FINAL 2022 0614 Council Agenda PacketMoses Lake City Council
Dean Hankins, Mayor | Don Myers, Deputy Mayor | Deanna Martinez, Council Member | Dustin Swartz, Council Member
Mark Fancher, Council Member | David Eck, Council Member| Judy Madewell, Council Member
REMOTE ACCESS OPTION and IN PERSON UPDATE
Citizens can join this meeting remotely by calling the numbers listed at the bottom of the agenda or via internet
at https://cityofml.zoom.us/j/81573286494. Persons requesting to address the Council from the remote option
will need to complete the online speaker request form before 3 p.m. on the day of the meeting.
Tuesday, June 14, 2022
Moses Lake Civic Center – 401 S. Balsam or remote access
Regular Meeting Agenda
Call to Order – 6:30 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Citizen’s Communications
Summary Reports:
Mayor’s Report
- Main Street Week Proclamation
-Parks, Rec, and Cultural Services Board Member Appointment
Additional Business
City Manager’s Report
-Employee New Hires and Promotions
- 2021 4th Quarter Financial Reports pg 4
-Budget Amendment Requests pg 15
Public Hearing
#1 pg 17
6-year Transportation Improvement Program, Resolution 3897 Motion
Presented by Richard Law, City Engineer
Summary: Council to hear from public, review and consider adoption
Moses Lake Council Packet 6-14-22, Page 1 of 149
June 14, 2022, City Council Meeting Page 2 _________________
Consent Agenda Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be no
separate discussion of these items unless a Council Member requests specific items to be removed
from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the
Consent Agenda.
#2 pg 22
a.City Council Meeting Minutes Dated May 10, 17, 24 and 31, 2022
b.Claims and Payroll
c.Joyson Wastewater Permit Renewal
d.Eka Lift Station Project Acceptance
e.Misc. Sewer Project Acceptance
f.BMX Track Project Acceptance
g.Milwaukee and AeroTEC Water Project Bid Rejection
h.Northshore Lift Station Easement Extension
i.Grant County ESG-CV Contract Amendment 3
Old Business
#3
Motion
pg 75
Water Comp Plan Consultant Contract
Presented by Richard Law, City Engineer
Summary: Council to review and consider approval
New Business
#4
#5
Motion
pg 115
Review of Council Stipend MLMC 2.60.030
Presented by Shannon Springer, Human Resources Director
Summary: Discussion only
pg 118
Larson Rec Center Operating Rules/Rates Resolution 3901
Presented by Susan Schwiesow, Parks, Recreation & Cultural Services
Summary: Council to review and consider adoption
Administrative Reports
-Utility Billing Delinquent Account Donation from Salvation Army
- Parks, Rec. and Cultural Services Mobile Recreation Unit and SEEK Grant Programs pg 147
-Surf & Slide Water Park Lazy River Closure
-Young Women in Fire Program
-DOE Wastewater Treatment Plant Awards
- Municipal Services Director Interview Team
Council Committee Reports
Moses Lake Council Packet 6-14-22, Page 2 of 149
June 14, 2022, City Council Meeting Page 3 _________________
Executive Session and Closed Session
-Litigation pursuant to RCW 42.30.110(1)(i)
-Labor Negotiation
Adjournment
Next Regular Council Meeting is scheduled for June 28, 2022
Zoom Meeting – Audio Only Please click the link below to join the webinar:
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NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing,
or other impairments, please contact the City Clerk at (509) 764-3703 as soon as possible so that arrangements may be
made prior to the meeting time.
Moses Lake Council Packet 6-14-22, Page 3 of 149
MEMORANDUM
To: Allison Williams, City Manager
From: Madeline Prentice, Finance Director
Subject: 2021 4th Quarter Budget Revenue and Expenditure Report
I am pleased to submit the City of Moses Lake’s 2021 year-end actual results compared to
budgeted revenue and expenditure report for all city funds. Beginning Fund Balances shown are
subject to final adjustments made as a result of the year-end closing process, which will not be
officially concluded until the State Auditor’s work is completed.
Overall, we saw recovery from the economic slowdown caused by the “Stay Home, Stay Safe”
response to COVID-19-- we weathered this storm in much better financial condition than many
other local governments. The City budget exceeded expectations in many areas at the end of the
year. There were typical variances tied to position vacancies and the timing of expenses. We
experienced growth in sales tax and building related permits and fees because of major
construction projects in the city limits. Capital projects are still underspent because of long lead-
in times that are typical of this activity. As a whole, we ended the year over budgeted revenues
due to the growth in sales tax and under budgeted expenses largely as a result of the
underspending in capital projects.
This report is summarized by type of fund, and reported by functional type, and includes the
following sections:
•City-Wide Overview
•General Fund Revenue Analysis
•General Fund Expenditure Analysis
•Other Funds Analysis
•Conclusion
•Exhibit I—Fund Detail that supports the Summaries
Moses Lake Council Packet 6-14-22, Page 4 of 149
City-Wide Overview
2020
Amended Percent
Actual Budget Actual Rec'd
General Fund 27,567,873$ 27,763,830$ 29,374,657$ 105.8%
Operating/Enterprise Funds 40,795,351 36,193,409 45,080,502 124.6%
Capital Improvement Funds 5,296,052 16,345,380 17,314,099 105.9%
Risk Mgmt/Employee Benefit 834,527 971,100 950,501 97.9%
Debt Service Funds 2,268,797 3,180,950 2,266,950 71.3%
Total City Revenues 76,762,600$ 84,454,669$ 94,986,709$ 112.5%
2021
Revenue Comparison
(Budget vs. Actual--100% of year)
2020
Amended Percent
Actual Budget Actual Spent
General Fund 26,447,470$ 30,146,564$ 26,912,742$ 89.3%
Operating/Enterprise Funds 38,180,406 40,294,091 36,191,909 89.8%
Capital Improvement Funds 7,573,785 23,282,100 9,346,126 40.1%
Risk Mgmt/Employee Benefit 978,614 1,032,500 883,993 85.6%
Debt Service Funds 2,269,294 3,179,575 2,487,690 78.2%
Total City Expenditures 75,449,569$ 97,934,830$ 75,822,460$ 77.4%
Expenditure Comparison
(Budget vs. Actual--100% of year)
2021
Moses Lake Council Packet 6-14-22, Page 5 of 149
General Fund Revenue Analysis
Property Tax – The first half of the Property Tax assessment is due to the Grant County
Treasurer by April 30, and the second half is due October 31. The budget was set based on
assumptions of new construction and collection rates, and then discounted for collection
delinquencies. Even though the levy for 2021 was set at $7.721 million, we only budgeted
$7.664 million. It should be noted that the budget does not include the delinquent payment
arrangement by a major taxpayer.
Sales Tax – We conservatively estimated 2021 Sales Tax revenues at $7.2 million due to the
continued unknown impacts of the COVID economic shutdown. However, actual sales tax was
up 29.5.0% over the prior year, ahead of 2020 by $2.21 million actual and ended 2021 at $9.72
million. Much of this is due to major construction projects in the city limits.
Sales Tax-Public Safety—The City started receiving this revenue in June of 2020 and
represents the new 0.3% Criminal Justice Tax. 2021 was the first full year of collection of this
tax and exceeded budgeted estimates by 18.0% and prior year actuals by 44.2% to end the year at
$1.42 million.
Utility Tax – This revenue source experiences fluctuations either from rate adjustments or
fluctuations in usage. We ended the year above the prior year by 6.9%. Rate increases in Water,
2020 20 vs 21
Amended Percent Percent
Actual Budget Actual Rec'd Change
310 Taxes
Property Tax 7,808,702$ 7,664,700$ 7,899,047$ 103.1% 1.2%
Sales Tax 7,509,197 7,200,000 9,721,190 135.0%29.5%
Sales Tax-Public Safety 982,158 1,200,000 1,416,209 118.0% 44.2%
Utility Tax 3,282,644 3,279,900 3,510,568 107.0% 6.9%
Gambling Tax 130,769 221,000 203,027 91.9% 55.3%
Other Taxes 34,306 57,000 42,359 74.3% 23.5%
Subtotal-Taxes 19,747,776 19,622,600 22,792,400 116.2% 15.4%
320 Licenses & Permits 916,312 965,600 1,098,771 113.8% 19.9%
330 Intergovernmental Revenues 1,995,148 1,290,330 1,334,714 103.4% -33.1%
340 Charges for Goods & Services 3,453,616 4,379,250 2,925,727 66.8% -15.3%
350 Fines and Penalties 643,672 656,300 1,030,324 157.0%60.1%
360 Miscellaneous Revenues 394,696 349,750 192,715 55.1% -51.2%
390 Other Financing Resources 500,000 500,000 5 0.0% -100.0%
Total General Fund Revenues 27,651,220$ 27,763,830$ 29,374,657$ 105.8% 6.2%
2021
General Fund Revenues
As of December 31, 2021 - 100% of year
Moses Lake Council Packet 6-14-22, Page 6 of 149
Wastewater, and Solid Waste were offset by the continuing downward trend in telephone utility
taxes.
Gambling Taxes—This revenue stream is historically higher in the first half of the year,
although the closing of establishments that offer gambling greatly reduced the 1st half receipts. It
should be noted that Council reduced the card game tax rate over five years (2018-2022), so this
is expected to trend below the prior year actual. The restrictions of restaurants and bars has
negatively affected this revenue source, and even though we reduced the budget, this revenue
came in slightly below the 2021 budget at 91.9%.
Other Taxes—This consists of Leasehold Excise Tax and Admissions Tax, both of which are
still hard hit because of the economic shut-down. Fortunately, this is a small budget because we
ended the year short by just under $15,000.
Licenses and Permits – This revenue is generated by the development community and is
difficult to budget because it is volatile by nature. 2021 results exceeded budget by 13.9% and
prior year by 19.9% to end the year at $1.1 million. We have had some large one-time permits
that will translate to future construction sales tax. In the future, the City Manager will be
working on a long-term budgeting plan that will ensure the City does not budget for recurring
expenses based on these large one-time project revenues to ensure city sustainability.
Intergovernmental Revenue – This category includes State-shared revenue ($468k), the PUD
privilege tax ($320k), and other grants (consisting primarily of Public Safety and Planning grants
totaling $502k). State-shared revenue exceeded budgeted estimates by 39.0%. The PUD tax is
received annually and was slightly lower (7.3%) than budgeted revenue. The other grants are
reimbursement grants with only one quarter of activity actually received. Overall, the category is
under budget for the year, but is anticipated to slightly exceed total budget when the grant
receivable is recorded.
Charges for Goods and Services primarily consist of:
• Fees charged for Parks and Recreation Programs;
• The City Administrative fee charged to funds for the services provided by the executive
branch and finance;
• Engineering services charged both to internal projects and external developers; and
• School Resource Officers reimbursed by Moses Lake School District
Because of our switchover to the new payroll and financial management software system, the
function that allocates labor costs is lagging in implementation. The adjustments are pending and
causing this revenue to be under-reported.
Fines and Penalties consist almost entirely of fines generated by the red-light camera program.
In 2020, because the schools closed, much of the speeding in a school zone fine revenue was not
Moses Lake Council Packet 6-14-22, Page 7 of 149
generated, and the “Stay Home” message resulted in less traffic so that the normally high-ticket
intersections are not generating as many tickets. We reduced the 2021 revenue estimate because
of these factors, but we are currently trending above 2019 levels, when we collected $969k for
the year. We ended the year above budget for 2021. We paid Redflex $460k through the end of
the year, so this program has netted revenue of about $559k for the Police Department for 2021.
Miscellaneous Revenues include interest earnings on investments and facility rentals. This
category is significantly less than prior year actual primarily because of lower interest rates for
investments. It should be noted interest revenue comes into General Fund throughout the year
and we only allocate interest out to funds once at the end of the year.
Other Financing Resources is made up primarily of a transfer from the Water Department of
excess maintenance and operating charges as authorized by RCW 35.23.535 ($500k). This
revenue will be transferred at year-end.
Summary --Overall, the 2021 year-end General Fund revenue came in at $29,374,657 which is
105.8% of the total year budget. There is a “mixed bag” of results through year-end 2021, with
some of the smaller revenue that was sensitive to COVID issues along with interest earnings
below the 100% mark, but with large surges in some of the other revenues, like sales tax,
permitting fees and the red-light camera program exceeding budget. Total revenue increased by
$1,723,437, or 6.2%, from the year-end 2020 actual of $27,651,220. A new revenue (public
safety sales tax) accounts for about $216k of this increase, with large growth in regular sales tax
and permitting fees because of construction activity making major contributions to the increase.
Moses Lake Council Packet 6-14-22, Page 8 of 149
General Fund Expenditure Analysis
In total, General Fund Expenditures for the year are up slightly by 1.8% compared to the prior
year. This increase consists primarily of the 2021 COLA adjustment for Police and Fire union
salaries, along with the budgeted use of the new public safety tax in the Police Department.
Another reason for the increase is moving the transfer to the Risk Management 100% into the 1st
quarter because the liability insurance premiums are due in January.
There was a significant decrease in year-over-year actuals in the divisions that occupy the Civic
Center, (i.e. Legislative, Executive, Finance, and the museum in Parks, Recreation & Cultural
Services) because one of the debt service payments was paid off completely at the end of 2020,
so debt service transfers were reduced.
Since General Fund is over 59% staffing, events effecting total payroll have a significant impact
on budgets. Position vacancies may start out being an “overage” because of the cashout of
earned accrued leave balances, but then can produce savings when the position is vacant for any
length of time. The City has had several high-level positions vacant for an extended period, i.e.
Engineering and Municipal Services Directors, Finance Director, and various positions in Parks,
Recreation and Cultural Services. Most variances in individual divisions are the result of position
vacancies. Additionally, many conferences are still “virtual” in 2021, so the travel budgets were
underspent through the end of the year.
2020 20 vs 21
Amended Percent Percent
Actual Budget Actual Spent Change
Legislative 358,196$ 290,061$ 264,937$ 91.3% -26.0%
Executive 1,046,906 961,580 937,274 97.5% -10.5%
Finance 1,167,458 1,221,572 1,149,725 94.1% -1.5%
Community Development 1,577,606 2,070,088 1,700,487 82.1% 7.8%
Legal 211,192 212,600 195,236 91.8% -7.6%
Misc. Services 2,347,810 1,936,640 1,911,866 98.7% -18.6%
Library 78,269 67,300 73,336 109.0% -6.3%
Engineering 2,235,439 2,183,723 1,666,072 76.3% -25.5%
Parks, Rec & Cultural Services 5,174,794 7,036,983 6,105,412 86.8% 18.0%
Police 8,080,864 9,274,654 8,858,304 95.5% 9.6%
Fire 4,168,936 4,891,363 4,050,091 82.8% -2.9%
Total General Fund Expenditures 26,447,470$ 30,146,564$ 26,912,742$ 89.3% 1.8%
2021
As of December 31, 2021 - 100% of Year
General Fund Expenditures
Moses Lake Council Packet 6-14-22, Page 9 of 149
A major expense in the Finance Department is the annual audit. This is typically performed in
the fall, but because of COVID and turnover of accountants, the audit for the 2019 financial
statement was pushed from the second half of 2020 into early 2021. In addition, the City
contracted with an outside consulting firm to provide interim Finance Director services until a
new Finance Director is found.
Even with a large one-time expense in their professional services budget to complete a
Comprehensive Plan update, Community Development was under budget largely due to position
vacancies during the year.
The major component in the Miscellaneous Services budget is the General Fund transfers to
Streets and Debt Service funds. Overall, Miscellaneous Services saw a slight savings compared
to budget to end the year.
All other General Fund budgets are at varying levels compared to budget. Community
Development had the largest percentage below budget due to position vacancies, followed by the
Fire department because of the transfers out to fund the fire truck (Fund 282) and vacancy
savings.
Conclusion—General Fund ended the year at 89.3% of amended budget in expenditures. Strong
Sales Tax revenue and a full-year collection of the 0.3% Criminal Justice tax more than offset
revenues that are still rebounding from the COVID-19 economic shutdown. Some revenues are
delayed, however are projected to come in within budget. As of the end of the year, General
Fund reserves grew by $2,461,915, however, if budgeted expenditures had been executed, we
would have essentially been even at year-end. Additionally, due to the carry-over of capital
projects that the first 2022 budget amendment will reflect, there will be a need for additional
revenue usage.
Moses Lake Council Packet 6-14-22, Page 10 of 149
Other Funds Analysis
Variances in capital funds are related to timing of major projects, as well as capital components
in operating funds (such as Building Maintenance, Fleet Maintenance, Central Services (for the
new computer software) and Stormwater capital projects/purchases). Debt Service funds
primarily only have interest payments due in the first half of the year—principal payments are
typically scheduled for later in the year so the fund can build up the necessary balance. Property
and liability insurance premiums are due at the first of the year, so the Risk Management fund is
over spent during the year and corrects by the end of the year.
The Homeless Services program helped with the down-payment for a more permanent temporary
shelter of about $200k. This program is primarily funded with reimbursable grants.
In March, 2021, the American Rescue Plan Act (ARPA) was signed into law. Under ARPA, the
State and Local Fiscal Recovery Funds (SLFRF) program allotted $350 billion to states, local
and tribal governments to support the response and recovery from the COVID-19 public health
emergency. The City of Moses Lake received notification that it would receive $6,723,558 in
two tranches. The first payment of $3,361,779 was received in May, 2021 with the 2nd payment
scheduled for May, 2022. The funds are earmarked for specific projects and purposes related to
2020 20 vs 21
Amended Percent PercentRevenuesActualBudgetActualto Budget Change
Operating/Enterprise Funds 40,795,351$ 36,193,409$ 45,080,502$ 124.6%10.5%
Capital Improvement Funds 5,296,052 16,345,380 17,314,099 105.9% 226.9%
Risk Mgmt/Employee Benefit 834,527 971,100 950,501 97.9%13.9%
Debt Service Funds 2,268,797 3,180,950 2,266,950 71.3% -0.1%
Subtotal-Revenue 49,194,727$ 56,690,839$ 65,612,052$ 115.7% 33.4%
Expenditures
Operating/Enterprise Funds 38,180,406$ 40,294,091$ 36,191,909$ 89.8% -5.2%
Capital Improvement Funds 7,573,785 23,282,100 9,346,126 40.1% 23.4%
Risk Mgmt/Employee Benefit 978,614 1,032,500 883,993 85.6%-9.7%
Debt Service Funds 2,269,294 3,179,575 2,487,690 78.2% 9.6%
Subtotal-Expenditures 49,002,099$ 67,788,266$ 48,909,718$ 72.2% -0.2%
2021
Other Funds Revenues and Expenditures
As of December 31, 2021 -100% of Year
Moses Lake Council Packet 6-14-22, Page 11 of 149
the response and recovery from COVID as authorized by Council and must be obligated by
December 31, 2024 and fully spent by December 31, 2026.
Hotel/Motel tax is turning back up after a significant reduction in 2020. The revenue estimate
was reduced because of the continuing reduction in travel in the first part of the year but ended
up exceeding the reduced budget by 26% or $159k. Expenditures were well below budget;
therefore, the fund experienced a positive change in fund balance of $435,620.
The Streets Fund exceeded budgeted revenues by 4.6% and expenditures came in under budget
by 12.2%.
Water/Wastewater Fund revenues typically increase during the hotter months, as more water is
used for irrigating.
The Airport Fund has a major grant for a fuel system in its budget, but since we have not been
able to procure a unit, both revenue and expenditure budgets are 23.9% received and 13.0%
spent at year-end. The fuel system purchase has been pushed to early 2022 and will be reflected
in the 2022 budget amendments.
Equipment Rental/Fleet Maintenance is at 79.2% in revenue because the LOCAL borrowing for
the Fire pumper/tender combination apparatus did not occur in 2022 due to supply-chain issues.
Additionally, favorably the expenditures came in under budget at 95.9%.
Conclusion
Overall, 2021 full-year results performed better than expected. Most variances are related to
normal timing. All funds have a healthy fund balance coming out of the COVID 19 economic
shutdown. Thanks in large part to the federal America Rescue Plan grant of $3.36 million and
the issuance of a LOCAL bond for the Larson Recreation Center rebuild of $11.3 million, $19.1
million was added to citywide fund balances, and all funds had positive fund balances on
December 31, 2021, with the exception of the LOCAL Borrowing Fund that is waiting for
delivery of the Fire pumper/tender apparatus before reimbursement can be requested.
Moses Lake Council Packet 6-14-22, Page 12 of 149
Exhibit 1CITY OF MOSES LAKE2021 Actual vs. Budget Variance4th Quarter 20211/1/20212021 Budget- 2021 YTD2021 Budget 2021 YTD 2021 12/31/2021Actual Begin.Amended Actual %Amended Actual % (Use) Gain of EndingFund BalRevenuesRevenuesReceivedExpenditure Expenditure Expended Fund Balance Fund BalanceGeneral FundLegislative290,061 264,937$ 91.3%Executive961,580 937,274 97.5%Finance1,221,572 1,149,725 94.1%Community Development2,070,088 1,700,487 82.1%Legal212,600 195,236 91.8%Misc. Services1,936,640 1,911,866 98.7%Library67,300 73,336 109.0%Engineering2,183,723 1,666,072 76.3%Parks & Recreation7,036,983 6,105,412 86.8%Police9,274,654 8,858,304 95.5%Fire4,891,363 4,050,091 82.8%Total General Fund6,953,973$ 27,763,830$ 29,374,657$ 105.8%30,146,564 26,912,742 89.3% 2,461,915$ 9,415,888$ Other Operating/EnterpriseTourism Activities -102 781,584 621,000 782,306 126.0%569,400 346,687 60.9% 435,620 1,217,204 Grants & Donations -103 846,895 84,400 280,986 332.9%218,800 218,079 99.7% 62,907 909,802 Local Fiscal Recovery -105- 3,365,063 - - 0.0% 3,365,063 3,365,063 Homeless Services -110 47,880 975,500 1,366,747 140.1%821,200 1,138,372 138.6% 228,375 276,255 Paths & Trails - 114 85,801 2,000 12,215 610.8%26,000 4,803 18.5%7,412 93,213 Streets - 116705,289 2,510,000 2,624,421 104.6%2,598,313 2,280,473 87.8% 343,948 1,049,236 Transportation Benefit District - 170 698,056 1,681,000 2,091,136 124.4%1,850,000 1,850,000 100.0% 241,136 939,193 Water/Wastewater Operating - 410 2,693,562 13,078,600 16,237,729 124.2%13,661,075 11,261,888 82.4% 4,975,840 7,669,403 Sanitation -490715,294 4,490,000 4,894,226 109.0%4,499,300 4,669,496 103.8% 224,730 940,024 Stormwater - 493312,333 964,000 1,638,940 170.0%1,294,646 828,032 64.0% 810,908 1,123,241 Airport - 495104,931 202,000 48,363 23.9%294,609 38,433 13.0%9,930 114,861 Ambulance - 498745,932 2,873,300 3,873,140 134.8%3,496,021 3,755,279 107.4% 117,860 863,792 Central Svc - 517785,689 1,823,800 1,826,749 100.2%1,971,805 1,908,618 96.8% (81,869) 703,820 Equipment Rental -5193,455,486 4,113,009 3,257,252 79.2%5,592,691 5,361,424 95.9% (2,104,172) 1,351,314 Build Maint -5281,203,294 2,774,800 2,781,228 100.2%3,400,231 2,530,324 74.4% 250,904 1,454,198 Total Other Operating/Enterprise13,182,026 36,193,409 45,080,502 124.6%40,294,091 36,191,909 89.8% 8,888,593 22,070,619 F:\Madeline\Quarterly Financial Reports\2021 4th qtr actual vs budget.xlsxMoses Lake Council Packet 6-14-22, Page 13 of 149
Exhibit 1CITY OF MOSES LAKE2021 Actual vs. Budget Variance4th Quarter 20211/1/20212021 Budget- 2021 YTD2021 Budget 2021 YTD 2021 12/31/2021Actual Begin.Amended Actual %Amended Actual % (Use) Gain of EndingFund BalRevenuesRevenuesReceivedExpenditure Expenditure Expended Fund Balance Fund BalanceCapital ImprovementStreet Repair/reconst -119 2,175,998 2,715,900 3,931,245 144.7%4,205,000 1,365,291 32.5% 2,565,954 4,741,952 Parks & Recreation Improvement-314 602,963 12,000,000 11,629,598 96.9%11,500,000 4,538,813 39.5% 7,090,785 7,693,748 Park Mitigation Capital Proj-315 103,236 79,480 (69,604) -87.6%152,100 - 0.0% (69,604) 33,632 Water Rights - 471 2,095,140 272,860 0.0%1,125,000 - 0.0% 272,860 2,368,000 Water/Sewer Construction-477 6,395,056 1,550,000 1,550,000 100.0%6,300,000 3,442,022 54.6% (1,892,022) 4,503,034 Total Capital Improvement11,372,392 16,345,380 17,314,099 105.9%23,282,100 9,346,126 40.1% 7,967,973 19,340,366 Risk Mgmt/Employee Benefit ReservesUnemployment Compensation - 501 12,998 54,300 30,127 55.5%51,500 30,831 59.9% (704) 12,294 Risk Management -503 365,982 873,800 873,800 100.0%926,000 821,075 88.7% 52,725 418,707 Firemen's Relief & Pension - 611 363,135 43,000 46,573 108.3%55,000 32,086 58.3% 14,487 377,622 Total Employee Benefit Reserves742,115 971,100 950,501 97.9%1,032,500 883,993 85.6% 66,508 808,623 Debt ServiceLOCAL Borrowing 21/22 - 282914,000 - - 914,000 265,489 29.0% (265,489) (265,489) GOB 2016 Refunding-286184,358 376,800 376,800 100.0%376,733 376,583 100.0%217 184,575 Water-Sewer 2011 Bond-4508,068 565,000 565,000 100.0%563,400 566,712 100.6%(1,712) 6,356 Bond Reserve-2011 451567,600 - - - - 0.0%- 567,600 Water-Sewer 2004 Bond-4526,744 682,000 682,000 100.0%682,600 634,573 93.0%47,427 54,171 Water-Sewer 2004 Bond Reserve-453701,500 - - 0.0%- 701,500 PWTF W/S Debt Serv - 48520,151 567,150 567,150 100.0%567,192 565,486 99.7%1,664 21,815 2015 GO Bond Redempt- 4877,771 76,000 76,000 100.0%75,650 78,847 104.2%(2,847) 4,924 Total Debt Service1,496,192 3,180,950 2,266,950 71.3%3,179,575 2,487,690 78.2% (220,740) 1,275,452 Total City Budget33,746,699$ 84,454,669$ 94,986,709$ 112.5%97,934,830$ 75,822,460$ 77.4% 19,164,249$ 52,910,947$ F:\Madeline\Quarterly Financial Reports\2021 4th qtr actual vs budget.xlsxMoses Lake Council Packet 6-14-22, Page 14 of 149
Page 1 of 2
STAFF REPORT
To: Mayor and City Council
From: Allison Williams, City Manager
Date: June 9, 2022
Proceeding Type: City Manager’s Report
Subject: 2022 Budget Amendment Requests
Legislative History: Financial Impact:
• First Presentation: June 14, 2022 Budgeted Amount: N/A
• Second Presentation: Unbudgeted Amount: $255,006
• Action: Motion Total Cost: $255,006
Overview
Coming into the 2022 budget process, staff was unsure what would occur with inflation and the
cost of living. The 2022 budget provided for a 1.5% COLA for non-represented employees. In our
comparable cities, it is consistent that benefits and pay would typically follow an AFSCME contract
negotiation for consideration for non-represented employees. Given that inflation has not slowed
down, and given our continued difficulty in recruiting for City positions, and finally, given our
successful negotiations with AFSCME, we request consideration for a 2.5% catch up COLA and also
the opportunity to have the City match 2% for contributions to the City’s Deferred Compensation
program for our non-represented employees.
