FINAL 2021 0713 Council Agenda PacketMoses Lake City Council
David Curnel, Mayor | Daryl Jackson, Deputy Mayor | Mike Riggs, Council Member | Karen Liebrecht, Council Member
Don Myers, Council Member | David Eck, Council Member| Dean Hankins, Council Member
REMOTE ACCESS OPTION and IN PERSON UPDATE
Citizens can join this meeting remotely by calling the numbers listed at the bottom of the agenda or via internet
at https://cityofml.zoom.us/j/91539733610. Persons requesting to address the Council from the remote option
will need to complete the online speaker request form before 3 p.m. on the day of the meeting. Masks will be
required for in person attendees that are not fully vaccinated and masks are acceptable to be worn by anyone
who is fully vaccinated.
Study Session
Tuesday, July 13, 2021
Moses Lake Civic Center – 401 S. Balsam or remote access
6 p.m. Joint Comprehensive Plan Study Session with Planning Commission – Capital Facilities
Element - BERK Consulting
Presented by Melissa Bethel, Community Development Director
Regular Meeting Agenda
Call to Order – 7 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Summary Reports:
Mayor’s Report
- DMLA Sinkiuse Square Banner Reveal rescheduled to Tuesday, July 6 at 11 am
-Moment of Silence for WA State Senator Joyce Mulliken (Passed away June 26)
Additional Business
City Manager’s Report
#1 - Finance Budget Guidelines Memo pg 3
-Employee New Hire and Promotions for Police and Finance
- Municipal Services and Finance Director Interviews
Moses Lake Council Packet 7-13-21, Page 1 of 34
July 13, 2021, City Council Meeting Page 2 _________________
-Human Resources Director Search
-Perteet Contract Amendment
-Creative District Public Meeting, Friday July 16, 2021
Citizen’s Communications
Consent Agenda Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be no
separate discussion of these items unless a Council Member requests specific items to be removed
from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the
Consent Agenda.
#2 pg 9
a.City Council Meeting Minutes Dated June 22, 2021
b.Claims and Payroll
c.Accept Sun Terrace Phase 5 Improvements Resolution 3859
Old Business - None scheduled
New Business
#3
Motion
#4
Motion
pg 26
Longview and Kinder Reconstruction Bid Rejection
Presented by Richard Law, City Engineer
Summary: Council to review and reject any and all bids
pg 28
LOCAL Program Intent for Fire Pumper Tender
Presented by Cindy Jensen, Finance Director
Summary: Council to review and consider approval
Administrative Reports
- OFM Population Estimate for 2021
-AWC Conference Highlights
-Rate Study Open House Report
- Grant Integrated Services Grant Award for Police MHP
Council Communications and Reports
Executive Session – Property Acquisition and Potential Litigation pursuant to RCW 42.30.110(1) (b)
and (i) for 30 minutes
Adjournment
Moses Lake Council Packet 7-13-21, Page 2 of 34
Next Regular Council Meeting is scheduled for July 27, 2021
Zoom Meeting – Audio Only Please click the link below to join the webinar:
https://cityofml.zoom.us/j/91539733610
Or iPhone one-tap: US: +12532158782,,91539733610# or +13462487799,,91539733610# Or Telephone: Dial(for
higher quality, dial a number based on your current location):US: +1 253 215 8782 or +1 346 248 7799 or +1 669
900 9128 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799
Webinar ID: 915 3973 3610. International numbers available: https://cityofml.zoom.us/u/aelROcwuzZ
NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing,
or other impairments, please contact the City Clerk at (509) 764-3703 as soon as possible so that arrangements may be
made prior to the meeting time.
Moses Lake Council Packet 7-13-21, Page 3 of 34
MEMORANDUM
To: Department Directors Division Managers
Administrative Support Staff
From: Allison Williams, City Manager
Date: July 9, 2021
Re: Fiscal Year 2022 Budget Guidelines
The purpose of these instructions is to communicate the process we will be using to develop the FY 2022 budget. We will be considering key strategies, priorities, and objectives with the
overall goal of allocating resources to meet the following strategic priorities of the City Council:
•Public Safety
•Economic Growth/Retail
•City Infrastructure and Facilities
•Finance/Process Efficiencies
•Park, Recreation & Cultural Services/Tourism
•Communication
In addition to these foundational priorities, the City is in the middle of a community process to update our Comprehensive Plan. Other focuses that our residents would like us to pursue
include:
•Upgrading our community gateways, and revitalization of the traffic corridors anddowntown;
•Participating in processes that assist with lake health; and
•Providing adequate urban services to the Urban Growth Area (UGA).
