2020 0127 Council Agenda PacketMoses Lake City Council
David Curnel, Mayor | Daryl Jackson, Deputy Mayor | Mike Riggs, Council Member | Karen Liebrecht, Council Member
Don Myers, Council Member | David Eck, Council Member| Dean Hankins, Council Member
Moses Lake Civic Center – 401 S. Balsam
Special Meeting Agenda
Monday, January 27, 2020, 7 PM Call to Order – 7 p.m.
Roll Call
Pledge of Allegiance
Summary Reports:
Mayor’s Report
Additional Business
City Manager’s Report
Consent Agenda Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be no
separate discussion of these items unless a Council Member requests specific items to be removed from the
Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda.
#1 pg 3
a.Claims and Payroll
b.Buley Municipal Easement Resolution 3779
c.Award 2020 Cascade, Dog, and Dano Park Resurfacing Project
Old Business – none scheduled
New Business
#2
Motion
pg 32
Community Services Annexation Request and Set Public Hearing
Presented by Kris Robbins, Community Development Director
Summary: Council to review and consider approval
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January 27, 2020, City Council Meeting – Page 2
#3
Motion
#4
#5
pg 46
Hayden Utility Reimbursement Reduction Request
Presented by Kris Robbins, Community Development Director
Summary: Council to review and consider approval
pg 55
Sun Terrace Plat Extension Motion
Presented by Kris Robbins, Community Development Director
Summary: Council to review and consider approval
pg 61
Barrington Pointe 4A Plat Extension Motion Presented
by Kris Robbins, Community Development Director Summary:
Council to review and consider approval
Administrative Reports
Council Communications and Reports
Executive Session – none scheduled
Adjournment
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To: Kevin Fuhr, Interim City Manager
From: Cindy Jensen, Finance Director
Council Meeting Date: January 27, 2020
Proceeding Type: Consent Agenda
Subject: Semi-Monthly Disbursement Report
The following amounts were budgeted and sufficient funds were available to cover these payments:
Claim Checks 146598 - 146737 $1,486,741.07 Payroll Checks Electronic Payments Payroll ACH - Payroll not processed before this report
Summary
RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council.
RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City.
RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued.
The City meets all these conditions.
To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting.
All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director.
The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place.
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CITY OF MOSES LAKE
STAFF REPORT
To: Kevin Fuhr, Interim City Manager
From: Fred Snoderly, Municipal Services Director
Date: January 17, 2020
Proceeding Type: Consent Agenda
Subject: Request to Accept Municipal Easement (Buley)
Legislative History:
• First Presentation:
• Second Presentation:
• Requested Action:
January 27, 2020
Motion
Staff Report Summary
Staff is requesting that the City accept an easement from Jeffrey Buley to operate and maintain a
sewer main across a portion of Farm Unit 123, Fourth Revision of Block 41, Columbia Basin Project.
Background
The proposed Elementary School south of Nelson Road will require sewer service. The existing
sewer main in Nelson Road is not deep enough to serve them. A sewer was placed under Highway
17 in preparation to serve the Buley property to the south of South Campus but was never
completed due to the economic downturn. The City approached the Buley Family and they have
granted an easement along their north property line to be able to extend the sewer main and serve
the school.
Staff is now requesting the City accept the easement from the Buley Family to be able to operate
and maintain that line.
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Fiscal and Policy Implications
None
Options
Option Results
• Move to accept an easement from
Jeffrey Buley
Staff will notify the proponent.
• Take no action The City will not accept the easement and
work on another route to serve the school.
Staff Recommendation
Staff recommends City Council adopt Resolution 3779 as presented.
Attachments
A. Municipal Easement
B. Resolution 3779
Legal Review
N-A
Moses Lake Council Packet 1-27-20, Page 23 of 64
RESOLUTION NO. 3779 A RESOLUTION ACCEPTING A MUNICIPAL EASEMENT FR0M THE BULEY FAMILY IN ORDER TO PROVIDE SERVICES TO THE PROPOSED ELEMENTARY SCHOOL Recital: 1. Resolution No. 238 provides all grants of real estate, or any interest therein, to the City of Moses Lake, shall not be accepted until a resolution has been duly passed by the City Council.
Resolved: 1. Accept an easement for municipal purposes as recorded on Grant County Auditor’s File No 1420101. ADOPTED by the City Council on January 27, 2020.
