2020 0728 Council Agenda PacketMoses Lake City Council
David Curnel, Mayor | Daryl Jackson, Deputy Mayor | Mike Riggs, Council Member | Karen Liebrecht, Council Member
Don Myers, Council Member | David Eck, Council Member| Dean Hankins, Council Member
Moses Lake Civic Center – 401 S. Balsam
Tuesday, July 28, 2020, 6 PM
REMOTE ACCESS ONLY
Citizens can join this meeting via phone by calling 877 853 5257 (Toll Free) or 888 475 4499
(Toll Free) and entering the webinar id: 915 1162 2008#, or online https://zoom.us/j/91511622008
Study Session Agenda
Study Session 6 p.m. – Water and Sewer Rate Study Kick Off with FCS Consultants
Regular Meeting Agenda
Call to Order – 7 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Summary Reports:
Mayor’s Report
-Grand Columbia Boy Scouts of America Proclamation pg 3
Additional Business
City Manager’s Report
- New Employee, Police Officer Roland Alejo
- Fee Schedule Analysis Update
- Homeless Program Update
Citizen’s Communications - Citizens who would like to address the Council must submit
written comments to the City Clerk no later than 3 p.m. on the day of the meeting. Comments
will be provided to Council electronically and recorded in the meeting minutes, the public will
not have access to speak at the meeting.
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July 28, 2020, City Council Meeting Page 2
Consent Agenda Motion
All items listed below are considered to be routine and will be enacted by one motion. There will
be no separate discussion of these items unless a Council Member requests specific items to be
removed from the Consent Agenda for discussion prior to the time Council votes on the motion
to adopt the Consent Agenda.
#1 pg 4
a.City Council Meeting Minutes dated July 14, 2020
b.Claims and Payroll
c.DCMAC LLC and Talenfeld Properties Covenants and Easement Resolution 3812
d. Accept Knolls Vista-Wheeler Road Sewer Improvements Project
e.Award 2020 Manhole Lining Project
Old Business – None Scheduled
New Business
#2
#3
pg 78
Plat Extension MLMC Title 17 Amendment – First
Presentation Presented by Vivian Ramsey, Interim Planning
Manager Summary: Council to review and provide direction to
staff
pg 88
Community Services of Moses Lake Deferral Request Motion
Presented by Fred Snoderly, Municipal Services Director
Summary: Council to review and consider approval
Administrative Reports
Council Communications and Reports
Executive Session
-Performance of a Public Employee 42.30.110(1) subsection (g)
Adjournment
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Office of the Mayor
City of Moses Lake, WA
Proclamation
Grand Columbia Council “Scout Me In Day ~ July 29, 2020”
WHEREAS, the Grand Columbia Council of the
Boy Scouts of America in central Washington has an
outstanding legacy and received national acclaim for youth and family involvement in outdoor recreation,
conservation of nature, youth leadership activities and
career development we honor the 2020 Grand Columbia
Council Boy Scouts of America,
WHEREAS, the Grand Columbia Council was founded 95 year ago, in 1925, to prepare young people to
make ethical and moral choices over their lifetimes by teaching them the values of the Scout Oath and Scout Law, the Council provides boys and girls the nation’s foremost youth character and leadership
program,
WHEREAS, the Grand Columbia Council has 1000 boys and girls and 80 leaders who direct scouting programs for youth from Prosser to the Canadian border and from Cle Elum to Ritzville, our community
seeks to pay tribute to the work of Scouts, Scout leaders, and volunteers who maintain lives of honesty,
discipline, and purpose,
WHEREAS, the Grand Columbia Council seeks to strengthen current scouting programs and insure
scouting opportunities for future generations, the Council members are active advocates in providing
information and activities to promote the scouting mission and secure support for programs,
WHEREAS, the Grand Columbia Council invites the public to participate in July’s River Run Regatta
involving a month of scouting activities culminating in a scouting program - live and livestream on our
website - in Yakima or Wenatchee on July 29, 2020,
WHEREAS, the River Run Regatta will bring support to improve Camp Fife, Camp Bonaparte, and Camp
Summit Vista and increase training in the cities, waterways, lakes, forests, and mountains, of central
Washington and fuel the achievement of expanding dens, troops, units and volunteers,
WHEREAS, the Grand Columbia Council delivers programs that help generate community leaders who
guide and lead their communities for generations to come, enabling these communities to be appreciated and safe havens for all people.
