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FINAL 2021 0324 Council Agenda PacketMoses Lake City Council David Curnel, Mayor | Daryl Jackson, Deputy Mayor | Mike Riggs, Council Member | Karen Liebrecht, Council Member Don Myers, Council Member | David Eck, Council Member| Dean Hankins, Council Member REMOTE ACCESS AND LIMITED IN PERSON ATTENDANCE Citizens can join this meeting remotely via phone by calling the numbers listed at the bottom of the agenda, by audio only option https://cityofml.zoom.us/j/91539733610, or by registering before the meeting date using the link for the form for in person attendance. Pre-approvals for in person attendance will be determined in the order received. Masks and social distancing will be required. Regular Meeting Agenda Tuesday, March 23, 2021, 7 PM Moses Lake Civic Center – 401 S. Balsam or remote option Call to Order – 7 p.m. Roll Call Pledge of Allegiance Approval of the Agenda Summary Reports Mayor's Report Additional Business City Manager’s Report -Parks, Recreation and Cultural Services Employee New Hire: Maintenance Tech Logan Dunn; and Promotions: Director Susan Schwiesow, Superintendent Clayton Pray, and Maintenance Supervisor Alberto Chavez - Retirement of Wastewater Manager Tony Pfluger -Lakeshore Project Closeout and Call for Covenant -Comprehensive Plan Timeline Update - page 3 -Council Candidate Forum Dates -Flying T, LLC Airport Land Quit Claim Deed Motion March 23, 2021, City Council Meeting Page 2 Citizen’s Communications - Citizens who would like to address the Council can submit written comments to the City Clerk no later than 3 p.m. on the day of the meeting. Comments will be provided to Council electronically and recorded in the meeting minutes. Citizens who would like to speak on matters during the meeting will need to complete the following form no later than 3 p.m. on the day of the meeting. There will be a five-minute limit per speaker. https://lfweb.cityofml.com/Forms/Council- Speaker-Request Consent Agenda Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #1 pg 4 a.City Council Meeting Minutes Dated March 9, 2021 b.Claims and Payroll c.Authorize Consultant for Parks Comprehensive Plan d.Award Reservoir 4 Painting e.POW Lakeshore Reconstruction Settlement Agreement f.Water Rights Purchase and Sale Agreement Herring #3 g.Northshore Real Property Purchase and Sale Agreement <hyperlink added Monday - page 118> h.Sagecrest Phase 2 Improvements Resolution 3847 New Business #2 pg 104 Adopt-a-Street Policy Resolution 3826 Motion Presented by Susan Schwiesow, Parks, Recreation and Cultural Services Director Summary: Council to review and consider adoption #3 pg 110 Fee Schedule Update Resolution 3846 Motion Presented by Susan Schwiesow, Parks, Recreation and Cultural Services Director Summary: Council to review and consider adoption Administrative Reports Council Communications and Reports Adjournment Zoom Meeting – Audio Only Please click the link below to join the webinar: https://cityofml.zoom.us/j/91539733610 Or iPhone one-tap: US: +12532158782,,91539733610# or +13462487799,,91539733610# Or Telephone: Dial(for higher quality, dial a number based on your current location):US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 915 3973 3610. International numbers available: https://cityofml.zoom.us/u/aelROcwuzZ 1 MEMORANDUM DATE: March 18, 2021 TO: Allison Williams, City Manager – City of Moses Lake Melissa Bethel, Community Development Director – City of Moses Lake Vivian Ramsey, Planning Manager – City of Moses Lake FROM: Kevin Gifford, Senior Associate – BERK Consulting Lisa Grueter, Principal – BERK Consulting RE: City of Moses Lake Comprehensive Plan Update – Legislative Review Process and Timeline The City of Moses Lake, with the assistance of BERK Consulting, is in the process of updating its comprehensive plan, including updates to the Land Use, Housing, Transportation, Capital Facilities, and Utilities elements and preparing a Housing Action Plan (HAP). Prior to adoption, City staff and BERK Consulting will engage the Planning Commission, City Council, and citizen stakeholder group through a series of work sessions and public hearings on the proposed comprehensive plan amendments and HAP. The public will also have the opportunity to offer comment during the legislative review process. Final adoption of the updated comprehensive plan and HAP is anticipated in June 2021. Major points of engagement in the legislative review process are listed below: ▪March 2021 Stakeholder group workshop – Draft HAP strategies and comprehensive plan status update ▪April 2021 Joint Planning Commission/City Council Work Session 1 – Housing and Land Use Elements Joint Planning Commission/City Council Work Session 2 – Capital Facilities, Transportation, and Utilities Elements ▪May 2021 Planning Commission Public Hearing ▪Draft Housing Action Plan ▪Comprehensive Plan Element amendments Planning Commission recommendation ▪June 2021 City Council adoption of Comprehensive Plan and Final HAP1 1 Per Commerce grant requirements, development code amendments related to duplex/triplex/courtyard apartments and cluster development zoning, if not completed concurrent with the Comprehensive Plan update, will be completed by October 2021, pending approval of extension by Commerce. Moses Lake Council Packet 3-29-21, Page 3 of 117 MOSES LAKE CITY COUNCIL MARCH 9, 2021 CALL TO ORDER The special meeting of the Moses Lake City Council was called to order at 6 p.m. by Mayor Curnel via audio only remote and limited in-person access. Special notices for attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Curnel, Deputy Mayor Jackson; Council Members Eck, Riggs, Liebrecht, Myers, and Hankins. PLEDGE OF ALLEGIANCE Council Member Liebrecht led the Flag Salute in honor of Women’s History Month. AGENDA APPROVAL Action taken: Council Member Riggs moved to approve the Agenda, second by Council Member Eck. The motion carried 7 – 0. SUMMARY REPORTS MAYOR’S REPORT Women’s History Month Mayor Curnel gave accolades to our female leadership in the last few years for gender of first Mayor, City Manager, Finance Director, Community Development Director, as well as the most recent designation of our Interim Parks, Recreation, and Cultural Services Director. Larson Treatment Plant Award A recognition plaque for the Department of Ecology (DOE) 2019 Outstanding Performance of the Larson Wastewater Treatment Plan was given to Public Works Division Director Mike Moro. Staff were also recognized during August 25, 2020 meeting, upon initial notice of the award from DOE. CITY MANAGER’S REPORT New Employee A brief introduction was given of the Municipal Services Building Custodian Jessica Palmer. Parks Comp Plan Consultant Interviews Three firms who submitted proposals will be interviewed via Zoom next Tuesday from 8:30 am to 1 pm. Staff inquired for interest of Council to fill one position on the interview panel. Wanapum Sewer Emergency Project There are collapsed main lines on Wanapum at the intersections of Peninsula and Lakeshore Drives. Most of this infrastructure was replaced about 15 years ago and this is the last several feet of line and manhole replacement needed. The Engineer’s project estimate is $180k. The project is close in proximity to similar work scheduled for Laguna Drive. Action taken: Council Member Eck moved to authorize staff to execute a contract with the low bidder Moses Lake Council Packet 3-29-21, Page 4 of 117 CITY COUNCIL MINUTES – March 9, 2021 pg. 2 to be ratified at a future meeting by Council, second by Council Member Myers. The motion carried 7 – 0. Stratford Road Project Update Traffic signal controls have been received from the testing lab in Tumwater. The Contractor will be on site Sunday for project completion that should take about four weeks. Columbia Basin Railroad Clean-Up Photos were shown to provide recognition to the Columbia Basin Railroad for their clean-up efforts of former homeless camps conducted along the railroad tracks following the opening of the sleep center. CONSENT AGENDA #1 a. City Council meeting minutes dated February 23 and March 3, 2021b.Claim Checks 151191 through 151348 in the amount of $1,228,754.31; PayrollChecks 63657 through 63665 in the amount of $6,221.26; and Electronic Paymentsdated March 5, 2021 in the amount of $463,932.57c.MLMC 2.08 Council Meetings at 6 pm Ordinance 2970 – item (c) was removed for separate discussion and no motion was made to consider approval Action taken: Deputy Mayor Jackson moved to approve Consent Agenda items (a) and (b), second by Council Member Myers. The motion carried 7 – 0. OLD BUSINESS #2 Water-Sewer Rate Implementation Timeline The cost of service analysis for the Water-Sewer Rate Study was presented to Council on January 26. Staff provided a timeline with a robust effort to inform the public in advance of January 1, 2022 implementation. Council Member Eck volunteered to serve as the Council representative for this Ad Hoc Committee. Action taken: Council Member Hankins moved to approve the timeline as presented, second by Council Member Eck. The motion carried 7 – 0. #3 Larson Rec Center Funding Update The City is eligible to use the State Treasurer’s Local Option Capital Asset Lending (LOCAL) program to pay for the Larson Rec Center. The City has filed its intent to borrow and needs to update the application, as well as engage the Bond Counsel to prepare a bond ordinance. Documents need to be executed by the end of April to meet the State’s bond filing in June. Several citizens provided comments to Council both in favor of a new facility as well as concerns of incurring new debt and competition with local athletic clubs. There was a discussion of the financing, excellent bids, and excellent interest rates. The exercise equipment is not part of the borrowing package. Slides of the proposed ExerGame Performance X Room equipment were shown during the meeting to show the specialized, youth focused, nature of the equipment. Action taken: Council Member Hankins moved to direct staff to pursue project financing through the Moses Lake Council Packet 3-29-21, Page 5 of 117 CITY COUNCIL MINUTES – March 9, 2021 pg. 3 State LOCAL program in the amount of $11,350,000, second by Council Member Riggs. The motion carried 7 – 0. #4 Award Larson Rec Center Bid Staff opened six bids on February 23 for the construction of a new Larson Recreation Center. The low bid is $8,900,000 and the Architect’s estimate was $10,000,000. A fire pump for the sprinkler system may need to be added which had a low bid at $107,000. The low bidder for both the Project and the fire pump is Leone and Keeble out of Spokane, WA, and they have successfully completed multiple projects for the City. City Manager Allison Williams introduced Larry Gangle from DOH Associates who is contracted to serve as the Owner’s Representative for the project. Action taken: Council Member Myers moved to award the Larson Recreation Center Project to the low bidder, second by Council Member Hankins. The motion carried 7 – 0. NEW BUSINESS #5 Maple Grove PURD Ordinance Draft Hearing Examiner Andy Kottkamp reviewed the preliminary plat and Planned Development District at a public hearing on February 9. He recommends Council adopt an ordinance approving the project with conditions. Staff provided a memo outlining recommendations for action. The proponent’s attorney provided testimony supporting staff’s recommended motion. Action taken: Deputy Mayor Jackson moved to remand to the Hearings Examiner to reopen the public hearing on this matter in order to consider new information that may impact the conditions of approval for both the Planned Development District and underlying subdivision, and to do so within the next 45 days, second by Council Member Hankins. The motion carried 7 – 0. #6 Shoreline Master Program Periodic Update Contract The Shoreline Management Act of 1971 requires all counties, and most towns and cities, with shorelines to develop and implement a Shoreline Master Program (SMP). The City’s periodic review update is due June 30, 2022, and every eight years thereafter. Staff have determined that a large portion of the SMP will require updating to protect both private property interests and natural resources. Action taken: Deputy Mayor Jackson moved to authorize the City Manager to execute an agreement with SCJ Alliance and subconsultant Four Peaks, to perform and manage the State required SMP periodic update, second by Council Member Eck. The motion carried 7 – 0. ADMINISTRATIVE REPORTS Grant County Municipal Court Services ILA City Attorney Katherine Kenison has received correspondence that the staffing issue has been reassigned to Judge Hill. He is in the process of drafting a new Interlocal Agreement which would require the County to hire staff to fulfill the Court Clerk duties that would be funded by the Cities in Grant County. Mrs. Kenison also thanked the Police for their response and recovery of items from a recent burglary at the complex of her Broadway office location. Moses Lake Council Packet 3-29-21, Page 6 of 117 CITY COUNCIL MINUTES – March 9, 2021 pg. 4 Surf ‘n Slide Pool Liner Parks, Recreation, and Cultural Services Director Susan Schwiesow advised that supplies for the project have arrived and the contractor will install the pool liner this week. MRSC Local Government Webinar City Manager Allison Williams asked that Council let her know if they are interested in receiving a copy of the recorded webinar she attended last week. The presentation contained a great review of both staff and Council roles and responsibilities, as well as touching on the purpose and process of Comprehensive Plans. COUNCIL COMMUNICATIONS AND REPORTS Council Member Riggs attended the Columbia Basin Development League annual conference via Zoom last week. There was a presentation on fulfillment of 80k acres of land that are not irrigated and depletion of the Odessa aquifer. He also commented on another meeting with MLIRD about using the lake/reservoir water for local irrigation to reduce the impact on potable/well water supply. Council Member Liebrecht requested Committee meeting agendas be sent in advance of meetings along with the anticipated length of the meeting. She also requested staff look into available options to require new construction signage having titles of pending projects that are visible from the road. Mayor Curnel announced that he will retire from his medical profession in three weeks. He has been a physician in Moses Lake since 1980. EXECUTIVE SESSION Mayor Curnel called an Executive Session at 7:57 p.m. to be held for 20 minutes pursuant to RCW 42.30.110(1) subsection (i) to discuss potential litigation. The meeting reconvened at 8:27. #7 Settlement Agreement Authorization Action taken: Council Member Hankins moved to authorize City Manager Williams to execute the Settle Agreement as discussed in Executive Session, second by Council Member Riggs. The motion carried 7 – 0. ADJOURNMENT The special meeting adjourned at 8:30 p.m. ______________________________________ David Curnel, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 3-29-21, Page 7 of 117 To: Allison Williams, City Manager From: Cindy Jensen, Finance Director Council Meeting Date: March 23, 2021 Proceeding Type: Consent Agenda Subject: Semi-Monthly Disbursement Report The following amounts were budgeted and sufficient funds were available to cover these payments: Claim Checks 151349 - 151531 $1,189,212.09 Payroll Checks 0063666 - 0063674 $9,950.13 Electronic Payments Payroll ACH –3/19/2021 $455,852.86 Summary RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council. RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place. Moses Lake Council Packet 3-29-21, Page 8 of 117 Moses Lake Council Packet 3-29-21, Page 9 of 117 Moses Lake Council Packet 3-29-21, Page 10 of 117 Moses Lake Council Packet 3-29-21, Page 11 of 117 Moses Lake Council Packet 3-29-21, Page 12 of 117 Moses Lake Council Packet 3-29-21, Page 13 of 117 Moses Lake Council Packet 3-29-21, Page 14 of 117 Moses Lake Council Packet 3-29-21, Page 15 of 117 Moses Lake Council Packet 3-29-21, Page 16 of 117 Moses Lake Council Packet 3-29-21, Page 17 of 117 Moses Lake Council Packet 3-29-21, Page 18 of 117 Moses Lake Council Packet 3-29-21, Page 19 of 117 Moses Lake Council Packet 3-29-21, Page 20 of 117 Moses Lake Council Packet 3-29-21, Page 21 of 117 Moses Lake Council Packet 3-29-21, Page 22 of 117 Moses Lake Council Packet 3-29-21, Page 23 of 117 Moses Lake Council Packet 3-29-21, Page 24 of 117 Moses Lake Council Packet 3-29-21, Page 25 of 117 Moses Lake Council Packet 3-29-21, Page 26 of 117 Moses Lake Council Packet 3-29-21, Page 27 of 117 Moses Lake Council Packet 3-29-21, Page 28 of 117 Moses Lake Council Packet 3-29-21, Page 29 of 117 Moses Lake Council Packet 3-29-21, Page 30 of 117 Moses Lake Council Packet 3-29-21, Page 31 of 117 Moses Lake Council Packet 3-29-21, Page 32 of 117 Moses Lake Council Packet 3-29-21, Page 33 of 117 Moses Lake Council Packet 3-29-21, Page 34 of 117 Moses Lake Council Packet 3-29-21, Page 35 of 117 Moses Lake Council Packet 3-29-21, Page 36 of 117 Moses Lake Council Packet 3-29-21, Page 37 of 117 Moses Lake Council Packet 3-29-21, Page 38 of 117 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Susan Schwiesow, Parks, Recreation & Cultural Services Director Date: March 18, 2021 Proceeding Type: Consent Agenda Subject: Parks Comprehensive Master Plan Legislative History: • First Presentation: March 23, 2021 • Second Presentation: • Action: Motion Overview The Moses Lake Parks, Recreation & Cultural Services Comprehensive Parks, Recreation & Open Space Plan is required to be updated by February 28, 2022, to be compliant with Recreation and Conservation Office (RCO) to be eligible for future grants. The Comprehensive Master Plan will drive Parks & Recreation long-range planning and direct decision-making and resources toward a clearly defined vision for its future, including development and redevelopment of the parks, facilities, open space, and recreation system over the next five years. The City Council budgeted funds in 2021 for the update of the Comprehensive Parks, Recreation & Open Space Plan. In January, Request for Proposals were released to develop a plan based on the following guidance: The Moses Lake Parks, Recreation & Cultural Services Department is requesting proposals from qualified consulting firms to provide professional services to develop a Comprehensive Master Plan with emphasis on: • Conduct a needs assessment process to analyze community park and recreation needs and interests and identify the gaps to be addressed to meet those needs and interests. • Assess the future vision of the organization and determine the strategic priorities to achieve that vision. • Engage stakeholders in the planning process to build consensus and support for the effective development and implementation of long-range plans. • Foster an awareness of the organization’s presence and impact on the community. Moses Lake Council Packet 3-29-21, Page 39 of 117 Page 2 of 2 • Develop a “living document,” which reflects the outcomes of the process and provides clear direction on actions to be taken to address strategy and provides a foundation for the development of all other planning and operating documents (e.g., budget, capital, facility, and marketing plans). • Ensure the most effective use of the organization’s resources by focusing decision making and spending on strategic priorities. On February 26, 2021, four proposals were received. A short list was created, and a Steering Committee was established to review the finalists and recommend firm to participate in an interview process. Parks & Recreation Advisory Board Member Greg Nevarez and Planning Commission Member Anne Henning were part of the committee. On March 16, 2021, interviews we held and GreenPlay LLC is being recommended for the contract award. Fiscal and Policy Implications $50,000 is available for this work. Council Packet Attachments A. Consultant Proposal Finance Committee Review N/A Legal Review A draft contract for services had been provided by the City Attorney and with Council authorization, the City Manager would finalize contract with a scope of work and execute the contract. Options Option Results • Authorize the City Manager to enter into a contract for services Staff will negotiate the scope of work and execute a contract. • Take no action The process will not move forward at this time. Action Requested Staff recommends Council authorize the City Manager to execute an agreement with GreenPlay LLC to prepare the Comprehensive Parks, Recreation & Open Space Plan. Moses Lake Council Packet 3-29-21, Page 40 of 117 PROPOSAL FOR PROFESSIONAL CONSULTING SERVICES: Comprehensive Master Plan for Parks & RecreationCity of Moses Lake, Washington FEBRUARY 26, 2021 Moses Lake Council Packet 3-29-21, Page 41 of 117 TABLE OF CONTENTS I. Letter of Transmittal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 II. Qualifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 III. Project Examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 IV. Project Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 V. Methodology and Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25 VI. References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35 Fee Proposal Enclosed Separately Moses Lake Council Packet 3-29-21, Page 42 of 117 1021 E. South Boulder Rd. | Suite N | Louisville, CO 80027 | 