2019 0326 Council Agenda Packet_____________________________________________________________________________________
Moses Lake City Council
Karen Liebrecht, Mayor | David Curnel, Deputy Mayor | Mike Riggs, Council Member | Don Myers, Council Member
Daryl Jackson, Council Member | Ryann Leonard, Council Member| Dean Hankins, Council Member
Regular Meeting Agenda
Moses Lake Civic Center – 401 S. Balsam
March 26, 2019 at 7:00 p.m.
Call to Order – 7:00 p.m.
Roll Call
Pledge of Allegiance
Summary Reports:
Mayor’s Report
Additional Business
City Manager’s Report
Citizen’s Communications – Identification
Citizens who would like to address the Council must complete one of the blue speaker request cards and
submit it to the City Clerk. There is a (5) minute time limit per speaker.
Presentation
a. Port of Moses Lake – Commissioner Darrin Jackson
Consent Agenda Motion
All items listed below are considered to be routine and will be enacted by one motion. There will be no
separate discussion of these items unless a Council Member requests specific items to be removed from the
Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda.
#1 a. Meeting Minutes dated March 6th and 12th
b. Bills and Checks Issued
c. Aerial Photo Contract with Grant County
d. Airport Manual Update Resolution 3759
e. Port Wastewater Discharge Without Physical Connection
f. Surplus Police Property
g. Class and Compensation Study Contract
Old Business - None Scheduled
New Business
#2 Ambulance Billing Policies Resolution – 1st Presentation (with next agenda item / ordinance)
Presented by Brett Bastian, Fire Chief
Summary: Council to review and consider adoption at the next meeting
March 26, 2019, City Council Meeting – Page 2
#3 Ambulance Billing Amendments Ordinance – 1st Presentation
Presented by Brett Bastian, Fire Chief
Summary: Council to review and consider adoption at the next meeting
#4 Encumbrance Ordinance – 1st Presentation
Presented by Cindy Jensen, Finance Director
Summary: Council to review and consider adoption at the next meeting
Administrative Reports
Council Communications and Reports
Executive Session
Adjournment
MOSES LAKE CITY COUNCIL – SPECIAL MEETING
Wednesday, March 6, 2019
CALL TO ORDER
A meeting of the Moses Lake City Council was called to order at 5:30 p.m. by Mayor Liebrecht in the Council Chambers of the Civic Center, 401 S. Balsam, Moses Lake, Washington.
Council Present: Mayor Karen Liebrecht; Deputy Mayor David Curnel; Council Members Mike Riggs, and Dean Hankins. Council Member Ryann Leonard arrived at 5:45 p.m. Council Members Daryl Jackson and Don Myers were unable to attend.
City Staff Present: City Manager John Williams, Deputy City Manager Director Gil Alvarado,
Finance Director Cindy Jensen, Municipal Services Director Fred Snoderly, City Engineer Richard Law, Utility Supervisor Jessica Cole, and City Clerk Debbie Burke. Port of Moses Lake Commissioners Kent Jones, Darrin Jackson, and Stroud Kunkle.
Port Staff Present: Executive Director Jeff Bishop and Facilities Director Milton Miller. STUDY SESSION
Council, Commissioners, and staff reviewed a list of conceptual options for the City and Port to
consider for future wastewater services from the Port’s Treatment Plant and the City’s Larson
Treatment Plant. ADJOURNMENT
The meeting adjourned at 6:45 p.m.
______________________________________ Karen Liebrecht, Mayor
ATTEST____________________________________ Debbie Burke, City Clerk
MOSES LAKE CITY COUNCIL
March 12, 2019
CALL TO ORDER
Council met in closed session to discuss labor relations prior to the meeting. The regular meeting of the Moses Lake City Council was called to order at 7:01 p.m. by Mayor Liebrecht in
the Council Chambers of the Civic Center, 401 S. Balsam, Moses Lake, Washington.
ROLL CALL
Present: Mayor Liebrecht, Deputy Mayor Curnel; Council Members Jackson, Myers, Riggs, and Hankins. Absent Council Member Leonard.
Action taken: Council Member Jackson moved to excuse Council Member Leonard, second by Council Member Myers. The motion carried 6 – 0. PLEDGE OF ALLEGIANCE
Council Member Jackson led the Council in the Pledge of Allegiance.
SUMMARY REPORTS
MAYOR’S REPORT Wrestling Monument Dedication Ceremony
Council, staff, and the general public are invited to attend this event tomorrow at Sinkiuse
Square at 5:30 p.m. CITY MANAGER’S REPORT Fire Union Contract
City Manager John Williams requested authorization to execute the labor agreement as
discussed in closed session. Action taken: Council Member Riggs moved to accept the agreement as covered in closed session, second by Deputy Mayor Curnel. The motion carried 6 – 0.
PRESENTATION
Homeless Ad Hoc Committee Report Council Member Hankins and Deputy City Manager Gil Alvarado provided information that they have researched thus far regarding locations, risk management, and funding. A
Council Study Session will occur on April 9th with an organization named Hope Source
to discuss other options. CONSENT AGENDA
#1 a. City Council meeting minutes February 26th
b. Claims in the amount of $536,899.09; prepaid claim checks in the amounts of
$56,696.29, $76,385.32, $54,884.66, $98,033.93; claim checks in the amount of $876,679.11; and payroll checks in the amounts of $412,545.09, and $392,551.07 c. Cascade Natural Gas Wheeler Rd Easement
CITY COUNCIL MINUTES – MARCH 12, 2019
pg. 2
d. Police Equipment Surplus e. Award Civic Center Security Glazing Contract
f. Award Biosolids Land Application Contract Action taken: Deputy Mayor Curnel moved to approve the Consent Agenda as is, second by Council Member Myers. The motion carried 6 – 0. NEW BUSINESS #2 Set Public Hearing for Western Avenue Vacate Resolution 3757 The resolution sets the date for a public hearing before the Council on April 9th.
Action taken: Council Member Jackson moved to adopt the resolution as presented, second by
Deputy Mayor Curnel. The motion carried 6 – 0. #3 Set Public Hearing for Clover Drive Vacate Resolution 3758 The resolution sets the date for a public hearing before the Council on April 9th.
Action taken: Council Member Riggs moved to adopt the resolution as presented, second by
Council Member Jackson. The motion carried 5 – 0. Deputy Mayor Curnel recused himself from the vote due to a financial involvement with Confluence Health. ADMINISTRATIVE REPORTS
City Manager John Williams will join other AWC Legislative Committee members in Olympia
on March 25th for AWC Lobby Day. The members will meet with legislators to discuss several bills having significant impacts to local government, including pending homeless regulations. The Municipal Airport Advisory Board has several suggested amendments to the lease agreement. Staff anticipates that there will only be two changes needing input from Council, the
remainder are related to insurance requirements. Deputy City Manager Gil Alvarado advised that long time Planner Dan Leavitt will be leaving the City for a Director position with the City of Ephrata.
COUNCIL COMMUNICATIONS AND REPORTS – no action taken. EXECUTIVE SESSION 1 of 2 Mayor Liebrecht called an Executive Session at 7:37 p.m. to be held for 10 minutes pursuant to
RCW 42.30.110(1)(b) to discuss property acquisition.
EXECUTIVE SESSION 2 of 2
Mayor Liebrecht called an Executive Session at 7:47 p.m. to be held for 30 minutes pursuant to RCW 42.30.110(1)(i)(B) to discuss potential litigation.
