FINAL 2021 1109 Council Agenda PacketMoses Lake City Council
David Curnel, Mayor | Daryl Jackson, Deputy Mayor | Mike Riggs, Council Member | Karen Liebrecht, Council Member
Don Myers, Council Member | David Eck, Council Member| Dean Hankins, Council Member
REMOTE ACCESS OPTION and IN PERSON UPDATE
Citizens can join this meeting remotely by calling the numbers listed at the bottom of the agenda or via
internet at https://cityofml.zoom.us/j/81573286494. Persons requesting to address the Council from the
remote option will need to complete the online speaker request form before 3 p.m. on the day of the
meeting. Masks will be required for all in person attendees.
Tuesday, November 9, 2021
Moses Lake Civic Center – 401 S. Balsam or remote access
5:30 p.m. – Executive Session pursuant to RCW 42.30.110(1)(i)
Budget Workshop
5:45 p.m. – 2022 Budget Workshop Continued (hyperlink)
Regular Meeting Agenda
Call to Order – 7 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Summary Reports:
Mayor’s Report
-Native American Heritage Month Proclamation page 4
Additional Business
City Manager’s Report
-Police Records Promotions and New Hires
-ATV Signage Grant Award page 5
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November 9, 2021, City Council Meeting Page 2 _________________
Public Hearing
#1
Motion
#2
Motion
#3
Motion
#4
(hyplerlink)
Comprehensive Plan Ordinance 2992 – Continued Public Hearing
Presented by Melissa Bethel, Community Development Director
Summary: Conclude Hearing, review and consider adoption
pg 35
Knolls Vista Lift Station Abandon Easement Resolution 3864
Presented by Dave Bren, Municipal Services Director
Summary: Conduct Hearing, review and consider adoption
pg 42
Property Tax Levy Resolution 3865
Presented by Gail Gray, Interim Finance Director
Summary: Conduct Hearing, review and consider adoption
pg xx
2022 Budget Ordinance 2993 – First Presentation
Presented by Allison Williams, City Manager
Summary: Hear from Public and continue hearing
Citizen’s Communications
Consent Agenda Motion
All items listed below are considered to be routine and will be enacted by one motion. There
will be no separate discussion of these items unless a Council Member requests specific items to
be removed from the Consent Agenda for discussion prior to the time Council votes on the
motion to adopt the Consent Agenda.
#5 pg 47
a.City Council Meeting Minutes Dated October 23 and 26, 2021
b.Claims and Payroll
c.Accept Water System Telemetry Project
d.Accept Pioneer Sidewalk Re-bid
e.Authorize Telemetry Electrical Engineering Services
f.Authorize Cell Phone Forensic Equipment and Software
Old Business – None Scheduled
Moses Lake Council Packet 11-9-21, Page 2 of 90
November 9, 2021, City Council Meeting Page 3 _________________
New Business
#6
Motion
pg 79
Annual Review and Approval of LTAC Recommendations
Presented by Allison Williams, City Manager
Summary: Council to review and consider approval
Administrative Reports
-Water and Sewer Systems Plan Updates page 82
Council Communications and Reports
Adjournment
Next Regular Council Meeting is scheduled for November 23, 2021
Zoom Meeting – Audio Only Please click the link below to join the webinar:
https://cityofml.zoom.us/j/81573286494
Or iPhone one-tap: US: +12532158782,,81573286494# or +13462487799,,81573286494# Or Telephone:
Dial(for higher quality, dial a number based on your current location):US: +1 253 215 8782 or +1 346 248
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Webinar ID: 815 7328 6494. International numbers available: https://cityofml.zoom.us/u/aelROcwuzZ
NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate
physical, hearing, or other impairments, please contact the City Clerk at (509) 764-3703 as soon as possible
so that arrangements may be made prior to the meeting time.
Moses Lake Council Packet 11-9-21, Page 3 of 90
Office of the Mayor
City of Moses Lake, WA
Proclamation
WHEREAS, Native Americans have inhabited the area now known as Washington State since time immemorial, and today, 29 federally recognized Indian Tribes, out-of-state Tribes with treaty reserved rights, and other tribal communities reside in Washington; and
WHEREAS, members and descendants of tribes around the United States and First Nations of Canada also reside in the state of Washington; and
WHEREAS, Native American contributions and values have shaped the social, political, environmental, and economic fabric of the state, while also enhancing freedom, prosperity, and cultural diversity; and
WHEREAS, in accordance with state law RCW 43.376, which directs the Governor and state agencies to establish government-to-government relationships with Indian Tribes in order to enhance and formalize working relationships with the Tribes through collaboration and consultation; and
WHEREAS, in accordance with state law RCW 28A.320.170, mandating the teaching of tribal history, culture, and government in common schools; which will contribute greatly to improving school’s history curriculum and enhance awareness for a better cultural understanding; and
WHEREAS, Substitute House Bill 1356, prohibiting the inappropriate use of Native American names, symbols, or images as public-school mascots, logos, or team names, was signed into law on April 26, 2021, thus removing harmful stereo types and barriers to racial equality, cultural awareness, and an equitable
education; and
WHEREAS, the state of Washington has designated the Friday immediately following the fourth Thursday
in November as a state legal and school holiday, known as Native American Heritage Day; and
WHEREAS, the City of Moses Lake, Washington joins other cities and states across the nation in celebrating Native American Heritage Month, honoring the unique heritage of this continent’s First People and reaffirming the commitment to respect each Tribe’s sovereignty and cultural identity.
NOW THEREFORE, THE MOSES LAKE CITY COUNCIL do hereby proclaim November 2021 as
Native American Heritage Month
and November 26, 2021 as
Native American Heritage Day
in Moses Lake and encourage all people to join in this special observance.
Presented by
Mayor SIGNED AND SEALED on this 9th day of November, 2021 Moses Lake Council Packet 11-9-21, Page 4 of 90
ADMINISTRATIVE REPORT
To: Allison Williams, City Manager
From: Dave Bren, PE, Municipal Services Director
Date: November 2, 2021
Proceeding Type: City Manager’s Report
Subject: $5,808 Grant Received
Wheeled All-Terrain Vehicles (WATV) Grant
ATV Ordinance Signage Preparation and Installation
Ordinance No. 2857
Summary Narrative: The City enacted Off-Road
Vehicles (ORVS) and Wheeled All-Terrain Vehicles
(WATV) Ordinance No. 2857 on March 28, 2017,
providing for the use of Wheeled All-Terrain
Vehicles on City streets given specific requirements
as set forth in the Ordinance (ATTACHMENT A).
This WATV Grant provides for the preparation and
installation of (11) ATV signs at specified locations
around the City (ATTACHMENT B & C)
ATV Signage Locations:
1.Wheeler Road at N Road NE
2.East Broadway Extension at Road 4 NE
3.Stratford Road at Sunny Drive
4.North Grape Drive at SR17
5.Valley Road at Cascade Park
6.Nelson Road at Alley by 11230 Nelson
Road
7.Pioneer Way at Across from 1620 South
Pioneer Way
8.Division Street at Yonezawa Boulevard
9.West Broadway Avenue at Melva Lane
10.West Lakeshore Drive at Wanapum Drive
11.Hansen Road at Fairway Drive
The City Ordinance No. 2857 makes the City friendly to ATV’s and the tourism that they generate for our area. This ordinance has been enacted for over (4) years and it is important to place signage to notify the public of the regulations regarding use of City streets for ATV’s.
Municipal Services would like to thank Scott Allsbrook and Brian Baltzell for their initiative in preparing this grant and their follow through with the Washington State Department of Transportation to receive this grant. Good work and kudos to the Street Crew for making this happen.
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.. ' - . ' -s. � _ n!!lrr......,.,illllld' of Dt11nm,gn;m: -GA
Local Programs State Funding
Agreement
Work by Public
Agencies
Agreement Number
Participating Percentage
Maximum Amount Authorized
$ 5,808.00
Project Number
Agency and Address
CITY OF MOSES LAKE
PO BOX 1579
MOSES LAKE, WA 98837
Location and Description of Work (See also Exhibit "A")
WATCH OUT WATV 2021
SIGNAGE WHEELED ALL-TERRAIN VEHICLES IN CITY LIMITS
OF MOSES LAKE (MULTI-USE ROADWAY SAFETY ACCT)100.00
This AGREEMENT is made and entered into this day of between the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation, hereinafter called the "STATE," and the above named organization, hereinafter call the
"AGENCY."
WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has
requested financial assistance for the project or program, and
WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been
selected by the STATE for funding assistance.
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein,
or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS:
Type of Work
PE a.Agency
b. Other
c. Other
d. State
e. Total PE Cost Estimate (a+b+c+d}
Right of Way f. Agency
g. Other
h. Other
i. State
J. Total R/W Cost Estimate (f+g+h+i)
Construction k. Contract
I. Other
m. Other
n. Other
o.Agency
p. State
q. Total CN Cost Estimate (k+l+m+n+o+p)
r. Total Project Cost Estimate (e+j+q)
DOT Form 140-087 Revised 12/2020
Estimate of Funding
(1) (2) (3)
Estimated Total Estimated Agency Estimated
Project Funds Funds State Funds
Page 1
$ 5,808.00
$ 5,808.00
Document Ref: G699D-N6U9V-VUAHV-JBSVT Page 1 of 2
Moses Lake Council Packet 11-9-21, Page 32 of 90
IV
General Legal Relations
The AGENCY agrees to perform the above described work in accordance
with the Project Application attached hereto as "Exhibit A" and made a
part of this AGREEMENT.
No liability shall attach to the AGENCY or the STATE by reason of
entering into this AGREEMENT except as expressly provided herein.
V
Nondiscrimination Plans, specifications, and cost estimates shall be prepared by the AGENCY in accordance with the current State of Washington Standard Specifications for Road, Bridge, and Municipal Construction and adopted
design standards, unless otherwise noted. The AGENCY will incorporate
the plans and specifications into the AGENCY's project and thereafter
advertise the resulting project for bid and, assuming bids are received
and a contract is awarded, administer the contract, or if the project is of
The AGENCY agrees to comply with all applicable state and federal laws, rules, and regulations pertaining to nondiscrimination and agrees
to require the same of all subcontractors providing services or performing
any work using funds provided under this AGREEMENT.
