2020 0310 Council Agenda PacketMoses Lake City Council
David Curnel, Mayor | Daryl Jackson, Deputy Mayor | Mike Riggs, Council Member | Karen Liebrecht, Council Member
Don Myers, Council Member | David Eck, Council Member| Dean Hankins, Council Member
Moses Lake Civic Center – 401 S. Balsam
Regular Meeting Agenda
Tuesday, March 10, 2020, 6:45 PM Call to Order – 6:45 p.m.
Executive Session (1 of 2)
RCW 42.30.110 (i) to discuss potential litigation
Reconvene – 7: 00 p.m.
Roll Call
Pledge of Allegiance
Summary Reports:
Mayor’s Report
-Council Member Liebrecht Appointment to the Sister City Student Exchange Program
-Mayor Curnel Appointed to the AWC State and Federal Policy Committee
Additional Business
City Manager’s Report
Citizen’s Communications – Identification
Citizens who would like to address the Council must complete one of the blue speaker request cards and
submit it to the City Clerk. There is a (5) minute time limit per speaker.
Consent Agenda Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be no
separate discussion of these items unless a Council Member requests specific items to be removed from the
Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda.
#1
a.City Council Meeting Minutes dated February 25, 2020
b.Claims and Payroll
c.HGAC Purchasing Interlocal Agreement
d.Harris Contract Amendment
e.Award Crack Seal Bid
f.Accept Fire Tender Donation Resolution 3795 Moses Lake Council Packet 3-10-20 Page 1 of 113
March 10, 2020, City Council Meeting – Page 2
Public Hearing
#2 Food Bank Annexation Ordinance 2945 Motion
Presented by Kris Robbins, Community Development Director
Summary: Council to hear from public, review, and consider adoption of ordinance
Old Business – none scheduled
New Business
#3 2595 Westshore Dr NE Request to Connect to Water and Sewer Motion
Presented by Fred Snoderly, Municipal Services Director
Summary: Council to review and consider approval of connection with an extra territorial agreement
#4 Deviation Request for Moses Lake Avenue Motion
Presented by Fred Snoderly, Municipal Services Director
Summary: Council to review and consider approval of deviation
#5 (placeholder) – packet will be updated Tuesday, March 10
Sydney Preliminary Plat Decision Appeal and Remand Motion
Presented by Kris Robbins, Community Development Director
Summary: Council to review and consider direction of action
Administrative Reports
Council Communications and Reports
Executive Session (2 of 2)
RCW 42.30.110 (b) To consider the acquisition of real estate; (g) to consider qualifications of
an individual for public employment and to review the performance of a public employee;
and, (i) to discuss potential litigation
Adjournment
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MOSES LAKE CITY COUNCIL
February 25, 2020
STUDY SESSION
A study session was held at 6 p.m. to update the Council on development of a new Larson Recreation Center facility. City staff and Lee Driftmier, from Driftmier Architects, presented
renderings of the proposed rec center, proposed remodel of 411 S Balsam for police, along with
updated financial information.
CALL TO ORDER
The regular meeting of the Moses Lake City Council was called to order at 7:04 p.m. by Mayor
Curnel in the Council Chambers of the Civic Center, 401 S. Balsam St., Moses Lake,
Washington.
ROLL CALL
Present: Mayor Curnel; Council Members Riggs, Liebrecht, Myers, Eck, and Hankins. Absent:
Deputy Mayor Jackson.
Action taken: Mayor Curnel moved to excuse Deputy Mayor Jackson, second by Council Member Riggs. The motion carried 6 – 0.
PLEDGE OF ALLEGIANCE
Vietnam Veteran W. Michael Sallis led the Council in the Pledge of Allegiance.
SUMMARY REPORTS
MAYOR’S REPORT
Lodging Tax Advisory Committee (LTAC) Appointment Mayor Curnel recommended appointment of Barry Lawson to the vacant position on the LTAC for an eligible tax recipient.
Action taken: Council Member Liebrecht moved to affirm the appointment, second by Council
Member Riggs. The motion carried 6 – 0.
2020 Census Presentation Luis Gomez, US Census Bureau Partnership Specialist, provided a PowerPoint presentation to illustrate the process and purpose of the US Census.
CITY MANAGER’S REPORT
Larson Rec Center Engineering Contract Amendment The amendment accounts for additional design costs due to the increased square footage
of the rec center. Scott Barlow, Dick Deane, Ron Sawyer, Melanie Strevy, and Mitch
Molitor shared comments in favor of the new construction. Council questions followed which included elimination of exercise equipment from the facility, current office conditions for police, temporary housing costs for police during their remodel, and providing funding as a commitment to the youth in Moses Lake.
Action taken: Council Member Liebrecht moved to authorize the City Manager to execute the
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CITY COUNCIL MINUTES – February 25, 2020
pg. 2
amended Larson Recreation engineering contract, second by Council Member Eck. The motion carried unanimously.
Curbside Yard Waste Vendor Finance Director Cindy Jensen is working on options with the Municipal Services Director in Quincy and with Waste Connections (Lakeside Disposal).
Fire Impact Fee City Manager Allison Williams advised that the Fire Impact Fee will be brought back for Council consideration after the Comprehensive Plan has been updated. Staff is working on a grant for the Housing Component of the Comp Plan and will present a budget amendment for this work.
Hanford Advisory Board The Grant County Commissioners are seeking a volunteer to represent county residents on the Hanford Advisory Board.
Employee Policies The administrative staff have been working on updating the bulk of the employee policies and plan to have them posted online by the first of March. The holiday policies will be brought to Council to consider observing Martin Luther King Jr Day in exchange of an existing floating holiday.
Human Resources Director Position The position has been advertised and will close on March 6. City Manager Allison Williams will be requesting two Council Members to volunteer to serve as part of an interview panel.
CITIZEN’S COMMUNICATION
Coronavirus Effect on Hospital Supplies Jason Burnham, 715 Michael St, Moses Lake, shared his work history and the impacts of medical supply shortages that is anticipated to occur from the factory closures in China.
Joe Hooper Memorial Park W. Michael Sallis, 9178 Space St, Moses Lake, requested the city to honor his late veteran friend by renaming Blue Heron Park to Joe Hooper Memorial Park. Council suggested Mr. Sallis
contact Parks and Recreation Director Spencer Grigg to discuss the policy and process for
naming of city parks. CONSENT AGENDA
#1 a. City Council meeting minutes dated February 11, 2020
b. Claim Checks 146912 through 147058 in the amount of $1,290,131.35; Payroll
checks 63300 through 63313 in the amount of $10,405.58; and Electronic Payments dated February 7 in the amount of $422,291.90 c. Award Pioneer Sidewalk, Curb, and Catch Basins Rebid
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CITY COUNCIL MINUTES – February 25, 2020
pg. 3
d. Animal Outreach Contract e. Microsoft Office 365 Contract
f. RC Modeler’s Lease Agreement Action taken: Council Member Riggs moved to approve the Consent Agenda, second by Council Member Eck. The motion carried 6 – 0.
OLD BUSINESS
#2 Build on Unplatted – Shi Resolution 3794 The resolution approves building on parcel 171041000, NNA Randolph Rd and requires the property to be platted within one year.
Action taken: Council Member Hankins moved to adopt Resolution 3794 as presented, second by Council Member Liebrecht. The motion carried 6 – 0. COUNCIL COMMUNICATIONS AND REPORTS
Council Member Liebrecht attended the Grant County Economic Development Council meeting
last week. City Manager Allison Williams was introduced to the group, they elected new officers, and received a presentation from a computer science associate faculty member at Big Bend Community College, Tom Willingham. Mayor Curnel requested an update from staff on a water service issue yesterday and activity on
the Lakeshore Drive paving project. Municipal Services Director Fred Snoderly advised that a fire hydrant had been hit by a motor vehicle and has since been fixed, and current work of adjusting manholes to grade is part of the 2019 Lakeshore Drive Reconstruction project.
ADJOURNMENT
The regular meeting was adjourned at 8:06 p.m.
______________________________________ David Curnel, Mayor
ATTEST____________________________________ Debbie Burke, City Clerk
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To: Allison Williams, City Manager
From: Cindy Jensen, Finance Director
Council Meeting Date: March 10, 2020
Proceeding Type: Consent Agenda
Subject: Semi-Monthly Disbursement Report
The following amounts were budgeted and sufficient funds were available to cover these payments:
Claim Checks 147059 - 147220 $1,091,700.17 Payroll Checks 0063314 - 0063336 $21,107.01 Electronic Payments Payroll ACH -02/21/2020 $433,372.12
Summary
RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council.
RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place.
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STAFF REPORT
To: City Council
From: Allison Williams, City Manager
Date: February 27, 2020
Proceeding Type: Consent Agenda
Subject: HGA Purchasing Cooperative Interlocal Agreement
Legislative History:
•First Presentation: March 10, 2020
•Second Presentation:
•Action: Motion
Staff Report Summary
The Houston Galveston Area Purchasing Cooperative is available to state and local governments
to participate in cooperative purchasing for equipment that traditionally requires a bid process.
Participation in purchasing cooperatives allows the City to take advantage of pricing from vendors
who have already been through the competitive bidding process, and to buy equipment at the bid
price.
The Municipal Services Department signed an agreement in 2016 in order to take advantage of a
$12k savings when purchasing a 4x4 pump trailer, which occurred prior to the addition of
Resolution 3668 to outline the City Manager’s spending authority in 2017.
Background
Cooperative purchasing has been in use in different forms for many years. The city has purchased
from “State Bid” lists for many years, and this is an example of cooperative purchasing. Cooperative
purchasing allows states and local government entities access to certain items offered through
previously competitively bid items.
Fiscal and Policy Implications
Participation in the program has no fee associated with it. The program allows us access to
previously specified and competitively bid equipment, and offers savings in staff time in drafting a
completely new specification and we receive the competitive bid pricing that has previously been
assigned to the equipment.
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Page 2 of 2
Options
Option Results
•Ratify the executed contract to
continue participation in the
cooperative purchasing agreement.
Allows all city departments’ access to
competitively bid emergency services
equipment as well as other items that may
have been bid and specified under the
cooperative agreement.
•Take no action.Staff would cancel the existing contract.
Staff Recommendation
Ratify the executed contract to participate in the purchasing cooperative.
Attachments
A. Houston Galveston Area Cooperative Purchasing Agreement executed on 5-17-16.
Legal Review n-a
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Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Cindy Jensen, Finance Director
Date: March 6, 2020
Proceeding Type: Consent Agenda
Subject: Harris Financial Software Contract Amendment
Legislative History:
• First Presentation: March 10
• Second Presentation:
• Requested Action: Motion
Staff Report Summary
Staff is requesting a contract amendment with Harris to implement the Innoprise Financial
Software to upgrade our current DataNow system. We were trying to be thrifty with the original
contract and agreed to do much of the work for implementation, but we got bogged down. With
staff turnover and shortages, we feel it is in our best interest to amend the contract with Harris
for them to complete the implementation. The original contract was for $54,468 with a
contingency of $22,000 for a total of $76,468. They are proposing an additional cost of $79,650
to bring the total contract to $159,118.
Background
Staff have been looking at replacing our current financial system for a few years, as our current
system is 20 years old and has had some glitches. The modules we are replacing include
Financials (General Ledger, Accounts Payable, Budget, etc.); Payroll/Human Resources; and Utility
Billing. Because many of our staff were new to their roles with DataNow, our first inquiry was to
the parent company, because we knew the DataNow programmers would need to help pull
existing data out of our system into a new system. Harris’ current software, named Innoprise,
was suggested. In 2018, the vendor provide demonstrations, we determined that the new
system would meet our needs, and started to look at contracting for the replacement. The
process was put on hold while the new Human Resources Director researched stand alone HR
systems.
Because of other priorities for HR, and increasing unreliability of DataNow, we decided to go
ahead with Innoprise in the spring of 2019. The implementation method that the vendor
recommended involved much work on our part, with them just directing the work. We were
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Page 2 of 2
doing OK with that until we got closer to testing and that is when we were unsure of our
computer programming skills, and asked what it would take for them to step in and complete the
process like a normal implementation. This contract is the result of that request. It should be
noted that a portion of the additional cost ($11,250) is tied to implementing the automated
meter reading system and interfacing new technology into the utility billing system, which would
have been an additional cost for any system.
We requested a quote to complete the Payroll module without Human Resources. The HR pieces
include primarily citizen access for applicant tracking, and documenting other HR related items
tied to an employee that aren’t necessary to produce a payroll, such as evaluations, certifications,
etc. The difference in price was only about $7,200, so we decided to keep the HR module in the
proposal to assist HR in their work until a new director can have time to evaluate system needs.