CITY COUNCIL MINUTES – MARCH 12, 2019
pg. 3
Action taken: Council Member Jackson moved to authorize the City Attorney to work with the City’s Surety, including authorizing the expenditure of any funds as necessary, second by
Council Member Hankins. The motion carried 6 – 0. ADJOURNMENT The regular meeting was adjourned at 8:17 p.m.
______________________________________ Karen Liebrecht, Mayor
ATTEST____________________________________ Debbie Burke, City Clerk
Page 1 of 2
STAFF REPORT
To: John Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: March 14, 2019
Proceeding Type: Consent Agenda
Subject: Grant County ILA for Orthoimagery Services
Legislative History:
• First Presentation: March 26, 2019
• Second Presentation:
• Requested Action: Motion
Staff Report Summary
The proposed Interlocal Agreement between Grant County and the City of Moses Lake would
allow the City to access orthoimagery services, or aerial photography, provided by Washington
Technology Solutions and use it in all City mapping applications. This service would provide a
higher level of quality and accuracy than the Esri streaming services that are currently in place.
This imagery is also updated more frequently and is optimized for our local coordinate system
which is a requirement of some of our GIS products.
Background
The City has been using free streaming imagery services for a number of years. There has been a
growing amount of dissatisfaction with the clarity of the image and the accuracy of alignment
with our GIS data. There are new mapping capabilities that can only be fully utilized with imagery
based on a local coordinate system. Therefore the basis of the request.
Fiscal and Policy Implications
The cost of this service would be $500.00 annually, paid to Grant County.
Page 2 of 2
Options
Option Results
• Move to authorize the request as
presented
Staff will proceed to execute the contract for
services.
• Modify the draft request Provide staff with specific changes
• Take no action The agreement will not be executed.
Staff Recommendation
Staff recommends City Council authorize the City Manager to execute the agreement as
presented.
Attachments
A. Interlocal Agreement for Orthoimagery Services
Legal Review
The attached document was prepared by Katherine L. Kenison, City Attorney.
1
INTERLOCAL AGREEMENT BETWEEN GRANT COUNTY AND
THE CITY OF MOSES LAKE FOR ORTHOIMAGERY SERVICES
This INTERLOCAL AGREEMENT (" Agreement") is entered into on this __ day of _______, 2019, by and between Grant County, a municipal corporation of the State of Washington, hereinafter the " County"), and the City of Moses Lake, a non-charter code city of the State of
Washington ( hereinafter referred to as " City").
Recitals: 1. Chapter 39.34 of the Revised Code of Washington (RCW), the Interlocal Cooperation Act, allows governmental agencies to enter into agreements that provide for
the efficient use of their powers and to cooperate with each other in providing services;
and 2. The County entered into a 2017 Service Level Agreement (SLA) with Washington State Consolidated Technology Services, hereinafter referred to as Washington Technology Solutions (WaTech) for the purpose of accessing Statewide Imagery Services, which is
attached hereto and incorporated by reference; and
3. The City also desires to access Statewide Imagery Services; and 4. WaTech will permit the City to benefit from the County' s contract for Statewide Imagery Services for a nominal and additional fee, paid directly to the County, as evidenced by the attached Service Level Agreement Addendum that is incorporated by reference;
NOW, THEREFORE, the County and City agree as follows: 1. Purpose. The purpose of this Agreement is to allocate the Parties' financial responsibilities and other terms and conditions required to access the services provided for in the WaTech SLA.
2. Services. Pursuant to the SLA, the contractual relationship for Statewide Imagery Services is between the County and WaTech. The City does not have authority to modify, terminate, or otherwise interfere in any way with that SLA. Per the SLA Addendum, the County is authorized to grant access to the City, by way of this Agreement, and for a fee paid directly to the County,
for the comparable access and services for Statewide Imagery Services that the County receives
under the SLA. 3. Duration. The SLA terms provide for a three-year contract period with the option to renew. This Agreement shall also be valid for the same three-year period and track with the dates of the
SLA. If the SLA is renewed by the County, this Agreement will be automatically renewed,
unless the County is notified timely and in accordance with the terms of this Agreement, of the City's intent to discontinue this Agreement. 4. Termination. Either party may terminate this Agreement by giving thirty (30) days’ notice in
writing either personally delivered or mailed postage- prepaid by certified mail, return receipt
requested, to the party’s last known address for the purposes of giving notice under this paragraph.
2
5. Termination for Default. If the City defaults by failing to perform any of the obligations of
the Agreement or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or
insolvency or makes an assignment for the benefit of creditors, the County may, by depositing written notice to the Contractor in the U.S. mail, postage prepaid, terminate the Agreement. 6. Termination for Public Convenience. The County may terminate the Agreement in whole or
in part whenever the County determines, in its sole discretion that such termination is in the best
interests of the County. Termination of this Agreement by the County at any time during the term, whether for default or convenience, shall not constitute a breach of contract by the County. 7. Contract Management. The Agreement administrator for each of the parties shall be
responsible for and shall be the contact person for all communications and billings regarding the
performance of this Agreement. The Agreement administrator for Grant County is: Jill Hammond, Administrative Services Coordinator
Board of County Commissioners
PO Box 37 Ephrata, WA 98823 509- 744-2011
The Agreement administrator for the City is:
John Williams, City Manager City of Moses Lake 401 S. Balsam Street Moses Lake, WA 98837
509-764-3713
8. Payment. The City shall pay to the County, $500.00, annually for the ability to access Statewide Imagery Services for the two year contract period. This amount is subject to increase after the initial two year period ends. The County will provide notice to the City before
automatic renewal of the contract of any price adjustments.
9. Billing Procedure. The City shall remit its $500.00 payment to the County within 90 days of the receipt of invoice. Payment shall be submitted, in full, to the Grant County Auditor, PO Box 37, Ephrata, WA 98823.
10. Force Majeure. Neither party will be liable to the other for any failure or delay in performance under this Agreement due to circumstances beyond its reasonable control, including acts of nature, acts of war, accident, labor disruption, acts, omissions or defaults of third parties, and official, governmental or judicial action not the fault of the party failing or delaying in
performance.
11. Maintenance of Records. Each party hereto agrees to maintain books, records and documents using accounting procedures which accurately reflect all direct and indirect costs related to the performance of services described herein. Each party may examine the other party's
3
books and records to verify the accuracy of invoices. Each party's fiscal management system
shall include the capability to provide accurate and complete disclosure of all costs invoiced
under this Agreement. All books, records, documents and other materials relevant to this agreement will be retained for six years after expiration of the Agreement, and the Office of the State Auditor or other persons authorized by law and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. Each
party will utilize reasonable security procedures and protections to assure that records and
documents provided by the other party are not erroneously disclosed to third parties. 12. Hold Harmless and Indemnification. Each Party shall defend, hold harmless, and indemnify the other Party and its directors, officers, employees, agents and representatives
against any and all loss, liability, damage, or expense, including any direct, indirect or
consequential loss, liability, damage, or expense, but not including attorney' s fees unless awarded by a court of competent jurisdiction, for injury or death to persons, including employees of either Party, and damage to property, including property of either Party, arising out of or in connection with intentional, willful, wanton, reckless or negligent conduct. However, neither
Party shall be indemnified hereunder for any loss, liability, damage or expense resulting from its
sole negligence or willful misconduct. No liability shall attach to the County by reason of entering into this agreement, except as expressly provided herein. The County cannot and does not guarantee the services provided by Statewide Imagery Services or their accuracy. There is no guarantee that use of Statewide Imagery Services will meet the satisfaction of the City, nor that
unsatisfactory services will be remedied by the County. The County is not responsible for any
technology or user ability issues or any other potential problems that arise from the Statewide Imagery Services or the use thereof. The City is responsible for ensuring that its use of Statewide Imagery Services complies with local, state, and federal laws. The waivers in this section have been mutually negotiated by the parties and this entire section shall survive the expiration or
termination of this Agreement.
