, Inc 25.67 11/16/2023 Recycling @ Fire 163137 Lance, Soll & Lunghard, LLP 17,520.00 11/16/2023 Financial Pro Services 163138 Lee Ann St Clair 53.20 11/16/2023 Museum Consignment Sales 163139 Les Schwab Tire Center 597.94 11/16/2023 Tires 215/65R‐16 163140 LexisNexis Risk Solutions 22.11 11/16/2023 Investigation Costs 163141 Maria Morales 31.50 11/16/2023 Museum Consignment Sales 163142 Marsha Baerlocher 35.00 11/16/2023 Museum Consignment Sales 163143 Martin Law LLP 81,609.50 11/16/2023 Water Remediation Legal Services 163144 Martin Schempp 85.40 11/16/2023 Museum Consignment Sales 163145 McKesson Medical‐Surgical 2,115.48 11/16/2023 Medical Supplies 163146 Michael Reed 31.50 11/16/2023 Museum Consignment Sales 163147 MIRO‐TV 1,500.00 11/16/2023 LTAC Advertising 163148 Moon Security Services Inc 246.83 11/16/2023 November Evidence Monitoring COML Council Packet 11-28-23, Page 15 of 59 Check Name Check Amount Check Date Invoice Description 163149 Moses Lake Steel Supply 26.10 11/16/2023 Bolts/Nuts 163150 Moses Lake Tennis Booster Club 824.00 11/16/2023 Fall '23 Tennis Camp 163151 Multi Agency Comm Center E911 49,958.61 11/16/2023 November Law Calls 163152 Nathan Ulmer 42.00 11/16/2023 Museum Consignment Sales 163153 NB Engineering, LLC 16,638.00 11/16/2023 Stormwater Comp Plan 163154 Neppel Electric & Controls LLC 4,300.00 11/16/2023 Battery Backup Cabinet Replacement 163155 Norco Enterprises Inc 724.07 11/16/2023 Medical Supplies 163156 Northland Cable Television, Inc 99.95 11/16/2023 Internet Backup 163157 Northstar Chemical Inc 1,650.00 11/16/2023 Sodium Hypochlorite Well # 8 163158 Northwest Safety Clean 275.43 11/16/2023 Turnout Gear Inspection & Repair 163159 Northwest Sales Group, Inc.316.76 11/16/2023 Sensors/Steel Wheels 163160 Northwest Sign Recycling LLC 2,979.39 11/16/2023 Hydro‐Stripping Signs 163161 Nrpa 700.00 11/16/2023 2024 Renewal 163162 NYS Child Support Prosessing Center 184.61 11/16/2023 2323 Gilmartin Child Support 163163 Oasis Auto Spa 1,126.40 11/16/2023 October 2023 Car Washes 163164 Oreilly Auto Parts 117.87 11/16/2023 Hub Assembly 163165 Oxarc Inc 192.55 11/16/2023 Safety Jacket 163166 Paramount Supply Company 9.89 11/16/2023 1/2" PVP Pipes 163167 Parker Corporate Services, Inc 12,985.00 11/16/2023 Security October 2023 163168 Pasco Tire Factory, INC 33.56 11/16/2023 Flat Repair 163169 Perfection Tire & Automotive 1,866.81 11/16/2023 Ironman Tires 163170 Pioneer Muffler 397.26 11/16/2023 TB1010 Muffler/Clamps/2" Adapters 163171 Protect Youth Sports 21.90 11/16/2023 Background Checks 163172 Pud Of Grant County 49,682.21 11/16/2023 Electric Services 163173 Pumptech, LLC 3,889.39 11/16/2023 Diagnose & Repair Sulzar PN 163174 Quill Corporation 629.61 11/16/2023 Office Supplies‐ Multiple Departments 163175 R&M Hansen, Inc 1,465.29 11/16/2023 Laundry @ Sleep Center 163176 Racom Corporation 260.16 11/16/2023 Radio Batteries 163177 Rebuilding & Hardfacing Inc 5,352.79 11/16/2023 Face Blades/TC Blades/Plow Bolts 163178 Redflex Traffic Systems Inc 47,701.93 11/16/2023 Redflex 163179 Rexel USA 1,007.41 11/16/2023 Beam Clamps 163180 RH2 Engineering Inc.14,777.30 11/16/2023 Reservoir 10 Construction 163181 Richland Research Corporation 579.37 11/16/2023 Free‐Flow Blocks 163182 Samaritan Healthcare 280.00 11/16/2023 ACLS, Beach, Fletcher 163183 Sand Scorpions ORV Group 4,266.32 11/16/2023 LTAC Grant 2023‐ Remainder 163184 Schindler Elevator Corp 401.08 11/16/2023 Elevator Maintenance 163185 SCJ Alliance 13,375.85 11/16/2023 Planning Pro Services 163186 Setina Mfg Company Inc 542.95 11/16/2023 Door Panels/Window Barrier 163187 Sherwin‐Williams 312.56 11/16/2023 Paint  163188 Shirley A Miller 33.54 11/16/2023 Museum Consignment Sales 163189 Shirtbuilders Inc 791.07 11/16/2023 City Logo Wear 163190 Signs Now, LLC 1,494.39 11/16/2023 Graphics Package Eq. # 052 163191 Sirennet.Com 4,422.42 11/16/2023 Vehicle Equipment  163192 Smarsh Inc 203.58 11/16/2023 Professional Archive 163193 Target Solutions Learning 128.04 11/16/2023 Crew Scheduling Software 163194 Traffic Safety Supply Company 1,144.40 11/16/2023 36" Multipost/Surface Mount Base 163195 Transunion Risk & Alternative 128.13 11/16/2023 October Investigation Costs 163196 Turf Star Western 121.55 11/16/2023 Fuel Filters 163197 Uline 1,025.29 11/16/2023 Divider Boxes with Lids 163198 Ups Freight 32.40 11/16/2023 Weekly Service Fees 163199 UPS Store 2469 1,429.08 11/16/2023 2023 Annual Report 163200 Util Undrgrnd Location Center 112.23 11/16/2023 Underground Locates October 2023 163201 Verizon Wireless 12,940.87 11/16/2023 Cell Phone Services Oct 23 COML Council Packet 11-28-23, Page 16 of 59 Check Name Check Amount Check Date Invoice Description 163202 Weinstein Beverage Company 166.10 11/16/2023 Water Services 163203 WEMCO, Inc 758.80 11/16/2023 Overhead Crane Task Order No. 6 163204 Western Integrated Technologies, Inc 48.81 11/16/2023 Bottom Mount/Elbow/Pipe Adapter 163205 William Scotsman, Inc 894.30 11/16/2023 Rental @ Sleep Center 163206 Zoll Medical Corp 1,425.73 11/16/2023 Medical Supplies 1,248,593.84$   COML Council Packet 11-28-23, Page 17 of 59 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Kevin Fuhr, City Manager 12997 Rich Huebner, Assistant City Manager Administration 11/28/2023 Consent Agenda Municipal Airport Lease Rate City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Move to adopt the proposed updated Municipal Airport Lease Rate of $0.18, effective January 1, 2024, and to increase annually by the September to September West Coast-B/C All Urban Consumer Price Index. RCW 14.08.120_Specific powers of municipalities operating airports.pdf 207.91KB COML Council Packet 11-28-23, Page 18 of 59 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: At the January 24, 2023 City Council meeting, staff provided an overview of RCW 14.08.120, which relates to the Specific Powers of Municipalities Operating Airports. This section of RCW details the process by which municipalities operating airports may make property available at less than market rate value. While this section of RCW provides a pathway for municipalities to offer airport land at below market value, subsection (i)(x) states that such lease or other contract for community use is not to a for-profit organization or for the benefit of private individuals. To determine the City's current compliance with RCW 14.08.122, staff recommended and the City Council authorized a market rate analysis. Approximately 20 airports were contacted, of which 8 responded providing their current lease rates. One facility was deemed not comparable as it charges a flat rate plus excise tax (regardless of lot size), which does not align with the general industry rate structure, and one other facility was deemed not comparable as it is a regional commercial airport. Of the six airports deemed comparable, the average rate was $0.18 per square foot. Council Members and members of the Municipal Airport Commission expressed concern that the data set was not comprehensive enough to establish a "market rate". The City Council subsequently authorized the City Manager to secure the services of a professional appraiser to assess the airport property. Staff executed an agreement with CBRE Group, Inc. The appraisal was completed by Murray Brackett, Director of Right of Way, Aviation, and Public Projects for the Northwest Region of CBRE. Mr. Brackett visited the Moses Lake Municipal Airport in person to fully understand the status of the property. In compiling his findings, Mr. Brackett spoke directly with managers of comparable airports to confirm pertinent information, inspected comparable airports when possible, researched comparable land sales and improved lease comparables, and developed appropriate valuation criteria and techniques. Mr. Brackett submitted his report on September 29, 2023. His conclusion was a fair market rate of $0.18 per square foot. Moses Lake currently charges separate lease rates for commercial ($0.0759) and non-commercial ($0.1392) uses. The projected revenue for 2023 at these rates is $32,983.26. The projected revenue for 2024 at the proposed rate is $69,833.70. This figure is included in the proposed 2024 budget. Options and Results Adoption of the updated Lease Rate will bring the City into compliance with the requirements of RCW 14.08.120. Staff will bring back options for recommended changes. Taking no action will keep the City out of compliance with RCW 14.08.120. COML Council Packet 11-28-23, Page 19 of 59 11/1/23, 3:53 PM RCW 14.08.120: Specific powers of municipalities operating airports. https://app.leg.wa.gov/rcw/default.aspx?cite=14.08.120 1/3 (1) In addition to the general powers conferred in this chapter, and without limitation thereof, a municipality that has established or may hereafter establish airports, restricted landing areas, or other air navigation facilities, or that has acquired or set apart or may hereafter acquire or set apart real property for that purpose or purposes is authorized: (a) To vest authority for the construction, enlargement, improvement, maintenance, equipment, operation, and regulation thereof in an officer, a board, or body of the municipality by ordinance or resolution that prescribes the powers and duties of the officer, board, or body. (i) The municipality may also vest authority for the construction, enlargement, improvement, maintenance, equipment, operation,management, industrial and commercial development, and regulation thereof in a municipal airport commission through an ordinance or resolution that includes: (A) The terms of office, which may not exceed six years and which must be staggered so that not more than three terms expire in the same year; (B) the method of appointment and filling vacancies; (C) a provision that there is no compensation, but the provision may provide for a per diem for time spent on commission business of not more than $25 per day plus travel expenses or, in lieu of travel expenses when travel requires overnight lodging, for a per diem payment of not more than the United States general services administration's per diem rates; (D) the powers and duties of the commission; and (E) any other matters necessary to the exercise of the commission's powers. The expense of the construction, enlargement, improvement, maintenance, equipment, industrial and commercial development, operation, management, and regulation are the responsibility of the municipality. (ii) The commission consists of at least five members appointed by the governing body of the municipality, subject to the followingconditions: (A) In a municipality with a population of 35,000 or greater, members must be residents of the municipality; (B) In a municipality with a population of fewer than 35,000, at least a majority of members must be