We would also like to explore bringing on a project manager to help us “speak the language” of
the computer implementers. With the concurrent implementation of the Cityworks asset
management system, we feel we can keep an IT Analyst busy for the rest of the year (9 months).
That position is estimated to cost roughly $68,500 with benefits.
Fiscal and Policy Implications
This project was budgeted in 2019 in the Central Services budget (fund 517) for about $100,000.
We paid about $22,000 toward this system, so there is $78,000 in the fund to carryforward into
the 2020 budget. The additional $59,118 (total contract less the 2019 budget) and project staff
estimated to be about $68,500—a total of about $127,618--will need to be an additional
appropriation. Even though there is enough fund balance to cover this additional cost, it would
leave the balance well below recommended minimums. Therefore, we are analyzing operating
budgets to transfer excess from 2019 operations to cover this additional one-time cost.
Options
Option Results
• Move to authorize the City Manager to
execute the contract amendment
Action would allow for Finance to go forward
with a successful model to complete software
implementation
• Take no action We would continue to struggle with the
current implementation model
Staff Recommendation
Staff recommends that City Council move to authorize the City Manager to execute the contract
amendment with Harris Innoprise, and research a staff addition for project management.
Attachments
A. Contract Amendment and Statement of Work
Legal Review N-A
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AMENDMENT TO ADDENDUM BETWEEN
N. HARRIS CORPORATION HARRIS ERP AND MOSES LAKE, WA
This Amendment (“Amendment”) is made and entered into on _________________, 2020
by and between N. Harris Computer Corporation d/b/a Harris ERP (“Harris ERP”) and Moses
Lake, WA (“the City”).
WHEREAS, Harris ERP and Moses Lake, WA entered into an Addendum Regarding the City of
Moses Lake, WA Innoprise Cloud 9 Financial, CIS, and Payroll Applications agreement April 16,
2019 (the “Addendum”); and
WHEREAS, the City of Moses Lake, WA wishes to revise the original Agreement from an Out
of the Box Implementation to a Train the Trainer Implementation approach; and
WHEREAS, Citizen Access Credit Card (with Innoprise provider) and basic Project and Grants
in Financials is being included in the scope of this project. Should the Capital Project Planning
module be required, it can be contracted at a future date.
WHEREAS, The City of Moses Lake, WA requires the addition of a second Meter Interface
provider to implement both Beacon and iTron and cost of which is $11,250.00.
WHEREAS, the proposed budget for the revised implementation approach is a total of
$169,738.00, of which $79,468.00 is already contracted. A reduced rate has been applied to the
additional budget which reduces the budget to be approved from $90,270.00 to $79,650. Budget
Proposal is as follows:
Phase/Task Budget $ Worked $ Balance $ Tentative Time Frames
Financials $13,690.07 $15,991.16 ($2,301.10) July
CCR $2,484.99 $1,028.04 $1,456.39 July
Payroll/HR $22,359.87 $23,387.91 ($1,028.04) July
CIS/MAR $18,933.07 $22,959.56 ($4,026.49) July
Contingency Hours $22,000.00 $0.00 $22,000.00
TOTAL PROJECT BUDGET REMAINING $79,468.00 $63,366.67 $16,100.76
Proposed Budget Worked Contract Rate Adjusted Rate
Financials $23,120.00 $0.00 $23,120.00 $20,400
CCR $0.00 $0.00 $0.00 $0
Payroll/HR $31,280.00 $0.00 $31,280.00 $27,600
CIS/MAR $35,870.00 $0.00 $35,870.00 $31,650
Contingency Hours $0.00 $0.00 $0.00 $0
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TOTAL PROPOSED PROJECT BUDGET $169,738.00 $63,366.67 $90,270.00 $79,650.00
WHEREAS, the new budget for Implementation will be invoiced at equal monthly amounts
through the forecasted go-live of July 2020, as follows:
Professional Services Due Upon start of Train the Trainer/Testing for Financials……$19,912.50
Professional Services Due Upon start of Train the Trainer/Testing for Payroll……….$19,912.50
Professional Services Due Upon start of Train the Trainer/Testing for CIS………..…$19,912.50
Professional Services Due Upon Cutover to Live……………...……………………...$19,912.50
WHEREAS, after the cutover to Innoprise, the City of Moses Lake wishes to retain Inquiry
Only access to their legacy software, DataNow. With a go live in June, your annual maintenance
for DataNow would drop to a reduced rate of $10,552.72, which will provide you with inquiry
only access to the system from June 2020-May 2021. (This can be renewed for annual terms as
needed).
1. All other provisions of the original agreement and the Addendum Harris ERP and the City
are not altered by this Amendment and shall remain in full force and effect.
2. This Amendment may be executed in counterparts and may be executed by way of
facsimile or electronic signature in compliance with AS 09.80, and each of which when
executed shall constitute an original and all of which together shall constitute one and the
same instrument.
3. Each of the persons signing below on behalf of an entity represents and warrants that he or
she is signing with full and complete authority to bind the party on whose behalf such
individual has signed this Amendment.
N. HARRIS COMPUTER CORPORATION MOSES LAKE, WA
d/b/a HARRIS ERP
Signed: __________________________ Signed: ___________________
By: Tammy R. DiManna By: Allison Williams
Its: Vice President, Operations Its: City Manager
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City of Moses Lake
Statement of Work to
Implement Innoprise Software
March 2020
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Harris Enterprise Resource Planning Confidential Information
Contents
Implementation Methodology ..................................................................................................................... 3
Harris ERP Statement of Work ..................................................................................................................... 3
Project Scope ............................................................................................................................................ 3
Methodology Responsibilities .................................................................................................................. 7
Client Responsibilities ............................................................................................................................ 12
Project Team .......................................................................................................................................... 16
Assumptions ........................................................................................................................................... 17
Project Procedures ..................................................................................................................................... 18
Project Change Control Procedure ......................................................................................................... 18
Deliverable Materials Acceptance Procedure ........................................................................................ 18
Escalation Procedure .............................................................................................................................. 19
Authorization ............................................................................................................................................. 20
Appendix A – Sample Documentation .......................................................................................................21
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Harris Enterprise Resource Planning Confidential Information
Implementation Methodology
The Harris ERP Software professional services methodology is based on similar and proven approaches
used by the largest and most renowned systems integration firms. At the same time it has been tailored
to include the many unique organizational and architectural benefits of Harris ERP and its products.
The implementation approach uses a “partnership” model between Harris ERP and clients (CLIENT), such
that the Harris ERP team primarily serves as an enabler, coach and trainer for the client to implement
the solution themselves. This client-enabled approach achieves a balance of speed and cost, while
taking advantage of available capacity of client staff.
Harris ERP Statement of Work
This Statement of Work (SOW) describes the work to be undertaken to implement the Harris ERP
Application Suites under the Software License and Professional Services Agreement and the terms and
conditions contained herein. Described within this SOW is the project, which consists of the deliverable
materials to be provided by the party designated below, and the Harris ERP and Client responsibilities to
be provided in accordance with the terms of this SOW.
Changes to this SOW will be processed in accordance with the procedure described in the Project
Change Control Procedure section. The investigation and the implementation of changes may result in
modifications to the estimated schedule, professional fees, and other terms of this SOW and the
Software License and Professional Services Agreement. To the extent there is a contradiction,
inconsistency or ambiguity between the terms of this SOW and the Agreement, this Agreement will
govern.
Project Scope
Application Modules
The functional Application Suites and the associated modules that are included in the scope of this
Statement of Work are noted below in the following table(s).
Application Suite Module In-Scope Y/N Total Project Duration
Financials General Ledger Y 6 Months
(FINS) Accounts Payable Y
Budget Preparation Y
Project Tracking Y
Purchasing Y
Requisitioning Y
Fixed Assets Y
Inventory N
Accounts Receivable N
Centralized Cash Receipts Y
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Harris Enterprise Resource Planning Confidential Information
Application Suite Module In-Scope Y/N Total Project Duration
Payroll/Human Resources Payroll Y 9 Months
(PRHR) Human Resources Y
Citizen Access-Applicant
Tracking
Y
Employee Self Service Y
State Reporting Y
Application Suite Module In-Scope Y/N Total Project Duration
Customer Information Utility Billing Y 12 Months
Systems Misc. Accounts Receivable Y
(CIS) Citizen Access Y
CIS- Meter Reading
Interface
Y
Citizen Access Credit card
(w/Innoprise provider)
inclusive of bill payment
Y
Payment Import (lockbox,
ACH)
N
Centralized Cash Receipts Y
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Harris Enterprise Resource Planning Confidential Information
Custom Development
Should customization be required, Harris ERP will leverage its development resources to work on certain
more technical elements of the project. Unless otherwise stated within the contract, and herein, this
Statement of Work assumes no customizations. The software is being purchased as is, no additional
functionality is implied or promised. Should customization be required, a Software Development
Request (SDR) will be created and a quote for said services issued.
Customizations/Modifications in Scope for this Project:
Enhancements:
1. None.
Interfaces:
1. NONE
Conversions:
1. Standard conversions as identified in Addendum A.
Forms:
1. Harris will provide the Client with form templates from which a layout can be selected. Minor
modifications can be made to the template within the scope of this project. Any modifications
requiring more than 2 hours per form, shall constitute custom development. Should customizations
be required, a Software Development Request will be created and a quote for said services.
Reports:
1. NONE
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Harris Enterprise Resource Planning Confidential Information
Implementation Methodology Responsibilities
Under this SOW, Harris ERP will undertake the following activities in conjunction with the Client:
Install
The Install phase will physically install the software and all the related components on the Client hardware,
in their specified environments. The Harris ERP technical consultant will coordinate with the Client’s
technical team to discuss and agree on the installation roles and responsibilities.
Responsibility
Key Activities CLIENT Harris
• Analyze Unique Client Architectural Considerations Joint Joint
• Setup Server Lead Assist
• Configure Remote Access Lead Assist
• Install Application Modules Assist Lead
• Install Application Database Assist Lead
• Create/Port Empty Instances Assist Lead
• Create/Update System Administration Plan Lead Assist
• Signoff Installation Lead Assist
Deliverables
• Overall Infrastructure and Application Architecture
Documented
Lead Assist
• Installed Environment Lead Assist
Initiate
The Initiate phase will kick-off the project and document the scope of the project through a Business
Process Review. The Business Process Review is designed to review and document the current
processes of the departments that will be utilizing the application. These processes are then used to
design the new process workflow that will be configured within the Innoprise Applications.
Responsibility
Key Activities CLIENT Harris
• Distribute Application Questionnaire Lead Assist
• Conduct Kickoff Meeting Lead Assist
• Confirm Business Goals Assist Lead
• Business Process Review Assist Lead
• Analyze Requirements Assist Lead
• Sign-Off Solution Validation Lead Assist
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Harris Enterprise Resource Planning Confidential Information
Deliverables
• Complete Application Questionnaire Lead Assist
• Business Process Review Documentation Assist Lead
Configuration
The Configuration phase is the functional configuration of the software whereby business rules and
process are input into the various setup screens. This will be the primary responsibility of the Client,
with Harris ERP acting in an advisory capacity.
Responsibility
Key Activities CLIENT Harris
• Configure Security Group (AD/LDAP) Joint Joint
• Train client on Configuration Assist Lead
• Configure Module Functionality Lead Assist
• Configure Workflow Lead Assist
• Convert or Enter Historical Data Lead Assist
• Validation and Acceptance of Converted Data Lead Assist
• User Acceptance Testing Lead Assist
• Sign-Off Functional Tests and Conversion Lead Assist
Deliverables
• Configured System Lead Assist
• Configuration Documentation (custom notes) Lead Assist
Standard Conversion
Data elements included in the history conversion are defined in Addendum A of this Statement of Work.
If additional data elements are required, they will be addressed using the Software Development
Request process and Change Control Procedures as defined herein, and a quote provided for the
additional services.
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Harris Enterprise Resource Planning Confidential Information
Product Lifecycle Management (Customizations)
The Client’s agreement assumes no customizations are required with exception of any interfaces
included in the contract, and is priced as such. This section, however, describes the methodology used
by Harris ERP.
This phase encompasses all of the application development efforts of both the Harris ERP development
staff, and as appropriate, the Client technical staff. All base product enhancements will be evaluated
against the Harris ERP Product Development Roadmap and determined as either a future roadmap item,
or a client specific billable modification. The development for accepted roadmap enhancements will be
scheduled into the programmed release cycles and may ultimately drive the project schedule.
