The URL can be used to link to this page

FINAL 2022 1213 Council Agenda PacketMoses Lake City Council Don Myers, Mayor | Deanna Martinez, Deputy Mayor | Dustin Swartz, Council Member | Mark Fancher, Council Member David Eck, Council Member| Judy Madewell, Council Member| David Skaug, Council Member Tuesday, December 13, 2022 Moses Lake Civic Center – 401 S. Balsam or remote access* Regular Meeting Agenda Call to Order – 6:30 p.m. Roll Call Pledge of Allegiance Approval of the Agenda Citizen’s Communications** Presentation – Civic Plus Website Redesign Preview Lynne Lynch, Communications & Marketing Specialist Summary Reports: Mayor’s Report - Appoint/Reappoint Grant Transit Board Member Motion - Cancel December 27 City Council Regular Meeting Motion Additional Business City Manager’s Report -New Employee – Police - 3 rd Quarter Financial Report -Water Outreach Plan Consent Agenda Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. Moses Lake Council Packet 12-13-22, Page 1 of 66 December 13, 2022, City Council Meeting Page 2 _________________ #1 pg 4 a.City Council Meeting Minutes dated October 22, November 8, and November 22, 2022 b.Claims and Payroll c.Accept Tana Lift Station Upgrade Project d.WSDOT SR-17 Project Noise Variance e. Municipal Services Professional Services Agreement Old Business #2 Motion pg 38 City Legislative Agenda Presented by Rich Huebner, Assistant City Manager Summary: Council to review and consider approval New Business #3 Motion #4 Motion pg 45 2022 Budget Adjustment Ordinance 3017 Presented by Madeline Prentice, Finance Director Summary: Council to review and consider adoption pg 52 Compost Products Procurement Ordinance 3018 Presented by Madeline Prentice, Finance Director Summary: Council to review and consider adoption Administrative Reports -Community Development Code Update -EPA Superfund Site Update -Employee Breakfast December 14, Civic Center to Open Late -Recycle Update Council Committee Reports Executive Session - Review Performance of a Public Employee pursuant to RCW 42.30.110 (1)(g) Adjournment Next Regular Council Meeting is scheduled for January 10, 2023 NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509) 764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting. Moses Lake Council Packet 12-13-22, Page 2 of 66 December 13, 2022, City Council Meeting Page 3 _________________ *Please click the link below to join remote access: https://cityofml.zoom.us/j/81573286494 Or iPhone one-tap: US: +12532158782,,91539733610# or +13462487799,,91539733610# Or Telephone: Dial(for higher quality, dial a number based on your current location):US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 81573286494. International numbers available: https://cityofml.zoom.us/u/aelROcwuzZ ** Remote Citizen Comment or Public Hearings Remote speaker request forms must be completed by 3 p.m. on the day of the meeting. Moses Lake Council Packet 12-13-22, Page 3 of 66 MOSES LAKE CITY COUNCIL – SPECIAL MEETING Saturday, October 22, 2022 CALL TO ORDER A meeting of the Moses Lake City Council was called to order at 9:00 a.m. by Mayor Myers. Special notice for remote attendance was posted on the meeting agenda. ROLL CALL Present: Mayor Myers, Deputy Mayor Martinez; Council Members Fancher, Madewell, Swartz, and Skaug. Absent: Council Member Eck. Action taken: Council Member Fancher moved to excuse Council Member Eck, second by Council Member Madewell. The motion carried 6 – 0. LEADERSHIP WORKSHOP Nash Consultant Tad Hildebrand provided an abbreviated version that was received by the leadership staff in a recent series of trainings called Managing with Mind and Heart. Council recessed from 10:40 a.m. to 10:55 a.m. 2023 BUDGET WORKSHOP City Manager Allison Williams reviewed General Fund revenues and 16.7% reserve balance. Finance Director Madeline Prentice explained the calculations for property tax revenues. A summary page listed 39 Capital Projects identified followed by individual pages with details discussed by various departments. Council recessed from 12:40 p.m. to 1:02 p.m. Discussion of new Police and Fire facility needs were addressed to incorporate capacity of future annexations. Police intends to add satellite offices in new fire facilities for officer report writing. Department Directors reviewed 2022 key accomplishments as well as 2023 key goals, expense summary, and unbudgeted requests. The Ad Hoc Homeless Council Committee has narrowed ten potential sites for future homeless camp to three that will be presented to Council during a regular meeting. No applications were received by Lodging Tax Advisory Committee for 2023 4th of July Fireworks Show. Council requested a second workshop to be held on November 8 to continue review of budget items with new requested positions and capital projects incorporated. ADJOURNMENT The meeting adjourned at 4:25 p.m. CLOSED SESSION Mayor Myers called a Closed Session to discuss labor relations for 30 minutes. Moses Lake Council Packet 12-13-22, Page 4 of 66 ______________________________________ Don Myers, Mayor ATTEST____________________________ Debbie Burke, City Clerk Moses Lake Council Packet 12-13-22, Page 5 of 66 MOSES LAKE CITY COUNCIL November 8, 2022 STUDY SESSION 2023 Budget Workshop Continued Staff went over changes made since the workshop conducted on October 22. Directors will further review needs for new staffing and where they can cut current requested expenses. Council requested staff consider an increase when projecting sales tax revenue. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Myers with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Myers; Deputy Mayor Martinez; Council Members Eck, Skaug, Fancher, Madewell, and Swartz. PLEDGE OF ALLEGIANCE Council Member Eck led the Flag Salute. AGENDA APPROVAL Deputy Mayor Martinez added an item called “Police Station Remodel” to Old Business. Action taken: Council Member Eck moved to approve the Agenda as modified, second by Deputy Mayor Martinez. The motion carried 7 – 0. SUMMARY REPORTS MAYOR’S REPORT Council Member Skaug Committee Appointments Council Member Skaug was appointed to the Finance and Public Safety Committees. Action taken: Council Member Eck moved to confirm Council’s appointments as presented, second by Deputy Mayor Martinez. The motion carried 7 – 0. Native American Heritage Month Proclamation In accordance with RCW 28A.320.170, Mayor Myers proclaimed November 25 as Native American Heritage Day and November as Native American Heritage Month. CITY MANAGER’S REPORT Promotion and New Hires Parks, Recreation and Cultural Services Stefanie Dunn was introduced as the newly appointed Office Manager. Amanda Couden was introduced as the full-time Customer Service Technician, then Beth Jarman, Geo Vela Cheyenne Scott and Jordan Fuhr were introduced as part-time Customer Service Attendants for the Larson Recreation Center. New Assistant City Manager Rich Huebner was introduced as our Assistant City Manager. Moses Lake Council Packet 12-13-22, Page 6 of 66 Municipal Services Interim Director Extension Interim Director Kirk Holmes has agreed to stay on while staff searches for the new Municipal Services Director. Police Community Clean Up Presentation Moses Lake Police Officer Matt Harum provided a presentation to illustrate a clean-up that occurred on October 7 near Fairchild Cinemas. This was a collaborative effort of several local groups including HopeSource, Renew Behavioral Health, students from the Moses Lake Schools AVID (Advancement Via Individual Determination) Program, Police Department, Parks Department, and Grant County Recovery Navigator Program. Columbia Basin Development League Board Member City Manager Allison Williams has been nominated to vacancy on the Columbia Basin Development League Board. She requested Council consensus to accept the position to provide a presence from the City. Council concurred to approve acceptance of the nomination. Valley Road Project City Engineer Richard Law advised that the contractor will complete the sidewalk on Valley Road from Paxson Road to Grape Drive once approval is received from the adjacent property owner. He requested to allow an additional 15 working days to complete this portion of the project. Council concurred to approve the additional days. PUBLIC HEARINGS #1 Property Tax Levy Resolution 3920 RCW 35A.33.135 requires Council to annually adopt a resolution establishing the amount to be raised by property tax revenue for the ensuing fiscal year to support General Fund operations. Staff is requesting Council consider the maximum 1% increase in the levy plus utilize prior year “Banked Capacity” to fund infrastructure projects. Mayor Myers opened the hearing at 7:08 p.m. There was no public testimony and the hearing was closed. Action taken: Council Member Swartz moved to adopt Resolution 3920 as presented, second by Council Member Eck. The motion carried 7 – 0. #2 2023 Budget Ordinance – First Presentation Finance Director Madeline Prentice provided an overview of budget priorities, considerations, summary of total budget, and staff changes. Mayor Myers opened the public hearing at 7:12 p.m. There was no public testimony, and the hearing was continued to November 22, 2022. CONSENT AGENDA #3 a. City Council meeting minutes dated October 11 and October 25, 2022 b. Electronic Transfer: #187 - 188 $ 178,224.86 Checks: #158266 - 158441 $1,503,380.27 Payroll Checks: #64789-64796 $ 6,917.78 Electronic Payments: Direct Deposit October 28 $ 519,048.40 Moses Lake Council Packet 12-13-22, Page 7 of 66 c. Karneetsa Land Ceremony Resolution 3921 d. Accept Reservoir 2 Painting Project e. Accept Aspect Consulting Change Orders 20 & 21 Action taken: Council Member Fancher moved to approve the Consent Agenda as presented, second by Council Member Swartz. The motion carried 7 – 0. OLD BUSINESS ESS Police Station Remodel Deputy Mayor Martinez requested that Council make a motion to either allow staff to move forward with the new police station building or to move forward with the remodel. Action taken: Deputy Mayor Martinez moved to approve staff to move forward in the design process for a new building, second by Council Member Eck. The motion carried 5 – 2. Council Members Fancher and Swartz were opposed. NEW BUSINESS #4 LTAC Event Application Approval There is $324,800 available for grant distribution from Lodging Tax Advisory Committee (LTAC) funds in 2023. Applicants presented their projects during the LTAC meeting conducted on October 17. The LTAC members met again on October 18 to make their final recommendations of 17 applications for the full amount available. Two applications were denied that did not meet the non-profit eligibility criteria. Action taken: Deputy Mayor Martinez moved to remand back to LTAC the MoraVida Event, having the committee meet in January or February to see if additional funding can be secured for that event and to approve all other applicants as presented, second by Council Member Eck. The motion carried 7 – 0. ADMINISTRATIVE REPORTS Larson Recreation Center Update Staff will move November 21 - 23, 2022, with November 28 beginning the public “Open House” through December 24, 2022. These dates are dependent on having a complete Certificate of Occupancy and the HVAC system completed. COUNCIL COMMUNICATIONS AND REPORTST Council Member Fancher, along with Mayor Myers and Council Member Eck, attended the Moses Lake Economic Development Coordinating Committee (MLED) meeting. A lot of good information was received and there will be work ahead in acquiring needed workforce. Next month’s topic will be a discussion on infrastructure. Deputy Mayor Martinez wanted to remind all that her position on the Grant County Health Board ends December 31, 2022. The next term will be voted on at the next Association of Grant County Cities and Towns meeting. Moses Lake Council Packet 12-13-22, Page 8 of 66 Mayor Myers added that at the MLED meetings there is a broad spectrum in attendance and that they are going to try and tackle some of the work force issues. ADJOURNMENT The regular meeting was adjourned at 8:10 p.m. ______________________________________ Don Myers, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 12-13-22, Page 9 of 66 MOSES LAKE CITY COUNCIL November 22, 2022 STUDY SESSION Interim Municipal Services Director Kirk Holmes provided a PowerPoint presentation on the Water System Plan update and the top four priorities to address the projected aquifer depletion. He provided examples of other states that have faced this issue and outlined the immediate, secondary, and long-term priority actions to be incorporated in the updated Water System Plan. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Myers with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Myers; Deputy Mayor Martinez; Council Members Eck, Fancher, Swartz, and Skaug. Council Member Madewell attended the meeting remotely. PLEDGE OF ALLEGIANCE Mayor Myers led the Flag Salute. AGENDA APPROVAL Council Member Skaug requested Consent Agenda items (d), (e), and (f) be moved to New Business for discussion and individual vote. Action taken: Council Member Eck moved to approve the Agenda as amended, second by Council Member Swartz. The motion carried 7 – 0. SUMMARY REPORTS CITY MANAGER’S REPORT Building Official Introduction Community Development Director Kirsten Sacket provided a brief bio on Deputy Building Official Robert Doobovsky who began working at the City in July. Firefighter Badging Fire Chief Brett Bastian provided a brief history on Dustin Boyd and administered the Oath of Office for his position as a Moses Lake Firefighter. Fire Safety Recognition Administrative Coordinator Heidi Merritt presented honorary membership of the Home Safety Patrol to Joshua and Olive Hardy. They reported smoke coming from a neighbor’s garage to their parents on November 2, a few weeks after getting lessons about Fire Safety Month from the Fire Department at Sage Elementary. Airport Commission Quarterly Report Commission Chair Finley Grant provided updates on the work being done on the Airport Commission Policy, 2023 Budget, tenant lease update, fuel storage status, maintenance projects, and Short Take Off and Landing (STOL) events during Cinco de Mayo. Moses Lake Council Packet 12-13-22, Page 10 of 66 Opioid Abatement Council City Manager Allison Williams received notice that Council needs to identify a designated agency to administer funds from the recent Opioid class action settlement. The City is either required to create a committee or designate an appropriate entity to serve as the opioid abatement council in order to administer our distribution of the opioid settlement. Given the timeline, the City Manager is asking for delegated authority to make the decision and she will report back the results. Action taken: Deputy Mayor Martinez moved to designate the authority of the decision to City Manager Williams, second by Council Member Fancher. The motion carried 7 – 0. PUBLIC HEARING #1 2023 Budget Ordinance 3015 Council conducted two budget workshops prior to the first public hearing of the draft 2023 Budget on November 8. Expenditure reductions of 5% and Council recommendations were incorporated to the current draft. Finance Director Madeline Prentice provided a presentation summarizing revenues, expenses, and reserves. Mayor Myers continued the Public Hearing at 7:18 p.m. There were no comments from the public and the hearing was closed. Council and staff discussed priorities, public survey, enterprise and proprietary funds, as well as revisiting water rates next year. Action taken: Council Member Eck moved to adopt Ordinance 3015 as presented, second by Council Member Fancher. The motion carried 7 – 0 CONSENT AGENDA #2 a. Electronic Transfer: #189 - 202 $2,507,194.75 Checks: #158442 - 158639 $1,476,797.93 Payroll Checks: #64843 - 64865 $ 9,386.27 Electronic Payments: Direct Deposit on October 11 $ 528,726.33 b. 2023 Snow Plowing Contract Award c. Water Rights in Lieu of Fee Resolution 3922 g. Petty Cash for Skate Rink Resolution 3924 Action taken: Deputy Mayor Martinez moved to approve the Consent Agenda items (a), (b), (c), and (g), second by Council Member Eck. The motion carried 7 – 0. NEW BUSINESS #3 Cascade Valley Water and Wastewater Extension Study Five engineering firms responded to the Request for Qualifications to design an extension of utility services based on anticipated growth. Staff recommends approval of a contract with Keller and Associates. Part of Cascade Valley was annexed and priority is to get services to that area. Action taken: Council Member Eck moved to authorize execution of the consultant agreement as presented, second by Deputy Mayor Martinez. The motion carried 7 – 0. Moses Lake Council Packet 12-13-22, Page 11 of 66 #4 2023 Fee Schedule Resolution 3923 Many fees were increased by a 5% CPI, the Ambulance Utility increased 7.9% in accordance with the municipal code, several Park fees were increased to align with the new minimum wage. Utility Billing and Community Development staff recommended several updates to their fees. Action taken: Council Member Swartz moved to authorize adoption of Resolution 3923 as presented, second by Deputy Mayor Martinez. The motion carried 7 – 0. #5 Central Drive No Parking Ordinance 3016 Existing parking restrictions on Central Drive only include the first 80 feet from Grape Drive. The extension will eliminate the area where there has been RV parking. Council requested to have the address blocks be added to the street description. Action taken: Council Member Swartz moved to adopt Ordinance 3016 as amended, second by Council Member Madewell. The motion carried 7 – 0. #6 AWC Grant for Alternative Response Program The Community Assistance Referrals and Education Services (CARES) Grant will cover implementation and partial wages to incorporate risk reduction activities, case management services and liaison services between the fire department staff and medical community. Having the program in place will also increase eligible reimbursements from the Ground Emergency Medical Transport (GEMT) System. Action taken: Deputy Mayor Martinez moved to authorize acceptance of the grant award, second by Council Member Fancher. The motion carried 5 – 2, Council Members Skaug and Eck were opposed. #7 Flock Safety License Agreement A license agreement is required to allow installation of Automatic License Plate Reader technology on city property. Staff advised that businesses are also leasing equipment and sharing data with regional central Washington law enforcement agencies. Action taken: Council Member Eck moved to authorize the license agreement as presented, second by Council Member Swartz. The motion carried 7 – 0. ADMINISTRATIVE REPORTS Board of County Commissioners City Manager Allison Williams along with Assistant City Manager Rich Huebner and Interim Municipal Services Director Kirk Holmes met with the Board of County Commissioners. They discussed the water and homeless issues. Updates for Next Week There is a meeting with the representatives from the Environmental Protection Agency (EPA) next week regarding the superfund site and staff is going to ask to go through the process to gain access to Well 20. Moses Lake Council Packet 12-13-22, Page 12 of 66 Ice Rink Update Attendance has been strong at the ice rink and so far they have sold 86 season passes, which is up from the 64 sold last year. There is also record registration for youth hockey and skating lessons. COUNCIL COMMUNICATIONS AND REPORTS Council Member Swartz attended the Community Development, Municipal Services and Parks meeting, but the bulk of what was discussed was presented during the Study Session. Council Member Fancher attended the Economic Development Committee meeting. There was a list of projects that they are working on that was presented to the Committee. Council Member Eck shared that he has a potential new idea for the sleep center from a developer that he will bring forward later. Council Member Skaug confirmed that the Public Safety Meeting would be canceled. He also wanted to share kudos from the Community regarding City Staff, specifically Richard Law. Deputy Mayor Martinez reminded Council that her seat on the Grant County Board of Health is up December 31. She mentioned that some of the City’s that did not get chosen to be on the board stopped providing funding to the Health Department. Through AGCCT, she would like to remind other City’s the importance of the Grant County Health Department and that the funding shouldn’t stop. She also attended the Moses Lake Watershed Council meeting and she was impressed by all parties involved. At the last meeting they were discussing formalization of communications and expectations of who are members and who are partners, and moving to a less green space and more xeriscape for Moses Lake. Mayor Myers attended the Land Acknowledgement Ceremony. It was well attended and there was a great presentation about the history of the tribe. The members of the Colville tribe brought huckleberry pie to share with all. There was also the presentation of a driftwood crane that is on display upstairs in the Civic Center. He also attended the Grant Transit Authority (GTA) meeting. They passed their budget and discussed how far the GTA has come since 2019. EXECUTIVE SESSION Mayor Myers called an Executive Session at 8:25 p.m. for 40 minutes to discuss Property Lease, Review Performance of a Public Employee, and Potential Litigation pursuant to RCW 42.30.110(1) subsections (b), (g), and (i). No business followed. ADJOURNMENT The regular meeting was adjourned at 9:05 p.m. ______________________________________ Moses Lake Council Packet 12-13-22, Page 13 of 66 Don Myers, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 12-13-22, Page 14 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Allison Williams, City Manager 7994 Madeline Prentice Finance 12/13/2022 Consent Agenda Disbursement report since November 22, 2022 City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 1,453,404.18$1,453,404.18$0.00$ Approve payment of claims as presented The following amounts were budgeted, and sufficient funds were available to cover these payments: Electronic Transfer: #203 $ 1,949.66 Checks: #158640 - 158847 $ 939,981.42 Payroll Checks: #64867-64882 $ 7,780.36 Electronic Payments: Direct Deposit 11/25/2022 $ 503,692.74 Vouchers - 12.13.2022.pdf 128.63KB Moses Lake Council Packet 12-13-22, Page 15 of 66 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council. RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place. Options and Results Approve N/A Staff would recognize claims as receivables and pursue collections. Moses Lake Council Packet 12-13-22, Page 16 of 66 TOTALS BY FUND: FUND NO FUND NAME AMOUNT 001 GENERAL FUND 219,924.87 102 TOURISM 2,559.17 103 GRANTS AND DONATIONS 1,017.03 110 HOMELESS SERVICES 22,229.38 114 PATHS/TRAILS - 116 STREET 40,342.85 119 STREET REPR/RECON - 286 REFUNDING GO BONDS 2015 - 314 PARK & RECREATION IMPROVEMENTS 104,175.26 315 PARK MITIGATION CAPITAL PROJECTS - 410 WATER/SEWER 20,058.04 450 2011 BOND FUND - 452 2004 BOND FUND - 471 WATER RIGHTS - 477 WATER SEWER CONSTRUCTION 80,469.04 487 2015 GO BONDS REDEMPTION - 490 SANITATION 281,950.66 493 STORM WATER 12,114.60 495 AIRPORT 5,996.74 498 AMBULANCE 33,640.18 501 UNEMPLOYMENT COMPENSATION INSURANCE - 503 SELF-INSURANCE 1,914.17 517 CENTRAL SERVICES 62,654.26 519 EQUIPMENT RENTAL 36,299.77 528 BUILDING MAINTENANCE 10,158.07 611 FIRE PENSION 2,899.91 623 DEPOSIT 3,527.08 631 STATE - TOTAL 941,931.08$ City of Moses Lake Tabulation of Claims Paid-Summary by Fund Council Meeting Date- 12/13/2022 Moses Lake Council Packet 12-13-22, Page 17 of 66 Check Name Check Amount Check Date Invoice Description 203 Dept Of Retirement Systems 1,949.66 12/05/2022 October 2022 NLEC 158640 IFP, Inc 8,190.00 11/16/2022 Security @ Sleep Center 158641 Roland Alejo 249.00 11/17/2022 Spokane Training Per Diem 158642 Jeff Sursely 249.00 11/17/2022 SPD Training Per Diem 158643 Lakeside Disposal, Inc 267,032.55 11/18/2022 October Disposal Loads 158644 OPUS Management Solutions 27,640.00 11/21/2022 Customer Service Support 158645 Benjamin Schober 292.00 11/21/2022 Innovate Conference Per Diem 158646 Assoc Of Grant Co Cities 120.00 11/29/2022 Meeting Meals, Admin/Council 158647 Don Garrison 765.58 11/30/2022 November Retirement 158648 Janelle Sword 1,033.49 11/30/2022 November Retirement 158649 Luther Stowers 738.25 11/30/2022 November Retirement 158650 Margaret Hinshaw 362.59 11/30/2022 November Retirement 158651 ALAYZSHA MURGA 74.45 12/01/2022 Refund Utility Overpayment 158652 Ali Zubair 111.70 12/01/2022 Refund Utility Overpayment 158653 Amy Walters 250.86 12/01/2022 Refund Utility Overpayment 158654 BRANDON SMITH 400.00 12/01/2022 Refund Utility Overpayment 158655 Brian & Tanya Saindon 0.40 12/01/2022 Refund Utility Overpayment 158656 BRIANNA GONZALES 9.92 12/01/2022 Refund Utility Overpayment 158657 COLLIN FRATELLA 27.26 12/01/2022 Refund Utility Overpayment 158658 David & Jessie Pelham 174.25 12/01/2022 Refund Utility Overpayment 158659 Deborah Derenzo Horney 146.60 12/01/2022 Refund Utility Overpayment 158660 Edith Joann Edmonson 523.26 12/01/2022 Refund Utility Overpayment 158661 ERIC S TEMPLE 228.17 12/01/2022 Refund Utility Overpayment 158662 ESTATE OF HAZEL HAM 478.65 12/01/2022 Refund Utility Overpayment 158663 Felipe Garza JR 53.65 12/01/2022 Refund Utility Overpayment 158664 James & Summer Nelson 272.11 12/01/2022 Refund Utility Overpayment 158665 JESSE GIBSON 158.32 12/01/2022 Refund Utility Overpayment 158666 Joshua Sanford 455.00 12/01/2022 Refund Utility Overpayment 158667 KAYLEE KIRKENDALL 392.00 12/01/2022 Refund Utility Overpayment 158668 Kevin Randich 100.00 12/01/2022 Refund Utility Overpayment 158669 Mary & Kim Hoffman 1.30 12/01/2022 Refund Utility Overpayment 158670 Matthew & Guadalupe Lacelle 44.80 12/01/2022 Refund Utility Overpayment 158671 Michael & Kelley Harum 259.47 12/01/2022 Refund Utility Overpayment 158672 MITCHELL HOHMAN 302.24 12/01/2022 Refund Utility Overpayment 158673 NREMG 251.51 12/01/2022 Refund Utility Overpayment 158674 REECE LEAVITT 188.55 12/01/2022 Refund Utility Overpayment 158675 Robbie J. Welch 86.59 12/01/2022 Refund Utility Overpayment 158676 ROBERT & BETH WEISS 327.49 12/01/2022 Refund Utility Overpayment 158677 Rory A. Knapp 210.21 12/01/2022 Refund Utility Overpayment 158678 Tiarnna Bone 107.91 12/01/2022 Refund Utility Overpayment 158679 URBAN BUILD DEVELOPEMENT 103.28 12/01/2022 Refund Utility Overpayment 158680 WILDHEART HOMES LLC 150.00 12/01/2022 Refund Utility Overpayment 158681 WILLIAM CALLAHAN 12.39 12/01/2022 Refund Utility Overpayment 158682 Caitlin Carter 434.50 12/02/2022 Cellebrite Training 2022- Per Diem 158683 4Imprint.Com 419.89 12/05/2022 Museum Supplies 158684 A & H Printers Inc 70.46 12/05/2022 Business Cards 158685 