residents of the municipality or thecounty in which the municipality is located, with any remaining members residents of a county or counties adjoining the municipality or the county in which the municipality is located; (C) A majority of the commissioners must have expertise in: The aviation industry; business administration or operations; finance;accounting; marketing; economic development; commercial real estate development; engineering; planning and construction; law; utilities; or other related experience from industries that have a logical nexus with airport administration, operations, and development; (D) Immediate family members of the governing body of the municipality, and current and former employees of the municipal airport,may not be appointed to the commission; and (E) Members must agree to adhere to the ethical standards of conduct adopted by the municipality or the existing municipal airportcommission. (iii) A municipality may vest authority in a municipal airport commission to apply for loans through the public use general aviation airport loan program. (b) To adopt and amend all needed rules, regulations, and ordinances for the management, government, and use of any propertiesunder its control, whether within or outside the territorial limits of the municipality; to provide fire protection for the airport, including the acquisition and operation of fire protection equipment and facilities, and the right to contract with any private body or political subdivision of the state for the furnishing of such fire protection; to appoint airport guards or police, with full police powers; to fix by ordinance or resolution, as may be appropriate, penalties for the violation of the rules, regulations, and ordinances, and enforce those penalties in the same manner in which penalties prescribed by other rules, regulations, and ordinances of the municipality are enforced. For the purposes of such management and government and direction of public use, that part of all highways, roads, streets, avenues, boulevards, and territory that adjoins the limits of any airport or restricted landing area acquired or maintained under the provisions of this chapter is under like control and management of the municipality. It may also adopt and enact rules, regulations, and ordinances designed to safeguard the public upon or beyond the limits of private airports or landing strips within the municipality or its police jurisdiction against the perils and hazards of instrumentalities used in aerial navigation. Rules, regulations, and ordinances shall be published as provided by general law or the charter of the municipality for the publication of similar rules, regulations, and ordinances. They shall conform to and be consistent with the laws of this state and the rules of the state department of transportation and shall be kept in conformity, as nearly as may be, with the then current federal legislation governing aeronautics and the regulations duly promulgated thereunder and the rules and standards issued from time to time pursuant thereto. (c) To create a special airport fund, and provide that all receipts from the operation of the airport be deposited in the fund, which fundshall remain intact from year to year and may be pledged to the payment of aviation bonds, or kept for future maintenance, construction, or operation of airports or airport facilities. (d) To lease airports or other air navigation facilities, or real property acquired or set apart for airport purposes, to private parties, anymunicipal or state government or the national government, or any department thereof, for operation; to lease or assign to private parties, any municipal or state government or the national government, or any department thereof, for operation or use consistent with the purposes of this chapter, space, area, improvements, or equipment of such airports; to authorize its lessees to construct, alter, repair, or improve the leased premises at the cost of the lessee and to reimburse its lessees for such cost, provided the cost is paid solely out of funds fully collected from the airport's tenants; to sell any part of such airports, other air navigation facilities or real property to any municipal or state government, or to the United States or any department or instrumentality thereof, for aeronautical purposes or purposes incidental thereto, and to confer the privileges of concessions of supplying upon its airports goods, commodities, things, services, and facilities: PROVIDED, That in each case in so doing the public is not deprived of its rightful, equal, and uniform use thereof. (e) Acting through its governing body, to sell or lease any property, real or personal, acquired for airport purposes and belonging to themunicipality, which, in the judgment of its governing body, may not be required for aircraft landings, aircraft takeoffs or related aeronautic purposes, in accordance with the laws of this state, or the provisions of the charter of the municipality, governing the sale or leasing of similar municipally owned property. The municipal airport commission, if one has been organized and appointed under (a) of this subsection, may lease any airport property for aircraft landings, aircraft takeoffs, or related aeronautic purposes. If there is a finding by the governing body of the municipality that any airport property, real or personal, is not required for aircraft landings, aircraft takeoffs, or related aeronautic purposes, then the municipal airport commission may lease such space, land, area, or improvements, or construct improvements, or take leases back for financing purposes, grant concessions on such space, land, area, or improvements, all for industrial or commercial purposes, by private negotiation and under such terms and conditions that seem just and proper to the municipal airport commission. Any such lease of real property for aircraft manufacturing or aircraft industrial purposes or to any manufacturer of aircraft or aircraft parts or for any other business, manufacturing, or industrial purpose or operation relating to, identified with, or in any way dependent upon the use, operation, or maintenance of the airport, or for any RCW 14.08.12 0 Specific powers of municipalities operating airports. COML Council Packet 11-28-23, Page 20 of 59 11/1/23, 3:53 PM RCW 14.08.120: Specific powers of municipalities operating airports. https://app.leg.wa.gov/rcw/default.aspx?cite=14.08.120 2/3 commercial or industrial purpose may be made for any period not to exceed 75 years, but any such lease of real property made for a longer period than 10 years shall contain provisions requiring the municipality and the lessee to permit the rentals for each five-year period thereafter, to be readjusted at the commencement of each such period if written request for readjustment is given by either party to the other at least 30 days before the commencement of the five-year period for which the readjustment is requested. If the parties cannot agree upon the rentals for the five-year period, they shall submit to have the disputed rentals for the period adjusted by arbitration. The lessee shall pick one arbitrator, and the governing body of the municipality shall pick one, and the two so chosen shall select a third. After a review of all pertinent facts the board of arbitrators may increase or decrease such rentals or continue the previous rate thereof. The proceeds of the sale of any property the purchase price of which was obtained by the sale of bonds shall be deposited in the bond sinking fund. If all the proceeds of the sale are not needed to pay the principal of bonds remaining unpaid, the remainder shall be paid into the airport fund of the municipality. The proceeds of sales of property the purchase price of which was paid from appropriations of tax funds shall be paid into the airport fund of the municipality. (f) To determine the charges or rental for the use of any properties under its control and the charges for any services oraccommodations, and the terms and conditions under which such properties may be used: PROVIDED, That in all cases the public is not deprived of its rightful, equal, and uniform use of the property. Charges shall be reasonable and uniform for the same class of service and established with due regard to the property and improvements used and the expense of operation to the municipality. The municipality shall have and may enforce liens, as provided by law for liens and enforcement thereof, for repairs to or improvement or storage or care of any personal property, to enforce the payment of any such charges. As used in this subsection (1)(f), the term "charges" does not refer to any minimum labor standard imposed by a municipality pursuant to subsection (2) of this section. (g) To impose a customer facility charge upon customers of rental car companies accessing the airport for the purposes of financing,designing, constructing, operating, and maintaining consolidated rental car facilities and common use transportation equipment and facilities which are used to transport the customer between the consolidated car rental facilities and other airport facilities. The airport operator may require the rental car companies to collect the facility charges, and any facility charges so collected shall be deposited in a trust account for the benefit of the airport operator and remitted at the direction of the airport operator, but no more often than once per month. The charge shall be calculated on a per-day basis. Facility charges may not exceed the reasonable costs of financing, designing, constructing, operating, and maintaining the consolidated car rental facilities and common use transportation equipment and facilities and may not be used for any other purpose. For the purposes of this subsection (1)(g), if an airport operator makes use of its own funds to finance the consolidated rental car facilities and common use transportation equipment and facilities, the airport operator (i) is entitled to earn a rate of return on such funds no greater than the interest rate that the airport operator would pay to finance such facilities in the appropriate capital market, provided that the airport operator establish the rate of return in consultation with the rental car companies, and (ii) may use the funds earned under (g)(i) of this subsection for purposes other than those associated with the consolidated rental car facilities and common use transportation equipment and facilities. (h) To make airport property available for less than fair market rental value under very limited conditions provided that prior to the leaseor contract authorizing such use the airport operator's board, commission, or council has (i) adopted a policy that establishes