FINAL 2022 1025 Council Agenda PacketMoses Lake City Council
Don Myers, Mayor | Deanna Martinez, Deputy Mayor | Dustin Swartz, Council Member
Mark Fancher, Council Member | David Eck, Council Member| Judy Madewell, Council Member
Tuesday, October 25, 2022
Moses Lake Civic Center – 401 S. Balsam or remote access*
Study Session
6 p.m. – Sustaining Water Resources – Kirk Holmes, Interim Municipal Services Director
Regular Meeting Agenda
Call to Order – 6:30 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Presentation – Karneetsa Land Recognition Ceremony –
Stephanie Massart, Public Relations Coordinator , NSDAR Karneetsa Chapter
Citizen’s Communications**
Summary Reports:
Mayor’s Report
- Yonezawa Anniversary Gift and Sister City Flag Presentation
Additional Business
City Manager’s Report
-Planning Staff Acknowledgements
-Development Code Update Timeline
- Parks, Recreation, and Cultural Services Director Susan Schwiesow Recognition
- Parks, Recreation, and Cultural Services Interim Director Introduction
Public Hearing
#1 pg 3
6-year Transportation Improvement Plan Amendment Res. 3919 Motion
Presented by Richard Law, City Engineer
Summary: Council to review and consider adoption
Moses Lake Council Packet 10-25-22, Page 1 of 147
October 25, 2022, City Council Meeting Page 2 _________________
Consent Agenda Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be no separate
discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda
for discussion prior to the time Council votes on the motion to adopt the Consent Agenda.
#2 pg 52
a.Claims and Payroll
b.Dieringer Water Rights Purchase and Sale Agreement
c.Stormwater Comprehensive Plan Contract Award
Old Business - None scheduled
New Business
#3
Motion
pg 95
Fire Labor Contract
Presented by Shannon Springer, Human Resources Director
Summary: Council to review and consider approval
Administrative Reports
pg 146 - Moses Lake Community Coalition 3rd Quarter Report
Council Committee Reports
Adjournment
Next Regular Council Meeting is scheduled for November 8, 2022
NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special
assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk
at (509) 764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting.
*Please click the link below to join remote access:
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Or iPhone one-tap: US: +12532158782,,83652426280# or +13462487799,,83652426280# Or Telephone:
Dial(for higher quality, dial a number based on your current location):US: +1 253 215 8782 or +1 346 248
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Webinar ID: 83652426280. International numbers available: https://cityofml.zoom.us/u/aelROcwuzZ
** Remote Citizen Comment or Public Hearings
Remote speaker request forms must be completed by 3 p.m. on the day of the meeting.
Moses Lake Council Packet 10-25-22, Page 2 of 147
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Allison Williams, City Manager 7623
Richard Law Municipal Services
10/25/2022 Public Hearing
Adopt Grant Transit Authority Transit Development Plan into 6-Year TIP
City Manager Finance Fire
City Attorney Community Development Police
Human Resources Municipal Services Parks, Rec, & Cultural Services
0.00$0.00$0.00$
Adopt by reference the Grant Transit Authority 6 Year Transit Development Plan into our 6- Year Transportation
Improvement Program.
Packet Attachments (if any)
TDP.pdf
Six Year TIP Res 2023-2028.docx
Overview
3.64MB
The GTA has approved their 6 Year Transit Development Plan (TDP) and is requesting that it be adopted by
reference into the City of Moses Lake 6-year Transportation Improvement Program. This will show City support
for their upcoming improvement project as they apply for grants and funding.
Fiscal and Policy Implications
None
Options and Results
Approve, Authorize, or Adopt:
Staff recommends adopting by reference the GTA 6 year TDP into the City's 6-Year TIP
Provide Amended Direction:
Staff will bring back options for recommended changes.
No Action Taken:
TDP will not be adopted
Moses Lake Council Packet 10-25-22, Page 3 of 147
Grant Transit Authority
Grant County, Washington
Transit Development Plan
2022 – 2027 and
2021 Annual Report
Date of Public Hearing: August 19, 2022
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Section Title Page
Introduction 3
I Organization 3-4
II Physical Plant 5
III Service Characteristics 6-7
IV Service Connections 8
V Activities 8
VI Proposed Action Strategies, 2022 – 2027 9-12
VII Summary of Capital & Service Improvements, 2022 - 2027 13
VIII Capital Improvement Budget, 2022 – 2027 14
IX Operating Data, 2021– 2027 15
X Operating Revenues and Expenditures, 2021 – 2027 16
Appendix Equipment, Rolling Stock and Facilities
Service Area Map
DART Brochure
2021 Financial Statements-Annual Audit Report
TABLE OF CONTENTS
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Purpose
This 6-year Transit Development Plan (TDP) has been prepared by Grant Transit Authority covering
years 2022-2027. This planning document provides framework for guiding the transportation
services to be provided in the current year as well as for the next 5 years within the Grant County
Public Transportation Benefit Area. Additionally, this plan provides a review of the activities and
accomplishments that transpired in Year 2021. This plan is a tool for communicating planning
strategies to the public and is used within the agency to identify funding sources, including grant
opportunities, procurement needs, as well as creating a viable financial plan.
The TDP conforms to Washington State’s Transportation Policy Goals (RCW47.04.280) and supports
local comprehensive planning and economic objectives within Grant County and the regional
transportation goals established through the QUADCO Regional Transportation Planning
Organization.
Grant Transit Authority (GTA) is a Public Transportation Benefit Area (PTBA) authorized under RCW
36.57A; established in November 1996 with a voter approved 0.2% local sales tax initiative. Grant
Transit Authority began providing public transportation services after approval of the sales tax
initiative. The Grant County PTBA covers the entire County and is the 4th largest county in the state
covering 2,791 square miles. The total population of the entire county is 100,297 with only 25,004 of
the population living in Moses Lake, the largest city in the County. The extent of the area our PTBA
covers can be seen on the GTA System Map located in the Appendix of this plan.
As of December 31, 2021, the 10 member GTA Board of Directors consists of one Grant County
Commissioner, three Mayors representing the communities of Ephrata, Electric City and Wilson Creek,
five City Council Members representing the communities of Quincy, Soap Lake, Coulee City, Warden,
and Moses Lake and one (non-voting) member representing the ATU Local 1015.
The GTA Executive Board normally holds open public meetings on the third Thursday of the month at
GTA’s Multi-Modal Transit Center Community Room at 116 W. 5th Ave. Moses Lake, WA 98837. GTA
continued holding Board Meetings via Zoom throughout all of 2021 due to the ongoing state of
emergency relating to the Covid-19 pandemic.
SECTION I: ORGANIZATION
INTRODUCTION
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GTA Board of Directors - Structure of Governance
As of December 31, 2021, GTA employed the following:
❖ 19.5 Fixed Route and Demand Response Bus Operators
❖ 4 Dispatch Support Staff
❖ 1 Safety and Training Coordinator
❖ 7 Maintenance and Facilities Staff
❖ 2 Administrative Staff
❖ 6 Executive Management Staff
❖ Accounting is outsourced to Clifton, Larson, Allen (CLA). Amy Allred, Chief Financial Officer
with CLA is GTA’s contracted Finance Officer.
❖ Ogden, Murphy & Wallace, PLLC, is GTA’s contracted legal counsel.
❖ GTA contracts with People for People to provide ADA mandated paratransit services. People
for People employs their own staff for performing the functions outlined in the
Paratransit/Demand Response Transportation Agreement established with Grant Transit
Authority. The People for People staffing for services provided to GTA consists of 26 drivers
and 4 dispatch/administrative staff.
Bruce Reim, Chair Don Myers, Vice Chair
Mayor, Ephrata Councilman, Moses Lake
Byron Starkey Michelle Agliano
Councilman, Warden Councilwoman, Soap Lake
ShirleyRae, Maes Kevin Newland
Mayor, Electric City Mayor, Wilson Creek
Diane Kohout Dylan Kling
Mayor, Electric City Councilman, Quincy
Cindy Carter ATU Local 1015 Representative
Grant County Commissioner Non-Voting Member
Moses Lake Council Packet 10-25-22, Page 7 of 147
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The Grant Transit Authority Administration Office is located at the Multi-Modal Transit Center at 116
W. 5th Ave. Moses Lake, WA 98837. GTA’s General Manager, Administrative Services Manager,
Human Resources Manager and Financial Resources Manager are based out of this building along with
2 administrative staff employees.
The Maintenance & Operations Facility is located at 8392 Westover Blvd NE, Moses Lake, WA 98837.
GTA’s Maintenance Manager and Staff and the Operations Manager and Staff work out of these
facilities.
The Ephrata Transportation Center is located at the Amtrak Station at 90 Alder St. NW Ephrata, WA
98823. This is the hub for our Ephrata, Quincy, George and Soap Lake Routes.
SECTION II: PHYSICAL PLANT
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In 2021, GTA provided the following types of transportation services:
Fixed Route (Deviated) Service is directly operated by Grant Transit Authority and is structured
around transit hubs located in high pedestrian traffic areas. GTA provides fixed route service in
the following areas throughout Grant County:
❖ Route 10 – College Bus - Operates between our downtown Moses Lake Multi Modal Transit
Center (MTC) and Big Bend Community College located out by the air base. Also serves the
Cascade Valley area of Moses Lake.
❖ Route 11 – Operates on the south end of Moses Lake with stops to include CB Tech, Ernie’s
Truck Stop, Lowes, DSHS and Samaritan Clinic as well as others in between.
❖ Route 12 – Medical Bus and District Court – Provides service to District Court, medical clinics
and Samaritan Hospital on west side of Moses Lake as well as WorkSource and the Senior
Center.
❖ Route 13 – Marina Dr. Route covers all of the west side of Moses Lake between our Multi Modal
Transit Center and the I-90 exit on the west end of Moses Lake.
❖ Route 14 – Shopper Shuttle – Provides service to the main shopping destination points in Moses
Lake including WalMart, Winco, Good Will and Home Depot.
❖ Route 20 – Ephrata/Moses Lake Connector – Connector Service operating between Big Bend
Community College and our Ephrata Amtrak Transportation Center hub.
❖ Route 21 – Circulator service covering the City of Ephrata.
❖ Route 22 – Circulator service covering the City of Soap Lake.
❖ Route 30 – Warden Connector providing service between Moses Lake and Warden as well as a
small circulator service in the town of Warden.
❖ Route 40 – Quincy George/Connector – This service connects with Ephrata while providing
service in the City of Quincy as well as service into George, WA.
All Fixed Route Service currently operates Monday through Friday between 5:00am – 8:00pm. All
Fixed Route buses are ADA accessible and have bike racks. Both Cut-Away Buses as well as 30-
and 35-foot buses are used to serve these routes.
Direct Operated Demand Response Service (DART) is provided by GTA to the following outlying
communities of Grant County:
Wilson Creek-----Grand Coulee-----Royal City-----Mattawa-----Wanapum Dam
SECTION III: SERVICE CHARACTERISTICS
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Regular Fixed Route Service is not available in the Grant County communities where the DART service
is provided. The general purpose of this service is to get persons from the outlying communities into
areas of Grant County where we have fixed route service available and when applicable. This service
is available to the general public with no eligibility requirements. Passengers must call a minimum of
48 hours in advance to make reservations. Many of the passengers use this service for commuting to
work and educational purposes, coming from the smaller communities into the larger communities
where jobs and education are more readily available. All buses are ADA accessible and equipped with
bicycle racks. We use gasoline transit vans for providing this service. See the DART Brochure in the
Appendix for more information.
Complementary Paratransit/Demand Response Service is contracted out and operated by People for
People and is the ADA mandated, next-day ride service provided to eligible individuals that, due to
disability, are unable to access or use the regular fixed route system. Eligible riders are required to call
in advance to People for People directly to schedule their trips for this service.
The Demand-Response service provided by People for People is a shared ride service connecting
people who live within ¾ of a mile of GTA’s fixed route service area to the regular fixed route bus
system. Service levels and geographic coverage of this service comply in entirety with the Federal
ADA complementary paratransit regulations.
Vanpool is an alternative transportation service connecting individuals who share a similar commute
pattern. All vanpool trips must originate in or end in Grant County. A vanpool group consists of 3 to
12 individuals who pay a monthly fee plus a mileage charge. Many of the Grant Transit Authority
vanpool groups are schoolteachers, who due to the pandemic depleted our active vanpool groups
down from 13 in 2019 to just 1 in 2020 and in September 2021, as in person schooling was reinstated,
the active vanpool groups increased to 6. Vanpool is completely self-supporting.
GTA FARE STRUCTURE
GTA daily boarding fare:
Deviated fixed route, age 18-59 years $1.00
Deviated fixed route, age 60 or over $0.50
Deviated fixed route, ADA certified $1.00
Non-route paratransit, ADA certified $1.00
GTA monthly pass fees are as follows:
Deviated fixed route, age 18-59 years $25.00
Deviated fixed route, age 60 or over $15.00
Deviated fixed route, student $20.00
*** Due to the COVID-19 pandemic, and to minimize the contact between our operators and the public,
GTA continued the temporary suspension of fares throughout the 2021 calendar year. GTA will re-
address the topic of fares in the summer of 2022 and is looking at amending its fare policy in
discontinuing fares permanently on all service modes with the exception of vanpool upon Board
approval.
GTA Vanpool fees are as follows:
12 Passenger Van $270 per month, plus $.35 per mile
7 Passenger Van $240 per month, plus $.30 per mile
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GTA provides service to the following local and regional public transportation facilities:
• Bus/Taxi: Grant Transit Multi Modal Transit Center in Moses Lake
• Bus: Greyhound, Ernie’s Truck Stop in Moses Lake
• Bus: NW Trailways, Ernie’s Truck Stop in Moses Lake, Quincy and George
• Air: Grant County International Airport, Moses Lake (Requested Service)
• Rail: Amtrak Depot, Ephrata, for Amtrak Rail Passenger Service
Connections with other Transportation Providers/Partners:
• Bus: People for People Wenatchee Health Shuttle
• Bus: People for People - Community Connector - Warden
• Bus: People for People - Community Connector - Grand Coulee
• Bus: Okanogan County Transportation – Grand Coulee
• Bus: WSDOT Intercity Bus/Apple Line – George/Quincy
Year 2021 continued to be a challenging year for GTA due to the COVID-19 pandemic.
As tough as the year was Grant Transit Authority accomplished the following:
❖ Operated at full-service level.
❖ Moved one of our Safety and Training Coordinator’s to our Operations Manager position.
❖ Re-established our Financial Resources Manager position, moving our previous Operation’s
Manager into that position.
❖ Moved two bus operators into dispatch positions.
❖ Continued to provide weekly trainings to our staff.
❖ Coordinated Public Transit Human Services Transportation Plan: GTA participated with a
consortium of agencies (QUADCO) working with identifying the special needs of its four
Washington counties consisting of Grant, Lincoln, Adams and Kittitas.
❖ Met regularly throughout the year with People for People, our paratransit contractor to review
rider statistics and address any needs that warrant attention while at the same time addressing
ways to minimize the costs associated with transporting passengers both efficiently and
effectively.
❖ Secured funding for General Operating through the WSDOT Consolidated Grant Program for 4
years through June 30, 2025.
❖ Secured Funding for the purchase of 2 Propane Cut-Away Buses through the WSDOT
Consolidated Grant Program.
❖ Secured funding through PTSN for the purchase of dispatch and scheduling software which will
go out for bid in mid-2022.
❖ Procured our first 2 electric ancillary vehicles with hopes of receiving them in the latter part of
2022.
SECTION IV: SERVICE CONNECTIONS SERVICE CONNECTIONS
SECTION V: ACTIVITIES AND ACCOMPLISHMENTS IN YEAR 2021
Moses Lake Council Packet 10-25-22, Page 11 of 147
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❖ Procured 2 Propane Buses which were delivered in June 2021.
❖ Procured 3 Gillig Coaches due to arrive in early 2022.
❖ Purchased much needed vehicle maintenance equipment which allows for our vehicle
maintenance to be completed in house instead of outsourcing.
The proposed changes in Section VI, below, reflect upon the following state public transportation
policy objectives:
Preservation: To maintain, preserve and extend the life and utility of prior investments in
transportation systems and services.
GTA ensures that the transportation system continues to operate effectively, efficiently, and
predictably while conducting a systematic review of all routes and ridership annually. GTA
participates in the QUADCO RTPO/4-County Transportation Planning Committee working through
the established and locally developed, Coordinated Public Transit Human Services Transportation
Plan. GTA will continue to work closely with local human service agencies, QUADCO RTPO, WSDOT,
and other transportation stakeholders to keep this plan updated on an ongoing basis.
GTA maintains its fleet and facilities in accordance with its Transit Asset Management Plan required
by WSDOT and the Federal Transit Administration. A fleet replacement schedule has been developed
with an emphasis on extending the useful life of buses beyond the federal requirement. Years 2021
through 2027, GTA will continue to seek WSDOT grant funding and build reserves used for fleet
replacement and/or refurbishment of equipment and facilities.
Safety: To provide for and improve the safety and security of transportation customers and the
transportation system.
Safety is GTA’s number one priority from beginning to end as described below. GTA’s Safety
Committee provides recommendations and insight for the agency to ensure the safety of employees,
passengers, and the public.
❖ Mandatory Bus Operator training occurred weekly throughout year 2021.
❖ GTA participates in and is a member of the Grant County Department of Emergency
Management Planning Group working in tandem to improve safety in Grant County.
❖ GTA applies annually for a risk management grant through the Washington State Transit
Insurance Pool (WSTIP) which is used to promote safety agency-wide. WSTIP also acts as our
risk manager. In 2021, GTA initiated its first cyber security program through WSTIP that
provides for regular training and monitoring in the IT side of things.
❖ GTA’s entire fleet is equipped with surveillance cameras, which we have recently been updating
to Seon Camera Systems.
SECTION VI: PROPOSED ACTION STRATEGIES 2022-2027
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❖GTA began researching and obtaining quotes for up-to-date surveillance systems for our Multi
Modal Transit Center, our Operations and Maintenance Facility Base, and at the Amtrak Station
transfer point in Ephrata. A decision will be made and completion of this project in 2022.
Due to the pandemic, GTA increased safety for the public as well as for GTA personnel in 2020 and
continued to honor the following standards and PPE safeguards throughout 2021:
❖Followed our Covid-19 Plan that was developed and implemented in 2020.
❖Conducted health screenings on all employees and vendors entering our facilities.
❖Followed all mask mandates, which included requiring drivers and passengers/guests to mask
on buses as well as in GTA facilities.
❖Continued stocking buses with spray bottles of alcohol, antibacterial wipes, disposable gloves,
hand sanitizer, masks, and face shields. All buses were restocked every time they returned to
the yard.
❖Continued the practice of fogging all vehicles after they returned to the yard prior to going out
on another run.
❖Replaced two temp employees hired to perform thorough cleaning of all buses as well vehicle
fogging, with 2 full-time maintenance cleaning and sanitizing staff employees.
❖Contracting with outside custodial service for cleaning/sanitizing of the restrooms bi-weekly.
❖Maintained the practice of procuring all vehicles with polycarbonate barrier doors to shield the
driver from passengers as they board the bus.
Economic Vitality: To promote and develop transportation systems that stimulate, support, and
enhance the movement of people and goods to ensure a prosperous economy.
❖GTA worked with regional transportation providers to enhance services through improved
coordination and participated in local community events to assist with tourism. GTA has
increased presence and advertising at community events in 2021 and will continue to do such
going forward. GTA connects with other Transits at County lines, on all sides of Grant County,
allowing for people to get transportation service to any side of the state they need access to.
Mobility: To improve the predictable movement of goods and people throughout Washington State.
❖GTA is continues striving to replace our aging fleet in order to have reliable buses to keep people
moving throughout the state. GTA will have its first electric buses by mid-year 2022.
❖GTA has established bus stops at Northwestern Trailways boarding locations in Moses Lake,
the Greyhound boarding location in Moses Lake, Amtrak Station in Ephrata, Grant County
International Airport in Moses Lake (upon request) WSDOT’s Apple Line in Quincy and
George. GTA also connects with People for People’s Community Connectors in Warden and
Grand Coulee.
❖We continually work with passengers, community stakeholders, elected officials, QUADCO
RTPO and WSDOT in an effort to provide better opportunities for transporting people
throughout the region.
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Environment: To enhance Washington’s quality of life through transportation investments that
promote energy conversation, enhance healthy communities and protect the environment.
GTA is working towards and committed to improving air quality of by purchasing low-emission
vehicles when replacing the fleet.
❖ December 31,2021, GTA had a total of 9 propane buses with funding awarded for 2 additional
propane buses which will be procured as soon as possible and will bring our propane fleet to
11.
❖ GTA was awarded a Lo-No Grant in 2018 and is set to have 4 electric minibuses added to our
fleet and on the road in mid-2022 further reducing its local carbon footprint. This project kept
us busy throughout all of 2021 as production of the vehicles finally began. These vehicles should
arrive mid-year 2022. The picture below shows our final design for the buses. Exciting times
ahead at GTA while we face the challenges while “charging ahead”!
The beginning of construction and installation of our inductive charging pads at
our Multi-Modal Transit Center.
Moses Lake Council Packet 10-25-22, Page 14 of 147
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❖ GTA is planning on continuing electrification of our vehicles as noted in this document by
replacing non-revenue vehicles with electric vehicles. Additionally, as our propane and diesel
fleet reach their useful life, GTA is preparing to be ready to replace those buses with electric
buses.
❖ Funding was secured in 2021 for the hiring of an architecture and design consultant to come in
and design Phase II of our Maintenance Facility, allowing for the ability to maintain an electric
fleet as we continue down the path of electrifying our fleet.
❖ GTA developed a fleet electrification transition overview report and is in the process of securing
funding for and the the hiring of a consultant to work with our agency in developing a Fleet
Electrification Plan to assist us as we charge ahead with an electrified fleet.
Stewardship: To continuously improve the quality, effectiveness and efficiency of the
transportation system.
❖ GTA is committed to reviewing the county-wide routing network annually to ensure efficiency
of the system and look at areas where performance can be improved.
❖ Public outreach activities will continue throughout the year targeting service clubs and schools.
❖ Funding was secured in 2021 for the hiring of a consultant to come in and perform a system
wide marketing and service analysis in 2022 to assist us in determining where we need to go
next. Our goal is to have this analysis create more efficiency within our system and help us
identify and address any gaps in service we may currently have.
