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FINAL 2021 0622 Council Agenda PacketMoses Lake City Council David Curnel, Mayor | Daryl Jackson, Deputy Mayor | Mike Riggs, Council Member | Karen Liebrecht, Council Member Don Myers, Council Member | David Eck, Council Member| Dean Hankins, Council Member REMOTE ACCESS AND LIMITED IN PERSON ATTENDANCE Citizens can join this meeting remotely via phone by calling the numbers listed at the bottom of the agenda, by audio only option https://cityofml.zoom.us/j/95160346024, or by registering before the meeting date using the link for the form for in person attendance. Masks and social distancing will be required for those who are not fully vaccinated. Study Session Tuesday, June 22, 2021 Moses Lake Civic Center – 401 S. Balsam or remote access 6:30 p.m. Study Session – Comprehensive Plan – Transportation Element Presented by Perteet Engineers Regular Meeting Agenda Call to Order – 7 p.m. Roll Call Pledge of Allegiance Approval of the Agenda Summary Reports: Mayor’s Report - Moment of Silence for Alex Harvill -Moment of Silence for Former Mayor Ron Covey Additional Business City Manager’s Report - Stratford Rd. Completion Project Update - COVID Mask and Opening Policy effective June 30 -Summer Water Conservation Measures -Police – Legislative Update Moses Lake Council Packet 6-22-21, Page 1 of 51 June 22, 2021, City Council Meeting Page 2 _________________ Citizen’s Communications - Citizens who would like to address the Council can submit written comments to the City Clerk no later than 3 p.m. on the day of the meeting. Comments will be provided to Council electronically and recorded in the meeting minutes. Citizens who would like to speak on matters during the meeting will need to complete the following form no later than 3 p.m. on the day of the meeting. There will be a five-minute limit per speaker. https://lfweb.cityofml.com/Forms/Council- Speaker-Request Public Hearing Due to the COVID-19 pandemic, please use the link above in citizen comment to complete a speaker request form or provide written comments to cityclerk@cityofml.com no later than 3 p.m. on the day of the meeting. #1 pg 4 Annual Adoption of 6-Year Street Plan – Resolution 3856 Motion Presented by Richard Law, City Engineer Summary: Take public testimony and consider adoption #2 #3 Motion x 2 pg 9 Hayden Developer Agreement Amending Ordinance 2930 – Ordinance 2976 Motion Presented by Richard Law, City Engineer Summary: Take public testimony and consider adoption pg 15 Maple Grove Plat Alteration Resolution 3857 and Settlement Agreement Presented by Melissa Bethel, Community Development Director Summary: Take public testimony and consider adoption, second motion to consider authorization Consent Agenda Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #4 pg 29 a.City Council Meeting Minutes Dated June 8, 2021 b.Claims and Payroll c.Accept Lauzier Complex Infield Restoration d.Accept EVCO Sound System Update at Water Park e.Accept Transportation Benefit District Report Old Business #5 Motion pg 45 Redflex Amnesty Program Extension Presented by Kevin Fuhr, Police Chief Summary: Council to review and consider approval Moses Lake Council Packet 6-22-21, Page 2 of 51 June 22, 2021, City Council Meeting Page 3 _________________ New Business #6 Motion x 2 pg 47 OFM ARPA Funding Resolution 3858 and Ordinance 2977 Presented by Cindy Jensen, Finance Director Summary: Council to review and consider adoption Administrative Reports - Water Sewer Rates Open House June 30, 2021 Council Communications and Reports Adjournment Next Regular Council Meeting is scheduled for July 13, 2021 Zoom Meeting – Audio Only Please click the link below to join the webinar: https://cityofml.zoom.us/j/95160346024 Or iPhone one-tap: US: +12532158782,,95160346024# or +13462487799,,95160346024# Or Telephone: Dial(for higher quality, dial a number based on your current location):US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 951 6034 6024. International numbers available: https://cityofml.zoom.us/u/aelROcwuzZ NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 764-3703 as soon as possible so that arrangements may be made prior to the meeting time. Moses Lake Council Packet 6-22-21, Page 3 of 51 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Richard Law, City Engineer Date: June 17, 2021 Proceeding Type: Public Hearing Subject: 2022-2027 Six-Year Transp. Improvement Program Resolution Legislative History: • First Presentation: May 25, 2021 • Second Presentation: June 22, 2021 • Action: Conduct Hearing, then Motion Overview Staff presented the first draft of the revised 2022-2027 Six-Year Transportation Improvement Program (TIP) to the Council on May 25. The draft was also presented to the Planning Commission on May 13. The TIP will be incorporated as an exhibit to the Capital Facilities Plan that will be developed through the Comprehensive Plan update process. Annually, the City is required to present the TIP to the public and allow comments to be heard and incorporated into the program. The TIP is sent to Regional, State, and Federal planning organizations to form lists of transportation needs and is due by June 30 each year. Fiscal and Policy Implications Only projects listed on the City’s TIP are eligible for Federal Funding. If a TIP is not approved, the City will not be eligible to receive any Federal transportation grants. Council Packet Attachments A. Proposed 2022-2027 Six Year Transportation Improvement Program Resolution Finance Committee Review N/A Legal Review N/A Moses Lake Council Packet 6-22-21, Page 4 of 51 Page 2 of 2 Options Option Results •Adopt as presented The city will be in compliance with state law and the projects will be eligible for state and federal funding. •Provide staff with changes Action could require staff to bring a revised document to Council for consideration. •Take no action.The City will be out of compliance with state law. Action Requested Staff recommends City Council adopt the Six-Year TIP as presented. Moses Lake Council Packet 6-22-21, Page 5 of 51 RESOLUTION NO. 3856 A RESOLUTION TO AMEND RESOLUTION 3810 TRANSPORTATION IMPROVEMENT PROGRAM FOR 2022-2027 Recitals: 1. Pursuant to the requirements of RCW 35.77.010 laws of the State of Washington, the City of Moses Lake has presented an amended Six Year Transportation Improvement Program for the ensuing six calendar years, 2022-2027. 2. Pursuant further to said law, the City Council of the City of Moses Lake, being the legislative body of said city, did hold a public hearing on said Transportation Improvement Program at 7:00 p.m. in the Civic Center Council Chambers June 22, 2021. Resolved: 1. The City Council of the City of Moses Lake adopts the amended Six Year Transportation Improvement Program for the ensuing six calendar years, 2022-2027. 2. A copy of said amended Six Year Transportation Improvement Program for the ensuing six calendar years, 2022-2027, together with a copy of this resolution shall be filled with the Director of Highways of the State of Washington. Adopted by the City Council on June 22, 2021. ______________________________ David Curnel, Mayor ATTEST: ______________________________ Debbie Burke, City Clerk Moses Lake Council Packet 6-22-21, Page 6 of 51 Priority Level Project Name Project Description Benefit to Moses Lake or Priority Reason Primary Benefit (Local/Regional)Total Cost Annual Annual Gravel Road Paving Program Gravel roads that have plans for paving. Maybe add dedicated annual funding source for road paving.Local $ 500,000 Annual Citywide Crack Seal and Chip/Slurry Seal Roadway maintenance annual investment Local $ 1,000,000 Annual ADA Ramp Reconstruction Misc. Sidewalks ADA transition plan annual investment, often combined with stormwater upgrade projects.Local $ 100,000 2022-2023 Valley Road Reconstruction Stratford Rd to Paxton Drive Mill and fill. Local $ 1,500,000 2022-2023 SR 17/Grape Dr Roundabout Gateway Treatment $ 200,000 2022-2023 Yonezawa Blvd East of HWY 17 and Moses Lake Avenue Extend Yonezawa Blvd to serve school, future development Improves connectivity and future mobility Local $ 2,000,000 2022-2023 Wheeler Road and Road L Intersection Intersection control feasibility study Local $ 30,000 2022-2023 Division St and Nelson Rd Intersection Intersection control feasibility study Local $ 30,000 2022-2023 East Broadway Study From Pioneer to SR 17. RAB at Pioneer. Regional $ 50,000 2022-2023 Wheeler Road Corridor Study SR 17 to Road N NE Curb, ramps, sidewalk or separated shared use path Regional $ 30,000 2022-2023 Division St Road Diet Extend road diet lane configuration into downtown Local Part of 2022 chip seal program 2022-2023 4th Avenue Road Diet Revise striping on 4th Avenue between Dogwood Street and Alder Street to change from a four-lane road with parking to a three-lane road with parking, bicycle lanes, Improves safety, connectivity, and mobility Local Part of 2022 chip seal program 2022-2023 3rd Avenue Road Diet Revise striping on 3rd Avenue between W Broadway to Beech Street and Alder Street to Block Street to change from a four-lane road with parking to a three-lane Improves safety, connectivity, and mobility Local Part of 2022 chip seal program 2022-2023 Nelson Road Safe Routes to School Sidewalk on Nelson Road from SR 17 to Hamilton Road Improves connectivity TBD 2024-2027 Broadway Ave & Stratford Rd Intersection Improvements Revise striping to add protected right-turn lane for WB Broadway to NB Stratford; revise signal timing to make length of signal phases more efficient Improves mobility Local $ 75,000 2024-2027 SR 17 and Randolph Road Intersection Signalization Add traffic signal Improves mobility and safety Regional $470,000 (2019) 2024-2027 Stratford Road and SR 17 Intersection Signalization and Interchange Improvements Add traffic signal at Stratford Road and SR 17 SB Ramps intersection, add southbound right-turn lane at Stratford Road and SR 17 NB Ramps intersection, Improves safety, connectivity, and mobility Regional $2,100,000 (2019) 2024-2027 