NOW THEREFORE, we the Mayor and City Council Members of Moses Lake, do hereby designate the July 29, 2020, as “Scout
Me In Day” in the City of Moses Lake,
Presented by
, Mayor
SIGNED AND SEALED on this 28th of July, 2020
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MOSES LAKE CITY COUNCIL July 14, 2020
CALL TO ORDER
The regular meeting of the Moses Lake City Council was called to order at 7:10 p.m. by Mayor Curnel via audio only online meeting access. Special notices for attendance and citizen comment
were posted on the meeting agenda as well as a special News Flash on the City’s website.
ROLL CALL
Present: Mayor Curnel, Deputy Mayor Jackson; Council Members Eck, Riggs, Liebrecht, Myers, and Hankins.
PLEDGE OF ALLEGIANCE
Council Member Riggs led the Flag Salute. AGENDA APPROVAL
Action taken: Council Member Riggs moved to approve the Agenda as is, second by Council Member Myers. The motion carried 7 – 0. SUMMARY REPORTS
MAYOR’S REPORT
Parks and Recreation Month Proclamation
Mayor Curnel recognizes that the U.S. House of Representatives has designated July as Parks and Recreation Month. Parks and Recreation are vitally important to establishing and maintaining the quality of life in our communities, ensuring the health of all citizens, and contributing to the economic and environmental well-being of a community and region.
Fireworks Stand
Mayor Curnel provided an update on the sale of fireworks on the tribal property that was sublet by their realty company in error, he doesn’t believe any fireworks were sold prior to being shut down.
CITY MANAGER’S REPORT
A/V Upgrade Amendments The original amount of this line item for the COVID-19 CARES Grant will be increased to include sales tax and the option for wireless presentations.
Fee Schedule – Community Development Consultants from SCJ Alliance conducted a study on planning fees and will be providing suggested changes for Council to consider adopting that will be consistent with other agencies as well as incorporating a fee to recover expenses from the Hearing Examiner.
Homelessness Funding Progress This Interlocal Agreement is for the pass-through COVID-19 funding with HopeSource
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pg. 2
to start outreach for the homeless programming. A letter was sent to Grant County to recognize the City’s distribution of the CHG (Homeless Funds adopted by Council Resolution 3764). A new funding program has become available for homeless shelters
with increased amounts for Cities and Counties that partner on their application and the City will be participating. Action taken: Council Member Liebrecht moved to approve the City Manager sign an Interlocal Agreement with the County, second by Council Member Eck. The motion carried 7 – 0.
Stratford Road Night Work Paxson and Valley intersection will involve a water shutdown that is best to do overnight and Stratford area around Valley will have several impacts to residents that will need night work as well. The Community Street Standards require Council authorization when
there is night work adjacent to residential areas
Action taken: Council Member Hankins moved to authorize work at night for the Stratford Road Project, second by Deputy Mayor Jackson. The motion carried 7 – 0.
Larson Recreation Center Change Order
The architect has determined that it would be in the best interest of the project if they moved work previously planned to be assigned to a third party to be included in their design contract. This will increase their contract $34k for an overall cost at $856k which is still in range for a project of this size.
Surf ‘n Slide Water Park Opening Status The City of Moses Lake’s Surf ‘n Slide Water Park will not open this summer because of health concerns related to the COVID-19 outbreak and the present Phase 2 assignment for all of Grant County. The pool was open only to certify Lifeguards in preparation of
opening next year.