In addition, after evaluating the workload of the City and several very sophisticated projects that
will need to be managed on a City Manager level, I am seeking authorization to re-establish the
position of Deputy City Manager and initiate recruitment as soon as possible. Projects considered
for this position: Franchise negotiation, Tax Increment Financing District creation, Legislative
initiative feasibility analysis (for example, annexation analysis), Water rights acquisition, Special
projects as assigned by the City Manager. This position would also step in if there were vacancies
in Department Director positions as well as be on call when I am unavailable or out of the area.
Fiscal and Policy Implications
I wanted to see how the City came out of the 2021 year to assure that the City could sustainably
fund these recurring requests, and upon review, I am satisfied that these requests can be
sustained, and frankly, they are needed to ensure we have the employees to carry out the
workload ahead. The budget amendment requested is a 50% estimate of the annual impact of
these changes, broken down below for Council consideration:
Moses Lake Council Packet 6-14-22, Page 15 of 149
Page 2 of 2
2.5% COLA “Catch Up” effective July 1, 2022: $92,994
2% City match to employee Deferred Compensation
contributions (if all employees participated): $72,062
50% Salary and benefits for a Deputy City Manager position $90,000
Council Packet Attachments N-A
Finance Committee Review
6/14/22
Legal Review N-A
Options
Option Results
• Authorize request Staff will implement proposed changes.
• Provide staff with changes Staff would follow requested changes.
• Take no action Position would not be authorized and non-
represented pay/benefits would remain as
budgeted.
Action Requested
Motion to approve the budget amendment request and position authorization as requested by
the City Manager.
Moses Lake Council Packet 6-14-22, Page 16 of 149
Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Richard Law, City Engineer
Date: June 9, 2022
Proceeding Type: Public Hearing
Subject: 2023-2028 Six-Year Transportation Improvement Program
Legislative History:
• First Presentation: May 24, 2022
• Second Presentation: June 14, 2022
• Action: Motion
Overview
Staff presented the first draft of the revised 2023-2028 Six-Year Transportation Improvement
Program (TIP) on May 24. The draft was also presented to the Planning Commission on May 12.
The TIP will be incorporated as an exhibit to the Capital Facilities Plan that will be developed
through the Comprehensive Plan update process.
Annually, the City is required to present the TIP to the public and allow comments to be heard
and incorporated into the program. The TIP is sent to Regional, State, and Federal planning
organizations to form lists of transportation needs and is due by June 30 each year.
Fiscal and Policy Implications
Only projects listed on the City’s TIP are eligible for Federal Funding. If a TIP is not approved, the
City will not be eligible to receive any Federal transportation grants.
Council Packet Attachment
A. Proposed 2023-2028 Six Year Transportation Improvement Program Resolution
Finance Committee Review
N/A
Legal Review
N/A
Moses Lake Council Packet 6-14-22, Page 17 of 149
Page 2 of 2
Options
Option Results
• Adopt as presented The City will be in compliance with state law
and the projects will be eligible for state and
federal funding.
• Provide staff with changes Action could require staff to bring a revised
document to Council for consideration.
• Take no action. The City will be out of compliance with state
law.
Action Requested
Staff recommends City Council adopt the Six-Year TIP as presented.
Moses Lake Council Packet 6-14-22, Page 18 of 149
RESOLUTION 3897
A RESOLUTION TO AMEND RESOLUTION 3856 TRANSPORTATION IMPROVEMENT PROGRAM FOR 2022-2027 Recitals:
1. Pursuant to the requirements of RCW 35.77.010 laws of the State of Washington, the
City of Moses Lake has presented an amended Six Year Transportation Improvement Program for the ensuing six calendar years, 2023-2028. 2. Pursuant further to said law, the City Council of the City of Moses Lake, being the
legislative body of said City, did hold a public hearing on said Transportation
Improvement Program at 6:30 p.m. in the Civic Center Council Chambers June 14, 2022. Resolved:
1. The City Council of the City of Moses Lake adopts the amended Six Year Transportation
Improvement Program for the ensuing six calendar years, 2023-2028. 2. A copy of said amended Six Year Transportation Improvement Program for the ensuing six calendar years, 2023-2028, together with a copy of this resolution shall be filled with
the Director of Highways of the State of Washington.
Adopted by the City Council on June 14, 2022.
______________________________
Dean Hankins, Mayor ATTEST:
______________________________ Debbie Burke, City Clerk
Moses Lake Council Packet 6-14-22, Page 19 of 149
Priority Level Project Name Project Description Benefit to Moses Lake or Priority Reason
Primary Benefit
(Local/Regional)Total Cost
Annual Annual Gravel Road Paving Program Gravel roads that have plans for paving. Maybe add dedicated annual funding source
for road paving.Local $ 500,000
Annual Citywide Crack Seal and Chip/Slurry Seal Roadway maintenance annual investment Local $ 1,000,000
Annual ADA Ramp Reconstruction Misc. Sidewalks ADA transition plan annual investment, often combined with stormwater upgrade
projects.Local $ 100,000
2023-2024 SR 17/Grape Dr Roundabout Gateway Treatment $ 200,000
2023-2024 Yonezawa Blvd East of HWY 17 and Moses Lake
Avenue Extend Yonezawa Blvd to serve school, future development Improves connectivity and future mobility Local $ 4,000,000
2023-2024 Wheeler Road and Road L Intersection Intersection control feasibility study Local $ 50,000
2023-2024 Division St and Nelson Rd Intersection Intersection control feasibility study Local $ 50,000
2023-2024 Wheeler Road Corridor Study
SR 17 to Road N NE Curb, ramps, sidewalk or separated shared use path Regional $ 50,000
2023-2024 Downtown Road Circulation Study Evaluate lane configurations and parking in Downtown Area Improves safety, connectivity, and mobility Local $ 100,000
2023-2024 Hill Avenue Road Diet Revise striping on Hill Avenue between Clover Drive and Division Street to change
from a four-lane road with parking to a three-lane road with parking, bicycle lanes, Improves safety, connectivity, and mobility Local
Part of 2023 or
2024 chip seal
2023-2024 Nelson Road Safe Routes to School Sidewalk on Nelson Road from SR 17 to Hamilton Road Improves connectivity Local $ 100,000
2025-2028 East Broadway Study From Pioneer to SR 17. RAB at Pioneer. Regional $ 100,000
2025-2028 Stratford Road & SR 17 interchange Intersection control feasibility study Local $ 50,000
2025-2028 Broadway Ave & Stratford Rd Intersection
Improvements
Revise striping to add protected right-turn lane for WB Broadway to NB Stratford;
revise signal timing to make length of signal phases more efficient Improves mobility Regional $ 75,000
2025-2028 SR 17 and Randolph Road Intersection Signalization Add traffic signal Improves mobility and safety Regional $ 1,000,000
2025-2028 Stratford Road and SR 17 Intersection Signalization
and Interchange Improvements
Add traffic signal at Stratford Road and SR 17 SB Ramps intersection, add southbound
right-turn lane at Stratford Road and SR 17 NB Ramps intersection, widen the Improves safety, connectivity, and mobility Regional $ 3,000,000
2025-2028 Gateway Treatments Lakeshore Ave/Broadway Drive Local $ 500,000
2025-2028 Local Road Improvements around Exit 175 in Mae
Valley Frontage improvements Improves safety and connectivity Local $ 1,000,000
2025-2028 Wheeler Road Improvements
SR 17 to Road N NE Curb, ramps, sidewalk or separated shared use path Improves safety, connectivity, and mobility Regional $ 2,000,000
Future 3rd Ave Reconstruction
Dogwood St to Pioneer Way Widen sidewalks, road diet. Extend "downtown feel".Local $ 4,000,000
Future Broadway Revitalization 300 acres of under utilized along corridor. Tax increment financing district (TIF).
Landscaping and streetscaping. Regional TBD
seeking
funding
Future Additional Lake Crossing - Motor Vehicle Bridge Location TBD Improves mobility Regional $ 42,000,000
Future Separated bike lanes on wide roads Local TBD
Future Nelson Road Reconstruction Reconstruct Nelson Road from Highway 17 to Road L to City Standards Improves safety, connectivity, and mobility Local TBD
ATP Big Bend Community College Trail - Segment 1 Add paved pedestrian/bicycle trail along SR 17 between Big Bend Community College
and Patton Boulevard Improves safety, connectivity, and mobility Regional $1,700,000 (2019)
Moses Lake Council Packet 6-14-22, Page 20 of 149
ATP Big Bend Community College Trail - Segment 2 Add paved pedestrian/bicycle trail along SR 17 between Patton Boulevard and Grape
Drive Improves safety, connectivity, and mobility Regional $960,000 (2019)
ATP Big Bend Community College Trail - Segment 3 Add paved pedestrian/bicycle trail along SR 17 between Grape Drive and Stratford
Road Improves safety, connectivity, and mobility Regional $770,000 (2019)
ATP Central Washington Railroad ROW Acquisition
S City Limits to N City Limits Acquire ROW from railroad when operations cease; future shared use path Improves safety, connectivity, and mobility $ 2,000,000
ATP Additional Lake Crossing - Pedestrian Bridge At Dogwood Improves connectivity Regional TBD
ATP Stratford Road Bridge Shift lanes east and increase sidewalk width on west side of bridge.Improves safety, connectivity, and mobility Local TBD
ATP Montlake Park Trail Construct a new trail from Montlake Park to W Lakeside Drive.Improves connectivity Local TBD
ATP Power Point Park Trails Connect Power Point Park to Division Street and Montlake Park through Grant PUD
right of way.Improves connectivity Local TBD
ATP Three Ponds Wetland Park Trail Develop trail along the south side of the Three Ponds Wetland Park within dedicated
right of way Improves connectivity Local TBD
ATP Alley treatments Change alleys into pedestrian corridors Improves connectivity TBD
TBD Mae Valley Projects TBD TBD
*ATP = Active Transportation Program
Moses Lake Council Packet 6-14-22, Page 21 of 149
MOSES LAKE CITY COUNCIL May 10, 2022
CALL TO ORDER
The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Hankins with audio remote access. Special notice for attendance and citizen comment were posted on the meeting agenda.
ROLL CALL
Present: Mayor Hankins; Deputy Mayor Myers; Council Members Fancher, Eck, Swartz, and Madewell. Council Member Martinez attended remotely.
PLEDGE OF ALLEGIANCE
Community Member Colleen Seto led the Flag Salute. AGENDA APPROVAL
Action taken: Council Member Swartz moved to approve the Agenda as presented, second by
Council Member Fancher. The motion carried 7 – 0.
SUMMARY REPORTS MAYOR’S REPORT
American Public Works Week Proclamation
A proclamation acknowledging 62nd annual Public Works Week May 15-21 was read by Mayor Hankins. Council invited to the Barbecue and frisbee golf event at Blue Heron Park on Wednesday, May 18. CITY MANAGER’S REPORT
Employee New Hire, Retirement and Fire Chief 30-year Recognition An introduction was given of the new Senior Planner Nathan Pate. Wastewater Employee Chris Hare was acknowledged as recently retired after 18 years of service. Fire Chief Brett Bastian was recognized for 30 years of service to the City April 20, 2022.
IIMC Professional Municipal Clerk’s Week May 2 - 6 was IIMC’s Professional Municipal Clerk’s Week. City Clerk Debbie Burke and Deputy Clerk Jen Schober were recognized and thanked for their work and for their efforts in putting a professional face on our City.
AWC Annual Conference Registration The AWC Annual conference is June 21 - 24 in Vancouver. Registration is now open and Council can contact Deputy Clerk Jennifer Schober to get registered.
Spring Fest Event and Street Closures
Staff in the Parks department has been getting ready for the Spring Fest, and Law Enforcement is committing many Police Officers to the event. The parade will be back this year as well.
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CITY COUNCIL MINUTES – May 10, 2022
pg. 2
Report on Meeting with Grant County City Manager Allison Williams reported that she attended the Board of County Commissioners meeting today and introduced Kirsten Sackett as the new Community
Development Director. Additionally, they discussed the JAG Grant technology purchase
ILA that will be coming forward and needs of the shelter operated by Grant County Animal Outreach. A budget amendment will be presented for the animal shelter to include funding for significant deficiencies and routine maintenance by City staff.
Walkability Conference Presentation Grant County Health District Health Educator Reese Leavitt, Recreation Superintendent Carrie Hoiness, Housing and Grants Manager Cari Cortez, Project Surveyor Levi Bisnett and Council Member/Grant Transit Authority Board Member Myers attended the conference in Olympia last week. They provided presentation on walkability and the
importance for traffic calming. A work session was added June 14 to have a presentation about the Complete Streets program and transportation needs. CONSENT AGENDA #1 a. City Council meeting minutes dated April 30, 2022
b. Claim ACH 150-166 in the amount of $1,210,885.50; Claim Checks 155970 – 156100 in the amount of $443,169.74; Payroll Checks 64264 through 64277 in the amount of $5,010.57; and Electronic Payments dated April 29, 2022 in the amount of $490,347.31. c. Well 34 Development Change Order 2
d. Rolluda Architect Contract Amendment e. Victory Village Historical Marker f. Community Gallery Naming g. Ten Pin Wastewater Discharge Permit
Council Member Martinez asked to remove item (c) for information on the location of the well. City Engineer Richard Law advised that it is near Blue Heron Park in addition to why the special screen will be needed. Item (c) was placed back on the Consent Agenda for the vote. Action taken: Council Member Eck moved to approve the Consent Agenda as presented, second
by Council Member Myers. The motion carried 7 – 0. OLD BUSINESS
#2 Homeless Feasibility Consultant
ECONorthwest has put together a packet for identifying the best location to move the sleep center, studying costs of operating it as overnight or a 24/7 shelter, including stakeholder interviews, and partnerships with community service providers in a central location. ECONorthwest comes highly regarded through their references and the Ad Hoc
Homeless committee believe that they can objectively conduct the feasibility study. There
is an additional cost of $12,215 above the $50,000 that was initially approved to include the added market analysis and stakeholder interviews.
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CITY COUNCIL MINUTES – May 10, 2022
pg. 3
Action taken: Council Member Eck moved to authorize the City Manager to negotiate a contract with ECONorthwest as presented, second by Council Member Martinez. The motion carried 6 – 1. Council Member Swartz was opposed.
NEW BUSINESS
#3 Karneetsa Land Recognition Ceremony This item was rescheduled to May 24 meeting due to the presenter not being online.
#4 Valley Rd. Reconstruction Bid Award
Staff opened bids for the project on May 4, 2022. The City received two bids for the project with Selland Construction, Inc. submitting the low bid. The construction is slated to start after Memorial Day and the contractor has 20 weeks to complete the project. Council requested a Study Session on Complete Streets and Transportation. Staff will schedule for the first meeting in June at 6 p.m.
Action taken: Council Member Swartz moved to award the Valley Road Reconstruction Bid as
presented, second by Council Member Fancher. The motion carried 7 – 0.
EXECUTIVE SESSION
Mayor Hankins called an Executive Session at 7:28 p.m. pursuant to RCW 42.30.110(1)(i) to
discuss potential litigation with Council, City Manager Allison Williams and City Attorney Katherine Kenison for 20 minutes, and there will be action to follow. Council reconvened at 7:48 p.m.
#5 Revisiting Ordinance 2992
A discussion was placed on the agenda in regard to Ordinance 2992 which adopted the City’s overall Comprehensive Plan update in November 2021.
• City Manager Allison Williams clarified that if the action requested is to have staff bring back an Ordinance to Repeal the Comprehensive Plan, that action , at a minimum, would require a Public Hearing.
• Council Member Swartz asked if this motion would include the withdrawal of the
application from the County.
• Deputy Mayor Myers asked about the Public Hearing process. City Manager Allison Williams clarified that it would be an Ordinance requiring only one Public Hearing.
• Council Member Martinez asked if voted to repeal is there any money/grants that would be negatively affected. City Manager Williams confirmed that the Transportation Improvement Board (TIB) Complete Streets Grant requires compliance with GMA, and in May TIB grant applications are due so, when
considering some of the transportation corridor projects that would be a source that we would go to. The City does have risk in regards to housing grants that we have received, including the $200,000 in grants used to complete our Housing Action Plan and the work that is being done with the update of the development
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CITY COUNCIL MINUTES – May 10, 2022
pg. 4
regulations. The Department of Commerce and WSDOT will weigh in and have wanted to be involved due to the work we have impacting state highways.
• Council Member Martinez wanted to clarify if the funds would be automatically
suspended or if they would be considered to get suspended. City Manager Allison Williams clarified that it would be a consideration as it’s a box that we check when applying for the grants that you’re compliant with the GMA. Additionally, staff is also doing work with the state in regards to recruiting business.
Community Economic Revitalization Board grants require that you check a box
that you’re compliant with the GMA as well.
• City Manager Allison Williams also discussed that the Capital Facilities Plan. The Plan was an update element of the overall Comprehensive Plan, and it identified
the City was upside down $298 million in projected infrastructure costs over the
20 year planning horizon and only $213 million in projected revenue. State law requires that when you have not identified funding sufficient to sustainably service your City limits and Urban Growth Area with urban services, then the law requires that you look at the area that you are serving.
• Council Member Martinez asked what the public hearing was, how it’s advertised, and where it’s held. City Manager Allison Williams stated that there is a 10-day required notice in the newspaper, Columbia Basin Herald our paper of record, and Council can request advertising above state requirements.
• Council requested that the Public Hearing is advertised in more than just the paper.
• City Attorney Katherine Kenison clarified that the legal requirement for Public Hearing is the minimum that Council can do, and that Council can have multiple
or extended Public Hearings if they choose. Action taken: Council Member Fancher moved to direct staff to draft an Ordinance repealing Ordinance 2992 entitled ‘An Ordinance of the City of Moses Lake, Washington, adopting the 2021 update to the Comprehensive Plan, Comprehensive Plan Land Use Map & recommendation
of the area of urban growth boundary adjustment’, and to withdraw the application from the County, second by Council Member Swartz. The motion carried 6-1, Council Members Eck was opposed. ADMINISTRATIVE REPORTS
Community Development Project List The Community Development project list was provided in the Council Packet.
WSDOT SR17 Grape Dr. Roundabout Project The work has started on the Grape Drive Roundabout.
Women’s Rally
There will be a Women’s Rights Rally on May 14 in front of the Civic Center from 10 a.m. to Noon.
COUNCIL COMMUNICATIONS AND REPORTS
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CITY COUNCIL MINUTES – May 10, 2022
pg. 5
Council Member Fancher thanked everyone for giving the opportunity for the system to work. He looks forward to exciting opportunities in the community.
Council Member Martinez thanked Parks and Rec staff for producing the Spanish graphic for the swim lessons. The Health Department is currently accepting applications as they move forward with the larger Health Board based on the new state law. There are a few applications from Moses Lake residents in the health care industry. She emphasized that it would be good to get someone from the City of Moses Lake on the board.
Deputy Mayor Myers wanted to confirm the Study Session on the Complete Streets and Transportation issues. City Manager Allison Williams confirmed a date of June 14 for the Study Session.
Mayor Dean Hankins was joined by Council Member Swartz for the second Conversations with the Mayor. This community meeting is going well and will occur again this Thursday with just himself. There will be future meetings where he will ask Council Members to join him. ADJOURNMENT
The regular meeting was adjourned at 8:11 p.m. ______________________________________ Dean Hankins, Mayor
ATTEST____________________________________ Debbie Burke, City Clerk
Moses Lake Council Packet 6-14-22, Page 26 of 149
MOSES LAKE CITY COUNCIL – SPECIAL MEETING May 17, 2022
CALL TO ORDER
A special meeting of the Moses Lake City Council was called to order at 5:05 p.m. by Mayor Hankins in Conference Room 225 of the Civic Center.
ROLL CALL
Present: Mayor Hankins; Deputy Mayor Myers; Council Members Swartz, Fancher, and Madewell. Council Member Martinez attended remotely. Council Member Eck was absent.
EXECUTIVE SESSION
Mayor Hankins called an Executive Session to be held for 30 minutes pursuant to RCW 42.30.110(1)(i) to discuss potential litigation with Council, City Manager Allison Williams, and Community Development Director Kirsten Sackett. City Attorney Katherine Kenison attended remotely.
ADJOURNMENT
The special meeting was adjourned at 5:35 p.m.
______________________________________
Dean Hankins, Mayor
ATTEST____________________________________
Debbie Burke, City Clerk
Moses Lake Council Packet 6-14-22, Page 27 of 149
MOSES LAKE CITY COUNCIL May 24, 2022
CALL TO ORDER
The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Hankins with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda.
ROLL CALL
Present: Mayor Hankins; Deputy Mayor Myers; Council Members Eck, Swartz, Martinez and Madewell. Council Member Fancher was absent.
Council Member Eck moved to excuse Council Member Fancher, second by Council Member
Swartz. The motion carried 6-0. PLEDGE OF ALLEGIANCE
Community Member Allan Williams led the Flag Salute.
AGENDA APPROVAL
Action taken: Council Member Eck moved to approve the Agenda as presented, second by Council Member Swartz. The motion carried 6 – 0.
SUMMARY REPORTS
MAYOR’S REPORT
Memorial Day Proclamation A proclamation for Memorial Day was read and a moment of silence held.
Police Officer Week Proclamation
A proclamation for Police Officer Week was read thanking Officers for their service and sacrifice. A moment of silence was held in honor of fallen Officers. Airport Commission Recognition
Tom Dent was recognized and thanked for his 28 years of service to the City of Moses Lake’s Airport Board. Confirm Council Member Vote Council Member Deanna Martinez confirmed her vote on May 10 in support of
conducting a Public Hearing to repeal Ordinance 2992. The newspaper’s online article
had shown an error on her vote following the meeting. CITY MANAGER’S REPORT
Employee Promotions and Retirement
The following employees were recognized for recent promotions: Street Maintenance
Supervisor Don Terrell and Facilities Manager Josh McPherson. Payroll and Benefits Administrator Robin Dukart will be retiring this week and was recognized for her service.
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Water Restrictions Code Enforcement June – September Staff have sent water restriction notices in utility bills and posted on Facebook. One Code Enforcement Officer will work Thursday through Sunday to promote education to
residents violating the watering policy.
Extra Territorial Agreement Application Policy A draft policy was presented in March with a 60-day hold on processing applications requiring a high-level review. Staff is recommending that an application process and
code be developed for the extension of utilities outside of city limits. While code is being
developed, staff will continue to evaluate requests per the policy developed. First consideration should be annexation so that the City can realize the full impact of new development in order to sustain services long term. At this time, there is one large request and staff will meet with the applicant to determine a recommendation.
CONSENT AGENDA #1 a. Claim ACH 167-168 in the amount of $400,304.86; Claim Checks 156101 – 156320 in the amount of $2,253,432.57; Payroll Checks 64278 through 64292 in
the amount of $7,963.44; and Electronic Payments in the amount of $476,400.47 b. Set Public Hearing for Annual Six-Year TIP Resolution c. LSL Professional Services Amendment d. Valley Rd/Loop Dr Watermain Project Acceptance e. Grant County ILA for JAG Technology Grant
f. Maple Grove Planned Development District Phase 1 g. (Item moved to New Business #3) Mayor Hankins asked that item (g) be moved to New Business.
Council asked to remove items (b), (c), (d), and (f) and for discussion. Following questions and answers from staff, all items were returned to Consent. Action taken: Council Member Martinez moved to approve the Consent Agenda as presented, second by Council Member Swartz. The motion carried 6 – 0. OLD BUSINESS #2 Perteet Contract Amendment 4 (Mae Valley Impact Fee)
This contract amendment will carry out the Mae Valley Traffic Impact Fee Analysis to
determine fees needed for transportation improvements to allow growth. The additional cost of $36,913 will come from the City’s one-time sales tax revenues.
Action taken: Council Member Martinez moved to authorize the contract amendment and additional Scope of Work with Perteet, Inc. as presented, second by Mayor Hankins. The motion
carried 6 – 0.
NEW BUSINESS
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#3 Maple Landing North Annexation Request – 10% Intent to Commence Annexation A Notice of Intent to commence annexation was received from the former property owner in April. The new property owner submitted a new Notice of Intent on May 19.
Staff provided an analysis of the options to move forward with the request to annex.
Property owner representative Dave Dormaier expressed a concern that his development for new housing would be held up if Council expanded the annexation area. Staff advised that Council could remove properties at a later date if they were unable to obtain owner signatures from 60% of total property value.
The original motion by Council did not mention an expedited process for Public Hearing and requirement of staff to go door to door for signatures to avoid delay to approve the annexation request and failed by a tie vote of 3 – 3.
Action taken: Council Member Martinez moved to approve the annexation boundary proposed in
the ten percent (10%) Intent to Commence Annexation Notice within Exhibit 6 for the proposed annexation area located in an unincorporated area within the urban growth boundary, to require the adoption of the proposed zoning regulations as it is set forth in the Comprehensive Plan of the City as Residential 3, to require the assumption of existing indebtedness of the City by the area to be
annexed, to require an expedited process for Public Hearing, and requirement of staff to go door
to door for signatures to avoid delay, second by Council Member Swartz. The motion carried 6 – 0. #4 Award Signal Cabinet Replacement Project
Staff opened three bids on May 17, 2022, with Northeast Electric, LLC submitting the low bid. The project will install the previously purchased control cabinets and hardware, replace any needed wiring to make fully functional signals at ten locations, and upgrade all pedestrian pushbuttons and signal heads to current ADA approved equipment.
Action taken: Council Member Swartz moved to award the Signal Cabinet Replacement Project
as presented, second by Council Member Eck. The motion carried 5– 0, Mayor Hankins was absent for the vote. #5 6422 Road 3.3 NE Extra Territorial Agreement (Valladeres-Cavazos) Lucerito and Daniel Valladeres Cavazos request approval to connect to the City’s water
and sewer systems to serve parcel #121112601.
Action taken: Council Member Swartz moved to approve the request to connect to City water and sewer at 6422 Road 3.3 NE with an extraterritorial agreement and $500 application fee, second by Council Member Martinez. The motion carried 6 – 0.
#6 Commerce Utility Relief Grant Resolution 3900 The City can opt-in to federal grant funding to address low-income customer utility arrearages accrued as a result of the COVID-19 pandemic. Staff will submit a plan to award and distribute funds to customer accounts no later than December 31, 2022. This
grant will allow reallocation of expenses from the City’s ARPA funding.
Action taken: Council Member Martinez moved to adopt Resolution 3900 as presented, second by Deputy Mayor Myers. The motion carried 6 – 0.
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#7 AFSCME Labor Contract The labor agreement between the City of Moses Lake and AFSCME bargaining group
expired December 31, 2021. The parties were able to work through a collective
bargaining process and have agreed on terms for a three-year agreement.
Action taken: Council Member Eck moved to approve the AFSCME Labor Contract as presented, second by Council Member Martinez. The motion carried 6 – 0.
ADMINISTRATIVE REPORTS
Grant County Hazard Mitigation Plan Update Staff are participating on the committee to update the regional Hazard Mitigation Plan. A link to information online was provided in the packet. The updated plan will be presented for Council approval later this year. Fire Chief Brett Bastian advised that the update will
assist with the work of the new NCW HazMat Team.
AWC Legislative Committee Update City Manager Allison Williams will keep Council posted as needs for the AWC Legislative Priorities are presented and getting Council input for developing the Moses Lake Legislative Priorities.
