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FINAL 2022 1108 Council Agenda PacketMoses Lake City Council Don Myers, Mayor | Deanna Martinez, Council Member | Dustin Swartz, Council Member Mark Fancher, Council Member | David Eck, Council Member| Judy Madewell, Council Member Tuesday, November 8, 2022 Moses Lake Civic Center – 401 S. Balsam or remote access* Study Session 2 p.m. – Budget Workshop Continued Regular Meeting Agenda Call to Order – 6:30 p.m. Roll Call Pledge of Allegiance Approval of the Agenda Citizen’s Communications** Summary Reports: Mayor’s Report -Council Member Skaug Committee Appointments -Native American Heritage Month Proclamation Additional Business City Manager’s Report - New Hires Parks, Recreation and Cultural Services - Introduction of Rich Huebner, Assistant City Manager - Municipal Services Interim Director Extension -Police Community Clean Up Presentation -Columbia Basin Development League Board Member - Port of Moses Lake Equipment Use ILA Public Hearing #1 Motion pg 3 Property Tax Levy Resolution 3920 Presented by Madeline Prentice, Finance Director Summary: Council to review and consider adoption Moses Lake Council Packet 11-8-22, Page 1 of 48 November 8, 2022, City Council Meeting Page 2 _________________ #2 pg 8 2023 Budget Ordinance – First Presentation Presented by Madeline Prentice, Finance Director Summary: Hear from Public and continue hearing Consent Agenda Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #3 pg 13 a.City Council Meeting Minutes Dated October 11 and October 25, 2022 b.Claims and Payroll c.Karneetsa Land Ceremony Resolution 3921 d.Accept Reservoir 2 Painting Project e.Accept Aspect Consulting Change Orders 20 & 21 Old Business - None scheduled New Business #4 Motion pg 44 LTAC Event Application Approval Presented by Allison Williams, City Manager Summary: Council to review and consider approval Administrative Reports -Larson Recreation Center Update – pg 47 Council Committee Reports Adjournment Next Regular Council Meeting is scheduled for November 22, 2022 NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509) 764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting. *Please click the link below to join remote access: https://cityofml.zoom.us/j/81573286494 Or iPhone one-tap: US: +12532158782,,91539733610# or +13462487799,,91539733610# Or Telephone: Dial(for higher quality, dial a number based on your current location):US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 81573286494. International numbers available: https://cityofml.zoom.us/u/aelROcwuzZ ** Remote Citizen Comment or Public Hearings Remote speaker request forms must be completed by 3 p.m. on the day of the meeting. Moses Lake Council Packet 11-8-22, Page 2 of 48 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Allison Williams, City Manager 7717 Madeline Prentice Finance 11/8/2022 Public Hearing 2023 Property Tax Levy Resolution City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 0.00$0.00$0.00$ Adopt the resolution for staff to certify the property tax levy to the Grant County Board of Commissioners before the November 30, 2022 deadline. 4 - Property Tax calculation worksheet 2023.pdf 103.88KB Property Tax Resolution.docx 15.78KB Council has an opportunity to consider the estimated amount to be received by the City from taxes on assessed valuations for property located within the City of Moses Lake. State law under RCW 84.52.020 and 84.52.070 require the governing board of the City of Moses Lake to fix the estimated amount to be raised by taxation on assessed valuation on the property within the City of Moses Lake. Property taxes are a substantial revenue source for the City. The City is allowed to increase its levy by the lessor of one percent (1%) or the percentage increase in the implicit price deflator (IPD) index on its highest levy since 1985. The IPD for 2021-2022 exceeds the 1% limit. The legislative body is required by RCW 35A.33.135 to adopt a resolution establishing the amount to be raised by property taxes for the ensuing fiscal year. The governing board of the City of Moses Lake has authority to utilize prior year "banked capacity" to fund infrastructure projects. The City has identified the need to remodel the existing police building or build a new police station to support the growth of the City and continue to meet the needs of the community. We are recommending levying $550,000 of the City's "banked capacity" to provide the City the necessary funds to move forward with this critical infrastructure project in 2023. Moses Lake Council Packet 11-8-22, Page 3 of 48 Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Fixing the amount that can be raised by taxation assures the city that they will collect on assessed values greater than in 2022 and allows the City to collect the maximum allowed under state statute in supporting the general fund. The property tax levy was $7,909,261 for 2022. The City could receive a maximum of an additional $102,230 for 2023 based on the 1% of the highest regular tax levy, an estimated increase of $158,144 for new construction and $868.28 for annexed property. Additionally, Council can levy prior year "banked capacity" to fund infrastructure projects. The City is recommending Council levy $550,000 of banked capacity for funding of the remodel of the existing police station or construction of a new police station to support the growth of the City. The total levy being requested is $8,736,003 which is below the State constitutional limit. The calculation of the estimated levy is attached. The 2023 budget is estimated to be $8,800,000 to take into consideration the collection rate, i.e. the entire levy is not collected 100% in the year it is levied. The rate per thousand of assessed valuation is estimated to be $2.984 which is an increase of about $0.09 from the 2022 rate of $2.895. A household with an assessed valuation of $200,000 will have paid $579 in 2022 and would increase by about $18 to $597 in 2023, assuming there is no change in the assessed valuation. However, if the underlying assessed value increases by 2%, the tax levy will be about $609 or an increase of $30 per year. Because the Property Tax levy request is due to Grant County by November 30, we are requesting that Council conduct the Public Hearing and adopt the resolution at this meeting. Options and Results Staff recommends City Council conduct the Public Hearing, then consider adoption of the resolution as presented. Staff will then be able to certify the levy to the Grant County Board of Commissioners before the November 30 deadline. Provided staff with specific changes, which would then need to be approved at the November 22nd meeting. Property tax legislation needs to be submitted to the County Commissioners by November 30. If this is not accomplished, the City would not levy a property tax and would lose 31% of General Fund revenue. Moses Lake Council Packet 11-8-22, Page 4 of 48 2022 Tax 2023 Assessed Rate Levy Values Applied Dollars (Dollars in Thousands)(estimate) Prior Year (2022) = Base 2,731,841.17$ 2.89521$ 7,909,261$ Levy Limit‐1.0% increase from 2011 levy ‐$10,222,955 102,230 Base‐101%8,011,491 Valuation Change ‐‐ (5.2%)140,849.01 0 New Construction (1.1%)54,622.61 2.89521 158,144 State Assessed Value‐ (still unknown) Tax Limit Before Annexation 2,927,312.8 2.79083 8,169,635 Add for Annexation 242 3.58121 868 Limit for Subsequent Year 2,927,555.3 2.79083 8,170,503 Plus: Refunds (estimate)15,500 Plus: Utilization of "banked capacity" per Councilmatic authority 550,000 Total Ordinance 2.98406 8,736,003$ Assessed Valuation 2,927,555.250$ 3.82500$ 11,197,899$ Less: Library Levy (Estimate 0.3254 952,527 Maximum 2022 Levy for Collection in 2023 (Estimate)3.4996$ 10,245,372 Total Levy Calculation 8,736,003$ Less: Potential uncollectible levy (estimate)190,000 Plus: REC Silicon tax distribution ‐ 2023 305,056$ Estimate to collect 8,851,059$ Budget Estimate 8,800,000$ State of Washington Constitutional Limit City of Moses Lake Property Tax Limitation Calculation Budget Estimate Moses Lake Council Packet 11-8-22, Page 5 of 48 RESOLUTION NO. 3920 A RESOLUTION FIXING AND LEVYING THE AMOUNT OF AD VALOREM TAXES NECESSARY TO DISCHARGE THE EXPECTED EXPENSES AND OBLIGATIONS FOR THE 2023 BUDGET FOR THE CITY OF MOSES LAKE Whereas, RCW 84.52 requires the governing body of the City of Moses Lake to fix the estimated amount to be raised by taxation on assessed valuation on property within the City of Moses Lake; and, Whereas, the City of Moses Lake’s highest actual levy amount occurred in 2011 as was $10,222,995; and Whereas, the City is allowed by law to increase its tax levy by 1% over the highest levy amount it has ever received since 1985, which would establish a limit of $10,325,185; and Whereas, the City of Moses Lake’s actual levy amount from the previous year, 2022, was $7,909,261; and Whereas, the City intends to levy " banked capacity" of $550,000 to fund construction of a remodeled or new police station; and Whereas, the City of Moses Lake, has a population of more than 10,000; and Whereas, a Public Hearing was held, with notice duly provided, to consider the City’s current expense budget for the 2023 calendar year pursuant to RCW 84.55.120; and Whereas, the City Council of the City of Moses Lake, after hearing and duly considering all relevant evidence and testimony presented, has determined that the City of Moses Lake requires an increase in real property tax revenue from the previous year, resulting from the limit factor, and an increase of 8.8% ($550,000) of banked capacity from the previous year along with the addition of recent annexations, new construction and improvements to property and any increase in the value of state-assessed property and refunds made, in order to discharge the expected expenses and obligations of the City; now, therefore BE IT RESOLVED BY THE CITY OF MOSES LAKE CITY COUNCIL: Section 1. The following increases in the regular property tax levy, over the amount of the previous year’s levy, are hereby authorized to be cumulatively levied for collection in 2023: A. A discretionary increase of $102,230, attributable to the inflation factor which is a percentage increase of 1.0% over the highest amount levied for collection since 1985 which was $10,222,955 in 2011; plus B. An estimated increase of $242,455 for recent annexations; plus C. An estimated increase of $158,144 for new construction and improvements to property; plus D. An estimated increase of $15,500 for a refund levy; plus E. An increase authorized by state law for state-assessed property values; plus F. A request to utilize banked capacity in the amount of $550,000. This will result in an overall increase of 8.8% and a resolution increase amount of $652,230 to be used for calculating page 2 of the levy limitations worksheet. Moses Lake Council Packet 11-8-22, Page 6 of 48 Section 2. There is hereby fixed to be raised by general property taxes upon real and personal property within the City of Moses Lake, for the year of 2023, the sum of $8,736,003 for general municipal purposes, including Firemen’s Relief and Pension. Section 3. The City Clerk is directed to transmit and file a certified copy of this resolution with the Board of Grant County Commissioners and the Grant County Assessor on or before November 30, 2022. Section 4. This resolution shall take effect January 1, 2023. ADOPTED BY THE CITY COUNCIL, and signed and approved this 8th day of November, 2022. __________________________________________ Don Myers, Mayor ATTEST: _________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 11-8-22, Page 7 of 48 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Allison Williams, City Manager 7719 Madeline Prentice Finance 11/8/2022 Public Hearing 2023 Budget City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 0.00$0.00$0.00$ Conduct the first Public Hearing for the 2023 budget. 2 - Citywide Exh 1 2023 preliminary budget.pdf 124.69KB 3 - GF Revenue preliminary budget.pdf 124.83KB The Budget provides for the financial planning, control, and evaluation of all funds. The City Manager, Finance Director and Department Directors have met to review all budget proposals that were presented to City Council in a study session on October 22, 2022. Changes to the 2023 Preliminary Budget from the study session and Director meetings have been incorporated into the 2023 Preliminary Budget which considers guidance and direction given by Council. Further recommendations and guidance from Council is anticipated after the Finance Committee review on November 8th, 2022. This is the first presentation of the 2023 Preliminary Budget. The Budget requires two public hearings be held before adoption of the budget ordinance establishing the authorization and spending plan for the 2023 fiscal year for all City operations. Any further recommendations resulting from the first presentation of the budget from Council will be made and incorporated into the 2023 Preliminary Budget. A second public hearing will be held on November 22nd. For the 2023 Preliminary Budget, all funds are balanced within available resources (i.e. reserves and new revenues). Additional explanation and summaries of revenues and expenditures by fund are included in a separate 2023 Preliminary Budget document. Moses Lake Council Packet 11-8-22, Page 8 of 48 Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: The total proposed 2023 preliminary expenditure budget is approximately $94.4 million with the General Fund operating budget amounting to about $34.2 million. All funds are balanced within available resources. Options and Results Authorize staff to make recommended changes to preliminary budget. Provide staff with specific changes, which would need to be incorporated into the budget system to be brought back to Council for adoption at the November 22 meeting. The budget process could not continue and would not be in compliance with state law. Moses Lake Council Packet 11-8-22, Page 9 of 48 Page 1 of 220202020202120212022 2022 2022 2022 2023 2023 2023 Prop. 1/1/2023 2023 12/31/2023ActualActualActualActualAdoptedAdoptedForecast Forecast ProposedProposed ExpendituresProj. FundGain/(Use) of Proj. FundExpendituresRevenuesExpendituresRevenuesExpendituresRevenue ExpendituresRevenue ExpendituresRevenue w/added Staff Req.Balance Fund Balance BalanceGeneral FundLegislative357,490$ 264,937$ 159,765$ 141,866 163,354$ 163,354 Executive 865,604 616,188 549,280 573,463 876,532 876,532 Human Resources 192,726 321,086 449,924 575,075 532,414 542,976 Finance 1,203,967 1,149,725 1,093,965 1,126,148 1,125,175 1,258,564 Community Development 1,640,960 1,700,932 2,011,603 1,936,108 2,356,876 2,726,366 Legal 211,192 195,236 274,550 186,023 293,400 293,400 Misc. Services 2,340,491 1,911,866 1,960,900 1,941,334 2,032,343 2,032,343 Library 78,269 73,336 71,500 67,528 68,000 68,000 Engineering 2,210,430 1,836,626 2,233,296 2,021,555 2,560,380 2,952,090 Parks & Recreation 5,161,426 6,556,102 7,344,590 7,034,287 7,614,338 7,691,836 Police 8,296,331 8,858,304 9,816,737 10,170,505 11,046,878 11,149,116 Fire 4,287,077 4,209,502 4,983,806 4,299,886 5,485,992 5,563,206 Total General Government Funds26,845,963 25,951,726$ 27,693,841 29,800,244$ 30,949,916 28,952,822$ 30,073,780 30,094,857 34,155,682 30,624,375$ 35,317,783 8,097,900 (3,531,307) 4,566,593 Less: One-time General Fund Expenditures(589,036) Total Recurring General Fund Budget30,360,880 Other Operating/EnterpriseTourism Activities -102 546,513 582,522 639,987 782,306 677,100 620,100 638,999 838,154 705,000 680,000 705,000 1,050,533 (25,000) 1,025,533 Grants & Donations -103 472,569 570,652 218,079 280,986 115,300 96,500 119,425 153,578 108,000 106,345 108,000 1,018,979 (1,655) 1,017,324 Local Fiscal Recovery - 105 - - - 3,365,063 432,558 3,361,779 432,558 3,361,779 6,291,000 - 6,291,000 6,294,284 (6,291,000) 3,284 Homeless Services - 110270,985 321,098 1,138,372 1,366,747 285,766 509,365 674,469 1,190,041 888,663 937,522 888,663 802,272 48,859 851,131 Paths & Trails - 114 27,577 12,086 4,803 12,215 26,000 2,000 1,707 2,213 27,000 12,000 27,000 93,719 (15,000) 78,719 Streets - 116 2,608,491 2,582,027 2,283,669 2,624,421 2,648,742 2,072,828 2,189,440 1,807,887 2,998,872 1,807,014 3,048,489 783,668 (1,191,858) (408,190) Transportation Benefit District - 170 1,650,000 1,791,289 1,850,000 2,091,136 2,154,000 1,980,500 2,154,000 2,489,978 2,175,000 2,176,000 2,175,000 858,371 1,000 859,371 Water/Wastewater Operating - 410 14,067,338 15,523,715 14,638,595 14,666,025 15,383,172 13,671,602 13,680,697 15,134,509 16,012,215 14,377,600 16,038,066 6,532,371 (1,634,615) 4,897,756 Sanitation -490 4,318,647 4,635,921 4,669,496 4,524,748 4,836,253 4,951,680 4,230,366 4,896,922 4,957,450 5,125,000 4,957,450 1,725,873 167,550 1,893,423 Stormwater - 493 1,313,388 1,431,595 844,470 1,568,601 1,007,178 1,023,347 679,592 1,062,062 1,404,513 1,495,304 1,447,117 798,055 90,791 888,846 Airport - 495 28,250 30,311 59,820 48,363 73,720 27,853 189,512 275,673 109,002 41,000 109,002 180,709 (68,002) 112,707 Ambulance - 498 3,263,671 3,462,611 3,802,733 3,731,062 3,757,240 3,614,260 3,784,708 3,458,653 3,814,124 4,181,083 4,114,124 779,609 366,959 1,146,568 Central Svc - 5172,003,430 2,284,952 1,945,030 1,826,749 2,096,791 2,097,410 2,040,106 2,097,460 2,707,580 2,707,450 2,979,219 785,253 (130) 785,123 Equipment Rental -5195,449,382 6,235,063 6,266,154 3,257,252 2,741,250 2,716,814 5,751,530 2,945,599 3,269,888 2,978,612 3,269,888 (77,410) (291,276) (368,685) Build Maint -5283,789,013 4,099,146 2,958,093 2,781,228 2,634,304 2,525,900 1,750,256 2,525,900 1,872,176 2,133,960 1,938,049 2,326,809 261,785 2,588,594 Total Other Operating/Enterprise39,809,255 43,562,989 41,319,300 42,926,904 38,869,374 39,271,938 38,317,366 42,240,409 47,340,482 38,758,890 48,096,066 23,953,097 (8,581,592) 15,371,504 CITY OF MOSES LAKEFour-Year Budget Comparison By City Functional Grouping 2020-202311/4/2022 8:30 AM NEED TO UPDATE - 2 - Citywide Exh 1 2023 proposed budget.xlsxMoses Lake Council Packet 11-8-22, Page 10 of 48 Page 2 of 220202020202120212022 2022 2022 2022 2023 2023 1/1/2023 2023 12/31/2023ActualActualActualActualAdoptedAdoptedForecast Forecast ProposedProposedProj. FundGain/(Use) of Proj. FundExpendituresRevenuesExpendituresRevenuesBudgetRevenue ExpenseRevenue BudgetRevenueBalance Fund Balance BalanceCapital ImprovementStreet Repair/reconst -1192,483,429 2,603,381 1,361,167 3,931,245 3,700,000 3,013,150 5,142,408 3,899,966 3,700,000 3,359,852 3,700,000 2,485,844 (340,148) 2,145,696 Parks & Recreation Improvement-314 603,444 906,350 4,538,813 2,572,131 - - 6,845,031 9,066,945 - - - 1,349,684 - 1,349,684 Park Mitigation Capital Proj-315680,000 78,154 152,100 (69,604) - 20,000 - - - - - (118,468) - (118,468) Water Rights - 471- 160,800 - 272,860 - 700,000 - 1,008,533 1,000,000 800,000 1,000,000 1,953,745 (200,000) 1,753,745 Water/Sewer Construction-4773,442,022 2,050,000 3,530,512 1,550,000 3,900,000 3,900,000 3,104,093 3,900,000 3,970,000 3,170,000 3,970,000 6,272,598 (800,000) 5,472,598 Total Capital Improvement7,208,895 5,798,684 9,582,593 8,256,631 7,600,000 7,633,150 15,091,532 17,875,444 8,670,000 7,329,852 8,670,000 11,943,403 (1,340,148) 10,603,255 Risk Mgmt/Employee Benefit ReservesUnemployment Compensation - 50163,148 61,352 30,831 46,307 66,500 85,000 73,915 25,629 74,000 85,100 74,000 (19,435) 11,100 (8,335) Risk Management -503880,560 802,523 821,075 873,800 1,064,370 1,307,000 1,068,884 1,012,000 1,454,639 1,454,100 1,454,639 351,822 (539) 351,283 Firemen's Relief & Pension - 61134,905 45,652 32,086 32,086 55,000 44,500 34,799 63,889 55,000 55,500 55,000 476,283 500 476,783 Total Employee Benefit Reserves978,614 909,527 883,993 952,193 1,185,870 1,436,500 1,177,597 1,101,519 1,583,639 1,594,700 1,583,639 808,671 11,061 819,732 Debt ServiceLOCAL Borrowing - 282- - 599,474 914,000 1,451,536 1,452,500 891,325 1,452,500 1,000,652 1,000,652 1,000,652 880,269 0 880,269 GOB 2016 Refunding-286381,292 381,217 376,583 376,800 376,150 375,900 500,972 375,900 376,200 376,200 376,200 59,525 - 59,525 Water-Sewer 2011 Bond-450555,000 565,000 566,712 565,000 - - - - - - - 8,087 - 8,087 Bond Reserve-2011 451- - - - - - - - - - 567,600 - 567,600 Water-Sewer 2004 Bond-452645,193 676,250 634,573 682,000 