Responsibility
Key Activities CLIENT Harris
• Client Specific Developments Assist Lead
o Design/Prototype Assist Lead
o Build Functionality Assist Lead
§ Interfaces Assist Lead
§ Conversions Joint Joint
§ Forms Joint Joint
§ Reports Joint Joint
o Perform Functional Test Lead Assist
o Sign-Off Functional Test Lead Assist
• Product Enhancements Assist Lead
o Compare SDR to Product Roadmap Assist Lead
o Design Prototype Assist Lead
o Agree on Lifecycle Rollout Joint Joint
o Create Prototype Assist Lead
o Review Prototype Assist Lead
o Build Functionality Assist Lead
§ User Interfaces (UI) Assist Lead
§ Business Processes/Validation Assist Lead
§ Data Elements Assist Lead
o Deploy to Base Code through standard Product
Lifecycle Management
Assist Lead
Deliverables
• Product Enhancements in Revision Cycle Upgrades Assist Lead
• Software Development Requests Assist Lead
• Change Orders Assist Lead
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Testing
The Testing phase is the testing of the solution to confirm that it meets the functionality, reliability or
performance needs of the Client’s integrated enterprise-wide application environment. This phase will
be integrated into both the Install and Customizations phases for performance testing, and integrated
into the Configuration phase for functional testing. All of the activities in the Testing phase are
conducted by the CLIENT staff with support by the Harris ERP Implementation Team. The Harris
Application Consultant will provide a testing checklist to the Client to ensure testing is done completely,
and acceptance of the testing plan will be required prior to moving into the Training phase.
Client will have thirty (30) calendar days to for acceptance testing, during which time, issues reported
within the 30 days will be resolved at no charge provided they are part of the original scope of work. All
issues reported after the 30 days will be considered billable, unless prior arrangements or extension to
the acceptance period is made. If the testing period extends past the 30 calendar days, there will be an
additional charge assessed, unless prior arrangement or extension has been agreed upon. Once testing
is complete and acceptance has been received, the Training phase will commence.
Responsibility
Key Activities CLIENT Harris
• Create Test Strategy and Plan Joint Joint
• Execute Test Plan Lead Assist
o Perform testing & log problems/defects Lead Assist
o Report and complete test Lead Assist
o Sign-Off Functional Testing Lead Assist
Deliverables
• User Acceptance Test (UAT) Plan Lead Assist
• Integrations Test Plan Lead Assist
• Final Acceptance Criteria Lead Assist
• Data Conversion Acceptance Lead Assist
Training
The Training phase is the formalized training of end-users on the use of the Harris ERP applications. This
is done in a “Train-the-Trainer” approach by Harris ERP implementers. In all projects, Harris ERP will
work specifically during the Configuration phase—and generally through the Knowledge Transfer
activities—to educate the core Client implementation team on the capabilities, functionality and
technology of the Harris ERP applications in order that they can take a leadership role in the
implementation of the new solution(s).
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Harris will deliver formal Train-the-Trainer training at Client site. It is expected that all individuals
required will be available for the Training Phase of the implementation. This includes, at a minimum, the
Client implementation team responsible for training additional users at Client site. Any additional
training required of Harris after formal onsite training has been completed will be considered billable,
unless prior arrangement or extension has been made, and a change order will be provided.
Responsibility
Key Activities CLIENT Harris
• Define Training Strategy Joint Joint
• Analyze Audience and Culture Joint Joint
• Identify Supporting Processes and Functions Lead Assist
• Determine Training Plan Joint Joint
• Design Training Program Joint Joint
• Develop Training Material Lead Assist
• Deliver Training Assist Lead
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Deliverables
• Training Plan Joint Joint
• Training Material Lead Assist
• End User/Functional User Training Assist Lead
• Final Acceptance Training Lead Assist
Transition
The Transition phase is commonly referred to as going live. Go-Live is not a large event in itself, but
rather the planning work leading up to it ensuring it goes smoothly, coupled with the immediate post
go-live support. Harris ERP will help facilitate the determination of the go-live and support plans, and
assist the client implementation team and power users, while Client will take the primary responsibility
through the process.
The Harris Application Consultant will provide support to the Client for thirty (30) days after the
Transition to live. At that time, the Application Consultant will facilitate a call with the Harris Client
Services team to transition the Client to support for ongoing, long term support.
Responsibility
Key Activities CLIENT Harris
• Create Go-Live Checklist Assist Lead
• Finalize Production Instance Lead Assist
• Reset Number Sequences Assist Lead
• Execute Data Conversion Routines Joint Joint
• Conduct Reconciliation Procedures Lead Assist
• Infrastructure Cut-Over Lead Assist
• Obtain Final Cut Over Approval Lead Assist
• Go-Live Lead Assist
• Project Sign-Off Lead Assist
• Execute Production Support Plan Assist Lead
Deliverables
• Go-Live Checklist Assist Lead
• Final Cutover Approval Lead Assist
• Project Acceptance Lead Assist
• Production Support Plan Lead Assist
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Client Responsibilities
The successful completion of the proposed scope of work depends on the full commitment and
participation of the Client management and personnel. The responsibilities listed in this section, as well
as the Implementation Methodology Responsibilities (above), are in addition to those responsibilities
specified in the Agreement, and are to be provided at no charge to Harris ERP. The Client is required to
perform its obligations in the Agreement and this SOW without exception. Harris ERP's performance is
predicated upon the following responsibilities being managed and fulfilled by the Client, as scheduled in
the Harris ERP Project Workbook. Delays in performance of these responsibilities may result in
additional cost and/or delay of the completion of the project, and will be handled in accordance with
the Project Change Control Procedure. Some of the elements of the Implementation Methodology
would not typically be in scope for Harris ERP to deliver, such as Program Governance, Overall Project
Management, or Change Management.
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Program Governance
Program Governance is the ongoing process throughout the entire project where by leadership is given
that shapes the strategy, scope, organizational alignment and funding, and ensures that business
benefits are realized. This is ultimately the responsibility of the Client.
While effective Program Governance can be the single most important component of a project that a
company can use to control its success, this leadership can be quite nuanced in how it is managed. That
said, some of the key success factors required of the Client are:
Key Activities
• Ensure active Executive Sponsorship
• Establish Business Goals/ Business Case/ As-is & Would-be Processes
• Ensure SOW Compliance
• Prioritize Scope Creep
• Resolve Issue Escalation
• Mitigate Risk
Project Management
Prior to the start of this project, the CLIENT will designate a person to act as the Client Project Manager
who will be the primary contact for Harris ERP communications relative to this project and will have the
authority to act on behalf of the CLIENT in all matters regarding this project.
Harris ERP will provide ongoing project management for the Harris ERP responsibilities in this SOW. The
purpose of this activity is to provide technical direction and control of Harris ERP project personnel and
to provide a framework for project planning, communications, reporting, procedural and contractual
activity. The CLIENT will provide ongoing project management on the aforementioned items within the
CLIENT organization for Key Activities defined below.
Key Activities
• Manage against the SOW
• Manage Overall Project Plan
• Manage All CLIENT Project Resources
• Manage and Communicate all CLIENT Deliverables
• Establish Overall Roles & Responsibilities
• Facilitate Project Communications
• Manage Required Facilities for Project
• Establish and Maintain Documentation & Procedural Standards
• Manage Issues and Resolve Deviations in Schedule
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• Participate in Project Status Meetings
• Create Status Reports
• Manage Project Change Control Procedure
• Manage Deliverable Materials Acceptance Procedure
• Responsible for resolving any CLIENT invoice or billing requirements with VP, Professional
Services
Change Management
The implementation of a new ERP application is an impactful change to any organization. Change
Management is the process to make that change easier and more effective, along multiple dimensions.
This is ultimately the responsibility of CLIENT. Some of the key success factors required of the CLIENT
are:
Key Activities
• Manage the transition
• Setup Change Management Process
• Enroll Sponsor/Client Champion and Stakeholder Support
• Determine Organization and Job Impacts
• Establish Deployment Readiness
• Continually Communicate
• Enable Project Effectiveness
Knowledge Transfer
This entire effort is for the benefit of the CLIENT staff to learn and retain as much information as
possible. This includes the handover activities during training and go-live that occurs with the CLIENT so
that the entire organization can self-sufficiently sustain the new solution. Although Harris ERP will work
hand-in-hand with the CLIENT on this effort throughout the entire project, the CLIENT is ultimately
responsible to ensure participation and ownership of this responsibility as it ensures overall project
success.
Key Activities
• Identify the knowledge holders for each functional or technical area
• Establish mechanisms to encourage knowledge transfer
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Other CLIENT Responsibilities
Additional Client contractual responsibilities include, but are not limited to the following:
• Ensure that its staff is available to provide such assistance, as Harris ERP reasonably requires and
that Harris ERP is given reasonable access to CLIENT senior management, as well as any
members of its staff to enable Harris ERP to provide the Services. The CLIENT will ensure that its
staff has the appropriate skills and experience. If any CLIENT staff fails to perform as required,
the CLIENT will make suitable additional or alternative staff available.
• CLIENT will be responsible for the review and evaluation of the Harris ERP recommendations as
well as all final decisions and implementations relating to, or resulting from, the Harris ERP
recommendations contained in the deliverable materials.
• Provide all information and materials reasonably required to enable Harris ERP to provide the
Services. The CLIENT agrees that all information disclosed or to be disclosed to Harris ERP is and
will be true, accurate and not misleading in any material respect. Harris ERP will not be liable for
any loss, damage or deficiencies in the services arising from inaccurate, incomplete, or
otherwise defective information and materials supplied by the CLIENT.
• Ensure it has appropriate agreements in place with third parties to enable Harris ERP to perform
the Services under this SOW, where the CLIENT is using or providing Harris ERP with third party
information, support or materials for a project including but not limited to, where the CLIENT is
employing other suppliers whose work may affect Harris ERP’s ability to provide the Services.
Unless specifically agreed to otherwise in writing, the CLIENT will be responsible for the
management of the third parties and the quality of their input and work. Except to the extent
Harris ERP specifically agrees otherwise in this SOW, the CLIENT is solely responsible for any
third party hardware, software or communications equipment used in connection with the
Services.
• Unless otherwise expressly stated in this Statement of Work, the CLIENT will be responsible for
ensuring its own compliance with all laws and regulations, including but not limited to, those
pertaining to product safety and regulatory compliance for all Harris, and non-Harris ERP,
products including those recommended by Harris ERP. It is the CLIENT's sole responsibility to
obtain advice of competent legal counsel as to the identification and interpretation of any
relevant laws, rules and regulations that may affect the CLIENT's business and any actions the
CLIENT may need to take to comply with such laws. Harris ERP makes no representations or
warranties with respect to product safety or regulatory compliance of Harris, and non-Harris
ERP products.
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CLIENT
Project Team
Executive Sponsor
Project Manager
Subject Matter Expert
Functional Staff
Technical Team
Harris ERP
VP, Professional
Services
Application Team Lead
Application Consultant
Development Team
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Harris Enterprise Resource Planning Confidential Information
Assumptions
In addition to the implicit or explicit assumptions contained throughout this entire document,
highlighted below are some additional assumptions that are included in this proposal. If any of these
assumptions are incorrect or inappropriate, Harris ERP will be happy to discuss them further and
determine if those changes would affect the pricing, timing or staffing of the project.
1. There are no business initiatives (e.g., audits, annual meetings, conferences, vacations, etc.) or
technical projects and/or conflicts (e.g., major implementations, rollouts, business initiatives,
etc.) during the project timeline that will impact our ability to meet with required business
and/or technical subject matter experts and that may delay the project schedule.
2. Harris ERP will have space to work at the CLIENT offices as required during this strategic project.
3. Current related business (as-is SOP and flowcharts) and technical requirements are available and
will be provided to the Project Team, while future requirements are not available and
developing future requirements is not within the scope of this strategy project.
4. The scope of this project does not include a specific tool selection or the development of
documents for conducting a tool selection (e.g., vendor RFI’s, RFP’s, demo scripts, vendor score
cards, etc.).
5. All CLIENT personnel who need to be interviewed for this project will be sufficiently
knowledgeable about their business area’s needs and have the authority to represent their
business area.
6. All CLIENT personnel who need to be interviewed for this project will be available and
responsive in a timely manner, so as not to delay the schedule for this project.
7. Data conversion pricing is based upon the Standard Conversion Definitions as identified in
Addendum A. Should additional conversion cycles or historical data be required the cost to
do so will be provided to the CLIENT via the Project Change Order Procedure.
8. Unless otherwise noted in the Technical Elements section of this SOW, or specifically identified
within the contract, all customizations, enhancements, forms, reports, etc. not contained within
the base package are considered out of scope and will follow the Project Change Control
Procedure.