VI
Venue a size which the AGENCY is authorized to perform with its own forces
under the laws of the State of Washington, the AGENCY may proceed
with its own forces.
All work performed under this AGREEMENT shall comply with the applicable provisions of state law. II
For the convenience of the parties to this AGREEMENT, it is agreed that
any claims and/or causes of action which the AGENCY has against the
STATE, growing out of this AGREEMENT or the project or program with
which it is concerned, shall be brought only in the Superior Court for Thurston County. VII Payment Termination The STATE, in consideration of the faithful performance of the work to The Secretary of the Department of Transportation may terminate this be performed by the AGENCY, agrees to reimburse the AGENCY for AGREEMENT if the funding becomes unavailable or if the Secretary the percentage of the actual direct and related indirect cost of the work determines that it is in the best interest of the STATE. shown above, up to the "MAXIMUM AMOUNT AUTHORIZED". The VIII agenc� will comply with Gove�nmental Accounting Auditing and_ Financial Final Report and Final Inspection Re��rt1ng Standards and applicable stat� law and local regulations, .Within ninety (90) days following the completion of the project and pollc1e� and pr?cedures. No payment will be made for work done prior to submission of the final billing for the project, a final report and/or finalexe�ution of this AGREEMENT. inspection shall be submitted to the Director, Highways & Local Programs Partial payments shall be made by the STATE, upon request of the containing the following information: AGENCY, to cover costs incurred. These payments are not to be more
frequent than one (1) per month. It is agreed that any such partial Non-Capital Projects
payment will not constitute agreement as to the appropriateness of any 1-A description of the project or program.
item and that, at the time of the final audit, all required adjustments will 2.A summary of actual costs of the project or program. be made and reflected in a final payment. The AGENCY agrees to submit
a final bill to the STATE within forty-five (45) days after the AGENCY has 3·
completed work.
The AGENCY agrees that all costs in excess of the amount authorized and the AGENCY's matching funds shall be the responsibility of the
An evaluation of the project or program. This should address
aspects such as transportation and/or other benefits to the
public.
AGENCY.
Ill
Audit
Capital Projects 1.A final inspection is required.
IX
Supplement The AGENCY agrees that an audit may be conducted by the STATE.
During the progress of the work and for a period not less than three (3)
years from the date of final payment to the AGENCY, the records and
accounts pertaining to the work and accounting thereof are to be kept
available for inspection and audit by the STATE and copies of all records,
This agreement may be modified or supplemented only in writing by
parties.
accounts, documents, or other data pertaining to the project will be furnished upon request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained until all litigation, claim, or audit finding has been resolved
even though such litigation, claim, or audit continues past the three-year
retention period.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and year last written below.
Washington State Department of Transportation
By: Jay Drye, Director, Local Programs
_____________________________________________
Date:
DOT Form 140-087 Revised 12/2020
Page2
Date:
Agency Official
By: Allison Williams, City Manager
_____________________________________________
2021-10-20 2021-10-21
Document Ref: G699D-N6U9V-VUAHV-JBSVT Page 2 of 2
Moses Lake Council Packet 11-9-21, Page 33 of 90
Signature Certificate
Document Ref.: G699D-N6U9V-VUAHV-JBSVT
Document signed by:
Allison Williams
Verified E-mail:
awilliams@cityofml.com
IP: 63.135.54.162 Date: 20 Oct 2021 23:56:36 UTC
Jay Drye
Verified E-mail:dryej@wsdot.wa.gov
IP: 198.238.213.153 Date: 21 Oct 2021 15:19:52 UTC
Document completed by all parties on:
21 Oct 2021 15:19:52 UTC
Page 1 of 1
Signed with PandaDoc.com
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Moses Lake Council Packet 11-9-21, Page 34 of 90
Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Dave Bren, PE, Municipal Services Director
Date: November 2, 2021
Proceeding Type: New Business
Subject: Resolution to Abandon Easement Knolls Vista Lift Station
Legislative History:
•First Presentation: November 9, 2021
•Second Presentation:
•Action: Motion
Overview
Council approved and accepted the construction of a new gravity sewer main to bypass the
Knolls Vista Lift Station in 2020. The gravity sewer bypass work has been completed. This 1968
easement granted to the city for the Knolls Vista Lift Station is now unnecessary and surplus to
the City’s needs. City staff recommends for the easement to be abandoned and extinguished and
revert to the property.
The City has investigated whether there are any other City facilities within the easement and has
determined that none exist; therefore, the property is not needed for utility purposes. Because
the easement was for utility purposes, the City Council must hold a public hearing before
surplussing the rights of the City to the easement property.
Fiscal and Policy Implications
N/A
Council Packet Attachments
A. Exhibit A – Knolls Vista Lift Station Easement Map
B. Exhibit B – Proposed Resolution to Abandon Easement
C. Exhibit C – 1968 Resolution Creating the Easement
Moses Lake Council Packet 11-9-21, Page 35 of 90
Page 2 of 2
Legal Review
Type of Document Title of Document Date Reviewed
Resolution Abandonment Resolution 11/2/21
Options
Option Results
• Resolution to Abandon the Easement Staff will process easement abandonment. The
land use will return to the underlying private
property.
• Provide staff with changes Staff will adjust the proposed easement
abandonment per Council comments.
• Take no action Easement remains in effect.
Action Requested
Staff recommends Council adopt the resolution to abandon the obsolete easement.
Moses Lake Council Packet 11-9-21, Page 36 of 90
Moses Lake Council Packet 11-9-21, Page 37 of 90
When recorded return to:
David Bren, PE
City of Moses Lake
PO Box 1579
Moses Lake, WA 98837
ABANDONMENT OF EASEMENT
Grantor: The City of Moses Lake, a municipal corporation
Grantee: Notice to the Public
Abbrev. Legal Description: Portion of Lot 1, Block 1, Knolls Vista 3rd Addition
Parcel Number: 10-0327-000
Moses Lake Council Packet 11-9-21, Page 38 of 90
RESOLUTION 3864
A RESOLUTION DECLARING CERTAIN EASEMENT RIGHTS
HELD BY THE CITY OF MOSES LAKE TO BE SURPLUS TO
CITY NEEDS AND ABANDONING ALL INTEREST TO THE
PROPERTY OWNERS OVER WHICH THE EASEMENT IS LOCATED
RECITALS:
1. On October 21, 1968, the Moses Lake School District No. 161 granted to the City of Moses
Lake an Easement right over and along lands for purposes of constructing and maintaining a
sewer lift station as follows:
Easement to construct, improve, repair, and maintain a sewage lift station and force main
across, over, under or upon the following described land located in the City of Moses
Lake, Grant County, State of Washington:
Beginning at the intersection of the center line of Reisner Road (formerly Valley Road)
and Ridge Road of the Second Addition to Knolls Vista, Moses Lake, Washington
according to the plat thereof filed in the records of Grant County, Washington.
Thence North 83°30’00” West a distance of 130.03 Feet; thence on a circular curve to the
right with a radius 502.47 feet a distance of 197.32 feet; thence North 61°00’00” West a
distance of 105.03 Feet; thence South 29°00’00” West a distance of 25 feet to the
Northwest corner of Knolls Vista Third Addition; thence South 61°00’00” East a distance
of 16.00 feet to the true point of beginning; thence continuing South 61°00’00” East a
distance of 80.00 feet; thence South 29°00’00” East a distance of 35.00 feet; thence
North 61°00’00” West a distance of 80.00 feet; Thence North 29°00’00” East a distance
of 35.00 feet to the true point of beginning, being a portion of Lot 1 Block 1 Knolls Vista
Third Addition.
2. The City accepted the easement by Resolution 468 and constructed the Knolls Vista sewer
lift station within the Easement
3. The property over which the Easement is described above is owned by the Moses Lake
School District No. 161.
4. The City of Moses Lake completed a gravity sewer project in 2020 to bypass the Knolls
Vista sewer lift station and, upon completion of the project, the Knolls Vista sewer lift station
was determined to be surplus to the City’s needs and was abandoned in place.
5. A public hearing was held on November 9, 2021, regarding the surplus of the easement right
and interests associated therewith after proper notice was provided.
6. The City desires to surplus the easement and have the easement right extinguished, reverting
all rights to the property held by the City to the current owner, the Moses Lake School
District No. 161.
7. The City Council has evaluated the proposal to surplus the property and revert it back to the
property owner of the property through which the easement is located, finding that it is in the
best interest of the City and the residents of the City to do so.
Moses Lake Council Packet 11-9-21, Page 39 of 90
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOSES LAKE:
1. Declaration of Surplus and Authorization of Abandonment. The following
easement right is hereby declared surplus to the uses and needs of the City of Moses
Lake:
Easement to construct, improve, repair, and maintain a sewage lift station and force main
across, over, under or upon the following described land located in the City of Moses
Lake, Grant County, State of Washington:
Beginning at the intersection of the center line of Reisner Road (formerly Valley
Road) and Ridge Road of the Second Addition to Knolls Vista, Moses Lake,
Washington according to the plat thereof filed in the records of Grant County,
Washington. Thence North 83°30’00” West a distance of 130.03 Feet; thence on a
circular curve to the right with a radius 502.47 feet a distance of 197.32 feet;
thence North 61°00’00” West a distance of 105.03 Feet; thence South 29°00’00”
West a distance of 25 feet to the Northwest corner of Knolls Vista Third Addition;
thence South 61°00’00” East a distance of 16.00 feet to the true point of
beginning; thence continuing South 61°00’00” East a distance of 80.00 feet;
thence South 29°00’00” East a distance of 35.00 feet; thence North 61°00’00”
West a distance of 80.00 feet; Thence North 29°00’00” East a distance of 35.00
feet to the true point of beginning, being a portion of Lot 1 Block 1 Knolls Vista
Third Addition.
2. The City Manager is hereby authorized to dispose of the easement right and sign any
necessary documents to have the easement right revert to the underlying property owner,
as may be required pursuant to law.
3. Effective Date. This resolution shall take effect immediately as provided by law.
Adopted by the City Council this 9th day of November, 2021.