303.439.8369 | www.greenplayllc.com I. LETTER OF TRANSMITTAL February 26, 2021 Moses Lake Parks and Recreation Attn: Susan Schwiesow 411 S. Balsam Moses Lake, WA 98837 Dear Ms. Schwiesow and Selection Committee: GreenPlay, LLC, is pleased to submit our proposal to develop a Comprehensive Master Plan for the City of Moses Lake’s Parks and Recreation Department. Once completed, this will serve as a long-range planning guide and a resource for clearly defining your vision and creating implementable recommendations. Since 1999, GreenPlay has completed nearly 600 similar Comprehensive Parks and Recreation Master Plans in the State of Washington and throughout the country. We will bring our experience as parks and recreation administrators and operators to your city to develop a community-driven plan that contains implementable recommendations. We will base recommendations on community priorities whether they are replacing outdated playground equipment, improvements to the Moses Lake Museum & Art Center, or a new recreation center near the municipal airport. We will apply an equity lens to each step of the process. To help the City of Moses Lakes meet and exceed all of your goals for this plan, we have assembled a comprehensive team to address each of your desired outcomes. This team blends local and technical expertise with GreenPlay’s experience and expertise in parks, recreation, and open space operations. The team includes: • GreenPlay: Jeff Milkes, MS, CPRP, Tom Diehl, MS, CPRP, Dave Peterson, RLA, and Caylon Vielehr We are management planners focusing on project management and coordination; community and stakeholder engagement; inventory and analysis; parks, facilities, and open space maintenance analysis; financial and recreation analysis; and development of final recommendations. In addition, we will include our GRASP® Geo-Spatial Analysis team for inventory, mapping, and level of service analysis. • Bernardo Wills Architects: Dell Hatch, ASLA, Bill LaRue, ASLA, and Julia Culp, ASLA Bernardo Wills is a full service architecture and landscape architecture firm based in Spokane. Harnessing the beauty and vitality of nature, our landscape architects and planners create settings that enrich the human experience. Bernardo Wills will provide general landscape architecture recommendations, assist with public engagement and preparation of requested site specific conceptual design and costing, and athletic filed analysis for this plan. • RRC Associates: Chris Cares RRC Associates will design and implement a statistically-valid survey as part of the community and stakeholder engagement portion of the plan. RRC has developed surveys for over 100 similar projects with GreenPlay. Together, our team offers a blend of familiarity with your area and knowledge of your daily operations. Our record in parks, recreation, and open space has been outstanding. We look forward to the opportunity to apply our skills to assess your parks, recreation facilities, and open spaces and develop innovative, yet implementable recommendations with you. I will serve as primary contact person, and contact information is listed below. If you have any questions related to this proposal, please feel free to contact me at the number listed below. I am authorized to represent GreenPlay. Sincerely, Teresa Penbrooke, PhD, CPRE CEO and Founding Managing Member 1021 E. South Boulder Rd., Suite N, Louisville, CO 80027 Phone: (303) 870-3884 (direct) | E-mail: TeresaP@GreenPlayLLC.com Moses Lake Council Packet 3-29-21, Page 43 of 117 GreenPlay, LLC | Statement of Qualifications2 Moses Lake Council Packet 3-29-21, Page 44 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 3 OREGON WASHINGTON II. QUALIFICATIONS GreenPlay, LLC, is a limited liability company that was founded in 1999 and is headquartered in Colorado with ten regional offices around the country. This project will be managed out of our Portland, Oregon office. We operate as a CONSORTIUM OF EXPERTS specifically to provide management and consulting services for parks, recreation, open space, and related quality of life agencies. We serve as a resource for agencies by organizing teams that are responsive, experienced in the field, and who understand the needs of individual communities. Our firm works nation-wide with 22 employees and over 75 technical consortium affiliates and sub-consultants to complete projects for large and small agencies throughout the nation. GreenPlay has successfully completed nearly 600 projects, working with local, state, and national government agencies, as well as with private sector organizations. We have a strong national reputation based on many years of experience with staff who will help you to develop a community-specific plan that will be easily implemented, help gain engagement and consensus, and will address the key issues for the City of Moses Lake. GreenPlay team members have direct experience working for parks and recreation departments across the country as senior level administrators. Having worked as individuals on “your side of the table,” we know how important it is for consultants to be accessible. We also understand the importance of your daily responsibilities. Greenplay has never filed for bankruptcy, is fully bondable and insurable, and has never defaulted a contract or been involved in litigation of any kind. Greenplay has completed 52 projects in Washington and Oregon. Our firm has experience that is directly relevant to this project. We have completed multiple projects in Washington including the communities of Seattle, Spokane, Tacoma, Federal Way, Burien, Kent, Kirkland, Lynnwood, Renton, Shoreline, Tumwater, University Place, and Vancouver. We’ve also worked with the Oregon communities of Bend, Corvallis, Redmond, Sherwood, Wilsonville, Woodburn, Tualatin Hills Parks and Recreation District, Umatilla, the North Clackamas Parks and Recreation District, the Willamalane Park and Recreation District, Oregon City, and Lake Oswego. We will be able to quickly discern key issues in your community and help you plan to address them in an effective manner. Collectively, the GreenPlay Team offers a comprehensive set of skills built on a foundation of excellent verbal and written communication abilities. Our experience allows us to effectively manage our time while producing plans that are detailed, customized, and implementable. Management Approach and Philosophy Toward Parks and Recreation Planning We believe that parks and recreation assets contribute to the quality of life that makes a community a desirable place to work, live, and play. GreenPlay consultants are all passionate about developing plans and documents that work conceptually and are implementable in each individual community. Our plans are: • Unique • Customized • Implementable 52 PROJECTS INWA/OR Moses Lake Council Packet 3-29-21, Page 45 of 117 GreenPlay, LLC | Statement of Qualifications4 COMMUNITY ENGAGEMENT METHODOLOGY Obtaining feedback from community constituents is one of the most important tasks GreenPlay performs. We utilize a variety of methods to engage a broad spectrum of the community in meaningful dialogue. We listen to your residents, staff, board members and stakeholders, while employing the highest standards of respect, ethics, integrity and transparency. We go where you go In order to engage a broad cross-section of residents, we go where they already are and the places they meet. • Pop-up events • Farmers markets • Places of worship • Local organizations • Youth sport events Traditional processes We make sure no stone is unturned to get as broad amount of input as possible. • Stakeholders interviews • Focus groups • Committees, boards, commissions • Decision-makers • Public Hearings We bring people together for input and discussion Events that bring the community together enable discussion with people who hold a variety of perspectives. • Community workshops • Open houses • Walking tours • Youth outreach We can engage from anywhere We provide information on a variety of platforms so citizens can participate on their own schedule. • Social media • Project websites • Newsletters • Surveys • Mobile Apps Involving Others We utilize community ambassadors to facilitate grassroots input and extend depth and reach into otherwise forgotten groups. • Outreach toolkits • Translators/Translated material Moses Lake Council Packet 3-29-21, Page 46 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 5 CALL OR CLICK TODAY to learn how GreenPlay can help your agency tap into the latest advances in virtual meetings. Email Becky Dunlap: beckyd@greenplayllc.comGreenPlay, LLC | www.greenplayllc.com | 303.439.8369 Your Virtual Meeting Experts WE’VE BEEN WORKING VIRTUALLY SINCE 2010 10 YEARS EXPERIENCED, PROFESSIONAL FACILITATORS LIVESTREAMINGLooking to increase reach? Let us help you livestream your virtual event to social media WRITTEN COMMENTSOur engaging feedback style inspires hundreds of comments from community members each meeting SUPPLEMENTAL Services Available Supplemental online engagement platforms available, beyond meeting facilitations Successfully facilitated sessions for over 50 parks and recreation agencies including online meetings with staff, partners, other providers, key stakeholders, and focus group meetings. OVER 50 PARKS AND RECREATION AGENCIES We call our online engagement practices MOE – Mobile Optimized Engagement. We can easily facilitate online meetings and webinars for Staff, Board, Council, and Commission meetings using state-of-the-art technologies. These meetings can be private or fully public, transparent, and usually meet requirements for “open meetings laws.” of American AdultsOwn Smartphones. Now most people can easily participate in community planning from their couch. * Source: Pew Research Center, https://www.pewresearch.org/internet/fact-sheet/mobile/ 81%* VIDEO RECORDINGprovided to clients, which can then be posted to the website, sent to email contacts, or posted on social media We use strong safety protocols, alongside tried and true online technologies STRONGSAFETYPROCOLS Participation numbers for facilitated public meetings have ranged from 15 to 140 people, typically with about 30-40 participants. TYPICALLY 30-40 PARTICIPANTS State-of-the-Art Technology to accommodate interaction and input for up to 500 participants at a time EMAIL LIST We provide the email list of those that participate, which can be used to directly follow up with them at the next phases of the project Moses Lake Council Packet 3-29-21, Page 47 of 117 GreenPlay, LLC | Statement of Qualifications6 Moses Lake Council Packet 3-29-21, Page 48 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 7 III. PROJECT EXAMPLES UMATILLA, OREGON PARKS MASTER PLAN Reference: Esmeralda Horn Development & Recreation Manager P.O. Box 130, Umatilla, OR 97882 (541) 922-3226, ext. 108 esmeralda@umatilla-city.org Current Project: The City of Umatilla hired GreenPlay to assist with the development of a Parks Master Plan. The City had previously drafted a plan in January 2018, and this new plan is a continuation of that effort. The focus of this plan is on the sustainable allocation of resources over the next ten years and addressing the future need and funding for facilities and services. The master plan incorporates the opinions of citizens through stakeholder interviews, public meetings, and recent survey information, to determine desired changes and new ideas for the long term vision for the Parks and Recreation Department. The study will include an inventory and assessment of assets, prioritization of opportunities, population and growth analysis, trends analysis, level of service analysis, benchmarking of other similar towns, an organizational and staffing assessment, marketing and branding assessment, and a financial analysis. Moses Lake Council Packet 3-29-21, Page 49 of 117 GreenPlay, LLC | Statement of Qualifications8 WILSONVILLE, OREGON PARKS AND RECREATION MASTER PLAN AND BOONES FERRY PARK MASTER PLAN Reference: Mike McCarty, Director 29799 SW Town Center Loop East Wilsonville, OR 97070 (503) 570-1579 | mccarty@ci.wilsonville.or.us Project: GreenPlay worked with the City of Wilsonville to update its Parks and Recreation Master Plan, which was initially created in 2007. The City, which is located in the south Portland Metropolitan area, had experienced rapid growth since development of the previous plan. This update was intended to provide a vision for the future of parks, recreation, open space, and trails in the city, as well as recommendations for providing a high level of service in a time of rapid growth. The City had also recently consolidated services that were previously provided by the Public Works Department and the Community Services Department into its Parks and Recreation Department. This plan allowed the City to maintain its high quality of life by developing recommendations for the parks and trails system to flourish and to be environmentally and fiscally sustainable for many years to come. The plan also established a concrete trails plan, with the goal of promoting alternative transportation and improving connectivity in the community. Our team performed public input, inventory, level of service analysis, trails analysis, and an operations and financial analysis to help the City reach its goals. Boones Ferry Park is located where Boones Ferry Road meets the northern shore of the Willamette River. The river flows from west to east through town and was historically the site of a ferry and sternwheeler landing, with the ferry operator’s home located on the north side of the river. Recent acquisition of adjacent land has expanded the size of the park from approximately 12 acres to approximately 15 acres. The purpose of this master plan was to provide an overall vision for the expanded site within the context of the entire citywide system of parks and the newly updated Parks and Recreation Comprehensive Master Plan. When implemented, the park plan will increase river access by providing new pathways to the water’s edge that will meet accessibility requirements, and by opening up views of the river from key locations. It will also bring new activities to the park and upgrade existing ones while retaining the classic ambiance and character found there, along with protecting the natural areas of the site. Team members included Design Concepts and RRC Associates. BOONES FERRY PARK MASTER PLAN December, 2018 Moses Lake Council Packet 3-29-21, Page 50 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 9 SANDPOINT, IDAHO PARKS AND RECREATION MASTER PLAN Reference: Kim Woodruff Director of Parks, Recreation, and Trails 1123 Lake St. Sandpoint, ID 83864 (208) 263-3613 | kwoodruff@sandpointidaho.gov Project: To help guide Sandpoint Parks and Recreation in aligning with its strategic priorities—responsive government, resilient economy, sustainable environment, vibrant culture, and livable community—this Parks and Recreation Master Plan would help direct the future of parks, recreation, trails, and open space. It built upon the many accomplishments guided by the goals and strategies set forth in the previous Master Plan. To support and enhance a vibrant quality life, the overarching goal of the 2020 Parks and Recreation Master Plan was to create a comprehensive, system-wide vision for Sandpoint Parks and Recreation which will be environmentally and fiscally sustainable including: 1. Provide a framework for orderly and consistent planning 2. Provide a framework for acquisition and development and Capital Improvement Plan 3. Recommend efficiencies and improvements for administration of the parks and recreation resources, programs, and City of Sandpoint facilities The Parks and Recreation Master Plan established guiding direction based on the following: 1. Vision and Value Proposition Creation 2. Resources and Core Competencies Assessment 3. Political and Community Engagement 4. Financial Forecasting In conjunction with this system-wide planning effort, site specific master plans were developed for City Beach Park, Downtown Waterfront, War Memorial Field, and the Travers Park/Great Northern Sports Complex. Through the planning process, our team determined that replacing turf on War Memorial Field with artificial turf would reduce maintenance costs while allowing the field to accommodate high usage. The field was renovated and opened in the summer of 2020. War Memorial Field post renovation Moses Lake Council Packet 3-29-21, Page 51 of 117 GreenPlay, LLC | Statement of Qualifications10 GREATER VALLEJO RECREATION DISTRICT MASTER PLAN Reference: Gabe Lanusse, General Manager 395 Amador St. Vallejo, CA 94590 (707) 648-4603 glanusse@gvrd.org Project: This Master Plan has been created as a 10-year comprehensive blueprint for providing quality recreation services, parks, open spaces, facilities, and programs throughout the Greater Vallejo Recreation District (GVRD). The objectives of the Master Plan are to establish goals, procedures, and comprehensive achievable strategies and implementation approaches that directly impact residents’ quality of life over a ten-year term and beyond. The GVRD operates as a special district to provide recreational services and manage parks and open spaces. While the District does not own the parks, it has autonomous responsibility for management based on an agreement with the City. The project consisted of community engagement, a facility inventory, GRASP® level of service analysis, a needs assessment, operational, recreation and organizational analysis, and development of recommendations. Due to COVID 19 meeting restrictions, public engagement for this plan was completed virtually using a combination of Zoom and social media engagement. Team members included LandDesign and RRC Associates. Moses Lake Council Packet 3-29-21, Page 52 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 11 CITY OF POST FALLS, IDAHO, PARKS AND RECREATION MASTER PLAN Reference: David Fair, Director 408 N. Spokane St. Post Falls, ID 83854 (208) 292-2324 | dfair@postfallsidaho.org Project: In 2012, GreenPlay was retained by the City of Post Falls, Idaho, to create a Parks and Recreation Master Plan. The system-wide master plan would guide development, maintenance, and financial stability of the City’s system over the next 5, 10, and 20 years. The project included an inventory of all existing parks and recreation programs, an active public participation process, a statistically valid survey, a comprehensive needs assessment and funding implementation plan, and development of recommendations. Team members included Verdis, Design Concepts, and RRC Associates. CITY OF POST FALLS, IDAHO, PARKS AND RECREATION MASTER PLAN UPDATE In 2019, the City of Post Falls hired GreenPlay to update their 2012 Parks and Recreation Master Plan. The team that completed this plan is the same team that is being proposed for this project. For the Master Plan update, the City was interested in a concise document that is visually appealing and easy to read, with actionable recommendations. They also wanted a series of recommendations with alternatives if the recommended funding is not available. At the time of the 2012 plan, the City’s population was about 28,000, which grew to about 35,000 in 2019. As part of the Couer d’Alene- Spokane Metropolitan Area, Post Falls is a popular place in which to live and work. The City offers a small-town, tight- knit community environment with all of the conveniences of a larger metropolitan area, including being located within 30 minutes of an international airport. The plan also included analysis to help determine the feasibility of adding another community center, and looked at ways to enhance connectivity within the community. It also examined ways to help the City manage and maintain their urban forests, which are a core component of the City’s character. Team members included BWA and RRC Associates. 