Gateway Treatments Lakeshore Ave/Broadway Drive Local $ 459,000 2024-2027 Westshore Dr and Hanson Rd Reconstruction Frontage Rd to Mae Valley Frontage improvements Improves safety and connectivity Local $ 1,000,000 2024-2027 Wheeler Road Improvements SR 17 to Road N NE Curb, ramps, sidewalk or separated shared use path Improves safety, connectivity, and mobility Regional $ 1,000,000 2024-2027 3rd Ave Reconstruction Dogwood St to Pioneer Way Widen sidewalks, road diet. Extend "downtown feel".Local $ 4,000,000 2024-2027 Hill Avenue Road Diet Revise striping on Hill Avenue between Clover Drive and Division Street to change from a four-lane road with parking to a three-lane road with parking, bicycle lanes, Improves safety, connectivity, and mobility Local Part of 2023 or 2024 chip seal 2024-2027 5th Avenue Road Diet Revise striping on 5th Avenue between Division Street and Pioneer Way to change from a four-lane road to a three-lane road with buffered bicycle lanes and a center Improves safety, connectivity, and mobility Local Part of 2023 or 2024 chip seal Future Broadway Revitalization 300 acres of under utilized along corridor. Tax increment financing district (TIF). Landscaping and streetscaping. Regional TBD seeking funding Future Additional Lake Crossing - Motor Vehicle Bridge Location TBD Improves mobility Regional $ 42,000,000 Future Separated bike lanes on wide roads Local TBD Future Nelson Road Reconstruction Reconstruct Nelson Road from Highway 17 to Road L to City Standards Improves safety, connectivity, and mobility Local TBD ATP Big Bend Community College Trail - Segment 1 Add paved pedestrian/bicycle trail along SR 17 between Big Bend Community College and Patton Boulevard Improves safety, connectivity, and mobility Regional $1,700,000 (2019) ATP Big Bend Community College Trail - Segment 2 Add paved pedestrian/bicycle trail along SR 17 between Patton Boulevard and Grape Drive Improves safety, connectivity, and mobility Regional $960,000 (2019) ATP Big Bend Community College Trail - Segment 3 Add paved pedestrian/bicycle trail along SR 17 between Grape Drive and Stratford Road Improves safety, connectivity, and mobility Regional $770,000 (2019) ATP Central Washington Railroad ROW Acquisition S City Limits to N City Limits Acquire ROW from railroad when operations cease; future shared use path Improves safety, connectivity, and mobility $ 2,000,000 ATP Additional Lake Crossing - Pedestrian Bridge At Dogwood Improves connectivity Regional TBD ATP Stratford Road Bridge Shift lanes east and increase sidewalk width on west side of bridge.Improves safety, connectivity, and mobility Local TBD ATP Montlake Park Trail Construct a new trail from Montlake Park to W Lakeside Drive.Improves connectivity Local TBD Moses Lake Council Packet 6-22-21, Page 7 of 51 ATP Power Point Park Trails Connect Power Point Park to Division Street and Montlake Park through Grant PUD right of way.Improves connectivity Local TBD ATP Three Ponds Wetland Park Trail Develop trail along the south side of the Three Ponds Wetland Park within dedicated right of way Improves connectivity Local TBD ATP Alley treatments Change alleys into pedestrian corridors Improves connectivity TBD TBD Mae Valley Projects TBD TBD *ATP = Active Transportation Program Moses Lake Council Packet 6-22-21, Page 8 of 51 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Richard Law, City Engineer Date: June 17, 2021 Proceeding Type: Public Hearing Subject: Hayden Homes Developer Agreement Amendment Ordinance Legislative History: •First Presentation: June 22, 2021 •Second Presentation: •Action: Motion Overview Staff is requesting an amendment to the Developer Agreement in place with Hayden Homes, LLC for the Sagecrest Development between Hansen Road and Westshore Drive. The amendment will have the developer construct the portion of Hansen Road adjacent to the project full width and the City will pay for the extra half width construction at this time and set up a reimbursement to be collected from the adjacent property when it develops. Fiscal and Policy Implications The City will pay for the half width construction of Hansen Road adjacent to the project and set up a reimbursement on the neighboring property. Council Packet Attachments A. Proposed amendment to the Developer Agreement B. Ordinance accepting the amendment Finance Committee Review N/A Legal Review N/A Moses Lake Council Packet 6-22-21, Page 9 of 51 Page 2 of 2 Options Option Results • Adopt the ordinance Staff will execute the amendment to the Developer Agreement and the Road will be constructed now. • Provide staff with changes Action could require staff to bring a revised document to Council for consideration. • Take no action The Developer will not construct the road and the Developer or future landowners will be required to participate in the future when the roadway is built. Action Requested Staff recommends adopting the ordinance as presented. Moses Lake Council Packet 6-22-21, Page 10 of 51 ORDINANCE NO. 2976 AN ORDINANCE OF THE CITY OF MOSES LAKE, WASHINGTON, APPROVING THE FIRST AMENDMENT TO THE HAYDEN HOMES, LLC DEVELOPMENT AGREEMENT REGARDING THE SAGECREST MAJOR SUBDIVISION Recitals: 1.1.The City is a non-charter optional code city incorporated under the laws of the State of Washington, with authority to enact laws and enter into development agreements to promote the health, safety, and welfare of its citizens; and 2. The City has the authority to enter into Development Agreements pursuant to RCW36.70B.170 which provides: The Legislature finds that the lack of certainty of the approval of developmentprojects can result in a waste of public and private resources, escalate housing costs for consumers and discourage the commitment to comprehensive planning which would make maximum efficient use of resources at the least economic cost to thepublic. Assurance to a development project applicant that upon governmentapproval the project may proceed in accordance with existing policies andregulations, and subject to conditions of approval, all as set forth in a development agreement, will strengthen the public planning process, encourage private participation and comprehensive planning, and reduce the economic cost ofdevelopment; and, 3.The City and Applicant entered into a Development Agreement effective November 20,2019, and now wish to amend the Development Agreement; and 4. Pursuant to RCW 36.70B.200, the City Council conducted a public hearing on June 22,2021, for the proposed First Amendment to the Development Agreement at its regularlyscheduled meeting; and 5. The City and the Applicant have reached agreement regarding the terms and conditions of the First Amendment to the Development Agreement related to the construction ofHansen Road, which First Amendment to the Development Agreement, together with itsExhibit A, is attached hereto and incorporated herein. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Public Interest. The City Council for the City of Moses Lake, Washington finds, following a public hearing process, that it is in the public interest for the City of Moses Lake to approve the First Amendment to the Development Agreement with Hayden Homes, LLC related to the Sagecrest Major Subdivision. Section 2. First Amendment to Development Agreement Approved. The City Council for the City of Moses Lake hereby approves the Hayden Homes, LLC First Amendment to the Development Agreement (“Agreement”) related to the Sagecrest Major Subdivision attached hereto as Exhibit “A” and authorizes the City Manager to execute the Agreement substantially in the form attached and to take such other actions as may be necessary to effect this Agreement. Moses Lake Council Packet 6-22-21, Page 11 of 51 Section 3. Compliance with other law. Nothing in this Ordinance shall be construed as excusing the Applicant from compliance with all federal, state, or local statutes, ordinances, or regulations applicable to this development other than as expressly set forth herein. Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary clerical corrections to this ordinance including, but not limited to, the correction of scrivener’s/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5. Severability. Any provision of this ordinance or its application to any person, legal entity, or circumstance is held invalid, the remainder of the ordinance or its application to other persons, legal entities, or circumstances is not affected. Section 6. Effective Date. This ordinance shall be in full force and effect five (5) calendar days after adoption and publication pursuant to law. Adopted by the City Council of the City of Moses Lake, Washington, and signed by its Mayor on June 22, 2021. _____________________________________ David Curnel, Mayor ATTEST: _______________________________________ Debbie Burke, City Clerk APPROVED AS TO FORM: _______________________________________ Katherine L. Kenison, City Attorney Vote: Riggs Liebrecht Myers Jackson Curnel Eck Hankins Aye Nay Abstain Absent Date Published: June 28, 2021 Date Effective: July 3, 2021 Moses Lake Council Packet 6-22-21, Page 12 of 51 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: City of Moses Lake Engineering Dept PO Box 1579 Moses Lake, WA 98837 FIRST AMENDMENT TO DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF MOSES LAKE, WASHINGTON AND HAYDEN HOMES, LLC FOR THE SAGECREST MAJOR SUBDIVISION Preamble. This is the first amendment to the Development Agreement effective November 20, 2019, by and between Hayden Homes, LLC, an Oregon limited liability company, and the City of Moses Lake, a municipal corporation (City), and this amendment is effective June 22, 2021. I. Amendment. A. Section 13.2 is amended to read: “13.2 The City and the Developer have agreed that Developer is to construct at its cost full secondary street standard improvements on Hansen Road, including but not limited to curb, gutter and sidewalk. The City will pay its proportionate one half of the construction costs as agreed upon and identified in the attached