CONSENT AGENDA
#1 a. City Council meeting minutes dated June 23, 2020 b. Claim Checks 148360 through 1148597 in the amount of $2,680,645.56; Payroll
Checks 63432 through 63444 in the amount of $15,572.04; and Electronic Payments dated June 26, 2020, in the amount of $446,529.81 c. Comp Plan Amendment Application Extension d. Accept Easements Stratford Rd Project Resolution 3815
Action taken: Council Member Eck moved to approve the Consent Agenda, second by Council Member Riggs. The motion carried 7 – 0.
NEW BUSINESS
#2 Dick Dean Family Historical Park The Park Board voted unanimously to recommend Council name the park outside the
Japanese Garden the “Dick Deane Family Historical Park”. A dedication event will be
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pg. 3
scheduled when the COVID-19 gathering limit is increased to more than five when Mr. Deane can be appropriately honored.
Action taken: Council Member Hankins moved to accept the proposal, second by Council Member Riggs. The motion carried 7 – 0. #3 2021 Budget Guidelines Memo The memo included six key priorities set by the City Council: Public Safety, Economic
Growth/Retail, City Infrastructure and Facilities, Finance/Process Efficiencies, Park and
Recreation/Tourism, and Communication. Council requested to have one retreat to review staff’s recommendations prior to docketing for approval. ADMINISTRATIVE REPORTS
Municipal Services Director Fred Snoderly advised that the water tower project near Kittelson
Road and SR-17 is complete and painted with the new City logo. COUNCIL COMMUNICATIONS AND REPORTS
Council Member Riggs provided kudos to City Manager Allison Williams and Communications
& Marketing Specialist Lynne Lynch for the time and effort to produce the new, improved, and
comprehensive weekly report to Council and staff. Council Member Myers inquired on the status of the water rate study. Staff has a study session scheduled at 6 p.m. for Council on July 28 with consultants from FCS.
Deputy Mayor Jackson requested an update on a letter from Representative Tom Dent regarding his airport property. Staff is working on evaluating the proposal in the letter. Mayor Curnel asked about the mud flood issue on the fill last week. Municipal Services Director
Fred Snoderly explained that there was a pump issue at the new booster station and the contractor pulled it causing water pressure to push loose a fitting. The fitting problem was immediately fixed and they are still working on the pump replacement. EXECUTIVE SESSION
Mayor Curnel called an Executive Session at 7:49 p.m. to be held for 60 minutes pursuant to RCW 42.30.110(1) subsections (b) and (i) to discuss property acquisition and litigation; and there will be no action to follow.
ADJOURNMENT
The regular meeting was adjourned at 8:32 p.m.
______________________________________ David Curnel, Mayor
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pg. 4
ATTEST____________________________________ Debbie Burke, City Clerk
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To: Allison Williams, City Manager
From: Cindy Jensen, Finance Director
Council Meeting Date: July 28, 2020
Proceeding Type: Consent Agenda
Subject: Semi-Monthly Disbursement Report
The following amounts were budgeted and sufficient funds were available to cover these payments:
Claim Checks 148598 - 148792 $1,106,249.18 Payroll Checks 0063445 - 0063458 $11,901.35 Electronic Payments Payroll ACH –07/10/2020 $443,123.73
Summary
RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council.
RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place.
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STAFF REPORT
To:
From:
Date:
Proceeding Type:
Subject:
Allison Williams, City Manager
Fred Snoderly, Municipal Services Director
July 21, 2020
Consent Agenda
Resolution 3812 Stratford Road Reconstruction Project
Easement and Covenants
Legislative History:
•First Presentation: July 28, 2020
•Second Presentation:
•Requested Action: Motion
Staff Report Summary
Staff requests that the City Council accept the easements given to the City of Moses Lake for
construction and maintenance of curb and sidewalk that are being relocated due to the
reconstruction of Stratford Road
Background
With the reconstruction of Stratford Road, the City is adding a lane along the intersection with
Valley Road to improve traffic operations. It is necessary to get municipal easements to relocate
the sidewalk and curb to widen the roadway.
