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2018 0213 Council Agenda PacketMOSES L"KE •ASI• ., Ct[ll Moses Lake City Council Karen Liebrecht, Mayor I David Curnel, Deputy Mayor I Ryann Leonard, Council Member I Don Myer, Council Member Mike Norman, Council Member I Daryl Jackson, Council Member I Mike Riggs, Council Member Study Session -6 PM Study Session February 13, 2018, 6 PM Solid Waste and Recycling Services Presented by Cindy Jensen, Finance Director Summary: To discuss solid waste and recycling service within city limits Moses Lake Municipal Code Chapter 2.60 Stipends for Mayor and City Council Members Presented by John Williams, City Manager Summary: To discuss council attendance and stipends The purpose of the study session is to allow the city council to discuss matters informally and in greater detail than permitted at formal council meetings. While all meetings of the council are open to the public, study sessions discussions are generally limited to the council, city staff and consultants. City Council Meeting Agenda Call to Order -7:00 pm Roll Call Pledge of Allegiance Summary Reports: Mayor's report Additional Business City Manager's Report February 13, 2018, 6 PM • New City Employee Introduction -Municipal Services Department February 13, 2018, City Council Meeting -Page 2 Citizen's Communications -Identification Citizens who would like to address the council must complete one of the blue speaker request cards and submit it to the Executive Secretary. There is a (5) minute time limit per speaker. Consent Agenda All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #1 a. Approval of Minutes -January 23, 2018, City Council Meeting b. Approval Bills and Checks Issued New Business #2 Airport Commission Presentation Presented by Airport Commissioners -Daryl Fuller, Chair and Richard Pearce, Vice Chair #3 Ordinance -Amend MLMC Chapter 12.36 Park Rules and Regulations Presented by Spencer Grigg, Parks and Recreation Director Summary: Council to review and consider adopting ordinance as presented #4 Request to Award Large Water Meter and Vault Project-2018 Motion Presented by Fred Snoderly, Municipal Services Director Summary: Council to review and award bid as recommended #5 Resolution -Rescinding Resolution No. 2766 -Personnel Policies, Compensation and Benefits Motion Presented by John Williams, City Manager Summary: Council to review and adopt resolution as presented Administrative Report Council Communications and Reports Executive Session Adjournment CALL TO ORDER: MOSES LAKE CITY COUNCIL January 23, 2018 The regular meeting of the Moses Lake City Council was called to order at 6 p.m. by Mayor Liebrecht in the Council Chambers of the Civic Center, 401 S. Balsam, Moses Lake, Washington. ROLL CALL: Executive Secretary Sophia Guerrero called the roll. The following were: Present: Mayor Liebrecht, Deputy Mayor Curnel, Council members Myers, Norman, Jackson, Riggs, and Leonard. PLEDGE OF ALLEGIANCE: Deputy Mayor Curnel led the Council in the pledge of allegiance. SUMMARY REPORTS: MAYOR'S REPORTS Airport Commission -Appointment Requests Mayor Liebrecht requested Council confirmation for the appointments of Dean Hankins and Tim Prickett to the Airport Commission. Action taken: Deputy Mayor Curnel moved to confirm Dean Hankins and Tim Prickett appointments to the Airport Commission, seconded by Council member Norman, and passed unanimously. Certificate of Recognition A Certificate of Recognition was presented to Miss India Washington 2017, Shree Saini for her humanitarian efforts to combat non-verbal harassment and human trafficking. ADDITIONAL BUSINESS -none CITY MANAGER'S REPORTS Port of Moses Lake/Grant PUD -Infrastructure Update City Manager, John Williams informed Council of his attendance at a Port of Moses Lake meeting with the Grant County PUD. The discussion at this meeting was about future growth plan and available power in the county. A copy of that presentation will be given to the Council for their review. Capital Budget Update Mr. Williams also informed Council that the state capital budget passed. W ith the passage of the Capital budget and the approval of the RCO Grant of $250,000, funding for the Larson Ballfield lighting will now move forward. Through Rep. Tom Dent and Senator Warnick's office, the city put in a state capital budget request of an additional $146,000 for the Larson Ballfield Lighting and that was also granted. Construction will start sometime this year and not to interfere with the scheduled baseball games. Engineering and Planning have started workups before going out to bid for construction. CITY COUNCIL MINUTES ·· January 23, 2018 CITIZEN'S COMMUNICATIONS -None CONSENT AGENDA #1 a. Minutes: The minutes of the January 9, 2018 special meeting were presented for approval. b. Approval of Claims, Prepaid Claims, Checks. and Payroll: Vouchers audited and certified by the Finance Director as required by RCW 42.24.080, and those expense reimbursement claims, certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at the Civic Center. As of January 23, 2018 the Council does approve for payment claims in the amount of $464,080.20; claim checks in the amount of $1,632,267.87; and payroll in the amount of $347,329.26. c. Crossroads North Phase 4 -Final Major Plat and Findings of Fact The Crossroads North Phase Final Major Plat and Findings of Fact were submitted for approval. This is a 29-lot residential subdivision, which is a continuation of the Crossroads and Crossroads North development. The property is being subdivided so that houses can be built and lots can be sold. The Planning Commission recommended that the Final Plat be approved with conditions. d. Request to Accept Work -Sewer Manhole Lining Project -201 7 Michels Corporation has completed work on the Sewer Manhole Lining Project - 2017. The work should be accepted and the 60 day lien period entered into. e. Update on Larson Recreation Center -Improvements City Staff selected Driftmier Architects, PS to provide architectural and structural plans for the repurposing of the existing batting cage building. Council Member Myers pulled item 1 e. for discussion. Council member Myers asked staff if the selected architects were knowledgeable with Parks and Recreation. A bid process was conducted seeking architects for that type of facility. City Manager, John Williams was uncertain of their particular background. Council Member Myers also asked if there was a time line for this project. Mr. Williams reminded Council that this was just for an architectural review at this time. Options for use of the building and other recommendations will be made after Driftmier Architects, PS examination of the building. Action Taken: Council member Myers moved to accept the entire consent agenda as presented, seconded by Council member Leonard, and passed unanimously. OLD BUSINESS #2 Ordinance -Amend MLMC Chapter 18.65 Manufactured Home Parks An ordinance was presented which amends the Moses Lake Mun icipal Code Chapter 18.65 Manufactured Home Parks. An ordinance amending MLMC 18.65.220 Roads and Streets of the Manufactured Home Parks Chapter was presented as recommended by the Planning Commission. The recommendation was to allow two- way road widths at a minimum of twenty-four feet (24') in width, with three feet (3') wide asphalt walking pg.2 CITY COUNCIL MINUTES -January 23, 2018 lane adjacent to the road. The ordinance amending Chapter 18.65 of the Moses Lake Municipal Code entitled "Manufactured Home Parks" was read by title only. Action taken: Council member Norman moved to adopt Ordinance No. 2889 as presented, seconded by Deputy Mayor Curnel, and passed unanimously. #3 Request Authorization to Add Cameras to Redflex System At the January 9, 2018, City Council meeting, Police Chief, Kevin Fuhr requested from Council, authorization to add four additional Redflex Red Light Cameras to the city's system. Two of the cameras would be placed northbound and southbound on Stratford Ave at the private drive to Walmart and Winco. The other two additional cameras would be placed northbound and southbound on Pioneer Way at Hill Street. After considerable discussion at the January 9th council meeting, the consensus from Council is to bring back data regarding the timing of the lights at the intersection of Stratford Road and the private drive to Walmart and Winco at the next council meeting and to move forward allowing 2 cameras to be installed at the intersection of Pioneer Way and Hill Street. Considerable discussion on placing two cameras at the private drive to WinCo and Walmart. Action taken: Council member Leonard moved to bring back the revenue generated from the Redlfex Camera System to the law enforcement fund, seconded by Council member Norman, and passed with a vote of 6-1. Nay -Deputy Mayor Curnel Action taken : Council member Jackson moved to authorize 2 cameras to be installed at the intersection of Stratford Road and the private drive to Winco and Walmart, seconded by Council member Norman, passed with a vote of 5 -2. Nay-Deputy Mayor Curnel and Council member Myers. ADMINISTRATIVE REPORTS Real Estate Update Deputy City Manager, Gil Alvarado updated Council on previous discussion in regards to real estate matters. The City is moving forward with discussions on those letters of opinion. We have interests on two parcels and we will continue to keep the Council updated on these real estate matters. New Hire -Police Department Police Chief, Kevin Fuhr informed Council the Moses Lake Police Department recently hired a new police officer and he will be introduced to the Council after he finishes the academy. The new police officer is Edmund Guerrero. New Hires -Administration Department City Manager, John Williams informed Council an offer has been accepted by Carols Salazar as the new Human Resource Director and he will begin his new position on March 7, 2018. Debbie Burke has also accepted our offer as the new City Clerk with the City of Moses Lake. She will start her new position on February 20, 2018. pg.3 CITY COUNCIL MINUTES -January 23, 201 8 COUNCIL COMMUNICATIONS AND REPORTS-None EXECUTIVE SESSION -None ADJOURNMENT: The regular meeting was adjourned at 6:32 pm. Karen Liebrecht, Mayor ATTEST Cindy Jensen, Finance Director pg.4 DATE 2/01/18 TIME 10:20:58 NAME OF VENDOR Department C I TY 0 F M 0 S E S C L A I M S M E E T I N G T A B U L A T I 0 N 0 F C 0 U N C I L L A K E T 0 B E A P P R 0 V E D 0 F 02/13/18 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= UMPQUA BANK -EFT 00007077 0000083836 0000083836 0000083838 0000083836 0000083835 0000083834 0000083832 0000083835 0000083634 0000083643 0000083643 0000083730 0000083832 0000083730 0000083730 0000083730 0000083731 0000083743 0000083756 0000083757 0000083755 600.00 11.30 178 . 