Exhibit.” II. All other terms and conditions of that November 20, 2019, Development Agreement remain unchanged. CITY OF MOSES LAKE, WASHINGTON HAYDEN HOMES, LLC __________________________ __________________________ Allison Williams, City Manager David Woods, Controller Moses Lake Council Packet 6-22-21, Page 13 of 51 STATE OF OREGON COUNTY OF DESCHUTES I certify that I know or have satisfactory evidence that David Wood signed this instrument, on oath stated that he/she was authorized to execute the instrument as Controller for Hayden Homes, LLC, and acknowledged it to be the free and voluntary act of such party for the uses and purposes mentioned in this instrument. DATED: ____________________, 2021 ____________________________________ Notary Public for Oregon State My commission expires________________ STATE OF WASHINGTON COUNTY OF GRANT I certify that I know or have satisfactory evidence that Allison Williams signed this instrument, on oath stated that he/she was authorized to execute the instrument as City Manager for the City of Moses Lake and acknowledged it to be the free and voluntary act of such party for the uses and purposes mentioned in this instrument. DATED: ____________________, 2021. ____________________________________ Notary Public for Washington State My commission expires________________ APPROVED AS TO FORM: __________________________________ Katherine Kenison, City Attorney Moses Lake Council Packet 6-22-21, Page 14 of 51 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Melissa Bethel, Community Development Director Date: June 21, 2021 Proceeding Type: Public Hearing Subject: Resolution to Alter the Maple Grove Preliminary Plat and Motion to Approve Settlement Agreement between City of Moses Lake and Hayden Homes LLC. Legislative History: • First Presentation: March 29, 2021 • Second Presentation: June 22, 2021 • Action: Conduct Hearing, then Motions Overview The City of Moses Lake Municipal Code (MLMC) requires that a Planned Development District (PDD) be developed on platted property. The MLMC gives the authority to approve the preliminary plat to the Hearing Examiner. The approval process for the PDD rests with City Council. The Hearing Examiner holds the public hearing on the PDD and then makes the recommendation to City Council. On February 9, 2021, the Hearing Examiner held a public hearing to consider the Maple Grove Planned Development District. On February 11, 2021, the Hearing Examiner issued a decision approving the preliminary plat with conditions and made recommendations on the Planned Development District. The recommendations were forwarded to City Council. On March 9, 2021, City Council remanded the recommendation back to the Hearing Examiner in order to consider additional information that was not available at the time of the hearing. On April 13, 2021, the Hearing Examiner held a hearing in response to the remand and changed conditions of approval specific to the additional information that was not available at the original hearing for both the preliminary plat and the PDD. At that hearing, the applicant agreed to the changes on conditions of approval except the condition that limited parking to one side of the street. On April 16, 2021, the Hearing Examiner issued a decision on the preliminary plat and recommendations on the PDD. The PDD recommendations were forwarded to City Council. Moses Lake Council Packet 6-22-21, Page 15 of 51 Page 2 of 2 On May 25, 2021, the City Council considered the Hearing Examiner’s recommendations on the PDD and accepted all recommendations except the condition limiting parking to one side of the street throughout the development. The applicant has filed a plat alteration application to remove the parking restriction from the preliminary plat conditions of approval and is asking City Council to approve the plat alteration application. In addition, the applicant had appealed the preliminary decision of the Hearings Examiner and stayed the appeal pending the final decision of the City Council. To cure the appeal, a settlement agreement follows between the parties. Fiscal and Policy Implications N/A Attachments A. Plat Alteration Application B. Resolution Finance Committee Review N/A Legal Review Both actions were developed by the City Attorney in consultation with staff to cure the issue. Options Option Results •Adopt Resolution and authorize Settlement The approval of the Preliminary Plat and the approval of the Planned Development District will be consistent. The appeal will be settled. •Provide staff with changes •Take no action The approvals of the preliminary plat and the Planned Development District will remain in conflict and the appeal will move forward. Action Requested Motions following Public Hearing: I move to adopt the Resolution as presented for the Maple Grove preliminary plat alteration application to remove condition #10 which limits parking to one side of the street. I move to approve the settlement agreement between the City of Moses Lake and Hayden Homes LLC. Moses Lake Council Packet 6-22-21, Page 16 of 51 RESOLUTION NO. 3857 A RESOLUTION OF THE CITY COUNCIL OF MOSES LAKE, WASHINGTON, RELATING TO THE APPROVAL OF THE MAPLE GROVE PLANNED UNIT RESIDENTIAL DEVELOPMENT OF PROPERTY LOCATED IN MOSES LAKE, WASHINGTON RECITALS: 1. Hayden Homes filed a planned unit residential development plat alteration application for the Maple Grove Planned Unit Development (MGPUD), LUA 2020-0060, on June 8, 2021, in order to remove the restriction of parking only on one side of the street. 2. Notice as required by RCW 58.17.080-090 has been duly given. 3. Following an open record public hearing held before the City Council on June 22, 2021, where evidence and testimony was considered for the MGPUD plat alteration application as provided by RCW 58.17.215, the City Council approved the plat alteration. RESOLVED: 1. RCW 58.17 .215 provides that the legislative body shall determine the public use and interest in the proposed alteration, and may deny or approve the application for alteration. 2. The Moses Lake City Council has reviewed the proposed MGPUD plat alteration, finds that it is consistent with the City Council’s approval of the Maple Grove Planned Development District Ordinance, and finds it to be consistent with the City’s obligations related to public use and interest. 3. The MGPUD preliminary plat approval issued by the Hearing Examiner on remand, dated April 16, 2021, is amended to remove items 8-10 related to the parking on one side of the street only restriction. Adopted by the City Council on June 22, 2021. _________________________ David Curnel, Mayor ATTEST: __________________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 6-22-21, Page 17 of 51 DocuSign Envelope ID: EE5BDE83-1 84292 Plat Alteration 0g (1)3o)iJob LAND USE APPLICATION COMMUNITY DEVELOPMENT DEPARTMENT 509-764-37 45 mTorrey@CityofML.com FOR AGENCY USE Date:File:Fee:$ Reason for Plat Alteration: To revise the conditions of approval and remove the parking restriction. Required Submittals (Check All That Apply) € Auxiliary Sheet € Shoreline Substantial Development Permit € SEPA o-i0 Ji I,SJI l'i€'i'i'lAtiesIN.as a a id* # r h m *i m _)lat Name iv_aple Grove Phase 1 Tax Parcel 10 Number(s) If multiple please attached secondary sheet of paper and attach. Maple Grove Phase 2 110002002 Acreage & Square Footage Of Property 15.77 acres Zoning Classification R-2 687,060 SF Use Classification No. Medium Density Res. Existing Use of Property Vacant On-Site Critical Areas? € Yes Q No Critical Area Type (e.g. wetland, shoreline, steep slope, etc.) N/A Moses Lake Council Packet 6-22-21, Page 18 of 51 DocuSign Envelope ID: EE5BDE83-7E6A-499C-ABC6-D80ADC18A292 Note: Applications for Plat Alterations must contain the signatures of the majority of those persons having an ownership interest of lots, tracts, parcels, sites, or divisions in the subject subdivision or portion to be altered. Oregon DATED AT Bend , Was!'iirig4:ari on this date: 6/8/2021 AUXILIARY SHEET A plat alteration is processed when a property owner desires to "alter" an approved subdivision in any way. Common examples of plat alterations are re-subdivision of a parcel in an existing plat, and the extinguishment of easements within an existing plat. Plat alterations are processed in accordance with Revised Code of Washington (RCW 58.17.215). PROCESS OVERVIEW: 1. Pre-Application Meeting: This is a required step for major plat alterations in which the applicant meets one or more times with City staff to discuss City development standards, permit application procedures and any other information that may be pertinent to assist the applicant in fiting an application. 2. Property Owner Consent: Prior to submitting the Application, the Applicant is required to gather signatures showing support of the proposal by a majority (over 50%) of the property owners within the plat, using instructions and forms provided by the City. The City will not accept any application unless the petition contains signatures of a majority of the property owners within the plat. 3. Application Submittal: The applicant submits complete plans, forms, environmental checklists, and appropriate fees to City staff. The specific information that must be submitted is listed in the "Application Submittal Requirements" section, below. Applications lacking the required information will not be accepted. Application fees are due at the time of submittal. 4. Determination of Completeness: Staff has 28 days to assess the application materials more thoroughly and send the applicant a written Determination of Completeness. The Determination will state whether the application has been deemed to be complete, or incomplete. If determined to be incomplete, the letter will identify any specific information required to complete the application. Staff may, at any time throughout the review process, request additional materials from the applicant deemed necessary to properly review the application. 