Moses Lake Council Packet 10-25-22, Page 15 of 147
Year CAPITAL IMPROVEMENT Preservation Expansion
(A) Purchase 4 used Gillig Buses - Graphics, Radios, Cameras 4
(B) Replace (4)FR Buses w/ (4)Electric Cut-Away Buses/Annunciators/Graphics 4
(C) Replace (3) Gillig Buses with (3) new Gillig Buses 3
(D) Replace (1) Non-Revenue Maintenance Truck 1
(E) Replace Grn Escape with (1) Electric Ford Lightning 1
(F) Replace (1) Supervisor Vehicle with (1) Electric Ford Lightning 1
(G) Replace (5) Vanpool Vans 5
(H) Perform (2) Engine Rebuilds/Transmission Overhauls X
(A) Replace (4) Fixed Route Heavy Duty Buses w/ Heavy Duty Buses 4
(B) Replace (2) Buses w/ (2) Propane Cut-Away Buses 2
(C) Replace (1) Supervisor Vehicles with (1) Electric Vehicles 1
(D) Replace (1) Non-Revenue Maintenance Van w/ (1) Sm Pickup 1
(E) Replace (1) Non-Revenue MT Facility Van w/ (1) Cargo Van 1
(F) Replace (4) Vanpool Vans 4
(G) Perform (2) Engine Rebuilds/Transmission Overhauls X
(A) Replace (4)FR Buses with (4) Heavy Duty Buses 4
(B) Replace (2) Propane Cut Away Buses 2
(C) Perform (2) Engine Rebuilds/Transmission Overhauls X
(A) Replace (2) FR Heavy Duty Buses w/ 2 HD Electric Buses 2
(B) Replace (2) (P) Cut-Away Buses w/ (2) Propane Cut-Aways 2
(C) Perform (2) Engine Rebuilds/Transmission Overhauls X
(D) Replace (4) Vanpool Vans 4
(A) Replace (2) FR Heavy Duty Buses w/ HD Electric Buses 2
(B) Replace (2) (P) Cut-Away Buses w/ (2) Propane Cut-Aways 2
(C) Replace (4) DART Transit Buses 4
(A) Replace (2) FR Heavy Duty Buses w/ 2 HD Electric Buses 2
(B) Replace (2) (P) Cut-Away Buses w/ (2) Propane Cut-Aways 2
(A) Purchase & Installation of Dispatch/Scheduling Software X
(B) Purcase (1) Drop Deck Trailer X
(C) Purchase and Installation of Surveillance System X
(D) Purchase (1) Cargo Container for Storage X
(E) Replace Admin Computers X
(F) Purchase Accounting Software X
(A) Purchase Brake Mate for Shop X
(B) Replace (1) Non-Revenue Vehicle/Equipment - Forklift X
(A) Purchase and Installation of 4 Post/Alignment Rack in Shop X
(B) Replace (4) Koni Lifts in Maintenance Shop X
2025 No Change
2026 No Change
2027 No change
2022 (A) Engineering Study of Operations/Maintenance Facility X X
(B) Repaving and General Maint./Enhancements of Ops Facility X
2023 (A) Begin Construction of Phase II of Maintenance Facility X
2024 (A) Expand on Electrification for Larger HD Electric Buses X
2025 No Change
2026 No Change
2027 No Change
(A) System Wide Service and Marketing Analysis Study X
(B) Bus Stop Enhancements X
(C) Development of Fleet Electrification Plan by Consultant X
2023 (A) Begin Implementation of service improvements based on study results X
2024 (A) Continue with Service Improvements based on study results X
2025 No Change
2026 No Change
2027 No Change
2023
2025
2022
2022
EQUIPMENT
SECTION VII: SUMMARY OF CAPITAL AND SERVICE IMPROVEMENTS
ROLLING STOCK
2022
2023
2024
2026
2027
2024
13
SERVICE CHANGES/IMPROVEMENTS
FACILITIES
Moses Lake Council Packet 10-25-22, Page 16 of 147
CAPITAL P & M 2022 2023 2024 2025 2026 2027
ROLLING STOCK
FR Electric Cut-Aways
FR Propane Cut-Away Buses $410,000 $450,000 $450,000 $450,000 $450,000
FR HD Diesel Gillig Buses $1,745,229 $2,500,000
FR HD Electric/Hydro Buses $6,300,000 $3,200,000 $3,400,000 $3,600,000
FR Electric Cut-Away Buses $2,007,337
DART Buses $500,000
Vanpool Vans $165,000 $165,000 $165,000
Non-Rev Admin Vehicles
NR-Supervisor Vehicle Electric $60,000 $65,000
Non-Revenue Maint. Truck $85,000
Engine/Transmission Rebuilds $80,000 $80,000 $80,000 $80,000
Used Gillig Buses/Graphics/Radio $24,000
Non-Rev Maint. Vehicles $95,000
Non -Rev Maint. Forklift $45,000
Non-Rev Custod. Electric Vehicle $60,000
EQUIPMENT
Koni Lifts - Maint. Shop $100,000
FACILITIES
Painting/Paving of Ops Facility $100,000
TOTAL CAPITAL P & M $4,326,566 $3,360,000 $6,930,000 $3,895,000 $4,350,000 $4,050,000
CAPITAL EXPANSION
EQUIPMENT
Surveillance System-Facilities $125,000
Misc. Shop & Facility Equip.$36,000
Shop 4-Post Alignment Rack $180,000
Shop Brake Mate Machine $13,900
Accounting Software $40,000
Dispatch/Sched. Software $265,255
FACILITIES
Engineering Study Maint. Shop $350,000
Maint. Facility Addition $4,700,000
Electrification Expansion $350,000
TOTAL CAPITAL-EXPANSION $816,255 $4,713,900 $530,000 $0 $0 $0
TOTAL ALL CAP EXPENSES $5,142,821 $8,073,900 $7,460,000 $3,895,000 $4,350,000 $4,050,000
SECTION VIII: CAPITAL IMPROVEMENT PROGRAM BUDGET
14
Moses Lake Council Packet 10-25-22, Page 17 of 147
SERVICE TYPE 2021 2022 2023 2024 2025 2026 2027
Fixed-Deviated Routes Actual Projected Projected Projected Projected Projected Projected
Vehicle Hours 26,542 26,816 26,816 26,816 26,816 26,816 26,816
Vehicle Revenue Hours 25,167 25,504 25,504 25,504 25,504 25,504 25,504
Vehicle Miles 489,286 501,892 501,892 501,892 501,892 501,892 501,892
Vehicle Revenue Miles 457,993 473,782 473,782 473,782 473,782 473,782 473,782
Passenger Trips 78,970 98,170 103,079 108,232 113,644 119,326 125,293
Demand Response DO
Vehicle Hours 2,476 3,850 3,927 4,006 4,086 4,167 4,251
Vehicle Revenue Hours 1,002 1,694 1,728 1,762 1,798 1,834 1,870
Vehicle Miles 87,243 151,660 154,693 157,787 160,943 164,162 167,445
Vehicle Revenue Miles 42,754 76,618 78,150 79,713 81,307 82,933 84,592
Passenger Trips 1,805 2,570 3,084 3,701 4,441 5,329 6,395
Para-Transit (PFP)
Vehicle Hours 10,453 13,188 13,847 14,540 15,267 16,031 16,833
Vehicle Revenue Hours 4,481 8,014 8,415 8,835 9,277 9,741 10,228
Vehicle Miles 157,286 230,906 242,451 254,574 267,303 280,668 294,702
Vehicle Revenue Miles 94,773 149,479 156,953 164,801 173,041 181,693 190,777
Passenger Trips 13,220 19,720 20,706 21,741 22,828 23,970 25,168
Van-Pool
Vehicle Hours 881
Vehicle Revenue Hours 881
Vehicle Miles 52,687
Vehicle Revenue Miles 52,687
Passenger Trips 7,160
Fatalities 0
Injuries 0
Reportable Incidents 0
Diesel 65,272
Propane 17,792
Gasoline 24039
Assumptions - Operating Data:
* Due to the COVID-19 Pandemic, post pandemic numbers continue to be low, with gradual increases.
Years 2022 - 2027 are projected at 5% annual increases in boardings as numbers continue to climb
slow and steady in getting back to pre-Covid levels as there is still considerable uncertainty.
Assumptions - Operating/Capital Revenues and Expenditures:
* The Operations and Capital Revenue and Expense Budget has made the following assumptions:
Sales Tax Revenue saw a pretty large increase in 2020/2021. We are projecting it to remain flat
between 2022-2027. All other non-grant revenue is projected at 1% increases through 2027.
GTA is not including any General Operating fare revenue between 2022-2027 as we have
remained fare free since the onset of the pandemic. We are presenting a draft fare policy to our
Board on July 21, 2022, amending current fare policy and remain fare free indefinitely. August 18th
we will seek approval by Board after a public comment period. If approved policy will go into effect
September 1, 2022. Fare free does not apply to our vanpool mode, other than those riding who
are under 19 years of age.
Expenditures are projected at 3% annual increases for years 2022 - 2027.
SECTION IX: OPERATING DATA, 2021-2027
FUEL CONSUMPTION
SAFETY DATA
15
Moses Lake Council Packet 10-25-22, Page 18 of 147
2021 2022 2023 2024 2025 2026 2027
Actual Proj/Budget Projected Projected Projected Projected Projected
5,798,264$ 7,071,484$ 7,072,078$ 7,206,978$ 7,046,578$ 8,220,578$ 9,506,078$
5,926,544$ 5,968,500$ 6,000,000$ 6,060,000$ 6,120,600$ 6,180,000$ 6,200,000$
18,865$ 60,000$ 65,400$ 74,400$ 83,400$ 83,400$ 83,400$
1,916,372$ 750,000$ 750,000$ 750,000$ 375,000$ -$ -$
Federal Op Grant - CRRSAA -$ 50,000$ 400,000$ 900,000$ 1,000,000$ 1,000,000$ 1,000,000$
Federal OP Grant - ARPA 300,000$ 600,000$ 100,000$ -$ -$ -$
161,363$ 275,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$
66,656$ 80,000$ 80,800$ 81,600$ 82,400$ 25,500$ 25,755$
-$ -$ -$ -$ 675,000$ 1,350,000$ 1,350,000$
Year End Diff. + or --$
(2,275,000)$ -$ -$ -$ -$ -$ -$
11,613,064$ 14,554,984$ 15,368,278$ 15,572,978$ 15,782,978$ 17,259,478$ 18,565,233$
General Operating P&M 4,267,346$ 6,025,178$ 6,206,000$ 6,392,000$ 6,600,000$ 6,800,000$ 7,000,000$
Vanpool P & M 49,793$ 60,000$ 65,400$ 74,400$ 83,400$ 83,400$ 83,400$
4,317,139$ 6,085,178$ 6,271,400$ 6,466,400$ 6,683,400$ 6,883,400$ 7,083,400$
7,295,925$ 8,469,806$ 9,096,878$ 9,106,578$ 9,099,578$ 10,376,078$ 11,481,833$
Federal Grants 221,330$ 2,260,848$ -$ -$ -$ -$
State Grants 55,332$ 1,484,445$ 96,000$ -$ 96,000$ -$
Capital Gain or Loss 103,392$ -$ -$ -$ -$ -$
-$ -$ 6,088,000$ 5,400,000$ 2,920,000$ 3,480,000$ 3,240,000$
380,054$ 3,745,293$ 6,184,000$ 5,400,000$ 3,016,000$ 3,480,000$ 3,240,000$
Fixed Route Buses 276,662$ 3,776,566$ 2,910,000$ 6,750,000$ 3,650,000$ 3,850,000$ 4,050,000$
DART Buses -$ -$ -$ -$ 500,000$
-$ 165,000$ 165,000$ -$ 165,000$ -$
Non-Rev Vehicles -$ 205,000$ 205,000$ -$
Engine/Trans Rebuilds 80,000$ 80,000$ 80,000$ 80,000$
Facility & Equipment 272,676$ 104,000$ -$ 100,000$ -$
Fixed Route Buses -$ -$
-$ -$ -$ -$
Facility & Equipment -$ 812,255$ 4,713,900$ 530,000$ -$ -$ -$
549,338$ 5,142,821$ 8,073,900$ 7,460,000$ 3,895,000$ 4,350,000$ 4,050,000$
7,126,641$ 7,072,278$ 7,206,978$ 7,046,578$ 8,220,578$ 9,506,078$ 10,671,833$
2021 2022 2023 2024 2025 2026 2027
Actual Budgeted Projected Projected Projected Projected Projected
-$ 1,275,000$ 1,275,000$ 1,275,000$ 1,275,000$ 1,275,000$ 1,275,000$
1,275,000$ -$ -$ -$ -$ -$ -$
1,275,000$ 1,275,000$ 1,275,000$ 1,275,000$ 1,275,000$ 1,275,000$ 1,275,000$
-$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$
700,000$ -$ -$ -$ -$ -$ -$
700,000$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$
-$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$
250,000$ -$ -$ -$ -$ -$ -$
250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$
-$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$
50,000$ -$ -$ -$ -$ -$ -$
50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$
2,275,000$ 2,275,000$ 2,275,000$ 2,275,000$ 2,275,000$ 2,275,000$ 2,275,000$
Expansion Cap Projects
TOTAL OP REVENUES
Operating Revenues
Sales Tax
Vanpool Fares
Federal Op Grant - 5311
State Op Grants
YEAR END DEC. 31,
SECTION X: OPERATING & CAPITAL-REVENUE AND EXPENDITURE PLAN
Reserve Transfer + or -
Other/Interest
Proposed Grants
GENERAL FUND
Beginning Balances
Ending Cash
Beginning Cash
Operating Expenses
P&M Cap Obligations
TOTAL OP EXPENSES
Capital Revenues
YEAR END DEC. 31,
GENERAL/RESERVES
NET CASH AVAILABLE
Proposed Grants
Vanpool Vans
Vanpool Vans
GTA RESERVES
OPERATING RESERVE
TOTAL CAP EXPENSES
TOTAL CAP REVENUES
16
ENDING BAL GEN FUND
(+ or -)
Ending Cash
Beginning Cash
(+ or -)
Ending Cash
FACILITY & EQUIP. RES.
VANPOOL RESERVE
(+ or -)
FLEET RESERVE
Beginning Cash
(+ or -)
Ending Cash
Ending Reserve Balance
Beginning Cash
Moses Lake Council Packet 10-25-22, Page 19 of 147
Revenue vehicles used in providing public transportation, including vehicles used for carrying passengers on fare-free services.
Refer to instructions tab for vehicle codes.
Agency/org:Grant Transit Authority Inventory year:2021
No.Year Make/model Vehicle
code
Vehicle
identification number
(VIN)
Agency
vehicle
number
Actual life
odometer
Meets
financial
needs of
SGR? Yes/no
Is the
vehicle
safe?
Yes/no
Agency's
ULB
(Year)
Agency's
ULB
(Miles)
Maintenance
current?
Yes/no
Performs its
designed
function?
Yes/no
Replacement
cost ($)
ADA
access?
Yes/no
Seating
capacity
Fuel
type
WSDOT
title?
Yes/no
1 2020 Ford Transit / Startrans 11 1FDES8PM1KKB87677 1001 36,815 Yes Yes 8 250,000 Yes Yes $95,000 Yes 10+3 G Yes
2 2020 Ford Transit / Startrans 11 1FDES8PM0KKB87735 1002 34,437 Yes Yes 8 250,000 Yes Yes $95,000 Yes 10+3 G Yes
3 2020 Ford Transit / Startrans 11 1FDES8PM9KKB87751 1003 35,497 Yes Yes 8 250,000 Yes Yes $95,000 Yes 10+3 G Yes
4 2020 Ford Transit / Startrans 11 1FDES8PM1KKB87761 1004 34,671 Yes Yes 8 250,000 Yes Yes $95,000 Yes 10+3 G Yes
5 2010 Ford E Series / Aerotech 11 1FDFE4FP9ADA39649 1105 232,319 Yes Yes 8 250,000 Yes Yes $95,000 Yes 11+2 D No
6 2020 Ford E-350 Series/Startrans 11 1FDEE3FS8KDC65533 1106 9,972 Yes Yes 8 250,000 Yes Yes $95,000 Yes 11+3 LP Yes
7 2020 Ford E-350 Series/Startrans 11 1FDEE3FSXKDC65534 1107 8,809 Yes Yes 8 250,000 Yes Yes $95,000 Yes 11+3 LP Yes
8 2020 Ford E-350 Series/Startrans 11 1FDEE3FS1KDC65535 1108 11,456 Yes Yes 8 250,000 Yes Yes $95,000 Yes 11+3 LP Yes
9 2014 Chevrolet/Goshen 11 1GB6G5BLXE1192219 1803 236,022 Yes Yes 8 250,000 Yes Yes $125,000 Yes 18+2 D No
10 2014 Chevrolet/Goshen 11 1GB6G5BL8F1131274 1805 258,137 Yes Yes 8 250,000 Yes Yes $125,000 Yes 18+2 D No
11 2019 Ford E-450 Series/Eldorado 11 1FDFE4FS9KDC09949 1901 62,850 Yes Yes 8 250,000 Yes Yes $125,000 Yes 19+3 LP Yes
12 2019 Ford E-450 Series/Eldorado 11 1FDFE4FS5KDC09950 1902 31,867 Yes Yes 8 250,000 Yes Yes $125,000 Yes 19+3 LP Yes
13 2019 Ford E-450 Series/Eldorado 11 1FDFE4FS3KDC72643 1903 6,938 Yes Yes 8 250,000 Yes Yes $125,000 Yes 19+3 LP Yes
14 2019 Ford E-450 Series/Eldorado 11 1FDFE4FS8KDC69172 1904 7,485 Yes Yes 8 250,000 Yes Yes $125,000 Yes 19+3 LP Yes
15 2017 Ford E-Series/Starcraft 11 1FDFE4FS3HDC20857 2004 110,726 Yes Yes 8 250,000 Yes Yes $125,000 Yes 20+2 LP Yes
16 2017 Ford E-Series/Starcraft 11 1FDFE4FS7HDC20859 2005 126,533 Yes Yes 8 250,000 Yes Yes $125,000 Yes 20+2 LP Yes
17 2008 Gillig/Low Floor-30 foot 3 15GGE271381091564 2301 652,324 Yes Yes 16 750,000 Yes Yes $498,000 Yes 23+2 D No
18 2008 Gillig/Low Floor-30 foot 3 15GGE271581091565 2302 670,470 Yes Yes 16 750,000 Yes Yes $498,000 Yes 23+2 D No
19 2003 Gillig/Low Floor-30 foot 3 15GGE271X31090825 2603 449,599 Yes Yes 16 750,000 Yes Yes $498,000 Yes 26+2 D No
20 2003 Gillig/Low Floor-30 foot 3 15GGE271131090826 2604 452,218 Yes Yes 16 750,000 Yes Yes $498,000 Yes 26+2 D No
Updated: January 2022
Owned Rolling Stock Inventory and Verification of Continued Use Form
Page 1 of 2Moses Lake Council Packet 10-25-22, Page 20 of 147
Owned Rolling Stock Inventory and Verification of Continued Use Form Inventory year: 2019
21 2007 Gillig/Low Floor-30 foot 3 15GGE291871091233 2801 777,931 Yes Yes 16 750,000 Yes Yes $498,000 Yes 28+2 D No
22 2007 Gillig/Low Floor-30 foot 3 15GGE291X71091234 2802 893,389 Yes Yes 16 750,000 Yes Yes $498,000 Yes 28+2 D No
23 2007 Gillig/Low Floor-35 foot 2 15GGB291271077689 3202 697,427 Yes Yes 16 750,000 Yes Yes $515,000 Yes 32+2 D No
24 2007 Gillig/Low Floor-35 foot 2 15GGB291971077690 3203 819,946 Yes Yes 16 750,000 Yes Yes $515,000 Yes 32+2 D No
25 2003 Gillig/Low Floor-35 foot 2 15GGB271731073385 3205 728,134 Yes Yes 16 750,000 Yes Yes $515,000 Yes 32+2 D No
26 2003 Gillig/Low Floor-35 foot 2 15GGB271331073387 3206 734,484 Yes Yes 16 750,000 Yes Yes $515,000 Yes 32+2 D No
27 2003 Gillig/Low Floor-35 foot 2 15GCA181821111738 3207 718,306 Yes Yes 16 750,000 Yes Yes $515,000 Yes 32+2 D No
28 2003 Gillig/Low Floor-35 foot 2 15GGB271131073016 3208 699,782 Yes Yes 16 750,000 Yes Yes $515,000 Yes 32+2 D No
29 2005 Gillig/Low Floor-35 foot 2 15GGB291X51074553 3209 680,921 Yes Yes 16 750,000 Yes Yes $515,000 Yes 32+2 D No
30 2005 Gillig/Low Floor-35 foot 2 15GGB291551074556 3210 679,134 Yes Yes 16 750,000 Yes Yes $515,000 Yes 32+2 D No
31 2005 Gillig/Low Floor-35 foot 2 15GGB291751074557 3211 646,101 Yes Yes 16 750,000 Yes Yes $515,000 Yes 32+2 D No
32 2005 Gillig/Low Floor-35 foot 2 15GGB291051074559 3212 677,221 Yes Yes 16 750,000 Yes Yes $515,000 Yes 32+2 D No
33 2015 Dodge/Caravan 13 2C4RDGCG6FR652505 708 127,303 Yes Yes 8 150,000 Yes Yes $33,000 No 7 G No
34 2015 Dodge/Caravan 13 2C4RDGCG8FR652506 709 97,323 Yes Yes 8 150,000 Yes Yes $33,000 No 7 G No
35 2015 Dodge/Caravan 13 2C4RDGCGXFR652507 710 97,413 Yes Yes 8 150,000 Yes Yes $33,000 No 7 G No
36 2016 Dodge/Grand Caravan 13 2C4RDGCG4FR729310 711 157,613 Yes Yes 8 150,000 Yes Yes $33,000 No 7 G No
37 2016 Dodge/Grand Caravan 13 2C4RDGCG6FR729311 712 76,632 Yes Yes 8 150,000 Yes Yes $33,000 No 7 G No
38 2016 Dodge/Grand Caravan 13 2C4RDGCG3GR364443 713 81,177 Yes Yes 8 150,000 Yes Yes $33,000 No 7 G No
39 2015 Chevey/Express 13 1GAWGRFG0F1274874 1211 86,595 Yes Yes 8 150,000 Yes Yes $35,000 No 12 G No
40 2015 Chevey/Express 13 1GAWGRFG5F1275180 1212 81,482 Yes Yes 8 150,000 Yes Yes $35,000 No 12 G No
41 2015 Chevey/Express 13 1GAWGRFG2F1275055 1213 89,945 Yes Yes 8 150,000 Yes Yes $35,000 No 12 G No
42 2015 Chevey/Express 13 1GAWGRFG6F1277262 1214 79,792 Yes Yes 8 150,000 Yes Yes $35,000 No 12 G No
43 2015 Chevey/Express 13 1GAWGRFG9F1277448 1215 95,021 Yes Yes 8 150,000 Yes Yes $35,000 No 12 G No
44 2016 Chevey/Express 13 1GAWGRFG1F1278660 1216 62,951 Yes Yes 8 150,000 Yes Yes $35,000 No 12 G No
hiep.tran@wsdot.wa.gov Page 2 of 2Moses Lake Council Packet 10-25-22, Page 21 of 147
Support vehicles and equipment with a acquisition value greater than $50,000.
Refer to instructions tab for equipment code.
Agency/org:Grant Transit Authority Inventory year:2021
No.Eqpmt.
Code Equipment description Condition
(points)
Age
(years)
Remaining
useful life
(years)
Replacement
cost ($)Comments
1 5 AD01 - 2008 Ford Escape 2 13 0 60,000 Replacing in 2022/2023 with Electric Vehicle
2 5 AD02 - 2012 Chevrolet Impala 3 9 1 50,000 Will eventually replace with an Electric Vehicle
3 5 AD03-2007 Chev. Express Support Vehicle 2 14 0 60,000 Replacing in 2022/2023 with Electric Vehicle
4 5 AD04-2007 Chev. Express Support Vehicle 2 14 0 60,000 Replacing in 2022/2023 with Electric Vehicle
5 5 AD05-2001 Chev. Express Support Vehicle 2 20 0 0 Will surplus and not replace
6 5 AD06-2019 Ford Escape Support Vehicle 4 2 8 60,000 Will eventually replace with an Electric Vehicle
7 5 AD07-2019 Ford Escape Support Vehicles 4 2 8 60,000 Will eventually replace with an Electric Vehicle
8 5 MT01-2002 GMC Sierra Shop Truck 2 19 0 90,000 Replacing in 2022
9 5 MT03-2001 Chev. Express Support Vehicle 1 20 0 50,000 Replacing in 2022/2023 with sm pickup/cargo van
10 5 MT04-2001 Chev. Express Support Vehicle 2 20 0 55,000 Replacing in 2022/2023 with similar 1 ton van
11 9 1989 Hyster Forklift 2 32 1 50,000 Will replace in 2022/2023 with LP or Gas Forklift
12 9 Stertil-Koni Lifts 3 11 4 80,000 Set of 4
13
14
15
16
Updated: January 2022
Owned Equipment Inventory Form
Page 1 of 1Moses Lake Council Packet 10-25-22, Page 22 of 147
Owned Facility Inventory Form
Facilities with a replacement value of $25,000 or greater.
Refer to instructions for facility code.
Agency/org:Grant Transit Authority Inventory year:2021
No.Facility
code Facility name Condition
(points)
Age
(year)
Remaining
useful life
Replacement
cost ($)Comments
1 6 2017 - Multimodal Transit Center 5 5 45 2,707,031 Based off of 7/12/2021 WSTIP Property Appraisal
2 10 2011-Operation Base Administration Bldg.4 11 39 944,148 Based off of 7/12/2021 WSTIP Property Appraisal
3 11 2011-Maintenance Shop 4 11 39 1,911,954 Based off of 7/12/2021 WSTIP Property Appraisal
4 20 2011-Bus Canopy/Fuel Island 4 11 39 1,693,393 Based off of 7/12/2021 WSTIP Property Appraisal
5
6
7
8
9
10
11
12
13
14
15
Updated: January 2022
Page 1 of 1Moses Lake Council Packet 10-25-22, Page 23 of 147
Moses Lake Council Packet 10-25-22, Page 24 of 147
DART
General Public Dial A Ride
Transportation serving the
outlying communities of
Grant County which are
not served by Fixed Route
Transportation Service
Grant Transit Authority is committed to
ensuring that no person is excluded from
participation in, or denied benefits of
transit services on the basis of race, color,
or national origin.
www.granttransit.com
gta@granttransit.com
P.O. Box 870
Moses Lake, WA 98837
Comments/Complaints
Call: (509) 765-0898
(800) 406-9177
ADDITIONAL DART
INFORMATION
Stop Locations in the Outlying
Communities
To keep our DART schedule more efficient we
have specific locations in each of the outlying
communities where we pick up and drop off. At
times we may deviate and pick up at alternate
locations depending on the number of scheduled
rides on a given day and when it does not lessen
the efficiency of the route.
Call our reservationist to find out the stop
locations in the community you are
interested in.
Late Cancellations and No-Shows
Late cancels or No-Shows may result in
suspension of service for a period of time.
Please make sure to follow the cancellation
procedures as specified to avoid any type of
suspension of your service.
Rider Policies
The rider policies for DART Service are identi-
cal to those for Fixed Route Service. These
policies can be found on the GTA website at:
www.granttransit.com
FARES
DART fares are identical to our regular Fixed
Route fares.
Questions and Information
Please contact our DART reservationist if
you have any further questions or need
additional information.
We look forward to seeing you soon on our
brand new, comfortable transit vans. Sit back,
relax, leave the driving to us and enjoy the
scenery!
We are not just a ride…….
We are an ADVENTURE!!
Moses Lake Council Packet 10-25-22, Page 25 of 147
RESERVATION INFORMATION
Reservation Hours:
10:00am-6:00pm—Monday-Friday
Reservation Phone Number:
509-765-0898 Ext: 101
Reservations must be called in to the
number above at least 48 hours in advance
to guarantee a ride on the day you wish to
ride.
The reservationist will take your reservation
and enter your ride into the system and give
you an approximate time for your scheduled
ride.
Pick up times will be finalized the day before
your scheduled trip. You will receive a call
around 3pm the day before to give you your
definite pick up time. If you have not heard
from us by 3:45pm the day before your ride,
please contact us to verify your pick up time.
Persons who have scheduled a daily standing
reservation will not receive a call unless
there has been a time adjustment on your
pre-scheduled reservation.
Cancellations must be called in by 4 pm the
day before your scheduled ride if you are
scheduled for a morning trip.
Cancellations for an afternoon trip must be
called in no later than 1:00pm the day of
your scheduled trip.
When calling in a cancellation, if you do not
reach a live person on the regular
reservation phone, please call in to the after
hours phone listed below. If you do not
receive a live person on the after hours
number and your trip is scheduled for
the following morning, please leave a
message on that After Hours Phone.
After Hours and Message Phone:
509-765-0898 Ext: 106
DART SERVICE BY ROUTE
All DART routes operate daily Monday
through Friday excluding Holidays’.
Grand Coulee (GC) Route
The morning GC DART ranges in time from
a 5:00am start time in Moses Lake to a
6:30am arrival and 6:45am departure in
Grand Coulee.
