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2018 1113 Council Agenda Packet__________________________________________________________________________________________________ Moses Lake City Council Karen Liebrecht, Mayor | David Curnel, Deputy Mayor | Mike Riggs, Council Member | Don Myers, Council Member Daryl Jackson, Council Member | Ryann Leonard, Council Member| Dean Hankins, Council Member Regular Meeting Agenda Moses Lake Civic Center – 401 S. Balsam November 13, 2018 at 7:00 p.m. Call to Order – 7:00 p.m. Roll Call Pledge of Allegiance Summary Reports: Mayor’s Report Additional Business City Manager’s Report Citizen’s Communications – Identification Citizens who would like to address the Council must complete one of the blue speaker request cards and submit it to the City Clerk. There is a (5) minute time limit per speaker. Presentation Japan-America Society – Grassroots Summit Event Josephine Hoyne, Coordinator Consent Agenda Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #1 a. City Council Meeting Minutes dated October 20th, 23rd, and 25th b. Bills and Checks Issued c. Accept Combined Storage Bid d. Accept Ballfield Lighting Bid e. Surplus Equipment Resolution 3747 f. Sale of Surplus Equipment g. Build on Unplatted Property – Resolution 3749 November 13, 2018, City Council Meeting – Page 2 Public Hearings #2 Property Tax Levy Resolution 3748 Motion Presented by Cindy Jensen, Finance Director Summary: Council to conduct hearing, review and adopt resolution as presented #3 2019 Budget Ordinance - 1st Presentation Presented by Cindy Jensen, Finance Director Summary: Council to conduct hearing, review and continue to November 27th Old Business #4 Solid Waste Rate Change Ordinance 2912 – 2nd Presentation Motion Presented by Cindy Jensen, Finance Director Summary: Council to review and adopt ordinance as presented New Business #5 9127 Space St Request to Connect to Water and Sewer Motion Presented by Fred Snoderly, Municipal Services Director Summary: Council to review and approve connection with an extra territorial agreement #6 Street Design Standards Presented by Gil Alvarado, Community Development Director/Deputy City Manager Summary: Council to review and advise staff on how to proceed Administrative Reports Council Communications and Reports Adjournment MOSES LAKE CITY COUNCIL – SPECIAL MEETING Saturday, October 20, 2018 CALL TO ORDER A meeting of the Moses Lake City Council was called to order at 9:00 a.m. by Mayor Liebrecht in the Council Chambers of the Civic Center, 401 S. Balsam, Moses Lake, Washington. ROLL CALL Present: Mayor Liebrecht; Deputy Mayor Curnel; Council Members Jackson, Myers, Leonard, Riggs, and Hankins. OTHER BUSINESS Railroad Crossing Right of Entry Staff received updated documents last week that contained two city-owned parcels near SGL that will have less of an impact if approved. Council concurred to authorize the City Manager to sign the agreement as revised. Chamber Building Parking Access The Chamber has requested access of 16 ft of the Civic Center Park to improve their facility for parking and deliveries. The Council concurred to have the City Manager work on the negotiations. JMUSA Formation The City Manager will be coordinating a joint meeting with the Council, Port of Seattle, and subject matter experts to determine if formation of this type of entity is necessary for the city’s sewer plant services in the residential area of Larson Air Force Base. STUDY SESSION City Manager John Williams, Department Directors, and the Council reviewed and made modifications to the City Manager’s Preliminary Budget document based on the goal setting workshop held the prior Saturday. Council concurred to temporarily reduce the ending fund balance in order to include a Marketing Specialist position in the budget under the 2nd 2% of the Lodging Tax. Council also agreed to keep the new restroom at Blue Heron Park in the budget and assess the project for actual construction at a later date. ADJOURNMENT The meeting adjourned at 3:15 p.m. ______________________________________ Karen Liebrecht, Mayor ATTEST____________________________________ Debbie Burke, City Clerk MOSES LAKE CITY COUNCIL October 23, 2018 STUDY SESSION: A study session was held prior to the regular meeting to discuss Homelessness Issues. City staff will continue to monitor court cases and consequences that develop from other city’s actions. There will be a Sleep on the Streets event to raise funds and accept supplies for the local Warming Center Coalition on Thursday, October 25th at Penhallurick’s Hardware parking lot. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 7:01 p.m. by Mayor Karen Liebrecht in the Council Chambers of the Civic Center, 401 S. Balsam, Moses Lake, Washington. ROLL CALL Present: Mayor Liebrecht; Deputy Mayor Curnel; Council Members Jackson, Myers, Leonard, Riggs, and Hankins. PLEDGE OF ALLEGIANCE Courtney Armstrong from Grant County Prevention and Recovery Center led the Council in the Pledge of Allegiance. SUMMARY REPORTS: ADDITIONAL BUSINESS Council concurred to add an item on the next agenda related to Street Design Standards as per Council Member Hankin’s request. CITY MANAGER’S REPORT Joint Municipal Utility Services Agreement The City Manager will be coordinating a joint meeting with the Council, Port of Seattle, and subject matter experts to determine if formation of this type of entity is necessary for the city’s sewer plant services in the residential area of Larson Air Force Base. PRESENTATION Grant County Public Utility District Public Affairs Supervisor Chuck Allen provided a PowerPoint presentation to illustrate the power grid portfolio, 2019 budget, rate history, new service requests, and advanced metering program. CONSENT AGENDA #1 a. City Council meeting minutes October 9 and 13, 2018. b. Claims in the amount of $319,345.68; prepaid claim checks in the amount of $499.17 and $73,449.59; claim checks in the amount of $1,538,666.50; and payroll checks in the amount of $373,618.11. c. Set Public Hearings for 2019 Property Tax Levy and Budget. CITY COUNCIL MINUTES – October 23, 2018 pg. 2 Action taken: Deputy Mayor Curnel moved to approve the consent agenda as presented, second by Council Member Hankins. The motion carried 7 – 0. CITIZEN COMMENT Jason Burnham, 715 S Michael St, Moses Lake, shared his observations from a prior city he lived in as well as present encounters with the homeless population here, and requested action be taken by the City for the local homelessness issues. Elisia Dalluge, 310 Loring Dr, Moses Lake, placed a flyer on the document viewer and invited Council, staff, and the community to attend the Road Brother Food Drive on Saturday, November 10th at the Ross Parking Lot in Moses Lake. OLD BUSINESS #2 Business License Amendment MLMC 5.04, Ordinance 2911 First presentation of the draft ordinance occurred on October 9th. The amendments bring the city regulations in line with recent state legislation. Action taken: Council Member Leonard moved to adopt Ordinance 2911 and to authorize the City Manager to execute the contract with the Department of Licensing, second by Deputy Mayor Curnel. The motion carried 7 – 0. #3 Solid Waste Services Discussion Council requested that staff draft an ordinance to increase the fee of the 48 gallon bin so that costs are recovered for that level of service. Staff will work on ways to educate the public on the standards to properly recycle as discussed at prior meetings. The recycle options will be addressed in 2020 when services are able to be negotiated under a new contract. Action taken: Council Member Hankins moved to modify the recycling stream to the contents to be most profitable, educate the public on new recycling, and to increase the 48 gallon rate to $20.65, second by Deputy Mayor Curnel. The motion carried 4 – 3, Council Member Jackson, Leonard and Myers were opposed. NEW BUSINESS #4 Surplus Property Resolution 3746 Council met in Executive Session at a prior meeting and then authorized the City Manager to execute documents for the sale of certain property. This resolution will formally surplus this property. Action taken: Council Member Hankins moved to adopt Resolution 3746 as presented, second by Council Member Myers. The motion carried 7 – 0. CITY COUNCIL MINUTES – October 23, 2018 pg. 3 #5 Lodging Tax Advisory Committee (LTAC) Recommendations Council approved applications as recommended