A M Hardware Company Inc 1,078.60 12/05/2022 Exit Device/Rim Cylinder/Backplates City of Moses Lake Checks Issued with Summary Description For December 13, 2022 Council Meeting Moses Lake Council Packet 12-13-22, Page 18 of 66 158686 A S C A P 409.17 12/05/2022 Prof Services 158687 A1 Asbestos, LLC 769.64 12/05/2022 Asbestos inpsection-324 S. Pioneer 158688 Abc Hydraulics 221.78 12/05/2022 Fittings/Wire Eq#287 158689 Advanced Fitness Solutions 37,447.90 12/05/2022 LRC Capital - Fitness Equipment 158690 Ag Supply Ace Hardware 55.45 12/05/2022 Maintenance Supplies 158691 Always Connect Solutions LLC 6,720.90 12/05/2022 Router & Plan/Antenna Eq#051 158692 Amazon Capital Services, Inc.3,193.30 12/05/2022 Amazon Fleet Oct 2022 158693 American Linen Inc 58.11 12/05/2022 Ambulance Linens 158694 APWA Membership 162.00 12/05/2022 Dues M. Wood/Chapter Dues 158695 Atco International 99.90 12/05/2022 Pick-It-UP 158696 Badger Meters Inc 8,173.99 12/05/2022 Meter Reading Services 158697 Basin Propane LLC 74.94 12/05/2022 Propane @ Sleep Center 158698 Battery Systems Inc 164.95 12/05/2022 Battery 158699 Becker Arena Products Inc 3,028.68 12/05/2022 Ice Rink Maintenance Supplies 158700 Bound Tree Medical LLC 9,595.58 12/05/2022 Medical Supplies 158701 Bud Clary Ford LLC 692.59 12/05/2022 Spark plugs 158702 Bud Clary Toyota Chevrolet 97.47 12/05/2022 Injector Kit Eq#102 W/O 58507 158703 Carquest Auto Parts 138.86 12/05/2022 Shocks Eq#279 W/O 57188 158704 Cascade Natural Gas Corp 406.32 12/05/2022 SNS Gas Charges 158705 Cascadia Law Group PLLC 437.50 12/05/2022 Water Rights Work 158706 Central Saw Works Inc 999.99 12/05/2022 Zamboni Knives Eq#595 W/O #58518 158707 Centurylink 4,282.75 12/05/2022 509-765-3027 864B 11.13.22 158708 Columbia Basin Herald 204.07 12/05/2022 Milwaukee & AeroTEC Water Mains 158709 Columbia Bearing Bdi 184.14 12/05/2022 MIsc Supplies Eq#432 W/O57959 158710 Consolidated Disposal Service 258.93 12/05/2022 Refuse Transfer Charges 158711 Consolidated Electrical Distributors Inc 144.13 12/05/2022 Fuses 158712 Copiers Northwest Inc 2,251.38 12/05/2022 Equipment Contract Fees 158713 CSWW, Inc 1,788.30 12/05/2022 12V Battery Eq#707 W/O 57931 158714 Databar Inc 2,067.36 12/05/2022 Mail Utility Bills 158715 Dell Marketing 3,204.92 12/05/2022 Laptop/Docking Station New Vehicle 158716 Dept Of Labor & Industries 149.00 12/05/2022 LRC Elevator Annual Permit 158717 Dobbs Peterbilt- Moses Lake 156.15 12/05/2022 Valve Eq#235 W/O 58502 158718 Economic Consultants Oregon LTD.4,103.75 12/05/2022 Homeless Pro Services 158719 Emergency Medical Products Inc 92.00 12/05/2022 Ambulance supplies 158720 EMS Connect, LLC 242.00 12/05/2022 EMS Training Software 158721 EMS Technology Solutions, LLC 1,382.10 12/05/2022 RFID labels 158722 EnvyUs Lawn Care & Landscaping, LLC 130.08 12/05/2022 Weed Abatement- 1020 Gem 158723 Eurofins Microbiology Labritories Inc.2,188.38 12/05/2022 Sample Testing 158724 Experience Power Sports 184.81 12/05/2022 Front Fender Cover Eq#525R 158725 Faber Industrial Supply 817.75 12/05/2022 Chainsaw File 158726 Fastenal Company 1,366.10 12/05/2022 AA Batteries 158727 Fishingmagician.com 1,150.00 12/05/2022 LTAC Expense 158728 Galls LLC 2,372.13 12/05/2022 1/4 Zip Shirt Boyd/Kok 158729 General Fire Apparatus Inc 820.15 12/05/2022 Structure Gloves 158730 GMCO Corpoation 8,066.26 12/05/2022 Torch CI 158731 Gokeyless 2,724.73 12/05/2022 Kaba E-Plex Locks 158732 Grainger Parts Operations 745.01 12/05/2022 Ceiling Tiles 158733 H D Fowler Company 1,644.67 12/05/2022 Misc Supplies 158734 Heartland Agriculture, LLC 24.72 12/05/2022 Handles 158735 Home Depot Credit Services 3,690.46 12/05/2022 October 2022 Statement 158736 Home Depot Pro (Supplyworks)2,058.41 12/05/2022 Janitorial Supplies 158737 IAFF #1258/Disab Ins 1,956.28 12/05/2022 December IAFF Disability Ins 158738 Ibs Inc 69.02 12/05/2022 Acorn Nuts Moses Lake Council Packet 12-13-22, Page 19 of 66 158739 IFP, Inc 8,482.50 12/05/2022 Security @ Sleep Center 158740 Imsa 200.00 12/05/2022 2023 Membership Dues 158741 Inland Body & Paint 695.49 12/05/2022 Body Repairs Eq#017 E/O 58519 158742 International Association of Fire Chiefs. Inc 285.00 12/05/2022 Membership Dues 158743 Jerrys Auto Supply 778.96 12/05/2022 Fire Supplies 158744 Jims Lock Service LLC 17.34 12/05/2022 Keys 158745 K C D A 49,357.36 12/05/2022 LRC Furniture - Chairs 158746 Katherine Kenison, PS 13,920.00 12/05/2022 City Atty Services October 2022 158747 Keller Associates 6,596.00 12/05/2022 Moses Lake Wastewater Plan 158748 Kelley Connect 11,017.93 12/05/2022 Toner 158749 Lad Irrigation Company Inc 82.36 12/05/2022 Maintenance Supplies 158750 Lake Auto Parts 820.06 12/05/2022 Wiper Blades**$0.80 Discount Taken** 158751 Leslie Allan Barnett 365.00 12/05/2022 Class Registration - Falconer 158752 Life Flight Network 27.08 12/05/2022 2224 Deduction - New Hire Huebner 158753 Localtel Communications 1,073.35 12/05/2022 Internet Services 158754 McKesson Medical-Surgical 541.87 12/05/2022 Medical Supplies 158755 Med Tech Resource Inc 1,774.85 12/05/2022 Ambulance - Laryngoscope 158756 Media Index Publishing 1,000.00 12/05/2022 LTAC Expense 158757 Miwall Corporation 2,211.36 12/05/2022 TRT City 158758 Moon Security Services Inc 2,380.11 12/05/2022 December Evidence Monitoring 158759 Moses Lake Cheer Boosters 2,102.36 12/05/2022 Cheer Camp - Recreation Fee 158760 Moses Lake Men's Softball 1,188.00 12/05/2022 Recreation Fees 158761 Moses Lake Steel Supply 10.36 12/05/2022 Ice Rink Maintenance Supplies 158762 Multi Agency Comm Center E911 57,652.40 12/05/2022 December Law Calls 158763 New Pig Corporation 904.00 12/05/2022 Sump Skimmers/Pipe Sock 158764 Norco Enterprises Inc 17.47 12/05/2022 Maintenance Supplies 158765 NorthEast WA Educational Service District 1 520.00 12/05/2022 Training Registration Fees 158766 Northland Cable Television, Inc 104.95 12/05/2022 Internet Backup 158767 Northstar Chemical Inc 1,306.25 12/05/2022 Sodium Hypochlorite Well #17 158768 Northwest Sales Group, Inc.867.76 12/05/2022 Balancer Supplies 158769 NYS Child Support Prosessing Center 184.61 12/05/2022 2224 Gilmartin Child Support 158770 Oreilly Auto Parts 420.31 12/05/2022 Earned Back Credit Sept 2022 158771 Oxarc Inc 529.27 12/05/2022 Tips for Plasma Torch 158772 Parkson Corporation 73,668.97 12/05/2022 Materials Biofuser Rebuild 158773 Pasco Tire Factory, INC 2,121.32 12/05/2022 TPMS Rubber Sensors 158774 Perteet, Inc.19,096.66 12/05/2022 Kirk Holmes 158775 Pitney Bowes Inc 1,342.73 12/05/2022 Postage Machine Lease 158776 Port Of Moses Lake 180.00 12/05/2022 Port Badge Fees 158777 Pro Rentals And Sales 469.59 12/05/2022 Maintenance Supplies 158778 Protect Youth Sports 174.25 12/05/2022 Background Checks 158779 Quill Corporation 391.23 12/05/2022 Office Supplies 158780 R&M Hansen, Inc 1,378.19 12/05/2022 Laundry Services for Sleep Center 158781 Rdo Equipment Co.16.79 12/05/2022 Fuel Filter Eq#524 W/O58202 158782 Redflex Traffic Systems Inc 47,701.93 12/05/2022 October Redflex 158783 Rexel USA 762.62 12/05/2022 Lamps 158784 Robert E. Stoffregen, MA PS 3,648.32 12/05/2022 November Check In 158785 Safety Kleen Corp 541.90 12/05/2022 Oil Service/Used Oil Recycle 158786 Salt Distributors, INC 30,377.11 12/05/2022 Salt 158787 Schindler Elevator Corp 357.59 12/05/2022 Elevator Maintenance Contract 158788 SCJ Alliance 1,515.00 12/05/2022 Code/Zoning Pro Services 158789 Sea Western Inc 1,333.32 12/05/2022 Breathing Air Compressor Maintenance 158790 Seattle Pump & Equipment Co 220.12 12/05/2022 Tiger Tail Hose 158791 SHI International, Inc 14,858.59 12/05/2022 Monitors Moses Lake Council Packet 12-13-22, Page 20 of 66 158792 Shirtbuilders Inc 1,359.38 12/05/2022 Steve M. Safety Jacket 158793 Sirennet.Com 13,490.60 12/05/2022 Emergency Lighting Eq. No. 056 158794 Skaug Brothers Carpet One 962.26 12/05/2022 Rubber Flooring 158795 Skycorp, Ltd.44,181.60 12/05/2022 Building Demolition 158796 SRE. LLC 13,382.85 12/05/2022 Capital - LRC Project 158797 SSP Eyear 151.48 12/05/2022 Safety Glasses 158798 State Auditors Office 1,683.45 12/05/2022 Financial Audit Pro Services 158799 Summit Law Group 448.00 12/05/2022 HR Pro Services 158800 Symbol Arts 835.49 12/05/2022 Police Badges 158801 Systems Design West, LLC 6,051.48 12/05/2022 EMS Billing October 2022 158802 Target Solutions Learning 99.99 12/05/2022 Scheduling Software 158803 Teleflex LLC 951.20 12/05/2022 Medical Supplies 158804 Traffic Safety Supply Company 1,015.74 12/05/2022 IRS Posts/Bases/Adhesive 158805 Transunion Risk & Alternative 213.77 12/05/2022 October Transunion 158806 Trilogy Medwaste West, LLC 103.79 12/05/2022 Medical Waste Services 158807 Trusteed Plans Service Corp 2,600.00 12/05/2022 2224 Police Disability 158808 Ul LLC 3,428.25 12/05/2022 Ladder Testing Services 158809 Uline 89.63 12/05/2022 Supplies 158810 United Rentals 1,092.67 12/05/2022 Equipment Rental - Ice Rink 158811 United Way Of Ml 5.00 12/05/2022 2224 Contribution 158812 Ups Freight 77.70 12/05/2022 Weekly Service Fees 158813 Util Undrgrnd Location Center 132.87 12/05/2022 Locates 158814 Verizon Wireless 184.03 12/05/2022 Cell Phone Services 158815 W S Darley & Company 1,167.61 12/05/2022 Fire Shelters Eq#213 158816 Wa Cities Insurance Authority 1,914.17 12/05/2022 Large Deductible Program 158817 WA St Council Of FF Emp Ben 3,500.00 12/05/2022 2224 MERP 158818 Wash St Dept Of Agriculture 200.00 12/05/2022 2023 Pesticide License Renewal-F. Rea 158819 Washington Rage Fastpitch 500.00 12/05/2022 Laundry Detergent 158820 Washington State Department of Ecology 11,883.98 12/05/2022 WW Operator Renewal-C. Campbell 158821 Waste Mgt Recycle America Inc 6,489.50 12/05/2022 Commingle Loads October 2022 158822 Weinstein Beverage Company 152.25 12/05/2022 Drinking Water 158823 Wenatchee Valley Hospital 1,135.00 12/05/2022 New Hire Physical 158824 Western Crane, Inc 5,937.72 12/05/2022 Crane Services-Airport Fuel System 158825 Whitney Equipment Company Inc 1,721.06 12/05/2022 ABB Pressure Transmitter 158826 Zoll Medical Corp 896.92 12/05/2022 Medical Supplies 158827 Franklin Ridgeway 30.57 12/05/2022 Water Purchased for Lab 158828 Kyle McCain 882.84 12/05/2022 City Card Declined - Training Hotel 158829 Kyle McCain 1,017.03 12/05/2022 Replenish Controlled Buy Monies 158830 Lee Willis 150.00 12/05/2022 2022 Boot Reimbursement 158831 Park Orchard PTO 1,108.08 12/05/2022 City Purchases- Reimburse PTO 158832 Phil Hanson 102.38 12/05/2022 2022 Boot Reimbursement 158833 Donald W. Hanning 88.00 12/05/2022 Refund Utility Overpayment 158834 EIDA & MATTHEW SIEGEL 400.77 12/05/2022 Refund Utility Overpayment 158835 FIROUZI DEVELOPMENT LLC 75.04 12/05/2022 Refund Utility Overpayment 158836 Glen & Julie Hodgson Trust 198.22 12/05/2022 Refund Utility Overpayment 158837 GOOD BUILT LLC 95.74 12/05/2022 Refund Utility Overpayment 158838 JONATHAN EY 15.72 12/05/2022 Refund Utility Overpayment 158839 Lauren & Alan Hernandez 472.68 12/05/2022 Refund Utility Overpayment 158840 Matthew Borschowa 576.59 12/05/2022 Refund Utility Overpayment 158841 Michael Pattan 221.00 12/05/2022 Refund Utility Overpayment 158842 RAMON RAMIREZ 222.94 12/05/2022 Refund Utility Overpayment 158843 RICHARD VICTOR 38.46 12/05/2022 Refund Utility Overpayment 158844 Thomas Williams 121.11 12/05/2022 Refund Utility Overpayment Moses Lake Council Packet 12-13-22, Page 21 of 66 158845 Washington State Department of Ecology 67.00 12/06/2022 A. Morton Operator II Test Application 158846 Parks, Recreation, & Cultural Services 300.00 12/06/2022 Second Till for Ice Rink 158847 Doug Brandt 120.01 12/06/2022 2022 Boot Reimbursement Reminder 941,931.08$ Moses Lake Council Packet 12-13-22, Page 22 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Allison Williams, City Manager 7922 Richard Law, PE Municipal Services 12/13/2022 Consent Agenda Accept Tana Lift Station Upgrade Project (GC2021-030) City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 0.00$0.00$0.00$ Staff recommends that City Council should motion to accept the Tana Lift Station Upgrade Project (GC2021- 030). Tana Lift Station Final Pay Estimate and Invoice.pdf 444.02KB Before and After Pictures.pdf 240.05KB Farmers Electric II LLC has completed the work for the Tana Lift Station Upgrade project and the work is now ready for formal acceptance. This project included replacing the vacuum prime pumps with submersible pumps, updating the telemetry panel, adding a flow meter, applying a new seal coat to the wet well walls, and adding a security fence around the lift station. Expected benefits of the project include significantly reduced maintenance time required to keep the lift station operating, more complete and reliable telemetry data, and increased security. The contracted cost amount for the project was $395,762.98, and the actual final cost for the project is $391,227.52. The project was completed under budget because the amounts of curb removal, overall saw cutting, and steel re-bar required for the new retaining wall, were all less than anticipated. Upon acceptance, the City will enter into the 60-day lien period as required by Washington State Law. Options and Results Staff will send a Notification of Acceptance to the contractor and the 60-day lien period will begin. Moses Lake Council Packet 12-13-22, Page 23 of 66 Provide Amended Direction: No Action Taken: Staff will bring back options for recommended changes. The project will not be accepted at this time. Moses Lake Council Packet 12-13-22, Page 24 of 66 Moses Lake Council