________________________________ David Curnel, Mayor
ATTEST:
_____________________________________
Debbie Burke, City Clerk
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STAFF REPORT
To: Kevin Fuhr, Interim City Manager
From: Fred Snoderly, Municipal Services Director
Date: January 23, 2020
Proceeding Type: Consent Agenda
Subject: Award 2020 Cascade, Dog, and Dano Park Resurfacing Project
Legislative History:
• First Presentation:
• Second Presentation:
• Requested Action:
January 27, 2020
Motion
Staff Report Summary
On January 22, staff opened bids for the 2020 Cascade, Dog, and Dano Park Resurfacing Project.
The City received five (5) bids for the work. The low bid was $117,039.87 and the Engineer’s
Estimate was $129,530.83.
Background
The 2020 budget includes money for completing these improvements. This project consists of
paving the existing gravel parking areas at Dano Park and the Dog Park, and paving the existing
gravel road entrance to the Cascade Park Parking Area.
The low bidder, Central Washington Asphalt of Moses Lake, has successfully worked with the City
on past projects.
Fiscal and Policy Implications
The project will require budgeted funds to be spent.
Options
Option Results
• Award the 2020 Cascade, Dog, and
Dano Park Resurfacing Project to the
lowest bidder
Staff will move forward with executing a
contract with the low bidder to complete the
work.
• Take no action Staff will stop working on this project and wait
for further direction from City council.
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Page 2 of 2
Staff Recommendation
Staff recommends accepting the bid for the 2020 Cascade, Dog, and Dano Park Resurfacing Project
from Central Washington Asphalt, Inc. in the amount of $117,039.87.
Attachment
A. Bid Summary
Legal Review N-A
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STAFF REPORT
To: Kevin Fuhr, Interim City Manager
From: Kris Robbins, Community Development Director
Date: January 21, 2020
Proceeding Type: New Business
Subject: Notice of Intention to Commence Annexation Proceedings
Legislative History:
•First Presentation: January 27, 2020
•Second Presentation:
•Requested Action: Motion
Staff Report Summary
Community Development has received a Notice of Intention to Commence Annexation
Proceedings from Community Services of Moses Lake with regard to Grant County Tax Parcel
Numbers 170372000, 170373000 & 170374000. See attached map.
The matter of initiating annexation proceedings with the subject property comes from a request
for municipal water and sewer. In accordance with the City Council’s Policy regarding utility
extensions, properties that are within one-half mile of the corporate limits and wish to connect to
water/sewer services must annex unless otherwise granted an exception by the City Council.
Background
In 2001, the City Council adopted a Comprehensive Plan that included an Urban Growth Area
(UGA) that was negotiated between the Grant County Board of County Commissioners and the
Moses Lake City Council in accordance with RCW 36.70A.110. The final adopted UGA was nearly
ten (10) years in the making and was subject to much debate, discussion and Public Hearings. The
Moses Lake UGA is a twenty (20) year vision that is intended to encourage growth that is urban in
nature and whereby urban governmental services would be provided by the City.
The Moses Lake Comprehensive Plan, Goal 3, Section 3-8 Land Use Chapter, addresses when it is
appropriate to annex areas within our Urban Growth Area.
“Goal 3: THE CITY SHALL ANNEX ONLY THOSE PROPERTIES WHERE URBAN SERVICES ARE
APPROPRIATE AND CAN BE REASONABLY PROVIDED”
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Fiscal and Policy Implications
Municipal Services, Police, Fire, Planning and Building would all be impacted in terms of providing
services. The development of annexation area would yield property taxes and more, which would
be utilized to offset staff and infrastructure costs associated with City services that would be
provided to the area.
Options
Option Results
• Consider and accept the Notice of
Intention to Commence Annexation
Proceedings
Annexation proceedings are initiated and the
City Council can initiate the annexation and
proceed with annexation.
• Consider and accept the Notice of
Intention; Modify the Proposed Area
and to Commence Annexation
Proceedings
Annexation proceedings are initiated, staff will
coordinate with additional property owners
and the City Council can initiate the
annexation and proceed with annexation.
• Take no action The City Council will contradict the Goals and
Policies of the Comprehensive Plan, Urban
Growth Area.
Staff Recommendation
Staff recommends that the Moses Lake City Council accept the Notice of Intent as presented;
modify the proposed area and approve the proceeding of a public hearing.