686,850 686,250 686,325 686,248 1,224,000 1,224,000 1,224,000 6,667 - 6,667 Water-Sewer 2004 Bond Reserve-453- - - - - - - - - - 701,500 - 701,500 PWTF W/S Debt Serv - 485569,956 569,930 565,486 567,150 532,112 532,100 532,059 532,100 - - - 20,196 - 20,196 2015 GO Bond Redempt- 48776,208 76,400 75,317 76,000 75,320 76,000 75,146 76,000 75,300 75,400 75,300 9,313 100 9,413 - - Total Debt Service2,227,649 2,268,797 2,818,145 3,180,950 3,121,968 3,122,750 2,685,827 3,122,748 2,676,152 2,676,252 2,676,152 2,253,157 100 2,253,258 - Total City Budget77,070,374$ 78,491,723$ 82,297,872$ 85,116,922$ 81,727,128$ 80,417,160$ 87,346,101$ 94,434,977$ 94,425,955$ 80,984,069$ 96,343,640$ 47,056,227$ (13,441,886)$ 33,614,341$ CITY OF MOSES LAKEFour-Year Budget Comparison By City Functional Grouping 2020-202311/4/2022 8:30 AM NEED TO UPDATE - 2 - Citywide Exh 1 2023 proposed budget.xlsxMoses Lake Council Packet 11-8-22, Page 11 of 48 Adopted General Fund2020 Actual 2021 Actual2022 Adopted Budget9/30/2022 YTD ActualProposed 2023REVENUESProperty TaxPROPERTY TAX7,808,702$ 7,899,047$ 7,720,700$ 5,330,688$ 8,821,500$ Gen Retail Sales Tax SALES TAX7,509,197 9,721,190 7,700,000 7,912,485 8,700,000 Public Safety Sales Tax PUBLIC SAFETY SALES TAX982,158 1,416,209 1,300,000 1,206,511 1,550,000 Utility TaxUTILITY USER'S TAX3,282,644 3,436,155 3,459,340 2,653,865 3,681,000 Gambling TaxGAMBLING TAX130,769 203,027 178,000 175,813 206,000 Other TaxesOTHER TAXES34,306 42,359 45,000 50,990 49,000 320 LICENSES & PERMITS920,713 1,098,771 850,622 518,930 894,000 330 INTERGOVERNMENTAL REVENUES2,044,536 1,334,714 1,227,180 1,087,184 1,180,290 340 CHARGES FOR GOODS & SERVICES781,262 1,924,117 2,121,725 2,169,951 2,474,360 350 FINES AND PENALTIES643,672 1,030,324 1,029,347 733,581 978,000 360 MISCELLANEOUS REVENUES394,696 192,715 242,059 335,155 365,150 390 USE OF MONEY AND PROPERTY0502,2401,500TOTAL GENERAL FUND REVENUES24,532,654$ 28,298,634$ 25,873,973$ 22,177,393$ 28,900,800$ OTHER GENERAL FUND ‐ SOURCESInternal Charges COST ALLOCATIONS2,429,594 1,001,610 2,553,849 ‐ 1,198,575 Transfer InTRANSFERS IN500,000 500,000 525,000 393,750 525,000 TOTAL GENERAL FUND SOURCE OF FUNDS27,462,248$ 29,800,244$ 28,952,822$ 22,571,143$ 30,624,375$ EXPENDITURESLEGISLATIVE 357,490$ 264,937$ 159,765$ 105,746 163,354$ EXECUTIVE865,604 616,188 549,280 444,809 876,532 HUMAN RESOURCES192,726 321,086 449,924 416,342 532,414 FINANCE1,203,967 1,149,725 1,093,965 844,611 1,125,175 COMMUNITY DEVELOPMENT1,640,960 1,700,932 2,011,603 1,452,081 2,356,876 LEGAL 211,192 195,236 274,550 139,517 293,400 MISC SERVICES220,569 231,866 268,000 188,825 336,943 LIBRARY78,269 73,336 71,500 50,646 68,000 ENGINEERING2,210,430 1,836,626 2,233,296 1,516,164 2,560,380 PARKS & RECREATION5,047,026 6,001,502 6,808,790 4,873,865 7,071,838 POLICE8,296,331 8,858,304 9,816,737 7,627,879 11,046,878 FIRE4,287,077 4,030,502 4,679,806 2,996,915 5,182,340TOTAL GENERAL FUND ADOPTED OPERATING EXPENDITURES24,611,642$ 25,280,241$ 28,417,216$ 20,657,401$ 31,614,130$ OTHER GENERAL FUND ‐ USESTRANSFER OUT‐ STREETS2,119,921 1,680,000 1,692,900 1,269,675 1,695,400 TRANSFER OUT‐ OTHER FUNDS114,400 733,600 839,800 629,850 846,152TOTAL OTHER USES2,234,321$ 2,413,600$ 2,532,700$ 1,899,525$ 2,541,552$ TOTAL GENERAL FUND USE OF FUNDS26,845,963$ 27,693,841$ 30,949,916$ 22,556,926$ 34,155,682$ NET SURPLUS OR (DEFICIT)616,285$ 2,106,403$ (1,997,094)$ 14,217$ (3,531,307)$ CITY OF MOSES LAKEGeneral Fund Proposed Budget Summary2023 Budget ComparisonMoses Lake Council Packet 11-8-22, Page 12 of 48 MOSES LAKE CITY COUNCIL October 11, 2022 STUDY SESSION Rich Wallen, General Manager of the Grant County Public Utility District (PUD) provided a PowerPoint presentation on safety, efficiency, and reliability of electric power and fiber optic broadband services, rates, costs and capacity. He reviewed three PUD initiatives for 2023, update for the Integrated Resource Plan, and research they are doing for future power sources. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Myers with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. (No audio recording due to technical issues resulting from power issue earlier in the day). ROLL CALL Present: Mayor Myers; Council Members Eck, Martinez, Fancher, Madewell, Skaug and Swartz. Council Member Eck left the meeting at 7:13 p.m. PLEDGE OF ALLEGIANCE Jordan Hughes, a member of Girl Scout Troop 1232, led the Flag Salute. She and two other members provided a presentation about the International ‘Day of the Girl’ to recognize empowerment of young ladies to dream big and reach their full potential for human rights. AGENDA APPROVAL Action taken: Council Member Martinez moved to approve the Agenda as presented, second by Council Member Fancher. The motion carried 7 – 0. SUMMARY REPORTS MAYOR’S REPORT Mayor and Council Position 7 Oaths of Office Superior Court Judge Anna Gigliotti administered Oaths of Office for Council Member Skaug to Position #7 and to Mayor Myers for the unexpired two-year terms. Planning Month Proclamation Community Development Director Kirsten Sackett introduced four of the five Planning Commission members and read the proclamation declaring October as National Community Planning Month. Hispanic Heritage Month Proclamation A proclamation declaring September 15 through October 15 as Hispanic Heritage Month was read by Council Member Martinez. Municipal Airport (MA) Commission Letter and Liaison Request A letter from Mayor Myers to MA Chair Finley Grant was distributed to Council prior to the meeting. The letter summarized goals, in accordance to the adoption of Ordinance 3003 which established the MA Commission in April, that need to be completed by November 10. Moses Lake Council Packet 11-8-22, Page 13 of 48 CITY COUNCIL MINUTES – October 11, 2022 pg. 2 Action taken: Council Member Martinez moved to appoint Council Member Eck as Council liaison to the Municipal Airport Commission (a non-voting role at their meetings), second by Council Member Madewell. The motion carried 7 – 0. CITY MANAGER’S REPORT Citizen Service Award to Former Police Chief Ruffin Police Chief Kevin Fuhr presented Former Police Chief Ruffin with a Citizen Service Award for his recent heroic intervention of a firearm possession at the Columbia Basin Technical Skills Center. Oath and Badging for Firefighter Taylor Thomas Firefighter Taylor Thomas completed his training and was administered the Oath of Office for the Fire Department. Development Engineering Manager Rob Harris Recognition Development Engineering Manager Rob Harris was recognized for his nearly 30 years with the City and was wished well in his future endeavors. Assistant City Manager Appointment Richard Huebner has accepted the position as Assistant City Manager and will begin work on November 7. Council Leadership and Budget Workshops Council agreed to have a team building session and overview of the Nash leadership training that is being provided to the City’s leadership team prior to the Budget Workshop. The workshops will be held on Saturday, October 22, beginning at 9 a.m. 2022 Quarterly Financial Reports The first two quarterly financial reports for 2022 were included in the packet and reviewed during the Council Finance Committee meeting earlier in the day. AWC Legislative Agenda The AWC City Legislative Priorities flier was included in the packet. City Manager Allison Williams requested Council submit any local priorities to her for inclusion to the City’s Legislative Priorities to be presented for adoption next month. Governor’s COVID Emergency Order State mandates placed on local jurisdictions during the COVID -19 pandemic will end on October 31. City Manager Allison Williams recommended, and Council accepted, to continue to offer remote access to all public meetings. CONSENT AGENDA #1 a. City Council meeting minutes dated September 27, 2022, and October 4, 2022 b. Claim Checks 157893 – 158112 in the amount of $2,720,634.39; Payroll Checks 64773 through 64778 in the amount of $5,033.41; and Electronic Payments in the amount of $524,650.12. c. Police Extra-Duty Contract- Leavenworth Oktoberfest Moses Lake Council Packet 11-8-22, Page 14 of 48 CITY COUNCIL MINUTES – October 11, 2022 pg. 3 d. Open Doors Sleep Center Security Contract Action taken: Council Member Fancher moved to approve the Consent Agenda as presented, second by Council Member Martinez. The motion carried 7 – 0. OLD BUSINESS #2 Council Rules MLMC 2.08 Ordinance 3014 Council requested staff to draft an amendment to remove two years of service on Council for eligibility to be appointed Mayor or Deputy Mayor on September 27. The appointment will be effective five days after publication of the ordinance summary. Action taken: Council Member Swartz moved to adopt Ordinance 3014 with maintaining a two-year prerequisite for the Mayor, second by Council Member Martinez. The motion carried 6 – 1, Council member Eck opposed. #3 Appoint Deputy Mayor Council Member Fancher nominated Council Member Martinez. No other nominations were made. Action taken: Council Member Martinez was elected Deputy Mayor by a majority vote. CITIZEN’S COMMUNICATION General Business Elisia Dalluge, Moses Lake, provided Council with updates on several of her civic projects. ADMINISTRATIVE REPORTS Letters of Support There were two letters of support included in the packet. One for Grant County Conservation District’s Water Quality Combined Funding Program proposal for: Restoration of Riparian Zones and Critical Areas within the Moses Lake Watershed. The other for Connell Rail Interchange Project funding in Washington State Department of Transportation biennium budget 2023-25. Taishin Group Appreciation Letter The City received a letter from the Taishin Group expressing their appreciation of hospitality they received during their recent visit in which they rekindled relations with the members of their International Exchange Program. Larson Recreation Center Update Parks, Recreation, and Cultural Services Recreation Superintendent Carrie Hoiness reported that permanent power was being installed today and that we plan to have an occupancy permit by October 31. The building will be open to