Packet 12-13-22, Page 25 of 66 Moses Lake Council Packet 12-13-22, Page 26 of 66 TANA LIFT STATION BEFORE UPGRADES TANA LIFT STATION AFTER UPGRADES COMPLETED Moses Lake Council Packet 12-13-22, Page 27 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: Allison Williams, City Manager 7969 Richard Law Municipal Services 12/13/2022 Consent Agenda Highway 17 Repave 1-90 to Randolph Road Night work request from Washington St. DOT City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 0.00$0.00$0.00$ Washington State Department of Transportation is requesting a Variance from MLMC 8.25.050(B)3 to work at night during their upcoming repaving project on Highway 17. Washington State Department of Transportation is preparing bids for a project on Highway 17. The work will include repaving the driving lanes in both direction from the intersection with Interstate 90 to the intersection with Randolph Road. They are requesting a variance to the noise ordinance in MLMC 8.25.050(B)3 that prohibits noise from temporary construction in residential areas outside of the hours of 10 pm to 7 am. The State is proposing that the contractor be allowed to work at night during the contract so that normal daytime traffic can be maintained. The project in anticipated to start in May 2023 and be completed in September 2023. They will also be replacing the paving on the bridge deck and on and off ramps at Stratford Road Overpass. They will be working 24 hours on this section to get it back in operation as quickly as possible. This request has no fiscal impact to the City Options and Results If approved, the State will require the contractor to work at night to reduce impacts to daytime traffic through the completion of the project. Staff will bring back options for recommended changes. Moses Lake Council Packet 12-13-22, Page 28 of 66 No Action Taken: State will require all work in the daytime, causing the greatest traffic impacts. Moses Lake Council Packet 12-13-22, Page 29 of 66 Council Staff Report Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Agenda Item Number: 8014 Department Administration Proceeding Type Consent Agenda To: Mayor and City Council From Allison Williams, City Manager For Agenda of: 12/13/2022 Subject Amendment #6 with Perteet, Inc Reviewed and Approved by: Finance Fire Community Development Police City Manager City Attorney Human Resources Municipal Services Parks, Rec, & Cultural Services 194,113.00$194,113.00$0.00$ Approve Amendment #6 with Perteet, Inc. Perteet consulting amendment 6.doc 30.5KB 2023MLAS_Supp3_Scope_Fee_12-07-22.pdf 248.44KB 12-2022 TMF Supplement.pdf 81.87KB The City has been continuing to search for Municipal Services Director and in the interim has utilized the services of Kirk Holmes through Perteet, Inc. Kirk has been well received by staff, has brought a great level of knowledge and he has worked to get the department organized to address the critical work ahead for the city. This supplement provides not only for the six-month extension to utilize his services, but it also provides for additional professional services time of four staff for on call help needed for development review, code research, grant writing and miscellaneous needs to carry out the scope of work. It also provides a delegation to the City Manager to extend to the end of the year if needed. The other component to this amendment is to finish the transportation mitigation fee work for the Mae Valley study area. Scopes of work and fee schedules are attached for review. Fiscal and Policy Implications The City has budgeted for the Municipal Services Director position, and thus this Amendment is funded through that budget allocation. The completion of the transportation mitigation funding study is provided for in the engineering professional services budget. X Moses Lake Council Packet 12-13-22, Page 30 of 66 Options and Results Approve, Authorize, or Adopt: The Interim Contract and ongoing professional services work continues. Provide Amended Direction: Staff will bring back options for recommended changes. No Action Taken: The Interim Municipal Services Director contract ends at the end of the year, so without action, this work would end. Moses Lake Council Packet 12-13-22, Page 31 of 66 SIXTH AMENDMENT TO CONSULTANT SERVICES AGREEMENT BY AND BETWEEN THE CITY OF MOSES LAKE, WASHINGTON AND PERTEET, INC. Preamble. This is the sixth amendment to the Consultant Services Agreement effective December 29, 2020, by and between Perteet,, Inc., a Washington corporation, and the City of Moses Lake, a municipal corporation (City), and this amendment is effective September 1, 2022. I. Amendment. A. Article III – Obligations of the City, Section 3 “Remuneration: is changed to read: 1. For the professional services as described in Exhibit A, Moses Lake Administrative Support and as defined in the associated Fee Worksheet, a six month extension, with the option to extend to be executed by the City Manager for a total period of one year. Initial six month cost not to exceed $184,528. 2. For additional services required to finish the Mae Valley Traffic Mitigation Fee analysis, as defined in the updated scope of work. Required fee amendment of $9,585. II. All other terms and conditions of that December 29, 2020, Consultant Services Agreement remain unchanged. IN WITNESS WHEREOF, Perteet Consulting, Inc., and the City of Moses Lake have hereunto set their hands and seals this _______ day of _____________, 2022. CITY OF MOSES LAKE, WASHINGTON PERTEET, INC. __________________________ __________________________ City Manager Crystal L. Donner, President Moses Lake Council Packet 12-13-22, Page 32 of 66 Exhibit “A” Moses Lake Administrative Support – Amendment 3 November 23, 2022 CITY OF MOSES LAKE 2302 W DOLARWAY ROAD, SUITE 1 ELLENSBURG, WA 98926 800.615.9900 Moses Lake Council Packet 12-13-22, Page 33 of 66 PROJECT UNDERSTANDING Perteet, Inc. (Consultant) will provide staff to be physically located in City of Moses Lake (City) offices to serve as Interim Municipal Services Director on a part-time basis. TIME FOR COMPLETION Work under this Scope of Services shall be completed within 6 months of the date the Consultant receives a notice to proceed from the City. This contract will not be extended except by mutual agreement. SCOPE OF SERVICES Task 1 – Project Management Under this task, CONSULTANT will prepare monthly invoices as well as project status reports that will accompany each invoice. Task 2 – Administrative Support The purpose of this task is for the Consultant to provide Interim Municipal Services Director services to the City, operating as an extension of staff. This work will include duties standard to a Municipal Services Director, including but not limited to aid the City Manager, provide leadership and administrative direction on department activities, evaluate and implement capital improvement plans and department work plans, and oversee current department projects. Tasks also include: a. Provide for staffing as Interim Municipal Services Director for 20 hours per week co-located in the Municipal Annex Building for 16 hours (2-days) per week b. Attend City Council, Planning Commission, Hearing Examiner, staff meetings, and other regional workgroups as requested c. Attend scheduled office hours and pre-application meetings d. Review proposed land use and development applications and potential code violations for compliance with city code and standards e. Process various permit applications, prepare staff reports, and present during public hearings f. Develop, update, and/or provide guidance on Comprehensive Plan(s), transportation plans, and other plans and programs as directed g. Conduct studies, compile data, and/or prepare written and oral reports for the legislative and appointed review bodies related to a variety of community planning, utility planning, budgeting, code amendments and the various permits processed by the city h. Prepare or review cultural resources reports, perform field investigations, and/or provide construction monitoring i. Provide leadership and guidance to staff Moses Lake Council Packet 12-13-22, Page 34 of 66 j. Write or assist with grant applications Assumptions: • Consultant will provide up to 20 hours per week on an as-requested basis • Service will be provided primarily from City offices, and secondarily from consultant offices • Consultant will spend up to 2 days per week working from City offices • Consultant will spend up to 4 hours per week traveling to/from City offices • Consultant may opt to stay overnight when working subsequent days at City offices • Deliverables and work efforts will be in collaboration with the city staff • City will provide office space and internet connection • Consultant will provide a laptop, vehicle, and cell phone • Expense budget includes mileage, accommodation, and meals CONSULTANT FEE SCHEDULE The Consultants' services for this Scope of Services are limited to the fee budget identified in the Contract. Moses Lake Council Packet 12-13-22, Page 35 of 66 ADDITIONAL SERVICES The Consultant may provide additional services as directed by the city which are not identified in this Scope of Services. Any additional service not included in this Scope of Services will be negotiated at a later date between the city and the Consultant. Additional services shall not commence without written authorization and approval from the City and a supplement to the contract. Moses Lake Council Packet 12-13-22, Page 36 of 66 Project Client PM PROMO_Moses Lake Mae Valley TMF City of Moses Lake Christina Wollman Contract Start Date Contract End Date Contract Duration: 5/9/2022 9/9/2022 4 Months Last Update date Perteet Project No. 11/23/2022 20200092.0003S 1 Sr. Engineer / Mgr Lead Engineer / Mgr Civil Designer II Senior Planner Total Hours Labor Dollars Task Billing Rate $210.00 $180.00 $135.00 $180.00 Traffic Mitigation Fee Analysis 24.00 14.00 30.00 6.00 74.00 $12,690.00 Total Traffic Mitigation Fee Analysis 24.00 14.00 30.00 6.00 74.00 $12,690.00 Expenses Total Expenses 0.00 0.00 0.00 0.00 0.00 $0.00 Total Hours 24.00 14.00 30.00 6.00 74.00 Total Dollars $5,040.00 $2,520.00 $4,050.00 $1,080.00 $12,690.00 SUMMARY Labor $12,690.00 Expenses $0.00 Subconsultants $0.00 CONTRACT TOTAL $12,690.00 Page 1 of 2v7.6.771 (CWOLLMAN) - $12,690 required to complete Task 300. $3,105 remaining in Task 300. $9,585 amendment required. Project budget will increase to $46,498. Moses Lake Council Packet 12-13-22, Page 37 of 66 Council Staff Report To: From For Agenda of: Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Allison Williams, City Manager Rich Huebner, Assistant City Manager 12/13/2022 Agenda Item Number: 7974 Department Administration Proceeding Type Old Business 2023 Legislative Agenda City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 0.00$0.00$0.00$ Move to adopt the City of Moses Lake's 2023 Legislative Agenda as presented. 119KB 35.41KB Packet Attachments (if any) DRAFT 2023 City of ML Legislative Agenda.pdf AWC 2023 Legislative Agenda.pdf DRAFT WASPC 2023 Legislative Agenda.pdf 2022 Community Services Center One-Pager 164.7KB Moses Lake Council Packet 12-13-22, Page 38 of 66 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Cities typically adopt legislative agendas prior to the beginning of the State legislative session in January. The attached draft Legislative Agenda reflects the City of Moses Lake's position on key initiatives expected in the upcoming 2023 Session of the State Legislature. Attachment 1 is the draft 2023 Legislative Agenda, positions and requests in which include: Water Infrastructure: support for the completion of the Columbia Basin Project and the Moses Lake Wellfield Superfund site cleanup, as well as the 2023-2025 Capital Budget requests of the Department of Ecology's Office of Columbia River. Police Reform: addressing vehicular pursuits, investments in recruitment and retention of police officers, and responding to the decision in State v. Blake. Infrastructure Funding: priority consideration and support for City requests to address needed infrastructure to accommodate industrial development. Maintain and Expand Flexibility of Funding Sources: support for the retention of the Public Works Assistance Account, the ability to maintain voter-approved Transportation Benefit Districts, and legislation that provides for fire benefit charges. Community Services Center Construction: support for a Capital Budget request for funding assistance for the new Community Services Center building, where the Police Department will be the primary tenant. Attachment 2 is the 2023 Association of Washington Cities (AWC) legislative agenda, and Attachment 3 is the draft legislative agenda of the Washington Association of Sheriffs and Police Chiefs (WASPC). Several items from each are reflected in the City's draft Legislative Agenda as well. This is the opportunity for the City Council to discuss the City's 2023 Legislative Agenda. City staff is seeking Council adoption of the City's legislative agenda prior to the beginning of the State legislative session on January 10, 2023. As the current meeting schedule anticipates cancellation of the Council's December 27 meeting, action is requested at the December 13 meeting. There is no specific fiscal impact associated with adopting the 2023 Legislative Agenda. Options and Results The 2023 Legislative Agenda will be effective January 1, 2023, in