FINAL 2020 0908 Council Agenda PacketMoses Lake City Council
David Curnel, Mayor | Daryl Jackson, Deputy Mayor | Mike Riggs, Council Member | Karen Liebrecht, Council Member
Don Myers, Council Member | David Eck, Council Member| Dean Hankins, Council Member
REMOTE ACCESS ONLY
Citizens can join this meeting via phone by calling the numbers listed at the bottom of the
agenda or by audio only option https://zoom.us/j/94868321303
Tuesday, September 8, 2020, 6:15 PM
Joint Study Session with Planning Commission
6:15 p.m. Comprehensive Plan and Housing Action Plan
Presentation by Berk Consultant Erika Rhett
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Regular Meeting Agenda
Call to Order – 7 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Summary Reports:
Mayor’s Report
-Odom Anniversary Celebration and Staff Recognition
Additional Business
City Manager’s Report
-Schedule Budget Retreat
-Consent Agenda Discussion
-Additional CARES Act Funding
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September 8, 2020, City Council Meeting Page 2
Citizen’s Communications - Citizens who would like to address the Council can submit written
comments to the City Clerk no later than 3 p.m. on the day of the meeting. Comments will be
provided to Council electronically and recorded in the meeting minutes. Citizens who would like to
speak on this matter during the meeting will need to contact the City Clerk no later than 3 p.m. on the
day of the meeting and provide the name or number you will use to access the virtual meeting.
Consent Agenda Motion
All items listed below are considered to be routine and will be enacted by one motion. There will
be no separate discussion of these items unless a Council Member requests specific items to be
removed from the Consent Agenda for discussion prior to the time Council votes on the motion
to adopt the Consent Agenda.
#1 pg 4
a.Claims and Payroll
b.Dan and Robin Herring Easement Resolution 3823
c.Accept Sagecrest Utility Improvement Resolution 3824
Old Business
#2 pg 36
Overview of Homeless Program and Homeless Site Options
Presented by Allison Williams, City Manager
Summary: Presentation and Discussion
New Business
#3
Motion
pg 38
Lease Extension for The Learning Center
Presented by Allison Williams, City Manager
Summary: Council to consider authorization
#4
#5
pg 46
Award Water Telemetry Upgrade Motion
Presented by Fred Snoderly, Municipal Services Director
Summary: Council to consider award
pg 51
Half Way Diner Deviation Request Motion
Presented by Fred Snoderly, Municipal Services Director
Summary: Council to consider approval
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September 8, 2020, City Council Meeting Page 3
#6
#7
Motion
pg 55
Accept Police Pole Building Project Motion
Presented by Fred Snoderly, Municipal Services Director
Summary: Council to consider approval
pg 56
Quit Claim Deed Longview Right of Way Resolution 3821
Presented by Fred Snoderly, Municipal Services Director
Summary: Council to consider adoption
Administrative Reports
- Zoom v. Microsoft Teams Meeting Platform
Council Communications and Reports
-Lodging Tax Advisory Committee Applications
Executive Session
-Lease Acquisition and Potential Litigation RCW 42.30.110(1) subsections (b) and (i)
Adjournment
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Moses Lake Council Packet 9-8-20, Page 3 of 60
To: Allison Williams, City Manager
From: Cindy Jensen, Finance Director
Council Meeting Date: September 8, 2020
Proceeding Type: Consent Agenda
Subject: Semi-Monthly Disbursement Report
The following amounts were budgeted and sufficient funds were available to cover these payments:
Claim Checks 149188 - 149319 $1,210,475.43 Payroll Checks 0063507 - 0063519 $12,673.38 Electronic Payments Payroll ACH –09/04/2020 $460,215.88
Summary
RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council.
RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place.
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STAFF REPORT
To: Allison Williams, City Manager
From: Vivian Ramsey, Interim Planning Manager
Date: September 2, 2020
Proceeding Type: Consent Agenda
Subject: Request to Accept Easement from EA, LLC (Herring)
Legislative History:
• First Presentation:
• Second Presentation:
• Requested Action:
September 8, 2020
Motion
Staff Report Summary
Staff is presenting a utility easement in favor of the City associated with the Poth Phase 1 MP.
Background
City Council approved the Poth 1 Major Plat. In the interim between the approval of the
preliminary plat and final plat, a boundary line adjustment was made, removing land area out of
the proposed plat. The land removed from the plat was adjacent to the cul-de-sac serving the plat.
The plat dedicated a four-foot utility easement and 10-foot right-of-way around the cul-de-sac.
The attached easement provides for continuation of the easement and right away on the cul-de-
sac.
Fiscal and Policy Implications
Municipal Code directs Council to accept easements that are conveyed to the City.
Options
Option Results
• Move to adopt resolution The City will ratify acceptance of presented
easements by Resolution
• Refer back to staff Provide direction to staff
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Page 2 of 2
Staff Recommendation
Staff recommends City Council adopt Resolution 3823 to accept the easement as presented.
Attachment
A. Resolution and Easement
Legal Review
The City Attorney assisted in preparation of the resolution.
Moses Lake Council Packet 9-8-20, Page 26 of 60
RESOLUTION NO. 3823 A RESOLUTION ACCEPTING VARIOUS EASEMENTS RECITALS:
1. Resolution #238 provides that all grants of real estate, or any interest therein, to the City of Moses Lake, shall not be accepted until a resolution has been duly passed by the City Council. 2. The attached easement is associated to the Poth Major Plat Phase 1and this resolution provides formal approval and acceptance by the City Council. RESOLVED: 1. The following easement is hereby accepted by the City of Moses Lake: a. EA, LLC AFN #1432697 on August 28, 2020
Adopted by the City Council on September 8, 2020.
___________________________________
David Curnel, Mayor ATTEST: ___________________________________ Debbie Burke, City Clerk
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STAFF REPORT
To: Allison Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: August 31, 2020
Proceeding Type: Consent Agenda
Subject: Accept plat improvements for the Sagecrest Phase 1 Major Plat
Resolution 3824
Legislative History:
• First Presentation: September 8, 2020
• Second Presentation:
• Action: Motion
Staff Report Summary
The street and utility improvements constructed to serve the Sagecrest Phase 1 Major Plat are
complete and are ready to be accepted by City Council.