04 400.00 636.97 399.00 139 .19 35.00 313. 89 902.93 258.00 8.61 800.00 47.44 217.80 79.67 73.60 29.43 294.77 1,201.48 29 .73 SUPPLIES/REGISTRATION SUPPLIES/REGISTRATION INI'ERVIEW PANEL FOODS/SUPPLIES SUPPLIES/REGISTRATION MEMBERSHIP KIT/ENROLLMENT FEE SOFTWARE MANAGMENI' J. COLE MEMBERSHIP KIT/ENROLLMENT FEE I . WILLIAMS REG WPAW -SUPP NWFP MTG & OTHERS NWFP MTG & OTHERS L LOPEZ J. COLE L LOPEZ L LOPEZ L LOPEZ R LAW PR OFFICE SUPPLIES T. LOS A. SCHEMPP J. SHELTON DATE 2/01/18 TIME 10:20 :58 NAME OF VENDOR Department C I T Y T A B U L A T I 0 N L A K E PAGE 2 XAPPRVD OF MOSES 0 F C L A I M S MEETING C 0 U N C I L T 0 B E A P P R 0 V E D 0 F 02/13/18 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= UMPQUA BANK -EFT 00007077 0000083758 128.63 F. LIGGE'IT 0000083758 442.50 F. LIGGETT 0000083758 352. 92 F. LIGGE'IT 0000083756 55.57 T. LOS 00 00083 745 150.90 c. PRAY 0000083756 255.81 T. LOS 0000083735 298.64 D SANDS 0000083735 41. 34 D SANDS 0000083736 642.46 K Fill!R 0000083717 88.90 0 MARTINEZ 0000083744 608.62 A MUNRO 0000083699 1,190.80 M WILLIAMS 0000083848 414 .95 BASTIAN / SCHANZE 0000083848 63.66 BASTIAN / SCHANZE 0000083833 87.95 OFFICE & BREAKROOM SUPPLIES DATE 2/01/18 TIME 10:20:58 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G L A K E TO BE APPROVED 0 F 02/13/18 Expenditure Account PAGE 3 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= UMPQUA BANK -EF'l' 00007077 0000083735 3,050.00 D SANDS 0000 083758 42.00 F. LIGGETT 0000083758 26 .94 F. LIGGETT 0000083757 994.15 A. SCHEMPP 0000083758 2,816.76 F. LIGGETT 0000083746 270.80 s. UHL INGER 0000083758 6,458.21 F. LIGGETT 0000083736 1,726.38 K FUHR 0000083745 780.04 C. PRAY 0000083629 205.65 VISA CARD-T LAW 0000083627 84. 72 VISA CARD-B.HANCOCK 0000083628 131. 62 VISA CARD-D HOY 0000083733 50.10 W AUKETT 0000083848 36.68 BASTIAN / SCHANZE 0000083848 225.00 BASTIAN / SCHANZE 0000083848 63.66 BASTIAN / SCHANZE 0000083840 828 .78 A. LEAVITT 0000083734 70.99 C WELSH 0000083630 168.25 VISA CARD-M. MORO ====================== TOTAL: 29,511.23 DATE 2/01/18 TIME 10:20:58 NAME OF VENDOR Department CITY OF MOSES T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 02/13/18 Expenditure Account PAGE 4 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase =================~===================================================================================================== ============================= REPORT TOTAL: 29, 511. 23 DATE THU, FEB 1, 2018, 10:21 AM TIME 10:21 :01 C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/13/18 TOTALS BY FUND FUND NO 000 103 116 410 493 498 517 519 FUND NAME GENERAL FUND GRANTS AND DONATIONS STREET WATER/SEWER STORM WATER AMBULANCE FUND CENTRAL SERVICES EQUIPMENT RENTAL TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P.O. NO. AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID AMOUNT 11, 480. 50 15,385.24 780.04 421.99 50.10 325.34 828.78 23 9. 24 29,511.23 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * C L A I M S A P P R 0 V A L * * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * * IN THE AMOUNT OF $29,511.23 THIS 13RD DAY OF FEBRUARY, 18 * * * * MAYOR FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * DATE 2/09/18 TIME 12:30:23 LAKE PAGE 1 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 02/13/2018 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 2M COMPANY INC 00004450 A & H PRINTERS, INC 00000001 A&W FARRIS INC dba SIGNS NOW 00007051 ABC HYDRAULICS-COREY CARPENTER 00006611 AG WEST DISTRIBUTING CO INC 00006842 AMERICAN LINEN, INC 00004927 ARIKA LOEFFLER 00006430 BASIN SEPTIC SERVICES, INC 00000166 BATTERY SYSTEMS INC 00004673 BEE LINE FRAME AND AXLE, INC 00000109 BESSE MEDICAL SUPPLY 00006688 BOUND TREE MEDICAL LLC 00006022 0000083865 TOTAL: 0000083867 0000083867 TOTAL: 0000083862 TOTAL: 0000083762 TOTAL: 0000083763 694.39 694. 39 210.41 965. 71 1,176.12 190.85 190.85 107.47 107.47 5.17 ====================== TOTAL: 5.17 0000083844 82.53 ====================== TOTAL: 82.53 0000083899 80.00 ====================== TOTAL: 80.00 0000083919 531. 95 ====================== TOTAL: 531. 95 0000083846 727. 87 ====================== TOTAL: 727.87 0000083765 2,540.46 ====================== TOTAL: 2,540.46 0000083882 577.52 ====================== TOTAL: 577.52 0000083759 2,385.66 MISC SUPPLIES BUSINESS CARDS/ENVELOPES BUSINESS CARDS/ENVELOPES SIGN MISC SUPPLIES MISC SUPPLIES LINEN SERVICE KINDERMUSIK PROGRAM INSTR. SEPTIC SERVICE BATTERIES/MISC SUPPLIES MISC REPAIR MEDICATIONS MEDICAL SUPPLIES DATE 2/09/18 TIME 12:30:23 C I T Y 0 F M 0 S E S L A K E PAGE 2 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/13/2018 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= BRIAN TAYLOR 00008073 BSN SPORTS 00006942 BUD CLARY CHRYSLER DODGE JEEP 00005449 BUD CLARY FORD, LLC 00006454 CALLBACK STAFFING SOLUTIONS 00003480 CAROL CROSS 00004253 CASCADE ANALYTICAL INC 00005014 CASCADE NATURAL GAS CORP 00000203 CENTRAL MACHINERY SALES INC 00002779 CENTRAL WASHINGTON ASPHALT INC 00003510 CENTURYLINK 00003599 ====================== TOTAL: 2,385.66 0000083868 6.58 ====================== TOTAL: 6.58 0000083891 6,667.23 ====================== TOTAL: 6,667.23 0000083764 170.87 ====================== TOTAL: 0000083849 TOTAL: 0000083874 0000083874 170.87 100.26 100.26 50.00 49.99 ====================== TOTAL: 0000083908 TOTAL: 0000083822 0000083822 99.99 77. 00 77. 00 229.69 758.28 ====================== TOTAL: 987.97 0000083961 285.65 ====================== TOTAL: 285 .65 0000083768 151 .92 ====================== TOTAL: 151.92 0000083843 500.00 ====================== TOTAL: 500.00 0000083957 10.00 TRAVEL MAINT. REPAIR/SUPPLIES MISC PARTS MISC SUPPLIES STAFFING SOFTWARE SUPPORT SERV STAFFING SOFTWARE SUPPORT SERV MAC CONSIGNMENT SALES SAMPLE TESTING SAMPLE TESTING SNS GAS USAGE MISC SUPPLIES INSURANCE-SNOW PLOWING WATER TURNOFF/LONG DISTANCE DATE 2/09 /18 PAGE 3 TIME 12: 30: 23 XAPPRVD NAME OF VENDOR Department CITY OF MOSES LAKE T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/13/2018 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CENTURYLINK 00003599 00001502 00003599 00001502 00003599 00001502 00003599 00001502 00003599 00001502 00003599 0000083957 0000083957 TOTAL: 0000083959 TOTAL: 0000083957 TOTAL: 0000083959 TOTAL: 0000083957 0000083957 TOTAL: 0000083959 TOTAL: 0000083957 TOTAL: 0000083 959 TOTAL: 0000083957 TOTAL: 0000083959 0000083959 TOTAL: 0000083957 10.00 WATER TURNOFF/LONG DISTANCE 80.00 WATER TURNOFF/LONG DISTANCE 100.00 48.57 TELEPHONE SERVICE 48 .57 10.00 WATER TURNOFF/LONG DISTANCE 10.00 163.66 TELEPHONE SERVICE 163.66 70.00 WATER TURNOFF/LONG DISTANCE 20.00 WATER TURNOFF/LONG DISTANCE 90 .00 474.62 TELEPHONE SERVICE 474.62 5.00 WATER TURNOFF/LONG DISTANCE 5.00 203.21 TELEPHONE SERVICE 203.21 10.00 WATER TURNOFF/LONG DISTANCE 10.00 299 .32 TELEPHONE SERVICE 141.30 TELEPHONE SERVICE 440.62 67.01 WATER TURNOFF/LONG DISTANCE DATE 2/09 /18 TIME 12: 3 0: 23 C I T Y 0 F M 0 S E S L A K E PAGE 4 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S M E E T I N G T 0 B E A P P R 0 V E D 0 F 02/13/2018 NAME OF VENDOR Department C 0 U N C I L VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 00001502 00003599 00001502 00004900 00003599 00001502 00003599 00001502 CHARLES SHEER 00004857 CHICAGO DISTRIBUTION CENTER 00007397 0000083957 0000083957 0000083957 67.01 57.01 62.01 ====================== TOTAL: 253.04 0000083959 50.73 TOTAL: 50.73 0000083957 77.01 TOTAL: 77 . 01 0000083959 48.57 TOTAL: 48 .57 0000083958 1,510.60 ====================== TOTAL: 1,510.60 0000083957 69.24 ====================== TOTAL: 0000083959 TOTAL: 0000083957 0000083957 69.24 2,848.60 2,848.60 5.00 5.00 ====================== TOTAL: 10.00 0000083959 199.55 TOTAL: 199.55 0000083831 102.00 TOTAL: 102.00 0000083889 104.03 TOTAL: 104.03 WATER TURNOFF/LONG DISTANCE WATER TURNOFF/LONG DISTANCE WATER TURNOFF/LONG DISTANCE TELEPHONE SERVICE WATER TURNOFF/LONG DISTANCE TELEPHONE SERVICE PHONE LINE/PORT REPAIRS WATER TURNOFF/LONG DISTANCE TELEPHONE SERVICE WATER TURNOFF/LONG DISTANCE WATER TURNOFF/LONG DISTANCE TELEPHONE SERVICE COL REIMBURSEMENT MAC RESALE DATE 2/09/18 TIME 12:30:23 NAME OF VENDOR Department C I T Y T A B U L A T I 0 N COUNCIL OF MOSES 0 F C L A I M S M E E T I N G L A K E T 0 B E A P P R 0 V E D 0 F 02/13 /2018 Expenditure Account PAGE 5 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CHRISTINE QUINN 00008065 0000083907 25.20 MAC CONSIGNMENT SALES ====================== TOTAL: 25.20 CHS INC 00000249 0000083806 17,004 .65 FUEL FOR VEHICLES ====================== TOTAL: 17,004.65 CITY OF MOSES LAKE 00008201 0000083916 373.08 CITY UTILITY SERVICES 0000083916 814.42 CITY UTILITY SERVICES 0000083916 293.62 CITY UTILITY SERVICES 0000083916 318. 79 CITY UTILITY SERVICES 0000083916 113. 