for Gym Boosters, Harvest Ag Parade, Holiday Tree Lighting, Sip and Stroll, and Brews and Tunes for a total of $18k. Council provided feedback as discussed at the October 20th budget meeting as well as other suggested changes for the remaining 12 applications. LTAC will need to meet to consider amending these funding recommendations within 45 days. #6 Multi Family Project Authorization – Pioneer Meadows MLMC 18.23 permits a short term exemption for qualified applicants. Following application acceptance from the Community Development Director, the Council must also approve and the applicant must sign an agreement with specific terms and conditions. Action taken: Council Member Leonard approved the City Manager to execute the agreement with Pioneer Meadows, second by Council Member Riggs. The motion carried 7 – 0. #7 Property Lease Negotiation Authorization A local farmer is interested in leasing 120 acres of land adjacent to the Dunes Treatment Plant. The lease would save money on annual maintenance costs. Action taken: Council Member Myers moved to authorize the City Manager to negotiate the lease agreement as presented, second by Council Member Leonard. The motion carried 7 – 0. ADMINISTRATIVE REPORTS Deputy City Manager Gil Alvarado advised that staff is processing a UGA water system request exemption similar to the recent approval made by Council for Littlefield. Chief Kevin Fuhr also announced the Sleep on the Streets event information given during tonight’s Study Session, the event will start at 5:00 p.m. and end at 6:00 a.m. The department will also be participating in No Shave November, a campaign to raise cancer awareness. COUNCIL COMMUNICATIONS AND REPORTS – no action taken. ADJOURNMENT The regular meeting was adjourned at 10:23 p.m. ______________________________________ Karen Liebrecht, Mayor ATTEST____________________________________ Debbie Burke, City Clerk MOSES LAKE CITY COUNCIL – SPECIAL MEETING Thursday, October 25, 2018 CALL TO ORDER A meeting of the Moses Lake City Council was called to order at 2:30 p.m. by Mayor Liebrecht in the Council Chambers of the Civic Center, 401 S. Balsam, Moses Lake, Washington. ROLL CALL Present: Mayor Liebrecht; Deputy Mayor Curnel; Council Members Jackson, Riggs, and Hankins. Absent: Council Members Leonard and Myers. NEW BUSINESS #1 Accept Bid for Mini Storage Facility Staff received two bids that were both over the Engineer’s Estimate for the project at $505,889.15. Staff will plan to use the Larson Recreation Center as an interim storage for most items and find a secure location for police evidence items during the rebid process. Action taken: Council Member Jackson moved to reject the bids, second by Council Member Riggs. The motion carried 5 – 0. ADJOURNMENT The meeting adjourned at 2:40 p.m. ______________________________________ Karen Liebrecht, Mayor ATTEST____________________________________ Debbie Burke, City Clerk STAFF REPORT To: John Williams, City Manager From: Fred Snoderly, Municipal Services Director Date: November 8, 2018 Proceeding Type: Consent Agenda Subject: Request to Award Bid – Combined Storage Facility - 2018 Legislative History: •First Presentation: November 13, 2018 •Second Presentation: •Requested Action: Motion Staff Report Summary On October 24th staff opened bids for the 2018 Combined Storage Facility. The City received two (2) bids for the work. The low bid was $968,833.28 and the Engineer’s Estimate was $1,037,959.99. Background The City needs to expand various storage buildings at several locations. The work includes Carports at the Water Building, expanded storage at the COF, an automatic gate at Fire Station 1, and a Combined Storage Facility at the Operations Complex. The City has had good success working with POW Contracting, Inc. out of Pasco in the past. Fiscal and Policy Implications The project was approved as part of the 2018 Budget. Page 1 of 2 Page 2 of 2 Options Option Results •Award the 2018 Combined Storage Facility to the lowest bidder Staff will move forward with executing a contract with the low bidder to complete the work. •Take no action Staff will stop working on this project and wait for further direction from City council. Staff Recommendation