Background
The platting regulations require all the street and utility improvements installed in right of way
and municipal easements to be accepted by City Council or bonded for prior to recording the plat
and issuing building permits. The construction plans are required to be reviewed and approved
by the City prior to construction. All the construction work is inspected to assure compliance
with the construction plans and city standards. The street and utility improvements in place will
serve a thirty-two (32) lot residential subdivision. As part of the platting process, the Developer is
responsible for the half width improvements to Westshore Drive and Hansen Road for the
frontage of the plat. The Developer has a Development Agreement is in place for these
improvements to take place with Sagecrest Phase 3 Major Plat.
The City participated in the costs to extend 18” sewer from Montana Street to north of Cove
West Drive. The 18” sewer is to serve the future needs of the Mae Valley development area.
Moses Lake Council Packet 9-8-20, Page 32 of 60
Page 2 of 2
Fiscal and Policy Implications
Upon acceptance, the City will be responsible for the maintenance and repairs of the
improvements.
A Subdivision Maintenance Bond or other approved security in the amount of $445,556.00 (50%
of total costs of $891,112.00) to the City is required to be provided by the owners for the two
year maintenance period which commences on the date of acceptance of the improvements by
the City Council.
Options
Option Results
• Move to adopt the resolution as
presented
The improvements will be accepted, and the
plat can be completed.
• Take no action. The City will not accept the plat improvements
and the plat could not be completed.
Staff Recommendation
Staff recommends City Council adopt Resolution 3824 as presented.
Attachment
A. Resolution, site map
Legal Review N-A
Moses Lake Council Packet 9-8-20, Page 33 of 60
RESOLUTION NO. 3824
A RESOLUTION ACCEPTING STREET AND UTILITY IMPROVEMENTS FOR MUNICIPAL USE AS PART OF SAGECREST PHASE 1 MAJOR PLAT Recitals:
1. Street and Utility improvements, lying in dedicated right-of-way or easements, are in place and connected to the City of Moses Lake’s street and utility systems as part of Sagecrest Phase 1 Major Plat.
2. Said street and utility improvements have been installed in accordance with the City of
Moses Lake’s Community Standards, such facilities being completed in August 2020. 3. RCW 35.90.030 indicates that public street and utility facilities, which are developer installed should be accepted by the City of Moses Lake upon completion if the
facilities are built to city standards.
Resolved: 1. The City Council of the City of Moses Lake accepts the street and utility
improvements as facilities of the City of Moses Lake and as such will charge for use
of facilities as authorized by ordinance. 2. After September 8, 2022, all further maintenance and operation cost of said street and utility improvements, shall be borne by the City of Moses Lake, as provided by city
ordinance.
ACCEPTED by the City Council on September 8, 2020.
______________________________ David Curnel, Mayor
ATTEST:
_______________________________ Debbie Burke, City Clerk
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STAFF REPORT
To: Mayor David Curnel, Council Members
From: Allison Williams, City Manager
Date: September 3, 2020
Proceeding Type: Old Business
Subject: Overview of Homeless Program and Homeless Site Options
Legislative History:
• First Presentation: City Council Work Session December 2019
• Second Presentation:
• Third Presentation
May 14, 2019 – City Council approved Resolution No. 3764
Council authorization of Homeless outreach contract with HopeSource
• Action: Program update with September 22 action request
OVERVIEW:
The Mayor and City Council have taken a number of actions with the respect to being an active
participant in the delivery of services to the homeless population. In December 2019, the Council
held a work session with the providers of services in an effort to understand the work being done
to assist the homeless and chronically homeless populations in Moses Lake. In May 2019, the
City Council passed Resolution 3764 electing to have the City operate its own homeless program
and in August 13, 2019 the City Council passed Resolution 3774 declaring the City’s intent to
authorize a sales and use tax for affordable and supportive housing. In May of this year, due to
the onset of the COVID pandemic, funding came available to provide for those most at risk to be
housed, tested and quarantined which would help the City with the chronic homelessness issue
as identified in the Grant County Plan to End Homelessness. In that plan, the January point in
time count identified 63% of the unsheltered population was within Moses Lake. In May action
was taken to award an outreach contract to HopeSource, however the homeless site location
was not approved and City staff have been working with HopeSource on a permanent site as well
as evaluating sites for a temporary location. At this meeting, an overview will be provided of the
work and a preferred temporary location will be discussed.
BACKGROUND:
With the onset of the COVID pandemic, Grant County received COVID-19 Emergency Housing
Funds that provided the ability to create a plan for the identification of, housing of and
quarantining of populations that are at risk. The plan needed to be signed off on by the Public
Moses Lake Council Packet 9-8-20, Page 36 of 60
Page 2 of 2
Health Officer. The funding was intended to create additional emergency shelter space, increase
access to sanitation and hygiene and address the costs of the displacement. The plan needed to
be done in partnership with the largest city. As a result of the effort, the City developed the first
phase of a plan for the chronically homeless, carried out a request for proposals for a qualified
non profit as a partner in an initial and long term plan to provide a progressive response to the
housing need for those most at risk in Moses Lake. HopeSource was the successful respondent
and a contract for services has been executed whereby HopeSource began with outreach to the
homeless population. Recognizing that the City needs infrastructure for the homelessness issue
in the City, City staff have been working with HopeSource on a permanent solution, while taking
input on potential site location for a temporary facility. In addition, the City hired a coordinator
for the program who will also provide grant administration within the Community Development
Department.
At this meeting, a presentation / overview will be provided and a preferred site will be discussed
for the temporary homeless housing project, with the potential of a lease of the site on the
September 22nd City Council agenda.
The cost of the plan is being covered by the COVID-19 Emergency Housing funds received
through the County and City of Moses Lake CARES Act funding.
Action requested: Review and discussion of the presentation and consensus to move forward
with developing a lease for the preferred site, which would be brought for action on September
22.