2019 SPRING ACTIVITIES GUIDE | 3 SPOKANE CHIEFS HOCKEY GAMESCome support the Spokane Chiefs! You will be close to the action with these lower level tickets. Purchase your tickets at the Post Falls Recreation Office. Register early, tickets are limited! Game time is at 7:00pm. No online ticket purchases available. Sa 2/9 Chiefs vs Kootenay MOTHER SON NIGHT OF FUNAges: 5-14Saturday, March 2, 6:00pm – 8:00pmLocation: Trailhead Event Center, 12361 W. Parkway Drive, Post FallsLadies and their young gents are invited to Mother-Son(s) Night of FUN. Enjoy a fun-filled evening focusing on wii bowling and so much more. This is a great opportunity to spend time together and strike up some friendly competition! Mother-son teams will play a variety of games while they wait to face their next opponent. Pizza and refreshments will be provided. Tickets must be purchased in advance, tickets will not be sold at the door. Fee: $30 Mom/Son, $8 per additional son THE INAUGURAL DUCKIN’, DIVIN’, LEAPIN’ LEPRECHAUN DODGEBALL TOURNAMENTAges: 16 & up (Co-ed)Friday, March 15, 6:00pmLocation: Mullan Trail &/or Seltice Elementary Gym Registration: January 15 – March 8 until full Sometimes throwing a dodgeball at an opponent is better than finding a pot of gold! Teams will play 6-on-6; maximum of 12 players on your roster. All teams must start each game with a minimum of 2 female players. Costumes are encouraged. We provide 2 officials for each game and follow the official National Amateur Dodgeball Association rules. Limited number of teams accepted, so register early! Game times will start at 6:00pm and run through elimination. Fee: $88/team EASTER EGG HUNT EXTRAVAGANZA Saturday, April 20, 1:00pm Location: Q’emlin Park, 12201 W. Parkway Drive, Post Falls Post Falls Parks and Recreation invites the community to the second annual Easter Egg Hunt. The event will take place, rain or shine. Children are encouraged to bring their own baskets/bags to collect their eggs. This family friendly event will include six divisions: 1:00-1:10pm Toddlers 1:15-1:25pm 3-4yrs. 1:30-1:40pm 5-7yrs. 1:45-1:55pm 8-11yrs. 2:00-2:10pm Mobility Needs (Grand Pavilion) (15 yrs.) 2:00-2:10pm Special Needs (15 yrs.) LADIES DAY OUTAges: 21 & upSaturday, May 11Time: 11:00am-4:00pmLocation: Meet at Post Falls City Hall, 408 N. Spokane StreetIf you’re looking for something fun to do for Mother’s Day weekend with girlfriends, or wanting to spend some quality time with your own mom, we have a special day planned for you! We will hit the town on Saturday, May 11th from 11:00am until approximately 4:00pm. Just sit back and enjoy as we do the driving. We will enjoy a delicious local restaurant for lunch and then make our way to some amazing local wineries. A great way to kick off Mother’s Day weekend! More details to come, but mark your calendar and register now so you don’t miss this fun ladies day out.Fee: $45 per person • Fee includes transportation, lunch and tastingsPOST FALLS FESTIVALJULY 12 – 13 – 14There will be lots of family fun with activities for the kids, live entertainment, great food and craft booths! We are also offering a 1-day homemade craft fair on Saturday!Call 773-0539 for application information or www.postfallsidaho.org.POST FALLS SPRINT TRIATHLON, & DUATHLONAges: 14 & upSunday, August 4, 8:00amLocation: Q’emiln Park Join us for our Post Falls Sprint Triathlon at Q’emiln Park. The race consists of a .3 mile swim, 12-mile bike ride and 3-mile run. Chip timing provided, snacks and an award ceremony will follow the race. Race begins at 8:00am. For additional information and ONLINE registration, check our website at: https://joakes7.wixsite.com/mysite or call the Recreation office at (208) 773-0539. Fees: Event choice Individual $60 • Team $140 Late registration fees applicable after 7/21 • ($75 Indiv. / $155 Team) Swim Course: .5k Swim. Swim is at Q’emiln Beach Bike Course: 19.6k Bike. Beginning at Q’emiln Park, westward along Riverview Drive to Idaho-Washington Border. Back in on Centennial Trail, through Commerce area, back on Centennial Trail on to McReynolds and finish back at the park. Run Course: 5k Run, out & back course Q’emiln Park to Falls Park, Avista Island & finish. COMMUNITY EVENTSNEWFOOD & CRAFT VENDORS WANTED WE NEED YOUR HELP! Volunteers needed for April 20th Easter Egg Extravaganza Please contact Post Falls Parks and Rec 209-773-0539 if interested! NEW Moses Lake Council Packet 3-29-21, Page 53 of 117 GreenPlay, LLC | Statement of Qualifications12 LIBERTY LAKE REGIONAL PARK MASTER PLAN, SPOKANE COUNTY, WASHINGTON Contact: Paul Knowles, Spokane County Park Planner, Parks, Recreation and Golf Department, 509.477.2188 Liberty Lake Regional Park is a 2,722-acre park that includes a popular beach area, campground, picnic shelter, wetland boardwalk, playground, and the popular Liberty Lake Loop Trail that accommodates hikers, mountain bikers, and equestrian users. Adjoining the core area of the park is the 327-acre ORV Park, the 87-acre Cedar Grove Conservation Area, and the 455-acre Liberty Lake Conservation Area. The scope of this project was complex. Bernardo Wills Architects’ landscape architecture group was retained to develop the Liberty Lake Regional Master Plan. The plan was initiated by the Spokane County Parks, and Recreation and Golf Department to transform the community’s vision of the park into a framework for future improvements and strategic development. The Master Plan reflects a very diverse constituency of park user types that provided input gathered over five months of public engagement with stakeholder interviews, two pop- up studios; one to collect data from actual park users, the other to collect data from the Liberty Lake community, and a workshop/open house as a general call to interested parties to participate in defining a vision for the park’s future. The goal of the public engagement was to develop a master plan for Liberty Lake Regional Park that is implementable, has support from user groups, the community, neighbors and landowners, and accomplishes the “Guiding Principles” for the plan. An important early part of the master planning process was the orientation interview series. Prior to starting work on project planning and design, the consultant team needed to understand the perspectives of park users and stakeholders. The two days of interviews—conducted in June of 2017— provided invaluable insight into user needs and aspirations, shaping the direction for the overall park vision, design, and implementation strategy. The consultant team interviewed community members, selected by County parks and rec staff to represent a broad range of community perspectives. Spokane County Parks, Recreation, and Golf Department will utilize this plan to guide future investment in Liberty Lake Regional Park. Dell Hatch, ASLA, served as Principal-in-Charge and Bill LaRue served as Project Manager. Moses Lake Council Packet 3-29-21, Page 54 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 13 MCEUEN PARK REDEVELOPMENT MASTER PLAN, CITY OF COEUR D’ALENE, IDAHO Contact: Bill Greenwood, Parks and Recreation Superintendent, 208.769.2254 BWA—as a member of Team McEuen—led the park planning and landscape architecture effort that transformed this underutilized facility into a vibrant community asset. The McEuen Park Redevelopment project was initiated in 2010 by the City of Coeur d’Alene as a master plan that would transform 18.6 acres of existing softball fields, an American Legion baseball field, and City parking lots into a 20-acre Placemaking Community Park. The master plan process was conducted over a two-year period with the design team being assisted and directed by a 21-person, mayoral-appointed steering committee. Four public presentation meetings were conducted, along with two public Open House Workshops for gathering public input. A project website was established to conduct surveys and provide continuous informational and graphic updates for public viewing and comment. The design team conducted over 40 meetings in total, visiting with adjacent neighborhoods and property owners, community organizations, fraternal groups such as the Rotary and Eagles, meeting with schools and the Chamber of Commerce. Dell Hatch participated in all these meetings, providing the design narrative for the overall park layout, detailing anticipated park activities/uses, describing the landscape development and conducting Q&A sessions. BWA design responsibilities included organization of all park elements, coordination of park lighting, park grading and earthwork, landscape plantings and irrigation, development of all walks, promenades, and plazas, as well as landscape-related site retaining walls. The entire park was designed and constructed to be fully ADA accessible. The redevelopment included a below-street parking facility for over 200 vehicles coupled with an additional 200- plus vehicles located on-street or as part of newly built parking lots. Park amenities include a half-acre children’s play structure, splash pad, tennis and basketball courts, a ‘pocket’ dog park, grass amphitheater, and a 250-seat pavilion event center. The Harbor House facility at the water’s edge houses restrooms and concessions and is constructed over a 43,000-gallon holding tank that is the irrigation source drawing on lake water, collected storm water, and reuse of splash pad water. Six blocks of Front Avenue were fully reconstructed as the roof of the parking facility and included the Front Avenue Promenade which is a green roof application that provides substantial public space for markets, gatherings, and public art. Moses Lake Council Packet 3-29-21, Page 55 of 117 GreenPlay, LLC | Statement of Qualifications14 Moses Lake Council Packet 3-29-21, Page 56 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 15 PROJECT TEAM ORGANIZATION CITY OF MOSES LAKE, WA – PARKS AN RECREATION DEPARTMENT Jeff Milkes, MS, CPRP Project Manager Gresham, OR office Tom Diehl, MS, CPRP Principal-in-Charge/Project Consultant Caylon Vielehr GIS Analysis Primary Responsibilities: • Project Management and Oversight • Community and Stakeholder Engagement • GIS Mapping • Demographics and Trends Analysis • Operations and Maintenance Review • Financial Review and Funding Opportunities • Visioning and Development of Recommendations • Plan of Action • Successful Development of Final Report GREENPLAY, LLC RRC Associates Chris Cares Principal Primary Responsibilities: • Statistically-valid Survey BWA Landscape Architecture Dell Hatch, ASLA Principal, Lead Landscape Architect Bill LaRue, ASLA Associate, Landscape Architect Julia Culp, ASLA Associate, Landscape Architect Primary Responsibilities: • Park Inventory • Level of Service Analysis • Landscape Architecture • Conceptual Costing Identified team members will be available to complete this project. When needed, GreenPlay staff can arrive within hours, with daily direct flights to the Spokane area. Our sub-consultant, BWA, is located in Spokane. Our Project Manager, Jeff Milkes, is located in the Portland area, within driving distance to Moses Lake. We carefully detail our on-site gatherings during SKO to ensure that our local presence is fully considered. You will see your GreenPlay team members the same amount as if they were based locally. IV. PROJECT MANAGEMENT Moses Lake Council Packet 3-29-21, Page 57 of 117 GreenPlay, LLC | Statement of Qualifications16 EDUCATION: M.S., Recreation and Resource Development, Texas A&M University, 1987 B.S., Recreation & Park Management, University of Oregon 1985 _____________________________ CERTIFICATIONS Certified Park & Recreation Professional (CPRP) National Recreation and Park Association Graduate, Parks & Recreation Director’s School, National Executive Leadership School & Supervisors Management School, National Recreation & Parks Association Numerous presentations at NRPA Conference, Oregon Recreation and Parks Association, Washington Recreation and Parks Association, and the International Livable Cities Conference Medal for Superior Civilian Service and the Commander’s Award for Civilian Service, US Army Jeffrey Milkes, MS, CPRP PROJECT MANAGER WORK EXPERIENCE: Jeff is a successful parks and recreation professional with over 35 years of progressively responsible experience with municipalities, special districts, and military recreation organizations. His work has focused on leadership development, performance management, non-traditional financing opportunities, and the provision of athletic and special events. Jeff brings with him extensive experience managing aquatic and recreation facilities, sports and fitness programs, and park maintenance. He is passionate about developing community offerings with a high level of creativity and imagination. During his long and successful career, Jeff has served in a variety of capacities in the parks & recreation field. He worked his way up from Recreation Coordinator, Sports Director, Community Center Manager, Aquatics Facility Manager, Recreation and Parks Manager to Director of Parks & Recreation. He has delivered recreation services in small, mid-sized and large communities in Oregon and California. Jeff’s professional view of the field and judgement are often seen through the unique lens of an individual who has spent over fifteen years working overseas, supporting our active duty military and their family members. He served as a Supervisory Recreation Specialist, Athletic Director and finally as Chief of Community Recreation, working on both Army and Navy bases in Germany, Korea, Guam, and Spain. Jeff earned numerous awards and medals for his service. • Project Manager/Consultant, 2019-Present, GreenPlay, LLC • Director, Parks & Recreation: City of Cupertino, California • Southeast Services Manager: Portland, Oregon Parks & Recreation • Chief, Community Recreation Division: Dept. of Army, Baumholder, Germany • Recreation & Aquatics Manager: North Clackamas Parks Rec. Dist., Milwaukie, OR • Supervisory Recreation Specialist: US Army & US Navy, Rota, Spain, Dededo, Guam, Taegu, Korea and Stuttgart, Germany REPRESENTATIVE GREENPLAY PROJECT EXPERIENCE: • Town of Fountain Hills, AZ – Community Services Parks, Trails and Recreation Master Plan • City of Perris, CA – Parks and Recreation Master Plan • City of Montebello, CA – Park Facilities Master Plan • City of Umatilla, OR – Park Master Plan • Town of Windsor, CO – Land Dedication and Development Fee Study • City of Winnemucca, NV – Aquatic Center Feasibility Study • Greater Vallejo Recreation District, CA – 10-Year Master Plan REPRESENTATIVE PROJECT EXPERIENCE: • Led a data driven operational restructuring of parks and recreation services for one of the country’s premier parks agencies in Portland Oregon, serving as SE Services Manager from 2005-2016. Jeff was responsible for neighborhood engagement and policy development to bring all recreation services and parks assets in east Portland under one organization. He managed seven community centers and greater than 100 parks. • Led the formation of one of the country’s largest special events programs, developing methods of alternative financing, and offering creative events in nearly every neighborhood in Portland Oregon from 2007-2016. Jeff’s efforts were recognized as a contributing factor to the City of Portland being awarded NRPA’s Gold Medal as the best large parks and recreation agency in the country in 2011. Moses Lake Council Packet 3-29-21, Page 58 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 17 WORK EXPERIENCE: Tom is a Recreation and Athletics Management Professional with 35 years of experience at both public and private institutions. Tom has concentrated on program and facility enhancement, and his expertise includes strategic and master planning, feasibility studies, capital and operational planning, budgeting, resource management, procurement/contract administration, equipment specifications, construction management and historical renovations. He has extensive experience with recreation and athletics programming, community relations, and special events management. He has successfully overseen capital projects valued up to $60 million. REPRESENTATIVE POSITIONS • Project Consultant/Manager for GreenPlay with a focus on site operational planning and management, along with integration of stakeholder needs into overall systems success. • Director and Associate Director of Recreational Sports at Virginia Commonwealth University. • Assistant Athletic Director for Facilities at Marist College • Intramural Director, Facility Director, HPE Instructor and Lacrosse Coach at Le Moyne College. • Played Division I Lacrosse at Syracuse University. • 13 years of experience coaching at the university level, high school coaching experience and experience coaching almost all sports at various youth levels. REPRESENTATIVE GREENPLAY PROJECTS • Vancouver, WA – Maintenance and Special Events TCO and Alternative Analysis • Sandpoint, Idaho – Parks and Recreation Master Plan • Post Falls, Idaho – Parks and Recreation Master Plan • Alexandria, VA – Cost Recovery and Resource Allocation Philosophy • Barrington, NH – Recreation Needs Assessment and Master Plan • Bismarck, ND – Facilities Master Plan and Feasibility Study • Bloomington, IL – Parks and Recreation Master Plan • Brookline, MA – Athletic Field Master Plan and Strategic Master Plan Update • Colchester, VT – Needs Assessment and Master Plan • Colchester, VT – Recreation Impact Fee Study • College Park, MD – Duvall Field Master Plan & Senior Recreation Needs Assessment • Dublin, CA – Parks and Recreation Master Plan • Grover Beach, CA – Senior Center Needs Assessment and Feasibility Study • Hampton, VA – Parks and Recreation Master Plan • Harrisonburg, VA – Purcell Park Master Plan • Hesperia Recreation District, CA – Comprehensive Master Plan • Lafayette, CO – Operation & Maintenance Study • Leland, NC – Parks, Recreation, and Open Space Master Plan • Loudon County, VA – Parks, Recreation, and Community Services Department Organizational Analysis • Pleasant Valley Recreation & Parks District, CA – Senior & Community Recreation Facilities Needs Assessment • Phelan Piñon Hills Community Services District, CA – Comprehensive Master Plan • Prospect Heights Park District, IL – Comprehensive Master Plan and Feasibility Study • Redmond Recreation & Parks District, OR – Recreation Center Feasibility Study • Santee, CA – Master Plan Update • Santee, CA – Site and Economic Analysis for Proposed Community Center • Walnut, CA – Walnut Ranch Park Expansion Project • Waukesha, WI – Needs Assessment • Williamsburg, VA – Master Plan • Wilsonville, OR – Parks and Recreation Master Plan EDUCATION Master of Science, Syracuse University, August 1990 Bachelor of Science, Syracuse University, December 1982 _____________________________ SELECT PROFESSIONAL AFFILIATIONS AND DEVELOPMENT Long time NIRSA and NRPA member The Grace E. Harris Leadership Institute VCU Leadership Development - October 2013 NIRSA School of Recreational Sports Management - June 1997 Has been CPR/First Aid/AED certified, Certified Pool Operator, Certified Emergency Shelter Operator Active Shooter Training Cemetery Superintendent _____________________________ AREAS OF EXPERTISE Master/Strategic Planning & Needs Assessments Feasibility Studies & Operational Programming Pricing Philosophy Organizational Structuring Alternative Funding & Partnerships Business Planning Policy Development Research Studies Marketing & Public Relations Strategies Accessibility Assessments Transition Plans Cost-Benefit Analysis Risk Management Evaluation Tom Diehl, MS, CPRP PRINCIPAL Moses Lake Council Packet 3-29-21, Page 59 of 117 GreenPlay, LLC | Statement of Qualifications18 EDUCATION Bachelor of Arts in Philosophy from Fort Lewis College, Durango, CO, 2015 Minor in Business Administration with strong focus in geology, GIS, natural and health sciences, accounting, and writing Environmental Development, Agriculture Extension, and Beekeeping training at Peace Corps - The Gambia, West Africa, 2015 OVERVIEW: Caylon has served in many roles throughout the last decade. His love for health and play have given Caylon a true appreciation for our public spaces and the role that they can play in our communal and ecological health. He applies a keen interest in geographic information science and the impacts it has on our human landscape, social justice, and equality. Through his experience in program leadership, Caylon has worked personally with diverse populations and gained valuable experience in communication and public relations. He provides a combination of technical analysis, people-oriented personality, and passion for the power that parks and recreation brings to quality of life in communities. REPRESENTATIVE EXPERIENCE GP RED and GreenPlay LLC (2019 to present) • GIS Analyst compiling geographic datasets and performing inventories, data interpretation, component-based levels of service analysis, and presentation, mapping, and informative rendering of intuitive models. • Project Consultant assisting in planning elements, demographics analysis, public relations, and community outreach. PLANNING AND ANALYSIS PROJECTS FOR GREENPLAY • Angleton, TX – Parks and Recreation Master Plan • Aurora, CO – Parks, Recreation, and Open Space Strategic Plan • Glendale, AZ – Parks and Recreation Master Plan • Hamilton County, TN – Parks and Recreation Master Plan • Hampton, VA – Parks and Recreation Master Plan • Henderson, NV – Parks and Recreation Master Plan • Holly Springs, NC – Parks, Recreation and Greenways Master Plan • Iredell County, NC – Parks and Recreation Master Plan • Lathrop, CA – Parks and Recreation Master Plan • Sandpoint, ID – Parks and Recreation Master Plan • Stonecrest, GA – Parks and Recreation Master Plan • Umatilla, OR – Parks and Recreation Master Plan • Valdez, AK – Parks and Recreation Master Plan • Valley Wide, CA – Parks and Recreation Master Plan • Victorville, CA – Parks and Recreation Master Plan OTHER RELEVANT EXPERIENCE:• Land Surveying and Data Acquisition - Flatirons Surveying, Boulder, CO, 10/17 – 4/19 • Environment/Agriculture Services - Peace Corps Volunteer, The Gambia, West Africa, 11/15 – 11/17 • Information Technologies Lab Technician, Fort Lewis College, Durango, CO, 1/13 – 5/15 • Professional Recreation and Outdoor Programming, Instruction, and Tour Leadership • Holiday River Adventures, Multiple Rivers, UT, 7/18 - current • Arkansas Valley Adventures, Buena Vista, CO, 5/15-9/15 • Mountain Waters Rafting, Durango, CO, 5/14 - 8/14 • City of Durango Parks and Recreation, CO, 5/12 - 9/12 • City of Broomfield Parks and Recreation, CO, 2007 – 2010 Caylon Vielehr GIS ANALYST/PROJECT CONSULTANT Moses Lake Council Packet 3-29-21, Page 60 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 19 Bernardo|Wills Architects | 1 Introducing BWA’s Landscape Architects The Landscape Architecture Staff of BWA Bernardo|Wills Architects (BWA) was formed in 1991 in Spokane, Washington, and is led by principals Gary Bernardo, AIA, Robert Pace, AIA, and Dell Hatch, ASLA. BWA is a