9. There is no established timeline. The CLIENT and Harris ERP will build a mutually agreeable
project schedule. Changes to the project schedule, post acceptance, will be managed via the
Change Request to Schedule Procedure (CRS) and may result in a chargeable Change Order
should the CRS result in additional effort.
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Project Procedures
Project Change Control Procedure
The following process will be followed if a change to this SOW is required:
• A project Change Order (CO) will be the vehicle for communicating change. The CO must
describe the change; the rationale for the change and the effect the change will have on the
project (i.e. cost, change in critical path timeline, etc.).
• The designated Project Manager of the requesting party will review the proposed change and
determine whether to submit the request to the other party.
• Both Project Managers will review the proposed change and recommend it for further
investigation or reject it. Harris ERP will specify any charges for such investigation. An authorized
representative from the CLIENT organization must sign the Change Order in order to be deemed
valid. Harris ERP will invoice the CLIENT for any such charges, if applicable. The investigation will
determine the effect that the implementation of the CO will have on price, schedule and other
terms and conditions of this SOW and the Agreement.
• A written change order must be signed by authorized representatives from both parties to
authorize implementation of the investigated changes. Until a change is agreed in writing, both
parties will continue to act in accordance with the latest agreed version of the SOW and
associated project schedule.
Deliverable Materials Acceptance Procedure
Each Deliverable Material as defined in “Project Deliverables” section of the SOW will be reviewed and
accepted in accordance with the following procedure:
• All Deliverable Material will be uploaded to the CLIENT Customer Portal site. It is the CLIENT
Project Manager's responsibility to make and distribute copies to any other reviewers.
• Within a reasonable time but no later than thirty (30) business days of the date added to the
Customer Portal, the CLIENT Project Manager will either accept the Deliverable Material or
provide a written list of requested revisions to the party responsible for the deliverable. If a
revision request is not received within thirty (30) business days, then the Deliverable Material
will be deemed accepted.
• Agreed upon revisions will be made and the Deliverable Material will be resubmitted to the
CLIENT Project Manager through the Customer Portal, at which time the Deliverable Material
will be deemed accepted.
• Revisions not agreed to will be managed in accordance with the Project Change Control
Procedure above.
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Escalation Procedure
The following procedure will be followed if resolution is required to a conflict arising during the
performance of this SOW.
• When a conflict arises between the CLIENT and Harris ERP, the project team member(s) will first
strive to work out the problem internally.
• Level 1: If the project team cannot resolve the conflict within three (3) working days, the CLIENT
Project Manager and Harris ERP Application Team Lead will meet to resolve the issue.
• Level 2: If the conflict is not resolved within three (3) working days after being escalated to Level
1, the CLIENT Executive Sponsor will meet with the Harris ERP Vice President of Professional
Services to resolve the issue.
• If the conflict is resolved by either Level 1 or Level 2 intervention the resolution will be
addressed in accordance with the Project Change Control Procedure set forth above.
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Harris Enterprise Resource Planning Confidential Information
Authorization
By signing below, the CLIENT and Harris Enterprise Resource Planning agree to the terms of this
Statement of Work which represents the responsibilities of each party throughout this implementation.
SUBMITTED ON BEHALF OF HARRIS ENTERPRISE RESOURCE PLANNING, A DIVISION OF HARRIS SYSTEMS USA INC.
Signature
Print Name and Title
Date
Any questions regarding this Statement of Work should be addressed to:
Tammy DiManna,
Vice President, Professional Services
Ph: +1(303) 226-0050 X75308
Mobile: 303-903-3916
E: tdimanna@harriscomputer.com
520 Zang St., Suite 200
Broomfield, CO 80021
AGREED ON BEHALF OF CITY OF MOSES LAKE, WA (CLIENT)
Signature
Print Name and Title
Date
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Harris Enterprise Resource Planning Confidential Information
Addendum A: Standard Conversion Definition
There will be 3 conversions (initial, corrective, final.) The final conversion will be done before go-
live. There will be no changes (additional data sources, import templates) to the data set after the
corrective conversion.
The Harris Application Consultant will provide the import spreadsheets and conversion manual.
Client is responsible for data extract, data manipulation, and populating the Innoprise import
spreadsheets. No changes can be made to the imports. The consultant can provide answers to
questions regarding the import spreadsheets and conversion manual. Harris will import the data.
Unless otherwise noted (*), conversion history will consist of the two prior years, plus current
year to date.
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FINANCIALS Inclusions Additional Cost
Chart of Accounts
Fund Segment
Object Segment
Non Fund/Non-Object Segments
Account Number Import
Account Conversion
Account Permissions
Activity
Style Sheets (custom forms)
Attachments
Any additional data elements
General Ledger
Opening Balance
GL Transactions
Attachments
Any additional data elements
Accounts Payable
Vendor Records
Vendor Commodities
Vendor Attributes
Closed Invoices
Historical Checks
Open Invoices
Open Purchase Orders
Form 1099 Return Data
1099 Payee Data
P Card Transactions
Style Sheets (custom forms for
PO, Requisition, Quote, Check,
EFT Notification, Warrant)
Attachments
Any additional data elements
Inventory Inventory - Parts
Inventory - Counts
Inventory – Vendor Parts
Attachments
Any additional data elements
Fixed Assets Fixed Assets Attachments
Any additional data elements
Budget
Budget
Budget Adjustment Activity
Any additional data elements
Projects and Grants Projects
Grants Any additional data elements
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Harris Enterprise Resource Planning Confidential Information
Payroll/HR Inclusions Additional Cost
Payroll
Additional Rates
Assignment Accruals
Assignment Activity
Assignment Items
Assignments
Authorizations
Check History Detail
Check History Header
Check Reconciliations
Custom Dates
Demographics
Departments
Dependents
Direct Deposits
Distribution Accounts
Emergency Contacts
Payroll Banks
Position Accruals
Position Departments
Position Items
Positions
Tax Details
Hours Transactions
Additional Activity
Attachments
Any additional data elements
HR
Reviews
Screenings
Incidents
Awards
Courses
Grievances
Pay Rates
Status History
Activity Logs
Attachments
Any additional data elements
Portal Workgroups
User Import Any addition data elements
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Harris Enterprise Resource Planning Confidential Information
CIS Inclusions Additional Cost
Customer/Account
Account number
Status
Legacy Account Number
Balance
Last Bill Date
Close Bill Sent Date
Name (Last name or Business name)
First Name and Middle Name fields
Second Last Name and Second First
Name
Name suffix
Date of Birth
Date Account was Created
Driver’s License number and State
field Tax Identification
Social Security Number
Is this Customer a Business
Home Phone, Work Phone and Work
Phone Ext
Cell Phone
Emergency Phone number field
Fax Number
Email Address
Mailing Address line 1
Mailing Address line 2
City for Mailing address
State for Mailing address
Pre-direction such as N for North
Primary number for Street address
Street Name, Street Suffix and Post
Direction
Apt number or Secondary designator
Carrier Route and Delivery Point
International Mailing address (Y or N)
Country if International
Statement Delivery method via mail or
email
Cash Only restriction
Bank Name for ACH Customers
Bank Account Number
Bank Account Type (checking or
savings)
Bad Debt Exempt if applicable
Account Round up if applicable
Notice Exempt if applicable
Late Charge exempt if applicable
Disconnect Exempt if applicable
Tax Roll Exempt if applicable
Budget Account if applicable
Budget Balance and Budget Amount
Is Account in Bad Debt?
Activity
Style Sheets (custom forms)
Attachments
Any additional data elements
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Service Location
Property number
Route number
The Number of Dwelling Units
The Stop number for the Location
Physical address line 1
Physical address line 2
City, State and Zip code fields
Pre-direction if needed
Primary number for the Street Address
Street Name
Street Suffix
Post Direction if needed
Apartment number if needed
Secondary number
Parcel number
15 additional sections for the Parcel identifier
Latitude
Longitude
Landlord Account number
Send Notice to Landlord (yes or no)
Send Statement to Landlord (yes or no)
Activity
Style Sheets (custom forms)
Attachments
Any additional data elements
Service Information
Property Number
Service Type
Status
Sequence number of the Service
Override Stop number
Meter Note
Multiplier if applicable
Install Date
Abandoned Date of the Service
Meter Location
Size of the Service
Unit of Measure
Auto Transfer to Landlord
Reduction Credit percentage
Impervious Area
Pressure Factor
Activity
Style Sheets (custom forms)
Attachments
Any additional data elements
Service Based on Water Usage
Property Number
Service Type
Status
Service type this Service Depends on
Sequence number
Multiplier if applicable
Install Date
Abandoned Date of the Service
Winter Quarter Average
Size of the Service
Unit of Measure
Auto Transfer to Landlord
Reduction Credit percentage
Impervious Area
Activity
Style Sheets (custom forms)
Attachments
Any additional data elements
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Account Service
Property Number
Account Number
Service type
Sequence Number
From Date of the Service
To Date of the Service
Closing Bill Sent Date
Last Bill Date
Last Billed Read Date
Winter Quarter Average
Service Class
Rate Schedule for this Service
Prorate Rate Change if applicable
Suspended if Service is coded for On Vacation
Activity
Style Sheets (custom forms)
Attachments
Any additional data elements
ERT
Meter Number
From Date
Unit of Measure
Sequence number
ERT Type
Serial Number of
the ERT
Activity Attachments
Any additional data elements
Meter Service
Meter Number
From Date
Property Number
Service type
Set Reading
Sequence number
Activity Attachments
Any additional data elements
Meter Read
Meter Number
Sequence Read
Date Reading
Consumption
Read Code
Has reading been
Billed? Estimated
Reading?
Forced Rollover
on the Meter
Read Period
Month
Read Period Year
Activity Attachments
Any additional data elements
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Balances
Account Number
GL Group Balance
Description
Effective Date Due
Date
Activity Attachments
Any additional data elements
Fixed Charges
Account Number
Fixed Charge From
Date
To Date Quantity
Description
Number of Times
to Bill Total Billed
to Date
Over Ride Max Bill
Amount Over Ride
Minimum Amount
Over Ride Amount
Number of Times
it has Billed
Beginning Balance
Current Balance Is
this a Loan
Activity Attachments
Any additional data elements
Deposits
Account Number
Deposit Number
Deposit Date
Deposit Date
Amount
Billed Amount
Paid Amount
Interest Earned
Current Interest
Interest Refunded
Interest Date
Refund Due Date
Refund on Closing
Bill? Number of
Installments to Bill
Number of
Installments
already Billed
Activity Attachments
Any additional data elements
Activity Logs/Comments
Description
Category
Should this note
Popup? Popup
thru date
Activity Log Label
Property Number
Service Type
Name Sequence
Number Meter
Number Account
Number
Attachments
Any additional data elements
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Inventory
From Date
Inventory type
Unique Identifier
Secondary
Identifier To Date
Property Number
Service Type
Name
Service Sequence
number
Activity Attachments
Any additional data elements
Street Table
Street Name
Pre-direction such
as N in 111 N
Street Suffix such
as Drive
Post Direction
such W is 111
Main ST W Range
Minimum for #s
on this Street
Range Maximum
for #s on this
Street
Activity Attachments
Any additional data elements
Historical Transaction Data
Account Number
Service type
Amount Effective
Date Due Date
Finalize Date of
the Transaction
Description
Transaction type
Debit GL Number
Credit GL Number
Batch Number
Receipt Number
Reference
Number
Reversal Date of
Transaction
Activity Attachments
Any additional data elements
Service Order History
Account number
Utility
Code/Service Type
Service Order
Date Service
Order Number
Description
Service Order
Type Area Code
Property Number
Activity Attachments
Any additional data elements
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MAR Inclusions Additional Cost
MAR – Customer/Account
Account number
Status
Legacy Account Number
Balance
Last Bill Date
Close Bill Sent Date
Name (Last name or Business name)
First Name and Middle Name fields
Second Last Name and Second First Name
Name suffix
Date of Birth
Date Account was Created
Driver’s License number and State
field Tax Identification
Social Security Number
Is this Customer a Business
Home Phone, Work Phone and Work Phone Ext
Cell Phone
Emergency Phone number field
Fax Number
Email Address
Mailing Address line 1
Mailing Address line 2
City for Mailing address
State for Mailing address
Pre-direction such as N for North
Primary number for Street address
Street Name, Street Suffix and Post Direction
Apt number or Secondary designator
Carrier Route and Delivery Point
International Mailing address (Y or N)
Country if International
Statement Delivery method via mail or email
Cash Only restriction
Bank Name for ACH Customers
Bank Account Number
Bank Account Type (checking or savings)
Bad Debt Exempt if applicable
Account Round up if applicable
Notice Exempt if applicable
Late Charge exempt if applicable
Disconnect Exempt if applicable
Tax Roll Exempt if applicable
Budget Account if applicable
Budget Balance and Budget Amount
Is Account in Bad Debt?