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STAFF REPORT
To: Mayor David Curnel, Council Members
From: Allison Williams, City Manager; Susan Schwiesow, Recreation
Superintendent
Date: September 3, 2020
Proceeding Type: New Business
Subject: Lease Extension for The Learning Center
Legislative History:
• First Presentation: September 8, 2020
• Second Presentation:
• Action: Motion
OVERVIEW:
The City has been leasing The Learning Center property at 701 E. Penn Street for the purposes of
carrying out recreation programs. The lease is set to end November 30, 2020. Staff has
negotiated for the extension of the lease for an additional 30-month term.
BACKGROUND:
The properties on Penn Street used to be the City’s Public Works site. Upon the sale of these
properties to Joe and Lori Garro, the City leased back The Learning Center location and embarked
on the process of designing the Larson Recreation Center. The Larson Recreation Center is set to
go to bid at the end of September and if the bid is successful and the project is awarded, then the
programs at The Learning Center would transition to the Larson Recreation Center upon its
completion. The lease amount is $3,100 a month, which is an increase from $2,000 a month,
however less than the market rate of $6,000 a month for like space. The City Council will be
presented with the option to exchange that value for properties that were to be included in the
original sale. This transaction will be coming forward on the September 22nd Council Agenda.
Moses Lake Council Packet 9-8-20, Page 38 of 60
Page 2 of 2
Options
Option Results
• Motion to enter into the Lease
Agreement
City Council authorizes the City Manager to enter
into the extended lease agreement for an
additional 30-month term.
• Take no action. The current lease would end November 30 and
the Parks and Recreation Department would
need to find alternative space for programs.
Staff Recommendation
Staff recommends the City Council authorize City Manager Allison Williams to execute the new
lease.
Attachments
A. Lease for Real Property
Legal Review
The following documents are attached and subject to legal review:
Type of Document Title of Document Date Reviewed by Legal
Counsel
• Lease Lease for Real Property September 3, 2020
Moses Lake Council Packet 9-8-20, Page 39 of 60
1
LEASE FOR REAL PROPERTY 1. Date and Parties. This Lease, for reference purposes only, is dated the __ day of September, 2020, and is entered into by and between Joe and Lori
Garro, husband and wife, ("Lessor") and the City of Moses Lake, a municipal
corporation organized under the laws of the State of Washington, ("Lessee").
2. Subject Property and Leased Premises. Lessor hereby leases to Lessee and
Lessee hereby leases from Lessor the following property:
a. Approximately 6,000 square foot building located at 701 E. Penn St.,
Moses Lake, Washington, and located on the land legally described in Exhibit A attached hereto. This building houses the City’s Learning Center
(“TLC”).
The above property is referred to as the "Leased Premises".
3. Lease Term. The term of the Lease shall commence on December 1, 2020,
and shall expire on June 1, 2023. Notwithstanding the foregoing, at the time
the new Larson Recreational Center facilities are ready for TLC occupancy, Lessee may terminate this Lease upon 90 days advance written notice.
4. Rent. Lessee shall pay the Lessor as rent the sum of $3,100.00 per month.
5. Utilities. Lessee agrees to pay for all utility charges associated with
Lessee's use of the Leased Premises. Provided, however, Lessor shall be
responsible for any utility assessment charged to the Subject Property for
system wide utility improvements, such as, but not limited to LID and ULID assessments.
6. Parking. Lessee shall be entitled to continued use of the parking area
provided on the Subject Property. Lessor agrees that he will not allow further
uses on the Subject Property that would require the use of any of the current parking established for the Subject Property.
7. Indemnification and Insurance. Lessee shall defend, indemnify, and hold harmless the Lessor from and against any and all claims, suits, actions, or
liabilities for injury or death of any person, or for loss or damage to property,
Moses Lake Council Packet 9-8-20, Page 40 of 60
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which arises out of Lessee's negligent use of Leased Premises, or from the
negligent conduct of Lessee's business, or from any activity, work or thing done, permitted, or suffered by Lessee in or about the Leased Premises, except only
such injury or damage as shall have been occasioned by the sole negligence of
the Lessor. In the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Lessee and Lessor, the Lessee's liability hereunder shall be
only to the extent of the Lessee's negligence. The Lessee shall procure and maintain for the duration of the Lease, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the
Lessee's operation and use of the Leased Premises, with insurance limits to be approved by Lessor. Lessor approves the Lessee's current insurance limits. The
Lessor shall insure the Leased Premises.
8. Assignment and Subletting. Lessee shall not assign this Lease nor sublet the leased premises without Lessor's written consent.
9. Waivers. One or more waivers of any covenants or conditions by either party shall not be construed as a waiver of a subsequent breach of the same covenant
or condition or agreement.
10. Use of Premises. Lessee will not make any changes or alterations to the
Property without Lessor's prior written consent, which consent will not be
unreasonably withheld. Lessee agrees not to violate any law, ordinance, rule, or regulations of any governmental authority having jurisdiction of the leased
premises.
11. Default. The failure by Lessee to observe or perform any of the express or
implied covenants, promises, agreements, or provisions of this Lease to be
observed or performed by Lessee where such failure has continued for a period of fifteen (15) days after written notice thereof from Lessor to Lessee specifying
the particulars of such failure; provided, however, that such notice shall be in
lieu of, and not in addition to, any notice required by Washington law, and further that, no default shall be deemed to have occurred where the cure of such failure or default cannot be completed within fifteen (15) days but the Lessee
has in good faith initiated corrective action within the notice period and shall
diligently pursue such corrective action until its cure has been completed.
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12. Written Notices: All Notices required by this Agreement shall be considered properly delivered (1) when personally delivered, or (2) when transmitted by facsimile date and time of transmittal, or (3) on the day of
receipt of a mailing, postage prepaid, certified mail, return receipt requested, or (4) one (1) day after depositing in overnight carrier, e.g. Federal Express to:
Lessor: Lessee: Joe and Lori Garro City of Moses Lake, Washington PO Box 1396 PO Box 1579 - 401 S. Balsam Street
Moses Lake, WA 98837 Moses Lake, WA 98837 Attn: City Manager
With a copy to:
Katherine Kenison, City Attorney 406 W. Broadway Avenue, Suite D
Moses Lake, WA 98837 13. Entire Agreement. This Lease contains all of the covenants and agreements
between the Lessee and Lessor relating to the Premises. No prior or contemporaneous agreements or understandings pertaining to this Agreement shall be valid or of any force and effect and the covenants and agreements in
this Lease shall not be altered, modified or amended except in writing signed by
the duly authorized representatives of the Lessee and Lessor.