The first GC afternoon route ranges from a
2pm start in Moses Lake to a 4pm arrival/
departure in Grand Coulee.
The 2nd afternoon GC route ranges from a
5pm start in Moses Lake to a 6:45pm arrival/
departure from Grand Coulee.
Royal City, Mattawa, Wanapum Dam, and
Wilson Creek Routes
There are 2-3 trips daily for each of these
routes with departure times fluctuating based
on the needs of those scheduling a ride.
Typically one trip is scheduled in the morning
with one to two trips scheduled in the after-
noon. Departures from Moses Lake are no
earlier than 5am in the morning and no later
than 5pm in the afternoon.
DEPARTURE AND ARRIVAL INFO
Departure and arrival times vary daily per
route based on the reservations that are
received and scheduled for each given day.
For persons wanting to ride a particular
DART route daily to commute to and from
work and school, we make every effort to
build a standard schedule for that route
based on those hours which allows for
commuters to maintain consistency on their
arrival and departure times.
Persons scheduling random trips on routes
that have a routine schedule, will be
scheduled within the perimeters of the
routine schedule.
WHAT IS DART
DART is a Dial-A-Ride Transportation
Service open to the general public to those
living in areas that are not served by our
regular fixed route buses. DART service is
designed to connect persons living in the
outlying communities to our regular fixed
route buses in Moses Lake, Ephrata and
Quincy. GTA DART service also connects
with other transportation providers such as
Okanogan Transit, Amtrak, Northwest
Trailways, Greyhound, and People for People.
There are no eligibility requirements to use
the DART service. Service is available to all.
All DART buses are ADA accessible.
DART operates differently than fixed route in
that reservations must be made a minimum of
48 hours in advance to guarantee a ride on a
specific day.
DART is a more cost effective transportation
option provided to the outlying communities.
DART buses do not operate on days that
advance reservations have not been made.
Persons wishing to use DART service for daily
commutes to and from work and school can
schedule standing reservations for a given
month without the need to call in daily other
than when needing to cancel a ride.
DART service is available daily, serving Royal
City, Mattawa, Wanapum Dam, Wilson Creek,
Coulee City, Electric City and Grand Coulee.
Hours are flexible based on the reservations
for each given day and route. DART typically
offers one morning trip and one to two after-
noon trips based on the reservations received.
DART service is available for persons wishing
to travel both into the outlying areas as well as
out of the outlying areas. Moses Lake Council Packet 10-25-22, Page 26 of 147
D.A.R.T.
Dial A Ride Pública
General de Transporte
servir a las comunidades
periféricas del condado de
Grant, que no son a
tendidos por fijo Servicio
de Transporte Ruta
Grant Transit Authority se compromete a
asegurando que ninguna persona sea
excluida de participación o negación de los
beneficios de los servicios de tránsito por
motivos de raza, color u origen nacional.
www.granttransit.com
gta@granttransit.com
P.O. Box 870
Moses Lake, WA 98837
Comentarios / Quejas
Llama: (509) 765-0898
(800) 406-9177
DART ADICIONAL
INFORMACIÓN
Ubicaciones de parada en las
comunidades periféricas
Para mantener nuestro horario de DART más
eficiente, tenemos ubicaciones específicas en
cada una de las comunidades periféricas donde
recogemos y dejamos. En ocasiones, podemos
desviarnos y recoger en lugares alternativos de-
pendiendo de la cantidad de viajes programados
en un día determinado y cuando no disminuya la
eficiencia de la ruta.
Llame a nuestro encargado de reservas
para averiguar las ubicaciones de las para-
das en la comunidad que le interesa.
Cancelaciones tardías y no presentaciones
Las cancelaciones tardías o las ausencias pueden re-
sultar en la suspensión del servicio por un período de
tiempo. Asegúrese de seguir los procedimientos de
cancelación especificados para evitar cualquier tipo
de suspensión de su servicio.
Políticas Rider
Las políticas de pasajeros para el servicio DART son
idénticas a las del servicio de ruta fija. Estas políticas
se pueden encontrar en el sitio web de GTA en:
www.granttransit.com
TARIFAS
Las tarifas de DART son idénticas a nuestras tarifas
regulares de ruta fija.
Preguntas e información
Comuníquese con nuestro encargado de
reservas de DART si tiene más preguntas
o necesita información adicional.
Esperamos verte pronto en nuestras nuevas y
cómodas camionetas de tránsito. ¡Siéntese, re-
lájese, déjenos la conducción y disfrute del pai-
saje!
No somos solo un paseo …….
Somos una AVENTURA !!
Moses Lake Council Packet 10-25-22, Page 27 of 147
INFORMACION DE RESERVA
Horario de reserva: de 8:00 a.m .
A 4:00 p.m., De lunes a viernes
Número de teléfono de reserva:
509-765-0898 Ext: 101
Las reservaciones deben llamarse al número
anterior con al menos 48 horas de antici-
pación para garantizar un viaje el día que desea
viajar.
El encargado de la reserva tomará su reserva
e ingresará su viaje en el sistema y le dará una
hora aproximada para su viaje programado.
Los horarios de recogida se finalizarán el día
antes de su viaje programado. Recibirá una
llamada alrededor de las 3:00 p. M. Del día
anterior para informarle su hora definida de
recogida. Si no ha tenido noticias nuestras
antes de las 3:45 pm del día anterior a su viaje,
comuníquese con nosotros para verificar su
hora de recogida.
Las personas que hayan programado una
reserva permanente diaria no recibirán una
llamada a menos que haya habido un ajuste de
tiempo en su reserva programada previamen-
te.
Las cancelaciones deben realizarse antes de las
4 pm del día anterior a su viaje programado si
tiene programado un viaje por la mañana.
Las cancelaciones para un viaje por la tarde se
deben llamar antes de la 1:00 pm el día de su
viaje programado. Cuando llame para una cancelación, si no se
comunica con una persona en vivo en el te-
léfono de reserva habitual, llame al teléfono
fuera del horario de atención que se indica a
continuación. Si no recibe a una persona
en vivo en el número después del hora-
rio de atención y su viaje está pro-
gramado para la mañana siguiente, deje
un mensaje en ese teléfono después del
horario de atención.
Fuera de horario y teléfono para
mensajes:
509-765-0898 Ext: 106
SERVICIO DE DART POR RUTA
Todas las rutas de DART operan todos los
días de lunes a viernes, excepto festivos.
Ruta Grand Coulee (GC)
El GC DART de la mañana varía en el tiempo
desde una hora de inicio a las 5:00 am en Mo-
ses Lake hasta una llegada a las 6:30 am y una
salida a las 6:45 am en Grand Coulee.
La primera ruta de la tarde de GC va desde un
comienzo a las 2 pm en Moses Lake hasta una
llegada / salida a las 4 pm en Grand Coulee.
La ruta de la segunda tarde de GC va desde un
comienzo a las 5 pm en Moses Lake hasta una
llegada / salida a las 7 pm desde Grand Coulee.
Rutas de Royal City, Mattawa, Wanapum
Dam y Wilson Creek
Hay dos viajes diarios para cada una de estas
rutas con horarios de salida que fluctúan
según las necesidades de quienes programan
un viaje. Por lo general, se programa un viaje
por la mañana y un segundo viaje por la
tarde. Las salidas desde Moses Lake no son
antes de las 5 a.m. De la mañana ni más tarde
de las 5 p.m. De la tarde.
INFORMACIÓN DE SALIDA Y
LLEGADA
Los horarios de salida y llegada varían diari-
amente por ruta en función de las reservas
que se reciben y programan para cada día
determinado.
Para las personas que desean viajar en una
ruta DART en particular todos los días para
ir y venir del trabajo y la escuela, hacemos
todo lo posible para crear un horario
estándar para esa ruta en función de esas
horas, lo que permite a los viajeros mantener
la coherencia en sus horarios de llegada y
salida.
Las personas que programen viajes al azar en
rutas que tienen un horario de rutina, se pro-
gramarán dentro de los perímetros del hora-
rio de rutina.
QUÉ ES D.A.R.T.
DART es un servicio de transporte Dial-A-Ride
abierto al público en general para quienes viven
en áreas que no son atendidas por nuestros au-
tobuses regulares de ruta fija. El servicio DART
está diseñado para conectar a las personas que
viven en las comunidades periféricas con nues-
tros autobuses regulares de ruta fija en Moses
Lake, Ephrata y Quincy. El servicio GTA DART
también se conecta con otros proveedores de
transporte como Okanogan Transit, Amtrak,
Northwest Trailways y People for People.
No hay requisitos de elegibilidad para utilizar el
servicio de DART. El servicio está disponible
para todos.
Todos los autobuses de DART son accesibles
según la ADA.
DART opera de manera diferente a la ruta fija en
que las reservas deben hacerse con un mínimo
de 48 horas de anticipación para garantizar un
viaje en un día específico.
DART es una opción de transporte más rentable
que se ofrece a las comunidades periféricas. Los
autobuses de DART no operan en días en los
que no se han hecho reservaciones por adelan-
tado.
Las personas que deseen utilizar el servicio
DART para desplazamientos diarios hacia y
desde el trabajo y la escuela pueden programar
reservas permanentes para un mes determinado
sin la necesidad de llamar todos los días excepto
cuando necesiten cancelar un viaje.
El servicio DART está disponible todos los días y
presta servicios en Royal City, Mattawa, Wana-
pum Dam, Wilson Creek, Coulee City, Electric
City y Grand Coulee. Los horarios son flexibles
según las reservas para cada día y ruta determi-
nados. DART generalmente ofrece un viaje por
la mañana y un viaje por la tarde en las distintas
ubicaciones de la ruta, con la excepción del cor-
redor de Ephrata a Grand Coulee que a menudo
ofrece un segundo viaje adicional por la tarde. Moses Lake Council Packet 10-25-22, Page 28 of 147
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RESOLUTION NO. 3919
A RESOLUTION TO AMEND RESOLUTION 3897 TRANSPORTATION IMPROVEMENT PROGRAM FOR 2023-2028 Recitals:
1. Pursuant to the requirements of RCW 35.77.010 laws of the State of Washington, the
City of Moses Lake has presented an amended Six Year Transportation Improvement Program for the ensuing six calendar years, 2023-2028. 2. Pursuant further to said law, the City Council of the City of Moses Lake, being the
legislative body of said city, did hold a public hearing on said Transportation
Improvement Program at 6:30 p.m. in the Civic Center Council Chambers October 25, 2022. 3. The Grant County Transit Authority has adopted their 6-year Transit Development Plan
from 2022-2027 and the City of Moses Lake is in support of this plan.
Resolved:
1. The City Council of the City of Moses Lake adopts the amended Six Year Transportation
Improvement Program for the ensuing six calendar years, 2023-2028. 2. A copy of said amended Six Year Transportation Improvement Program for the ensuing six calendar years, 2023-2028, together with a copy of this resolution shall be filled with
the Director of Highways of the State of Washington.
3. The City hereby does include by reference this Transit Development Plain into the City of Moses Lake Transportation Improvement Program for the year 2023-2028.
Adopted by the City Council on October 25, 2022. ______________________________
Don Myers, Mayor
ATTEST:
______________________________
Debbie Burke, City Clerk
Moses Lake Council Packet 10-25-22, Page 51 of 147
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Allison Williams, City Manager 7621
Madeline Prentice Finance
10/25/2022 Consent Agenda
Disbursement report since October 11, 2022 Council meeting
City Manager Finance Fire
City Attorney Community Development Police
Human Resources Municipal Services Parks, Rec, & Cultural Services
1,558,706.66$1,558,706.66$0.00$
Approve payment of claims as presented
The following amounts were budgeted and sufficient funds were available to cover these payments:
Electronic Transfer: N/A $ 0.00
Checks: #158113 - 158265 $1,038,446.26
Payroll Checks: #64779-64787 $ 5,033.41
Electronic Payments: Direct Deposit 10/14/2022 $ 515,226.99
Check Range Report for 10.25.2022 Council.xlsx 82.55KB
Moses Lake Council Packet 10-25-22, Page 52 of 147
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Summary
RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW
42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at
least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the
above format for approval by the City Council.
RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering
services, or performing labor must be certified by the appropriate official to ensure that the materials have
been furnished, the services rendered, or the labor performed as described, and that the claims are just, due
and unpaid obligations against the City.
RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been
met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body
has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the
legislative body has adopted policies that implement effective internal control; (3) the legislative body has
provided for review of the documentation supporting the claims within a month of issuance; and (4) that if
claims are disapproved, they shall be recognized as receivables and diligently pursued.
The City meets all these conditions.
To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly
Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll
payments during the period prior to the date of the Council meeting.
All payments made during this period were found to be valid claims against the City. Details are attached and
any questions should be directed to the City Manager or Finance Director.
The City’s internal controls include certification of the validity of all payments by the appropriate department prior to
submission for payment. The Finance Director has delegated authority for the examination of vouchers and
authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and
validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place.
Options and Results
Approve
N/A
Staff would recognize claims as receivables and pursue collection
Moses Lake Council Packet 10-25-22, Page 53 of 147
Check Name Check Amount Check Date Invoice Description
158113 Vivian Ramsey 405.89 10/10/2022 Travel Expense Reimbursement
158114 Amy Harris 296.00 10/10/2022 2022 APAWA Conference Per Diem
158115 Michelene Torrey 296.00 10/10/2022 2022 APAWA Conference Per Diem
158116 Nathan Pate 296.00 10/10/2022 2022 APAWA Conference Per Diem
158117 Jessica Cole 614.52 10/11/2022 WFOA Hotel Reimbursement
158118 Brett Bastian 13.00 10/11/2022 Personal Card Used for Weighing Rig
158119 A & H Printers Inc 944.16 10/18/2022 Business Cards
158120 A-L Compressed Gases Inc 211.38 10/18/2022 SCBA Cylinder Hydro Testing
158121 Abc Hydraulics 2.60 10/18/2022 SCBA Repair Pieces
158122 Across The Street Productions, Inc.969.99 10/18/2022 Big Box Class - Bastian, Kunjara, Holle
158123 Ag Supply Ace Hardware 67.46 10/18/2022 Maintenance Supplies
158124 Alicia M. Hicks 42.00 10/18/2022 Museum Consignment Sales
158125 Amazon Capital Services, Inc.2,701.40 10/18/2022 Office/Operating Supplies
158126 American Linen Inc 396.34 10/18/2022 Ambulance Linen
158127 Aquatic Specialty Services Inc 44,469.56 10/18/2022 Pool Chemicals
158128 Axon Enterprise Inc 48,011.31 10/18/2022 Axon Camera Bundle
158129 B F T LP 1,177.20 10/18/2022 Maintenance Supplies
158130 Badger Meters Inc 520.97 10/18/2022 Meter Read System September
158131 Barbara Harris 50.40 10/18/2022 Museum Consignment Sales
158132 Basin Propane LLC 29.97 10/18/2022 Propane Eq#477 W/O 58452
158133 Basin Septic Services Inc 1,441.67 10/18/2022 Service @ Sleep Center
158134 Battery Systems Inc 45.90 10/18/2022 Battery CB1250F2
158135 Bound Tree Medical LLC 838.60 10/18/2022 Medical Supplies
158136 Bud Clary Chrysler Dodge Jeep 173.44 10/18/2022 Tail Lamp Eq#152 W/O 58444
158137 Bud Clary Ford LLC 709.37 10/18/2022 Rear Lamp Asy Eq#182 W/O 58463
158138 Carol Cross 119.00 10/18/2022 Museum Consignment Sales
158139 Cascade Industrial Services 86,745.36 10/18/2022 Reservoir Painting Project
158140 Cascade Natural Gas Corp 5,029.82 10/18/2022 SNS Gas Charges
158141 Cascadia Law Group PLLC 525.00 10/18/2022 Water Rights Work- Aug 22
158142 Central Manufacturing Inc 794.97 10/18/2022 Asphalt Patches
158143 Centurylink 55.41 10/18/2022 206-T03-6229 9.23.22
158144 Centurylink 2,733.59 10/18/2022 Telephone Services
158145 CHS Inc 36,276.90 10/18/2022 Fuel for Vehicles Sept 2022
158146 City Of Spokane 267.45 10/18/2022 Evidence Burn Run
158147 Cobies Fine Dry Cleaning 176.48 10/18/2022 September dry cleaning
158148 Code Publishing Co.880.38 10/18/2022 Ordinance Codification
158149 Columbia Basin Herald 1,275.87 10/18/2022 Public Hearing Notice
158150 Commercial Tire Inc 854.19 10/18/2022 Tires
158151 Consolidated Disposal Service 53,301.14 10/18/2022 Medical Waste Disposal
158152 Copiers Northwest Inc 296.66 10/18/2022 Equipment Contract Fees
158153 Corporate Translation Services, LLC 59.98 10/18/2022 Translation Services September
City of Moses Lake
Checks Issued with Summary Description
For October 25, 2022 Council Meeting
Moses Lake Council Packet 10-25-22, Page 54 of 147
158154 CSWW, Inc 184.57 10/18/2022 Cleat
158155 D & D Electric Motor Srvc Inc 351.60 10/18/2022 Synthetic Oil
158156 Databar Inc 6,243.57 10/18/2022 CCC Program Flyers
158157 Deborah Goodrich Chittenden 71.47 10/18/2022 Museum Consignment Sales
158158 Devries Information Mgmt 46.00 10/18/2022 On Site Record Destruction
158159 Dobbs Peterbilt- Moses Lake 163.19 10/18/2022 Solenoid Eq#361
158160 Donald J Berg 350.00 10/18/2022 LTAC Ad
158161 Dr Lou Sowers 600.00 10/18/2022 Preemployment Psych Exam
158162 Duncan Crane Service Inc 1,643.62 10/18/2022 Crain Services- Airport Fuel Tank
158163 Employment Security Department 9.50 10/18/2022 Work History Research
158164 Eurofins Microbiology Labritories Inc.1,323.36 10/18/2022 Sample Testing
158165 Faber Industrial Supply 381.48 10/18/2022 Stick Transfer Pump
158166 Farmers Electric 233,713.65 10/18/2022 Tana Lift Station Upgrade
158167 Fastenal Company 1,685.91 10/18/2022 Misc Supplies
158168 Fishingmagician.com 1,000.00 10/18/2022 LTAC Ads
158169 Galls LLC 928.64 10/18/2022 Uniform Tailor
158170 General Fire Apparatus Inc 843.02 10/18/2022 Akron Screws Eq#213
158171 GeoEngineers, Inc.3,939.75 10/18/2022 Geotechnical Eng. Services
158172 Grainger Parts Operations 728.63 10/18/2022 Return Air Grille
158173 Grant Co Solid Waste 61,989.52 10/18/2022 Landfill Dumping Fees
158174 Grant County Treasurer 18,576.47 10/18/2022 2022 2nd Half Prop Tax #MOSE3500
158175 Hach Company 693.22 10/18/2022 HQ40 Portable Meter Repair
158176 Haglund's Trophies, LLC 21.30 10/18/2022 Redo Schober Title
158177 Heartland Agriculture, LLC 301.49 10/18/2022 Dust Caps/Dust Plugs/Adapter Eq#287
158178 Home Depot Pro (Supplyworks)1,677.69 10/18/2022 Janitorial Supplies
158179 IAFF Local 1258 5,075.00 10/18/2022 October Fire Union Dues
158180 Ibs Inc 87.34 10/18/2022 Loctite Purple Threadlocker
158181 Irrigators Inc 36.31 10/18/2022 Galvanized Elbows
158182 Isaac Valdez 281.84 10/18/2022 Rec Equipment
158183 J.J. Keller & Associates, Inc.970.18 10/18/2022 HR Pro Services
158184 Jan Cook Mack 478.10 10/18/2022 Museum Consignment Sales
158185 Jeffers, Danielson, Sonn & Aylward, PS 525.00 10/18/2022 Airport Contract Lease
158186 Jerrys Auto Supply 76.22 10/18/2022 Brake Shoes Eq#089 W/O 58220
158187 Jims Lock Service LLC 36.42 10/18/2022 Maintenance Supplies
158188 John Peterson 56.00 10/18/2022 Museum Consignment Sales
158189 Kaman Fluid Power LLC 2.72 10/18/2022 PVC Tubing
158190 Kelley Connect 233.48 10/18/2022 Copy Machine Toner
158191 Kim Wheaton 126.00 10/18/2022 Museum Consignment Sales
158192 Kottkamp & Yedinak, P.L.L.C.122.50 10/18/2022 Com Dev Pro Services
158193 Kris Chudomelka 51.45 10/18/2022 Museum Consignment Sales
158194 L N Curtis & Sons 20,292.48 10/18/2022 Shields
158195 Lad Irrigation Company Inc 4,489.28 10/18/2022 Valley Road Reconstruction
158196 Lake Auto Parts 125.05 10/18/2022 Carb Cleaner **$1.01 Discount Taken**
158197 Lakeside Disposal, Inc 25.67 10/18/2022 Recycling @ Fire
158198 Lee Ann St Clair 86.80 10/18/2022 Museum Consignment Sales
158199 Leslie Allan Barnett 750.00 10/18/2022 Fire Office 3 - Durfee
158200 LexisNexis Risk Solutions FL Inc 6,000.00 10/18/2022 Case Assistance
Moses Lake Council Packet 10-25-22, Page 55 of 147
158201 Life Flight Network 75.83 10/18/2022 Pedro Morfin Membership Fee
158202 Localtel Communications 1,046.35 10/18/2022 Internet September 2022
158203 Maria Morales 72.90 10/18/2022 Museum Consignment Sales
158204 Martin Law LLP 8,120.00 10/18/2022 Wellfield Superfund Pro Services
158205 Martin Schempp 78.05 10/18/2022 Museum Consignment Sales
158206 McKesson Medical-Surgical 672.36 10/18/2022 Medical Supplies
158207 Merle Hardy 98.00 10/18/2022 Museum Consignment Sales
158208 Michael Nash 9,100.00 10/18/2022 Leadership Training
158209 Modern Building Systems, Inc 894.31 10/18/2022 Rental @ Sleep Center
158210 Moon Security Services Inc 156.96 10/18/2022 Service @ Museum & Com Dev
158211 Morrison Veterinarian Services 277.38 10/18/2022 K9 Jester and K9 Rex vet
158212 Moses Lake Police Guild 2,600.00 10/18/2022 October Police Dues
158213 Moses Lake Steel Supply 184.61 10/18/2022 Screws
158214 Norco Enterprises Inc 71.50 10/18/2022 Supplies
158215 North Coast Electric Company 129.60 10/18/2022 Contact Kits
158216 Northland Cable Television, Inc 104.95 10/18/2022 Internet Backup
158217 Northstar Chemical Inc 10,916.42 10/18/2022 SNS Maintenance Supplies
158218 NYS Child Support Prosessing Center 184.61 10/18/2022 NYS Child Support Gilmartin
158219 Oasis Auto Spa 1,297.50 10/18/2022 Car Washes Sept 2022
158220 Old Republic Surety Company 111,185.11 10/18/2022 Stratford Road Project
158221 Oreilly Auto Parts 138.42 10/18/2022 New Clutch Kit
158222 Oxarc Inc 56.11 10/18/2022 Cut off Wheels
158223 Paramount Supply Company 2,353.77 10/18/2022 Actuator
158224 Pasco Tire Factory, INC 1,222.85 10/18/2022 Tires/Balance/TPMS Eq#027 W/O 58431
158225 Perteet, Inc.1,327.50 10/18/2022 Moses Lake Mae Valley TMF
158226 Pro Touch Car Wash & Auto Detail LLC 6.97 10/18/2022 Self Serve Car Washes Sept 2022
158227 Protect Youth Sports 240.00 10/18/2022 Background Checks
158228 Pud Of Grant County 69,318.69 10/18/2022 Street Light Elec Services Sept 2022
158229 Quill Corporation 463.91 10/18/2022 Finance/Breakroom Supplies
158230 R&M Hansen, Inc 1,425.79 10/18/2022 Laundry Services September 22
158231 Racom Corporation 11.92 10/18/2022 Supplies
158232 Rdo Equipment Co.180.46 10/18/2022 V-Belt
158233 Redflex Traffic Systems Inc 47,701.93 10/18/2022 September 2022 Redflex
158234 Rexel USA 227.93 10/18/2022 Maintenance Supplies
158235 RH2 Engineering Inc.8,337.29 10/18/2022 Electrical Engineering Services.
158236 Robert Heale 905.80 10/18/2022 Museum Consignment Sales
158237 Satellite Industries Inc 2,195.64 10/18/2022 Maintenance Supplies
158238 Schindler Elevator Corp 357.59 10/18/2022 Elevator Maintenance Contract
158239 Sherwin-Williams 58.32 10/18/2022 Paint Strainers
158240 SHI International, Inc 2,196.18 10/18/2022 Fire Bunk Computers
158241 Shirtbuilders Inc 1,358.60 10/18/2022 Uniform Shirts
158242 Sirennet.Com 2,119.56 10/18/2022 Kit Laptop Dock/Adapter
158243 Skaug Brothers Carpet One 38.09 10/18/2022 Feather Finish
158244 Smarsh Inc 113.72 10/18/2022 Professional Archive
158245 SoftResources, LLC 7,200.00 10/18/2022 Phase 1 Complete
158246 Summit Law Group 960.00 10/18/2022 HR Pro Services
158247 Symbol Arts 385.63 10/18/2022 Badges
Moses Lake Council Packet 10-25-22, Page 56 of 147
158248 Target Solutions Learning 99.99 10/18/2022 Crew Scheduling Software
158249 The DOH Associates 11,579.75 10/18/2022 LRC Pro Services
158250 The Driftmier Architects Ps 9,398.35 10/18/2022 Larson Rec Center Design.
158251 Tlg Properties LLC (Joe Garro)3,100.00 10/18/2022 Lease Nov '22 - TLC
158252 Traffic Safety Supply Company 8,471.23 10/18/2022 Sign Blanks
158253 Transunion Risk & Alternative 284.22 10/18/2022 Transunion
158254 Troxler Electronic Lab Inc 62.00 10/18/2022 TLD Badge
158255 Uniforms 2 Gear 992.52 10/18/2022 Vest
158256 United Way Of Ml 5.00 10/18/2022 2221 EE Contribution
158257 Ups Freight 89.60 10/18/2022 Weekly Service Fees
158258 Util Undrgrnd Location Center 107.07 10/18/2022 Utility Locates Sept 2022
158259 Verizon Wireless 11,786.03 10/18/2022 Cell Phone Service
158260 Wash Council Police & Sheriffs 500.00 10/18/2022 October WCPS Dues
158261 Waste Mgt Recycle America Inc 1,763.35 10/18/2022 Recycling Tipping Fees
158262 Weinstein Beverage Company 123.25 10/18/2022 Water
158263 Wilbur Ellis Company 259.35 10/18/2022 Spray Chemicals/Supplies
158264 WSCCCE, AFSCME, AFL-CIO 2,025.73 10/18/2022 October AFSCME Dues
158265 Zoll Medical Corp 18,116.89 10/18/2022 Defibrillator Repair/Refurbish
$1,038,446.26
Moses Lake Council Packet 10-25-22, Page 57 of 147
TOTALS BY FUND:
FUND NO FUND NAME AMOUNT
001 GENERAL FUND 279,119.60
102 TOURISM 1,350.00
103 GRANTS AND DONATIONS 277.38
110 HOMELESS SERVICES 2,696.15
114 PATHS/TRAILS -
116 STREET 55,186.77
119 STREET REPR/RECON 111,300.42
286 REFUNDING GO BONDS 2015 -
314 PARK & RECREATION IMPROVEMENTS 20,811.98
315 PARK MITIGATION CAPITAL PROJECTS -
410 WATER/SEWER 24,112.64
450 2011 BOND FUND -
452 2004 BOND FUND -
471 WATER RIGHTS -
477 WATER SEWER CONSTRUCTION 328,796.30
487 2015 GO BONDS REDEMPTION -
490 SANITATION 116,872.52
493 STORM WATER 804.75
495 AIRPORT 2,673.71
498 AMBULANCE 22,924.68
501 UNEMPLOYMENT COMPENSATION INSURANCE -
503 SELF-INSURANCE 8,120.00
517 CENTRAL SERVICES 9,160.05
519 EQUIPMENT RENTAL 43,325.93
528 BUILDING MAINTENANCE 10,837.55
611 FIRE PENSION -
623 DEPOSIT 75.83
631 STATE -
TOTAL 1,038,446.26$
City of Moses Lake
Tabulation of Claims Paid-Summary by Fund
Council Meeting Date- 10/25/2022
Moses Lake Council Packet 10-25-22, Page 58 of 147
Council Staff Report
To:Agenda Item Number:
From
Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Overview
Fiscal and Policy Implications
Mayor and City Council 7627
Allison Williams, City
Manager Administration
10/25/2022 Consent Agenda
Dieringer Water Right Acquisition
City Manager Finance Fire
City Attorney Community Development Police
Human Resources Municipal Services Parks, Rec, & Cultural Services
762,105.00$1,000,000.00$762,105.00$
Motion to authorize the City to enter in to the purchase and sale agreement for the acquisition of the Dieringer
water rights.