Fiscal and Policy Implications
None
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Options
Option Results
•Move to adopt the Resolution as
presented
Easements will be filed.
•Take no action The City will not have easements and will not
be able to widen the roadway
Staff Recommendation
Staff recommends City Council adopt the Resolution as presented.
Attachments
A. Resolution 3812
Legal Review N-A
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RESOLUTION NO. 3812 A RESOLUTION ACCEPTING EASEMENTS AND COVENANTS TO THE CITY OF MOSES LAKE FOR STRATFORD ROAD RECONSTRUCTION PROJECT Recitals: 1. Resolution No. 238 provides all grants of real estate, or any interest therein, to the City of Moses Lake, shall not be accepted until a resolution has been duly passed by the City Council. 2. Easements have been presented to the City from Talenfeld Properties, L.P., and DCMAC, LLC NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MOSES LAKE AS FOLLOWS:
Easements and Agreements for municipal purposes for the following described properties are hereby accepted by the City of Moses Lake:
Attachment A – Talenfeld Properties, L.P. Attachment B – DCMAC, LLC ADOPTED by the City Council on July 28, 2020. ________________________________ David Curnel, Mayor
ATTEST:
_____________________________________ Debbie Burke, City Clerk
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STAFF REPORT
To: Allison Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: July 21, 2020
Proceeding Type: Consent Agenda
Subject: Accept Knolls Vista/Wheeler Road Sewer Improvements 2019
Legislative History:
•First Presentation:
•Second Presentation:
July 28, 2020
•Action Motion
Staff Report Summary
Advanced Excavation, Inc. has completed work for the above project.
Background
The project consisted of installing approximately 1,700 feet of 15” gravity sewer main in the Knolls
Vista Area to increase service capacity to the area and eliminate the need for an aging lift station
near Knolls Vista Elementary School as well as installing approximately 1,700 feet of 8” sewer force
main along Wheeler Road to increase the capacity of service to the Wheeler corridor.
The work completed is in the amount of $516,247.38. The original contract price for the contract
was $488,679.76. The additional cost was for the work to place extra asphalt patching and
landscaping due to unstable soils encountered in the Knolls Vista area.
The work completed by the contractor is physically complete and ready for acceptance.
Fiscal and Policy Implications
Upon acceptance, the City will enter into the 60 day lien period as required by Washington State
Law.
Options
Option Results
•Move to accept the project as presented.The 60 day lien period will begin.
•Take no action.The project won’t be accepted at this time.
Staff Recommendation
Staff recommends accepting the Knolls Vista/Wheeler Road Sewer Improvements Project 2019.
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STAFF REPORT
To: Allison Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: July 23, 2020
Proceeding Type: Consent Agenda
Subject: Request To Award Sewer Manhole Lining Project 2020
Legislative History:
•First Presentation:
•Second Presentation:
•Requested Action:
July 28, 2020
Motion
Staff Report Summary
Staff opened bids for the Sewer Manhole Lining 2020 Project on July 23. The City received two (2)
bids for the work. The low bid was $293,764 and the Engineer’s Estimate was $376,581.
Background
The 2020 budget includes money for completing these improvements. The project includes
lining existing brick manholes to prevent further deterioration.
The low bidder, Cascade Industrial Services of Rathdrum, ID completed the 2019 Sewer Manhole
Lining Project and did quality work.
Fiscal and Policy Implications
The project will require budgeted funds to be spent.
Description Amount
2020 Budgeted funds for Sewer Manhole Lining Project $ 500,000.00
Award Amount for Sewer Manhole Lining Project 2020 293,764.00
Remaining Budget $ 206,236.00
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Options
Option Results
• Award Sewer Manhole Lining Project
2020 to the lowest bidder
Staff will move forward with executing a
contract with the low bidder to complete the
work.
• Take no action Staff will stop working on this project and wait
for further direction from City Council.