14. Severability. The provisions of this Lease are declared to be severable. If
any provision of this Lease is for any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such invalidity or
unconstitutionality shall not affect the validity or unconstitutionality of any
other provision.
15. Governing Law, Venue. This Lease shall be governed by and construed in
accordance with the laws of the State of Washington. The jurisdiction and venue of any proceeding brought to enforce the terms of this Lease shall be in Grant
County Superior Court, Grant County, Washington.
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DATED this 8th day of September, 2020.
LESSOR: LESSEE:
______________________________ _______________________________
Joe A Garro City Manager - Allison Williams
_________________________
Lori P. Garro
Approved as to Form:
____________________________
City Attorney – Katherine Kenison
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STATE OF WASHINGTON )
) ss.
COUNTY OF GRANT )
I certify that I know or have satisfactory evidence that Allison Williams is the person
who appeared before me and said person acknowledged that she signed this
instrument, on oath stated that she was authorized to execute the instrument and acknowledged it as City Manager of the City of Moses Lake, and acknowledged it to be the free and voluntary act of such party for the uses and purposes mentioned in this instrument. DATED:_____________________, 2020.
______________________________
______________________________
Notary Type or Print Name
NOTARY PUBLIC for State of Washington, residing at” ______________________________ My commission expires:__________
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STATE OF WASHINGTON )
) ss.
COUNTY OF GRANT )
I certify that know or have satisfactory evidence that Joe A Garro and Lori Garro
are the persons who appeared before me and said persons acknowledged that they
signed this instrument, on oath stated that they were authorized to execute the
instrument and acknowledged it to be the free and voluntary act of such parties for
the uses and purposes mentioned in this instrument.
DATED:_____________________, 2020.
______________________________ ______________________________ Notary Type or Print Name NOTARY PUBLIC for State of Washington, residing at: _____________________________
My commission expires:_________
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STAFF REPORT
To: Allison Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: September 4, 2020
Proceeding Type: New Business
Subject: Award Domestic Water Telemetry Upgrade Project 2020
Legislative History:
• First Presentation:
• Second Presentation:
• Requested Action:
September 8, 2020
Motion
Staff Report Summary
Staff opened bids for the Domestic Water Telemetry Upgrade Project 2020 on July 23. The City
received seven (7) bids for the work. The low bid was $513,818.17 and the Engineer’s Estimate was
$841,075.60.
Background
The 2020 budget includes money for completing these improvements. The installing new
communications radios, telemetry panels, and associated electrical upgrades at 30 well, reservoir,
booster pump, and control valve locations throughout the City’s water system. This will allow the
City to have additional and faster control of the water system as well as getting more data feedback
to the operators to diagnose problems. There will also be a better understanding of where
investment dollars should go to improve the system.
The low bidder, Farmers Electric II of Othello, WA has successfully completed multiple projects for
the City of Moses Lake.
Fiscal and Policy Implications
The project will require budgeted funds to be spent.
Description Amount
2020 Budgeted funds for Water SCADA improvements $1,000,000.00
Award Amount for Reservoir 2, 4, 6, 7 Radio Installation
Project 2020
186,448.00
Award Amount for Domestic Water Telemetry Upgrade
Project 2020
513,818.17
Remaining Budget $ 299,733.83
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Page 2 of 2
Options
Option Results
• Award Domestic Water Telemetry
Upgrade Project 2020 to the lowest
bidder
Staff will move forward with executing a
contract with the low bidder to complete the
work.
• Take no action Staff will stop working on this project and wait
for further direction from City Council.
Staff Recommendation
Staff recommends awarding the bid for the Domestic Water Telemetry Upgrade Project 2020 from
Farmers Electric II in the amount of $513,818.17.
Attachments
A. Bid Summary
Legal Review
N-A
Moses Lake Council Packet 9-8-20, Page 47 of 60
PROJECT NAME: 2020 Domestic Water Telemetry Upgrades
PROJECT NUMBER: B-544
APPROX.