For Council consideration is the acquisition of water right certificate G3-20015C(A), which authorizes the use of
water from a well for the irrigation of 50 acres north of Moses Lake. Water Right Certificate G3-20015C(A) was
issued to Franklin and Lois Sharp by Ecology in 1978 and has an associated instantaneous quantity of 500
gallons per minute (gpm) and annual quantity of 220.9 acre-feet per year. The water right is now owned by the
Dieringer family and is available for purchase and transfer to the City to support its ongoing objective to develop
a shallow groundwater program. The City needs additional water rights to meet its future supply needs. The
purchase price is $3,450 acre-feet per year (afy). If 220.9 afy are found valid and transferred to the City as a
primary additive water right to the City’s portfolio, the total purchase price would be $762,105, however we
anticipate that approximately 175 acre-feet will be found ineligible for transfer resulting in an $603,750
expenditure.
This agreement is contingent on a 60-day due diligence period and then 12 months to process the rights
through Ecology. The City's consultants, Aspect Consulting, have confirmed that this time period is reasonable
given the condition of the water rights that they have researched.
The City was unsuccessful in purchasing the Herring water rights due to a final stance taken by Ecology for the
change of use and property owner notifications. Despite the City offering an amended approach, the property
owners weren't willing to move forward. The Herring water rights purchases were budgeted at $865,750 (765-
D) and $686,250 (766-D) respectively and so the Dieringer purchase at $762,105 replaces a portion of the
budget expectation for water rights purchases in 2022 that would roll forward with the timing of this purchase.
Moses Lake Council Packet 10-25-22, Page 59 of 147
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
Options and Results
Approve entering in to the purchase and sale agreement.
Staff will bring back options for recommended changes.
The city will not pursue this acquisition.
Moses Lake Council Packet 10-25-22, Page 60 of 147
WATER RIGHT PURCHASE AND SALE AGREEMENT
THIS WATER RIGHT PURCHASE AND SALE AGREEMENT ("Agreement") is entered into as of the ______day
of ____________________, 2022 between the City of Moses Lake, a municipal corporation ("Moses Lake”
or “the City" or “Buyer”) and Jeff Dieringer, Lynn Dieringer, Mark Dieringer and Christi Dieringer, private
citizens ("Seller"), collectively termed the " Parties". This Agreement memorializes the terms and
conditions for the City’s agreement to purchase water rights from the Seller.
The Parties agree as follows:
1. Description of Water Right – Background. Seller is the owner of Grant County Parcel 170934000,
along with the associated legally-established water right, described by the Department of Ecology
(“Ecology”) as Certificate Number G3-20015C(A) (the “Water Right”), which authorizes the use of water
from a well for domestic supply and irrigation of up to 50 acres north of Moses Lake. Water Right
Certificate G3-20015C(A) was issued to Franklin and Lois Sharp by Ecology in 1978 and has an associated
instantaneous quantity of 500 gallons per minute (gpm) and annual quantity of 220.9 acre-feet per year.
The Parties understand that the United States of America filed a complaint in condemnation in United
States District Court under cause No. 2-22-CV-00111 for the acquisition of the property owned by Seller
and appurtenant to the Water Right. The condemnation proceedings exclude the Water Right. The Parties
understand that the condemnation proceedings will likely conclude during the pendency of this
Agreement and that the Seller may cease to be owners of the appurtenant property.
2. City Authority. The City has authority to enter into this Agreement as a municipal entity with
responsibility for managing water within its jurisdiction. The City is interested in purchasing the above-
referenced Water Right authority, inclusive of all instantaneous and annual quantities that are valid under
the laws of the State of Washington that can be transferred for municipal use by the City, subject to the
conditions set forth in this Agreement.
3. Purchase Price. The purchase price shall be $3,450 acre-feet per year (afy). If 220.9 afy are found
valid and transferred to the City as a primary additive water right to the City’s portfolio, the total purchase
price shall be seven hundred and sixty-two thousand, one hundred five and 00/100 dollars ($762,105). In
the event that Ecology finds a different quantity valid and transferrable, the purchase price shall be $3,450
/ afy times the annual quantity transferred to Buyer.
4. Due Diligence Period. Buyer shall have 60 days from the date of mutual execution of and delivery
of this Agreement to perform a due diligence review of the Water Right and water use information from
the Seller (“Due Diligence Period”). Seller acknowledges that Buyer’s due diligence review of the Water
Right (“Due Diligence”) will include evaluation by Buyer and consultation with Ecology as to the nature,
extent, quantity, and validity of the Water Right. Seller shall provide or make available to Buyer the
following items within ten (10) business days after execution of this Agreement:
1. Copies of all appraisals, surveys, evaluations, or audits of the Water Right;
2. All documents reflecting Seller’s use of the Water Right, including without limitation, irrigation
records, crop records, aerial photographs, flow meter data, energy records or power bills, and tax records;
and
3. Any other documents and information in the possession or control of Seller and pertaining to
the Water Right.
The Parties agree to work in good faith to provide evidence of water use under the Water Right. Buyer or
Buyer’s representatives can request additional information from Seller regarding the Water Right. Seller
Moses Lake Council Packet 10-25-22, Page 61 of 147
will then have ten (10) business days to respond to Buyer’s request.
Within thirty (30) days of the execution of this Agreement, Seller shall provide Buyer with information
that is acceptable to Ecology and the Buyer to clear any claim by the owners of Grant County parcel
170936001 to the Water Right . In the event that Seller experiences a delay in obtaining the information
or Ecology’s acceptance of the information, Seller may have an additional thirty (30) days to provide
information relating to this paragraph. Seller’s obligation to produce clear title relative to the owners of
Grant County parcel 170936001 within the allotted time is a condition precedent to Closing as provided
for in Section 7.3 below.
Buyer may consult with Ecology on the likely success of the proposed transfer during the Due Diligence
Period and throughout the term of this Agreement. If Buyer is unsatisfied with the documents provided,
it may terminate this Agreement with no further commitment or liability to the Seller. If Buyer is satisfied
with the documents provided, it shall deposit Earnest Money into Escrow as described more fully below.
The purchase of this Water Right pursuant to this Agreement is expressly conditioned on the receipt of all
necessary final, non-appealable approvals from Ecology, on terms and conditions satisfactory to Buyer in
its sole discretion, for change and transfer of said Water Right.
5. Escrow Holder. The Parties designate Cascadia Law Group to serve as Escrow Holder hereunder
("Escrow Holder"). Within 30 days of execution of this Agreement, Buyer shall provide a fully executed
counterpart of this Agreement to Escrow Holder along with mutually agreed upon executed written
escrow instructions and open the escrow account. Within 30 days following the conclusion of the Due
Diligence Period to the Buyer’s satisfaction, Buyer shall deposit $40,000 Earnest Money into Escrow, which
shall be credited against the final purchase price to the Seller if Ecology approves the transfer to Buyer’s
satisfaction, or refunded in full to the Buyer if said transfer is denied, or the Conservancy Board declines
to process it for a formal decision, or the water right is determined to be entirely invalid or entirely
encumbered due to relinquishment. Escrow Holder shall notify Seller of receipt of the Earnest Money
from Buyer.
6. Ecology Approval. Upon expiration of the Due Diligence Period, Buyer shall have twelve (12)
months to seek Ecology Approval (the “Approval”) to transfer and use the Water Right for Buyer’s
purposes (the “Transfer Application Period”) as demonstrated by the filing of an application for change
with the Grant County Water Conservancy Board. Buyer’s obligation to proceed to Closing and to the
purchase the Water Right is expressly made contingent on obtaining the Approval, unless Buyer waives
said condition as provided in Section 7 below. Seller is not required to pay any of the costs associated
with seeking the Approval from Ecology except as provided in paragraph 12.3. Seller in no way waives
the right to dispute, challenge, or appeal decisions of Ecology. Seller will cooperate with Buyer in
obtaining the Water Rights and Ecology Approval and will, at Buyer’s request, sign any applications
necessary for such Ecology approval consistent with this Agreement. Seller agrees to execute affidavits
from one or more individuals attesting to historical use of water to provide evidence regarding the
nature, extent, and validity of the Water Right or to seek to obtain the same from previous owners and
provide to Buyer. Buyer shall pursue the application diligently and with the goal of maximizing the
quantities to be transferred. Buyer shall keep Seller fully apprised of the process and of all meetings, and
Seller shall have the right to participate in all aspects of the process necessary or appropriate to protect
Seller’s interests. In response to any questions or requests for additional information from Ecology,
Seller will cooperate with Buyer by providing additional information or documents, allowing access and
physical inspection to the land on which the Water Right was used (to the extent possible), and taking
other reasonable actions necessary to obtain the Approval.
Moses Lake Council Packet 10-25-22, Page 62 of 147
7. Buyer’s Conditions Precedent to Closing. Buyer’s obligations under this Agreement are
expressly conditioned on, and subject to satisfaction of the following conditions precedent:
7.1 Performance by Seller. Seller shall have timely and fully performed all obligations
required by this Agreement to be performed by Seller.
7.2 Representations and Warranties True. The representations and warranties of Seller
contained herein shall be true and correct as of the Closing Date.
7.3 Title. Buyer shall have reviewed and approved the condition of title to the Water Right,
including receipt of satisfactory evidence of clear title relative to the owners of Grant County parcel
170936001.
7.4 Ecology Approval. Buyer shall have determined in its sole discretion that it has obtained
the Water Rights Approval during the Transfer Application Period.
The foregoing conditions contained in this Section 7 are intended solely for the benefit of Buyer. If any of
the foregoing conditions are not satisfied, Buyer shall have the right at its sole election either to waive the
condition in question and proceed with the purchase or to terminate this Agreement upon written notice
to Seller and Escrow Holder whereupon this Agreement shall automatically terminate, the Earnest Money
Payment shall be refunded in full to Buyer, and neither party hereto shall have any further rights or
obligation hereunder.
8. Seller’s Conditions Precedent to Closing. Seller’s obligations under this Agreement are expressly
conditioned on, and subject to satisfaction of the following conditions precedent:
8.1 Performance by Buyer. Buyer shall have timely performed all obligations required by this
Agreement to be performed by Buyer.
8.2 Representations and Warranties True. The representations and warranties of Buyer
contained herein shall be true and correct as of the Closing Date.
The foregoing conditions contained in this Section 8 are intended solely for the benefit of Seller. If any of
the foregoing conditions are not satisfied, Seller shall have the right at its sole election either to waive the
condition in question and proceed with the purchase or to terminate this Agreement upon written notice
to Buyer and Escrow Holder whereupon this Agreement shall automatically terminate, the Earnest Money
Payment shall be refunded in full to Buyer, and neither party hereto shall have any further rights or
obligation hereunder.
9. Title to Water Right. Seller shall convey to Buyer at Closing marketable fee simple title to the
Water Right by execution and delivery of a statutory warranty deed to the Water Right in form and
substance satisfactory to Buyer and Buyer’s counsel, free and clear of all liens, exceptions, and other
encumbrances except those approved by Buyer during the Due Diligence Period. Seller represents and
warrants that as of the date of this Agreement, there are no liens, exceptions, or other encumbrances
which affect the Water Rigt.
10. Seller Actions Regarding Water Right. Seller shall not take or permit any action that could be
construed as abandonment, encumbrance, or relinquishment of the Water Right in whole or in part. The
Parties agree that Seller can temporarily transfer the Water Right to the State Trust Water Right
Program during the pendency of this Agreement.
Moses Lake Council Packet 10-25-22, Page 63 of 147
11. Condition of Title. Except as provided herein, Seller hereby agrees from and after the date
hereof until the Closing or the termination of this Agreement that Seller will not:
(a) Take any action that will adversely affect title to the Water Right;
(b) Lease, rent, mortgage, encumber, or permit the encumbrance of all or any portion of the
Water Right without the prior written consent of Buyer, which Buyer may grant or withhold
in its sole and absolute discretion.
12. Closing. The Closing hereunder (“Closing”) shall be held and delivery of all items to be made at
the Closing under the terms of this Agreement shall be made at the offices of the Escrow Holder ten (10)
business days following expiration of the Transfer Application Period (e.g, which includes final Ecology
Approval and the running of all appeal periods) or such other date as Buyer and Seller may mutually agree
in writing (the “Closing Date”). All documents shall be deemed delivered on the date that the Deed
conveying the Water Right is recorded.
12.1 Delivery by Seller. On or prior to the Closing Date, Seller shall deposit with the Escrow
Holder the following:
(a) Statutory Warranty Deed conveying fee simple title to the Water Right free and clear of all
liens, encumbrances, or other defects in substantially the same form set forth in Exhibit A duly executed
and acknowledged by Seller in recordable form, and ready for recordation on the Closing Date together
with a duly executed real estate excise tax affidavit;
(b) Affidavit executed by Seller that satisfies Section 1445 of the United States Internal Revenue
Code regarding foreign investors (the “FIRPTA Affidavit”). The purpose of the FIRPTA (26 U.S.C. 1445) is
to collect taxes due on sale of real estate owned by foreign individuals or entities which do not pay US
taxes. This Affidavit is a statement by the Seller that they are not a foreign investor and pay taxes to the
United States Internal Revenue Service.
(c) Confirmation of warranties made by Seller under this Agreement;
(d) Such resolutions, authorizations, certificates, or other documents or agreements relating to
Seller as shall be reasonably required by Buyer, Escrow Holder, or Title Company in connection with this
transaction.
12.2 Delivery by Buyer. On or prior to the Closing Date, Buyer shall deposit with Escrow
Holder the Purchase Price, in cash or immediately available funds, less the value of the Earnest Money
Payment pursuant to Section 5.
12.3 Costs and Expenses. Seller shall pay any and all real estate excise taxes and cost of any
documentary or other transfer taxes applicable to the sale of the Water Right. Buyer shall pay the cost
of the premium for a policy of title insurance, if any, and the cost of any endorsements Buyer requests,
and the cost to record the Statutory Warranty Deed. Buyer shall pay the escrow fees payable to the
Escrow Holder. Each party is responsible for its own fees and expenses of legal counsel, consultants,
and brokerage agents; provided, however, that Seller shall pay for any consulting costs and
administrative fees associated with establishing clear title for the Water Right, and Buyer shall pay for
any consulting costs and administrative fees associated with obtaining approval for the permanent
transfer of the Water Right.
12.4 Recordation. Provided that Escrow Holder has not received prior written notice that any
condition set forth herein has not been fulfilled or that either party has elected to terminate its rights
and obligations hereunder in accordance with the terms and conditions of this Agreement, Escrow
Moses Lake Council Packet 10-25-22, Page 64 of 147
Holder is authorized and instructed at 8:00 a.m. (or as soon thereafter as possible) on the Closing Date
to:
(a) Record the Statutory Warranty Deed in the official records of Grant County,
Washington;
(b) Deliver the FIRPTA Affidavit and all other documents described in Section 12 to
Buyer;
(c) Deliver to the parties their respective closing statements in the form
customarily prepared by the Escrow Holder.
13. Representations and Warranties. In order to induce Buyer to enter into this Agreement and the
transactions contemplated hereby, Seller makes the following representations and warranties as of the
date of this Agreement and again as of the Closing Date:
13.1 Title. As of the Closing Date, Seller shall possess good, marketable title to the Water
Right, free and clear of all liens, encumbrances, and exceptions except those approved by Buyer in
writing during the Due Diligence Period, and Seller is aware of no matters which adversely affect title
thereto. Seller has perfected the Water Right and the Water Right has not been abandoned,
encumbered, nor relinquished and there is no impediment, legal or otherwise, to the use of the Water
Right.
13.2 No litigation. Except as provided herein, there is no claim, litigation, action, arbitration,
legal, administrative, or other proceeding, investigation, or inquiry pending or threatened against the
Water Right , or pending or threatened against Seller which could affect Seller’s title to the Water Right,
or affect the value of use of the Water Right, or subject Buyer of the Water Right, to liability, nor is there
any basis known to Seller for any such claim, litigation, action, arbitration, proceeding, investigation, or
inquiry.
13.3 No Leases. There are no leases, licenses, permits, assignments, or other agreements
granting any person the right to use the Water Right or any portion thereof.
13.4 No Prior Options, Sales, Leases, or Assignments. Seller has not granted any options, right
of first refusal, or entered into any other agreement that would commit or obligate Seller in any manner
whatsoever to sell or lease the Water Right, or any portion thereof, to any party other than Buyer.
13.5 No Defaults. Neither the execution of this Agreement, the consummation of the
transactions contemplated hereby (so long as the Water Right transfer application is approved by
Ecology), nor the fulfillment of the terms hereof, will conflict with or result in a breach of any of the
terms, conditions, or provisions of, or constitute a default under, any agreement or instrument which
affects Seller or the Water Right or any portion thereof or to which Seller or the Water Right are subject
or any applicable law, rule, or regulation of any governmental body having jurisdiction over Seller or the
Water Right.
13.6 Reports. All certificates and documents containing factual information to be delivered by
Seller or by Seller’s agents in connection with this Agreement, are and shall, to the best of Seller’s
knowledge, be true and correct and do not and shall not contain any untrue statement of material fact
or omit to state any material fact the disclosure of which is necessary to make the statements contained
therein and herein, in light of the circumstances under which they are made, not misleading.
13.7 Brokerage Commissions. Brokerage commissions, are to be borne by Seller. Fees and
costs of consultant Aspect Consulting LLC are to be borne by Buyer.
13.8 No Other Water Rights. No water rights, other than the Water Right that is the subject of
this Agreement, are associated with or available for use on the property to which this Water Right is
Moses Lake Council Packet 10-25-22, Page 65 of 147
appurtenant.
Each of the above representations and warranties is material and has been relied upon by the Buyer in
making its decision to enter into this Agreement, and shall survive the Closing of the purchase of the Water
Right contemplated by this Agreement.
14. Notices. All notices to be given by either party to the other pursuant to this Agreement shall be
in writing and shall be deemed to have been duly given if delivered personally, sent by nationally
recognized overnight delivery service, or by certified or registered mail, return receipt requested and
addressed as set forth below. Notices shall be deemed to have been given and delivered upon receipt if
hand delivered. Any party, by written notice to the other as above described, may alter the address for
receipt by it and its agents of written notices hereunder.
To Seller: Jeff, Lynn, Mark and Christi Dieringer
9327 Rd 10 NE
Moses Lake, WA 98837
With copy to:
Jessica Kuchan, Confluence Law, PLLC
21 Ave A., Ste 4
Snohomish, WA 98290
(206) 502-4401
kuchan@confluencelaw.com
Ed Kemp, H2O 4U Consulting
524 N. Bluff West Dr.
Moses Lake, WA 98837
(509) 750-1865
ekemp@homenetnw.net
To Buyer: City of Moses Lake, Attention City Manager
401 South Balsam Street
Moses Lake, WA 98837
With copy to:
Katherine Kenison, City Attorney
406 W. Broadway Avenue, Suite D
Moses Lake, WA 98837
Jill Van Hulle
504 14th Ave SE, Suite 200
Olympia, WA 98501
(360) 810-3508
jvanhulle@aspectconsulting.com
15. Risk of Loss. All risk of loss shall remain with Seller until Closing, including diminution in the
quantity of the Water Rights through any cause whatsoever, including amendment to laws or
regulations.
Moses Lake Council Packet 10-25-22, Page 66 of 147
16. Time of the Essence. Time is of the essence of this Agreement.
17. Entire Agreement; Modification; Waiver. This Agreement constitutes the entire agreement
between Buyer and Seller pertaining to the subject matter contained herein and supersedes all prior and
contemporaneous agreements, representations, and understandings. No modification, termination, or
amendment of this Agreement may be made except by written agreement signed by both parties. No
waiver of any of the provisions of this Agreement shall be deemed or shall constitute a waiver of any
other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver
shall be binding unless executed in writing by the party making the waiver. All terms, provisions, and
conditions of this Agreement shall inure to the benefit of and be enforceable by Seller, Buyer, and their
respective heirs, successors, and permitted assigns.
18. Survival. All provisions of this Agreement which involve obligations, duties, or rights which have
not been determined or ascertained as of the Closing Date or the recording of the Deed to the Water
Rights and all representations, warranties, and indemnifications made in or to be made pursuant to this
Agreement shall survive the Closing Date and/or the recording of the Deed to the Water Rights.
19. Memorandum of Agreement. Seller shall execute, acknowledge, and deliver to Buyer,
simultaneous with the execution hereof, a memorandum of this Agreement in a form acceptable to
Buyer, which shall, at Buyer’s option, be recorded in the real property records of Grant County.
20. No Merger. The obligations contained in this Agreement, except for those specifically
discharged in escrow (such as conveyance of title to the Water Rights and delivery of money and
documents in the escrow), shall not merge with transfer of title but shall remain in effect until fulfilled.
21. Remedies Upon Default. In the event that Seller defaults in the performance of any of Seller’s
obligations under this Agreement, Buyer shall have the right to (a) demand and have specific
performance of this Agreement, or (b) terminate this Agreement upon written notice without liability to
Seller in which event Escrow Holder shall promptly return the Earnest Money Payment, together with
any investment interest thereon, to Buyer as liquidated damages and not as a penalty. In the event
Buyer defaults, without legal excuse, in the performance of any of its obligations under this Agreement,
the Earnest Money Payment made by Buyer shall be forfeited to Seller as liquidated damages and not as
a penalty for Buyer’s breach as the sole and exclusive remedy available to Seller for such default.
22. Attorney’s Fees. If any legal action is brought by either party to enforce any provision of this
Agreement the prevailing party shall be entitled to recover from the other party reasonable attorney
fees and court costs in such amount as shall be allowed by the court.
23. Representation. Each party has had the opportunity to have this Agreement reviewed by their
own counsel. This Agreement and each of the terms and provisions hereof are deemed to have been
explicitly negotiated between, and mutually drafted by the Parties, and the language in all parts of this
Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against
any Party.
24. Governing Law and Venue. The laws of the State of Washington shall govern the validity,
enforcement, and interpretation of this Agreement. The venue of any legal action shall be in Grant
County, Washington.
Moses Lake Council Packet 10-25-22, Page 67 of 147
25. Signature Authority. Each of the individuals signing below represent and warrant that they
have the authority to sign this Agreement and that the Agreement is binding on the entity for which
they are signing without any further or subsequent approvals or ratifications.
26. Confidentiality. Excluding the contents of the Memorandum of Agreement provided for in
Section 19 of this Agreement, Seller shall keep the terms and conditions of this Agreement confidential
and shall not in any manner, directly or indirectly, disclose, communicate, or otherwise make available
such terms and conditions to any third party without the prior consent of the Buyer, except as required
by law.
Effective Date. The effective date of this Agreement shall be the date of the last signature below.
