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FINAL 2021 0309 Council Agenda PacketMoses Lake City Council David Curnel, Mayor | Daryl Jackson, Deputy Mayor | Mike Riggs, Council Member | Karen Liebrecht, Council Member Don Myers, Council Member | David Eck, Council Member| Dean Hankins, Council Member REMOTE ACCESS AND LIMITED IN PERSON ATTENDANCE Citizens can join this meeting remotely via phone by calling the numbers listed at the bottom of the agenda, by audio only option https://cityofml.zoom.us/j/95160346024, or by registering before the meeting date using the link for the form for in person attendance. Pre-approvals for in person attendance will be determined in the order received. Masks and social distancing will be required. Special Meeting Agenda Tuesday, March 9, 2021, 6 PM Moses Lake Civic Center – 401 S. Balsam or remote option Call to Order – 6 p.m. Roll Call Pledge of Allegiance Approval of the Agenda Summary Reports: Mayor’s Report Additional Business City Manager’s Report - Municipal Services Custodian New Hire Jessica Palmer - Parks Comp Plan Consultant Interviews -Wanapum Sewer Emergency Project - Stratford Road Project Update -Columbia Basin Railroad Clean Up - DOE Larson Treatment Facility Award Plaque Moses Lake Council Packet 3-9-21, Page 1 of 110 March 9, 2021, City Council Meeting Page 2 Citizen’s Communications - Citizens who would like to address the Council can submit written comments to the City Clerk no later than 3 p.m. on the day of the meeting. Comments will be provided to Council electronically and recorded in the meeting minutes. Citizens who would like to speak on matters during the meeting will need to complete the following form no later than 3 p.m. on the day of the meeting. There will be a five-minute limit per speaker. https://lfweb.cityofml.com/Forms/Council- Speaker-Request Consent Agenda Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #1 pg 4 a.City Council Meeting Minutes Dated February 23 and March 3, 2021 b.Claims and Payroll c. MLMC 2.08 Council Meetings at 6 pm Ordinance 2970 Old Business #2 Motion #3 Motion #4 Motion pg 46 Water-Sewer Rate Implementation Timeline Presented by Allison Williams, City Manager Summary: Council to review and consider approval and appointment pg 49 Larson Rec Center Funding Update Presented by Cindy Jensen, Finance Director Summary: Council to review and provide direction to staff pg 54 Award Larson Rec Center Bid Presented by Richard Law, City Engineer Summary: Council to review and consider award New Business #5 pg 56 Maple Grove PURD Ordinance Draft Motion Presented by Melissa Bethel, Community Development Director Summary: Council to review and consider remand #6 pg 109 Shoreline Master Program Periodic Update Contract Motion Presented by Melissa Bethel, Community Development Director Summary: Council to review and consider authorization Moses Lake Council Packet 3-9-21, Page 2 of 110 March 9, 2021, City Council Meeting Page 3 Administrative Reports Council Communications and Reports Executive Session – Litigation pursuant to RCW 42.30.110(1)(i) for 20 minutes Adjournment Zoom Meeting – Audio Only Please click the link below to join the webinar: https://cityofml.zoom.us/j/95160346024 Or iPhone one-tap: US: +12532158782,,95160346024# or +13462487799,,95160346024# Or Telephone: Dial(for higher quality, dial a number based on your current location):US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 951 603 346 024. International numbers available: https://cityofml.zoom.us/u/aelROcwuzZ Moses Lake Council Packet 3-9-21, Page 3 of 110 MOSES LAKE CITY COUNCIL February 23, 2021 CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 7 p.m. by Mayor Curnel via audio only remote access. Special notices for attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Curnel, Deputy Mayor Jackson; Council Members Eck, Riggs, Liebrecht, Myers, and Hankins. PLEDGE OF ALLEGIANCE Council Member Myers led the Flag Salute. AGENDA APPROVAL Action taken: Deputy Mayor Jackson moved to approve the Agenda, second by Council Member Riggs. The motion carried 7 – 0. SUMMARY REPORTS MAYOR’S REPORT Census Certificate of Recognition The U.S. Census Bureau sent a Thank You Certificate to acknowledge our participation in the 2020 Census Community Partnership and Engagement Program. CITY MANAGER’S REPORT Director Search Process Prothman Company will be under contract to provide nationwide announcement for the positions of Finance Director and Municipal Services Director. AWC Legislation Letter Staff will draft a letter for the Mayor to sign to accompany letter from Police Chief Kevin Fuhr discussing the concerns and implications of pending Police Reform bills. Action Taken: Council Member Eck moved to approve sending a letter regarding the Police Reform Legislation, second by Council Member Myers. The motion carried unanimously. Bid Opening for Larson Recreation Center The bid opening for the Larson Recreation Center took place today. There were six bids with an apparent low bid of $8.9 Million. The bid award will be presented for Council consideration on March 9. PUBLIC HEARING #1 Surplus of Utility Property Resolution 3843 Some of the proposed surplus is for excess utility property items. Chuck Yarbro will be auctioning some property and the rest will be sold for scrap. Mayor Curnel opened the Public Hearing at 7:10 p.m. There being no testimony, the hearing was closed. Moses Lake Council Packet 3-9-21, Page 4 of 110 CITY COUNCIL MINUTES – February 23,2021 pg. 2 Action taken: Council Member Hankins moved to adopt Resolution 3843 to surplus utility property, second by Council Member Liebrecht. The motion carried 7 – 0. CONSENT AGENDA #2 a. City Council meeting minutes dated February 9, and 16, 2021 b. Claim Checks 151063 through 151190 in the amount of $1,003,402.13; Payroll Checks 63645 through 63656 in the amount of $10,220.26; and Electronic Payments dated February 19, 2021in the amount of $464,677.22 c. Accept Biosolids Application Project d. Accept EVCO A-V Upgrade Project e. Update Community Standards MLMC 12.08 Ordinance 2967 f. Quit Claim Airport Boundary Resolution 3844 Action taken: Council Member Riggs moved to approve the Consent Agenda, second by Deputy Mayor Jackson. The motion carried 7 – 0. OLD BUSINESS #3 Retitle Parks Department MLMC 2.20 Ordinance 2968 The Parks & Recreation Advisory Board and Department staff are recommending a change of name from `Parks & Recreation Department to Parks, Recreation, and Cultural Services Department. This change will identify the 1990 addition of the Moses Lake Museum and Art Center. First presentation of the request occurred on February 9. Action taken: Council Member Hankins moved to adopt Ordinance 2968 as presented, second by Council Member Riggs. The motion carried 7 – 0. #4 Enhanced Shelter Funding Contract City staff have been working with HopeSource to support their purchase and renovation of the El Rancho Motel for enhanced shelter facilities for transitional housing situations. The motion failed at the meeting on February 9 and Council requested more information. Staff provided additional information and letters of support from City of Ellensburg officials. Erika Ritchie, Social Worker and Youth Homelessness advocate from HopeSource, spoke in support of the enhanced shelter. School Board Member Vickey Melcher spoke in opposition of the City funding to HopeSource for the shelter funds. Action taken: Council Member Hankins moved to authorize the Enhanced Shelter funding contract as presented, second by Council Member Liebrecht. The motion carried 6 – 1. Deputy Mayor Jackson was opposed. #5 Airport Lease Modification Council adopted a new lease agreement in January 2020. City Manager Allison Williams reviewed leases from other airports and provided the amended language to Section 31. Cessation of Airport to identify a concern from tenants who are financing improvements at the airport. Municipal Airport Board Member Darrin Jackson expressed the Board’s agreement with the update. Action taken: Deputy Mayor Jackson moved to authorize the Airport Lease modification as presented, second by Council Member Riggs. The motion carried 7 – 0. Moses Lake Council Packet 3-9-21, Page 5 of 110 CITY COUNCIL MINUTES – February 23,2021 pg. 3 #6 Sagecrest Developer Agreement Due to the unexpected pace of this project, the City was not able to prepare the projects necessary to keep up with Hayden Homes schedule for the water and sewer line replacement in Westshore Drive. Staff is requesting Council consideration to allow staff to exercise the portion of the Developer Agreement related to completing the water and sewer improvements in Westshore Drive and appropriate bonding to ensure the completed project. Action taken: Council Member Liebrecht moved to authorize the City to move forward with the reimbursement to the Developer per the Development Agreement, with a finding that the timeline is required by the Developer to have them proceed with the project and have the City reimburse them, second by Council Member Eck. The motion carried 7 – 0. NEW BUSINESS #7 Zoning for Sleeping Shelters MLMC 18 Ordinance 2969 The original siting decision and type of shelter used for the Open Doors Sleep Center project in 2020 was made under the emergency provisions related to the COVID-19 pandemic and associated grant funding. The Code needs to be amended to authorize sleeping shelters at the Broadway location. An email was received from Vaughn Ann Blethen in support of the zone change. Action taken: Council Member Riggs moved to adopt Ordinance 2969 as presented, second by Deputy Mayor Jackson. The motion carried 7 – 0. #8 Community Street and Utility Standards Update Resolution 3845 Staff has updated the 2018 Community Street and Utility Standards to correspond with the 2020 Washington State Department of Transportation’s Standard Specifications for Road, Bridge, and Municipal Construction. Action taken: Deputy Mayor Jackson moved to adopt Resolution 3845 as presented, second by Council Member Hankins. The motion carried 7 – 0. #9 Flying T, LLC Airport Lease Addendum In lieu of the annual lease payment, the Lessee will deliver a Quit Claim Deed for the property for the new fueling station being purchased through WSDOT CARB Loan. There is full consideration for the lease payment to the City based on the value of the appraisal and the Lessee will continue to pay the leasehold excise tax on the property. Action taken: Deputy Mayor Jackson moved to authorize the Flying T, LLC Airport Lease Addendum as presented, second by Council Member Hankins. The motion carried 7 – 0. #10 Oasis Major Plat Request to Connect to Water/Sewer Shane Carlile, Developer of Oasis Major Plat, requests approval to connect to the City’s water and sewer systems to serve parcels #141676000 and #161682001. There are redline changes that ensure the Developer provides additional notification as lots are sold to the owners that the property is connected to City water and sewer. Danielle Escamilla with Western Pacific Engineering spoke on the project and requested 24 lots instead of 16. Moses Lake Council Packet 3-9-21, Page 6 of 110 CITY COUNCIL MINUTES – February 23,2021 pg. 4 Action taken: Council Member Hankins moved to approve the request to connect to City water and sewer in the new Oasis Major Plat 24 lot subdivision with an extraterritorial agreement, second by Council Member Riggs. The motion carried 7 – 0. ADMINISTRATIVE REPORTS City Manager Allison Williams requested Council send her comments regarding the snow removal as she will be addressing the current contract protocols with staff. She also stated that staff will have the facilities and policies ready to have a limited attendance in-person option for the next Council meeting. Finance Director Cindy Jensen advised that they are in negotiations with Eastside Wood Recycling to collect yard waste on a portion of the property at the City’s former fire range. This would avoid costs of the other potential vendor to haul to Ritzville. COUNCIL COMMUNICATIONS AND REPORTS Council Member Don Myers thanked the Police Chief Kevin Fuhr for coordination his ride along, shared a few incidents, and that there is a good morale within the Police Department. Deputy Mayor Jackson thanked staff for looking into the snow removal process and for finishing the airport lease updates. ADJOURNMENT The regular meeting was adjourned at 8:20 p.m. ______________________________________ David Curnel, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 3-9-21, Page 7 of 110 MOSES LAKE CITY COUNCIL MARCH 3, 2021 CALL TO ORDER A special meeting of the Moses Lake City Council was called to order at 5 p.m. by Mayor Curnel via zoom online meeting access. ROLL CALL Present: Mayor Curnel, Deputy Mayor Jackson, and Council Members Eck, Riggs, Liebrecht, Myers, and Hankins. EXECUTIVE SESSION Mayor Curnel called an Executive Session to be held for 30 minutes pursuant to RCW 42.30.110(1)(i) to discuss potential litigation. Mayor Curnel extended the executive session for 10 minutes. ADJOURNMENT The special meeting was adjourned at 5:40 p.m. ______________________________________ David Curnel, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 3-9-21, Page 8 of 110 To: Allison Williams, City Manager From: Cindy Jensen, Finance Director Council Meeting Date: March 3, 2021 Proceeding Type: Consent Agenda Subject: Semi-Monthly Disbursement Report The following amounts were budgeted and sufficient funds were available to cover these payments: Claim Checks 151191 - 151348 $1,228,754.31 Payroll Checks 0063657 - 0063665 $6,221.26 Electronic Payments Payroll ACH –3/5/2021 $463,932.57 Summary RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council. RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place. Moses Lake Council Packet 3-9-21, Page 9 of 110 Moses Lake Council Packet 3-9-21, Page 10 of 110 Moses Lake Council Packet 3-9-21, Page 11 of 110 Moses Lake Council Packet 3-9-21, Page 12 of 110 Moses Lake Council Packet 3-9-21, Page 13 of 110 Moses Lake Council Packet 3-9-21, Page 14 of 110 Moses Lake Council Packet 3-9-21, Page 15 of 110 Moses Lake Council Packet 3-9-21, Page 16 of 110 Moses Lake Council Packet 3-9-21, Page 17 of 110 Moses Lake Council Packet 3-9-21, Page 18 of 110 Moses Lake Council Packet 3-9-21, Page 19 of 110 Moses Lake Council Packet 3-9-21, Page 20 of 110 Moses Lake Council Packet 3-9-21, Page 21 of 110 Moses Lake Council Packet 3-9-21, Page 22 of 110 Moses Lake Council Packet 3-9-21, Page 23 of 110 Moses Lake Council Packet 3-9-21, Page 24 of 110 Moses Lake Council Packet 3-9-21, Page 25 of 110 Moses Lake Council Packet 3-9-21, Page 26 of 110 Moses Lake Council Packet 3-9-21, Page 27 of 110 Moses Lake Council Packet 3-9-21, Page 28 of 110 Moses Lake Council Packet 3-9-21, Page 29 of 110 Moses Lake Council Packet 3-9-21, Page 30 of 110 Moses Lake Council Packet 3-9-21, Page 31 of 110 Moses Lake Council Packet 3-9-21, Page 32 of 110 Moses Lake Council Packet 3-9-21, Page 33 of 110 Moses Lake Council Packet 3-9-21, Page 34 of 110 Moses Lake Council Packet 3-9-21, Page 35 of 110 Moses Lake Council Packet 3-9-21, Page 36 of 110 Moses Lake Council Packet 3-9-21, Page 37 of 110 Moses Lake Council Packet 3-9-21, Page 38 of 110 Moses Lake Council Packet 3-9-21, Page 39 of 110 Moses Lake Council Packet 3-9-21, Page 40 of 110 Moses Lake Council Packet 3-9-21, Page 41 of 110 Moses Lake Council Packet 3-9-21, Page 42 of 110 Page 1 of 1 STAFF REPORT To: From: Date: Proceeding Type: Subject: Mayor and Council Members Allison Williams, City Manager February 26, 2021 Consent Agenda MLMC 2.08 Council Meetings at 6 pm Ordinance 2970 Legislative History: •First Presentation: March 9, 2021 •Second Presentation: •Action: Motion Overview Several of the Council Meetings have had Study Sessions lately with start times ranging from 30 to 60 minutes prior to the current Regular Meeting start time of 7 p.m. By designating the Regular Meeting to start at 6 p.m., Council can move right into the business items once the Study Session is completed. Fiscal and Policy Implications N-A Council Packet Attachment – Draft Ordinance Finance Committee Review N-A Legal Review - March 2, 2021 Options Option Results •Adopt as presented Regular Council Meetings will be posted with the 6 p.m. start time. •Provide staff with changes A revised amendment would be brought back for Council consideration. •Take no action Regular Meeting will continue to begin at 7 p.m. Action Requested Staff recommends Council adopt the Ordinance as presented. Moses Lake Council Packet 3-9-21, Page 43 of 110 ORDINANCE NO. 2970 AN ORDINANCE AMENDING MOSES LAKE MUNICIPAL CODE SUBSECTION 2.08.010 REGULAR MEETINGS. Recitals: 1. Study Sessions will be part of the standing agenda sequence at the start of each meeting whether needed or not, and the remaining agenda will commence upon completion ofposted workshops. 