Attachments - None
A. Notice of Intention to Commence Annexation Proceedings
B. Proponent request and map
C. Additional area map and information
Legal Review – N/A
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BUELL DRGRAPEDRMAR
K
E
T
S
T
GARYST
CHARL
OTTEST Robin Ln NEGARY ST
KRISTINE ST STEWART LNDANIEL STSR-
1
7
BEACON RD
170478034
170428000170478035
170456000
170367000 170473000
170368000 170369000
170469000
170478036
170430000
170478038 170468000120306000
170435000
170334000
120308000
120307000120304000
170333000 120305000
170374000
170371000 17037000
170335000
170373000
170372000
Legend
City Limits
Proposed Annexation Parcels
College Apartments
Owners in Agreement with ETA
PossibilitiesCITY OF MOSES LAKE Proposed AnnexationDate: 1/23/2020 1:58 PMPath: \\gis-server\gis\Masters\PRO PROJECTS\Annexation.aprxMoses Lake Council Packet 1-27-20, Page 44 of 64
APN Property Owner Acreage Assessed Value % of Assessed Value
170374000 Comm. Services of ML 1.03 $48,350 4.77%
170372000 Comm. Services of ML 3.27 $229,130 22.62%
170373000 Comm. Services of ML 2 $87,120 8.60%
170367000 Byers 0.8 $65,000 6.42%
170456000 Sauvage 0.99 $20,000 1.97%
170478035 Gonzalez (ETA)0.22 $41,355 4.08%
170478034 Hellewell (ETA)0.65 $75,225 7.43%
170428000 Hudson (ETA)0.2 $81,125 8.01%
170335000 Byers 6.09 $79,090 7.81%
170370000 Firouzi 2 $225,605 22.27%
170473000 Hellewel (ETA)0.21 $61,000 6.02%
Portion of Roadway approx 0.33
Totals 17.79 $1,013,000
APN Property Owner Acrage Assessed Value
170478036 Hendrickson 0.15 $37,475
170368000 Bartsch 0.3 $15,000
170478038 Bartsch 0.4 $15,000
170430000 Bartsch 0.17 $12,000
170469000 Granger 0.22 $26,230
170468000 Sheriff 0.5 $30,905
170369000 Bise 2 $89,785
170371000 St Marie 2 $254,915
Total 5.74 $481,310 $1,494,310
67.79%
APN COLLEGE APARTMENTS Assessed Value
170435000 ML Willey LLC $144,645
170334000 Perez $273,840
120308000 Perez $141,585
120306000 Perez $161,200
170305000 Perez $178,855
170304000 Perez $25,000
170330000 Perez $12,000
120307000 Perez $12,500
Total $804,980 79.46%
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STAFF REPORT
To: Kevin Fuhr, Interim City Manager
From: Kris Robbins, Community Development Director
Date: January 20, 2020
Proceeding Type: New Business
Subject: Utility Reimbursement Reduction Request
Legislative History:
•First Presentation: January 27, 2020
•Second Presentation:
•Action: Motion
Staff Report Summary
The City of Moses Lake has received a request from Hayden Homes for a reduction in
reimbursement fees for water and sewer lines within a proposed project location. MLMC 13.08
allows for reimbursements for city cost of the construction of utility lines. The applicant believes
that the cost of the reimbursements are detrimental to the investment of developing this property
and therefore is requesting a reduction in the amount.
Background
Upon request of subdividing the parcel in question, located at Grape Drive and Maple Street,
Hayden Homes learned about the reimbursements due on the property for water and sewer lines.
Development Engineering reviewed the request and calculated the costs of the reimbursement to
be $135,589+/-. Hayden Homes believes that this cost is high and requests a reduction for the
following reasons: they will be relocating a portion of the sewer line as it runs through the property
affecting the lots and they feel that there are areas that have no direct benefit to them. They have
asked for the fees to be reduced to $17,283.36.
Development Engineering provided a memo with the breakdown of costs and how the
reimbursements work. The staff supports the reduction of the total amount of reimbursement by
approximately $48,484 +/-. Leaving the amount being approximately $87,105 for reimbursements.
The legislative history shows that the City has dealt with this type of request one other time in
2010.