the public by mid- November with no purchased pass required for non-spectators until December 1. They are hosting the Chamber of Commerce after hours event on January 3. A ribbon cutting event will be scheduled prior to opening to the public. Moses Lake Council Packet 11-8-22, Page 15 of 48 CITY COUNCIL MINUTES – October 11, 2022 pg. 4 Food Truck Plaza Update Council requested staff look at options to implement the plaza in phases since some of the materials and supplies are on backorder. Municipal Services Director Interviews Two final candidates will interview on November 1. Council Member Swartz and Martinez volunteered to participate in the interviews. The full Council will be invited to a public meet and greet following the interviews. Parks, Recreation and Cultural Services Interim Director Interviews Two staff were interviewed to fill the interim position when current director Susan Schwiesow retires this month. Mrs. Schwiesow will receive recognition of service will take place at the next Council meeting. COUNCIL COMMUNICATIONS AND REPORTS Council Member Swartz, Mayor Myers, and City Manager Allison Williams commended staff on the hard work and success of the virtual celebration to commemorate our 40th Anniversary with Sister City Yonezawa Japan. Council Member Madewell attended her first meeting of the Grant County Solid Waste Advisory Committee on October 6. The meeting lasted two hours and was interesting! Council Member Fancher attended the Moses Lake Economic Development Coordinating Committee (MLED) meeting on September 29. The discussion focused on common solutions. Council Member Martinez commented that the Hispanic Heritage Proclamation was a testament to her late father and her service as a Council Member. Mayor Myers also attended the MLEDCC meeting and added that that they discussed workforce and labor shortages. He also requested staff look into having representation from the Bureau of Reclamation at the MLEDCC meetings. EXECUTIVE SESSION Mayor Myers called an Executive Session at 7:37 p.m. to be held for 40 minutes pursuant to RCW 42.30.110(1) (b) and (g) to discuss acquisition of real estate and performance of public employee with Council and the City Attorney in attendance, City Manager Allison Williams participated in the real estate acquisition discussion. There were two 15-minute extensions. ADJOURNMENT The regular meeting was adjourned at 8:47 p.m. ______________________________________ Don Myers, Mayor Moses Lake Council Packet 11-8-22, Page 16 of 48 CITY COUNCIL MINUTES – October 11, 2022 pg. 5 ATTEST____________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 11-8-22, Page 17 of 48 MOSES LAKE CITY COUNCIL October 25, 2022 STUDY SESSION Sustaining Water Resources Interim Municipal Services Director Kirk Holmes distributed the Columbia Basin Groundwater Study findings. The 2012 study indicated that the City’s primary aquifers have limited life. He discussed the top four priorities for future groundwater supply: Source and Supply, System Hydraulic Modeling, Capital Improvement Plan, and Communications and Outreach. The agricultural community is moving away from using aquifers and the surface water system is another future opportunity. He also shared that some communities have moved to drought tolerant landscaping and artificial grass in parks. Staff will be bringing forward policy changes in regard to water use and will ask for immediate action. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:35 p.m. by Mayor Myers with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Myers, Deputy Mayor Martinez; Council Members Fancher, Madewell, and Swartz. Council Member Eck was in attendance remotely. PLEDGE OF ALLEGIANCE Parks, Recreation and Cultural Services Director Susan Schwiesow led the Flag Salute. AGENDA APPROVAL Council Member Fancher pulled Consent Agenda item 9b) for questions and move to New Business. Action taken: Council Member Swartz moved to approve the Agenda as modified, second by Deputy Mayor Martinez. The motion carried 7 – 0. PRESENTATION Stephanie Massart, Public Relations Coordinator with the Daughters of the American Revolution Chapter Karneetsa, and is their liaison for the Land Recognition Committee. A Land Recognition Ceremony will be held Saturday, November 19 at 3 p.m. in the Civic Center Auditorium. They will have a slide show with pictures from the museum, a reading of a proclamation, and a presentation by the Colville Tribe on Chief Moses from the Columbia Basin Tribe. Staff will bring back a Resolution at the November 8 meeting with the Land Recognition narrative to be presented at the Ceremony. CITIZEN’S COMMUNICATION Food Drive Event Elisia Dalluge from Moses Lake, WA, invited Council and the community to attend the Road Brother’s food drive event happening at the Ross Dress for Less parking lot on Saturday, November 12, from 9 a.m. to 5 p.m. Moses Lake Council Packet 11-8-22, Page 18 of 48 CITY COUNCIL MINUTES – October 25, 2022 pg. 2 SUMMARY REPORTS MAYOR’S REPORT Yonezawa Anniversary Gift and Sister City Flag Presentation Ginny Hirai and Terry Moore presented the Yonezawa City flag to be displayed in the Council Chambers. Ginny explained that the flag has 8 parts that represent the words Yone + Zawa and were combined into a flower to represent a cherry blossom. Staff also presented the anniversary stole, a gift from the Yonezawa Sister City. The stole was presented by our Sister City staff during the virtual 40th anniversary celebration. It has a design of the scenery of Yonezawa night sky as they see it in the Yonezawa Basin. CITY MANAGER’S REPORT Planning Staff Acknowledgements To continue honoring National Planning Month, Community Development Director Kirsten Sackett introduced herself and Community Development Planning staff: Michelene Torrey, Planning Technician; Amy Harris, Associate Planner; Nathan Pate, Senior Planner; and Vivian Ramsey, Planning Manager. Development Code Update Timeline Staff reviewed Title 15 and will be providing Council with a monthly update moving forward. Due to the commerce grant being part of this process, several deliverables are due in June 2023. The draft Ordinance will go to Planning Commission in December, Council review and community engagement will occur January through April. SEPA review process will be in April, followed by a Planning Commission Public Hearing in May, and Council adoption in June. The plan to have the entire update for Code completed by the end of 2023. Parks, Recreation, and Cultural Services Director Susan Schwiesow Recognition Director Susan Schwiesow was recognized for her 29 years of dedication to the City of Moses Lake’s Parks Department. Parks, Recreation, and Cultural Services Interim Director Introduction Museum Superintendent Dollie Boyd has been selected as the Parks, Recreation and Cultural Services Interim Director. Dollie introduced herself and provided her background. PUBLIC HEARING #1 6-year Transportation Improvement Plan Amendment Resolution 3919 The Grant Transit Authority (GTA) provided a presentation on their Six-year Transit Development Plan and are requesting that it be adopted by reference into the City of Moses Lake Six-year Transportation Improvement Program. This will show City support for their upcoming improvement project as they apply for grants and funding. Mayor Myers opened the hearing at 7:54 p.m. There were no public comments and the hearing was closed. Action taken: Council Member Swartz moved to adopt Resolution 3919 as presented, second by Council Member Fancher. The motion carried 7– 0. Moses Lake Council Packet 11-8-22, Page 19 of 48 CITY COUNCIL MINUTES – October 25, 2022 pg. 3 CONSENT AGENDA #2 a. Claim Checks 158113 – 158265 in the amount of $1,038,446.26; Payroll Checks 64779 through 64787 in the amount of $5,033.41; and Electronic Payments in the amount of $515,226.99. b. Dieringer Water Rights Purchase and Sale Agreement c. Stormwater Comprehensive Plan Contract Award Action taken: Council Member Swartz moved to approve the Consent Agenda without item (b), second by Council Member Madewell. The motion carried 7 – 0. NEW BUSINESS #2b Dieringer Water Rights Purchase and Sale Agreement The Fee in Lieu was discussed during the budget workshop as not paying for the water rights or development costs. Staff will bring a new rate forward as a separate action. Action taken: Council Member Fancher moved to approve item (b), second by Council Member Swartz. The motion carried 7 – 0. #3 Fire Labor Contract The labor agreement between the City of Moses Lake and the Washington State Council of County and City Employees International Association of Fire Fighters, Local #1258 bargaining unit expired December 31, 2021. The parties were able to work through a collective process and agree on a new three-year agreement. Action taken: Deputy Mayor Martinez moved to approve the Fire Labor Contract as presented, second by Council Member Madewell. The motion carried 7– 0. ADMINISTRATIVE REPORTS Moses Lake Community Coalition 3rd Quarter Report The Moses Lake Community Coalition 3rd quarter report was in the packet. There has been some great work and they their funding request for 2023 has been included in the draft budget for Council consideration. Reminders for Next Week There will be Municipal Services Director interviews on Tuesday followed by tours of facilities requested at the budget workshop. The continued budget workshop will be held at 2 p.m. on November 8. COUNCIL COMMUNICATIONS AND REPORTS Council Member Swartz attended the Community Development, Municipal Services and Parks meeting. There was discussion on the development code and that there has been progress made. Deputy Mayor Martinez attended the Grant County Health District. They are doing a wage review as a result of losing staff to other agencies. The Moses Lake Watershed Council also met Moses Lake Council Packet 11-8-22, Page 20 of 48 CITY COUNCIL MINUTES – October 25, 2022 pg. 4 and plan to start earlier in the year with their educational programs on water conservation. The Moses Lake Community Coalition is requesting the community to complete their survey that will help them to