Staff recommends accepting the bid for the 2018 Combined Storage Facility Project from POW Contracting, Inc. in the amount of $$968,833.28. Attachments A. Bid Summary Legal Review N-A STAFF REPORT To: John Williams, City Manager From: Fred Snoderly, Municipal Services Director Date: November 8, 2018 Proceeding Type: Consent Agenda Subject: Request to Award 2018 Ballfield Lighting Project Legislative History: •First Presentation: •Second Presentation: •Requested Action: November 13, 2018 Motion Staff Report Summary On November 8th staff opened bids for the 2018 Ballfield Lighting Project. The City received two (2) bids for the work. The low bid was $257,818.50 and the Engineer’s Estimate was $248,630.00. Background This project includes installing complete lighting systems and controls on three softball fields at the Larson complex, two new scoreboards on the baseball and softball fields at Larson, and lighting on the full size soccer field at Cascade Park-Kvamme Field. The low bidder, Northeast Electric, LLC has just successfully installed the same brand lighting system at football field for Central Washington University. Fiscal and Policy Implications The 2018 budget includes money for completing these improvements and majority of expense is covered by a grant. Page 1 of 2 Page 2 of 2 Options Option Results •Award the 2018 Ballfield Lighting Project to the lowest bidder Staff will move forward with executing a contract with the low bidder to complete the work. •Take no action Staff will stop working on this project and wait for further direction from City council. Staff Recommendation Staff recommends accepting the bid for the 2018 Ballfield Lighting Project from Northeast Electric, LLC in the amount of $257,818.50. Attachments A. Bid Summary Legal Review N-A PROJECT NAME: BALLFIELD LIGHTING PROJECT -201 B PROJECT NUMBER: E-274 Schedule A: ITEM ITEM DESCRIPTION 1 Mobilization 2 Larson Field A Controls/Scoreboard 3 Larson Field B lightina/Controls/Scoreboard 4 Larson Field C Lighting/Controls 5 Larson Field M LiQhting/Controls 6 Larson Field Y Controls 7 Cascade-Kvamme Field LiQhting/Controls APPROX. SECTION QUANTITY 1-09 1 8-20 1 8-20 1 8-20 1 8-20 1 8-20 1 8-20 1 Subtotal Schedule A Sales Tax Total Schedule A I ENGINEER'S ESTIMATE I UNIT UNIT PRICE AMOUNT LS. $20,000.00 $20,000.00 L.S. $20,000.00 $20,000.00 L.S. $55,000.00 $55,000.00 L.S. $50,000.00 $50,000.00 L.S. $30,000.00 $30,000.00 L.S. $15,000.00 $15,000.00 L.S. $40,000.00 $40,000.00 $230,000.00 8.1% $18,630.00 $248,630.00 Northeast Electric, LLC Woodland, WA luNIT PRICE! AMOUNT $10,000.00 $10,000.00 $15,000.00 $15,000.00 $75,000.00 $75,000.00 $58,000.00 $58,000.00 $37,000.00 $37,000.00 $3,500.00 $3,500.00 $40,000.00 $40,000.00 § $238,500.00 $19,318.50 $257,818.50 I Colvico, Inc. Spokane, WA lluNIT PRlcEI $22,900.00 $17,050.00 $105,180.00 $82,005.00 $51,800.00 $3,540.00 $49,400.00 § AMOUNT $22,900.00 $17,050.00 $105,180.00 S82,005.00 $51,800.00 $3,540.00 $49,400.00 $331,875.00 $26,881.88 $358,756.88 I I Page 1 of 2 STAFF REPORT To: John Williams, City Manager From: Fred Snoderly, Municipal Services Director Date: November 2, 2018 Proceeding Type: Consent Agenda Subject: Resolution to Declare Certain Personal Property Surplus Legislative History: •First Presentation: November 13, 2018 •Second presentation: •Action: Motion Staff Report Summary The City owns certain personal property and equipment that has been determined by the Municipal Services Director to have no further use by the City. Background The City has been storing materials at various municipal facilities, including the old Operations Complex, which items no longer serve a useful purpose. Municipal Services is cleaning up their facilities. Fiscal and Policy Implications Surplus equipment has a maintenance fee in licensing and insurance costs. Saleable items will return proceeds to the funds from which they were originally dispersed. Some of the items are stored at the old Operations Complex on Penn Street, and additional costs would be involved if those items need a new storage facility. Proceeds from the sale will be applied to the fund from which the Municipal Services Director is authorized and directed to sell, convey, or dispose