13. Warranty. Except as expressly stated herein, there are no express or implied warranties respecting this Agreement or the services provided.
14. Assignment. This Agreement cannot be assigned, transferred or any portion subcontracted
by either party hereto without the prior written consent of the other party, which consent shall not be unreasonably withheld. 15. Administration of Agreement. There shall be no separate legal entity created by the
Agreement. This Agreement shall be administered jointly by the County or designee and the City
or designee. 16. Property. The terms of this Agreement do not contemplate the acquisition of any real or personal property. Unless otherwise specifically agreed by the parties in writing, all property,
personal and real, utilized by the parties hereto in the execution of this Agreement shall remain
the property of that party initially owning it. 17. Compliance with Laws. Each party hereto, in its performance of this Agreement, agrees to comply with all applicable local, State, and Federal laws and ordinances.
4
18. Relationship of the Parties. No agent, employee or representative of City shall be deemed
to be an agent, employee or representative of the County for any purpose, and the employees if City are not entitled to any of the benefits the County provides to County employees. No agent, employee or representative of the County shall be deemed to be an agent, employee or representative of City for any purpose, and the employees of the County are not entitled to any of
the benefits City provides to City employees.
19. Disputes. In the event that a dispute arises under this Agreement, the parties shall first attempt to mediate the dispute with a mediator mutually agreeable to both parties. If mediation fails to resolve the dispute, the parties are entitled to utilize whatever remedies to which they
may be entitled at law or in equity.
20. Jurisdiction. Any legal dispute between the parties to this Agreement shall be governed by the laws of the State of Washington, and any action to enforce this Agreement shall be brought in Grant County, Washington.
21. Modification. The provisions of this Agreement may be modified or amended only by written mutual written agreement of the parties, executed by personnel authorized to bind each of the parties.
22. Waiver. A failure by either party to exercise its rights under this Agreement shall not
preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement.
23. Agreement Not For Benefit of Third Parties. This Agreement is entered into solely for the
benefit of the parties hereto and vests no rights in, or is it enforceable by, any third parties. 24. Severability. If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other
provisions of this Agreement which can be given effect without the invalid provision, if such
remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable. 25. Filing. This Agreement shall be filed or posted online as required by RCW 39.34.040.
26. Effective Date. This agreement shall take effect when signed by the parties.
5
APPROVED: CITY OF MOSES LAKE
______________________________
City Manager Dated: ____________
APPROVED AS TO FORM:
_________________________________
Katherine Kenison, City Attorney
APPROVED: GRANT COUNTY
___________________________________
Commissioner Dated: ___________
___________________________________
Commissioner Dated: ___________
___________________________________
Commissioner Dated: ___________
Page 1 of 2
STAFF REPORT
To: John Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: March 13, 2019
Proceeding Type: Consent Agenda
Subject: Amend 2013 Airport Operations Manual and Security and Emergency
Response Plan
Legislative History:
• First Presentation: March 26, 2019
• Second Presentation:
• Requested Action: Motion
Staff Report Summary
Staff has updated the 2013 Airport Operations Manual and Security and Emergency Response Plan
following the change from a Commission to an Advisory Board and the overseeing of the Municipal Airport
by the Municipal Services Department. Furthermore, staff made the following substantial changes in
addition to our typical updates:
Details
Airport Operations Manual
1.9 Removed section on, “Rules for ultralight vehicles,” and renumbered remaining
items in that chapter.
Security and Emergency Response Plan
J Added to the end of the section, “New construction and development are
subject to plan review and approval by the City of Moses Lake Community
Development Department and City of Moses Lake Fire Marshal. Fire flow issues,
including hydrant installation, hydrant location, and water main size are subject
to City of Moses Lake Fire Department prior to construction. “
M.1.4 Inserted, “Identify number of aircraft and vehicles in structures and location of
fuel and other hazardous materials.” Renumbered remaining items.
Page 2 of 2
App. G Added Airport Advisory Board Member’s telephone numbers.
App. H Added local emergency medical and fire locations map.
App. I Added Emergency Preparedness Map.
Background
The Operations and Procedures Manual for the Moses Lake Municipal Airport provides information on the
ownership and administration, monetary issues, special operation procedures, and inspections and
maintenance of the Moses Lake Municipal Airport. The manual includes support documents in the
appendices. The attached Security and Emergency Response Plan, which is attached with the Operations
and Procedures Manual, addresses procedures for responding to emergencies at the airport including
contact information for different scenarios.
Both of these manuals have been updated, then reviewed by the Municipal Airport Board, and are ready
for adoption by City Council.
Fiscal and Policy Implications
None
Options
Option Results
• Move to adopt the “2019 Airport
Operations Manual and Security and
Emergency Response Plan” amendments
as presented
The amended “2019 Airport Operations Manual
and Security and Emergency Response Plan” will be used.
• Do not adopt the Resolution The “2013 Airport Operations Manual and Security
and Emergency Response Plan” will be used.
Staff Recommendation
Staff recommends City Council adopt “2019 Airport Operations Manual and Security and Emergency
Response Plan” amendments as presented.
Attachments
A. Resolution
Legal Review N-A
RESOLUTION NO. 3759
A RESOLUTION AMENDING THE 2013 AIRPORT OPERATIONS MANUAL AND SECURITY AND EMERGENCY RESPONSE PLAN Recitals:
1. Municipal Services personnel have included updates to the 2013 Airport Operations
Manual and Security and Emergency Response Plan to correspond with changes
proposed by the Municipal Services Department. Those changes include the following
items:
Details
Airport Operations Manual 1.9 Removed section on, “Rules for ultralight vehicles,” and renumbered remaining
items in that chapter.
Security and Emergency Response Plan J Added to the end of the section, “New construction and development are subject
to plan review and approval by the City of Moses Lake Community Development
Department and City of Moses Lake Fire Marshal. Fire flow issues, including hydrant installation, hydrant location, and water main size are subject to City of Moses Lake Fire Department prior to construction.”
M.1.4 Inserted, “Identify number of aircraft and vehicles in structures and location of
fuel and other hazardous materials.” Renumbered remaining items. App. G Added Airport Advisory Board Member’s telephone numbers. App. H Added local emergency medical and fire locations map.
App. I Added Emergency Preparedness Map.
2. A copy of the 2013 Airport Operations Manual and Security and Emergency Response
Plan is available for review in the Public Works office at the City’s Operations Complex.
3. The revised edition of the 2013 Airport Operations Manual and Security and Emergency
Response Plan will be renamed the “2019 Airport Operations Manual and Security and
Emergency Response Plan” upon adoption by the City Council.
Resolved:
The 2019 Airport Operations Manual and Security and Emergency Response Plan are adopted by
the City Council of the City of Moses Lake on March 26, 2019.