The following key principles will be observed as we prepare the City’s 2022 budget:
•The City must adopt a balanced budget that is fiscally prudent and sustainable. This mayrequire departments to change the method of service delivery, change current service
levels, or discontinue certain services in order to live within available resources.
•Department goals should align with City Council’s six strategic priorities, and makeproposals to support the additional comprehensive plan focuses.
•Departments should prepare concise business plans that describe how goals, objectives,
and key intended outcomes will advance the City’s strategic priorities. Stated differently,identify outcomes to be achieved with proposed resource requests.
•Identify key performance measures to evaluate the effectiveness and efficiencies ofmeeting the strategic priorities and key intended outcomes.
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•Identify programs or services that can be subject to alternative service delivery options.
•Identify capital investments for projects, facilities and equipment that will optimize cityinfrastructure, services and operational efficiencies. Include maintenance and operatingcosts in your capital requests.
•For costs related to staffing the preliminary budget will incorporate increases related to
contractual obligations for our represented employees and non-represented based on thestep program developed in 2019. Finance will perform these calculations.
•New or reclassified positions will be considered on a limited basis. Our focus in thisbudget cycle is to shore up overall administrative functions. In the past 4 years (from2017 through 2021), we have added 31 positions, with only three of those being for
administrative support for all the new “boots on the ground”. We also recently added thehomeless services program which requires executive and financial support, and will berequired to appropriately track the next round of Federal funding.
•Unrestricted reserve funds shall only be used for one-time capital costs. Keep ongoing
maintenance and operating expense adjustments as flat as possible in the currenteconomic environment, although regional inflation is running at an annual rate of about5%, fueled by supply line shortages/disruptions.
•Training costs should be based on specific training needs identified in each department’s
business plan. Use training to enhance employee productivity and performance. To save
travel expenses, identify training that can be brought “in house”.
•The “base” overtime budget should be estimated as though the operation is fully staffed.Overtime caused by vacancies should be covered by related salary savings.
•Identify significant programs and operational changes separately as a policy proposal tomeet strategic priorities. Significant operation program changes include:o Major service reductions or expansions;o Any increase or decrease in staffing levels;
o Significant one-time costs, including all capital improvements;
o Significant ongoing cost increase to maintain existing services or changes in themethod of service delivery;o Changes in operations that will significantly affect customer service – eitherexternal or internal to the organization; and
o Proposed fee increases or new revenue sources.
As possible, any proposal for additional budget authority for staff or programs should come with proposed fees to cover the additional costs or proposed expenditure reductions in other areas.
2022 comes with ongoing challenges, as we come out of the COVID emergency shutdown, and
grapple with other legislative directives brought about by social justice initiatives. Fortunately, the community experienced continued growth through 2020, so that we were still able to build the General Fund balance to over $5.8 million at the end of 2020 going into 2021. This represents 19.9% of the 2021 General Fund expenditure budget of $29.5 million. Our financial policy recommends a General Fund balance of 16.7% or a two-month operating reserve which
calculates to be $4.93 million, leaving about $0.95 million as a contingency going into 2021. Sales tax is coming in strong in the first half of 2021, fueled by major construction projects, and we are on a trajectory to add to the fund balance again by the end of 2021. Since much of the
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increase is tied to “one-time” projects, we will strive to use these balances for capital projects in 2022.
In the past several years, as budgets allowed, we have increased contributions to capital reserves for replacement in the Fleet Maintenance and Building Maintenance Funds, and made additional contributions to Central Services for Information Technology hardware and software replacement. This practice has allowed us to do some “catch up” on those purchases and has
built the replacement reserves although these levels remain to be below true replacement cycle
requirements. We will continue to evaluate capital replacement needs as we work through the Capital Facilities Plan.
Finance will be submitting more detailed instructions for budget development under separate
cover. The RCW Budget calendar and estimated target dates to meet state law requirements is
attached to this document.
Moses Lake Council Packet 7-13-21, Page 6 of 34
1
Budget Calendar for
Preparation of 2022 Budgets
Major Steps in Budget Preparation
State Law Time Limitations
Actual 2021 Date
Moses Lake's Date
Policy setting sessions between City Council, City
Manager & Department Heads.