Staff Recommendation
Staff recommends accepting the bid for the Sewer Manhole Lining Project 2020 from Cascade
Industrial Services in the amount of $293,764.
Attachments
A. Bid Summary
Legal Review
N-A
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STAFF REPORT
To: Allison Williams, City Manager
From: Vivian Ramsey, Interim Planning Manager
Date: July 23, 2020
Proceeding Type: New Business
Subject: MLMC Title 17 Update on Plat Extensions Ordinance
Legislative History:
•First Presentation: July 28, 2020
•Second Presentation:
•Requested Action: Consideration to adopt ordinance
Staff Report Summary
The Planning Commission held a public hearing to consider the extension of pre-liminary plat
approvals. After much discussion, the Commission recommended no change to the existing code
and that the City look for other administrative relief for the proponent of the change.
Background
At its September 12, 2017, meeting, the City Council granted a three-year extension to Aho
Construction to the Preliminary Plat approvals of Sun Terrace Major Preliminary Plats 2 ,3, 4, 5, 6,
7, and 8. Upon approving the extension, Council requested that language be drafted allowing for
additional extensions. The remaining plats to be completed are Sun Terrace 5, 7, and 8.
Fiscal and Policy Implications
N-A
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Options
Option Results
• Accept the recommendation of the
Planning Commission
1st Presentation, no motion required
• Reject the recommendation of the
Planning Commission and
accept/modify the language staff
proposed
Provide staff with specific changes
• Remand it back to the Planning
Commission for further study
The Planning Commission will review
additional options
Staff Recommendation
Further consideration be given to the issue.
Attachments
A. Staff Report to the Planning Commission
Determination of Non-Significance
State Agency Review
AHO Comment Letters
Legal Review - NA
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June 8, 2020
To: City of Moses Lake Planning Commission
From: Vivian Ramsey, Interim Planning Manager
RE: Extending Preliminary Plat Approval
The Planning Commission has been asked to review the city’s code as regards the extension of
preliminary plat approval and make a recommendation to the city council. Currently the city code allows
for one extension for up to three years, with council approval. State statute allows the city to issue
extensions either with or without additional requirements (RCW 58.17.140.)
In December 2017, the city council granted a three-year extension to Sun Terrace plats 2-8, reserving
the right to consider additional extensions. At that time, council requested that language be drafted to
allow additional extensions.
I’ve attached sample regulations from four cities in eastern Washington. As you can see, this subject is
handled in a variety of ways, from the city of Walla Walla not allowing any extensions, to the city of
Spokane Valley, seemingly allowing an unlimited number of extensions.
A primary consideration to keep in mind is that preliminary plats are vested in the regulations in place at
the time of approval. Currently, a plat approved in Moses Lake is vested for five years. In granting
extensions, it will be important to be able to condition extension with regulations or policies that may
come into effect in the future, such as impact fees.
Another important factor to be considered is whether or not the developer has made significant
progress on the preliminary plat.
For your consideration, I submit the following amendment to Title 17. This amendment includes:
1. The language from the Spokane Valley code, allowing for additional one-year extensions after
the initial three-year extension.
2. The language from the East Wenatchee code setting out the conditions to be met for approval
of the extension
3. The approval authority is transferred from the City Council (or Hearing Examiner) to the Plat
Administrator.
4. The period of time required for the request to be submitted is expanded from 30 days to 60
days to allow for the review of other agencies.
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Attachment
Page 2 of 4
Staff Report
Preliminary Plat Expiration/Extension
Proposed Amendment
17.12.100-Expiration of Preliminary Major Subdivision Approval:
A. A preliminary major subdivision approval shall expire and become null and void five (5) years
after the date of final action by the City Council Hearing Examiner.
B. The City Council Plat Administrator may grant one (1) extension of the preliminary subdivision
approval for a period not to exceed three (3) years, provided that the applicant submits a written
request for an extension at least thirty (30)sixty (60) calendar days before the expiration date. ,
and the applicant has attempted in good faith to submit the final subdivision application.