____________________________
David Curnel, Mayor
ATTEST:
____________________________
Debbie Burke, City Clerk
Moses Lake Council Packet 11-9-21, Page 40 of 90
RESOLUTION No.468
A RESOLUTION ACCEPTING THE CONVEYANCE OF
REAL ESTATE TO THE CITY OF MOSES LAKE,WASH
INGTON FOR CONSTRUCTION OF A SEWAGE LIFT
STATION
WHEREAS Resolution No.238 provides that all grants of real estate or any
interest therein to the City of Moses Lake shall not be accepted until a
Resolution of Acceptance has been duly passed by the City Council,and
WHEREAS,Moses Lake School District No.161 has presented an easement
to use the following described premises for the construction,improvement,
repair and maintenance of a sewage lift station and force main across,over,
under or upon the following described real estate situated in the County of
Grant,State of Washington,NOW,THEREFORE
BE IT RESOLVED:That the Easement for the following described property is
hereby accepted by the City of Moses Lake:
Beginning at the intersection of the center lines of Reisner
Road (formerly Valley Road)and Ridge Road of the Second
Addition to Knolls Vista,Moses Lake,Washington,accord
ing to the plat thereof filed in the records of Grant County,
Washington,thence North 83°30'00"West a distance of
130.03 feet;thence on a circular curve to the right with a
radius 5 02.47 feet a distance of 197.32 feet;thence North
61O00'00"West a distance of 105.03 feet;thence South
29°00'00"West a distance of 25 feet to the Northwest corner
of Knolls Vista Third Addition;thence South 61°00'00"
East a distance of 16.00 feet to the true point of beginning;
thence continuing South 61°00'00" East a distance of 80.00
feet; thence South 29°00'00" West a distance of 35.00 feet;
thence North 61O00'00"West a distance of 80.00 feet;thence
North 29°00'00" East a distance of 35.00 feet to the true point
of beginning,being a portion of Lot 1,Block 1,Knolls Vista
Third Addition.
Together with the right of ingress and egree thereto.
PASSED by the City Council and APPROVED by the Mayor this 12th day of
November,1968.
0ity Clerk
APPROVED AS TO FORM:
Jity Attorney
Manor
ATTEST:
Moses Lake Council Packet 11-9-21, Page 41 of 90
Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Gail Gray, Interim Finance Director
Date: November 4, 2021
Proceeding Type: Public Hearing
Subject: 2022 Property Tax Levy Resolution
Legislative History:
•First Presentation: October 23, 2021 (Council Budget Retreat)
•Second Presentation: November 9, 2021
•Action: Conduct Hearing and Consider Adoption
Overview
Council has an opportunity to consider the estimated amount to be received by the City from taxes
on assessed valuations for property located within the City of Moses Lake.
State law under RCW 84.52.020 and 84.52.070 require the governing board of the City of Moses
Lake to fix the estimated amount to be raised by taxation on assessed valuation on the property
within the City of Moses Lake. Property taxes are a substantial revenue source for the City. The City
is allowed to increase its levy by the lesser of one percent (1%) or the percentage increase in the
implicit price deflator (IPD) index on its highest levy since 1985. The IPD for 2020-2021 exceeds the
1% limit. The legislative body is required by RCW35A.33.135 to adopt a resolution establishing the
amount to be raised by property taxes for the ensuing fiscal year.
Fiscal and Policy Implications
Fixing the amount that can be raised by taxation assures the city that they will collect on assessed
values greater than in 2021 and allows the City to collect the maximum allowed under state statute
in supporting the general fund.
The property tax levy was $7,721,197 for 2021. The City could receive a maximum of additional
$102,230 for 2022 based on the 1% of the highest regular tax levy, and an estimated increase of
$191,500 for new construction. The total levy being requested is $8,231,496 which is still slightly
below the State constitutional limit. The calculation of the estimated levy is attached.
The 2022 budget is conservatively estimated to be $7,700,000 to take into consideration the
collection rate, i.e. the entire levy is not collected 100% in the year it is levied. The rate per
thousand of assessed valuation is estimated to be $3.222 which is an increase of about $0.04 from
the 2021 rate of $3.177. A household with an assessed valuation of $200,000 will have paid $635
in 2021, and would increase by about $9 to $644 in 2022, assuming there is no change in the
Moses Lake Council Packet 11-9-21, Page 42 of 90
Page 2 of 2
assessed valuation. However, if the underlying AV increases by 4%, the tax levy will be about $661
or an increase of $16 per year.
Because the Property Tax levy request is due to Grant County by November 30, we are requesting
that Council conduct the Public Hearing and adopt the resolution at this meeting.
Council Packet Attachments
A. Resolution and Calculation Worksheet
Finance Committee Review – n/a
Legal Review - n/a
Options
Option Results
• Move to Adopt Resolution Staff can certify the levy to the Grant County
Board of Commissioners before the deadline
• Modify the draft Resolution Provide staff with specific changes, which
would then need to be approved at the
November 23 meeting.
• Take no action Property tax legislation needs to be submitted
to the County Commissioners by November
30. If this is not accomplished, the City would
not levy a property tax, and would lose 27% of
General Fund revenue
Action Requested
Staff recommends City Council conduct the Public Hearing, then consider adoption of the
resolution as presented.
Moses Lake Council Packet 11-9-21, Page 43 of 90
RESOLUTION 3865
A RESOLUTION FIXING AND LEVYING THE AMOUNT OF AD VALOREM
TAXES NECESSARY TO DISCHARGE THE EXPECTED EXPENSES AND
OBLIGTATIONS FOR THE 2022 BUGDET FOR THE CITY OF MOSES LAKE
Whereas, RCW 84.52 requires the governing body of the City of Moses Lake to fix the
estimated amount to be raised by taxation on assessed valuation on property within the City of
Moses Lake; and
Whereas, The City of Moses Lake’s highest actual levy amount occurred in 2011 and was
$10,222,995; and
Whereas, The City is allowed by law to increase its tax levy by 1% over the highest levy amount
it has ever received since 1985, which would establish a limit of $10,325,185; and
Whereas, The City of Moses Lake’s actual levy amount from the previous year, 2021, was
$7,721,193; and
Whereas, the City of Moses Lake has a population of more than 10,000; and
Whereas, a Public Hearing was held, with notice duly provided, to consider the City’s current
expense budget for the 2022 calendar year pursuant to RCW 84.55.120; and
Whereas, the City Council of the City of Moses Lake, after hearing and duly considering all
relevant evidence and testimony presented, has determined that the City requires an increase in
property tax revenue from the previous year, resulting from the limit factor, along with the
addition of new construction and improvements to property and any increase in the value of
state-assessed property and any increase due to the annexation of new territory and refunds
made, in order to discharge the expected expenses and obligations of the City; now, therefore
BE IT RESOLVED BY THE CITY OF MOSES LAKE CITY COUNCIL:
Section 1. The following increases in the regular property tax levy, over the amount of the
previous year’s levy, are hereby authorized to be cumulatively levied for collection in 2021:
A. A discretionary increase of $102,230, attributable to the inflation factor which is a
percentage increase of 1.0% over the highest amount levied for collection since 1985
which was $10,222,955 in 2011; plus
B. An estimated increase of $1,569 for recent annexations; plus
C. An estimated increase of $191,500 for new construction and improvements to
property; plus
D. An estimated increase of $25,000 for a refund levy; plus
E. An increase authorized by state law for state-assessed property values.
Section 2. There is hereby fixed to be raised by general property taxes upon real and personal
property within the City of Moses Lake the amount of $8,231,496 for general municipal
purposes, including Firemen’s Relief and Pension.
Moses Lake Council Packet 11-9-21, Page 44 of 90
Section 3. The City Clerk is directed to transmit and file a certified copy of this resolution with
the Board of Grant County Commissioners and the Grant County Assessor on or before
November 30, 2021.
Section 4. This resolution shall take effect January 1, 2022.
ADOPTED BY THE CITY COUNCIL, and signed and approved this 9th day of November,
2021.
______________________________________
David Curnel, Mayor
ATTEST:
____________________________
Debbie Burke, City Clerk
Moses Lake Council Packet 11-9-21, Page 45 of 90
2021 Tax 2022AssessedRateLevyValues Applied Dollars($s in Thousands)(estimate)
Prior Year (2021) = Base 2,430,082.08$ 3.17734$ 7,721,197$
Levy Limit-1.0% increase from 2011 levy -$10,222,955 102,230
Base-101%7,823,427
Valuation Change -- (1.25%)30,476.32 0
New Construction (2.45%)59,441.60 3.22165$ 191,500
State Assessed Value- (still unknown)
Tax Limit Before Annexation 2,520,000.00 3.22165 8,014,927
Add for Annexation 487,115.00 3.22165 1,569
Limit for Subsequent Year 3,007,115.00 3.22165 8,016,496
Plus: Refunds (estimate)25,000
Plus: Contingency 190,000
Total Ordinance 2.73734 8,231,496$
Assessed Valuation 3,007,115.000$ 3.82500$ 11,502,215$
Less: Library Levy (Estimate 0.375 1,127,668
Maximum 2020 Levy for Collection in 2021(Estimate)3.450$ 10,374,547
Total Levy Calculation 8,041,496$
Less: Potential uncollectible levy (estimate)350,000
Estimate to collect 7,691,496$
Budget Estimate (Basically 2020 Actual)7,700,000$
State of Washington Constitutional Limit
City of Moses Lake
Property Tax Limitation Calculation
Budget Estimate
Moses Lake Council Packet 11-9-21, Page 46 of 90
MOSES LAKE CITY COUNCIL – SPECIAL MEETING Saturday, October 23, 2021
CALL TO ORDER
A meeting of the Moses Lake City Council was called to order at 8:30 a.m. by Mayor Curnel Special notice for attendance and citizen comment were posted on the meeting agenda.
ROLL CALL
Present: Mayor Curnel, Deputy Mayor Jackson; Council Members Eck, Riggs, Liebrecht, Myers, and Hankins.
2022 BUDGET STUDY SESSION
City Manager Allison Williams provided an overview of the budget. Department Directors
shared details on new budgeted and unbudgeted items that were either recurring or one-time expenses. Consultant MariaLuisa Valdez reviewed the highlights of staffing level changes for all departments. Step increases are included in assumptions for eligible employees, as well as a 4.5% premium increase for medical benefits.
Ms. Valdez provided an overview of the budget. Council asked questions of staff. City Manager
Allison Williams expressed that there were a number of areas for consideration to bring the budget in line (revenues covering expenditures and ending with an adequate fund balance). These include several areas where there could be additional revenue, utilizing the full CPI and cutting expenses/putting off some projects. Council confirmed the timelines for adoption,
recommended closing the retreat and considering options at the November 9 Public Hearing.