2. Audio-Visual recordings will begin with the new start time. THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Subsection 2.08.010 of the MLMC titled “Regular Meetings” is amended as follows: 2.08.010 Regular Meetings: The City Council of the City of Moses Lake shall have two regular meetings each month: a business session on the second and fourth Tuesdays of each month beginning at 7 p.m. and a workshop/study session commencing at 6 p.m. on the same day as the regular business session each month. Section 2. Severability. If any section of this ordinance is found to be unconstitutional or invalid as written or as applied to any particular person or circumstances, no other section of the ordinance shall be deemed to be invalid, but rather, should be deemed to have been enacted independently and without regard to the section affected. Section 3. Effective Date. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council of the City of Moses Lake, WA and signed by its Mayor on March 9, 2021. _____________________________________ David Curnel, Mayor ATTEST: _______________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 3-9-21, Page 44 of 110 APPROVED AS TO FORM: _______________________________________ Katherine L. Kenison, City Attorney Vote: Riggs Liebrecht Myers Jackson Curnel Eck Hankins Aye Nay Abstain Absent Date Published: March 15, 2021 Date Effective: March 20, 2021 Moses Lake Council Packet 3-9-21, Page 45 of 110 Page 1 of 3 STAFF REPORT To: Mayor and Council From: Allison Williams, City Manager Date: March 4, 2021 Proceeding Type: Old Business Subject: Water and Sewer Rate Implementation Timeline Legislative History: • Prior Presentation: January 26, 2021 • Current Presentation: March 9, 2021 • Action: Approve timeline and Appoint Council member Overview Staff initiated a process in early 2020 to bring on the FCS Group to study the city’s water and sewer rates and recommend changes in order to ensure the city’s utilities are funded to support the capital and operational needs in the future. FCS recommended rates with an annual adjustment in October 2020 and those rates were incorporated into the 2021 budget. The next piece of the study was to look at the cost of service. The cost of service analysis was presented to Council in January of this year and the outcome was that the city’s residential rates have been subsidizing commercial and industrial rates and so there is an adjustment that needs to occur to transition to a model that the users of the utilities are paying equitably for their use of the system. At the January meeting, Council asked staff to return with a plan and timeline for implementation that would include a robust public outreach effort, with a Council member involved. Following is the timeline/plan put together by staff (thanks to Richard Law, Cindy Jensen, Jessica Cole and Lynne Lynch): Water and Sewer Rate Cost of Service Rate Changes – 2021 Rollout March - Develop city team to manage process with lead spokesperson, appoint City Council member Develop web site presence, provide PowerPoint for cost of service study April - Hold internal meetings with utility billing staff for input on materials and prepare for questions and upcoming process Develop frequently asked questions, add rate calculator to website Moses Lake Council Packet 3-9-21, Page 46 of 110 Page 2 of 3 Prepare insert for utility bill: Identify that there are water/sewer rate changes coming - Point to website for info/rate calculator/advertise open houses Staff recommends a track for residential and commercial information (materials and public meetings) May – Insert in utility bills advertising open houses in June June – Hold focus group with large commercial / industrial users and general open houses Open House Format: Stations with information and staff available. Ability to do “live” rate calculations, displays of projects to be paid for, charts of new rates in comparison with other cities, feedback cards available for input July – Reconvene city team and adjust for second round - Evaluate need for separate open houses based on responses in June August – Insert in utility bills advertising open houses in September September – Hold open houses Draft rate change resolution October – Two presentations of rate change resolution at October Council meetings October 26, 2021 – Proposed adoption date January 1, 2022 – Rates are effective Fiscal and Policy Implications This study provided a detailed analysis of the rates that would be needed to support the capital facilities currently identified for the city’s utilities. Council provided direction that this would be an regular process to provide the rates necessary to sustain of the city’s utilities. Finance Committee Review n/a Legal Review n/a Options Option Results • Approve timeline and Appoint Council member Staff will move forward with timeline • Provide staff with changes Staff will revisit timeline • Take no action. Council needs to provide next steps Moses Lake Council Packet 3-9-21, Page 47 of 110 Page 3 of 3 Action Requested Motion to approve the timeline for implementation of updated water-sewer rates and appoint a Council member to be on the committee. Moses Lake Council Packet 3-9-21, Page 48 of 110 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Cindy Jensen, Finance Director Date: March 4, 2021 Proceeding Type: Old Business Subject: Larson Recreation Center Funding Update Legislative History: • Prior Presentations: September 24 and October 8, 2019 • Current Presentation: March 9, 2021 • Action: Motion Overview Bids for the Larson Recreation Center were opened on February 23, 2021, and it was a very favorable bid, well below the architect’s estimate. When “soft” costs (i.e. architect fees, the owner’s construction representative, and permits), contingency and sales tax are included, the high estimate is slightly below $12 million. The City is eligible to use the State Treasurer’s Local Option Capital Asset Lending (LOCAL) program, and we received an updated estimate this week. Using a conservative interest rate estimate of 2.47% over a 20-year term, the total debt service on $11.346 million is about $750,000 annually. Bids for the Larson Recreation Center were opened on February 25, 2021, and it was a very favorable bid, well below the architect’s estimate. When “soft” costs (i.e. architect fees, the owner’s construction representative, and permits), contingency and sales tax are included, the high estimate is slightly below $12 million. The City is eligible to use the State Treasurer’s Local Option Capital Asset Lending (LOCAL) program, and we received an updated estimate this week. Using a conservative interest rate estimate of 2.47% over a 20-year term, the total debt service on $11.346 million is about $750,000 annually. Fiscal and Policy Implications We have already filed our intent to borrow from the LOCAL program with the State. We will just need to freshen our application and engage Bond Counsel to prepare a bond ordinance. The next time the State will go out for bonds is in June, and we need to have all the documents executed by the end of April. This borrowing will be counted against our bonded debt capacity. I believe we are in a strong position, since we have identified the repayment streams, and we have adequate non-voted general obligation debt capacity. The LOCAL review board just looked at our financial position for the recent $2 million borrowing for 2 Fire apparatus, and they approved that application. The fact that we are just replacing debt service is favorable to them, as we don’t need to “find” the debt service payment. With the CARES Act grant, even with the reduction in a few revenue sources, General Fund is still on track to break even, so I do not anticipate dipping into reserves in 2021 even in this trying year. Moses Lake Council Packet 3-9-21, Page 49 of 110 Page 2 of 2 The last remaining decision point is to determine how much we want to borrow. At this point the staff would recommend $11,345,921 which would include a likely amount of contingency that would be reasonable to utilize as the project progresses. Council Packet Attachments A. LRC Project Budget dated March 4, 2021 B. LRC Resource Summary dated February 26, 2021 Finance Committee Review Finance Committee will review prior to the Council Meeting. Legal Review N-A Action Requested Staff recommends that the City Council makes a motion to direct Finance to continue to pursue project financing through the State LOCAL program in the amount of $11,345,921. Staff will bring back documents for Council approval at the April 13 Council Meeting. Moses Lake Council Packet 3-9-21, Page 50 of 110 Moses Lake - Larson Recreation Center Project Budget 12,942,921$ 12,135,764$ Account Code Category / Description Unit $ Current Target Budget Budget Changes Current Forecast Budget Updated for Bid Eligible for LOCAL borrowing $$ $$ $$ DIRECT / HARD COSTS Land Costs:NA Land Subtotal: 0 General Contractor Woolsey Cost Estimate Bare Cost 8,172,656 8,172,656 8,172,656 Eastern WA Disco (817,266) (817,266)(817,266) Estimate Continge 653,812 653,812 653,812 General Requirem 800,920 800,920 800,920 GC Overhead and 1,057,215 1,057,215 1,057,215 Summary 9,867,337.95 9,867,338 9,867,338 8,900,000 8,900,000 107,000 107,000 GC Hard Costs Subtotal:9,867,338 0 9,867,338 9,007,000 9,007,000 Specialty Construction 0 GC Hard Costs Subtotal: 0 0 0 0 Owner Hard Costs Furniture - 45,000 45,000 45,000 Exercise Equipme - 100,000 100,000 100,000 Kitchen/Breakroom/Janitorial Equi 25,000 25,000 25,000 IT additional costs - 10,000 10,000 10,000 Keypads - 5,000 5,000 5,000 Owner Hard Costs Subtotal: 185,000 0 185,000 185,000 Site Preparation Utility pole relocat - 0 0 ments / Adjustments Subtotal:0 0 0 0 Total Hard Costs (Bldg, GC, 10,052,338 0 10,052,338 9,192,000 9,007,000 SOFT COSTS Design, Engineering, CA, Reimburasables: Design and Engin 821,602 821,602 83,793 905,395 905,395 905,395 03/04/21 Budget / Forecast C:\Users\dburke\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\LGR7EQ7H\LRC Project budget with Bid 3 4 21.xlsx For Council Moses Lake Council Packet 3-9-21, Page 51 of 110 CA, Reimbursables Subtotal:821,602 83,793 905,395 905,395 905,395 Consulting, Testing / Inspection PM / CM Services 0 0 0 0 Testing / Inspectio 0 0 0 100,000 75,000 Geo Tech Report 5,800 5,800 5,800 5,800 5,800 Survey / ALTA Su 00 0 0 0 Misc Consulting a 0 0 0 180,140 180,140 Legal 0 0 0 Testing / Inspection Subtotal:5,800 0 5,800 285,940 285,940 Permits, Insurance, Marketing, Other Permits 0 73,486 73,486 73,486 73,486 Previous Spent C 0 0 0 Title company 0 0 0 nsurance, Marketing Subtotal:73,486 0 73,486 73,486 73,486 SubTotal Soft / Indirect Cost 900,888 83,793 984,681 1,264,821 1,264,821 Sub Total Hard /Soft Costs 10,953,226 83,793 11,037,019 10,456,821 10,271,821 Contingency Project Contingency 547,661 4,190 551,851 836,546 292,908 Escalation Allowance 502,617 502,617 - Contingency Subtotal:1,050,278 4,190 1,054,468 836,546 292,908 Washington State Sales Tax(Hard Costs Only) Hard Costs Only 844,396 7,039 851,435 842,398 781,192 WSST Subtotal:844,396 7,039 851,435 842,398 781,192 Total Soft / Indirect Costs: 2,795,562 95,021 2,890,583 2,943,764 2,338,921 Total Hard (Direct ) / Soft (Ind 12,847,900 95,021 12,942,921 12,135,764 11,345,921 C:\Users\dburke\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\LGR7EQ7H\LRC Project budget with Bid 3 4 21.xlsx For Council Moses Lake Council Packet 3-9-21, Page 52 of 110 One Time Cash available 02/26/21 Parks Mitigation Fund Balance $779,982 General Fund balance‐one time property sales * 0 City's portion of Hotel/Motel Tax‐cumulative 300,000 Total Available for Planning Costs 1,079,982 Less: Spent to date (Architect, permits)718,120       Available for pre‐project expenses and first year debt service $361,862 Resources Available for Annual Debt Service (2021 numbers are budgeted)Total 2021 2022 Civic Center Debt $1,665,000 General Obligation Bonds for Civic Center‐Final payment in 2020 $685,000 Interfund Loans for Civic Center‐Final payment in 2021 980,000 Less:  Utility portion (not available for General Purposes)(156,300)          (64,300)           (92,000)       1,508,700        620,700          888,000       Hotel Motel Tax‐City's 2%    Annual Revenue Estimate (2021 actual‐25% below 2019 for COVID)$310,000 $310,000 Less: Dedicated Expenses (73,000)            (73,000)            Available for Debt Service 237,000 237,000 Less: Operating Costs of the New Facility $5.00 per Square Foot estimated at 30,000 Sq Ft.(150,000)          (150,000)     Existing rent for The Learning Center 24,000 24,000 Net Increase in operating expenses (126,000)          (126,000)     Total Available (and by year)$1,619,700 $857,700 $762,000 Future bonding commitments First Year‐2021 Annual Larson Recreation Center (1)750,000           735,000          750,000       Fire Apparatus (2)213,661           179,000          213,661       Fire Apparatus (3)  Combo Pumper Tender 65,000             65,000         Remodel Police Station (4)202,000           202,000       Total New Debt Service Commitments‐high estimate per LOCAL $1,230,661 $914,000 1,230,661   Resources in excess of new debt service $389,039 Use of one‐time available funds for first year debt service (2021 budget  has as additional transfer of HM Tax into Debt Service Fund)($56,300) (3) Estimate for Combination Pumper/Tender apparatus of $600,000.  Estimate based on % of Actual on (2). (2)  Actual Debt Service cost of $2,000,000 borrowing total amount for 10 years with net interest cost of 0.91%.   (4)   Assumes a total project cost of $3,000,000 borrowing total amount for 20 years with net interest cost of 3.0%.  Construction  possible in late 2021.  Note:  This is an eligible use of the new Criminal Justice Sales Tax. *  We have funding available to finish the pre‐building expenses without using General Fund resources.  