advance of the start of the 2023 legislative session. Provide staff with specific changes, which would then need to be approved at the January 10, 2023 meeting. The City would not have a legislative agenda as of January 1, 2023. The next opportunity to adopt a legislative agenda is at the January 10, 2023 meeting, the evening of the first day of the legislative session. Moses Lake Council Packet 12-13-22, Page 39 of 66 Police Reform: The City of Moses Lake urges our state Legislators to address vehicular pursuits, invest in the recruitment and retention of police officers, and respond to the decision in State v. Blake. Needed legislation will: enact a balancing test where the risk of pursuit cannot exceed the risk of the reason(s) for the pursuit; address Washington’s status as 51st in the nation in the per capita number of officers through enactment of a 1/10th of 1% sales tax credit to recruit and retain officers; revise the current system of two referrals prior to criminal charges; invest in treatment programs and alternative response teams; and support additional investments to help cities with the costs of vacating criminal convictions, repaying legal financial obligations, administering diversion programs, and mitigating court impacts. Water Infrastructure: Moses Lake’s deep-water aquifer, its primary water source, is becoming depleted. Water conservation efforts and identification of alternative sources is needed immediately. The Columbia Basin Project currently irrigates approximately 65 percent of the authorized acreage. To ensure an adequate supply of residential, potable water, The City of Moses Lake urges our federal Legislators to enact legislation authorizing the completion of the Columbia Basin Project and completion of the Moses Lake Wellfield Superfund site cleanup. The City also urges our state Legislators to support and advocate for such federal action, and to support the 2023-2025 Capital Budget requests of the Department of Ecology’s Office of Columbia River. Infrastructure Funding: Moses Lake has been identified as the place in the state to develop new battery technology. This requires that the City quickly ramp up infrastructure to support the new, green economy. The City will be partnering on requests for funding and asks for priority consideration. Maintain and Expand Flexibility of Funding Sources: State programs such as the Public Works Assistance Account have been subject to elimination. These programs invest in communities and support local priorities. The City supports maintaining State funding sources while providing cities with flexibility. Examples include extending the ability to have a voter-approved Transportation Benefit District and legislation that provides for fire benefit charges. City of Moses Lake | www.cityofml.com Allison Williams, City Manager Rich Huebner, Assistant City Manager awilliams@cityofml.com | (509) 764-3702 rhuebner@cityofml.com | (509) 764-3724 Community Services Center Construction: The City anticipates submitting a Capital Budget request for design and site preparation for a Community Services Center, where the Police Department will be the primary tenant. A recent Grant County leadership forum identified the lack of facilities and treatment for behavioral health as the number one issue facing the county from a community standpoint. The Community Services Center will provide a place to convene and organize outreach. Regional drug enforcement tactical responses will also be launched from this facility. Moses Lake Council Packet 12-13-22, Page 40 of 66 Respond to the Blake decision Support clarification around the crime of possessing a controlled substance so that individuals, law enforcement, and treatment providers can respond appropriately. Revise the current system of two referrals prior to criminal charges, so it can be more effectively administered across the state. Support additional investments to help cities with the costs stemming from the Blake decision on how possession of controlled substances is handled by the criminal justice system. This includes: • Funding to help offset the costs of vacating criminal convictions, repaying legal financial obligations, administering diversion programs, and mitigating municipal court impacts. • Investment in alternative response teams; treatment facilities for adults and juveniles; treatment in jails; and social workers, treatment providers, and system navigators to help direct people to treatment. Address vehicle pursuits for public safety Clarify the ability for law enforcement to conduct vehicle pursuits using a reasonable suspicion standard in specific circumstances. This is essential to allow for effective and safe pursuit of suspects when there is an immediate threat to public safety. Cities will continue to support safety standards and training for officers who engage in vehicle pursuits. Ensure basic infrastructure funding Fully fund the Public Works Assistance Account (PWAA), allow the current revenue diversions to sunset at the end of fiscal year 2023, and refrain from further fund transfers or diversions to other infrastructure programs or non-infrastructure accounts. Expand state funding opportunities to assist with maintenance and operations of local infrastructure. Increase housing availability & affordability Support a proactive approach that creates new tools, incentives, and revenues that cities can use to help increase housing supply and address affordability. Cities need resources to encourage development of housing at all income levels—especially for our lowest-income residents. Provide behavioral health resources Create greater access to community-based behavioral health services to include substance use disorder treatment and dual diagnosis treatment facilities. Support continued state funding to help communities establish alternative response programs like co-responder programs, diversion programs, and others that provide options beyond law enforcement for responding to situations that involve individuals suffering from behavioral health issues. City Legislative Priorities2023Strong cities make a great state. Cities are home to 65% of the state’s residents, drive the economy, and provide the most accessible government. The continued success of cities depends on adequate resources and local decision-making to best meet the needs of our residents. Washington’s 281 cities ask the Legislature to partner with cities and act on the following priorities: Candice Bock Government Relations Director candiceb@awcnet.org Contact: Association of Washington Cities • 1076 Franklin St SE, Olympia, WA 98501 • 1.800.562.8981 • wacities.org Copyright © 2022 by Association of Washington Cities, Inc. All rights reserved. | 09/15/22 Moses Lake Council Packet 12-13-22, Page 41 of 66 2023 LEGISLATIVE AGENDA BLAKE / SIMPLE POSSESSION OF CONTROLLED SUBSTANCES In February 2021, the Washington Supreme Court ruled Washington’s simple possession laws as unconstitutional. The 2021 Legislature enacted SB 5476 to address the constitutional inadequacy, but also lowered the crime of simple possession from a felony to a simple misdemeanor, and required law enforcement to offer a referral to assessment and services in lieu of jail booking and referral to the prosecutor for charging unless the person has been diverted on at least two prior occasions (RCW 10.31.115). This approach leaves substance abusers with no tangible treatment, and no accountability for their actions. WASPC seeks to enact a simple possession criminal offense statute that incentivizes treatment and accountability for those found in unlawful possession of controlled substances. Further, WASPC seeks an audit/assessment of the additional treatment capacity created with the $151 million appropriation in SB 5476 . As recommended to the membership by the WASPC Legislative Committee & Executive Board. JUVENILE ACCESS TO ATTORNEY The 2021 Legislature enacted HB 1140, which requires law enforcement officers to connect a juvenile with an attorney prior to any waiver of constitutional rights. This law fails to recognize the constitutional rights of juveniles, the role of parents/guardians, and has prevented juveniles from providing exculpatory information to law enforcement officers. Further, this law had led to fewer opportunities to divert from arrest. WASPC seeks to modify RCW 13.40.740 to: 1. Allow juveniles to provide an exculpatory statement; 2. Recognize the role of parents/guardians when waiving or asserting a juvenile’s rights; and 3. Prohibit telephonic attorneys from asserting or waiving a juvenile’s rights without the juvenile’s consent. 9.28.22 Leading collaboration among law enforcement executives to enhance public safety since 1963. VEHICULAR PURSUITS The 2021 Legislature enacted HB 1054 which, among other things, established counterproductive restrictions on vehicular pursuits. As a direct result, an environment of emboldened criminals has been created and led to reduced public safety and reduced respect for the rule of law in Washington. WASPC seeks to modify RCW 10.116.060 to enact a balancing test where the risks of the pursuit cannot exceed the risks of the reason(s) for the pursuit. NOTE: WASPC does not seek to allow for pursuits for any reason or under any circumstance. RECRUITMENT AND RETENTION FUNDING 2021 was the 12th consecutive year where Washington State had the fewest number of law enforcement officers per capita, ranking 51st in the nation according to FBI data. Washington is falling further behind, with a net loss of 495 officers in 2021 alone. Having too few officers has direct impacts on preventing crime, limits de-escalation, and increases the likelihood of the use of force. Washington relies too much on the use of mandatory overtime, resulting in tired officers running call to call. De-escalation requires teaming up and slowing down. WASPC seeks to secure ongoing funding to recruit and retain additional law enforcement officers through a 1/10th of 1% (0.1%) sales tax credit against the state, with an additional 1/20th of 1% (0.05%) available for other criminal justice partners—prosecutors, public defenders, judges, clerks, jails, etc. Note: This would not increase the sales tax; it would be a credit against the existing state portion of sales tax. LAW AND JUSTICE DAY: FEBRUARY 7, 2023 9:00 AM COLUMBIA ROOM James McMahan Policy Director (253) 376-8492 james@waspc.org Taylor Gardner Deputy Policy Director (360) 819-2181 taylor@waspc.org Moses Lake Council Packet 12-13-22, Page 42 of 66 Community Services Center City of Moses Lake, WA Problem/Issue: Substance Use Disorder, mental health issues, and homelessness have become an epidemic across the State of Washington and the City of Moses Lake has felt the effects throughout our community. People suffering from substance use or mental health issues often find themselves homeless and lacking basic needs to survive. The lack of substance use and mental health treatment and resources in Moses Lake has severely impacted the homelessness crisis within the community and the surrounding area. The City currently operates a low barrier emergency overnight shelter and works with community partners to assist in providing substance use and mental health programs, but more resources are greatly needed. The City desires to establish permanent infrastructure to continue to provide case management and resources to those most vulnerable in our community. The City of Moses Lake relies on grant funding and minimal tax revenue to support homeless programs. Federal and State appropriations would greatly assist with this project and the ability to provide space for substance use and mental health services. Project Description: The City of Moses Lake plans to build a new Community Services Center that will house the Moses Lake Police Department. This facility will also provide office space for “community services” to support people dealing with mental health issues, substance use disorder, and homelessness. The Community Services Center space will be a one-stop shop for any community service need. As police officers are the front line first responders to many of the community caretaking functions, the “community services” area of the new building will allow officers to bring people in crisis directly to the Community Services Center for assistance. The police department currently contracts with Grant County Mental Health’s RENEW to provide a mental health professional (MHP) that responds to crisis calls with officers. The MHP would have a dedicated office that they would work out of and be able to host appointments and other resources directly out of the Community Services Center. The police department also works closely with Grant County’s Recovery Navigator Program in which Outreach Specialists respond to requests from officers to assist people suffering from substance use disorder. The Community Services Center will also have a dedicated space for an officer for the Recovery Navigator Program to be able to assist people in crisis directly from our office. Outreach Specialists will have an office in which they can schedule appointments and meet with people that are in contact with officers. Moses Lake Council Packet 12-13-22, Page 43 of 66 Economic and Community Impact: As mentioned above, people in crisis dealing with mental health, substance use, and/or homelessness can have negative impacts on law enforcement and emergency