CLOSED SESSION
Mayor Curnel called a Closed Session to discuss labor relations for 10 minutes.
ADJOURNMENT
The meeting adjourned at Noon.
______________________________________
David Curnel Mayor
ATTEST____________________________ Debbie Burke, City Clerk
Moses Lake Council Packet 11-9-21, Page 47 of 90
MOSES LAKE CITY COUNCIL October 26, 2021
EXECUTIVE SESSION
Mayor Curnel called an Executive Session at 6:30 p.m. to be held for 30 minutes pursuant to RCW 42.30.110(1)(i) to discuss potential litigation.
CALL TO ORDER
The regular meeting of the Moses Lake City Council was called to order at 7:01 p.m. by Mayor Curnel with audio remote access. Special notice for attendance and citizen comment were posted on the meeting agenda.
ROLL CALL
Present: Mayor Curnel; Deputy Mayor Jackson; Council Members Eck, Riggs, Liebrecht, and Hankins. Council Member Myers attended the meeting remotely.
PLEDGE OF ALLEGIANCE
Parks, Recreation and Cultural Services Director Susan Schwiesow led the Flag Salute. AGENDA APPROVAL
Action taken: Council Member Hankins moved to approve the Agenda as presented, second by
Council Member Eck. The motion carried 7 – 0.
SUMMARY REPORTS MAYOR’S REPORT
Moment of Silence for Parks Superintendent Clayton Pray
Parks Superintendent Clayton Pray was hired by the City in May 2011. He was honored with a moment of silence after passing away on October 12, 2021. CITY MANAGER’S REPORT
Employee Promotions
Jennifer Schober was promoted to Executive Assistant-Deputy Clerk and Laura Elzig was promoted to HR Coordinator. New Employees An introduction was given of the new Human Resources Director Shannon Springer and
of the new Building Maintenance Custodian Devin Morice. Utility Billing Delinquent Account Update There has been great progress on collecting past due account balances. Utility Billing staff are working with customers to set up a payment plan or to obtain assistance with
payment. The only accounts moving forward in the delinquent account process are the
ones that have made no attempt to contact the City to make necessary arrangements.
Moses Lake Council Packet 11-9-21, Page 48 of 90
CITY COUNCIL MINUTES – October 26, 2021
pg. 2
Berk Consultants Contract Amendment The amendment will extend the contract through December 31, 2021, to complete services to update the Comp Plan. There are no other changes to the contract.
Action taken: Council Member Eck moved to approve the contract amendment as presented, second by Council Member Riggs. The motion carried 7 – 0. Agreement for Firefighter Accommodations City Manager Allison Williams spoke about working with the Firefighter’s Union and the
Fire Chief to provide accommodations to those who are not vaccinated. David Hunt, Paul
Hill, Schrade Rouse, and Jon Smith spoke in favor of receiving accommodations. Action taken: Council Member Liebrecht moved to reinstate firefighters with accommodations, second by Council Member Eck. The motion carried 4 – 3. Council Members Riggs, Hankins
and Deputy Mayor Jackson voted in opposition. CITIZEN’S COMMUNICATION
Gary/Grape Intersection Moses Lake resident Ed Stubington expressed his concern that the intersection of Gary and Grape
Drives will be more hazardous once the State puts in the new roundabout.
Parks/Vaccinations Deanna Martinez, 1226 S Skyline Dr, Moses Lake, thanked Parks staff for the new play equipment at Gillette Park and commended Council for approving firefighter accommodations.
PUBLIC HEARINGS #1 Complete Streets Policy Ordinance 2991 This ordinance provides an update to the complete streets policy, formerly ordinance
2644. Mayor Curnel opened the public hearing at 8:01 p.m. There was / was no public
comment, and the hearing was closed at 8:04 p.m. Action taken: Deputy Mayor Jackson moved to adopt Ordinance 2991, second by Council Member Riggs. The motion carried 7 – 0.
#2 Comprehensive Plan / Housing Action Plan A presentation was given recapping the process for the record by Kevin Gifford from
Berk Consulting. There were four letters submitted and distributed to Council after the
packet was published from the following: Matt Stredwick, Gil Alvarado with GAJ Planning, Pamp Meiers with Meiers Enterprises, and Bob Fancher with Central Terminals. Council has a copy of these letters. Staff submitted an exhibit to Grant County’s comprehensive Plan that identifies the UGA Analysis for Grant County cities.
Mayor Curnel opened the Public Hearing at 8:15 p.m. Comments received as follows: 1. Bob Fancher, 6712 N Frontage Rd E, Moses Lake, commented on the extension of
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CITY COUNCIL MINUTES – October 26, 2021
pg. 3
Downtown zoning and his concern about the banking laws regarding non-conforming use. He also discussed the industrial area to the East and that the City has services there already.
2.Mark Fancher, 301 E Inglewood Dr., Moses Lake, shared that the Planning
Commission had a difficult deliberation. He recommended that Council consider readingthe submittals and then continuing the hearing to the next Council meeting.3. Lynn Logan, 1370 W Marina Dr., Moses Lake, spoke as a representative of theHomeowner’s on Marina Dr. She discussed the needs of aging homeowners, the support
for the Broadway Corridor and downtown revitalization, and the need for design
guidelines in reference to the “barrack” style condos being built on Marina Dr.4.Kim Foster with ASPI Group requested to withdraw their rezone request on parcel11047537. He discussed the Horizon Expansion that they requested to be part of theUGA and shared a list called Large Employer Project they have proposed to the
Department of Commerce. He mentioned that there is a need for housing and made a
technical objection to Council not getting a letter he submitted for this hearing prior totheir October 12 meeting (a Study Session that was conducted on another subject).5.Robert Schiffner, Moses Lake, discussed the Mae Valley UGA and why he wasopposed to having it removed.
6.Kristen Marcell of Monte Vista Ln, Moses Lake, read her letter that she submitted in
support of the staff recommendations for the Comprehensive Plan.
Action taken: Deputy Mayor Jackson moved to continue the hearing to the November 9th meeting, second by Council Member Hankins. The motion carried 7 – 0.
CONSENT AGENDA #3 a. City Council meeting minutes dated October 12, 2021b.Claim Checks 153723 – 153874 in the amount of $1,096,988.12; Payroll Checks64112 through 64118 in the amount of $4,938.56; and Electronic Payments dated
October 15, 2021, in the amount of $486,798.90c. Set Dates for Public Hearing – Property Tax and Budgetd.Accept Sewer Lining Project 2019e.Authorize CityWorks Software Contract Amendment #1
Action taken: Council Member Eck moved to approve the Consent Agenda as presented, second by Deputy Mayor Jackson. The motion carried 7 – 0.
OLD BUSINESS
#4 Homeless Program Contract Updates The City of Moses Lake received multiple grants to fund its Homeless Program starting in 2020. The City contracted with HopeSource as a sub-grantee to utilize these funds and manage the Open Doors Sleep Center and the Enhanced Shelter. After performing a self-audit
of the Homeless Program expenses, staff believes it would be in the City’s best interest to
amend its contracts with HopeSource and sign a new agreement with the County regarding the Shelter Program Grant.
Action taken: Council Member Hankins moved to approve the contract updates as presented,
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CITY COUNCIL MINUTES – October 26, 2021
pg. 4
second by Deputy Mayor Jackson. The motion carried 7 – 0. #5 Housing Action Plan Resolution 3862
This is a piece of the Comprehensive Plan but requires a separate vote and needs to be approved by the end of the month to be in compliance with the grant for this work. Action taken: Council Member Hankins moved to adopt Resolution 3862 as presented, second by Deputy Mayor Jackson. The motion carried 7 – 0.
NEW BUSINESS
#6 Annual Review and Approval of LTAC Application Recommendations This item was tabled for the November 9, 2021, meeting.
Action taken: Council Member Eck moved to postpone the review of LTAC recommendations,
second by Deputy Mayor Jackson. The motion carried 7 - 0. ADMINISTRATIVE REPORTS
Upgrades in Parks City Manager Allison Williams acknowledged Parks, Recreation and Cultural Services
Director Susan Schwiesow and her team for their work with the new park equipment,
construction at the skatepark, and the progress of the Larson Rec Center. School District Signage The City will be working with the School District to increase signage at the school zone
by Groff Elementary.
COUNCIL COMMUNICATIONS AND REPORTS
Council concurred with Council Member Eck’s request to have an additional budget workshop at 5:30 p.m. on November 9, 2021.
Council thanked everyone for their input and to remember that they are still neighbors and community members. ADJOURNMENT
The regular meeting was adjourned at 9:07 p.m.
______________________________________
David Curnel, Mayor
ATTEST____________________________
Debbie Burke, City Clerk
Moses Lake Council Packet 11-9-21, Page 51 of 90
To: Allison Williams, City Manager
From: Wendy Parks, Accounting Manager
Council Meeting Date: November 9, 2021
Proceeding Type: Consent Agenda
Subject: Semi-Monthly Disbursement Report
The following amounts were budgeted and sufficient funds were available to cover these payments:
Claim Checks 153875 - 153993 $646,543.18 Payroll Checks 0064119 – 0064127 $3,718.41 Electronic Payments Payroll ACH – 10/29/2021 $506,032.78 Electronic Payments Accounts Payable # 67-74 $668,524.97
Summary
RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council.
RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place.
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Page 1 of 4
STAFF REPORT
To: Allison Williams, City Manager
From: Dave Bren, PE, Municipal Services Director
Date: November 1, 2021
Proceeding Type: Consent Agenda
Subject: Accept Domestic Water Telemetry Project (B-544)
Legislative History:
• First Presentation: November 9, 2021
• Second Presentation:
• Action: Motion
Project Overview
Farmer’s Electric II, LLC has completed the work for this project and it is ready for acceptance.
The project consisted of installing new telemetry control panels, antennas and related equipment
at various wells, electronic control valves, booster pump stations, and reservoirs around the city.