________________________________
Karen Liebrecht, Mayor
ATTEST:
_____________________________________
Debbie Burke, City Clerk
STAFF REPORT
To: John Williams, City Manager
From: Fred Snoderly, Municipal Services Director
Date: March 19, 2019
Proceeding Type: Consent Agenda
Subject: Request to Discharge to the POTW Without Physical Connection
Legislative History:
• First Presentation: March 26, 2019
• Second Presentation:
• Requested Action: Motion
Staff Report Summary
Rich Mueller, Grant County International Airport Director, has requested to discharge sanitary wastewater
to MH No. L32-002 without a physical connection. The discharge would be for the US Rangers during their
maneuvers at the Port from April 1, 2019 through April 18, 2019. An estimate of 1000 gallons/day will be
discharged over the 18-day period (18,000 gallons total).
A request is made from Rich Mueller to waive fees associated with this discharge request.
Background
MLMC 13.05.130 requires the City Council approval for all discharges without physical connections to the
POTW.
Fiscal and Policy Implications
Staff time has been spent to review the request and prepare the reports, and additional costs will be
required to treat 18,000 gallons of wastewater. Our facilities have the capacity for this request.
Options
Option Results
• Move to authorize the “discharge” as
presented, at the location approved by
Wastewater Division Supervisor
Staff will prepare a letter in accordance with
MLMC 13.05.130 for allowing the discharge.
• Take no action The City will not accept the discharge and the
proponent will need to discharge at an
alternate location.
Page 2 of 2
Staff Recommendation
Staff recommends City Council authorize “discharge” and waive the fees as presented.
Attachments
A. Email from Rich Mueller
B. Maps of discharge manhole
Legal Review N-A
STAFF REPORT
To: John Williams, City Manager
From: Kevin Fuhr, Chief of Police
Date: March 19, 2019
Proceeding Type: Consent Agenda
Subject: Surplus Equipment
Legislative History:
• First Presentation: March 26, 2019
• Second Presentation:
• Action: Motion
Staff Report Summary
The Police Department has four pieces of property that are inoperable or no longer relevant and
would like authorization to surplus them. The property has little value and will be assessed to see
what, if anything, it is worth. If there is no assessed monetary value on the item(s), it will be
destroyed.
Background
Items recommended for surplus:
Remington Technologies Eyeball Camera-Property Asset# 08040
Kustom Signals Trooper Radar-Property Asset# 07411
Dictaphone Voice Processor-Property Asset# 09099
Topcon Handheld Total Station System-Serial #00016675-Property Asset# 09111
Fiscal and Policy Implications - None
Options
Option Results
• Accept items as surplus property. Dispose of the property
• Take no action. Retain property
Staff Recommendation
Authorize staff to surplus the four property items as presented.
Attachments - None
Legal Review N-A
Page 1 of 2
STAFF REPORT
To:
From:
Date:
Proceeding Type:
Subject:
John Williams, City Manager
Carlos Salazar, Human Resources Director
March 20, 2019
Consent Agenda
Class and Compensation Study Contract
Legislative History:
•First Presentation: March 26, 2019
•Second presentation:
•Action: Motion
Staff Report Summary
Staff issued a request for qualifications to several consultants and researched the top two who
met the scope of work for this project. Condrey and Associates prevailed in the review and they
have worked with a significant number of local government entities around the country.
Background
The city is in need of a structured pay system and review of job classifications for non-
represented employees, in addition to a current market rate study.
Fiscal and Policy Implications
The base contract is for $45k plus travel expenses which will total less than the amount allocated in
the 2019 budget of $50k for this project.
Options
Option Results
•Authorize the City Manager to execute
the contract.
Staff will proceed with the study.
•Take no action.The study will not be conducted.
Page 2 of 2
Staff Recommendation
Staff recommends Council authorize the City Manager to execute the contract for services with
Condrey and Associates.
Attachments
None
Legal Review
City Attorney Kenison modified the consultant’s agreement to contain language in the city’s
standard professional services agreement.
Page 1 of 2
STAFF REPORT
To: John Williams, City Manager
From: Brett Bastian, Fire Chief
Date: March 26, 2019
Proceeding Type: New Business
Subject: Resolution Adopting Ambulance Billing Policies
Legislative History:
• First Presentation: March 26, 2019
• Second Presentation: April 9, 2019
• Action: Consider Adoption of City Policy for Ambulance Billing by resolution
Staff Report Summary
The Ambulance Transport Billing Procedure, and EMS Financial Assistance Policy establish the
procedures for billing for ambulance transports, and defines the criteria for the provision of
financial assistance for EMS transports for citizens of the City of Moses Lake.
Background
Council requested staff to look into the collection of co-payments. Areas of contradiction within
the existing municipal code chapter were found and have been addressed to ensure clear direction
is contained therein for application of co-payment/co-insurance, as well as move the transport rate
setting to the fee schedule and tie it to the same consumer product index the ambulance utility
fee is tied to. The policies for transport billing and financial assistance are part of the package for
updating and modifying the way citizens are billed for ambulance transports and provides a
mechanism for providing financial assistance to citizens in need.
Fiscal and Policy Implications
Changes to the collection policy and rate setting are directly tied to the overall fiscal viability of the
ambulance utility.
Page 2 of 2
Options
Option Results
• Adopt the policies as presented Provides a mechanism for providing financial
assistance to those in need, and provides clear
guidance on the ambulance billing procedure.
• Modify the policies as presented Any directed changes could be incorporated
into the policies.
• Take no action No policy guidance would be presented, and
no mechanism for providing financial
assistance to those in need would be available
under our current billing methodology.
Staff Recommendation
1st Presentation – No action required.
Attachments
A. Resolution with Ambulance Billing Policies
Legal Review
The following documents are attached and subject to legal review:
Type of Document Title of Document Date Reviewed by Legal Counsel
• Policy Transport Billing Procedure Policy 03/22/2019
• Policy EMS Financial Assistance Policy and
application
03/22/2019
RESOLUTION NO.
A RESOLUTION SETTING FORTH THE POLICY FOR AMBULANCE
TRANSPORT BILLING AND EMERGENCY MEDICAL SERVICES
FINANCIAL ASSISTANCE, AND ESTABLISHMENT OF A
FINANCIAL ASSISTANCE APPLICATION.
RECITALS:
1. The City of Moses Lake intends to establish and revise from time to time the
administrative policies guiding the operations and management of the city.
2. The City of Moses Lake has not previously had an Ambulance Transport
Billing policy, nor has it had a policy for Emergency Medical Services
Financial Assistance.
RESOLVED:
1. The Moses Lake City Council adopts the Ambulance Transport Billing Policy
and Emergency Medical Services Financial Assistance Policy attached as
Exhibit A.
2. The Moses Lake City Council establishes a financial assistance application for
Emergency Medical Services attached as Exhibit B.
Adopted by the City Council of the City of Moses Lake on April 9, 2019.
_________________________________
Karen Liebrecht, Mayor
ATTEST:
_________________________________________
Debbie Burke, City Clerk
March 26, 2019 Page 1 of 3 Policy# Transport Billing Procedure
Policies and Operating Guidelines
Policy: AMBULANCE TRANSPORT BILLING PROCEDURE Number Effective Date Approved and Issued: No
1.0 REFERENCE Exhibit A - Moses Lake City Council Resolution__________
2.0 POLICY 2.1 It is the policy of The City of Moses Lake that there will be a system in place to accurately track and audit the billing procedure to ensure that each ambulance transport is billed appropriately.
3.0 DEFINITIONS 3.1 DEMOGRAPHICS DOCUMENT refers to the document containing patient information which is provided by the facility receiving that patient.