ITEM ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
1 Mobilization/Demobilization 1 LS 66,800.00$ 66,800.00$ $23,700.00 $23,700.00 $48,500.00 $48,500.00
2 Reservoir #1 1 LS 4,400.00$ 4,400.00$ $3,840.00 $3,840.00 $100.00 $100.00
3 Reservoir #2 1 LS 10,900.00$ 10,900.00$ $9,025.00 $9,025.00 $72,500.00 $72,500.00
4 Reservoir #3 1 LS 12,200.00$ 12,200.00$ $12,413.00 $12,413.00 $100.00 $100.00
5 Reservoir #4 1 LS 11,500.00$ 11,500.00$ $12,325.00 $12,325.00 $100.00 $100.00
6 Reservoir #5 1 LS 11,700.00$ 11,700.00$ $11,875.00 $11,875.00 $72,500.00 $72,500.00
7 Reservoir #6 1 LS 11,000.00$ 11,000.00$ $9,205.00 $9,205.00 $72,500.00 $72,500.00
8 Reservoir #7 1 LS 12,000.00$ 12,000.00$ $13,040.00 $13,040.00 $100.00 $100.00
9 Reservoir #8 1 LS 10,400.00$ 10,400.00$ $13,305.00 $13,305.00 $100.00 $100.00
10 Moses Pointe BPS 1 LS 30,900.00$ 30,900.00$ $19,455.00 $19,455.00 $100.00 $100.00
11 Well 3 1 LS 10,400.00$ 10,400.00$ $8,625.00 $8,625.00 $100.00 $100.00
12 Well 4 1 LS 25,700.00$ 25,700.00$ $15,150.00 $15,150.00 $100.00 $100.00
13 Well 7 1 LS 27,800.00$ 27,800.00$ $16,063.00 $16,063.00 $100.00 $100.00
14 Well 8 1 LS 23,800.00$ 23,800.00$ $14,988.00 $14,988.00 $72,500.00 $72,500.00
15 Well 9 1 LS 28,200.00$ 28,200.00$ $17,063.00 $17,063.00 $100.00 $100.00
16 Well 10 1 LS 28,700.00$ 28,700.00$ $15,600.00 $15,600.00 $100.00 $100.00
17 Well 11 1 LS 28,300.00$ 28,300.00$ $16,050.00 $16,050.00 $72,500.00 $72,500.00
18 Well 12 1 LS 26,800.00$ 26,800.00$ $16,355.00 $16,355.00 $100.00 $100.00
19 Well 14 1 LS 28,600.00$ 28,600.00$ $16,675.00 $16,675.00 $100.00 $100.00
20 Well 17 1 LS 26,100.00$ 26,100.00$ $16,338.00 $16,338.00 $72,500.00 $72,500.00
21 Well 18 1 LS 26,800.00$ 26,800.00$ $16,788.00 $16,788.00 $100.00 $100.00
22 Well 19 1 LS 28,900.00$ 28,900.00$ $20,413.00 $20,413.00 $100.00 $100.00
23 Well 21 1 LS 31,600.00$ 31,600.00$ $17,200.00 $17,200.00 $100.00 $100.00
24 Well 23 1 LS 28,900.00$ 28,900.00$ $16,888.00 $16,888.00 $100.00 $100.00
25 Well 24 1 LS 28,200.00$ 28,200.00$ $16,500.00 $16,500.00 $100.00 $100.00
26 Well 28 1 LS 26,800.00$ 26,800.00$ $15,100.00 $15,100.00 $100.00 $100.00
27 Well 29 1 LS 24,200.00$ 24,200.00$ $15,325.00 $15,325.00 $100.00 $100.00
28 Well 31 1 LS 28,800.00$ 28,800.00$ $15,375.00 $15,375.00 $100.00 $100.00
29 Well 33 1 LS 28,000.00$ 28,000.00$ $15,488.00 $15,488.00 $100.00 $100.00
30 ECV #03 1 LS 30,600.00$ 30,600.00$ $23,835.00 $23,835.00 $100.00 $100.00
31 ECV Wheeler Rd.1 LS 16,900.00$ 16,900.00$ $10,900.00 $10,900.00 $100.00 $100.00
32 Minor Changes 1 LS 40,000.00$ 40,000.00$ $9,100.00 $9,100.00 $100.00 $100.00
Subtotal Schedule A 775,900.00$ $474,002.00 $486,000.00
Sales Tax 8.4%65,175.60$ $39,816.17 $40,824.00
Total Schedule A 841,075.60$ $513,818.17 $526,824.00
ENGINEERS ESTIMATE
Farmers Electric II, LLC
Othello, WA
Midland Electric, Inc
Davenport, WA
Moses Lake Council Packet 9-8-20, Page 48 of 60
PROJECT NAME: 2020 Domestic Water Telemetry Upgrades
PROJECT NUMBER: B-544
APPROX.
ITEM ITEM DESCRIPTION QUANTITY UNIT
1 Mobilization/Demobilization 1 LS
2 Reservoir #1 1 LS
3 Reservoir #2 1 LS
4 Reservoir #3 1 LS
5 Reservoir #4 1 LS
6 Reservoir #5 1 LS
7 Reservoir #6 1 LS
8 Reservoir #7 1 LS
9 Reservoir #8 1 LS
10 Moses Pointe BPS 1 LS
11 Well 3 1 LS
12 Well 4 1 LS
13 Well 7 1 LS
14 Well 8 1 LS
15 Well 9 1 LS
16 Well 10 1 LS
17 Well 11 1 LS
18 Well 12 1 LS
19 Well 14 1 LS
20 Well 17 1 LS
21 Well 18 1 LS
22 Well 19 1 LS
23 Well 21 1 LS
24 Well 23 1 LS
25 Well 24 1 LS
26 Well 28 1 LS
27 Well 29 1 LS
28 Well 31 1 LS
29 Well 33 1 LS
30 ECV #03 1 LS
31 ECV Wheeler Rd.1 LS
32 Minor Changes 1 LS
Subtotal Schedule A
Sales Tax 8.4%
Total Schedule A
UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
$29,000.00 $29,000.00 $32,230.00 $32,230.00 $23,200.00 $23,200.00
$3,220.00 $3,220.00 $3,295.00 $3,295.00 $5,800.00 $5,800.00
$10,395.00 $10,395.00 $11,831.00 $11,831.00 $17,000.00 $17,000.00
$14,151.00 $14,151.00 $12,386.00 $12,386.00 $16,200.00 $16,200.00
$13,101.00 $13,101.00 $13,235.00 $13,235.00 $16,700.00 $16,700.00
$13,514.00 $13,514.00 $13,187.00 $13,187.00 $17,100.00 $17,100.00
$11,070.00 $11,070.00 $12,579.00 $12,579.00 $15,900.00 $15,900.00