Not Applicable Not Applicable Open
1.Request by Finance Director to all department
heads and those in charge of municipal offices to
prepare detailed estimates of revenues and
expenditures for next fiscal year (calendar year).
RCW 35.33.031 and RCW 35A.33.030.
By second Monday in
September.1
September 13 July 30
2.Estimates are to be filed with the Finance
Director. RCW 35.33.031 and RCW 35A.33.030.
By fourth Monday in
September.
September 27 Aug 20
3.Estimates are presented to the City Manager formodifications, revisions or additions. FinanceDirector must submit to City Manager proposedpreliminary budget setting forth the completefinancial program, showing expenditures requestedby each department and sources of revenue bywhich each such program is proposed to befinanced. RCW 35.33.031 and RCW 35A.33.030.
On or before the first business day in the third month prior to beginning of the fiscal year.
October 1 September 10
4.City Manager provides the legislative body with
current information on estimates of revenues from
all sources as adopted in the budget for the currentyear. City Manager also provides the legislativebody with the clerk’s proposed preliminary budgetsetting forth the complete financial program,showing expenditures requested by eachdepartment and sources of revenue by which eachsuch program is proposed to be financed. RCW35.33.135 and 35A.33.135
No later than the first
Monday in October.
October 4 September 28-
summary
5.The legislative body must hold a public hearing
on revenue sources for the coming year's budget,
including consideration of possible increases in
property tax revenues. RCW 84.55.120. After the
hearing, a city may choose to pass an ordinance at
the same meeting authorizing a property tax
increase in terms of dollars and percent to comply
with Referendum 47.
Before legislative
body votes on
property tax levy.
Deadlines for levy
setting are in item 8
below.
See Item 8 November 9
or
November 23
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2
6.City Manager prepares preliminary budget and
budget message2 and files with the city legislative
body and Finance Director. RCW 35.33.055 &
35A.33.052.
At least 60 days before
the ensuing fiscal year.
October 30 October 26
7.Clerk publishes notice of filing of preliminary
budget with Finance Director and publishes notice
of public hearing on final budget once a week for
two consecutive weeks. RCW 35.33.061 &
35A.33.050.
No later than the first
two weeks in
November.
November 1
through 14
October 26
November 9
8.Setting property tax levies. RCW 84.52.070.November 30 for all cities and towns. November 30 October 26 - 1st November 9 - 2nd
9.The legislative body, or a committee thereof,
must schedule hearings on the budget or parts of
the budget and may require the presence of
department heads. RCW 35.33.057 & 35A.33.055.
Prior to the final
hearing.
November 2
through 30
(suggested)
October 23 or 30
(or a Saturday
Retreat-to be
determined)
10.Copies of proposed (preliminary) budget made
available to the public. RCW 35.33.055 &
35A.33.052.
No later than six
weeks before January
1.
November 19 October 26
11.Final hearing on proposed budget. RCW
35.33.071 & 35A.33.070.
On or before first
Monday of December,
and may be continued
from day-to-day but
no later than the 25th
day prior to next fiscal
year (December 7).
December 6 November 23
12.Adoption of budget for 2001. RCW 35.33.075& 35A.33.075.Following the public hearing and prior to beginning of the ensuing fiscal year.
Day of your public hearing through December 31.
November 23 or December 7
13.Copies of final budget to be transmitted to the
State Auditor's Office and to MRSC.
After adoption After adoption
1 RCW 35.33.031 actually provides "on or before the second Monday of the fourth month," etc. Therefore, pursuant to the state budget law, that
step (and certain others) could be taken before the dates listed here. See also, RCW 35A.33.030.
2 RCW 35.33.057 and RCW 35A.33.055 specify that the budget message must contain the following:
An explanation of the budget document;
An outline of the recommended financial policies and programs of the city for the ensuing fiscal year;
A statement of the relation of the recommended appropriation to such policies and programs;
A statement of the reason for salient changes from the previous year in appropriation and revenue items;
An explanation for any recommend major changes in financial policy
3If a due date falls on a Saturday, Sunday or Holiday, that due date becomes the next business day. RCW 1.12.070.
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MOSES LAKE CITY COUNCIL June 22, 2021
STUDY SESSION
Comprehensive Plan – Transportation Element Perteet Engineers Lead Planner Christina Wollman provided a presentation to review the
required components in the transportation element of the overall Comprehensive Plan. The
transportation element defines the Level of Service (LOS), proposed LOS designations, and provides the requirements for concurrency (are adequate transportation facilities in place to serve new development within six years). She recommends the City establish a concurrency ordinance which will include exemptions, mitigation, and could include certificate of capacity for the
permitted use.