multi- disciplinary design firm committed to providing a full range of professional, in-house design services. Our team of landscape architects, architects, planners, and interior designers are dedicated to creating exceptional places and projects for our clients. Our goal is to enrich the aesthetics, sustainability, and function of the projects we design. Our staff of professionally licensed landscape architects has served public works and private sector clients in the Pacific Northwest for over 25 years. Our deep and unwavering commitment to our clients’ needs inspires us to create landscapes that embody their vision. Project types we excel at include master planning, parks and recreation, trail design, streetscapes, plazas, sports facilities, university campuses, and architectural landscapes that contribute to a ‘Sense of Place’ within its context or community. BWA specializes in a diversity of design experience that includes an extensive list of park and recreational projects, along with other relevant project experience that range from large multi-functional sites to smaller commercial landscape projects. Bernardo|Wills Architects PC 153 South Jefferson Street Spokane, WA 99201 509.838.4511 bwa@bwarch.com www.bernardowills.com BWA Landscape Architecture Harnessing the beauty and vitality of nature, our skilled landscape architects and planners create settings that enrich the human experience. With over 100 years of combined experience, BWA’s landscape architects strive to make compelling places emerge out of respect for the nature, history, culture, and use of a site. Our projects—many of which are for public entities—help define a community’s character. Our designs feature artistic layouts and creative combinations of plantings and hardscapes to craft distinctive spaces that engage the senses and offer captivating outdoor experiences. Our deep and unwavering commitment to our clients’ needs inspires us to create landscapes that embody their vision. Our approach to public participation ensures that the diverse constituencies are recognized and integrated into the planning process, which in turn fosters public ownership—essential to plan adoption and implementation. Our outreach and facilitation methods allow us to effectively incorporate the needs of residents and key stakeholders, generate more responsive plans, and help build a sense of stewardship. From face-to-face outreach, such as neighborhood workshops, design charrettes, and interviews, to use of interactive websites and multimedia, our outreach tools and facilitation will improve the planning process significantly to enable success beyond construction to management and public use. Landscape Architecture Specialties Master Planning/Visioning Parks and Recreation Design Multimodal Trail Design Playground and Splashpad Design Urban Design and Placemaking/Public Spaces Public Participation and Design Charettes Low-Impact Design Gateway Features Landscape Planting Design Irrigation Design Sportsfields, Tracks, and Sports Complex Designs Campground Design Professional Concept Drawings/Graphics Moses Lake Council Packet 3-29-21, Page 61 of 117 GreenPlay, LLC | Statement of Qualifications20 Dell Hatch, ASLABWA Principal | Lead Landscape Architect Dell is a principal at Bernardo Wills Architects and has over 35 years of planning experience with extensive background in recreation planning and design in Washington and Idaho. Dell’s experience includes federal, state, and municipal park and recreation facilities, urban design and streetscape enhancements, community gateway entries, and educational and institutional facilities. His approach incorporates a comprehensive analysis of the opportunities and constraints of each site. Dell’s specialties range from master planning to design, document production oversight to construction administration, coordinating and facilitating public involvement/stakeholder workshops, and conducting visioning and design charettes including facilitation on numerous Idaho State Parks and Recreation projects, as well as public engagement and planning/design for McEuen Park and the Four Corners/BLM Recreation Corridor in Coeur d’Alene. In 2020 he prepared multiple Concept Master Plans for park redevelopment for the City of Sandpoint as part of their Parks and Recreation Master Plan. Dell’s exceptional graphic abilities can be seen in his professional-level illustrations used for clear communication of design concepts. Education Bachelor of Landscape Architecture, University of Idaho Credentials Licensed Landscape Architect: ID | WA | AZ | NV Affiliations Member, American Society of Landscape Architects Areas of Expertise • Master Planning/Visioning • Parks and Recreation Design • Trail and Multimodal Design • Public Participation and Design Charettes • Urban Design Placemaking/Public Spaces • Sports Fields, Tracks, and Sports Complex Designs • Illustrations and graphics Select Relevant Project Experience • Parks and Recreation Master Plan, City of Sandpoint, ID • Parks and Recreation Master Plan, City Post Falls, ID • Memorial Field Redevelopment and Artificial Turf Conversion, Sandpoint, ID • City Beach Park, Downtown Waterfront, Travers/Great Northern Sports Complex Master Plans, Sandpoint, ID • Liberty Lake Regional Park Master Plan, Spokane County, WA • Atlas Mill Site Waterfront Park and Trail, City of Coeur d’Alene, ID • McEuen Park Redevelopment Master Plan, City of Coeur d’Alene, ID • Four Corners/Bureau of Land Management Corridor Master Plan, City of Coeur d’ Alene, ID • Edwidge Woldson Park Master Plan and Pedestrian Connectivity Feasibility Study, City of Spokane, WA • Spokane Valley Balfour Park/Library Master Plan, City of Spokane Valley & Spokane County Library District, WA • Indian Hills, Itani, Milton Arthur, and Lola Clyde Park Master Plans, City of Moscow, ID • Ben Burr Pedestrian Trail, City of Spokane, WA • Appleway Trail - Sullivan to Corbin, City of Spokane Valley, WA • Appleway Trail Landscape Improvements - University to Evergreen, City of Spokane, WA • Ponderosa State Park Welcome Center and Lakeview RV Campground, McCall, ID • Farragut State Park Gilmore RV Campground Phases I & II, Bayview, ID • Farragut State Park Waldron RV Campgrounds – Kestrel, Nigh Hawk, Redtail, Bayview, ID • Hell’s Gate State Park - Lewis and Clark Interpretive Center, Lewiston, ID • David Thompson Interpretive Site, Pend Oreille River, ID • Farragut State Park and Brig Visitor Center Master Plan, Idaho Department of Parks and Recreation, Athol, ID Moses Lake Council Packet 3-29-21, Page 62 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 21 Bill LaRue, ASLABWA Associate | Landscape Architect Bill is an associate principal with BWA bringing 35 years of experience and a diverse background in master planning and design, including community improvements, parks, trails, and recreation planning for municipalities, counties, states, and education facility design. His expertise includes site analysis, schematic design, design development, preparation of construction documents, and construction observation services. Bill provides our team with a full range of services related to urban planning, neighborhood planning, park design, streetscapes, master planning, gateway and signage studies, planting, and irrigation design. He excels in site layout, production of presentation drawings, grading plans, and construction details. Bill has facilitated and participated in numerous public participation workshops and visioning/ design charettes for city, county, and state-funded projects. Education: Bachelor of Landscape Architecture, University of Idaho Credentials: Licensed Landscape Architect: WA | ID Affiliations: Member, American Society of Landscape Architects Areas of Expertise • Master Planning/Visioning • Parks and Recreation Design • Trail and Multimodal Trail Design• Site Planning, Inventory, and Analysis • Plan Document Development • Planting and Irrigation Design • Public Participation and Design Charettes • Urban Design Placemaking/Public Spaces • Sports Fields, Tracks, and Sports Complex Designs • Illustrations and graphics Select Relevant Project Experience • Parks and Recreation Master Plan, Post Falls, ID • McEuen Park Redevelopment Master Plan, City of Coeur d’Alene, ID • Liberty Lake Regional Park Master Plan, Spokane County, WA• Comprehensive Plan Amendment – Parks and Open Spaces, City of Spokane, WA • Farragut State Park and Brig Visitor Center Master Plan, Idaho Parks and Recreation, Athol, ID • Edwidge Woldson Park Master Plan and Pedestrian Connectivity Feasibility Study, City of Spokane, WA • Spokane Valley Balfour Park/Library Master Plan, City of Spokane Valley and Spokane County Library District, WA• East Valley School Dist. Sports Field Complex Master Plan, City of Spokane Valley, WA • North Bank, Ice Age Regional Park Master Plan. City of Spokane, WA • Edible Food Forest Park Master Plan, City of Moscow, ID • Indian Hills Park Master Plan, City of Moscow, ID• Lola Clyde Park Master Plan, City of Moscow, ID • Riverfront Park Improvements, City of Spokane, WA • Plante’s Ferry Park Master Plan, Spokane County, WA • Spokane Tribe of Indians, Chewelah Casino Master Plan, Chewelah, WA • Mirabeau Point Park Master Plan, Spokane County, WA • Mead School District Sports Field Complex and Performing Arts Master Plan, Mead, WA • Spokane International Airport Landscape Master Plan, Spokane Airports, Spokane, WA • Felts Field Airport Gateway Master Plan, Spokane Airports, Spokane, WA • Post Street Hardscape Master Plan, City of Spokane, WA • University of Idaho, Sweet Avenue Improvement District Master Plan, Moscow, ID • University of Idaho, North Campus Master Plan, Moscow, ID • Creekwood Master Plan, Manatee County, FL • Hunters Green Master Plan, Tampa, FL Moses Lake Council Packet 3-29-21, Page 63 of 117 GreenPlay, LLC | Statement of Qualifications22 Julia Culp, ASLABWA Associate | Project Landscape Architect Julia’s landscape planning, design, and project management experience spans a wide range of project types, including parks, and trails, urban streetscapes, and plazas, civic facilities, commercial, and K-12 and higher education. She is also adept at master planning and wayfinding-signage design. Julia values an inclusive planning process, enthusiastically engaging community members in public meetings to obtain information crucial to developing a responsive design. She is meticulous in her attention to detail during the preparation of site plans, specifications, and cost estimates, and throughout the permitting process. With a fresh perspective and an artist’s eye, Julia creates plant palettes that enhance the natural beauty of a setting, are in harmony with the outdoor space and adjacent structures, offering streamlined maintenance, and provide environmental benefits. Julia is certified in Playground Safety and her skill in the production of computerized graphic illustrations aid in design communication at public presentations. Education Bachelor of Landscape Architecture, Washington State University Credentials Licensed Landscape Architect: WA NRPA Certified Playground Safety Inspector Affiliations Member, American Society of Landscape Architects Areas of Expertise • Master Planning • Parks and Recreation Design • Multimodal Trail Design • Wayfinding and Signage Design • Public Participation and Design Charettes • Urban Design Placemaking/Public Spaces • Illustrations and Graphics Select Relevant Project Experience • Parks and Recreation Master Plan, City of Sandpoint, ID • Parks and Recreation Master Plan, City of Post Falls, ID • Riverfront Park - North Bank Playground, City of Spokane, WA • Edwidge Woldson Park Master Plan and Pedestrian Connection Feasibility Study, City of Spokane, WA • Liberty Lake Fields Master Planning, Construction, Planting, and Irrigation Design, City of Liberty Lake, WA • Browns Park Master Plan and Volleyball Complex Phase I–II Construction, City of Spokane Valley, WA • Farragut State Park and Brig Visitor Center Master Plan, Idaho Dept. of Parks and Recreation, Athol, ID • Discovery Playground Renovations, City of Spokane Valley, WA • Greenacres Park, City of Spokane Valley, WA • Mission Park Tennis Court Replacement, City of Spokane, WA • Olmsted Brothers Green Park, City of Spokane, WA • Veteran’s Court Park and Centennial Trail, City of Spokane, WA • Appleway Trail – Evergreen Road to Sullivan Road, City of Spokane Valley, WA • Appleway Trail – Sullivan Road to Corbin Road, City of Spokane Valley, WA • Appleway Trail Landscape Improvements – University Road to Evergreen Road, City of Spokane Valley, WA Moses Lake Council Packet 3-29-21, Page 64 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 23 SUB-CONSULTANT 4770 Baseline Road, Suite 360 | Boulder, Colorado 80303 | P: 303.449.6558 | www.rrcassociates.com RRC Associates offers services in research, planning, and economic/feasibility analysis to parks and recreation departments, local governments, public agencies, corporations and private developers. In addition, RRC has experience with a variety of specialized recreation topics and situations and frequently works with resort communities and ski area operators, trade associations, destination marketing organizations, non-profits, and others interested in recreation, tourism, and “quality of life topics.” The company is made up of a small group of professionals with extensive experience and qualifications to meet the needs and challenges of recreation-oriented organizations. The RRC team uses proven research tools to conduct quantitative and qualitative studies to support needs assessments, master plans and other specialized evaluations. Through extensive consulting work with a variety of clients, the staff at RRC is knowledgeable about best practices, industry benchmarks, market trends, and the wide range of programs and approaches that are being used by recreation and tourism organizations throughout North America. RRC Associates strives for a pragmatic approach that balances innovation, customization, and providing proven services at a reasonable cost. The firm takes pride in our demonstrated ability to meet a project’s time and budget requirements. Our firm’s small size permits us to offer a very personal level of service to our clients; senior members of the firm are highly involved in every project. SERVICES OFFERED Surveys and Market Research Parks, Recreation and Open Space Surveys Market Studies and Strategic Analysis Customer/User Satisfaction Surveys Demographic Research Community Surveys/Performance Evaluations Site Selection Research Special Client Services General Consultation Project Team Coordination and Management Financial Presentation Packages Public Participation Workshops Strategic Project Positioning Workouts and Repositioning Strategies Community Planning Parks and Recreation Program Analysis Housing Needs Assessments Population and EmploymentResearch Economic Development Planning Economic Impact Analysis Fiscal Impact Analysis Program Development and Optimization Project Feasibility Analysis Public Processing and Approvals Goals and Policy Formulation Contact: Chris Cares, chris@rrcassociates.com Moses Lake Council Packet 3-29-21, Page 65 of 117 GreenPlay, LLC | Statement of Qualifications24 C. CHRIS CARES Chris possesses a diverse background in public and private planning. A founding partner of RRC Associates, he specializes in practical applications of research techniques including survey and qualitative research, modeling and applied analysis to solve prob- lems in city planning, administration, and business applications. Parks and recreation needs assessments are particular areas of specialization. Chris has overseen numerous community/citizen surveys in towns and counties throughout the United States, which provide input to parks, recreation, trails, open space, and planning needs assessments. The results of these studies typically become incorporated into parks and open space master plans, or other policy documents. Professional Experience 1983 to present MANAGING DIRECTOR/FOUNDING PARTNER RRC Associates, Boulder, CO Representative Projects Parks and Recreation Surveys for Master Plans and Needs Assessments: Tourism and Ski Area Visitor Research (examples include National Ski Areas Association, Colorado Tourism Office, Vail Resorts, Copper Mountain, Telluride Ski and Golf Company, Crested Butte Mountain Resort, Cedar Rapids, IA) Housing and Transportation Needs Assessments (examples include Boulder, Lafayette, Longmont and Westminster, CO; Eagle County and Town of Vail; Grand Junction, Pueblo, Weld County, CO) Education Master of City Planning: Harvard University, 1975 Bachelor of Arts, Political Science: University of Rochester, 1972 University of Michigan, 1971 Further Work Experience 1977-81 PLANNER/ASSOCIATE, Gage Davis Associates—Boulder, CO Associate in charge of research studies for major destination resorts in Colorado and Utah 1976-77 PLANNER, City of Boulder—Boulder, CO 1975 PLANNER, Lincoln-Uinta Counties Planning Office—Kemmerer, WY RELEVANT BOARD EXPERIENCE GP RED – Research, Education and Development for Health, Recreation and Land Management – gpred.org (currently Board President) Breckenridge Outdoor Education Center, Breckenridge, CO – (former board member) boec.org Charleston County, SC Ashville, NC Cary, NC Caswell County, NC Leland, NCNew Hanover County, NC Wake Forest, NC Williamsburg, VAChatham County, GA Cedar Rapids, IA Bella Vista Village, ARFitchburg, WI Waukesha, WI Prospect Heights, ILErie County, NY Gloucester County, VA Hunterdon County, NJRancho Cucamonga, CA San Diego County, CA Amherst, NYWinchester, VA Desert Rec. Dist., CA Farmington, NMCoconino County, AZ Florence, AZ Littleton, COLouisville, CO State of Maryland State of New MexicoPalm Springs, CA Pearland, TX Wilsonville, ORDunwoody, GA Santee, CA Manassas, VATualatin Hills, OR Martin County, FL West Palm Beach, FLAsheville, NC Colchester, VT Meridian, IDMaryland-NCPPC- Prince George County, MD Encinitas, CASan Gabriel, CA Keene, NH Moses Lake Council Packet 3-29-21, Page 66 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 25 V. METHODOLOGY AND PROCESS PROJECT UNDERSTANDING To create a long range vision for parks and recreation services in the City of Moses Lake and to help you meet and exceed your vision, our team will work with you to develop a Comprehensive Master Plan for your Parks and Recreation Department. Once completed, this plan will offer a long-range strategic plan and a clear, cohesive vision for the organization. We know that the Department provides parks and recreation services to about 23,000 within your city limits and about 17,000 additional people who live in the surrounding area. Residents and visitors have access to an abundance of parks and recreation facilities and programs, including the Surf ‘n Slide Water Park, which is a destination for people from all over Washington. Moses Lake is home to one of the state’s larges freshwater lakes and provides residents and visitors with active and passive water based recreation opportunities in its parks and natural areas. The City offers over 30 parks with various amenities and activities, including boating, swimming, walking trails, wildlife viewing, playgrounds, picnic tables, and more. We understand that this plan will serve as an update to the previous Parks, Recreation, and Open Space Master Plan, which was completed in 2016. This plan will: • Lead to an effective alignment of the goals • Provide for the timely collection of needs assessment data and the review of this data during the development of the Comprehensive Master Plan rather than using data from a previous planning process to drive one of the Plans The Mission of the Moses Lake Parks and Recreation Department is to plan, develop, and maintain safe recreational facilities and programs for the health, pleasure, and educational use of the community and its visitors. Moses Lake Council Packet 3-29-21, Page 67 of 117 GreenPlay, LLC | Statement of Qualifications26 • Allow for a “whole systems” planning approach, which encompasses more than a review of park and facility needs, but also operational and funding needs, which is critical in the current economic, political, and operating environment • Result in one implementable action plan, which provides focus for financial and work planning • Maximize resources, including Advisory Board and staff time with a shorter, less duplicative planning period We will work with you to create a plan that serves as a comprehensive planning tool with recommendations that are realistic and tailored to your community. Our consultants have managed parks and recreation departments and understand the need to balance community needs and expectations with budgetary realities. Together, we will develop a community- specific plan that will be easily implemented, help gain engagement and consensus, and will address the key issues for your service area. PROJECT APPROACH A. PROJECT COORDINATION, STRATEGIC KICK-OFF, AND DETERMINATION OF CRITICAL SUCCESS FACTORS Following the award of contract, GreenPlay will provide a scoping call with the City, our Project Manager and our Principal-in-Charge at no additional charge. On this call, we will discuss the final scope and schedule and prepare your team for the Strategic Kick Off. We will then will provide a Detailed Work Plan for discussion at a Strategic Kick-Off (SKO) meeting Parks and Recreation staff. We will review the details of the work plan