Moses Lake Council Packet 3-10-20 Page 71 of 113
Harris Enterprise Resource Planning Confidential Information
MAR Inclusions Additional Cost
MAR – Customer/Account
Account number
Status
Legacy Account Number
Balance
Last Bill Date
Close Bill Sent Date
Name (Last name or Business name)
First Name and Middle Name fields
Second Last Name and Second First Name
Name suffix
Date of Birth
Date Account was Created
Driver’s License number and State
field Tax Identification
Social Security Number
Is this Customer a Business
Home Phone, Work Phone and Work Phone Ext
Cell Phone
Emergency Phone number field
Fax Number
Email Address
Mailing Address line 1
Mailing Address line 2
City for Mailing address
State for Mailing address
Pre-direction such as N for North
Primary number for Street address
Street Name, Street Suffix and Post Direction
Apt number or Secondary designator
Carrier Route and Delivery Point
International Mailing address (Y or N)
Country if International
Statement Delivery method via mail or email
Cash Only restriction
Bank Name for ACH Customers
Bank Account Number
Bank Account Type (checking or savings)
Bad Debt Exempt if applicable
Account Round up if applicable
Notice Exempt if applicable
Late Charge exempt if applicable
Disconnect Exempt if applicable
Tax Roll Exempt if applicable
Budget Account if applicable
Budget Balance and Budget Amount
Is Account in Bad Debt?
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Fixed charges
Account Number
Fixed Charge
From Date
To Date
Quantity
Description
Number of Times to Bill
Total Billed to Date
Over Ride Max Bill Amount
Over Ride Minimum Amount
Over Ride Amount
Number of Times it has Billed
Beginning Balance
Current Balance
Is this a Loan
Balance
Account Number
GL Group
Balance
Description
Effective Date
Due Date
Deposits
Account Number
Deposit Number
Deposit Date
Deposit Date
Amount
Billed Amount
Paid Amount
Interest Earned
Current Interest
Interest Refunded
Interest Date
Refund Due Date
Refund on Closing Bill?
Number of Installments to Bill
Number of Installments already Billed
Activity Logs/Comments
Description
Category
Should this note Popup?
Popup thru date
Activity Log Label
Property Number
Service Type Name
Sequence Number
Meter Number
Account Number
Street Table
Street Name
Pre-direction such as N in 111
N Street Suffix such as Drive
Post Direction such W is 111 Main ST W
Range Minimum for #s on this Street
Range Maximum for #s on this Street
Moses Lake Council Packet 3-10-20 Page 73 of 113
Harris Enterprise Resource Planning Confidential Information
Historical Transaction Data
Account Number
Service type
Amount
Effective Date
Due Date
Finalize Date of the Transaction
Description
Transaction type
Debit GL Number
Credit GL Number
Batch Number
Receipt Number
Reference Number
Reversal Date of Transaction
Moses Lake Council Packet 3-10-20 Page 74 of 113
Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: March 5, 2020
Proceeding Type: Consent Agenda
Subject: Award Crack Seal Project 2020
Legislative History:
• First Presentation:
• Second Presentation:
• Requested Action:
March 10, 2020
Motion
Staff Report Summary
On March 3, staff opened bids for the Crack Seal Project 2020. The City received three (3) bids for
the work. The low bid was $149,572.50 and the Engineer’s Estimate was $194,250.00.
Background
The 2020 budget includes funding for completing these improvements. This project consists of
crack sealing approximately 555,000 linear feet of cracks on streets, bike paths, and parking lots.
The low bidder, Quality Paving, Inc. of Moses Lake has successfully worked with the City of Moses
Lake on past projects.
Fiscal and Policy Implications
The project will require budgeted funds to be spent.
Description Amount
2020 Budgeted funds for Seal Coat and Crack
Seal Projects
$1,000,000.00
Award Amount for Crack Seal Project 2020 $ 149,572.50
Remaining Budget for Seal Coat Project 2020
$ 850,527.50
Moses Lake Council Packet 3-10-20 Page 75 of 113
Page 2 of 2
Options
Option Results
• Award Crack Seal Project 2020 to the
lowest bidder
Staff will move forward with executing a
contract with the low bidder to complete the
work.
• Take no action Staff will stop working on this project and wait
for further direction from City council.
Staff Recommendation
Staff recommends accepting the bid for the Crack Seal Project 2020 from Quality Paving, Inc. in the
amount of $149,572.50.
Attachments
A. Bid Summary
Legal Review
N-A
Moses Lake Council Packet 3-10-20 Page 76 of 113
Moses Lake Council Packet 3-10-20 Page 77 of 113
Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Brett Bastian, Fire Chief
Date: March 4, 2020
Proceeding Type: Consent Agenda
Subject: Accept Fire Tender Donation Resolution 3795
Legislative History:
•First Presentation: March 10, 2020
•Second Presentation:
•Action: Motion
Staff Report Summary
Fendee Construction wishes to donate a fire tender to the City of Moses Lake to help mitigate fire
flow issues for new construction in areas that have inadequate fire flow. Coupled with residential
fire sprinkler systems, the additional flow provided by the fire tender will allow construction of 1
and 2 family residences in designated areas within existing platted lots in the Cascade Valley area.
Background
The Fire Department has been working closely with developers and Community Development staff
to find solutions to accommodate fire flow requirements through alternative means in Cascade
Valley that have no access to water mains and hydrants. The City Council approved specialized
requirements to existing platted lots in order to issue building permits within this designated area
at the November 26, 2019 Council meeting.
The special requirements approved by the City Council are:
1.All new residential structures up to 3,600 square feet must have an approved NFPA 13D
fire sprinkler system with a minimum of a 400 gallon reservoir/pump system.
2.Outbuildings / detached garages would be limited to 600 square feet or less and require a
minimum of 20 feet spacing between them and other structures.
3.Only single and two family residences could be constructed with the fire flow issues
present, and two family residences must be separated by a minimum of a one hour wall
and be equipped with sprinkler systems as stated in number 1 above.
4.Alternative fire flow for structures up to 3,600 square feet may be provided by tender
capacity of 6,500 gallons (three tenders) in conjunction with the items listed in 1 -3 above.
Moses Lake Council Packet 3-10-20 Page 78 of 113
Page 2 of 2
Fiscal and Policy Implications
This would increase the number of fire tenders in the fire department fleet from 2 to 3. The
vehicles will be insured for replacement value of $300k. Staff estimates a remaining useful life of
the used vehicle is 10 years. The city will include this vehicle in the annual replacement figure.
An increase in fleet size does come with costs associated with initial outfitting and maintenance of
the vehicle. The 2020 allocation for this is $20 for licensing and equipment.
Options
Option Results
•Take no action The tender would not be able to be used to
provide alternative fire flow in the Cascade
Valley designated area and new building
construction could not take place.
•Accept the donation The tender would be used to help satisfy the
alternative fire flow requirements in the areas
currently platted in Cascade Valley.
Staff Recommendation
Staff recommends the City Council accept the donation by adopting the resolution as presented.
Attachments
A. Resolution #3795
B. Agenda bill and supporting attachments from the November 26, 2019 council meeting regarding Cascade Valley
in City Limits Recommendation
Legal Review n –a
Moses Lake Council Packet 3-10-20 Page 79 of 113
RESOLUTION NO. 3795
A RESOLUTION ACCEPTING THE DONATION OF A FIRE TENDER
Recitals:
1. Fire flow is required for new construction of buildings within the city limits. Portions ofCascade Valley lie within the city limits and have no infrastructure to provide fire flowthrough traditional means of water mains and hydrants.
2. Fendee Construction owns lots within the city limits in Cascade Valley and have
purchased a 2,500 gallon water tender, which along with residential fire sprinkler systemswill provide the minimum fire flow requirements for construction of one and two familyhomes in the Cascade Valley area.
3. Fendee Construction wishes to donate the 2,500 gallon water tender that is designed and
constructed for emergency response to the City of Moses Lake for use in response to fireemergencies requiring additional water supply.
Resolved:
1. The City Council of Moses Lake accepts the donation of the 2,500 gallon AmericanLaFrance fire tender from Fendee Construction.
2. The City Council of Moses Lake wishes to thank Fendee Construction for the donation ofthe fire tender.
ADOPTED by the City Council on March 10, 2020
________________________________________ David Curnel, Mayor
ATTEST:
_________________________________________ Debbie Burke, City Clerk
Moses Lake Council Packet 3-10-20 Page 80 of 113
Page 1 of 4
STAFF REPORT
To: Kevin Fuhr, Interim City Manager
From: Kris Robbins, Community Development Director
Date: November 22, 2019
Proceeding Type: New Business
Subject: Cascade Valley in City Limits Recommendation
Legislative History:
• First Presentation: November 12, 2019
• Second Presentation: November 26, 2019
• Action: Motion
Staff Report Summary
As you are aware the area that was annexed out in the Cascade Valley has been somewhat
problematic. Over the last few years the City has had conversations about how to deal with the
situation of the land being in the City Limits without having access to utilities. Over the last little
bit, staff has been working together to establish a means of allowing development to occur on
those platted lots. The reason the City is hesitant about allowing building is because these parcels
need to have fire protection services and suppression as well as domestic water and sewer.
Within our existing code, the City has a provision to allow platted lots that are currently not
meeting City standards to be deemed an insufficient plat. What this entails is for covenants or
agreements to be required on the each lot to be built upon, understanding that at a later date
they will be required to connect to services when available, pay their share of the road
improvements, etc.
Additionally, the Building Department has requirements as well. Such as at the time of
permitting, each lot is required to have fire protection available to the site if combustibles
(building materials) are stored on the site. That requires our fire department to protect the site
and it does not have the ability to protect. So there are special provision necessary for this area.
Staff has been working diligently with landowners to figure out a way or what the requirements
would be to allow development. The suggestions are attached to this report and are available for
conversation. We are working on establishing a policy to assist these properties to be built upon
and would apply to existing platted lots within the Cascade Valley annexed area.
Moses Lake Council Packet 3-10-20 Page 81 of 113
Page 2 of 4
Background
A large portion a property was purchased by a developer with the intent to bring water and
sewer lines across the lake to their property. During this conversation, there's additional and
surrounding properties that wanted to benefit from the City utilities as well. However, some of
these properties had already been approved through the county platting process allowing
development with wells and septic systems. At some point during this process and due to the
downturn in the economy, the developer of the large parcel chose not to do the development
and the City did not extend utility lines across the lake. However, the annexation proceeded or
was previously completed before this decision was made, and this left this portion of property
inside City Limits without urban services. This causes a bit of an issue as the properties do not
have fire protection. Additionally, our code requires urban services, waivers, or a deferral to
connect to the system for properties to obtain a building permit.
Fiscal and Policy Implications
None at this time
Options
Option Results
•Motion to accept platted area of
Cascade Valley in the City Limits to be
deemed insufficient plats
Allow development to occur and lots to be
sold.
•Take no action.ROW remains as is and unimproved at this
time.
Staff Recommendation
Staff recommends that Council allow the platted area of the Cascade Valley City Limits be
deemed insufficient plats and allow for a covenant to be attached to those lots.
Attachments
A. Map of area
B. Suggested fire requirements to be part of covenants
Legal Review N-A
Moses Lake Council Packet 3-10-20 Page 82 of 113
Page 3 of 4
Attachment A
48 Platted Lots
Moses Lake Council Packet 3-10-20 Page 83 of 113
Page 4 of 4
Attachment B
Example of Specialized Requirements
1.All new residential structures up to 3600 square feet must have approved NFPA 13D firesprinkler systems, with a minimum of a 400 gallon reservoir / pump system similar to the onein the attached photo.
2.Outbuildings / detached garages would be limited to 600 square feet or less and require aminimum of 20 feet of spacing between them and other structures.
3.All structures would require a minimum of 20 feet eave to eave spacing.
4.Any new structure greater than 3600 square feet total would be required to undergo individualreview for approval as 3600 square feet would exceed the alternative flow we couldreasonably expect to provide using Tenders.
5.Only single and two family residences could be constructed with the fire flow issues present,and two family residences must be separated by a minimum of a one hour wall and beequipped with sprinkler systems as stated in number 1 above.