CALL TO ORDER
The regular meeting of the Moses Lake City Council was called to order at 7:01 p.m. by Mayor Curnel with audio remote access. Special notice for attendance and citizen comment were posted
on the meeting agenda.
ROLL CALL
Present: Mayor Curnel; Deputy Mayor Jackson; Council Members Eck, Riggs, Liebrecht, and Hankins. Council Member Myers joined the meeting remotely.
PLEDGE OF ALLEGIANCE
Parks, Recreation, and Cultural Services Director Susan Schwiesow led the Flag Salute.
AGENDA APPROVAL
Action taken: Council Member Riggs moved to approve the Agenda as presented, second by
Council Member Eck. The motion carried 7 – 0.
SUMMARY REPORTS
MAYOR’S REPORT
Moment of Silence A moment of silence was held for former Mayor Ron Covey who passed on June 12, for dirt bike stunt rider Alex Harvill who passed away during his practice jump at the Moses Lake Airshow on June 17, and for MLIRD Executive Director Chris Overland who passed on June 19.
CITY MANAGER’S REPORT
Stratford Rd. Completion Project Update The completion project will be advertised for bids in order to get the project completed in the near future.
COVID Mask and Opening Policy All City offices will be open during normal business hours starting July 1. Masking will be required for unvaccinated citizens. The resolution lifting this regulation, if needed, will be brought for Council consideration when the state regulations change.
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CITY COUNCIL MINUTES – June 22, 2021
pg. 2
Summer Water Conservation Measures Council concurred to have staff draft an ordinance to expand the July-August odd/even
water days to include June and September.
Law Enforcement Legislative Update Police Chief Kevin Fuhr highlighted big changes from the 14 bills that passed the legislature impacting protocols, incident responses, and new policing tactics that will go
into effect in WA State on July 25. He has been meeting with WCIA, WASPC, and his
staff to determine how they will deal with this transition as well as informing the public. Fire Chief Brett Bastian will be researching what other jurisdictions are doing to handle a new role of being a first responder to mental health situations.
CITIZEN’S COMMUNICATION
Moses Lake Skate Park Donations Rotary Club President Steve Ausere, Moses Lake, shared the numerous donations collected by Rotary and Kiwanis members totaling $141,383 for improvements to the City’s skate park. The first phase project will be to take out grass and install a concrete bowl.
Stratford Rd. Construction Staging Area Randy Bruce, 515 N. Stratford Rd., Moses Lake, brought photos of his property to show Council the mess left behind from the C&R Landscaping projects. City Engineer Richard Law shared that the contractor’s bonding company assured they would return to clean up and that is why it
was not included in the completion project contract. Mr. Law will see about getting the clean up taken care of asap. PUBLIC HEARINGS
#1 Six-Year Street Plan Resolution 3856
Staff updated the Plan presented at the last meeting by retitling Valley Rd to exclude the Road Diet and keep the repaving project, as well as an addition of a traffic calming project on Marina Dr.
Mayor Curnel opened the hearing at 7:43 p.m. No written comments or requests to speak were received, and the hearing was closed. Action taken: Deputy Mayor Jackson moved to adopt Resolution 3856 as presented, second by
Council Member Liebrecht. The motion carried 7 – 0.
#2 Hayden Developer Agreement Amending Ordinance 2930 – Ordinance 2976 The amendment will have the developer construct the portion of Hansen Road adjacent to the project full width and the City will pay for the extra half width construction at this
time and set up a reimbursement to be collected from the adjacent property when it
develops. Mayor Curnel opened the Public Hearing at 7:48 p.m. Hayden Homes Authorized Agent Brian Thoreson provided comments in favor of the agreement. There being no further testimony, the hearing was closed at 7:49 p.m. Council requested
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CITY COUNCIL MINUTES – June 22, 2021
pg. 3
estimated project costs to be distributed in email.
Action taken: Council Member Hankins moved to adopt Ordinance 2976 as presented, second by Council Member Riggs. The motion carried 7 – 0.