This  $700,000 can  stay in General Fund set aside as a contingency. City of Moses Lake Resources Available for Larson Recreation Center Project As of 2/26/2021 (1)   Assumes a total project cost of $12,000,000, borrowing total amount for 20 years with net interest cost of 3.01% (Pessimistic  Scenario from the State LOCAL office). Moses Lake Council Packet 3-9-21, Page 53 of 110 STAFF REPORT To: Allison Williams, City Manager From: Richard Law, City Engineer Date: March 2, 2021 Proceeding Type: Old Business Subject: Award Larson Recreation Center Project 2021 Legislative History: • First Presentation: February 23, 2021 City Manager Report • Second Presentation: March 9, 2021 • Action: Motion Overview Staff opened bids for Award Larson Recreation Center Project 2021 on February 23. The City received six (6) bids for the work. The low bid was $8,900,000, and the Architect’s Estimate was $10,000,000. The one item that may need to be added to the project is a fire pump for the sprinkler system. The sprinkler system will be designed by the contractor and there is some question if the existing pressure in the water mains will be sufficient without an additional pump. Leone and Keeble is also the low bidder for the fire pump system at $107,000. This may need to be added during construction. The low bidder, Leone and Keeble of Spokane, WA has successfully completed multiple projects for the City of Moses Lake. Fiscal and Policy Implications The project will require budgeted funds to be spent. Council Packet Attachment – Bid Summary Options Option Results • Award as presented Staff will move forward with executing a contract with the low bidder to complete the work. • Provide staff with changes Revisions would be brought back for Council consideration. • Take no action. Staff will stop working on this project and wait for further direction from City Council. Action Requested Staff recommends awarding the Larson Recreation Center Project 2021 in the amount of $8,900,000. Moses Lake Council Packet 3-9-21, Page 54 of 110 Larson Recreation Center ‐ City of Moses Lake2/23/2021BidderA. Graham B. Johnson Carlier C. Leone and Keeble D. LydigE. Patriot F. SwinertonGrand Total Bid Form A $           9,485,000.00  $           9,466,103.00  $           8,900,000.00  $           8,997,000.00  $         10,236,931.47  $           9,636,717.00 Mechanical  $           1,161,000.00  $           1,055,376.00  $           1,140,000.00  $           1,111,000.00  $           1,351,832.04  $           1,065,203.00 Electircal $              892,139.00  $              877,064.00  $              890,000.00  $              986,000.00  $              912,453.75  $              875,139.00 General Construction $           6,752,861.00  $           6,833,749.00  $           6,370,000.00  $           6,260,000.00  $           6,803,192.99  $           7,075,504.00 Site work $              679,000.00  $              698,914.00  $              500,000.00  $              640,000.00  $           1,166,858.76  $              620,971.00 Trench safety $‐    $ 1,000.00  $‐    $‐    $ 2,593.93 Calculated Base Bid From Bid Form B $           9,485,000.00  $           9,466,103.00  $           8,900,000.00  $           8,997,000.00  $         10,236,931.47  $           9,636,817.00 AlternatesAlt 1 ‐ Remove Small Classroom $               (88,400.00) $               (96,000.00) $               (54,000.00) $               (88,000.00) $             (138,072.67) $               (39,472.00)Alt 2 ‐ Remove Track and Stair 2 $             (396,700.00) $             (304,000.00) $             (310,000.00) $             (375,000.00) $             (286,828.97) $             (321,647.00)Alt 3 ‐ Remove stair 2 enclosure $               (17,800.00) $ 13,920.00  $ (5,900.00) $               (33,400.00) $             (107,014.73) $               (62,520.00)Alt 4 ‐ Remove upper roof mech screen $               (28,500.00) $               (37,400.00) $               (24,500.00) $ (8,800.00) $               (30,205.53) $               (35,706.00)Alt 5 ‐ Remove steel canopies $               (18,600.00) $               (36,724.00) $               (14,500.00) $               (17,600.00) $               (60,185.32) $               (42,762.00)Alt 6 ‐ Remove skylights $               (32,200.00) $               (41,000.00) $               (31,500.00) $               (43,200.00) $               (32,915.95) $               (39,798.00)Alt 7 ‐ Remove concrete roof decks $‐    $‐    $‐    $‐    $‐    $‐  Alt 8 ‐ Remove wood plinth below stair $ (500.00) $               (10,000.00) $ (900.00) $ 1,800.00  $               (19,403.83) $ (3,528.00)Alt 9 ‐ Reduce upper cabinet height $ (400.00) $ (200.00) $ (1,000.00) $ (800.00) $(20.40) $ (1,038.00)Alt 10 ‐ Replace telescoping gym bleachers $               (16,200.00) $               (11,000.00) $               (10,000.00) $ (2,700.00) $               (19,403.83) $ (1,971.00)Alt 11 ‐ Remove counters at locker rooms $ (500.00) $ (9,000.00) $ (2,000.00) $               (11,700.00) $ (4,834.41) $             (378,700.00)Alt 12 ‐ Remove acoustic light fixtures $ (7,300.00) $ (7,500.00) $ (7,000.00) $ (7,300.00) $ (6,283.01) $ (6,283.00)Alt 13 ‐ Replace tile in locker rooms $               (12,500.00) $ (8,225.00) $               (11,000.00) $               (12,500.00) $ (8,254.08) $‐  Alt 14 ‐ Remove FC panels at lobby $               (11,600.00) $               (13,000.00) $               (11,500.00) $               (12,400.00) $ (6,214.56) $               (16,126.00)Alt 15 ‐ Remove trash enclosure $ (1,200.00) $ (9,000.00) $‐    $ (4,600.00) $               (19,786.97) $ (3,794.00)Alt 16 ‐ Add Fire Pump $              202,300.00  $              212,000.00  $              107,000.00  $              190,200.00  $              102,706.00  $              150,000.00 Bid TabulationsMoses Lake Council Packet 3-9-21, Page 55 of 110 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Melissa Bethel, Community Development Director Date: March 4, 2021 Proceeding Type: New Business Subject: Maple Grove Planned Development District Ordinance Legislative History: • First Presentation: February 9, 2021 Hearing Examiner Public Hearing • Second Presentation: March 9, 2021 • Action: Motion Overview A Planned Unit Development is both a type of development and a regulatory process. Individual definitions can vary greatly depending on the community or jurisdiction and its goals. The purpose of the planned development district ordinance is to allow some flexibility in the design of clustered residential, commercial, or industrial uses with sufficient and appropriate collective open space or a mixture of such uses by permitting specific modifications of the bulk and use regulations and performance standards of the underlying zone(s) as applied to a particular parcel of land. A planned development district is a floating district. Each approved planned development district is superimposed on the underlying zone to the extent that the planned development district shall modify and supersede the bulk and use regulations and performance standards of the underlying zone. In approving a Planned Development District, the City Council shall find that the Development will: 1. Encourage flexibility in design and development that will result in a more efficient and desirable use of the land. 2. Permit flexibility of design, placement of buildings, use of required open spaces, circulation facilities, open spaces, off-street parking areas, and otherwise to better utilize the potentials of the site characterized by special features such as but not limited to geography, topography, or shape. 3. Provide for maximum efficiency in the layout of streets, utilities, and other public improvements. 4. Produce an integrated or balanced development of mutually supportive uses that might be otherwise inharmonious or incongruous. Moses Lake Council Packet 3-9-21, Page 56 of 110 Page 2 of 2 The Moses Lake Hearing Examiner reviewed the preliminary plat and Planned Development District at a public hearing on February 9, 2021. Based upon Findings of Fact and Conclusions of Law, he recommended approval of the PDD with conditions, and that Council adopt an ordinance approving the project. Exhibit A of Ordinance includes the Hearing Examiner’s recommendation. Fiscal and Policy Implications The neighborhood park will be dedicated to the City and added to the City’s maintenance schedule. Council Packet Attachments A. Draft Ordinance with Hearing Examiner Recommendation B. Public Hearing Exhibits Finance Committee Review N/A Legal Review Type of Document Title of Document Date Reviewed Ordinance Maple Grove PUD March 4, 2021 Options Option Results • Approve as recommended by the Hearings Examiner and adopt the Ordinance as presented The development can move forward as conditioned • Deny the application and do not adopt the Ordinance Development does not move forward as a PDD • Remand to the Hearing Examiner with instructions for further action Hearing Examiner can be directed to reopen the public hearing to consider additional or new information and affirm or modify his recommendation(s) Action Requested Staff recommends City Council make the following motion: Remand to the Hearings Examiner to reopen the public hearing on this matter in order to consider new information that may impact the conditions of approval for both the Planned Development District and underlying subdivision, and to do so within the next forty-five (45) days. Moses Lake Council Packet 3-9-21, Page 57 of 110 ORDINANCE – Draft AN ORDINANCE CREATING A PLANNED DEVELOPMENT DISTRICT PURSUANT TO MOSES LAKE MUNICIPAL CODE CHAPTER 18.67 Recitals: 1. The purpose of the planned development district ordinance is to allow some flexibility in the design of clustered residential, commercial, or industrial uses with sufficient and appropriate collective open space or a mixture of such uses by permitting specific modifications of the bulk and use regulations and performance standards of the underlying zone(s) as applied to a particular parcel of land. A planned development district is a floating district. Each approved planned development district is superimposed on the underlying zone to the extent that the planned development district shall modify and supersede the bulk and use regulations and performance standards of the underlying zone. 2. A planned development district is a floating district. Each approved planned development district is superimposed on the underlying zone to the extent that the planned development district shall modify and supersede the bulk and use regulations and performance standards of the underlying zone. 3. A planned development district encourages flexibility in design and development that will result in a more efficient and desirable use of the land. 4. A planned development district permits flexibility of design, placement of buildings, use of required open spaces, circulation facilities, open spaces, off-street parking areas, and otherwise to better utilize the potentials of the site characterized by special features such as but not limited to geography, topography, or shape. 5. A planned development district provides for maximum efficiency in the layout of streets, utilities, and other public improvements. 6. A planned development district produces an integrated or balanced development of mutually supportive uses that might be otherwise inharmonious or incongruous. THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. The following described property shall be permitted to develop as Maple Grove Planned Development District Phase 1 and Phase 2, as described in Exhibit A, and shall be named Maple Grove Planned Unit Development as recorded with the Grant County Auditor. N1/2NWSW N OF HWY LS TX#'S 10 19 28 (Prelim Maple Grove Phase 1 & 2) N1/2NWSW N OF HWY EXCEPT N 120 FEET OF THE WEST 500 FEET & EXCEPT Moses Lake Council Packet 3-9-21, Page 58 of 110 N 60 FEET OF THE EAST 796 FEET & EXCEPT PORTIONS OF HWY 10 19 28 Section 2. Maple Grove PUD is a 91-lot single family residential development. Phase 1 will have 44 lots, and Phase 2 will have 47 lots. A neighborhood park will be dedicated and developed in Phase 1. Section 3. The Maple Grove PUD is located within the R-2 Residential zone. The land uses that are permitted are single family dwellings and common open space, including parks, parking, and landscaping. All requirements and standards of the R-2 Residential Zone code shall be met. The bulk regulations of the R-2 Residential Zone are modified as follows: A. Lot sizes will be less than 7,000 sq ft. B. Minimum lot widths will be less than 65 ft. C. Minimum lot area for corner lots will be 5,378 sq ft. D. The development shall be constructed essentially as conditioned and presented to the Hearing Examiner and City Council. E. In accordance with all recommended conditions of approval as set forth in the Hearing Examiner’s February 11, 2021, Recommended Conditions of Approval, attached as Exhibit A and incorporated herein. Section 4. Hayden Homes or their successor in interest shall be bound to the uses and modifications specified in this ordinance. Development rights are conferred upon the applicant or applicant’s successor in interest upon the submission and approval of a final planned development district application and map(s). Approval for the applicant to proceed with construction shall be contingent upon receipt and approval by the City Council of a final planned development district application and map(s). Section 5. Severability. If any section of this ordinance is found to be unconstitutional or invalid as written or as applied to any particular person or circumstances, no other section of the ordinance shall be deemed to be invalid, but rather, should be deemed to have been enacted independently and without regard to the section affected. Section 6. Effective Date. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council of the City of Moses Lake, WA and signed by its Mayor on Month dd, 2021 Moses Lake Council Packet 3-9-21, Page 59 of 110 Moses Lake Council Packet 3-9-21, Page 60 of 110 Moses Lake Council Packet 3-9-21, Page 61 of 110 Moses Lake Council Packet 3-9-21, Page 62 of 110 Moses Lake Council Packet 3-9-21, Page 63 of 110 Moses Lake Council Packet 3-9-21, Page 64 of 110 Moses Lake Council Packet 3-9-21, Page 65 of 110 Moses Lake Council Packet 3-9-21, Page 66 of 110 Moses Lake Council Packet 3-9-21, Page 67 of 110 Moses Lake Council Packet 3-9-21, Page 68 of 110 ’A A R ONA.DYCK©’ I YDENHOMESIExhibit AMoses Lake Council Packet 3-9-21, Page 69 of 110 ’© I YDENHOMESI’A A R O N A. DYCKMoses Lake Council Packet 3-9-21, Page 70 of 110 ’A A R ON A. DYCK©’ I YDENHOMESIMoses Lake Council Packet 3-9-21, Page 71 of 110 ’© I YDENHOMESIA A R O N A. DYCKMoses Lake Council Packet 3-9-21, Page 72 of 110 From:Pam Hill To:Vivian Ramsey Subject:RE: Maple Grove PUD Preliminary Plat Date:Tuesday, December 15, 2020 9:39:15 AM This sender is trusted. Hi Vivian This plat will use all of parcel 110002002; Phase 1 will create 47 lots and Phase 2 will also create 47 lots. Owner is PIA, LLC; no issues Pam Hill Segregation Deputy 509-754-2011 x 2607 All our dreams can come true, if we have the courage to pursue them.” – Walt Disney From: Vivian Ramsey <vramsey@cityofml.com> Sent: Tuesday, December 15, 2020 9:15 AM To: Anita Gruchalla (Agrucha@gcpud.org) <Agrucha@gcpud.org>; Bill Aukett <baukett@cityofml.com>; Cascade Natural Gas <sgrant@cngc.com>; Dept of Archeology and Historic Preservation <SEPA@dahp.wa.gov>; Derek Beach <dbeach@cityofml.com>; Eric Pentico - DFW (eric.pentico@dfw.wa.gov) <eric.pentico@dfw.wa.gov>; Fred Snoderly <fsnoderly@cityofml.com>; Gina Hoff (ghoff@usbr.gov) <ghoff@usbr.gov>; Guy Moura (HSY) <Guy.Moura@colvilletribes.com>; Kevin Myre <kmyre@cityofml.com>; Lindee Kirkendall <lindee.l.kirkendall@usps.gov>; Oscar Cuevas <oscar.cuevas@centurylink.com>; rbuck@gcpud.org; Richard Law <rlaw@cityofml.com>; Rob Harris <rharris@cityofml.com>; Robert Sloma (robert.sloma@colvilletribes.com) <robert.sloma@colvilletribes.com>; SEPA Register (separegister@ecy.wa.gov) <separegister@ecy.wa.gov>; Stephanie Shopbell <sshopbell@granthealth.org>; USBR <ginahoff@usbr.gov>; William "Joe" Connolly (jconnolly@mlsd161.org) <jconnolly@mlsd161.org>; William Gould (gouldw@wsdot.wa.gov) <gouldw@wsdot.wa.gov>; Pam Hill <phill@grantcountywa.gov>; Darryl Pheasant <dpheasant@grantcountywa.gov>; Lee Creiglow <lcreiglow@cityofml.com>; Wayne Ostler <wostler@cityofml.com>; Levi Bisnett <lbisnett@cityofml.com>; Garrit Klein <g.klein@macc911.org> Subject: Maple Grove PUD Preliminary Plat **EXTERNAL EMAIL** This email originated from outside Grant County's network. Do not click links or open attachments unless you recognize the sender and know the content is safe. Attached are the environmental documents for the Maple Grove Planned Unit Development and EXHIBIT B Moses Lake Council Packet 3-9-21, Page 73 of 110 Notice of Application. Comments on the environmental aspects are due January 4, 2021. A public hearing is tentatively scheduled for February 9, 2021. Vivian Ramsey Planning Manager Department of Community Development 321 S. Balsam Street PO Box 1579 Moses Lake WA 98837 509.764.3749 vramsey@cityofml.com NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party. Moses Lake Council Packet 3-9-21, Page 74 of 110 December 31, 2020 Vivian L. Ramsey Planning Manager City of Moses Lake 321 S. Balsam St P.O. Box 1579 Moses Lake, WA 98837-0244 Re: Maple Grove PUD, File: LUA 2020-0060 Dear Vivian L. Ramsey: Thank you for the opportunity to comment on the Notice of Application and anticipated Determination of Nonsignificance regarding the proposal to divide 18 acres into 91 single-family residential lots, to include construction of access roads (Proponent: Hayden Homes, LLC.). After reviewing the documents, the Department of Ecology (Ecology) submits the following comments: Hazardous Waste and Toxics Reduction Program-Andrew Maher (5901) 329-3612 Please keep in mind that during the construction activities associated with the Maple Grove PUD project, some construction-related wastes produced may qualify as dangerous wastes in Washington State. Some of these wastes include:  Absorbent material  Aerosol cans  Asbestos-containing materials  Lead-containing materials  PCB-containing light ballasts  Waste paint  Waste paint thinner  Sanding dust  Treated wood You may find a more comprehensive list, as well as a link to identify and designate your wastes on the Common Construction and Demolition Wastes website at https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Dangerous- waste-guidance/Common-dangerous-waste/Construction-and-demolition. The applicant, as the facility generating the waste, bears the responsibility for all construction waste. Moses Lake Council Packet 3-9-21, Page 75 of 110 Vivian Ramsey December 31, 2020 Page 2 In order to adequately identify some of your construction and remodel debris, you may need to sample and test the wastes generated to determine whether they are dangerous waste. For more information and technical assistance, contact Andrew Maher at (509) 329-3612 or via email at Andrew.Maher@ecy.wa.gov. Toxics Cleanup Program-Evelyn Cummings (509) 329-3492 If the property has been historically used for agricultural purposes, then the applicant may need a site assessment to ensure that possible residues from agricultural chemicals do not pose a threat to human health and the environment. For more information or technical assistance, please contact Evelyn Cummings at (509) 329-3492 or via email at Evelyn.Cummings@ecy.wa.gov. Water Quality Program-Shannon Adams (509) 329-3610 If the applicant can retain all construction-related stormwater on-site, and sediment-laden water or sediment from tracking off-site, Ecology may not require a Construction Stormwater General Permit. However, if sediment tracks off-site or sediment-laden stormwater discharges off-site without a permit, the applicant will violate RCW 90.48.160, which could lead to a penalty of up to $3000. For more information or technical assistance regarding the requirements of a Construction Stormwater General Permit, please contact Shannon Adams at (509) 329- 3610 or via email at Shannon.Adams@ecy.wa.gov. State Environmental Policy Act (SEPA) Ecology bases comments upon information submitted for review. As such, comments made do not constitute an exhaustive list of the various authorizations you may need to obtain, nor legal requirements you may need to fulfill in order to carry out the proposed action. Applicants should remain in touch with their Local Responsible Officials or Planners for additional guidance. For more guidance on, or to respond to the comments made by Ecology, please contact the appropriate staff listed above at the phone number or email provided. Department of Ecology Eastern Regional Office (Ecology File: 202006271) cc: Brian Thoreson, Land Development Manager/Project Manager, Hayden Homes, LLC Moses Lake Council Packet 3-9-21, Page 76 of 110 IN REPLY REFER TO EPH-2322 2.2.3.19 United States Department of the Interior BUREAU OF RECLAMATION Ephrata Field Office 32 C Street MW Ephrata, WA 98823-0815 Dec 21, 2020 RECEIVED City of Moses Lake Vivian Ramsey, Planning Manager City of Moses Lake Community Development Depaitment p.o. Box 1579 Moses Lake, WA 98837 DEC 2 2 2020 Coi'nmunity Development Planning and Building Subjeet: Proposed Maple Grove Plarined Unit Development - Notice of Application, State Environmental Policy Act Determination of Non-Significance and Major Preliminary Plat Dear Ms. Ramsey: Thank you for the opportunity to review and comment on the subject proposal located on Grape Drive, near Maple Drive, in a portion of the NW% of the SW% of Section 10, Township 19 Nortli, Range 28 East, Willamette Meridian, Moses Lake, Grant County, Washington. This letter is in response to your request for comments due Januaiy 4, 2020. The Bureau of Reclamation currently lias a buried irrigation facility, the EL18 Wasteway, on the western boundaiy of the proposed property site. Tlie wasteway is for irrigation return flows from the Columbia Basin Project (Project). The proponent should be aware of is8ues that could impact Project objectives. Constniction storm water or runoff of any type from a constniction site or developed property should not enter any of Reclamation's lands or facilities at any time and must be contained on site. Surface water runoff resulting from construction activities can potentially enter Project facilities and adversely affect water quality. A General Constniction Storm Water Perinit, from the Washington State Department of Ecology, will be needed for any construction project one acre or greater in size. Constnuction should be conducted in a manner that minimizes adverse effects to the lands, operations, waters, facilities, and resources of the Project. Upon completion of constmction activities, no connections to Project facilities will be allowed that would collect or discharge storm water or any other non-agricultural discliarges. Landowners should be aware of existing Reclamation and East Columbia Basin Irrigation District (ECBID) rights to construct, reconstruct, operate, and maintain Project facilities as necessary. Reclamation and ECBID must review and approve any work that will involve these facilities or the existing rights-of-way prior to commencing such work. Structures are prohibited from encroaching upon existing rights-of-way corridors without prior approval from Reclamation and ECBID. This includes, but is not limited to, temporary improvements such as on-site sewage disposal systems, drain fields, domestic wells, paving, fencing, and landscaping. It is impoitant to note that Reclamation's concurrence to this proposal is conditioned upon the assurance that there are no encroachments upon Project facilities or rights-of-way. Should the proponent develop the property with the intent of installing a well for public or private use, please be advised that such a well providing groundwater to the public will typically have a wellhead protection zone delineated on the development plans. Wellhead protection zones cannot overlap INTERIOR REGION 9 @ COLUMBIA-PACIFIC NORTHWEST IDAHO, MONTANA", OREGON*, WASHINGTON ' PARTLAI Moses Lake Council Packet 3-9-21, Page 77 of 110 2 Reclamation rights-of-way or interfere with Project operations, since they would constrain the ECBID's ability to apply aquatic and terrestrial herbicides needed to maintain Project facilities. The ECBID must be able to operate and maintain Project facilities in order to accomplish Project objectives. Generally, all survey data on the Bureau of Reclamation Farnt Unit Maps pertaining to Reclamation facilities, associated rights-of-way, and Farni Unit boundaries within the area being subdivided must be included on the plat. The plat recorded with the county is considered the official Reclamation record. Our review of the preliminary plat indicates that the proponent has furnished this required inforr'nation. The following language will be required on the final plat prior to approval. Bureau of Reclamation concurrence for this plat is limited to the extent of the plat's compliaxice with the requirements of RCW 58.17.310. Drain Construction: Rising ground water tables are common in irrigation projects. Federal drain constniction funds are not available for draining of subdivisions and other areas not in a commercial agriculture land use, unless such drainage is incidental to the required drainage of adjacent agricultural land and meets Federal technical and economic feasibility requirements. This land is included within the East Columbia Basin Irrigation District and is subject to the laws of the United States and the State of Washington relative to the Columbia Basin Project and is liable for further assessments, if any, levied by said District. It is also understood and agreed that when this plat is served by County Roads, irrigable land within the Road right-of-way or isolated by said dedication will not become a charge assessable to Grant County and payable to the East Columbia Basin Irrigation District for constniction, operation and maintenance of the Project. East Columbia Basin Irrigation District Bureau of Reclamation IRRIGATION APPROV AL: Water Supply: Concurrence by the Bureau of Reclamation for this plat does not assure the availability of a water supply, nor does it bind the United States to issue a permanent right for a Federal water supply. A supply of Federal project water to this land is assured only upon full compliance with corollary Federal and State legislation. Bureau of Reclamation Please ensure that all distances and bearings are shown exactly as displayed on the Bureau of Reclamation Farm Unit map for Reclamation facilities, associated rights-of-way, and farm unit boundaries. Although this proposal is within the Columbia Basin Project, it is not within an Irrigation Block. However,itdoesincludeaProjectfacility. PleaseensurethatallthenecessarydataregardingtheEL18 Wasteway is included on the major plat; facility name, lengths, and right-of-way widths. Moses Lake Council Packet 3-9-21, Page 78 of 110 If you have any questions or concems, please contact Ms. Gina Hoff, Water Quality Specialist, at ghoff@,usbr.gov or (509) 754-0254, or Mr. Gregory Bates, Acting Realty Supervisor, at gbates@,usbr.gov or (509) 754-0226. For the hearing impaired, please call the Federal Relay System at (800) 877-8339. cc: Mr. Craig Simpson, Secretary-Manager East Columbia Basin Irrigation District p.o. Box E Othello, WA 99344 Mr. Chris Overland, General Manager Moses Lake Irrigation Rehabilitation District p.o. Box 98 Moses Lake, WA 98837 Sincerely, GREGORY DG;'Ga':;7;Ad."BS BATES Date: 2020.12.21 06:43:52-08'00' Gregory Bates Acting Realty Supervisor Moses Lake Council Packet 3-9-21, Page 79 of 110 State of Washington • Department of Archaeology & Historic Preservation P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 www.dahp.wa.gov December 17, 2020 Vivian Ramsey Planning Manager Department of Community Development 321 S. Balsam Street PO Box 1579 Moses Lake, WA 98837 In future correspondence please refer to: Project Tracking Code: 2020-12-07684 Property: City of Moses Lake_Maple Grove Subdivision Project (LUA2020-0060) Re: Survey Requested Dear Vivian Ramsey: Thank you for contacting the Washington State Historic Preservation Officer (SHPO) and Department of Archaeology and Historic Preservation (DAHP) and providing documentation regarding the above referenced project. Our statewide predictive model indicates that there is a high probability of encountering cultural resources within the proposed project area. Further, the scale of the proposed ground disturbing actions would destroy any archaeological resources present. Identification during construction is not a recommended detection method because inadvertent discoveries often result in costly construction delays and damage to the resource. Therefore, we recommend a professional archaeological survey of the project area be conducted prior to ground disturbing activities. We also recommend consultation with the concerned Tribes' cultural committees and staff regarding cultural resource issues. These comments are based on the information available at the time of this review and on behalf of the SHPO in conformance with Washington State law. Should additional information become available, our assessment may be revised. Thank you for the opportunity to comment on this project and we look forward to receiving the survey report. Please ensure that the DAHP Project Number (a.k.a. Project Tracking Code) is shared with any hired cultural resource consultants and is attached to any communications or submitted reports. Should you have any questions, please feel free to contact me. Sincerely, Sydney Hanson Transportation Archaeologist (360) 280-7563 Sydney.Hanson@dahp.wa.gov Moses Lake Council Packet 3-9-21, Page 80 of 110 HAYDEN HOMES 91 LOT PUD GRAPE DRIVE-MAPLE STREET CITY OF MOSES LAKE DEVELOPMENT ENGINEERING April 17, 2020 The following are general comments based on review of the preliminary submittal for the proposed LOCATION/ZONE/ ADDRESS The property is located SW corner of Grape Drive and Maple Street. FEES FOR WATER AND SEWER SERVICES MLMC 13.08.100- S29.91 a front foot for the water in Grape Drive and the main extending west in the ROW for Maple Drive. Approximately 1914.5' X !