59 CITY UTILITY SERVICES 0000083 916 201.58 CITY UTILITY SERVICES 0000083916 2,391.80 CITY UTILITY SERVICES 0000083916 628.82 CITY UTILITY SERVICES 0000083916 155 .98 CITY UTILITY SERVICES 0000083916 302.18 CITY UTILITY SERVICES 0000083916 730.85 CITY UTILITY SERVICES 0000083916 473.72 CITY UTILITY SERVICES 0000083916 395.60 CITY UTILITY SERVICES 0000083916 825.09 CITY UTILITY SERVICES 0000083916 104.67 CITY UTILITY SERVICES ====================== TOTAL: 8,123.79 COLUMBIA BASIN PUBLISHING CO 00000210 0000083933 531. 3 6 PUBLICATIONS 0000083902 188.50 REC. YEARLY SUBSCRIPTION ====================== TOTAL: 719. 86 COLUMBIA BEARING BDI 00000274 0000083875 98.58 MISC SUPPLIES DATE 2/09/18 TIME 12:30:23 PAGE 6 XAPPRVD C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/13/2018 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= COMMERCIAL TIRE, INC 00005968 CONSOLIDATED DISPOSAL SERVICE 00006284 CONSOLIDATED ELECTRIC DIST INC 00000819 COST LESS CARPET 00005143 CROWN PAPER & JANITORIAL 00007120 CSWW, INC dba NO 40 OUTFITTERS 00001701 DATABAR, INC 00007974 ====================== TOTAL: 98.58 0000083769 108.71 TIRES/FLAT REPAIR ====================== TOTAL: 0000083956 0000083956 0000083956 0000083881 TOTAL: 0000083767 0000083767 108. 71 74.32 DISPOSAL LOAD/TRANSFER STATION 20,329.83 DISPOSAL LOAD/TRANSFER STATION 26,691.46 DISPOSAL LOAD/TRANSFER STATION 120.96 MED WASTE DISPOSAL SERVICE 47,216.57 124.95 MISC SUPPLIES 16 .12 MISC SUPPLIES ====================== TOTAL: 141. 07 0000083841 28.80 RELEASABLE ADHESIVE TOTAL: 28.80 0000083770 973.56 MISC JANITORIAL SUPPLIES ====================== TOTAL: 973.56 0000083924 72. 71 MISC SUPPLIES 0000083924 63.23 MISC SUPPLIES 0000083924 437.01 MISC SUPPLIES 0000083816 36.65 STRUCTURE BOOT REPAIR ITEMS 0000083791 118.67 MISC SUPPLIES 0000083791 12.93 MISC SUPPLIES 0000083829 215.78 BIBS & COAT 0000083791 4~.54 MISC SUPPLIES ====================== TOTAL: 1,005_.52 DATE 2/09/18 TIME 12:30:23 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E TABULATION OF CLA I MS C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 02/13/2018 Expenditure Account PAGE 7 XAPPRVD VENDOR NO Object Description P.O . Number P.O. Amount Purpose of Purchase ======================================================================================================================= 0000083954 782.09 MAIL UTILITY BILLS 0000083954 782 .10 MAIL UTILITY BILLS 0000083954 782.10 MAIL UTILITY BILLS 0000083954 782.10 MAIL UTILITY BILLS 0000083954 782.10 MAIL UTILITY BILLS ====================== TOTAL: 3,910.49 DAVID A. THOMAS 00008072 0000083869 700.00 SERVICES ====================== TOTAL: 700.00 E F RECOVERY, LLC 00007244 0000083863 1,548.50 PCR HOSTING SERVICE ====================== TOTAL : 1,548 .50 EASTERN CASCADE DIST 00006909 0000083860 155.25 DRINKING WATER ====================== TOTAL: 155.25 FABER INDUSTRIAL SUPPLY 00000501 0000083920 108.78 MISC SUPPLIES 0000083771 49 .12 MISC SUPPLIES 0000083771 64.31 MISC SUPPLIES 0000083771 22.77 MISC SUPPLIES 0000083771 23.74 MISC SUPPLIES ====================== TOTAL: 268. 72 FASTENAL COMPANY 00007372 0000083773 113.34 MISC SUPPLIES 0000083773 69.28 MISC SUPPLIES 0000083773 98.91 MISC SUPPLIES 0000083870 1,541.11 MISC SUPPLIES 0000083773 637.13 MISC SUPPLIES 0000083870 136.31 MISC SUPPLIES DATE 2/09/18 TIME 12:30:23 C I T Y 0 F M 0 S E S L A K E PAGE 8 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 02/13/2018 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= FEDERAL EXPRESS 00004667 FERGUSON ENTERPRISES INC #3007 00005482 FERRELLGAS 00002207 GALLS, LLC 00000133 GEMPLERS INC 00000609 GRAINGER PARTS OPERATIONS 00002755 GRANT CO SOLID WASTE DEPT 00000640 GRANT COUNTY FIRE DIST NO 5 00003502 GRANT COUNTY TECHNOLOGY 00005535 0000083773 33.00 ====================== TOTAL: 2,629.08 0000083932 29.50 ====================== TOTAL: 0000083776 0000083776 TOTAL: 0000083775 TOTAL: 0000083748 0000083748 TOTAL: 0000083892 29.50 72.07 22.56 94.63 241.31 241. 31 616.47 616.48 1,232.95 1,039.95 ====================== TOTAL: 1,039.95 0000083777 153.76 0000083777 183.18 0000083777 370.59 0000083777 50.87 TOTAL: 758.40 0000083955 41,134.54 TOTAL: 41,134.54 0000083778 162.50 TOTAL: 162.50 0000083852 60.00 TOTAL: 60.00 MISC SUPPLIES SHIPPING CHARGES MISC SUPPLIES MISC SUPPLIES PROPANE UNIFORM SUPPLIES UNIFORM SUPPLIES MAINT. OPERATING SUPPLIES MISC SUPPLIES/JANITORIAL MISC SUPPLIES/JANITORIAL MISC SUPPLIES/JANITORIAL MISC SUPPLIES/JANITORIAL LANDFILL DUMPING FEES FUEL FOR ENGINES VISTA VILLAGE NETWORK CHARGES DATE 2/09 /18 TIME 12:30:23 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 02/13/2018 Expenditure Account PAGE 9 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= GRANT COUNTY TREASURER 00000607 GRANT RECORD SEARCH 00007137 HACH COMPANY 00000712 HEIMAN FIRE EQUIPMENT 00006634 HI LINE INC 00006008 IBS INC 00004860 INLAND PIPE & SUPPLY COMPANY 00003727 JERRYS AUTO SUPPLY 00005835 JIM WHITMORE 00003621 JIMS LOCK SERVICE, LLC 00004244 0000083936 528.68 ====================== TOTAL: 528.68 0000083842 1,314.23 ====================== TOTAL: 0000083779 000008377 9 TOTAL: 0000083826 1,314.23 901. 64 2, 715.12 3,616.76 823.35 ====================== TOTAL: 0000083780 TOTAL: 0000083781 0000083781 TOTAL: 000008392 1 TOTAL: 0000083922 0000083754 0000083754 0000083754 0000083783 TOTAL: 0000083817 823.35 536.12 536.12 151. 28 46.92 198 .. 20 186.30 186.30 5.40 80 .61 20. 71 118.68 688 .08 913. 48 102.00 ====================== TOTAL: 102.00 2% LIQUOR EXCISE TAX RECORD SEARCH MISC SUPPLIES MISC SUPPLIES AERIAL APPARATUS SAFETY BELTS MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES SAW PARTS & SMALL EQUIP FUEL SAW PARTS & SMALL EQUIP FUEL SAW PARTS & SMALL EQUIP FUEL MISC SUPPLIES/CREDIT MEMO REIMBURSE CDL ENDORSEMENT DATE 2/09/18 TIME 12:30:23 L A K E PAGE 10 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 02/13/2018 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= K & N ELECTRIC 00004287 KAMAN FLUID POWER LLC 00001302 KATHERINE L KENISON PS 00006980 KATHLEEN PARR & JOHN CHURCH 00004687 KEOKEE CREATIVE GROUP 00007977 KONICA MINOLTA BUSINESS SOL 00007194 LAD IRRIGATION COMPANY INC 00001101 LAKE AUTO PARTS 00001102 LAKE BOWL, INC 00001109 0000083784 0000083784 TOTAL: 0000083785 TOTAL: 0000083786 92. 79 11. 60 104.39 4,801.55 4,801.55 15.77 ====================== TOTAL: 15.77 0000083930 7 f 696. 00 TOTAL: 7 f 696. 00 0000083909 38.48 ====================== TOTAL: 38.48 0000083888 102.91 TOTAL: 102.91 0000083929 125.07 ====================== TOTAL: 0000083904 0000083904 TOTAL: 0000083787 0000083787 0000083787 125.07 21. 96 16.76 38. 72 15.63 ']. .15 158 .11 ====================== TOTAL: 0000083900 0000083856 180.89 110.44 453.18 ====================== TOTAL: 563.62 KEYS KEYS REPLACEMENT BLOWER MOTOR MISC SUPPLIES PROF SVCS -CITY ATTORNEY MAC CONSIGNMENT SALES MAC RESALE MAINT AGMT-CITY HALL COPIER MAINT. OPERATING SUPPLIES MAINT. OPERATING SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES YOUTH SPORTS TROPHIES PLAQUES DATE 2/09/18 TIME 12:30:23 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02 /13/2018 Expenditure Account PAGE 11 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= LAKESIDE DISPOSAL, INC. 00004080 LEE ANN ST CLAIR 00007066 LEXIPOL LLC 00007656 LINDSAY/CULLIGAN 00005289 LOCALTEL COMMUNICATIONS 00004374 LOVETA BOYCE 00006932 LYNN PEAVEY COMPANY 00003799 M-B COMPANIES INC 00007211 MCMASTER CARR SUPPLY COMPANY 00005385 MED TECH RESOURCE INC 00007213 MERLE HARDY 00006845 MOMAR INC 00001248 0000083951 TOTAL: 0000083911 TOTAL: 0000083855 TOTAL: 0000083901 TOTAL: 0000083864 TOTAL: 0000083906 TOTAL: 0000083854 TOTAL: 0000083847 TOTAL: 0000083789 0000083789 TOTAL: 0000083749 TOTAL: 0000083910 TOTAL: 0000083790 224,563.25 224,563.25 30.80 30.80 9,981.00 9,981.00 35 .88 35.88 1,163.65 1,163.65 28.00 28 .00 515.76 515.76 394.56 394.56 843.74 372. 38 1,216.12 207 .57 207.57 77 .00 77. 00 727. 58 CONTRACT PAYMENT MAC CONSIGNMENT SALES SERVICES REC. WATER INTERNET SERVICE MAC CONSIGNMENT SALES SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES COT SHEETS & COVERS MAC CONSIGNMENT SALES CLEANING SUPPLIES DATE 2/09/18 TIME 12:30:23 PAGE 12 XAPPRVD C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S M E E T I N G C 0 U N C I L T 0 B E A P P R 0 V E D 0 F 02/13/2018 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ===========================================================~=========================================================== MOON SECURITY SERVICES INC 00006510 MOSES LAKE BOOSTER CLUB 00007304 MOSES LAKE SOCCER TOTS, LLC 00007063 MOSES LAKE STEEL SUPPLY 00001268 MOSES LAKE WRESTLING CLUB 00005156 MOSES LAKE YOUTH HOCKEY ASSN 00003912 MULTI AGENCY COMM CENTER E911 00006695 NATL ALLIANCE FOR YOUTH SPORTS 00007279 NEWARK ELEMENT 14 00005778 ====================== TOTAL: 727. 58 0000083858 51.50 ====================== TOTAL: 51.50 000008389 5 1,499.90 ====================== TOTAL: 1,499.90 0000083897 532 .00 ====================== TOTAL : 0000083923 0000083923 0000083788 0000083788 0000083788 0000083788 TOTAL: 0000083898 TOTAL: 0000083903 TOTAL: 0000083859 0000083774 0000083774 532.00 199.78 224.89 82.85 540.48 2 .35 3.25 1,053.60 1,192.43 1,192.43 760.00 760.00 40,579.99 1,086.09 7,730.11 ====================== TOTAL: 49,396.19 0000083894 60.00 ====================== TOTAL: 60 .00 SECURITY MONITORING REC. YOUTH PROGRAM REC. TOTS PROGRAM INSTRUCTION MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MAT MUSCLE WRESTLING INST. REC. BEGINNING HOCKEY PROGRAM USER FEE FIRE & EMS DISPATCH SERVICES FIRE & EMS DISPATCH SERVICES REC. COACHING RENEWAL FEES DATE 2/09/18 TIME 12: 30: 23 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G L A K E T 0 B E A ? P R 0 V E D 0 F 02/13/2018 Expenditure Account· PAGE 13 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= NORCO ENTERPRISES INC 00006590 NORTH RIDGE MACHINE 00005625 NRPA 00004676 OREILLY AUTO PARTS 00004593 OXARC INC 00001412 PARAMOUNT SUPPLY COMPANY 00006725 PENHALLURICKS EXPRESS BLDG INC 00006579 PINE COVE CONSULTING, LLC 00007266 0000083828 136 .1 9 LIQUID LEVEL SENSOR ====================== TOTAL: 136.19 0000083872 190.98 SAFETY JACKET 0000083912 356.38 MAINT. OPERATING SUPPLIES 0000083873 63.66 SAFETY JACKET 0000083878 30.75 MISC SUPPLIES/SAFETY 0000083885 520.08 CYLINDER RENT & MED OXYGEN TOTAL: 1,161.85 0000083792 631.07 MISC REPAIR/PARTS TOTAL: 631.07 0000083887 650.00 NRPA ANNUAL MEMBERSHIP DUES ====================== TOTAL: 650.00 0000083794 91. 