BUYER: SELLER:
By:_____________________________________ By:
Name: Allison William Name: Jeff Dieringer
Title: City Manager Title: Owner
Date: Date:
By:
Name: Lynn Dieringer
Title: Owner
Date:
By:
Name: Mark Dieringer
Title: Owner
Date:
By:
Name: Christi Dieringer
Title: Owner
Date:
Moses Lake Council Packet 10-25-22, Page 68 of 147
STATE OF WASHINGTON ) ) ss.
COUNTY OF GRANT )
I certify that I know or have satisfactory evidence that ________________ is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as Owner and acknowledged
it to be him free and voluntary act of such party for the uses and purposes mentioned in the
instrument. DATED:_____________________, 2022.
____________________________________
____________________________________
Notary Type or Print Name NOTARY PUBLIC for State of Washington, residing at:___________________________ My commission expires:________________
STATE OF WASHINGTON ) ) ss. COUNTY OF GRANT )
I certify that I know or have satisfactory evidence that ________________ is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as Owner and acknowledged it to be him free and voluntary act of such party for the uses and purposes mentioned in the
instrument. DATED:_____________________, 2022. ____________________________________
____________________________________
Notary Type or Print Name NOTARY PUBLIC for State of Washington, residing at:___________________________ My commission expires:________________
Moses Lake Council Packet 10-25-22, Page 69 of 147
STATE OF WASHINGTON ) ) ss.
COUNTY OF GRANT ) I certify that I know or have satisfactory evidence that ________________ is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as Owner and acknowledged
it to be him free and voluntary act of such party for the uses and purposes mentioned in the instrument. DATED:_____________________, 2022.
____________________________________ ____________________________________
Notary Type or Print Name NOTARY PUBLIC for State of Washington, residing at:___________________________ My commission expires:________________
STATE OF WASHINGTON ) ) ss.
COUNTY OF GRANT )
I certify that I know or have satisfactory evidence that ________________ is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as Owner and acknowledged
it to be him free and voluntary act of such party for the uses and purposes mentioned in the
instrument. DATED:_____________________, 2022.
____________________________________
____________________________________
Notary Type or Print Name NOTARY PUBLIC for State of Washington, residing at:___________________________ My commission expires:________________
Moses Lake Council Packet 10-25-22, Page 70 of 147
STATE OF WASHINGTON )
) ss.
COUNTY OF GRANT )
I certify that I know or have satisfactory evidence that Allison Williams is the person who appeared before me and said person acknowledged that she signed this instrument, on oath stated that she was authorized to execute the instrument and acknowledged it as City Manager of the City
of Moses Lake, and acknowledged it to be the free and voluntary act of such party for the uses and
purposes mentioned in this instrument. DATED:_____________________, 2022.
____________________________________
____________________________________
Notary Type or Print Name NOTARY PUBLIC for State of Washington, residing at:___________________________ My commission expires:________________
Moses Lake Council Packet 10-25-22, Page 71 of 147
Council Staff Report
To:Agenda Item Number:
From Department
For Agenda of:Proceeding Type
Subject
Reviewed and Approved by:
Expenditure Required:Amount Budgeted:Appropriation Required:
Action Requested
Packet Attachments (if any)
Allison Williams, City Manager 7615
Tony Massa Municipal Services
10/25/2022 New Business
Stormwater Comprehensive Plan Award
City Manager Finance Fire
City Attorney Community Development Police
Human Resources Municipal Services Parks, Rec, & Cultural Services
550,242.00$430,305.00$119,938.00$
City Staff recommends awarding the contract for creating the City's new Stormwater Comprehensive Plan to NB
Engineers LLC (Evergreen Storm H20) for $199,884.
City of Moses Lake SW Comp Plan SOW FINAL.pdf 207.42KB
Moses Lake Council Packet 10-25-22, Page 72 of 147
Overview
Fiscal and Policy Implications
Approve, Authorize, or Adopt:
Provide Amended Direction:
No Action Taken:
On July 29th, 2022, the Municipal Services Department Engineering Division advertised a Request for
Qualifications for engineering consultants interested in providing the City of Moses Lake with a Stormwater
Comprehensive Plan. The city does not currently have a Stormwater Comprehensive Plan.
Two Engineering Consultant firms formally responded to the request. Each consultant summarized their relevant
experience working with other municipalities, project team member resume information, references and a
summary of their understanding of the project requirements.
State Laws require that selection of engineering services must be conducted by qualifications first, then fee
negotiations second. Bidding for engineering services is not allowed.
A committee consisting of municipal services staff (Tony Massa, Public Works Director; Scott Allsbrook,
Stormwater; and Brad Mitchell, Stormwater Systems Manager) separately studied the qualifications of each
applicant and independently scored them using a common scoring matrix. The matrix developed a weighted
average numerical score for each applicant based on the information that each firm provided in their statements
of qualifications. The selection process transpired without any reference to each firm’s expected budget.
After independently scoring each applicant, the committee met on August 30, 2022, to combine their scores into
an overall average numerical score and to discuss the results. The firm that was selected to move forward into
the price negotiation phase was NB Engineering LLC (Evergreen Storm H20). Following the selection process,
each firm was notified of the results. The City requested that NB Engineers prepare a detailed scope of work,
along with a cost schedule for the project.
The Municipal Services department is in favor of contracting this work out to a professional firm to provide the
City with a thorough and data-based Stormwater Comprehensive Plan. It will be referenced for years to come to
inform and guide policy, provide gap analysis of Washington Department of Ecology Permit requirements,
capital improvements, rate study, and preventive maintenance decisions.
On September 29 2022 NB Engineering (Evergreen Storm H20) submitted their scope of work and Cost
Schedule for the Stormwater Comprehensive Plan.
The Scope of Work identifies 7 Tasks within the Comprehensive Plan
1. Project Management and Administration
2. Gap Analysis of MS4 Permit, UIC Rule, and Level of Service Goals
3. Asses Existing Stormwater Assets
4. Develop Capital Improvement Budget for next 10 years, Model Development
5. Rate Study
6. Develop Written Comprehensive Stormwater Plan
7. Update Operation and Maintenance Stormwater Manual (Due December 31,2022)
Tasks 1,2,3,6,7 will be partially funded by Washington Department of Ecology Annual Grant in the amount of
$132,500 with the City's remaining portion of $67,384
Tasks 4 and 5 will be partially funded by Washington Department of Ecology Water Quality Combined Financial
Assistance Match Grant in the amount of $350,358 with the City's match of 15%, This match was negotiated
from 25% to 15%.
In total the City's contribution will be $119,938 which was included in the 2023 Stormwater Budget.
Options and Results
Approve
N/A
The City will be out of compliance with the required NPDES MS4 permit with Department of Ecology
Moses Lake Council Packet 10-25-22, Page 73 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 1
Project: Comprehensive Stormwater Plan
Client: City of Moses Lake
Consultant: Evergreen StormH2O
Contract No.: 22018
BACKGROUND AND PURPOSE
In 2007 the City of Moses Lake (City) qualified for an Eastern Washington (EWA) Phase II
combined National Pollutant Discharge Elimination System (NPDES) and State Waste
Discharge General Permit for Discharges from Small Municipal Separate Storm Sewers (MS4s)
[MS4 Permit]. Since the first MS4 Permit issuance, the City has experienced considerable
economic growth particularly with industrial and residential development resulting in many
areas transitioning from farmland. The primary goal of this project is to develop a
comprehensive stormwater plan and rate study that supports and will fund the City in
maintaining compliance with regulatory requirements and a proactive plan for expanding
their stormwater system to keep pace with growth while maintaining the functionality of their
existing assets. These project goals will be achieved by completing the following.
• Review existing city information and regulatory requirements (Tasks 2 & 3) to
develop an actionable comprehensive stormwater plan that the City can utilize.
• Evaluate and recommend city resource needs and improvements to support
compliance and utility operation by performing a gap analysis that considers
current and anticipated MS4 Permit requirements, UIC Program Rule (UIC Rule),
and level of service (LOS) goals for unregulated stormwater elements (Task 2).
• Evaluate and recommend improvements in the stormwater collection system
based on conveyance goals, policies, and anticipated growth (Task 3 & 4).
• Develop and implement a well-defined system for prioritizing Capital Improvement
Plan (CIP) projects that includes preliminary engineering and planning-level cost
estimates (Task 4).
• Conduct a rate study of the stormwater utility fees and evaluate rate structure
options that equitably allocates costs among ratepayers and streamlines
calculating rates (Task 5).
• Communicate comprehensive plan and rate change impacts to City Council,
stakeholders, and the public (Task 6).
• Develop the City of Moses Lake’s Operations and Maintenance (O&M) Stormwater
Manual that is compliant with S5.B6.a by December 31, 2022 (Task 7).
Note: The Task 4 CIP Projects, Task 5 Rate Study, and portions of Task 6 are not included in this
Scope of Work. An Ecology Water Quality Grant is being developed that will be submitted by
October 12, 2022 that could fund this work starting in July 2023. The scope of work and fees for
this work will be addressed in a future amendment.
Moses Lake Council Packet 10-25-22, Page 74 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 2
Task 1 Project Management and Administration
This task covers the management, administration, and coordination of the work by the
Consultant Team as defined in this Contract including project management, preparation of
monthly invoices, project schedule maintenance, and overall coordination with the City.
Consultant Services
• General project coordination
o Set up and close out the consultant contract.
o Coordinate and manage the project team (including subconsultant) in the
successful completion of the scope of work tasks.
o Prepare and manage the project schedule.
o Develop and manage a project SharePoint site for sharing project documents
with the City.
o Prepare amendments to this contract if needed.
• Invoicing
o Prepare and electronically submit monthly invoices with attached monthly
status reports describing the following:
▪ Services completed during the month
▪ Services planned for next month
▪ Need for additional information
▪ Scope/Schedule/Budget issues, if applicable
▪ Schedule update and financial status summary
• Monthly Check-In Meetings:
o Prepare for and attend one (1) hour monthly check-in meetings for the duration
of the project.
o The purpose of these meetings is to review the project status with the City (work
completed since previous meeting), review work planned, provide schedule
updates, and collect the City’s feedback.
o The first meeting will be a two (2) hour project kickoff meeting. The purpose of
this meeting is for the Consultant Team to meet City Stormwater Staff and
discuss the following items:
▪ The City’s project goals and vision for the project results
▪ Confirm the project schedule
▪ Develop a communication plan
▪ Identify all the stormwater elements that are funded by the Stormwater
Utility and define the level of service (LOS) goals
▪ Identify all local requirements that may impact project work
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Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 3
▪ Discuss data needed vs. available and develop a plan for transferring data
to the Consultant Team
o Materials to be developed for these meetings include an agenda, meeting notes,
and an action item list.
Client Responsibilities
• Provide input on the scope, priority of Tasks, Schedule, and Budget.
• Process payment of invoices within 30 calendar days of invoice.
• Attend all meetings.
• Review and process contract change requests and amendments, if needed.
Assumptions
• The project duration will be eight (8) months starting after the contract is executed.
• Invoices will be the Consultant Team standard invoice format, submitted
electronically. Budget assumes eight (8) invoices and status reports over the project
duration.
• All meeting notes will be in a bulleted format and limited to a summary of the
meeting discussion, decisions made, and action items.
• Monthly status reports will also be used as the check-in meeting agenda.
• Project Check-in Meeting agendas will be emailed to the client one business day
before the meetings and meeting notes will be emailed to the City within 5 business
days after meetings.
• The budget assumes three (3) of the eight (8) check-in meetings with the
Consultant Team Project Manager will be held in person and the other five will be
held via webinar.
• Travel time and mileage is included in the budget for in person meetings.
Deliverables
• Monthly Progress Reports
• Project Schedule and Updates
• Project Check-in Meeting Agendas, Minutes, and Action Items
Task 2 Gap Analysis
The focus of this task is to compare the requirements of the MS4 Permit, UIC Rule, and LOS goals
defined by the City, to what the City is actually doing as a part of their stormwater program.
The gap analysis will identify where improvements are needed to meet current and anticipated
regulatory requirements as well as the City’s LOS goals. Additional resources needed to meet
these requirements will be estimated for future program growth and development. This task
also includes collecting the data needed to conduct the gap analysis.
Consultant Services
Moses Lake Council Packet 10-25-22, Page 76 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 4
• Identify Stormwater Elements and Define Level of Service Goals
o Meet with the City to identify all elements of the stormwater program that will be
funded by the utility including elements that are governed and not governed by
the MS4 Permit and the UIC Rule.
o Meet with the City to define LOS goals and identify relevant local requirements.
Goals for LOS are a measure of the type of actions provided by the City to
maintain the operation of the Stormwater Utility at an acceptable level. LOS
goals also provide an understanding between stormwater funding needs with
respect to the services provided.
o Develop a summary of all stormwater elements and LOS goals.
• Customize Compliance Checklist
o The Consultant has developed a compliance checklist that outlines the
requirements in the 2019–24 EWA MS4 Permit, anticipated 2024-2029 permit
requirements, and the UIC Rule. The compliance checklist will be used as
guidance to evaluate documents provided by the City and conduct interviews
with City personnel to assess compliance. After the project kickoff meeting, the
checklist will be modified to incorporate local requirements, LOS goals, as well
as the City’s goals and priorities for the project.
o The checklist will cover the items identified during the project kickoff meeting
along with the following program components from the City’s MS4 Permit and
the UIC Rule:
▪ General Requirements
▪ S5.B.1 Public Education and Outreach (E&O)
▪ S5.B.2 Public Involvement and Participation
▪ S5.B.3 Illicit Discharge Detection and Elimination (IDDE)
▪ S5.B.4 Construction Site Stormwater Runoff Control
▪ S5.B.5 Post-Construction Stormwater Management for New Development
and Redevelopment
▪ S5.B.6 Municipal Operations and Maintenance (O&M)
▪ S8. Monitoring and Assessment
▪ S9. Reporting Requirements
▪ Anticipated 2024-2029 MS4 Permit additional requirements
▪ UIC Rule (WAC 173-218) as defined in the Ecology Stormwater Manual for
Eastern Washington (SWMMEW) Section 5.6
• Collect Documents and Records
o Identify and collect documents and records needed to complete the
compliance checklist. The draft list of needed documents and records will be
provided to the City during the project kickoff meeting. This list will include but
not be limited to the following:
▪ Past Stormwater Management Plan(s) and Annual Reports
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Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 5
▪ Notifications of non-compliance
▪ Interlocal agreements
▪ Standard Operating Procedures (SOPs)
▪ Program description documents: Stormwater Design/O&M Manuals, etc.
▪ Effectiveness Study documents
▪ Moses Lake Municipal Code (applicable sections)
▪ SWMMEW and local requirements relevant to the Stormwater Utility
▪ SWPPP for City sites
▪ Stormwater related standard details
▪ Public education and outreach materials
▪ GIS database of stormwater facilities: storm drain systems, outfalls, BMPs,
etc. (collected as part of Task 3)
▪ Maintenance records
▪ City Staff training records
▪ Construction site project files
o Develop an inventory of the documents and records collected.
• Gap Analysis Kickoff Meeting
o The Consultant Project Manager and Compliance Lead will prepare for and
attend one (1) two-hour gap analysis kickoff meeting.
o The purpose of this meeting is for the Consultant Team to meet with the City
program leads to prepare them for the gap analysis. This is expected to include:
presenting an overview of the gap analysis process and schedule; providing the
program leads with the compliance checklist relevant to their department;
requesting needed documents and records; scheduling interviews with each
program lead; and setting deadlines for providing documents and records.
o Materials to be developed for these meetings include an agenda, final list of
documents and records needed, final compliance checklist for each program
lead, project schedule, meeting notes, and an action item list.
• Interview City Personnel
o Interview City personnel who are the program leads for different elements of
MS4 and UIC Rule compliance, as well as desired LOS for those aspects of the
Stormwater Utility that are not governed by the MS4 Permit or the UIC Rule, or
aspects for which the City needs a higher LOS than required. Interviews will cover
all elements of permit compliance that are under the lead’s authority. The
following leads are expected to be interviewed (multiple lead positions may be
held by one person):
▪ The City’s Stormwater Manager
▪ Operations and Maintenance Lead
▪ E&O Lead
▪ New Development/Redevelopment (post-construction) Lead
Moses Lake Council Packet 10-25-22, Page 78 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 6
▪ Construction Lead
▪ Illicit Discharge Detection and Elimination (IDDE) Lead
▪ Monitoring and Assessment Lead
o Following the interviews, notes will be developed in the compliance checklist on
the components discussed in the interviews.
o Conduct follow-up interviews if necessary.
• Additional Maintenance Staff Interview Questions
o During the interview with City maintenance staff (responsible for maintaining
the existing stormwater system) additional questions will be asked to collect the
following information:
▪ List of responsibilities of maintenance crew for covering maintenance
needs beyond what is required for compliance with the MS4 permit or
UIC Rule.
▪ List and description of known drainage areas of concern or other types of
problem areas that may need to be addressed as part of the Task 3 work.
▪ Questions related to developing the Task 7 Operations and Maintenance
Manual.
• Review Documentation and Complete Compliance Checklist
o Review documents and records collected.
o Evaluate program components identified in the Compliance Checklist
compared to the City’s current municipal code to assess permit compliance. For
each section and subsection of the MS4 Permit and UIC Rule, the following
information will be entered into the compliance checklist:
▪ Summary of existing and planned activities associated with compliance.
For planned activities, the planned date for implementation will also be
noted.
▪ Rating of program’s permit requirement coverage, rated as “none”,
“partial”, “meets”, or “exceeds”
▪ Description of program gap
▪ List of responsible staff
▪ Estimated annual staffing needs and other resources associated with
permit requirement. Staffing needs will be estimated as the number of full-
time employees (FTEs) required to meet regulatory requirements and LOS
goals.
▪ Each program component requirement will be categorized by the following
six (6) types to assist with organizing gaps and recommendations:
− Data Management – Requirements regarding the collection of sets of
information such as monitoring, mapping, water quality, etc.
Moses Lake Council Packet 10-25-22, Page 79 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 7
− Policy Development & Implementation – Requirements regarding utility
and/or City procedures, ordinances, municipal code, new and
redevelopment requirements, LID, etc. as well as a schedule for
implementation
− Training – Requirements regarding education of staff, businesses, and
public
− Documentation – Requirements regarding the submittal of
documents/reports to Ecology and/or the creation of documents/reports
for internal use or distribution to the public
− Recordkeeping – Requirements to retain information, records, and forms
− Operations & Maintenance – Requirements regarding stormwater-
management-related O&M, such as O&M of structural BMPs and pollution
prevention practices.
o Create an inventory of City resources required for implementing the new
Comprehensive Plan and identify additional needed resources. This may include
personnel and financial resources as well as office equipment, field and
monitoring equipment, and operations and maintenance equipment.
• Develop Resource Estimate
o Using the results of the gap analysis and the recommendations for the City’s
inventory of stormwater assets developed in Task 3, develop an estimate of
annual resources including FTEs and equipment needed to complete the duties
of the Stormwater Utility. The FTE estimate is expected to include but not be
limited to the number of FTEs needed to accomplish the following:
▪ Meeting MS4 Permit and UIC Rule requirements
▪ Maintaining stormwater assets not regulated by the MS4 permit and/or the
UIC Rule (based on City defined level of service goals)
▪ GIS asset mapping management
▪ Responding to public drainage complaints, requests for information, and
other interactions with the public
▪ Managing design and construction of City stormwater projects
▪ Supervision of full-time employees and temporary seasonal staff
▪ Securing funding for the Stormwater Utility through grant applications or
other methods
▪ Coordination on stormwater elements with other City departments
▪ Stormwater Utility locates
▪ Completing new Stormwater Utility responsibilities
▪ Anticipated increase in FTEs needed during a 10-year planning horizon
using a multiplier based on City growth projections
o Develop a table summarizing resource estimates for each LOS goal.
Moses Lake Council Packet 10-25-22, Page 80 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 8
• Gap Analysis and Recommendations for Improvement
o Compare the MS4 permit requirements and UIC Rule guidance in the
compliance checklist to the information collected about the City’s existing
stormwater management program to identify gaps in compliance. This will
include developing a summary of each gap and areas for improvement.
o For stormwater elements not regulated by the MS4 Permit and UIC Rule, evaluate
the City’s LOS goals compared to the City’s existing activities, identify gaps, and
develop recommendations for improvement to assist the City with meeting their
LOS goals.
o Develop a plan and schedule (table format) for implementing improvements.
Possible improvement recommendations may include updates to City
ordinances, modifications to the O&M program, increased monitoring, changes
to record keeping procedures, and other improvements that may help with
improving regulatory compliance.
o Identify resources needed for implementing improvements including funding,
FTEs required, and equipment and specific resources needed to manage the
range of levels of service considered as part of this task.
o Summarize gaps, recommendations for improvement, and resource needs into
the compliance checklist.
• QA/QC Review
o Complete QA/QC review of compliance checklist, improvement plan, and
Resource estimate.
Client Responsibilities
• Provide the requested documents, records, and information for the Consultant Team
to complete the compliance checklist within an agreed-upon timeline after
receiving the Consultant Team’s request for information.
• The City is responsible for coordinating with the program leads to identify all the
staff that need to attend interviews to address questions that focus on the specific
section(s) of the MS4 Permit and UIC Rule under the program lead’s authority.
• The City will use track changes, mark-up, and/or comment options in Excel or a PDF-
compatible program to provide comments on draft deliverables.
• Review project deliverables and provide one consolidated list of review comments
on the project shared site for the Consultant Team within the agreed-upon time
frame.
• The City Project Manager will review comments provided by City staff and identify
which comments the Consultant Team will address as well as provide proposed
resolution for conflicting comments.
• Attend interviews with program leads.
Assumptions
Moses Lake Council Packet 10-25-22, Page 81 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 9
•The meeting to identify the stormwater elements and LOS goals will occur during the
project kickoff meeting.
•The Consultant Team will set up a SharePoint project site for sharing project
documents with the City or use a site setup by the City.
•This work will not include any field assessments or inspections.
•The budget assumes 16 hours for interviews.
•Interviews will be scheduled by the Consultant Team with each program lead and
relevant staff to focus on the specific section(s) of the MS4 Permit under the
program lead’s authority. If follow-up questions are needed with the program lead,
they will be conducted over the phone.
•Interviews will be held in person.
•The hours budgeted for the Consultant Team to review the City’s documentation
and complete the compliance checklist assume that documentation (documents
and records) provided by the City are complete (contain the information needed to
complete the checklist), readable, in an electronic format that is searchable, and
organized in a way that is efficient for obtaining information (e.g., organized by type
of document, City department, date collected, etc.). After receiving the City’s
documentation, if more time is needed for organizing or sorting documents, the
Consultant Team will set up a meeting with the City to discuss the document(s) and
determine whether the City will complete additional organization work or issue an
amendment for the Consultant Team to organize the documents.
•The Consultant Team will use the comment option in Excel or a PDF compatible
program to respond to all City comments on draft deliverables. Revisions to draft
deliverables will be submitted via email back to the City for official record of how the
comments were addressed.
•The budget assumes one round of comments from the City on draft deliverables
which the Consultant Team will incorporate into the final documents.
Deliverables
•Draft and Final Summary of All Stormwater Elements and LOS Goals
•Inventory of the Documents and Records Collected
•Gap Analysis Kickoff Meeting Agenda, Minutes, and Action Items
•Draft and Final Resource Estimate Table
•Draft and Final Compliance Checklist & Recommendations for Improvement
•Final deliverables for this task will be incorporated into the Task 6 Stormwater
Comprehensive Plan
Task 3 Assess Existing Stormwater Assets
This task focuses on reviewing the City’s existing inventory of stormwater assets, including
existing and proposed stormwater service areas. The Consultant Team will evaluate the data
for completeness and develop an asset evaluation process for conditional assessments with
Moses Lake Council Packet 10-25-22, Page 82 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 10
input from the City to define evaluation metrics. This information will be used to develop a long-
term plan for repairing and or replacing assets.
Consultant Services
•Collect Documents and Data
o Identify, collect, and review documents and records needed to complete the
existing stormwater assets assessment. A draft list of needed documents and
data will be provided to the City and combined with the Task 2 list of requested
documents and records. This list will include but not be limited to the following:
▪GIS data of stormwater assets
▪As-built records
▪Drainage reports
▪Citizen complaints
o Develop an inventory of the documents and records collected. A list will be kept
for any areas with missing or inadequate data along with assumptions for how
to address the missing data, and/or how other components of the Plan were
revised or modified because of the data gaps.
•Interview Maintenance Staff
o In conjunction with Task 2, City maintenance staff responsible for maintaining
the City’s existing stormwater system will be interviewed to collect the following
information:
▪List of responsibilities of maintenance crew for covering maintenance
needs beyond what is required for compliance with the MS4 Permit and UIC
Rule.
▪List of anticipated responsibilities for maintaining new stormwater systems
that will be added to the City’s stormwater service area over the next 10
years.
▪Description of known drainage areas of concern or other types of problem
areas that may need to be addressed as part of the CIP budget.
o Develop a summary of the interview notes.
•Develop and Update Inventory of Stormwater Assets
o Review the City’s existing inventory of stormwater assets for completeness (e.g.,
are all of the assets in GIS and if so, is all necessary data available for each
asset). A recommendation will be made to collect additional data, if necessary.
Stormwater assets to be reviewed are expected to include the following:
▪Storm drains
▪Manholes and catch basins
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Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 11
▪ Ditch and culvert conveyance systems
▪ Pipe network conveyance systems
▪ Drywells and other infiltration facilities
▪ Stormwater BMPs
▪ Regional stormwater management facilities
o Review areas that will be added into the City’s Stormwater Service Area (e.g.,
new development, anticipated annexed areas, etc.) over the next 10 years to
estimate the number of assets needed for areas without existing data.
o For areas where there are existing assets missing from the GIS data, they will be
located by performing GIS analysis with topography data and aerial images to
identify locations of ditches, culverts, and other stormwater assets. Locations will
be confirmed with site visits at selected areas and recommendations will be
developed for updating the City’s GIS data. Up to 24 hours are budgeted for two
staff members to conduct site visits to confirm and document locations of
stormwater assets.
o The City’s inventory of stormwater assets will be updated and used to estimate
maintenance staffing and equipment needs (part of Task 2 Resource Estimate)
and to evaluate asset conditions. The inventory is expected to include the
following information:
▪ Total length of linear assets (pipes, ditches, etc.) and materials
▪ Total number of point assets (manholes, catch basins, BMPs, etc.)