>29.91 = S57,626.95 MLMC 13.08.171 (A) - S28.86 a front foot for the Sewer main extending from the casing under State Route 17 across the property to the ROW of Maple Drive, then east to Grape Drive. Approximately (1615" X S28.86) = S46,608.90. Part of this length the same property owner is on both frontages of the pipe, in the past the owner was charged for both frontages, 840' X S28.86 = S24,242 additional. (S70,850.90) MLMC 13.08.171 (B) - S395.22 an acre for the bore under the highway. Approximately 18 acers X S395.22 = 97,113.96 These total approximately S135,589 +/- (actual front footage will be determined with the plat). I understand a request to reduce the reimbursements due has been made. I feel a more equal reimbursement can be negotiated. Development Engineering agrees the sewer pipe crossing the property in a north south direction serves no benefit to the proposed development, with the proposed design the line would be crossing under future houses, this is something the City should avoid if at all possible. The fees for the sewer main located in the Maple Drive ROW should be retained. Development Engineering supports the request to defer the reimbursement for the sewer main crossing the property in a north south direction. This would cause a reduction of S48,484.80+/-. The remaining reimbursements should be applied as required. The footage needs to be calculated with the plat. The fee for meters and water/sewer system development fees will be determined upon request to connect to city water or sewer. Current water/sewer are per the Fee Schedule available on the City's website. STREETS/SIDEWALKS/CuRBCUTS The property currently fronts on Grape Drive. Grape Drive is a County road and developed with curb on one side. MLMC 17.24.030 states: A. The applicant is responsible for constructing all the streets within the subdivision full width, and all the streets adjacent to the subdivision half width. Except, the applicant shall be responsible for constructing the adjacent streets full width if the City determines that the use within the subdivision requires full width streets. B. Cul-de-sacs may be approved when they do not hinder the connectivity of streets in the surrounding neighborhoods. Where cut-de-sacs are approved, they shall terminate in a cul-de-sac bulb unless they meet all the following criteria: Moses Lake Council Packet 3-9-21, Page 81 of 110 1. No more than one lot has sole access from the cul-de-sac. 2. The end of the street right-of-way terminates at the plat boundary. 3. The adjacent property is not platted. 4. The street should continue through the adjacent property when it is developed. 5. The length of the cul-de-sac is less than 175 feet. 6. An end of roadway barricade is installed at the end of the cut-de-sac. The curb is installed on the West side of Grape Drive fronting the property. Developer will be responsible for installing the activity trail along Grape Drive for the frontage of the property. Developer will be responsible for participating in the !2 of the costs of installing sewer in Grape Drive from Maple Drive for the full frontage of the property. Developer will be responsible for the full width construction of Maple Drive from proposed "Road #3" to Grape Drive. This is due to the Development accessing Maple from this roadway. A end of road marker or temporary cut- de-sac will be required. The developer can set up reimbursements against the property to the north. Developer is responsible for the % width construction of Maple Drive from "Road #3" for the frontage of the property. The construction of this portion of the road is not required at this time. It is recommended to set up either a developer agreement or a covenant for the construction of this portion of the roadway. The Developer can mitigate the costs of this portion of the road to the City and their obligation for this portion of road would be fulfilled. Civil plans are to be submitted to City of Moses Lake Development Engineering. WATER SERVICE Records indicate there is 14" PVC water main installed along the Maple Drive and Grape Drive frontage. Additional fire hydrants may be required by the Fire Marshal and will be the developer's responsibility to install. The Fire Marshal advised with 5-foot side yard setbacks giving 10" separation between structures gives a 25% increase in required fire flow. Using 1500 GPM the increase is 1875 GPM, 1875 GPM requires 2 hydrants. 500 foot hydrant spacing would allow 2 hydrants within 250 Feet. SEWER SERVICE Developer will be responsible for participating in the % of the costs ofinstalling sewer in Grape Drive from Maple Drive for the full frontage of the property. Moses Lake Council Packet 3-9-21, Page 82 of 110 01.8.2020 To Kris Robbins Community Development Director Memo Comments: From Rob Harris Development Engineering Manager Hayden Homes has requested a modification to the reimbursements due for parcel # 110002002. The reimbursements due are as follows; CC Fred Snoderly Municipal Services Director Re Hayden Homes reimbursement deferral request MLMC 13.08. 100- $29.91 a front Foot for the water in Grape Drive and the main extending west in the ROW for Maple Drive. Approximately 1 914.5' X $29.91 = $57,626.95 MLMC 13.08. '171 (A) - $28.86 a front foot for the Sewer main extending from the casing under State Route 17 across the property to the ROW of Maple Drive, then east to Grape Drive. Approximately (1615' X $28.86) = $46,608.90. Part of this length the same property owner is on both frontages of the pipe, in the past the owner was charged for both frontages, 840' X $28.86 = $24,242 additional. ($70,850.90) MLMC 13. 08. 171 (B) - $395.22 an acre for the bore under the highway. Approximately 18 acers X $395.22 = $7, 1 I 3.96 These total approximately $135,589 +/- (actual front footage will be determined with the plat). Hayden is requesting the reimbursements be calculated as follows; MLMC 13.08. 100 Water - 680' X $29.91 /2 $IO, 169.40 MLMC 13.08.171 (A) No fee, Hayden states this sewer pipe has no benefit to the site. MLMC 13.08. 171 (B) $395.22 per acre, approximately $7, 113.96 Requested payment due $17,283.36. In the letter with the request the applicant states "appears the prices are being inflated from the original costs from 1997 and 2008." I don't think the applicant understands how the reimbursement is written and increases each year with the CPI. The applicant also states the reimbursements should be divided up among the adjoining benefiting property owners. The reimbursement is already divided between the benefiting property owners, the calculations are based on a front foot price for each property fronting the property. The applicant stated in the City of Moses Lake Tel 509-764-3780 Cell 509-750-1151 321 S Balsam Moses Lake Washington 98837 CityofML.com rharris@cityofml.com WORKS LAKE Moses Lake Council Packet 3-9-21, Page 83 of 110 01.8.2020 Memo Pg.02 request that the sewer main in the Maple Drive ROW is only for subsequent property owners and they receive no benefit from the main being installed. I understand the request that has been made. I feel a more equal reimbursement can be negotiated. Development Engineering agrees the sewer pipe crossing the property in a north south direction serves no benefit to the proposed development, with the proposed design the line would be crossing under future houses, this is something the City should avoid if at all possible. The fees for the sewer main located in the Maple Drive ROW should be retained. Development Engineering supports the request to defer the reimbursement for the sewer main crossing the property in a north south direction. This would cause a reduction or $48,484.80+/-. The remaining reimbursements should be applied as required. The footage needs to be calculated with the plat. Moses Lake Council Packet 3-9-21, Page 84 of 110 From:Pentico, Eric D (DFW) To:Vivian Ramsey Subject:RE: Maple Grove PUD Preliminary Plat Date:Monday, January 4, 2021 9:42:48 AM This sender is trusted. Vivian,   After a review of WDFW’s Priority Habitats and Species map, observing aerial photos of the proposed project site, and having internal discussion with WDFW Wildlife Programpersonnel, WDFW does not have any environmental concerns regarding this proposedproject site. Eric   Eric Pentico Washington Department of Fish and Wildlife Habitat Biologist Region 2 Office – Ephrata, WA Office: (509) 754-4624 ext. 215 Cell     : (509) 630-2729 Email  :   eric.pentico@dfw.wa.gov Work Schedule: Mon.-Thurs -  6:30 a.m to 8:00 a.m. email and cellular phone                                                           8:00 a.m. - 5:00 p.m. office hours       From: Vivian Ramsey <vramsey@cityofml.com>  Sent: Tuesday, December 15, 2020 9:15 AM To: Anita Gruchalla (Agrucha@gcpud.org) <Agrucha@gcpud.org>; Bill Aukett <baukett@cityofml.com>; Cascade Natural Gas <sgrant@cngc.com>; SEPA (DAHP) <sepa@dahp.wa.gov>; Derek Beach <dbeach@cityofml.com>; Pentico, Eric D (DFW) <Eric.Pentico@dfw.wa.gov>; Fred Snoderly <fsnoderly@cityofml.com>; Gina Hoff (ghoff@usbr.gov) <ghoff@usbr.gov>; Guy Moura (HSY) <Guy.Moura@colvilletribes.com>; Kevin Myre <kmyre@cityofml.com>; Lindee Kirkendall <lindee.l.kirkendall@usps.gov>; Oscar Cuevas <oscar.cuevas@centurylink.com>; rbuck@gcpud.org; Richard Law <rlaw@cityofml.com>; Rob Harris <rharris@cityofml.com>; Robert Sloma (robert.sloma@colvilletribes.com) <robert.sloma@colvilletribes.com>; ECY RE SEPA REGISTER <separegister@ecy.wa.gov>; Shopbell, Stephanie (DOHi) <sshopbell@granthealth.org>; USBR <ginahoff@usbr.gov>; William "Joe" Connolly (jconnolly@mlsd161.org) <jconnolly@mlsd161.org>; William Gould (gouldw@wsdot.wa.gov) <gouldw@wsdot.wa.gov>; Pam Hill (phill@grantcountywa.gov) <phill@grantcountywa.gov>; DOR Moses Lake Council Packet 3-9-21, Page 85 of 110 Grant County Treasurer <dpheasant@grantcountywa.gov>; Lee Creiglow <lcreiglow@cityofml.com>; Wayne Ostler <wostler@cityofml.com>; Levi Bisnett <lbisnett@cityofml.com>; Garret Klein <g.klein@macc911.org> Subject: Maple Grove PUD Preliminary Plat   This message has originated from an External Source. Please use caution when opening attachments, clicking links, or responding to this email. Contact your desktop support or IT security staff for assistance and to report suspicious messages. Attached are the environmental documents for the Maple Grove Planned Unit Development and Notice of Application. Comments on the environmental aspects are due January 4, 2021. A public hearing is tentatively scheduled for February 9, 2021.   Vivian Ramsey Planning Manager Department of Community Development 321 S. Balsam Street PO Box 1579 Moses Lake WA  98837 509.764.3749 vramsey@cityofml.com     NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party.   Moses Lake Council Packet 3-9-21, Page 86 of 110 City of Moses Lake Fire Department Fire Marshalos Office 701 E 3rd Ave Moses Lake WA 98837 Fire Marshalas Office (509) 764-3852 www.cityofml.com February 4, 2021 Vivian Ramsey, Planning Manager Planning Department 321 S Balsam Ave Moses Lake, WA 98837 vramsey@cityofml.com RE LUA2020-0060 Maple Grove 91 lot PURD Fire Comments I have reviewed the documents submitted on this project and have the following comments regarding the development: * The location is within 3 miles of the main station located at 701 E Third Ave, fire class rating of 5. * Roads must be hard surfaced before combustible construction materials are on location for storage or use. * Hydrants shall be installed and accepted prior to combustible construction materials are on site. This shall include all storz adapters and verified fire flow. @ Road signs must be installed prior to construction of homes. * Maple Drive is required to be built out for this development. The number of single family dwelling units in the documents sent in for review show more than 30 units. The adopted state fire code requires two fire access points not less than half the distance of the diagonal distance. * MLMC 16.50.040 Fire Flow Requirements for buildings A. One and two family dwellings. The minimum fire flow and flow duration requirements for one (1) and two (2) family dwellings having a fire flow calculation area that does not exceed three thousand six hundred (3,600) square feet shall be one thousand (1,000) gallons per minute for one (1) hour. Fire flow and flow duration for dwellings having a fire flow calculation area in excess of three thousand six hundred (3,600) square feet shall not be less than specified in Table B105.1 of the 2012 edition of the International Fire Code. Moses Lake Council Packet 3-9-21, Page 87 of 110 E. Fire flow Adjustment Based on Structural Exposures. O-10 feet: 25% addition 11-30 feet: 20% addition 31-60 feet: 15% addition 61-100 feet: 10% addition 101-150 feet: 5% addition (Ord. 2801, 3/8/16) * With the above language the fire flow base for the structure in this development would be 1250 gpm if the structures are below 3600 sqft in size. * The increase in density of homes in this plat will require the use of NFPA13D sprinkler systems. These systems are a life safety system not a property preservation system. * The length of the blocks creates issues with hydrant placement. The normal placement is on the corners of the blocks. This placement provides access from the hydrants in both directions. The normal spacing in residential areas is 600 feet. The density will require to the spacing to be minimized to 300 foot spacing. Putting fire hydrants at the intersections and mid-block is the reason for 300 foot separation with the increase density. * The cul-de-sac will need to meet the adopted state fire code of 96 feet in diameter. * The use of non-street parking on one side of the road and will be required to be signed as "no on street parking allowed this side." * Fences required to be a concrete and or stucco. * The requirement Fire Resistance-rated Construction. The use of materials and systems in the design and construction of a building or structure to safeguard against the spread of fire within a building or structure and the spread of fire from one building or structure to another in the plat. If you have any questions, please contact me at (509) 764-3852 or you may email at dbeach(,cityofml.coi'n Sincerely, s Digitally signed by Derek Beach Date: 202102.0415:07:33 -08'00' Derek Beach, Asst Fire Chief/Fire Marshal Moses Lake Council Packet 3-9-21, Page 88 of 110 MEMORANDUM CITY OF MOSES LAKE ENGINEERING DMSION February 4, 2020 TO: FROM: Planning Manager, Vivian Ramsey Development Surveyor, Wayne Ostler CC:City Engineer-Richard Law Development Engineering Manager-Rob Harris RE:MAPLE GROVE PHASE 2 MAJOR PLAT P.U.D.-PRELIMINARY PLAT REVIEW I have completed a review of the above referenced plat proposal. The following comments must be reviewed and addressed by the surveyor of record prior to final plat submittal. General Comments 1.The surveyor shall provide a Plat Certificate with the final plat, dated within 30 days of the final plat submittal. MLMC 17.12.030(B)(3)(d) 2.The land surveyor shall set all monuments and stake all lot corners as shown on the final plat before the plat is submitted for final approval or before any building permits will be issued. All property pins and monuments will be verified in the field upon submission of the final plat mylars. 3.The surveyor must provide a printout of survey and all lot, block and boundary closure calculations with the Final Plat. MLMC 17.12.130 4.It is the developer's responsibility to make accommodations with the United States Postal Service for mail delivery. 