$15,506.00 $15,506.00 $13,326.00 $13,326.00 $16,500.00 $16,500.00
$14,112.00 $14,112.00 $13,320.00 $13,320.00 $17,200.00 $17,200.00
$24,388.00 $24,388.00 $24,072.00 $24,072.00 $25,600.00 $25,600.00
$11,632.00 $11,632.00 $13,153.00 $13,153.00 $16,900.00 $16,900.00
$20,878.00 $20,878.00 $24,040.00 $24,040.00 $25,400.00 $25,400.00
$21,251.00 $21,251.00 $24,344.00 $24,344.00 $25,500.00 $25,500.00
$19,185.00 $19,185.00 $22,989.00 $22,989.00 $25,000.00 $25,000.00
$23,875.00 $23,875.00 $25,334.00 $25,334.00 $26,700.00 $26,700.00
$19,100.00 $19,100.00 $23,203.00 $23,203.00 $24,500.00 $24,500.00
$19,550.00 $19,550.00 $23,203.00 $23,203.00 $24,300.00 $24,300.00
$25,118.00 $25,118.00 $24,270.00 $24,270.00 $25,400.00 $25,400.00
$23,415.00 $23,415.00 $25,974.00 $25,974.00 $27,500.00 $27,500.00
$22,928.00 $22,928.00 $26,092.00 $26,092.00 $27,300.00 $27,300.00
$24,240.00 $24,240.00 $25,814.00 $25,814.00 $27,400.00 $27,400.00
$28,370.00 $28,370.00 $31,780.00 $31,780.00 $30,300.00 $30,300.00
$25,267.00 $25,267.00 $23,096.00 $23,096.00 $24,100.00 $24,100.00
$24,996.00 $24,996.00 $24,907.00 $24,907.00 $25,900.00 $25,900.00
$24,659.00 $24,659.00 $30,020.00 $30,020.00 $28,600.00 $28,600.00
$20,195.00 $20,195.00 $23,096.00 $23,096.00 $24,100.00 $24,100.00
$20,121.00 $20,121.00 $22,776.00 $22,776.00 $23,900.00 $23,900.00
$20,371.00 $20,371.00 $23,096.00 $23,096.00 $24,200.00 $24,200.00
$20,483.00 $20,483.00 $23,096.00 $23,096.00 $23,900.00 $23,900.00
$27,931.00 $27,931.00 $26,901.00 $26,901.00 $29,700.00 $29,700.00
$11,877.00 $11,877.00 $18,835.00 $18,835.00 $20,700.00 $20,700.00
$7,985.00 $7,985.00 $6,000.00 $6,000.00 $600.00 $600.00
$611,884.00 $661,480.00 $703,100.00
$51,398.26 $55,564.32 $59,060.40
$663,282.26 $717,044.32 $762,160.40
Northeast Electric, LLC
Woodland, WA
Technical Systems, Inc
Lynnwood, WA
Taurus Power & Controls, Inc
Kent, WA
Moses Lake Council Packet 9-8-20, Page 49 of 60
PROJECT NAME: 2020 Domestic Water Telemetry Upgrades
PROJECT NUMBER: B-544
APPROX.
ITEM ITEM DESCRIPTION QUANTITY UNIT
1 Mobilization/Demobilization 1 LS
2 Reservoir #1 1 LS
3 Reservoir #2 1 LS
4 Reservoir #3 1 LS
5 Reservoir #4 1 LS
6 Reservoir #5 1 LS
7 Reservoir #6 1 LS
8 Reservoir #7 1 LS
9 Reservoir #8 1 LS
10 Moses Pointe BPS 1 LS
11 Well 3 1 LS
12 Well 4 1 LS
13 Well 7 1 LS
14 Well 8 1 LS
15 Well 9 1 LS
16 Well 10 1 LS
17 Well 11 1 LS
18 Well 12 1 LS
19 Well 14 1 LS
20 Well 17 1 LS
21 Well 18 1 LS
22 Well 19 1 LS
23 Well 21 1 LS
24 Well 23 1 LS
25 Well 24 1 LS
26 Well 28 1 LS
27 Well 29 1 LS
28 Well 31 1 LS
29 Well 33 1 LS
30 ECV #03 1 LS
31 ECV Wheeler Rd.1 LS
32 Minor Changes 1 LS
Subtotal Schedule A
Sales Tax 8.4%
Total Schedule A
UNIT PRICE AMOUNT UNIT PRICE AMOUNT
$1,500.00 $1,500.00 $55,000.00 $55,000.00
$4,870.72 $4,870.72 $8,955.00 $8,955.00
$17,846.49 $17,846.49 $15,832.44 $15,832.44
$14,839.76 $14,839.76 $15,621.50 $15,621.50
$22,851.53 $22,851.53 $15,920.00 $15,920.00
$22,549.06 $22,549.06 $19,601.50 $19,601.50
$19,311.10 $19,311.10 $18,905.00 $18,905.00
$23,381.01 $23,381.01 $17,830.40 $17,830.40
$20,922.49 $20,922.49 $17,492.10 $17,492.10
$28,765.40 $28,765.40 $28,174.50 $28,174.50
$18,832.04 $18,832.04 $14,600.63 $14,600.63
$29,803.92 $29,803.92 $25,248.00 $25,248.00
$26,697.40 $26,697.40 $25,507.50 $25,507.50
$26,353.01 $26,353.01 $25,248.00 $25,248.00
$26,665.08 $26,665.08 $27,460.50 $27,460.50
$26,143.55 $26,143.55 $25,248.00 $25,248.00
$26,179.52 $26,179.52 $25,248.00 $25,248.00
$29,457.64 $29,457.64 $25,248.00 $25,248.00
$26,976.92 $26,976.92 $27,460.50 $27,460.50
$26,756.74 $26,756.74 $27,630.00 $27,630.00
$29,845.81 $29,845.81 $27,460.50 $27,460.50
$29,732.99 $29,732.99 $36,009.00 $36,009.00
$26,687.72 $26,687.72 $25,248.00 $25,248.00
$29,249.01 $29,249.01 $27,460.50 $27,460.50
$29,950.49 $29,950.49 $36,009.00 $36,009.00
$26,991.72 $26,991.72 $25,248.00 $25,248.00
$26,849.15 $26,849.15 $25,248.00 $25,248.00
$26,204.16 $26,204.16 $25,248.00 $25,248.00
$26,280.76 $26,280.76 $25,248.00 $25,248.00
$30,725.35 $30,725.35 $27,258.00 $27,258.00
$15,820.80 $15,820.80 $17,541.00 $17,541.00
$5,000.00 $5,000.00 $20,000.00 $20,000.00
$744,041.34 $780,209.57
$62,499.47 $65,537.60
$806,540.81 $845,747.17
Townsend Controls & Elec.