and formalize the timeline and tasks for your project. Project Coordination • We will work closely with your team during SKO to identify key “Critical Success Factors” that will help to ensure that all relevant unique aspects of the City are addressed. • We will supply written Monthly Progress Reports that cover recent progress, outstanding issues or information needed, upcoming meetings and agendas, and next steps. We have found this to be an effective communication tool, adding a level of efficiency to our projects. We will always be available for phone or email communication. • Project team progress meetings will be formally held as often as necessary, but in no case less than monthly, with project updates via email or phone to your Project Manager until the final plan is approved by the Advisory Board. • We will supply the City Project Manager with one (1) electronic copy of all completed or partially completed reports, studies, forecasts, or plans deemed necessary by the Project Manager at least three (3) working days before each progress meeting. The Project Manager will schedule the meetings, as necessary, at key times during the development of the plan. • We will provide up-to-date information for posting on the City’s website and/or an independent project website for review of progress by stakeholders and the public. Integration with Existing Plans As part of the information gathering phase, we will integrate information from other recent and current planning work, including: • 2016 Parks, Recreation, and Open Space Master Plan • The City’s Comprehensive Plan • The Shoreline Master Program • The Trails Plan • Budgets, work plans, and funding plans utilized by the City to facilitate the comprehensive coordination of direction and recommendations NEEDS ASSESSMENT B. DEVELOP AND IMPLEMENT PUBLIC INVOLVEMENT STRATEGY We know that the City believes that public engagement and involvement is a critical component of the Master Planning Process, and we agree. Our team believes in creating an in-depth, efficient, and cost-effective citizen-focused community process throughout all public agency management and planning. We will build upon previous work to acquire knowledge of local issues and concerns that will assist us in obtaining useful and pertinent community feedback – both as information and engagement for buy-in and outcomes. Before executing the public Moses Lake Council Packet 3-29-21, Page 68 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 27 engagement strategy, we will work with you to develop a comprehensive outreach strategy with multiple methods for involving the public. Engagement Methodologies We tailor engagement strategies to meet the specific needs of your project, and the final process is determined during the Strategic Kick Off meeting. We will provide well-organized and directed activities, techniques, and formats that will ensure a positive, open, and proactive public participation process. We will work with your team during SKO to determine which of these methods may be most effective for engaging your community. GreenPlay will facilitate Citizen Outreach and Stakeholder Engagement Meetings to determine the needs of the residents and to allow the project team to communicate with residents, user groups, associations, civic associations, and key community representatives. Preliminary Key Stakeholders may include residents, representatives, and staff from your community; the seven members of the Parks and Recreation Advisory Board, City Council members; Parks and Recreation Department staff; and other City groups as necessary; neighborhood associations; other affected community and government agencies; and selected alternative providers, partners, and special interest groups from in and around your community. COVID-19 CONSIDERATIONS GreenPlay has been successfully completing projects including community engagement throughout the Covid-19 Pandemic. We are very sensitive to local conditions and phasing guidelines. All in-person engage-ment will be conducted with appropriate social distancing protocols, and we can conduct virtual engagement through various methods. GREENPLAY PROVIDES MOE GreenPlay offers even more ways to reach your community through Mobile-Optimized Engagement (MOE). These innovative strategies help solve one of the most common reasons people don’t attend meetings – lack of time. In addition, these tools capitalize on reaching 81% of Americans of all demographics in the most convenient manner, to which they have access throughout the day – their smartphone. Now, your community members don’t have to come to a public meeting. We recognize that not everyone would prefer (or have access to) technology, and we love our in-person contacts, but many community members are accustomed to doing things online. They can participate comfortably wherever they are. This allows us to engage additional people who typically won’t come to public meetings – those with kids, lack of transportation, demanding schedules, or many other reasons, and we can solicit their opinion and involvement in a new way. We have successfully conducted virtual engagement on similar projects, so there is no learning curve. The following methods and tools can be customized for your situation: • Online Public Meeting: We can schedule an online public meeting so that anyone who is not able to attend in-person can participate through an online engagement tool called Zoom. The online meeting is facilitated in a way that informs and engages participants by inviting feedback through chat features and informal polling. Participants receive a link and the time, and a recording of the meeting can be distributed and posted after the event. • Public Meeting Livestream: During one of our on-site public meetings, for an additional fee, GreenPlay can livestream the meeting using either Facebook Live or Zoom. Using the chat feature, participants can ask questions and provide feedback. Typically, livestreams do not require registration, and the date/time of the event is advertised prior to the meeting. The public participation process will be customized to the City of Moses Lake’s unique situation, emphasizing data collection methods that are efficient, effective, and that incorporate your available resources to the greatest extent possible. Moses Lake Council Packet 3-29-21, Page 69 of 117 GreenPlay, LLC | Statement of Qualifications28 We use both qualitative and quantitative assessment tools, and all input tools will help build consensus and agreement on the plan and provide information for decision making to the City Council. Based on previous successes, the following citizen involvement strategy approach is designed to assure residents, user groups, associations, neighboring communities, and other stakeholders that they are provided an opportunity to participate in the plan’s development, and is recommended for this project. • Initial Information Gathering: Collection of as much information as possible on awareness, use patterns, satisfaction, desires, barriers, vision, priorities, funding possibilities, and willingness to pay, etc. • Focus Group Meetings: A minimum of three (3) focus groups, drawing from user individuals and groups, sports groups, advisory boards, community associations, other service providers (public, private and non-profit, etc.), and primary stakeholders such as youth; adults; seniors; other recreational, historic, and tourism providers; citizens with disabilities for inclusive programs; school officials; Parks and Recreation Advisory Board members; and other stakeholders, as mutually determined. • Stakeholder Interviews: During onsite visits and as appropriate (a minimum of three [3] meetings), we will meet with and/or have phone conversations with those who can contribute specific information that may need to be conveyed in a more detailed manner (might include representatives from neighboring communities, sister agencies, important non-profits, etc.). • Public Community Meetings with the Advisory Board (minimum of 3)  One meeting during the information gathering portion of the project that will provide an introduction to the project (i.e., purpose, scope, expected outcomes) and an opportunity to offer input about the desires and needs of the community.  One to present the findings of the updated needs assessment (i.e., community engagement results, inventory results, areas of focus for the recommendations) and an opportunity to participate in visioning and to provide comments about the information presented.  One to present the Draft Plan Statistically-Valid Survey GreenPlay is a strong proponent of including surveys as part of all planning projects to most accurately reflect the quantitative needs of a community. While stakeholder meetings, focus groups, and public meetings allow us to draw in interested parties and users, a statistically-valid survey is the only defensible mechanism that provides feedback from NON-USERS, who are most likely taxpayers. We will work with RRC Associates (RRC), an experienced survey firm that has completed over 100 similar projects with GreenPlay, to create a geographically diverse survey to be mailed to a representative sample of households within the City of Moses Lake and the surrounding area. The survey will provide critical information in determining community values, satisfaction levels, needs and priorities, preferred marketing channels, level of awareness, current usage levels, and demographic information for long-range planning efforts. Citizens would be given the option of either completing the mailed survey form or accessing the survey online using an individual passcode (included in the mailed survey) assigned to each household. We frequently use this technique, finding it to be effective in maintaining the random sample while also increasing response opportunities. Questions would be drafted based on information gathered throughout the public involvement process as well as from staff, community leaders, and steering committee input. We would ask questions about what types of programs, facilities, and services residents want in their parks, trails, and recreation system, level of current usage, primary providers of services, alternative providers, quality and satisfaction levels with existing services and facilities, priorities, level of awareness of City-operated parks, trails, and recreation. These questions would be supplemented with questions about specific, identified community issues, as deemed appropriate. RRC will create a survey of four pages in length (including cover letter). To help improve response rates, we also anticipate that the City would assist with marketing and creating public awareness of the survey through media and other channels, such as local newspaper, radio, cable TV, City web site, etc. Moses Lake Council Packet 3-29-21, Page 70 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 29 To potentially increase responses for analysis, we would also create an “open-link” web-based version of the survey for anyone who would like to provide feedback who did not receive the random/online survey invitation in the mail (if desired). These results would be coded separately to control for statistical- validity and sub-analysis. C. INVENTORY AND LEVEL OF SERVICE ANALYSIS As part of the Comprehensive Parks and Recreation Plan, all available base GIS materials will be utilized to compile a comprehensive, updated assessment of parks, recreation, open space, natural areas, wetlands, and trails. We will supplement the inventory of existing parks, recreation facilities, open space, cultural facilities, and trails including (but not limited to) research, mapping, and personal inspection and conditions of key parks, as needed. Level of Service Analysis To quantify current level of service (LOS) and make recommendations to ensure that uses/spaces meet current and future needs of the local community, our analysis will consider the capacity of each amenity as well as functionality, accessibility, condition, comfort and convenience. We will also identify alternative providers of parks and recreation services and recommendations for minimizing duplication and enhancing possibilities for partnerships where appropriate. We will work directly with City staff, using available inventory as a starting point. We will then create GIS resource maps of the data to prepare for analysis. Key issues regarding any of the assets from both staff and stakeholder perspectives will be noted. For an additional fee, we can add component based level of service analysis. We call our methodology GRASP®. This tool allows for a deeper analysis of the parks and recreation system. Demographics and Population Projections To provide insight into the potential market for the City’s parks, trails, and recreation programs and services, we will conduct a demographic analysis and market profile of the City of Moses Lake and the surrounding area. Our team will utilize all information available from previous planning efforts, the U.S. Census Bureau, the American Community Survey and tapestry segments, Esri, and other national and local sources. We will work directly with your leadership to help document growth and redevelopment areas and land use changes. A detailed demographic analysis based on service areas will outline trends and information that could affect the need for land acquisition, development, and regional planning. Moses Lake Council Packet 3-29-21, Page 71 of 117 GreenPlay, LLC | Statement of Qualifications30 Trends Analysis Strategic trends analysis will consider demographic shifts and their impact on future parks, trails, and recreation provisions. This analysis will also identify interest and participation levels for a variety of activities, assess how services are provided through both administrative and planning trends, including technology and customer service. This process includes strategic analysis of local, state, and national best practices, along with what is new in the field of parks, trails, open space, and recreation. Evaluation of Existing Standards Using the community demographic profile, stakeholder engagement results, and level of service analysis, we will assess the quality and quantity of programs and facilities provided by the City. We will evaluate the adequacy on the basis of size and location in relation to existing and future population. We will also make recommendations for minimizing duplication and/or enhancing possibilities for collaborative partnerships where appropriate. Programs and Services Gaps Analysis We will collect and analyze information on participation, needs, desires, operations, and management strategies for programming and service offerings, and make recommendations. We will identify areas of service shortfalls and projected impact of future trends. Using the results of the statistically-valid survey, focus groups, stakeholder meetings, needs assessment, current level of service, alternative providers in the market, and current capacity, GreenPlay will identify and prioritize the unmet programming needs in the community. The gaps in programs and services can be identified using the nexus of unmet need and high importance. Facility and Asset Gaps Analysis We will analyze the information on usage, needs, desires, operations, maintenance, land use trends, and make recommendations. We will identify areas of service shortfalls and projected impact of future trends. We will include programs and amenities offered by alternative providers into this analysis. D. DETERMINE THE DEPARTMENT’S STRATEGIC DIRECTION AND ANALYSIS OF FORECAST NEEDS Values and Vision Development Stakeholder engagement is critical in developing representative values and creating a vision reflecting the community’s interests and issues, as well as staff and governing body perspectives. There is benefit in mixing the public, staff and decision makers into one meeting within each area or community (both users and non-users). This step will continue to refine any previous work by your agency. Further involvement from staff, the public, and leaders will help vet and refine current values and community issues by articulating their views of the organization and the community, and contribute to the formulation of your agency’s vision. Moses Lake Council Packet 3-29-21, Page 72 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 31 GreenPlay will provide workshops for combination of the three sectors identified (staff, public, and key community leader) to direct the Values and Vision Development process. The number of workshop forums will be determined during the Strategic Kick-off meeting. Values: We will work to further clarify and communicate the values message - the essential and enduring tenets of the community and agency. Vision: We will build upon previous work to create consensus on a concise yet compelling Vision Statement. Organizational Analysis GreenPlay will broadly assess the operational and management structure of the Parks and Recreation Department and staffing to determine effectiveness and efficiency in meeting current and future divisional responsibilities as related to the community’s needs. The needs assessment – including input from staff interviews, community and key stakeholder engagement, and level of service analysis, along with our expertise – will identify areas for enhancement including staffing, customer service, maintenance, communications, as well as operational efficiencies. DEVELOPMENT OF RECOMMENDATIONS AND IMPLEMENTATION STRATEGIES E. RECOMMENDATIONS FOR THE FUTURE AND ESTIMATED COSTS Present and Projected Fiscal Resources We realize that recommendations mean nothing without examining the financial resources necessary to move forward. We will consider the implications and possibilities at all stages. GreenPlay will conduct an overview analysis of existing funding to understand how the City is meeting current needs and, based on recommended improvements, determine if current funding sources are sufficient for both capital and operational costs. Based on the strategic recommendations that arise out of the needs assessment, we will identify probable operating, maintenance, and capital costs and recommendations for potential funding sources and mechanisms for the next ten (10) years. During the master plan process it is not unusual for communities to request additional services, such as preparing conceptual ideas for enhancing existing parks and generate corresponding conceptual level construction costs. Should this be a desire for Moses Lake, GreenPlay working with the BWA landscape architecture team would assist in conducting additional public input meetings to collect input and ideas and create these plans for further study and inclusion in the finished Comprehensive Master Plan for an additional fee. Cost Recovery and Resource Allocation GreenPlay is a national leader in teaching and developing innovative approaches to handling the often contentious financial issues of “how much taxpayer subsidy is enough?” or “where should the resources go?” GreenPlay has established and improved the “Pyramid” methodology for helping agencies create an overall philosophy and approach for resource allocation, program pricing, and cost recovery evaluation. We currently teach implementation and use of this straightforward but innovative methodology at conferences, and also train agencies and universities in this methodology. It is invaluable for making tough resource allocation decisions, and creating pricing and cost recovery strategies. This methodology will be helpful for evaluating the financial sustainability of the City’s parks, trails, and recreation system from both operational and capital funding aspects. As part of your project, we will use the concepts for identification of gaps and/or areas of non-consensus, along with introducing the concepts for this framework for decision making. Moses Lake Council Packet 3-29-21, Page 73 of 117 GreenPlay, LLC | Statement of Qualifications32 Note: A full detailed analysis of cost recovery, divisional budgets, and/or pricing is not typically included in a master planning project, but can be facilitated separately or concurrently for an additional fee, if this is determined to be a key focus area. Alternative Funding and Partnerships GreenPlay brings extensive experience in evaluating options for alternative funding. Alternative funding typically includes grants, donor programs, and/ or partnerships. Our Project Team will identify key partners in the area through the planning process and can provide management recommendations to enhance this potential funding area. Note that this task does not include procurement of alternative funding, but this can be addressed separately if desired. Findings Compilation, Validation, and Visioning GreenPlay team consultants will compile initial findings from the inventory, demographics, and needs assessments and will prepare a summary Findings Presentation for staff, decision makers, stakeholders, and the public to validate the accuracy of the findings. During this stage, we will confirm that all information identified and collected thus far is correct, and we will ask all stakeholders to share any additional issues or opportunities for consideration as we prepare to move forward into analysis and recommendations. Key Issues Analysis Matrix During the Findings Phase of each project, GreenPlay Project Managers compile a Key Issues Analysis Matrix