5.The surveyor must ensure when revisions are made to a sheet that those revisions are reflected on all sheets as appropriate. SHEET 1 0F 2 1.This proposal has been submitted as a Planned Unit Development. The plat name is required to include "P.U.D.". A suggested name could be "Maple Grove Major Plat, Phase 2, P.U.D." Page 1 Moses Lake Council Packet 3-9-21, Page 89 of 110 The Vertical Datum is required to be on sheet 1 per Moses Lake Municipal Code (MLMC) 17.15.030(J). The surveyor is also required to show the measured difference between NAVD 88 and the local USBR vertical datum. The Basis of Bearing statement is required to be on sheet 1 per MLMC 17.15.030(J). The surveyor shall add elevations to boundary corners per MLMC 17.15.030(EE). The surveyor shall ensure leader lines are shown on dimensions that span more than one point per MLMC 17.15.030 (Q). The street names shown on the map are not acceptable. The surveyor or plat proponent shall propose street names and add them to the map per MLMC 17.15.030(W). A covenant may be required for this plat. The surveyor may be required to add a Covenant block per MLMC 17.15.030(BBB). Municipal boundaries, such as City Limits, shall be added to the map in the appropriate locations per MLMC 17.15.030(SS). I have concerns that Lots 26 and 27, Block 3 may not be buildable in their current configuration because of the location of the USBR drain easement and the topography of the rear half. The surveyor and proponent should present their lot layout plan for these two lots or reconfigure the plat to allow for buildable lots. SHEET 2 0F 2 The Planning Commission no longer signs major plats and has been replaced by the Hearing Examiner. The surveyor shall revise the Planning Commission signature block to a Hearing Examiner signature block. SITE PLAN No specific sheet comments. Page 2 Moses Lake Council Packet 3-9-21, Page 90 of 110 MOSES LAKE MEMORANDUM CITY OF MOSES LAKE ENGINEERING DMSION February 4, 2020 TO:Planning Manager, Vivian Ramsey FROM:Development Surveyor, Wayne Ostle# CC:City Engineer-Richard Law Development Engineering Manager-Rob Harris RE:MAPLE GROVE PHASE 1 MAJOR PLAT P.U.D.-PRELIMINARY PLAT REVIEW I have completed a review of the above referenced plat proposal. The following comments must be reviewed and addressed by the surveyor of record prior to final plat submittal. General Comments 1.The surveyor shall provide a Plat Certificate with the final plat, dated within 30 days of the final plat submittal. MLMC 17.12.030(B)(3)(d) 2.The land surveyor shall set all monuments and stake all lot corners as shown on the final plat before the plat is submitted for final approval or before any building permits will be issued. All property pins and monuments will be verified in the field upon submission of the final plat mylars. 3. The surveyor must provide a printout of survey and all lot, block and boundary closure calculations with the Final Plat. MLMC 17.12.130 4.It is the developer's responsibility to make accommodations with the United States Postal Service for mail delivery. 5. The surveyor must ensure when revisions are made to a sheet that those revisions are reflected on all sheets as appropriate. SHEET 1 0F 2 1.This proposal has been submitted as a Planned Unit Development. The plat name is required to include "P.U.D.". A suggested name could be "Maple Grove Major Plat, Phase 1, P.U.D." Page 1 Moses Lake Council Packet 3-9-21, Page 91 of 110 2.The Vertical Datum is required to be on sheet 1 per Moses Lake Municipal Code (MLMC) 17.15.030(J). The surveyor is also required to show the measured difference between NAVD 88 and the local USBR vertical datum. 3.The Basis of Bearing statement is required to be on sheet 1 per MLMC 17.15.030(J). 4.The surveyor shall add elevations to boundary corners per MLMC 17.15.030(EE). 5.The surveyor shall add leader lines to dimensions that span more than one point per MLMC 17.15.030 (Q). 6.The street names shown on the map are not acceptable. The surveyor or plat proponent shall propose street names and add them to the map per MLMC 17.15.030(W). 7.A covenant may be required for this plat. The surveyor may be required to add a Covenant block per MLMC 17.15.030(BBB).. 8.Municipal boundaries, such as City Limits, shall be added to the map in the appropriate locations per MLMC 17.15.030(SS). SHEET 2 0F 2 1.The Planning Commission no longer signs major plats and has been replaced by the Hearing Examiner. The surveyor shall revise the Planning Commission signature block to a Hearing Examiner signature block. SITE PLAN 1.No specific sheet comments. Page 2 Moses Lake Council Packet 3-9-21, Page 92 of 110 6' PLAY AREA TO INCLUDE: SWING SET PLAY STRUCTURE APPX 4 5'APPX. 40 ' Scale 1" = 10' 0 5 10 20 400 Bradley Blvd, Ste 106Richland, WA 99352509.942.1600PBS Engineering andEnvironmental Inc.pbsusa.comDESIGNED: CHECKED: Full Size Sheet Format Is 24x36; If Printed Size Is Not 24x36, Then This Sheet Format Has Been Modified & Indicated Drawing Scale Is Not Accurate. OR Know what's below. before you dig.Call R WA Filename: L:\Projects\66000\66255\66255-000\Civil\CAD\Working\Sheets\66255000_L01.dwg Layout Tab: L01 (2) User: Ryan Billen CAD Plot Date/Time: 12/8/2020 8:49:45 AMPARK SITE PLAN FOR:A SITE LOCATED IN THE CITY OF MOSES LAKEMAPLE GROVE PUDOAG RWP OCT 2020 66255.000 SHEET 1 1 PRELIMINARY BENCH, TYP PICNIC TABLE, TYP DECIDUOUS TREE, TYP GRAPE DRIVE NEPlayground Curb Detail NOT TO SCALE CEDAR WOODCHIPS (18" MIN.) FLUSH WITH TOP OF CURB 1" R 12" R 12"6" 8" MIN. NOTES: CONCRETE SHALL HAVE CONTROL JOINTS MIN, 5' O.C.. WHEN CURB IS ADJACENT TO CONCRETE, ALIGN JOINTS IN PAVEMENT. COMPACTED SUBGRADE AND AGGREGATE TO 95% MAX. DRY DENSITY. CURB SHALL BE BRUSHED FINISHED. GRASS OR PLANTING AREA SEE SOIL SECTION DETAIL PLAY CURB, SEE DETAIL OPEN AREA TURF PARK TRACT PROPERTY LINE, TYP EXHIBIT C Moses Lake Council Packet 3-9-21, Page 93 of 110 ☐ ☐ 4 DATE STAMP HERE & RECEIVED BY (initial) Permit #_________________________ Fee Schedule (check box) ☐Annexation $400 ☐Appeals $350 ☐Administrative Appeal $500 ☐Binding Site Plan $1,000 ☐Boundary Line Adjustment $250 ☐Environmental Checklist $250 ☐Environmental Impact Statement $500 ☐Comprehensive Plan Amendment - Text $800 ☐Comprehensive Plan Amendment - Map $1,000 ☐Conditional Use Permit $1,000 ☐Development Agreement $1,500 ☐Planned Unit Development $1,000 ☐Public Hearing Not Otherwise Specified $60 ☐Right of Way Vacation $200 ☐Shoreline Management Application $100 ☐Substantial Development and/or CUP +$200 ☐Exemption No Additional Fee Required ☐Variance +$100 Subdivision Application ☐Preliminary Short Subdivision $300 ☐Preliminary Major Subdivision $500 ☐Final Short Subdivision $200 ☐Final Major Subdivision $400 ☐Zone Change Request $1,000 ☐Zoning Variance + cost of notification, publishing, and Hearing Examiner’s Fee $100 + Actual Costs I(we)(Signature(s) Signature: _______________________Date: ________ Signature: _______________________Date: ________ Do hereby affirm and certify, under penalty of perjury, that I am one (or more) of the owners or owner under contract of the below described property and that the foregoing statements and answers are in all respects true and correct on my information and belief as to those matters, I believe it to be true. APPLICANT Name: ______________________________________ Address: _____________________________________ City: _________________State: ______Zip__________ Phone#: _____________________________________ Email: _______________________________________ Name: _______________________________________ Address: _____________________________________ City: _________________State: ______Zip__________ Phone#: _____________________________________ Signature: _______________________Date: ________ PLANNING DEPARTMENT CONTACTS Kris Robbins, Community Development Director - krobbins@cityofml.com or 509-764-3751 Lori Witters, Associate Planner - lwitters@cityofml.com or 509-764-3744 Vivian Ramsey, Associate Planner - vramsey@cityofml.com or 509-764-3749 Amy Harris, Associate Planner - aharris@cityofml.com or 509-764-3747 LAND USE ACTION APPLICATION AUTHORIZED REPRESENTATIVE Address: ____________________________________ City: _________________State: ______Zip_________ Phone#: _____________________________________ Contact: _____________________________________ Company: ___________________________________ PROJECT NAME AND SUMMARY _______________________________________________ _______________________________________________ PROPERTY INFORMATION Property Address: __________________________ Asssesor’s Parcel #_________________________ Existing Zoning_________ Area Total (SF)_______ Email: _______________________________________ PROPERTY OWNER(S) Email: _______________________________________ Revised 10/04/19 P.I.A. LLC 13419 NE 36th Place Bellevue WA.98005 (206) 356-4936 kfoster@aspigroup.com Hayden Homes, LLC - Brian Thoreson 2464 SW Glacier Place, Ste. 110 Redmond OR.97756 (509) 492-0153 bthoreson@hayden-homes.com X X X Maple Grove - a proposed 91 lot development constructed in two phases along Grape Drive and Maple Drive. Grape Drive and Maple Drive 110002002 R-2 784,080 8/5/2020 DocuSign Envelope ID: CE0E2053-2FAC-438D-B14D-E9FD6941B6C2 8/6/2020 Exhibit D Moses Lake Council Packet 3-9-21, Page 94 of 110 ffAYDEI'{ HC)MES Give As You G(5" September 30, 2020 RECEIVED COMMUNITY DEVELOr!v?EN-r City of Moses Lake Community Development p.o. Box 1579 Moses Lake, WA. 98837 OCT 2 / 2020 PLhNfflNG A)!i': I CITY Oi:= X(..j::ir-lJ.i Re: Maple Grove Major Plat PUD Phase 1 and Phase 2 Preliminary Plat Deviation Request Dear Ms. Ramsey, This letter is in response to the Notice of Incomplete Application comment letter dated August 31, 2020. Hayden Homes would like to request deviations to the following. Block length - MLMC 17.21.030.C Blocks and Lots, require that block lengths shall not exceed 660 feet. Both Maple Grove Major Plat PUD Phase 1 and Phase 2 have a block length measuring 786 feet which is 126 feet longer than the maximum allowed. At this time, there are no identified roadway connections that would require another mid-block street connection. The block length is not significantly longer than the block length allowed, therefore a deviation from MLMC 17.21.030.C is requested. Temporary Cul-De-Sac - Hayden Homes would like to request a deviation for a temporary cul-de-sac at the end of Phase 1 along Willow Street. It is anticipated that the improvements for Maple Grove Major Plat PUD Phase 2 will begin no more than a few months after completion of Phase 1. The construction of a fully improved cul-de-sac would not be warranted for this reason. A deviation is requested to construct a temporary cul-de-sac between Phase 1 and Phase 1. Planned Development District - MLMC 18.67.030.D - Hayden Homes is requesting that Maple Grove Major Plat Phase 1 and Phase 2 be subdivided under MLMC 18.67 Planned Development District Zone. The property In our constant endeavor to improve our homes, Hayden Homes reserves the right to modify floor plans, elevations, materials, design and prices. Dimensions and square footage are approximate. Renderings and pho may be of similar homes offered 800-923-6607 CCB#OR-172526 WA-HAYDEHL937BH IDRCE29144Moses Lake Council Packet 3-9-21, Page 95 of 110 ffAYDEI'i HC)MES Give As You G(5" is currently zoned R-2 which allows for the minimum lot area to be no less than 7,000 square feet, lot width to be no less than 65 feet, and a minimum lot depth of 100 feet. Under the Planned Development District, Hayden Homes is requesting a deviation to the minimum lot area and lot width throughout the proposed community with a minimum lot width of 50 feet, a minimum lot area of 4,974 square feet. Feel free to contact me if you have any questions or concerns. My contact number is (509) 492-0153, or you can email me at bthoreson@hayden-homes.com. Sincerely, Brian Thoreson In our constant endeavor to improve our homes, Hayden Homes reserves the right to modify floor plans, elevations, materials, design and prices. Dimensions and square footage are approximate. Renderings and phia may be of similar homes offered 800-923-6607 CCB#OR-172526 WA-HAYDEHL937BH IDRCE29144Moses Lake Council Packet 3-9-21, Page 96 of 110 Planned Development Narrative Grape Drive NE and Maple Drive NE Moses Lake, Washington Prepared for: Hayden Homes LLC 2464 SW Glacier Place, Suite 110 Redmond, Oregon 97756 October 19, 2020 PBS Project 66255.000 RECEIVED COMMUNITY DEVELOPMENT OCT 17 2020 PLANNING AND Bt,IILDING CITY OF (\/!OSES LAKE XPBS 4412 S CORBETT AVENUE PORTLAND OR 97239 50 3 24 8 1 93 9 M AIN 866 727 0140 FAX PBSUSA COM Moses Lake Council Packet 3-9-21, Page 97 of 110 Planned Development Narrative Hayden Homes LLC Table of Contents Grape Drive NE and Maple Drive NE Moses Lake, Washington BACKGROUND INFORMATION 1 PROPOSAL SUMMARY 1 CHAPTER 18.67 PLANNED DEVELOPMENT DISTRICT ZONE 18.67.020 Permitted Planned Development Districts 18.67.030 General Planned Development District Application Requirements 18.67.040 Preliminary Planned Development District Requirements 18.67.050 Planned Development District Design Standards 1 1 2 3 7 @2020 PBS Engineering and Environmental Inc. 8 PBS October 19, 2020 PBS Project 66255.000 Moses Lake Council Packet 3-9-21, Page 98 of 110 Planned Development Narrative Hayden Homes LLC Grape Drive NE and Maple Drive NE Moses Lake, Washington BACKGROUND INFORMATION The subject property (site) is approximately15.5 acres,is unaddressed, and is located at the southwestern corner of the Grape Drive NE/Maple Drive NE intersection. The site is bounded by Grape Drive NE to its east, Maple Drive NE to its north, and SR-17 on its southwestern corner. The site is described as the north half of the northwest quarter of the southwest quarter of Section 10, Township 19 North, Range 28 East, Willamette Meridian, Moses Lake, Grant County, Washington, and is further identified as Assessor's Parcel Number 110002002. The site is undeveloped and relatively flat with elevations ranging from 1,105 to 1,108 feet above mean sea level, with a valley and hill occupying the western portion with a minimum elevation of1,097 feet above mean sea level and a maximum elevation of1,136 feet above mean sea level. The site is in the R2 zoning district. PROPOSAL SUMMARY The applicant proposes developing the site as a planned development residential district/subdivision. The site will be divided into 91 residential lots for future construction of single-family detached dwellings and accessory structures/uses appurtenant to single-family dwellings. The site will be developed in two phases, with construction on the first phase beginning in 2021, and buildout of the entire project completed by the end of 2023. All lots will be sold for private ownership. Tract A will be dedicated to the city as a public park. Tract B will be dedicated as public right-of-way. The development will not have any common-owned areas, and there will not be a homeowners' association. Access to the development will be from Grape Drive NE and Maple Drive NE. Both are existing public streets. Both will be improved to meet city standards, with right-of-way dedication taking place as necessary to meet standards. The new internal streets that will connect to Grape and Maple Drives NE will be local public streets, also built to city standards. CHAPTER 18.67 PLANNED DEVELOPMENT DISTRICT ZONE 18.67.020 Permitted Planned Development Districts A. Planned development districts may be approved for any use or combination of uses listed in Chapter 78. 