5. Notice of Application: After the application is determined to be complete, staff will prepare and distribute a Notice of Application for the purpose of notifying the public that an application has been filed with the City in accordance with MLMC 20.07.010. The public comment period lasts 14 days. If a SEPA Environmental Review is being processed concurrently, this Notice is sometimes combined with the SEPA notice. The applicant will be provided with a copy of the Notice. 6. Environmental Review (if applicable): The City staff issues a determination under the provisions of the SEPA (State Environmental Policy Act). If a determination of significance is made, an ELS (Environmental Impact Statement) must be written and the application process will not move forward until the ELS is complete. If a Determination of Non-Significance (DNS or MDNS) is made, an ELS is not required and the application can move forward to a public hearing. A public notice of the SEPA determination will be Moses Lake Council Packet 6-22-21, Page 19 of 51 DocuSign Envelope ID: EE5BDE83-7E6A-499C-ABC6-D80ADC'l8A292 prepared by staff and distributed by the applicant prior to the public hearing. The applicant will be provided with a copy of the Notice together with instructions as to how to process the Notice. 7. Public Hearing Notice: The City will prepare and distribute a Public Hearing Notice in accordance with MLMC 20.07.010. The Applicant will be provided with a copy of the Notice. RCW 58.17.215 permits public notice and, if no request is made within 14 days for a public hearing, council may act without a public hearing. 8. Staff Report: Planning Staff prepares a written report summarizing the request and provides a copy to the City Council and the Applicant prior to the hearing. 9. City Council Public Hearing: The City Council conducts an open-record public hearing. This is the opportunity for the public or Applicant to make verbal testimony for the record. All written comments received during the notice of application and notice of public hearing comment period will be made a part of the record. The City Council may issue a decision at the close of the public hearing which shall be adopted by resolution. Council's resolutions of its written notice of decision will be mailed to the applicant and all parties of record. "10. Appeal: Any aggrieved party of record may appeal a decision of the City Council to the Grant County Superior Court. 14. Revision to Plat: The Plat Alteration (if approved) must be formalized in a timely manner through the review, approval, and recording of a revised plat drawing that reflects the changes approved by the City. All costs associated with surveying, preparation of drawings, and recording of the document are the responsibility of the Applicant. The information required to be on the drawing shall be the same as that required for a Final Plat, or as otherwise determined by Staff. After review and approval of the drawings by the City, the Applicant must obtain all applicable signatures of legal parties and submit to the City for signatures. REVIEW CRITERIA. Plat alterations shall be reviewed under the criteria set forth in Washington State law (RCW 58.17.215). Planning Manager- Vivian Ramsey VRamsey@CityofML.com [Type here] Moses Lake Council Packet 6-22-21, Page 20 of 51 DocuSign Envelope ID: EE5BDE83-7E6A-499C-ABC6-D80ADC18A292 APPLICATION SUBMITT AL REQUIREMENTS: 1. A completed Land Use Application Form (attached) 2. A notarized "Affidavit of Petition Circulation" (attached) 3. A copy of records from the Grant County Assessor's office showing the current legal owners of each property within the subdivision (for staff verification of legal owners/signatures on petition) 4. Recent Plat Certificate/Title Report (less than 30 days old) & Lot Closures 5. Two (2) 4 8" x 24" preliminary drawings of the proposal and two (2) reductions of the same on 11 " x 1 7" sheets, prepared by a licensed surveyor, clearly showing existing and proposed lot configurations, containing the following information: a. The name of the proposed Plat Alteration. b. Vicinity Map, True and Magnetic North Points, and Scale. c. Complete Legal Description (of existing lots to be altered and new lot(s) to be created). d. Lot numbers, dimensions, Area (ft.z & Acreage) e. Location and dimensions of all existing or proposed streets and easements contiguous to the land involved in the Plat Alteration. Show street names, and identify the purpose and grantee of all easements. f. In the case of subdivision, the outer perimeter of all lots involved in the proposed Plat Alteration, marked with bold lines. g. Location and dimensions of all existing buildings on the land in the Plat Alteration. h. A certificate by a surveyor certifying that the Plat Alteration shown is based upon an actual survey in accordance with the requirements of the Survey Recording Act regarding the distances, courses and angles. i. Any other information necessary to show the nature and details of the Plat Alteration, including any explanatory notes, if necessary. Plat Alteration proposals vary greatly in their nature and can become complex in terms of the legal requirements in order to carry out the intent of the Plat Alteration. It is possible that additional documents in addition, or in lieu of the above may be necessary. Check with Community Development Staff to ensure the above submitta( requirements are appropriate for your proposal. Moses Lake Council Packet 6-22-21, Page 21 of 51 DocuSign Envelope ID: EE5BDE83-7E6A-499C-ABC6-D80ADC18A292 PETITION FOR PROPERTY OWNER CONSENT TO FILE PLAT ALTERATION APPLICATION Name of Applicant: Name of Plat to be Altered: NOTE TO PETITION SIGNERS: PLEASE READ THE FOLLOWING BEFORE SIGNING THE PETITION I/We the undersigned agree with all of the following statements: I understand that the Applicant is required to collect signatures of a majority of the legal owners of property within the plat before the City can accept a Plat Alteration application. I/we am/are the legal owners of the below-referenced property. I have signed the petition by my own free will and consent. I understand that the applicant desires approval by the City of Moses Lake for a Plat Alteration resulting in the changes shown on the attached exhibit, provided by the applicant. I have reviewed the map exhibit, provided by the Applicant, showing the proposed changes to the Plat. I have no objection to the Applicant submitting an application of a Plat Alteration Application to the City of Moses Lake for consideration of the proposed changes. I understand that the Applicant's processing of a Plat Alteration will involve a Public Hearing of which I will be notified and have further opportunity to make oral or written testimony Legal Owner Name (print) Mailing Address Phone Lot #Tax Parcel # Physical Address of Lot Signature Moses Lake Council Packet 6-22-21, Page 22 of 51 DocuSign Envelope ID: EE5BDE83-18A292 AFFIDAVIT OF PETITION CIRCLJLATION: PLAT ALTERATION (To be completed by the Applicant) I, , being first duly sworn on oath, depose and say that on the following dates: , I circulated the attached "Petition for Property Owner Consent to File Plat Alteration Application" to property owners within the following plat (name of plat) I further declare that I showed a copy of the attached exhibit to each individual who was asked to sign the petition, prior to their consent, and that each party clearly understood the nature, extent, and location of the Plat Alteration request. Furthermore, the following items are attached to the Affidavit (check and attach): Petition for Property Owner Consent to File Plat Alteration Application Any maps or other exhibit(s) that were shown (Signature of Person who collected Petition Signatures) Subscribed and sworn before be this 20 day of Notary Public in and for the State of Washington Residing at My Commission Expires on: Moses Lake Council Packet 6-22-21, Page 23 of 51 DocuSign Envelope ID: EE5BDE83-7E6A-499C-ABC6-D&OADCl8A292 0ili II ; 4;J;Jf(4zlSk @MiB siaffl!4xataataxaaamaxan pataaffflllffillllTllOa z @ii i i iiallffi@ljffil flllilm 81 € i 1€ 181 € i ffliHffim{fflllliilfflaffiflm i i i Name HHIF V, LLC Hayden Homes, LLC Brian Thoreson Full Address 963 SW Simpson Ste 110 2464 SW Glacier Pl. Ste. 110 Same as applicant Bei'id, OR. 97702 Redmond, OR. 97756 Phone Number (925) 330-5341 (509) 492-0153 E-mail Jundin@watsondevelopmentltd.com bthoreson@hayden-homes.com Relationship of Applicant to [JOwner [XContract Purchaser € Lessee netherProperty (check one) a; I:(*NJ:(aid S J;l 7)i !X@I;a:J;!*Nl Id ffibi IJ ;'l elI;'l;J:i ;N4iiiiiss s i s six i inn Name Stratton Survey & Mapping PBS Engineering & Environmental Full Address 313 N. Morain St.400 Bradely Blvd. Ste. 106 Kennewick, WA. 99336 Richland. WA. 99352 Phone Number (509) 735-7364 (509) 942-1600 E-mail stratton@strattonsurvey.com jason.mattox@pbsusa.com APPLICANT CERTIFICATION I certify that I am the Owner or Owner's authorized agent. If acting as an authorized agent, I further certify that I am authorized to act as the Owners agent regarding the property al LI Its! aLiuve referenced address for the purpose of filing applications for permits or review under the Moses Lake Municipal Code and I have full power and authority to perform on behalf of the Owner all acts required to enable the City to process and review such applications. I do hereby declare under penalty of pe2ury under the laws of the state of Washington that I have familiarized myself with the rules and regulations with respect to preparing and filing this application and that the statements and information submitted herewith are in all respects true and correct to the best of my knowledge and belief. DATED AT Kennewick Washington on this date: 6/7/2021 Applicant's Signature: '\ REAL PROPERTY OWNER CERTIFICATION I do hereby declare under penalty of perjury under the laws of the state of Washington that I am the owner of the subject property or an officer/member of the entity owning the subject property, that it is my desire to seek the subject land use permit, and that I will abide by any requirements and conditions that may be part of the approval of this request. I also hereby grant permission for City employees, agents of the City and/or other agency officials to enter the subject property, if necessary, for the purpose of site inspections. [Type here] Moses Lake Council Packet 6-22-21, Page 24 of 51 ’A A R ONA.DYCK©’ I YDENHOMESIMoses Lake Council Packet 6-22-21, Page 25 of 51 ’© I YDENHOMESI’A A R O N A. DYCKMoses Lake Council Packet 6-22-21, Page 26 of 51 ’A A R ON A. DYCK©’ I YDENHOMESIMoses Lake Council Packet 6-22-21, Page 27 of 51 ’© I YDENHOMESIA A R O NA.DYCKMoses Lake Council Packet 6-22-21, Page 28 of 51 MOSES LAKE CITY COUNCIL June 8, 2021 STUDY SESSION 1 of 2 Council Rules of Procedure WCIA Deputy Director Rob Roscoe provided a presentation on the roles of elected officials related to personnel, citizen interactions, parliamentary procedure, land use decisions, executive sessions, social media, and personal devices used for City business. EXECUTIVE SESSION Mayor Curnel called an Executive Session at 5:25 p.m. to be held for 60 minutes pursuant to RCW 42.30.110(1)(i) to discuss potential litigation. STUDY SESSION 2 of 2 Port of Moses Lake Activity and Developments Executive Director Don Kersey provided a presentation on historic, current, and proposed tenants that included several photos and a video. He also shared information about the wastewater expansion, grading on new runway, upcoming Airshow, and the 5k/10k @ MWH. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 7:00 p.m. by Mayor Curnel with audio remote access. Special notice for attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Curnel; Deputy Mayor Jackson; Council Members Myers, Eck, Riggs, Liebrecht, and Hankins. PLEDGE OF ALLEGIANCE Deputy Mayor Jackson led the Flag Salute. AGENDA APPROVAL Action taken: Deputy Mayor Jackson moved to approve the Agenda as presented, second by Council Member Hankins. The motion carried 7 – 0. SUMMARY REPORTS MAYOR’S REPORT Letter of Support for Federal Judge Appointment Senator Murray’s office facilitated processing of a letter of support to the US Senate Judiciary Committee for the nomination of appointment for Superior Court Judge David Estudillo to a Federal Judge position. AGCCT Meeting Notice received for the next meeting to be held at Quincy City Hall on June 29 at 6 p.m. Moses Lake Council Packet 6-22-21, Page 29 of 51 CITY COUNCIL MINUTES – June 8, 2021 pg. 2 Ribbon Cutting Ceremonies The Chamber of Commerce is hosting ceremonies for the new office location of Sica Family Dermatology on June 11 and for company name change of VYVE Broadband on June 16. CITY MANAGER’S REPORT 1st Quarter Financial Report Finance Director Cindy Jensen summarized that the revenue and expenditures are breaking even, hotel/motel tax is increasing, and all funds are in good shape. Review Comp Plan Housing Action Plan Draft City Manager Allison Williams advised that the draft Housing Action Plan has been sent to the State pursuant to the grant requirement deadline of June 15. Their comments will be incorporated prior to being presented to Council for review. CITIZEN’S COMMUNICATION Moses Lake Video on Streets and Parks Lynne Logan, 1370 Marina Dr, Moses Lake, shared a video prepared by the residents of the Marina View neighborhood to illustrate their observations of garbage, graffiti, weeds, pavement, signage, and homeless camp issues. She also commended staff for several things that are done well such as the disc golf course, children’s playgrounds, and sculpture art. Marina Drive Speed Limit Lloyd Peterson, 1700 Marina Dr, Moses Lake, provided a letter and petition from Marina View neighbors that requests the City to devise a plan to slow the traffic on Marina Drive at and near the intersection of Gibby Road. CONSENT AGENDA #2 a. City Council meeting minutes dated May 25, 2021b.Claim Checks 152019 – 152262 in the amount of $1,799,820.49; Payroll Checks63705 through 63758 in the amount of $11,387.22; and Electronic Paymentsdated May 28, 2021, in the amount of $501,539.76c. Stredwick Water Right Purchase and Sale Agreement #2 d. Electronic Signature Update Resolution 3855e.Emergency Housing Grant Amendmentf.Award Eka Lift Station Upgrades Action taken: Council Member Eck moved to approve the Consent Agenda as presented, second by Council Member Myers. The motion carried 7 – 0. OLD BUSINESS #3 Award Police Station Remodel Design Staff selected Rolluda Architects following review of 13 proposals received from the Request for Qualifications for Architectural Design Services. The first phase of services Moses Lake Council Packet 6-22-21, Page 30 of 51 CITY COUNCIL MINUTES – June 8, 2021 pg. 3 will be to do an extensive evaluation and conceptual plan for construction cost estimates. Fees for the next phase to draft the design will be negotiated at a later date. Action taken: Deputy Mayor Jackson moved to award Phase 1 of the project as presented, second by Council Member Liebrecht. The motion carried 7 – 0. NEW BUSINESS #4 Road 7 Speed Limit Reduction Ordinance 2975 Due to a number of collisions at the intersection of Road 7 and Stratford Road, Grant County Public Works recently reduced the speed limit on the west bound leg of the intersection as it goes to Randolph Road from 50 mph to 35 mph. Staff proposes the same reduction for the City’s adjacent roadway. Action taken: Council Member Hankins moved to adopt Ordinance 2975 as presented, second by Deputy Mayor Jackson. The motion carried 7 – 0. ADMINISTRATIVE REPORTS Police Incident Publicity Investigative Discovery Channel has a series called Body Cam. They will air the Moses Lake Police Officer that was trapped in his car from a downed power line at Patton Boulevard on Tuesday, June 15. Larson Rec Center Bond Finance Director Cindy Jensen stated that the State has advised the interest rate is locked at 2.11%. As a result, the total pay estimate has been reduced by $35k. Grant County Commissioner Meetings City Manager Allison Williams met with the Commissioners today to discuss municipal court, homelessness, and garbage service at Larson Airforce Base neighborhood. Mayor Curnel will join in the future. The County proposed an Interlocal Agreement with the City to provide a garbage service to the LAB homes, but staff suggested this should occur upon a future annexation. DOE Water Rights Settlement The paperwork perfecting the historic water rights (subject to the City’s appeal of a prior Ecology decision) has been finalized with Department of Ecology. COUNCIL COMMUNICATIONS AND REPORTS Council Member Liebrecht commended City and HopeSource staff for the work done for the homeless population. Council Member Riggs shared that the Finance Committee discussed a safe walking zone near the new Elementary on the north side of Nelson Road. Council Members Eck and Myers requested consideration to adopt a resolution similar to Moses Lake Council Packet 6-22-21, Page 31 of 51 CITY COUNCIL MINUTES – June 8, 2021 pg. 4 Bonney Lake’s Resolution 2937 regarding masking and opening to the public. Deputy Mayor Jackson inquired about the status of Larson Airforce Base neighborhood annexation. City Manager Allison Williams explained that the City is providing partial services and that there will be analysis and Council discussions after the Comp Plan Update is completed where annexation may be considered in the future. ADJOURNMENT The regular meeting was adjourned at 7:57 p.m. ______________________________________ David Curnel, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 6-22-21, Page 32 of 51 To: Allison Williams, City Manager From: Cindy Jensen, Finance Director Council Meeting Date: June 22, 2021 Proceeding Type: Consent Agenda Subject: Semi-Monthly Disbursement Report The following amounts were budgeted and sufficient funds were available to cover these payments: Claim Checks 152263 - 152430 $1,624,383.98 Payroll Checks 0063759 - 0063806 $35,484.48 Electronic Payments Payroll ACH –6/11/2021 $504,413.03 Summary RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council. RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place. Moses Lake Council Packet 6-22-21, Page 33 of 51 Check Name Check Amount Check Date Invoice Description 152263 Grant County Auditor 113.50$ 6/8/2021 Record Public Road Easement 152264 Lakeside Disposal, Inc 480,206.73 6/9/2021 April and May 2021 Hauling 152265 Industrial Construction of Washington 56,273.07 6/14/2021 Pay Est 1 Westshore Dr Watermain 152266 Albert Tarbet 104.39 6/15/2021 Refund Utility Overpayment 152267 Andrew & Ronita Smith 373.89 6/15/2021 Refund Utility Overpayment 152268 Andrew & Ronita Smith 311.18 6/15/2021 Refund Utility Overpayment 152269 Angela & Kalin Earl 352.78 6/15/2021 Refund Utility Overpayment 152270 Bill Holloway 98.43 6/15/2021 Refund Utility Overpayment 152271 Brittany Schwab 169.23 6/15/2021 Refund Utility Overpayment 152272 Cascadia Law Group PLLC 10,000.00 6/15/2021 Water Rights Escrow Stredwick #2 152273 Catherine R. Darrow 281.37 6/15/2021 Refund Utility Overpayment 152274 Cesar Gonzalez & Chabeli Perez 247.64 6/15/2021 Refund Utility Overpayment 152275 D2 Commercial Lending, LLC 195.12 6/15/2021 Refund Utility Overpayment 152276 D2 Commercial Lending, LLC 22.17 6/15/2021 Refund Utility Overpayment 152277 David Vega & Anne Henning 148.02 6/15/2021 Refund Utility Overpayment 152278 Dorothea & Rodney Sauvage 69.00 6/15/2021 Refund Utility Overpayment 152279 Enrique & Joanna Pruneda 35.07 6/15/2021 Refund Utility Overpayment 152280 Erich & Marta Vongrey 117.15 6/15/2021 Refund Utility Overpayment 152281 Erick & Alycia Garcia 35.57 6/15/2021 Refund Utility Overpayment 152282 Gary Johnson 115.00 6/15/2021 CDL Physical Reimbursement 152283 J&J Homes, LLC 290.75 6/15/2021 Refund Utility Overpayment 152284 Javier & Janette Garza 76.08 6/15/2021 Refund Utility Overpayment 152285 Jessica Cole 75.00 6/15/2021 Utility Billing Petty Cash 152286 Kevin Buysman 158.98 6/15/2021 Refund Utility Overpayment 152287 Lee Willis 118.00 6/15/2021 CDL Reimbursement 152288 Lilac