Karneetsa Land Recognition Ceremony City Manager Allison Williams asked members of the Daughters of the American Revolution to reach out to the Colville Tribes regarding their interest in the DAR requested land recognition ceremony to commemorate the 150th Anniversary of Treaty
signing, prior to staff seeking Council approval for participation.
North Central Regional Library District Building Improvements Their Board has put contingency funds into active use to partner with cities to remodel facilities. They funded a building condition assessment in 2021 that identified $450k in
deficiencies and will be hiring an architect to propose updates to the city’s building. The local Friends of the Library group has also been discussing potential renovations and expansion of the building. Dick Deane Family Park Dedication
The dedication for the Dick Deane Historical Family Park will be on Saturday, June 18 at 11:30 a.m. Parks, Recreation, and Cultural Services Director Susan Schwiesow asked if Mayor Hankins or Deputy Mayor Myers would be available to attend. Mayor Hankins confirmed that he was and will be there.
COUNCIL COMMUNICATIONS AND REPORTS
Council Member Swartz thanked Community Development Director Kirsten Sacket for the information she has provided during the Council Committee meeting.
Council Member Martinez shared that Fire Chief Brett Bastian provided a recent tour of
the large response area for our single Fire Station 1. She would like to see discussion to
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expand their facilities to improve insurance ratings for property owners. Council Member Eck invited the public to visit with him on Mondays and Wednesdays at
Red Door Café at 1 p.m. for his coffee with a Council Member event. EXECUTIVE SESSION
Mayor Hankins called an Executive Session at 8:21 p.m. to be held for 30 minutes pursuant to
RCW 42.30.110(1)(i) to discuss potential litigation with Council, City Manager Allison Williams, and City Attorney Katherine Kenison, and there was no action to follow.
ADJOURNMENT
The regular meeting was adjourned at 8:51p.m.
______________________________________ Dean Hankins, Mayor
ATTEST____________________________________ Debbie Burke, City Clerk
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MOSES LAKE CITY COUNCIL – SPECIAL MEETING May 31, 2022
EXECUTIVE SESSION
Mayor Hankins called an Executive Session to be held for 30 minutes pursuant to RCW 42.30.110(1)(i) to discuss potential litigation with Council, City Manager Allison Williams, City
Attorney Katherine Kenison, Community Development Director Kirsten Sackett, and
Washington Cities Insurance Authority Legal Counsel Ken Harper.
CALL TO ORDER
A special meeting of the Moses Lake City Council was called to order at 6:35 p.m. by Mayor Hankins in the Civic Center Council Chambers with audio remote access. Special notice for
remote attendance and citizen comment were posted on the meeting agenda.
ROLL CALL
Present: Mayor Hankins; Deputy Mayor Myers; Council Members Eck, Martinez, Swartz, Fancher, and Madewell.
MAYOR’S REPORT
Robb Elementary School Shooting Mayor Hankins called for a moment of silence in memory of the recent victims in Uvalde, TX. PUBLIC HEARING
Ordinance to Repeal 2021 Comp Plan Update Ordinance 2992 City Manager Allison Williams introduced the topic and provided a PowerPoint presentation to review the process taken by Council to adopt Ordinance 2992 on November 9, 2021. She provided a variety of motions for Council to consider after the
Public Hearing, followed by the individual effects of each action, and costs to the City associated with anticipated growth.
Ben Serr, Department of Commerce (DOC) Eastern Regional Manager for Growth Management, discussed the required process needed for changes to be submitted to their office for review prior to final adoption to avoid significant risk for an appeal. He
explained that the City must be able to fund the anticipated growth and suggested Council consider the staff’s option #4 motion, and that option #3 recommendation would also satisfy state law. DOC Senior Policy Analyst Williams Simpson and Managing Director Dave Andersen were also attending remotely and available to answer questions.
Mayor Hankins opened the Public Hearing at 7:10 p.m. The following citizens provided
comments to the Council: Jim Warjone, Kim Foster, David Curnel, Ron Sawyer, Chuck Perry, Robert Shiftner, and Pete Snodgrass. There being no further comment, the hearing was closed at 7:43 p.m.
City Manager Allison Williams provided clarification that the Development regulations adopted in the Comp Plan Update provide for aesthetics other than the current barrack
style buildings that were recently built on Marina Drive. She also clarified that the development of utility services is still and identified priority for Cascade Valley.
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Several questions from Council to staff were asked and answered regarding the update process and Planning Commission recommendations. Council Member Fancher stated that the Comp Plan Update provides a lot of improvements for the City but thinks there
needs to be a pause in consideration of the ability for high density developments.
Action taken: Council Member Fancher moved to authorize staff to withdraw the City’s application for the Urban Growth Area amendments from Grant County’s docket and authorize staff to engage the necessary resources to update the analysis of the urban growth area in coordination with the City’s annual Comprehensive Plan update process.
This means that the work program identified in the Comprehensive Plan continues. This
work program is critical because our City was out of date with the identified work program items. The Community Development staff will develop a work plan for revisiting the urban growth area sizing and supporting analysis (Land Capacity Analysis) for this year’s annual cycle.
ADJOURNMENT
The special meeting was adjourned at 8:02 p.m.
______________________________________ Dean Hankins, Mayor
ATTEST____________________________ Debbie Burke, City Clerk
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To: Allison Williams, City Manager
From: Madeline Prentice, Finance Director
Council Meeting Date: June 14, 2022
Proceeding Type: Consent Agenda
Subject: Disbursement Report since May 24, 2022, Council Meeting
The following amounts were budgeted and sufficient funds were available to cover these payments:
Electronic Transfer 169 – 174 $ 547,765.97 Checks 156321 – 156598 $ 729,068.56 Payroll Checks 64293 – 64415 $ 26,988.16 Electronic Payments Payroll ACH 5/27 & 6/10 $ 1,120,330.41
Summary
RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council.
RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City.
RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued.
The City meets all these conditions.
To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting.
All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director.
The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place.
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STAFF REPORT
To: Allison Williams, City Manager
From: Richard Law, City Engineer
Date: May 25, 2022
Proceeding Type: Consent Agenda
Subject: Industrial Waste Discharge Permit No. 8, Joyson Safety Systems
Acquisition LLC
Legislative History: Financial Impact:
• First Presentation: June 14, 2022 Budgeted Amount:
• Second Presentation: Unbudgeted Amount:
• Action: Motion Total Cost:
Overview
Attached is a copy of the proposed Industrial Waste Discharge Permit No. 8 for Joyson Safety
Systems Acquisition, LLC. This permit will allow Joyson Safety Systems Acquisition, LLC to continue
their discharge to the City’s POTW for an additional five years prior to renewal.
Fiscal and Policy Implications – None
Council Packet Attachment
A. Industrial Waste Discharge Permit No. 8
Finance Committee Review - None
Legal Review – N/A
Options
Option Results
• Authorize City Manager to execute the
permit
The industry will continue to discharge their
wastewater to the City’s system.
• Take no action The industry will have to pursue other options
for their wastewater.
Action Requested
Staff recommends the City Council authorize the City Manager to execute the Industrial Waste
Discharge Permit No. 8 for Joyson Safety Systems Acquisition, LLC.
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Joyson Safety Systems Acquisition LLC mm: 07/01/2022 Industrial Waste Discharge Permit No. 8 Page 1 of 6
CITY OF MOSES LAKE INDUSTRIAL WASTE DISCHARGE PERMIT NO. 8 Joyson Safety Systems Acquisition LLC
9138 Randolph Road N.E. Moses Lake, Washington 98837
Effective Date: 07/01/2022 Expiration Date: 07/01/2027 INTRODUCTION This wastewater discharge permit is hereby granted by the City of Moses Lake, Washington, referred to as the City, to Joyson Safety
Acquisition LLC referred to as the Permittee. This permit authorizes Permittee to discharge wastewater from the permittee’s Industrial Facility into the City’s POTW in accordance with the conditions contained within this permit. The permit becomes effective as of the date signed by the City. GENERAL CONDITIONS
1. All discharges and activities authorized herein shall be consistent with the terms and conditions of this permit. The discharge of any pollutant not authorized by this permit shall constitute a violation of the terms and conditions of this permit. Whenever the Permittee refuses to take corrective action or continues a violation, the imposition of civil penalties or termination of this permit may result, or both. Termination of this permit may require disposal of the wastewater in some manner other than into the private sewer or to the City’s POTW, at the expense of the Permittee.
2. Nothing in this permit shall be construed as excusing the Permittee from complying with any current federal, state, or local statutes, ordinances, or regulations. If the State’s Waste Discharge Permit requires more stringent limitations on discharge to the POTW, the State’s discharge permit shall take precedence; and, the requirements contained herein may be revised after written notice from the City. After written notice from the City is received, the Permittee has ten (10) business days to
request a hearing before the City Council. The City will provide the Permittee an opportunity for a hearing before the City Council, if requested; and, depending on the magnitude of the changes, the Permittee, City, and DOE may negotiate a
compliance schedule under which to make the changes necessary to come into compliance with the more stringent limits. 3. All facility changes that may result in a significant deviation in character of pollutants discharged to the POTW, from that herein specified, shall be reported to the City. Significant adverse deviations in character of pollutants shall be authorized by
the City before discharge to the sewer system. No significant change shall be made until plans have been approved by the City, and a new or modified permit has been issued. No new connections, increased flows, or significant changes in
wastewater characteristics are permitted that will cause violation of the effluent limitations specified herein.
The diversion or bypass of any discharge from any pre-treatment facility utilized by the Permittee to maintain compliance with the terms of this permit is prohibited except where unavoidable to prevent loss of life or severe property damage. The
procedure outlined in paragraph four (4) of these General conditions shall be followed in the event of such a diversion or bypass to the City’s POTW. GENERAL CONDITIONS (continued) 4. In the event the Permittee is unable to comply with any of the conditions of this permit because of a breakdown of equipment or facilities, due to actions on the part of the Permittee, the Permittee shall perform the following actions: a. Immediately stop, contain, and clean up the unauthorized discharge and correct the problem. b. Immediately notify the City so steps can be taken to prevent damage to the POTW. c. Submit a written report within fifteen (15) business days of occurrence, describing the breakdown, the actual quantity and quality of the resulting waste discharge, corrective action taken, and the steps taken to prevent a recurrence.
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d. Pay reasonable costs incurred by the City that are associated with a breakdown, accident, or other cause that can be demonstrated as attributable to such event. Any permit noncompliance constitutes a violation of chapter 13.05 of the Moses Lake Municipal Code and is grounds for enforcement action in accordance with that code.
5. Compliance with the above requirements does not relieve the Permittee from responsibility to maintain continuous compliance with the conditions of this permit, or the resulting liability for failure to comply. 6. The Permittee shall adequately maintain and efficiently operate all treatment or control facilities or systems installed or used by the Permittee to achieve compliance with the terms and conditions of this permit.
7. After written notice of one of the following, the Permittee has ten (10) business days from the date of the notice to request a hearing before the City Council. If the City Council determines a violation has occurred, the permit may be amended, suspended, or revoked in whole or in part.
a. Violation of any terms or conditions of this permit.
b. Obtaining this permit by misrepresentation or failure to fully disclose all relevant facts. c. A change in any condition that requires a permanent reduction or elimination of permanent discharge to the POTW.
8. The Permittee shall allow authorized representatives of the City to perform the following actions, at all reasonable times:
a. Enter that portion of the premises by escort where an effluent source or disposal system is located or where records are required to be kept under the terms and conditions of this permit.
b. Inspect monitoring equipment or monitoring methods required by this permit.
c. Sample discharge of pollutants.
d. Review test results and test methods.
9. This permit does not constitute authority for discharge into public waters of Washington State. Any such discharge by the
Permittee shall be subject to applicable regulations administered by the Department of Ecology.
10. The costs incurred by the City in handling, treating, monitoring, and disposing of the Permittee's wastewater shall be borne by the Permittee in the rate structure. The City may set forth the various fees in a separate ordinance.
11. The Permittee shall make application for permit renewal at least 180 days prior to the expiration date of the permit. In the
event that the City does not respond within the allotted 180 day period, the existing permit shall remain in force until the revised permit is issued.
12. The Permittee shall submit payment of fees associated with this permit as set forth in the fee schedule adopted by the City of
Moses Lake. The City may revoke this permit if the permit fees are not paid. Effluent Limits During the period of this permit, the Permittee is authorized to discharge wastewater to the POTW subject to the specified flow, concentration, and monitoring requirements. Wastewater shall be monitored and discharged to the POTW and shall not exceed the maximum daily flow of 250 gallons per minute and a maximum monthly average of 23,000 gallons a day. The effluent limitations for the discharge to the POTW are shown in Table 1: Effluent Limits Outfall 001 (Facility’s Sampling Manhole). Effluent characteristic limits not listed in this permit are set forth in Chapter 13.05, Wastewater Regulations, City of Moses Lake Municipal Code. In order to meet the effluent limitations, the Permittee shall provide facilities as specified herein. When required, pretreatment and storage facilities shall be designed and operated by the Permittee in a manner such that the wastewater discharge to the POTW
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complies with the effluent limits. During emergency conditions, or when the effluent does not meet the conditions of this permit, the Permittee shall divert the flow, collect the wastewater, and re-treat the effluent. If the permit effluent limitations cannot be achieved by the onsite treatment system, the effluent shall be collected and sent off site for disposal in accordance with applicable regulations. Beginning on the issuance date and lasting thru the expiration date of this permit, the Permittee is authorized to discharge wastewater to the City of Moses Lake POTW subject to the following limitations:
Discharge Limits TABLE 1: Effluent Limits Outfall 001 (Facility Sampling Manhole) Parameter MLMC 13.05.070 Limits Monthly Average Maximum Daily a Flow NA 23,000 gallons per day 250 gallons per Minute BOD5 300 mg/l 58 LBS/day N/A Fats, Oil & Grease (FOG) 100 mg/l 19 LBS/day N/A Total Suspended Solids (TSS) 350 mg/l 67 LBS/day N/A
Parameter Minimum Maximum
pH 6.0 11.0
Temperature NA 104°F Color NA 100 c.u.
a. Maximum Daily effluent limit means the highest allowable daily discharge. The daily discharge means the discharge of a pollutant measured during a calendar day. For pollutants with limits expressed in units of mass, calculate the daily discharge as the total mass of the pollutant discharged over the day [lbs/day = (concentration mg/l ) x (flow gpd /1,000,000 ) x 8.34]. For color and pH, the daily discharge is the average measurement of the pollutant over the day. For temperature, no single measurement shall
exceed 104°F. Monitoring Requirements The Permittee shall monitor the wastewater and production according to the following schedule in Table 2: Monitoring Requirements Final Wastewater Effluent Outfall #001 (POTW).
Table 2: Monitoring Requirements Final Wastewater Effluent Outfall #001 (POTW)
Parameter Units Sampling Frequency Sample Type
Flow, (Maximum Daily) Gallons/day (GPD) Continuous a Metered
BOD5 (Max. Daily) lbs/day e Monthly 24-Hour Composite c
FOG (Max Daily) lbs/day e Monthly 24-Hour Composite c
TSS (Max Daily) lbs/day e Monthly 24-Hour Composite c
pH (Minimum; Maximum) f Standard Units Continuous a Metered
Temperature °F monthly Grab Sample b
Color Color Units monthly Grab Sample b
a Continuous means the uninterrupted except for brief length of time for calibration, power failure, or unanticipated equipment repair or maintenance. The Permittee shall sample at least six times when continuous monitoring is not possible. b Grab means an individual sample collected over fifteen (15) minute, or less period of time.
c 24-hour Composite samples shall be comprised of a flow-proportional samples collected by an electronically controlled device.
e Calculated effluent limit means the highest allowable daily discharge. The daily discharge means the discharge of a pollutant measured during a calendar day. For pollutants with limits expressed in units of mass, calculate the daily discharge as the total mass of the pollutant discharged over the day: [lbs/day =
(concentration mg/l ) x (flow gpd /1,000,000 ) x 8.34]. This does not apply to pH.
f The Permittee shall report the instantaneous maximum and minimum pH monthly. Do not average pH values.
SURCHARGE SCHEDULE If Maximum Daily Effluent Limits for TSS, BOD5, or FOG from Table 1 are exceeded during the month, a surcharge will be added to that monthly billing statement, and the Permittee will provide a proposal for review by the City of Moses Lake Wastewater Manager to demonstrate how the effluent will be reduced to permitted levels. Failure to reduce the effluent to permitted levels will constitute a violation of this permit. Surcharge rates are shown in Table 3: Surcharge Schedule. Table 3: Surcharge Schedule c
Parameter Base Rate a Base Rate X 1.5 b Base Rate x 2 b Base Rate x 4 b Base Rate x 6
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b
BOD5 mg/L < 58 >58 >115 >173 >231
FOG mg/L < 19 >19 >37 >56 >75
TSS mg/L < 67 >67 >133 >200 >267
a Sewer rates are subject to change; but, the surcharge rates will remain unchanged for the duration of the Permit. b A surcharge will accrue when any one parameter has exceeded the limit, and the surcharge will be applied to the monthly statement at the highest rate calculated from Table 3.
c The base rate is the rate for wastewater that is charge to commercial users, as adopted by City Council. The base rate may be obtained by contacting Utility Billing at 509-764-3719. The base rate is subject to change whenever the fee schedule is revised by the City Council. The monthly surcharge will be calculated using the monthly averages.
Reporting and Record Requirements The Permittee shall monitor and report in accordance with the conditions set forth in this permit. Falsification of the information submitted to Ecology or to the City of Moses Lake is a violation of the terms and conditions of this permit. Monitoring Results required by this permit shall be submitted by email on or before the 15th day of the month following the sampling period. A copy of the DMR in Ecology “Paris” format will be accepted so long as it is accompanied by the electronic signature form. Please email all reports to the following email address: publicworksadmin@cityofml.com Waste Preventative Practices Waste preventive practices shall be used to reduce or eliminate contaminant loading to the POTW. These practices may include, but are not limited to the following: a. The Permittee shall provide access to the monitoring and flow control station for authorized representatives of the City during normal business hours and in the event of an emergency. b. The pretreatment and storage systems shall be maintained continuously in satisfactory and effective condition by the Permittee, and shall be subject to periodic inspection by the City. c. The Permittee shall designate a representative whose responsibilities include the operation and maintenance of the pretreatment and storage facilities, monitoring and permit compliance, and all other aspects of the wastewater discharge. The representative shall be available to meet with the City on any matter related to the wastewater discharge to the POTW. d. The Permittee shall be held liable for all damages directly attributable to its wastewater discharge, exclusive of normal wear and tear. Permittee shall not be jointly and severally liable for the damage caused by any other party, but shall be liable for its pro-ratio share of all liability directly attributable to Permittee’s waste discharge. Liability for damages may include damages to the sewage collection system, pump stations, sewage treatment plant, and degradation of receiving water. e. The following requirements shall apply: In the event that hazardous petroleum or radioactive material reaches the POTW, contact 911 upon discovery. Then immediately notify the Public Works Division by phone or email. Reporting Permit Violations The Permittee shall take the following actions when either the City permit or the State permit conditions are violated: a. Immediately stop, contain, and cleanup unauthorized discharges; stop the noncompliance; and correct the cause of the problem. b. Contact the City of Moses Lake within 24-hours by phone or E-mail. If State permit conditions are violated, also follow the requirements of the State permit with regards to reporting violations. City Contact Information 1. Public Works Division (24-hour) 509-764-3951 or publicworksadmin@cityofml.com 2. Chris Campbell, Wastewater Division Manager 509-764-3965 or Wastewater@cityofml.com
3. Emergency Call 911
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Permittee’s Contact Information The Permittee authorizes the following personnel to be contacted regarding this permit. DMR Contact: 1. Ricky Garza Ricky.Garza@joysonsafety.com Facility Contact: (Site Manager) 1. Rebecca Johnson, Plant Manager 509-762-3118 or Rebecca.Johnson@joysonsafety.com The Permittee shall notify the City whenever the contact(s) shown are revised.
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GLOSSARY City: The City of Moses Lake, a municipal corporation of the State of Washington, or its duly authorized agents or representatives. Composite Sample: A mixture of grab samples collected at the same sampling point at different times, formed either by continuous sampling or by mixing discrete samples. The sample may be time-composite (collected at constant time intervals) or flow-proportional (collected either as a constant volume at time intervals proportional to stream flow); or collected by increasing the volume of each aliquot as the flow increased while maintaining a constant time interval between the aliquots. Constituent: Any of the pollutants or potential pollutants found in the wastewater. Effluent Limits: Flow, concentration, pH, and mass loading limitations for wastewater discharged to the POTW by the Permittee. Monitoring: The program of flow and constituent determination outlined to ensure compliance with the effluent limitations and to define the flow and constituent levels in an expanded scope for the wastewater discharged to the POTW. Permittee: (Joyson Safety Systems Acquisition LLC) POTW: The system of gravity sewers, force mains, pumps stations, and sewage treatment plants owned by the City of Moses Lake. Wastewater: Water discharged as a by-product of any of the various industrial processes. In witness whereof, the parties hereto have caused this permit to be executed in duplicate by their respectively authorized officers or representatives. CITY OF MOSES LAKE Municipal Services Department 321 S. Balsam Street P. O. Drawer 1579 Moses Lake, WA 98837 Date _______________ By: _____________________________________ City Manager Joyson Safety Systems Acquisition LLC
9138 Randolph Road N.E. MOSES LAKE, WASHINGTON 98837 Date ________________ By: ____________________________________ Plant Manager
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Page 1 of 3
STAFF REPORT
To: Allison Williams, City Manager
From: Richard Law PE, City Engineer
Date: June 2, 2022
Proceeding Type: Consent Agenda
Subject: Eka Lift Station Upgrade Project Acceptance (GC2021-031)
Legislative History: Financial Impact:
• First Presentation: June 14, 2022 Budgeted Amount: $ 153,602.80
• Second Presentation: Unbudgeted Amount: $ 6,666.60
• Action: Motion Total Cost: $ 160,269.40
Overview
Farmer’s Electric II LLC has completed the work for the Eka
Lift Station Upgrade and the project is ready for
acceptance. The project consisted of installing electrical
and telemetry equipment at the lift station including the
removal of outdated electrical equipement, new handhole
vault intallations, some concrete work, standby generator
and fuel tank installation, wet well radar sensor
installation and a telemetry antenna installation.
The benefits of completing this project include up to date graphical
touchscreen controls for the lift station that provide user friendly
functionality, along with accurate and easy to monitor telemetry
data. Newer electrical equipment and controls contribute to more
efficient use of time by city staff during daily operations. They also
provide the advantages of more readily available spare parts and less
complicated maintenance.
Programming and electrical design for this project was provided by
RH2 under a separate professional services contract.
Eka Lift Station Electrical Cabinets
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Page 2 of 3
Cost of the Work
The lowest responsive bid was $153,602.80. The final cost for the work completed is $160,269.40.
The increase in cost was due to the need to install the COF Telemetry Antenna (Change Order #1)
which was recommended to successfully complete the project.
Touchscreen Controls
Handhole Install Completed Handholes
Moses Lake Council Packet 6-14-22, Page 51 of 149
Page 3 of 3
Fiscal and Policy Implications
Upon acceptance, the City will enter into the 60-day lien period as required by Washington State
Law.
Council Packet Attachment
A. Eka Lift Station Upgrade Project Final Pay Estimate
Finance Committee Review
N/A
Legal Review
N/A
Options
Option Results
• Accept the Project Staff will send a notification of acceptance to the
contractor and the 60-day lien period will begin.
• Request Additional Information Staff will provide the requested information.
• Take no Action The project will not be accepted at this time.
Action Requested
Staff recommends accepting the Eka Lift Station Upgrade Project (GC2021-031) for $160,269.40.
Moses Lake Council Packet 6-14-22, Page 52 of 149
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Page 1 of 3
STAFF REPORT
To: Allison Williams, City Manager
From: Richard Law PE, City Engineer
Date: June 2, 2022
Proceeding Type: Consent Agenda
Subject: Miscellaneous Sewer Repairs Project Acceptance (GC2021-028)
Legislative History: Financial Impact:
• First Presentation: June 14, 2022 Budgeted Amount: $ 437,724.62
• Second Presentation: Unbudgeted Amount: $ 36,014.82
• Action: Motion to Accept the Project Total Cost: $ 473,739.44
Overview
POW Contracting has completed the work for the Miscellaneous Sewer Repairs Project and the
project is ready for acceptance. The project included gravity sewer installation at East 5th Ave and
North Elder Street, sewer forcemain installation at West 6th Ave and South Division Street, gravity
sewer repair work on South Pioneer Way and near the Peninsula Lift Station, stormwater catch
basin and ADA ramp installations at East 7th Ave and South Division Street, and a sewer bypass
assembly installation at the wastewater central operations facility (COF).
Benefits of completing the project
include several needed gravity
sewer repairs and upgrades and a
forcemain extension that has
reduced wastewater flow through
the Main Lift Station. The sewer
bypass assemblies that were
installed at the COF provide the
Wastewater Department more
options for managing wastewater
flow during future utility
improvement projects at the COF
and during emergencies.
COF Bypass Assemblies
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Page 2 of 3
Cost of the Work
The engineer’s estimate for the project was $658,204.80. The
lowest responsive bid was $437,724.62. The final cost for the
work completed is $473,739.44.
The increase in cost was due to the need to accommodate an
additional side sewer, rerouting gravity sewer to avoid an
unexpected obstruction, additional amounts of HMA patching,
and additional amounts of concrete that were required to
successfully complete the project.
Fiscal and Policy Implications
Upon acceptance, the City will enter into the 60-day lien period as required by Washington State
Law.
East 5th Avenue Gravity Sewer Improvement
New Storm Sewer Catch
Basin and ADA Ramp.
West 6th Avenue Forcemain Extension
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Page 3 of 3
Council Packet Attachment
A. Miscellaneous Sewer Project Final Pay Estimate
Finance Committee Review
N/A
Legal Review
N/A
Options
Option Results
• Accept the Project Staff will send a notification of acceptance to the
contractor and the 60-day lien period will begin.
• Request Additional Information Staff will provide the requested information.
• Take no Action The project will not be accepted at this time.
Action Requested
Staff recommends accepting the Miscellaneous Sewer Repairs Project (GC2021-028).
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Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Susan Schwiesow, Parks, Recreation & Cultural Service Director
Date: June 14, 2022
Proceeding Type: Consent Agenda
Subject: Accept BMX Track Rebuild Project
Legislative History: Financial Impact:
• First Presentation: June 9, 2022 Budgeted Amount:
• Second Presentation: Unbudgeted Amount:
• Action: Motion Total Cost:
Overview
Moses Lake BMX Association has run many local, state, regional and national events. The track has
been a huge asset to our community. In 2020, the third leg of the track was rebuilt and now the
Moses Lake BMX has raised about $10,00 to
rebuild the rest of the track. Work was
performed by Lance Maguire of Dirt Trendz who
is a contracted builder of all the USABMX
national competition tracks along with
volunteers from Moses Lake BMX.
Moses Lake BMX has completed the work for
the project. The project consisted in a rebuild on
the first, second, fourth legs and rebuilding the
turns.
The work completed by the Moses Lake BMX is physically complete and ready for acceptance.
Fiscal and Policy Implications
N/A
Finance Committee Review
N/A
Legal Review
N/A
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Page 2 of 2
Options
Option Results
• Accept the project as presented Accepted project will be the City’s responsibility
• Take no action The project won’t be accepted at this time
Action Requested
Staff recommends accepting the Skate Park Bowl Addition.