of the property described on Exhibit A in any commercially reasonable manner of his choosing as long as the City receives in return for each item sold, no less than fair market value. Every sale made pursuant to this resolution shall be on an “as is” basis and shall include an express disclaimer by the City of any and all warranties or Page 2 of 2 liability. The proceeds of each sale shall be applied to the fund from which the disbursements were made in order to originally acquire the property when new. Options Option Results •Adopt the resolution and declare items surplus Surplus items will be sold and proceeds returned to original fund. •Do not adopt resolution and do not declare items surplus Surplus items will remain in City’s possession and will take up space, but will serve no useful purpose. Staff Recommendation Staff recommends adoption of the resolution, which allow the surplus material to be disposed of in the least costly manner. Attachments A. Resolution 3747 Legal Review N/A RESOLUTION NO. 3747 A RESOLUTION DECLARING CERTAIN PERSONAL PROPERTY SURPLUS TO THE NEEDS OF THE CITY AND AUTHORIZING THE MUNICIPAL SERVICES DIRECTOR TO DISPOSE OF THE SURPLUS PROPERTY IN A COMMERCIALLY REASONABLE MANNER Recitals: 1.The City currently owns certain personal property that has been determined by theMunicipal Services Director to be of no further use to the City. 2.The Council is authorized by state statute to declare property surplus and cause suchproperty to be leased, sold, or conveyed, or otherwise disposed of. Resolved: 1.The items of personal property on the attached Exhibit A, are no longer needed by theCity, and are hereby declared to be surplus. 2.The Municipal Services Director is authorized and directed to sell, convey, or dispose of the property described on Exhibit A in any commercially reasonable manner of hischoosing, as long as the City receives in return for each item sold, no less than fairmarket value. Every sale made pursuant to this resolution shall be on an "as is" basis andshall include an express disclaimer by the City of any and all warranties or liability. The proceeds of each sale shall be applied to the fund from which the disbursements were made in order to originally acquire the property when new. Adopted by the City Council of the City of Moses Lake, Washington, this 13th day of November, 2018. ____________________________________ Karen Liebrecht, Mayor ATTEST: _______________________________________ Debbie Burke, City Clerk 2018 Request to Surplus List Item #Division Item Qty Tag Notes 1 Bldg Maintenance Metal Yellow Desk 1 R335 2 Bldg Maintenance Metal Yellow Desk 1 R1583 3 Bldg Maintenance Green Metal Desk 1 R1802 4 Bldg Maintenance Wood Desk 1 R2506 5 Bldg Maintenance Book Shelf 1 R527 6 Bldg Maintenance Book Shelf 1 R727 7 Bldg Maintenance Projector 1 R386 8 Bldg Maintenance Metal Folding Chairs 7 R1243 / R1251 Only 2 of the 7 have tags 9 Bldg Maintenance Elyptical 1 B011574 10 Bldg Maintenance VHS/DVD Combo Player with remote 1 B01445 11 Bldg Maintenance Red High Back Wood Chairs 7 12 Bldg Maintenance Wood & Metal Desks 10 13 Bldg Maintenance Carpet Wall Dividers 12 14 Bldg Maintenance Metal Chairs with brown vinyl 8 15 Bldg Maintenance Office Chair (old)1 16 Bldg Maintenance TV/VCR combo 1 17 Bldg Maintenance Treadmill 1 18 Bldg Maintenance Old Center Table 1 19 Bldg Maintenance End Tables 2 20 Bldg Maintenance 10ft and 5ft Metal Wire Rack Shelves 5 21 Bldg Maintenance Nordic Pro Ski Machine Excerciser 1 22 Bldg Maintenance Misc Light Signal Covers 23 Bldg Maintenance Plastic Tarps / Cover 24 Bldg Maintenance Inkjet Printer (old)1 25 Bldg Maintenance Rack (old)1 26 Bldg Maintenance Ash Trays 27 Bldg Maintenance Long Vacuum Hose (old)1 28 Bldg Maintenance Stainless Evaporative Cooler Model ACEA100FDA1ATFJA Ser A95E36617 1 1.5 hp 460 volt 29 Bldg Maintenance HVAC Heater and Fan 5879M 05128 / (S) XFMS146541 1 1/2 hp 230 volt missing parts 30 Bldg Maintenance HVAC Heater and Fan 175829 / 133452-003-020 1 1 ho 240 volt missing parts 31 Engineering Lot 1 Permanent GPS Base 1 9490 Unknown; Working when upgraded to new system 32 Engineering Lot 2 Sokkisha Set 3 Total Station Unknown; not tested because it has no batteries 33 Engineering Lot 3 Sokkia Set 3B Total Station 1 8588 Unit Turns on and functions properly. Has not been calibrated. 