#3 Maple Grove Plat Alteration Resolution 3857 and Settlement Agreement Hayden Homes applied to remove condition #10 on the Maple Grove preliminary plat which limited parking to one side of the street. Mayor Curnel opened the Public Hearing at 7:53 p.m. Hayden Homes Authorized Agent Brian Thoreson provided comments in
favor of the alteration. There being no further testimony, the hearing was closed at 7:55 p.m.
Action taken: Council Member Riggs moved to adopt Resolution 3857 as presented, second by Council Member Liebrecht. The motion carried 7 – 0.
Action taken: Council Member Eck moved to authorize the settlement agreement with Hayden Homes LLC, second by Council Member Riggs. The motion carried 7 – 0.
CONSENT AGENDA
#4 a. City Council meeting minutes dated June 8, 2021b.Claim Checks 152263 – 152430 in the amount of $1,624,383.98; Payroll Checks63759 through 63806 in the amount of $35,484.48; and Electronic Paymentsdated June 11, 2021, in the amount of $504,413.03
c. Accept Lauzier Complex Infield Restorationd.Accept EVCO Sound System Update at Water Parke.Accept Transportation Benefit District Report
Action taken: Council Member Eck moved to approve the Consent Agenda as presented, second
by Council Member Riggs. The motion carried 7 – 0.
OLD BUSINESS
#5 Redflex Amnesty Program Extension
Staff requested an extension through August 31, 2021, for the amnesty program that was originally authorized by Council on May 11, 2021.
Action taken: Council Member Hankins moved to authorize the extension of the amnesty
program, second by Council Member Riggs. The motion carried 7 – 0.
NEW BUSINESS
#6 OFM ARPA Funding Resolution 3858 and Ordinance 2977 The City has been allocated $6,723,558 which will be received in two installments, one
in 2021 and one in 2022. Finance Director Cindy Jensen listed the approved funding
categories. A spending proposal will be prepared for Council approval to use this funding by the end of 2024.
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CITY COUNCIL MINUTES – June 22, 2021
pg. 4
Action taken: Council Member Liebrecht moved to adopt Resolution 3858, second by Council Member Riggs. The motion carried 7 – 0.
Action taken: Council Member Hankins moved to adopt Ordinance 2977 as presented, second by Deputy Mayor Jackson. The motion carried 7 – 0.
ADMINISTRATIVE REPORTS
Water Sewer Rate Study Open House
Members of the Rate Design Committee and staff from the Utility Billing Department will hold an open house at the Civic Center at 1 p.m. and 5 p.m. on Wednesday, June 30. FAQ brochures in English and Spanish were posted online.
Downtown Association Banners City Manager Allison Williams and Mayor Curnel invite everyone to the celebration for
installation of the Chief Moses banners on June 30 at 11 a.m. at Sinkiuse Square.
COUNCIL COMMUNICATIONS AND REPORTS
Council Member Myers requested additional time to discuss the transportation element of the Comprehensive Plan Update. City Manager Allison Williams replied that there will be ample
opportunity for further discussion prior to conducting a Public Hearing for the final Update.
Council Members Liebrecht and Riggs shared the findings of their recent tour with the Fire Chief around the City’s perimeter industries and the issues for adequate response times.
Council Member Riggs announced that the Grant County Conservation District has received a
$100k grant to develop a new Moses Lake Watershed Plan.
Staff reminded Council of the AGCCT meeting on 6/29 in Quincy.
ADJOURNMENT
The regular meeting was adjourned at 8:07 p.m.
______________________________________
David Curnel, Mayor
ATTEST____________________________________
Debbie Burke, City Clerk
Moses Lake Council Packet 7-13-21, Page 12 of 34
To: Allison Williams, City Manager
From: Cindy Jensen, Finance Director
Council Meeting Date: July 13, 2021
Proceeding Type: Consent Agenda
Subject: Semi-Monthly Disbursement Report
The following amounts were budgeted and sufficient funds were available to cover these payments:
Claim Checks 152431 - 152709 $1,897,586.15 Payroll Checks 0063806 - 0063890 $37,619.87 Electronic Payments Payroll ACH –6/25/2021 $492,451.81 Electronic Payments Payroll ACH –7/9/2021 $536,362.84
Summary
RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council.
RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City.
RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued.
The City meets all these conditions.
To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting.
All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director.
The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place.