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Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Richard Law, PE, City Engineer
Date: June 3, 2022
Proceeding Type: Consent Agenda
Subject: Milwaukee and AeroTEC Water Mains Project Bid Rejection
Legislative History: Financial Impact:
• First Presentation: June 14, 2022 Budgeted Amount: $ N/A
• Second Presentation: Unbudgeted Amount: $ N/A
• Action: Motion Total Cost: $ N/A
Overview
Engineering and Operations staff have identified aging steel and cast iron water mains at two
locations that are in need of replacement. The locations are at 7988 Andrews Street NE and in the
vicinity of the intersection of South Milwaukee Ave and South Western Ave.
Currently, one of the water mains is located excessively deep under ground, and another section
of water main is located underneath a building. The benefits of completing the project will include
replacing aging water mains with new PVC water mains, and relocating the water main positions
and elevations to make them easier to maintain in the future.
BID SUMMARY:
Staff opened bids for the Milwaukee and AeroTEC Water Mains Project on June 2, 2022. The City only
received one bid for the project in the amount of $598,842.85. The Engineer’s Estimate was
$488,016.80.
Fiscal and Policy Implications
N/A
Council Packet Attachment
A. GC2021-034 Milwaukee and AeroTEC Water Main Bid Results 6-2-22
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Page 2 of 2
Finance Committee Review
N/A
Legal Review
N/A
Options
Option Results
• Reject All Bids Staff will notify the lowest responsible bidder that
all bids have been rejected.
• Take No Action Staff will await further instructions from City
Council.
Action Requested
Staff recommends rejecting all bids for the Milwaukee and AeroTEC Water Mains Project. Many
contractors are very busy at this time. Staff plans to rebid the project later this year when the City
is more likely to receive multiple bids competing for the project.
Moses Lake Council Packet 6-14-22, Page 61 of 149
PROJECT NAME: Milwaukee and AeroTEC Water Mains Project
BID RESULTS
1 Mobilization 1-09 1 LS $36,500.00 $36,500.00 $26,610.25 $26,610.25
2 Traffic Control 1-10 1 LS $9,000.00 $9,000.00 $7,500.00 $7,500.00
3 Sawcut Pavement or Concrete 2-02 1250 LF $4.00 $5,000.00 $4.50 $5,625.00
4 Remove Water Meter 2-02 2 EA $1,350.00 $2,700.00 $1,500.00 $3,000.00
5 Remove Curb and Gutter 2-02 70 LF $55.00 $3,850.00 $17.14 $1,199.80
6 Remove Concrete Sidewalk 2-02 55 SY $35.00 $1,925.00 $25.00 $1,375.00
7 Remove Pavement 2-02 575 SY $20.00 $11,500.00 $13.04 $7,498.00
8 Roadway Excavation 2-03 1 LS $24,400.00 $24,400.00 $8,000.00 $8,000.00
9 Water 2-07 200 MGal $10.00 $2,000.00 $42.50 $8,500.00
10 Shoring or Extra Excavation Class B 2-09 5000 SF $1.50 $7,500.00 $2.10 $10,500.00
11 Trimming and Cleanup 2-11 1 LS $9,800.00 $9,800.00 $6,500.00 $6,500.00
12 Crushed Surface Top Course 4-04 200 TON $60.00 $12,000.00 $50.00 $10,000.00
13 HMA Patch Cl 3/8-Inch PG 64-28 5-06 430 SY $122.50 $52,675.00 $177.00 $76,110.00
14 Adjust Valve Box 5-07 6 EA $600.00 $3,600.00 $750.00 $4,500.00
15 Plug Existing Pipe 7-08 11 EA $200.00 $2,200.00 $1,250.00 $13,750.00
16 PVC Pipe for Water Main 8 Inch Diameter 7-09 600 LF $98.00 $58,800.00 $174.89 $104,934.00
17 PVC Pipe for Water Main 10 Inch Diameter 7-09 1100 LF $119.00 $130,900.00 $183.06 $201,366.00
18 Connect to Existing 8 Inch Water Main 7-09 5 EA $2,000.00 $10,000.00 $1,850.00 $9,250.00
19 Connect to Existing 10 Inch Water Main 7-09 1 EA $2,250.00 $2,250.00 $1,875.00 $1,875.00
20 Abandon Existing Water Main Valve 7-09 6 EA $600.00 $3,600.00 $750.00 $4,500.00
21 Gate Valve 6 inch 7-12 1 EA $4,200.00 $4,200.00 $2,250.00 $2,250.00
22 Gate Valve 10 inch 7-12 4 EA $5,500.00 $22,000.00 $3,500.00 $14,000.00
23 Tapping, Sleeve and Valve Assembly 8 inch 7-12 1 EA $5,900.00 $5,900.00 $6,595.00 $6,595.00
24 Connect Existing Water Service to Main 7-15 5 EA $1,200.00 $6,000.00 $1,950.00 $9,750.00
25 Service Connection 1 1/2 In. Diam.7-15 1 EA $4,500.00 $4,500.00 $1,650.00 $1,650.00
26 Cement Concrete Curb and Gutter 8-04 70 LF $100.00 $7,000.00 $80.00 $5,600.00
27 Cement Concrete Sidewalk and Driveway 8-05 55 SY $180.00 $9,900.00 $75.00 $4,125.00
28 Paint Line 8-22 100 LF $5.00 $500.00 $22.50 $2,250.00
450,200.00$ $552,438.05
8.4%37,816.80$ $46,404.80
488,016.80$ $598,842.85
UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
PROJECT NUMBER: GC2021-034
SUBTOTAL SCHEDULE A
SALES TAX
Total Schedule A
ITEM ITEM DESCRIPTION SECTION
APPROX.
QUANTITY
Engineers Estimate
Sineco Construction
Hermiston, ORSchedule A: Water Improvements
Moses Lake Council Packet 6-14-22, Page 62 of 149
Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Richard Law, PE, City Engineer
Date: June 6, 2022
Proceeding Type: Consent Agenda
Subject: Northshore Lift Station Construction Easement Extensions
Legislative History: Financial Impact:
• First Presentation: June 14, 2022 Budgeted Amount: N/A
• Second Presentation: Unbudgeted Amount: N/A
• Action: Motion Total Cost: N/A
Overview
The new Northshore Lift Station project requires temporary construction easements on two
private properties located between the Sage Bay Lift Station and the new Northshore Lift
Station construction site. These easements have been granted to the City, however, it has
become necessary to extend the expiration dates of the temporary easements to July 31,
2024. This will ensure that construction activities have ceased before the easements expire.
Moses Lake Council Packet 6-14-22, Page 63 of 149
Page 2 of 2
Fiscal and Policy Implications
These easements are required to construct a needed capital improvement project.
Attachments
A.
B.
Temporary Construction Easement 503
Temporary Construction Easement 515
Finance Committee Review:
N/A
Legal Review:
N/A
Options
Option Results
• Accept the time extension for the two
temporary construction easements.
City staff will move forward with the project.
• Take no action City staff will wait for further instructions.
Staff Recommendation
Staff recommends City Council accept the time extensions for the two temporary construction
easements for the Northshore Lift Station Project.
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STAFF REPORT
To: Allison Williams, City Manager
From: Richard Law PE, City Engineer
Date: June 3, 2022
Proceeding Type: New Business
Subject: Comprehensive Water System Plan Consultant Contract Award
Legislative History: Financial Impact:
• First Presentation: June 14, 2022 Budgeted Amount: $ 100,000
• Second Presentation: Unbudgeted Amount: $ 82,815
• Action: Motion Total Cost: $ 182,815
Overview
On November 2, 2021, the Municipal Services Department Engineering Division advertised a
Request for Qualifications for engineering consultants interested in providing the city of Moses
Lake with an updated Comprehensive Water System Plan. The city’s current comprehensive water
system plan was completed in 2015.
Five Engineering Consultant firms formally responded to the request. Each consultant summarized
their relevant experience working with other municipalities, project team member resume
information, references, and a summary of their understanding of the project requirements.
Selection Process
State Laws require that selection of engineering services must be conducted by qualifications first,
then fee negotiations second. Bidding for engineering services is not allowed.
A committee of three engineers (Dave Bren, PE; Richard Law, PE; and Mark Beaulieu, PE) separately
studied the qualifications of each applicant and independently scored them using a common
scoring matrix. The matrix developed a weighted average numerical score for each applicant based
on the information that each firm provided in their statements of qualifications. The selection
process transpired without any reference to each firm’s expected
budget.
After independently scoring each applicant, the committee of
three engineers met on December 21, 2021, to combine their
scores into an overall average numerical score and to discuss the
results. The firm that was selected to move forward into the price
negotiation phase was RH2.
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Project Scope and Fee Negotiation
Following the selection process, each firm
was notified of the results. The City
requested that RH2 prepare a detailed
scope of work, along with a cost schedule
for the project.
After receiving the initial cost estimate, the
City decided to investigate cost savings that
could be realized by merely updating the
simplified plan that was created in 2015.
However, on May 18th, 2022, City Staff
decided to recommend pursuing a more
detailed plan such as what would be offered
by RH2.
The Municipal Services department is in
favor of contracting this work out to a
professional firm to provide the City with a
thorough and data based Comprehensive
Water System Plan. It will be referenced for
years to come to inform and guide policy,
capital improvements, and preventive
maintenance decisions.
On May 20, 2022, RH2 submitted their
updated scope of work and cost schedule
for the water system comprehensive plan.
Fiscal and Scope of Work Implications
This contract would require planned and budgeted funds and unbudgeted funds to be spent.
Council Packet Attachments
A. GC2021-054 Water System Plan Consultant Agreement
B. Comprehensive Water System Plan Exhibits A, B, and C
Finance Committee Review
N/A
Reservoir 4
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Page 3 of 3
Legal Review
N/A
Options
Option Results
• Approve Contract Agreement City staff will execute a contract agreement with
the selected consultant firm to create a new
comprehensive water system plan.
• Reject Contract Agreement City staff will notify the consultant firm that the
project has been cancelled.
Action Requested
City staff recommends awarding the contract for creating the City’s new Comprehensive Water
System Plan to RH2 for $182,815.
Moses Lake Council Packet 6-14-22, Page 77 of 149
CITY OF MOSES LAKE
2022 MUNICIPAL SERVICES
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT AND CONTRACT made and entered into at Moses Lake, Washington
this day of 2022, by and between the CITY OF MOSES LAKE, State
of Washington, hereinafter called the "City" and RH2 Engineering, Inc., a firm duly authorized
to perform professional services in the State of Washington, hereinafter called the "Consultant".
IT IS AGREED BETWEEN THE PARTIES HERETO AS FOLLOWS:
ARTICLE I - DEFINITIONS
Whenever the term "City" is used herein, it is understood to mean the City of Moses Lake, of
Grant County, Washington, or its authorized officers and the term "Consultant" means RH2
Engineering Inc., or its authorized representative.
ARTICLE II - OBLIGATIONS OF THE CONSULTANT
1. Basic Services
The basic services contemplated to be performed by the Consultant are outlined
hereinafter. The City retains the right to perform any and all specific elements of such
services and to accordingly reduce the work by the Consultant and remuneration to the
Consultant by written modification to this Agreement or any subsequent task order.
The scope of work is for engineering services shall be as detailed in Exhibit A.
2. Special Services
Certain special services may be required to support the basic services to complete the
tasks and assignments required by the City. The type and extent of such special services
cannot be determined at the time of execution of this agreement. However, the Consultant
agrees to perform such special services as may be required to accomplish the objectives
assigned by the City; providing, however, the Consultant feels capable of performing such
special services. Payment for this work shall be as agreed to in writing by both parties
prior to beginning said work. Both the City and the Consultant shall mutually agree, in
writing, to any special services, additional services, and/or changes in services under this
agreement.
Moses Lake Council Packet 6-14-22, Page 78 of 149
2
3. Nondiscrimination
A. The City is an equal opportunity employer.
B. Nondiscrimination in Employment. In the performance of this Agreement, the
Consultant will not discriminate against any employee or applicant for employment
on the grounds of race, creed, color, national origin, sex, marital status, age or the
presence of any sensory, mental or physical handicap; provided that the prohibition
against discrimination in employment because of handicap shall not apply if the
particular disability prevents the proper performance of the particular worker
involved. The Consultant shall ensure that applicants are employed, and that
employees are treated during employment without discrimination because of their
race, creed, color, national origin, sex, marital status, age or the presence of any
sensory, mental or physical handicap. Such action shall include, but not be limited
to: employment, upgrading, demotion or transfers, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation, and
programs for training including apprenticeships. The Consultant shall take such
action with respect to this Agreement as may be required to ensure full compliance
with local, state and federal laws prohibiting discrimination in employment.
C. Nondiscrimination in Services. The Consultant will not discriminate against any
recipient of any services or benefits provided for in this Agreement on the grounds
of race, creed, color, national origin, sex, marital status, age or the presence of any
sensory, mental or physical handicap.
D. If any assignment and/or subcontracting has been authorized by the City, said
assignment or subcontract shall include appropriate safeguards against
discrimination. The Consultant shall take such action as may be required to ensure
full compliance with the provisions in the immediately preceding paragraphs
herein.
4. Indemnification
Consultant shall indemnify and hold the City, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including
attorney fees, arising out of or resulting from the negligent acts, errors or omissions of the
Consultant in performance of this Agreement, except for injuries and damages caused by
the negligence of the City. Should a court of competent jurisdiction determine that this
Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising
out of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant and the City, its officers, officials, employees, and
volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall
be only to the extent of the Consultant’s negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the Consultant’s waiver of
immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions
of this section shall survive the expiration or termination of this Agreement.
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5. Ownership of Instruments of Service
The service provided by Consultant is intended for one time use only. The City shall own
all reports, field data, field notes, laboratory test data, calculations, estimates, plans,
specifications, record drawings, and other documents prepared by the Consultant. The
Consultant shall provide the City with two hard copies and an electronic copy of any final
report(s) required as deliverables of an approved task order. Final payment will not be
made until Consultant provides the City with all reports, drawings, documents, and
services prescribed under an approved task order. Any reuse of the deliverables beyond
the scope of services outlined in a governing task order is prohibited without written
authorization from the Consultant. Any reuse of the deliverables, including use by a third
party, shall be without liability to the Consultant.
6. Right of Entry
The City will provide for the right of entry for the Consultant, its subcontractors, and all
necessary equipment in order to complete the work under this agreement. Any damage to
property by the Consultant due to negligence of the Consultant or its employees shall be
the responsibility of the Consultant.
7. Sample Disposal
Soil and rock samples or other specimens will be disposed of 60 days after submission of
test results by the laboratory. Upon written request, the Consultant will store samples for
longer periods of time or transmit the samples to the City for a mutually acceptable charge.
8. Disposal of Hazardous Samples/Materials and Contaminated Equipment
All samples and materials containing or potentially containing hazardous constituents are
the property and responsibility of the City. It is understood and agreed that the Consultant
is not, and has no responsibility as a handler, generator, operator, treater, storer,
transporter, or disposer of hazardous or toxic substances or waste materials found or
identified at any site.
9. Control of Work and Job-Site Safety
The Consultant shall be responsible only for its activities and that of its employees, sub-
consultants, and specialty contractors on any site. The Consultant will not direct, supervise
or control the work of other consultants and contractors or their subcontractors. Insofar as
job site safety is concerned, the Consultant is responsible only for the health and safety of
its employees, sub-consultants, and specialty contractors employed by the Consultant in
carrying out its work. Nothing herein shall be construed to relieve the City of Moses Lake
or any other consultant or contractors from their responsibilities for maintaining a safe job
site.
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4
10. Taxes
Consultant accepts full and exclusive liability as between itself and The City for the
payment of any and all contributions or taxes which are measured by wages, salaries, or
other remuneration paid to persons employed by Consultant or its subconsultants, or
assignees for the work to be performed hereunder, or which arise by virtue of Consultant’s
employment, and which now or hereafter may be imposed by any governmental authority.
Such contributions or taxes, shall include, but not be limited to, Unemployment Insurance,
Worker’s Compensation, Old Age Retirement Benefits, Medicaid, Disability, Pensions or
Annuities, and Income Taxes. Consultant shall comply with all laws and administrative
regulations relating to such contributions or taxes.
Consultant accepts full and exclusive liability for and shall pay all sales, use, gross
receipts, and any other taxes arising from the fees paid to Consultant by the City for
Consultant’s performance of this Agreement.
Consultant shall complete and maintain its registration with the Washington State
Department of Revenue and be responsible for payment of all taxes due on payments made
under this Agreement.
11. Compliance with Laws and Warranty
A. The Consultant, in the performance of this Agreement, shall comply with all
applicable federal, state or local laws and ordinances, including regulations for
licensing, certification and operation of facilities, programs and accreditation, and
licensing of individuals, and any other standards or criteria as described in this
Agreement to assure quality of services.
B. The Consultant specifically agrees to pay any applicable business and occupation
(B & O) taxes which may be due on account of this Agreement.
C. The Consultant represents that it has the skills and knowledge necessary to
competently provide the services set forth in Exhibit A and agrees to provide the
professional services under this Agreement in accordance with the care and skill
ordinarily used by members of the same profession practicing under similar
conditions at the same time and in the same locality. The Consultant further agrees
that it shall be responsible for the professional quality, technical accuracy and
coordination of all designs, drawings, specifications, and other services furnished
under this Agreement. The Consultant will re-perform at the City’s request any
services not meeting this standard without additional compensation.
ARTICLE Ill - OBLIGATIONS OF THE CITY
1. Authorization
The work required under this Agreement or any subsequent task order shall not begin, nor
shall the City assume any obligation for the work involved until the Consultant is given
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authorization to proceed. Such authorization by the City Manager of Moses Lake shall not
become effective prior to the date of execution of this Agreement or any task order
specifically drafted for the work in question.
2. Information and Data
In order to facilitate the work as outlined above, the City shall furnish to the Consultant
all information having a bearing on the project that the City has, as requested by the
Consultant.
3. Remuneration
For the professional services as outlined in Exhibit A, the City shall reimburse the
Consultant on a monthly basis for an invoice submitted by the Consultant as approved by
the City. The City may require the invoice to reflect the Consultant’s original task order
fee estimate to complete the work that was accomplished during the invoice period. No
payment made to Consultant shall be construed as an acceptance of work or any portion
thereof.
ARTICLE IV - INSURANCE
A. Insurance
The Consultant shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees.
No Limitation. Consultant's maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the Consultant to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
B. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
2. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors and personal injury and advertising injury. The City
shall be named as an additional insured under the Consultant's Commercial
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General Liability insurance policy with respect to the work performed for
the City using an additional insured endorsement at least as broad as ISO CG
20 26.
3. Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
4. Professional Liability insurance appropriate to the Consultant's profession.
C. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit
for bodily injury and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no
less than $2,000,000 each occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than
$2,000,000 per claim and $2,000,000 policy aggregate limit.
D. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions
for Automobile Liability, Professional Liability and Commercial General Liability
insurance:
i. The Consultant's insurance coverage shall be primary insurance as respect
the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Consultant's insurance and
shall not contribute with it.
Notice of Cancellation
The Consultant shall provide the City with written notice of any policy cancellation within
two business days of their receipt of such notice.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than
A:VII.
Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Consultant before commencement of the
work.
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Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute
a material breach of contract, upon which the City may, after giving five business days’
notice to the Consultant to correct the breach, immediately terminate the contract.
City Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above, the
City shall be insured for the full available limits of Commercial General and Excess or
Umbrella liability maintained by the Consultant, irrespective of whether such limits
maintained by the Consultant are greater than those required by this contract or whether
any certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
ARTICLE V-GENERAL PROVISIONS
1. Termination
The City may terminate the Agreement without cause at any time by giving the Consultant
30 days’ written notice of such termination. If any portion of the authorized work covered
by this Agreement and begun by the Consultant is abandoned, unreasonably delayed or
indefinitely postponed by the City, the Consultant may also terminate this Agreement by
giving 30 days written notice.
The City may terminate the Agreement immediately at any time if the Consultant is in
violation of any of the provisions of the Agreement.
In the event of termination of this Agreement by either party, the Consultant shall be paid
for all services rendered by the Consultant up to the date of termination, in accordance with
the payment provisions of this Agreement. If the Consultant has any property in its
possession belonging to the City, the Consultant will account for the same, and dispose of
it in the manner directed by the City.
2. Personal Liability of Public Officials
Neither the City employees nor any elected official of the City shall be personally
responsible for any liability arising under or growing out of this Agreement.
3. Time Limitations and Jurisdiction
For the convenience of the parties to the Agreement it is mutually agreed by the parties that
any claims or causes of action which the Consultant has against the City arising from the
Agreement shall be brought within 180 calendar days from the date of the end of the
Agreement; and it is further agreed that any such claims or causes of action shall be brought
only in the Superior Court of Grant County. The parties understand and agree that the
Consultant's failure to bring suit within the time period provided, shall be a complete bar
to any such claims or causes of action. It is further mutually agreed by the parties that when
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any claims or causes of action which the Consultant asserts against the City arising from
the Agreement are filed, the Consultant shall permit the City to have timely access to any
records deemed necessary by the City to assist in evaluating the claims or action.
4. Assignment and Subcontracting
A. The Consultant shall not assign its performance under this Agreement or any
portion of this Agreement without the written consent of the City, and it is further
agreed that said consent must be sought in writing by the Consultant not less than
thirty (30) days prior to the date of any proposed assignment. The City reserves the
right to reject without cause any such assignment.
B. Any work or services assigned hereunder shall be subject to each provision of this
Agreement and proper bidding procedures where applicable as set forth in local,
state and/or federal statutes, ordinances and guidelines.
C. Any technical/professional service subcontract not listed in this Agreement, must
have express advance approval by the City.
D. The Consultant shall be responsible and liable for the performance of its
consultants, subcontractors or assignees who perform any portion of the work or
services and shall provide in written agreements with them the same duties and
obligations required of the Consultant under this Agreement. The City shall incur
no additional costs as a result of any such subcontract or assignment and no liability
to any subcontractor or assignee.
5. Changes
Either party may request changes to the scope of services and performance to be provided
hereunder, however, no change or addition to this Agreement shall be valid or binding upon
either party unless such change or addition be in writing and signed by both parties. Such
amendments shall be attached to and made part of this Agreement. A change in scope of
services shall be approved by the City and executed in writing by the City Manager before
any changes in the scope of services are authorized. All terms and conditions contained in
this Agreement shall be applicable to any change in the scope of services.
6. Notice
Any notice that any party hereto desires or is required to give the other party shall be made
in writing and sent by certified mail, return receipt requested. Any such notice shall be
deemed delivered upon deposit thereof in the United States mail with postage prepaid,
addressed as follows:
The City of Moses Lake
PO Box 1579
Moses Lake, WA 98837
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RH2 Engineering Inc.
114 Columbia Point Drive, Suite C
Richland, WA 99352
Any party may change the address hereinabove specified by giving written notice thereof
to the persons identified in this Section.
7. Severability
A. If, for any reason, any part, term or provision of this Agreement is held by a court
of the United States to be illegal, void or unenforceable, the validity of the
remaining provisions shall not be affected, and the rights and obligations of the
parties shall be construed and enforced as if the Agreement did not contain the
particular provision held to be invalid.
B. If it should appear that any provision hereof is in conflict with any statutory
provision of the State of Washington, said provision which may conflict therewith
shall be deemed inoperative and null and void insofar as it may be in conflict
therewith, and shall be deemed modified to conform to such statutory provisions.
8. Entire Agreement
The parties agree that this Agreement is the complete expression of the terms hereto and
any oral representations or understandings not incorporated herein are excluded. Further,
any modification of this Agreement shall be in writing and signed by both parties. Failure
to comply with any of the provisions stated herein shall constitute material breach of
contract and cause for termination Both parties recognize time is of the essence in the
performance of the provisions of this Agreement. It is also agreed by the parties that the
forgiveness of the nonperformance of any provision of this Agreement does not constitute
a waiver of the provisions of this Agreement.
9. Counterparts
This Agreement may be executed in counterparts, each of which, when combined, shall
constitute one single binding agreement.
10. No Presumption Against Drafter
This Agreement has been reviewed and revised by legal counsel for all parties and no
presumption or rule that ambiguity shall be construed against the party drafting the
document shall apply to the interpretation or enforcement of this Agreement.
11. Litigation Assistance
If required, the Consultant agrees to assist the City in its preparation for arbitration,
adjudication, or administrative proceedings and to testify and otherwise to provide
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evidence on the City’s behalf herein. Compensation for said services shall be based upon
a time and material basis to be negotiated and agreed upon by the parties.
12. Waiver
Waiver by the City of any default or breach of the Consultant of any provisions of this
Agreement shall have no force or effect unless in writing, nor shall any waiver by the City
of any default or breach of the Consultant be construed as a waiver of any other future
default or breach of the same provision or any other provision of the Agreement.
ARTICLE VI - SERVICES
I. Scope of Work
The Consultant shall assist the City and provide on-call services described in Exhibit A.
II. Consultant’s Payment
Payment to the Consultant will be made after the billings have been approved by the City
Council. The City Council meets on the second and fourth Tuesday of each month. Billings
received prior to the Tuesday preceding the Council meeting will be processed for the
upcoming meeting. Consultant shall submit documentation, signed by the Consultant’s
principal, listing personnel and their dates and hours worked.
Fees shall be as listed in Exhibit C and are limited to those charges unless written advance
authorization is provided by the City.
This agreement expires December 31, 2024, unless an extension is mutually agreed to in
writing by principals of both parties.
CITY OF MOSES LAKE CONSULTANT
By:_____________________________ By:_______________________________
Date:___________________________ Date:______________________________
Kirk Holmes Paul Cross, PE
Municipal Services Director Executive Vice President
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CITY OF MOSES LAKE
By:_____________________________ Date:_____________________________
Allison Williams
City Manager
APPROVED AS TO FORM:
________________________________ Date:_____________________________
Katherine L. Kenison
City Attorney
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EXHIBIT A
Scope of Work
City of Moses Lake
Water System Plan Update
May 2022
Background
In January 2022, the City of Moses Lake (City) selected RH2 Engineering, Inc., (RH2) to complete an
update to the City’s 2015 Water System Plan (WSP), which was previously written internally by City
staff.
This Scope of Work includes tasks necessary to update the City’s WSP and evaluate the ability of the
water system to meet the needs of existing and future water system customers throughout the
20-year planning period. Attached as Exhibit B is a list of data to be provided by the City prior to
commencement of the activities contained in this Scope of Work. This Scope of Work is based on
published regulatory requirements for water system plans known at the time of this writing,
including receiving regulatory approval for a 10-year WSP. If new or expanded regulatory
requirements are published during the course of this project, a contract amendment, along with a
scope of work and fee estimate, can be provided for the additional work needed to satisfy the
requirements. To reduce the level of effort needed to update the WSP, RH2 will rely on the accuracy
and completeness of existing information, data, and materials provided or generated by the City and
others in relation to this Scope of Work. All RH2 deliverables will be provided in electronic PDF,
Microsoft Word, and ESRI GISPro format unless otherwise indicated.
Task 1 – Project Administration and Agency Coordination
Objective: Manage the RH2 project team, files, and records. Monitor the Scope of Work and budget
and provide monthly invoices. Assist the City in collecting data for the water system planning process.
Coordinate with the Washington State Department of Health (DOH), Grant County (County), and
other stakeholders throughout the development of the WSP.
Approach:
1.1 Review work for consistency with this Scope of Work, monitor budget spent, and manage
RH2 project team.
1.2 Prepare monthly progress reports documenting the work completed for each month to be
included with the monthly invoices.