34 Engineering Lot 4 Tri-brachs, Prisms See pic 232 Condition Unknown. Appear funcitoning. 35 Engineering Lot 5 Sokkisha Theodolite 1 3401 Unknown 36 Engineering Lot 6 K& E Level 1 231 Unknown 37 Engineering Lot 7 WILD T16 Theodolite 1 230 Unknown 38 Engineering Lot 8 Miscellaneous Carry Cases 9 Good 39 Engineering Lot 9 Radios,Charging & Cases 2 Unknown & untested 40 Engineering Lot 10 Survey Chains, Leather Pouches 3 Varying conditions 41 Engineering Lot 11 Data Collectors, Manuals 2 7991 Unknown & untested 42 Engineering Lot 12 VHS Camcorder 1 Unknown & untested 43 Engineering Lot 13 Mikita Drills 2 Unknown & untested. Batteries no longer hold charge. 44 Engineering Lot 14 Misc Hand Drafting Equipment See pic Varying conditions 45 Engineering Lot 15 Survey Tri-pods 6 236, 299 Varying conditions / useable 2018 Request to Surplus List Item #Division Item Qty Tag Notes 46 Engineering Lot 16 Survey Rods 7 Varying conditions / poor 47 Finance Old phone system 1 48 Fleet Management Eq 10 1998 Dodge Grand Caravan White VIN 2B4GP44R5WR773486 License 65828D 1 R8856 49 Fleet Management Eq 12 2005 Toyota Prius VIN JTDKB20U553083528 License 65831D 1 R9520 50 Fleet Management Eq 319 2005 Jacobsen HR-9016 Diesel Large Area Mower 1 R9518 51 Fleet Management Eq 416 1981 Lincoln Welder Trailer Mounted Welder IM308 Serial No. A- 966538 1 B2870 52 Fleet Management Eq 418 1982 Homemade Trailer Old Yellow Trailer Serial No. 7882113 1 B2872 53 Fleet Management Eq 520 1995 Toro Sand Pro 5000 Serial No. 08867-50232 1 R8603 54 Fleet Management First Aid Cold Compress and Eye Wash Bottles 9 boxes 55 Fleet Management Misc Electrical Terminals 1 box 56 Fleet Management Misc Terminal Strips 1 box 57 Fleet Management Misc Carling Switches and Switch Mounts 1 box 58 Fleet Management Compressor Tank (tank only) 59 Fleet Management Misc Trailer Ball Mounts with 2 Inch Balls 4 boxes 60 Fleet Management Clear Spot Light Bulbs 2 boxes 61 Fleet Management Misc Trailer Couplers 1 box 62 Fleet Management Misc Trailer Balls 1 box 63 Fleet Management Stereo Speakers 3 pairs 64 Fleet Management Small First Aid Box (empty)1 65 Fleet Management Small First Aid Box (full)1 66 Fleet Management Cold Packs 3 boxes 67 Fleet Management Eye Wash 1 box 68 Fleet Management First Aid Boxes for vehicles (expired)4 69 Fleet Management Bolt Bins 4 70 Fleet Management Jacobsen parts (for Eq 319)1 box 71 Fleet Management 3/8 Inch Course Fasteners 1 box 72 Fleet Management 7/16 Course Fasteners 1 box 73 Fleet Management 5/16 Inch Course Fasteners 1 box 74 Fleet Management 1/4 Inch Course Fasteners 1 box 75 Fleet Management 1/2 Inch Course Fasteners 1 box 76 Fleet Management M12/1.75 Fasteners 1 box 77 Fleet Management M10/1.5 Fasteners 1 box 78 Fleet Management Misc Metric Fasteners M4-M6-M8 1 box 79 Fleet Management 9/16 Inch Course Fasteners 1 box 80 Fleet Management 5/8 Inch Course Fasteners 1 box 81 Fleet Management 3/4 Inch Course Fasteners 1 box 82 Fleet Management 1/4 Inch Fasteners Stainless 1 box 83 Fleet Management 5/6 Inch Fasteners Stainless 1 box 84 Fleet Management 7/16 Inch Fasteners Stainless 1 box 85 Fleet Management 1/2 Inch Fasteners Stainless 1 box 86 Fleet Management 1/4 Inch Fine Fasteners 1 box 87 Fleet Management 5/16 Inch Fine Fasteners 1 box 2018 Request to Surplus List Item #Division Item Qty Tag Notes 88 Fleet Management 3/8 Inch Fine Fasteners 1 box 89 Fleet Management 7/16 Inch Fine Fasteners 1 box 90 Fleet Management 1/2 Inch Fine Fasteners 1 box 91 Fleet Management 9/16 Inch Fine Fasteners 1 box 92 Fleet Management 1/2 Inch Fine Fasteners 1 box 93 Fleet Management 5/8 Inch Fine Fasteners 1 box 94 Fleet Management Eq 896 1975 Varda Alarm Unit 1 Ser No. 9-226-23 Model S150BE (Police)1 DO NOT HAVE ALARM 95 Fleet Management Eq 917 1984 Varda Alarm Unit 2 Ser No. 3-0884-2A Model S150BE (Police)1 R1799 96 Fleet Management Eq 915 1987 Varda Alarm Unit 3 Ser No. E11-0387-2 Model S150BE (Thirsty's)1 DO NOT HAVE ALARM 97 Fleet Management Eq 916 1988 Varda Alarm Unit 4 Ser No. E1-2088-1 Model S150BE (Alliance)1 R7032 98 Fleet Management Eq 938 1989 Varda Alarm Unit 5 