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Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Richard Law PE, City Engineer
Date: July 7, 2021
Proceeding Type: Consent Agenda
Subject: Accept Sun Terrace Phase 5 Improvements Resolution 3859
Legislative History:
•First Presentation: July 13, 2021
•Second Presentation:
•Action: Motion
Overview
The platting regulations require all the street and utility improvements installed in right of way
and municipal easements to be accepted by City Council or bonded for prior to recording the plat
and issuing building permits. The construction plans are required to be reviewed and approved
by the City prior to construction. All the construction work is inspected to assure compliance
with the construction plans and city standards. The street and utility improvements in place will
serve a thirty-six (36) lot residential subdivision.
Fiscal and Policy Implications
Upon acceptance, the City will be responsible for the maintenance and repairs of the
improvements.
A SUBDIVISION MAINTENANCE BOND or other approved security in the amount of $438,806.50
(50% of total costs of $877,613.00) to the City is required to be provided by the owners for the
two year maintenance period which commences on the date of acceptance of the improvements
by the City Council.
Council Packet Attachments
A. Site Map
B. Resolution
Finance Committee Review
Moses Lake Council Packet 7-13-21, Page 22 of 34
Page 2 of 2
Legal Review N-A
Options
Option Results
•Adopt the resolution as presented The improvements will be accepted and the
plat can be completed.
•Modify the resolution Action would require staff to bring a revised
resolution to Council for consideration.
•Take no action The City will not accept the plat improvements
and the plat could not be completed.
Action Requested
Staff recommends City Council adopt the resolution as presented.
Moses Lake Council Packet 7-13-21, Page 23 of 34
RESOLUTION NO. 3859
A RESOLUTION ACCEPTING STREET AND UTILITY IMPROVEMENTS FOR MUNICIPAL USE AS PART OF AS PART OF SUN TERRACE NO. 5 MAJOR PLAT
Recitals:
1. Street and Utility improvements, lying in dedicated right-of-way or easements, are inplace and connected to the City of Moses Lake’s street and utility systems as part ofSun Terrace No. 5 Major Plat.
2.Said street and utility improvements have been installed in accordance with the City ofMoses Lake’s Community Standards, such facilities being completed in June of 2021.
3. RCW 35.90.030 indicates that public street and utility facilities, which are developer
installed should be accepted by the City of Moses Lake upon completion if the
facilities are built to city standards.
Resolved:
1. The City Council of the City of Moses Lake accepts the street and utility
improvements as facilities of the City of Moses Lake and as such will charge for useof facilities as authorized by ordinance.
2.After July 13, 2021, all further maintenance and operation cost of said street and
utility improvements, shall be borne by the City of Moses Lake, as provided by city
ordinance.
ACCEPTED by the City Council on July 13, 2021.
______________________________ David Curnel, Mayor
ATTEST:
_______________________________
Debbie Burke, City Clerk
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STAFF REPORT
To: Allison Williams, City Manager
From: Richard Law, City Engineer
Date: July 8, 2021
Proceeding Type: New Business
Subject: Reject Bid Longview & Kinder Reconstruction Project -2021
Legislative History:
•First Presentation: July 13, 2021
•Second Presentation:
•Action: Motion
Overview
Staff received one bid for the Longview & Kinder Reconstruction Project -2021 on July 1, 2021. The
lone bid was $3,444,265.88 and the Engineer’s Estimate was $2,420,521.20.
Staff is recommending that Council reject all bids. Due to current bidding climate, Staff
recommends re-advertising the work in December/January of this year to attract more bidders
looking to get a big project at the start of the 2022 construction season and get a more favorable
price.
Fiscal and Policy Implications. The project will require budgeted funds to be spent.
Council Packet Attachments – Bid Summary
Finance Committee Review N/A
Legal Review N/A
Options
Option Results
•Move to reject all bids Staff will move forward with rebidding the
project in December/January.
•Provide staff with changes
•Take no action.Staff will stop working on this project and wait
for further direction from City Council.
Action Requested
Staff recommends rejecting all bids for Longview & Kinder Reconstruction Project -2021.
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Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Cindy Jensen, Finance Director
Date: July 9, 2021
Proceeding Type: New Business
Subject: LOCAL Program Intent for Fire Pumper/Tender
Legislative History:
•First Presentations:
•Current Presentation:
2021 Budget and December 22, 2020
July 13, 2021
•Requested Action: Motion
Overview
The next step to finance the purchase of the combination pumper/tender fire apparatus
currently under contract to be built is to make an application to the State of Washington LOCAL
program. This program, run by the State Treasurer, allows local governments to use the
borrowing power of the State to issue bonds on our behalf. The City will ultimately enter into an
interlocal agreement with the State for the bond repayment.