Moses Lake Council Packet 3-10-20 Page 84 of 113
STAFF REPORT
To: Allison Williams, City Manager
From: Kris Robbins, Community Development Director
Date: March 4, 2020
Proceeding Type: Public Hearing
Subject: Commence Annexation Proceedings
Legislative History:
•First Presentation: January 27, 2020
•Second Presentation: March 10, 2020
•Action: Motion
Staff Report Summary
Community Development has received and processed the annexation request from Community
Services of Moses Lake, Inc. to annex their 6 +/- acre parcel to City Limits. The request came along
with the request for water service for a commercial development. Staff reviewed the proposal and
proposed to increase the area of annexation to include additional parcels. The additional
properties total 27.4 +/- acres of land. The notice of intent to annex has been signed by property
owners of 71.2% of the assessed value of the total area. The area is within the Urban Growth
Boundary and has been vetted by the other City departments.
The public hearing is to give the public the opportunity to provide opposition or concerns for the
proposed annexation area.
Background
In January of 2020, Community Development received a Notice of Intent to Commence Annexation
Proceedings from Community Services of Moses Lake with regard to Grant County Tax Parcel
Numbers 170372000, 170373000 & 170374000. The property is adjacent to existing City limits to
the south of the property and can be served by city water. The property lies north of Highway 17.
Upon receiving the Notice of Intent to annex, staff requested Council to consider additional area
as there are existing Extra Territorial Agreements and other property owners inquiring about
annexation and utilities. Council authorized the extended area and staff were able to obtain
signatures of property owners of the land within the proposed area, exceeding the 60% petition
need by receiving 71.2% of the assessed value of the annexed area.
Moses Lake Council Packet 3-10-20 Page 85 of 113
The Moses Lake Comprehensive Plan Land Use Map designates the site as proposed zoning for the
site for General Commercial, Medium Density Residential, and High Density Residential.
The matter of initiating annexation proceedings with the subject property comes from a request
for municipal water. In accordance with the City Council’s policy regarding utility extensions,
properties that are within one-half mile of the corporate limits and wish to connect to water/sewer
services, must annex unless otherwise granted an exception by the City Council.
The Council has received and accepted the petition at their special meeting on January 27, 2020.
The Grant County Assessor’s Office certified that the petition submitted meets the 60%
requirement of RCW 35A.14.120. A public hearing has been set for the annexation and notices
posted. No written comments have been received in favor or opposition of the annexation prior
to the hearing.
In 2001, the City Council adopted a Comprehensive Plan that included an Urban Growth Area
(UGA) that was negotiated between the Grant County Board of County Commissioners and the
Moses Lake City Council in accordance with RCW 36.70A.110. The Moses Lake UGA has a twenty
(20) year vision that is intended to encourage growth that is urban in nature and whereby urban
governmental services would be provided by the City.
The Moses Lake Comprehensive Plan, Goal 3, Section 3-8 Land Use Chapter, addresses when it is
appropriate to annex areas within our Urban Growth Area.
“Goal 3: THE CITY SHALL ANNEX ONLY THOSE PROPERTIES WHERE URBAN SERVICES ARE
APPROPRIATE AND CAN BE REASONABLY PROVIDED”
The request supports the extension of our water service and provides additional commercial land
for development. The council should accept any comments provided during the hearing and take
those comments into consideration for their decision.
Fiscal and Policy Implications
Municipal Services, Police, Fire, Planning and Building would all be impacted in terms of providing
services. The development of the annexation area would yield property taxes and sales tax as the
property builds out, which would be utilized to offset staff and infrastructure costs associated with
City services that would be provided to the area.
Options
Option Results
•Open the public hearing to consider
the proposed annexation and adopt
Ordinance for the annexation
Consistent with the Moses Lake
Comprehensive Plan and increase the
corporate limits and allow connections to city
utilities.
•Take no action The City Council would contradict the Goals
and Policies of the Comprehensive Plan, Urban
Growth Area.
Moses Lake Council Packet 3-10-20 Page 86 of 113
Staff Recommendation
Staff recommends adopting the ordinance as presented, to accept the proposed annexation as
modified by staff, the simultaneous adoption of a zoning regulation, and the area annexed shall
require the assumption of all or of any portion of existing city indebtedness.
Attachments
A Ordinance #3795
B Map
Legal Review
The following documents are attached and subject to legal review:
Type of Document Title of Document Date Reviewed by Legal Counsel
•Ordinance Food Bank Annexation March 5, 2020
Moses Lake Council Packet 3-10-20 Page 87 of 113
ORDINANCE NO. 2945
AN ORDINANCE ANNEXING PROPERTY COMMONLY KNOWN AS THE FOOD BANK ANNEXATION TO THE CITY OF MOSES LAKE, WASHINGTON, AND INCORPORATING THE SAME WITHIN THE CORPORATE LIMITS OF THE CITY OF MOSES LAKE.
THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN
AS FOLLOWS:
Section 1. Recitals:
A.Community Services of Moses Lake filed a Notice of Intent to Commence
Annexation Proceedings to the City of Moses Lake on January 6, 2020 to annex
the property they own under the direct petition method authorized by RCW35A.14.120, et. seq.B.The City Council accepted the Notice of Intent to Annex on January 27, 2020,and expanded the annexation area to include additional territory as described in
Exhibit A (the "Annexation Area") and depicted in Exhibit B.
C.The City Council found that the petition was sufficient and met all statutoryrequirements, including certification by the Grant County Auditor’s office of allsignatures.D. A duly advertised and noticed public hearing was held by the City Council on
March 10, 2020, to afford interested persons to appear and voice approval or
disapproval of the annexation.E.The City Council has carefully reviewed and considered the annexation of thearea and finds that the best interest of the City will be served and that it isappropriate to good government of the City to annex the area into the City.
Section 2. Action:
A.The above recitals and the attached exhibits are incorporated in and made a part ofthis ordinance.
B.All property within the territory annexed shall hereinafter be assessed and taxed at
the same rate and on the same basis as other property within the City.C.The area annexed will be zoned Medium Density Residential (R-2) and a portionbeing General Commercial (C-2) as designated by the City of Moses LakeComprehensive Land Use Plan.
D.A copy of this ordinance shall be filed with the Board of County Commissioners of
Grant County, Washington.E.This Ordinance shall take effect from and after its passage on the later of sixty (60)days after publication of such Ordinance once in The Columbia Basin Herald, thesame being the official newspaper of the City of Moses Lake, and the Clerk is
hereby directed to cause the same to be so publicized, or sixty (60) days from the
date notice of the annexation is provided to the Grant County Treasurer, Assessor,and light, power and gas distribution businesses.
Adopted by the City Council and signed by it Mayor on March 10, 2020.
Moses Lake Council Packet 3-10-20 Page 88 of 113
____________________________________
David Curnel, Mayor
ATTEST:
____________________________________
Debbie Burke, City Clerk
APPROVED AS TO FORM:
_____________________________________
Katherine L. Kenison, City Attorney
Vote: Riggs Liebrecht Myers Jackson Curnel Eck Hankins
Aye
Nay
Abstain
Absent
Date Published: March 23, 2020
Date Effective: May 23, 2020
Moses Lake Council Packet 3-10-20 Page 89 of 113
EXHIBIT A
LEGAL DESCRIPTION ANNEXATION That portion of Section 10, Township 19 North, Range 28 East, W.M., Grant County, Washington, north of State Route 17 right-of-way, more particularly described as follows: The South half of the Northwest quarter of the Southwest quarter, and the South half of the Northeast quarter of the Southwest quarter of said Section 10.
EXCEPT Per Statutory Warranty Deed, Auditor's File Number 1326372: That portion of the South half of the Northeast quarter of Section 10, Township 19 North,
Range 28 E.W.M., Grant County, Washington, described as follows:
Beginning at the Northwest corner of said South half of the Northeast quarter of the Southwest quarter of said section, thence Easterly along the North line of said subdivision a distance of 353.33 feet; thence Southerly a distance of 148 feet; thence Westerly 353.07 feet to a point on the West line of said subdivision; thence Northerly 140 feet to the Point of Beginning, EXCEPT that portion conveyed to the State of Washington by deed recorded March 25, 1965 under Auditor's File No. 473402.
Moses Lake Council Packet 3-10-20 Page 90 of 113
GRAPEDRBUELL DRMA
R
K
E
T
S
T
GARY ST
C H ARLOTTEST Robin Ln NEGARY ST
DANIEL STKRISTINE ST STEWART LNBRUCE STDANIEL STSR-1
7
BEACON RD
170478034
170428000
170478035
170456000
170367000 170473000
170368000 170369000
170469000
170478036
170430000
170478038
170468000120306000
170435000
170334000
120308000
120307000120304000
170333000 120305000
170374000
170371000 17037000
170335000
170373000
170372000
Legend
City Limits
Proposed Annexation Parcels
Proposed Annexation ParcelsCITY OF MOSES LAKE Proposed AnnexationDate: 3/3/2020 8:57 AMPath: \\gis-server\gis\Masters\PRO PROJECTS\Annexation.aprxMoses Lake Council Packet 3-10-20 Page 91 of 113
Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: February 25, 2020
Proceeding Type: New Business
Subject: Request to Connect to City Water and Sewer-
2595 Westshore Drive NE- Parcel #141723000
Legislative History:
•First Presentation: March 10, 2020
•Second Presentation:
•Requested Action: Motion
Staff Report Summary
Frank J and Mary Jo Tonklin request approval to connect to the City’s water and sewer systems to
serve a single family residence on their lot, Parcel #141723000 located at 2595 Westshore Drive.
The property is located outside of the current City limits and is inside the UGA as defined in the
most current Grant County Comprehensive Plan. The property is being developed under County
jurisdiction with a proposed single family home. The proponent is requesting to connect to City
water at this time and would reserve the right to connect to City sewer in the future. The City’s
water and sewer systems have the capacity to serve the lot. If approved, the property owners will
be required to sign an Extra Territorial Agreement (ETA). The ETA must be in place before a permit
is issued for connecting to city services
Background
The water main and sewer force main on Westshore Drive NE were installed by the developers of
the Moses Pointe development beginning in 2000. The property is under County jurisdiction, but
the property owner wishes to connect to the City services.
Fiscal and Policy Implications
Per Resolution No. 3717, non-contiguous lands may be permitted to connect if it is impractical for
the property owner to annex with Council approval.
Moses Lake Council Packet 3-10-20 Page 92 of 113
Page 2 of 2
Options
Option Results
•Move to approve the request.The owners will provide an Extra Territorial
Agreement and connect to City water and
sewer.
•Modify the request Action would require staff to bring a revised
document to Council for consideration.
•Take no action The proponent would not connect to City
utilities and pursue other options to provide
sewer to the property.
Staff Recommendation
Staff recommends City Council to approve to connect to the City water and sewer system. If
approved, the owners will be required to sign an Extra Territorial Agreement before issuing a
permit for the connections.
Attachments
A. Vicinity Map, Written Request
Legal Review N-A
Moses Lake Council Packet 3-10-20 Page 93 of 113
3/6/2020 TerraScan MapSifter - Grant County Washington
grantwa.mapsifter.com/defaultHTML5.aspx 1/1
X
Parcel:141723000
District Information
Owner: Tonkin Jr, Frank J
Address: 2595 NE WESTSHORE
DR
Moses Lake Council Packet 3-10-20 Page 94 of 113
1
Rob Harris
From:jimandmaryjotonkin@msn.com
Sent:Monday, February 24, 2020 2:04 PM
To:Rob Harris
Subject:hooking up to city water line
Caution! This message was sent from outside your organization. Allow sender | Block sender
Mr Rob Harris
My name is Mary Jo Tonkin, I own a home at 2595 Westshore Drive NE in Moses Lake. This email is to
request permission to hook up to the city water line. My contractor is Eldon Broughton and we are prepared to
proceed ASAP.
My contact information is, my email address, jimandmaryjotonkin@msn.com., or my cell number.
Thank you
Mary Jo Tonkin
206 409-8517 cell#
Moses Lake Council Packet 3-10-20 Page 95 of 113
Page 1 of 3
STAFF REPORT
To: Allison Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: March 4, 2020
Proceeding Type: New Business
Subject: Deviation Request for Moses Lake Avenue
Legislative History:
•First Presentation: March 10, 2020
•Second Presentation:
•Requested Action: Motion
Staff Report Summary
Western Pacific Engineering, representing the Moses Lake School District, has requested a
deviation to the design for the proposed Moses Lake Avenue.
Background
The Moses Lake School District is in the process of design and construction of the new Groff
Elementary School located south of Nelson Road. As a part of the design of the new school
Western Pacific Engineering & Survey (WPES) is in the process of designing a new City street to
serve the school. The new street is called Moses Lake Avenue and has been planned for many
years. However, the roadway no longer fits within the existing City street easements and right of
way due to existing site constraints and modification to City roadway construction standards.