that such lease or other contract enhances the public acceptance of the airport and serves the airport's business interest and (ii) adopted procedures for approval of such lease or other contract. (i) If the airport operator has adopted the policy and procedures under (h) of this subsection, to lease or license the use of propertybelonging to the municipality and acquired for airport purposes at less than fair market rental value as long as the municipality's council, board, or commission finds that the following conditions are met: (i) The lease or license of the subject property enhances public acceptance of the airport in a community in the immediate area of theairport; (ii) The subject property is put to a desired public recreational or other community use by the community in the immediate area of theairport; (iii) The desired community use and the community goodwill that would be generated by such community use serves the businessinterest of the airport in ways that can be articulated and demonstrated; (iv) The desired community use does not adversely affect the capacity, security, safety, or operations of the airport; (v) At the time the community use is contemplated, the subject property is not reasonably expected to be used by an aeronautical tenantor otherwise be needed for airport operations in the foreseeable future; (vi) At the time the community use is contemplated, the subject property would not reasonably be expected to produce more than deminimis revenue; (vii) If the subject property can be reasonably expected to produce more than de minimis revenue, the community use is permitted onlywhere the revenue to be earned from the community use would approximate the revenue that could be generated by an alternate use; (viii) Leases for community use must not preclude reuse of the subject property for airport purposes if, in the opinion of the airportowner, reuse of the subject property would provide greater benefits to the airport than continuation of the community use; (ix) The airport owner ensures that airport revenue does not support the capital or operating costs associated with the community use; (x) The lease or other contract for community use is not to a for-profit organization or for the benefit of private individuals; (xi) The lease or other contract for community use is subject to the requirement that if the term of the lease is for a period that exceeds10 years, the lease must contain a provision allowing for a readjustment of the rent every five years after the initial 10-year term; (xii) The lease or other contract for community use is subject to the requirement that the term of the lease must not exceed 50 years; and (xiii) The lease or other contract for community use is subject to the requirement that if the term of the lease exceeds one year, thelease or other contract obligations must be secured by rental insurance, bond, or other security satisfactory to the municipality's board, council, or commission in an amount equal to at least one year's rent, or as consistent with chapter 53.08 RCW. However, the municipality's board, council, or commission may waive the rent security requirement or lower the amount of the rent security requirement for good cause. (j) To exercise all powers necessarily incidental to the exercise of the general and special powers granted in this section. (2)(a) A municipality that controls or operates an airport having had more than 20,000,000 annual commercial air service passenger enplanements on average over the most recent seven full calendar years that is located within the boundaries of a city that has passed a local law or ordinance setting a minimum labor standard that applies to certain employers operating or providing goods and services at the airport is authorized to enact a minimum labor standard that applies to employees working at the airport, so long as the minimum labor standard meets, but does not exceed, the minimum labor standard in the city's law or ordinance. COML Council Packet 11-28-23, Page 21 of 59 11/1/23, 3:53 PM RCW 14.08.120: Specific powers of municipalities operating airports. https://app.leg.wa.gov/rcw/default.aspx?cite=14.08.120 3/3 (b) A municipality's authority to establish a minimum labor standard pursuant to (a) of this subsection may be imposed only onemployers that are excluded from the minimum labor standard established by such city because the type of good or service provided by the employer is expressly excluded in the text of the city's law or ordinance. (c) This section does not authorize a municipality to establish a minimum labor standard for an employer who was excluded from thecity's law or ordinance because it is a certificated air carrier performing services for itself or based on the employer's size or number of employees. (d) The authority granted under (a) of this subsection shall only apply to employers who provide the goods or services at the airport fromfacilities that are located on property owned by the municipality and within the boundaries of the city that enacted the minimum labor standard. [ 2023 c 247 § 1; 2021 c 106 § 1; 2020 c 96 § 1; 2010 c 155 § 1; 2009 c 124 § 1; 2005 c 76 § 1; 1990 c 215 § 1; 1984 c 7 § 5; 1961 c 74 § 2; 1959 c 231 § 2; 1957 c 14 § 1. Prior: 1953 c 178 § 1; 1945 c 182 § 8; Rem. Supp. 1945 § 2722-37. Formerly RCW 14.08.120 through 14.08.150 and 14.08.320.] NOTES: Effective date—2009 c 124: "This act is necessary for the immediate preservation of the public peace, health, or safety, or support of the state government and its existing public institutions, and takes effect immediately [April 17, 2009]." [ 2009 c 124 § 2.] Continuation of existing law—1957 c 14: "The provisions of section 1 of this act shall be construed as a restatement and continuation of existing law, and not as a new enactment. It shall not be construed as affecting any existing right acquired under its provisions, nor as affecting any proceeding instituted thereunder." [ 1957 c 14 § 2.] Validating—1957 c 14: "The provisions of section 1 of this act are retroactive and any actions or proceedings had or taken under the provisions of RCW 14.08.120 through 14.08.150 or 14.08.320 are hereby ratified, validated and confirmed." [ 1957 c 14 § 3.] Appointment of police officers by port districts operating airports: RCW 53.08.280. COML Council Packet 11-28-23, Page 22 of 59 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Mayor and City Council 13351 Kevin Fuhr, City Manager Administration 11/28/2023 Consent Agenda NCW Library Building Use and Maintenance Agreement City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ City council approval of the NCW Library Building Use and Maintenance Agreement and allow the City Manager to execute the agreement. Packet Attachment - Draft Maintenance Agreement.pdf Overview The City of Moses Lake contracts with NCW Libraries to provide library services in a city building. The agreement has been in place for several years with this year being a renewal year. The attached agreement will allow NCW Libraries to provide services in a City of Moses Lake building for a period of 2 years. Fiscal and Policy Implications The agreement requires to pay the city $4.00 per square foot of building use, which has been added to the 2024 budget. Options and Results Approve, Authorize, or Adopt: Approve and allow the city manager to execute the agreement Provide Amended Direction: Staff will bring back options for recommended changes. No Action Taken: Not allow the NCWL to use the city building COML Council Packet 11-28-23, Page 23 of 59 {JKN2827562.DOCX;V2023‐2 }   BUILDING USE AND MAINTENANCE AGREEMENT THIS AGREEMENT, entered into as of the 1st day of January 2024 between North Central Washington Libraries, an intercounty rural library district (hereinafter referred to as “NCW Libraries”) and Moses Lake, Washington, a Washington municipal corporation (hereinafter referred to as the “Building Provider”). I. RECITALS WHEREAS, the community of Moses Lake is located within NCW Libraries’ service area on unincorporated land, is annexed into the district, or is under an active contract with the library district for service; and WHEREAS, it is the desire of the Building Provider that library services be available in the community through a branch library facility (“Library Quarters”); and WHEREAS, the Building Provider is the owner or lessee of certain real property in Moses Lake and desires to make the property available to NCW Libraries for the purpose of providing library service within the jurisdiction; and WHEREAS, the Building Provider is also willing to provide such janitorial services, maintenance, and repair to said property as will be reasonably necessary for its continuing operation as a branch library; and WHEREAS, both parties agree that NCW Libraries is not responsible for paying rent or other charges for use of the property; and WHEREAS, NCW Libraries recognizes that the use of the Library Quarters by county residents living outside the Building Provider’s immediate jurisdiction may create additional janitorial expenses for the Building Provider; and WHEREAS, NCW Libraries will agree to partially compensate the Building Provider for janitorial services rendered to the property; and WHEREAS, the day-to-day management and operation of library services is the responsibility of NCW Libraries’ Executive Director or their designee, and will be subject to the policies and procedures of NCW Libraries; NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows: COML Council Packet 11-28-23, Page 24 of 59 {JKN2827562.DOCX;V2023‐2 } II. AGREEMENT 1)Purpose. NCW Libraries (formerly North Central Regional Library District) was formed pursuant to Chapter 27.12 RCW, as an Intercounty Rural Library District in 1961 to serve Chelan, Douglas, Ferry, Grant, and Okanogan Counties. Beginning in 1982, incorporated cities and towns were given the opportunity to annex into NCW Libraries or contract with NCW Libraries for library services within their jurisdictions. The resulting “Building Use and Maintenance Agreements” (“Maintenance Agreement”) outlined each party’s role in the provision of library service to these jurisdictions. Under the Maintenance Agreement, NCW Libraries has maintained responsibility for providing staffing, materials, programming, and related items that make a space a “library.” Likewise, the Building Provider has been responsible for providing NCW Libraries with use of a building, or space within a building, that is suitable for use as a branch library in the respective jurisdiction. This agreement outlines the respective responsibilities of each party and the terms for NCW Libraries partial reimbursement of Library Quarter expenses incurred by the Building Provider. 