Moses Lake Council Packet 11-9-21, Page 57 of 90
Page 2 of 4
Reservoir 3 Example
The Reservoir 3 outdated telemetry equipment as it existed before this project is shown here:
The new Reservoir 3 telemetry panel is shown here:
Supervisory Control and Data Acquisition (SCADA) System Explanation
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Page 3 of 4
The equipment installed on this project further enables the city water department to make
efficient operations decisions based on up-to-date system status data. The data is now updated
every 2 seconds rather than every 5-10 minutes like on the old system. The new system structure
is designed to be more reliable and resistant to certain modes of computer failure. The new
software presents information in a graphical format that is easy to interpret and useful for city
staff:
It should be noted that another contractor, RH2, is operating under a separate on-call contract for
electrical engineering services for the overall telemetry system upgrade. RH2 does still have tasks
to complete that will contribute to the upgraded water telemetry system.
Contract Cost Overview
The engineer’s estimate for the project was $841,075.60. The original contract price for the
contract was $513,818.17. The work completed is in the amount of $536,040.17. The small cost
increase is due to a change order for additional electrical work required to complete the project.
This additional work included extending pump control signal conductors between the motor
controllers and new telemetry panels at seven well sites and adjusting fourteen radio antennas to
improve performance.
Fiscal and Policy Implications
Upon acceptance, the City will enter the 60-day lien period as required by Washington State Law.
Moses Lake Council Packet 11-9-21, Page 59 of 90
Page 4 of 4
Council Packet Attachments
A. B-544 Final Pay Estimate
B. B-544 Bid Results
Finance Committee Review
N/A
Legal Review
N/A
Options
Option Results
• Accept the project. The 60-day lien period will begin.
• Provide staff with changes. Staff will review the changes.
• Take no action. The project will not be accepted at this time.
Action Requested
Staff recommends accepting the Domestic Water Telemetry Project (B-544).
Moses Lake Council Packet 11-9-21, Page 60 of 90
Moses Lake Council Packet 11-9-21, Page 61 of 90
PROJECT NAME: Domestic Water Telemetry - 2020
BID RESULTS
1 Mobilization/Demobilization 8-20 1 LS 66,800.00 66,800.00 $23,700.00 $23,700.00 $48,500.00 $48,500.00 $29,000.00 $29,000.00 $32,230.00 $32,230.00 $23,200.00 $23,200.00 $1,500.00 $1,500.00 $55,000.00 $55,000.002 Reservoir #1 8-20 1 LS 4,400.00 4,400.00 $3,840.00 $3,840.00 $100.00 $100.00 $3,220.00 $3,220.00 $3,295.00 $3,295.00 $5,800.00 $5,800.00 $4,870.72 $4,870.72 $8,955.00 $8,955.003 Reservoir #2 8-20 1 LS 10,900.00 10,900.00 $9,025.00 $9,025.00 $72,500.00 $72,500.00 $10,395.00 $10,395.00 $11,831.00 $11,831.00 $17,000.00 $17,000.00 $17,846.49 $17,846.49 $15,832.44 $15,832.44
4 Reservoir #3 8-20 1 LS 12,200.00 12,200.00 $12,413.00 $12,413.00 $100.00 $100.00 $14,151.00 $14,151.00 $12,386.00 $12,386.00 $16,200.00 $16,200.00 $14,839.76 $14,839.76 $15,621.50 $15,621.505 Reservoir #4 8-20 1 LS 11,500.00 11,500.00 $12,325.00 $12,325.00 $100.00 $100.00 $13,101.00 $13,101.00 $13,235.00 $13,235.00 $16,700.00 $16,700.00 $22,851.53 $22,851.53 $15,920.00 $15,920.00
6 Reservoir #5 8-20 1 LS 11,700.00 11,700.00 $11,875.00 $11,875.00 $72,500.00 $72,500.00 $13,514.00 $13,514.00 $13,187.00 $13,187.00 $17,100.00 $17,100.00 $22,549.06 $22,549.06 $19,601.50 $19,601.50
7 Reservoir #6 8-20 1 LS 11,000.00 11,000.00 $9,205.00 $9,205.00 $72,500.00 $72,500.00 $11,070.00 $11,070.00 $12,579.00 $12,579.00 $15,900.00 $15,900.00 $19,311.10 $19,311.10 $18,905.00 $18,905.008 Reservoir #7 8-20 1 LS 12,000.00 12,000.00 $13,040.00 $13,040.00 $100.00 $100.00 $15,506.00 $15,506.00 $13,326.00 $13,326.00 $16,500.00 $16,500.00 $23,381.01 $23,381.01 $17,830.40 $17,830.40
9 Reservoir #8 8-20 1 LS 10,400.00 10,400.00 $13,305.00 $13,305.00 $100.00 $100.00 $14,112.00 $14,112.00 $13,320.00 $13,320.00 $17,200.00 $17,200.00 $20,922.49 $20,922.49 $17,492.10 $17,492.10
10 Moses Pointe BPS 8-20 1 LS 30,900.00 30,900.00 $19,455.00 $19,455.00 $100.00 $100.00 $24,388.00 $24,388.00 $24,072.00 $24,072.00 $25,600.00 $25,600.00 $28,765.40 $28,765.40 $28,174.50 $28,174.5011 Well 3 8-20 1 LS 10,400.00 10,400.00 $8,625.00 $8,625.00 $100.00 $100.00 $11,632.00 $11,632.00 $13,153.00 $13,153.00 $16,900.00 $16,900.00 $18,832.04 $18,832.04 $14,600.63 $14,600.63
12 Well 4 8-20 1 LS 25,700.00 25,700.00 $15,150.00 $15,150.00 $100.00 $100.00 $20,878.00 $20,878.00 $24,040.00 $24,040.00 $25,400.00 $25,400.00 $29,803.92 $29,803.92 $25,248.00 $25,248.0013 Well 7 8-20 1 LS 27,800.00 27,800.00 $16,063.00 $16,063.00 $100.00 $100.00 $21,251.00 $21,251.00 $24,344.00 $24,344.00 $25,500.00 $25,500.00 $26,697.40 $26,697.40 $25,507.50 $25,507.5014 Well 8 8-20 1 LS 23,800.00 23,800.00 $14,988.00 $14,988.00 $72,500.00 $72,500.00 $19,185.00 $19,185.00 $22,989.00 $22,989.00 $25,000.00 $25,000.00 $26,353.01 $26,353.01 $25,248.00 $25,248.00
15 Well 9 8-20 1 LS 28,200.00 28,200.00 $17,063.00 $17,063.00 $100.00 $100.00 $23,875.00 $23,875.00 $25,334.00 $25,334.00 $26,700.00 $26,700.00 $26,665.08 $26,665.08 $27,460.50 $27,460.5016 Well 10 8-20 1 LS 28,700.00 28,700.00 $15,600.00 $15,600.00 $100.00 $100.00 $19,100.00 $19,100.00 $23,203.00 $23,203.00 $24,500.00 $24,500.00 $26,143.55 $26,143.55 $25,248.00 $25,248.0017 Well 11 8-20 1 LS 28,300.00 28,300.00 $16,050.00 $16,050.00 $72,500.00 $72,500.00 $19,550.00 $19,550.00 $23,203.00 $23,203.00 $24,300.00 $24,300.00 $26,179.52 $26,179.52 $25,248.00 $25,248.00
18 Well 12 8-20 1 LS 26,800.00 26,800.00 $16,355.00 $16,355.00 $100.00 $100.00 $25,118.00 $25,118.00 $24,270.00 $24,270.00 $25,400.00 $25,400.00 $29,457.64 $29,457.64 $25,248.00 $25,248.0019 Well 14 8-20 1 LS 28,600.00 28,600.00 $16,675.00 $16,675.00 $100.00 $100.00 $23,415.00 $23,415.00 $25,974.00 $25,974.00 $27,500.00 $27,500.00 $26,976.92 $26,976.92 $27,460.50 $27,460.50
20 Well 17 8-20 1 LS 26,100.00 26,100.00 $16,338.00 $16,338.00 $72,500.00 $72,500.00 $22,928.00 $22,928.00 $26,092.00 $26,092.00 $27,300.00 $27,300.00 $26,756.74 $26,756.74 $27,630.00 $27,630.00
21 Well 18 8-20 1 LS 26,800.00 26,800.00 $16,788.00 $16,788.00 $100.00 $100.00 $24,240.00 $24,240.00 $25,814.00 $25,814.00 $27,400.00 $27,400.00 $29,845.81 $29,845.81 $27,460.50 $27,460.5022 Well 19 8-20 1 LS 28,900.00 28,900.00 $20,413.00 $20,413.00 $100.00 $100.00 $28,370.00 $28,370.00 $31,780.00 $31,780.00 $30,300.00 $30,300.00 $29,732.99 $29,732.99 $36,009.00 $36,009.00
23 Well 21 8-20 1 LS 31,600.00 31,600.00 $17,200.00 $17,200.00 $100.00 $100.00 $25,267.00 $25,267.00 $23,096.00 $23,096.00 $24,100.00 $24,100.00 $26,687.72 $26,687.72 $25,248.00 $25,248.0024 Well 23 8-20 1 LS 28,900.00 28,900.00 $16,888.00 $16,888.00 $100.00 $100.00 $24,996.00 $24,996.00 $24,907.00 $24,907.00 $25,900.00 $25,900.00 $29,249.01 $29,249.01 $27,460.50 $27,460.5025 Well 24 8-20 1 LS 28,200.00 28,200.00 $16,500.00 $16,500.00 $100.00 $100.00 $24,659.00 $24,659.00 $30,020.00 $30,020.00 $28,600.00 $28,600.00 $29,950.49 $29,950.49 $36,009.00 $36,009.00
26 Well 28 8-20 1 LS 26,800.00 26,800.00 $15,100.00 $15,100.00 $100.00 $100.00 $20,195.00 $20,195.00 $23,096.00 $23,096.00 $24,100.00 $24,100.00 $26,991.72 $26,991.72 $25,248.00 $25,248.0027 Well 29 8-20 1 LS 24,200.00 24,200.00 $15,325.00 $15,325.00 $100.00 $100.00 $20,121.00 $20,121.00 $22,776.00 $22,776.00 $23,900.00 $23,900.00 $26,849.15 $26,849.15 $25,248.00 $25,248.0028 Well 31 8-20 1 LS 28,800.00 28,800.00 $15,375.00 $15,375.00 $100.00 $100.00 $20,371.00 $20,371.00 $23,096.00 $23,096.00 $24,200.00 $24,200.00 $26,204.16 $26,204.16 $25,248.00 $25,248.00
29 Well 33 8-20 1 LS 28,000.00 28,000.00 $15,488.00 $15,488.00 $100.00 $100.00 $20,483.00 $20,483.00 $23,096.00 $23,096.00 $23,900.00 $23,900.00 $26,280.76 $26,280.76 $25,248.00 $25,248.0030 ECV #03 8-20 1 LS 30,600.00 30,600.00 $23,835.00 $23,835.00 $100.00 $100.00 $27,931.00 $27,931.00 $26,901.00 $26,901.00 $29,700.00 $29,700.00 $30,725.35 $30,725.35 $27,258.00 $27,258.00
31 ECV Wheeler Rd.8-20 1 LS 16,900.00 16,900.00 $10,900.00 $10,900.00 $100.00 $100.00 $11,877.00 $11,877.00 $18,835.00 $18,835.00 $20,700.00 $20,700.00 $15,820.80 $15,820.80 $17,541.00 $17,541.0032Minor Changes 8-20 1 LS 40,000.00 40,000.00 $9,100.00 $9,100.00 $100.00 $100.00 $7,985.00 $7,985.00 $6,000.00 $6,000.00 $600.00 $600.00 $5,000.00 $5,000.00 $20,000.00 $20,000.00
775,900.00$ $474,002.00 $486,000.00 $611,884.00 $661,480.00 $703,100.00 $744,041.34 $780,209.57
8.4%65,175.60$ $39,816.17 $40,824.00 $51,398.26 $55,564.32 $59,060.40 $62,499.47 $65,537.60
841,075.60$ $513,818.17 $526,824.00 $663,282.26 $717,044.32 $762,160.40 $806,540.81 $845,747.17
PROJECT NUMBER: B-544
SUBTOTAL SCHEDULE A
SALES TAX
Total Schedule A
ITEM ITEM DESCRIPTION SECTION
APPROX.