47 MISC SUPPLIES ====================== TOTAL: 0000083925 0000083793 91.47 15.75 MISC SUPPPLIES 135.31 MISC SUPPLIES TOTAL: 151.06 0000083890 7.44 MAINT. OPERATING SUPPLIES ====================== TOTAL: 0000083796 0000083796 0000083796 7,. 44 18 .17 MISC SUPPLIES 356.53 MISC SUPPLIES 242 .38 MISC SUPPLIES ====================== TOTAL: 617 .08 0000083809 5,218.50 MOBILE DEVICE MGMT SOFTWARE DATE 2/09/18 TIME 12:30:23 LAKE PAGE 14 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 02/13/2018 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= PITNEY BOWES GLOBAL FIN SERV 00001508 PLATT ELECTRIC COMPANY 00001549 PROTECT YOUTH SPORTS 00004626 PUD OF GRANT COUNTY 00001501 QCL INC 00006542 QUILL CORPORATION 00004811 REDFLEX TRAFFIC SYSTEMS, INC 00004837 TOTAL: 0000083927 TOTAL: 0000083795 0000083795 TOTAL: 0000083937 0000083893 TOTAL: 0000083953 0000083953 5,218.50 116. 24 116. 24 1,162.55 80.54 1,243.09 78.60 99.50 178.10 264.43 2, 223 .13 ====================== TOTAL: 2,487.56 0000083939 139. 98 TOTAL: 139. 98 0000083952 192.03 0000083952 23 .69 0000083747 114.74 0000083747 116. 09 0000083952 165.91 0000083747 114. 74 0000083747 116. 09 TOTAL: 843.29 0000083 963 27 I 024 .. 77 ==================~=== TOTAL: 27,024.77 POSTAGE MACHINE INK MISC SUPPLIES MISC SUPPLIES EMPLOYEE BACKGROUND CHECKS REC. BACKGROUND CHECKS ELECTRIC SERVICE ELECTRIC SERVICE EMPLOYEE DRUG TESTING MISC SUPPLIES MISC SUPPLIES OFFICE SUPPLY/VACUUM/SHOP VAC OFFICE SUPPLY/VACUUM/SHOP VAC MISC SUPPLIES OFFICE SUPPLY/VACUUM/SHOP VAC OFFICE SUPPLY/VACUUM/SHOP VAC PROF SVC RED LIGHT TKTS DATE 2/09/18 TIME 12:30:23 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/13/2018 Expenditure Account PAGE 15 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= ROADWISE INC 00004402 SAFETY KLEEN CORP 00004265 SEA WESTERN INC 00001879 SENIOR OPPORTUNITY & SERVICES 00003961 SETINA MFG COMPANY INC 00006636 SHAWN CARDWELL 00006655 SHERWIN-WILLIAMS 00006229 SHIRTBUILDERS INC 00004022 SHRED IT 00003144 0000083805 30,575.38 ====================== TOTAL: 30,575.38 0000083797 131. 50 TOTAL: 131. 50 0000083819 61. 66 ====================== TOTAL: 61. 66 00000839 50 10,750.00 ====================== TOTAL: 10,750.00 0000083798 137.43 ====================== TOTAL: 137.43 0000083905 105 .00 ====================== TOTAL: 0000083928 0000083928 0000083824 105.00 63 .34 241.37 265.46 ====================== TOTAL: 570.17 0000083830 77.69 ====================== TOTAL: 77.69 0000083914 12.50 0000083914 12.50 0000083914 25 .00 0000083914 12 .50 0000083914 8.34 0000083914 8.34 RAPID THAW RECYCLE OIL FILTERS VELCRO NAME PLATE ANNUAL SUPPORT CONTRACT GUN RACK BRACKETS MAC CONSIGNMENT SALES MISC SUPPLIES MISC SUPPLIES PAINT SAFETY JACKET EMBROIDERY RECQRDS DESTRUCTION RECORDS DESTRUCTION RECORDS DESTRUCTION RECORDS DESTRUCTION RECORDS DESTRUCTION RECORDS DESTRUCTION DATE 2/09/18 TIME 12:30:23 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 02 /13/2018 Expenditure Account PAGE 16 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= SID GREGORY 00008075 SKAUG BROTHERS GLASS 00004842 SPECIALTY WELDING INC 00006084 STAPLES CREDIT PLAN 00007570 STATE INDUSTRIAL PRODUCTS 00007019 SUPPLYWORKS 00003053 SWS EQUIPMENT, INC. 00005276 THE WESLEY GROUP CORP 00004986 TROPHIES BY LAKE BOWL 00005415 ULINE 00005555 0000083914 8.32 ====================== TOTAL: 87 .50 0000083926 100.00 TOTAL: 100.00 0000083799 287.45 ====================== TOTAL: 0000083913 0000083913 TOTAL: 0000083918 0000083918 0000083918 TOTAL: 0000083896 TOTAL: 0000083800 287.45 2,111.38 1,806.25 3,917.63 35.60 107.33 53 .94 196. 87 510.80 510.80 2,390.64 ====================== TOTAL: 2,390.64 0000083801 612 .18 ====================== TOTAL: 0000083943 0000083943 TOTAL: 0000083945 612.18 225.00 1,950.00 2,175 .00 16.19 ====================== TOTAL: 16.19 0000083853 1,105.20 RECORDS DESTRUCTION MAC PROFESSIONAL SERVICES WINDSHIELD MAINT. OPERATING SUPPLIES MAINT . OPERATING SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MAINT. OPERATING SUPPLIES JANITORIAL SUPPLIES MISC SUPPLIES LABOR RELATIONS CONSULTATIONS LABOR RELATIONS CONSULTATIONS COUNCIL MEMBER NAME TAGS SUPPLIES DATE 2/09/18 TIME 12:3 0:23 C I T Y 0 F M 0 S E S L A K E PAGE 17 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/13 /2018 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= ====================== TOTAL: 1,105.20 UNITED PARCEL SERVICE -00005456 0000083 962 108.00 SHIPPING/SERVICE CHARGES 0000083962 7.82 SHIPPING/SERVICE CHARGES 0000083962 15.66 SHIPPING/SERVICE CHARGES ====================== TOTAL: 131. 48 US BANCORP 000054 77 0000083948 65,979.67 #41 LEASE PYMT/2018 0000083947 8, 111. 50 #43A LEASE PYMT/MARCH 0000083948 2,357.33 #41 LEASE PYMT/201 8 0000083947 811 .30 #43A LEASE PYMT/MARCH ====================== TOTAL: 77,259.80 l.ITIL UNDRGRND LOCATION CENTER 00004598 0000083808 33.97 UNDERGROUND l.ITILITY LOCATES 0000083808 33.97 UNDERGROUND l.ITILITY LOCATES 0000083808 33 .97 UNDERGROUND l.ITILITY LOCATES ====================== TOTAL: 101. 91 VERIZON WIRELESS 00002107 0000083917 67.85 CELL PHONE SERVICE 0000083917 36 .25 CELL PHONE SERVICE 0000083917 39.00 CELL PHONE SERVICE 00000839 17 13. 25 CELL PHONE SERVICE 0000083917 380.21 CELL PHONE SERVICE 0000083917 129.20 CELL PHONE SERVICE 0000083917 14.79 CELL PHONE SERVICE 0000083917 39.58 CELL PHONE SERVICE 0000083917 19.56 CELL PHONE SERVICE 0000083917 58.56 CELL PHONE SERVICE DATE 2/09/18 TIME 12:30:23 LAKE PAGE 18 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 02 /13/2018 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= W F C A 00006213 WA ASSN SHERIFF POLICE CHIEFS 00002250 WA CITIES INSURANCE AUTHORITY 00006720 WASTE MGT RECYCLE AMERICA INC 00006595 WEINSTEIN BEVERAGE COMPANY 00005990 WESCO PAINT & EQUIPMENT 00004029 WESTERN PETERBILT INC 00006802 ZIGGYS #13 00006567 0000083917 19.50 ====================== TOTAL: 0000083825 0000083825 817.75 140.00 140.00 ====================== TOTAL: 280.00 0000083857 305.00 TOTAL: 305.00 0000083931 1,032.50 ====================== TOTAL: 1,032.50 0000083866 653.64 ====================== TOTAL: 653.64 0000083949 281. 32 ====================== TOTAL: 281.32 0000083802 345.18 ====================== TOTAL: 0000083803 0000083803 345.18 10.57 1,323.37 ====================== TOTAL: 0000083915 0000083850 1,333.94 860.29 203.93 ====================== TOTAL: 1,064.22 ============================= REPORT TOTAL: 647,864.67 CELL PHONE SERVICE ADVERTISING / 2 POSITIONS ADVERTISING / 2 POSITIONS MEMBERSHIP INSURANCE DEDUCTIBLE RECYCLING TIPPING FEES COLLISION DAMAGE REPAIR MISC SUPPLIES MISC REPAIR/PARTS MISC REPAIR/PARTS MAINT. OPERATING SUPPLIES MISC SUPPLIES/CREDIT MEMO DATE FRI, FEB 9, 2018, 12:30 AM TIME 12:30:24 TOTALS BY FUND FUND NO 000 103 116 410 490 493 495 498 503 517 519 528 C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G FUND NAME GENERAL FUND GRANTS AND DONATIONS STREET WATER/SEWER SANITATION STORM WATER AIRPORT AMBULANCE FUND SELF-INSURANCE CENTRAL SERVICES EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW L A K E T 0 B E A P P R 0 V E D 0 F 02/13/2018 AMOUNT 134, 744. 31 100.00 34,850.85 23,023.08 314,220.15 1,555.44 206 . 71 15,176.47 1,313.82 11, 051. 9C 103,655.00 7,966.94 647,864.67 VEND NO. P. 0. NO. AMT LISTED CORRECTED AMT ACTION TO BE TAKEN CORRECT AMOUNT TO BE PAID TOTALS PAGE XAPPRVD ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * C L A I M S A P P R 0 V A L * * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * IN THE AMOUNT OF $647 ,864.67 THIS 13RD DAY OF FEBRUARY , 2018 * * * * MAYOR FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Brief history MOSES LAKE MUNICIPAL AIRPORT FEDERAL DESIGNATOR W20 State classifications of airports NPIAS and non-NPIAS (National plan of integrated airport systems) General airport activities At our airport To operate and airport Organization and administration Finance Planning Stewardship and sustainability Operations Safety Maintenance How do these tasks get done? Air activities Communications Non-aviation activities Safety Make a visit To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Spencer Grigg, Parks & Recreation Director February 13, 2018 CONSIDERATION Ordinance -Amend MLMC 12.36-Park Rules & Regulations Legislative History: February 13, 2018 Consideration Current Park Regulations as written do not prohibit installation of displays or exhibits on park property. We have had a few issues with such items being installed in parks without authorization. This addition would add an additional prohibition (#22) to the existing list to remedy the issue. Background Over the past few years, we've had a number of items placed or installed in parks including sandwich boards, signs, and various displays. A number of communities have found themselves in a difficult legal situation as some organizations have targeted those communities, with open or less than regulated options, with some very unpleasant and distasteful displays. Without regulations controlling or prohibiting such activities, we open ourselves to undesirable liability. Fiscal and Policy Implications No direct fiscal implications barring legal challenges to regulating such issues without any restrictions or prohibitions. Page 1 of2 Options Option Results • Motion Add the additional prohibition ---------------------·---• Take no action. Individuals and/or organizations can install or exhibit whatever they choose in our parks Staff Recommendation Staff recommends that the Moses Lake City Council support the request and add the additional prohibition with: "#22. Install, erect or otherwise constmct displays, exhibitions or expositions on park property" to the ordinance. Attachments I A. I Ordinance Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel Page 2 of 2 ORDINANCE NO. AN ORDINANCE AMENDING MOSES LAKE MUNICIPAL CODE CHAPTER 12.36 TITLED "PARK RULES AND REGULATIONS" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. 