We discussed this option during the budget process. At the December 22, 2020 meeting, Council
approved to build the fire truck for a contracted cost of $792,272 plus tax of $66,550 less a
prepayment discount for the chassis of $12,478 would bring the total to $846,345. I am
estimating the future debt service on $840,000 over 10 years to be about $90,000. There is
adequate availability of funds from the repayment of debt service on the Civic Center to provide
for this new debt service payment.
Fiscal and Policy Implications
This transaction does not bind Council to issue the debt. It is simply the first step in a process so
that the state can screen our application and determine if they are willing to go forward with the
partnership. We can get into the October 2021 funding cycle, so we will have the proceeds
available to pre-pay the chassis, estimated to be completed before year end. Council will see this
transaction one more time when the bond ordinance is presented in late August/early
September.
Moses Lake Council Packet 7-13-21, Page 28 of 34
Page 2 of 2
Options
Option Results
•Move to approve the Notice of Intent
to use the Washington State LOCAL
program
Action would allow Finance to continue in the
process to obtain funding to pay for the fire
apparatus currently contracted to be built.
•Take no action Delay application.
Finance Committee Review - July 13, 2021
Attachment – Application
Legal Review N-A
Action Requested
Move to approve the Notice of Intent to participate in the Washington State LOCAL lending
program.
Moses Lake Council Packet 7-13-21, Page 29 of 34
1
Notice of Intent
State of Washington LOCAL PROGRAM
Local Agency Information
Legal Name:
County: MCAG No.:
Address: Zip:
Contact Person: Title:
Phone: Fax:
E-mail:
Property (Real Estate or Equipment)
Property description (include quantity, if applicable):
Purpose of property (Please be specific and include dept. of use):
Total Project/Property Cost $ Finance term:
Useful life:
Desired financing date:
Local Funds $ ( )
Grants $ ( )
Other $ ( )
LOCAL Financing Request: $
If real estate, the Real Estate Worksheet: Is attached Will be provided by (date):
If equipment, select how the property purchase price will be paid:
Reimbursement to Local Agency. If expenditures are made prior to the COP closing date, a Reimbursement
Resolution will be required with your financing documents. To comply with IRS requirements, expenditures
made more than 60 days prior to the date of the resolution cannot be reimbursed.
Direct payment to vendor. Confirm the vendor is registered in the Statewide Vendor System at
https://ofm.wa.gov/it-systems/statewide-vendorpayee-services or call 360.407.8180.
Security Pledge
Voted general obligation of local government Non-voted general obligation of local government
Other Information
If any of the following apply, please provide a complete discussion on a separate page:
Yes No Is the local agency a party to significant litigation?
Yes No Has the agency received a bond rating in the last two years? If yes, bond rating(s):
(attach rating agency letter)
The Local Agency reasonably expects to be reimbursed for original expenditures made to acquire the personal/real property from sale proceeds of certificates of participation in a Personal/Real Property Financing Lease with the State Treasurer in the maximum amount expected to be financed as identified above. The Local Agency reasonably expects that the personal/real property will be used for its governmental purpose and not by any nongovernmental person for private business use.
Signature: Date:
Printed Name: Title:
Moses Lake Council Packet 7-13-21, Page 30 of 34
1
Credit Application
State of Washington LOCAL PROGRAM
Please provide the following information with the agency’s Notice of Intent to finance through the LOCAL PROGRAM.
General
Local Agency Name:
Located in the community of: Population served:
Please provide a brief background on the agency: when it was formed, recent changes in service area or tax base
related to annexations or mergers.
Are you aware of any proposed changes to the tax base of the agency such as plans to annex/merge/dissolve portions of a district/county/city)? If so, how would this affect the agency’s size and operations?
Provide the number of agency employees in each of the past three years. Do unions represent employees or bargaining groups? If yes, when do the associated contracts expire? Are labor relations considered satisfactory?
Discuss any major changes to significant employers or taxpayers in the area. Are you aware of pending closures
or changes in employment levels?
Special Purpose Districts only: List facilities and major equipment operated by the district.