▪ Maintenance frequency for each type of asset
▪ Staffing (FTEs) needed to manage each type of asset
▪ Type of equipment needed to maintain each asset
▪ Asset age and material
• Evaluate Asset Conditions
o Assess existing stormwater assets to estimate when facilities may need to be
upgraded or replaced to approximate replacement costs. This will be done by
first reviewing any existing processes the City currently uses with the City and
recommending improvements. It is anticipated that final evaluation process will
use a high/medium/low categorization, or similar approach to determine when
assets should be upgraded or replaced.
o Develop evaluation metrics and weight factors for the condition assessment
evaluation with input from the City. The City will have the opportunity to provide
input on areas with aging stormwater infrastructure, and how best to categorize
those areas during the assessment and evaluation process.
o Using the results of the condition assessment process, a prioritized list of asset
repairs and replacements will be developed.
o Create heat maps of high/medium/low assets to illustrate results of the
condition assessment.
Moses Lake Council Packet 10-25-22, Page 84 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 12
Client Responsibilities
• Participate in maintenance interviews.
• Provide input on evaluation metrics, weight factors, categorization of aging
infrastructure, and overall assessment and evaluation process.
• Review and provide feedback on draft deliverables within the agreed upon schedule.
Assumptions
• Interviews will occur with Task 2 interviews. As a result, no time has been included in
this task for the actual interviews.
• Draft materials will be posted on a SharePoint site for the City to review.
• The budget assumes one round of comments from the City on draft deliverables
which the Consultant Team will incorporate into the final documents.
Deliverables
• Draft and Final Inventory of Stormwater Assets
• List of Data Gaps and Data Collection Recommendations
• Asset Evaluation Process & Results
• Heat Map of Asset Conditions and Locations
Task 4 Develop CIP Budget
This task focuses on developing a CIP project budget including conducting hydraulics and
hydrology (H&H) modeling, conceptual project designs, asset management
replacement/repairs costs, and conceptual-level opinion of probable costs as part of the
comprehensive stormwater plan. In addition, a rubric will be developed for prioritizing the CIP
projects, which will be created with input from the City and identify the highest priority CIP
projects to address as part of their stormwater infrastructure improvements. Only the H&H
modeling work is included in this scope of work because the City is submitting an Ecology Water
Quality Grant application to fund this work (Task 5). Once the grant is funded, an amendment
will be developed for the CIP work.
Consultant Services
• Basin Delineation
o Review City basin delineation developed in 2020 and update to include basin
areas that have been modified or added. Delineations will also be developed for
full build out areas anticipated over the next 10-years.
o This will include updating the City’s basin delineation maps.
o We have budgeted up to 42 hours for this work.
• Define Modeling Evaluation Criteria
o Identify and summarize applicable requirements for assessing conveyance
capacity and stormwater facilities performance. Requirements will be based
on the City’s local requirements, the Ecology Stormwater Management Manual
Moses Lake Council Packet 10-25-22, Page 85 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 13
for Eastern Washington (SWMMEW), and potentially the Washington Statement
Department of Transportation (WSDOT) Hydraulics Manual. The requirements
will be used to guide modeling for assessing existing systems and identifying
areas for proposed CIP projects.
o Develop assumptions for full buildout conditions to evaluate full system
capacity. Buildout assumptions will be based on land use data, zoning data,
and growth projections provided by the City.
• Hydraulics and Hydrology (H&H) Modeling
o Using the City’s existing city-wide model developed in 2020, evaluate the
capacity of the stormwater collection system to identify locations where
improvements are needed. This is expected to include:
▪ Update the model to include new or modified stormwater collection
systems constructed since model development.
▪ Validate and calibrate the model to the extent practicable using available
information such as flow monitoring data the City collected in 2020,
drainage complaint records, precipitation data, and observations from
City staff. This data will be used to determine whether the model shows
expected hydraulic conditions at key locations.
▪ Assess the existing system capacity by modeling up to two design storms
(e.g., 10-year, 50-year, etc.) and comparing the results to the modeling
evaluation criteria. Results will be used to identify where additional
capacity is available (flow could be added) and where pipes are
undersized.
▪ Assess the full conveyance capacity of the existing system by determining
the maximum flows that can be conveyed and how much runoff could be
added to existing flows. The contributing basins will be assessed for areas
that may be added in the future and compared to the full build out
condition assumption. The consultant will identify areas where additional
capacity is needed to accommodate full build out.
▪ Evaluate stormwater facilities that may be under-performing and
infiltration BMPs that may be failing. These facilities will be identified from
drainage complaints and observations by City staff.
▪ Assess overflow pathways for full build out conditions using the 100-year
event to identify areas where flooding may occur and develop solutions for
overflow pathways that will not cause downstream flooding.
o Develop an evaluation process based on the modeling evaluation criteria and
input from the City that uses a high/medium/low categorization, or similar
approach to determine when stormwater conveyance systems or facilities
should be upgraded or replaced.
Moses Lake Council Packet 10-25-22, Page 86 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 14
o Using the results of the evaluation process, develop a prioritized list of
stormwater conveyance systems or facilities repairs and replacements that will
be used to develop the list of projects to advance to CIP development.
o Develop heat maps to illustrate modeling results. Create heat maps of
high/medium/low assets to illustrate results of the condition assessment.
o The Consultant budget assumes up to 260 hours for this work.
• QA/QC Review
o Complete a QA/QC review of the SWMM model and modeling analysis
• Develop CIP Project List
o Develop a List of Drainage Areas of Concern
▪ Collect and review the City-wide inventory of drainage complaints. This
information combined with notes from the maintenance interviews will be
organized into groups by location and then drainage issues at each
location. Drainage areas of concern that appear likely to warrant a CIP
project for addressing the concern will be identified. These will include
areas that cannot be addressed by the City’s standard operations and
maintenance program.
▪ Field Inspections will be conducted with City personnel to locations with
drainage areas of concern. The purpose of these visits is to confirm field
conditions at locations where CIP projects may be needed. Field inspection
locations will be selected by the City and/or recommended by the
Consultant based on the modeling results or notes of known drainage
issues. Up to 16 hours are budgeted for two staff members to conduct site
visits to confirm and document locations of stormwater assets.
o Develop Synthesized List of Drainage Areas of Concern along with the
stormwater conveyance systems or facilities that need to be upgraded or
replaced (H&H modeling results). The table will include a summary of the
following information:
▪ Issue Summary: The location, date(s) and frequency of occurrence, prior
mitigation attempts, and the source of the information (drain issues), and
type of stormwater feature (i.e., culvert, drywell, BMP, catch basin, etc.)
▪ Recommended CIP Design: a concept design alternative will be identified
and summarized. A plan will be developed for planning-level evaluation of
each alternative using the information available. The plan will include a
general approach for modeling if needed or a qualitative approach if
modeling is not needed.
o During a monthly check-in meeting with the City, the Consultant will review
and confirm the areas of concern identified.
Moses Lake Council Packet 10-25-22, Page 87 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 15
o Develop one 11x17 City-wide map that identifies all drainage areas of concern.
o The consultant will meet with the City to review the synthesized and determine
which projects should advance to CIP development.
Client Responsibilities
• Provide the consultant team with 2020 city-wide model developed in InfoSWMM as
well the model calibration data
• Provide input on CIP project list.
• Review and provide feedback on draft deliverables within the agreed-upon
schedule.
Assumptions
• The city-wide InfoSWMM model will be converted to PCSWMM and used to conduct
the modeling defined in this task.
• City assets included in the 2020 InfoSWMM model include all of the City wide
stormwater conveyance and facilities and the information input into the model is
correct.
• Field inspection work will occur at the same time as the Task 3 site visits.
• Draft materials will be posted on a SharePoint site for the City to review.
• The budget assumes one round of comments from the City on draft deliverables
which the Consultant Team will incorporate into the final documents.
Deliverables
• Updated Basin Maps (PDF)
• Modeling Evaluation Criteria Table (Excel and PDF)
• H&H Modeling Results (PDF)
• Heat Maps illustrating H&H Modeling Results (PDF)
• Drainage areas of concern list (Excel and Word)
• Draft and Final Table of CIP Projects (Excel and Word)
Task 5 Rate Study
This task focuses on conducting a rate study of the stormwater utility fees as well as evaluating
and recommending options for rate structures. This work is not included in this scope of work
because the City is submitting an Ecology Water Quality Grant application for this work. Once
the grant is funded, an amendment will be developed for this work. Work included in this Task
for this contract includes developing the grant application.
Consultant Services
• Two (2) one-hour meetings with the City to 1) collect their input and suggestions for
the application and 2) discuss their comments on the application.
Moses Lake Council Packet 10-25-22, Page 88 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 16
• Meeting with Ecology and the City to collect their feedback on the proposed grant
application
• Develop a draft grant application following Ecology requirements for Water Quality
Grants that addresses comments and includes input collected during meetings with
the City and Ecology about this project. The grant application will focus on that will
focus on:
o Developing a robust CIP Plan
o Conducting a rate study and updating the City’s rate structure
o Public outreach and City Council Presentations to communicate proposed
changes to the stormwater fee rates and structure as well as changes to the
proposed stormwater comprehensive plan
o Updates to the stormwater comprehensive plan to include additional work
completed as part of the grant.
• Update the draft application to address City comments.
• Provide a QC review of the application and load the application and any required
attachments into EAGL on or before October 12, 2022 on behalf of the City.
City Responsibilities
• Provide review and comments for the draft application based on a mutually agreed
upon timeframe that will be determined after this contract is executed.
• The City is responsible for providing the Consultant access to their EAGL account.
The City is also responsible for submitting the grant application.
Assumptions:
• The Consultant will develop a draft application for the City to review and will update the
application per City comments.
• Draft documents will be posted on a SharePoint site for the City to review.
• The Consultant will upload the application into the Ecology EAGL program prior to the
grant deadline.
• The scope of work for this task is on a time-and-materials basis not-to-exceed
$5,000
Deliverables:
• Draft and Final grant application.
Task 6 Develop Written Comprehensive Stormwater Plan
This task includes developing a written comprehensive stormwater plan that summarizes the
process for completing the project tasks, key findings, recommendations, and an execution
plan with next steps for implementing the recommendations for the City’s Stormwater Utility.
The content will include information about the reason for rate increases and how the
Stormwater Utility benefits the public.
Moses Lake Council Packet 10-25-22, Page 89 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 17
Consultant Services
• Develop Comprehensive Stormwater Plan
Develop a draft and final comprehensive plan that includes the chapters and
content described in Table 2.
Table 1: Summary of Stormwater Comprehensive Plan Chapters
Chapter Title Chapter Purpose
Fact Sheet Provide an overview of the study, key outcomes, plans for future
work, and overview of the comprehensive plan contents. The fact
sheet is a stand-alone document that will replace an executive
summary.
Chapter 1.
Introduction and
Planning Criteria
Provide background information on the comprehensive plan, an
overview of goals, and outline how goals will be achieved.
Chapter 2.
Regulatory
Requirements,
Policies, and
Procedures
Provide a summary of all federal, state, and local requirements
as well as local policies and procedures that may impact the
Stormwater Utility along with how this information impacts the
utility and, if appliable, how they were used in the
comprehensive plan.
Chapter 3.
Stormwater Utility
Program and Goals
Provide an overview of the City’s existing Stormwater Utility
including an organizational chart of stormwater staff, summary
of all stormwater elements that make up the utility, description
of the City’s approach to stormwater management, and
identification of the respective LOS goals.
Chapter 4. Gap
Analysis and
Resource Needs
Summarize the approach and results of the gap analysis along
with recommendations for improvements and resources
needed to comply with regulatory requirements and LOS goals.
Chapter 5.
Stormwater System
Provide a high-level description of the City’s existing stormwater
system including conveyance systems and stormwater facilities.
The chapter will describe drainage areas of concern that were
identified, solution alternatives, and potential for addressing
drainage problems as part of a small works, CIP, UIC retrofit, or
standalone stormwater improvement projects. This chapter will
also include a prioritized CIP list, information about H&H
modeling conducted, as well as CIP conceptual designs and
cost estimates.
Chapter 6. Financing
and Rates – to be
included in the
amendment
Provide an overview of all work completed in the rate study and
rate structure evaluation including data collection, developing a
policy framework, determining revenue and LOS requirements,
and developing recommendations for updated stormwater
utility fee rates and structure.
Moses Lake Council Packet 10-25-22, Page 90 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 18
Chapter Title Chapter Purpose
Chapter 7. Execution
Plan and Next Steps
Describe the implementation plan for all actions identified in the
comprehensive plan including implementation of new
stormwater fee rates, and schedule for constructing CIP projects
and implementing other work identified during this study. This
chapter will also include recommendations for projects that are
potential candidates for grant awards.
Client Responsibilities
• Review and provide feedback on draft deliverables withing the agreed-upon
schedule.
• Use the track changes and comment options in Word to provide consolidated
comments and suggested revisions in a single document.
Assumptions
• The budget assumes each chapter is an average of 10 pages each.
• The Consultant Team will use the comment option to respond to all comments or
revisions in Word provided by the City and address recommended changes using
the track changes option.
• The revised chapters will be posted on SharePoint (with track changes turned on
and comment responses) back to the City for the official record of how the
comments were addressed. In addition, the Consultant Team will also email a clean
copy of the chapter to the City.
• The budget assumes one round of comments from the City on draft deliverables
which the Consultant Team will incorporate into the final documents.
• Deliverables completed during this project will be incorporated into the
comprehensive plan.
• Fees for developing Chapter 6 as well as City Council meetings and Public Outreach
are not included in this scope of work. Instead, they will be included in the Grant
Application (Task 6) and addressed as part of the amendment with the rate study.
Deliverables
• Draft and Final Comprehensive Stormwater Plan
Task 7 Operation and Maintenance (O&M) Stormwater Manual
This task focuses on developing an O&M Stormwater Manual that is compliant with the EWA
MS4 Permit S5.B.6 (due December 31, 2022) to document O&M activities, including stormwater
collection and conveyance systems; roads, highways, and parking lots; vehicle fleets;
municipal buildings; parks and open space; construction projects; industrial activities; material
storage areas; flood management projects; and other applicable facilities.
Moses Lake Council Packet 10-25-22, Page 91 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 19
Consultant Services
• Collect Data
o Collect data and information needed to develop the O&M Manual. A draft list of
needed information will be provided to the City. This list will include but not be
limited to the following:
▪ Existing O&M policies and procedures
▪ GIS data and maps
▪ Inspection forms
▪ Schedules denoting timelines to complete the O&M tasks
o Review information to identify the different municipal O&M activities applicable
to the City and to prepare for interviews with City maintenance staff.
o Develop an inventory of the information collected.
• Interview with Maintenance Staff
o In conjunction with interviews for Tasks 2 and 3, City maintenance staff will be
interviewed to confirm the types of activities and practices to be included in the
manual. Specifically, the interview will provide an opportunity to further
characterize the City’s existing maintenance procedures and materials, identify
any gaps in procedures or content for the manual, and identify preferred
practices and/or equipment the City uses for O&M practices.
o Develop a summary of the interview notes.
• Literature Review
o Conduct a literature review to gather proper O&M practices for any gaps
identified during data collection and interviews in the City’s existing O&M policies
and procedures.
o Develop a synthesis of the literature reviewed with recommendations for
procedures to add to the O&M Manual.
• Develop O&M Stormwater Manual
o A draft and final O&M Stormwater Manual will be developed, incorporating data
and interview information collected regarding the City’s municipal O&M
activities.
o A draft copy of the manual will be provided to City maintenance staff for review
and comment. After City review, a meeting will be scheduled to discuss City
comments and revisions needed to complete the manual.
o The final version will be developed that incorporates City comments and
requested revisions.
Client Responsibilities
• Review & provide feedback for draft deliverables within the agreed upon schedule.
Moses Lake Council Packet 10-25-22, Page 92 of 147
Exhibit A – Scope of Work
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 20
Assumptions
• Interviews will occur with Task 2 and 3 interviews. As a result, no time has been
included in this task for the actual interviews.
• Draft manual will be posted on a SharePoint site for the City to review.
• The Consultant Team will use the comment option to respond to all comments or
revisions in Word provided by the City and address recommended changes using
the track changes option.
• The revised manual will be posted on SharePoint (with track changes turned on and
comment responses) back to the City for the official record of how the comments
were addressed. In addition, the Consultant Team will also email a clean copy of the
manual to the City.
• The budget assumes one round of comments from the City on draft deliverables
which the Consultant Team will incorporate into the final documents.
Deliverables
• Draft and Final O&M Stormwater Manual
Moses Lake Council Packet 10-25-22, Page 93 of 147
City of Moses Lake Comprehensive Stormwater Plan | Scope of Work 21
Fee Summary & Project Schedule
The fees are based on the scope of services defined in this document and associated assumptions.
The professional services are based on a time and materials basis not to exceed $199,884. All expenses
will be billed at cost plus a 5% markup. Any modifications to the scope or requests for additional
services will be agreed upon prior to proceeding. A fee breakdown is provided in Table 1.
Table 1. Fee Summary
Task Fees
Task 1 Project Management $18,588
Task 2 Gap Analysis $51,276
Task 3 Assess Existing Stormwater Assets $25,954
Task 4 Develop CIP Budget $52,266
Task 5 Rate Study $5,000
Task 6 Develop Comprehensive Plan $31,740
Task 7 Operations & Maintenance Manual $15,060
Total $199,884
Table 2. Proposed Project Schedule
Task
2022 2023 Oct. Nov. Dec. Jan Feb. Mar Apr. May Jun. July Aug. Sept Oct. Nov. Dec. 1. Project Management
2. Gap Analysis
3. Assess Existing Stormwater Assets
4. Develop CIP Budget
5. Rate Study *** * ** *
6. Develop Comprehensive Plan
7. O&M Manual
* City Council Presentations, ** Public Meetings, *** Ecology Grant Application due 10/12/22 with funding available 7/1/23
Moses Lake Council Packet 10-25-22, Page 94 of 147
STAFF REPORT
To: Allison Williams, City Manager
From: Shannon Springer, Human Resources Director
Date: October 7, 2022
Proceeding Type: New Business Agenda
Subject: City of Moses Lake and the International Association of Fire
Fighters, Local #1258 CBA
Legislative History:
First Presentation:
Second Presentation:
Action:
Overview
The labor agreement between the City of Moses Lake and the Washington State Council
of County and City Employees International Association of Fire Fighters, Local #1258
bargaining unit expired December 31, 2021. The parties were able to work through a
collective process and agree on a new three-year agreement.
Fiscal and Policy Implications
Wages:
A new six-step scale will be implemented with existing employees being placed in the
new scale format. Each step of the scale delineates required certifications to move to
the next step for staff hired after December 31, 2021.
2022
The new scale format will be implemented with existing employee being placed in the
new scale format.
2023
For contract year 2023, the wages in effect on December 31, 2022 (Appendix A) shall be
increased by 4% + COLA (min. 1.5%-max 3.5%) of the October year-over-year
percentage change of the West Coast- B/C Earners and Clerical Workers (CPI-W)
Index.
October 25, 2022
Moses Lake Council Packet 10-25-22, Page 95 of 147
2024
For contract year 2024, the wages in effect on December 31, 2023 (Appendix A) shall be
increased by 4% + COLA (min. 1.5%-max 3.5%) of the October year-over-year
percentage change of the West Coast- B/C Earners and Clerical Workers (CPI-W)
Index.
Benefits:
1. Starting in contract year 2024, for employees who participate in the City’s Section
457 deferred compensation plan, the City will make up to a 2% match of the
employee’s base compensation (i.e., hourly wages, excluding overtime, longevity,
etc.).
2. Incentive pay for certifications was clarified as well as the number of team members
specific teams.
3. Employees shall be entitled to an annual longevity payment based upon their City
Seniority as follows:
Years of City Seniority Annual Payment
(% of based salary)
6-10 years 1%
11-15 years 2%
16-20 years 3%
21+ years 4%
4. Holidays were added for Martin Luther King and Juneteenth added. Holiday pay was
clarified to be paid on a day for day basis according to shift.
5. Assorted language clean-up.
The impact of wages will be in-line with the City’s budget for Fiscal Year 2022.
Payment Terms:
N/A
Council Packet Attachments
A. Labor Agreement between City of Moses Lake and the International Association
of Fire Fighters, Local #1258 (January 1, 2022 – December 31, 2024)
Finance Committee Review – N/A
Legal Review – pending
Moses Lake Council Packet 10-25-22, Page 96 of 147
Options
Option Results
Adopt as presented. If ratified, the City and bargaining unit will
be operating under an updated agreement
that meets the business needs of both
parties.
Request Additional Information. City staff will provide the City Council with
the additional information as requested.
Action Requested
Authorize the City Manager to sign the Collective Bargaining Agreement with the
Washington State Council of County and City Employees International Association of Fire
Fighters, Local #1258.
Moses Lake Council Packet 10-25-22, Page 97 of 147
2022-2024 IAFF LOCAL 1258
Collective Bargaining Agreement
Moses Lake Council Packet 10-25-22, Page 98 of 147
2
Contents
ARTICLE 1- AGREEMENT ............................................................................................................................... 4
ARTICLE 2 - PURPOSE .................................................................................................................................... 5
ARTICLE 3- BARGAINING UNIT ...................................................................................................................... 6
ARTICLE 4- TERM OF AGREEMENT ................................................................................................................ 7
ARTICLE 5—NONDISCRIMINATION ............................................................................................................... 8
ARTICLE 6 - DEDUCTION OF DUES ................................................................................................................. 9
ARTICLE 7- PERFORMANCE OF WORK ........................................................................................................ 10
ARTICLE 8- UNION SECURITY ...................................................................................................................... 11
ARTICLE 9- SAVINGS CLAUSE ....................................................................................................................... 12
ARTICLE 10 - UNION BUSINESS ................................................................................................................... 13
ARTICLE 11- MANAGEMENT RIGHTS .......................................................................................................... 14
ARTICLE 12- SALARIES ................................................................................................................................. 15
ARTICLE 13 - INCENTIVE PAY ....................................................................................................................... 17
ARTICLE 14 - OVERTIME .............................................................................................................................. 19
ARTICLE 15-- SICK LEAVE ............................................................................................................................. 21
ARTICLE 16 - VACATIONS ............................................................................................................................ 22
ARTICLE 17 - HOLIDAY PAY/HOLIDAYS ........................................................................................................ 23
ARTICLE 18 - FUNERAL/BEREAVEMENT LEAVE ........................................................................................... 24
ARTICLE 19- LEAVES AND VACANCIES ......................................................................................................... 25
ARTICLE 20- HOURS OF WORK .................................................................................................................... 26
ARTICLE 21—DAILY STAFFING ..................................................................................................................... 28
ARTICLE 22- PROBATION ............................................................................................................................. 29
ARTICLE 23- SENIORITY ............................................................................................................................... 30
ARTICLE 24- HEALTH AND WELFARE ........................................................................................................... 31
ARTICLE 25- DEFERRED COMPENSATION ................................................................................................... 32
ARTICLE 26 - UNIFORMS ............................................................................................................................. 33
ARTICLE 27- SHIFT TRADES .......................................................................................................................... 34
ARTICLE 28 - ALTERNATE DUTY ................................................................................................................... 35
ARTICLE 29 - MANPOWER SHORTAGE AND TEMPORARY ASSIGNMENTS .................................................. 36
ARTICLE 30 - DISCIPLINE/DISCHARGE (JUST CAUSE) ................................................................................... 37
ARTICLE 31 - PERSONNEL REDUCTION ........................................................................................................ 38
ARTICLE 32 - RECLASSIFICATIONS ............................................................................................................... 39
Moses Lake Council Packet 10-25-22, Page 99 of 147
3
ARTICLE 33 - PARAMEDIC SCHOOL, CERTIFICATION, TRAINING ................................................................. 40
ARTICLE 34- ANNEXATION, MERGER, AND CONSOLIDATION ..................................................................... 41
ARTICLE 35 - GRIEVANCE PROCEDURE........................................................................................................ 42
ARTICLE 36 - LABOR/MANAGEMENT MEETINGS ........................................................................................ 44
ARTICLE 37 - STATE MOBILIZATION ............................................................................................................ 45
ARTICLE 38- SPECIALIZED TECHNICAL TEAMS ............................................................................................. 46
Appendix A .................................................................................................................................................. 47
Signatures ................................................................................................................................................... 48
Moses Lake Council Packet 10-25-22, Page 100 of 147
4
ARTICLE 1- AGREEMENT
1.01 This agreement is between the City of Moses Lake, hereinafter referred to as the "City", and
Local #1258, International Association of Fire Fighters, hereinafter referred to as the "Union"
Moses Lake Council Packet 10-25-22, Page 101 of 147
5
ARTICLE 2 - PURPOSE
2.01 Purpose of the City and Union in entering into this agreement is to set forth their complete
agreement regarding wages, hours, and working conditions for the employees in the bargaining
unit.
Moses Lake Council Packet 10-25-22, Page 102 of 147
6
ARTICLE 3- BARGAINING UNIT
3.01 The City recognizes the Union as the exclusive bargaining agent for all full-time employees of the
Fire Department, except the Fire Chief, Deputy Chief, and Assistant Fire Chiefs, and clerical
support staff.
Moses Lake Council Packet 10-25-22, Page 103 of 147
7
ARTICLE 4- TERM OF AGREEMENT
4.01 The terms of this agreement shall be in full force and effect on January 1, 2022 and shall remain
in full force and effect through December 31, 2024.