assess where needs are met. Mayor Myers requested that a Council Committee list be sent out for review so Council Member Skaug can be assigned to committees. He announced that GTA General Manager Greg Wright retired Thursday and noted that he had done a great job bringing their budget back from being low. ADJOURNMENT The regular meeting was adjourned at 8:16 p.m. ______________________________________ Don Myers, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 11-8-22, Page 21 of 48 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Allison Williams, City Manager 7687 Madeline Prentice Finance 11/8/2022 Consent Agenda Disbursement report since October 25, 2022 Council meeting City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 2,207,571.31$2,207,571.31$0.00$ Approve payment of claims as presented The following amounts were budgeted and sufficient funds were available to cover these payments: Electronic Transfer: #187 - 188 $ 178,224.86 Checks: #158266 - 158441 $1,503,380.27 Payroll Checks: #64789-64796 $ 6,917.78 Electronic Payments: Direct Deposit 10/28/2022 $ 519,048.40 Check Range Report for 11.08.2022 Council.xlsx 73.55KB Moses Lake Council Packet 11-8-22, Page 22 of 48 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Summary RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council. RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place. Options and Results Approve N/A Staff would recognize claims as receivables and pursue collection Moses Lake Council Packet 11-8-22, Page 23 of 48 TOTALS BY FUND: FUND NO FUND NAME AMOUNT 001 GENERAL FUND 194,169.62 102 TOURISM 130,000.00 103 GRANTS AND DONATIONS - 110 HOMELESS SERVICES - 114 PATHS/TRAILS - 116 STREET 5,428.85 119 STREET REPR/RECON 811,106.37 286 REFUNDING GO BONDS 2015 - 314 PARK & RECREATION IMPROVEMENTS 3,002.79 315 PARK MITIGATION CAPITAL PROJECTS - 410 WATER/SEWER 110,142.73 450 2011 BOND FUND - 452 2004 BOND FUND - 471 WATER RIGHTS - 477 WATER SEWER CONSTRUCTION 31,391.94 487 2015 GO BONDS REDEMPTION - 490 SANITATION 273,250.54 493 STORM WATER 3,209.59 495 AIRPORT - 498 AMBULANCE 14,266.25 501 UNEMPLOYMENT COMPENSATION INSURANCE 375.00 503 SELF-INSURANCE - 517 CENTRAL SERVICES 35,228.72 519 EQUIPMENT RENTAL 53,875.98 528 BUILDING MAINTENANCE 12,423.84 611 FIRE PENSION 2,899.91 623 DEPOSIT - 631 STATE 833.00 TOTAL 1,681,605.13$ City of Moses Lake Tabulation of Claims Paid-Summary by Fund Council Meeting Date- 11/08/2022 Moses Lake Council Packet 11-8-22, Page 24 of 48 Check Name Check Amount Check Date Invoice Description 187 Aflac 3,956.68 08/19/2022 Mccain Void- reconciled previous cycle. 188 FICA-Medicare 174,268.18 08/19/2022 2217 EFTPS 158266 Lowes 3,225.34 10/19/2022 Lowes August 2022 Statement 158267 Home Depot Credit Services 3,965.28 10/19/2022 Home Depot September 2022 Stmt 158268 Karen C. Edwards 2,478.81 10/19/2022 Maintenance Supplies 158269 Alex Morton 211.37 10/20/2022 2022 Boot Reimbursement 158270 Brianna Schick 141.57 10/20/2022 2022 Boot Reimbursement 158271 Dustin Roth 400.00 10/20/2022 2022 Boot Reimbursement 158272 Gary Johnson 136.00 10/20/2022 CDL Renewal Reimbursement 158273 Samuel Tormozov 2,670.00 10/20/2022 Meter Services Reimbursement 158274 Washington State Treasurer 776.48 10/20/2022 State Remittance - JIS/PSAE Q3 158275 Felix Rea 123.00 10/20/2022 Weed Conference Per Diem 2022 158276 Scott Allsbrook 123.00 10/20/2022 Weed Conference Per Diem 2022 158277 Robert Doobovsky 259.00 10/25/2022 WABO 2022 Conference Per Diem 158278 WEMCO, Inc 6,118.79 10/25/2022 2021 thru 2023 Overhead Crane 158279 A & H Printers Inc 1,003.68 10/26/2022 Punt, Pass, Kick Flyers 158280 Abc Hydraulics 40.64 10/26/2022 Hydraulic Hose/Fittings 158281 Ag Supply Ace Hardware 408.85 10/26/2022 SNS Maintenance Supplies 158282 Alan Key 200.00 10/26/2022 Pre-employment Polygraph 158283 Amazon Capital Services, Inc.1,783.15 10/26/2022 Amazon Fleet Sept 2022 158284 Apple, Inc.648.23 10/26/2022 iPads for Custodians 158285 Aslynn Leland 65.04 10/26/2022 Plaque 158286 Aspect Consulting 5,473.00 10/26/2022 Water Rights Work 158287 Basin Bark 3,089.40 10/26/2022 Maintenance Supplies 158288 Big Bend Community College 190.00 10/26/2022 Flagging Certifications 158289 Bound Tree Medical LLC 569.00 10/26/2022 Medical Supplies 158290 Bud Clary Ford LLC 644.99 10/26/2022 Seat Covers Eq#248 W/O 58394 158291 Carquest Auto Parts 39.01 10/26/2022 Wiring Kit Eq#278 W/O 58234 158292 Cascade Natural Gas Corp 168.32 10/26/2022 SNS Utility Charge 158293 Central Machinery Sales Inc 1,007.04 10/26/2022 Gutter Brooms Eq#339 W/O 58464 158294 Coaxsher, Inc.243.85 10/26/2022 Wildland Pants 158295 Code Publishing Co.555.00 10/26/2022 Annual Web Fees 158296 Columbia Bearing Bdi 193.05 10/26/2022 SNS Maintenance Supplies 158297 Consolidated Disposal Service 1,752.25 10/26/2022 Parks Transfer Station Charges 158298 Copiers Northwest Inc 322.56 10/26/2022 Equipment Contract Fees 158299 CSWW, Inc 1,582.85 10/26/2022 Insulated Bibs 158300 Day Wireless Systems 1,418.96 10/26/2022 Radar Calibrations 158301 Dell Marketing 21,983.04 10/26/2022 Dell Computers 158302 Equifax / Talx UC Express Inc 375.00 10/26/2022 Q3 Unemployment Services 158303 ESO Solutions Inc 2,286.12 10/26/2022 Fire Inspections Tracking Software 158304 Esri Inc 29,810.00 10/26/2022 Enterprise Agreement Software/Maint. 158305 Eurofins Microbiology Labritories Inc.803.36 10/26/2022 Sample Testing 158306 Faber Industrial Supply 291.81 10/26/2022 Saw Tool 158307 Farmers Electric 7,438.95 10/26/2022 EKA Lift Retainage Release 158308 Fastenal Company 35.40 10/26/2022 Misc Supplies 158309 Flowrider Inc 650.00 10/26/2022 SNS Maintenance Supplies 158310 Galls LLC 1,486.13 10/26/2022 Uniform City of Moses Lake Checks Issued with Summary Description For November 8, 2022 Council Meeting Moses Lake Council Packet 11-8-22, Page 25 of 48 158311 General Fire Apparatus Inc 3,917.05 10/26/2022 Hose Reel Eq#287 158312 Gokeyless 2,862.42 10/26/2022 Keyless Locks/Antenna Kits 158313 Grainger Parts Operations 3,617.97 10/26/2022 Air Filters 158314 Grant County Fairgrounds 35,000.00 10/26/2022 Lodging Tax Funded Activities 2022 158315 H D Fowler Company 2,512.26 10/26/2022 Ballcorp Corp Stops 158316 Haglund's Trophies, LLC 153.22 10/26/2022 Council Name Plate 158317 Home Depot Pro (Supplyworks)618.10 10/26/2022 Gloves 158318 Isaac Valdez 745.20 10/26/2022 Recreation Fees 158319 Jerrys Auto Supply 628.05 10/26/2022 Oil Filter Eq#362 W/O 58266 158320 Jims Lock Service LLC 73.71 10/26/2022 Campground Lock 158321 Kaman Fluid Power LLC 88.75 10/26/2022 Maintenance Supplies 158322 Katherine Kenison, PS 16,739.19 10/26/2022 City Atty Services Sept 2022 158323 Kelley Connect 1,231.73 10/26/2022 Com Dev Supplies 158324 Lad Irrigation Company Inc 205.14 10/26/2022 Maintenance Supplies 158325 Lake Auto Parts 168.36 10/26/2022 Wiper Blades Eq#021 W/O 58482 158326 McKesson Medical-Surgical 2,244.57 10/26/2022 Medical Supplies 158327 Microflex Inc 1,434.13 10/26/2022 Annual Online Service Fee 158328 Moon Security Services Inc 246.83 10/26/2022 Nov Evidence Monitoring 158329 Moses Lake BMX Association 5,000.00 10/26/2022 LTAC Grant Reimbursement 158330 Moses Lake Spring Festival 90,000.00 10/26/2022 LTAC- Spring Fest 2022 158331 Moses Lake Steel Supply 184.64 10/26/2022 Maintenance Supplies 158332 Norco Enterprises Inc 76.80 10/26/2022 SNS Maintenance Supplies 158333 Northstar Chemical Inc 2,722.50 10/26/2022 Sodium Hypochlorite Well No. 8 158334 Oreilly Auto Parts 70.79 10/26/2022 A/T Cover Eq#167 W/O 58061 158335 Oxarc Inc 346.99 10/26/2022 Fire Extinguisher Breakdown 158336 Pasco Tire Factory, INC 1,452.17 10/26/2022 Tires/Balance/TPMS 158337 Performance Systems Integration, LLC 542.00 10/26/2022 Fire Extinguishers w/vehicle Brackets 158338 Public Safety Testing Inc 890.00 10/26/2022 Subscription Fees 158339 Pud Of Grant County 70,558.63 10/26/2022 Lift Stations Elec. Services 158340 Qcl Inc 2,442.00 10/26/2022 Random Drug Testing 158341 Quill Corporation 1,033.73 10/26/2022 Fire Supplies, Office Supplies 158342 Rdo Equipment Co.297.75 10/26/2022 Starter Motor Eq#543 158343 Renew 3,000.00 10/26/2022 Quarter 3 2022 158344 RH2 Engineering Inc.23,999.42 10/26/2022 Water System Comp Plan Update. 158345 Sea Western Inc 3,118.93 10/26/2022 Bunker Gear - Dietzel 158346 Sherwin-Williams 896.65 10/26/2022 Maintenance Supplies 158347 Shirtbuilders Inc 84.55 10/26/2022 Water Logos 158348 Sirennet.Com 208.35 10/26/2022 Speaker 158349 Summit Law Group 640.00 10/26/2022 HR Pro Services 158350 Tommer Construction Co Inc 811,106.37 10/26/2022 Seal Coat Pay Estimate 1 158351 Uline 1,765.04 10/26/2022 Supplies 158352 Uniforms 2 Gear 2,471.84 10/26/2022 Vest 158353 Ups Freight 72.00 10/26/2022 Weekly Service Fees 158354 US Fire Equipment, LLC 1,375.89 10/26/2022 Fire Helmets 158355 Vimar Equipment Ltd.18,564.00 10/26/2022 Laser level system Eq. No. 595 158356 Washington State Patrol 280.50 10/26/2022 Background Checks 158357 Waste Mgt Recycle America Inc 6,217.99 10/26/2022 Recycling Services 158358 Weinstein Beverage Company 1,084.80 10/26/2022 Water 158359 Lakeside Disposal, Inc 267,032.55 10/27/2022 Disposal Loads Sept. 2022 158360 Adana Kumar 75.00 10/27/2022 Credit on Parks N Rec Account 158361 Alberto Chavez 146.35 10/27/2022 2022 Boot Reimbursement 158362 Alice Strumski 13.88 10/27/2022 Credit on Parks N Rec Account 158363 Alina Dubovoy 10.00 10/27/2022 Credit on Parks N Rec Account Moses Lake Council Packet 11-8-22, Page 26 of 48 158364 Alma Orozco 5.00 10/27/2022 Credit on Parks N Rec Account 158365 Alyssa Zook 81.25 10/27/2022 Credit on Parks N Rec Account 158366 Amber Woodward 140.00 10/27/2022 Credit on Parks N Rec Account 158367 Amiya Saha 18.00 10/27/2022 Credit on Parks N Rec Account 158368 Amolia Derricott 20.00 10/27/2022 Credit on Parks N Rec Account 158369 Andrea Fielding 20.00 10/27/2022 Credit on Parks N Rec Account 158370 Angela Brown 32.00 10/27/2022 Credit on Parks N Rec Account 158371 Areli Crowell 10.00 10/27/2022 Credit on Parks N Rec Account 158372 Ashley Flores 5.00 10/27/2022 Credit on Parks N Rec Account 158373 Ashley Shearer 5.00 10/27/2022 Credit on Parks N Rec Account 158374 Barry Houser 5.00 10/27/2022 