2)Designation and Use of Library Quarters. The Building Provider is the owner, lessee, or otherwise has legal authority to provide certain real property located at 418 E 5th Avenue, Moses Lake, WA (“Property”). The Building Provider shall provide, during the term of this Agreement, a building or space within a building at the Property suitable for use by NCW Libraries as a branch library (“Library Quarters”), and shall maintain such Library Quarters in good repair and maintenance for library purposes in compliance with NCW Libraries’ Siting, Relocation, and Acquisition Guidelines (as existing or amended) for the type of building, and as specifically set forth in Exhibit A attached to this Agreement and incorporated herein as if set forth in full. Such use shall be provided in consideration for NCW Libraries’ staffing and operating a branch library facility within the Library Quarters, and with the exception of payment by NCW Libraries as provided for in this Agreement, shall be available to NCW Libraries free of rent or other charges. The Building Provider acknowledges that NCW Libraries is not obligated to provide a building, space in a building, or utilities and maintenance for any building from which library services are provided except as in accordance with this Agreement. COML Council Packet 11-28-23, Page 25 of 59 {JKN2827562.DOCX;V2023‐2 }   3) Size of Library Quarters. As of the date of execution of this Agreement, the parties specify that the Library Quarters consist of 11,948 square feet, including the entry, top, and bottom floors of the property, but not including the garage on the northwest side of the building. The parties may mutually agree, in writing, to a subsequent change, alteration, or modification of the size of the Library Quarters, which new resulting square footage shall be used as the basis for payment by NCW Libraries pursuant to Section 8 of this Agreement. 4) Maintenance and Operations. A. NCW Libraries will make a good faith effort to provide reasonable oversight and mitigation efforts to aid the Building Provider in fulfilling their obligations for maintenance and operation services as set forth herewith. NCW Libraries will provide security oversight in the regular course of operations and will provide timely report to the Building Provider of any concerns or ongoing issues. B. NCW Libraries shall be responsible for all costs associated with providing the following maintenance and operations for the Library Quarters: I. Management, supervision, and hiring of all NCW Libraries personnel II. Furniture, shelving, materials, equipment, technology, and other supplies necessary for the operation of a branch library III. Exterior book drops IV. Exterior signage V. Any necessary modifications or changes to ensure security, including door hardware and camera systems VI. Telephone and Internet service C. The Building Provider shall be responsible for all costs associated with providing the following maintenance and operations services for the Library Quarters: i. All designated parking areas, sidewalks, driveways, fences, and storm drains ii. Utility services and meters including natural gas, electricity, water, sewer, refuse collection, and recycling service where available iii. Fire detection including smoke and carbon monoxide detectors, fire extinguishers, and fire suppression systems where installed iv. Landscaping, including but not limited to lawn care and all snow removal that ensures access to the Library Quarters COML Council Packet 11-28-23, Page 26 of 59 {JKN2827562.DOCX;V2023‐2 }   v. Repairs and maintenance to the building envelope including but not limited to the roof, doors, windows, exterior cladding, and waterproofing vi. All plumbing systems, including but not limited to interior drains, valves, faucets, water heaters, and flush meters vii. Repairs and maintenance to the heating and cooling equipment viii. Janitorial and maintenance services to keep the Library Quarters in neat and clean condition as further defined in Exhibit B to this Agreement ix. Abatement or prevention of conditions causing unpleasant odors (i.e., mold, sewage), or airborne hazardous materials that could pose a health risk to staff or patrons including, but not limited to, exposed asbestos, lead, and mold. x. Control and prevention of pest infestations including, but not limited to, rodents or insects. 5) Furnishings and Equipment. The Library Quarters and all furnishings, fixtures, and equipment provided by the Building Provider shall remain the property of the Building Provider, subject only to NCW Libraries' right of use during the term of this Agreement. NCW Libraries may also provide furnishings, fixtures, and equipment within and to facilitate use of the Library Quarters, which furnishings and equipment will remain the property of NCW Libraries. 6) Internet and Telephone Service. NCW Libraries, at its sole expense, shall provide telephone service and 24/7 internet service to the Library Quarters using wi-fi and wired ethernet connections. NCW Libraries shall be responsible for the installation of internet service, telephone service, and wireless networking at or serving the Library Quarters. NCW Libraries will utilize Internet Service Providers of their choosing and will determine the range and quality of said service. Thereafter, NCW Libraries shall be responsible for all coordination and costs of internet and telephone repair and maintenance and all ongoing costs for providing internet and telephone services including, but not limited to, monthly internet and telephone usage fees. 7) Communication between Parties. Except in the case of an emergency requiring immediate action by the Building Provider, the Parties agree to communicate in advance to coordinate COML Council Packet 11-28-23, Page 27 of 59 {JKN2827562.DOCX;V2023‐2 } planned maintenance or improvement projects that may impact public access and/or use of the Library Quarters. 8)Partial Compensation of Building Provider Expenses. NCW Libraries will pay the Building Provider, as partial compensation for janitorial expenses provided to the Library Quarters each year, per the table below: January 1, 2024, through December 31, 2025 $4.00 per Square Foot 9) Compensation Schedule. NCW Libraries shall pay the Building Provider as set forth in Section 8 in two equal bi-annual payments due within 30 days following the regular June and November meetings of the NCW Libraries’ Board of Trustees. NCW Libraries shall pay the (undisputed portion of the) charges and/or notify the Building Provider that a dispute exists concerning the charges within thirty (30) days of the date the bi-annual payment is due. In the event NCW Libraries notifies the Building Provider that a dispute exists concerning any charges, authorized representatives from NCW Libraries and the Building Provider will meet in an effort to resolve the dispute. If NCW Libraries and the Building Provider are unable to resolve the dispute to both parties’ satisfaction, then the Building Provider must file suit to resolve the dispute concerning the charges in accordance with the other provisions of this Agreement. Any suit filed for purposes of resolving a dispute concerning a disputed charge must be filed by the Building Provider within one hundred twenty (120) days of the date the payment for the applicable charges is due from NCW Libraries or the Building Provider’s request for payment shall be deemed waived. The Building Provider shall not assess a late payment penalty or charge regardless of the date payment is received. In addition, interest charges shall not accrue on disputed charges. 10)Indemnification. The Building Provider shall defend, indemnify, and hold harmless NCW Libraries, its officers, officials, employees and volunteers from and against any and all COML Council Packet 11-28-23, Page 28 of 59 {JKN2827562.DOCX;V2023‐2 } claims, suits, actions, or liabilities for injury or death of any person, or for loss or damage to property, which arises out of the Building Provider’s maintenance and use of Library Quarters, or from the conduct of Building Provider's business, or from any activity, work or thing done, permitted, or suffered by Building Provider in or about the Library Quarters, except only such injury or damage as shall have been occasioned by the sole negligence of NCW Libraries. The Building Owner expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agree that the obligation to indemnify, defend and hold harmless provided for herein extends to any claim brought by or on behalf of any employee of the Building Provider and includes any judgment, award or costs thereof, including attorney's fees. The Building Provider’s obligations to indemnify, defend and hold harmless for injuries, sickness, death or damage caused by or resulting from the concurrent negligence or willful misconduct of the Building Provider and NCW Libraries shall apply only to the extent of the negligence or willful misconduct of the Building Provider. NCW Libraries shall defend, indemnify, and hold harmless the Building Provider, its officers, officials, employees and volunteers from and against any and all claims, suits, actions, or liabilities for injury or death of any person, or for loss or damage to property, which arises out of NCW Libraries’ use of the Library Quarters, or from the conduct of NCW Libraries’ business, or from any activity, work or thing done, permitted, or suffered by NCW Libraries in or about the Library Quarters, except only such injury or damage as shall have been occasioned by the sole negligence of the Building Provider. NCW Libraries expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agree that the obligation to indemnify, defend and hold harmless provided for herein extends to any claim brought by or on behalf of any employee of NCW Libraries and includes any judgment, award or costs thereof, including attorney's fees. NCW Libraries’ obligations to indemnify, defend and hold harmless for injuries, sickness, death or damage caused by or resulting from the concurrent negligence or willful misconduct of NCW Libraries and the Building Provider shall apply only to the extent of the negligence or willful misconduct of NCW Libraries. COML Council Packet 11-28-23, Page 29 of 59 {JKN2827562.DOCX;V2023‐2 } 11)Insurance. Each party shall secure and maintain during the term of this Agreement such property insurance at levels appropriate for protection of its respective Library Quarters property. Each party shall also secure and maintain general liability insurance covering personal injury and property damage applicable to its operation and use of the Library Quarters with minimum limits of $2,000,000 per occurrence. Either party may substitute a self-insurance program or plan for the general liability insurance required under this agreement upon approval by the other party. Either party may request verification of liability insurance at any time. 12)Term. Unless earlier terminated as set forth herein, this Agreement shall be effective January 1, 2024, and shall remain in force and effect until December 31, 2025. Upon expiration of the original term, unless a party has given notice of intent not to renew (by October 1) or the Building Provider is in default under this Agreement, this Agreement shall be renewed and extended on a year-to-year basis after December 31, 2025. 