The City of Moses Lake has been working to obtain right of way for establishing a new road
connecting Nelson Road to State Route 17. The City has obtained a 60 foot right of way from
Nelson Road to Yonezawa Blvd. The construction of Groff Elementary has provided the
opportunity to begin the construction of this new roadway. The majority of the easement / right
of way granted falls within an existing easement granted to the Grant County PUD for the
construction of high voltage transmission lines. Since the City’s easement came after the
easement to the PUD, the PUD has rights senior to the City.
The original PUD easement was wide enough to construct two parallel transmission lines. The
PUD has the right to build their transmission line over and across the City’s roadway easement /
right of way. For many years the PUD believed the second transmission line would not be
necessary; however, with the City’s rapid growth, the second transmission line will be necessary
in a few years.
Moses Lake Council Packet 3-10-20 Page 96 of 113
Page 2 of 3
The current City standard for tertiary street construction is 35 feet of asphalt with a five foot
planter strip and a five foot sidewalk. In non-residential zones planter areas are not required
provided the width of the sidewalk exceeds eight feet. WEPS is proposing to install 8 foot
sidewalks on both sides of Moses Lake Avenue.
The currant driveway standard allows for a driveway with a 30’ bottom and 6’ tapers creating a
driveway 42’ top of taper to top of taper.
To facilitate the construction of Moses Lake Avenue inside of the easement / right of way
provided, WPES has requested the following deviation the current design standards:
1) Decrease the asphalt width of Moses Lake Avenue to 34 feet.
2) Increase the driveway width for the Moses Lake Christian School to a 36 foot driveway.
3) Install a 60’ driveway centered on the sub-station gate located on Moses Lake Ave.
Decreasing the asphalt width will still allow for two eleven foot traffic lanes and a twelve foot two
way left turn lane.
The increased driveway width for the Moses Lake Christian School will tie into their existing
access point with minimal disturbance, and provide better access to the Christian Schools new
gym under construction at this time.
The PUD of Grant County would like to have a 60’ driveway installed centered on their sub-
station gate located on Moses Lake Ave. The PUD provided information stating they feel the 60’
access is required for safe and efficient ingress/egress of a mobile sub-station should it ever be
needed.
Fiscal and Policy Implications
The fiscal implications of granting the deviations requested would require the City to have a one
foot of asphalt less to maintain for the full length of Moses Lake Avenue. There would be no
negative policy implications from granting the deviation.
Options
Option Results
• Move to approve the deviation as
presented
The project will continue to be designed as
requested.
• Modify the request Action could require staff to bring a revised
document to Council for consideration.
• Take no action The project would be delayed pending a design
change.
Moses Lake Council Packet 3-10-20 Page 97 of 113
Page 3 of 3
Staff Recommendation
Staff recommends City Council approve the deviation for the modified street profile as
requested.
Attachments
A. Site Map, Standard Street Profile, Typical Sidewalk Detail, WEPS Request for
Deviation, Email from GCPUD
Legal Review - N/A
Moses Lake Council Packet 3-10-20 Page 98 of 113
Moses Lake Council Packet 3-10-20 Page 99 of 113
TYPICAL STREET CROSS SECTIONMAINTENANCE ROCK± 3:1 (H:V)MAINTENANCE ROCKHMACSTC/CSBCW5 FT.LW5 FT.PLANTERAREA1% TO2%SLOPE2% SLOPE2% SLOPEPLANTERAREA1% TO 2%SLOPENOTE: THESE DIMENSIONS MAY BE REQUIRED TO BE INCREASED DUE TO SPECIFIC CONDITIONS.CUL-DE-SAC: SEE DETAIL A-13ASPHALT DEPTHASPHALT WIDTH 'L'CSTC DEPTHCSBC DEPTHSIDEWALK WIDTH 'W'RADIUS TO BACKOF CURB ATINTERSECTIONRIGHT OF WAYCURVATUREMAXIMUM GRADE4 INCHES50 FEET3 INCHES6 INCHES6 FEET30 FEET100 FEET300 FT. RADIUS6 %PRIMARY STREETSSECONDARY STREETS3 INCHES50 FEET3 INCHES6 INCHES6 FEET30 FEET80 FEET200 FT. RADIUS8%2.5 INCHESTERTIARY STREETS35 FEET4 INCHESN/A5 FEET20 FEET60 FEET200 FT. RADIUS10 %RESIDENTIAL STREETS2.5 INCHES28 FEET4 INCHESN/A5 FEET20 FEET60 FEET100 FT. RADIUS10 %DIMENSIONSNOTES:1. FOR SIDEWALK AND DRIVEWAY CONSTRUCTION SEE STANDARD DRAWINGS A-5 AND A-6.2. FOR CURB CONSTRUCTION SEE STANDARD DRAWING A-4.3. STREETS SHALL HAVE A CENTERLINE SLOPE OF 0.5 PERCENT OR GREATER.4. ALL SIDEWALK SHALL BE INSTALLED WITH A SLOPE OF 1% TO 2.0% FROM BACK-OF-SIDEWALK TOBACK-OF-CURB.5. IN COMMERCIAL AND INDUSTRIAL DEVELOPMENTS, PLANTER AREAS MAY BE ELIMINATED BY INSTALLING AN8-FOOT-WIDE SIDEWALK ADJACENT TO CURB.6. RIGHT-OF-WAY FOR RESIDENTIAL STREETS MAY BE REDUCED TO 53-FT PROVIDED THAT A 4-FT MUNICIPALEASEMENT IS ACCEPTED BY THE CITY ON EACH SIDE OF THE 53-FT RIGHT-OF-WAY.7. ALL CONSTRUCTION AND MATERIALS SHALL MEET THE SPECIFICATIONS AND REQUIRE AUTHORIZATION BYTHE CITY OF MOSES LAKE.DATE REVISION BY08/18AMENDED MLLRPMNONE01/10MORODRAWNCHECKDATESCALEWASHINGTONGRANT COUNTYMUNICIPAL SERVICES DEPT. - ENGINEERING DIVISION\\ENG-SERVER\drawings\COMMUNITY STANDARDS\2018 REVISED\A-2-STREET.dwg PLOT: August 16, 2018 at: 10:26am
1 FT.1.5 FT.1 FT.1.5 FT.± 3:1 (H:V) Moses Lake Council Packet 3-10-20 Page 100 of 113
5 FT.
NOTES:
1. CONTROL JOINTS SHALL BE 1 INCH DEEP AND PLACED PERPENDICULAR TO THE CURB. SPACING SHALL MATCH THE SIDEWALK
WIDTH, BUT NOT GREATER THAN 10 FT.; EXCEPT, WHEN PLANTER AREAS ARE NOT INSTALLED, CONTROL JOINTS SHALL ALIGN
WITH CURB JOINTS.
2. FULL DEPTH EXPANSION JOINTS (MASTIC) SHALL BE PLACED PERPENDICULAR TO THE CURB AT 20 TO 30 FT. INTERVALS. ALIGN
WITH CONTROL JOINTS AS DIRECTED BY ENGINEER.
3. MASTIC SHALL BE 3/8-INCH THICK MATERIAL AND BE PLACED FULL DEPTH. MASTIC SHALL NOT BE INSTALLED WITHIN
DRIVEWAYS OR RAMPS.
4. SIDEWALK AND DRIVEWAYS SHALL BE BROOM FINISHED PERPENDICULAR TO THE CURB.
5. MAINTAIN FIVE-FEET OF CLEARANCE FOR SIGN, MAILBOX, UTILITY POLE, AND ALL OTHER STRUCTURES WITHIN THE SIDEWALK.
6. ONE INCH OF MAINTENANCE ROCK OR CRUSHED SURFACING TOP COURSE IS REQUIRED UNDER ALL CONCRETE.
7. SIDEWALK THICKNESS:
4 INCHES WHEN BEHIND TYPE 'A' CURB AND TYPE 'E' CURB
6 INCHES IN ALL DRIVEWAYS (TOP-OF-TAPER TO TOP-OF-TAPER) AND BEHIND EXISTING ROLLED CURB.
8. IN THE PLANTER AREA, A 2-INCH SCHEDULE 40 PVC PIPE WITH CAPS ON BOTH ENDS SHALL BE INSTALLED 12-INCHES DEEP
WITH 6-INCHES OF SAND BEDDING UNDER THE SIDEWALK FOR EACH PROPERTY.
9. PLANTER AREAS MAY BE WIDER THAN 5 FEET, PROVIDED THAT 1-FOOT R.O.W. IS PROVIDED BEHIND THE SIDEWALK.
10.CURB, SIDEWALK, OR DRIVEWAYS CAN BE PLACED MONOLITHICALLY.
11. FOR NON-RESIDENTIAL ZONES, PLANTER AREAS ARE NOT REQUIRED PROVIDED THAT THE WIDTH OF SIDEWALK "W" IS AT
LEAST 8 FT. WIDE. IN THE PAVER DISTRICT, SIDEWALKS SHALL BE CONSTRUCTED FROM R.O.W. TO BACK-OF-CURB.
12. WHEN NEW SIDEWALKS ARE INSTALLED ADJACENT TO EXISTING CURB OR SIDEWALKS, NO.4 REBAR SHALL BE INSTALLED IN
THE DIRECTION OF PEDESTRIAN TRAVEL AS DIRECTED BY THE ENGINEER.
13.ALL CONSTRUCTION AND MATERIALS SHALL MEET THE
SPECIFICATIONS AND REQUIRE AUTHORIZATION BY THE
CITY OF MOSES LAKE
W-FT.
PLAN VIEW
ELEVATION VIEW
4 IN.
INSTALL TWO OR MORE NO. 4 REBAR AT EACH
END. 4in. INTO NEW AND EXISTING CONCRETE
EXISTING SIDEWALK
1in. MAINTENANCE ROCK
NEW OR REPLACEMENT SIDEWALK EXISTING SIDEWALK
EXPANSION JOINTS SHALL BE SPACED 20 TO 30 FT
ALIGN WITH CONTROL JOINTS AS DIRECTED BY ENGINEER
CONTROL JOINTS
SEE NOTE 1.
INSTALL TWO OR MORE NO. 4 REBAR AT EACH END.
4 IN. INTO NEW AND EXISTING CONCRETE.
PLANTER AREA
IRRIGATION CONDUIT
SIDEWALK
5 OR 6 FT.
1%
TO
2%
1%
TO
2%
CURB AND GUTTER
DATE REVISION BY
08/18 AMENDED MLL
RPM
NONE
01/13
MORO
DRAWN
CHECK
DATE
SCALE
WASHINGTONGRANT COUNTY
MUNICIPAL SERVICES DEPT. - ENGINEERING DIVISION
\\ENG-SERVER\drawings\COMMUNITY STANDARDS\2018 REVISED\A-5-SIDEWALK.dwg PLOT: August 16, 2018 at: 10:26amMoses Lake Council Packet 3-10-20 Page 101 of 113
Moses Lake Council Packet 3-10-20 Page 102 of 113
Moses Lake Council Packet 3-10-20 Page 103 of 113
Moses Lake Council Packet 3-10-20 Page 104 of 113
Moses Lake Council Packet 3-10-20 Page 105 of 113
Page 1 of 1
STAFF REPORT
To: Allison Williams, City Manager
From: Katherine Kenison, City Attorney
Date: March 10, 2020
Proceeding Type: New Business
Subject: Request for Reconsideration of Planning Commission
Recommendation/Sydney Major Plat
Legislative History:
•First Presentation: March 10, 2020
•Second Presentation:
•Requested Action: Motion
Staff Report Summary
Staff presented the Sydney Major Plat subdivision application to the Planning Commission for
review at the Planning Commission’s February 13th and 27th, 2020 meetings. Following the
conclusion of the public hearings, the Planning Commission passed a motion to approve the
application based upon the recommended findings and conclusions set forth in the staff report.
Staff has not yet prepared the formal findings and conclusions final decision document for the
Planning Commission’s approval, which will be presented for adoption at the next Planning
Commission meeting on March 12, 2020. In the interim, the City received a request for
reconsideration from parties of record on March 3, 2020 pursuant to MLMC 20.09.070. Because
the Planning Commission has not yet adopted its final decision, the request for reconsideration
should be rejected as premature until the Planning Commission has adopted its final written
decision setting forth its findings and conclusions. The parties of record will be notified of the
status and may renew their request for reconsideration after adoption of Planning Commission’s
final decision setting forth its written findings and conclusions.