Credit on Parks N Rec Account 158375 Baudillo Dominguez 5.00 10/27/2022 Credit on Parks N Rec Account 158376 Blake Mead 15.00 10/27/2022 Credit on Parks N Rec Account 158377 Breanne McIntyre 35.00 10/27/2022 Credit on Parks N Rec Account 158378 Brigidd Martinez 45.00 10/27/2022 Credit on Parks N Rec Account 158379 Carmen Hodge 10.00 10/27/2022 Credit on Parks N Rec Account 158380 Carrie Murphy 10.00 10/27/2022 Credit on Parks N Rec Account 158381 Chris Gonzales 5.00 10/27/2022 Credit on Parks N Rec Account 158382 Cindy Gutierrez 5.00 10/27/2022 Credit on Parks N Rec Account 158383 Courtney Heins 20.00 10/27/2022 Credit on Parks N Rec Account 158384 Courtney Softich 10.00 10/27/2022 Credit on Parks N Rec Account 158385 Devin Town 226.00 10/27/2022 Credit on Parks N Rec Account 158386 Doug Wraspir 102.00 10/27/2022 CDL Renewal Reimbursement 158387 Efrain Pruneda 114.00 10/27/2022 Credit on Parks N Rec Account 158388 Ellie Crandall 10.00 10/27/2022 Credit on Parks N Rec Account 158389 Emily Pugh 20.00 10/27/2022 Credit on Parks N Rec Account 158390 Galina Lutsenko 30.00 10/27/2022 Credit on Parks N Rec Account 158391 Gerie Wertman 35.00 10/27/2022 Credit on Parks N Rec Account 158392 Greg Becken 5.00 10/27/2022 Credit on Parks N Rec Account 158393 Heather Massart 10.00 10/27/2022 Credit on Parks N Rec Account 158394 Heidi Wiester 10.00 10/27/2022 Credit on Parks N Rec Account 158395 Ioney Burns 5.00 10/27/2022 Credit on Parks N Rec Account 158396 Jamie Van Iterson 16.00 10/27/2022 Credit on Parks N Rec Account 158397 Jeanie Loshak 5.00 10/27/2022 Credit on Parks N Rec Account 158398 Jennifer Estep 5.00 10/27/2022 Credit on Parks N Rec Account 158399 Jennifer Harrington 82.00 10/27/2022 Credit on Parks N Rec Account 158400 Jennifer Wells 5.00 10/27/2022 Credit on Parks N Rec Account 158401 JesseAnne Marquis 145.00 10/27/2022 Credit on Parks N Rec Account 158402 Jessica Eaton 5.00 10/27/2022 Credit on Parks N Rec Account 158403 Katie Jansen 85.00 10/27/2022 Credit on Parks N Rec Account 158404 Kayla Rice 70.00 10/27/2022 Credit on Parks N Rec Account 158405 Kellee Meseberg 5.00 10/27/2022 Credit on Parks N Rec Account 158406 Kelsy Ledeboer 10.00 10/27/2022 Credit on Parks N Rec Account 158407 LAura Carmona 15.00 10/27/2022 Credit on Parks N Rec Account 158408 Leona Hays 20.00 10/27/2022 Credit on Parks N Rec Account 158409 Madelynn Syth 10.00 10/27/2022 Credit on Parks N Rec Account 158410 Mathew Morrison 136.00 10/27/2022 Credit on Parks N Rec Account 158411 Mayra Rivera 5.00 10/27/2022 Credit on Parks N Rec Account 158412 Megan Kroll 10.00 10/27/2022 Credit on Parks N Rec Account 158413 Miguel Villafana 10.00 10/27/2022 Credit on Parks N Rec Account 158414 Nancy Martinez 10.00 10/27/2022 Credit on Parks N Rec Account 158415 Nataliya Materyan 40.00 10/27/2022 Credit on Parks N Rec Account 158416 Nathan Alvarado 5.00 10/27/2022 Credit on Parks N Rec Account Moses Lake Council Packet 11-8-22, Page 27 of 48 158417 Rochelle Runnels 5.00 10/27/2022 Credit on Parks N Rec Account 158418 Rose Bair 30.00 10/27/2022 Credit on Parks N Rec Account 158419 Roy Salcedo 5.00 10/27/2022 Credit on Parks N Rec Account 158420 Sadie Nielsen 60.00 10/27/2022 Credit on Parks N Rec Account 158421 Sam Wurz 10.00 10/27/2022 Credit on Parks N Rec Account 158422 Sandra Garza 45.00 10/27/2022 Credit on Parks N Rec Account 158423 Sharon Zornes 30.00 10/27/2022 Credit on Parks N Rec Account 158424 Shauna Pettey 20.00 10/27/2022 Credit on Parks N Rec Account 158425 Shelley Lambeth 360.00 10/27/2022 Credit on Parks N Rec Account 158426 Sherry Wamba 88.00 10/27/2022 Credit on Parks N Rec Account 158427 Stephanie Dowland 51.00 10/27/2022 Credit on Parks N Rec Account 158428 Suzanne Trowbridge 5.00 10/27/2022 Credit on Parks N Rec Account 158429 Sylvia Schempp 36.00 10/27/2022 Credit on Parks N Rec Account 158430 Tamera Nolan 228.00 10/27/2022 Credit on Parks N Rec Account 158431 Terri Pratt 14.00 10/27/2022 Credit on Parks N Rec Account 158432 Trina Berrett 20.00 10/27/2022 Credit on Parks N Rec Account 158433 Trisha Spencer 35.00 10/27/2022 Credit on Parks N Rec Account 158434 Troy Watson 10.00 10/27/2022 Credit on Parks N Rec Account 158435 Wendy Sifuentes 5.00 10/27/2022 Credit on Parks N Rec Account 158436 Whitney Herrud 5.00 10/27/2022 Credit on Parks N Rec Account 158437 John Owens 200.00 10/28/2022 Sister City Performance 158438 Don Garrison 765.58 10/31/2022 October LEOFF Retirement 2022 158439 Janelle Sword 1,033.49 10/31/2022 October LEOFF Retirement 2022 158440 Luther Stowers 738.25 10/31/2022 October LEOFF Retirement 2022 158441 Margaret Hinshaw 362.59 10/31/2022 October LEOFF Retirement 2022 1,681,605.13$ Moses Lake Council Packet 11-8-22, Page 28 of 48 Council Staff Report Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Agenda Item Number: 7688 Department Administration Proceeding Type Consent Agenda To: Mayor and City Council From Allison Williams, City Manager For Agenda of: 11/8/2022 Subject Moses Lake Land Acknowledgement Resolution Reviewed and Approved by: City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 0.00$0.00$0.00$ City Council Motion to accept the Moses Lake Land Acknowledgement. draft resolution.docx 18.95KB Moses Lake Council Packet 11-8-22, Page 29 of 48 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: At the request of the Colville Tribal Council and in partnership with Big Bend Community College and Moses Lake School District, the City of Moses Lake is being asked to accept the Moses Lake Land Acknowledgement statement and honor the statement through a Land Acknowledgement Ceremony in which all entities will sign an official version. The ceremony will be held on Tuesday, November 15 at 4 p.m. This action builds on the partnership initiated by the Moses Lake School District and Downtown Moses Lake Association through last year's ceremony at Sinkiuse Square and the dedication of the Chief Moses banners. In future years, staff sees the opportunity to partner with the Tribes on projects, events and exhibits acknowledging and recognizing our relationship. Moses Lake Land Acknowledgement - We acknowledge that the City of Moses Lake is encompassed by the historical homeland of the škwáxčənəxʷ people (Moses-Columbia or Sinkiuse) of the Confederated Tribes of the Colville Reservation. These lands were once a major trading center for the tribes of the Columbia Plateau. The Moses-Columbia shared this place by welcoming other area tribes through their relations, history, trade, and ceremony. We also want to acknowledge that the land holds the spirit of the people, through its knowledge, culture, and landmarks since time immemorial. As we work in unison making decisions for the future, we do so with one heart, one mind, and one spirit. We are grateful to be on the traditional territory of the Colville Tribes. We recognize the injustices that forever changed the lives of Chief Moses, his people, and their descendants. We move forward with the opportunity to learn more about the land, history, and relationships with tribes in the traditional territories of the Colville Tribes. We will remember the history of the Moses-Columbia people and remember that they were and remain hardy and resilient people deserving of our honor and respect. n/a Options and Results The Land Acknowledgement is accepted. Staff will bring back options for recommended changes. The Land Acknowledgement will not be accepted by City Council. Moses Lake Council Packet 11-8-22, Page 30 of 48 RESOLUTION 3921 A RESOLUTION OF THE CITY OF MOSES LAKE WASHINGTON, TO ACKNOWLEDGE LAND OF THE COLVILLE TRIBAL COUNCIL WHERAS, The City of Moses Lake has made a commitment to diversity and values the history, traditions, and culture of the Moses-Columbia/Sinkiuse people; and, WHEREAS, the cooperation of the city of Moses Lake and our tribal partners represented by the Colville Tribal Council is paramount for our future; and, WHEREAS, to acknowledge the truth of a land’s history is a human right and demonstration of honor and respect for the contributions and sacrifices of the ancestors that inhabited and cared for this land before us; and, WHEREAS, a Land Acknowledgement is a formal statement that recognizes and respects Indigenous Peoples as traditional stewards of this land and the enduring relationship that exists between Indigenous Peoples and their traditional territories. BE IT RESOLVED, that the following land acknowledgement will be posted in the Moses Lake Civic Center, posted on the City of Moses Lake’s website, and be read at ceremonial occasions: We acknowledge that the City of Moses Lake is encompassed by the historical homeland of the škwáxčənəxʷ people (Moses-Columbia or Sinkiuse) of the Confederated Tribes of the Colville Reservation. These lands were once a major trading center for the tribes of the Columbia Plateau. The Moses-Columbia shared this place by welcoming other area tribes through their relations, history, trade, and ceremony. We also want to acknowledge that the land holds the spirit of the people, through its knowledge, culture, and landmarks since time immemorial. As we work in unison making decisions for the future, we do so with one heart, one mind, and one spirit. We are grateful to be on the traditional territory of the Colville Tribes. We recognize the injustices that forever changed the lives of Chief Moses, his people, and their descendants. We move forward with the opportunity to learn more about the land, history, and relationships with tribes in the traditional territories of the Colville Tribes. We will remember the history of the Moses-Columbia people and remember that they were and remain hardy and resilient people deserving of our honor and respect. Moses Lake Council Packet 11-8-22, Page 31 of 48 BE IT FURTHER RESOLVED, The City of Moses Lake recognizes that the land acknowledgement is just the first step needed in acknowledging and honoring the land, culture, and contributions of the Moses Columbia/Sinkiuse people. ADOPTED by the City Council of the City of Moses Lake on November 8, 2022. Don Myers, Mayor ATTEST: Debbie Burke, City Clerk Moses Lake Council Packet 11-8-22, Page 32 of 48 