3.2 CENTRAL BONDED COLLECTORS, INC. means the collection agency the City currently contracts with for collection of delinquent accounts for transport fees. 3.3 MIR means Medical Incident Report.
3.4 PCR means Patient Care Report. 3.5 THIRD PARTY BILLING COMPANY means the billing company that the City currently contracts with to bill for transport fees.
4.0 RESPONSIBILITIES 4.1 Various personnel, including emergency medical employees and office staff, will be responsible for completing their assigned portion of the billing procedure. The Fire
Chief has overall responsibility for ensuring that the billing procedure is completed. 5.0 GUIDELINES
5.1 After each transport is completed, and the patient has arrived at the receiving facility,
the emergency medical employee responsible for the patient’s care during transport will obtain a patient demographics document from that facility. 5.2 If physically capable, the patient will be required to sign a release allowing the City to
bill their insurance directly for the transport. If the patient is unable to sign the
release due to their physical inability to do so, the City will bill their insurance as a courtesy to the patient.
March 26, 2019 Page 2 of 3 Policy# Transport Billing Procedure
5.3 The demographics document will be sent with that patient’s MIR/PCR to the third
party billing company for billing. 5.4 Upon receipt of the MIR/PCR by the third party billing company, all accounts are set up and charges are entered within three days. Once this entry is completed, all
charges with sufficient information are billed directly to an insurance company, while
those accounts without sufficient billing information are billed directly to the patient along with a form requesting insurance information. 5.5 Items billed directly to an insurance company are reviewed monthly. Rebilling and
additional information is provided as necessary. After all appropriate insurance
payments have been received; a private statement is generated and mailed to the patient if there is a legally collectable balance. 5.6 Patient inquiries are handled via a nationwide toll free telephone line to the third party
billing company. All employees of the third party billing company are cross trained
on all accounts, so the person answering the phone will usually be able to handle the patient’s questions without having to forward that call to someone else. 5.7 Payments are typically mailed directly to the third party billing company’s post office
box. They are always made payable to City of Moses Lake, never to the third party
billing company. Those payments are then deposited in a bank account established by the City of Moses Lake Finance Department, with copies of the deposit slip mailed to the City of Moses Lake Finance Department. The third party billing company has “deposit only” access to this account.
5.8 The third party billing company initiates any refunds to patients or insurance companies by the use of a “Refund Request Form” along with the supporting documentation. Refunds will be processed through the established voucher process for accounts payable.
5.9 As long as a patient has a private balance owing, they will continue to receive monthly statements until the account is paid in full or determined to be uncollectible. If the third party billing company has received no payment and no contact from the patient after the second statement is mailed, they will attempt to make phone contact
to encourage the patient to set up a payment plan. They will explain that there are no
finance charges and even a small monthly payment will demonstrate the patient’s cooperation in getting the account paid. 5.10 For those accounts that result in mail returned, phone disconnected, or no response,
the third party billing company will make a final call to the hospital to see if they
have any updated information. Typically, these accounts have already been turned over to collections or written off by the hospital. If the patient received debt forgiveness from the hospital, an indigent care application is mailed to the patient. In the rare situation that the hospital has new billing information, the third party billing
March 26, 2019 Page 3 of 3 Policy# Transport Billing Procedure
company will follow up with this information. If no further information is available
from the hospital, these accounts are deemed uncollectible.
5.11 For those guarantors owing $100 or more who have not responded prior to the mailing of the fourth statement, a collection notice is sent with the fourth and final statement. This notice includes a date by which the patient must respond to avoid
collections. If no response is forthcoming, the account is then turned over to
“Collections Services Company” for follow-up and adjustment off the accounts receivable. If we have no correct address, the account is sent directly to Central Bonded Collectors without this notice. Those accounts of $99.99 or less are adjusted off the accounts receivable. A list of patients deemed uncollectible is available in the
monthly reports sent to the Fire Department by the third party billing company.
5.12 If a patient has returned an indigent care application to the third party billing company’s office, it is forwarded to the City Finance Director with any other pertinent information they have regarding this account with a recommendation. The
Finance Director is responsible for reviewing this information under the guidelines
set forth by the Indigent Care Policy. If a patient is to receive debt forgiveness, the Finance Director signs an authorization to write off the account and faxes it back to the third party billing company.
5.13 Once per month, after the final charges for the month have been entered, a month-end
process is performed. This process generates the monthly private statements, ages the account receivable and produces the monthly reports, which are sent to the Fire Department. These reports detail the monthly activity on the City’s accounts.
5.14 It should be emphasized that these are guidelines. Because the third party billing
company works closely with the patients and the fire department staff to resolve billing issues, there will be situations which require a reasonable degree of flexibility. 6.0 ADDITIONAL REFERENCES Indigent Care Policy
7.0 APPENDIX NA
March 26, 2019 Page 1 of 3 Policy# EMS Financial Assistance Guidelines
Policies and Operating Guidelines
Policy: EMS FINANCIAL ASSISTANCE Number Effective Date Approved and Issued: No
1.0 REFERENCE Exhibit B - Moses Lake City Council Resolution__________
The following criteria for the provision of financial assistance for EMS transport will be consistent with the requirements of WAC #246-453-001 through #246-453-060. 2.0 POLICY 2.1 It is the policy of The City of Moses Lake that no person will be denied needed pre-hospital health care services because of an inability to pay for such service. The City Fire Department will provide needed pre-hospital services without discrimination to those persons with no, or inadequate means to pay for needed care.
2.2 The City of Moses Lake will use the most recent Federal Poverty Guidelines to implement a process for debt forgiveness detailed in the Financial Assistance Policy. The City Council reserves the right to extend debt forgiveness to persons unable to complete the required application process. The Council will review this on an individual basis.
2.3 Financial Assistance applications are available upon request through the third party billing company. The third party billing company will be responsible for obtaining approval signatures for write-offs from The City of Moses Lake at the time that each application is processed. The City will be kept informed on a regular basis of the activity
of the financial assistance accounts, and the amount of fees being written off.
3.0 DEFINITIONS 3.1 DEBT FORGIVENESS is the act of canceling a debt owed to the City for services rendered either partial or in full. 3.2 FINANCIAL ASSISTANCE shall refer to the act of providing medical assistance to persons without ability to pay for such services, either partial or in full payment, i.e. also known as INDIGENT CARE. 4.0 RESPONSIBILITIES 4.1 The billing company utilized by The City of Moses Lake ascertains whether those persons claiming to need financial assistance, actually meet criteria according to the current Federal Poverty Guidelines. These guidelines are also used by hospitals to
establish the need for economic assistance.
4.2 It is the responsibility of the third party billing company to notify the City of the existence of such accounts. Supplemental information, such as income level, cost of living, etc. is also provided.
March 26, 2019 Page 2 of 3 Policy# EMS Financial Assistance Guidelines
4.3 It is the responsibility of the Finance Director to review the documentation requesting
debt forgiveness according to the financial assistance guidelines. The Finance Director
signs the approval document and faxes it back to the third party billing company. A copy of this request is kept on file for future reference at both locations. The City of Moses Lake is kept informed of the financial assistance account activity on a monthly basis.
5.0 GUIDELINES
5.1 The following are the guidelines for determining the financial status of those parties applying for debt forgiveness from the City.