that helps identify focus areas from the various tools and methodologies used to collect information. This matrix will help the City determine progress on goals set forth in the plan, and will serve as a basis for plan updates in the future. Visioning Strategies Development Workshop We will fully analyze identified findings to create implementable recommendations for your future. We want to be respectful of the staff’s time, while thoughtfully contributing our identified ideas, suggestions, qualitative, and quantitative findings. We also want to engage all interested members and key stakeholders in determining future vision and action plan steps for the City’s parks, trails, and recreation needs. Following review of the Findings, we will facilitate a Visioning Strategies Workshop that will include an analysis of all findings, including operational feasibility, political or historical constraints, and any other potential challenges. We will also identify opportunities for implementation steps, work plans, and funding implications. This Workshop will help provide an articulated guiding vision for future acquisition, development, and maintenance of parks, trails, and open space, with goals, desired outcomes, and standards identified to direct policy and acquisition for existing and proposed facilities. F. CREATE AN ACTION PLAN: STRATEGIC, CAPITAL, AND FINANCIAL Following the completion of Tasks A-F, we will develop a 10-year projection of parks and recreation system projects and estimated capital expenses. Capital Facilities Plan We will look at needs, desires and opportunities over the next 20 years and recommend an action plan with associated capital costs for renovation, new parks and facilities and park infill. We will evaluate both walk ability to parks and look through an equity lens related to location of new facilities, parks, and amenities. Action/Implementation Plan We will work with the project team to rank and prioritize recommendations, balancing needs and cost/ benefit analyses, capacity of the City, and budgetary realities. The product of this task will be a set of recommendations with strategies, priorities, and identification of budget support funding mechanisms phased into immediate, near-term, and long- Moses Lake Council Packet 3-29-21, Page 74 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 33 term timeframes addressing needs regarding land acquisition, along with the development of parks and recreation programs and facilities. An Action Plan including costs, potential funding mechanisms, timing, and responsible party will be developed for the City of Moses Lake. G. DRAFT AND FINAL PLANS, PRESENTATIONS AND DELIVERABLES The GreenPlay team will summarize and synthesize all research and stakeholder input, and develop recommendations and priorities into a Draft Plan. We will work with the project team to prioritize recommendations, balancing needs and cost/benefit analyses, capacity of the City, and potential budgetary realities. The product of this task will be a set of recommendations phased into immediate, near-term, and long-term timeframes that address goals and action strategies. Final Master Plan and Deliverables Relevant comments on the drafts will be incorporated into your Final Plans, and as necessary, we will assist in guiding the Plans through the formal adoption process, including review and recommendation by the Advisory Board and the City Council. Deliverables for the final Comprehensive Plan Deliverables will include all aspects outlined in the preceding tasks, summarized as: • A detailed work plan. • One (1) hard copy of the Draft Plan shall be provided for distribution and review plus one (1) electronic copy compatible with the City’s software. • Appropriate written materials and graphics (maps, slides, power point presentations, etc.) shall be provided for public presentations. • All final maps in PDF and ARC GIS Format • One (1) hard copy of the Final Plan shall be provided along with one (1) electronic copy compatible with the City’s software. Moses Lake Council Packet 3-29-21, Page 75 of 117 MAR APR MAY JUN JUL AUG SEP OCT NOV Public Meeting #2 Public Meeting #1 Draft Plan Presentation/Public Meeting #3 Findings and Visioning Workshop Meeting With City Staff And/Or Advisory Boards Final Plan SCHEDULE/TIMELINE SKO Strategic Kick Off Focus Group Meetings Stakeholder Interviews Public Community Meetings Statistically-Valid Survey Inventory Level of Service Analysis Demographics Trends Analysis Gaps Analysis Values and Vision Development Organizational Analysis Fiscal Resources Analysis Findings and Visioning Capital Facilities Plan Action Plan Draft Plan Final Plan A. PROJECT COORDINATION, STRATEGIC KICK-OFF, AND DETERMINATION OF CRITICAL SUCCESS FACTORS B. DEVELOP AND IMPLEMENT PUBLIC INVOLVEMENT STRATEGY C. INVENTORY AND LEVEL OF SERVICE ANALYSIS D. DETERMINE THE DEPARTMENT’S STRATEGIC DIRECTION AND ANALYSIS OF FORECAST NEEDS E. RECOMMENDATIONS FOR THE FUTURE AND ESTIMATED COSTS F. CREATE AN ACTION PLAN: STRATEGIC, CAPITAL, AND FINANCIAL G. DRAFT AND FINAL PLANS, PRESENTATIONS AND DELIVERABLES Moses Lake Council Packet 3-29-21, Page 76 of 117 Comprehensive Master Plan for Moses Lake Parks & Recreation 35 VI. REFERENCES Dody Erickson, Recreation Director City and County of Denver201 W. Colfax Ave.6th Floor, Dept. 613Denver, CO 80202(720) 913-0663Dody.Erickson@ci.Denver.CO.US Dan Garvy, Director Lisle Park District 1925 Ohio Street Lisle, IL 60532 (630) 964-3410 dgarvey@lisleparkdistrict.org John Henderson, Executive DirectorPark RX America Washington, DC (202) 549-8233 john@parkrxamerica.org Cory Styron, CPRP Director of Hollywood, FL PRD P.O. Box 229045 Hollywood, FL 33022-9045 (954) 921-3404 CStyron@hollywoodfl.org Cindy A. Curtis, Deputy City ManagerMunicipal Center, Building 12401 Courthouse DriveVirginia Beach, VA 23456(757) 385-4242ccurtis@vbgov.com Dennis Dovel, Parks and Recreation DirectorCity of Blue Springs425 NE MockBlue Springs, MO 64015(816) 228-0265ddovel@bluespringsgov.com The City of Angleton hired GreenPlay LLC to develop a Comprehensive Parks and Recreation Master and Strategic Plan. Our Staff, Parks Board, and City Council couldn’t be happier with the result. The GreenPlay Project Team was amazing to work with, very responsive, thorough, stayed on schedule and provided us with an overall remarkable working document that will guide our agency for the next decade. I would highly recommend GreenPlay LLC for your next project or study. Megan Mainer, Parks and Recreation Director, Angleton, TX601 N. Valderas St., Angleton, TX 77515 (979) 849-4364, ext. 4101; mmainer@angleton.tx.us Personalized Service Achievement of Goals Great Relationships Our Winning Formula + Moses Lake Council Packet 3-29-21, Page 77 of 117 GreenPlay, LLC 1021 E. South Boulder Road, Suite N Louisville, CO 80027 303.439.8369 www.GreenPlayLLC.com Moses Lake Council Packet 3-29-21, Page 78 of 117 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Richard Law, City Engineer Date: March 18, 2021 Proceeding Type: Consent Agenda Subject: Award Reservoir 4 Painting Project - 2021 Legislative History: • First Presentation: March 23, 2021 • Second Presentation: • Action: Motion Overview Staff opened bids for the Reservoir 4 Painting Project - 2021 on March 16, 2021. The City received five (5) bids for the work. The low bid was $148,508 and the Engineer’s Estimate was $179,944. The low bidder, National Industrial Painting, Inc. of University Place, WA has not previously worked for the City of Moses Lake. We have verified their contractor’s license and status with required state agencies to insure they are a qualified bidder. Fiscal and Policy Implications The project will require budgeted funds to be spent. Council Packet Attachments A. Bid Summary Finance Committee Review N/A Legal Review N/A Options Option Results • Award low bid as presented Staff will move forward with executing a contract with the low bidder to complete the work. • Take no action. Staff will stop working on this project and wait for further direction from City Council. Moses Lake Council Packet 3-29-21, Page 79 of 117 Page 2 of 2 Action Requested Staff recommends awarding the Reservoir 4 Painting Project - 2021 in the amount of $148,508. Moses Lake Council Packet 3-29-21, Page 80 of 117 PROJECT NAME: Reservoir 4 Painting Project - 2021 BID RESULTS 1 Mobilization 1-09 1 L.S.10,000.00 10,000.00 $5,000.00 $5,000.00 $4,000.00 $4,000.00 2 Painting 6-20 1 L.S.127,000.00 127,000.00 $95,000.00 $95,000.00 $119,000.00 $119,000.003City Logo 6-21 1 L.S.25,000.00 25,000.00 $32,000.00 $32,000.00 $23,000.00 $23,000.004Relocate Radio Antenna and Conduit 6-22 1 L.S.4,000.00 4,000.00 $5,000.00 $5,000.00 $4,500.00 $4,500.00 166,000.00$ $137,000.00 $150,500.00 8.4%13,944.00$ $11,508.00 $12,642.00 179,944.00$ $148,508.00 $163,142.00 PROJECT NUMBER: GC2021-026 National Industrial Painting Inc.Cascade Industrial Services AMOUNT Schedule A: Water Improvements Engineers Estimate University Place, WA Rathdrum, ID ITEM ITEM DESCRIPTION SECTION APPROX. QUANTITY UNIT UNIT PRICE AMOUNT UNIT PRICE SUBTOTAL SCHEDULE A SALES TAX Total Schedule A UNIT PRICE AMOUNT Moses Lake Council Packet 3-29-21, Page 81 of 117 PROJECT NAME: Reservoir 4 Painting Project - 2021 BID RESULTS 1 Mobilization 1-09 1 L.S. 2 Painting 6-20 1 L.S.3 City Logo 6-21 1 L.S.4 Relocate Radio Antenna and Conduit 6-22 1 L.S. 8.4% PROJECT NUMBER: GC2021-026 Schedule A: Water Improvements ITEM ITEM DESCRIPTION SECTION APPROX. QUANTITY UNIT SUBTOTAL SCHEDULE A SALES TAX Total Schedule A $5,000.00 $5,000.00 $10,000.00 $10,000.00 $25,000.00 $25,000.00 $132,700.00 $132,700.00 $140,000.00 $140,000.00 $165,000.00 $165,000.00$20,000.00 $20,000.00 $23,000.00 $23,000.00 $27,000.00 $27,000.00$5,000.00 $5,000.00 $2,250.00 $2,250.00 $4,000.00 $4,000.00 $162,700.00 $175,250.00 $221,000.00 $13,666.80 $14,721.00 $18,564.00 $176,366.80 $189,971.00 $239,564.00 HCI Industrial & Marine Coatings Inc. Kent, WA Columbia Industrial Coatings LLC Long Painting Company Richland, WA AMOUNT Brush Prairie, WA UNIT PRICE AMOUNTUNIT PRICE AMOUNT UNIT PRICE Moses Lake Council Packet 3-29-21, Page 82 of 117 Page 1 of 2 STAFF REPORT To: City Council From: Allison Williams, City Manager Date: March 19, 2021 Proceeding Type: Consent Agenda Subject: POW Lakeshore Contract Settlement Agreement Legislative History: • First Presentation: March 23, 2021 • Second Presentation: • Action: Motion Overview The City entered into a contract with POW Contracting to carry out the Lakeshore Restoration Project in 2019. The City’s construction contracts specify the conditions under which the contractor investigates existing conditions upon entering into the contract, however POW holds that while performing excavation work on the contract the underground utility conditions negatively impacted their productivity causing delay and unforeseen costs. After investigating the issue, the City’s franchise with Grant PUD and staff correspondence on the project, and upon review of the claim with City Council in Executive Session, a Settlement Agreement and Mutual Release was recommended in order to resolve the claim and close out the project. Fiscal and Policy Implications The claim amount was reviewed with City Council in Executive Session in lieu of Finance Committee and amounts to $67,000 payable by the City to POW to settle the claim. Council Packet Attachments A. Settlement Agreement and Mutual Release Finance Committee Review N/A Legal Review <option for N-A and deleted information below> Type of Document Title of Document Date Reviewed Settlement Agreement 3/11/21 Moses Lake Council Packet 3-29-21, Page 83 of 117 Page 2 of 2 Options Option Results • Ratify Agreement Claim is settled • Provide staff with changes N/A • Take no action. N/A Action Requested City Council motion to ratify the City Manager’s signature on the Settlement Agreement and Mutual Release with POW Contracting, Inc. Moses Lake Council Packet 3-29-21, Page 84 of 117 Moses Lake Council Packet 3-29-21, Page 85 of 117 Moses Lake Council Packet 3-29-21, Page 86 of 117 Moses Lake Council Packet 3-29-21, Page 87 of 117 Page 1 of 2 STAFF REPORT To: Mayor David Curnel, Council Members From: Allison Williams, City Manager Date: March 18, 2021 Proceeding Type: Consent Agenda Subject: Herring Farm NWQ, LLC Water Rights PSA #3 Legislative History: • First Presentation: March 23, 2021 • • Action: Motion authorizing purchase Overview The City has been working to develop new sources in the shallow Moses Lake aquifer to build source redundancy as a hedge against long-term reliability issues in the deep Moses Lake aquifer that currently supplies the City. This strategy requires confirmation of authority of long-standing City water right claims (under appeal with Ecology) and purchasing and transferring existing water rights in that aquifer. City Council previously three prior purchases, which are proceeding through permitting. One additional Purchase and Sale Agreement is detailed below: 1. Herring Farm NWQ, LLC: The City plans to purchase up to 337.5 afy at $2,500 / afy of Certificate 765(D) for a total purchase price of $843,750. As with prior purchases, the City is putting a portion of the purchase price in escrow, and the balance will be due on a per acre-foot basis approved by Ecology up to the full amount of the water right at Closing. There is a 60-day due diligence period and then Closing is expected to follow within 12 months following Ecology review. Ecology approval is a contingency for the purchase to move forward. Fiscal and Policy Implications: The City has a water rights fund from which the purchase amount would be drawn. These purchases were reviewed in Executive Session in lieu of City Council Finance Committee. Moses Lake Council Packet 3-29-21, Page 88 of 117 Page 2 of 2 Council Packet Attachments A. Purchase and Sale Agreement Finance Committee Review N/A Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • PSA December 2020 Options Option Results • Authorize the Purchase and Sale Agreement City Council authorizes the City Manager to execute • Take no action The City would not acquire the water rights Action Requested: City Council has authorized staff to pursue water rights purchases within available budgets to serve future growth. Staff recommends entering into the purchase and sale agreement. Moses Lake Council Packet 3-29-21, Page 89 of 117 WATER RIGHT PURCHASE AND SATE AGREEMENT THls WATER RIGHT PURCHASE AND SALE AGREEMENT ("Agreement") is entered into as of the _day of - 2020 between the City of Moses Lake, a municipal corporation (,,Moses Lake,,or,,the City,,or "Buyerr') and Herring Farm NWQ, LLC, a Washington limited liability company (,,Seller,,), collectively termed "The Parties". This PSA memorializes the terms and conditions for the City,s agreement to purchase water rights from the Seller. The Parties agree as follows: Description of Water Right - Backtround. Seller is the owner of Parcel 161412014 and certain legally- established water Right, described by the Department of Ecology (Ecology) as certificate 765-D, which authorizes the use of water from a well for irrigation of up to 75 acres west of the City. Said right was issued by Ecology in 1948 with a priority date of 1943. The Parties understand that Seller owns land to which 1200 gpm and 337.5 acre-feet/year (afy) of this water right are appurtenant. 2. City Authority. The City has authority to enter into this pSA as a municipal entity with responsibility for managing water within its jurisdiction. The City is interested in purchasing the above- referenced water right authority, inclusive of all instantaneous and annual quantities that are valid under Ecology's interpretation and the laws of the state of washington that can be transferred for municipal use by the City, subiect to the conditions set forth in this Agreement. 3. Purchase Price. The purchase price shall be based on 52,500 / afy. tf 337.5 afy are found valid and transferred to the City as a primary additive water right to the City's portfolio, the total purchase price shall be eight hundred, forty three thousand, seven hundred and fifty dollars (9843,750). tn the event that Ecology finds a different quantity valid and transferrable, the purchase price shall be S2,5OO / afy times the annual quantity transferred. 4. Due Dilitence Period. Buyer shall have 60 days from the date of mutual execution of and delivery of this Agreement to perform a due diligence review of the Water Right and water use information from the Seller (Due Diligence Period). Seller acknowledges that Buyer's due diligence review of the Water Right (Due Diligence) will include evaluation by Buyer and consultation with the State and Ecologyas tothe nature, extent, quantity, and validityof theWater Right. Sellershall provide or make available to Buyer the following items within five (5) business days after execution of this Agreement: 1. Copies of all appraisals, surveys, evaluations, or audits ofthe Water Right; 2. All documents reflecting Seller's use of the Water Right, including without limitation, irrigation records, crop records, aerial photographs, energy records or power bills, and tax records; 3. Any other documents and information in the possession orcontrol of Sellerand pertainingto the Water Righu and 4. All other items which Buyer deems reasonably necessary to conduct its review ofthe Water Right. Buyer may consult with Ecology on the likely success of the proposed transfer during the Due Diligence Period and throughout the term ofthis Agreement. lf Buyer is unsatisfied with the documents provided, it may terminate this Agreement with no further commitment or liability to the Seller. lf Buyer is satisfied with the documents provided, it shall deposit Earnest Money into Escrow as described more fully below. Moses Lake Council Packet 3-29-21, Page 90 of 117 The purchase of this Water Right pursuant to this Agreement is expressly conditioned on the receipt of the necessary final, non-appealable approvals from Ecology, on terms and conditions satisfactory to Buyer in its sole discretion, for change and transfer of said Water Right. 5. Escrow Holder. The Parties designate Cascadia Law Group, located at 1201 3'd Ave, Seattle, WA 98101 to serve as Escrow Holder hereunder ("Escrow Holder"). Within 30 days of execution of this pSA, Buyer shall provide a fully executed counterpart of this Agreement to Escrow Holder along with executed written escrow instructions and open the escrow account. Within 30 days following the conclusion of the Due Diligence period to the Buyer's satisfaction , Buyer shall deposit SSo,ooo Earnest Money into Escrow, which shall be credited against the final purchase price to the Seller if Ecology approves the transfer to Buyer's satisfaction, or refunded in full to the Buyer if said transfer is denied or is not approved by Buyer. 5' Ecology Approval. upon expiration of the Due Diligence period, Buyer shall have twelve (12) months to seek Ecology Approval to transfer and use the Water Right for Buyer,s purposes (the 'Transfer Application Period"). Buyer's obligation to proceed to closingand tothe purchase the water Right is expressly made contingent on obtaining the Approval, unless Buyer waives said condition as provided in Section 7 below. seller will cooperate with Buyer in obtaining the water Rights Approval and will, at Buyer's request, sign any applications necessary for such Ecology approval. seller agrees to execute affidavits from one or more individuals attesting to historical use of water to provide evidence regarding the nature, extent, and validity of the water Right or to obtain the same from previous owners and provide to Buyer. ln response to any questions or requests for additional information from Ecology, Seller will cooperate with Buyer by providing additional information or documents, allowing access and physical inspection to the land on which the water Right was used, and taking other reasonable actions necessary to obtain approval. ln the event that Buyer experiences a delay in obtaining necessary state and Ecology approvals, through no fault of Buyer, then Buyer may extend the Transfer Application Period for an additional six (6) months. Buyer shall provide written notice to Seller and Escrow Holder of such Transfer Application period extension. 7. conditions Precedent to closing. Buyer's obligations under this Agreement are expressly conditioned on, and subject to satisfaction of the following conditions precedent: 7.7 Performance bv Seller. Seller shall have timely performed all obligations required by this Agreement to be performed by Seller.7.2 Representations and Warranties True. The representations and warranties of Seller contained herein shall be true and correct as of the Closing Date. 7 .3 Title. Buyer shall have reviewed and approved the condition of title to the water Right.7.4 Ecologv Approval. Buyershall have determined in its sole discretion that it hasobtained the Water Rights Approval during the Transfer Application period. The foregoing conditions contained in this Section 7 are intended solely for the benefit of Buyer. lf any of the foregoing conditions are not satisfied, Buyer shall have the right at its sole election either to waive the condition in question and proceed with the purchase or to terminate this Agreement upon written notice to seller and Escrow Holder whereupon this Agreement shall automatically terminate, the Earnest Money Payment shall be refunded in full to Buyer, and neither party hereto shall have any further rights or obligation hereunder. Title to Water Right. Seller shall convey to Buyer at Closing marketable fee simple title to the Moses Lake Council Packet 3-29-21, Page 91 of 117 water Right by execution and delivery of a statutory warranty deed to the water Right in form and substance satisfactory to Buyer and Buyer's counsel, free and clear of all liens, exceptions, and other encumbrances except those approved by Buyer during the Due Diligence Period. Seller represents and warrants that as of the date of this Agreement, there are no liens, exceptions, or other encumbrances which affect the Water Right. 