1.3 Maintain project records and files.
1.4 Coordinate with City staff during the data collection process, including maintaining a file
sharing site for the transmittal of large files. This includes coordinating via telephone and
email, developing and submitting the list of data needed, and reviewing data provided by the
City. A pre-plan meeting has previously been held between DOH and City staff in August 2020.
Attendance at a pre-plan meeting is not included in RH2’s scope.
Moses Lake Council Packet 6-14-22, Page 89 of 149
City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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1.5 Coordinate with DOH throughout the planning process to provide schedule and progress
reports towards completion of the WSP. Coordinate with the County and other stakeholders
as needed throughout the development of the WSP.
RH2 Deliverables:
• Monthly progress briefing of work completed to be included with invoice. Project records
filed. RH2 team coordination.
• Attendance at one (1) pre-planning meeting with City and DOH staff, and coordination via
telephone and email with DOH and other stakeholders, including documenting attendance
for the meeting, and providing meeting minutes summarizing the pre-planning meeting’s
discussions and action items.
Task 2 – Introduction and Existing System Description
Objective: Provide a description of the components of the existing water system.
Approach:
2.1 Describe the water system ownership, management, and purpose of the WSP.
2.2 Review previous plans, existing system information and data, and facility as-builts.
2.3 Provide a brief overview of the history of the water system using information from the
previous WSP and historical summaries compiled and provided by the City.
2.4 Describe the physical characteristics of the existing water service area and its effects on water
system planning, including topography, geology, sensitive areas, and flood zones.
2.5 Describe the City’s existing and projected future service areas, including the Urban Growth
Area, retail water service area, and water service agreements. Include existing plans for
expanding the current service area.
2.6 Summarize the Satellite Management Agency (SMA) program, its potential impacts on the
City, and the City’s policy toward satellite management.
2.7 Provide a brief overview of the operation of the existing water system.
2.8 Describe each pressure zone and existing water system facilities, including sources of supply,
pressure reducing stations, pipelines, reservoirs, interties, and telemetry and supervisory
control systems.
2.9 Review adjacent water systems and provide a brief description of the adjacent water systems
and the potential for emergency interties. Document existing emergency interties.
2.10 Prepare color figures of the following:
o Existing Water System
o Existing System Hydraulic Profile
o Service Area and Adjacent Systems
Moses Lake Council Packet 6-14-22, Page 90 of 149
City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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Provided by City:
• GIS shapefiles or a geodatabase for use as the basemap in color figures, including but not
limited to: City limits, urban growth area, contours, parcels, roads, existing and future land
use, and/or additional files as applicable for inclusion in the WSP figures.
RH2 Deliverables:
• Descriptions and figures (including shapefiles and GIS map packages in ArcGIS Pro version
2.8.3 or newer) of existing system components for City review and comment.
Task 3 – Land Use and Population
Objective: Review planning-related documents and identify impacts on the City’s water system for
use in the WSP. Prepare and estimate population growth projections and evaluate land use.
Approach:
3.1 Prepare and review an inventory of related plans to provide a summary of the impacts or
constraints on the water system, including the County’s Comprehensive Plan Land Use
Element, and review how the Growth Management Act (GMA) impacts the City.
3.2 Complete DOH’s Consistency Statement Checklist for each planning agency with which the
WSP must be consistent, including local and county planning jurisdictions. Consistency
Statement Checklists will be prepared for City Planning, County Planning, and the Grant
County Health District.
3.3 Identify existing and future land use patterns in and adjacent to the City and their impacts on
existing and future facilities and water sources for the water system.
3.4 Identify current and projected housing trends and household sizes within the City’s service
area, as well as County and state population data. Prepare 10-year and 20-year population
projections for both the City limits and the water service area that comply with the GMA.
3.5 Prepare a color figure of the land use within the water service area.
RH2 Deliverables:
• DOH’S Consistency Statement Checklist in electronic PDF.
• Descriptions and figures of planning data for City review and comment.
Task 4 – Water Demands
Objective: Review historical water use and forecast future water demands of the system.
Approach:
4.1 Tabulate the monthly totals of metered consumption for each customer class and the average
number of accounts in service for each year from 2013 through 2021. Identify the seasonal
variations in consumption for each customer class.
Moses Lake Council Packet 6-14-22, Page 91 of 149
City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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4.2 Tabulate ten (10) to twenty (20) of the largest water users and the total water use of each for
the year 2021.
4.3 Tabulate the monthly and yearly totals of water supply from each supply facility from 2013
through 2021.
4.4 Calculate per capita demands based on the average day demand and water system
population data from 2013 through 2021, and compare with historical per capita demands
provided by the City.
4.5 Calculate the number of equivalent residential units (ERUs) within the system based on the
water consumption and supply data.
4.6 Identify the total amount of distribution system leakage (DSL) from 2013 through 2021,
including consideration for the City’s unmetered but authorized uses. Calculate the 3-year
rolling average of DSL.
4.7 Tabulate the total consumption of customers within each pressure zone based on the
hydraulic model and the metered consumption data provided by the City.
4.8 Estimate each pressure zone’s maximum day demands (MDD) and peak hour demands (PHD).
4.9 Prepare a table of general fire flow requirements of each land use classification and identify
buildings with the largest fire flow requirements. Describe the relationship between fire flow
availability and the Insurance Services Office (ISO) ratings. Review and consider past ISO rating
data when preparing the general fire flow requirements.
4.10 Document the current and past efforts for water use efficiency (WUE) and their impact on
water demand over the past 10 years. Describe WUE improvements.
4.11 Develop the 10-year and 20-year demand projections. Demand projections shall be tabulated
with and without additional water use reductions from the proposed WUE Program.
4.12 Document the results of the demand analysis in summary tables, figures, and the chapter
text.
4.13 Coordinate with the City to provide data necessary to conduct the WUE public forum. The
City and RH2 will jointly conduct the meeting to satisfy the public forum requirements of the
WUE Program and to present the water use efficiency goals for adoption by City Council.
Provided by City:
• Attendance at WUE Program public forum, assumed to be held as part of a City Council
meeting, with RH2 staff.
RH2 Deliverables:
• Attendance at WUE Program public forum assumed to be held at the City, including
documenting attendance via a sign-in sheet, and providing meeting minutes related to the
public forum summarizing public comments and responses.
• Descriptions and tables of historic and projected demand data for City review and comment.
Moses Lake Council Packet 6-14-22, Page 92 of 149
City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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Task 5 – Regulations, Policies, and Design Criteria
Objective: Update the City’s existing policies and design criteria and recommend, as necessary,
changes to these policies so that water system facilities can meet design standards.
Approach:
5.1 Review existing City standards pertaining to water system policies and criteria. Recommend
additional or revised policies, as necessary, so that planned future City facilities meet
minimum and acceptable design standards and criteria.
5.2 Summarize each policy and design criteria.
5.3 Discuss the City’s existing design and construction standards and include a copy in an
appendix.
5.4 Describe the process for responding to requests for new water service (individual and group
services), including City response timeframes.
5.5 Describe the process for reviewing and responding to requests for private wells within the
City limits.
5.6 Describe the process for determining if the system’s capacity is adequate to provide water
service requests for new service. The process must include the determination of sufficient
water rights.
5.7 Describe conditions of a non-technical nature that may impact the City’s ability to provide
new water service (e.g., annexation procedures, local ordinances, instream flow rule, etc.).
5.8 Describe the procedures for granting or requesting extensions of time during a project.
Describe the procedures for handling disputes and appeals when requests are denied.
5.9 Describe the policies for extensions of water service outside of current system boundaries.
Describe how the policies are consistent with local and County comprehensive land use plans
and development regulations.
RH2 Deliverables:
• Descriptions of policies and design criteria for City review and comment.
Task 6 – Hydraulic Model Update and Calibration
Objective: Update and calibrate the current hydraulic model of the City’s existing water system.
Calibration work will focus on stressing the system beyond the limits performed during the
development of the water model in each zone as appropriate.
Approach:
6.1 Update pipe and demand data in the model to reflect the City’s 2021 water system network
and demands. It is assumed that the hydraulic model update performed by Keller Associates
(Keller) in 2020 properly and comprehensively includes the City’s pipe network as of 2019, and
minor revisions requiring no more than four (4) hours of a hydraulic modeling specialist’s time
Moses Lake Council Packet 6-14-22, Page 93 of 149
City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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are needed to update the model with recently-installed water main that will be provided by
the City in GIS format. It is also assumed that the 2019 demand allocation performed by Keller
is still applicable, and demands will be uniformly scaled to reflect 2021 demands, requiring no
more than two (2) hours of a hydraulic modeling specialist’s time
6.2 Review facility data and settings in the model for supply sources, reservoirs, and pressure
reducing valve (PRV) stations. It is assumed that pump curves documented and updated by
Keller in 2020 are applicable, and no more than five (5) hours of a hydraulic modeling
specialist’s time are needed to review and confirm model facility settings.
6.3 Perform preliminary hydraulic analyses to identify locations for field pressure and hydrant
flow tests. Coordinate with the City to confirm methods and recordkeeping for field tests.
6.4 Attend one (1) full day of hydrant flow tests to confirm that the pressure and flow test
objectives are met for the purpose of calibrating the hydraulic model. During calibration, City
staff will operate hydrants, valves, and other water system facilities as requested by RH2. RH2
will provide calibrated pitot and pressure gauges for use during the hydrant flow tests and
will record the results of the tests. Operational status of facilities will be provided by City staff,
including flows into the system from supply sources and reservoir levels at the start and end
of the tests.
6.5 Perform hydraulic analyses to calibrate the model from the field flow and pressure test data
for the purposes of steady-state hydraulic analyses.
6.6 Coordinate with the City to identify sources of inconsistencies between the field calibration
data and the modeled results. Inconsistencies may be the result of unknown closed valves in
the system or incorrect diameter of water main shown on system mapping or as-builts. Since
this Scope of Work element is highly variable in nature, an initial allocation of sixteen (16)
hours of a water modeling specialist’s time have been included for this subtask. If generally
accepted industry standards for hydraulic model accuracy cannot be achieved within this
initial allocation, RH2 will coordinate with the City to determine the next steps. This may
include a scope of work amendment to assist the City in performing additional field flow tests
and model calibration analyses.
6.7 Input the current land use classifications into the model and assign general planning-level fire
flow requirements to each node for comparison of fire flow results.
Provided by City:
• Current hydraulic model.
• Updated pipe data not included in the hydraulic model updated by Keller including (but not
limited to) pipe diameter, pipe material, and pipe age. Pipe data to be provided to RH2 in GIS
format.
• Operation of hydrants, valves, and other water system facilities as requested by RH2 during
one (1) day of testing.
Moses Lake Council Packet 6-14-22, Page 94 of 149
City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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• Operational status of facilities, including flows into the system from supply sources and
reservoir levels at the start and end of the flow tests.
RH2 Deliverables:
• GIS shapefiles of existing water utility infrastructure developed from the updated hydraulic
model.
• Calibrated Innovyze InfoWater Pro hydraulic water model for use in steady-state hydraulic
analyses. Coordination with City to review accuracy of the hydraulic water model.
• Attendance at one (1) day of hydrant testing.
Task 7 – Water System Analyses
Objective: Evaluate each water system component to identify the deficiencies and recommend
improvements. Evaluate the City’s water quality monitoring requirements and document the existing
water rights portfolio and water rights planning efforts.
Approach:
7.1 Examine each of the existing pressure zones and identify areas of low and high pressures.
7.2 Calculate the quantity of water supply required for the existing and future demands and
compare those requirements to the system’s existing supply capability.
7.3 Identify and describe supply and booster pump station facility capacity deficiencies.
7.4 Calculate the quantity of water storage required for the existing and future 10- and 20-year
system and compare those requirements to the existing storage capacity of the system.
Storage capacity analyses will be performed for the system as a whole, as well as for individual
pressure zones or storage operating areas.
7.5 Identify and briefly describe storage capacity deficiencies.
7.6 Document the hydraulic analysis criteria and hydraulic model settings for the distribution
system analyses.
7.7 Perform a steady-state hydraulic analysis of the system using the hydraulic model that
simulates a PHD condition with no fire flows to determine the pressures and flow distribution
during this demand condition.
7.8 Perform a steady-state fire flow analysis for each node in the system while simulating MDD
to determine the capability of the existing system to provide adequate flows and pressures
and identify existing system deficiencies.
7.9 Input future demand data into the hydraulic model’s nodes using the results from the future
water demand evaluation. Identify and input proposed water system improvements into the
model.
7.10 Perform a steady-state fire flow analysis while simulating future MDD to check that the
proposed improvements address existing system deficiencies and are sized properly to
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City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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accommodate anticipated growth. Repeat the analyses for the 10-year and 20-year
projections. Describe distribution system deficiencies and the results of the hydraulic
analyses.
7.11 Prepare a figure that summarizes the results of the existing system and future system fire
flow analyses.
7.12 Export the results of the existing system PHD and fire flow analyses to a GIS shapefile for
transmittal to the City.
7.13 Evaluate and identify deficiencies for the PRV stations and telemetry and SCADA system.
7.14 Perform an existing system and 10-year system capacity analysis to determine the unused,
available system capacity expressed in ERUs.
7.15 Document the water supply characteristics and effects from existing and projected future
water use on the water quantity and quality of the groundwater from which the City
withdraws supply, consistent with the Quincy Groundwater Management Subarea plan.
Describe water supply characteristics by identifying seasonal source variability, water rights
limitations, water reliability, and legal constraints. Utilize existing data and studies available
from the City.
7.16 Review the City’s current water rights and recently-prepared documentation from Aspect
Consulting (Aspect). Include Aspect’s water rights documentation in an appendix, and
summarize information relevant to the WSP within Chapter 3. Include a summary of the City’s
efforts to purchase state-issued water rights, tapping the shallow management unit, and then
transferring them to new shallow wells drilled by the City.
7.17 Perform a water rights evaluation that compares current water rights with existing and
projected demands on a pressure zone or operating area basis.
7.18 Prepare the water right self-assessment for the existing, 10-year, and 20-year planning
periods.
7.19 Provide an overview of existing and future drinking water regulations, including a description
of per- and polyfluoroalkyl substances’ (PFAS) impact on the City’s system. Describe the
impacts of the regulations on the City.
7.20 Identify the water quality monitoring requirements for the City’s water system.
7.21 Summarize the results and compliance status of recent source and distribution system water
quality monitoring.
7.22 Identify improvements, as needed, to comply with the water quality requirements.
7.23 Meet with City staff to discuss the system analyses, deficiencies, and recommended
improvements.
7.24 Document the results of the system analysis in summary tables, figures, and the chapter text.
Moses Lake Council Packet 6-14-22, Page 96 of 149
City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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Provided by City:
• Attendance at one (1) meeting with RH2 staff to review the water system analysis results and
WSP text and tables, assumed to take place at the City.
RH2 Deliverables:
• Descriptions and figures (including shapefiles and GIS map packages in ArcGIS Pro version
2.8.3 or newer) documenting the results of the system analyses for City review and comment.
• Attendance at one (1) meeting with City staff to review the water system analysis results and
WSP text and tables, assumed to take place at the City, including documenting attendance
and providing meeting minutes summarizing the meeting’s discussions and action items.
Task 8 – Operations and Maintenance
Objective: Document the water system’s operations and maintenance (O&M) program. It is
assumed that the City’s 2015 WSP O&M program will require minor edits and updates, with no more
than sixteen (16) hours of staff engineer and administrative time needed to convert the 2015 WSP
O&M program into an updated format, and to make minor edits as applicable. Eight (8) hours of
project manager and principal time are included to review the O&M chapter and prepare a water
shortage response plan.
Approach:
8.1 Document the current water staff organization and prepare an organizational chart.
8.2 Prepare a table listing water operations personnel, their positions, and certifications.
8.3 Provide a brief description of the key responsibilities of the water operations personnel.
8.4 Provide a list of major equipment, supplies, and chemicals used by the water system.
8.5 Identify safety procedures that must be followed for potential workplace hazards.
Incorporate the existing safety program activities and recent Labor and Industries’ inspection
reports.
8.6 Prepare a brief description of the City’s compliance with existing Emergency Response Plan
(ERP) and Vulnerability Assessment (VA) requirements, and the America’s Water
Infrastructure Act of 2018 (AWIA) requirements. For security purposes, the documents will
not be included in the WSP, and this subtask does not include preparation or updating of the
City’s ERP, VA, or applicable AWIA documentation.
8.7 Identify procedures for keeping and compiling records and reports. Provide a general list of
records on file and identify where they are filed.
8.8 Review the City’s existing O&M procedures and compare to industry standards or general
recommendations. Coordinate updates to O&M procedures and maintenance schedules with
City staff.
8.9 Prepare a water shortage response plan.
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City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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8.10 Evaluate staffing requirements and document recommendations.
8.11 Identify O&M improvements.
8.12 Document the O&M program in summary tables, figures, and the chapter text.
RH2 Deliverables:
• Descriptions, tables, and figures documenting the City’s existing O&M program for City
review and comment.
Task 9 – Capital Improvement Plan
Objective: Describe and schedule improvements to address deficiencies identified in the water
system analyses. Prepare planning-level cost estimates for each project identified.
Approach:
9.1 Briefly describe water system improvements that have been completed since the last WSP
update.
9.2 Prepare a list of proposed water system improvements based on the system analyses. Briefly
describe each group of related improvements and the purpose/benefit of the improvements.
9.3 Prepare a planning-level cost estimate for each improvement.
9.4 Coordinate with City staff to establish criteria for prioritizing and scheduling improvements.
9.5 Schedule improvements based on the results of the prioritization. Prepare one (1) modified
Capital Improvement Plan (CIP) schedule based on input from the City and the financial
analysis performed in Task 10.
9.6 Document the CIP prioritization analyses in summary tables, figures, and the chapter text.
9.7 Prepare color figures of the following:
o Proposed Water System Improvements
o Proposed Improvements Hydraulic Profile
9.8 Meet with City staff to discuss the water system improvements and the proposed schedule
of implementation.
Provided by City:
• Attendance at one (1) meeting with RH2 staff, assumed to take place at the City.
RH2 Deliverables:
• Draft CIP tables and figures (including shapefiles and GIS map packages in ArcGIS Pro version
2.8.3 or newer) for City review and comment.
• GIS files containing proposed water main improvements.
Moses Lake Council Packet 6-14-22, Page 98 of 149
City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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• Attendance at one (1) meeting with City staff, assumed to take place at the City, including
documenting attendance and providing meeting minutes summarizing the meeting’s
discussions and action items.
Task 10 – Financial Analysis
Objective: Develop the financial analysis for inclusion in the WSP update. A level of effort has been
provided in the Fee Estimate that includes a financial analysis similar to the analysis included in the
City’s 2015 WSP. A water utility rate study is outside the scope of this contract. The financial analysis
will be limited to using the City’s existing rate structure as a format for future rates.
Approach:
10.1 Coordinate with the City during the project to provide information in support of the financial
analysis chapter.
10.2 Summarize past income and expenses for 2013 through 2021 and identify trends.
10.3 Provide a balanced 1-year operational statement for 2022.
10.4 Develop a plan for collecting the revenue necessary to maintain cash flow stability and to
fund projected capital and emergency improvements.
10.5 Compare necessary revenue to the City’s ability to pay based upon rates being equal to or
less than 1.5 percent of median household income for the City.
10.6 Evaluate conservation rate structures and the feasibility of implementing rate structures that
encourage water demand efficiency.
10.7 Attend one (1) meeting with City staff to review draft financial analysis results before
finalizing the financial chapter.
Provided by City:
• Rate study performed by FCS Group in PDF format, and Excel spreadsheets used in the rate
study.
• Attendance at one (1) meeting with RH2 staff, assumed to take place at the City.
RH2 Deliverables:
• Financial analysis tables and chapter text for City review and comment.
• Attendance at one (1) meeting with City staff, assumed to take place at the City.
Task 11 – Executive Summary
Objective: Prepare the executive summary for inclusion in the WSP.
Approach:
11.1 Identify the purpose of the WSP and summarize the major system characteristics and
significant changes that have occurred since the previous WSP was completed.
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City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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11.2 Briefly describe the key issues in the WSP.
RH2 Deliverables:
• Executive summary for City review and comment.
Task 12 – Appendices
Objective: Prepare appendices for inclusion in the WSP.
Approach:
12.1 Prepare a State Environmental Policy Act (SEPA) Checklist and submit to the City for
publication. Include all SEPA-related documentation in the WSP appendices.
12.2 Obtain copies of service area and intertie agreements from the City and include in the
appendices.
12.3 Include copies of Water Facilities Inventory (WFI) forms.
12.4 Include copies of water right certificates and permits.
12.5 Include a copy of the City’s most recent Consumer Confidence Report.
12.6 Include a copy of the City’s construction standards.
12.7 Consolidate and tabulate appendices.
Provided by City:
• WFI forms.
• Water rights certificates and permits.
• Consumer Confidence Report.
• Construction standards.
• SEPA DNS (if applicable).
RH2 Deliverables:
• SEPA Checklist preparation and submittal to City.
• Miscellaneous appendices for inclusion in the WSP.
Task 13 – Cross-Connection Control Plan
Objective: Document the City’s existing cross-connection control plan and recommend any updates.
Approach:
13.1 Review the City’s existing cross-connection control ordinance and programs it has developed.
Evaluate the documents for completeness and incorporate elements necessary for
consistency with DOH regulations into the WSP.
Moses Lake Council Packet 6-14-22, Page 100 of 149
City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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RH2 Deliverables:
• Completed cross-connection control plan included in the WSP as an appendix.
Task 14 – Water Quality Monitoring Plan
Objective: Compile the City’s existing water quality monitoring requirements and procedures.
Approach:
14.1 Compile the City’s water quality monitoring programs into an appendix. Include the Coliform
Monitoring Plan, Disinfection Byproducts Monitoring Plan, Water Quality Monitoring Report,
and E. coli Response Plan.
Provided by City:
• Descriptions and figures documenting the City’s existing water quality and coliform
monitoring programs, including E. coli Response Plan.
RH2 Deliverables:
• City water quality monitoring requirements and procedures as an appendix.
Task 15 – Water Use Efficiency Program
Objective: Update the City’s WUE Program and WUE goals for the water system.
Approach:
15.1 Prepare a summary of WUE planning efforts that have been completed since the 2015 WUE
Program was adopted.
15.2 Document the City’s plan for updating WUE goals through a public process.
15.3 Identify and evaluate proposed WUE measures.
RH2 Deliverables:
• Descriptions documenting the City’s WUE Program for City review and comment.
Task 16 – Wellhead Protection Plan
Objective: Document the City’s existing efforts towards wellhead protection and recommend any
updates.
Approach:
16.1 Reference the Wellhead Protection Plan contained in the City’s 2015 WSP to document the
existing program, the City’s contingency plan for a contamination event, and the delineation
of the wellhead protection areas. Update the City’s time of travel calculations for each source.
16.2 Update the inventory of potential contaminant sources and activities using available
databases and document the results of the inventory findings. The inventory will include site
locations and owners/operators that must be notified of the City’s wellhead protection
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City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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program. Identify development-related considerations for new construction within wellhead
protection areas.
Provided by City:
• Preparation and transmittal of wellhead protection notification documents to
owners/operators as required by DOH.
RH2 Deliverables:
• Documentation of the City’s Wellhead Protection Plan for City review and comment.
Task 17 – Finalize, Print, and Present Draft WSP
Objective: Prepare a final draft of the WSP and submit it to review agencies and adjacent water
purveyors.
Approach:
17.1 Develop a cover format that includes the WSP name and revision date.
17.2 Transmit electronic copies of the draft WSP documents to the City for review and comment.
17.3 Revise the WSP based on City review comments.
17.4 Bind the final draft WSP documents and print up to five (5) sets of the WSP and color figures.
17.5 Create an electronic PDF document, including all chapters, appendices, and figures of the
WSP. Provide up to five (5) copies of the electronic plan on USB flash drives.
17.6 Submit the final draft WSP to the County, DOH, and adjacent water systems for their review
and comment.
17.7 Attend up to two (2) City Council meetings to present the WSP and its contents, and to
request formal City approval of the WSP.
RH2 Deliverables:
• Up to five (5) sets of the final draft WSP in three-ring binder format and five (5) copies in
electronic PDF on a USB flash drive. Draft WSP electronic PDF will include bookmarks of
chapters, appendices, and major section headings to facilitate navigation within the
document.
• GIS map packages and/or shapefiles (in ArcGIS Pro version 2.8.3 or newer) of all figures
prepared in the WSP.
• Attendance at up to two (2) City Council meetings, assumed to take place at the City.
Task 18 – DOH and Agency Review Revisions
At the completion of Tasks 1 through 17, the WSP will be in a final format, ready for review by the
regulatory agencies and adjacent water purveyors. The number of comments, number of meetings,
and amount of required WSP modifications from review by the regulatory agencies and adjacent
water purveyors are difficult to predict. Therefore, RH2 has provided an allocation of forty (40) hours
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City of Moses Lake Exhibit A
Water System Plan Update Scope of Work
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of RH2 staff time to respond to agency review comments within the chapters and content prepared
by RH2. If additional effort is required, a contract amendment will be provided at that time. The level
of effort for this Task includes assumptions for addressing review comments, attending review
meetings, and preparing final WSP modifications upon receipt of all review comments from the
County, DOH, the Washington State Department of Ecology, and adjacent water systems. No date is
warranted or implied for County, DOH, or Ecology response of the draft WSP, or for WSP final
approval.
PROJECT SCHEDULE
RH2 will begin work within two (2) weeks of receipt of the executed contract.
It is anticipated that the agency review draft of the WSP can be completed approximately fourteen
(14) months after receipt of the requested high priority data. Upon execution of a contract, RH2 will
provide the City with a requested data list, which will be broken down with high priority items and
assumes the City will be able to respond within two (2) weeks; medium priority items will be
responded to within six (6) weeks; and low priority items will be responded to within eight (8) weeks.
Moses Lake Council Packet 6-14-22, Page 103 of 149
EXHIBIT B
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City of Moses Lake
Water System Plan Update
Data to be Provided by the City of Moses Lake
The following list contains the information and data to be provided by the City of Moses Lake (City) that is needed to update the City’s Water
System Plan (WSP). All available resources from previous planning work will be utilized to minimize the level of effort necessary. The list below
is organized according to the Scope of Work activities.
Scope of Work/Information Needed Priority Notes Status/
Delivered
Activity 2 – Introduction and Existing System Description
1. Reservoir information that includes reservoir name, as-builts, location,
year constructed, material, reservoir floor elevation, overflow
elevation, diameter, ground elevation, operating levels (pump start
level(s) for filling reservoir and pump stop level), fill pipe diameter, draw
pipe diameter, and description of operation and control.
H Consistent with Keller memo Table 4
(and setpoints from Table 2)?
2. Pressure reducing station data that includes station name, as-builts,
location, main line and bypass control valve sizes, normal inlet pressure,
outlet pressure setpoints, operational priority (lead, lag, second lag,
etc.), ground elevation, and pressure relief valve size and setpoint (if
relief valve is included).
H Keller memo Table 5 does not
indicate valve sizes or whether
multiple valves exist in each of the
PRV stations.
3. List of check valves and zone valves (closed isolation valves between
pressure zones) in the distribution system.
H Consistent with hydraulic model?
4. Intertie information that includes adjacent system name, as-builts,
location, water main size, control valve size and model number, and any
other facility information.
H None?
5. Telemetry and supervisory control information that includes
manufacturer and year of telemetry system, type of communications
link (radio or phone), facilities monitored at master telemetry unit, and
facilities with remote telemetry units.
H RH2 assumed to have all applicable
and relevant information.