City Homes XLIII, LLC 223.34 6/15/2021 Refund Utility Overpayment 152289 Loren E Dewald 252.78 6/15/2021 Refund Utility Overpayment 152290 Lynn & June Wofford, Trustees 249.30 6/15/2021 Refund Utility Overpayment 152291 Mason Bender 156.07 6/15/2021 Refund Utility Overpayment 152292 Michael & Sheree Grow 163.30 6/15/2021 Refund Utility Overpayment 152293 Mike & Rachel Ziegler 390.00 6/15/2021 Refund Utility Overpayment 152294 Nicholas J Bechtold 108.08 6/15/2021 Refund Utility Overpayment 152295 Pamela Sharp 66.73 6/15/2021 Refund Utility Overpayment 152296 Peter & Irina Tkachev 171.59 6/15/2021 Refund Utility Overpayment 152297 Rachel Covey 291.37 6/15/2021 Refund Utility Overpayment 152298 Rebecca Dennis 168.66 6/15/2021 Refund Utility Overpayment 152299 Reza Firouzi 57.35 6/15/2021 Refund Utility Overpayment 152300 Ronald & Leta Ruscheinsky 72.63 6/15/2021 Refund Utility Overpayment 152301 Roxanne & Timothy Martwick 137.74 6/15/2021 Refund Utility Overpayment 152302 Sam & Kaela Greenwalt 278.09 6/15/2021 Refund Utility Overpayment 152303 Stepan & Dina Boychuk 315.46 6/15/2021 Refund Utility Overpayment 152304 Taylor & Allison Scott 132.27 6/15/2021 Refund Utility Overpayment 152305 Taylor Webb 300.71 6/15/2021 Refund Utility Overpayment 152306 Teresa Peralez- Zavala 190.90 6/15/2021 Refund Utility Overpayment 152307 Timothy & Tammy White 91.16 6/15/2021 Refund Utility Overpayment 152308 Tommy Neagle 135.92 6/15/2021 Refund Utility Overpayment City of Moses Lake Checks Issued with Summary Description For June 22, 2021 Council Meeting 1 of 4 Moses Lake Council Packet 6-22-21, Page 34 of 51 Check Name Check Amount Check Date Invoice Description City of Moses Lake Checks Issued with Summary Description For June 22, 2021 Council Meeting 152309 Trusteed Plans Service Corp 7,675.61 6/15/2021 Police Disability For 3 mo 152310 Vicki Tomal 163.02 6/15/2021 Refund Utility Overpayment 152311 Washington State Patrol 1,500.00 6/15/2021 Law Enforcement Services 152312 A & H Printers Inc 627.64 6/17/2021 Envelopes 152313 Abc Hydraulics 93.72 6/17/2021 Repair/O-rings 152314 Ag West Distributing Co Inc 21.00 6/17/2021 Hose 152315 Airgas Usa 292.77 6/17/2021 Fire Supplies (Regulator) 152316 Alpine Products Inc 1,446.37 6/17/2021 Traffic Paint 152317 Always Connect Solutions LLC 1,711.71 6/17/2021 Panorama 5-In-1 Antennas 152318 American Linen Inc 195.36 6/17/2021 Linen Service 152319 Angel Armor, LLC 2,510.50 6/17/2021 Iiia Door Panels 152320 Aquatic Specialty Services Inc 22,419.29 6/17/2021 Pool Supplies 152321 Axon Enterprise Inc 10,014.34 6/17/2021 Evidence.Com Licenses 152322 Barcott Construction, LLC 121,850.27 6/17/2021 Pay Est 1 Wanapum Dr Sewer Repair 152323 Basin Propane LLC 145.22 6/17/2021 Propane 152324 Basin Septic Services Inc 190.00 6/17/2021 Sanitizer Stations 152325 BCV Inc 87,703.33 6/17/2021 Pay Est 2/Final Crack Seal 152326 Big Bend Community College 950.00 6/17/2021 Flagging Certification May 17, 2021 152327 Bound Tree Medical LLC 761.01 6/17/2021 Medical Supplies 152328 Bud Clary Ford LLC 134.90 6/17/2021 Transmission Oil/Screen Assy 152329 Business Interiors & Equip Inc 556.93 6/17/2021 Ink 152330 Cascade Industrial Services 62,688.42 6/17/2021 Pay Est 5 Sewer Manhole Lining 152331 Cascadia Law Group PLLC 2,712.50 6/17/2021 Water Rights Work April 2021 152332 Central Machinery Sales Inc 330.26 6/17/2021 Chalk 152333 Centurylink 55.41 6/17/2021 Phone Services May 21 152334 Centurylink 5,485.64 6/17/2021 Telephone Services 152335 CHS Inc 25,997.23 6/17/2021 Fuel For Vehicles/Small Equip 152336 Cobies Fine Dry Cleaning 165.71 6/17/2021 May Dry Cleaning 152337 Columbia Basin Herald 876.62 6/17/2021 Public Hearing Advertisement 152338 Columbia Bearing Bdi 115.15 6/17/2021 Ball Bearings 152339 Commercial Tire Inc 4,358.05 6/17/2021 Flat Repair 152340 Consolidated Disposal Service 50,237.68 6/17/2021 Transfer Station 152341 Country Fabrics 612.00 6/17/2021 Sewing Classes 152342 CSWW, Inc 219.55 6/17/2021 Supplies 152343 Culligan Water 70.19 6/17/2021 Pr Water 152344 Dale Hille 150.00 6/17/2021 Firefighter 1 Practical Test 152345 Databar Inc 2,536.56 6/17/2021 Annual 2020 Water Quality Report 152346 Dept Of Transportation 20,431.42 6/17/2021 Signal Cabinet Testing Stratford Rd 152347 Devries Information Mgmt 40.00 6/17/2021 On Site Record Distruction 152348 Dooley Enterprises, Inc.6,417.11 6/17/2021 Ammo 152349 Eastern Cascade Dist 153.45 6/17/2021 Drinking Water 152350 Empire Insignias 270.00 6/17/2021 Shoulder Patches 152351 Employment Security Department 22.50 6/17/2021 Investigations Costs 152352 Faber Industrial Supply 54.02 6/17/2021 Gloves 152353 Fastenal Company 14.59 6/17/2021 Lens Cleaning Wipes 152354 Ferrellgas 22.38 6/17/2021 Propane Tank Refill 2 of 4 Moses Lake Council Packet 6-22-21, Page 35 of 51 Check Name Check Amount Check Date Invoice Description City of Moses Lake Checks Issued with Summary Description For June 22, 2021 Council Meeting 152355 Fine Family, LLC Dba Trailer Boss 19,032.67 152356 Fishingmagician.com 1,000.00 152357 Game Time Inc 2,530.78 152358 Grant Co Solid Waste 63,188.64 152359 Grant County Commissioners Office 1,500.00 152360 Grant County Port District #10 75.00 152361 Grant County Treasurer 17.74 152362 Greenplay, Llc 11,007.50 152363 Harrys Radiator Service Inc 65.04 152364 Helena Agri-Enterprises LLC 86.96 152365 Home Depot Credit Services 1,101.59 152366 Hot Springs Spa & Leisure Inc 20.06 152367 Jerrys Auto Supply 103.71 152368 Jims Lock Service LLC 23.85 152369 Kottkamp & Yedinak, P.L.L.C.7,770.00 152370 Lad Irrigation Company Inc 1,575.22 152371 Lance, Soll & Lunghard, LLP 2,330.00 152372 Leon & Keeble, Inc 167,563.64 152373 Lindsay/Culligan 9.21 152374 Litesys Inc/Intelicom Inc 11,538.10 152375 Localtel Communications 942.45 152376 Lowes 7,760.31 152377 Mach Publishing Co Inc 1,513.08 152378 McCain, Inc.94,960.57 152379 Mde Inc 865.03 152380 Med Tech Resource Inc 295.98 152381 Metron Powder Coating 3,375.57 152382 Michaelle Boetger Graphic Des 190.00 152383 Moses Lake Steel Supply 13.18 152384 N C Machinery 61.52 152385 National Industrial Painting, Inc.68,761.00 152386 Norco Enterprises Inc 1,801.09 152387 Northstar Chemical Inc 2,555.00 152388 Northwest Barricades & Signs, LLC 42.01 152389 Oasis Auto Spa 892.50 152390 Omar Ramirez 287.20 152391 Out There Monthly LLC 735.00 152392 Oxarc Inc 811.23 152393 Pape Machinery 9,083.92 152394 Parker Corporate Services, Inc 6,759.87 152395 Penhalluricks Express Bldg Inc 1,532.67 152396 Pioneer Veterinary Clinic 307.75 152397 Quill Corporation 487.83 152398 Racom Corporation 1,254.72 152399 Rdo Equipment Co.33.35 152400 Rells Fire Equipment Inc 230.89 6/17/2021 Equipment Trailer 6/17/2021 LTAC Ads 6/17/2021 Replacement Parts - Playgrounds 6/17/2021 May 21 Tipping Fee 6/17/2021 Admin Costs- Emergency Solutions 6/17/2021 Employee Access Badge Renewal 6/17/2021 Parcel Tax Payment Late Fee 6/17/2021 Parks Comp Plan Expense 6/17/2021 Radiator Repair 6/17/2021 Supplies 6/17/2021 April 2021 Statement 6/17/2021 Supplies 6/17/2021 Absorbant 6/17/2021 Evidence Keys 6/17/2021 David Adame Prof Services 6/17/2021 Supplies 6/17/2021 Financial Stmt Support May 2021 6/17/2021 Pay Est 2 Larson Rec Center Rebuild 6/17/2021 Water 6/17/2021 2021 Litereader Message Board 6/17/2021 Internet Services 6/17/2021 Lowes April 2021 Statement 6/17/2021 LTAC Ad 6/17/2021 Traffic Signal Cabinets & Radar 6/17/2021 Fto Program 6/17/2021 Spine Board Straps 6/17/2021 Powder Coat & Paint 6/17/2021 Kiosk Ad 6/17/2021 Supplies 6/17/2021 Couplings/Orings/Hose 6/17/2021 Pay Est 2 Reservoir 4 Painting 6/17/2021 Supplies 6/17/2021 Sodium Hypochlorite 6/17/2021 Sweatshirt 6/17/2021 Car Washes-April 6/17/2021 Boot Reimbursement 6/17/2021 LTAC Ad 6/17/2021 Supplies 6/17/2021 Fork Attachment 6/17/2021 May Guard Service -Sleep Center 6/17/2021 Supplies 6/17/2021 K9 Jester 6/17/2021 Office Supplies 6/17/2021 Replacement Batteries 6/17/2021 Misc Parts 6/17/2021 Fire Alarm System Monitoring 3 of 4 Moses Lake Council Packet 6-22-21, Page 36 of 51 Check Name Check Amount Check Date Invoice Description City of Moses Lake Checks Issued with Summary Description For June 22, 2021 Council Meeting 152401 Rexel Use Dba Platt Electric 386.76 6/17/2021 Supplies 152402 RH2 Engineering Inc.65,388.31 6/17/2021 On Call Engineering Services 152403 Rudy Valdez 13.16 6/17/2021 Reimbursment 152404 Schaeffer Mfg Company 9,135.08 6/17/2021 Oil 152405 SCJ Alliance 9,785.83 6/17/2021 On Call Planning- June 21 152406 Sebastian Moraga 86.92 6/17/2021 Translate W&S Rate Changes 152407 Sherwin-Williams 713.35 6/17/2021 Supplies 152408 Signature Graphics Inc 3,219.48 6/17/2021 Summer Brochures 152409 Signs Now/A&W Farris LLC 12,029.48 6/17/2021 SNS - Sign 152410 Skaug Brothers Ace Hardware 34.97 6/17/2021 Misc Supplies 152411 Skaug Brothers Glass 37.94 6/17/2021 Windshield Repair 152412 Spokane Television, Inc.1,039.55 6/17/2021 LTAC Ad 152413 Statehood Media, LLC 2,550.00 6/17/2021 LTAC Ad - 1889 Magazine 152414 Sun Graphic 519.40 6/17/2021 LTAC Ad 152415 Teleflex LLC 172.90 6/17/2021 Medical Supplies 152416 The Lifeguard Store 2,428.00 6/17/2021 SNS Supplies 152417 Traffic Safety Supply Company 1,955.28 6/17/2021 Posts 152418 Turf Star Western 2,341.83 6/17/2021 Misc Parts 152419 Uniforms 2 Gear 122.60 6/17/2021 TRT Uniform Gear 152420 United Way Of Ml 20.00 6/17/2021 Payroll deduction distribution 152421 UPS Freight 61.76 6/17/2021 Weekly Service Fees And Postage 152422 Verizon Wireless 185.53 6/17/2021 Cell Phone Services 152423 Vista Svc Towing/William Bjork 539.84 6/17/2021 Impound 152424 Wa Assn Sheriff Police Chiefs 300.00 6/17/2021 Conference Dues 152425 Water Gear Inc 2,120.12 6/17/2021 SNS Supplies 152426 Weaver Exterminating Srvc Inc 75.74 6/17/2021 Rodent Control Rd N 152427 Weinstein Beverage Company 2,422.52 6/17/2021 Maint Supplies 152428 WM Washington Collections 85.05 6/17/2021 Medical Waste Disposal 152429 Zoll Medical Corp 938.90 6/17/2021 Medical Supplies 152430 Moses Lake Family Auto 10,639.25 6/17/2021 Drug Seizure Vehicle Purchase Report Total 1,624,383.98 4 of 