5.1.1 The following criteria will assist staff in making consistent and objective
decisions regarding the eligibility for financial assistance while ensuring the maintenance of a sound financial base: A. Service Categories: Emergency medical services will be provided for persons
needing financial assistance.
B. Eligibility Criteria: Debt forgiveness is secondary to all other financial resources available to the patient including insurance, government programs, third party liability, and liquid assets.
C. Full debt forgiveness will be provided to a patient with a gross family income at or below 100% of current published Federal Poverty Income Guidelines. D. A partial debt forgiveness schedule will be used to determine financial
assistance according to current published Federal Poverty Income Guidelines.
E. Debt forgiveness may be provided to a responsible party with gross family annual income greater than 200% of the federal poverty guidelines if circumstances such as extraordinary non-discretionary expenses, future
earning capacity, and the ability to make payments over an extended period of
time warrant consideration. F. Reasonable payment arrangements, consistent with the eligible responsible party’s ability to make payments, will be extended for amounts not eligible for
debt forgiveness. Up to four monthly payments without interest may be
arranged. The City reserves the right to revoke any debt forgiveness and assign all unpaid balances to collections if an extended payment agreement is in default.
5.1.2 Eligible Determination: Requests for consideration may be proposed by sources
such as physician, community or religious groups, social services, hospital personnel, the patient, guarantor, or family member. The City will use an application process through their third party billing company, for determining initial interest in and qualification for financial assistance. The City’s decision to
provide debt forgiveness in no way affects the responsible party’s financial
obligations to physicians or other healthcare providers.
March 26, 2019 Page 3 of 3 Policy# EMS Financial Assistance Guidelines
A. The City will base their decision of eligibility based upon the data gathered
via the third party billing company, along with their recommendation.
B. Applications for debt forgiveness are available through the third party billing company upon request.
C. Criteria for meeting debt forgiveness eligibility are verified through utilization
of the current “Federal Poverty Guidelines”, also utilized by most healthcare institutions. The third party billing company utilizes documentation provided by the patient to verify the need for charity. Such documentation may include tax returns, payroll check stubs, letters of verification of absence of income
from responsible parties, etc.
D. All documentation is forwarded from the third party billing company to The City of Moses Lake for review and approval for those cases that meet financial assistance criteria. The request is signed by the Finance Director at
The City of Moses Lake and returned to the third party billing company. A
copy of this documentation is also kept by The City of Moses Lake. E. A letter of denial is sent by the third party billing company on behalf of The City of Moses Lake to those persons not meeting Financial Assistance Policy
requirements.
F. Appeals: The responsible party may appeal the determination of eligibility for debt forgiveness by providing additional information of verification of income or family size to the third party billing company.
G. The City realizes that certain persons may have no financial means to pay for their transport services, but also lack the social network/family necessary to help them complete any paperwork required to apply for financial assistance. It is with this limited population in mind, that the City realizes that there may
be individual cases in which there will be no application process completed.
The third party billing company will notify the Finance Director when these situations occur.
6.0 ADDITIONAL REFERENCES 6.1 Reports of financial assistance allowances are available from the third party billing
company upon request.
7.0 APPENDIX Application Form
Name Marital Status Social Security Number
Street Address City, State, Zip Code How long at this address?
Employer's Name (if employed, how long?) Employer Address Business Phone No.
Position / Title Monthly Income- Gross Monthly Income- Net
Number of dependents under the age of 18 Other qualified dependents
Name Social Security Number
Street Address City, State, Zip Code How long at this address?
Employer's Name (if employed, how long?) Employer Address Business Phone No.
Position / Title Monthly Income- Gross Monthly Income- Net
INCOME SOURCE ** (Please see notes below on documentation)
AMOUNT (per month) COMMENTS
Public Assistance (Per Month) $
Social Security Income (Per Month) $
Unemployment Compensation (Per Month) $
Worker's Compensation (Per Month) $
Alimony / Child Support $
Pension, Retirement Income $
Dividends, Interest $
Savings/Checking $
Other Income (Please Explain) $
RESPONSIBLE PARTY
SPOUSE
Patient Name: Incident Date:
Comments:
FINANCIAL ASSISTANCE APPLICATION
City of Moses Lake Ambulance c/o EF Recovery PO Box 590, Gig Harbor, WA 98335 Phone: 1-888-241-2043 Fax: 1-253-853-1338 billing@efrecovery.com
THIS SECTION TO BE COMPLETED BY BILLING AGENCY
OTHER MISCELLANEOUS HOUSEHOLD INCOME PER MONTH
OTHER PERTINENT INFORMATION
List any other information that you feel may influence a decision regarding your account:
**Note the source of your income listed and attached income documentation. Examples of documentation you may use to support your income amounts recorded above would be: paycheck stubs, income tax return, W-2s, letter from employer, award letter from DSHS, VA or Social Security benefit determination letter, worker’s compensation award notice, verification of child support through copy of decree, or actual check from supporting parent.
In completing this financial statement, I hereby affirm that the above statements are correct and complete, and I give my consent to further verification by XXXX or its agents.
Signature Date
Page 1 of 2
STAFF REPORT
To: John Williams, City Manager
From: Brett Bastian, Fire Chief
Date: March 26, 2019
Proceeding Type: New Business
Subject: Ordinance to update MLMC 2.30 Emergency Medical Service
Legislative History:
• First Presentation: March 26, 2019
• Second Presentation: April 9, 2019
• Action: Consider Adoption of Ordinance on April 9, 2019
Staff Report Summary
Moses Lake Municipal Code Chapter 2.30 addresses Emergency Medical and Ambulance Service
within the City of Moses Lake. Revisions to the code section addresses the collections policy, rate
setting through the adopted fee schedule, and co-pay / co-insurance payment.
Background
Council requested staff to look into the collection of co-payments. Areas of contradiction within
the existing municipal code chapter were found and have been addressed to ensure clear direction
is contained therein for application of co-payment/co-insurance, as well as move the transport rate
setting to the fee schedule and tie it to the same consumer product index the ambulance utility
fee is tied to.
Fiscal and Policy Implications
Changes to the collection policy and rate setting are directly tied to the overall fiscal viability of the
ambulance utility.
Page 2 of 2
Options
Option Results
• Adopt the ordinance amending
MLMC 2.30
Updates the code sections to remove
contradictory language, moves the transport
rate setting to the fee schedule and ties it to
the CPI index.
• Take no action. The current procedure(s) would continue to be
followed.
Staff Recommendation
1st Presentation – No action required.
Attachments
A. Draft Ordinance
Legal Review
The following documents are attached and subject to legal review:
Type of Document Title of Document Date Reviewed by Legal Counsel
• Ordinance MLMC 2.30 03/22/2019
ORDINANCE_________
AN ORDINANCE AMENDING MOSES LAKE MUNICIPAL CODE SECTIONS 2.30.050 TITLED “EMERGENCY MEDICAL AND AMBULANCE SERVICE RATES”, AND 2.30.060 TITLED "BILLING FOR AMBULANCE SERVICE", AND REPEALING SECTION 2.30.170 TITLED "BILLING FOR AMBULANCE TRANSPORTS", OF THE
MOSES LAKE MUNICIPAL CODE CHAPTER 2.30 TITLED "EMERGENCY MEDICAL AND AMBULANCE SERVICE" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS
FOLLOWS:
Section 1. Section 2.30.170 of the Moses Lake Municipal Code titled "Billing for Ambulance Transports" is repealed in its entirety.