12.36.040 Section 12.36.040 of the Moses Lake Municipal Code titled "Park Rules and Regulations" is amended as follows: Prohibited acts. A. All activities that constitute civil or criminal violations under state, local or federal statutes shall be prohibited on park property or in park facilities. B. It is unlawful for any person to do or permit any of the following acts within any city park: 1. Scatter, leave, throw, break or strew any litter, bottles, glass, paper, debris, garbage, refuse, or advertising matter in any park except in designated receptacles; provided, however, that it is further unlawful to deposit in such designated litter receptacles or elsewhere within a park any refuse, litter or other trash collected at the home, business or other dwelling of any person and intentionally brought to the park solely for the purpose of disposing of such refuse, litter or trash. 2. Damage, deface, mar, or destroy any park equipment or facility. 3. Cut, damage or destroy any park trees, shrubs, landscaping or plants, including grass. 4. Consume any beer, wine or intoxicating liquor in any park, or have possession of any container of beer, wine or intoxicating liquor in any park; provided , however, that consumption of alcoholic beverages in city parks is permitted if consumption is within a designated area in conjunction with a special event as authorized by the Parks Department. 5. Drive or park any vehicle or motorized bike, scooter, motorcycle, or ATV/UTV (as defined in MLMC Chapter 10.18), on the grass in any park or any other place not specifically designated for vehicular traffic, or operate a vehicle, motorized bike, scooter, motorcycle or ATV/UTV negligently within any park or park facility, unless expressly authorized by a permit issued by the City. This provision does not apply to authorized personnel of the City. 6. Disturb or molest the peace of others using the park and park facilities. 7. Solicit, promote or engage in any private commercial enterprise without prior approval of the city council. 8. Start or maintain a fire except in permanent park facilities provided for that purpose or in a barbeque, hibachi or other freestanding apparatus commonly used for outdoor food preparation purposes in an approved portion of the park. 9. Camp in any portion of any park unless specifically allowed by the City Manager pursuant to section 12.36.060 or by city council action for special events. Camping is prohibited pursuant to MLMC Chapter 9.18. 10. Bring, ride, leave, turn loose, or allow any animal to be within a park or park facility. Provided, however, that this prohibition shall not apply to a service animal which is defined as any animal which is trained or is being trained to aid a person who is blind, hearing impaired, or otherwise disabled and is used for that purpose and is properly trained to provide the required service, nor shall this prohibition apply to dogs properly restrained by a leash. 11. Erect, put or place any sign or advertisement in a park or park facility, or engage in any commercial activity except as authorized by the City Council or City Manager pursuant to section 12.36.065. 12. Engage or participate in any disorderly, lewd, obscene, drunken, or indecent conduct within any park or park facility. 13. Use or engage in any of the following activities: archery, discus, javelin, shot, golf, or aircraft, rockets, missile powered devices, or firearms. The City Manager may allow those activities in special-use areas as provided in section 12.36.065 of this chapter. 14. Possess any glass containers within a city park. 15. Use abusive, threatening, profane or obscene language. 16. Engage in or encourage a fight or brawl. 17. Yell, shout, hoot, whistle, or sing so as to unreasonably disturb or interfere with the peace, comfort, repose, health or safety of park users or nearby residents. 18. Meet or gather in large groups or assemblies without first making reservations and obtaining a written permit from the Parks Dept. A large group or assembly is that which would occupy one-tenth or more of the user capacity of the park. 19. No person shall enter or remain in any park at any time during which there Is in effect a notice of exclusion issued under section 12.36.080 excluding That person from that park. 20. Tobacco use, including smoking, e-cigarettes and vaping devices is prohibited pursuant to MLMC Chapter 8.56. 21. Discharge or sell any fireworks; fireworks are prohibited pursuant to MLMC Chapter 8.04. 22. Install. erect or otherwise construct displays. exhibitions or expositions on park property. Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on February 27, 2018. Karen Liebrecht, Mayor ATTEST: Cindy Jensen, Finance Director APPROVED AS TO FORM: Katherine Kenison, City Attorney To: From: Date: Proceeding Type: Subject: • First Presentation: • Action Staff Report Summary CITY OF M OSES LAKE CITY OF MOSES LAKE STAF F REPORT John Williams, City Manager Fred Snoderly, Municipal Services Director February 13, 2018 MOTION Request To Award Large Water Meter and Vault Project -2018 Legislative History: I February 13, 2018 I I Motion i On February 7th staff opened bids for the Large Water Meter and Vault Project -2018. The City's small works roster was used to notify contractors of the project and the City received three (6) bids for the work. The bids ranged from $121,549 to $214,138. The Engineer's Estimate is $128,589. Background The 2018 budget includes $150,000 for lining of the City's sewer manholes. This project includes the replacement of eight (8) 3-inch diameter water meter and vaults, two (2) 1 Yi" diameter water meter and tiles, and one (1) 2-inch water meter and tile and associated piping within the City of Moses Lake water service area. The work includes cement concrete work (sidewalk, water meter pads, and curb), HMA patching, repair of disturbed irrigation systems, and sod replacement. Fiscal and Policy Implications The project will require budgeted funds to be spent. Page 1 of2 Options ______ O-'p'-t_io_n_ --"·----------t·----"-·-·-·-----"_Jiesults _. ____ "----·-" Approve a motion to award the Large ! Staff will move forward with executing a • I Water Meter and Vault Project-2018. I contract with the low bidder to complete the i work. I • Take no action. I Staff will stop worki.ng on this project and wait " I for further direction from City council. Staff Recommendation Staff recommends awarding the Large Water Meter and Vault Project -2018 to the Superior Walls in the amount of $121,549.78. Attachments I A. I Bid Summary Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Page 2 of 2 LARGE WATER METER AND VAULT PROJECT-2018 CONTRACT NUMBER: B-502 ITEM DESCRIPTION 1 Mobilization 2 Traffic Control 3 Remove Curb and Gutter 4 Remove Cement Concrete Sidewalk 5 Sawcut Pavement or Concrete 6 TrimminQ and Cleanup 7 HMA Patch Cl. 3/8-lnch PG 64-28 8 Water Meter Vault for 3-inch Service 9 Water Meter Tile for 2-lnch Service 10 Sod Installation 11 Repair of Disturbed lrri1:1ation Svstems 12 Cement Concrete Curb and Gutter, Tvpe Existing 13 Cement Concrete Sidewalk SECTION APPROX. UNIT QUANTITY 1-09.7 1 LS 1-10 1 LS 2-02 20 LF 2-02 65 SY 2-02 340 LF 2-11 1 LS 5-06 45 SY 7-15 8 EA 7-15 3 EA 8-02 500 SF 8-03 1 LS 8-04 20 LF 8-14 65 SY Subtotal Schedule A Sales Tax 7.9% Total Schedule A Cutting Edge Earthworks Moses Lake. WA UNIT PRICE AMOUNT $5,000.00 $5,000.00 $2,000.00 $2,000.00 $25.00 $500.00 $20.00 $1,300.00 $5.00 $1,700.00 $2,000.00 $2,000.00 $80.00 $3,600.00 $11 ,264.57 $90,116.56 $5,200.00 $15,600.00 $2.00 $1,000.00 $2,000.00 $2,000.00 $50.00 $1,000.00 $50.00 $3,250.00 I $129,066.56 $10,196.26 $139,262.82 LARGE WATER METER AND VAULT PROJECT-2018 CONTRACT NUMBER: 8-502 ITEM DESCRIPTION 1 Mobilization 2 Traffic Control 3 Remove Curb and Gutter 4 Remove Cement Concrete Sidewalk 5 Sawcut Pavement or Concrete 6 Trimming and Cleanup 7 HMA Patch Cl. 3/8-lnch PG 64-28 8 Water Meter Vault for 3-inch Service 9 Water Meter Tile for 2-lnch Service 10 Sod Installation 11 Repair of Disturbed Irrigation Systems 12 Cement Concrete Curb and Gutter, Type Existing 13 Cement Concrete Sidewalk SECTION APPROX. UNIT QUANTITY 1-09.7 1 LS 1-10 1 LS 2-02 20 LF 2-02 65 SY 2-02 340 LF 2-11 1 LS 5-06 45 SY 7-15 8 EA 7-15 3 EA 8-02 500 SF 8-03 1 LS 8-04 20 LF 8-14 65 SY Subtotal Schedule A Sales Tax 7.9% Total Schedule A POW Contracting, Inc. OW Excavating, Inc. Pasco, WA Davenport. WA UNIT PRICE AMOUNT UNIT PRICE AMOUNT $20,700.00 $20,700.00 $10,000.00 $10,000.00 $12,500.00 $12,500.00 $4,000.00 $4,000.00 $5.00 $100.00 $6.00 $120.00 $10.00 $650.00 $6.00 $390.00 $1.50 $510.00 $4.30 $1,462.00 $6,500.00 $6,500.00 $2,000.00 $2,000.00 $100.00 $4,500.00 $317.00 $14,265.00 $15,500.00 $124.000.00 $14,400.00 $115,200.00 $4,500.00 $13,500.00 $5,100.00 $15,300.00 $5.00 $2,500.00 $10.00 $5,000.00 $3,500.00 $3,500.00 $1,900.00 $1,900.00 $150.00 $3,000.00 $32.00 $640.00 $100.00 $6,500.00 $45.50 $2,957.50 $198,460.00 § $173,234.50 $15,678.34 $13,685.53 $214,138.34 $186,920.03 LARGE WATER METER AND VAULT PROJECT-2018 CONTRACT NUMBER: B-502 ITEM DESCRIPTION 1 Mobilization 2 Traffic Control 3 Remove Curb and Gutter 4 Remove Cement Concrete Sidewalk 5 Sawcut Pavement or Concrete 6 Trimming and Cleanup 7 HMA Patch Cl. 