13) Termination. This Agreement shall terminate upon the earlier of the following: (i) upon the expiration of the Term, including any renewal Term; (ii) upon thirty (30) days advance written notice given by one party to the other “for cause” stemming from breach of the Agreement; (iii) at the end of any calendar year during the original term or any annual renewal term by written notice of termination delivered to the other party by October 1 of such year; or (iv) upon mutual agreement of the parties. If a notice of termination is provided by NCW Libraries prior to expiration of the Term (including any renewal Term), the Building Provider shall be paid for all services rendered up to the date of termination. 14)Nonwaiver. Any waiver at any time by either party of any right with respect to any matter arising under this Agreement shall not be considered a waiver of any subsequent default or matter. 15)Nondiscrimination. In the performance of this Agreement, the Parties shall, at all times, comply with any and all federal, state, or local laws, ordinance rules, or regulations with respect COML Council Packet 11-28-23, Page 30 of 59 {JKN2827562.DOCX;V2023‐2 } to nondiscrimination and equal employment opportunity, which may at any time be applicable. 16) Notice. Notices pursuant to this Agreement shall be in writing and may be mailed or delivered. If mailed such notices shall be sent postage prepaid, by certified or registered mail. Notices delivered personally shall be deemed communicated as of actual receipt, mailed notices shall be deemed communicated three (3) dates following the date of mailing. All notices shall be sent to the following addresses, unless written notice of a different address or notice is provided by a Party to the other Party: City of Moses Lake NCW Libraries Attn: City Clerk-Treasurer Attn: Executive Director 401 S. Balsam 16 N. Columbia Street Moses Lake, WA 98837 Wenatchee, WA 98801 17) Prior Agreements. This agreement shall supersede any earlier agreement, written or oral, between the parties pertaining to the subject matter of this agreement. This page left intentionally blank COML Council Packet 11-28-23, Page 31 of 59 {JKN2827562.DOCX;V2023‐2 }   IN WITNESS WHEREOF, the parties hereto have executed this instrument in duplicate the day and year first above written. NCW LIBRARIES By: __________________________________________ Board of Trustees Chair Attested By: ______________________________________________ Secretary CITY OF MOSES LAKE, WASHINGTON By: ______________________________________ Mayor Attested By: ________________________________________ Clerk COML Council Packet 11-28-23, Page 32 of 59 {JKN2827562.DOCX;V2023‐2 }   EXHIBIT A Guidelines for Library Facility Siting, Relocation, or Acquisition  NCW Libraries has established the following guidelines to be considered in siting library facilities.   NCW Libraries recognizes that buildings and spaces under current occupancy may not meet all the  established or desired minimum requirements as set forth in these guidelines. Building Owners are not  expected to make immediate upgrades to reach compliance with minimum requirements. However, NCW  Libraries does expect Building Owners to align with these requirements when they perform system and  building upgrades, and to be capable of meeting the requirements if or when the library is relocated into  a new space. Site selection should always consider the current long‐range facility plan.    Legal Considerations:   In accordance with 27.12 RCW, NCW Libraries policy will prevail in all matters related to NCW  Libraries facilities.   No easements or other legal considerations that would unduly restrict use of the property or  impose financial or other liability on NCW Libraries.   Zoning requirements for library use can be achieved within a reasonable time period.   Existing buildings should be capable of passing a structural assessment for use as a public  library.  Site Selection:   Define need for services based on distance from other locations, demographics of local area,  and other relevant criteria.   Establish demand for services through metrics including but not limited to number of active  library cards, percentage of users versus non‐users, and other output measures.   Determine the service level needed including self‐serve, remote or full service, open hours, and  staffing capacity.   Establish financial value of site based on costs and availability of space, opportunity for donated  land or buildings, available capital funding and other factors.   Determine equity of site for underserved populations, including identifying who is served,  accessibility of location, and how access to library resources impacts the community.  Site Capacity, Layout, and Infrastructure:    Clear, legally compliant means of ingress/egress.    Adequate parking or transit access onsite or nearby to support anticipated regular level of  patron usage.    Free and clear access for emergency vehicles, materials deliveries, and waste removal.    Space to place an exterior book drop, ideally drive up, sized adequately for anticipated branch  usage.    Entryways that comply with applicable ADA requirements for the age of structure.     COML Council Packet 11-28-23, Page 33 of 59 {JKN2827562.DOCX;V2023‐2 }   Visibility and Neighborhood Suitability:   Facility should be compatible in appearance with the neighborhood and its surroundings.   Site should be easily visible from the street.   Placement of the library on the site should have minimal adverse environmental impact and fit  with the historical context of the neighborhood.  Building Structure/Layout   Building Envelope/Thermal/Acoustical  a. No active water leaks or visible signs of mold or mildew resulting from previous water  intrusion.   b. Secure, weather sealed, and lockable windows and doors.  Energy efficient windows are  encouraged.  c. Cladding and waterproofing materials free from damage and in good working order.     Systems  d. Mechanical  i. Functional heating and cooling system compliant with local codes (based on age  of building) and sized adequately for occupancy and includes mechanical  ventilation.   ii. Exhaust fans in all public restrooms that meet local codes.   e. Electrical  i. Electrical service that meets local codes and is adequate for occupancy type  based on age of building.   ii. Adequate interior lighting in good repair and maintenance. Ballasts, lamps, and  fixtures replaced as needed.   iii. Adequate exterior lighting for safety.   f. Low Voltage/Internet Service  i. One gigabyte Fiberoptic service to building.  ii. Ability for NCW Libraries to provide surface mounted infrastructure for security,  safety, and network systems.   iii. Ability for NCW Libraries to modify door hardware/frame to install card readers  as needed.   g. Plumbing  i. Water service compliant with local codes and sized adequately for occupancy.   ii. Sewer service compliant with local codes and sized adequately for occupancy.   iii. Functional water heater for public restrooms.   iv. Restroom facilities include at minimum a toilet and sink for handwashing.   v. No active leaks in plumbing systems.   h. Fire/Life Safety  i. Fire detection system.   ii. If a fire suppression system is in place or code required (based on age of  building), building owner to ensure proper function and ongoing annual  certification.   iii. Code compliant quantity of fire extinguishers. Fire extinguishers should be wall  mounted in a cabinet for staff and patron safety, for extinguishers that are  COML Council Packet 11-28-23, Page 34 of 59 {JKN2827562.DOCX;V2023‐2 } accessible to the general public. Other wall mounts are acceptable for back of  house spaces like behind the service point, in a staff break room or work room,  etc. Fire extinguisher annual certification by building owner.   iv.Compliant emergency exit signage. Indoor Air Quality i.Library space should be free from airborne hazardous materials that could pose a health risk to staff or patrons including, but not limited to exposed asbestos, lead, and mold. j.The space should be free from unpleasant orders at the time of library occupancy. This includes, but is not limited to must, smoke, and sewage. k.No evidence of frequent or ongoing pest infestations including, but not limited to rodents or insects. Finishes l.Wall finishes that are free from damage, neutrally colored, and cleanable. m.Flooring that is free from damage, and neutrally colored. n.Ceiling surfaces that are free from damage. Preferred or Supplemental Features for Library Occupancy:  1.Building Structure/Layout a.Space to include a moderate amount of storage in conditioned space. b.Partitioned off room(s) for staff work and break space. c.Interior spaces that meet or exceed applicable ADA requirements. 2.Building Envelope/Thermal/Acoustical a.Double paned or better vinyl windows. b.Acoustical batt insulation installed in interior partition walls, especially staff offices and restrooms. c.Insulation at all exterior walls, ceilings, and floor. 3.Systems (in addition to minimum code compliance) a.Mechanical b.Electrical i.Additional room on electrical panel for future expansion. ii. T‐12 or better light fixtures, preferably LED. iii.Occupancy sensors installed at infrequently used spaces such as restrooms, offices, meeting spaces, and back of house spaces for energy efficiency. iv.Code compliant emergency lighting. c.Plumbing i.Floor drains in all public restrooms to meet local codes. ii.Low flow plumbing fixtures that meet current EPA standards. d.Fire i.Heat detectors installed in public restrooms in lieu of smoke detectors. ii. A code‐compliant fire suppression system. 4.Indoor Air Quality a.For new construction projects and remodels, NCW Libraries prefers the use and installation of low/no‐VOC products such as paint, flooring adhesives, etc. 5.Exterior COML Council Packet 11-28-23, Page 35 of 59 {JKN2827562.DOCX;V2023‐2 }   a. Bike racks   Hardscapes free from obvious tripping hazards.    Landscaping regularly maintained and not overgrown during library’s occupancy.    Adequate drainage to prevent future water infiltration.   