Section 2. Section 2.30.050 of the Moses Lake Municipal Code titled “Emergency Medical and
Ambulance Service Rates” is amended as follows: 2.30.050 Emergency Medical and Ambulance Service Rates The rates for emergency medical and ambulance services shall be assessed in accordance with
the adopted fee schedule. Additional service fees for professional services, medical supplies, and other items expended in the transfer, transport, or treatment of the patient shall be assessed in accordance with the adopted fee schedule. The rates adopted shall be adjusted annually based on the West Coast Cities Consumer Price Index.
Section 3. Section 2.30.060 of the Moses Lake Municipal Code titled "Billing for Ambulance Service" is amended as follows: 2.30.060 Billing for Ambulance Service:
Each person who utilizes the emergency medical and ambulance service shall be billed by the City at the rate set by resolution. The City Manager shall establish a procedure to bill and collect rates for the emergency medical and ambulance service. Under the procedure, the City may elect to bill the patient directly or bill the patient’s insurance company and if the patient’s insurance
does not cover all the costs of ambulance service, bill the remaining balance to the patient
directly. The City may contract with a billing service to bill and collect the rates for the emergency medical and ambulance service. Each person who is treated or transported by the City’s ambulance service shall be billed by the
City at the rates set forth in the adopted fee schedule. The City may contract with a billing
service to bill and collect the rates for the emergency medical and ambulance service. Co-payments and / or co-insurance payments required by the patient’s insurance carrier shall be the responsibility of the patient.
The City shall maintain transport billing and financial assistance policies.
Section 4. Severability. If any section of this ordinance is found to be unconstitutional or invalid
as written or as applied to any particular person or circumstances, no other section of the
ordinance shall be deemed to be invalid, but rather, should be deemed to have been enacted independently and without regard to the section affected. Section 5. Effective Date. This ordinance shall take effect and be in force five (5) days after its
passage and publication or its summary as provided by law.
Adopted by the City Council of Moses Lake and signed by its Mayor on April 9, 2018.
_______________________________________ Karen Liebrecht, Mayor Attest:
__________________________________________ Debbie Burke, City Clerk
APPROVED AS TO FORM:
__________________________________________
Katherine L. Kenison, City Attorney
Vote: Riggs Liebrecht Myers Jackson Curnel Leonard Hankins
Aye
Nay
Abstain Absent
Date Published: Date Effective:
Page 1 of 2
STAFF REPORT
To: John Williams, City Manager
From: Cindy Jensen, Finance Director
Date: March 21, 2019
Proceeding Type: New Business
Subject: 2019 Budget Appropriation Ordinance
Legislative History:
• First Presentation:
• Second Presentation:
March 26, 2019
April 9, 2019
• Requested Action: First Presentation
The first budget amendment in 2019 is a combination of 2018 programs being carried forward,
correction of errors, and new grants or council initiatives since the 2019 budget was set. In some
cases there is additional revenue to support the additional expenditures, either in program
revenues or grants. In those cases that are not supported by additional revenue, the fund balance
is adequate to absorb the increase.
The attached ordinance increases the 2019 budget for 12 funds resulting in citywide total
expenditures of $3,073,520 and adds $740,000 to estimated revenue, resulting in a net use of
fund balance of $2,333,520 in 11 separate funds (one fund has revenue exceeding expenditures
because of a carryover of revenue). General Fund is proposed to increase by $223,420, with a
revenue increase of $115,000, for a net use of beginning fund balance of $108,420.
Background
RCW 35.33.091 sets forth the requirements to amend the budget absent a true “emergency”.
Often, fund amendments are primarily the result of things already approved by Council but just
not completely incorporated in the current budget. Examples in the attached ordinance include
the uses of Hotel/Motel taxes; the demolition of the house at Blue Heron Park; the Firefighter
bargaining unit settlement, and its effect on the Ambulance fund; the storage facility needed after
the sale of the Penn Street property; and the additional liability insurance premium which was
higher than originally budgeted. Other appropriations are needed to make corrections. Items in
this category include rent for The Learning Center (which was new last fall); Spillman computer
software support (not included in the detailed list); and equipment needed to support new
positions. Budgets being carried forward include the balance remaining in the Wellness budget,
and some capital projects. New circumstances have also arisen that require additional funding,
Page 2 of 2
such as cash-outs of accrued leave balances for employees who have left the City; additional costs
relating to the snow events; and the need for a new SWAT vehicle. The schedule attached to the
appropriation ordinance details all of the changes.
Fiscal and Policy Implications
It is a compliance issue to have actual results be within the authorized appropriation. If we
overspend an appropriation, the State Auditor’s Office would likely note it as an area of non-
compliance with state laws.
Options
Option Results
• Pass the Ordinance Increase the appropriation authority in each of
the effected funds.
• Modify the Ordinance Certain items could be removed or added to
the ordinance
• Do not pass the Ordinance Some funds may exceed the 2019 budget
authority, potentially causing an audit
compliance issue.
Staff Recommendation
Since this is the first presentation, Staff recommends City Council consider the Ordinance and give
direction for desired changes prior to the second presentation.
Attachments
A. Ordinance and Schedule 1
Legal Review
The following documents are attached and subject to legal review:
Type of Document Title of Document Date Reviewed by Legal Counsel
• Ordinance 2019 Budget Amendment March 21, 2019
ORDINANCE NO.
AN ORDINANCE AMENDING THE 2019 BUDGET FOR THE CITY OF MOSES
LAKE; AND MAKING APPROPRIATIONS FROM UNAPPROPRIATED FUND
BALANCES WITHIN VARIOUS FUNDS FOR EXPENDITURE DURING 2019
FOR VARIOUS PURPOSES AS DESCRIBED IN THE ATTACHED SCHEDULE.
Whereas, the various funds indicated on the attached Schedule 1 contain Unappropriated
Fund Balances available for appropriation and expenditures during 2019 in various amounts and
for the purposes mentioned in the attached Schedule; and
Whereas, at the time of the adoption of the 2019 budget it could not reasonably have
been foreseen that the appropriation provided for by this ordinance would be required; and the
City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and
that it is in the best interests of the City to make the appropriation herein provided.
THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS
FOLLOWS:
Section 1. Appropriations are hereby made, for expenditure during 2019, from
Unappropriated Fund Balances in the various Funds to the various accounts and in the various
amounts, and for the specific purposes, all as specified in the Schedule attached hereto and
incorporated herein.
Section 2. This ordinance is one making an appropriation and shall take effect
immediately upon its passage and approval as provided by law.
Section 3. The City Council declares that an emergency exists and this ordinance is
deemed a public emergency ordinance necessary for the protection of public health, public
safety, public property, or public peace and shall take effect immediately as provided by law
upon one reading if a majority plus one of the whole membership of the City Council vote in
favor of passage.
Section 4. Severability. If any section of this ordinance is found to be unconstitutional or
invalid as written or as applied to any particular person or circumstances, no other section of the
ordinance shall be deemed to be invalid, but rather, should be deemed to have been enacted
independently and without regard to the section affected.
Adopted by the City Council of the City of Moses Lake, WA and signed by its Mayor on April 9,
2019.