QUANTITY
Schedule A: Water Improvements
Technical Systems, Inc
Lynnwood, WA
UNIT PRICE AMOUNTUNIT PRICE AMOUNT
Northeast Electric, LLC
Woodland, WA
UNIT PRICE AMOUNT
Midland Electric, Inc
Davenport, WA
Taurus Power & Controls, Inc
Kent, WA
UNIT PRICE AMOUNT
Engineers Estimate
Farmers Electric II, LLC
Othello, WA
UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
Neppel Electrical & Controls
Moses Lake, WA
UNIT PRICE AMOUNT
Townsend Controls & Elec.
Pasco, WA
UNIT PRICE AMOUNT
Moses Lake Council Packet 11-9-21, Page 62 of 90
Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Dave Bren, PE, Municipal Services Director
Date: November 4, 2021
Proceeding Type: Consent Agenda
Subject: Project Acceptance for (60) Lien Period
2020 Pioneer Way Sidewalks Project
Legislative History:
• First Presentation: November 9, 2021
• Second Presentation:
• Action: Motion
PROJECT OVERVIEW:
The 2020 Pioneer Way Sidewalks Project was
completed by the contractor, Total Site Services, LLC.
All work has been inspected by City staff and has been
recommended for acceptance.
WORK CONDUCTED:
The project consisted of replacing 2,000 square yards of
sidewalk and replacing curb and catch basins on
Pioneer way. In addition, the project included several
small sidewalk repairs around the City.
COST OF WORK:
The work completed is in the amount of $217,718.33.
The original contract price for the contract was
$229,985.62.
PIONEER WAY LOOKING SOUTH IN FRONT OF AUTOZONE
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Page 2 of 2
STAFF INSPECTION:
The 2020 Pioneer Way Sidewalks Project was completed
by the contractor, Total Site Services, LLC. All work has
been inspected by City Staff and has been
recommended for acceptance.
Fiscal and Policy Implications
After Council Acceptance of the project, the City will
enter into the 60-day lien period as required by
Washington State Law. The Contractor will receive the
remaining 5% retainage after the (60) day lien period is
complete
Council Packet Attachments
A. NONE
Finance Committee Review
N/A
Legal Review
N/A
ACTION OPTIONS:
Option Results
• Accept the project. The 60-day lien period will begin.
• Provide staff with changes. Staff will review the changes.
• Take no action. The project will not be accepted at this time.
ACTION RECOMMENDED:
City staff recommends Council acceptance of the 2020 Pioneer Way Sidewalks Project.
PIONEER WAY LOOKING SOUTH UP THE HILL
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Page 1 of 3
STAFF REPORT
To: Allison Williams, City Manager
From: Dave Bren, PE, Municipal Services Director
Date: November 2, 2021
Proceeding Type: Consent Agenda
Subject: RH2 Task Authorization No. 7
Additional Electrical Engineering Services
Telemetry for (5) Additional Water System Sites
Legislative History:
• First Presentation: November 9, 2021
• Second Presentation:
• Action: Motion
Project Overview
The City entered into an On-Call Electrical Engineering Service Agreement with RH2 to provide field
software development and programming services for the City’s water telemetry system on
February 15, 2019. City water system telemetry sites include wells, electronic control valves,
booster pump stations, and reservoirs. It should be noted that electrical engineering design and
programming is not an area of in-house expertise for City Staff.
Five city sites (including several well sites and a booster pump station) were originally not included
in the project since they already had telemetry equipment that incorporated PLC’s (Programmable
Logic Controllers). After the project work began, it became clear that it would be better for the
City to include those five sites in the project, as the equipment was nearing the end of its useful
life and spare parts were becoming difficult to procure.
In May of 2021 City Staff met with RH2 and agreed with their recommendation to include the
additional five sites in the water telemetry project. At that time, they estimated an additional 240
hours of work to complete the programming for the five additional sites.
Supervisory Control and Data Acquisition (SCADA) System Explanation
The equipment installed on this project further enables the city water department to make
efficient operations decisions based on up-to-date system status data. The data is now updated
every 2 seconds rather than every 5-10 minutes like on the old system. The new system structure
is designed to be more reliable and resistant to certain modes of computer failure. The new
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Page 2 of 3
software presents information in a graphical format that is easy to interpret and useful for city staff
to adjust and control the City Water System:
Contract Cost Overview
The additional Electrical Engineering Telemetry work for the (5) additional water sites requested
by the Task No. 7 Authorization is $40,613. It should be noted that the original total authorization
for Electrical Engineering On-Call Services was $280,870.00.
Fiscal and Policy Implications
If approved the city will compensate RH2 for the additional work performed in the amount of
$40,613. The funding for this additional work will come from the Water System FUND411.
Council Packet Attachments
A. Task Authorization No. 7
Finance Committee Review - N/A
Legal Review - N/A
Options
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Page 3 of 3
Option Results
• Approve the Task Authorization. Council Authorizes the City Manager to execute
the Task Authorization No. 7 for the additional
On-Call Electrical Engineering Services.
• Provide staff with changes. City staff will review the changes and discuss
with the Contractor.
• Reject the Task Authorization. City staff will notify the Contractor that the Task
Authorization has been rejected.
Action Requested
Staff recommends approving Task Authorization No. 7 for the additional On-Call Electrical
Engineering Services provided.
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1
7/1/2021 4:50:40 PM J:\data\MLK\219-034\00 Contract\TA 7\Amnd 1\Amnd No. 1_AGMT_Domestic Water Telem.docx
Task Authorization No. 7
Amendment No. 1
City of Moses Lake
On-Call Electrical Engineering Services
Domestic Water Telemetry Upgrades
July 2021
RH2 Project No. MLK 219.034.07
Scope of Services
Background: In accordance with our Professional Services Agreement for On-Call Electrical
Engineering Services, dated February 15, 2019, this Amendment No. 1 to Task Authorization No. 7
outlines the Scope of Work additions for the Domestic Water Telemetry Upgrades. The work will be
performed and invoiced in compliance with the terms and conditions listed in the governing
Agreement and any issued Amendments.
RH2 Engineering, Inc., (RH2) previously completed design plans for the City’s domestic water system
including an additional five (5) sites. The design, bidding, testing, and programming services were
not included in the original Task Authorization. At present, RH2 requests funding for performing the
programming services for the addition of these five (5) sites.
Task 4 – Programming Services
Objective: Provide programming services for the five (5) additional proposed telemetry panels.
Services will include programmable logic controller (PLC) programming, Operator Interface Screen
(OIS) programming, and supervisory control and data acquisition (SCADA) programming.
Approach:
4.1 Provide field control software development services for OIS, PLC equipment, and SCADA for
the additional sites. The Fee Estimate assumes the two hundred forty (240) additional hours
of OIS, PLC, and SCADA programming.
Assumptions:
• Task 4 services will be performed up to the amount included in the attached Fee Estimate.
Additional effort, if needed, will be mutually determined by the City and RH2.
RH2 Deliverables:
• Attendance at the testing, startup, and commissioning for each site.
Project Schedule
As construction and programming is underway, anticipated project completion is summer 2021.
Subconsultants
None will be required.
Original 1 Page 1 of 2 Pages
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STAFF REPORT
To: Allison Williams, City Manager
From: Kevin Fuhr, Police Chief
Date: November 3, 2021
Proceeding Type: Consent Agenda
Subject: Purchase of Cellebrite hardware and software
Legislative History:
• First Presentation: November 3, 2021
• Second Presentation:
• Action: Motion
Overview
The Police Department is requesting to purchase the Cellebrite hardware and software as
described in the attached agreement. The Police Department budgeted $21,500 in the 2021
budget to purchase the Cellebrite equipment. Additionally, we received a grant from the
Department of Justice for $10,134 to aid in the purchase of the equipment and an additional
grant from the Underground Railroad of $25,000 for the purchase.
The Cellebrite products will assist detectives and officers with opening and accessing data within
cell phones and electronic devices. In many of our major crimes, cell phone data is crucial to
establishing suspect locations, correspondence, and evidentiary items. Currently, detectives are
having to send electronic devices to either Spokane or Seattle to have the data extracted, which
takes a considerable amount of time. With this equipment, we will be able to access more
devices and do so more rapidly. We can also expand the types of cases to include drug
investigations, child pornography, sex offenses, and other types of major crimes.
We have already trained two detectives to use the Cellebrite equipment and have plans to have
one additional detective trained. We have also designated a location to store the equipment as
required in the agreement.