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City of Moses Lake Exhibit B
Water System Plan Update Data to be Provided by the City of Moses Lake
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Scope of Work/Information Needed Priority Notes Status/
Delivered
6. Water treatment information that includes location of treatment
facilities, as-builts, type of treatment (disinfection, fluoridation,
filtration, etc.), chemicals used and concentrations, method of
metering, initial dosage amounts, and capacity of mixing or holding
tanks.
H
7. Booster pump station data that includes pump station name, as-builts,
location, year constructed, number of pumps, pump curves (or pump
manufacturer and model number, pump serial number, and impeller
diameter), motor horsepower, ground elevation, normal pumping rate,
and description of operation and control.
H Consistent with Keller memo Table
3? Need operation and control
setpoints.
8. Well data that includes well name, well log, location, year constructed,
pump curve (or pump manufacturer and model number, pump serial
number, and impeller diameter), motor horsepower, well casing
diameter, well column diameter, ground elevation, well depth, screen
depth range, pump intake depth, normal pumping rate, static water
level, water level at normal pumping rate, and description of operation
and control.
H Partially provided in Keller memo
Tables 1 and 2. Additional
information needed regarding
motor capacity, well depth, pump
depth, static and dynamic pumping
levels.
9. Copy of most recent Department of Health (DOH) Sanitary Survey. H
10. Copy of GIS files of the base map, aerial photo, existing water system
(including all water main, sources, pumping, and storage facilities, gate
and check valves, and hydrants), and contours.
H
Activity 3 – Land Use and Population
1. Copy of the City’s Comprehensive (Land Use) Plan. H Link provided via email. Delivered.
2. Summary of City’s efforts and involvement in regional water system
planning.
L
3. Identify on a map the areas where growth is expected to occur. M
4. List of planned developments. Provide name of development, type of
development, number of units, and development schedule.
M
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City of Moses Lake Exhibit B
Water System Plan Update Data to be Provided by the City of Moses Lake
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Scope of Work/Information Needed Priority Notes Status/
Delivered
5. Copy of GIS file showing existing retail and future service area
boundaries.
H
6. Copy of GIS file showing existing and future land use. H
Activity 4 – Water Demands
1. How often are customer meters read (monthly, every other month,
etc.)?
H
2. Hourly and daily reservoir level records (telemetry data, circular charts,
data sheets, etc.) from each storage facility for 2013 through 2021 (to
be used to determine the system’s peaking factors).
H If historical peak day occurred in
2021, only 2021 data is needed.
3. Hourly and daily water production records from each source of supply
for 2013 through 2021 (to be used to determine the system’s peaking
factors).
H
4. Monthly water production totals from each source of supply from 2013
through 2021.
H
5. Monthly (or bi-monthly) metered water consumption totals for each
customer class from 2013 through 2021.
H
6. Hourly or daily water consumption data for customer meters for 2021,
where available.
H Assumed not available. Not
available.
7. Average number of connections for each month for each customer class
from 2013 through 2021.
H
8. Total number of multi-family units served in each year from 2013
through 2021.
H
9. List of customers (approximately 10 to 20) that used the most water in
2021 (as measured by individual meters), customer address, and
amount of consumption of each customer for the year.
H Similar to Keller memo Table 9, but
for 2021.
10. List of buildings with the largest fire flow requirements in the service
area (provide at least three (3) in each pressure zone). Provide name of
building, address, and fire flow requirement.
M Attachment F from Keller memo Delivered
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City of Moses Lake Exhibit B
Water System Plan Update Data to be Provided by the City of Moses Lake
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Scope of Work/Information Needed Priority Notes Status/
Delivered
11. General level of service fire flow requirements and duration for all land
use classifications, such as single-family, multi-family, commercial,
industrial, etc.
M Keller indicated:
Delivered
12. Is water usage for construction projects, fire department activities, and
water main flushing recorded? If so, provide total annual amounts from
2013 through 2021.
H
13. Copy of sample letter and certificate of water availability that is issued
prior to receiving a building permit.
M
Activity 5 – Regulations, Policies, and Design Criteria
1. Copy of water system policies and design criteria not contained in the
previous WSP.
L
2. Describe the process for responding to requests for new water service
(individual and group services), including timeframes.
L
3. Describe the process for determining if the system’s capacity is
adequate to provide water service to requests for new service. The
process must include the determination of sufficient water rights.
L
4. Describe any conditions of a non-technical nature that may impact the
ability to provide new water service (e.g., annexation procedures, water
rights issues, local ordinances, etc.).
L
5. Describe the procedures for granting or requesting extensions of time
during a project. Describe the procedures for handling disputes and
appeals when requests are denied.
L
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City of Moses Lake Exhibit B
Water System Plan Update Data to be Provided by the City of Moses Lake
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Scope of Work/Information Needed Priority Notes Status/
Delivered
6. Describe policies for extensions of water service outside of boundaries.
Describe how the policies are consistent with the local and County
comprehensive (land use) plan, and development regulations.
L
Activity 6 – Hydraulic Model Update and Calibration
1. Current hydraulic model. H Provided via email. Delivered
2. GIS file of existing water utility infrastructure. H
3. Updated pipe data, where available, including (but not limited to) pipe
diameter, pipe material, and pipe age.
H
4. Copy of GIS file showing location of existing gate valves, check valves,
and hydrants in the system (if available).
H
5. As-builts for recent water system improvements not contained in the
existing hydraulic model or water utility GIS file.
H
Activity 7 – Water System Analyses
1. List of known low or high water pressures areas. Provide address and
recorded pressure for each.
M
2. List of known water system deficiencies and unsuitable pipe materials. M
3. List of past (2013 through 2021) water main breaks. Provide address
and date that each occurred.
L
4. List of facilities that have emergency power supply connections or
standby emergency generator sets.
L
5. Normal operating range of each reservoir (water elevation that well,
intertie, or control valve is called to fill reservoir or the normal
drawdown in each reservoir).
H Consistent with Keller memo Table
2?
Activity 8 – Operations and Maintenance
1. Personnel organization chart. L
2. Brief description of the major responsibilities for any new staff positions
shown on the organizational chart.
L
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City of Moses Lake Exhibit B
Water System Plan Update Data to be Provided by the City of Moses Lake
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Scope of Work/Information Needed Priority Notes Status/
Delivered
3. Updated list of all operators and their certifications. L
4. Provide a list of all major equipment, supplies, and chemicals used by
the water system. Provide a list of the service representatives for major
water system components and chemical suppliers.
L
5. Provide a list of safety and first aid equipment owned by the system and
identify safety training the personnel have and are required to have.
L
6. Maintenance schedules for each facility. L
7. Staffing time for preventive maintenance of facilities and equipment. L
8. Staffing time for operation tasks. L
9. Identify procedures for keeping and compiling records and reports.
Provide a list of records that are on file and identify where the records
are filed.
L
10. Procedures for testing the accuracy of water meters and identifying the
frequency of tests. Indicate most recent calibration of source and
customer meters.
L
11. Indicate approximate age of source and customer meters. L
12. List of the Water Division safety program activities and recent Labor and
Industries’ inspection reports.
L
Activity 9 – Capital Improvement Program (CIP)
1. List of desired water system improvements not contained in previous
CIP.
M
2. List of projects completed since the last WSP. List can be descriptive or
map based.
M
3. Copy of the City’s most recent 10-year Capital Facilities Plan. If not
available, provide a list of all road and utility improvements currently
planned by the City for the next 10 years to assist in coordinating the
timing of water improvements with other capital improvements.
M
Activity 10 – Financial Analysis
1. Copy of Financial Analysis chapter for inclusion in the WSP. L To be provided at a later date.
Activity 12 – Appendices
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City of Moses Lake Exhibit B
Water System Plan Update Data to be Provided by the City of Moses Lake
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Scope of Work/Information Needed Priority Notes Status/
Delivered
1. Copy of current service area agreements. This was likely prepared
during the development of the County’s Coordinated Water System
Plan.
L
2. Copy of water resolutions or ordinances not specifically identified
under other activities above.
L
3. Copy of standard maintenance logs and forms used. L
4. Copy of intertie agreements. M
5. Copy of the City’s construction standards. L
6. Copy of Aspect’s water right report. M
7. Copy of the City’s 2021 Consumer Confidence Report. L
Activity 13 – Cross-Connection Control Plan
1. Copy of existing cross-connection control ordinance/resolution. L
2. List of known backflow assemblies installed in the system. L
3. Copy of latest cross-connection control plan summary report that is
submitted annually to DOH.
L
Activity 14 – Water Quality Monitoring Plan
1. Copy of existing Coliform Monitoring Plan. M
2. Sampling rotation schedule for coliform monitoring, if not contained in
coliform monitoring plan.
M
3. List of water source sampling sites. Indicate source of sample. M
4. Copy of monitoring waivers and related DOH correspondence. M
Activity 15 – Water Use Efficiency Program
1. Has leak detection been performed in the distribution system in the
past? If so, indicate date, description of areas tested, and findings.
Provide a copy of the leak detection report.
M
Activity 16 – Wellhead Protection Plan
1. Summarize the City’s past efforts towards protection of its water
sources.
L
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City of Moses Lake Exhibit B
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Scope of Work/Information Needed Priority Notes Status/
Delivered
2. List of known and potential water contaminant sources located within
the wellhead protection areas.
L
3. Identify present and past land uses (last 10 to 20 years) and proposed
land uses that might pose a threat to the water sources.
L
Moses Lake Council Packet 6-14-22, Page 111 of 149
EXHIBIT C
Fee Estimate
City of Moses Lake
Water System Plan Update
May-22
Description Total
Hours Total Labor Total Expense Total Cost
Classification
Task 1 Project Administration and Agency Coordination 32 6,048$ 199$ 6,247$
Task 2 Introduction and Existing System Description 65 10,602$ 643$ 11,245$
Task 3 Land Use and Population 42 6,901$ 356$ 7,257$
Task 4 Water Demands 77 13,722$ 1,500$ 15,222$
Task 5 Regulations, Policies, and Design Criteria 24 4,026$ 119$ 4,145$
Task 6 Hydraulic Model Update and Calibration 95 16,870$ 2,458$ 19,328$
Task 7 Water System Analyses 193 36,919$ 3,555$ 40,474$
Task 8 Operations and Maintenance 26 4,584$ 133$ 4,717$
Task 9 Capital Improvement Plan 100 18,239$ 1,869$ 20,108$
Task 10 Financial Analysis 36 8,671$ 365$ 9,036$
Task 11 Executive Summary 5 945$ 42$ 987$
Task 12 Appendices 29 4,352$ 163$ 4,515$
Task 13 Cross-Connection Control Plan 5 831$ 48$ 879$
Task 14 Water Quality Monitoring Plan 5 945$ 51$ 996$
Task 15 Water Use Efficiency Program 15 2,475$ 89$ 2,564$
Task 16 Wellhead Protection Plan 27 5,299$ 352$ 5,651$
Task 17 Finalize, Print, and Present Draft WSP 127 19,644$ 2,033$ 21,677$
Task 18 DOH and Agency Review Revisions 40 7,404$ 365$ 7,769$
PROJECT TOTAL 943 168,477$ 14,338$ 182,815$
\\corp.rh2.com\DFS\NewBusiness\Proposal\MLK\20211202_MLK_M210135_Comprehensive Water System Plan Update\Contract\PSA_FEE_Comprehensive WSP Update 5/19/2022 12:58 PMMoses Lake Council Packet 6-14-22, Page 112 of 149
RATE LIST RATE UNIT
Professional I $153 $/hr
Professional II $166 $/hr
Professional III $182 $/hr
Professional IV $198 $/hr
Professional V $210 $/hr
Professional VI $227 $/hr
Professional VII $241 $/hr
Professional VIII $252 $/hr
Professional IX $252 $/hr
Control Specialist I $138 $/hr
Control Specialist II $149 $/hr
Control Specialist III $164 $/hr
Control Specialist IV $180 $/hr
Control Specialist V $190 $/hr
Control Specialist VI $205 $/hr
Control Specialist VII $218 $/hr
Control Specialist VIII $229 $/hr
Technician I $114 $/hr
Technician II $126 $/hr
Technician III $144 $/hr
Technician IV $155 $/hr
Technician V $168 $/hr
Technician VI $184 $/hr
Technician VII $200 $/hr
Technician VIII $209 $/hr
Administrative I $76 $/hr
Administrative II $89 $/hr
Administrative III $105 $/hr
Administrative IV $126 $/hr
Administrative V $147 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots - Half Size $2.50 price per plot
CAD Plots - Full Size $10.00 price per plot
CAD Plots - Large $25.00 price per plot
Copies (bw) 8.5" X 11"$0.09 price per copy
Copies (bw) 8.5" X 14"$0.14 price per copy
Copies (bw) 11" X 17"$0.20 price per copy
Copies (color) 8.5" X 11"$0.90 price per copy
Copies (color) 8.5" X 14"$1.20 price per copy
Copies (color) 11" X 17"$2.00 price per copy
Technology Charge 2.50%% of Direct Labor
Mileage $0.5850
price per mile
(or Current IRS Rate)
Subconsultants 15%Cost +
Outside Services at cost
EXHIBIT D
RH2 ENGINEERING, INC.
2022 SCHEDULE OF RATES AND CHARGES
Rates listed are adjusted annually. Moses Lake Council Packet 6-14-22, Page 113 of 149
9/13/2001Plan Element Sep Nov Dec Apr JunData Collection - High Priority ItemsData Collection - Med/Low Priority ItemsIntroduction & Existing System DescriptionBasic Planning DataWater System AnalysesWater Use Efficiency ProgramSource Water ProtectionOperations and MaintenanceDistribution Facility Design and Construction StandardsImprovement Program
Financial Analysis
Miscellaneous Documents
Executive Summary
Appendices
Draft WSP Printing and Submittal
DOH and Agency Review of WSP Agency Review
Revise WSP per Agency Review Comments
DOH Approval of WSP
City Staff 20232022Oct Jan SepJunJulAug Oct DecNovCity Staff Feb Mar Jul AugAprMayJun
Agency Review
City of Moses LakeWater System Plan UpdateEstimated Schedule5/19/2022 2024Jan Feb Mar May
9/1/129/1/1 9/1/19/1/1 9/1/129/1/1
5/19/2022, 10:55 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\MLK\20211202_MLK_M210135_Comprehensive Water System Plan Update\Contract\Exhibit E_Schedule_Comprehensive WSP Update, Contract
EXHIBIT E
Moses Lake Council Packet 6-14-22, Page 114 of 149
STAFF REPORT
To: Allison Williams, City Manager
From: Shannon Springer, Human Resources Director
Date: June 2, 2022
Proceeding Type: New Business
Subject: Review of Council Stipend MLMC 2.60.030
Legislative History: Financial Impact:
• First Presentation: June 14, 2022 Budgeted Amount:
• Second Presentation: Unbudgeted Amount:
• Action: Discussion Total Cost:
Overview
This Staff Report sets forth the results of the analysis completed of comparing the City of
Moses Lake’s stipends for Mayor, Deputy Mayor, and Council Member with that of the
comparable cities that share our Council-Manager form of government.
Per MLMC 2.60, Stipends for Mayor and City Council Members, “The stipend paid to the
Mayor, Deputy Mayor, and City Council Members shall be reviewed by the City Council and
adjusted, if appropriate, between June and December of each even numbered year.”
(Note: Any approved stipend adjustments must be voted on by the City Council prior to an
election cycle in odd-numbered years. Approved adjustments will go into effect at re-election
of a current Council Member or election of new Council Member to a position.)
The analysis found that four (4) of our comparable cities have a Council-Manager form of
government: City of Covington, City of Ellensburg, City of Port Angeles, and City of Walla
Walla. The following chart shows the comparison of the City of Moses Lake with the above-
noted cities based on data from the 2021 Association of Washington Cites Salary Survey:
Moses Lake Council Packet 6-14-22, Page 115 of 149
Organization Position Compensation Frequency
City of Covington Mayor $ 980.00 Month
City of Ellensburg Mayor $ 1,000.00 Month
City of Port Angeles Mayor $ 650.00 Month
City of Walla Walla Mayor $ 500.00 Month
AVERAGE $ 782.50 City of Covington Councilmember $ 780.00 Month
City of Ellensburg Councilmember $ 500.00 Month
City of Port Angeles Councilmember $ 550.00 Month
City of Walla Walla Councilmember $ 400.00 Month
AVERAGE $ 557.50 City of ML Mayor $ 1,000.00 Month
City of ML Deputy Mayor $ 600.00 Month
City of ML Councilmember $ 500.00 Month
The City of ML also provides $30/meeting (max 10 meetings/month) to Mayor, Deputy Mayor
and Council Members.
Fiscal and Policy Implications
Dependent upon approved option.
Council Packet Attachments
A. None
Finance Committee Review N/A
Legal Review N/A
Options
Option Results
Maintain existing monthly stipend amounts
but discontinue the per meeting stipend.
Financial savings from per meeting stipend
removal.
Maintain existing monthly stipend amounts
and existing per meeting stipend amount.
Council will continue to receive the current
amounts set forth in the Municipal Code.
Establish a Salary Review Commission for
further analysis in accordance with RCW
35.21.015.
To be determined.
Action Requested
Review results of the analysis and provide direction to staff.
Moses Lake Council Packet 6-14-22, Page 116 of 149
Moses Lake Council Packet 6-14-22, Page 117 of 149
Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Susan Schwiesow, PRCS Director
Date: June 14, 2022
Proceeding Type: New Business
Subject: Larson Recreation Center Resolution Fees, Rental Application
and Facility Handbook
Legislative History: Financial Impact:
• First Presentation: June 8, 2022 Budgeted Amount:
• Second Presentation: Unbudgeted Amount:
• Action: Motion Total Cost:
Overview
The summer of 2021, Parks staff had a recreation feasibility study completed, in conjunction
with our Parks, Recreation & Open Space Plan, to help us determine the appropriate mix of
programs, fees and charges, revenue opportunities, operational recommendations (hours of
operation, staffing levels, policies, and procedures), to determine the potential cost recovery of
the Larson Recenter Center. This study was complete by BerryDunn, who also completed our
Parks, Recreation & Open Space Plan.
During this process, it was determined that Parks and Recreation agencies are adapting to serve
as Community Wellness Hubs, places for community members to improve health outcomes and
enhance quality of life. Whether by providing access to healthy foods, physical activity, social
connections, or access to nature, local parks and recreation departments can impact the health
in their community. According to the National Recreation and Park Association: a. Recreation
facilities can increase vigorous physical activity among children and adults and can also increase
the use of certain types of facilities, including gymnasiums, and exercise areas, b. Organized
recreation programs and supervision may increase the use of recreation facilities and
playgrounds and may also increase physical activity, particularly among youths.
Recommendations that result from the study considered the demographics profile of the
residents of the Moses Lake community. Additionally, recommendations were developed using
the needs assessment survey conducted as part of the 2022 Parks, Recreation & Open Space
Plan to guide programming.
Youth sports programs, teen activities, senior programs, and fitness classes were listed as top
priorities for the Larson Recreation Center. In considering all of this, we have developed our rate
and rental schedule and what will be included in those costs.
Moses Lake Council Packet 6-14-22, Page 118 of 149
Page 2 of 2
In determining these rates, we also researched recreation centers in our area and throughout
the state and country. Most recreation centers have an indoor aquatic facility, so rates were
different for those facilities. Our rates are very complimentary with the available activities that
are included in the pass type.
Parks, Recreation & Cultural Services Advisory Board is reviewing at their meeting on June 8,
2022.
Fiscal and Policy Implications
Approval of the fees will be part of the cost recovery plan in operating the facility.
Council Packet Attachment
A. LRC Resolution for Fees, Handbook, and Rental Application
Finance Committee Review
June 14, 2022
Legal Review
Type of Document Title of Document Date Reviewed
Handbook LRC Handbook May 2022
Rental Form & Information LRC Rental Information May 2022
Options
Option Results
• Adopt Resolution as presented Handbook, fees, and rental information will be
implemented.
• Provide staff with changes Staff will make changes.
• Take no action Staff will not be able to move forward with LRC
promotion.
Action Requested
Parks, Recreation & Cultural Services Advisory Board and staff recommend City Council adopt the
Resolution to approve the fees, the handbook, and the rental information.
Moses Lake Council Packet 6-14-22, Page 119 of 149
RESOLUTION XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON AMENDING THE 2022 FEE SCHEDULE TO UPDATE THE LARSON RECREATION CENTER PASSES AND RENTAL FEES AND TO ACCEPT THE LARSON RECREATION CENTER
HANDBOOK AND RENTAL AGREEMENT
Recitals: 1. The City Council adopted Resolution 3873 establishing the 2022 Fee Schedule on
December 14, 202.
2. The City Council was presented with a new Larson Recreation Center structure. Resolved:
1. The following fee will be added and adjusted to the 2022 fee schedule:
Parks
Larson Recreation Center
Adult Annual Pass
$360.00
Parks Larson Recreation Center Adult 6-Month Pass $204.00
Parks Larson Recreation Center Adult Monthly Pass $36.00
Parks Larson Recreation Center Adult Daily Pass $5.00
Parks Larson Recreation Center Adult Punch Card Pass (12) $48.00
Parks Larson Recreation Center Teen & Seniors Annual Pass $276.00
Parks Larson Recreation Center
Teen & Seniors 6-month Pass $162.00
Parks
Larson Recreation Center
Teen & Seniors Monthly Pass
$28.00
Parks Larson Recreation Center
Teen & Seniors Daily Pass
$4.00
Parks Larson Recreation Center
Teen & Seniors Punch Card Pass (12)
$28.00
Parks Larson Recreation Center
Youth Annual Pass $150.00
Parks
Larson Recreation Center Youth 6-Month Pass
$87.00
Parks Larson Recreation Center
Youth Monthly Pass
$15.50
Parks Larson Recreation Center
Youth Daily Pass $3.00
Parks
Larson Recreation Center
Youth Punch Card Pass (12)
$24.00
Moses Lake Council Packet 6-14-22, Page 120 of 149
Parks Larson Recreation Center Sage Room Rental – Non-Profit $40.00 per hour
Parks Larson Recreation Center Cascade Room Rental – Non-Profit $62.00 per hour
Parks Larson Recreation Center Lake Room Rental – Non-Profit $50.00 per hour
Parks Larson Recreation Center Cascade/Lake Room Rental – Non=Profit $75.00 pe hour
Parks Larson Recreation Center Gymnasium Rental – Non-Profit $150.00 per hour
Parks Larson Recreation Center Kitchen Rental – Non-Profit $35.00 per hour
Parks Larson Recreation Center Damage Deposit – Non-Profit $125.00 (Refundable)
Parks Larson Recreation Center Damage Deposit With Alcohol – Non-Profit $500.00 (Refundable)
Parks Larson Recreation Center Sage Room Rental – For Profit $60.00 per hour
Parks Larson Recreation Center Cascade Room Rental - For Profit $94.80 per hour
Parks Larson Recreation Center Lake Room Rental - For Profit $76.50 per hour
Parks Larson Recreation Center Cascade/Lake Room Rental - For Profit $122.10 per hour
Parks Larson Recreation Center Gymnasium Rental – For Profit $297.12 per hour
Parks Larson Recreation Center Kitchen Rental – For Profit $49.95 per hour
Parks Larson Recreation Center Damage Deposit – For Profit $200.00 (Refundable)
Parks Larson Recreation Center Damage Deposit With Alcohol – For Profit
$500.00
(Refundable)
Parks Larson Recreation Center Application Fee – Non-refundable $50.00
2. The Council approves the attached Larson Recreation Center Handbook and Rental Agreement documents. Adopted by the City Council of Moses Lake, Washington on June 14, 2022.
______________________________ Dean Hankins, Mayor
ATTEST:
_________________________ Debbie Burke, City Clerk
Moses Lake Council Packet 6-14-22, Page 121 of 149
Larson Recreation Center
Pass Holder Handbook
Moses Lake Council Packet 6-14-22, Page 122 of 149
2
Dear Larson Recreation Center Pass Holder,
Welcome! We are excited to have you as a pass holder and hope to see you often. You will find our facility
and staff to be top notch. From our basketball courts to our fitness area to the indoor track, you will not
find a nicer facility in our area. Whether it is instruction on our state-of-the art fitness equipment or
assisting you in enrolling your child for our fantastic Youth Programs, our staff is eager to assist you.
We welcome your feedback, positive or negative. Throughout the facility you will find comment cards
that can be left at the front desk. If you would rather send an email, please don’t hesitate to let us know
how we are doing and what we can do to make your experience an enjoyable one at the Larson
Recreation Center.
We are happy to have you as a pass holder and invite you to start your healthy journey today!
Sincerely,
Carrie Hoiness
choiness@cityofml.com
Recreation Superintendent
Moses Lake Parks, Recreation & Cultural Services
Larson Recreation Center
Moses Lake Council Packet 6-14-22, Page 123 of 149
3
TABLE OF CONTENTS
I. Facility Passes ..................................................................................................................................................... 5
Type of Passes ........................................................................................................................................... 5
Payment Policies ....................................................................................................................................... 5
Changes in Fess, Schedules, Policies & Hours of Operations ......................................................................... 5
I. Pass Holder & Non-Pass Holder .................................................................................................................. 6
A. Pass Identification .......................................................................................................................... 6
B. Facility Entry for Non-Members ...................................................................................................... 6
C. Pass Holder Renewal ..................................................................................................................... 6
D. Pass Holder Delinquency ................................................................................................................ 6
E. Pass Holder Termination ................................................................................................................ 6
F. Pass Holder Status Change ............................................................................................................. 7
G. Pass Holder Cancellation ................................................................................................................ 7
H. Refund Policy ................................................................................................................................. 7
II. Recreation Center Operations .................................................................................................................... 7
A. Hours of Operation ........................................................................................................................ 7
B. Admittance Procedures .................................................................................................................. 8
C. Age Limits ..................................................................................................................................... 8
D. Gymnasium ................................................................................................................................... 8
E. Attire ............................................................................................................................................ 9
F. Fitness Classes ............................................................................................................................... 9
G. Code of Conduct .......................................................................................................................... 10
H. Food & Drink ................................................................................................................................ 11
I. Non-Discrimination Policy ............................................................................................................ 11
J. ADA Compliance .......................................................................................................................... 11
K. Parking ....................................................................................................................................... 11
L. Insurance .................................................................................................................................... 12
M. Annual Maintenance Program ..................................................................................................... 12
N. Pets ............................................................................................................................................. 12
O. Wireless Internet Use Policy ......................................................................................................... 12
Moses Lake Council Packet 6-14-22, Page 124 of 149
4
P. Locker Room Use ......................................................................................................................... 12
Q. Lost and Found ............................................................................................................................ 13
R. Paging Announcements ................................................................................................................ 13
S. Solicitations ................................................................................................................................. 13
T. Weather Alerts ............................................................................................................................ 13
U. Vending Machines ....................................................................................................................... 13
III. Fitness Center Policy ..................................................................................................................................... 14
A. Fitness Area Features ................................................................................................................... 14
B. Youth Fitness Orientation ............................................................................................................ 14
C. Rules ........................................................................................................................................... 14
D. Private Lessons/Coaching ............................................................................................................ 14
IV. Gymnasium Policy ........................................................................................................................................ 14
A. Features ...................................................................................................................................... 15
B. Schedule ...................................................................................................................................... 15
C. Gymnasium Rules ........................................................................................................................ 15
D. Net Heights ................................................................................................................................. 15
E. Private Lessons/Coaching ............................................................................................................ 15
V. Indoor Track Policy ....................................................................................................................................... 15
A. Features ...................................................................................................................................... 16
B. Lap Direction ............................................................................................................................... 16
C. Indoor Track Rules ....................................................................................................................... 16
VI. Program Registration ................................................................................................................................... 16
VII. Facility Rentals ............................................................................................................................................. 17
Moses Lake Council Packet 6-14-22, Page 125 of 149
I. Facility Passes The Larson Recreation Center is a pass-based facility open to all residents and its surrounding
visitors in the area.