72 through Chapter 78.65 of this titte as currentty existing. The uses permitted in any specific ptanned development district shaft be enumerated in the ordinance estabtishing the planned development district. Response: The site is zoned Single-Family and Two (2) Family Residential (R2). The project proposes construction of single-family detached dwellings, which are listed in Table 1 of 18.20.030 as allowed uses in the R2 zone. No other uses are proposed excepting accessory uses allowed appurtenant to the single-family detached dwellings. B. Approved planned development districts are permitted in atl commercial, residentiat, and industriat zones existing in the City of Moses Lake's Municipal Code. Response: As stated previously, the site is zoned R2, which is a residential zone. Approved planned development districts are permitted in residential zones; therefore, the proposed planned development district for the R2-zoned site is permitted. C. Manned development districts may be used for the fotlowing types of development: 7. Ptanned Unit Developments. An area to be ptanned and developed as a single district containing one or more residential ctusters with sufficient and appropriate coltective open space and one or more public, quasi-public, commercial, and /or industrial areas. 8PBS 1 October 19, 2020 PBS Project 66255.000 Moses Lake Council Packet 3-9-21, Page 99 of 110 Planned Development Narrative Hayden Homes LLC Grape Drive NE and Maple Drive NE Moses Lake, Washington Response: The project is being planned and will be developed as a single district containing 91 residential lots for future construction of single-family detached dwellings. No commercial, industrial, or quasi-public areas are proposed. Tract A will be dedicated to the city as a public park. 2. Planned Unit Residentiat Development. An area to be ptanned and devetoped as a single district and containing one or more residentiat clusters with sufficient and appropriate cotlective open space. Appropriate commerciat, pubtic, or quasi-pubtic uses may be inctuded if such uses are for the exctusive benefit of the residential devetopment. Response: The site will be developed as a single zoning district, R2, containing 91 lots for future construction of single-family detached dwellings. Tract A will be dedicated to the city as a public park for use by the residential development. No other uses are proposed. Accordingly, the project is a planned unit residentia development. 3. Planned Commercial Devetopments. Response: The project is not a planned commercial development as no commercial uses are proposed. 4. Planned Industriat Devetopment. Response: The project is not a planned industrial development as no industrial uses are proposed. 18.67.030 General Planned Development District Application Requirements A. Pre-Application Conference. Response: The city's "notice of incomplete application" response indicates this item was completed as a preliminary review on August 16, 2020. B. Planned Devetopment District Application and Maps. Response: The completed application was previously submitted. The required maps are included as part of the revised submittal. C. Environmental Information. Response: The SEPA checklist was included with the original application package, and the city's "notice of incomplete application" response indicates the SEPA checklist is complete. The Phase 1 Environmental Site Assessment was completed by PBS Engineering and Environmental on August 21, 2020, and it is included with the application package. D. Deviation, Deferral, or Waiver. Requests for deviations, deferrats, or waivers of Community Street and Utility Standards shaft be submitted as a part of and must accompany the planned devetopment district application and map(s). The Hearing Examiner shall recommend to the City Council that the requested... Response: The applicant prepared a deviation request letter, dated September 30, 2020, outlining the requested deviations, which are as follows: 8PBS 2 October19, 2020 PBS Project 66255.000 Moses Lake Council Packet 3-9-21, Page 100 of 110 Planned Development Narrative Hayden Homes LLC Grape Drive NE and Maple Drive NE Moses Lake, Washington Deviation from the maximum block length requirement of 660 feet Deviation from the cul-de-sac requirement at the end of Phase 1 along Willow Street Deviation from the minimum lot area of 7,000 square feet for interior lots Deviation from the minimum lot width of 65 feet The letter is included in the application package. There is another deviation requested that is not mentioned in the letter, and that is to deviate from the minimum lot area of 7,700 square feet for corner lots to a minimum of 5,378 square feet. E. Comprehensive Plan. The ptanned deve(opment district shall be consistent with the city's Comprehensive Plan. Response: The planned development district is a planned unit residential development. Part of the vision statement of the city's comprehensive plan is to encourage an economically and aesthetically attractive, sustainable housing market. The housing element portion of the comprehensive plan notes that "single-family detached houses located on individual lots will continue to be the preferred choice of housing for most residents in the future." Policy1.1 is to "encourage the public and private sector to take actions to develop and maintain an adequate supply of single family and multi-family housing for all economic segments of the population." Goal4 is "to encourage more affordable housing by making it easier and/or less expensive to build new housing through the use of innovative land use regulations, development standards, and building code requirements." This project is providing 91 single-family detached residential dwellings at an affordable price by maximizing the use of the land through the planned development district and proposed modifications. Additionally, city's municipal code serves to enact the goals and policies of the comprehensive plan. This project is compliant with the city's municipal code as demonstrated in this document and the application package; therefore, it is also consistent with the comprehensive plan. F. Findings of Fact. Every decision or recommendation made under this chapter... Response: Findings of fact will be prepared by the city. G. Subdivision Approvat. Response: The preliminary and final planned development district element approval will be given concurrent with the required subdivision approval. H. Titles. Ptanned development districts shaft be appropriately entitled, i.e. Manned Unit Devetopment District, Planned Unit Residential Development District, Ptanned Commercial Development District, or Planned Industrial Development District. Response: The project shall be entitled as a planned unit residential development district. 18.67.040 Preliminary Planned Development District Requirements The preliminary planned development district apptication and map(s) shall depict or contain the foltowing information.' 8PBS 3 October 19, 2020 PBS Project 66255.000 Moses Lake Council Packet 3-9-21, Page 101 of 110 Planned Development Narrative Hayden Homes LLC Grape Drive NE and Maple Drive NE Moses Lake, Washington A. A legat description of the total site proposed for development induding a statement of the present and proposed ownership and present and proposed zoning. Response: The site is described as the north half of northwest quarter of the southwest quarter of Section 10, Township 19 North, Range 28 East, Willamette Meridian, Moses Lake, Grant County, Washington, except the north 120 feet of the west 500 feet thereof; except the north 60 feet of the east 796 feet thereof; except those portions conveyed to the state of Washington for state highway no. 11-G by deeds recorded March 26, 1954 and March 25, 1964, under auditor's file no. 219202 and 473397. The site is presently owned by P.I.A. LLC. After the houses are completed, each lot with the house thereon will be sold to individuals for private ownership. Tract A will be dedicated to the city as a public park, and Tract B will be dedicated as public right-of-way. The project will not have a homeowners' association, nor will there be any lots or tracts to be owned by a homeowners' association. The site is presently zoned R2, and no changes in zoning are proposed. B. A statement of the planning objectives to be achieved by the planned development district through the particutar approach proposed by the applicant. Response: The applicant is proposing modifications to the maximum block length, minimum interior and corner lot sizes, and minimum lot width requirements. This approach allows for an increase in the number of lots on the site, thereby allowing for an increase in the number of future single-family detached dwellings. An increase in the number of dwellings gives more individuals in the city an opportunity to purchase and own their own home. This goes directly to one of the stated purposes of the residential zones, which is to provide for "the residential housing needs of Moses Lake citizens." Specifically, the R2 zone is "intended to provide for and to protect single-family and two (2) family residences in specified low-density areas and to preserve land for single-family and two (2) family residential uses." The applicant's objective, then, to provide as many single-family detached dwellings as possible in the R2 zone while still allowing for a reasonable-sized lot is being met through the proposed modifications allowed by the planned development district. C. An itemized list of the proposed modifications to the butk and use regulations of the underlying zone(s). Response: No modifications are proposed to the use regulations of the underlying R2 zone. The only proposed use is that of single-family detached dwellings and accessory structures appurtenant to such, both of which are allowed uses in the R2 zoning district. Modifications proposed are as follows: ii Modify the maximum block length requirement of 660 feet to allow for 786-foot-long blocks Modify the cul-de-sac requirement Modify the minimum interior lot area of 7,000 square feet to a minimum of 4,974 square feet ii Modify the minimum corner lot area of 7,700 square feet to a minimum of 5,378 square feet Modify the minimum lot width requirement of 65 feet to a minimum width of 50 feet D. A development schedule indicating the approximate date when construction of the planned development district or stages of the planned devetopment district can be expected to begin and be completed. GPBS 4 October 19, 2020 PBS Project 66255.000 Moses Lake Council Packet 3-9-21, Page 102 of 110 Planned Development Narrative Hayden Homes LLC Grape Drive NE and Maple Drive NE Moses Lake, Washington Response: The project will be developed in two phases, with construction of the first phase beginning in 2021, the construction of the second phase beginning in 2022, and buildout of the entire project completed by the end of 2023. E. A statement of the appticant's intention with regard to the future setting or teasing of all portions of the planned development district. Response: The applicant will sell all 91 lots for private ownership. The streets and tracts will be dedicated to the public. The applicant will not retain any portion for the purposes of leasing. No portions will be owned in common by a homeowners' association, and no homeowners' association will be established. F. Quantitative data for the fotlowing: number and type of structures; parcel size; proposed lot coverage by buildings and structures; approximate gross and net residentiat densities; and the total amount of open space. Response: Each of the 91 lots will contain a single-family detached dwelling. Proposed lot coverage by buildings and structures is approximately 35o/o, noting that the underlying R2 zone does not have a maximum ot coverage requirement for single-family detached dwellings. The lots range in size from 4,974 square feet (Lot 2, Block 3, Phase 2) to 13,997 square feet (Lot 22, Block 3, Phase 2). The project provides a gross residential density of 5.87 lots per gross acre (91 lots divided by15.5 acres). Open space consists of a O.57- acre park in Phase 1, labeled as Tract A, to be dedicated to the city. G. Relationship of the property to the surrounding area including identification of adjacent land uses, zoning, and peripheral treatment of the ptanned development district to maximize compatibitity and integration of the planned devetopment district with adjacent uses. Response: Adjacent land use and zoning are as follows: Table 1. Lanc" Uses, Zoning, and Peripheral Treatment Direction Future Land Use Current Land Use Zone Peripheral Treatment North High Density Res Multi-Family Res R3 None South Medium Density Res and SR-17 Multi-Family Res and Manufactured Home Park; SR-17 R2 Live vegetation along SR-17 East General Commercial Commercial Urban Light Industrial Fencing West High Density Res Vacant R3 None The project will install fencing along the eastern boundary of those lots adjacent to Grape Drive NE. The project will install live vegetative screening along the southern boundary of those lots abutting SR-17. H. Proposed land uses and approximate building locations or buildable areas. Response: The project is wholly residential. Each lot in the project is designed for future construction of a single-family detached dwelling. The dwelling will be placed on the lot within the minimum setback lines. Placement will be reviewed for setback compliance during the review of the building permit application. 8PBS 5 October 19, 2020 PBS Project 66255.000 Moses Lake Council Packet 3-9-21, Page 103 of 110 Planned Development Narrative Hayden Homes LLC Grape Drive NE and Maple Drive NE Moses Lake, Washington /. A general landscape ptan. Response: A general landscape plan is included with this application package. J. Existing site conditions including contours at two foot (2') intervals and unique natural features. Response: An existing site conditions map is included with this application package including contours and natural features. K. A list of the names and addresses of aft owners of record of real property within five hundred feet (500') of the externat boundaries... Response: The applicant will provide the required list of names and addresses. L. The existing and proposed circulation system of arterial, collector and local streets, induding off-street parking areas, service areas, loading areas, storage areas, and points of ingress and egress to the ptanned development district. Response: Both Maple Drive NE and Grape Drive NE are existing public streets, but they will both be improved as part of this project with additional dedication of right-of-way, as necessary. These two public streets provide ingress and egress to the site. Internally, new local public streets will be constructed with connections to Grape Drive NE and Maple Drive NE to provide connectivity through the site. Specifically, proposed Aspen Road and Sequoia Road will access from Grape Drive NE, running to the west, where they wil intersect with Willow Road. Willow Road runs to the north where it intersects with Maple Drive NE. Sequoia Road continues to the west past Willow Road and ends in a cul-de-sac, Sequoia Court. No commercial or industrial uses are proposed, so there are no off-street parking areas, service areas, loading areas, or storage areas. Lots will contain residential driveways to accommodate off-street parking for the dwellings, and driveways will be poured as part of the house construction process. M. Existing and proposed utility systems including sanitary sewers, storm sewers, water, electrical tines, natural gas lines, TV and radio cabte fines, and telephone lines. Response: The submitted plan set shows the existing and proposed utility lines. N. The proposed pedestrian circulation system. Response: Sidewalks will be installed as per city standards. 