Pasco, WA
Neppel Electrical & Controls
Moses Lake, WA
Moses Lake Council Packet 9-8-20, Page 50 of 60
Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: August 31, 2020
Proceeding Type: New Business
Subject: Half Way Diner Community Street and Utility Standards Deviation
Legislative History:
• First Presentation: September 8, 2020
• Second Presentation:
• Action: Motion
Staff Report Summary
The City of Moses Lake has adopted the Community Street and Utility Standards. The Standards
provide a set of guidelines for development inside of the City of Moses Lake.
The Standards spell out the procedure for applying for a deviation to the Community Street and Utility
Standards. The procedure is as follows:
A request may be made to the Municipal Services Director for a deviation of any
requirement of the Community Street and Utility Standards. All requests shall be in writing
and sent to the Municipal Services Director at P.O. Box 1579, Moses Lake, Washington,
98837. Upon receipt of a request or recommendation for a deviation to the Community
Street and Utility Standards the City Council or the Municipal Services Director shall
consider the deviation request at or prior to its next regular meeting, provided that the
request is submitted for review two weeks prior to the City Council meeting. The City
Council shall approve, conditionally approve, or disapprove the deviation request in
compliance with the following requirements.
1. Deviations shall not be approved that would be detrimental to the public health,
safety, or welfare; or that would be injurious to real property.
2. A deviation approval may require such conditions as may serve the objectives of
the requirement that is being deviated, insofar as is practicable.
Moses Lake Council Packet 9-8-20, Page 51 of 60
Page 2 of 2
The Developer has made a written request, via email, to the Development Engineering
Manager, the request was forwarded to the Municipal Services Director for review.
Background
Rob Parish is proposing developing a Commercial Binding Site Plan creating two parcels located
in the 400 Block of South Wanapum Drive. Mr. Parish is proposing to develop one parcel with a
sit-down type breakfast diner on one parcel and possibly building a mini storage on the second
parcel. As part of the platting process the Developer is responsible for the halfwidth
improvements fronting the property.
There is an existing water main fronting the property with the ability to serve the parcel with
water.
Gravity sewer is not available to serve the property. There is an existing sewer force main
fronting the property, however due to the volume of flow in this main it was determined this
line should remain a transmission line and not to allow services on it. To serve the property the
Developer is required to extend a low-pressure force main from an existing manhole in the
intersection of Wanapum Drive and Wapato Drive.
The existing storm drainage on Wanapum Drive is curb-cut swale type drainage.
The developer has two deviation requests:
1) Requesting to install the new low-pressure force main outside of the roadway prism.
The main would be installed behind the curb in the planter strip.
2) Install curb cut swale style storm drainage on Wanapum Drive.
Fiscal and Policy Implications
There are no fiscal implications to the City for granting the deviation request. Policy allows for granting
deviations.
Options
Option Results
• Grant the deviation The Developer would be allowed to install the
low-pressure force main outside the roadway
prism.
• Modify the deviation Provide staff with specific changes to the
requested deviation .
• Take no action
The Developer would be required to construct
the development to current City standards.
Staff Recommendation - Staff recommends approving the request.
Attachment – Request and Site Map
Moses Lake Council Packet 9-8-20, Page 52 of 60
1
Rob Harris
From:Rob Parish <rob@halfwaydiner.com>
Sent:Tuesday, August 18, 2020 10:31 AM
To:Rob Harris
Subject:Halfway Diner Request
Attachments:FM Plan-C1.1.pdf
Caution! This message was sent from outside your organization. Allow sender | Block sender
Mr. Harris,
We would like to request a deferral to community standards for the Halfway Diner project as discussed yesterday in our
meeting.
1. Moving the force main to the right of way, off of the street (see attachment). We hope this will minimize traffic
impact to an area that sees over 4000 vehicles per day. This impact would be minimized both during install and
subsequent maintenance. Moving the prism also allows mitigation of construction proximity risks to the transfer
line, which has a near constant flow. Street aesthetics would also be protected due to required patch work. We
aim to reduce street cuts, material removal, patching, striping and extensive flagging and traffic impact. No
foreseeable impact to future development down S. Wanapum Drive, looking at both the city R/W and feasible
lots for future use. Is there any reason why moving the force main would result in negative impacts? We
understand we may not have full visibility into the constraining factors.
2. Approval to use street curb cuts and swales for storm water management. This would reduce cost and
maintenance.
Thank you for your consideration and time as we strive to meet our project requirements.
Sincerely,
Rob Parish
Managing Partner
Halfway Diner, LLC
Moses Lake Council Packet 9-8-20, Page 53 of 60
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RIGHT-OF-WAYC/L RIGHT-OF-WAY RIGHT-OF-WAYN:9867.96 E:10624.59SEE BREYLER CONSULTINGSHEET C3.1 FOR DETAILN:9983.02 E:11068.63STA 4+63.10(1) 4" 45° BEND (FL)W/ THRUST BLOCKING532 LF 4" PVC C-900FORCE MAINN:9870.76 E:10630.63STA 0+05.24SEE BREYLER CONSULTINGSHEET C3.1 FOR VALVE DETAILINGSEE BREYLER CONSULTINGSHEET C3.1 FOR CONTINUATIONFMFMFMFMFMFM FM FMFMFMFM FM FM FM
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FMFMFMFMFM8'6'6'6'3'6'DO NOT DISTURBMONUMENTSTRAIGHT LINE SAWCUT. REPAIR/REPLACEPER CITY STANDARDSRELOCATE MANHOLEINTO LANDSCAPINGPROVIDE 6' OFSEPARATION FROMEXISTING FORCE MAINUTILITIES LEGENDSEE BREYLER CONSULTINGSHEET C3.1 FOR CONTINUATIONREV.REVISION DESCRIPTION BY APP. DATEDRAWN BYDESIGNED BYCHECKED BYPROJECT MGRDRAWING NO.PROJECT NO.DATE:SHEET NO.OFCLIENT:D:\Dropbox\pd\Pace Pedleton\HALFWAY DINER\2020.06.29_Initial Download from Beyler Consulting\Production plans\19.ES077 FM Plan_TRAV.dwgDate Plotted: 7/16/2020 7:04:04 AM
HALFWAY DINER AND STORAGEOFF-SITE WATER MAIN PLANCIVIL SITE PLANAISSUED FOR APPROVAL VT TS 07/16/20C1.119.ES07707/16/201 1VTTSTSTSCITY OF MOSES LAKEWASHINGTONKnow what'sbelow.before you dig.CallR20 10 020SCALE: 1" = 20'A PORTION OF THE NW 1/4 OF SECTION 23, TOWNSHIP 19 N, RANGE E 28 E, W.M.Moses Lake Council Packet 9-8-20, Page 54 of 60
Page 1 of 1
STAFF REPORT
To: Allison Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: September 4, 2020
Proceeding Type: New Business
Subject: Accept Police Pole Building Project
Legislative History:
• First Presentation:
• Second Presentation:
September 8, 2020
• Action Motion
Staff Report Summary
Bruce Preston Construction has completed work for the above project.