Additional one-year extensions may be granted by the department beyond the initial three-year
extension. Prior to granting time extensions, the Plat Administrator shall circulate the time
extension request to affected agencies for comments. Additional or altered conditions
recommended by the department or affected agencies may be required as a condition of the
extension. This may include new or updated City regulations deemed necessary to protect the -
public health, safety, or general welfare.
Such extensions may be granted if all of the following conditions are met:
1. Unforeseen circumstances or conditions which are not the result of voluntary actions of the
applicant necessitate the extension of the preliminary plat; and
2. Conditions in the immediate vicinity of the subject property have not changed substantially
since the preliminary plat was first approved; and
3. An extension of the preliminary plat will not cause substantial detriment to existing uses in the
immediate vicinity of the subject property or to the community as a whole; and
4. The applicant has demonstrated reasonable diligence in attempting to meet the time limit
imposed; and
5. The preliminary plat substantially complies with applicable city code provisions in effect on the
date that the application for extension was submitted.
The Plat Administrator shall issue a written decision approving or denying the time extension
request and provide copies to affected agencies, the applicant, and those parties requesting a
copy of such decision. Appeals of a time extension shall be filed in a manner consistent with the
provisions of MLMC Chapter 20.11.
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Attachment
Page 3 of 4
Staff Report
Preliminary Plat Expiration/Extension
RCW 58.17.140
Time limitation for approval or disapproval of plats—Extensions.
(1) Preliminary plats of any proposed subdivision and dedication shall be approved, disapproved, or
returned to the applicant for modification or correction within ninety days from date of filing thereof
unless the applicant consents to an extension of such time period or the ninety day limitation is
extended to include up to twenty-one days as specified under RCW 58.17.095(3): PROVIDED, That if an
environmental impact statement is required as provided in RCW 43.21C.030, the ninety day period shall
not include the time spent preparing and circulating the environmental impact statement by the local
government agency.
(2) Final plats and short plats shall be approved, disapproved, or returned to the applicant within thirty
days from the date of filing thereof, unless the applicant consents to an extension of such time period.
(3)(a) Except as provided by (b) of this subsection, a final plat meeting all requirements of this chapter
shall be submitted to the legislative body of the city, town, or county for approval within seven years of
the date of preliminary plat approval if the date of preliminary plat approval is on or before December
31, 2014, and within five years of the date of preliminary plat approval if the date of preliminary plat
approval is on or after January 1, 2015.
(b) A final plat meeting all requirements of this chapter shall be submitted to the legislative body of the
city, town, or county for approval within ten years of the date of preliminary plat approval if the project
is not subject to requirements adopted under chapter 90.58 RCW and the date of preliminary plat
approval is on or before December 31, 2007.
(4) Nothing contained in this section shall act to prevent any city, town, or county from adopting by
ordinance procedures which would allow extensions of time that may or may not contain additional or
altered conditions and requirements.
City of Moses Lake
17.12.100-Expiration of Preliminary Major Subdivision Approval:
A. A preliminary major subdivision approval shall expire and become null and void five (5) years after
the date of final action by the City Council.
B. The City Council may grant one (1) extension of the preliminary subdivision approval for a period not
to exceed three (3) years, provided that the applicant submits a written request for an extension at least
thirty (30) calendar days before the expiration date, and the applicant has attempted in good faith to
submit the final subdivision application.
City of Richland
24.12.055 Preliminary plat – Hearing examiner consideration and action.
A. The application for preliminary plat approval shall be approved, disapproved or returned to the
applicant for modification or correction within 90 days of the date of acceptance.
B. Hearing examiner approval of a preliminary plat shall not guarantee final approval of the plat or
subdivision and shall not constitute an acceptance of the subdivision, but shall authorize the subdivider
to proceed with the preparation of the final plat along the lines indicated in the preliminary plat.
C. Approval of the preliminary plat shall be operative for five years from the date of approval by the
hearing examiner during which time a final plat or plats may be submitted.