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Allison Williams, City Manager 7640 Richard Law, PE Municipal Services 11/8/2022 Consent Agenda Project Acceptance for the Reservoir 2 Painting Project (GC2021-050) City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 241,721.16$241,721.16$0.00$ Staff recommends that City Council should motion to accept the Reservoir 2 Painting Project (GC2021-050). GC2021-050 Reservoir 2 Painting Final Pay Estimate.pdf 900.62KB Cascade Industrial Services has completed the work for the Reservoir 2 Painting Project and the work is now ready for formal acceptance. The project included sand blasting and painting the Moses Lake Reservoir #2 located at 800 South Clover Drive with a three-coat epoxy paint system including a zinc-rich primer. A new 30- foot diameter latex printed City Logo was installed over the new paint. The foundation seal for the reservoir was also sand blasted and resealed. The reservoir is approximately 96 feet tall and has a diameter of approximately 43 feet. The engineer's estimate for the work was $344,603.60, and the bids that the city received for the project ranged from $241,721.16 to $458,942.84. The final cost for the project is $241,721.16. Upon acceptance, the City will enter into the 60-day lien period as required by Washington State Law. Options and Results Staff will send a Notification of Acceptance to the contractor and the 60-day lien period will begin. Staff will bring back options for recommended changes. The project will not be accepted at this time.Moses Lake Council Packet 11-8-22, Page 33 of 48 Moses Lake Council Packet 11-8-22, Page 34 of 48 Moses Lake Council Packet 11-8-22, Page 35 of 48 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: Mayor and City Council 7698 Allison Williams Administration 11/8/2022 Consent Agenda Aspect Consulting Change Orders City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 26,300.00$0.00$26,300.00$ Council motion to authorize change orders 20 and 21 from Aspect Consulting CC20_20221007_180155.pdf 300.72KB CC21_20221007_180155.pdf 392.59KB At the last regular meeting, City Council authorized the Dieringer shallow water rights purchase. Aspect manages the process for the city in regard to taking the water right through the change application process. This change order reflects their staff cost to do that work. In addition, the city will be initiating a discussion with EPA in regard to the use of Well 20. This additional change order provides for Aspect Consulting's assistance in modeling the impact of use, which will be needed in order develop a plan with the EPA. The city's budget for water rights acquisition has capacity for the change order for the Dieringer water rights acquisition. The remaining budget for the EPA work will be a change order for the city's water budget which has adequate reserves. Options and Results Motion to authorize Change Orders 20 and 21 with Aspect Consulting. Staff will bring back options for recommended changes. Moses Lake Council Packet 11-8-22, Page 36 of 48 No Action Taken: The work will not move forward. Moses Lake Council Packet 11-8-22, Page 37 of 48 Contract Change OFFICE LOCATIONS WASHINGTON: Bainbridge Island | Bellingham | Olympia | Seattle | Wenatchee | Yakima OREGON: Bend | Portland www.aspectconsulting.com Client: City of Moses Lake Attn: Allison Williams P.O. Box 1579 Moses Lake, WA 98837 Date: October 7, 2022 Change No.: 20 Project No. : 180155 Project Name: Moses Lake – EPA Assistance Description of Work Cost Aspect Consulting, LLC (Aspect) has been providing ongoing assistance to the City of Moses Lake (City) on a number of water supply elements. Work to date has included the preparation of a Source Development Plan for the shallow aquifer system, water right acquisitions and associated permitting, ASR grant support, general strategic planning, and the ongoing support of efforts to develop water supply wells in the EPA regulated Larson pressure zone. The City has requested additional technical assistance that is specific to navigating the ongoing clean-up process. Under this proposed scope, Aspect proposes to complete the following tasks: Task 1 - Review Radius of Influence Zone of Well 20 The City’s Well 20 represents a significant investment in supply capacity in an area of the City’s service area that needs more capacity and that will be experiencing continued growth. In May 2022, EPA provided calculations on the radius of influence of Well 20 based on pumping capacities ranging from 1,020 to 1,930 gallons per minute. Aspect recommends completing additional calculations using lower pumping capacities, coupled with conducting a conventional analytical approach to assess the capture zone of the well. This calculation would provide an understanding of the groundwater flow to the well, with the goal of determining if the well can be operated at a safe level. The deliverable will be short technical memo that addresses our findings. Assumption – Aspect assumes that the previously conducted aquifer test will be adequate for this analysis. Task 2 – Ongoing Support and Meetings/Workshop Aspect envisions the need for periodic meetings and workshop with City staff. Task 2 includes budget for meetings, routine project management and routine administrative support. Time and Materials, Not to Exceed: $6,500 To be billed in accordance with the attached schedule of charges Moses Lake Council Packet 11-8-22, Page 38 of 48 Contract Change No. 20 Project No. 180155 Page 2 This change amends the contract between Aspect Consulting, LLC and the City of Moses Lake signed April 6, 2018. Except as amended above, all terms and conditions of contract apply to this contract change. ASPECT CONSULTING, LLC a limited liability company By: Printed Name: Daniel R. Haller, PE, CWRE Principal Water Resources Engineer CLIENT By: Printed Name/Date: V:\180155 Moses Lake Water Right Technical Assistance\Contracts\Proposal Material\CC16_20210407_180155.docx Moses Lake Council Packet 11-8-22, Page 39 of 48 SCHEDULE OF CHARGES Effective January 2022 PERSONNEL CHARGES: ENGINEERS, SCIENTISTS, AND ANALYSTS Hourly Rate Principals and Associates Principal Scientist/Engineer/Analyst 2 $290 Principal Scientist/Engineer/Analyst 1 $275 Sr. Associate Scientist/Engineer/Analyst $254 Associate Scientist/Engineer/Analyst $238 Technical Professionals Senior Scientist/Engineer/Analyst 3 $238 Senior Scientist/Engineer/Analyst 2 $224 Senior Scientist/Engineer/Analyst 1 $209 Project Scientist/Engineer/Analyst 3 $192 Project Scientist/Engineer/Analyst 2 $178 Project Scientist/Engineer/Analyst 1 $166 Staff Scientist/Engineer/Analyst 3 $153 Staff Scientist/Engineer/Analyst 2 $138 Staff Scientist/Engineer/Analyst 1 $128 PERSONNEL CHARGES: TECHNICAL AND PROJECT SUPPORT STAFF Hourly Rate Field/Construction Staff Field/Construction Supervisor $140 Field Technician 2 $114 Field Technician 1 $105 Design, CAD, and Graphics Staff Engineering Designer $166 Sr. CAD Technician/Specialist $148 CAD Technician $130 Technical Editing and Project Operations Sr. Technical Editor $132 Technical Editor / Project Coordinator 3 $120 Project Coordinator 2 $112 Project Coordinator 1 $105 PERSONNEL CHARGES: TECHNOLOGY AND SOFTWARE DEVELOPMENT Hourly Rate Sr. Technology Project Manager $246 Technology Project Manager $228 Senior Software/Database Architect/Developer $234 Software/Database Architect/Developer $207 OTHER DISBURSEMENT CHARGES Legal Testimony (4-hour minimum)$350/hr Mileage Federal Gov Rate Plus 15% Subcontractors and Miscellaneous Expenses Cost Plus 15% Other equipment, rentals, and expenses will be provided on a per job basis. Unless otherwise stated in the proposal or services agreement, current rates are as follows: Client acknowledges that Aspect will adjust the Schedule of Charges annually, and that the Agreement will remain valid for any and all annually adjusted Schedule of Charges.Moses Lake Council Packet 11-8-22, Page 40 of 48 Contract Change OFFICE LOCATIONS WASHINGTON: Bainbridge Island | Bellingham | Olympia | Seattle | Wenatchee | Yakima OREGON: Bend | Portland www.aspectconsulting.com Client City of Moses Lake Attn: Allison Williams P.O. Box 1579 Nises Lake, WA 98837 Date: October 7, 2022 Change No.: 21 Project No. : 180155-B-005-06 Project Name: City of Moses Lake Water Rights Support Subject: Dieringer Water Right Transfer Description of Work Cost Aspect Consulting, LLC (Aspect) is assisting the City of Moses Lake (City) with target water right acquisitions. The City recently entered into a purchase and sale agreement (PSA) to purchase water right G3-20015C(A) (Dieringer Water Right), authorized for 220.9 acre-feet per year and 500 gallons per minute (gpm). As a part of the PSA, the City agreed to pay for consulting costs and administrative fees associated with obtaining approval for the permanent transfer of the Water Right. Aspect proposes to assist the City with the acquisition of the Dieringer Water Right purchase and transfer under this scope of work: 1.Water Right Due DiligenceAspect will complete a water right due diligence review of the Dieringer Water Right, to occur within the 60-day period established in the PSA.Aspect’s findings will be provided to the City via email and will beincorporated into the water right change application materials. 2.Change Application Aspect will draft a water right change application for review and signature bythe City and the water right seller. Aspect will present the change applicationat the Grant County Water Conservancy Board (Board) at a monthly meetingfor acceptance. We assume the City will pay for the Board fees. 3.Public NoticeFollowing acceptance of the change application, Aspect will prepare a draftpublic notice for the change for review by the Board and assist the Board stakeholder consultation. We assume that the City will pay for the publicnotice publication costs, and that this project will be SEPA exempt based onthe transferable quantities. 