3/8-lnch PG 64-28 8 Water Meter Vault for 3-inch Service 9 Water Meter Tile for 2-lnch Service 10 Sod Installation 11 Repair of Disturbed Irrigation Systems 12 Cement Concrete Curb and Gutter, Type Existing 13 Cement Concrete Sidewalk SECTION APPROX. UNIT QUANTITY 1-09.7 1 LS 1-10 1 LS 2-02 20 LF 2-02 65 SY 2-02 340 LF 2-11 1 LS 5-06 45 SY 7-15 8 EA 7-15 3 EA 8-02 500 SF 8-03 1 LS 8-04 20 LF 8-14 65 SY Subtotal Schedule A i Sales Tax ' 7.9% Total Schedule A All·Star Construction M & M Excavating LLC Richland, WA Glenwood, WA UNIT PRICE AMOUNT UNIT PRICE AMOUNT $7,772.00 $7,772.00 $17,825.00 $17,825.00 $4,395.00 $4,395.00 $2,645.00 $2,645.00 $7.45 $149.00 $17.00 $340.00 $20.13 $1 ,308.45 $10.50 $682.50 $2.09 $710.60 $4.60 $1,564.00 $2,223.00 $2,223.00 $2.664.00 $2,664.00 $96.20 $4,329.00 $50.70 $2,281.50 $10,147.75 $81,182.00 $9,230.00 $73,840.00 $4,134.35 $12,403.05 $4,715.00 $14,145.00 $2.36 $1,180.00 $4.60 $2,300.00 $2,649.00 $2,649.00 $920.00 $920.00 $92.72 $1,854.40 $23.00 $460.00 $50.60 $3,289.00 $57.50 $3,737.50 $123,444.50 E $123.404.50 $9,752.12 $9,748.96 $133,196.62 $133,153.46 LARGE WATER METER AND VAULT PROJECT-2018 CONTRACT NUMBER: 8-502 ITEM DESCRIPTION 1 Mobilization 2 Traffic Control 3 Remove Curb and Gutter 4 Remove Cement Concrete Sidewalk 5 Sawcut Pavement or Concrete 6 Trimming and Cleanup 7 HMA Patch Cl. 3/8-lnch PG 64-28 8 Water Meter Vault for 3-inch Service 9 Water Meter Tile for 2-lnch Service 10 Sod Installation 11 Repair of Disturbed Irrigation Systems 12 Cement Concrete Curb and Gutter, Type Existing 13 Cement Concrete Sidewalk SECTION APPROX. UNIT QUANTITY 1-09.7 1 LS 1-10 1 LS 2-02 20 LF 2-02 65 SY 2-02 340 LF 2-11 1 LS 5-06 45 SY 7-15 8 EA 7-15 3 EA 8-02 500 SF 8-03 1 LS 8-04 20 LF 8-14 65 SY Subtotal Schedule A Sales Tax 7.9% Total Schedule A Superior Walls I ENGINEER'S ESTIMATE I Moses Lake, WA UNIT AMOUNT PRICE UNIT PRICE AMOUNT $30,000.00 $ 30,000.00 $3,500.00 $3,500.00 $ 5,000.00 $ 5,000.00 $3,500.00 $3,500.00 $ 10.00 $ 200.00 $10.00 $200.00 $ 20.00 $ 1,300.00 $10.00 $650.00 $ 5.00 $ 2,200.00 $1.75 $595.00 $ 3,000.00 $ 3,000.00 $3,000.00 $3,000.00 $ 125.00 $ 5,625.00 $77.78 $3,500.10 $ 7,000.00 $ 56,000.00 $8.281.87 $66,254.96 $ 3,000.00 $ 9,000.00 $7,983.33 $23,949.99 $ 4.00 $ 2,000.00 $1 .00 $500.00 $ 1,000.00 $ 1,000.00 $2,000.00 $2,000.00 $ 30.00 $ 600.00 $200.00 $4,000.00 $ 50.00 $ 3,250.00 $15.39 $1,000.35 $119, 175.00 § $112,650.40 $9,414.83 $8,899.38 $128,589.83 $121,549.78 To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT City Council John Williams, City Manager February 13, 2018 Motion Resolution -Rescinding Outdated Administrative Policies Legislative History: I February 13, 2018 i I Motion Attached is a resolution rescinding Resolution No. 2766 setting personnel policies, compensation, and benefits. Staff is in the process of converting many existing policies into a new administrative policy book format. There are a number of policies that are outdated or have been significantly impacted by recent legislation or rule changes, so it is appropriate to rescind these policies. Specifically, the section regarding sick leave has been voided by the passing of Initiative 1433 which was passed by the voters in 2016 and sets the state minimum wage and sick leave rules. These policy changes will be maintained by the Human Resources Department and authorized/signed by the City Manager under authority set by RCW 35A.13. Certain policy changes may be brought before council in the future to repeal or amend other resolutions as necessary. Staff Recommendation Staff recommends Council rescind Resolution No. 3718 and authorize the City Manager to execute any and all administrative policies and procedures deemed necessary and appropriate. Attachments A. Resolution No. 3718 and Resolution No. 2766 Page 1of2 RESOLUTION NO. 3718 A RESOLUTION RESCINDING RESOLUTION NO. 2766 SETTING PERSONNEL POLICIES, COMPENSATION, AND BENEFITS RECITALS: 1. The City of Moses Lake intends to establish and revise from time to time the administrative policies guiding the operations and management of the city. 2. In past years, the City of Moses Lake has adopted and amended resolutions pertaining to the personnel policies, compensation, and benefits, in an effort to assemble a comprehensive policy manual. 3. Resolution 2766 has become outdated and the policy in the City of Moses Lake's personnel policy manual regarding compensation and benefits due to legislative or other rule changes no longer apply. RESOLVED: 1. The Moses Lake City Council hereby rescinds the resolution setting personnel policies, compensation, and benefits. The City Manager is authorized to execute administrative policies and procedures deemed necessary and appropriate under the authority granted by RCW 35A.13 or by City Council as necessary. Adopted by the City Council on February 13, 2018. ATTEST: Karen Liebrecht, Mayor Cindy Jensen, Finance Director ; I ' ! C IT Y OF IVrOSES LAKE May 17, 2006 Honorable Mayor and Moses Lake City Council Dear Council Members \IV A s H N City Managor .......... 766·9201 City Atlorm)y ............. 766-9203 Community Dev ... 766-9235 rinance Dopt .......... 766·9249 Fire Dept ................. 755-2204 G T 0 N Municipal Serv ...... . 766-921"' Municipal Court ........ 766-9201 Porks & Rec ............. 766-9240 Police Dept .............. 766-9230 Fax.... ..... .. ... ...... . 766-9392 Attached is a proposed resolution amending our personnel policies compensation and benefits. This proposed amendment corrects minor errors made in the personnel resolution adopted in March 2006. The resolution is presented for Council consideration. "'-•~ ..... ---- JKG:jt SOUTH 321 BALSAM STREET • POST OFFICE DRAWER 1579 • MOSES LAKE, WA 98837-0244 • A.C. 509 766-9214 ~ . . ' -, u u RESOLUTION NO. 2766 A RESOLUTION SETIING PERSONNEL POLICIES, COMPENSATION, AND BENEFITS RECITALS: 1. There is a need within the municipal service of the City of Moses Lake for the development, establishment, and promulgation of unified rules, policies, and procedures pertaining to the personnel administration, compensation, and benefits to employees of the City of Moses Lake; and 2. It is the intent of this resolution to establish provisions and methods of governing the personnel functions and the administration of compensation and benefits which would result in a more efficient governmental operation. 3. This resolution supersedes Resolution 2750A passed by the Moses Lake City Council on March 28, 2006. RESOLVED: 1. Applicability: The provisions of this resolution apply only to regular non-union city employees including department heads and the City Manager except where specifically made appllcable to union personnel or where the provision involves an administrative function not subject to collective bargaining agreements. Union employees shall be governed generally by their collective bargaining agreements. 2. Authorization to Issue Policies and Procedures: The City Manager is directed, in accordance with state law, and in the best interests of the efficient operation of the city, to maintain overall responsibility for the administration of the personnel functions in the City of Moses Lake and is authorized to Issue policy and procedure statements, consistent with the legislative philosophy and direction of the Council and in the best interest of the efficient operation of the city. 3. Disclaimer: THE CITY COUNCIL SPECIFICALLY RESERVES THE RIGHT TO REPEAL, MODIFY, OR AMEND THIS RESOLUTION AND THE CITY MANAGER IS AUTHORIZED TO REPEAL, MODIFY, OR AMEND THE APPLICABLE ADMINISTRATIVE POLICIES AND PROCEDURES AT ANY TIME, WITH OR WITHOUT NOTICE. NONE OF THESE OR OTHER ADMINISTRATIVE PROVISIONS SHALL BE DEEMED A VESTED CONTRACTUAL RIGHT NOR TO LIMIT THE CITY COUNCIL IN THE REPEAL OR MODIFICATION OF THIS RESOLUTION OR THE CITY MANAGER TO REPEAL OR MODIFICATION OF APPROPRIATE RULES AND REGULATIONS. THESE AND OTHER ADMINISTRATIVE POLICIES ARE NOT TO BE INTERPRETED AS PROMISES OF SPECIFIC TREATMENT. 4. Salaries and Wages: Salaries and wages shall be reviewed annually by the City Manager or his designee for all employees covered by this resolution. Salary and wage ranges for non-union employees of the City of Moses Lake shall be recommended by the City Manager to the City Council and shall be in effect adopted by the City Council. Salaries and wages and wage ranges for union employees of the City of Moses Lake shall be established through the collective bargaining process, ratified by the union, and approved by the City Council. A. Overtime Compensation: 1) Regular Hourly Rates: The hourly rate for employees working five (5) eight (8) hour shifts out of a seven (7) day period, determined to be Monday through Sunday inclusive, shall be computed by dividing the annual salary by 2080 hours. The hourly rate for employees working three (3) twenty-four (24) hour shifts out of a nine (9) day period shall be computed by dividing the annual salary by 2600 hours. 