medical services. The Moses Lake community has seen increases in property crimes, which financially impacts every citizen. Theft calls, catalytic converter thefts, vandalism, and trespassing incidents are on the rise and many of these cases involve people suffering from mental health issues, substance use disorder, or homelessness. On top of the financial impacts that the community is experiencing, delayed responses to calls for service from both law enforcement and emergency medical staff happens when police officers and EMTs are attempting to assist someone in crisis. Working directly with mental health professionals and outreach specialists has proven to have positive impacts on our homeless, mental health and substance use population. Having an MHPs and outreach specialists working directly with law enforcement and being housed in the Community Services Center will help reduce the number of calls that officers and EMTs respond, while at the same time reducing the financial impacts on our citizens. Additional Sources of Funding: The majority of the funding needed for this project will be born by the City of Moses Lake. Grant County citizens passed a Law and Justice Sales Tax in 2019 to fund criminal justice related expenses. The City of Moses Lake will use part of the Law and Justice Sales Tax to pay the payment associated with the Community Services Center. The City will also be looking for State and Federal funds to assist with the building to support the “community services” area of the facility. The City has experience utilizing both State and Federal grant funds for the administration of homeless prevention and assistance programs. Funding Request: $1.5 million, which is 10% of projected costs Contact Information: Allison Williams, City Manager awilliams@cityofml.com ph: 509-764-3702 Project Goals and Results: The effects of people suffering from mental health and substance use disorders is felt throughout the community. Many of our citizens suffering from mental health and substance use disorders find themselves homeless, jobless, and lacking basic needs. Officers spend much of their day dealing with people in crisis suffering from one of both of the disorders. The City of Moses Lake is considered a “high crime” community due to the high rates of property damage, much of which is conducted by people suffering from substance use issues. The high rates of property crime directly impact our citizens and businesses, which creates a financial hardship throughout the community. The impacts are not only affecting police officers it is also having increased impacts on emergency medical services. Emergency medical personnel respond to a high number of calls from people in mental health crisis, despite the fact that many of these callers are not transported to a medical facility. The goal of the program is to reduce the number of calls for service by providing real-time resources when an officer responds to a call involving a substance use or mental health disorder citizen. By allowing the opportunity for “community service” providers to work directly out of the Community Services Center with police officers, we are hoping to see more positive results from people taking advantage of services and resources offered by providers. Working directly with an MHP and the Recovery Navigator Program we are already seeing fruits of our labors and people getting into services in which they begin the road to recovery. Having and MHP and Outreach Specialist in our building will only enhance the positive results that we area already experiencing. Moses Lake Council Packet 12-13-22, Page 44 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Allison Williams, City Manager 8021 Madeline Prentice, Director Finance 12/13/2022 New Business 2022 Year-end Budget Appropriation Ordinance City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 2,922,200.00$0.00$2,922,200.00$ Increase the appropriation authority of each of the affected funds. 2022_Budget Amend Approp Ord - 12.13.2022.docx 23.22KB 12.13.2022 - Budget Amendment Sched 1.pdf 156.41KB RCW 35.33.091 sets forth the requirements to amend the budget absent a true “emergency”. Most fund amendments are primarily the result of things already approved by Council but just not completely incorporated in the current budget. A summary of the changes follows: General Fund Departments and Enterprise funds: In June, 2022, The City Manager requested, and Council approved the 2022 Non-represented COLA catch-up. The COLA catch-up was not budgeted in the 2022 Adopted Budget, therefore the City is requesng a budget amendment in the amount of $165,056 to cover salaries associated with the COLA catch-up. The majority of the expense will be in the General Fund departments. Executive: Council authorized the hiring of an Assistant City Manager. The position was filled in early November. This position was not in the Adopted Budget, therefore the City is requesting a budget amendment for $90,000 to cover salaries and benefits associated with the position in 2022. The position is appropriately budgeted in the 2023 Budget for the full year. Community Development: Community Development is requesting a budget amendment in the amount of $49,987 for a contract amendment with SCJ for the Development Code update. Engineering: A budget amendment in the amount of $90,120 is requested for the Municipal Services Director contract with Perteet for interim Municipal Services Director services. Parks and Recreation: Parks and Recreation received additional funding in the amount of $47,223 for the SEEK grant and $7,000 for a Creative District Grant. We are requesting a budget amendment in the amount of $54,223 for receipt of these funds. Additionally, the Lauzier Field 4 & 5 infield replacement project was completed in 2022, but the funds were not budgeted in the Adopted Budget. We are requesting a budget amendment in the amount of $18,007 for the final payment of this project in 2022 Moses Lake Council Packet 12-13-22, Page 45 of 66 payment of this project in 2022. Police: The Police Department previously presented Council with a request for an Automatic License Plate Reader (ALPR) program. The cost of the program is $75,000 and was not included in the 2022 Adopted Budget. We are requesting a budget amendment of $75,000 for the ALPR program. The Police Department was contacted by both the Grant County Fairgrounds and the Leavenworth Chamber of Commerce with requests to provide extra duty police services during events held by both entities. Council previously approved both of these contracts. The GC Fairgrounds contract was for $5,000 and the Leavenworth Chamber of Commerce contract was for $20,000. We are requesting a budget amendment for both expense and revenue in the amount of $25,000 for both of these contracts. Tourism Activities are projected to be over budget by $41,000 due to professional service costs and advertising that was not included in the 2022 Adopted budget. We are requesting a budget amendment for this amount to cover the expenditures incurred over budget in 2022. Grants and Donaons: Council approved a request from the Chief of Police in June 2022 to purchase Axon Body Cameras. The City received $100,035 in 2021 for this purchase, but the expense was not included in the 2022 budget. We are requesng a budget amount in the amount of $48,245 to expend the funds received in 2021 for the cameras. Homeless Services: The 2022 Budget did not include the carryover of grant money received in 2021 that would not be spent unl 2022. Most of the Homeless Services grants periods run from July to June each year, therefore 6 months of the funds received in one year should be carried forward as expense in the following year. This did not happen in 2022, therefore we are requesng a budget amendment in the amount of $906,500 for expenses that were ancipated to be incurred, but were not budgeted. Addionally, the revenues for grants that would not be received unl 2022 were not included in the adopted budget. We are requesng a budget amendment in the amount of $659,709 for revenues that have or will be received in 2022 that were not budgeted. The net use of fund balance for Homeless Services as a result of these budget amendments is $246,791. Street Repair/Reconstrucon: The 2022 Signal cabinet replacement project and the Westshore & Hanson Road project were budgeted in 2021, but not completed unl 2022. These projects were not carried forward into the 2022 budget. Addionally, the Nelson Road Pathway project between the City and the Moses Lake School District and the compleon of the Yonezawa Intersecon Control Evaluaon (ICE) were approved by Council in late June 2022. We are requesng a budget amendment total of $1,005,628 for the Street Repair & Reconstrucon fund to account for these projects that were not accounted for in the Adopted budget. Water Rights: We are requesng a budget amendment of $79,700 for change orders #17 through #21 for Aspect Consulng. The change orders were presented to Council in September and November and subsequently approved. Water/Sewer Construcon: Similar to the Street Repair/Reconstrucon fund, there were a number of projects that were budgeted in prior years, but the balance remaining to pay for the projects was not carried forward into the 2022 budget. We are requesng a budget amendment of $509,525 to the Water/Sewer Construcon fund for the projects listed on the Schedule 1 appropriaon schedule aached. Stormwater: The Stormwater Comprehensive Plan was budgeted in 2021 but was not carried forward to the 2022 budget. We are requesng a budget amendment in the amount of $500,242 for 2022. The plan will not be completed in 2022 and we have included in the 2023 budget the carryover amount ancipated to complete the Comprehensive plan in the 2023 budget. Ambulance Service: At the November 22nd Council meeng, the Fire Chief presented Council with a request to approve the Alternave Response Program grant. The grant will provide $108,689 to cover costs associated with the program. We are requesng a budget amendment for this amount for the 2022 budget and will bring back a 2023 budget amendment at a future date for any carryforward funds that will not be received or spent by year-end 2022. Unemployment Compensaon: The unemployment compensaon fund is ancipated to be over budget by $10,000 at year-end. We are requesng a budget amendment of $10,000 to cover the expenditures incurred over budget in 2022. During development of the 2023 Proposed budget, which requires analysis of the 2022 budget trends and esmates, we noted several instances where addional appropriaon is warranted so funds remain within budget at the end of 2022. In some cases, there is addional revenue to support the addional expenditures, either in program revenues or grants. In those cases that are not supported by addional revenue, the fund balance is adequate to absorb the increase. The aached ordinance increases the 2022 budget for the funds noted above resulng in citywide total expenditures of $3,769,822 and adds $847,621 to esmated revenues.Moses Lake Council Packet 12-13-22, Page 46 of 66 Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: It is a compliance issue to have actual results be within the authorized appropriation. If we overspend an appropriation, the State Auditor's Office would likely note it as an area of non-compliance with laws. Options and Results Increase the appropriation authority in each of the affected funds. Certain items could be taken out or added to the ordinance. Some 2022 Fund expenditures may exceed budget authority, potentially causing an audit compliance issue. Moses Lake Council Packet 12-13-22, Page 47 of 66 ORDINANCE 3017 AN ORDINANCE AMENDING THE 2022 BUDGET FOR THE CITY OF MOSES LAKE; AND MAKING APPROPRIATIONS FROM UNAPPROPRIATED FUND BALANCES WITHIN VARIOUS FUNDS FOR EXPENDITURE DURING 2022 FOR VARIOUS PURPOSES AS DESCRIBED IN THE ATTACHED SCHEDULE Whereas, the various funds indicated on the attached Schedule 1 contain Unappropriated Fund Balances available for appropriation and expenditures during 2022 in various amounts and for the purposes mentioned in the attached Schedule; and Whereas, at the time of the adoption of the 2022 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF MOSES LAKE: Section 1. Appropriations are hereby made, for expenditure during 2022, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage and approval as provided by law. Section 3. The City Council declares that an emergency exists and this ordinance is deemed a public emergency ordinance necessary for the protection of public health, public safety, public property, or public peace and shall take effect immediately as provided by law upon one reading if a majority plus one of the whole membership of the City Council vote in favor of passage. Section 4. Severability. If any section of this ordinance is found to be unconstitutional or invalid as written or as applied to any particular person or circumstances, no other section of the ordinance shall be deemed to be invalid, but rather, should be deemed to have been enacted independently and without regard to the section affected. PASSED BY THE CITY COUNCIL, and signed and approved this 13th day of December, 2022. ______________________________________ Don Myers, Mayor Moses Lake Council Packet 12-13-22, Page 48 of 66 ATTEST: ________________________________ Debbie Burke, City Clerk APPROVED AS TO FORM: __________________________________ Katherine L. Kenison, City Attorney Martinez Swartz Myers Fancher Madewell Eck Skaug Vote: Date Published: December 19, 2022 Date Effective: December 13, 2022 Moses Lake Council Packet 12-13-22, Page 49 of 66 Fund Amount Description GENERAL FUND Executive 001-002-51310 90,000 Deputy City Manager position Community Development 001-004 49,987 SCJ Contract amendment for Development Code update Engineering 001-010 90,120 Perteet Contract amendment - interim Munc. Svcs. Director services Parks and Recreation 001-002-57120-0112 23,612 SEEK Grant expenses 001-002-57620-0112 23,612 SEEK Grant expenses 001-020-59476-0631 18,007 Lauzier Field 4&5 infield replacement - final payment not budgeted, Revenue 001-020-33458-1000 7,000 Creative District Grant 001-020-33400-1000 47,223 Additional SEEK grant money 54,223 Total Parks and Recreation 11,006 Police 001-030 75,000 Automatic License Plate Reader Program 001-030 5,000 GC Fair extra duty police services during Fair week 20,000 Leavenworth Chamber of Commerce extra duty police services 100,000 Revenue 001-030 5,000 GC Fair extra duty police services - during Fair week 20,000 Leavenworth Chamber of Commerce extra duty polic services 25,000 Total Police 75,000 General Fund 165,056 2022 Non-Represented COLA catch-up Net use of General Fund balance 481,170 Tourism Activities 102-12-55730 41,000 Year-end budget amendment to balance fund Net use of Tourism Activities balance 41,000 Grants & Donations 103-103 48,245 Axon Body Camera Purchase Net use of Grants & Donations balance 48,245 Homeless Services Expenditure 110-110-56540-0312 15,000 Carryforward expenditures not budgeted in 2022. 