D. The subdivision administrator may extend the approval period or may require that the preliminary
plat must be resubmitted after the expiration of the approval period. [Ord. 13-96; Ord. 23-03; Ord. 27-
14 § 1.01; Ord. 01-18 § 1; Ord. 51-19 § 10].
Moses Lake Council Packet 7-28-20, Page 82 of 95
Attachment
Page 4 of 4
Staff Report
Preliminary Plat Expiration/Extension
City of Walla Walla
19.14.050 Preliminary plat approval – Expiration.
A. Preliminary plat approval shall be effective for five years from the date of approval by the city council
as provided by RCW 58.17.140. No extensions shall be allowed.
City of East Wenatchee
D. Extensions. An applicant may submit a written request to the city at least 60 days prior to the
expiration of the preliminary plat approval for a one-time extension of up to two years. Such extensions
may be granted by the city council if all of the following conditions are met:
1. Unforeseen circumstances or conditions which are not the result of voluntary actions of the
applicant necessitate the extension of the preliminary plat; and
2. Conditions in the immediate vicinity of the subject property have not changed substantially
since the preliminary plat was first approved; and
3. An extension of the preliminary plat will not cause substantial detriment to existing uses in the
immediate vicinity of the subject property or to the community as a whole; and
4. The applicant has demonstrated reasonable diligence in attempting to meet the time limit
imposed; and
5. The preliminary plat substantially complies with applicable city code provisions in effect on the
date that the application for extension was submitted.
City of Spokane Valley
20.30.060 Time extensions.
An application form and supporting data for time extension requests shall be submitted to the
department at least 30 days prior to the expiration of the preliminary short subdivision, subdivision, or
binding site plan. Time extension requests shall be processed as a Type I application pursuant to Chapter
17.80 SVMC.
The department may approve an extension provided there are no significant changed conditions or
changed development regulations which would render recording of the short subdivision,
subdivision or binding site plan contrary to the public health, safety or general welfare.
The department may grant an initial three-year time extension. Additional one-year extensions may
be granted by the department beyond the initial three-year extension. Prior to granting time
extensions, the department shall circulate the time extension request to affected agencies for
comments. Additional or altered conditions recommended by the department or affected agencies
may be required as a condition of this extension. This may include new or updated City regulations
deemed necessary to protect the public health, safety, or general welfare.
The department shall issue a written decision approving or denying the time extension request and
provide copies to affected agencies, the applicant, and those parties requesting a copy of such
decision. Appeals of a time extension shall be filed in a manner consistent with the provisions of
Chapter 17.90 SVMC.
Moses Lake Council Packet 7-28-20, Page 83 of 95
Moses Lake Council Packet 7-28-20, Page 84 of 95
From:COM GMU Review Team
To:Vivian Ramsey
Subject:City of Moses Lake - Expedited Review Request Granted for Submittal ID: 2020-S-1531
Date:Thursday, July 16, 2020 12:42:53 PM
This sender is trusted.
Dear Ms. Ramsey,
Your request for an Expedited Review has been granted for: Proposed amendment
to development regulations to allow for additional extension timelines for
approval of preliminary plats.
As of receipt of this email, you have met the Growth Management notice to state
agency requirements in RCW 36.70A.106 for this submittal. Please keep this email
as confirmation.
If you have any questions, please contact William Simpson at (509) 280-3602 or by
email at william.simpson@commerce.wa.gov.
~~~ ONLINE TRACKING SYSTEM AVAILABLE ~~~~
Log into our new PlanView system at https://secureaccess.wa.gov/com/planview
where you can keep up with this submittal status, reprint communications and
update your contact information.
Don't have a user account? Reply to this email to request one and attach a
completed PlanView User Request Form.
Have questions about using PlanView? Use the PlanView User Manual for
assistance at https://www.commerce.wa.gov/serving-communities/growth-
management/washington-department-of-commerce-growth-management-
submitting-materials/.