4.Report of Examination Aspect will conduct a site visit with members from the Board, to becoordinated through the water right seller. Aspect will prepare a draft Reportof Examination (ROE) which will include an evaluation of the extent andvalidity of the water right, a hydrogeologic analysis, and the statutory tests for change, including impairment, public interest, enlargement, beneficialuse, and appropriate provisions for review by the City and water right seller. Time and Materials Not to Exceed Total Authorization $19,800 To be billed in accordance with the attached schedule of charges. Moses Lake Council Packet 11-8-22, Page 41 of 48 Contract Change No. 21 Project No. 180155-B-005-06 Page 2 Aspect will present the draft ROE to the Board for comment at an in-person meeting, and will incorporate stakeholder and Board comments into a final ROE for presentation to the board. 5.ClosingAspect will review the Ecology decision on the change ROE during theappeal period. Following the end of the appeal period of the change, Aspectwill assist the City in closing of the water right sale including coordination with Escrow. Assumptions There is an element of uncertainty in processing a change application. Aspect cannot wholly predict the volume of public files received by Ecology during public disclosure, or comments received during the transfer process. Assuming the transaction proceeds smoothly, the target budget and schedule is $19,800 and 9 months following initiation of this contract. However, because public comments may be submitted that require responses and other unknowns, we will keep the City apprised on a monthly basis on the progress and status of our work. If issues are raised by stakeholders or complications arise within the transfer process, Aspect will work to address them with the City and issue a contract change order if necessary. The water right change application will be processed through the Grant County Water Conservancy Board. If the Conservancy Board decides they are unwilling to process the application, a contract change order may be needed for processing the change application through Ecology Cost Reimbursement Processing. The water right seller will establish a clear title for the water right and provide information to support a relinquishment exemption related to historical periods of non-use of the water right. The proposed scope of work assumes travel and attendance at three in-person Grant County Water Conservancy Board meetings to present the change application, draft ROE and final ROE. This change amends the contract between Aspect Consulting, LLC and the City of Moses Lake signed April 6, 2018. Except as amended above, all terms and conditions of contract apply to this contract change. ASPECT CONSULTING, LLC a limited liability company By: Printed Name: Daniel R. Haller, PE, CWRE Principal Water Resources Engineer CLIENT By: Printed Name/Date: V:\180155 Moses Lake Water Right Technical Assistance\Contracts\Proposal Material\CC21_20221007_180155.docx Moses Lake Council Packet 11-8-22, Page 42 of 48 SCHEDULE OF CHARGES Effective January 2022 PERSONNEL CHARGES: ENGINEERS, SCIENTISTS, AND ANALYSTS Hourly Rate Principals and Associates Principal Scientist/Engineer/Analyst 2 $290 Principal Scientist/Engineer/Analyst 1 $275 Sr. Associate Scientist/Engineer/Analyst $254 Associate Scientist/Engineer/Analyst $238 Technical Professionals Senior Scientist/Engineer/Analyst 3 $238 Senior Scientist/Engineer/Analyst 2 $224 Senior Scientist/Engineer/Analyst 1 $209 Project Scientist/Engineer/Analyst 3 $192 Project Scientist/Engineer/Analyst 2 $178 Project Scientist/Engineer/Analyst 1 $166 Staff Scientist/Engineer/Analyst 3 $153 Staff Scientist/Engineer/Analyst 2 $138 Staff Scientist/Engineer/Analyst 1 $128 PERSONNEL CHARGES: TECHNICAL AND PROJECT SUPPORT STAFF Hourly Rate Field/Construction Staff Field/Construction Supervisor $140 Field Technician 2 $114 Field Technician 1 $105 Design, CAD, and Graphics Staff Engineering Designer $166 Sr. CAD Technician/Specialist $148 CAD Technician $130 Technical Editing and Project Operations Sr. Technical Editor $132 Technical Editor / Project Coordinator 3 $120 Project Coordinator 2 $112 Project Coordinator 1 $105 PERSONNEL CHARGES: TECHNOLOGY AND SOFTWARE DEVELOPMENT Hourly Rate Sr. Technology Project Manager $246 Technology Project Manager $228 Senior Software/Database Architect/Developer $234 Software/Database Architect/Developer $207 OTHER DISBURSEMENT CHARGES Legal Testimony (4-hour minimum)$350/hr Mileage Federal Gov Rate Plus 15% Subcontractors and Miscellaneous Expenses Cost Plus 15% Other equipment, rentals, and expenses will be provided on a per job basis. Unless otherwise stated in the proposal or services agreement, current rates are as follows: Client acknowledges that Aspect will adjust the Schedule of Charges annually, and that the Agreement will remain valid for any and all annually adjusted Schedule of Charges.Moses Lake Council Packet 11-8-22, Page 43 of 48 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Mayor and City Council 7690 Allison Williams Administration 11/8/2022 New Business 2023 Lodging Tax Funding Recommendations City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 386,569.00$386,569.00$386,569.00$ City Council motion to approve the 2023 Lodging Tax funding recommendations. 2023.docx 81.01KB The Moses Lake Lodging Tax Advisory Commiee (LTAC) met on October 18 to consider 2023 applicaons for funding support for eligible groups and organizaons that have posive impacts on tourism in the greater Moses Lake area. The funding source is the hotel/motel tax that the City of Moses Lake received from the State of Washington. The LTAC members considered all applicaons in accordance with the LTAC General Guidelines documents with specific aenon to the Project Evaluaon Criteria poron of the Guidelines. A spread sheet follows which idenfies the groups and the recommended funding amounts. Two groups were disqualified due to being for profit enes and one applicaon was not recommended for funding. The Lodging Tax is an excise tax authorized by State law in RCW 67.28, Public Stadium, Convenon, Arts and Tourism Facilies. The City of Moses Lake has imposed an excise tax on charges for lodging by hotels, motels, and similar business enterprises, pursuant to Chapter 82.08 RCW. In Moses Lake the total tax on lodging is 4% (this includes the original 2% sales tax credit and the addional 2% special excise tax). The Lodging Tax Advisory Committee is chaired by Council member David Eck and by State Law has positions for two generators of the hotel-motel tax and two potential recipients. There is still an open position for a tax generator. Those participating in the three meetings to get to the recommendation were Council member Eck, Tim Molitor (representing a tax generator), Rich Hanover and Barry Lawson (both representing potential recipients, the Port and DMLA). By law, the City Council must concur with the recommendations of the LTAC. Should City Council wish to change an allocation, that recommendation needs to go back to the LTAC for consideration. *For City Council consideration - there was no application for Freedom Fest, so currently there is not an organization planning fireworks for 2023. Moses Lake Council Packet 11-8-22, Page 44 of 48 Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: The City of Moses Lake has established a special revenue fund tles “Tourism Acvies Fund” to account for the lodging tax receipts and related tourism promoon expenditures. As set forth in RCW 67.28.1816, the revenues received from the City’s hotel/motel tax may be used for the following purposes only: 1. Tourism markeng; 2. Markeng and operaons of special events and fesvals designed to aract tourists; 3. Operaons and capital expenditures of tourism-related facilies owned or operated by a municipality or a public facilies district; or 4. Operaons of tourism-related facilies owned or operated by non-profit organizaons. The LTAC recommends 2% of the funding for tourism events and markeng and the other 2% is reserved for capital project support. A reserve has been established by the LTAC to fund a future capital project. These are 2023 funds that are a part of the proposed 2023 budget. Options and Results Staff recommends City Council approve the recommendations of the Lodging Tax Advisory Committee. The recommendation will be remanded to the Lodging Tax Advisory Committee for consideration. Lodging Tax grants will not be awarded. Moses Lake Council Packet 11-8-22, Page 45 of 48 Moses Lake Council Packet 11-8-22, Page 46 of 48 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Allison Williams, City Manager 7704 Dollie Boyd Parks, Recreation, and Cultural Services 11/8/2022 Administrative Reports Larson Recreation Center Update/Timeline City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 0.00$0.00$0.00$ none LRC update and timeline: HVAC systems were programmed wrong from the factory and are not communicating to the monitoring systems. The timeline for moving staff, setting up offices and testing new equipment is detailed below. Monday, November 7 - L&I inspection of elevator scheduled Week of November 7 - Temporary certificate of occupancy (dependent on final inspections). Move most workstations (dependent on occupancy permit). November 10th - Last day old Parks office open; closing for move. Week of Nov. 14 - HVAC manufacturer on site to reprogram system to communicate with monitoring system Week of Nov. 14 - Full occupancy (dependent on final inspections/fix of HVAC system) Week of November 14 - Move remainder of staff to LRC (dependent on occupancy permit). Open to the public by phone only from 8 a.m. - 5 p.m. November 18 - Ice Rink Opens (weather dependent/occupancy permit dependent). Plan to ask for a "skate shack" only permit if needed. November 21 - 23 - Facility open to the public for pass sales and registrations from 8 a.m. - 5 p.m. Week of November 28 - LRC open to use, normal hours. Open house period extends to December 24. December 26 - Facility will have a charge for use unless spectating. none Options and Results Moses Lake Council Packet 11-8-22, Page 47 of 48 Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: n/a Staff will bring back options for recommended changes. n/a Moses Lake Council Packet 11-8-22, Page 48 of 48