0. The proposed treatment of the perimeter of the planned devetopment district, including materials and techniques such as screens, fences, and walls. Response: The eastern boundary of the lots abutting Grape Drive NE will contain a fence. The southern boundary of the lots abutting SR-17 will contain a live vegetative screen. P. Vicinity map showing adjacent subdivision. Response: A vicinity map is shown on the submitted preliminary ma3or plat. XPBS 6 October 19, 2020 PBS Project 66255.000 Moses Lake Council Packet 3-9-21, Page 104 of 110 Planned Development Narrative Hayden Homes LLC Grape Drive NE and Maple Drive NE Moses Lake, Washington Q. The method of maintaining common facilities. Response: This project will not contain any common facilities. Tract A will be dedicated to the city as a public park, and Tract B will be dedicated as public right-of-way. All 91 lots will be owned individually. R. Proposed Jot fines. Response: The submitted preliminary major plat and site plan show the proposed lot lines for each lot. S. The tocation and size in areas or square feet of all areas to be conveyed, dedicated, or reserved as common open space, pubtic parks, recreational areas, school sites, streets, and similar public, and semi- public uses. Response: The project does not contain any common open space, recreational areas, school sites, or similar public or semi-public uses. Tract A in Phase 1 will be dedicated to the city as a public park and contains O.57 acre as noted on the preliminary major plat. All the internal streets will be public, and their dimensions are shown on the preliminary major plat. 18.67.050 Planned Development District Design Standards Ptanned devetopment districts shaft be in compliance with the fotlowing design standards: A. Perimeters of the planned development district shall maintain all required building setbacks as specified in the applicable zone designation. Response: All required building setbacks shall be maintained. Compliance shall be verified during the review of the building permit application for each dwelling. B. The ptanned development district shaft be compatible with adjacent land uses and shall not adversely affect the character of the area in which it is located. Response: The site is in the R2 zoning district and is for the future construction of single-family detached dwellings. The site has multi-family residential uses to the north and south, and vacant land to the west that is zoned for multi-family use. The uses to the east are commercial, with a single-family residence to the northeast and to the southeast; those uses are separated from the site by Grape Drive NE. Additionally, the project will install fencing on the eastern lot line of those lots abutting Grape Drive NE. In short, the site's proposed residential use is surrounded by either existing or zoned residential uses on three sides, with the fourth side that is zoned commercial being separated from the site by Grape Drive NE and proposed fencing. Construction of residential dwellings on the site, then, will not adversely affect the character of the area since the area is mainly residential in use or planned for residential use. C. Performance standards for the uses enumerated in the planned development district shall be evaluated in tight of the standards estabtished in the Moses Lake Municipat Code for the underlying zone. Response: The use proposed in the project is a single-family detached dwelling on each lot. The standards for this use are enumerated in the city's code section 18.20.050 and are listed below with an explanation of how each standard is being met. 8PBS 7 October 19, 2020 PBS Project 66255.000 Moses Lake Council Packet 3-9-21, Page 105 of 110 Planned Development Narrative Hayden Homes LLC Grape Drive NE and Maple Drive NE Moses Lake, Washington Table 2. Development Standards for Detached Dwelfings in R2 Zone Standard Requirement Provided Explanation Minimum Lot Size Interior 7,000 square feet 4,974 feet Modification/deviation requested Minimum Lot Size Corner 7,700 square feet 5,378 square feet Modification/deviation requested Minimum Lot Depth 100 feet 100 feet Standard met Minimum Lot Width 65 feet 50 feet Modification/deviation requested Minimum Setback Garage 25 feet 25 feet Will be met - reviewed during building permit Minimum Setback Front 20 feet 20 feet Will be met - reviewed during building permit Minimum Setback Porch 15 feet 15 feet Will be met - reviewed during building permit Minimum Setback Interior Side 5 feet 5 feet Will be met - reviewed during building permit Minimum Setback Rear 25 feet 25 feet Will be met - reviewed during building permit Minimum Setback Rear Corner 10% of lot depth 10% of lot depth Will be met - reviewed during building permit Maximum Lot Coverage None None Not applicable Minimum Open Space None None Not applicable Maximum Height of Primary Structure 30 feet 30 feet Will be met -reviewed during building permit Maximum Height of Accessory Structure 16 feet 16 feet Will be met -reviewed during building permit Minimum Width of Narrowest Portion of Main Residential Structure 20 feet 20 feet Will be met - reviewed during building permit Maximum Height of Floor Level Above Grade 18 inches 18 inches Will be met - reviewed during building permit Minimum Required Number of Covered Parking Spaces, in addition to off-street parking required in Chapter18.54 1 1 Will be met - reviewed during building permit. Chapterl8.54 requires 2 parking spaces per dwelling. Parking will be met through driveways and garages. D. Population density and building intensity shall be evatuated in light of the densities and intensities permitted in the underlying zone. Response: The R2 zone allows for residential density ranging from 4 to 8 dwelling units per acre. The site is 15.5 acres giving an approximate density range of 62 to 124 lots. The project proposes 91 residential lots for a gross which is within the permitted density range for the R2 zone. Additionally, the adjacent properties to the XPBS 8 October19, 2020 PBS Project 66255.000 Moses Lake Council Packet 3-9-21, Page 106 of 110 Planned Development Narrative Hayden Homes LLC Grape Drive NE and Maple Drive NE Moses Lake, Washington south are zoned the same R2 zone allowing for the same density, and the properties to the north and west are zoned R3 which allows for even more density. E. Aft dedicated right-of-ways within (7 ptanned devetopment district shall be evaluated in accordance with city street and utitity standards. The tocation of sidewalks may be varied as deemed appropriate when it is found that the ptanned development district plan provides for the separation of vehicular and pedestrian circulation patterns. Response: The new local streets within the project shall be dedicated to the public and shall be built in accordance with city standards, including sidewalks. No variance in the location of sidewalks is proposed. F. The vehicutar movement and parking plan shatl be consistent with the existing vehicular movement and shal7 not create an overburden. 7. Private streets may be permitted when requested by the developer and are required when the devetopment is a gated community. All private streets or roadways shaft have direct access onto a dedicated street. Private streets and roadways... Response: No private streets are proposed. All streets will be public. 2. Off-street parking spaces and loading areas shatl be provided as specified in Chapter 78.54 of this title. Parking areas shall be designed... Response: The project is for residential use only, so no loading areas are required. 3. The planned development district shaft be located with respect to existing right-of-ways which are adequately designed to handle the generated traffic without creating additional traffic a(ong minor streets in residentiat neighborhoods. Response: The planned development residential district is located adjacent to the existing Grape Drive NE to the east and the existing right-of-way for Maple Drive NE to the north. Additional right-of-way dedication and required improvements to both Grape Drive NE and Maple Drive NE will take place as a part of this project. 4. Ptanned development districts shatl be so located with respect to schools, parks, playgrounds, and other pubtic facilities so as to have access in the same degree as woutd devetopment in (7 form generatly permitted in the area. Response: The development generally permitted in the area is residential, and this project is proposing residential development commensurate with its underlying R2 zoning district. A park is being dedicated to the public as part of the development. Longview Elementary School is within '/2 mile of the site to the east. Big Bend Community College and Endeavor Middle School are several miles northwest of the site. Moses Lake High School is southeast of the site. Basin Homes Dog Park, Paul Lauzier Athletic Complex, and Vista Park are approximately !/2 mile south of the site. Adjacent to Grape Drive NE is the Joe Rogers Trail, classified as a multi-use path. G. Utilities. 7. All utitities induding electrical lines, tetephone lines, and cable TV and radio lines shatl be instatted underground except for access terminals... PBS 9 October 19, 2020 PBS Project 66255.000 Moses Lake Council Packet 3-9-21, Page 107 of 110 Planned Development Narrative Hayden Homes LLC Grape Drive NE and Maple Drive NE Moses Lake, Washington Response: The applicant acknowledges that all utilities shall be installed underground for the project. 2. Ptanned devetopment district's shaft be so tocated in retation to sanitary sewers, water mains, storm and surface drainage systems, and other utility systems and instaltations that will be of adequate size to properly serve the planned development distrid and conform to the Comprehensive Water and Sewer Plan. Response: The site plan shows the proposed utility plan. 3. When the streets are privately owned, then all... Response: None of the streets are privately owned. 4. All water and sewer mains and appurtenances shatl meet the current Moses Lake's Community Street and Utility Standards. The construction ptans shall be reviewed and approved by the Municipal Services Department prior to installing any water and sewer mains and appurtenances. Response: All water and sewer mains and appurtenances shall meet the current city standards. Construction plans shall be prepared and submitted to the city for review once preliminary land use approvals have been obtained and prior to any installations. !9PBS 10 October 19, 2020 PBS Project 66255.000 Moses Lake Council Packet 3-9-21, Page 108 of 110 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Melissa Bethel, Community Development Director Date: March 1, 2021 Proceeding Type: New Business Subject: Shoreline Master Program Periodic Update Consultant Legislative History: • First Presentation: March 9, 2021 • Second Presentation: • Action: Motion Overview The Shoreline Management Act of 1971 requires all counties, and most towns and cities, with shorelines to develop and implement a Shoreline Master Program (SMP). SMPs are local land-use policies and regulations that guide use of Washington shorelines. SMPs apply to both public and private uses for Washington's more than 28,000 miles of lake, stream, wetland, and marine shorelines. They protect natural resources for future generations, provide for public access to public waters and shores, and plan for water-dependent uses. The Shoreline Management Act establishes a schedule for periodic reviews pursuant to RCW 90.58.080. The City of Moses Lake’s periodic review update is due June 30, 2022, and every eight years thereafter. WAC 173.26.090 further clarifies that local legislative action is required to complete the review even when a local government determines that no changes are needed. City staff have determined a large portion of the SMP will require updating to protect both private property interests and natural resources. The City Council will need to review the budget proposed by SCJ Alliance, in collaboration with subconsultant Four Peaks, to complete and manage the SMP periodic update. The budget presented includes application of the Washington State Department of Ecology’s grant funds. The City becomes eligible to receive those funds on July 1, 2021, however applying for grant funding must occur in the next few months. Data collected and analyzed during the updates will inform the development of the SMP via Best Available Science and ensure the SMP is legally defensible. It is the intent of the periodic update to reduce uncertainty when developing the shoreline while maintaining compliance with the critical area’s ordinance, primarily with fish and wildlife conservation areas. The intent behind this periodic SMP update is to bring Moses Lake into compliance with the state and federal regulations, educate property owners, staff and the public on best management relating to the shorelines, and to establish clear and scientifically valid delineations. Moses Lake Council Packet 3-9-21, Page 109 of 110 Page 2 of 2 Fiscal and Policy Implications The SMP periodic update is mandated by the Shoreline Management Act and further codified in RCW 90.58.080 which provides a schedule for the required update; Grant County and cities that lie within in are due June 30, 2022. If the City does not comply with the periodic update requirements, the City will be out of compliance with the Shoreline Management Act and will be ineligible for future grants. The periodic SMP update will improve the City’s ability to manage shorelines consistent with state law and respond effectively to development pressures and a changing climate. The City of Moses Lake is eligible for a $22,400 non-competitive grant through the Department of Ecology. These funds will be used to offset the cost of the mandated Shoreline Master Program Update. Council Packet Attachments A. SCJ Alliance, subconsultant Four Peaks, 2021-2022 Proposal Finance Committee Review The Finance Committee will review the proposal on March 9, 2021. They were provided review of the SMP budget provided by SCJ Alliance. SCJ Alliance will complete the periodic update by first applying for the Ecology grant funds in the amount of $22,500. The total amount requiring City Council approval, minus the Ecology grant funds totals $75,300. Legal Review Type of Document Title of Document Date Reviewed To review contract Options Option Results • Authorize Contract Staff will execute agreement with SCJ Alliance, and subconsultant Four Peaks, to perform and manage the SMP periodic update. • Provide staff with changes Provide staff with proposed changes to the budget and/or approval process. • Take no action. Do not authorize an agreement with SCJ Alliance, and subconsultant Four Peaks, to perform and manage the SMP periodic update. Action Requested Staff request authorization to enter into an agreement with SCJ Alliance, and subconsultant Four Peaks, to perform and manage the state required SMP periodic update. Moses Lake Council Packet 3-9-21, Page 110 of 110