9. operations Pendlnt Closint. Seller hereby agrees from and after the date hereof until the Closing or the termination of this Agreement to perform all of its material obligations under any existing mortgages, leases, contracts, licenses, and permits that may be applicable to the real property to which the Water Right is appurtenant. 10. SellerActions Regarding water Right. seller shall not take or permit any action that could be construed as abandonment or relinquishment of the Water Right in whole or in part. 11' condition of Title. Seller hereby agrees from and afterthe date hereofuntil theClosingorthe termination of this Agreement that 5eller will not: (a) Take any action that will adversely affect title to the water Right or the property to which said water Right is appurtenanu {b) Lease, rent, mortgage, encumber, or permit the encumbrance of all or any portion of the Water Right or the property to which said Water Right is appurtenant; without the prior written consent of Buyer, which Buyer may grant or withhold in its sole and absolute discretion. L2. closing. The closing hereunder ("closing") shall be held and delivery of all itemstobemadeat the closing under the terms of this Agreement shall be made at the offices of the Escrow Holder ten (10) business days following expiration of the Transfer Application Period (e.g, which includes final Ecology Approval and the running of all appeal periods) or such other date as Buyer and seller may mutually aSree in writing (the "closing Date"). All documents shall be deemed delivered on the date that the Deed(s) conveying the Water Right is recorded. 72.L Deliverv bv seller. On or prior to the Closing Date, Seller shall deposit with the Escrow Holder the following: (a) Statutory Warranty Deed conveyint fee simple title to the Water Right free and clear of all liens, encumbrances, or other defects in substantially the same form set forth in Exhibit A duly executed and acknowledged by Seller in recordable form, and ready for recordation on the Closing Date together with a duly executed real estate excise tax affidavit; (b) Affidavit executed bysellerthat satisfies Section 1445 ofthe United states tnternal Revenue code regarding foreign investors (the "FtRprA Affidavit"). The purpose of the FtRprA (26 u.s.c. 1445) is to collect taxes due on sale of real estate owned by foreign individuals or entities which do not pay US taxes. This Affidavit is a statement by the Seller that they are not a foreign investor and pay taxes to the United States Internal Revenue Service. (c) Confirmation of warranties made by Seller under this Agreement; (d) Such resolutions, authorizations, certificates, or other documents or agreements relating to Seller as shall be reasonably required by Buyer, Escrow Holder, or Title Company in connection with this transaction. 1,2.2 Delivery bv Buver. On or prior to the Closing Date, Buyer shall deposit with Escrow Moses Lake Council Packet 3-29-21, Page 92 of 117 Holder the Purchase Price, in cash or immediately available funds, less the value of the Earnest Money Payment pursuant to Section 5. 72.3 Costs and Expenses. Sellershall payanyandall real estate excise taxes and costofany documentary or other transfer taxes applicable to the sale of the Water Right. Buyershall paythecost of the premium for a policy of title insurance, if any, and the cost of any endorsements Buyer requests, and the cost to record the statutory warranty Deed. Each party shall pay one half ofthe escrow fees payable to the Escrow Holder. Each party is responsible for its own fees and expenses of legal counsel, consultants, and agents; provided, however, that Buyer shall pay for any consulting costs and administrative fees associated with establishing clear title for the Water Right and obtaining approval for the permanent transfer of the Water Right. 72.4 Recordation. Provided that Escrow Holder has not received prior written notice that any condition set forth herein has not been fulfilled or that either party has elected to terminate its rights and obligations hereunder in accordance with the terms and conditions of this Agreement, Escrow Holder is authorized and instructed at 8:00 a.m. (or as soon thereafter as possible) on the Closing Date to:(a) Record the Statutory Warranty Deed in the official records of Grant County, Washington;(b) Deliver the FIRPTA Affidavit and all other documents described in Section t2 to Buyer; (c) Deliver to the parties their respective closing statements in the form customarily prepared by the Escrow Holder. 13' Representations and Warranties. ln orderto induce Buyerto enter into this Agreement and the transactions contemplated hereby, Seller makes the following representations and warranties as of the date of this Agreement and again as of the Closing Date:13.1 Ij!19. As ofthe Closing Date, Seller shallgood, marketable title to the Water Right, free and clear of all liens, encumbrances, and exceptions except those approved by Buyer in writing during the Due Diligence Period, and Seller is aware of no matters which adversely affect title thereto. Seller has perfected the Water Right and the Water Right has neither been abandoned nor relinquished and there is no impediment, legal or otherwise, to the use of the Water Right.73.2 No litigation. There is no claim, litigation, action, arbitration, legal, administrative, or other proceeding, investigation, or inquiry pending or threatened against the Water Right or the property to which it is appurtenant, or pending or threatened against Seller which could affect Selle/s title to the Water Right or the property to which it is appurtenant, or affect the value of use of the Water Right, or subject Buyer of the Water Right, to liability, nor is there any basis known to Seller for any such claim, litigation, action, arbitration, proceeding, investigation, or inquiry. 13.3 No Leases. There are no leases, licenses, permits, assignments, or other agreements granting any person the right to use the Water Right or any portion thereof. 13.4 No Prior Options, Sales, Leases, or Assignments. Seller has not granted any options, right of first refusal, or entered into any other agreement that would commit or obligate Seller in any manner whatsoever to sell or lease the Water Right, or any portion thereof, to any party other than Buyer. 13.5 No Defaults. Neither the execution of this Agreement, the consummation of the transactions contemplated hereby (so long as the Water Right transfer application is approved by Ecology), nor the fulfillment of the terms hereof, will conflict with or result in a breach of any of the terms, conditions, or provislons of, or constitute a default under, any agreement or instrument which affects Seller or the Water Right or any portion thereof or to which Seller or the Water Right are subject Moses Lake Council Packet 3-29-21, Page 93 of 117 or any applicable law, rule, or regulation of any governmental body having jurisdiction over Seller or the Water Right. 13.5 Reports. All certificates and documents containing factual information to be delivered by Seller or by Seller's agents in connection with this Agreement, are and shall, to the best of Seller's knowledge, be true and correct and do not and shall not contain any untrue statement of material fact or omit to state any material fact the disclosure of which is necessary to make the statements contained therein and herein, in light of the circumstances under which they are made, not misleading. 13.7 Brokerase Commissions. Seller represents to Buyerthat it has agreed to be brokered by Realty Executives Grant County Managing broker Ken Bell, selling broker Debra Cromer, located at 8420 Aspi Blvd Suite 5, Moses Lake, WA 98837. The Seller has agreed that the broker will get three percent of the Seller's net at Closing. Fees a nd costs of consu lta nt Aspect Consu lting tLC a re to be borne by Buyer. 13.8 No Other Water Rishts. No water rights, other than the Water Right that is the subject of this Agreement, are associated with or available for use on the property to which this Water Right ls appurtenant. Each of the above representations and warranties is material and has been relied upon by the Buyer in making its decision to enter into this Agreement, and shall survive the ClosinB of the purchase of the Water Right contemplated by this Agreement. 14, Notices. All notices to be given by either party to the other pursuant to this Agreement shall be in writing and shall be deemed to have been duly given if delivered personally, sent by nationally recognized overnight delivery service, or by certified or registered mail, return receipt requested and addressed as set forth below. Notices shall be deemed to have been given and delivered upon receipt if hand delivered. Any party, by written notice to the other as above described, may alter the address for receipt by it and its agents of written notices hereunder. To Seller:Herring Farm NWQ, LLC, 3365 W Peninsula Dr Moses Lake, WA 98837 City of Moses Lake, Attention City Manager 401 South Balsam Street Moses Lake, WA 98837 with copy to: Katherine Kenison, City Attorney 406 W. Broadway Avenue, Suite D Moses Lake, WA 98837 To Buyer: 15. RiskofLoss. All riskoflossshall remain with Seller until closing, including diminution in the quantity of the Water Rights through any cause whatsoever, including amendment to laws or regulations. 16.Time of the Essence. Time isof theessenceof thisAgreement. 17, Entire Agreement; Modification; Waiver, This Agreement constitutes the entire agreement between Buyer and Seller pertaining to the subject matter contained herein and supersedes all prior and contemporaneous agreements, representations, and understandings. No modification, termination, or Moses Lake Council Packet 3-29-21, Page 94 of 117 amendment of this Agreement may be made except by written agreement signed by both parties. No waiver of any of the provisions of this Agreement shall be deemed or shall constitute a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver. All terms, provisions, and conditions of this Agreement shall inure to the benefit of and be enforceable by Seller, Buyer, and their respective heirs, successors, and permitted assigns. 18. Survival. All provisions of this Agreement which involve obligations, duties, or rights which have not been determined or ascertained as of the closing Date or the recording of the Deed to the Water Rights and all representations, warranties, and indemnifications made in or to be made pursuant to this Agreement shall survive the closing Date and/or the recording of the Deed to the water Rights. 19, Memorandum of Agreement. Seller shall execute, acknowledge, and deliver to Buyer, simultaneous with the execution hereof, a memorandum of this Agreement in a form acceptable to Buyer, which shall, at Buyer's option, be recorded in the real property records of 6rant County. 20. No Merger. The obligations contained in this Agreement, except for those specifically discharged in escrow (such as conveyance of title to the water Rights and delivery of money and documents in the escrow), shall not merge with transfer of title but shall remain in effect until fulfilled. zl. Remedies upon Default. In the event that seller defaults in the performance of any of Seller's obligations under this Agreement, Buyer shall have the right to (a) demand and have specific performance of this Agreement, or (b) terminate this Agreement upon written notice without liability to seller in which event Escrow Holder shall promptly return the Earnest Money payment, together with any investment interest thereon, to Euyer as liquidated damages and not as a penalty. ln the event Buyer defaults, without legal excuse, in the performance of any of its obligations under this Agreement, the Earnest Money Payment made by Buyer shall be forfeited to Seller as liquidated damages and not as a penalty for Buyer's breach as the sole and exclusive remedy available to Seller for such default. 22. Attornefs Fees. lf a ny lega I action is brought by either pa rty to enforce a ny provision of this Agreement the prevailing party shall be entitled to recover from the other party reasonable attorney fees and court costs in such amount as shall be allowed by the court. 23. RePresentatlon. Each party has had the opportunity to have this Agreement reviewed by their own counsel. This Agreement and each of the terms and provisions hereof are deemed to have been explicitly negotiated between, and mutually drafted by the parties, and the language in all parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against any Party. 24. Governing Law and Venue. The laws of the State of Washington shall govern the validity, enforcement, and interpretation of this Agreement. The venue of any legal action shall be in Grant County, Washington. 25. Sitnature Authority, Each ofthe individuals signing below represent and warrantthatthey have the authority to sign this Agreement and that the Agreement is binding on the entity for which they are signing without any further or subsequent approvals or ratifications. Moses Lake Council Packet 3-29-21, Page 95 of 117 STATE OF WASHINGTON ) ) ss. COLINTY OF GRANT ) I certify that I know or have satisfactory evidence that of Herring Farm, NWQ, LLC is the person who appeared b.for. .", -d *id p.rror?.E6wledged that she signed this instrument, on oath stated that she was authorized to execute the instrumint and acknowledged it as owner and acknowledged it to be her ftee and voluntary act ofsuch party for the uses and purposes mentioned in the instrument. oerEo: M0xL,lr \?-r ,zozr. NorARy puBllc lor State of Washinston- resiatngat: MbVS k-V.& -l tl[,]4 My commission expires: COUNTY OF GRANT I certify that I know or have satisfactory evidence that of Herring Farm, NWQ, LLC is the person who appeared before me, and said person ackn"owledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as Owner and acknowledged it to be his free and voluntary act ofsuch party for the uses and purposes mentioned in the instrument. DATED: ,i:.{ My commission expires: '?. (5 . )4 STATE OF W NOTARY residing for State . of Washington, Moses Lake Council Packet 3-29-21, Page 96 of 117 26' confidentiality. Excluding the contents of the Memorandum of Agreement provided for in Section 19 of this Agreement, Seller shall keep the terms and conditions of this Agreement confidential and shall not in any manner, directly or indirectly, disclose, communicate, or otherwise make available such terms and conditions to any third party without the prior consent of the Buyer, except as required by law. Effective Date. The effective date of this Agreement shall be the date of the last signature below. BUYER: By: Name: Allison Williams Title: Citv Ma naeer Date: Title: Owner o",", bf Af aoat Title: Owner Moses Lake Council Packet 3-29-21, Page 97 of 117 STATE OF WASHINGTON ) ) ss.CoUNTYoFGRANT ) I certiS/ that I know or have satisfactory evidence that Allison Witliams is the person who appeared before me and said person acknowledged that she signed this inskument, on oath stated that she was authorized to execute the instrument and acknowledged it as City Manager of the City of Moses Lake, and acknowledged it to be the free and voluntary act of such party for the uses and purposes mentioned in this instrument. DATED:2021. Nolary Typ€ or Print Nam€ NOTARY PUBLTC for state Of washington, residing at: My commission expires: Moses Lake Council Packet 3-29-21, Page 98 of 117 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Richard Law PE, City Engineer Date: March 18, 2021 Proceeding Type: Consent Agenda Subject: Sagecrest Phase 2 Major Plat Improvements Resolution 3847 Legislative History: • First Presentation: March 23, 2021 • Second Presentation: • Action: Motion Overview The platting regulations require all street and utility improvements installed in right of way and municipal easements to be accepted by City Council or bonded for prior to recording the plat and issuing building permits. The construction plans are required to be reviewed and approved by the City prior to construction. All construction work is inspected to assure compliance with the construction plans and City Standards. The street and utility improvements in place will serve a thirty-three (33) lot residential subdivision. As part of the platting process the Developer is responsible for the half width improvements to Westshore Drive and Hansen Road for the frontage of the plat. The Developer has a Developer Agreement in place for these improvements to take place with Sagecrest Phase 3 Major Plat. Fiscal and Policy Implications Upon acceptance, the City will be responsible for the maintenance and repairs of the improvements. A SUBDIVISION MAINTENANCE BOND or other approved security in the amount of $306,935.00 (50% of total costs of $613,869.00) to the City is required to be provided by the owners for the two-year maintenance period which commences on the date of acceptance of the improvements by the City Council. Council Packet Attachments A. Site Map B. Resolution Moses Lake Council Packet 3-29-21, Page 99 of 117 Page 2 of 2 Finance Committee Review N-A Legal Review N-A Options Option Results • Adopt resolution as presented The improvements will be accepted, and the plat can be completed. • Modify the resolution Action would require staff to bring a revised resolution to Council for consideration. • Take no action The City will not accept the plat improvements and the plat could not be completed. Action Requested Staff recommends City Council adopt the resolution as presented. Moses Lake Council Packet 3-29-21, Page 100 of 117 ’A AR O N A. DYCK©’ I YDENHOMESIMoses Lake Council Packet 3-29-21, Page 101 of 117 A AR O N A. DYCK I YDENHOMESI©Moses Lake Council Packet 3-29-21, Page 102 of 117 RESOLUTION NO. 3847 A RESOLUTION ACCEPTING STREET AND UTILITY IMPROVEMENTS FOR MUNICIPAL USE AS PART OF SAGECREST PHASE 2 MAJOR PLAT Recitals: 1. Street and Utility improvements, lying in dedicated right-of-way or easements, are in place and connected to the City of Moses Lake’s street and utility systems as part of Sagecrest Phase 2 Major Plat. 2. Said street and utility improvements have been installed in accordance with the City of Moses Lake’s Community Standards, such facilities being completed in March 2021. 3. RCW 35.90.030 indicates that public street and utility facilities, which are developer installed should be accepted by the City of Moses Lake upon completion if the facilities are built to city standards. Resolved: 1. The City Council of the City of Moses Lake accepts the street and utility improvements as facilities of the City of Moses Lake and as such will charge for use of facilities as authorized by ordinance. 2. After March 23, 2023, all further maintenance and operation cost of said street and utility improvements, shall be borne by the City of Moses Lake, as provided by city ordinance. ADOPTED by the City Council on March 23, 2021. ______________________________ David Curnel, Mayor ATTEST: _______________________________ Debbie Burke, City Clerk Moses Lake Council Packet 3-29-21, Page 103 of 117 STAFF REPORT To: Allison Williams, City Manager From: Susan Schwiesow, Parks, Recreation & Cultural Services Director Date: March 18, 2021 Proceeding Type: New Business Subject: Adopt-a-Street Policy Resolution 3826 Legislative History: • First Presentation: March 23, 2021 • Second Presentation • Action: Motion Overview The Adopt-a-Street program was first started in June of 2003. The program was well received by the community until mid 2009. The program has been somewhat non-existent and the majority of our public does not know about it. Staff have revamped the program and request Council to adopt the new Policy so the community can engage in the opportunity to sign-up and keep Moses Lake beautiful. Fiscal and Policy Implications N/A Council Packet Attachments A. Adopt-a-Street Policy Resolution 3826 B. Minutes from March 10, 2021 Parks & Recreation Advisory Board Finance Committee Review N/A Legal Review N/A Options Option Results • Adopt as presented Staff will move forward with the program. • Provide staff with changes Staff will make requested corrections and bring a revised request for Council consideration. • Take no action. No program will be offered. Action Requested The Moses Lake Parks & Recreation Advisory Board and Moses Lake staff recommend Council adopt Resolution 3826 to approve the updated Adopt-a-Street Policy. Moses Lake Council Packet 3-29-21, Page 104 of 117 RESOLUTION NO. 3826 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON TO UPDATE THE ADOPT-A-STREET POLICY. Recitals: 1. The Adopt-a-Street program can benefit the environment by creating awareness for litter prevention, promoting community building, preventing storm water pollution, and keeping City streets cleaner and safer. 