110-110-56540-0411 811,000 Carryforward expenditures not budgeted in 2022. 110-110-56540-0450 41,000 Carryforward expenditures not budgeted in 2022. 110-110-56540-0473 5,500 Carryforward expenditures not budgeted in 2022. 110-110-56540-0491 34,000 Carryforward expenditures not budgeted in 2022. 906,500 Revenue 110-000-33321-1000 450,000 ESG-CV contract amendment & unbudgeted carryforward 110-000-34127-1000 150,189 Recording fee surcharge not budgeted in 2022 110-000-36765-1012 27,700 Contributions not budgeted 110-000-31327-1000 31,820 Affordable & supportive housing 2022 unbudgeted funds 659,709 Net use of Homeless Services Fund balance 246,791 Street Repair/Reconstruction Expenditure 119-119 50,000 Nelson Road Pathway 119-119 9,165 Yonezawa ICE Completion 119-119-59564-0636 438,085 2022 Signal Cabinet replacement project - carryover from 2021 that was not budgeted 119-119-59530-0632 508,377 Westshore & Hanson Road - carryover from 2021 not budgeted in 2022 1,005,628 Net Use of Street Repair/Reconstruction balance 1,005,628 Water Rights 471-471-53410-0411 79,600 Aspect Consulting CO #17 - 21 Net Use of Water Rights Fund balance 79,600 City of Moses Lake 2022 Appropriation Schedule SCHEDULE 1 Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: 1 of 2 Moses Lake Council Packet 12-13-22, Page 50 of 66 Fund Amount Description City of Moses Lake 2022 Appropriation Schedule SCHEDULE 1 Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: Water/Sewer Construction 477-477-59435-0654 78,315 Tana Lift Station Upgrade (GC2021-030) 477-477-59435-0699 6,667 EKA Lift Station upgrade (GC2021-031) 477-477-59435-0699 36,015 Misc. Sewer Repair 2020-PE 477-477-59434-0699 82,815 Comprehensive Water System Plan 477-477-59435-0654 65,900 Comprehensive Wastewater System Plan 477-477-59435-0654 148,092 Northshore Lift Station 477-477-59434-0699 91,721 Reservoir 2 Painting project 509,525 Net use of Water/Sewer Construction Fund balance 509,525 Stormwater 493-493 500,242 Stormwater Comprehensive Plan - carryover from 2021 that wasn't budgeted Net use of Stormwater fund balance 500,242 Ambulance Service Expenditure 498-498 108,689 Alternative Response Program grant Revenue 001-040 108,689 Alternative Response Program grant Net use of Ambulance Service fund balance - Unemployment Compensation 501-501 10,000 Year-end budget amendment to balance fund Net Use of Unemployment Compensation Fund balance 10,000 Citywide Total 3,769,822$ 847,621 2,922,200$ 2 of 2 Moses Lake Council Packet 12-13-22, Page 51 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: Allison Williams, City Manager 7981 Madeline Prentice, Director Finance 12/13/2022 New Business Compost Procurement Ordinance City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 0.00$0.00$0.00$ Approve the Compost Procurement Ordinance as presented Compost procurement ordinance.docx 21.59KB In March 2022, ESSHB 1799 was signed into Washington law to increase the diversion of organic materials to productive uses and to reduce methane emissions caused by landfills. RCW 43.19A.150 requires Cities with a population greater than 25,000 residents to adopt a compost procurement ordinance by January 1, 2023, to implement RCW 43.19A.120, which requires local governments to consider whether compost products can be utilized when planning government-funded projects or soliciting and reviewing bids for projects such as landscape, construction and post-construction, and erosion prevention, stormwater runoff filtration, plant growth, or to improve the stability and longevity of roads. This ordinance establishes the use of compost materials, products and services where practicable and feasible by City departments. The City's purchasing policy will be amended and expanded to include a compost purchasing and product utilization section and brought to Council at a future date for consideration and subsequent approval. Options and Results Adopt the compost procurement ordinance for compliance with RCW 43.19A.150 Staff will bring back options for recommended changes. Moses Lake Council Packet 12-13-22, Page 52 of 66 No Action Taken: The City will be out of compliance with RCW 43.19A.150 Moses Lake Council Packet 12-13-22, Page 53 of 66 ORDINANCE 3018 AN ORDINANCE ESTABLISHING THE USE OF COMPOST PRODUCTS WHEREAS, in March 2022, ESSHB 1799 was signed into Washington law to increase the diversion of organic materials to productive uses and to reduce methane emissions caused by landfills; and WHEREAS, RCW 43.19A.150 requires the City adopt a compost procurement ordinance by January 1, 2023. THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: City departments shall, to the greatest extent feasible and practicable and in a manner that balances fiscal and environmental stewardship, procure and utilize environmentally preferable materials, products, and services (including construction services). The City shall develop and publish an environmentally preferable purchasing and product utilization policy. The policy shall include the compost procurement requirements of RCW 43.19A.150. Adopted by the City Council of the City of Moses Lake, WA and signed by its Mayor on December 13, 2022. ________________________________________ Don Myers, Mayor ATTEST: ________________________________ Debbie Burke, City Clerk APPROVED AS TO FORM: __________________________________ Katherine L. Kenison, City Attorney Martinez Swartz Myers Fancher Madewell Eck Skaug Vote: Date Published: December 19, 2022 Date Effective: January 1, 2023 Moses Lake Council Packet 12-13-22, Page 54 of 66 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Allison Williams, City Manager 8037 Madeline Prentice Finance 12/13/2022 City Manager's Report 3rd Quarter Financial Results City Manager Finance Fire City Attorney Community Development Police Human Resources Municipal Services Parks, Rec, & Cultural Services 0.00$0.00$0.00$ N/A 2022 3rd qtr budget report.docx 50.48KB Exhibit 1.pdf 173.85KB The 2022 3rd quarter budget revenue and expenditure report is attached for your review and consideration. N/A Options and Results N/A N/A N/A Moses Lake Council Packet 12-13-22, Page 55 of 66 MEMORANDUM To: Allison Williams, City Manager From: Madeline Prentice, Finance Director Subject: 2022 3rd Quarter Budget Revenue and Expenditure Report I am pleased to submit the City of Moses Lake’s 2022 third quarter actual results compared to budgeted revenue and expenditure report for all city funds. Beginning Fund Balances shown are subject to final adjustments made as a result of the year-end closing process, which will not be officially concluded until the State Auditor’s work is completed. Overall, the City is performing as expected in many areas through the third quarter of 2022. At the end of the third quarter, we are seeing typical variances tied to position vacancies and the timing of expenses. We are continuing to see growth in sales tax, and as of the end of the 3rd quarter have exceeded the full year budget by $212k largely due to continued high prices as a result of high inflation rates. We ended the third quarter 3% over budgeted revenues due to the growth in sales tax and under budget in expenses by 8.7% due to underspending in most funds as well as capital projects. This report is summarized by type of fund, and reported by functional type, and includes the following sections: • City-Wide Overview • General Fund Revenue Analysis • General Fund Expenditure Analysis • Other Funds Analysis • Conclusion • Exhibit I—Fund Detail that supports the Summaries Moses Lake Council Packet 12-13-22, Page 56 of 66 City-Wide Overview 2021 Amended Percent Actual Budget Actual Rec'd General Fund 29,938,619$ 28,992,822$ 22,568,868$ 77.8% Operating/Enterprise Funds 43,826,447 38,618,916 29,575,099 76.6% Capital Improvement Funds 17,427,099 7,738,150 6,634,280 85.7% Risk Mgmt/Employee Benefit 966,680 1,436,500 827,153 57.6% Debt Service Funds 3,180,950 3,122,750 2,342,061 75.0% Total City Revenues 95,339,795$ 79,909,138$ 61,947,461$ 77.5% Revenue Comparison (Budget vs. Actual--75% of year) 2022 2021 Amended Percent Actual Budget Actual Spent General Fund 27,404,810$ 31,585,672$ 22,596,737$ 71.5% Operating/Enterprise Funds 37,080,859 43,272,654 26,681,569 61.7% Capital Improvement Funds 9,183,078 16,705,747 11,439,015 68.5% Risk Mgmt/Employee Benefit 883,993 1,217,791 1,125,973 92.5% Debt Service Funds 2,821,676 3,121,968 1,722,127 55.2% Total City Expenditures 77,374,416$ 95,903,832$ 63,565,422$ 66.3% Expenditure Comparison (Budget vs. Actual--75% of year) 2022 Moses Lake Council Packet 12-13-22, Page 57 of 66 General Fund Revenue Analysis Property Tax – The first half of the Property Tax assessment is due to the Grant County Treasurer by April 30, and the second half is due October 31. The budget was set based on assumptions of new construction and collection rates, and then discounted for collection delinquencies. Even though the levy for 2022 was set at $8.206 million, we only budgeted $7.721 million. It should be noted that the budget does not include the delinquent payment arrangement by a major taxpayer. Sales Tax – We conservatively estimated 2022 Sales Tax revenues at $7.7 million. However, actual sales tax through the 3rd quarter has already exceeded budgeted sales tax by $212 thousand 2021 Amended Percent Actual Budget Actual Rec'd 310 Taxes Property Tax 7,899,047$ 7,720,700$ 5,330,688$ 69.0% Sales Tax 9,721,190 7,700,000 7,912,485 102.8% Sales Tax-Public Safety 1,416,209 1,300,000 1,206,511 92.8% Utility Tax 3,436,155 3,459,340 2,653,895 76.7% Gambling Tax 203,027 178,000 175,813 98.8% Other Taxes 42,359 45,000 50,990 113.3% Subtotal-Taxes 22,717,987 20,403,040 17,330,381 84.9% 320 Licenses & Permits 1,098,771 850,622 518,930 61.0% 330 Intergovernmental Revenues 1,466,318 1,227,180 1,087,184 88.6% 340 Charges for Goods & Services 1,924,117 2,121,725 2,168,011 102.2% 350 Fines and Penalties 1,030,324 1,029,347 733,581 71.3% 360 Miscellaneous Revenues 199,487 183,559 214,602 116.9% 390 Other Financing Resources 5 98,500 122,428 124.3% Total General Fund Revenues 28,437,009$ 25,913,973$ 22,175,118$ 85.6% Other General Fund - Sources Cost Allocations 1,001,610 2,553,849 - 0.0% Transfers In 500,000 525,000 393,750 75.0% Total General Fund Revenues 29,938,619$ 28,992,822$ 22,568,868$ 77.8% General Fund Revenues As of September 30, 2022 - 75% of year 2022 Moses Lake Council Packet 12-13-22, Page 58 of 66 and is up 16.1% over the prior year, ahead of 2021 by $1.10 million and ending the third quarter of the year at $7.91 million. Sales Tax-Public Safety—This represents the 0.3% Criminal Justice Tax. Collections for the Public Safety sales tax collected through third quarter are 92.8% of budget at $1.2 million and $188k (18.4%) ahead of 2021. Utility Tax – This revenue source experiences fluctuations either from rate adjustments or fluctuations in usage. We ended the third quarter of the year slightly higher (2.9%) than the same period in 2021. Increases in Stormwater, Wastewater, and Solid Waste were offset by a continuing downward trend in telephone and cable TV utility taxes. Gambling Taxes—This revenue stream is historically higher in the first half of the year. Although Council reduced the card game tax rate over five years (2018-2022), revenues are exceeding the prior year by 27.7%. We ended the third quarter at $176k or 98.8% of budget. Other Taxes—This consists of Leasehold Excise Tax and Admissions Tax. Through the third quarter, Leasehold Excise tax is 5.2% ahead of the same time period in 2021 or 71.1% of 2022 budget, ending the period at $17.8k. Admissions Tax has made a strong comeback and ended the quarter at $33.2k or 166.1% of budget and ahead of 2021 by 214.5%. Licenses and Permits – This revenue is generated by the development community and is difficult to budget because it is volatile by nature. 