4.02 Either party desiring to amend the agreement for its next term, shall notify the other party in
writing. Both parties agree that they will abide by any applicable state laws and regulations
governing the commencement of negotiations for a successor to this agreement.
Moses Lake Council Packet 10-25-22, Page 104 of 147
8
ARTICLE 5—NONDISCRIMINATION
5.01 City agrees not to discriminate against any employee for activity on behalf of, or membership in
the Union.
5.02 Union activity shall not interfere with the operation of the department.
5.03 A Union information bulletin board shall be allowed in each station in an area accessible to the
membership.
5.04 Wherever words denoting the masculine gender are used within this Agreement, they are
intended to apply equally to either gender.
5.05 Neither the City nor the Union will discriminate against any employee because of race, color,
creed, national origin, ancestry, sex, age, marital status, the presence of physical or mental
disability or any other status protected by state of federal law.
Moses Lake Council Packet 10-25-22, Page 105 of 147
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ARTICLE 6 - DEDUCTION OF DUES
6.01 City will make a deduction for Union dues from the wages of each employee who executes a
properly written authorization, and such deduction shall be remitted to the Union.
Moses Lake Council Packet 10-25-22, Page 106 of 147
10
ARTICLE 7- PERFORMANCE OF WORK
7.01 Pursuant to RCW 41.56.490, the Union agrees there shall be no strikes, slowdowns, stoppage of
work, or any interference with the efficient management of the Fire Department for the
duration of this Agreement.
7.02 Nothing in this agreement shall prohibit political activities of individual members, or the Union,
as prescribed in RCW 41.06.250.
Moses Lake Council Packet 10-25-22, Page 107 of 147
11
ARTICLE 8- UNION SECURITY
8.01 The City and the Union agree that it is not a condition of employment to be a member of the
Union based on the SCOTUS ruling Janus v. AFSME in 2018. However, in order to preserve
solidarity, employee benefits, and job security, the Union encourages all eligible employees to
become a Union member and remain a Union member in good standing. The Union believes
that Union membership is a means to ensure the acquisition and maintenance of excellent
benefits and job security. The City, while having to remain neutral, regarding membership,
recognizes the Union as the sole bargaining unit representative relative to wages, hours, and
working conditions for all firefighters and officers as enumerated in RCW 41.56. The parties
agree that new recruits will be given four (4) hours of Union education in their first week of
employment by a designated Union representative in order to receive a more complete
explanation of all of the benefits of Union membership. Employees desiring to become, and/or
remain, a member of the Union shall advise the City with an “opt-in” letter provided by the
Union that authorizes the withholding of regular Union dues. Conversely, those who choose to
“opt-out” of Union membership shall advise the City in the same manner.
Moses Lake Council Packet 10-25-22, Page 108 of 147
12
ARTICLE 9- SAVINGS CLAUSE
9.01 If any provision of this agreement shall be held by operation of law or by a tribunal of
competent jurisdiction or if compliance or enforcement of any provision should be restrained by
such tribunal pending a final determination as to its validity, the remainder of this agreement
shall not be held invalid and will remain in full force and effect.
9.02 In the event that legislation is enacted or amended affecting the provisions of this contract, the
parties agree to meet and amend the contract as necessary to comply with the new law.
Moses Lake Council Packet 10-25-22, Page 109 of 147
13
ARTICLE 10 - UNION BUSINESS
10.01 Authorized agents of the Union may, subject to the operating efficiency of the department, have
access to the City's establishment during working hours for the purpose of adjusting disputes,
investigating working conditions, and ascertaining that the agreement is being adhered to.
10.02 Union officials may investigate and process grievances during working hours without loss of pay.
They are to maintain the progress of work, obtain permission of the Chief before leaving their
place or station or work to investigate a grievance or handle a complaint or other labor matters.
Union officials shall use judgment in deferring action or investigating disputes or complaints
when the progress of the work is critical.
10.03 The names of employees selected as Union officials and the names of other Union
representatives who may represent an employee shall be certified in writing to the City by the
Union.
10.04 A Union official designated by the Union will be allowed to perform Union duties as prescribed
in this article during working hours as long as the normal work activity of the department is not
interrupted.
Moses Lake Council Packet 10-25-22, Page 110 of 147
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ARTICLE 11- MANAGEMENT RIGHTS
11.01 Except as otherwise expressly and specifically limited by the terms of this agreement, the City
retains all its customary and usual rights, decision-making prerogatives, functions, and authority
connected with or in any way incidental to its responsibility to manage the affairs of the City.
11.02 By way of illustration, such rights, decision making prerogatives, functions, and authority of the
City shall include the following:
A. To direct and supervise all operations, functions, and policies of the City for which the
members of the bargaining unit are employed.
B. To relocate, reorganize, or combine work of divisions, or to eliminate the operation of
the department for budgetary or other reasons, except when such changes affect the
wages, hours, or working conditions of the employees.
C. To determine the need for and implement a reduction or increase in the work force for
budgetary or other reasons.
D. To implement new, and to revise or eliminate, wholly or in part, old methods,
procedures, materials, equipment, facilities, and standards, except when such changes
affect the wages, hours, or working conditions of the employees.
E. To assign and distribute work.
F. To assign shifts.
G. To establish the work locations, methods, and processes by which work is to be
performed.
H. To establish reasonable work rules.
I. To discipline, suspend, demote, or discharge an employee as provided within this
agreement
Moses Lake Council Packet 10-25-22, Page 111 of 147
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ARTICLE 12- SALARIES
12.01 The City Manager retains the right to hire between the “Entry” and “Top” step under
exceptional circumstances, provided the certifications delineated in the step have been attained
as outlined below.
A six-step system between Recruit (Step 1) and Top (Step 6) will be utilized.
Operations staff hired after December 31, 2021, will be required to complete certifications as
shown below to move to the next step and will remain in the step for a minimum of one year.
Step 1 2 3 4 5 6
Certification
Required
Fire
Academy
Probation task
book, Wildland
FF2, IFSAC or Pro-
Board FF1, IFSAC
HAZMAT Ops., ICS
100/200/700
EVIP, IFSAC
Driver/
Operator
Aerial
Operations
IFSAC or
Pro Board
FF2
Completion of
Certifications
Prevention division staff hired after December 31, 2021, will be required to complete
certifications as shown below to move to the next step and will remain in the step for a
minimum of one year.
Step 1 2 3 4 5 6
Certification
Required
Fire
Inspector
“boot camp”
or
equivalent
course.
IFSAC or Pro-
Board FF1,
Hazmat Ops, and
ICS 100/200/700,
ICC or equivalent
Fire Inspector 1
EVIP, public
fire
educator
Fire Inspector
2
IAAI, IFSAC or
Pro-Board-
Certified Fire
Investigation
Technician or
Certified Fire
investigator
Completion of
Certifications
The wages contained on the wage scale attached hereto (Appendix A) shall be in effect for
contract year 2022.
For contract year 2023, the wages in effect on December 31, 2022 (Appendix A) shall be
increased by 4% + COLA (min. 1.5%-max 3.5%) of the October year-over-year percentage change
of the West Coast- B/C Earners and Clerical Workers (CPI-W) Index.
For contract year 2024, the wages in effect on December 31, 2023 (Appendix A) shall be
increased by 4% + COLA (min. 1.5%-max 3.5%) of the October year-over-year percentage change
of the West Coast- B/C Earners and Clerical Workers (CPI-W) Index.
The top step Firefighter/EMT wage in Appendix A will be the rate that all other classifications
will be based upon. All other wage scales will be percentage of the top step Firefighter/EMT.
Moses Lake Council Packet 10-25-22, Page 112 of 147
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A. Battalion Chief will receive an hourly rate of one hundred twenty percent (120%) of top step
Firefighter/EMT
B. Captain will receive an hourly rate of one hundred fifteen percent (115%) of top step
Firefighter/EMT
C. Lieutenant will be tested through civil service and act as ‘step-up Captain’ in the event of officer
vacancy due to Vacation or Kelly day, or during fireground operations and/or training.
D. Fire Inspector will receive an hourly rate of one hundred ten percent (110%) of top step
Firefighter/EMT
E. Fire Marshal will receive an hourly rate of one hundred twenty percent (120%) of top step
Firefighter/EMT
F. Medical Services Officer will receive an hourly rate of one hundred twenty percent (120%) of top
step Firefighter/EMT
G. Firefighter/Paramedic will receive hourly rate consistent with Firefighter/EMT scale with
incentive pay as outlined in Article 13- Incentive Pay.
12.02 Employees hired prior to year 2022 and have less than 5 completed years shall start at ninety
five percent (95%) of top step Firefighter/EMT and move to one hundred percent (100%) top
step on January 1, 2023, unless on probation.
Moses Lake Council Packet 10-25-22, Page 113 of 147
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ARTICLE 13 - INCENTIVE PAY
13.01 Employees shall receive classification pay for having classifications that benefit both the city and
department outside the employee’s job description. Classifications that both the bargaining unit
and the city agree upon for classification pay are listed below:
SCBA Technician (2 members per shift maximum) EMS Instructor and EMS Evaluator
I.V. Technician Medical QI (3 members maximum)
IFSAC Evaluator, Senior Evaluator, Test Control
Officer
Bilingual (Spanish, Ukrainian, Russian) – Bilingual
incentive pay shall be paid to any local member
who demonstrates fluency in any of the languages
listed. Proof of fluency shall be determined by a
test approved by the Civil Service Commission.
Training Committee (1 member per shift) Specialty team incentive pay will only apply for
active team members
Prevention Committee (1 member per shift) Technical Rescue Team may be paid up to 4% for
active team members. 2% for team members and
an additional 2% for advanced certifications in any
of the following: High/Low angle rescue, Confined
Space, Boat/swift water rescue, and Rope Rescue
Technician.
Instructor II Hazmat Team members may be paid up to 4% for
active team members. 2% for Hazmat Team
member and 2% for Materials Technician.
Employees that qualify for classifications listed above shall receive two percent (2%) for each
classification per pay period in addition to hourly wage. An employee will receive pay for up to
three (3) classifications. An employee must hold at least one certification to qualify for a
classification
13.02 Employees who possess and maintain a paramedic certification and operate at such capacity for
the City of Moses Lake Fire Department will receive a 12% increase of the top step for
firefighter/EMT.
13.03 Employees that have a 2-year college degree in a job-related field shall receive 2% above their
individual base hourly rate. Employees that have a 4-year college degree in any field shall
receive 4% above their individual base hourly rate.
13.04 The City shall cover cost for two (2) bargaining unit members to attend fire or EMS national
conferences each year of the contract. This would exclude union educational classes. Members
shall follow the MLFD training request policy.
13.05 SCBA techs shall log a minimum of 2 hours per month of SCBA maintenance. SCBA technicians
must maintain currency in the SCBA utilized by the department.
13.06 Shift Medical Quality Inspector (QI): QI shall serve as assistant to the MSO. QI shall be
paramedics, may be appointed from any rank, and serve at the discretion of the Fire Chief.
Appointment, performance, and removal of the QI is not subject to grievance procedure or civil
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service review. However, the performance of firefighter/paramedic duties by the employee
serving as a QI on shift shall be considered separate from the medical QI duties and remain
subject to civil service rules and regulations. A QI retains his/her civil service classification and
shall return to the classification as service as QI is terminated. QI duties shall not interfere with
daily duties; regular scheduled training and shall be approved by the shift officer.
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ARTICLE 14 - OVERTIME
14.01 The overtime rate shall be one and a half (1 1/2) times the hourly rate, computed on a forty-
nine (49) hour week.
14.02 Overtime compensation shall commence when employees are required to work beyond their
normal work hour. Overtime pay due to employees will be computed by rounding to the nearest
quarter of an hour worked. Example: zero (0) minutes worked to seven (7) minutes worked, no
overtime pay due; eight (8) minutes worked to fifteen (15) minutes worked, fifteen (15) minutes
of overtime pay due; sixteen (16) minutes to twenty-two (22) minutes worked, fifteen (15)
minutes of overtime pay due; twenty-three (23) minutes to thirty (30) minutes worked, thirty
(30) minutes of overtime pay due, etc.
14.03 Any non-computer based (i.e., traditional classroom) training course that is required for re-
certification in an employee’s current position, as specified in the job description for the
position, that is scheduled to be longer than four (4) hours shall be scheduled a minimum of
thirty (30) calendar days in advance. Members will then have an opportunity to review the
dates the class is offered and sign up accordingly. Members may elect to attend class on off-
duty days and receive overtime. Members may also choose to attend the class on duty without
overtime compensation. If a member elects to attend on a scheduled duty day rather than
come in off-duty, overtime call back will be utilized to back fill the member for the duration of
the class. If the member is unable to complete course work due to duty-related activities (call
volume, etc.), the individual may be required to seek the training elsewhere and at their own
expense.
14.04 The rate of pay for off-duty participation in officer's meetings and other mandatory off duty
training will be overtime.
14.05 Accumulated overtime may be used as compensatory time off, when requested by the
employee and authorized by the Fire Chief, based on equal time off for overtime accrued (time
and a half).
14.06 When an employee is called back to work by command or supervisory personnel in response to
a fire incident, or other HALF (High Acuity Low Frequency) event, not including routine EMS
calls, two (2) hours of overtime will be paid. If an employee is required to work more than (1)
hour, overtime will be paid for time computed in 14.02
14.07 If an employee is required to remain on duty for up to (2) hours in a holdover status as defined
by department policy/procedure, the overtime rate shall be (2) times the hourly rate. Any hold
over past the two (2) hour point would be compensated at the regular overtime rate.
14.08 Compensable hours in excess of one hundred eighty-two (182) hours in each twenty-four (24)
day work cycle shall be compensated at the overtime rate set forth in the Fair Labor Standards
Act, not to be less than minimum of overtime as stipulated in present agreement.
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14.09 For the purpose of definition, the term "command or supervisory personnel" shall be construed
to be the Fire Chief, Deputy Chief, Assistant Fire Chiefs, Battalion Chiefs, Captains, Lieutenants
or persons acting in that capacity.
14.10: An overtime callback list shall be maintained by the Fire Chief and/or his designee for each
classification of employee, based on total cumulative hours of overtime worked per employee.
Each list shall maintain those employees in each classification in order from highest level of
department seniority to lowest level of department seniority.
In the event coverage is required due to the absence of another employee, as soon as practical,
a twenty-four (24) hour shift shall be offered to employees in inverse order of the accumulated
overtime list for the classification of employee that caused the overtime (those with the least
amount first). Twenty-four (24) hour shifts shall be offered as a whole shift and not broken into
two (2) twelve (12) hour shifts unless necessary. If the twenty-four (24) hour shift cannot be
filled by a single employee, the shift may be broken into two (2) twelve (12) hour shifts and
worked by two (2) separate employees. before anyone would be mandated to work.
14.11: In the event overtime is required, the rotating overtime list will be utilized by the shift officer to
fill the vacancy. Group Notifications are not viewed as position callback and should only be
utilized in the event of an ‘All Call’ situation, or for non-overtime related group information.
14.12: In the event there is an officer vacancy, officers of the same rank will be called in ascending
overtime order (those in least number of accumulated hours first) to fill the position. If that list
is exhausted, the next ranking officer list shall be utilized. Officers may only work one rank
above their current position. Battalion Chiefs may fill either position if no officer has taken the
position call back.
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ARTICLE 15-- SICK LEAVE
15.01 LEOFF II shift members shall receive sick leave at the rate of 1 1.08 hours per bi-weekly pay
period, with a limit of one thousand five hundred and seven (1, 507) hours on the total accrual
of sick leave.
15.02 LEOFF II non-shift members shall accrue sick leave at the rate of 3.70 hours per pay period.
15.03 Each employee shall receive twenty-four (24) hours bonus vacation time for each full year
he/she works without using any sick leave or disability leave. The bonus vacation leave shall be
added to the employee's vacation accumulation on each anniversary date of last used sick
leave.
15.04 Sick leave taken to attend a pre-arranged doctor's or dentist's appointment with the Fire Chiefs
prior approval, for periods not to exceed two (2) hours for local appointments or eight (8) hours
for out-of-town appointments, shall not be considered as sick leave taken within the provisions
of this article.
15.05 Newly hired employees shall be advanced three (3) shifts sick leave and shall not accrue
additional sick leave until the beginning of their seventh (7th) month of employment.
15.06 Newly hired LEOFF Plan II employees and LEOFF II Plan employees separating from the City
service must be on pay status for a minimum of twenty-four (24) hours in a pay period to accrue
sick leave.
15.07 Members who have completed their initial probationary period with the City will receive a pay
out of unused accumulated sick leave as severance pay if they: voluntarily terminate their
employment; if they retire; if they lose their employment as a result of a reduction in force; or if
they lose their employment due to injury or illness. The maximum amount of sick leave that can
be cashed out as severance pay by any member will be four hundred eighty (480) hours. Day
shift members will have their sick leave cashed out at the rate of twenty five percent (25%) of
their unused accumulated sick leave up to the maximum of four hundred eighty (480) hours.
Twenty-four (24) hour shift members will have their sick leave cashed out at the rate of 31 .8%
of their unused accumulated sick leave up to the maximum of four hundred eighty (480) hours.
15.08 Shared Sick Leave Pool- Reference employee handbook Article 9.5, with exception that
firefighters will be eligible for 480 hours of shared leave in any rolling twelve (12) month
period.
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ARTICLE 16 - VACATIONS
16.01 The following vacation allowance is available to all full-time, regular members of the bargaining
unit:
Twenty-four Hour Shift Personnel
Years of Service Hours Per Bi-Weekly Pay Period
0 through 5 years 4.89 hours per pay period - 254.28 hours maximum
6 through 10 years 6.14 hours per pay period - 319.28 hours maximum
11 through 15 years 7.38 hours per pay period - 383.76 hours maximum
16 through 20 years 8.63 hours per pay period - 448.76 hours maximum
Over 20 years 9.88 hours per pay period - 513.76 hours maximum
Eight Hour Shift Personnel
Years of Service Hours Per Bi-Weekly Pay Period
0 through 5 years 3.70 hours per pay period - 192.40 hours maximum
6 through 10 years 4.61 hours per pay period - 239.72 hours maximum
11 through 15 years 5.53 hours per pay period - 287.56 hours maximum
16 through 20 years 6.46 hours per pay period - 335.92 hours maximum
Over 20 years 7.38 hours per pay period - 383.76 hours maximum
16.02 The maximum allowable accumulation of vacation will be fifty-two (52) pay periods.
16.03 One hundred percent (100%) of the employee's accumulated vacation hours will be paid upon
severance from the City. Employees voluntarily terminating prior to the completion of one (1)
year of service shall not receive this benefit. Any employee who fails to give the City two (2)
weeks’ notice, in writing, before resignation or service retirement, shall have two hundred and
fifty dollars ($250) deducted from his/her final check.
16.04 Any employee may be granted vacation by the Fire Chief, after the employee has completed six
(6) months of employment. The leave granted shall not exceed the amount the employee has
accumulated.
16.05 Newly hired employees and employees separating from City service must be on pay status for a
minimum of twenty-four (24) hours (shift personnel) and for a minimum of eight (8) hours (for
non-shift personnel) in a pay period to accrue vacation.
16.06 Each member of the bargaining unit will be given one (1) seniority vacation pick. Once the
seniority vacation has been approved, it shall not be canceled or moved except in cases of
extreme emergencies. If an employee cancels an approved seniority vacation, the seniority
vacation pick will be considered lost for that year.
16.07 Twenty-four (24) hour leave requests will be considered, subject to available manpower. Leaves
so approved shall not be canceled because of scheduled training
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ARTICLE 17 - HOLIDAY PAY/HOLIDAYS
17.01 Shift employees shall be paid for one hundred nine (9) hours straight time as agreed
compensation for holidays (including the personal floating holiday). This compensation will be
provided to the employees in twenty-six (26) equal pay period installments. All holidays,
(Except floating holiday), will be holiday routine for on duty personnel. However, all
emergencies, housekeeping, and equipment checks will be accomplished.
17.02 non-shift employees will observe the following holidays:
Holidays Date to be Observed
New Year's Day
Martin Luther King Jr
January 1
Third Monday in January
President's Day Third Monday in February
Memorial Day
Juneteenth
Last Monday in May
June 19
Independence Day July 4
Labor Day First Monday in September
Veteran's Day November 11
Thanksgiving Day Fourth Thursday in November
Day after Thanksgiving Fourth Friday in November
Christmas Day December 25
Floating Holiday I At employee's choice, according to
Employee Handbook
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ARTICLE 18 - FUNERAL/BEREAVEMENT LEAVE
18.01 For employees of the bargaining unit, the Fire Chief will, upon request of the employee, grant
bereavement leave with pay up to, but not to exceed, three (3) twenty-four (24) hour shifts for
the death of family members as included in Chapter 9 Sec. 6 of City Employee Handbook. If an
employee wishes to take leave greater than allotted time, Sick leave or vacation leave may be
used.
18.02 Bereavement Leave is not considered sick leave or vacation leave.
18.03 Leave with pay may be granted to members requesting to attend funerals as a matter of
protocol (Washington State Line of Duty Deaths). Prior approval must be granted by the City
before leave may be taken. The request for leave shall contain the names of all members who
are to attend, including their expected period of absence, and whether apparatus may be
needed.
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ARTICLE 19- LEAVES AND VACANCIES
19.01 The City shall fill any permanent vacancies in the entry level or promotional positions as soon as
possible using the guidelines outlined in 19.02 and 19.03 of this article.
19.02 All vacancies shall be filled through a competitive Civil Service process, determined in its sole
discretion by the Civil Service Commission. All promotions within the bargaining unit shall be
based solely on merit, efficiency, experience, knowledge, ascertained by Civil Service
competitive examination. Only members of the bargaining unit may apply for promotions within
the bargaining unit. If no bargaining unit member applies for the promotion, then that position
can be advertised to outside the bargaining unit applicants.
19.03 Following Civil Service test, the City and Local agree to hold Oral Board and Fire Chief interviews.
Oral board committee shall consist of One (1) Firefighter/EMT, One (1) Firefighter/Paramedic,
One (1) Fire Officer, and One (1) Union official. All applicants will be required to possess valid
Candidate Physical Ability Test (CPAT) card by date of hire to fulfill physical fitness baseline for
the department and per Civil Service rule.
19.04 An employee appointed under this article shall receive the entry recruit level firefighter salary
(hourly rate) until successfully completing fire academy. The City may extend a
temporary/provisional appointment through concurrent disability leave vacancies as per civil
service allows.
19.05 Leave and health benefits may be provided at the option of the City.
19.06 Nothing in this article will imply to a temporary/provisional employee a vested right to
permanent employment. Permanent employment full-vested rights will be accorded only after
the open competitive examination process as provided by the Civil Service Rules and
Regulations.
19.07 All candidates for provisional or temporary appointments under this article shall have at least
one (1) year experience with at least a volunteer fire fighting organization. Provisional or
temporary employees shall be assigned to one week of eight (8) hour days with the Deputy
Chief and will then be assigned to three (3) 48-hour shifts prior to being evaluated for
competency to fill a shift vacancy.
19.08 The City will not place more than two (2) provisional or temporary employee on a shift, except;
in the event a shift falls below minimum staffing due to short term leaves and vacancies in the
firefighter classification the city and labor will meet and agree to follow the Fire Civil Service
Section 7. Emergency Appointment.
19.09 It is agreed between the parties that situations may arise creating the need to fill short-term
leaves and temporary vacancies in the firefighter classification. Under such circumstances the
City will advise the Union via Labor/Management and follow the Civil Service Rules and
Regulations.
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ARTICLE 20- HOURS OF WORK
20.01 In compliance with the provisions of the Fair Labor Standards Act, the City of Moses Lake and
Local 1258, IAFF, Claim the Section 7(k) exemption for twenty-four (24) hour shift personnel.
The shift schedule for twenty-four (24) hour suppression employee(s) will be as follows:
Twenty-four (24) hour shift members shall work a forty-eight/ninety-six (48/96) shift schedule;
defined as forty-eight (48) hours on-duty with ninety-six (96) hours off-duty. Forty-eight (48)
hours on-duty is defined as (2) two consecutive twenty-four (24) hour shifts.
The suppression shift schedule will be reduced utilizing a twenty-four (24) hour Kelly day.
Employees will schedule one (1) twenty-four (24) hour Kelly day per twenty-four (24) day cycle.
The first eight (8) Kelly days shall be picked prior to December 31ST and the remaining Kelly days
shall be picked prior to June 30th, by each firefighter on a seniority basis. If the Kelly days are
not picked by these dates, they may be scheduled by the Fire Chief or his designee. The Kelly
days shall be scheduled off at no less than one (1) full shift at a time, unless agreed to otherwise
by employee and the Fire Chief or his designee.
As operational needs demand, the City and the Union will agree to meet and discuss possible
modifications to the work schedule.
20.02 In the event of a temporary shift vacancy that is created as the result of an emergency, (illness,
injury, resignation or other cause beyond the control of either party), that exceeds three (3)
shift rotations, and which brings the total number of members on that shift to less than seven
(7), the Union and the City agree to a meeting to discuss filling the temporary vacancy with a
bargaining unit member. Both the Union and the City agree that the meeting shall take place
within three (3) business days after a meeting request is made by either side. The City retains
the right to assign a bargaining unit member(s) to such vacancies until agreements are reached
regarding alternative staffing/schedule options.
20.03 The work day for shift members of the bargaining unit shall be twenty-four (24) hours,
commencing at 0700 and continuing to 0700 the following day. The daily work structure shall be
task based from 0800-1700. Task based means those tasks determined to be essential to the
daily operations of the department including training, maintenance and cleaning of apparatus
and equipment, physical training (PT), as well as routine station cleaning. Completion of all
assigned tasks for the day will allow for time in which the employees can do paperwork and
computer-based training. Nothing in this agreement will prohibit shift members from urgent
work after 1700 or from attending scheduled Fire Department events after 1700 hours. Holiday
routine will include preparation for and response to calls for service.