4 Moses Lake Council Packet 6-22-21, Page 37 of 51 TOTALS BY FUND: FUND NO FUND NAME AMOUNT 001 GENERAL FUND 115,584.46 102 TOURISM 7,763.33 103 GRANTS AND DONATIONS 10,947.00 110 HOMELESS SERVICES 8,259.87 116 STREET 7,182.51 119 STREET REPR/RECON 202,342.46 314 PARK & RECREATION IMPROVEMENTS 167,563.64 315 PARK MITIGATION CAPITAL PROJECTS - 410 WATER/SEWER 9,281.15 471 WATER RIGHTS 10,000.00 477 WATER SEWER CONSTRUCTION 374,794.50 490 SANITATION 600,500.07 493 STORM WATER - 495 AIRPORT 1,125.10 498 AMBULANCE 2,635.94 501 UNEMPLOYMENT COMPENSATION INSURANCE - 503 SELF-INSURANCE - 517 CENTRAL SERVICES 7,185.03 519 EQUIPMENT RENTAL 93,911.04 528 BUILDING MAINTENANCE 4,698.38 611 FIRE PENSION - 623 DEPOSIT - 631 STATE 609.50 TOTAL 1,624,383.98$ City of Moses Lake Tabulation of Claims Paid Council Meeting Date 6/22/2021 Moses Lake Council Packet 6-22-21, Page 38 of 51 Page 1 of 1 STAFF REPORT To: Allison Williams, City Manager From: Susan Schwiesow, Parks, Recreation & Cultural Services Director Date: June 17, 2021 Proceeding Type: Consent Agenda Subject: Accept Paul Lauzier Athletic Complex Infield Restoration Legislative History: • First Presentation: June 22, 2021 • Second Presentation: • Action: Motion Overview Northwest Turf Solutions, Inc has completed the work for the above project. The project consisted of fraze mow, hauling off old material, laser grade, till in DuraEdge, and spread infield mix and finish grade. The work by the contractor is physically complete and ready for acceptance. Fiscal and Policy Implications Upon acceptance, the City will enter into the 60-day lien period as required by Washington State Law. Attachments – None Finance Committee Review N/A Legal Review – N/A Options Option Results • Accept the project as presented The 60-day lien period will begin • Provide staff with changes • Take no action The project won’t be accepted at this time Action Requested Staff recommends accepting the Paul Lauzier Athletic Complex Infields. Moses Lake Council Packet 6-22-21, Page 39 of 51 Page 1 of 1 STAFF REPORT To: Allison Williams, City Manager From: Susan Schwiesow, Parks, Recreation & Cultural Services Director Date: June 17, 2021 Proceeding Type: Consent Agenda Subject: Accept Surf ‘n Slide Water Park Sound System Update Legislative History: • First Presentation: June 22, 2021 • Second Presentation: • Action: Motion Overview EVCO Integrated Solutions has completed the work for the above project. The project consisted of integrating the two systems into one, replacing original speakers mounted on the poles, and replaced the equipment to run the system. The work by the contractor is physically complete and ready for acceptance. Fiscal and Policy Implications Upon acceptance, the City will enter into the 60-day lien period as required by Washington State Law. Attachments – None Finance Committee Review N/A Legal Review – N/A Options Option Results • Accept the project presented The 60-day lien period will begin • Provide staff with changes • Take no action The project won’t be accepted at this time Action Requested Staff recommends accepting the Surf ‘n Slide Water Park Sound System Update. Moses Lake Council Packet 6-22-21, Page 40 of 51 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Cindy Jensen, Finance Director Date: June 18, 2021 Proceeding Type: Consent Agenda Subject: Transportation Benefit District Annual Report Legislative History: • First Presentation: June 22, 2021 • Second Presentation: • Action: Motion Overview The Transportation Benefit District (TBD) enabling legislation in Washington State law has a requirement for an annual report to the public indicating the status of the revenues and expenditures for the TBD (RCW 36.73.160(2)). We have included transportation projects in the annual Transportation Improvement Plan update, and in the annual budget document, but we have not done a separate report. The attached report provides the revenues and expenditures of the TBD and the entire transportation improvement program since its inception in December 2016. Fiscal and Policy Implications Most of the reporting to Council and the public on transportation improvement projects have been in the planning/budgeting stage. This report summarizes actual project costs in a given calendar year. Council Packet Attachments A. TBD Report 2017 - 2020 Finance Committee Review N-A Legal Review N-A Moses Lake Council Packet 6-22-21, Page 41 of 51 Page 2 of 2 Options Option Results • Accept the Report Staff will post the report on the City’s website. • Modify the Report Council could provide staff with specific changes they would like to see to the report prior to formal publishing. • Take no action The City would be out of compliance with a legal requirement regarding the TBD. Action Requested Staff request Council to accept the TBD report as presented. Moses Lake Council Packet 6-22-21, Page 42 of 51 City of Moses Lake Transportation Benefit District Report NOTICE IS HEREBY GIVEN that the City Council is issuing the Moses Lake Transportation Benefit District 2017-2020 Annual Reports to the Moses Lake residents. The Moses Lake Transportation Benefit District (MTBD) was created on December 27, 2016, in accordance with RCW 35.21.225. The creation of the MLTBD established the boundaries as the entire City of Moses Lake as it currently exists or any adjustment to the boundaries in the future. In November, 2017 the citizens of Moses Lake approved a ballot measure authorizing the MLTBD to collect two tenths of one percent sales tax for a period of 10 years. Revenues from this tax are to be dedicated for the purposes of ongoing transportation improvements that preserve, maintain and as appropriate, construct or reconstruct the transportation infrastructure of the City of Moses Lake. The MLTBD is governed by the City of Moses Lake Council. The MLTBD began receiving sales tax receipts in April, 2018. 2017-2020 Report 2017-2020 Financial Summary of the MLTBD activity (as of 12/31/2020) in Fund 170: Because the Street Capital program is paid out of a separate fund (Fund 119), the total activity of that fund is attached to demonstrate the street projects accomplished. 2017 2018 2019 2020 TBD Fund Activity Revenues Car Tab Fees 51,118.31$ 140,043.54 99.00 - Sales Tax - 1,218,899.71 1,684,284.73 1,788,974.29 Interest Earnings 97.61 4,947.00 7,277.00 2,315.00 Total Revenues 51,215.92$ 1,363,890.25$ 1,691,660.73$ 1,791,289.29$ Transferred to Street Capital Fund - 900,000.00 1,650,000.00 1,650,000.00 Balance in TBD Fund 51,215.92$ 515,106.17$ 556,766.90$ 698,056.19$ Moses Lake Council Packet 6-22-21, Page 43 of 51 2017 2018 2019 2020 TBD Fund Activity Revenues Car Tab Fees 51,118.31$ 140,043.54 99.00 - Sales Tax - 1,218,899.71 1,684,284.73 1,788,974.29 Interest Earnings 97.61 4,947.00 7,277.00 2,315.00 Total Revenues 51,215.92$ 1,363,890.25$ 1,691,660.73$ 1,791,289.29$ Transferred to Street Capital Fund - 900,000.00 1,650,000.00 1,650,000.00 Balance in TBD Fund 51,215.92$ 515,106.17$ 556,766.90$ 698,056.19$ Street Capital Fund Activity Street Projects in Street Capital Fund Crack Seal, Seal Coat & Overlay 1,194,148.66$ 562,960.95$ 803,589.17$ Sidewalk & Ramp repair 410,830.41 12,400.79 172,764.91 Pedestrian Buttons installed 10,560.77 1,397.35 Street Light Rehab 54,061.35 ADA Ramp & Stormwater (curbs)23,813.12 398,234.30 Grand Drive 149,780.05 6,949.02 Stratford Road Project 7,000.40 159,980.54 1,340,189.24 Lakeshore Drive Reconstruction 163,158.50 1,333,418.66 75,416.07 Peterson Place Reconstruction 95,101.50 500.00 Alder Street Bridge 517.87 257.53 Tree Replacement 1,853.99 Longview/Kinder Reconstruction 104,027.03 Miscellaneous 647.40 1,037.76 Total Expenditures 2,014,001$ 2,573,853$ 2,496,744$ Street Capital Fund Revenues Real Estate Excise Tax 787,598.12$ 913,533.50$ 870,636.44$ State Grants (Lakeshore Drive)1,130,000.00 State Shared Revenue 31,970.61 32,754.21 33,016.22 Special Assessments/ Mitigation Fees 49,406.52 273,700.67 39,640.45 Transfer from General Fund 205,000.00 - - Transfer from TBD 900,000.00 1,650,000.00 1,650,000.00 Interest/other Misc 8,454.60 23,162.05 7,455.00 Total Street Capital Fund Revenues 1,982,429.85$ 4,023,150.43$ 2,600,748.11$ Street Capital Fund Beginning Balance 575,675.00 544,104.19 1,993,401.89 Street Capital Fund Ending Balance 544,104.19$ 1,993,401.89$ 2,097,406.05$ Note: All Street Capital expenditures are eligible to be funded from the TBD. Major projects in process include the continuation of the Longview/Kinder Reconstruction ($1.6 million), and Yonezawa Boulevard Improvements ($1.5 million) in the 2021 budget, in addition to the annual Crack Seal/Chip Seal and ADA ramp improvement programs. Moses Lake Council Packet 6-22-21, Page 44 of 51 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Kevin Fuhr, Police Chief Date: June 18, 2021 Proceeding Type: Old Business Subject: MLMC Amnesty Program Legislative History: • First Presentation: June 22, 2021 • Second Presentation: • Action: Motion Overview In June of 2020, the Washington State Judicial Ethics Advisory Board issued an opinion finding that a City’s use of an employee to serve as a municipal court clerk creates an ethics violation because there is no separation between the Judicial and Executive branches of government. Finding a solution to this issue has been a slow process and requires the cooperation of the District Court and Grant County. Currently, a draft Interlocal Agreement is being circulated and the parties hope to have a resolution shortly which provides for the City’s use of a District Court Clerk as a municipal court clerk. In the interim, however, municipal court operations have been suspended since June, 2020. As a result, the City has amassed a backlog of more than 530 municipal court citations, many of which are photo enforcement violations. Grant County District Court has expressed a concern with processing the backlog which has prompted the City to explore the opportunities for reducing the backlog. One option is to offer an amnesty program, similar to what other cities have