______________________________________
Karen Liebrecht, Mayor
ATTEST:
____________________________
Debbie Burke, City Clerk
APPROVED AS TO FORM:
_____________________________________
Katherine L. Kenison, City Attorney
Vote: Riggs Liebrecht Myers Jackson Curnel Leonard Hankins Aye
Nay
Abstain
Absent
Date Published:
Date Effective:
1 of 3
Account #Account Name Amount Description
GENERAL FUND
Executive
000-002-51310-000-0141-0000-00 Vacation -Executive 1,200$ Leave accrual cash-out for resignation
000-002-51310-000-0145-0000-00 Sick Leave - Executive 300 Leave accrual cash-out for resignation
000-002-51810-000-0126-0000-00 Comp Time-Human Resources 4,000 Leave accrual cash-out for resignation
000-002-51810-000-0131-0000-00 Overtime-Human Resources 3,000 Cover vacancy
000-002-51810-000-0141-0000-00 Vacation -Human Resources 4,710 Leave accrual cash-out for resignation
000-002-51810-000-0145-0000-00 Sick Leave - Human Resources 1,210 Leave accrual cash-out for resignation
14,420
Finance
000-003-51423-000-0141-0000-00 Vacation-Finance 2,500 Leave accrual cash-out for resignation
000-003-51423-000-0145-0000-00 Sick Leave-Finance 1,100 Leave accrual cash-out for resignation
000-003-51423-000-0411-0000-00 Professional Services 18,000 Finish 17 audit-prepare 18 Financial Stmts
21,600
Misc. Services
000-006-51790-000-0411-0000-00 Wellness-Professional Service 2,600 Carryforward balance of Wellness Budget
Parks & Recreation
000-020-57120-000-0458-0000-00 Rec Services-Rent 24,000 The Learning Center Rent
000-020-57530-000-0141-0000-00 Vacation-Museum 7,800 Leave accrual cash-out for resignation
000-020-57530-000-0145-0000-00 Sick Leave-Museum 9,500 Leave accrual cash-out for resignation
000-020-57110-000-0441-0000-00 Advertising 50,000 LTAC allocation for destination advertising
000-020-57621-000-0315-0000-00 Repair & Maint. Supplies 46,000 Replace Flo-Rider Lining
000-020-57680-000-0481-0000-00 Repair & Maint. Building 35,000 Demolish house at Blue Heron Park
172,300
Police
000-030-52122-000-0414-0000-00 Computer Software Support 12,500 Spillman maintenance was not budgeted
Sub-total Police 12,500
Total General Fund 223,420
General Fund Revenue
000-020-39700-000-1913-0000-00 Transfer from 102 Tourism 40,000 LTAC Contribution to Flo-Rider repair
000-006-39700-000-1913-0000-00 Transfer from 102 Tourism 75,000 LTAC Contribution to Marketing
Fund Revenue Total 115,000
Net Use of Fund Balance 108,420
TOURISM ACTIVITIES LTAC items (not in 2019 budget)
102-102-59700-078-0099-0911-44 Transfer to General Fund 115,000 Parks-General Fund projects
102-102-59700-078-0099-0958-42 Transfer to 314 Parks Capital 250,000 City-Transfer to complete Parks Projects
365,000
City of Moses Lake
2019 Appropriation Schedule
SCHEDULE 1
Appropriate out of unappropriated fund balances of the various funds
and in the various amounts and for the purposes as described:
2 of 3
Account #Account Name Amount Description
City of Moses Lake
2019 Appropriation Schedule
SCHEDULE 1
Appropriate out of unappropriated fund balances of the various funds
and in the various amounts and for the purposes as described:
GRANTS & DONATIONS
Police
103-103-52122- -0355- - Patrol-Small Equipment 53,000$ Firearms (using Crim Justice funds)
103-103-52122- -0451- - Fleet Maintenance-Patrol 50,000 Crim Justice funding to purchase police vehicles
103-103-52123- -0451- - Fleet Maintenance-Spec Units 50,000 Drug Seizure funding to purchase SWAT vehicle
Subtotal Police Expenditures 153,000
Museum
103-103-57530-0411-0000-00 Professional Services 15,000 LTAC supported Exhibit Expenses
Fund Total 168,000
Revenue
103-000-39700-000-1913-0000-00 Transfer from 102 Tourism 15,000 LTAC Contribution to Match Grants
Net Use of Fund Balance 153,000
STREETS (Operating)
116-116-54266-000-0315-0000-00 Snow & Ice Control-Supplies 35,000 Additional Ice Melt for snowy winter
116-116-54266-000-0483-0000-00 Snow & Ice Control-R&M 25,000 Outside Snow Plowing Contractors
60,000
PARKS & RECREATION CAPITAL
314-314-59476-000-0631-0000-00 Non-Building Capital Improve.131,000 Field Projects-Architect (carryforward)
Revenue
314-000-39700-000-1913-0000-00 Transfer from 102 Tourism 250,000 LTAC Contribution to complete projects
314-000-33400-000-1017-0000-00 Capital Grant-Govt 215,000 State Grants
Total Parks Capital Revenue 465,000
Net Use (Gain) of Fund Balance (334,000)
WATER/WASTEWATER CAPITAL
477-477-59435-000-0654-0000-00 Wastewater CIP Projects 125,000 Increase Biosolids site-preparation budget
AMBULANCE
498-498-52270-000-0111-0000-00 Ambulance Svc-Salaries 45,000 Bargaining Unit Settlement-Ambulance portion
RISK MANAGEMENT
503-503-51866-000-0463-0000-00 Insurance Premium 60,000 Premium greater than budgeted
3 of 3
Account #Account Name Amount Description
City of Moses Lake
2019 Appropriation Schedule
SCHEDULE 1
Appropriate out of unappropriated fund balances of the various funds
and in the various amounts and for the purposes as described:
FLEET MANAGEMENT
519-519-59448-000-0641-0000-00 Machinery & Equipment 7,100$ balance of Police vehicle accessories
519-519-59448-000-0641-0000-00 Machinery & Equipment 50,000 SWAT vehicle replacement
519-519-59448-000-0641-0000-00 Machinery & Equipment 50,000 Police Patrol vehicle replacement
519-519-59448-000-0641-0000-00 Machinery & Equipment 45,000 Vehicle for new Wastewater Collection Foreman
152,100
Revenue
519-000-34870-000-1922-0000-00 Transfer from 103 Grants 100,000 Criminal Justice Money for Police vehichles
519-000-34870-000-1946-0000-00 Transfer from 412 Wastewater 45,000 Addition of Wastewater Pickup
Total Fleet Mgmt. Revenue 145,000
Net Use/(Gain) of Fund Balance 7,100
WATER/WASTEWATER (operating)
410-412-59435-000-0621-0000-00 Buildings 500,000 Wastewater Plant-Addition to Bldg 5
CENTRAL SERVICES (IT)
517-517-51888-000-0351-0000-00 Minor Equipment 22,000 Computers/phones for new employees
517-517-51888-000-0354-0000-00 Computer Software 30,000 Financial System replacement (carryforward)
517-517-51888-000-0354-0000-00 Computer Software 8,000 Complete Records Mgmt system (carryforward)
60,000
BUILDING MAINTENANCE
528-528-51830-000-0315-0000-00 Maintenance Supplies 22,000 Proximity Locks (carryforward)
528-528-51830-000-0481-0000-00 Building Repair & Maint 87,000 Balance in 2018 budget--security measures
528-528-59418-000-0621-0000-00 Buildings (Construction)575,000 Combined Storage facility (carryforward)
528-528-59418-000-0621-0000-00 Buildings (Construction)500,000 Penn St. Replacement storage facility
1,184,000
Citywide Total Expenditures 3,073,520$
Revenues 740,000$
Net 2,333,520$