Types of Passes
Facility Passes Pass Type Annual 6 Month Monthly Daily Punch Card
Adult (18 & Older) $360.00 $204.00 $36.00 $5.00 $48.00
Teens (11-17 Years) $276.00 $162.00 $28.00 $4.00 $36.00
Youth (7-10 Years) $150.00 $87.00 $15.50 $3.00 $24.00
Senior (65 & Older) $276.00 $162.00 $28.00 $4.00 $36.00
*All passes exclude sales tax
Pass Includes:
Adult, Teens, and Seniors Youth
- Access to Track - Access to Track
- Access to Fitness Area - Open Gym: Basketball, Volleyball, and Pickleball
- Open Gym: Basketball, Volleyball, and Pickleball - Select Youth Group Exercise Classes
- Select Group Exercise Classes - Family Open Gym Nights
- Family Open Gym Nights - Select Youth Special Events
Indoor Track: 7-12 years old must be accompanied by an adult.
Fitness Room: 11-15 years old must be accompanied by an adult.
Payment Policies
A. Methods of Payment: Moses Lake Parks, Recreation & Cultural Services consent the acceptable methods of
payment shall be limited to the following:
1. Check - All returned checks are subject to $35 return fee.
2. Cash
3. Credit
4. Debit Card
B. Non-Refundable: Memberships are non-refundable and non-transferable. Refunds may only be made if
there is a documented medical condition or relocation of primary residence more than 30 miles away
from the LRC for annual full payment passes.
Changes in Fees, Schedules, Policies, & Hours of Operation
The LRC will review and revise policies as it deems necessary and under its sole discretion. Programs, schedules,
policies, and hours of operation are subject to change without prior notification. Notification will be given 30
days in advance of any membership fee change. Refunds will not be given for changes in hours or days the
facility is closed.
5
Moses Lake Council Packet 6-14-22, Page 126 of 149
6
I. LRC Pass Holder & Non-Pass Holder
A. Pass Identification
1. General Policy: All pass holders will be issued an ID card. Pass holders scan their ID each time
they visit the LRC.
2. Lost Fee: Lost pass holders IDs will be replaced for a $5 fee.
3. Deactivation: IDs are deactivated upon membership cancellation, expiration, or misuse of
facility equipment, policies, and procedures.
B. Facility Entry for Non-Pass Holders
1. Day Passes: Non-pass holders may seek to purchase an initial day pass. The LRC will require
non-pass holders to provide general information that will be kept confidential by the LRC to
create an account for future purchases.
2. Punch passes available for use of the facility.
C. Pass Holder Renewal The LRC will strive to provide quality service and programming to
encourage continuous membership.
1. Pass holders will have a renewal option and registration may be completed at the LRC
front desk or on-line.
2. Pass holders will receive a verbal or written notice at the LRC front desk or via email at least
30 days prior to the pass’s expiration date.
D. Pass Holder Delinquency A pass holder’s account will be deemed delinquent when an Auto-
Renewal has failed on said pass holder’s account resulting in an amount due.
1. Access to the facility will not be given to any patron whose account has an outstanding
delinquency. The member must pay the entire amount due before he or she can begin using
facility and the suspension is lifted.
2. If an account has been delinquent for one month, the pass holder will be terminated.
3. Day passes cannot be purchased to avoid paying delinquent balances.
E. Pass Holder Termination/Cancellation The LRC reserves the right to cancel a pass at any time at
its discretion if the actions or behavior of a pass holder violate the rules of the facility or are
deemed to be disruptive to the LRC, its pass holders, or its patrons.
1. The cancellation of an annual or 6-month pass must be given to the LRC with a minimum of 30
days written notice through the completion of a Cancellation Request Form (which can be found
at mlrec.com) delivered to the LRC front desk or sent by email to info@mlrec.com. Any
cancellation delivered by phone will not be accepted.
2. Notification of cancellation will be given to the primary member on the pass. In the case of a
Youth Pass (ages 7-17), notification will be sent to the parent or guardian of the minor.
3. No refunds will be issued for the cancellation of an Annual Pass without
management approval.
Moses Lake Council Packet 6-14-22, Page 127 of 149
7
F. Pass Holder Status Change
1. In accordance with the policies set forth, any change to a pass must be communicated in
writing and delivered to the LRC front desk by the primary member on the pass. Contact the
LRC front desk in person to complete a pass status change form (Cancellation or Change
Request) to authorize any changes including:
a. Cancellation request (See subsection G below).
b. A change fee of $10 will be charged for any change in pass type involving an upgrade,
downgrade, member additions or deletions.
c. Pass changes based on age; and
G. Pass Holder Cancellation
1. Passes will run continuously unless a cancellation is approved in writing by the LRC. Upon
verification, any pass holder, in good standing, may cancel at no charge if he or she is
temporarily relocated or is ill/injured.
a. Monthly, 6-month, and Annual Pass dues are non-refundable.
a. Medical and relocation exceptions only. Documentation is required
or pass will not be cancelled and partially refunded.
b. Once approved the dues will be refunded for the future unused days left
until the pass expiration day.
b. Monthly passes will be cancelled, providing the member gives 30 days’ notice.
Refunds are not given for monthly passes.
2. Pass holders may cancel their pass in writing with a 30-day notice. If the pass is reactivated
within 60 days of the expiration date, the $25 processing fee will be waived for a monthly pass.
a. A Cancellation Request Form is required for a pass cancellation.
H. Refund Policy
1. Refunds will not be given for no-show or unused passes.
2. Refunds may be granted for pass holders (6-month or Annual) who have moved more than 30
miles away from the LRC with proof of relocation, have a medical condition that no longer
allows them to use the facility, or are on military leave.
3. Activity Refund: No refunds will be issued for participant-initiated cancellations.
II. Recreation Center Operations
The LRC is pleased to provide quality customer service to all its members and guests. Customer
service and accountability are guiding principles. Balancing the need to control entry to the facility
with ideal customer service is the goal of the LRC front desk staff. Spectators/visitor policies will allow
for convenient entry while not compromising the integrity of pass holders’ access to the LRC.
Transactions made at the LRC front desk will be professional, friendly, accurate, and timely.
A. Hours of Operation The LRC will be open to patrons seven days a week, except for specified
holidays. Hours of operation will be posted. Any change in hours will be communicated to pass
holders in a reasonable amount of time by posting a notice in the facility or on the web site.
Moses Lake Council Packet 6-14-22, Page 128 of 149
8
Monday - Friday ........................... 6:00 am – 9:00 pm
Saturday ............................ 7:00 am – 8:00 pm
Sunday ............................ 10:00 am – 6:00 pm
Holidays Observed
Memorial Day Thanksgiving
4th of July Christmas Day
B. Admittance Procedures
1. Pass Holders: All LRC pass holders are to be verified by displaying swiping their pass ID upon
entrance to the facility to ensure the safety and security of the pass holders, program
participants, and the facility. If a pass holder has forgotten their pass ID, pass may be verified
by photo ID on file in the computer or another form of Photo ID, such as a driver’s license or
school ID. After the fifth time a member fails to produce their ID in a six- month period
(January to June or July to December), a member upon entering must have their pass ID or
pay $10 for a new card.
2. Tours: Any new member or potential member will be given a tour if needed. No patron shall
walk throughout the facility without notifying a staff member and receiving a visitor lanyard.
C. Age Limits Each area of the facility has specific guidelines for children’s use. No child under the
age of 7 will be allowed to enter the facility without being accompanied by a parent or guardian,
who is 16 years old or older. Parents bringing in children for fitness classes, leagues and programs
must enter the facility with their child to ensure that no changes have been made to the schedule.
1. The Fitness Center: Children under the age of 11 will not be permitted in the fitness center
area. Children ages 11-15 can use all equipment if they are accompanied by a person 18 years
of age or older. Ratio of one (1) adult to two (2) children.
2. The Track: Children 7-12 years must be accompanied by a person 18 years of age or older.
The track is to be used for its intended purposes only; no standing or viewing from the track.
Runners are to use the outside lanes and the walkers are to use the inside lane. Side-by-side
walking or standing is not allowed. The direction of the track will change daily. Ratio of one
(1) adult to two (2) children 7-12 years. Children 7-12 years must be within arm’s reach of
adult.
3. The Gymnasium: Children 6-8 years must be accompanied by a person 16 years or older.
Children 9-11 must have a parent/guardian in the facility.
D. Gymnasium
1. Gymnasium equipment is available for checkout at the LRC front desk. Members must
provide their pass, or their keys and day-pass users will need to provide their first and last
name to check out equipment.
2. Types of equipment available for checkout include basketball, volleyball, and pickleball
paddle. Only one item can be checked out per person at a time.
3. The exact equipment type, and number must be returned to the LRC front desk. Any item(s)
Moses Lake Council Packet 6-14-22, Page 129 of 149
9
not returned to the LRC front desk by the end of the day will result in a “HOLD” being placed
on the pass holder or day-pass user’s account until the correct piece of equipment is
returned. If the item(s) are not returned within 48 hours of checkout the user will be notified
and charged for the missing equipment if it has been lost. Users who refuse to pay the
replacement fee for lost equipment will not be allowed to checkout equipment in the future.
This applies to all members of the user’s household. The prices are as follows:
a. Basketball: $40
b. Volleyball: $30
c. Pickleball Paddle: $30
4. Any items that are returned in a damaged state will be charged to the pass holder or day-pass
user who was in possession of the equipment.
5. Only basketballs, volleyballs, and pickleball paddles/balls are allowed in the gymnasium.
Equipment for any other sports/activities is not allowed in the gymnasium at any time
unless approved for LRC programming. Equipment that is not permitted includes tennis
racquets, soccer balls, footballs, baseball/softball equipment, etc.
6. Designated open gym play will be specifically labeled. Nets and goals will not be adjusted
upon request on open play courts.
E. Attire The LRC is a community-oriented facility. Patrons are expected to dress in attire appropriate
for a family friendly facility. Please be mindful of individuals with a sensitivity or allergy to
perfumes or products with fragrances.
1. Gymnasium and Fitness Room
a. Participants should always wear athletic apparel and closed-toed athletic shoes.
1) Dress shoes and sandals are not allowed.
2) Pants or shorts with zippers, snaps, and buttons can damage weight training
equipment; therefore, patrons are prohibited from wearing such clothing
when exercising on strength machines with pads
b. Clothing must be appropriate for all ages.
c. Shirts must be worn at all times and should not be removed outside of a locker
room/changing room area.
d. Undergarments (i.e., sports bras, bras, underwear, etc.) must be covered at all times.
F. Fitness Classes The Fitness Class schedule will offer several different types of classes to
accommodate any patron. Classes include Zumba, Yoga, Cardio & Weights, Fitness for Health,
Bootcamp, HIIT and more. Class times and days may change without notice. Please arrive early
for class. The instructor may not allow a patron to enter a class once it has begun.
1. Fees: Large group fitness classes are included in your membership. Additional offerings will
have associated fees.
2. Cancellations: The LRC reserves the right to cancel a class at any time for any reason.
3. Class Etiquette
a. Arrive 5 minutes before the start of your class. Your class spot may be filled if you are
not present 5 minutes prior to the start of class.
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b. We strongly encourage pass holders to place all items in a cubby or locker. The LRC is
not responsible for lost or stolen items.
c. Please inform the instructor if you are leaving class early. Please utilize the back row
and leave in polite manner to help not disrupt other patrons in the class.
d. No food, gum, or drink is allowed apart from water or a sports drink in a sealable, non-
glass, leak-proof container.
e. To preserve the flooring, and equipment, please bring shoes that are for exercise use
only. Street shoes bring in rocks, water, and dirt that cause extreme wear on the floor
and equipment. No pass holder has the right to reserve a specific spot during class,
spots are available on a first come first serve basis.
f. Please do not enter the room until the previous class has exited the room.
g. Do NOT enter the classroom if the door is closed and the “class in progress” sign is
visible.
h. All group fitness rooms are multi-purpose rooms and are intended for LRC programs.
We reserve the right to close a room for maintenance, training, or program set up
prior to a program beginning.
4. Fitness Class Cancelation Policy
a. All cancelations must be done 60 minutes prior to the class you intended to take. Pass
holders who do not cancel prior to their class will follow a three-step warning policy:
1) First offense is a written warning.
2) Second offense will remove privileges of reserving your spot in ANY class for one week.
3) Third offense will remove privileges of reserving your spot in ANY class for one month.
b. Instructor’s will check the roster at the beginning of each class and will make sure each member
registered for class gets signed in.
c. Scanning your card WILL NOT sign you in for class.
G. Code of Conduct Passes to the LRC is a privilege which can be revoked for due cause. Pass holders
caught violating policy or rules, vandalizing property, stealing, or engaging in illegal or disruptive
activities will lose their pass. If a pass holder’s conduct results in the need for public safety or
police assistance, legal charges may apply. Suspension and/pass revocation will be handled by the
Larson Recreation Center Recreation Coordinator/Recreation Superintendent on a case-by- case
manner. The following are breaches of the proper safety precautions and practices:
1. Destruction of property or theft.
2. Sharing your pass ID with others.
3. Providing means of unauthorized access to non- pass holders.
4. Being in possession or under the influence of alcohol or drugs:
5. Sexual misconduct, disorderly conduct, and physical fights.
6. Verbal or other forms of harassment.
7. Selling or promoting products and services without authorization by management at the LRC.
8. Failure to pay pass fees.
9. Any behavior that is determined to be unacceptable by the LRC, and disruptive to those we serve.
Such conduct will be grounds for immediate suspension or termination of your pass.
10. The LRC is a tobacco-free environment. Use of any type of tobacco will not be permitted in or on the
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grounds of the center.
11. Inappropriate language will not be tolerated. Patrons may be asked to leave the facility; and
12. Vandalism will not be tolerated. Violations will be reported to the Moses Lake Police Department for
investigation. Vandals will be prosecuted to the fullest extent of the law. The violator’s pass will be
revoked.
13. The LRC is a vape-free environment. Vaping of any kind is prohibited.
H. Food & Drink
1. Only containers with water and sealable tops are permitted in fitness areas.
2. Food and drink can be purchased at the vending machine.
3. Glass containers and coolers are not permitted.
I. Non-Discrimination Policy Moses Lake Parks, Recreation & Cultural Services and the LRC are an
equal opportunity agency, and do not discriminate based on race, color, creed, religion, national
origin, gender, marital status, and status with regard to public assistance, membership, or activity
in a local commission, disability, age, veteran status, genetic information, gender identity, or other
legally protected status. The LRC does not tolerate any type of harassment—physical, bullying,
verbal, or sexual—of our members, guests, or employees. The LRC reserves the right to deny
access to the facility and its programs to those who refuse to abide by these policies.
J. ADA Compliance Moses Lake Parks, Recreation & Cultural Services and the LRC prohibits the
discrimination based on race, color, national origin, sex, gender, age, religion, pregnancy status,
disability, sexual orientation, veteran status, and other status protected by law in employment and
its programs, activities, and services. The LRC complies with the Americans with Disabilities Act
(ADA), under which qualified individuals with a disability may be entitled to reasonable
accommodations in programs, activities, and services of the LRC. Any request for accommodations
under the ADA or any grievances, please contact:
Recreation Coordinator
610 S Yakima
Moses Lake, WA 98837
509-764-3810
Persons with hearing and/or speech disability may register for programs online at www.mlrec.com.
Persons with a visual impairment who want to register for a program, or need other Larson
Recreation Center documentation, will be provided assistance as requested. Forms may be
converted to large print.
K. Parking Free parking is available on the LRC grounds. Pass holders are permitted to use the parking
lot only when they are utilizing LRC facilities. Owners of illegally parked vehicles will be reminded
and then towed at the owner’s expense if necessary. Please use our parking lot responsibly: park in
designated areas, observe the “pick up/drop off” and “handicap” areas as well as the fire lane,
drive slowly, and please watch out for pedestrians.
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1. Skateboards, Hover boards, and In-line skates are not permitted on the LRC’s
property.
2. The LRC is not responsible for lost or stolen belongings left in vehicles parked on or near
the grounds.
L. Insurance It is the responsibility of every individual, or his/her parents or legal guardian to
provide accident and health coverage while participating in all LRC activities. The LRC does not
provide any accident or health coverage for its pass holders or guests. The LRC strongly
recommends that individuals possess personal accident and health insurance.
M. Annual Maintenance Program The LRC will close portions of the facility periodically for annual
preventative maintenance, cleaning, and revitalization. Patrons will be notified throughout the
facility concerning upcoming facility closings.
N. Pets There are no pets allowed at the LRC. Service animals are permitted.
O. Wireless Internet Use Policy
1. The LRC provides free wireless public Internet access. This will allow users to connect to the
Internet from their laptop computers, phones, and tablets when sitting within range of the
access points. Users are responsible for configuring their own equipment. The LRC does not
provide technical support for establishing or maintaining a connection or equipment
configurations. The LRC is not responsible for any changes made to an individual computer’s
settings and does not guarantee the user’s technological compatibility. The LRC is not
responsible for any personal information (e.g., credit card) that is compromised, or for any
damage caused to hardware or software due to electronic surges, security issues, or
consequences caused by viruses or hacking. All wireless access users are individually
responsible for maintaining up- to-date virus protection on personal laptop computers or
wireless devices.
P. Locker Rooms Use Lockers are designed for day use. We do not offer monthly rentals. Staff will
work to ensure the cleanliness and safety of the locker rooms.
1. Family locker rooms are provided for the convenience of families with children or persons
needing assistance or extra space.
2. Each night the locker room will be cleared of all materials in the locker area. If a lock is on
a locker after closing, we will cut the lock off and place any materials in the lost & found at
the LRC front desk. The lock will be disposed of once it has been cut.
3. The LRC is not responsible for any items left in the locker room.
4. Locks are not provided. Please bring your own or purchase one at the LRC front desk.
5. To protect the privacy of our patrons, the LRC prohibits the use of any electronic,
mechanical, manual, digital, voltaic or other devices, instrument or means capable of
recording, producing, duplicating, reproducing, storing, copying, transmitting or displaying
any visual video, photographic, electronic digital, recorded, or other visual image, picture,
or representation, including but not limited to any camera, photographic camera, video
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camera, fiber optic camera, motion picture camera, television camera, camcorder,
videotaping device, or camera cell phone, in any restroom, locker room, lavatory,
bathroom, shower facility, or dressing room, in any facility, or dressing room, in any
building owned, leased to, or under the control of the LRC. Signage will be posted in all
locker rooms, restrooms, lavatories, shower facilities, and dressing rooms. If a patron
violates this policy staff will ask them to leave the facility, and their pass will be reviewed
for possible suspension or termination.
Q. Lost and Found
1. Valuable lost and found items may be stored for up to fourteen (14) days.
2. Lost and found items not considered valuables are stored for up to seven (7) days before being
donated to Goodwill or the Senior Center.
3. Some valuable lost and found items may be stored in the safe until retrieved by owner.
4. A patron must describe item in detail, including the date it was lost, to retrieve it from our lost and
found.
R. Paging Announcements
1. The paging system is designed for RC closing and emergency announcements only.
2. Patrons will not be paged except under emergency conditions. A closing announcement will
be made prior to closing.
S. Solicitations
1. Selling of external goods and services is not permitted at the LRC. Individuals may not
circulate any petition or subscription list, solicit business, place any advertisement or
leaflets, or exhibit any article for sale at any time on the LRC grounds including cars in
the parking lot and on the corner of the street/parking lot.
2. Announcements or posters may not be circulated or placed anywhere on the LRC
grounds without the consent of the Recreation Superintendent.
3. If you are promoting a not-for-profit event or program and would like to advertise in the
facility, please get the item approved through the Recreation Superintendent.
T. Weather Alerts In the event of snow or icy weather, LRC staff will make every effort to open the
facility but may operate on a snow schedule. The staff will decide on programs during the
inclement weather. The LRC voicemail will be updated and contain the most recent information
regarding closures.
U. Vending Machines
1. Vending machines will be stocked with a variety of different snacks and drinks.
2. If items purchased do not dispense correctly, please contact the vending company
3. If an “Out of Order” sign is on the machine, please do not insert money. You will not be
given a refund.
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III. Fitness Center Policy
The LRC staff strive to balance customer service with risk management and cleanliness. This area of the
facility is a main selling point for passes and is open to pass holders during all hours of operation of the
facility. Staff will strive to help all patrons feel comfortable with the exercise equipment.
A. Fitness Area Features The Larson Recreation Center Fitness Area offers something for
everyone of all fitness levels. Covering over 1450 square feet, it offers weights, cardio, TRX
System, strength machines, and Nexersys equipment.
B. Youth Fitness Orientation (YFO) The YFO introduces young pass holders ages 11-17 to the
Recreation Center Fitness Room, teaching them gym etiquette and protocol, proper machine
and equipment use, Fitness Room rules, and of course safety.
C. Rules Fitness center rules have been established to govern the use of the fitness area. All rules
were established with patron safety and security in mind. It is the responsibility of the staff to
always enforce these rules consistently and fairly.
1. No one under the age of 11 may use equipment or be on the fitness floor.
2. Ages 11 to 15 MUST be by a parent or guardian 18 years or older when using equipment.
3. Re-rack your weights and return your equipment
4. Wipe down equipment after use
5. No dropping or slamming of weights, loud machine use, or excessive noise
6. No saving equipment and allow others to work in between sets
7. 30-minute time limit on cardio during peak times, or when people are waiting
8. No outside equipment (bands, chains, or attachments) unless approved
9. Gym bags or personal items must be stored in lockers or cubbies and off the floor
10. Unauthorized personal or group training is prohibited
11. Offensive language, horseplay, or inappropriate/disrespectful behavior is not allowed and will not
be tolerated.
12. Headphones are required for all personal listening devices and should be at a low/moderate volume
so as not to be heard by others
13. Shirts, appropriate workout attire, and athletic shoes required. Open-toed shoes and jeans are
prohibited
14. No food or drink except water or sports drinks.
15. Have fun and get work done!
D. Private lessons/coaching is prohibited in any LRC park or facility unless written permission is
granted. Those lessons include but are not limited to the following: personal training, basketball,
volleyball, pickleball, or any other program/activity.
IV. Gymnasium Policy
The Larson Recreation Center Gymnasium is where play and purpose come together. This large 7,425
square foot gymnasium is a true multi-purpose space that serves as home to open gym sports, youth
activities, fitness classes, and special events.
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A. Features The Larson Recreation Center Gymnasium area includes the following: six Basketball
hoops, with 4 easily adjustable (8’-10’), one main court and two basketball short courts, volleyball
standards for one full-size court or two side-by-side courts, and two pickleball courts.
B. Schedule The gymnasium schedule is subject to frequent changes, please check prior to
availability prior to use. Our goal is to have one court available for public open gym as much as
possible.
C. Gymnasium Rules Gymnasium rules have been established to govern the use of the court areas.
All rules have been established for patron safety and security. It is the responsibility of the staff to
always enforce these rules consistently and fairly. Any behavior determined to be unacceptable by
the LRC, and /or disruptive to those we serve may result in removal from the facility for the day.
Repeat violators may lose court privileges and/or have their pass revoked.
1. Children ages 6-8 years old are required to have direct supervision by a parent/guardian in
the gymnasium.
2. Children ages 9-11 years must have a parent/guardian in the facility.
3. The gymnasium is open for members and individuals who have a pass or have paid for daily
admission.
4. Parks, Recreation & Cultural Services Department programs take precedence over all other activities
and gym availability is subject to change.
5. Individuals utilizing the gym must wear non-marking shoes only. Street shoes are discouraged.
6. Hanging on nets, rims, or equipment is prohibited.
7. No slam dunking.
8. Kicking or throwing balls at gymnasium walls is not permitted.
9. No personal items are to be placed on the court floor.
a. We strongly encourage members to place all items in a cubby or locker.
b. LRC is not responsible for lost or stolen items.
10. Court equipment is available for checkout at the LRC front desk.
a. All equipment used on the courts should be used appropriately and safely.
11. Only basketballs, volleyballs, and pickleball paddles/balls are allowed on the courts.
12. Profanity, threatening, or intimidating behavior is prohibited. Fighting is strictly
prohibited.
D. Net Heights - All basketball goals will always remain at 10 feet in height, unless otherwise
coordinated by staff for a specific program or rental. All volleyball net heights will remain at 7’4” in
height, unless otherwise coordinated by staff for specific program or rental. Patrons will not adjust
volleyball net or basketball goal heights.
E. Private lessons/coaching Unauthorized training or instruction is prohibited in any park or facility
unless written permission is granted. Those lessons include but are not limited to the following:
personal training, basketball, volleyball, pickleball, or any other program/activity. Organized
practices are not allowed during open court times.
V. Indoor Track Policy
The Larson Recreation Center Indoor Track goal is to provide each patron with a pleasant experience in
a safe and healthy environment. Patrons can use the track at their convenience.
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A. Features The Larson Recreation Center Indoor Track area includes two lanes. The inside lane is for
walkers (17 laps=1 mile) and the outside lane is for joggers/runners only (16 laps=1mile).
B. Lap Direction On Monday, Wednesday, Friday and Sunday, patron will enter to the right when
using the track. On Tuesday, Thursday and Saturday, patrons will enter to the left when using the
track.
C. Indoor Track Rules Gymnasium rules have been established to govern the use of the court areas.
All rules have been established for patron safety and security. It is the responsibility of the staff to
always enforce these rules consistently and fairly. Any behavior determined to be unacceptable by
the LRC, and /or detrimental to those we serve will result in removal from the facility for the day.
Repeat violators may lose court privileges and/or have their pass revoked.
1. You must be at least 13 years of age to use the track. Children 7-12 years old must be
accompanied by an adult. No children under the age of 7 years old are allowed on the
track. Strollers and walkers are prohibited.
2. Be aware of the safety of participants around you.
3. Be courteous to fellow participants when using the track.
4. Crossover/Passing in the Lanes – Beware of people crossing over lanes and passing. Remember, for
your safety as well as others, look behind, to the side, and in front of you before passing so
collisions can be avoided.
5. Two people abreast per lane maximum – Passing must be done in single file. When being passed,
you must move single file and go to the inside of your lane. Hanging on nets, rims, or equipment is
prohibited.
6. Entering/Exiting the Track – Look in both directions before entering or exiting the track. For those
on the track, watch for participants entering and exiting the track.
7. Dress Code – Shirts, short/pants, and shoes must be worn at all times.
8. Shoes – The only shoes allowed are gym shoes. Street shoes, sandals, boots, etc., are not permitted.
9. Food and/or Drink – Food and/or drinks are not permitted in the track area due to health and
safety reasons. (Except water)
10. Music – Personal radios, iPods, or music players with headphones are welcomed but no
other radios/speakers are permitted. Please be respectful and keep volumes to a
low/moderate level so as not to disturb other patrons.
11. Spectators – The track area is strictly for participants; spectators are not permitted.
12. Language – Participants should refrain from using abusive or foul language. Note: If track
etiquette is not followed, the participant causing the infraction will be informed of proper
use. Actions will be taken if inappropriate behavior continues.
13. Cell Phones – Out of respect for all participants, we ask you to please turn off your phone
(or keep it on vibrate) while using the track. Should you need to take a phone call, please
respond to it outside the track. Headphones are required for all personal listening devices.
VI. Program Registration
Staff of the LRC will ensure accurate and efficient registration for LRC programs.