One (1) hour for lunch and two (2) fifteen (15) minute breaks will be provided during each work
day. The work day for non-shift members shall be eight (8) hours, commencing at 0800 and
continuing to 1700 each day, except that on occasion non-shift members shall be allowed to
work on a flex-time schedule not to exceed forty (40) hours in the normal week with prior
approval of the Fire Chief or his designee.
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Twenty-four (24) hour shift personnel of the bargaining unit shall be allowed one (1) hour of
physical training (PT) time per shift. Members shall be given the opportunity for physical training
during the hours of 0800-1700, however, PT time shall not interfere with emergency calls or
prescheduled events and activities. Every attempt will be made to allow time for physical fitness
training during the daily structure.
20.04 The pay period payday shall be every other Friday, except if a Friday falls on a holiday, the
payday shall be on Thursday. If Thursday is also a holiday, then payday shall be the first working
day thereafter. All pay rate changes and step changes shall be made effective the first day of a
bi-weekly pay period, after the effective date of the change.
20.05 For pay purposes the standard week for the City of Moses Lake shall end at 12 p.m. midnight
Sunday night and the new week shall begin immediately following.
20.06 Management shall require the monthly department shift schedule be posted two months in
advance. Schedules shall be maintained on CrewSense or comparable software, and command
personnel will be responsible for maintaining daily scheduling with oversight by management.
“Command personnel” refers to the Chief, Deputy Chief, Assistant Chiefs, Battalion Chiefs,
Captains, Lieutenants, or person acting in that role.
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ARTICLE 21—DAILY STAFFING
21.01 The City and the Union will strive to maintain a staffing level of nine (9) exempt suppression
personnel on a daily basis. Overtime shall be offered on a rotational basis as described in article
14.10.
21.02 If the staffing level is below eight (8) personnel after exhausting the overtime lists, then a
firefighter who is scheduled to be relieved from shift will be held over to work mandatorily.
Daily staffing will be allowed to drop below eight (8) personnel if it would cause anyone to work
more than seventy-two (72) consecutive hours (reference MLFD policy #1003, May 20, 2016) or
in the event of unforeseen circumstances beyond the control of either the City or the Union.
21.03 Beginning June 1, 2023, The City and the Union agree to reopening of Article 21, if necessary, to
discuss daily operational staffing.
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ARTICLE 22- PROBATION
22.01 Entry Level/Lateral Probation
Employees in their first year of duty shall be considered probationary. During the probationary
year, employees may be terminated without cause and without recourse to the grievance and
arbitration provisions of this agreement.
Probationary employees will receive quarterly evaluations from their immediate supervisor. If a
probationary member fails to pass or achieve ‘satisfactory’ remarks, he/she will be subject to
separation from city employment.
In the event that a probationary member utilizes extended leave for longer than four (4) shifts,
the member’s probation shall be extended by the number of shifts the member is absent.
22.02 Promotional Probation
Employees in their first year of promotion shall be considered probationary. During the
probationary year, employees may be demoted with cause. Cause shall mean the employee
received notice of the performance deficiencies and an explanation for the Fire Chief’s decision
to demote during the probationary year.
If an employee feels that they can no longer perform the duties of the promoted position during
probation, the employee may be allowed to return to the employee’s former rank and position
without disciplinary recourse. The returning employee would then “bump back” the member of
the respected position with the least amount of time in the given role.
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ARTICLE 23- SENIORITY
23.01 Seniority for bargaining unit members shall be established by date of full-time employment in
the Moses Lake Fire Department. If the date of hire is the same, scores on the employment
examination shall determine seniority with the higher score being senior. If test scores are
equal, dates of employment application shall be considered with the earliest application date
determined to be senior.
23.02 In order to recognize years of service to retain employees of the City of Moses Lake, longevity
pay will be established as follows based on continuous years of service with the City.
6-10 years 1%
11-15 years 2%
16-20 years 3%
21+ years 4%
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ARTICLE 24- HEALTH AND WELFARE
24.01 Effective upon contract ratification the City will provide medical, dental, and vision insurance
coverage for employees and the qualified dependents through the Association of Washington
Cities Health Benefit Trust. The members of the bargaining unit contribution rate will be based
on fifteen percent (15%) of the dependent medical premium and fifteen percent (15%) of the
dental premium. Federal income tax laws pertaining to medical insurance deductions are
applicable.
24.02 Effective January 1, 2019, the City shall provide all members of the bargaining unit coverage
through ANC Healthfirst 250 Plan. Dental, vision, and EAP coverages shall remain the same.
24.03 If agreed to by the Labor/Management Committee that the level of benefits will remain
substantially the same, the benefits provided by this article may be provided through a self-
insured plan or under group insurance policy or policies issued by an insurance company or
companies selected by the City.
24.04 The City agrees to deduct an amount, certified in writing by the Secretary/Treasurer of the
Union, equal to the premium for disability insurance for LEOFF Plan Il, from the salary of those
LEOFF Plan Il members wishing to be covered. This amount shall be deducted once each month
and a check for the total deduction remitted to the Secretary/Treasurer of the Union within five
(5) working days of the deduction.
24.05 Starting in 2017 the City hereby agrees to assist the members of the Union to become enrolled
in the Medical Reimbursement Plan (MERP) that is made available by the Washington State
Council of Firefighters. All contributions to MERP are to be made by the employees. The Union
and the employees agree to hold the City harmless and indemnify the City from any and all
liability, claims, demands, lawsuits, and/or losses, damage, or injury to persons or property, of
whatsoever kind, arising from and in any way related to the implementation and administration
of the MERP. The Union and employees shall be one hundred percent (100%) liable for any and
all liabilities inclusive of any federal, state, or local agency determination regarding any liabilities
that arise out of the MERP. The Union and employees shall be liable for any and all tax penalties,
as well as any other liabilities arising out of the implementation and administration of the MERP.
Under no circumstances whatsoever will the City be liable for direct pay of any MERP benefit to
the employees and/or retired employees and/or their beneficiaries.
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ARTICLE 25- DEFERRED COMPENSATION
25.01 Starting in 2024, for employees who participate in the City’s Section 457 deferred compensation
plan, the city will make up to a 2% match of the employee's base compensation (i.e., hourly
wages, excluding overtime, longevity, etc.).
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ARTICLE 26 - UNIFORMS
26.01 A uniform is considered to be that clothing which the City requires an employee to wear on
duty. The City shall not require the purchase or maintenance of Class "A" uniforms. The City
shall provide an initial issue of, and all employees covered by this agreement will maintain, in
serviceable condition, the following uniform inventory:
A. 3 pairs of blue nomex, or other compliant uniform pants
B. 2 blue nomex, or other compliant uniform shirts, one long sleeve and one short sleeve.
C. 4 blue department logo T-shirts
D. 1 2" black belt
E. 1 black tie
F. 1 winter coat
G. 1 pair black “station wear” footwear
H. 2 blue quarter zip sweatshirt
I. 1 Lightweight jacket
J. 2 long sleeve logo t-shirts
Note: The City will designate style and brand of uniforms for all employees. Fire Prevention
Division and other administration positions covered under this agreement shall be designated by
the City. Personal preference items such as leather belts, or baseball caps may be allowed and
will be addressed through policy/SOG. Baseball caps/stocking caps or other optional uniform
items with logos affixed shall be approved by the Fire Chief, such items must be uniform among
all members who choose to wear them (i.e.: color, logo, etc.). Union identification may be
included on the back or side of caps above the ear and will be restricted to text of “IAFF 1258”
or “Local 1258 IAFF”. Size of union text shall not exceed ¾” nominal letter size.
26.02 The City will furnish uniforms to the employees. The City will replace uniforms as they are worn
out. The Fire Chief, or designee, will decide when the uniform or uniform part is worn such as to
require replacement. A uniform request must be received from the employee prior to ordering
of the replacement item(s), and the worn item(s) must be turned in prior to issue of the new
item(s).
26.04 The cleaning of uniform parts requiring dry cleaning will be paid for by the City and must be
reviewed for approval by the Fire Chief or designee. Routine cleaning of uniform items and
personal protective equipment such as turn outs will be accomplished utilizing the washer
extractor, and/or, domestic washing machines at fire stations.
26.05 If an employee voluntarily terminates their employment during their probationary period, the
City will be reimbursed for the cost of the initial outfitting.
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ARTICLE 27- SHIFT TRADES
27.01 Equally qualified employees within the bargaining unit shall be allowed eight (8) shift trades per
year; no more than three (3) consecutive shifts may be traded at one (1) time. 12 hours or more
is considered a shift trade. Shift trades for approved training (including military or official union
business) will not be counted toward the maximum of eight (8) per year.
27.02 Paybacks will be accomplished within one (1) year of the initial trade. If the payback does not
occur within one (1) year, the trade shall be considered lost.
27.03 Neither shift trades nor paybacks shall create a situation where an employee works more than a
seventy-two (72) hour shift.
27.04 Trades will not be allowed during the initial probationary period except for approved training.
27.05 Family emergencies may be considered an exception. What constitutes an emergency shall be
determined by the Fire Chief, Deputy Chief, or the Shift Officer in their absence.
27.06 The absence of a Captain due to an approved shift trade shall not entitle the Lieutenant to
Captain wage.
27.07 Trades will be submitted through approved crew scheduling software to the Battalion Chief
three (3) days prior to the trade date. Forms shall not be needed for early relief, sleep-in on
Sundays, etc. However, the Shift Officer approval is required.
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ARTICLE 28 - ALTERNATE DUTY
28.01 The Union and the City recognize the occasional need for temporarily assigning an employee
who is experiencing a disability to alternate duty.
28.02 An employee may request an alternate duty assignment. In the event a LEOFF Il member
covered under this contract is temporarily disabled due to an injury or illness and that member's
physician releases him or her to alternate duty, every attempt to reasonably accommodate that
release will be made. The employee's doctor will make the determination regarding the
employee's ability to work an alternate duty position.
28.03 The City may request an employee to be placed in an alternate duty position. The City will
provide the employee and the Union written notification one (1) week prior to having an
employee work alternate duty. If an employee has remaining vacation balance, they should have
the option to deplete that balance before being assigned to alternate duty.
28.04 Any prior approved vacation scheduled before being assigned to alternate duty should be
granted. The hours shall be adjusted accordingly. No Kelly days shall be scheduled during
alternate duty.
28.05 The alternate duty assignment would normally be forty (40) hours per week, or with mutual
agreement between the employee and the City, other schedules may be established. The
employee’s net monthly pay will remain the same as if they were released to shift duty. The
employee shall continue to accrue sick leave, vacation, and pay-in-lieu of holiday at their current
accrual rates. If payroll cannot accommodate this accrual, then at the end of the assignment of
alternate duty, the rate will be adjusted accordingly.
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ARTICLE 29 - MANPOWER SHORTAGE AND TEMPORARY ASSIGNMENTS
29.01 In the event of a temporary assignment in an officer role exceeding six (6) consecutive shifts and
covering one (1) incident, all call backs or overtime will be compensated at the officer rate being
filled, provided a call back specifically for an officer’s position at any time shall be compensated
at that officer’s overtime rate.
29.02 In the event of a temporary assignment to cover a vacation, sick leave, K-day, extended leave-of-
absence, or a vacancy in an officer position, an employee accepting the assignment shall receive
pay at the officer rate being filled. This pay will continue for the duration of the assignment.
29.03 There will be no limit to the number of temporary assignments an employee may accept during
the course of the year.
29.04 Any time a Lieutenant is being utilized in a supervisory role in the command structure during
incidents or Multi Company organized drills, they shall be paid at the Captain rate.
29.05 Definition: Officer shall mean department member holding a civil service tested position
covered under this agreement (Battalion Chiefs, Captains, and Lieutenants). Lieutenant positions
shall only be utilized for vacation and Kelly day coverage, and scheduled medical time off.
Coverage for an officer under this agreement for unscheduled time off shall be in accordance
with 14.10 through 14.12 of this agreement.
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ARTICLE 30 - DISCIPLINE/DISCHARGE (JUST CAUSE)
30.01 The City has a right to discipline or discharge employees for just cause. No provisions for the
disciplinary procedures are to be construed as to mandate the use of progressive discipline;
although the City will strive to adhere to the principles of progressive discipline.
30.02 The City will attempt to administer discipline in a progressive fashion. The progressive discipline
will be dependent on the severity of the infraction and the City is not required to adhere strictly
to the order or system set forth below:
A. Verbal reprimand
B. Written reprimand
C. Suspension without pay
D. Discharge
30.03 All steps in progressive discipline shall be conducted formally, in a private meeting with the
employee having a right to representation (Weingarten Rights). Employee(s) shall receive prior
written notification of the issues to be discussed. It is the City's responsibility to inform the
employee(s) of their right to union representation. The Union be provided copies of all
disciplinary action.
30.04 Employee(s) will be entitled to a pre-discipline/termination hearing (Loudermill hearing), with
the right to union representation, to present evidence, arguments, and witnesses in their
defense.
30.05 The City will strive to investigate and administer disciplinary actions in a timely manner.
30.06 Disciplinary records will, after twenty-four (24) calendar months from the date of the incident,
and upon the employee(s) written request, be returned to the employee(s), unless in the
intervening period related infractions have occurred. In this case the time frame above starts
over from the date of the most recent related infraction.
30.07 Both parties agree that carrying out of departmental policy and procedures is exclusively the
province of the Fire Chief.
30.08 An employee(s) shall be allowed to inspect his/her personnel file with the exception of materials
that are exempt from disclosure pursuant to Washington law and may obtain any copy of such
file at any reasonable time. The employee(s) may request removable of material which he/she
believes erroneous or irrelevant. This request will be reviewed by the Human Resources
Director. If the employee(s) does not agree with the Human Resources Director's decision,
he/she may prepare a statement of dissent which will be placed in the file.
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ARTICLE 31 - PERSONNEL REDUCTION
31.01 In the case of Fire Department personnel reduction (layoff or reduction in rank), all single role
employees will be reduced before dual role employees. If additional layoffs are necessary those
with the least seniority in the classification needing to be reduced will be laid off first. However,
if an individual who would have been subject to lay off because of his or her relativity low
seniority in the classification subject to layoff has more department seniority than one (1) or
more individuals in a lower paying classification, and if that individual is qualified to perform
work in that lower paying classification, then the individual may use his or her department
seniority to "bump back" to the lower paying classification. Thus avoiding layoff. In the event of
one (1) or more bump backs, the individual (s) with the lowest department seniority in the lower
paying classification after the bump back(s) will be laid off.
31.02 When employees are laid-off, their names shall be placed on a two (2) year reemployment list in
inverse order of lay-off. This list shall stand for a period of two (2) years and no new employees
may be hired by the City during that period until the laid-off personnel have been given the
opportunity to return to work subject to their ability to pass the physical requirements.
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ARTICLE 32 - RECLASSIFICATIONS
32.01 When a uniformed officer is provisionally appointed (according to Civil Service Rules and
Regulations) to fill a vacancy, subject to examination for permanent appointment to the
vacancy, the employee shall receive the salary of the classification while performing the work
within that classification.
32.02 Should it become necessary to establish a new job classification during the contract year, the
City shall designate a job title and establish the job description. All wages, hours, and working
conditions shall be established through collective bargaining with the Union.
32.03 For the purpose of full-time bargaining unit members only, the classification of Firefighter/EMT
and Firefighter/Paramedic shall be considered lateral positions. The City, at its exclusive
discretion, shall permit for either a Firefighter/EMT(s) or a Firefighter/Paramedic(s), who
possess the necessary qualifications, to make a lateral transfer to any vacant Firefighter/EMT
and/or Firefighter/Paramedic position(s) prior to requesting the Civil Service Commission to
supply a list in which to fill such vacancy. Any such transfer(s) shall not result in a change to the
employee(s) anniversary date for means of establishing seniority. The City retains the right to
determine the number of employees in each classification in order to accomplish the City's
normal operations. Should more than one (1) bargaining unit member declare interest in the
same vacant position, consideration shall be granted to the member ranking highest on the
seniority list.
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ARTICLE 33 - PARAMEDIC SCHOOL, CERTIFICATION, TRAINING
33.01 The City shall work with the Union to establish a Paramedic Certification Program.
33.02 The City will pay tuition and books for members of the bargaining unit who have the City's
approval to enroll in paramedic and other related classes.
33.03 Firefighters who obtain training and study course work in preparation for paramedic
certification not required by the City will do so on their own time and at their own expense.
33.04 The City will provide paid release time for classes/courses not provided in house in order to
assist paramedics to maintain their certifications and will also pay tuition and books that are
connected with the process of Union members maintaining paramedic certifications. Provided,
however, that if a paramedic fails a course or test necessary in order to maintain their
certification, then subsequent attempts to pass the course/test will be at the employee's
expense and on the employee's own time. In the event the employee doesn’t attend scheduled
training without prior notification to the Chief, the employee may be required to reimburse the
City for the cost of the class.
33.05 Employees who receive the training assistance stated in 33.02 above shall maintain their
paramedic certification for a minimum of six (6) years, subject to the provisions of 33.06 below.
33.06 Any employee may drop his/her paramedic certification at any time with the approval of the
employer without testing. Any employee that receives a paramedic certification at any time with
the approval of the employer will work in the paramedic firefighter position listed in this
contract.
33.07 If an Emergency Medical Technician fails a retaken course/test and certification is withdrawn,
the employee may be terminated upon the recommendation of the Fire Chief.
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ARTICLE 34- ANNEXATION, MERGER, AND CONSOLIDATION
34.01 All decisions and determinations undertaken by the City in connection with any
annexations, merger, or consolidation activity, including any contracting out that may
occur in connection with such activity, shall be the exclusive province of the City.
Provided, however that the City agrees to bargain the effect on hours, wages, and
working conditions with the bargaining unit per RCW 41.56.
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ARTICLE 35 - GRIEVANCE PROCEDURE
35.01 A grievance means a dispute or disagreement raised by an employee or the Union involving the
interpretation or application of the terms of the provisions of this agreement. However, any
issues which are submitted with the agreement of the Union as a matter coming under the
jurisdiction of the Civil Service Commission shall not be considered a grievance, and shall not,
therefore, be subject to the grievance procedures herein. Nothing in this procedure shall
prohibit an employee from discussing a complaint directly with his superior or department head
without representation by the Union.
35.02 Step 1: An employee or a group of employees claiming to have a grievance must present the
grievance within ten (10) working days of the alleged occurrence, in writing, to the Union
Grievance Committee. The written statement shall set forth:
A. The nature of the grievance
B. A statement of the facts upon which the grievance is based
C. The provisions of the agreement covering the grievance
D. A statement of the relief desired
The Union Grievance Committee, upon receiving the written grievance, shall, within ten (10)
working days, determine if, in their opinion, a grievance exists. If, in their opinion, a grievance
does not exist, the matter will be dismissed at that time. If, in their opinion, a grievance does
exist, the Committee, with or without the employee, shall forward the grievance to the second
step of the procedure, which shall be the Fire Chief.
35.03 Step 2: Upon the receipt of the written grievance, the Fire Chief shall attempt to resolve it
within five (5) working days. If the Union Grievance Committee, is not satisfied with the solution
of the Fire Chief, the grievance may (within ten (10) working days) be forwarded to the third
step in the process, which shall be the Human Resources Director.
35.04 Step 3: Upon the receipt of the written grievance, the Human Resource Director shall attempt to
resolve it within five (5) working days. If the employee, with the concurrence of the Union
Grievance Committee, is not satisfied with the solution of the Human Resource Director, the
grievance may (within ten (10) working days) be forwarded to the fourth step in the process,
which shall be the City Manager.
35.05 Step 4: Upon the receipt of the written grievance together with all pertinent material, the City
Manager shall attempt to resolve it within ten (10) working days.
35.06 Step 5: If the grievance cannot be settled by the City Manager and agreed upon by both parties,
the matter may be submitted by either party for arbitration. The arbitrator shall be appointed
by agreement between the City and the Union. If the City and the Union are unable to agree
upon an arbitrator within five (5) working days after they meet to determine such an appointee,
they shall jointly request the Public Employment Relations Commission (PERC) to supply a list of
seven (7) arbitrator names. The parties will strike names until an arbitrator is selected or only
one name remains.
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35.07 It shall be the function of the arbitrator to hold a hearing at which the parties shall submit their
cases concerning the grievance. The arbitrator shall render his decision based upon the
interpretation and application of the provisions of the agreement within thirty (30) working days
after such hearing. The decision shall be final and binding upon the parties to the grievance
provided the decision does not involve action by the City which is beyond its jurisdiction. Each
party hereto will pay the expenses of their own representatives and the expenses of the
arbitrator will be borne equally by the parties hereto.
35.08 Neither the arbitrator nor any other person or persons involved in the grievance procedure shall
have the power to negotiate new agreements or to change any of the present provisions of this
agreement.
35.09 The time limits as specified above may be extended by mutual agreement between the two (2)
parties
35.10 "Working days" shall mean Monday-Friday, excluding Saturday, Sunday, or holidays.
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ARTICLE 36 - LABOR/MANAGEMENT MEETINGS
36.01 It is mutually agreed that a committee for Local #1258, IAFF and the negotiating committee for
the City of Moses Lake shall conduct labor/management meetings for the purpose of resolving
any problems which may arise at the request of either party.
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ARTICLE 37 - STATE MOBILIZATION
37.01 Involvement in any State Mobilization Fire is strictly voluntary; no employee will be required to
participate when a fire occurs outside of Department boundaries or the boundaries of any
mutual aid or automatic aid.
37.02 Where an employee elects to take an assignment on a state mobilization fire, the department
agrees to provide administrative support for the purpose of billing of employee's time. The
current overtime list will be utilized to notify and assign qualified personnel to state mobilization
team. Qualified personnel are defined as having a current Wildland Firefighter Il certification as
a minimum.
37.03 When an employee elects to take an assignment on a State Mobilization Fire, the employee
agrees to work under the pay schedule and rules set forth in the State Mobilization Plan.
37.04 The Department reserves the right to approve or disapprove an employee's request to
participate in any State Mobilization Fires where such an assignment would adversely affect the
best interest of the Department.
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ARTICLE 38- SPECIALIZED TECHNICAL TEAMS
38.01 The City and the Local recognize that there is past practice for regional TRT to have Local
bargaining members integrate with the team as special commissioned law enforcement officers
for the role of ‘TRT Medic’.
38.02 Definitions for TRT Medic Positions are as follows:
- Commissioned members: paramedics who have received special commission through Reserve
Law Enforcement course and are active members of the TRT per the TRT commander.
- Non-commissioned members: members who will staff the TEMS ambulance for TRT related
situations for supplementary medical care.
38.03 In the event of TRT call out, the TRT Medics have duty to act in their role as TRT members,
therefore, commissioned members take priority to leave duty at MLFD so long as there is
adequate daily staffing per contract.
If MLFD is at minimum staffing, team members will wait and remain on duty at MLFD until
adequate replacement has arrived. Emergency call back will be utilized via CrewSense all call
similar to WARN call-back.
38.04 In the event of TRT event when a bargaining unit member is off schedule, pay will be as
reflected in Article 14 of this collective bargaining agreement. If the TRT is deployed on a non-
preplanned mission, and the mission is called off within a three-hour window, members who
were called in will be provided 3 hours callback.
38.05 Regional Hazardous Materials Team (12 members maximum): Members of Bargaining Unit may
apply to be operational members of the Regional Hazardous Materials Team members must
meet the minimum training hour requirements, and/or call out participation specified in the
team by-laws and training guidance in order to qualify for incentive pay for Hazmat Technician /
Regional Hazmat Team as identified in Article 13 of this agreement. Selection for the Regional
Hazardous Materials Team shall be through an application process and competitive selection.
Testing process for the competitive selection will be discussed and agreed to through labor
management meetings.
38.06 Technical Rescue Team (12 members maximum): Members of the Bargaining Unit may apply to
be operational members of the Moses Lake Fire Department Technical Rescue Team. Team
members must meet the minimum training hour requirements, and/or call out participation
established by the department training committee and team leader in order to qualify for
incentive pay for Technical Rescue Team as identified in Article 13 of this agreement. Selection
for the Technical Rescue Team shall be through an application process and competitive
selection. Testing process for the competitive selection will be discussed and agreed to through
labor management meetings.
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Appendix A
*Recruit step is based on 2080 hours and individuals in recruit step will move to Step 2 upon completion of Fire Academy
Step 1
Recruit*
70%
Step 2
Probationary
80%
Step 3
85%
Step 4
90%
Step 5
95%
Step 6
Top
100%
Firefighter/EMT
(2555 hours)
100% Hour $29.47 $27.42 $29.14 $30.85 $32.56 $34.28
Month $5,108.73 $5,838.55 $6,203.46 $6,568.37 $6,933.28 $7,298.19
Annual $61,304.80 $70,062.62 $74,441.54 $78,820.45 $83,199.37 $87,578.28
Battalion Chief
(2555 hours)
120% Hour $41.13
Month $8,757.83
Annual $105,093.94
Captain
(2555 hours)
115% Hour $39.42
Month $8,392.92
Annual $100,715.02
Fire Inspector
(2080 hours)
110% Hour $37.05 $39.37 $41.68 $44.00 $46.32
Month $6,422.41 $6,823.81 $7,225.21 $7,626.61 $8,028.01
Annual $77,068.89 $81,885.69 $86,702.50 $91,519.30 $96,336.11
Fire Marshal
(2080 hours)
120% Hour $50.53
Month $8,757.83
Annual $105,093.94
Medical Services
Officer (2080
hours)
120% Hour $50.53
Month $8,757.83
Annual $105,093.94
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Signatures
Dated:__________________________________ Dated:___________________________________
City of Moses Lake Local # 1258, International Association of
Firefighters
By ______________________________________ By ______________________________________
Allison Williams David W. Durfee, President Local #1258
ATTEST:
__________________________________________
Shannon Springer, Human Resource Director
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