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Fiscal and Policy Implications
Yes there is a fiscal impact of the potential of $118,000 +/- in reduction of a $135,589 +/- investment.
Options
Option Results
• Consider the request and direct staff to
allow a reduction
Allows developer an option for reduction of the
sewer line reimbursement portion that will be
relocated due to development
• Take no action. The reimbursement about stands as per MLMC
Staff Recommendation
Staff recommends the City Council approve the reduction in reimbursement of the portion of
sewer line that is to be relocated for the development.
Attachments
A. Letter of request and map
Legal Review N-A
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STAFF REPORT
To: Kevin Fuhr, Interim City Manager
From: Kris Robbins, Community Development Director
Date: January 20, 2020
Proceeding Type: New Business
Subject: Sun Terrace 5, 7 & 8 Plat Extension
Legislative History:
•First Presentation: January 27, 2020
•Second Presentation:
•Action: Motion
Staff Report Summary
The City of Moses Lake received a request from the civil engineer for AHO Construction to extend
the Sun Terrace preliminary plat phase 5, 7 and 8. The plat is to expire on September 12, 2020
(after previous extension requests). They are requesting an additional three years for completion.
They anticipate the final plat to be completed for phase 5 & 7 by March 2021 and phase 8 by
2022.
Background
Sun Terrace is a 360 lot subdivision that received preliminary plat approval in 2007. Due to the
economic downturn, the projects were put on hold. The applicant did work on the project and
slowed down on the buildout of each phase. Over the last few years, the demand has increased
and the developers have been moving along on the plats. In 2017, the applicant requested
approval of an extension for seven of the eight phases. They are now down to three left and are
looking forward to the completion.
MLMC 17.12.100 sets the expiration for plats with the council ability to grant one extension not
to exceed three years. In the extension request in 2017, the council authorized the extension and
reserved the right to allow for additional extensions. If the deadline is not extended the plat
defaults to null and void.
All development and construction is meeting or exceeding the current community standards.
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Fiscal and Policy Implications
No fiscal impact.
Options
Option Results
• Consider the request and direct staff to
write a letter to allow extension
Sun Terrace Preliminary Plat Phase 5, 7 & 8 would
have a new expiration date of February 28, 2023
• Take no action. Plats would expire in September 2020 pursuant
to current extension request.
Staff Recommendation
Staff recommends the City Council approve the Sun Terrace Preliminary Plat extension request.
Attachments
A. Letter of request and map
B. 2017 Extension request
Legal Review N-A
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STAFF REPORT
To: Kevin Fuhr, Interim City Manager
From: Kris Robbins, Community Development Director
Date: January 20, 2020
Proceeding Type: New Business
Subject: Barrington Point 4B Plat Extension
Legislative History:
•First Presentation: January 27, 2020
•Second Presentation:
•Action: Motion
Staff Report Summary
The City of Moses Lake received a request from the civil engineer for Olson Homes LLC to extend
the Barrington Point 4B preliminary plat until August of 2021. The plat expired on August 14, 2019,
(no previous extension requests). They are requesting an additional two years for completion. They
anticipate the final plat prior to the request of August 2021.
Background
Barrington Point 4B is a 23-lot subdivision that was part of a 46-lot plat (Barrington Point 4) that
received preliminary plat approval in 2007. Due to the economic downturn, the projects were put
on hold. The applicant purchased the subdivision in 2017 and did work on the project. Over the
last few years, the demand has increased and the developers have been moving along on the plats.
However due to circumstances beyond the developer’s control, completion of the plat has not yet
transpired. Construction plans are near completion then construction of the infrastructure can
occur.
MLMC 17.12.100 sets the expiration for plats with the council ability to grant one extension not to
exceed three years. The council may authorize the extension and reserved the right to allow for
additional extensions. If the deadline is not extended the plat defaults to null and void.
All development and construction is meeting or exceeding the current community standards.
Fiscal and Policy Implications
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No fiscal impact.
Options
Option Results
• Consider the request and direct staff to
write a letter to allow extension
Barrington Point 4B Preliminary Plat would have
a new expiration date of August 14, 2021
• Take no action. Plats would expire and the developer would
have to go back through the platting process.
Staff Recommendation
Staff recommends the City Council approve the request for the Barrington Point 4B Preliminary
Plat with the new expiration date of August 14, 2021.
Attachments
A. Letter of request and map
Legal Review N-A
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