2022 third quarter results are at 61.0% of budget, ending the quarter at $519k. In 2023, we will be working on a long-term budgeting plan that will ensure the City does not budget for recurring expenses based on large one-time project revenues to ensure city sustainability. Intergovernmental Revenue – This category includes State-shared revenue ($190k), the PUD privilege tax ($322k), Criminal Justice funding ($348k) and other grants ($228k). State-shared revenue is exceeding budgeted estimates by $80k. Overall, the category is exceeding budget by 13.6% through the first three quarters of the year and is anticipated to continue this trend for the remainder of the year. Charges for Goods and Services primarily consist of: • Fees charged for Parks and Recreation Programs; • The City Administrative fee charged to funds for the services provided by the executive branch and finance, and; • School Resource Officers reimbursed by Moses Lake School District The bulk of the fees charged for Parks and Recreation programs are received in the 3rd quarter of the year and have exceeded budget by 2.2%. The Engineering labor charges for internal projects have been recorded incorrectly as a revenue source and instead should reduce Engineering salaries and benefits costs. Actual costs have been corrected but will need to be adjusted for Moses Lake Council Packet 12-13-22, Page 59 of 66 budget. We will be reviewing all internal allocations for accuracy and proper accounting treatment in the coming months. Fines and Penalties consist almost entirely of fines generated by the red-light camera program. Through the first three quarters of the year, we are 7.0% less compared to the same period in 2021. Through September, we are slightly under budget at 71.3% Miscellaneous Revenues include interest earnings on investments and facility rentals. In January, we received a $46k refund on our Workers Compensation program, leading to Miscellaneous Revenues being over budget by 165.8%. Facility rentals are 4.3% higher than budget through the third quarter. It should be noted interest revenue comes into General Fund throughout the year and we only allocate interest out to funds once at the end of the year. Other Financing Resources is made up primarily of a transfer from the Water Department of excess maintenance and operating charges as authorized by RCW 35.23.535 ($525k). We are currently evaluating this to determine if this is still an accurate transfer that the City can make. Summary --Overall, through the first three quarters of the year, General Fund revenue is slightly above budget at 77.8% or $22.57 million. Revenues are exceeding budget, with some lagging, however, we anticipate being on or exceeding budget by year-end. Moses Lake Council Packet 12-13-22, Page 60 of 66 General Fund Expenditure Analysis In total, General Fund Expenditures for the first half of the year are underspent by 3.5%. compared to budget but increased by 14.0% over the same period in 2021. This increase consists primarily of salaries/benefits and overtime costs as well as increases in supplies and professional services costs that were unbudgeted. Since General Fund is over 60% staffing, events affecting total payroll have a significant impact on budgets. Position vacancies may start out being an “overage” because of the cashout of earned accrued leave balances, but then can produce savings when the position is vacant for any length of time. Most variances in individual divisions are the result of position vacancies, increased costs due to inflation or additional professional services that weren’t initially budgeted. The Executive budget includes Human Resources, which had an increase in professional services due to three labor contracts being negotiated in 2022, leadership training through Nash Consulting Services and the purchase of software for employee and FMLA tracking. The Police budget is up slightly as a result of contract negotiations which increased salaries in 2022, as well as the City authorized a City match to employees deferred compensation which was not anticipated in the original budget. Travel and training costs are up slightly as in-person trainings opened back up in 2022. 2021 Amended Percent Actual Budget Actual Spent Legislative 263,626$ 159,765$ 106,400$ 66.6% Executive 924,935 1,022,157 861,204 84.3% Finance 1,129,902 1,250,380 844,664 67.6% Community Development 1,671,145 2,011,603 1,455,708 72.4% Legal 195,236 274,550 139,517 50.8% Misc. Services 1,911,866 2,020,900 1,458,500 72.2% Library 63,526 71,500 50,646 70.8% Engineering 1,793,954 2,395,796 1,500,601 62.6% Parks, Rec & Cultural Services 6,519,374 7,501,973 5,311,072 70.8% Police 8,767,644 9,893,242 7,626,063 77.1% Fire 4,163,603 4,983,806 3,242,362 65.1% Total General Fund Expenditures 27,404,810$ 31,585,672$ 22,596,737$ 71.5% General Fund Expenditures As of September 30, 2022 - 75% of Year 2022 Moses Lake Council Packet 12-13-22, Page 61 of 66 All other General Fund budgets are at varying levels compared to budget. Legal had the largest percentage below budget due to the Municipal Court not being fully operational yet, follow by Engineering due to position vacancies, and the Fire department because of vacancy savings. Conclusion—General Fund at the end of the third quarter is at 71.5% of adopted budget in expenditures. Sales Tax and Criminal Justice tax more than offset revenues that are more unpredictable and cyclical in nature. As of the end of September, General Fund reserves grew by $353,908. Moses Lake Council Packet 12-13-22, Page 62 of 66 Other Funds Analysis Variances in capital funds are related to timing of major projects, as well as capital components in operating funds (such as Building Maintenance, Fleet Maintenance, Central Services and Stormwater capital projects/purchases). Debt Service funds primarily only have interest payments due in the first half of the year—principal payments are typically scheduled for later in the year so the fund can build up the necessary balance. Property and liability insurance premiums are due at the first of the year, so the Risk Management fund is overspent during the year and corrects by the end of the year. Hotel/Motel tax is making a strong comeback after a significant reduction in 2020 and slight recovery in 2021. The revenue estimate remained flat in 2022 due to the unpredictability of travel heading into 2022 but has outpaced budget through third quarter by 101.4% or $8.6k and is 22.5% ($116k) above the same period in 2021. Expenditures are currently below budget but there are still expenses that will be paid in the fourth quarter. We are anticipating expenses to come in at or slightly under budget by the end of the year. 2021 Amended PercentRevenuesActualBudgetActualto Budget Operating/Enterprise Funds 43,826,447$ 38,618,916$ 29,575,099$ 76.6% Capital Improvement Funds 17,427,099 7,738,150 6,634,280 85.7% Risk Mgmt/Employee Benefit 966,680 1,436,500 827,153 57.6% Debt Service Funds 3,180,950 3,122,750 2,342,061 75.0% Subtotal-Revenue 65,401,177$ 50,916,316$ 39,378,593$ 77.3% Expenditures Operating/Enterprise Funds 37,080,859$ 43,272,654$ 26,681,569$ 61.7% Capital Improvement Funds 9,183,078 16,705,747 11,439,015 68.5% Risk Mgmt/Employee Benefit 883,993 1,217,791 1,125,973 92.5% Debt Service Funds 2,821,676 3,121,968 1,722,127 55.2% Subtotal-Expenditures 49,969,606$ 64,318,160$ 40,968,685$ 63.7% Other Funds Revenues and Expenditures As of September 30, 2022 -75% of Year 2022 Moses Lake Council Packet 12-13-22, Page 63 of 66 Homeless Services did not include carryover of grants included in the initial 2022 budget or the associated expenditures. A budget amendment will be presented to Council to account for this and other grants that were not accounted for in the 2022 budget. Water/Wastewater Fund revenues typically increase during the hotter months, as more water is used for irrigating and we will see additional revenue for the summer months come in during October before we see a decrease in November. The Airport Fund was able to purchase the fuel system that was budgeted in 2021 using CARB loan funds that were approved by Council in 2021. The fuel system is not yet fully operational, but the expenses that have been incurred were reimbursed by the State Department of Transportation CARB loan program. Equipment Rental/Fleet Maintenance is at 81.3% in revenue due to sales of surplus vehicles. A number of capital purchases from 2021 were not included in the 2022 adopted budget. Council approved a budget amendment in the first half of the year, but expenditures remain under budget at 63.3% due to supply chain issues. Conclusion Overall, 2022 results through the third quarter are as expected. Most variances are related to normal timing. Funds with negative fund balances are a result of normal timing of revenues or expenses and will be positive by the end of the year. Moses Lake Council Packet 12-13-22, Page 64 of 66 Exhibit 1CITY OF MOSES LAKE2022 Actual vs. Budget Variance 75% of year completed3rd Quarter 20221/1/20222022 Budget - 2022 YTD2022 2022 YTD 2022Actual Begin.Amended Actual %Amended Actual % (Use) Gain ofFund BalRevenuesRevenuesReceivedBudget Expenditure Expended Fund BalanceGeneral FundLegislative159,765 106,400$ 66.6%Executive1,022,157 861,204$ 84.3%Finance1,250,380 844,664$ 67.6%Community Development2,011,603 1,455,708$ 72.4%Legal274,550 139,517$ 50.8%Misc. Services2,020,900 1,458,500$ 72.2%Library71,500 50,646$ 70.8%Engineering2,395,796 1,500,601$ 62.6%Parks & Recreation7,501,973 5,311,072$ 70.8%Police9,893,242 7,626,063$ 77.1%Fire4,983,806 3,242,362$ 65.1%Total General Fund8,730,704$ 28,992,822 22,568,868$ 77.8%31,585,672 22,596,737 71.5% 353,908$ Other Operating/EnterpriseTourism Activities -102 851,778 620,100 628,616 101.4%677,100 479,871 70.9% 145,360 Grants & Donations -103984,970 159,878 137,235 85.8%218,678 87,020 39.8% 51,752 Local Fiscal Recovery -1053,365,063 3,361,779 - 0.0%2,370,169 - 0.0%- Homeless Services -110286,700 509,365 872,118 171.2%297,981 518,398 174.0% 246,747 Paths & Trails - 11493,213 2,000 1,727 86.3%26,000 996 3.8% 731 Streets - 116 1,184,520 2,072,828 1,355,916 65.4%2,648,742 1,650,977 62.3% (311,488) Transportation Benefit District - 170 522,393 1,980,500 1,867,484 94.3%2,154,000 1,615,500 75.0% 251,984 Water/Wastewater Operating - 410 5,206,258 13,671,602 11,350,882 83.0%15,479,895 10,153,760 65.6% 731,643 Sanitation -490 1,047,522 4,951,680 4,006,587 80.9%4,836,253 2,947,325 60.9% 562,248 Stormwater - 493 427,560 1,023,347 796,550 77.8%1,007,178 510,551 50.7% 291,172 Airport - 495 94,552 262,853 182,807 69.5%318,720 180,168 56.5% 4,082 Ambulance - 4981,015,600 3,614,260 2,698,459 74.7%3,757,240 2,861,110 76.1% 24,355 Central Svc - 517 751,295 1,146,010 1,573,095 137.3%2,096,791 1,525,918 72.8% 96,576 Equipment Rental -519 2,734,492 2,716,814 2,209,199 81.3%4,749,603 3,005,089 63.3% 18,141 Build Maint -528 1,592,039 2,525,900 1,894,425 75.0%2,634,304 1,144,885 43.5% 400,598 Total Other Operating/Enterprise20,157,955 38,618,916 29,575,099 76.6%43,272,654 26,681,569 61.7% 2,513,901 Capital ImprovementStreet Repair/reconst -119 4,218,819 3,118,150 2,952,880 94.7%3,811,100 3,978,058 104.4% 42,702 Parks & Recreation Improvement-314 8,141,964 - - 0.0%6,853,982 5,118,407 74.7% (5,072,022) Park Mitigation Capital Proj-315 33,632 20,000 - 0.0%55,849 - 0.0%- Water Rights - 4711,065,212 700,000 756,400 108.1%2,084,816 - 0.0% 756,400 Water/Sewer Construction-477 5,476,691 3,900,000 2,925,000 75.0%3,900,000 2,342,549 60.1% (6,216) Total Capital Improvement18,936,317 7,738,150 6,634,280 85.7%16,705,747 11,439,015 68.5% (4,279,136) F:\Madeline\Quarterly Financial Reports\2022\2022 3rd qtr actual vs budget 9‐30‐2022JMWP.xlsxMoses Lake Council Packet 12-13-22, Page 65 of 66 Exhibit 1CITY OF MOSES LAKE2022 Actual vs. Budget Variance 75% of year completed3rd Quarter 20221/1/20222022 Budget - 2022 YTD2022 2022 YTD 2022Actual Begin.Amended Actual %Amended Actual % (Use) Gain ofFund BalRevenuesRevenuesReceivedBudget Expenditure Expended Fund BalanceRisk Mgmt/Employee Benefit ReservesUnemployment Compensation - 501 28,850 85,000 20,237 23.8%66,500 72,822 109.5% (53,600) Risk Management -503 418,706 1,307,000 759,000 58.1%1,096,291 1,027,052 93.7% (265,549) Firemen's Relief & Pension - 611 367,642 44,500 47,917 107.7%55,000 26,099 47.5% 21,052 Total Employee Benefit Reserves815,198 1,436,500 827,153 57.6%1,217,791 1,125,973 92.5% (298,097) Debt ServiceLOCAL Borrowing 21/22 - 282319,094 1,452,500 1,089,375 75.0%1,451,536 668,494 46.1% 420,881 GOB 2016 Refunding-286 184,597 375,900 281,925 75.0%376,150 375,729 99.9% (93,804) Water-Sewer 2011 Bond-45010,304 - - 0.0%- - 0.0%- Bond Reserve-2011 451567,600 - - 0.0%- - 0.0%- Water-Sewer 2004 Bond-4526,444 686,250 514,686 75.0%686,850 70,700 10.3% (171,639) Water-Sewer 2004 Bond Reserve-453 701,500 - - 0.0%- - 0.0%- PWTF W/S Debt Serv - 48520,155 532,100 399,075 75.0%532,112 532,059 100.0% (132,984) 2015 GO Bond Redempt- 48726,112 76,000 57,000 75.0%75,320 75,146 99.8% (18,146) Total Debt Service1,835,807 3,122,750 2,342,061 75.0%3,121,968 1,722,127 55.2% 4,309 Total City Budget50,475,981$ 79,909,138$ 61,947,461$ 77.5%95,903,832$ 63,565,422$ 66.3% (1,705,116)$ F:\Madeline\Quarterly Financial Reports\2022\2022 3rd qtr actual vs budget 9‐30‐2022JMWP.xlsxMoses Lake Council Packet 12-13-22, Page 66 of 66