Staff Recommendation
Staff recommends City Council move to reject the request for reconsideration as premature to
the Planning Commission adoption of written findings and conclusions.
Attachment - Request for Reconsideration
Legal Review – March 10, 2020
Moses Lake Council Packet 3-10-20 Page 106 of 113
March 2,2020
City Clerk
City of Moses Lake
PO Box 1579
Moses Lake, WA 98837
Re:Sydney Development Major Plat
On February 27 ,2020, the Planning Commission voted 2-1 to recommend to the City Council to approve
the Sydney Development Preliminary Major Plat. We the undersigned would like to file for
reconsideration of this decision under Moses Lake Municipal Code (MLMC) 20.09.070. Please note that
the reconsideration is based on our best understandingof the conditionsof approvalbythe Planning
Commission, which were apparently different from the two sets of conditions in the agenda packets
posted for the Feb. 13 and Feb. 27 minutes. We did try to obtain the actual text of the conditions today
but were told by staff that the conditions had not been written yet. So one wonders if the Planning
Commission knows and agrees on the conditions that were placed in their approval on the 27th.
Standing
We are parties of record to the decision and have standing to appeal per MLMC 20.11.030.B:
1. Clyde Carpenter testified at the February 13 and 27 public hearing.
2. Curt Carpenter testified at the February 13 public hearing and submitted written comments for
the February 27 public hearing.
3. Anne Henning submitted written comments for the February 13 public hearing and testified at
that hearing.
Reconsideration
While we had some concerns with the notification and process used for this project, we will focus here
on the standards of MLMC 20.O9.O7O for reconsideration. The legal errors and/or factual issues that
have been overlooked are as follows:
1. Subdivisions Design Standards for Streets: MLMC 17.27.020.A states that street layout shall
conform to the City's street layout maps. These maps were developed by the Municipal Services
Director, taken to Council for approval, and formalized in the Comprehensive Plan Future Street
Plan, TE-6. You can see the full map in the Transportation Element of the Comprehensive Plan
but here is a snip of it:., / .< . n, ,,nr,ll , ..-\7:.>.):; 'f,, ,<>.,,,-t,, r._
', /. -./; F'j,li Ri;',.\.-.i.,'1i'i/ g+,',1i8-- ir':l.1,.i 9t"i'j\dr,i* ll,',',lF;' il.'\?*t':te,
.j'1 / ir \
i,:'1 1", 't, :'-^ i'.t ;ir:l'' r' I
l) t'.' '.jli '. ,''.
i,n.- -i' 0Eiii.:.';r'1" o
,l-l ;',,: YQNEZAWA BLV0lffi-.'pgoi'''.
Moses Lake Council Packet 3-10-20 Page 107 of 113
2.
As you can see, the plan shows a looped road in the Sydney area with connections to Quintanilla
and Nelson. Even if the developer can't complete the connection to the other streets at this
time, the project needs to be designed for the eventual connection. As currently proposed, the
plat does not allow for a connection to Quintanilla by placing a cul-de-sac in the way, and it was
unclear from the exhibit shown at the meeting if the connection to the north was large enough
to accommodate a standard street.
Subdivisions Design Standards for Streets: MLMC L7.21.020.8 states "Existing or proposed
streets that provide access to the subdivision shall be continued along the same alignment as
the existing or proposed street such that the street continues through or adjacent to the
subdivision." For this reason, Quintanilla was stubbed to the west property line of the Ferguson
Major Plat, so it could continue to the west and connect in with the street network when the
land to the west (the current Sydney Development Major Plat) was developed. The 2-13-20
Planning staff report included recommendations from both the City Engineer and Development
Engineering Manager that provisions be made for connecting this plat to Quintanilla, but these
recommendations were ignored by the Planning Commission.
Subdivisions Design Standards for Blocks and Lots: MLMC 17.21.030.1: states "Blocks shall not
cause land locked property along the internal or external boundaries of the subdivision." As you
can see from this snip from the Grant County Map Sifter, there are 5 lots with 4 existing houses
that will abut the Development Major Plat to the west.
It,*,,an.ifis+t
The question was raised during the public hearing whether these parcels have adequate access
or whether the proposed development would be cutting off their access. This issue was not
addressed.
4. Looped water mains: For efficient water service, better water pressure, and prevention of water
stagnation, water lines should be looped and dead-end mains prevented. See the Dept. of
Health 2019 Water System Design Manual, Section 6.3.9. While permanent dead-end mains
couldn't be completely eliminated due to the location and surrounding development of this
3.
F
H
x
Moses Lake Council Packet 3-10-20 Page 108 of 113
project, better allowance for future connections could be made by planning for a future
connection to the water main in Quintanilla, which would eventually eliminate one dead-end
line. Even better, the developer could pursue an easement across the PIA property to connect to
the water main in Quintanilla now and eliminate that dead-end line.
5. Looped water mains: lt is likely the houses east of Skyline are on a private water system and
would benefit from being connected to city water. This would also benefit the Sydney
Development by eliminating the other dead-end water main and benefit the city by eliminating
the need to flush the dead-end main. lt might also be beneficial to the developer by eliminating
the private well on the southernmost lot, since the 100' sanitary protection area extends into
lots in the Sydney plat, possibly affecting development on those lots, although the sanitary
protection area is not noted in the documents that were available online.
Questions about many of these issues were raised in our testimony and/or written comments. Copies of
our previous comments are attached.
Remedy sought
L. Providing for the possibility of a future street and utility connection to Quintanilla and Nelson
would address #1 and 2.
2. Providing documentation of access for the parcels/houses east of Skyline to show that the
current development is not landlocking them would address #3.
3. Providing the possibility of a future utility connection to Quintanilla would partially address #4.
Requiring an easement and water main connection to Quintanilla would fully address #4.
4. Documentation that the water system for the houses east of Skyline was considered would
address #5.
Platting is very long-term planning. The land division pattern and street network set up during the
platting process becomes very difficult to change, and will likely still be in place 100 years from now.
Sincerely,
! ,t -'i-! - 4 ' ,:.:. . ,, .- :
Clyde Carpenter
Carpenter Trust
I , "-' t- :'..,
ti
'l'\, - /':\'
Curt 9arpenter '
Carpienter Trust
0*""-Nd
Anne Henning \)
1623 Legend Ln
451E. Nelson Road 12097 Road 5.6 NE Moses Lake, WA 98837
Moses Lake, WA 98837 Moses Lake, WA 98837 509-361-3695
509-765-4854 509-750-6901
cc: City Manager
enc: Comment letter from Anne Henning (submitted for 2-13-20 meeting)
Comment letter from Curt Carpenter (submitted for 2-27-20 meeting)
Moses Lake Council Packet 3-10-20 Page 109 of 113
FebruaiV 12,2A20
Vivian Ramsey
Community Development Department
City of Moses Lake
PO Box 1579
Moses Lake, WA 98837
Re: Sydney Development Major Plat
,/ivian,
i vrouid like the following comments considered in the review of this project:
1. I strongly agree that provisions should be made for access to Quintanilla and extension of
Madison to Nelson Road eventually. Having only one access to a neighborhood can create a
dangerous situation for the residents if that single access is blocked {by a traffic accident or a
fire, for example) so that emergency services providers can't get in or residents can't get out.
Multiple access points help spread out traffic as well by giving people choices which direction to
go. ln addition, it is important to provide pedestrian and bicycle connections so that all people,
including those who are too young or otherwise not able to drive, can still get to where they
need to go without unnecessarily increasing their trip length and therefore decreasing the
iikelihood that that will walk or bike. An example would be kids who wanted to walk from their
homes in this new neighborhood to Frank's Market. lt is a much longer walk to have to go down
to Sharon and around than to be able to go directly north to Nelson. Even if the current owner
of the property is not interested in a street connection, no one owns a property forever, so it is
important to plan for the future.
2. Requiring a substantial redesign of the plat after approval (by conditioning it to be redesigned)
would seem to cut the public out of the review of the redesign. Will there be opportunities for
additional public input into the redesigned plat?
3. While I agree thai this development is not large enough to require a traffic analysis, was any
consideration given to traffic? Thirty homes will generate about 300 daily trips, all onto Sharon
Avenue, which has times of day with a lot of traffic (related to start and end of the school day.)
4. What consideration has been given to the access to the houses to the west (-4 houses one lot
depth off Skyline)? From the aerial photo, it appears these houses access on what will be the
back yards of houses on the west side of Madison St.
5. The developer's examples for the two lots they are requesting deviations on, Lots 19 and 27, do
not actually show development that meets seibacks:
a. Lot 19 shows 23.95' instead of the required 25' to the garage, and L2.92' from the
house to the street, much less than the required 20' setback. As shown, the house is
actually encroaching into the public utility easement. The rear yard setback is not
measured by the shortest distance. li is probably sufficient, but should be shown
Moses Lake Council Packet 3-10-20 Page 110 of 113
correctly so that staff and the Planning Commission can make a determination that a
standard house can fit on this lot.
b. Lot27 is close to meeting the required 20' setback along the street, but close is not
sufficient. One measurement shows 19.39' , and the one below it, while showing 2O' , is
again not measured by the shortest distance. lt appears this corner of the house is
closer to the street than the one above it which is already shown as not meeting the
setback.
6. The conditions of approval do not address whether deviations are being granted for Lots 19 and
27.
7. ln the past, calculation of the fee in lieu of dedication of open space was based on the value of
the land as developed. As you can see, using the undeveloped value leads to a very minimal park
fee. 59000 for 30 homes does not provide much in the way of parks to support the residents
over the lifetime of those homes. lt almost seems not worth collecting. Maybe it is time to
reevaluate how park fees are collected, and move toward impact fees for parks so that new
neighborhoods can have some green space for families.
Thank you for considering my comments.
Sincerely,
Anne Henning
1623 Legend Lane, Moses Lake
Moses Lake Council Packet 3-10-20 Page 111 of 113
TO: City of Moses Lake Planning Commission
401 South Balsam Street
RE: Sydney Major Plat
Dear City of Moses Lake Planning Commissioners.
My name is Curt Carpenter, and I am representing the Carpenter Trust property at 451 East
Nelson Road, Moses Lake Washington. The property borders the northeast boundary of the
proposed plat know as Sydney Development Major Plat.
A little background about myself is probably in order. I worked for the City of Moses Lake
Development Engineering for 15 years, reviewing plats, street and utility construction plans, as
well as other engineering duties. ln2007I accepted the Manager position at MLIRD. Currently
am with the City of Othello in the Engineering Department. I am a WSU graduate in Landscape
Architecture with a planning minor and have over 25 years' experience in engineering and a
professionally licensed Landscape Architect for 24 years.
I made a very short testimony/request for more time to review and submit comments at the last
Moses Lake Planning Commission meeting, on February 13,2020. This request was made due
to proper notice not provided even though Moses Lake Planning Staffstated that proper notice
was given, on page 12 of 12 in the meeting agenda, and during the presentation to the Planning
Commission in the Public Hearing.
After reviewing the documents and land posting notification I found the posted
sign on Roberta and it even has the wrong phone number for the City of Moses
Lake contact on it, a766- 4166. How many years has it been since the new
phone system was put in, 7 plus?
I requested time for comments, so I am following through with my review comments as follows:
Provisions need to be addressed for E. Quintanilla Drive to be continued to the
development. As I remember from my time at Moses Lake engineering, E.
Quintanilla Drive was approved to be constructed in a dead end, was due to the need
of water, sanitary sewer, and traffrc impacts on Sharon Avenue at the time this area
developed out. Water mains need to be looped for fire flows and purity issues.
Sanitary sewer needed to be fed from Sharon Avenue and Monroe Street, either due to
depth issues or capacity issues. The file for Ferguson MP should have information
about the utility and street issues. Quintanilla was obviously designed to be extended
to the west.
Lots 19 & 27 do not meet setbacks as presented. Lot 19 even shows building
envelope encroaching on the easements.
Properties to the north need to be apprised of the development plans and would
behoove the developer to have discussions with the owners as well.
l.
2.
3.
Moses Lake Council Packet 3-10-20 Page 112 of 113
In conclusion I would like to impress on you that I (as a representative) am not against the
development, in fact I think it is needed. However, the process that has taken place is
questionable at best and weakens the integrity of the development process. I as a former City
ernployee would like to think the Planning Commissioners would want to maintain a little
integrity in this process.
You may contact me at 509-750-6901, or address is 12097 Road 5.6 NE, Moses Lake, WA
98837.
Thank you for your time and consideration.
,/r,f/ /ffi'
Cun ffCarpenter,LA
Carpenter Trust Representative
cougchief@gmail.com
Moses Lake Council Packet 3-10-20 Page 113 of 113