done, which entails offering violators a onetime opportunity to pay off tickets at a reduced rate. I would propose that between June 1, 2020 through June 30, 2021, the City of Moses Lake offer violators an opportunity to pay a reduced fine (50%) to decrease the number of court appearance requests that have been backlogged during the court shutdown. At the same time, I would also recommend sending each violator a new Declaration form giving them the opportunity to check one of the three boxes, again with the intent of reducing the number of court appearances. This reduction in fine amounts would not constitute a gifting of public funds as it would be offered equally to every violator and would benefit the City by reducing the backlog of citations while providing some revenue. Upon conferring with our photo enforcement vendor, Redflex, we are advised that all that is required is to notify them of the reduced fine amount so that they can make the adjustments. Moses Lake Council Packet 6-22-21, Page 45 of 51 Page 2 of 2 At the same time, we would also offer waiving any late charges in hopes of getting violators to pay their overdue fines. The goal of offering these incentives would be to generate compliance. After June 30, 2021, the MLPD will reassess the number of violators that have either paid the reduced fine amount or checked one of the Declaration boxes and decide if further incentives are needed. I am hopeful that with the reduction in fines and opportunity to complete a new Declaration form, we will greatly reduce the number of violators requesting a court appearance prior to the re-start of municipal court operations. UPDATE Due to the continued uncertain start date of Municipal Court, we felt that we needed to extend the Amnesty Program with an ending date of August 31, 2021. Fiscal and Policy Implications-N/A Council Packet Attachments A. Draft letter to be sent to defendants. Finance Committee Review-N/A Legal Review-N/A Options Option Results • Authorize as presented Staff will send letter to defendants. • Provide staff with changes Staff will make changes as requested by Council. • Take no action No action will be taken. Action Requested Staff requests Council to authorize the mailing of the attached letters. Moses Lake Council Packet 6-22-21, Page 46 of 51 Page 1 of 2 STAFF REPORT To: Allison Williams, City Manager From: Cindy Jensen, Finance Director Date: June 18, 2021 Proceeding Type: New Business Subject: OFM Federal ARPA Funding Resolution and Ordinance Legislative History: • First Presentation: June 22, 2021 • Second Presentation: • Requested Action: Motion Overview The federal government passed the American Rescue Plan Act (ARPA) earlier in 2021, which included an authorization for local governments to receive Coronavirus Local Fiscal Recovery Funds. Some cities will receive funds directly from the U.S. Treasury, but smaller cities and towns (under 50,000 population) will receive their distribution through a state agency. In Washington, the Office of Financial Management (OFM) is the agency that is distributing the funding. Award amounts are based on the population. The City of Moses Lake is slated to receive a total of $6,723,558, split into 2 payments--$3,361,779 in mid-2021 and 2022. These funds need to be used by December 31, 2024. There are four broad uses of the grant: • To respond to the COVID-19 public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality; • Provide premium pay for essential workers; • Replace lost public sector revenue; and • Invest in water, sewer, and broadband infrastructure. Because the rules were being developed, we had a rather short turn around time to submit the required application documents to OFM. They asked in a correspondence dated June 7 that all documents be returned to them by June 18, and they will try to transfer the first installment of federal funds to us by June 27. The attached resolution ratifies the City Manager’s acceptance of the federal grant. Moses Lake Council Packet 6-22-21, Page 47 of 51 Page 2 of 2 Fiscal and Policy Implications Staff is still developing a budget to use this funding. A spending plan will be brought to Council when available. In addition, since this is a significant amount of money to be spent over a 3.5-year period, we are proposing to set up a separate fund for these funds to be deposited into. It is not a reimbursable grant—they are going to deposit money based on a distribution schedule, so it is imperative we track the expenses accurately for audit. The attached ordinance establishes a new fund titled Local Fiscal Recovery Fund (Fund 105). Attachments A. Resolution ratifying grant acceptance B. Ordinance establishing new fund Finance Committee Recommendation On June 8, the Finance Committee was apprised of our need to submit this application quickly, and authorized that action. Legal Review – N/A Options Option Results •Adopt Resolution and Ordinance The City will remain in line to receive the authorized funding. •Take no action The City could notify OFM that we will not be accepting the authorized funding, which would basically return the money for state use. Staff Recommendation •Move to adopt the resolution to ratify the acceptance of federal funding as authorized by the American Rescue Plan Act. •Move to adopt the ordinance to establish a new fund titled Local Fiscal Recovery Fund (Fund 105). Moses Lake Council Packet 6-22-21, Page 48 of 51 RESOLUTION NO. 3858 A RESOLUTION OF THE CITY OF MOSES LAKE WASHINGTON AUTHORIZING THE ACCEPTANCE OF THE AMERICAN RESCUE PLAN ACT FEDERAL FUNDS Recitals: 1. Governor Inslee issued Proclamation 20-05 on February 29, 2020, which declared a State of Emergency for all counties throughout Washington State as a result of the coronavirus 2019 (COVID-19) pandemic outbreak. 2. Governor Inslee issued Proclamation 20-25, “Stay Home, Stay Healthy, on March 23, 2020, which was amended on April 2, 2020, on May 4, 2020 (Proclamation 20-25.3), and again on July 7, 2020 (Proclamation 20-25.6) to prohibit all people in Washington State from leaving their homes or participating in social, spiritual and recreational gatherings of any kind regardless of the number of participants, and all non-essential businesses in Washington State from conducting business, within the limitations therein, through August 6, 2020. 3. On March 19, 2020, the Mayor and City Manager declared a public health emergency in Moses Lake arising from the COVID-19 outbreak that was ratified by the Moses Lake City Council Resolution 3798 on March 24, 2020. 4. On March 13, 2020, the President of the United States declared a National Emergency Concerning the Novel Coronavirus Disease (COVID-19) Outbreak. 5. On March 11, 2021, the President of the United States signed into law the American Rescue Plan Act (“ARPA”), which included $362 billion in federal fiscal recovery aid to the state and local governments. 6. The City of Moses Lake has been notified by the Washington State Office of Financial Management that its share of the Fund will be approximately $6,723,558.00, and that such funds will be distributed in two equal installments, occurring in 2021 and 2022, with the City of Moses Lake’s allocations programmed to be distributed through the State of Washington. 7. Under the guidance issued or to be issued on a continuing basis by the U.S. Treasury Department, the Washington State Auditor, and/or other directly applicable agencies and/or governmental units, the City of Moses Lake is requesting, applying for and/or preparing to receive its designated and/or allocated share of funds from the ARPA and, for the deposit of the funds, the City of Moses Lake will establish a special revenue fund titled “Local Fiscal Recovery Fund “ per the authorization of the City Council herein within the accounts of the City of Moses Lake. 8. The City Council has the authority to appropriate the funds and set spending priorities. Moses Lake Council Packet 6-22-21, Page 49 of 51 Resolved: 1. The recited provisions set forth above are hereby incorporated in this Resolution as findings in support of the actions authorized in this Resolution. 2. The Finance Director is authorized and instructed to establish a Local Fiscal Recovery Fund, Fund No. 105, in which all ARPA funds shall be deposited and from which all ARPA funds shall be withdrawn in accordance with the provisions of this Resolution. 3. The City Council accepts the ARPA funds, ratifies staff’s acceptance of the same, and authorizes and instructs staff to proceed accordingly to accept, receipt, and process the ARPA funds in compliance with the terms and conditions of the ARPA award. 4. The provisions of this Resolution shall become effective upon adoption and shall continue until further formal action of the City Council. Adopted by the City Council on June 22, 2021. ____________________________________ David Curnel, Mayor ATTEST: ______________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 6-22-21, Page 50 of 51 ORDINANCE NO. 2977 AN ORDINANCE OF THE CITY OF MOSES LAKE ESTABLISHING A CORONAVIRUS LOCAL FISCAL RECOVERY FUND 105 FOR FEDERAL AMERICAN RESCUE PLAN ACT REVENUES THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. A new fund titled “LFRF Fund (Fund 105)” is hereby established for the purpose of receipting ARPA Act revenues to be used for the purposes permitted by the ARPA Act. Section 2. Effective Date. This ordinance shall take effect and be in full force five (5) days after this ordinance or a summary thereof consisting of the title is published. Adopted by the City Council of the City of Moses Lake, Washington, and signed by its Mayor on June 22, 2021. _____________________________________ David Curnel, Mayor ATTEST: _______________________________________ Debbie Burke, City Clerk APPROVED AS TO FORM: _______________________________________ Katherine L. Kenison, City Attorney Vote: Riggs Liebrecht Myers Jackson Curnel Eck Hankins Aye Nay Abstain Absent Date Published: June 28, 2021 Date Effective: July 3, 2021 Moses Lake Council Packet 6-22-21, Page 51 of 51