b.   6. Finishes  a. Walk off mat or other robust flooring solution at any building entrances.   7. Accessories  a. Public restrooms to include a baby changing station, mirror, hand dryer or paper towel  dispenser, waste disposal, and toilet seat cover dispenser.     EXHIBIT B Sample Janitorial Scope Below is a sample janitorial scope by branch frequency need. Need levels have been determined based on historical materials circulation and use data as well as size of population served. Moses Lake is in the HIGH need level. COML Council Packet 11-28-23, Page 36 of 59 {JKN2827562.DOCX;V2023‐2 } The scope below seeks to right-size cleaning frequency given the factors listed above and provide more consistency across the Library District. The scope listed below represents suggestions for minimum cleaning. NCW Libraries recognizes that often a branch is not opened for a full eight hours or everyday. For further definitions of "daily" and "weekly," please see definitions listed below the table. Frequency Need: High Moderate Low A Dust, wipe, spot clean to include: 1 Service points (EX: circulation desk) Daily Twice Weekly Once Weekly 2 Wipe table surfaces and bases Daily Twice Weekly Once Weekly 3 Chairs - including backs and seats Daily Twice Weekly Once Weekly 4 Dust high use horizontal surfaces Daily Twice Weekly Once Weekly 5 Interior handrails, if existing Daily Twice Weekly Once Weekly 6 Clean glass at entrances, if existing Daily Twice Weekly Once Weekly 7 Sanitize and wipe down drinking fountains Daily Twice Weekly Once Weekly 8 Sanitize staff breakroom surfaces Daily Twice Weekly Once Weekly 9 Window sills and bookshelves Monthly Monthly Monthly 10 Remove cobwebs inside library As-needed As-needed As-needed 11 Spot clean walls, switch plate covers, and doors As-needed As-needed As-needed B Bathrooms (both public and staff) to include: 1 Sanitize toilets, wash basins and countertops Daily Twice Weekly Once Weekly 2 Sweep and mop floors Daily Twice Weekly Once Weekly 3 Empty trash receptacles and replace liners Daily Twice Weekly Once Weekly 4 Clean mirrors Daily Twice Weekly Once Weekly 5 Replenish supplies Daily Twice Weekly Once Weekly 6 Disinfect all high-touch areas including. door handles and baby changing tables Daily Twice Weekly Once Weekly C Floors to include: 1 Sweep and mop all solid surface floors, including stairs Daily Twice Weekly Once Weekly 2 Vacuum all carpeted floors Daily Twice Weekly Once Weekly 3 Spot clean stains on carpet As-needed As-needed As-needed 4 Sweep and detail stairs and treads, if existing As-needed As-needed As-needed 5 Full building carpet clean (where applicable) Twice Annually Annually Annually 5 Scrub solid surface floors in public area w/electric scrubber Monthly Quarterly Twice Annually D Waste removal to include: 1 Remove garbage from cans in public spaces and replace liners Daily Twice Weekly Once Weekly 2 Remove garbage from cans in staff spaces and replace liners Daily Twice Weekly Once Weekly 3 Remove recycling from public spaces and staff desks Daily Twice Weekly Once Weekly Definitions: Daily: once for every 8 hours of Library open hours. (EX: if a branch is open 6 hours on Friday and 4 on Saturday, the branch should be cleaned once) Weekly: once per every 6 days open to the public. High WPL, MPL Modera Cash, Eph, Leav, Omak, Quincy, Rep, Ton, Winthrop Low Brew, Bpt, Che, CC, Cur, Ent, EW, Geo, GC, Man, Matt, Oka, Oro, Pat, Pesh, RC, SL, War,Wat. COML Council Packet 11-28-23, Page 37 of 59 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Kevin Fuhr, City Manager 13248 Brian Baltzell, Director Public Works 11/28/2023 Consent Agenda Wimberly Extra Territorial Agreement (ETA) City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends a City Council motion to formalize an Extra Territorial Agreement for residential sewer service with the property owner of parcels 120295000 and 170738000. Wimbley ETA Request Letter 1.pdf 65.61KB Wimberly Extra Territorial Agreement SIGNED.pdf 1.01MB 3037 Westshore Dr NE.JPG 58.9KB Michael Wimberly requests approval to connect to the City's sewer system to serve a single-family residence. The property is located outside of the current City limits and is inside the UGA as defined in the most current Grant County Comprehensive Plan. The septic system at 3037 Westshore Dr. NE, parcel# 120295000, had failed and the property owner requested connection to city services. Due to the failure and the public health impact, an emergency Extra Territorial Agreement (ETA) was signed by Interim City Manager Kevin Fuhr on 10/26/2023 to allow connection prior to council acceptance. The city currently has multiple ETA agreements in the immediate area. This property is within 500' of the lake shoreline and connection would support the reduction of septic system effluent into the lake. The city will receive monthly sewer service fees for the residence long-term. Options and Results COML Council Packet 11-28-23, Page 38 of 59 Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: The City Manager is authorized to sign an Extra Territorial Agreement with the property owner. The property owner has already received authorization to perform emergency work to address the failed septic system. The property owner has already received authorization to perform emergency work to address the failed septic system. COML Council Packet 11-28-23, Page 39 of 59 From: Mike Wimberly <mgi2219w@gmail.com> Sent: Monday, October 23, 2023 12:39 PM To: Jason Grubb Subject: Re: Contractor List Caution! This message was sent from outside your organization. Allow sender | Block sender To City of Moses Lake, I, Michael Wimberly, am formally requesting to connect my residence at 3037 Westshore Dr NE, Moses Lake, WA 98837 , Parcel #'s 120295000 to city sewer. I agree to sign the ETA (Extra Territorial Agreement) form. My licensed and bonded contractor, Brad Summers from Summers Excavation, is the contractor that will be performing this work. We intend to start ASAP to ensure we can finish before winter starts and asphalt is no longer available. Thanks, Mike On Mon, Oct 23, 2023 at 6:48 AM Jason Grubb <jgrubb@cityofml.com> wrote: Mike, Please state that you would like to connect to SEWER in your request. The request you make would be adequate if it would include that you would like to connect to the City’s sewer. Please let me know if you have any further questions. Respectfully, Jason Grubb CONSTRUCTION MANAGEMENT PROGRAM MANAGER City of Moses Lake 321 S Balsam Moses Lake Washington COML Council Packet 11-28-23, Page 40 of 59 COML Council Packet 11-28-23, Page 41 of 59 COML Council Packet 11-28-23, Page 42 of 59 COML Council Packet 11-28-23, Page 43 of 59 COML Council Packet 11-28-23, Page 44 of 59 COML Council Packet 11-28-23, Page 45 of 59 COML Council Packet 11-28-23, Page 46 of 59 COML Council Packet 11-28-23, Page 47 of 59 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Kevin Fuhr, City Manager 13198 Doug Coutts Parks, Recreation, and Cultural Services 11/28/2023 Consent Agenda Cascade Park and Lakeview Park 2022 Playground Project Acceptance City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Accept the playgrounds installed at Cascade and Lakeview Parks in 2022/23 In order to release the retainage bond associated with the 2022-23 installation of new playgrounds at Cascade Park and Lakeview Park, City Council must officially accept the playgrounds. The Parks, Recreation and Cultural Services Board has reviewed the projects and staff has inspected the playgrounds and all recommend acceptance. None Options and Results Staff will take the next steps to release the retainage bond to the contractor. Staff will bring back options for recommended changes. Staff will bring the project acceptance back as a regular agenda item for discussion. COML Council Packet 11-28-23, Page 48 of 59 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Kevin Fuhr, City Manager 13341 Rich Huebner, Assistant City Manager Administration 11/28/2023 New Business Tax Increment Financing (TIF) District City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 32,500.00$0.00$32,500.00$ Motion to direct staff to negotiate a contract with Stowe Development & Strategies to conduct a Project Analysis for the Desert Point development. City of Moses Lake TIF Proposal - Stowe Development & Strategies.pdf 9.6MB COML Council Packet 11-28-23, Page 49 of 59 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: The Washington State legislature authorized local government agencies to enact Tax Increment Financing (TIF) through the 2021 passage of Engrossed Substitute House Bill 1189, now codified at Chapter 39.114 of the Revised Code of Washington (RCW). As presented in the November 28, 2023 Study Session by Bob Stowe, Principal of Stowe Development & Strategies, TIF is a powerful economic development tool that enables cities, counties and ports to capture property taxes generated from increased valuation on property resulting from private development following completion of (a) public improvement project(s). Mr. Kevin Edwards and Mr. Ben Hawkins own approximately 100 acres of land immediately adjacent to Highway 17, east of Yonezawa Boulevard. Mr. Edwards and Mr. Hawkins have proposed a development known as Desert Point on the land, which will include 21.56 acres of multi-family housing, over 300,000 square feet of retail, and other ancillary development. In order for Desert Point to complete build out, new roads are required on the site, as well as completion of the planned roundabout at Highway 17 and Yonezawa Boulevard. Mr. Edward and Mr. Hawkins have proposed a TIF for their land, which is anticipated to generate the necessary revenue to complete these projects. To enact a TIF District, the enacting government agency must complete a Project Analysis, which details the planned development, the planned public improvements, and financial projection of costs and anticipated TIF revenues. This Analysis must be submitted to and approved by the State Treasurer's Office. City staff proposes executing a professional services agreement with Stowe Development & Strategies to assist the City in completing the Project Analysis. The proposed cost of this agreement is $65,000, of which Mr. Edwards and Mr. Hawkins have proposed splitting the cost with the City. Bob Stowe has over 35 years of experience in community transformations. He has served as City Manager of Bothell and Mill Creek, and has completed several economic development and downtown revitalization projects, including the Bothell downtown revitalization, securing the McMenamins Anderson School, and the Mill Creek Town Center. As Principal of Stowe Development & Strategies, Bob has advised the cities of Blaine, Chelan, College Place, Kirkland, and Pasco on the implementation of a TIF District. The cost of