2) Overtime Rate: The hourly rate for overtime worked shall be computed by multiplying the regular hourly rate by one and one-half (1 ~)times. RESOLUTION 2766 PAGE2 May 23, 2006 3) Holiday Rate: Non-exempt employees, as defined hereafter, whose work schedule requires them to work on an authorized holiday shall receive wages at the rate provided by contract or the provisions of the Municipal Administrative Code. Temporary, seasonal, and retainer employees shall not be entitled to holiday pay. · B. Call Back: The city shall pay for a minimum of two (2) hours overtime and/or holiday pay when a non-exempt employee is called back to work by the Department Director or immediate super- visor during time off. C. It is the policy of the City of Moses Lake, as a matter of financial practicality and as an affirmation of public accountability, that all employees (exempt or non-exempt) will be paid only for hours actually worked , or covered by authorized and approved leave or compensatory time. 5. Exempt Employees: In conformance with the Fair Labor Standards Act (FLSA) the following positions are exempt due to their classification as executive, administrative, or professional employees: City Manager Finance Director Human Resources Director Assistant Finance Director Municipal Services Director City Engineer/Asst. Municipal Services Director Assistant City Engineer Fire Chief Assistant Fire Chief -Operations Assistant Fire Chief -Medical Services Police Chief Police Captains Community Development Director Parks and Recreation Director Public Works Superintendent · Recreation Superintendent Parks Maintenance Superintendent Employees that are exempt from the overtime provisions of this personnel resolution may receive compensatory time off at the discretion of the City Manager. Non-exempt employees may receive compensatory time off at their discretion if agreed to by their department director and in accordance with the FLSA. However, in no case shall compensatory time be considered to be accruable. 6. Holidays: The City of Moses Lake will observe the following as legal holidays. Holiday New Years Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day Floating Holiday I Floating Holiday II Date to be Observed January 1 Third Monday in February Last Monday in May July4 First Monday in September November 11 Fourth Thursday In November Fourth Friday in November December25 At employee's choice, subject to stipulations At employee's choice, subject to stipulations A. If any such holiday falls on a Saturday, it shall be observed on the preceding Friday. If any such holiday falls on a Sunday, it shall be observed on the following Monday. An employee must work the day preceding and the day following a holiday or holiday weekend to receive holiday pay unless the employee is on authorized sick or annual leave. l RESOLUTION 2766 u u PAGE3 May23, 2006 B. Authorized holidays which occur during vacation shall not be charged against annual leave. C. The floating holiday each calendar year will be granted in accordance with the following conditions: 1) The employee has been or is scheduled to be continuously employed by the city for more than one ( 1 ) year. 2) The floating holidays will be granted subject to the approval of the employee's supervisor. 3) The floating holidays must be taken during the entitlement calendar year. 4) If the floating holidays have not been taken prior to leaving city employment, an employee will not be paid for them. D. Temporary, seasonal, and retainer employees shall not be entitled to holiday pay. 7. Annual Leave: Annual leave for members of collective bargaining units shall be earned at the rate specified within the collective bargaining agreement. Annual leave allowance shall be earned by full-time non-union employees on a monthly basis according to the following schedule: Years of Service Hours Pay Period Maximum Accrued O through 5 3.70 192.40 6through 10 4.61 239.72 11through15 5.53 287.56 16 through 20 6.46 335.92 Over20 7.38 383.76 A. The maximum accumulations allowable of annual leave will be two (2) years of earned annual leave. B. Annual leave for employees working standard eight (8) hour shifts will not accrue if an employee is on leave without pay, or suspension without pay for eleven (11) or more working days (88 hours) in one (1) month. C. Annual leave for employees of the Fire Department working twenty-four (24) hour shifts will not accrue if the employee is on leave without pay, or suspension without pay for one hundred twenty- three (123) hours or more during one (1) month. O. Annual leave shall not accrue on a pro-rata basis. New employees and employees terminated from city service working standard eight (8) hour shifts must work eighty-eight (88) or more hours within the month to accrue annual leave for the month. New employees and employees terminated from city service working twenty-four (24) hour shifts must work one hundred twenty- three (123) or more hours within the month to accrue annual leave. If less than the required number of hours is worked within the month, annual leave shall not accrue for new employees and employees terminated from city service. E. Temporary, seasonal, and retainer employees shall not be entitled to annual leave benefits. F. Maximum accumulation of vacation hours is equivalent to no more than fifty-two (52) pay periods of earned vacation. All vacation over this amount that is earned but not taken shall be forfeited. A department director may allow an employee to take annual leave which may be forfeited subject to the operating efficiency of the department. If and when it is offered by the city, qualified employees may direct annual leave that Is about to be forfeited to be deposited into an account established for contributing to the Retiree Health Savings (RHS) Plan. RESOLUTION 2766 PAGE4 May23, 2006 G. One hundred percent (100%) of the employees accumulated annual leave will be paid as severance pay upon voluntary termination or a reduction In force after six (6) months of continuous service with the city as provided below. The city will not disburse severance pay in a lump sum to PERS I employees, except for a maximum of two hundred forty (240) hours. The severed employee will be retained on the payroll and will be provided a regular paycheck for as many eighty (80) hour pay periods as is necessary to use up the accumulation. While receiving this severance pay the employee Is subject to all usual deductions, as well as being retained on medical and health insurance plans. The employee also continues to accrue vacation hours until permanently separated from the payroll. PERS I employees may choose to take a two hundred forty (240) hour lump sum payoff or stay on the payroll until the total unused vacation is absorbed. PERS lllLEOFF II employees may choose to take a lump sum payoff or stay on the payroll until unused vacation is absorbed. H. Use of Annual Leave: 1) An employee may make use of earned annual leave benefits following the completion of the first six (6) months of service with the city. Department Directors may approve the use of annual leave in the case of extraordinary circumstances. The use of earned annual leave shall be subject to the approval of the employee's department director. 2) All requests for annual leave must be approved by the department director prior to the commencement of the requested vacation. No employee will be granted unearned annual leave. 3) Annual leave requests for extended vacations, (any time in excess of 4 days) should be submitted to the department director in accordance with the operating procedures of each department. Annual leave will be granted subject to the operating needs of the city. 4) In the instance of the authorized use of a fraction of a day's vacation, the minimum charge to the annual leave account shall be one-quarter (1/4) hour. Additional employee absence after one (1) hour shall be charged to the nearest one-quarter (1/4) hour. I. When an employee is transferred to another position, any unused annual leave which may have been accumulated to the employee's credit shall continue to be available. 8. Sick Leave Benefits: A. Eligible Employees: Sick leave benefits provided by the city as set forth in this section shall apply to employees of the city, except for temporary, seasonal, and retainer employees and members of the Law Enforcement and Fire Fighters Pension Plan I as prescribed under RCW 41.26. Sick leave benefits provided by the city to members of LEOFF Plan II shall be in accordance with the sick leave provisions of this section which apply to city employees. Temporary, seasonal, and retainer employees shall not be entitled to sick leave benefits. Special sick leave benefits granted by the city to LEOFF Plan I members are set forth separately in this chapter. B. Accrual of Sick Leave: Employees working standard eight (8) hour shifts will accrue sick leave at the rate of 3. 70 hours of leave for each full calendar pay period. Employees of the Fire Depart- ment, LEOFF Plan II members working twenty-four (24) hour shifts, will accrue sick leave at the rate of 5.08 hours of leave for each full pay period. C. Reimbursement of Unused Sick Leave: Unused accumulated sick leave will be paid as severance pay upon voluntary termination or a reduction in force on the following basis: 1) One hundred percent (100%) of the accumulated sick leave, to a maximum of four hundred eighty (480) hours, after thirty (30) years of continuous service; .. ... .