A. All registration must be completed in accordance with the program or membership enrollment
of choice. Participants can enroll in one of two ways:
1. In-person at the LRC front desk
2. Online at www.mlrec.com
Forms of payment accepted:
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1. Cash
2. Check – All returned checks are subject to $35 return fee.
3. Credit/Debit Card
VII. Facility Rentals The LRC will have multiple locations throughout the facility available to rent for a fee.
Facility rentals may not be available depending on the needs of the facility. Each room will have a
specific rate by the hour. Each rental agreement will be signed and returned before the rental date. A
facility rental must be completely out of the space by the “end-time” agreed upon on the rental
contract. A deposit may be asked depending on the size and space needed of the rental. Management
reserves the right to enter space rented at any time. Please inquire at the LRC front desk for more
pricing, availability, and rental applications process.
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610 Yakima Ave. - Moses Lake, WA 98837 - 764-3705
Larson Recreation Center
Rental Application and Process
The Larson Recreation Center facility may be made available for use by organizations or individuals conducting
public educational, research, cultural, civic, birthday parties, or community activities as limited by this policy,
provided that these activities do not interfere with the use priorities of the Parks, Recreation and Cultural Service
Department.
This information packet will assist you in your application process and obtaining required authorization for
your Larson Recreation Center rental. It is your responsibility to read this packet in its entirety to ensure you
understand the rules and necessary requirements for holding a rental on property owned by the City of Moses
Lake. The Parks, Recreation and Cultural Services Department will review all requests and make a decision to
permit the rental based on the following considerations:
➢ Complete applications submitted no earlier than dates listed below:
Rental date(s) between October – February no earlier than September 15
Rental date(s) between March – May no earlier than February 15
Rental date(s) between June – September no earlier than May 15
➢ No rentals on holidays
➢ Impact on other activities happening (other rentals,) on the date(s) requested
➢ Availability of City personnel and resources
Scheduling: priority is given to Moses Lake Parks, Recreation and Cultural Services programs and activities, and to
others on a first-come, first-served basis.
Processing Fee: The City requires a $50.00 non-refundable processing fee due with application.
Expedited Fee: For all requests made within ten (10) business days prior to the rental will have an additional $25 fee.
• All rental payments are due to the City at least ten (10) business days prior to the rental.
• Use of tobacco or illegal drugs is strictly prohibited in all City facilities.
• Applicants cannot discriminate as to access into the Larson Recreation Center and the rental.
• The Parks, Recreation and Cultural Services Director or their designee have the right to terminate an
agreement immediately and without notice upon the discovery of violation of any term, condition, or
provision of this policy.
• Agreements will be terminated immediately, if, in the judgment of the Parks, Recreation and Cultural
Services Director or their designee, present imminent danger exists or unlawful activity is practiced by
the sponsoring organization or individual.
• The City nor its agents accept responsibility for the goals or beliefs of any sponsoring organization or
individual. Authorization for use of City facilities shall not be considered as an endorsement or approval
of any organization or individual nor the purposes they represent.
• NO decorations are allowed on the walls.
Rules and Regulations
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• The City does not provide IT/Technical support for rentals. Applicants must provide their own technical
support and equipment, other than the equipment listed with each room.
• In the event of damage or loss of City property, the applicant must accept the City’s estimate of
replacement/repair and pay all costs associated therein within thirty (30) days. The City is not responsible
for property lost by individuals or groups using City facilities.
• Users shall also be responsible for all collection, attorney, insurance, or any other fees associated with
the collection of payment in regard to use of City facilities, equipment, or staff.
• The Washington state Smoking in Public Places law, enacted in 2005, prohibits smoking in “public
places.” This includes e-cigarettes and vaping (regardless of tobacco content).
If you would like to apply to rent the Sage Room, Cascade Room or Lake Room at the Larson Recreation Center, you will
need to submit a completed Facility Rental Application to the Moses Lake Parks, Recreation and Cultural Services
Department by the submittal dates listed above. Applications submitted less than (10) ten days prior to the rental may be
denied or subject to additional review fees.
Applications may be submitted to the Larson Recreation Center during business hours, by mail, or by email to
info@cityofml.com. Questions can be directed to info@cityofml.com or 509-764-3805.
Room Name Max Capacity Size Rate Amenities
Sage 40 600 sq ft $40 per hour TBD
Cascade 79 1185 sq ft $62 per hour TBD
Lake 57 850 sq ft $50 per hour TBD
Cascade/Lake Full 136 2035 sq ft $75 per hour 64 chairs, 8 round tables
Gym (Rentals Only) 501 7428 sq ft $150 TBD
Concessions/Kitchen 555 sq ft $35 per hour TBD
Damage Deposit $125 (Refundable) TBD
Damage Deposit for
Rentals with Alcohol
$500 (Refundable) TBD
Room Name Max Capacity Size Rate Amenities
Sage 40 600 sq ft $60 per hour TBD
Cascade 79 1185 sq ft $94.80 per hour TBD
Lake 57 850 sq ft $76.50 per hour TBD
Cascade/Lake Full 136 2035 sq ft $122.10 per hour 64 chairs, 8 round tables
Gym (Rentals Only) 501 7428 sq ft $297.12 per hour TBD
Concessions/Kitchen 555 sq ft $49.95 per hour TBD
Damage Deposit $200 (Refundable) TBD
Damage Deposit for
Rentals with Alcohol
$500 (Refundable) TBD
Application Process
Room Names, Capacity, Size, Rates & Amenities
Rules and Regulations, Continued
Rooms, Capacity, Size, Rate & Amenities (Non-Profit)
Rooms, Capacity, Size, Rate & Amenities
Application Process
Moses Lake Council Packet 6-14-22, Page 140 of 149
The application must be accompanied by:
• The $50.00 non-refundable application processing fee
• Additional documentation may be required as outlined in the “Additional Requirements” section
depending on the components of your rental
• Proof of liability insurance must be submitted to ML Parks, Recreation and Cultural Services Department
with this application. Insurance coverage must be in the amount of at least two million dollars
($2,000,000) (combined single limits per occurrence), two million dollars ($2,000,000) aggregate naming
the City of Moses Lake as additional insured is required for. Proof must include BOTH a Certificate of
Insurance document and an Additional Insured Endorsement document specifically listing the City of
Moses Lake as additional insured for the rental.
Please type or print information on application clearly and attach additional sheets as necessary. If we are
unable to reach you because your contact information is illegible, we will not be able to approve your rental.
The Parks, Recreation and Cultural Services Department shall approve or disapprove a permit application and
establish the conditions for an approved application.
The City will approve and determine the need for any reimbursement or payment necessary to cover costs incurred
by the City for staffing, equipment, or special services not normally provided by the City, as well as the need
for any bond, damage deposit, or additional liability insurance arising from any potential hazards associated with
the conduct of the rental. Any such fees, bond, damage deposit, or additional liability insurance shall be provided
by the applicant prior to the issuance of the permit. If additional unanticipated costs are incurred by the City
resulting from the rental, the applicant shall reimburse the City for such costs within thirty (30) days. If the
Department Director approves your rental as set forth in your initial submission packet, approval will be
contingent upon receiving valid proof of insurance as stated above. If valid proof of insurance, as outlined, is
not received your rental cannot be held on City property.
Please be advised it is not the responsibility of City staff to follow up with you to ensure you submit proof of
insurance in a timely manner. If proof is not received, as outlined, it is required by the City Attorney and the
Department Director to deny your rental, even if you have advertised the rental to the public. Any and all costs
associated with the cancellation of the rental will be the sole responsibility of applicant and/or rental sponsor.
Submittal of this application in no way constitutes the City of Moses Lake’s approval of the rental. Permits are
issued at the discretion of the Moses Lake Parks, Recreation and Cultural Services Director upon thorough
application review. The City of Moses Lake reserves the right to reject any Larson Recreation Center Rental
Application for any reason. Please be advised that any misrepresentation in the application or deviation from the
final agreed upon rental and operation described herein may result in the immediate revocation of the permit.
Applications for Rentals at the Larson Recreation Center facility do not become effective until after the Department
Director, or their designee, approves the agreement. No publicity shall be released until a signed copy of the
agreement is returned to the sponsoring organization or individual. Publicity for all non-City sponsored rentals
must include the name of the sponsoring organization or individual. This publicity must not be structured so as
to imply City of Moses Lake sponsorship.
Any additions, such as listed below, must be approved by the Department Director or their designee in advance.
A Larson Recreation Center Rental Permit does not negate the additional requirements of obtaining the proper
Health, Alcohol, and/or Vendor permits for a rental. You will be responsible to contact the relevant agencies for
other specific permits and/or licenses as listed below, if first approved by Department Director.
Alcohol
Alcohol is prohibited in the Moses Lake Larson Recreation Center unless approved by the Department Director, and a
Application Process, Continued
Additional Requirements
Moses Lake Council Packet 6-14-22, Page 141 of 149
valid banquet permit has been issued. Applicant(s) must apply for and be granted a banquet permit to serve alcohol at a
rental on public property. Washington State Liquor and Cannabis Board (WSLCB) has authority over issuance of banquet
permits. See: https://lcb.wa.gov/licensing/banquet-permits . All necessary documents must then be submitted to the
Parks, Recreation and Cultural Services Department with this application. The documents can be mailed to Parks,
Recreation and Cultural Services, PO Box 1579, Moses Lake, WA 98837, emailed to info@cityofml.com, or they can
be delivered by hand to the Parks, Recreation and Cultural Services office located at 601 Yakima St., Moses Lake,
Washington.
Food/ Caterer
Required permits must be obtained and displayed for food preparation, handling and distribution. If a rental is being
catered by a food establishment, the food establishment is responsible for obtaining a food permit for the rental. If you
or your organization is providing food, you will need to contact the Grant County Health District at (509) 754-6060 to
find out what, if any, type of food permit is required for your rental. See Selling of Goods or Services/Vendors below if
food or merchandise will be sold at the rental.
Selling of Goods or Services/Vendors
Any time a vendor or individual will be accepting money for merchandise or services, the applicant will need to notify
the Parks, Recreation and Cultural Services Department and submit a Concessionaire Agreement
Food/Beverage/Merchandise. The C oncessionaire Agreement Food/Beverage/Merchandise should accompany the
Rental Application. The Concessionaire Agreement Food/Beverage/Merchandise can also be emailed to
info@cityofml.com, or delivered by hand to the Parks, Recreation and Cultural Services office, located at 610 Yakima
Ave. A percentage of all gross commercial sales (food, beverages, admission fees, souvenirs, goods and services) on
City of Moses Lake property must be remitted to the Parks, Recreation and Cultural Services office within 10 days
following the rental. Non-profit organizations must submit proof of 501(c)(3) or (c)(6) tax-exempt status from the
Internal Revenue Service. A Concessionaire Agreement must be signed prior to the rental. Applicants such as booster
clubs or other like organizations renting the Concessions/Kitchen for rentals are subject to the Concession/Kitchen Rental
Rates for the LRC.
Applicant will be required to obtain any required city, county, or state permits and to meet and abide by any local
and state regulations and laws. All related costs associated with the above will be covered by the user.
Applicant is required to clean up the area of use at the end of the reservation period. Failure to clean up may
result in the applicant being charged for the City’s staff time at overtime rates for any additional cleanup performed
by the City.
Applicant shall be responsible for damage and/or loss of City property and will be charged the entire cost of repair
or replacement, including any labor expenses.
City furniture or equipment shall not be moved from rooms or buildings to which they belong except by authorized
City personnel, and such removal shall be previously arranged.
Reasons for denying a permit include, but are not limited to:
⧫ City scheduling conflicts.
⧫ Insufficient notice.
⧫ Lack of proof of adequate insurance in the timeline specified.
⧫ Incomplete and/or inadequate information on application.
Grounds for Rental Permit Denial
Additional Requirements, Continued
Moses Lake Council Packet 6-14-22, Page 142 of 149
*PLEASE GIVE THIS LIST OF INSURANCE REQUIREMENTS AND THE INSURANCE DOCUMENT
SAMPLES TO YOUR INSURANCE AGENT
The Applicant shall procure and maintain for the duration of the use or rental period insurance against claims
for injuries to persons or damage to property which may arise from or in connection with the use of the
facilities and the activities of the Applicant and his or her guests, representatives, volunteers, and employees.
Applicant's maintenance of insurance as required by the agreement shall not be construed to limit the liability
of the Applicant to the coverage provided by such insurance, or otherwise limit the City' s recourse to any
remedy available at law or in equity.
As required by the Department Director, the applicant/permittee shall provide the City with proof of
insurance as follows:
General Liability insurance shall be at least as broad as Insurance Services Office (ISO) occurrence form CG 00
01 covering premises, operations, products-completed operations and contractual liability. The City shall be
named as an additional insured on Applicant's General Liability insurance policy using ISO Additional Insured-
Managers or Lessors of Premises Form CG 20 11 or an endorsement providing at least as broad coverage. The
General Liability insurance shall be written with limits no less than $2,000,000 each occurrence,
$2,000,000 general aggregate. Applicant shall be the sole named insured, other than the City as an additional
named insured.
The insurance policy shall contain, or be endorsed to contain that the Applicant's insurance coverage shall
be primary insurance as respect the City. Any insurance, self-insurance, or self-insured pool coverage
maintained by the City shall be excess of the Applicant's insurance and shall not contribute with it.
If the Applicant maintains higher insurance limits than the minimums shown above, the City shall be insured
for the full available limits of Commercial General and Excess or Umbrella liability maintained by
the Applicant, irrespective of whether such limits maintained by the Applicant are greater than those required
by this contract or whether any certificate of insurance furnished to the City evidences limits of liability
lower than those maintained by the Applicant.
The Applicant shall provide a certificate of insurance evidencing the required insurance before using the
Premises.
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII and is licensed
to do business in the State of Washington.
If food or nonalcoholic beverages are sold or served at the rental, the policy must also include an endorsement
for product liability. If alcoholic beverages are sold or served at the rental, Applicant shall procure and
maintain for the duration of the agreement Liquor Liability insurance in the amount of
$1,000,000 each occurrence. The City is to be named as an additional insured on Liquor Liability insurance.
Host liquor liability coverage may be substituted when alcohol is consumed and not sold on premises with
the prior written approval of the City.
If the rental involves athletic or other types of active participants, the General Liability insurance shall
include coverage for participant liability with limits of not less than $2,000,000 per occurrence. If vehicles
are used for other than nominal and standard commute purposes, a policy of business automobile liability,
on an insurance industry standard form or equivalent including coverage for owned, non-owned, leased or
Larson Recreation Center Rental Insurance
Requirements
Moses Lake Council Packet 6-14-22, Page 143 of 149
hired vehicles, or equivalent coverage. This is required in the rental any vehicle will be used on City property,
including set up and take down of the rental. The Department Director or the City's Risk Manager may
require additional endorsements or higher limits depending upon the proposed activity.
If your rental includes other participatory organizations, entities, or persons who are not covered under
your insurance policies, those other participatory organizations, entities, and persons must provide proof of
their own insurance in the same types, amounts, and coverages as set forth above.
Certificates of insurance shall be submitted to the City for approval directly from the insuring agency via
postal mail, fax, or email. All policies shall be written for a period not less than twenty-four (24) hours
prior to the rental and extending for a period not less than twenty-four (24) hours following the
completion of the rental, and shall contain a provision prohibiting cancellation of the policy except upon
thirty (30) days written notice to the City. Acceptability of Insurance, including coverage types and
limits, is subject to approval by the City's Risk Administrator.
The above-noted insurance documents must be submitted to the Parks, Recreation and Cultural Services
Office by the insuring agency with this Rental Application and prior to your rental. A COPY OF THESE
INSURANCE REQUIREMENTS IS INCLUDED AS A SEPARATE PAGE AT THE END OF THIS
PACKET; PLEASE PROVIDE YOUR INSURANCE AGENT WITH THAT COPY TO ENSURE YOU
ARE FURNISHING THE NECESSARY INSURANCE COVERAGE. FAILURE TO FURNISH THE
REQUIRED INSURANCE WILL RESULT IN REJECTION OF YOUR APPLICATION AND
TERMINATION OF YOUR RENTAL.
Larson Recreation Center Rental Insurance Requirements, Continued
Moses Lake Council Packet 6-14-22, Page 144 of 149
Larson Recreation Center
Facility Rental Application
610 Yakima Ave.
509-764-3805
Applicant Information (please print legibly)
Applicant/Authorized Contact Name:
Non-Profit Agency and Name: Yes/No
Email Address:
Mailing Address:
City/State/Zip:
Phone No.:
Event Details (leave no blanks)
Date(s) of Event:
Description of Event:
Will Event be open to the public?
Will admission/entrance fee be charged?
Total rental hours (including setup, dismantling and cleanup):
Time setup begins: Time Event begins:
Time Event ends: Time cleanup ends:
Expected number of attendees/participants:
Room(s) Requested:
Sage Cascade Lake Cascade/Lake Full Gym
Concessions/Kitchen
Will items be offered for sale? No If Yes (business license may be required)
Will Event involve alcohol? No
If yes: Will alcohol be: served at no charge (banquet license required; must be displayed during Event)
OR
available for purchase (special occasion permit; must be displayed during Event)
Will Event involve food? No
If yes:
Is the Event being professionally catered? (caterer must be licensed/permitted)
Is food being prepared or served on-site Applicant or non-professional group? (temporary food service
permit required)
Is the rented facility’s kitchen to be used for holding/heating/cooling? (permit, licenses and an additional
fee, may be required)
The following aspects of your Event may require special permits, licenses, or insurance in addition to this
Application. It is the City’s expectation that Applicant will acquire and timely submit all requested
documentation before the specified deadlines. For more information, please refer to the City’s “Facility
Rental Application and Process” located on our website (www.mlrec.com) or available on request from
City staff.
Moses Lake Council Packet 6-14-22, Page 145 of 149
Applicant has obtained or will obtain prior to Event all required permits, licenses and enhanced insurance coverage
checked above. This provision specifically includes all licenses and permits that may be required by other
agencies. Initial
Parks, Recreation & Cultural Services Dep.
LRC Facility Rental Agreement
APPLICANT SIGNATURE
Date Signed:
This box is for City use only.
Application review on (date):
Application approval on (date):
Insurance requirements complete:
Amount paid with application: $
Signature of Authorized City Official/Designee
Moses Lake Council Packet 6-14-22, Page 146 of 149
Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Susan Schwiesow, Parks, Recreation & Cultural Services Director
Date: June 14, 2022
Proceeding Type: Administrative Reports
Subject: Mobile Rec Unit
Overview
Mobile Rec. is a new program that brings games, activities and more right to local youth in our
community. This program will run from June 21 – August 25, 2022,
offered at three different areas of town.
This is a free program for children ages 5 - 17 years old and held on
Tuesdays at Carpenter Park, Wednesdays at Peninsula Park, and
Thursdays at Longview Elementary School playground from 11 a.m.
to 1:30 p.m. We will have three registration nights on June 7th at
Carpenter Park, June 8th at Peninsula Park, and June 9th at Longview
Elementary School playground from 5:30 – 6:45 p.m. If you miss
these dates, you can
bring your registration form your first day of the
program.
The program will provide weekly themes with
structured and non-structured play, guest
speakers, a reading program and mobile library,
provide mentorship, free lunch and more. We
have partnered with organizations like the Moses
Lake Museum, Conservation District, Public Library
and School District to provide activities, speakers, and free lunch.
The program will be offered in areas of town that are considered underserved and low income.
Some of the children in these areas lack walkable and/or inclusive parks, suffer from food
insecurities, live in areas with higher crime rates and attend schools that produce some of the
lowest test scores in the state. We estimate this program could impact between 1500 – 1800
children based on the school district’s numbers in the proposed areas. We will be hopeful to see
20 – 30 kids per day, per site.
Moses Lake Council Packet 6-14-22, Page 147 of 149
Page 2 of 2
We received a total of $29,451.54 in SEEK grants from OSPI in
collaboration with AWC and WRPA to fund the program. The
funds will go towards staffing, equipment, vehicle decal
removal and rewrapping, promotional materials and
translation, gas, portable bathrooms, and service, and more.
The Mobile Rec. vehicle was an old ambulance donated to us
from the Fire Department. It cost around $3,000 to remove
the old decals and another $9,000 to re-wrap it. We also
produced one side in English and the other side in Spanish to
be more inclusive to our community. Lastly, the Fleet
Management Department has been a key partner in helping us
transform this vehicle into what we need to make this program
successful.
Moses Lake Council Packet 6-14-22, Page 148 of 149
STAFF REPORT
To: Allison Williams, City Manager
From: Susan Schwiesow, Parks, Recreation & Cultural Services Director
Date: June 14, 2022
Proceeding Type: Administrative Reports
Subject: Additional SEEK (Summer Experiences & Enrichment for Kids) Grants
Overview
In November 2021, we were recipients of a second round of SEEK (Summer Experiences & Enrichment for
Kids) grant funding in the amount of $63,378.09. This went to help fund two of our summer programs:
Mobile Recreation and our water safety program. In May of 2022, we were given the opportunity to
apply for a third round of funding to support increased program costs or new programs. Around $300,000
was available for redistribution to 71 eligible agencies.
In May, we were awarded an additional $47,223.45. The additional funding will go towards increased
program costs for Mobile Recreation ($4,933.45), our water safety ($11,440) program and to fund our
Explorer’s Summer Daycamp ($30,850) program. Some of the program cost increases we have seen are:
increased gas prices, purchasing new port-a-potties and providing services to them, increased staffing
costs, increased cost for promotional items, new software, additional equipment and training materials.
Explorer’s Summer Daycamp Program The Explorer’s Summer Daycamp is a program that
was started in 2018 for children ages 5 – 12 years old
in our community to have a constructive outlet for
their energy while being in a safe and nurturing
environment. Camp is open roughly ten weeks out of
the summer, Monday through Friday, from 7:15 a.m. –
5:30 p.m. Children are able to participate in exciting
activities, organized play, join a summer reading
program, go on field trips, listen to guest speakers
while making new friends. We also provide breakfast and lunch while the free food program is in
service, and am/pm snacks. We received a total of $30,850 for this program and it will go towards:
staffing costs, camp t-shirts, equipment, facility rent, scholarships, field trips, and promotion. We
see on average 25-30 kids per day ranging in ages 5-12 years old and see roughly 80-100 kids
circulate through the program each summer. We hope to have families utlizie the sholarships to
allow more children attend who aren’t normally able to.
The SEEK funds are made possible from OSPI (Office of Superintendent of Public Instruction) in
collabortation with AWC (Association of Washington Cities) and WRPA (Washington Recreation & Parks
Assoctiation). We have received a total of $133,281.54 in three rounds of funding requests since the
summer of 2021. Moses Lake Council Packet 6-14-22, Page 149 of 149
Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Kirsten Sackett, Community Development Director
Date: June 10, 2022
Proceeding Type: Consent Agenda
Subject: Grant County ESG-CV Contract Amendment
Legislative History: Financial Impact:
• First Presentation: June 14, 2022 Budgeted Amount: $1,273,307.37
• Second Presentation: Unbudgeted Amount: $ 248,065.46
• Action: Motion Total Cost: $1,521,372.83
Overview
In November 2020, the City of Moses Lake received $1,458,768.00 in funding through the
Emergency Solutions Grant Covid-19 to prevent, prepare for, and respond to the coronavirus
pandemic (COVID-19) among individuals and families are homeless or receiving homeless
assistance. The City has subcontracted a portion of these funds with HopeSource for Sleep Center
management, outreach, Enhanced Shelter acquisition and operations, and for Rapid Rehousing
and Homelessness Prevention rental assistance and case management.
The contract was first amended in October 2021 to reallocate funds from ESG-CV to the Shelter
Program grant. Some of the subcontracted funds were used for renovations of the Enhanced
Shelter. Under the ESG-CV guidelines, renovations of a permanent shelter require an
environmental review and at the time the Department of Commerce did not have the capacity to
conduct one, so they suggested an ESG-CV amendment taking the renovation expenses from the
ESG-CV budget and applying it to the Shelter Program, which would not require an environmental
review. This changed the budget of the ESG-CV to $1,273,307.37 and add $185,460.63 to the
Shelter Program, resulting in the same total amount.
The contract was amended for a second time in January 2022 to adjust the budget categories to
better reflect the needs of the Homeless Housing Program. Funding for HMIS, Outreach, Rapid
Rehousing, and Homelessness Prevention was reallocated to shelter case management and
operations to provide additional funding for the Open Doors Sleep Center.
This third amendment adds $248,065.46 to the City’s ESG-CV funding for a total of $1,521,372.83.
Additional funds became available because another service provider relinquished funds due to the
time constraints of the grant. All funds must be spent by September 30, 2022. The additional funds
were primarily requested to be allocated to shelter case management and operations for the Sleep
Center, as well as some additional funding for Rapid Re-housing and grant administration. Because
of the City’s partnership with HopeSource, with this additional funding, the City will also need to
June 10 Packet Addendum, Page 150 of 152
Page 2 of 2
amend its sub-grantee agreement with HopeSource to allocate more funding for shelter and case
management.
Fiscal and Policy Implications
The City doesn’t allocate any of its general funds for the Homeless Housing Program. This
additional funding is necessary for the operation and management of the Open Doors Sleep
Center. This allows the City to utilize other funding before utilizing HB1406 and Recording Fee
dollars. Because the City already is receiving this grant, staff are already familiar with the grant
guidelines and requirements.
Council Packet Attachments
A. ESG-CV Subrecipient Agreement Third Amendment
Finance Committee Review – June 14, 2022
Legal Review
Type of Document Title of Document Date Reviewed
Agreement Amendment ESG-CV Subrecipient
Agreement Third Amendment
Options
Option Results
• Authorize as presented City receives additional funding for the operation
of its Homeless Housing Program.
• Provide staff with changes City might have to temporarily use other funds
for the Sleep Center and put a greater time
constraint on spending down funding.
• Take no action Continue with current agreement and the City
must utilize other funding for Sleep Center
operations and management.
Action Requested
Staff recommends that Council authorizes the City Manager to execute the ESG-CV amendment
with Grant County.
June 10 Packet Addendum, Page 151 of 152
AGREEMENT AMENDING WASHINGTON STATE DEPARTMENT OF COMMERCE
COMMUNITY SERVICES AND HOUSING DIVISION
EMERGENCY SOLUTIONS GRANT (ESG)
SUBRECPIENT AGREEMENT BETWEEN GRANT COUNTY AND THE CITY OF
MOSES LAKE SIGNED THE 16TH DAY OF NOVEMBER 2020, AND AMENDED THE
21ST DAY OF SEPTEMBER 2021 AND THE 18TH DAY OF JANUARY 2022
Section 5, Compensation is hereby amended as follows:
The maximum total amount payable by the COUNTY to the SUBRECIPIENT shall be increased
by $248,065.46 for a total of $1,521,372.83, or as may be amended by the Department of
Commerce.
PROVIDED: Administrative costs of $4,500.00 incurred by the COUNTY will be reimbursed
out of grant funds as set for below:
$1,500.00 for the period of July 2020 through June 2021 (previously paid by
SUBRECIPIENT) and $3,000.00 for the period of July 2021 through September 2022)
All other provisions of the original agreement or any modifications to the original agreement
remain in effect.
Grant County Washington City of Moses Lake
Board of Commissioners
____________________________ _____________________________
Danny E. Stone, Chair Allison Williams, City Manager
____________________________ _____________________________
Rob Jones, Vice-Chair Date
____________________________
Cindy Carter, Member
____________________________
Date
Attest: Approved as to form:
____________________________ _____________________________
Clerk of the Board Civil Deputy Prosecuting Attorney
June 10 Packet Addendum, Page 152 of 152