the proposed professional services agreement is $65,000, of which Mr. Edwards and Mr. Hawkins have agreement to cover half. If implemented, the proposed TIF projects are estimated at approximately $10 million. Mr. Edwards and Mr. Hawkins will enter into a development agreement with the City, which will obligate their firm to cover any development expenses not covered by TIF revenues in the event of a shortfall. Options and Results Staff will negotiate and execute a professional services agreement and initiate the Project Analysis. Staff will bring back options for recommended changes. A TIF District will not be pursued for the Desert Point Project. COML Council Packet 11-28-23, Page 50 of 59 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Kevin Fuhr, City Manager 13336 Madeline Prentice, Director Finance 11/28/2023 New Business 2023 Year-end Budget Amendment Ordinance City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 1,950,395.00$0.00$1,950,395.00$ Increase the appropriation authority of each of the affected funds identified on Schedule 1 as presented. Year-end 2023 budget amendment summary.pdf 95.2KB Budget Amendment Sched 1 - 11.28.2023.pdf 164.6KB Budget Amend Approp Ord - 11.28.2023.docx 23.34KB The budget amendment is typically a combination of programs being carried forward from the previous year, budget corrections, and new grants or initiatives since the budget was set. In some cases, there is additional revenue to support the additional expenditures. In those cases that are not supported by additional revenue, the fund balance is adequate to absorb the increase. RCW 35.33.091 sets forth the requirements to amend the budget absent a true "emergency". Most fund amendments are primarily the result of things already approved by Council but just not completely incorporated in the current budget. A summary of the changes is attached. The City Council Finance Committee reviews budget amendments as a regular course of their business and items presented on Schedule 1 were reviewed by them. At year-end, an additional analysis is completed to look at trends and estimates to determine if any funds need additional appropriations so that the funds remain within budget at the end of 2023. It is a compliance issue to have actual results be within the authorized appropriation. If we overspend an appropriation, the State Auditor's Office would likely note it as an area of non-compliance with state laws. COML Council Packet 11-28-23, Page 51 of 59 Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Options and Results Adopt the budget appropriation ordinance as presented and increase the appropriation authority in each of the affected funds. Staff will bring back options for recommended changes. Some funds may exceed the 2023 budget authority, potentially causing an audit compliance issue. COML Council Packet 11-28-23, Page 52 of 59 Overview  The budget amendment is typically a combination of programs being carried forward from the previous  year, budget corrections, and new grants or initiatives since the budget was set.  In some cases, there is  additional revenue to support the additional expenditures.  In those cases that are not supported by  additional revenue, the fund balance is adequate to absorb the increase.  RCW 35.33.091 sets forth the requirements to amend the budget absent a true “emergency”.  Most  fund amendments are primarily the result of things already approved by Council but just not completely  incorporated in the current budget.  A summary of the changes follows.  2023 Budget corrections:    During the 2023 budget process, Community Development and Parks, Recreation, and Cultural Services (General Fund) budgeted funds for the purchase of computer equipment.  The Technology Services (TS) department purchased the equipment needed for both departments and utilized funds from the TS budget to pay for the equipment.  The budgeted funds now need to be moved from the General Fund to the Technology Services budget. In June 2023, Council authorized the City to enter a contract with Elevate Government Affairs, LLC for federal government affairs services related to water issues.  The cost for this contract was included in the General Fund, Miscellaneous Services (001‐006) budget, but upon further review, these funds should be budgeted and paid for from the Water remediation fund (#322) as the services being provided are for water related issues. The Streets Department budgeted funds in 2023 for the purchase of a bucket truck ($172k).  The truck was purchased by the Fleet Department in 2023 and the budgeted funds need to be transferred from Streets to the Fleet Department. We budgeted $354k in debt service for the new police building anticipating that we would be able to secure funding through the State Treasury’s LOCAL Borrowing program and begin paying the loan back in 2023.  The funding has not yet been secured but design engineering costs have been incurred as the design of the building has continued.  The anticipated debt service costs were transferred from the General Fund to the Debt Service fund (282) but since no debt service costs have been incurred, we need to transfer the funds to the capital fund (316) to pay for the design engineering costs. The bio‐solids removal project was budgeted as a capital project under the Water/Sewer Construction fund (#477), but this is actually an expense that should be paid for from the Water/Sewer operations fund (#410).  We are transferring the budget for the bio‐solids removal project to water/sewer operations where the cost was paid from. The ARPA funds that were allocated to the Fire Department/Ambulance for additional personnel were inadvertently deducted from the Ambulance budget when the new code was created to account for the expenditures of the four personnel funded by ARPA money.  A budget amendment is needed to correct the error.  Additionally, when the 2023 budget was prepared, the CBA was in negotiations and retroactive pay was not included in the 2023 budget, therefore a budget amendment is needed for the 2022 retroactive pay that was paid out in 2023. Equipment Rental had several vehicles that were ordered in late 2021, early 2022, but not delivered until 2023 and the budget for those vehicles was not carried forward into the 2023 budget. COML Council Packet 11-28-23, Page 53 of 59 Building Maintenance budgeted ($50k) for the purchase of a vehicle in 2023, but the vehicle was purchased by the Fleet Department for Building Maintenance.  The budgeted funds in Building Maintenance need to be transferred to the Fleet Department. New Budget Initiatives or grants:  On October 10, 2023, Council authorized signing of an MOU with the Moses Lake Police Officer’s Guild regarding wages and benefits.  A budget amendment is necessary to account for the additional wages/benefits that will be paid retroactively to employees represented under the collective bargaining agreement and subsequent MOU. On July 25th, Council approved acceptance of a $50k donation from Phillips 66 to the Moses Lake Fire Department for the purchase of high‐pressure self‐contained breathing apparatus. In December 2022, a battery backup cabinet at Fourth and Division was damaged in a vehicle accident.  An emergency repair was completed to restore the traffic signal to operation but without the functionality of the damaged battery backup system.  A replacement battery backup cabinet with components was procured and a contract to complete installation and restore functionality was authorized.  Funds were not budgeted for this expense necessitating a budget amendment. On October 30, 2023, City staff became aware of a water main break on Maple Drive NE.  Upon inspection, staff determined that a 14‐inch water main had suffered a catastrophic failure resulting in roadway damage.  The City Council approved resolution #3965 affirming the City Manager’s declaration of an emergency related to a water main break.  The estimated cost to repair the damage due to the water main break was not budgeted in the original Street Repair and Reconstruction fund therefore requiring a budget amendment in the amount of $110,000. The 2023 budget did not include any funds for the Larson Recreation Center.  Costs continued to be incurred for the completion of the LRC into 2023 that need to be accounted for necessitating a budget amendment. Parks, Recreation and Cultural Services is seeking a budget amendment from the Parks & Recreation Improvement Fund #314 for three projects; Sun Terrace Park Design masterplan ($40k), Museum exhibit pod update ($139k), and ice arena sound system repair and improvement ($45k).  Council has previously approved the Sun Terrace Park project, but staff is requesting a change in the funding source.  The Museum Exhibit Pod re‐design and update was a project that was approved in 2021 in the amount of $150k.  Some of the funds were previously spent, but the remaining funds were never carried forward into the 2022 or 2023 budgets. During the LRC constructions, connections to the ice arena sound system were cut making the sound system inoperable.  The requested funds would reconnect the existing speakers to the skate shop and allow for control of the system at the scorer’s table/penalty box and is also needed for safety announcements and closing time. The City applied for and received a grant through the Department of Ecology for funds to study whether aquifer storage and recovery is a viable option for water source mitigation.  Council authorized the grant award at the June 13, 2023 council meeting and the grant agreement was finalized in August, 2023.  The total grant award was for $200k with $40k anticipated to be expended and reimbursed in 2023 with the remainder utilized and reimbursed in 2024. A project to identify surface water access, testing for water quality, pilot testing, and feasibility of municipal use was requested and requires a budget amendment in the amount of $12k. COML Council Packet 11-28-23, Page 54 of 59 Increased use of sodium hypochlorite at wells for water treatment along with price increases has resulted in an additional $65k of expenditure that was not anticipated in the initial budget. Due to continued supply chain issues, water meters that have been purchased are being sent in multiple shipments resulting in increased shipping costs.  The Water/Sewer fund requires an additional $34k of budget appropriation to pay for the additional costs. Stormwater has exceeded the amount budgeted in the taxes and assessments line item for excise taxes and requires an additional budget appropriation in the amount of $7,500. The Ambulance fund received an additional $105k for the AWC Alternative Response grant which will fund the position through 6/30/24.  $52,500 of the additional funding will be received for the 2023 budget year and $52,500 has been included in the 2024 budget. With the addition of the LRC and moving the Fire department administrative staff to the former Chamber building, operating supplies, natural gas costs, and repair & maintenance supply costs have increased and will exceed budget at year end without a budget amendment. The attached ordinance increases the 2023 budget resulting in additional citywide expenditures of  $2,092,895 and adds $142,500 to estimated revenue for a net use of fund balance in the amount of  $1,950,395 in the funds listed on the attached schedule.  The General Fund expenditures and use of  beginning fund balance is proposed to increase by $121,461.  Fiscal Policy  It is a compliance issue to have actual results be within the authorized appropriation.  If we overspend  an appropriation, the State Auditor’s Office would likely note it as an area of non‐compliance with state  laws.  COML Council Packet 11-28-23, Page 55 of 59 ORDINANCE NO. 3040 AN ORDINANCE AMENDING THE 2023 BUDGET FOR THE CITY OF MOSES LAKE; AND MAKING APPROPRIATIONS FROM UNAPPROPRIATED FUND BALANCES WITHIN VARIOUS FUNDS FOR EXPENDITURE DURING 2023 FOR VARIOUS PURPOSES AS DESCRIBED IN THE ATTACHED SCHEDULE Whereas, the various funds indicated on the attached Schedule 1 contain Unappropriated Fund Balances available for appropriation and expenditures during 2023 in various amounts and for the purposes mentioned in the attached Schedule; and Whereas, at the time of the adoption of the 2023 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF MOSES LAKE: Section 1. Appropriations are hereby made, for expenditure during 2023, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage and approval as provided by law. Section 3. The City Council declares that an emergency exists and this ordinance is deemed a public emergency ordinance necessary for the protection of public health, public safety, public property, or public peace and shall take effect immediately as provided by law upon one reading if a majority plus one of the whole membership of the City Council vote in favor of passage. Section 4. Severability. If any section of this ordinance is found to be unconstitutional or invalid as written or as applied to any particular person or circumstances, no other section of the ordinance shall be deemed to be invalid, but rather, should be deemed to have been enacted independently and without regard to the section affected. PASSED BY THE CITY COUNCIL, and signed and approved this 28th day of November 2023. ______________________________________ Don Myers, Mayor COML Council Packet 11-28-23, Page 56 of 59 ATTEST: ________________________________ Debbie Burke, City Clerk APPROVED AS TO FORM: __________________________________ Katherine L. Kenison, City Attorney Martinez Swartz Myers Fancher Madewell Eck Skaug Vote: Date Published: December 2, 2023 Date Effective: December 7, 2023 COML Council Packet 11-28-23, Page 57 of 59 Account #Account NameRevenueExpenseGain/(Use) of Fund BalanceDescriptionGENERAL FUNDCommunity Development (001-004)001-004-55860-0355Small Equipment < $1,000- (2,870) 2,870 Transfer from Comm. Dev. to Tech. Svcs. computer equip. purchased by TS for new EEMiscellaneous Services (001-006)001-006-51890-0491Miscellaneous(47,169) 47,169 Move Elevate Government Affairs contract budget to Water Remediation fundParks and Recreation (001-020)001-020-57110-0312 Operating Supplies (2,000) 2,000 Tsf. To TS - Computer, monitors, desk phone needed for reorganization of Parks Admin.001-020-57620-0355Small Equipment < $1,000(1,500) 1,500 Tsf. To TS - Computer for Aquatic Center manager's officePolice (001-030)001-030-5xxxx-0111 - 02xx Salaries & Benefits 175,000 (175,000) Additional wages negotiated for 2024.Total General Fund- 121,461 (121,461) Grants & Donations (103)103-000-36722-1012Contributions & Donations50,000 - 50,000 Phillips 66 Corp. donation for self-contained breathing apparatus purchase103-103-52220-0312Operating Supplies- 50,000 (50,000) Phillips 66 Corp. donation for self-contained breathing apparatus purchaseTotal Grants & Donations50,000 50,000 - Streets (116)116-116-59441-0641Machinery & Equip - Nonleased- (171,580) 171,580 Transfer bucket truck budgeted funds to Fleet - Fleet purchased the bucket truck for Streets116-116-59441-0641Machinery & Equip - Nonleased- 22,100 (22,100) Battery backup cabinet replacementTotal Streets- (149,480) 149,480 Street Repair/Reconstruction (119)119-119-59530-0632Roadway - Street Reconstruction110,000 (110,000) Maple Drive Water Main emergency repairsLOCAL Borrowing (282)282-282-59121-0833 Interest/Comm. Svcs. Ctr. (354,000) 354,000 Design Engineering costs for new Police Bldg - transfer to Capital 282-000-39700-1906Transfers-In from 006(354,000) (354,000) Transfer debt service to Capital fundTotal LOCAL Borrowing(354,000) (354,000) - Parks & Recreation Improvement (314)314-314-59476-0631Improvements Other than Bldgs.195,000 (195,000) 2023 unbudgeted expenditures to complete the LRC.314-314-59476-0692Park Facilities40,000 (40,000) Sun Terrace Park Design masterplan314-314-59476-0631Improvements Other than Bldgs.139,000 (139,000) Museum Exhibit Pod Update314-314-59476-0631Improvements Other than Bldgs.44,789 (44,789) Ice arena sound system- 418,789 (418,789) Comm. Svcs. Ctr. (Police Bldg.) Capital Project (316)316-000-39700-1906Transfers In - From 282354,000 354,000 Transfer Debt Service budget to Capital fund316-316-59421-0622Buildings (Capital Improvement)354,000 (354,000) Design Engineering costs for new Police BldgTotal Comm. Svcs. Ctr.354,000 354,000 - Well Remediation Fund (322)322-000-33403-1000 State Grants - Dept. of Ecology40,000 40,000 Aquifer storage and recovery study - total = $200k grant funding (2023 amount)322-322-53411-0411Professional Services40,000 (40,000) Aquifer storage and recovery study - total = $200k consulting services (2023 amount)322-000-53411-0411Professional Services47,169 (47,169) Move Elevate Government Affairs contract budget to Water Remediation fund322-322-59434-0653Capital Outlay- 12,000 (12,000) Identification of surface water access, testing, pilot testing & feasibility of useTotal Well Remediation40,000 99,169 (59,169) Water/Wastewater (410)410-411-53450-0312Operating Supplies65,000 (65,000) Increased use of sodium hypochlorite at wells for water treatment410-412-53550-0483Repair & Maint. Other (Contract)200,000 (200,000) Bio-solids removal budget was coded to Fund 477 - expenses were paid from 410City of Moses Lake2023 Appropriation ScheduleSCHEDULE 1Appropriate out of unappropriated fund balances of the various fundsand in the various amounts and for the purposes as described:1 of 2COML Council Packet 11-28-23, Page 58 of 59 Account #Account NameRevenueExpenseGain/(Use) of Fund BalanceDescriptionCity of Moses Lake2023 Appropriation ScheduleSCHEDULE 1Appropriate out of unappropriated fund balances of the various fundsand in the various amounts and for the purposes as described:Total Water/Wastewater- 200,000 (200,000) Water/Sewer Construction (477)477-477-59434-0653CIP - Water Projects34,422 (34,422) Shipping costs for meters were much higher than anticipated due to multiple shipments477-477-59435-0653CIP - Sewer Projects(200,000) 200,000 Bio-solids removal budget was coded to Fund 477 - expenses were paid from 410Total Water/Sewer Const.- (165,578) 165,578 Stormwater (493)493-493-54240-0492Taxes & Assessments- 7,500 (7,500) 2023 excise taxes have surpassed budgeted estimates.Ambulance (498)498-498-52271-0111 Full Time Salaries404,716 (404,716) 2023 budget error in wages/benefits & retro pay back to 2022 not paid until 2023498-498-52271-0131Overtime13,956 (13,956) 2023 budget error in wages/benefits 498-498-52271-0143 Holiday (Pay In Lieu of Holiday)3,042 (3,042) 2023 budget error in wages/benefits 498-498-52271-0211Social Security24,995 (24,995) 2023 budget error in wages/benefits 498-498-52271-0213Reitrement17,318 (17,318) 2023 budget error in wages/benefits 498-498-52271-0214Workmans Compensation17,548 (17,548) 2023 budget error in wages/benefits 498-498-52271-0218 Paid Family & Medical Leave496 (496) 2023 budget error in wages/benefits 498-498-52271-0221Medical Insurance43,512 (43,512) 2023 budget error in wages/benefits 498-498-55720-0111 Full Time Salaries31,316 (31,316) AWC Alternative Response Grant - additional funding through 6/30/2024 ($52,500 in 2023)498-498-55720-0131Overtime387 (387) AWC Alternative Response Grant - additional funding through 6/30/2024 ($52,500 in 2023)498-498-55720-0211Social Security2,281 (2,281) AWC Alternative Response Grant - additional funding through 6/30/2024 ($52,500 in 2023)498-498-55720-0213Retirement3,249 (3,249) AWC Alternative Response Grant - additional funding through 6/30/2024 ($52,500 in 2023)498-498-55720-0214Workmans Compensation114 (114) AWC Alternative Response Grant - additional funding through 6/30/2024 ($52,500 in 2023)498-498-55720-0218 Paid Family & Medical Leave69 (69) AWC Alternative Response Grant - additional funding through 6/30/2024 ($52,500 in 2023)498-498-55720-0221Medical Insurance15,084 (15,084) AWC Alternative Response Grant - additional funding through 6/30/2024 ($52,500 in 2023)498-000-33400-1019State Grants - CARES grant52,500 - 52,500 AWC Alternative Response Grant - additional funding through 6/30/2024 ($52,500 in 2023)Total Ambulance52,500 578,083 (525,583) Central Services - IT (517-517)517-517-51888-0351 Minor Equip. < $5,000- 3,900 (3,900) Trsfs from Comm. Dev. & Parks - computer equip. purchased by TS.517-517-51888-0355Small Equip. < $1,000- 2,470 (2,470) Trsfs from Comm. Dev. & Parks - computer equip. purchased by TS.Total Central Services - IT- 6,370 (6,370) Equipment Rental (519)519-519-59448-0641Capital - Machinery & Equip.- 171,580 (171,580) Transfer bucket truck budgeted funds to Fleet - Fleet purchased the bucket truck for Streets519-519-59448-0641Capital - Machinery & Equip.- 625,000 (625,000) 2022 equipment purchases not received and not carried forward into 2023 budget519-519-59448-0641Capital - Machinery & Equip.- 50,000 (50,000) Trsf. Budgeted cost of vehicle from Bldg. MaintenanceTotal Equipment Rental- 846,580 (846,580) Building Maintenance (528)528-528-51830-0312Operating Supplies- 5,000 (5,000) Increased costs due to addition of LRC528-528-51830-0472Utilities - Natural gas- 7,500 (7,500) Natural gas costs have risen due to addition of LRC528-528-51865-0315Repair & Maintenance Supplies- 7,500 (7,500) LRC and Fire Admin. building increased costs528-528-59418-0641Capital - Machinery & Equip. Non-Lease- (50,000) 50,000 Trsf. Budgeted cost of vehicle to FleetTotal Building Maintenance- (30,000) 30,000 Citywide Total142,500$ 2,092,895$ (1,950,395)$ -$ 2 of 2COML Council Packet 11-28-23, Page 59 of 59