· 'RESOLUTION 2766 PAGE5 u u May23, 2006 2) Seventy-five percent (75%) of the accumulated sick leave, to a maximum of four hundred eighty (480) hours, after twenty (20) years of continuous service; 3) Fifty percent (50%) of the accumulated sick leave, to a maximum of four hundred eighty (480) hours, after ten (10) years of continuous service; 4) Twenty-five percent (25%) of the accumulated sick leave, to a maximum of four hundred eighty (480) hours, after five (5) years of continuous service; and 5) Ten percent (10%) of the accumulated sick leave for up to five (5) years of continuous service. D. The city will not disburse severance pay in a lump sum to PERS I employees. The severed employee will be retained on the payroll and will be provided a regular paycheck for as many eighty (80) hour pay periods as is necessary to use up the accumulation. While receiving this severance pay the employee is subject to all usual deductions, as well as being retained on medical and health insurance plans. The employee also continues to accrue sick leave hours until permanently separated from the payroll. PERS 11/LEOFF II employees (including those with collective bargaining agreement provisions) employees may choose to receive a lump sum payoff or stay on the payroll until unused sick leave is absorbed. E. Members of recognized bargaining units will not receive this benefit unless provided for through collective bargaining and only as stipulated by contract. F. At the discretion of the department director each employee upon first beginning work for the city may have immediately available for their use six (6) days of sick leave as an advance upon sick leave earned in the first six (6) months of employment. G. Sick leave for city employees working standard eight (8) hour shifts will not accrue if the employee is on leave without pay status, or suspension without pay for eleven (11) or more working days in one (1) month (88 hours). LEO FF II members of the Fire Department working twenty-four (24) hour shifts will not accrue sick leave If the employee is on leave without pay status or suspension without pay for one hundred twenty three (123) or more working hours in one (1) month. H. Use of Sick leave: Employees eligible for sick leave with pay shall be granted such leave for the following reasons: 1) Personal illness or physical incapacity resulting from causes beyond the employee's control. 2) Caring for an ill child which means a child with a health condition that requires treatment or supervision, which means any medical condition requiring treatment or medication that the child cannot self-administer or any medical or mental condition which would endanger the child's safety or recovery without the presence of a parent or guardian or any condition warranting treatment or preventative health care such as physical, dental, optical, or immunization services when a parent must be present to authorize and when sick leave may otherwise be used for the employee's preventative health care. The child must be under 18 years of age or 18 year of age or older and incapable of self care because of a mental or physical disablilty in order for this usage to apply. 3) Keeping of medical, dental, or optical appointments for the employee or dependent children under eighteen (18) years of age as specified in 2. 4) Forced quarantine of the employee in accordance with community health requirements. 5) Temporary disability, which is also known as maternity disability as prescribed by a physician. If no physician's prescription is provided, then ten (10) working days shall be allowed as a temporary disability due to pregnancy or childbirth. RESOLUTION 2766 PAGES May23, 2006 6) Subject to the approval of the Department Director, an employee may use sick leave for a death in the immediate family. Immediate family shall be defined as the following relatives by bloe:>d, marriage, or adoption: spouse, father, mother, stepfather, stepmother, son, daughter, stepson, stepdaughter, brother, sister, stepbrother, stepsister, grandparents, or grandchildren of the employee or relatives of the employee's spouse in the same categories of relationships. 7) In accordance with the provisions of the Family and Medical Leave Act for personal illness or injury. 8). To care for a spouse, parent, parent-in-law, or grandparent of the employee who has a serious medical condition or an emergency condition. Caring for a spouse, parent, parent- in-law, or grandparent who has a serious health condition or an emergency condition which means any illness, injury, impairment, or physical or mental condition that involves any period of Incapacity or treatment connected with in-patient care (i.e. an overnight stay In a hospital, hospice, or residential medical care facility) and any period of incapacity or subsequent treatment or recovery in connection with such in-patient care of that involves continuing treatment by or under the supervision of a health care provider or a provider of health care services and which includes any period of incapacity (i.e. inability to work, attend school, or perform regular daily activities). I. Authorization to Use Sick Leave: An employee who is unable to report to work because of any reason herein set forth, shall report the reason for his or her absence to their immediate supervisor prior to the start of shift or as soon as practicable. Sick leave with pay shall not be allowed unless such a report has been made. Sick leave may be granted by the department director up to and including the second day of consecutive absence. Each application which exceeds two (2) days shall be accompanied by certification of a doctor, If requested by the department director. The employee, upon return to work, will submit a leave request form to the department director for approval. Any failure to give notice or file a physician's certificate as required herein may be cause for denial of sick leave with pay for the period of absence. J. Abuse of Sick Leave: Abuse of sick leave privileges shall be cause for disciplinary action up to and including discharge. K. Charges Against Sick Leave: In an instance of the authorized use of a fraction of a day's sick leave, the minimum charge to the sick leave account shall be one-quarter (1/4) hour. L. Bonus for Unused Sick Leave: Each employee shall receive bonus vacation time for each full year he/she works without using any sick leave or disability. Employees working standard eight (8) hour shifts will receive a bonus of eight (8) hours and employees working twenty-four (24) hour shifts wlll receive twenty-four (24) hours. The bonus vacation shall be added to the employee's vacation accumulation on each anniversary date of last used sick leave. (January 1, 1983 will be the initial date for computing this anniversary date.) Sick leave taken to attend a pre-arranged doctor's or dentist's appointment for periods not to exceed two (2) hours for local appointments or eight (8) hours for out-of-town appointments, shall not be considered sick leave taken within the provisions of this section. 9. Jurv Dutv Leave: It is the civic obligation of each employee to serve on a jury if he or she is called. While on jury duty or while appearing as a legally required witness, an employee will receive full pay from the city but the employee shall remit to the city jury fees actually received by the employee. The employee may retain fees paid for the purpose of mileage reimbursement. The employee may be required to return to work on any day in which he or she is released from jury duty so that he or she could reasonably complete one half of their regular work shift. 10. Military Leave: Any officer or employee of the city who is a member of the State National Guard or Federal Reserve Military Unit shall be entitled to be absent from his or her duties with the city with full pay for up to fifteen (15) consecutive calendar days during each calendar year (using an October 1 to . . . ' .. ,. ·. • .... • t ·· . • . ' 'RESOLUTION 2766 PAGE? u May23, 2006 September 30 year) while engaging in the performance of officially ordered military duty and while going to or returning from such duty in accordance with the laws of the State of Washington {RCW 38.40.060}. Such leaves shall be in addition to any other leave or vacation benefits. 11 . Group Hospital and Medical Insurance: Each full time regular employee shall be a participant in a group hospital and medical insurance plan and shall be provided with dental and optical coverage as provided by the City of Moses Lake. 12. Reimbursement of Business or Travel Expenses: All expenditures reported must be necessary and reasonable and incurred in the conduct of the business of the city. All bills for reimbursement for expenditures made on business trips shall be itemized on forms provided by the city and paid as follows and shall also apply to all union employees: A. Expenses for travel which are lawfully incurred shall be reimbursed at actual fare if by common carrier and $0.48 per mile if by private auto. B. Expenses such as hotel, auto rental, air travel, etc. must be supported by receipts. Air travel shall be based on tourist rates. C. Receipts will not be required for miscellaneous expenses of a minor nature. D. All other expenses -actual expenditures if deemed reasonable and supported by receipts. E. Employees may, when property authorized, be reimbursed for the cost of meals incurred within the city or at other normal areas of employment while they are conferring, consulting, or otherwise meeting with specialists, technicians, executives, city officers, or others for purposes generally associated with the official duties of such city personnel. F. Whenever an employee travels with members of theirfamifies, the reimbursable lodging rate shall be the single room rate. G. Reimbursement for employee recruitment-the travel and subsistence expenses of applicants for department director positions, requested to come to the city for Interviews to fill positions in the city that require special experience and training, will be reimbursed in accordance with the allowance authorized by the City Manager. H. The cost of moving the household goods and personal effects of a new City Manager or department director will be paid in accordance with the allowance authorized by the City Council or City Manager. If the new appointee remains in the position for less than twenty-four {24) months, the relocation expenses will be paid back to the City of Moses Lake by the employee on a pro-rated basis as determined by the City Council or City Manager. 13. Savings Clause: If any provision of this resolution shall be held invalid by operation of law or by any tribunal of competent jurisdiction or if compliance or enforcement of any provision should be restrained by such tribunal pending a final determination as to Its validity, the remainder of this resolution shall not be held invalid and will remain in full force and effect. Adopted by the City Council on May 23, 200