Cellebrite offers a unique service to unlocking and retrieving data from electronic devices and
our request is to purchase the equipment through a “sole source” process. There will be future
maintenance agreement costs, which is not funded through general fund dollars will be paid
through our “high crimes” or drug seizure account.
Fiscal and Policy Implications-N/A
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Page 2 of 2
Council Packet Attachments
A. Cellebrite Package Agreement
Finance Committee Review - N/A
Legal Review - N/A
Options
Option Results
• Authorize as presented Purchase equipment
• Take no action No purchase of equipment
Action Requested
Staff requests Council authorize staff to execute the Cellebrite Agreement to Cellebrite for the
hardware and software.
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STAFF REPORT
To: City Council
From: Allison Williams, City Manager
Date: October 20, 2021
Proceeding Type: New Business
Subject: Annual Review and approval of LTAC application
recommendations
Legislative History:
•First Presentation:
•Second Presentation:
•Action:
October 26, 2021 postponed to November 9, 2021
Motion
Overview
The Lodging Tax is an excise tax authorized by State law in RCW 67.28, Public Stadium, Convention,
Arts and Tourism Facilities. The City of Moses Lake has imposed an excise tax on charges for lodging
by hotels, motels, and similar business enterprises, pursuant to Chapter 82.08 RCW. In Moses Lake
the total tax on lodging is 4% (this includes the original 2% sales tax credit and the additional 2%
special excise tax).
The Moses Lake Lodging Tax Advisory Committee (LTAC) met on October 5th and 6th to consider
the 2022 applications for funding support to eligible groups and organizations that have positive
impacts on tourism in the greater Moses Lake area.
The LTAC members considered all applications in accordance with the LTAC General Guidelines
documents with specific attention to the Project Evaluation Criteria portion of the Guidelines.
Following is the spreadsheet which reflects applications received, requested funding levels and the
LTAC’s recommendation. The LTAC funded applications to the recommended funding level of
$309,900. They also requested that the City fund the Freedom Festival with the City’s portion of
hotel-motel tax that is not committed to debt service. This request would constitute an
appropriate LTAC recommendation for the use of the City’s portion of funding that is not obligated
to debt payments.
Additionally, Council had a request for reconsideration of the amount funded to the Allied Arts.
The City’s Lodging Tax funds and area events were impacted by COVID in 2020. As a result, City
Council could consider a fund as a part of the American Rescue Plan Act (ARPA) that would
reimburse 2020 lodging tax fund losses in 2020 to cover the Freedom Festival and establish a
separate fund through ARPA that would be a business and non-profit support fund out of which
the Allied Arts request could be funded.
Page 1 of 2
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Page 2 of 2
Fiscal and Policy Implications
The City of Moses Lake has established a special revenue fund titles “Tourism Activities Fund” to
account for the lodging tax receipts and related tourism promotion expenditures.
The City intends to maintain a reserve in the fund and will assess how much of the fund to
appropriate in a given year on an annual basis.
As set forth in RCW 67.28.1816, the revenues received from the City’s hotel/motel tax may be used
for the following purposes only:
1.Tourism marketing;
2.Marketing and operations of special events and festivals designed to attract tourists;
3.Operations and capital expenditures of tourism-related facilities owned or operated by a
municipality or a public facilities district; or
4.Operations of tourism-related facilities owned or operated by non-profit organizations.
Council Packet Attachments
A. Summary of applications with supplemental LTAC funding recommendation.
Finance Committee Review N/A
Legal Review N/A
Options
Option Results
•Review and approve the LTAC funding
recommendation.
The applicants move forward with budgeting
the funding of their requests.
•Review and revise the LTAC funding
recommendation.
•(Procedural requirements of this action
are set forth in RCW 67.28.1817 (2)
The City Council must advise the LTAC of their
revisions to the LTAC funding
recommendations. The LTAC Committee
would then have 45 days to meet to consider
Council input and prepare another
recommendation. After the second
recommendation from the LTAC committee,
the Council may act on funding requests.
•Take no action.The hotel/motel tax funds remain in place and
continue to accrue.
Action Requested
Staff recommends the City Council discuss and advise staff on how to proceed.
Moses Lake Council Packet 11-9-21, Page 80 of 90
LTAC Meeting Date October 6, 2021Organization NameEvent Name & Date2021 Funded* 2022 Request** LTAC RecommendARPA BackfillEntco Intentional, LLC ML Airshow ‐ 6/17‐19/202250,000$ 60,000$ 57,900$ ‐$ Columbia Basin Cancer FoundatiCraft out Cancer ‐ 8/27/225,000$ 5,000$ 5,000$ ‐$ Grant County Fairgrounds Grant County Fair ‐ 8/16 ‐ 20/20225,000$ 75,000$ 40,000$ ‐$ Columbia Basin Community Con Season 68 Concert Series 8/1/22‐4/30/23‐$ 10,000$ 7,500$ ‐$ City of Moses Lake ‐ Tourism COML Tourism Marketing Campaign 1/1 ‐ 12/31/22110,000$ 110,000$ 110,000$ ‐$ Columbia Basin Allied Arts Premiere Season 45 8/1/22‐4/30/2310,000$ 20,000$ 7,500$ ‐$ Moses Lake Spring Festival Moses Lake Freedom Fest 7/1/22‐7/3/22‐$ 50,000$ none 50,000$ Visit WashingtonEvent Tourism Marketing 4/1/22‐9/1/22‐$ 3,650$ none noneDowntown Moses Lake AssociatBrews & Tunes ‐ 2/26/221,000$ 1,000$ 1,000$ ‐$ Downtown Moses Lake AssociatSip and Stroll ‐ 9/18/221,000$ 1,000$ 1,000$ ‐$ Sand Scorpions ORV Group Bounty Hole & Freestyle Mud Trucks ‐ 9/17/22 15,000$ 55,325$ 35,000$ ‐$ Spring FestivalSpring Fest ‐ 5/26/22‐5/29/2245,000$ 40,000$ 40,000$ ‐$ Moses Lake BMXGold Cup/State Qualifier Race 6/18 ‐ 9/19/22‐$ 5,000$ 5,000$ ‐$ TOTALS:242,000$ 435,975$ 309,900$ 50,000$ ‐$ $309,900 Available to Grant in 2022122,425$ request shortfall* 2021 Restrictions applied to use of funds for Fair marketing and ORV Group to work with City staff for Tourism** 2022 Fair encourage application next year for events all year aroundMoses Lake Council Packet 11-9-21, Page 81 of 90
ADMINISTRATIVE REPORT
To: Allison Williams, City Manager
From: Dave Bren, PE, Municipal Services Director
Date: November 3, 2021
Proceeding Type: Administrative Report
Subject: 2022 Water & Sewer System Plan Updates
Request for Proposals Posted 11-02-2021
2022 Water System Plan – Update Needed: The Washington
State Department of Health requests periodic update of
Municipal Water System Plans every 6-Years. There is some
flexibility with timing, but we are now coming up on 7-Years
since our last update. In addition, development requests for
Water capacity and fire flows have shown that the current 2015
plan needs to be updated. A Request for Engineering
Qualifications to conduct the 2022 Water System Plan was
posted on 11-02-2021 (Attachment A).
2015/2006 Water System Plans: The current 2015 Water
System Plan and the previous 2006 Water System Plan were
both written by Shawn Obrien, PE when he was at the City of
Moses Lake. Shawn is now the City Engineer for the City of
Othello. Shawn will be a good resource for the 2022 Water
System Plan update project.
2020 Water System Modeling Work: The water system
digital model was updated in 2020. Both the 2020 modeling
work and 2015 Water System Plan will provide a reference
basis for the 2022 Water System Plan update.
Irrigation Offset Project: The 2022 Water System Plan will
include long-range planning for cost effective irrigation
water use, instead of expensive drinking water use, for
irrigation throughout the City. Analysis would include
coordination with the Irrigation District, coordination with
the Bureau of Reclamation, phased irrigation system
extension, irrigation utility formation, Grant funding, and
utility creation.
Water Rights: Water rights is a important section of the
2022 Water System Plan update. In addition, the Irrigation
Offset project would greatly help the City with water rights
into the future.
Moses Lake Council Packet 11-9-21, Page 82 of 90
Page 2 of 2
2022 Sewer System Plan – Update Needed:
The Washington State Department of Ecology
suggests periodic update of Municipal Sewer
System Plans. There is plenty of flexibility with
timing, but we are now coming up on 7-Years
since our last update. In addition, development
requests for Sewer capacity have shown that
the current 2015 plan needs to be updated. A
Request for Engineering Qualifications to
conduct the 2022 Sewer System Plan was
posted on 11-02-2021 (Attachment B).
2015 Sewer System Plan: The current 2015
Sewer System Plan was written by Mike Moro,
PE when he was in the Engineering Division at
the City of Moses Lake. Mike is currently the
City Public Works Director and will be retiring
very soon. Mike will be a good resource for the
2022 Sewer System Plan update project.
2020 Sewer System Modeling Work: The sewer system digital model was updated in 2020. Both the
2020 modeling work and 2015 Sewer System Plan will provide a reference basis for the 2022 Sewer
System Plan update.
Municipal Services would like to thank Mike Moro, PE and Shawn Obrien, PE for all their work on
previous Water and Sewer System Plans. They have both expressed their willingness to help in support
of getting the 2022 system plans updated and completed. Their historical background, facilities
knowledge, and facilities expertise is greatly appreciated.
DUNES WASTE WATER TREATMENT PLANT
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Moses Lake Civic Center · 401 S. Balsam Street · P.O. Drawer 1579 · Moses Lake, WA 98837
www.cityofml.com · 509-764-3701
REQUEST FOR QUALIFICATIONS COMPREHENSIVE WATER SYSTEM PLAN
CITY OF MOSES LAKE, WASHINGTON
GENERAL PROJECT INFORMATION The City of Moses Lake invites engineering firms from the MRSC Consultant Roster to submit information about their qualifications for the subject project. The selected consultant will provide the City with a complete Comprehensive Water Systems Plan.
The work will imitate, and should be informed by, the city’s Comprehensive Water
System Plan of 2015. It shall incorporate current population projections and recent updates to the water system. The selected firm must be experienced in comprehensive water system planning and water system design. A copy of the 2015 Water System Plan is available via download off of the city website at
https://www.cityofml.com/1019/WasteWater-System-Water-System-Plans.