Sincerely,
Review Team
Growth Management Services
Moses Lake Council Packet 7-28-20, Page 85 of 95
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Page 1 of 3
STAFF REPORT
To: Allison Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: July 13, 2020
Proceeding Type: New Business
Subject: Deferral of Street and Utility Improvements for Community
Services of Moses Lake (Food Bank)
Legislative History:
•First Presentation: July 28, 2020
•Second Presentation:
•Requested Action: Motion
Staff Report Summary
Community Services of Moses Lake is proposing to construct a new food bank on three parcels
North of SR 17 and East of Grape Drive, (see attached map). The site is bordered by State Route
17 to the south, Grape Drive to the west and Beacon Road to the north. Grape Drive and Beacon
Road are currently BST, chip sealed county road, with no curb sidewalk or accommodation for
storm drainage. There is currently City water main fronting the project site in Grape Drive and
Beacon Road. City sewer currently is approximately 900 +/- feet away.
Dell Green PE, with Columbia Northwest Engineering is acting on behalf of the applicant and has
requested a deferral to the street, sewer, and storm improvements.
It has been City policy to not allow the construction of half width streets. The City can require
that full width streets be installed adjacent to the plat if the City deems it necessary to serve the
plat.
The applicant would be required to covenant to participate in the improvements when the time
came if granted a deferral for the street, sewer, and storm improvements.
Background
Community Services of Moses Lake is currently working through the short plat process for the
property. Moses Lake Municipal Code Title 17 chapter 24 details what improvements are
required as part of the platting process. MLMC 17.24.030 Streets: states the applicant is
responsible for constructing all the streets within the plat to full width and responsible for the
halfwidth construction for the streets adjacent to the plat. MLMC 17.24.050 Sewer Mains: States
the applicant shall install sewer main improvements for the full frontage of the plat/subdivision,
Moses Lake Council Packet 7-28-20, Page 88 of 95
Page 2 of 3
unless the Municipal Services Director determines the additional sewer main has no additional
benefit. MLMC 13.05.150 Requirement to connect to the POTW (City owned system of gravity
mains, force mains, pump stations, and wastewater treatment plants that convey and treat
wastewater).
A. New Buildings. Newly constructed buildings having human occupancy, as defined in
the International Building Code, shall be connected to the POTW.
B. Existing Buildings. The owner of an existing building having human occupancy, as
defined the International Building Code, that is situated within two hundred feet (200') of
the POTW, is required at the owner’s expense to connect such building directly to the
POTW within six (6) months after the date of official notice to do so. Provided that, the
connection shall not be required if the cost of making the connection, including system
development charges, exceeds ten thousand dollars ($10,000). The owner shall submit a
detailed cost estimate to the Municipal Services Director for review. The determination
of the cost of making the connection shall be made by the Municipal Services Director.
Furthermore, if the owner is not required to make a connection because of cost, at such
time as the septic system fails, either the tank or the drain field, the connection to the
City’s sewer system shall be required and made.
As stated, the property currently can be served by City water.
Community Services of Moses Lake would like to connect to City water and install an onsite
septic system to serve their wastewater needs until such a time sewer is available.
Fiscal and Policy Implications
There are no fiscal implications to the City for granting the deferral request. Policy allows for
granting deferrals.
Options
Option Results
• Grant the deferral Moses lake Community Services would be
allowed to covenant for the required
improvements.
• Modify the deferral Provide staff with specific changes to the
requested deferral.
• Take no action Moses Lake Community Services would be
required to construct the required
improvements.
Moses Lake Council Packet 7-28-20, Page 89 of 95
Page 3 of 3
Staff Recommendation
Due to the area currently not being improved to City standards and the cost to extend City sewer
to serve the project, it is recommended Council approve the deferral and Moses Lake Community
Services be allowed to covenant for the required improvements.
Attachments
A. Request Letter
B. Vicinity Map
C. Site Plan
D. Current utility map
Legal Review
N\A
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