Background
The project consisted of constructing a 5,000 square foot pole building, 1,575 feet of chain link
fence, as well as gravel and asphalt surfacing south of the Operations Building on Road 4 NE. The
pole building will be used to store impounded vehicles and other City owned equipment.
The work completed is in the amount of $331,132.42. The original contract price for the project
was $310,658.54. The increase in cost was for additional asphalt to make the flow between gates
better for vehicles.
The work completed by the contractor is physically complete and ready for acceptance.
Fiscal and Policy Implications
Upon acceptance, the City will enter into the 60-day lien period as required by Washington State
Law.
Options
Option Results
• Move to accept the project as presented. The 60-day lien period will begin.
• Take no action. The project won’t be accepted at this time.
Staff Recommendation
Staff recommends accepting the Police Building Project 2020.
Moses Lake Council Packet 9-8-20, Page 55 of 60
Page 1 of 2
STAFF REPORT
To: Allison Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: September 4, 2020
Proceeding Type: New Business
Subject: Longview Street Right of Way Purchase Resolution 3821
Legislative History:
•First Presentation:
•Second Presentation:
•Requested Action:
September 8, 2020
Motion
Staff Report Summary
Staff is requesting Council consideration to adopt a resolution to purchase a portion of
Right-of-Way (ROW), described as the west half of Longview Street, running from Longview
Park to the Railroad.
Background
The Engineering Division of the Municipal Services Department is preparing plans and
specifications for constructing full width improvements on Kinder and Longview Streets.
During the ROW research process, it was discovered that the west half of Longview Street
was never acquired by Grant County prior to the City’s annexation of the housing
development. The City of Moses Lake currently has a water main and a BST roadway within
this acquisition proposal area.
Staff has communicated with the landowner, Jerry Hendrickson. The owner has offered to
sell approximately 550 feet x 30 feet wide for road right-of-way, for $10,000.
Fiscal and Policy Implications
Right-of-Way purchase will be necessary to construct the roadway full width to city
standards and to acquire the area that city is currently occupying.
Moses Lake Council Packet 9-8-20, Page 56 of 60
Page 2 of 2
Options
Option Results
•Consider adopting the Resolution to
purchase ROW
Resolution will be adopted, allowing staff
to pursue purchase of ROW, and work on
constructing a new road.
•Take no action The existing road and utilities remain on
private property. The road will not be re-
constructed.
Staff Recommendation
Staff recommends City Council adopt Resolution 3821 to purchase ROW.
Attachments
A.
B.
C.
Resolution
Draft of Quit Claim Deed
Exhibit map
Legal Review
City Attorney Katherine Kenison has reviewed the draft deed and exhibit.
Moses Lake Council Packet 9-8-20, Page 57 of 60
RESOLUTION NO. 3821
A RESOLUTION TO ACCEPT THE QUIT CLAIM DEED FOR THE PURCHASE RIGHT-OF-WAY ON LONGVIEW ST. RECITALS:
1. There are existing road and utility improvements in Longview Street, the west half of
which is on private property. 2. The City of Moses Lake desires to re-construct Longview Street full width to city standards.
3. The City of Moses Lake needs to purchase property for road Right-of-Way to be able to re-construct Longview Street.
RESOLVED:
1. The purchase of the following described property for use as street Right-of-Way shall be initiated:
That portion of the Northwest Quarter of the Southeast Quarter of Section 10, Township
19 North, Range 28 East, W.M., Grant County, Washington, described as follows: The East 30.00 feet of the aforementioned aliquot part lying Southwesterly of the United States Government Railroad, as recorded June 22, 1944, under Auditors File Number
106828.
Adopted by the City Council on September 8, 2020.
_______________________________ David Curnel, Mayor
ATTEST: __________________________________________
Debbie Burke, City Clerk
Moses Lake Council Packet 9-8-20, Page 58 of 60
RECORD AND RETURN TO
Legal Department
City of Moses Lake
P.O. Box 1579
Moses Lake, WA 98837
Quit Claim Deed
The Grantors, Jerry L. & Gayle Hendrickson, for mutual benefits and in consideration of the sum of
$10,000.00, conveys and quit claims to the City of Moses Lake, a municipal corporation, the following
described real estate, situated in Grant County, Washington State, including any after acquired title:
That portion of the Northwest Quarter of the Southeast Quarter of Section 10, Township 19
North, Range 28 East, W.M., Grant County, Washington, described as follows:
The East 30.00 feet of the aforementioned aliquot part lying Southwesterly of the United States
Government Railroad, as recorded June 22, 1944, under Auditors File Number 106828.
Parcel # 170337000
Dated: ____________________________ Dated: _______________________________
___________________________________ _____________________________________
Jerry L. Hendrickson Gayle Hendrickson
Washington State
Grant County
I certify that I know or have satisfactory evidence that Jerry L. Hendrickson and Gayle Hendrickson
signed this instrument and acknowledged it to be their free and voluntary act for the uses and purposes
mentioned in the instrument.
Dated________________________________________
_____________________________________________
Notary Public
My appoint expires ____________________________
Moses Lake Council Packet 9-8-20, Page 59 of 60
Moses Lake Council Packet 9-8-20, Page 60 of 60