2. The City Council adopted an Adopt-a-Street Policy on June 10, 2003. 3. The proposed Adopt-a-Street Policy and Program application has been updated to include training, safety, and legal considerations. Resolved: Section 1. Under the authority of RCW 47.40.105, the City Council hereby approves the attached Adopt-a-Street Policy. Section 2. The program shall use volunteers to collect litter on streets proposed by the volunteer groups and approved by the Parks, Recreation, and Cultural Services Director. Section 3. The City Manager may impose other reasonable requirements in implementing the Adopt-a-Street Policy, consistent with this resolution. ADOPTED by the City Council on March 23, 2021. ______________________________ David Curnel, Mayor ATTEST: _________________________ Debbie Burke, City Clerk Moses Lake Council Packet 3-29-21, Page 105 of 117 City of Moses Lake Adopt-A-Street POLICY Resolution 3826, dated March 23, 2021 A person, organization or entity will apply to the Parks, Recreation & Cultural Services to adopt a street for a minimum of two years. The adopted street needs to be a minimum of two blocks. The person, organization, or entity will perform the following tasks on both sides of the adopted street: 1. Maintain the public landscaping (i.e. pull weeds, etc.) 2.Pick up litter. 3. Submit a plan to the Parks, Recreation & Cultural Services before altering any landscaping or installing any improvements (normally, Parks Maintenance will provide alterations and improvements to landscaping). 4.Keep the sidewalks clear of debris. 5.Contact Parks, Recreation and Cultural Services to collect the garbage bags once the task is completed. 6.Will Perform these duties quarterly. The City of Moses Lake does hereby agree to: 1.Designate a program administrator to act as contact person for this agreement. 2. Will furnish and install a maximum of two Adopt-A-Road signs with the Grantee name or acronym displayed within the assigned area, only if this agreement type is marked as Two-Year Commitment. (No signs are furnished for a one-time clean up activity.) 3. If requested, furnish (on a check-out basis) appropriate portable advanced warning signs and stands, hardhats, and safety vests for all participants. 4. If requested, furnish the Grantee with trash bags for each pickup activity. 5. Remove the filled trash bags, along with other litter, from City road shoulder upon notification by Grantee. 6. Assist the Grantee, in cleaning up litter if necessary (i.e., when large, heavy, or hazardous items such as syringes, hypodermic needles, or broken glass are found). 7. Provide safety materials and information to the Grantee’s representative for use by Grantee in training participants. Participants will need to visit https://www.cityofml.com/1007/Adopt-A-Street-Program for safety and training for the Adopt-a-Street Program. Moses Lake Council Packet 3-29-21, Page 106 of 117 PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES March 10, 2021 1 Members present Charles Maynard, Chuck Perry, Charlene Rios, Ryan Holterhoff, Greg Nevarez Members absent Warren Tracey and Troy White Staff present Susan Schwiesow, Clayton Pray, Carrie Hoiness, Dollie Boyd, and Stefanie Dunn 2021 MEETING ATTENDANCE RECORD Name Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Charles Maynard X X X Charlene Rios X X X Warren Tracey X X E Chuck Perry X X X Ryan Holterhoff X X X Greg Nevarez E X X Troy White E X A C=Meeting Cancelled X=Present A=Absent E=Excused R=Resigned Call to Order The regular meeting was called to order by Charlene Rios at 12:00 p.m. via Zoom conference call. Approval of Minutes Mr. Holterhoff moved to approve the minutes dated February 10, 2021. Motion seconded by Mr. Perry. Motion unanimously approved and passed. Correspondence/Communication Ms. Boyd provided an overview of the Creative District meeting that occurred last week. Mr. Maynard advised the Board of his withdrawal from being on this committee moving forward. The Board discussed their understanding that Mr. White from this Advisory Board is the representative on the Committee. Ms. Boyd went over a memorandum outlining the proposed changes for Museum Membership and explained the reasoning behind wanting to expand membership options and member benefits. The Board received the expansion proposal well and Mr. Perry made a motion to approve and present this proposal to City Council for approval. Motion seconded by Mr. Maynard. Motion unanimously approved and passed. Recreation Update Ms. Hoiness provided a recreation update. Outdoor spring sports are moving forward, and ball field use requests have been received. Beginning soccer, we had about 200 kids registered, which is less than we have seen in previous years. Ms. Hoiness advised that the Mr. Los, Recreation Supervisor, is preparing for the Surf ‘n Slide Water Park to open this year: processing new and returning lifeguard applications, paperwork, and coordinating lifeguard classes over Spring break. Moses Lake Council Packet 3-29-21, Page 107 of 117 PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES March 10, 2021 2 Ms. Hoiness advised that Special Event applications have increased with the move into Phase 2, which are being reviewed to ensure we follow guidelines. She also explained that Parks, Recreation & Cultural Services is working on a contracted instructor agreement and scholarship application, both of which should be implemented this fall. Board discussion around recreational events being face-to-face as recommended guidelines are followed. Parks Update Mr. Pray advised Maintenance is gearing up for Spring sports and preparing to open the water park. Lauzier Complex renovations are slightly delayed but should begin end of the month. Pool liner has been received and installation crew will be here this week to begin. Board questions about whether the nightly temperatures will impact the installation of the liner. Mr. Pray advised that the crew installing it are well seasoned and the vendor does not consider the temperature a challenge. Mr. Pray advised that restrooms are in the process of being opened and a few have been opened already in frequently used parks. He also advised that docks are not yet in the water; these usually get put in around mid-April when the water level is raised. Director’s Report A. Parks & Recreation Comp Plan – Ms. Schwiesow advised that 4 RFP’s were turned in on time, 3 of which we will plan to do interviews with next Tuesday, March 16, 2021. Ms. Schwiesow asked for a Board member to volunteer to be involved in these interviews. Mr. Nevarez volunteered to represent this Board in the interviews. B. Larson Recreation Center – Ms. Schwiesow thanked Ms. Rios for voicing her support at City Council for this project. She shared that City Council approved this project and the City will be moving forward with this build. Ms. Schwiesow advised that next steps in the process are already in discussion. C. Department Name Change – Ms. Schwiesow advised that City Council approved the department proposed name change to Parks, Recreation & Cultural Services. She explained that this will encompass all of what the department does and will continue to do. D. Adopt-a-Street Program – Ms. Schwiesow shared some history when this program was active and reviewed the Adopt-a-Street Policy and application with the Board. The Board discussed specifics of the program’s purpose. Mr. Maynard made a motion to approve implementation of this program and present to City Council for approval. Motion seconded by Mr. Holterhoff. Motion unanimously approved and passed. Comments/Questions from the Board: Mr. Nevarez provided a follow-up regarding the dead trees on W Broadway Avenue. He explained he has forwarded photos of the dead trees to Code Enforcement along with the complaint. Mr. Nevarez also included the nuisance code violation to further assist them and he is looking to meet with them sometime next week. Board discussion about the potential for this Advisory Board to meet in person, which is now possible. Moses Lake Council Packet 3-29-21, Page 108 of 117 PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES March 10, 2021 3 The meeting would resume at its previously designated 7pm meeting time and recommended guidelines would be enforced and followed. The Board collectively decided to meet in person at the next scheduled Advisory Board meeting. Adjournment: Mr. Maynard moved to adjourn, seconded by Mr. Perry. The meeting adjourned at 12:46pm. Minutes approved by Parks & Recreation Advisory Board on ___ of _______________ 2021. By: _____________________________________________ Stefanie Dunn, Administrative Assistant Moses Lake Parks & Recreation Moses Lake Council Packet 3-29-21, Page 109 of 117 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Susan Schwiesow, Parks, Recreation & Cultural Services Director Date: March 18, 2021 Proceeding Type: New Business Subject: Fee Schedules Amendment Resolution 3846 Legislative History: •First Presentation: March 23, 2021 •Second Presentation: •Action: Motion Overview The Moses Lake Museum & Art Center membership program was developed and adopted in August of 1995. Today, the membership program needs to be updated to boost membership and be more inclusive at the City of Moses Lake Museum & Art Center. These changes are intended to offer a more attractive package of member benefits at all levels and open membership to everyone in Moses lake regardless of income level. Our members are the backbone of the museum. If approved, we believe that the new membership levels and benefits will attract new, younger, and a more diverse membership that will strengthen that backbone. Furthermore, we believe that our solid core of returning members will appreciate the new perks that come along with their continued financial support. An updated Adopt-a-Street Policy was introduced under a separate Resolution and the proposed fee schedule update includes the addition of a fee for application to this program. Fiscal and Policy Implications N/A Council Packet Attachments A. Fee Schedule Update Resolution 3846 B. Proposed Membership Changes 2021 C. Minutes from March 10, 2021 Parks & Recreation Advisory Board Moses Lake Council Packet 3-29-21, Page 110 of 117 Page 2 of 2 Finance Committee Review N/A Legal Review N/A Options Option Results • Adopt as presented Staff will move forward with the membership structure and • Provide staff with changes Staff will make requested corrections and bring a revised request for Council consideration. • Take no action. No fees will be collected. Action Requested Moses Lake Parks & Recreation Advisory Board and Moses Lake staff recommend Council to adopt the resolution to approve the updated fee schedule. Moses Lake Council Packet 3-29-21, Page 111 of 117 RESOLUTION NO. 3846 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON AMENDING THE 2021 FEE SCHEDULE TO UPDATE THE MUSEUM MEMBERSHIP FEES AND ADD AN APPLICATION FEE FOR THE ADOPT-A-STREET PROGRAM. Recitals: 1. The City Council adopted Resolution 3836 establishing the 2021 Fee Schedule on December 8, 2020; and 2. The City Council was presented with a new museum membership structure, as well as an updated policy for the Adopt A Street Program. Resolved: The following fee will be added and adjusted to the 2021 fee schedule: Parks Museum & Art Center Museum & Art Center Membership (Jackrabbit) $1-$24 Parks Museum & Art Center Museum & Art Center Membership (Rattlesnake) $25.00 Parks Museum & Art Center Museum & Art Center Membership (Rainbow Trout) $40.00 Parks Museum & Art Center Museum & Art Center Membership (Coyote) $75.00 Parks Museum & Art Center Museum & Art Center Membership (Bald Eagle) $250.00 Parks Museum & Art Center Museum & Art Center Membership (Wild Horses) $500.00 Parks Museum & Art Center Museum & Art Center Membership (Great Blue Heron) $1,000.00 Parks Museum & Art Center Museum & Art Center Membership (Columbian Mammoth) $5,000.00 Parks Recreation Adopt-A-Street Application Fee $50.00 Adopted by the City Council of Moses Lake, Washington on March 23, 2021. ______________________________ David Curnel, Mayor ATTEST: _________________________ Debbie Burke, City Clerk Moses Lake Council Packet 3-29-21, Page 112 of 117 Proposed Changes to Museum Membership Basic - $1 + Jackrabbit This is essentially a pay-anything membership similar to what Icicle Creek does. It would also be a benefit under the Museums for All program which supports and promotes museums that offer free & discounted admission and other perks for low-income households. This is intended to expand our membership base and make membership accessible to everyone, not just households with more disposable income. We hope to see an expansion of our Museum family, and replace members lost to attrition. • 10% off in the Museum Store every day • Reduced class fees • Newsletter • Decal • Museum activity schedule • Invitations to all exhibitions • Invitation to exhibit in members-only shows Tier I $25 Painted Turtle All the basic level benefits plus • Birthday coupon, can be combined with membership discount Tier II $40 Rainbow Trout All the Tier I benefits plus • All members of household included in benefits • Invitation to Rusty Mammoth preview sale Tier III $75 Coyote All the Tier II benefits plus • White Glove tour with the Museum Curator Sponsor $250 Bald Eagle All the Tier III benefits plus • 20% off in the Museum Store everyday (replaces 10% discount) • Acknowledgement of Sponsor status at public events and in Museum Space • Two free class vouchers, good for any Museum staff led class Patron $500 Wild Horses All the Sponsor level benefits plus • Four free class vouchers, good for any Museum staff led class • One free classroom rental, subject to availability Moses Lake Council Packet 3-29-21, Page 113 of 117 Benefactor $1,000 + Great Blue Heron All the Patron level benefits plus • 10 basic level memberships to share Corporate/Business $5,000 + Columbian Mammoth All the Benefactor level benefits plus • All employees of business receive a one-year basic level membership • Acknowledgement of Corporate/Business sponsorship at public events and in Museum Space • One free Museum rental, subject to availability Moses Lake Council Packet 3-29-21, Page 114 of 117 PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES March 10, 2021 1 Members present Charles Maynard, Chuck Perry, Charlene Rios, Ryan Holterhoff, Greg Nevarez Members absent Warren Tracey and Troy White Staff present Susan Schwiesow, Clayton Pray, Carrie Hoiness, Dollie Boyd, and Stefanie Dunn 2021 MEETING ATTENDANCE RECORD Name Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Charles Maynard X X X Charlene Rios X X X Warren Tracey X X E Chuck Perry X X X Ryan Holterhoff X X X Greg Nevarez E X X Troy White E X A C=Meeting Cancelled X=Present A=Absent E=Excused R=Resigned Call to Order The regular meeting was called to order by Charlene Rios at 12:00 p.m. via Zoom conference call. Approval of Minutes Mr. Holterhoff moved to approve the minutes dated February 10, 2021. Motion seconded by Mr. Perry. Motion unanimously approved and passed. Correspondence/Communication Ms. Boyd provided an overview of the Creative District meeting that occurred last week. Mr. Maynard advised the Board of his withdrawal from being on this committee moving forward. The Board discussed their understanding that Mr. White from this Advisory Board is the representative on the Committee. Ms. Boyd went over a memorandum outlining the proposed changes for Museum Membership and explained the reasoning behind wanting to expand membership options and member benefits. The Board received the expansion proposal well and Mr. Perry made a motion to approve and present this proposal to City Council for approval. Motion seconded by Mr. Maynard. Motion unanimously approved and passed. Recreation Update Ms. Hoiness provided a recreation update. Outdoor spring sports are moving forward, and ball field use requests have been received. Beginning soccer, we had about 200 kids registered, which is less than we have seen in previous years. Ms. Hoiness advised that the Mr. Los, Recreation Supervisor, is preparing for the Surf ‘n Slide Water Park to open this year: processing new and returning lifeguard applications, paperwork, and coordinating lifeguard classes over Spring break. Moses Lake Council Packet 3-29-21, Page 115 of 117 PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES March 10, 2021 2 Ms. Hoiness advised that Special Event applications have increased with the move into Phase 2, which are being reviewed to ensure we follow guidelines. She also explained that Parks, Recreation & Cultural Services is working on a contracted instructor agreement and scholarship application, both of which should be implemented this fall. Board discussion around recreational events being face-to-face as recommended guidelines are followed. Parks Update Mr. Pray advised Maintenance is gearing up for Spring sports and preparing to open the water park. Lauzier Complex renovations are slightly delayed but should begin end of the month. Pool liner has been received and installation crew will be here this week to begin. Board questions about whether the nightly temperatures will impact the installation of the liner. Mr. Pray advised that the crew installing it are well seasoned and the vendor does not consider the temperature a challenge. Mr. Pray advised that restrooms are in the process of being opened and a few have been opened already in frequently used parks. He also advised that docks are not yet in the water; these usually get put in around mid-April when the water level is raised. Director’s Report A. Parks & Recreation Comp Plan – Ms. Schwiesow advised that 4 RFP’s were turned in on time, 3 of which we will plan to do interviews with next Tuesday, March 16, 2021. Ms. Schwiesow asked for a Board member to volunteer to be involved in these interviews. Mr. Nevarez volunteered to represent this Board in the interviews. B. Larson Recreation Center – Ms. Schwiesow thanked Ms. Rios for voicing her support at City Council for this project. She shared that City Council approved this project and the City will be moving forward with this build. Ms. Schwiesow advised that next steps in the process are already in discussion. C. Department Name Change – Ms. Schwiesow advised that City Council approved the department proposed name change to Parks, Recreation & Cultural Services. She explained that this will encompass all of what the department does and will continue to do. D. Adopt-a-Street Program – Ms. Schwiesow shared some history when this program was active and reviewed the Adopt-a-Street Policy and application with the Board. The Board discussed specifics of the program’s purpose. Mr. Maynard made a motion to approve implementation of this program and present to City Council for approval. Motion seconded by Mr. Holterhoff. Motion unanimously approved and passed. Comments/Questions from the Board: Mr. Nevarez provided a follow-up regarding the dead trees on W Broadway Avenue. He explained he has forwarded photos of the dead trees to Code Enforcement along with the complaint. Mr. Nevarez also included the nuisance code violation to further assist them and he is looking to meet with them sometime next week. Board discussion about the potential for this Advisory Board to meet in person, which is now possible. Moses Lake Council Packet 3-29-21, Page 116 of 117 PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES March 10, 2021 3 The meeting would resume at its previously designated 7pm meeting time and recommended guidelines would be enforced and followed. The Board collectively decided to meet in person at the next scheduled Advisory Board meeting. Adjournment: Mr. Maynard moved to adjourn, seconded by Mr. Perry. The meeting adjourned at 12:46pm. Minutes approved by Parks & Recreation Advisory Board on ___ of _______________ 2021. By: _____________________________________________ Stefanie Dunn, Administrative Assistant Moses Lake Parks & Recreation Moses Lake Council Packet 3-29-21, Page 117 of 117 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Richard Law, City Engineer Date: March 22, 2021 Proceeding Type: Consent Agenda Subject: Purchase Agreement for 447 W. Northshore Drive Legislative History: •First Presentation: March 23, 2021 •Second Presentation: •Action: Motion Overview Staff has worked with our right-of-way consultant, UFS, Inc. to acquire the empty parcel at 447 W. Northshore Drive to build a new wastewater lift station to replace the aging and undersized Sage Bay Lift Station. Council authorized staff to pursue purchase of the entire lot instead of a portion, at the request of the property owner, as it gives the City a logical location for a future crossing of the lake that lines up well with a connection to Central Drive. The negotiated price for the parcel is $176,000. Fiscal and Policy Implications The project will require budgeted funds to be spent. Council Packet Attachments A. Statutory Warranty Deeds Finance Committee Review N/A Legal Review N/A Options Option Results •Authorize as presented Staff will move forward with executing the purchase and sale agreement to acquire the property. •Provide staff with changes •Take no action.Staff will stop working on this project and wait for further direction from City Council. Page 2 of 2 Action Requested Staff recommends authorizing the City Manager to execute the documents as presented.