SCOPE OF WORK
The work will generally include, but is not limited to, the following description. The new
comprehensive plan may be based off of the plan produced for the city in 2015. That plan consists of an executive summary, ten chapters, and several appendices. The chapters included are as follows:
1. Description of Water System
2. Basic Panning Data and Water Demand Forcasting 3. System Analysis 4. Conservation Program/Water Rights Analysis/System Reliability 5. Source Water Protection
6. Operation and Maintenance Program
7. Distribution Facilities Design and Construction Standards 8. Improvement Program 9. Financial Program 10. Miscellaneous Documents
The city worked with a consultant to update its water hydraulic model in 2021. The modeling was completed using Innovyze’s InfoWater Pro water modeling software. It is expected that the hydraulic model already created will be used as the basis for chapters one, three, and relevant parts of other chapters, with expansion and updates
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Moses Lake Civic Center · 401 S. Balsam Street · P.O. Drawer 1579 · Moses Lake, WA 98837
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to the existing material, only if deemed necessary. Applicants may contact the city for a copy of the water system hydraulic model report.
The city will identify individuals particularly knowledgeable of the city’s water system
who will work with the selected consultant to complete this project. Additional tasks may be identified and added to the project scope during contract development and / or project implementation. Alternative ways of organizing the
required information in the plan may be considered.
PROJECT SCHEDULE
1. Issue RFQ for Consultant Selection November 2, 2021
2. Submittal Due December 2, 2021 3. Consultant Contract Executed January, 2022 4. First Submittal to DOH for review April, 2022 5. Council Resolution to Adopt Plan May, 2022
FORMAT OF STATEMENT OF QUALIFICATIONS To facilitate review, the SOQ submittal should conform to the following format.
1. Experience and Qualifications: Provide a description of your firm’s experience and qualifications related to developing municipal water system comprehensive plans and in potable water system design. This section should highlight experience in geographical areas that depend on ground water with climate
conditions similar to Moses Lake.
2. Project Team: Identify proposed team members and responsibilities. Provide resumes, outlining credentials and experience.
3. References: Provide the name and phone number for at least three references
familiar with your services, in relation to projects similar to the scope of work. 4. Project Understanding: Provide your general understanding of the City of Moses Comprehensive Water Systems Plan project. Identify potential challenges and
concerns.
5. Supporting Data: Include additional information the applicant believes is relevant.
SELECTION OF THE CONSULTANT It is the intent of the City to appoint a committee to review and rank the SOQs. The committee may choose to interview a shortlist of consultants before making the selection.
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Moses Lake Civic Center · 401 S. Balsam Street · P.O. Drawer 1579 · Moses Lake, WA 98837
www.cityofml.com · 509-764-3701
The City reserves the right to reject any submissions, and to request clarification, and to waive technicalities, if deemed in the best interest of the City. The City assumes no responsibility for costs incurred responding to this RFQ.
In accordance with appropriate selection procedures, selection will be qualification based. No overhead rate, fees or cost information should be included as part of this request.
CONTRACT The selected consultant will be invited to negotiate a contract with the City. A detailed scope of services and associated fees will be developed, and agreed by the selected
consultant and City, and incorporated as part of the contract.
The Consultant shall not discriminate on the basis of race, color, religion, national origin, sex, age, disabilities, or veteran status in the performance of this contract. The City of Moses Lake encourages disadvantaged business enterprise consultant firms to
respond. SUBMITTAL OF STATEMENT OF QUALIFICATIONS AND CONTACT PERSON
The SOQ shall not exceed twenty (20) pages; excluding the front and back covers. One
(1) printed and one digital copy of the SOQ must be submitted not later than 2:00pm, on December 2, 2021 to: City of Moses Lake
Municipal Services Department
Attention: David Bren PE, MSCE PO Box 1579 Moses Lake, WA 98837
Questions regarding the RFQ should be directed to: Richard Law PE City Engineer
PO Box 1579
Moses Lake, WA 98837 rlaw@cityofml.com 509-764-3782
Mark Beaulieu PE
Design Engineer PO Box 1579 Moses Lake, WA 98837 mbeaulieu@cityofml.com
509-764-3776
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Moses Lake Civic Center · 401 S. Balsam Street · P.O. Drawer 1579 · Moses Lake, WA 98837
www.cityofml.com · 509-764-3701
REQUEST FOR QUALIFICATIONS COMPREHENSIVE WASTEWATER SYSTEM PLAN
CITY OF MOSES LAKE, WASHINGTON
GENERAL PROJECT INFORMATION The City of Moses Lake invites engineering firms from the MRSC Consultant Roster to submit information about their qualifications for the subject project. The selected consultant will provide the City with a complete Comprehensive Wastewater Systems
Plan. The work will imitate, and should be informed by, the Comprehensive Wastewater
System Plan of 2015. It shall incorporate current population projections and recent updates to the wastewater system. The selected firm must be experienced in comprehensive wastewater system planning and wastewater system design. A copy of the 2015 Wastewater System Plan is available via download off of the city website at
https://www.cityofml.com/1019/WasteWater-System-Water-System-Plans.
SCOPE OF WORK
The work will generally include, but is not limited to, the following items and will be
based off of the plan produced for the city in 2015. That plan consists of and ten chapters, and thirty-four appendices. The chapters included in the current plan are as follows:
1. Executive Summary
2. Introduction a. Includes a description of the wastewater treatment area, treatment plants, connections to the city wastewater system, and private wastewater systems located within the city service area.
3. Basis of Planning
a. Includes information on relevant topography, soils, precipitation, groundwater, existing and projected land use and wastewater flows, and the current condition of infrastructure. 4. Existing Collection System
a. Includes information on the conveyance system (pipe and lift stations),
and wastewater flow and infiltration. 5. Tributary Summary Reports a. Contains summary information on 53 tributaries within the city. 6. Operations, Maintenance and Construction
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a. Includes operations information for office and maintance facilities, treatment plants, gravity mains, force mains, air release assemblies, overall system control, the complaint response program, new
developments, easements, building sewers, routine maintenance
procedures, and record keeping. 7. Capital Improvement Plan a. Includes a description of the annual capital improvement plan and all current capital improvement projects.
8. Water Reclammation Evaluation
9. Treatment and Water Quality Compliance a. Includes information on regional water quality concerns, a summary of the existing water treatment plan, operations and maintenance concerns specific to water quality, and commercial/industrial
pretreatment requirements.
10. Financial Plan The appendices cover various items including flow assessments for the city’s two wastewater treatment plants, a complete list of pipes and manholes including elevations
slopes and design capacities, lift station data (design flow rates, pressure, available
pump horsepower, etc.), copies of industrial waste discharge permits, detailed maps of tributaries and the wastewater system, relevant municipal codes, and other information relevant to the comprehensive plan.
The city worked with a consultant to update its wastewater hydraulic model and create
a summary hydraulic flow report in 2021. The modeling was completed using Innovyze’s InfoSWMM Storm Sewer Modeling and Analysis software. It is expected that the hydraulic model already created and other relevant data from the report will be used as a basis for information whenever possible during this project. Applicants may
contact the city for a copy of the wastewater hydraulic model report.
Additional tasks may be identified and added to the project scope during contract development and / or project implementation. Alternative ways of organizing the required information in the plan may be considered.
PROJECT SCHEDULE 1. Issue RFQ for Consultant Selection November 2, 2021
2. Submittal Due December 2, 2021
3. Consultant Contract Executed January, 2022 4. First Submittal to DOH for review April, 2022 5. Council Resolution to Adopt Plan May, 2022
FORMAT OF STATEMENT OF QUALIFICATIONS To facilitate review, the SOQ submittal should conform to the following format.
Moses Lake Council Packet 11-9-21, Page 88 of 90
Moses Lake Civic Center · 401 S. Balsam Street · P.O. Drawer 1579 · Moses Lake, WA 98837
www.cityofml.com · 509-764-3701
1. Experience and Qualifications: Provide a description of your firm’s experience and qualifications related to developing wastewater system comprehensive plans and in wastewater system design. This section should highlight experience with
municipalities that have geographical size and populations similar to the City of
Moses Lake. 2. Project Team: Identify proposed team members and responsibilities. Provide resumes, outlining credentials and experience.
3. References: Provide the name and phone number for at least three references familiar with your services, in relation to projects similar to the scope of work. 4. Project Understanding: Provide your general understanding of the City of Moses
Comprehensive Water Systems Plan project. Identify potential challenges and
concerns. 5. Supporting Data: Include additional information that the applicant believes is relevant.
SELECTION OF THE CONSULTANT It is the intent of the City to appoint a committee to review and rank the SOQs. The
committee may choose to interview a shortlist of consultants before making the selection. The City reserves the right to reject any submissions, and to request clarification, and to waive technicalities, if deemed in the best interest of the City. The City assumes no
responsibility for costs incurred responding to this RFQ. In accordance with appropriate selection procedures, selection will be qualification based. No overhead rate, fees or cost information should be included as part of this request.
CONTRACT The selected consultant will be invited to negotiate a contract with the City. A detailed
scope of services and associated fees will be developed, and agreed upon by the selected consultant and City, and incorporated as part of the contract. The Consultant shall not discriminate on the basis of race, color, religion, national origin, sex, age, disabilities, or veteran status in the performance of this contract. The
City of Moses Lake encourages disadvantaged business enterprise consultant firms to respond.
Moses Lake Council Packet 11-9-21, Page 89 of 90
Moses Lake Civic Center · 401 S. Balsam Street · P.O. Drawer 1579 · Moses Lake, WA 98837
www.cityofml.com · 509-764-3701
SUBMITTAL OF STATEMENT OF QUALIFICATIONS AND CONTACT PERSON The SOQ shall not exceed twenty (20) pages; excluding the front and back covers. One
(1) printed and one digital copy of the SOQ must be submitted not later than 2:00pm, on
December 2, 2021 to: City of Moses Lake Municipal Services Department
Attention: David Bren PE, MSCE
PO Box 1579 Moses Lake, WA 98837
Questions regarding the RFQ should be directed to:
Richard Law PE City Engineer PO Box 1579
Moses Lake, WA 98837
rlaw@cityofml.com 509-764-3782 Mark Beaulieu PE
Design Engineer
PO Box 1579 Moses Lake, WA 98837 mbeaulieu@cityofml.com 509-764-3776
Moses Lake Council Packet 11-9-21, Page 90 of 90