Litigation
Please accept or modify as appropriate, the following:
There [is/is not] now pending or, to the best of knowledge, threatened, any litigation restraining or enjoining the
execution of the Local Agency Financing Agreement or the levy and collection of taxes to pay the payments thereunder. [The [city/county/distric] is party to routine legal proceedings and claims, and the collective impact of these legal proceedings and claims [is/is not] likely to have a material impact on revenues of the entity.
Moses Lake Council Packet 7-13-21, Page 31 of 34
2
Assessed Valuation
Please complete the table below on assessed value, noting the source materials. Explain any unique or unusual valuation numbers (e.g. revaluation year).
Year of tax collection (include last 5 years) Total assessed value for regular levy Reduced assessed value for excess or bond levy
Current year
Tax Levy and Rate
Provide the levy rate per $1,000 assessed to taxpayers for the last five years, and the dollar amount of regular
levy.
Year of Tax
Collection
Regular Levy Rate per
$1,000
Regular Levy Total $$
Levied
Other Levy Rate per
$1,000
Bond Levy Rate per $1,000
Levy Lid Lift Included? (Y/N) If Y, provide amount
Current Year
Does the agency currently have authority to impose any voter-approved levy lid lifts in the future? If so, please describe the term(s) and authorized amount(s) of such lid lifts.
Has the levy rate been reduced in recent years because of other taxing district levies?
Are you aware of any potential or impending constraints or reductions associated with the agency’s levy rates?
If yes, please explain.
Moses Lake Council Packet 7-13-21, Page 32 of 34
3
Financial Operations
Statement of Revenues and Expenditures and Fund Balance Report Basis of accounting: Cash Accrual
Please attach copies of the Statement of Revenues and Expenditures and Fund Balance Report for the General or
Operating Fund, for the past five years. Clearly indicate whether each year has been audited. If financial
statements are not available for the most recent year, please provide preliminary numbers. Please provide details
to explain any unusual activity such as one-time expenditures or revenues.
The past 5 years of financial reports are attached
Budget – General/Operating Fund (2 years)
Please attach the budget summary for the General or Operating fund for the current and past year. Be sure it
includes summary information on revenues and expenditures – do not send the entire budget.
Budget reports are attached
Please discuss any ending fund balance policies. Is there an expectation that the ending fund balance will be drawn down to a pre-determined level in the future? If so, why and when?
Service Contracts Briefly describe any service contracts (terms, length, dollar value, etc), including contracts with cities, counties or special purpose districts within the applicant’s boundaries, if any. If such contracts constitute more than 10% of your agencies annual operating revenues or expenditures, please provide a history of the specific revenue/expenditures associated with the contract(s) and the remaining term of the contract(s). An example of such a contract might include a fire district that receives revenue from another entity for purposes of fire protection services outside of that fire district’s natural boundaries.
Debt
Outstanding Long-term Debt Provide the following information on all outstanding debt. Include general obligation debt and other types of
debt that are payable from the agency’s general or operating fund, as well as any outstanding state loans. Use an additional page or attachment if necessary.
Debt No. 1 Debt No. 2 Debt No. 3
Description of debt
First payment date
Last payment date
Voted or non-voted pledge
Amount originally borrowed
Amount currently outstanding
Annual payments due
Fund responsible for repayment
Moses Lake Council Packet 7-13-21, Page 33 of 34
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Short-term Obligations
Provide information on any short-term obligations including interfund loans or loans from the County Treasurer, noting the amount of the loan, the purpose, the repayment schedule and the fund source for repayment.
Additional Financing Plans Discuss additional financing plans that are in process or anticipated over the next 18 to 24 months.
Expected payment source for COP lease payments
Does the agency anticipate making the COP lease payments from a source other than the agency’s general or
operating fund? If so please describe this alternative source of funds, provide a 5-year history and any other
claims on this source of funds.
Reserves Does the agency maintain any financial reserves outside of its general or operating fund? Please describe these reserves, provide a 5-year history and any expected expenditure of these reserve funds in the near future.
Provide any additional information that would be helpful for the review of the LOCAL PROGRAM credit
application.
The information provided above is complete and accurate to the best of my knowledge. I am not aware of any additional information that would affect the Office of the State Treasurer’s review of the agency.
Signature: Date:
Printed Name: Title:
Forward this application to the LOCAL Programmatthew.schoenfeld@tre.wa.gov brianna.may@tre.wa.govOffice of the State Treasurer, Legislative Building, PO Box 40200, Olympia, WA 98504-0200(360) 902-9022
Moses Lake Council Packet 7-13-21, Page 34 of 34