Ser No. E8-0289-1 Model S150BEX (Miller J)1 R7042 DO NOT HAVE ALARM 99 Fleet Management Eq 981 1989 Varda Alarm Unit 6 Ser No. E9-2189-1 Model S150BEX (Lampe)1 R7037 100 Fleet Management Eq 629 1993 Varda Alarm Unit 7 Ser No. 3-0393-1 Model T150X (Barney Googles)1 R7908 DO NOT HAVE ALARM 101 Fleet Management Eq 983 1989 Varda Alarm Unit 8 Ser No. E12-0689-2 Model No. S150BEX (Sts & Snd)1 R7040 DO NOT HAVE ALARM 102 Fleet Management Eq 975 1990 Varda Alarm Unit 9 Ser No. E8-1490-1 Model No. S150BEX (Museum)1 R7396 103 Fleet Management Eq 979 1990 Varda Alarm Unit 10 Ser No. E9-0690-2 Model No. S150BEU (Superior)1 R7397 DO NOT HAVE ALARM 104 Fleet Management Eq 986 1991 Varda Alarm Unit 12 Ser No. E3-0591-1 Model No. S150BEX (Exxon)1 R7812 105 Fleet Management Eq 611 1992 Varda Alarm Unit 13 Ser No. E2-2692-1 Model No. S150BEX 1 R7895 106 Fleet Management Eq 618 1992 Varda Alarm Unit 14 Ser No. 7-0292-2 Model No. S150BE 1 R7867 107 Fleet Management Eq 619 1992 Varda Alarm Unit 15 Ser No. 7-0892-1 Model No. S150BE 1 R7868 108 Fleet Management Eq 623 1992 Varda Alarm Unit 16 Ser No. 10-2792-1 Model No. S150BE (NC Const)1 R7869 DO NOT HAVE ALARM 109 Fleet Management Eq 982 1989 Varda Alarm Unit 17 Ser No. E9-2889-1 Model No. S150BEX (Police)1 R7038 110 Fleet Management Eq 630 1993 Varda Alarm Unit 18 Ser No. 3-0393-2 Model No. T150X (PKF Jewels)1 R7909 111 Fleet Management Eq 632 1993 Varda Alarm Unit 19 Ser No. 6-0893-1 Model No. T150X (City Shop)1 R7910 In Fleet Shop 112 Fleet Management Eq 681 1995 Varda Alarm Unit 20 Ser No. VMS 5-0495-1A Model No. T150X 1 R8447 113 Fleet Management Eq 980 1996 Varda Alarm Unit 11 Ser. No. E10-1790-1 Model No. S150BEX (Vista/Halls)1 R7228 disposed of 114 Fleet Management Misc Varda parts, sensors, antennaes 1 box 2018 Request to Surplus List Item #Division Item Qty Tag Notes 115 Parks A-Frame Carts with Ice Rink Glass; 179 panels 9/16 Inch & 20 panels 1/4 Inch 8 various lengths and widths 116 Street Concrete Brick Pavers 14,000 117 Street Ped Boxes 25 118 Street 4 Inch Base 1 119 Street TCD Automatic Signal Heads 14 120 Street McCain Signal Head 19 121 Street Red Lenses 12 Inch 14 122 Street Green Lenses 2 123 Street Amber Lenses 1 124 Street Green/Amber Lens 8 Inch 1 125 Street GE Traffic Signal Boxes 2 126 Street Ped Lights (used)14 127 Street Econolight Traffic Control Boxes 3 128 Street Boxes (aluminum)4 129 Street Vapor Lights 3 130 Street Light Poles 6 131 Street Masts Arm Light Poles 10 Inch Round with nuts and bolts 6 132 Street Base w/ Mast Arm Small 10 Inch Round with nuts and bolts 1 133 Street Broken Crosswalk Signals and Buttons 4 134 Street Ped Lights 20 135 Street 3 Inch Poles for School Beacons 2 136 Street Base 8 Inch Pole 1 137 Street Stratford and Alder Sign 1 138 Street Ped with Arm (old signal ped crossing signs)5 Page 1 of 1 STAFF REPORT To: John Williams, City Manager From: Fred Snoderly, Municipal Services Director Date: November 2, 2018 Proceeding Type: Consent Agenda Subject: Sale of surplus materials and equipment Legislative History: •First Presentation: November 13, 2018 •Second presentation: •Action: Motion Staff Report Summary Public Works has prepared lists of materials, equipment, and miscellaneous items that serve no further purpose, but which take up space. A request is made for the City Manager to execute documents for the sale of items after they are declared surplus under Resolution 3745. Fiscal and Policy Implications Surplus equipment has a maintenance fee in licensing and insurance costs. Saleable items will return proceeds to the funds from which they were originally dispersed. Some of the items are stored at the old Operations Complex on Penn Street, and additional costs would be involved if those items need a new storage facility. Options Option Results •Authorize City Manager to execute documents for the sale of surplus items Titles and other documents can be processed. •Do not authorize the City Manager to execute documents The surplus items will need to be stored indefinitely. Staff Recommendation Staff recommends Council authorize the City Manager to execute documents to sell surplus items. Attachments N/A Legal Review N/A Page 1 of 2 CITY OF MOSES LAKE STAFF REPORT To: John Williams, City Manager From: Gilbert Alvarado, Community Dev. Dir. / Deputy City Manager Date: November 7, 2018 Proceeding Type: Consent Agenda Subject: Build on Unplatted Property Resolution Legislative History: First Presentation:November 13, 2018 Second Presentation: Action:Motion Staff Report: Community Development has received a request from Peter Goulenko to building on unplatted property at 1427 E. Wheeler Road. The proposal is to construct a 40’ x 68’ shop building. The request was routed to City Staff for comment. No unfavorable comments were received. Background A building permit cannot be issued on unplatted property in accordance with MLMC 16.02.040 unless the City Council finds that the public interest will not be adversely affected by the issuance of such a permit. Page 2 of 2 Fiscal and Policy Implications None Options Option Results Adopt Resolution as presented.Find that the request meets the provisions of MLMC 16.02.040 and grant the request to building on unplatted property. Take no action.The buildings will not be constructed and the property will remain as is. Staff Recommendation City staff recommends adoption of the Resolution for approval to build on unplatted property as presented. Attachments A. Resolution B. Proponent Request & Grant County Parcel Information C. Email to staff D. Location Maps Legal Review N-A RESOLUTION NO. 3749 A RESOLUTION ALLOWING PETER GOULENKO TO BUILD ON UNPLATTED PROPERTY OWNED BY PETER AND TATIANA GOULENKO. Recitals: 1.Moses Lake Municipal Code 16.02.040 allows for the issuance of a building permit to aproponent who wishes to build on unplatted property after a resolution from the CityCouncil. 2.Peter Goulenko has requested the City Council to allow him to build on unplatted property owned by Peter and Tatiana Goulenko described as follows: W75' OF TX# 1287 IN NENWNW 24 19 28 TX# 1287 THE WEST 75 FEET OF THE FOLLOWING DESCRIBED LEGAL: A TRACT OF LAND IN THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 24, TOWNSHIP 19 NORTH, RANGE 28 E.W.M., DESCRIBED BY METES AND BOUNDS AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER; THENCE NORTH 89°12'50" WEST ALONG THE NORTH LINE OF SECTION 24, 150 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING NORTH 89°12'50" WEST ALONG SAID SECTION LINE, 150 FEET; THENCE SOUTH 00°05'20" WEST ON A LINE PARALLEL WITH THE EAST LINE OF THE NORTHWEST QUARTER OF SAID SECTION, 290.40 FEET; THENCE SOUTH 89°12'50" EAST ON A LINE PARALLEL WITH THE NORTH LINE OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER, 150 FEET; THENCE NORTH 00°05'20" EAST ON A LINE PARALLEL WITH THE EAST LINE OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER, 290.40 FEET TO THE POINT OF BEGINNING. Resolved: 1.That Peter Gulenko be allowed to construct a 40’x68’ shop building on unplatted propertyowned by Peter and Tatiana Goulenko, on the property described above. The permissiongranted is to run with the land. 2.The property to be platted within one year of approval. Adopted by the City Council of the City of Moses Lake, Washington, this 13th day of November, 2018. ____________________________________ Karen Liebrecht, Mayor ATTEST: _______________________________________ Debbie Burke, City Clerk 1 Debbie Burke Subject:FW: Peter Gulenko- request to build on unplatted property Attachments:SCityHall_C18103107150.pdf From: Dan Leavitt Sent: Wednesday, November 7, 2018 2:50 PM To: Debbie Burke <dburke@cityofml.com> Subject: FW: Peter Gulenko‐ request to build on unplatted property From: Dan Leavitt Sent: Wednesday, October 31, 2018 7:36 AM To: Kevin Myre; Dave Thompson; Rob Harris; Fred Snoderly; Richard Law; Derek Beach Cc: Gilbert Alvarado; Cindy Smith Subject: Peter Gulenko- request to build on unplatted property Peter Goulenko is requesting to build a shop on unplatted property at 1427 E. Wheeler Road. There is an existing house on the property. Please review the attachment and send me any comments you may have regarding this request by 5:00 Tuesday November 6. Thanks. Dan Ext. 3749 2 October 31, 20178 City of Moses Lake City Council PO Box 1579 Moses Lake, WA 98837 ENGINEERS SPECIALINSPECTORS PLANNERS SURVEYORS WESTERN PACIFIC ENGINEERING & SURVEY PIONEER WAY PROFESSIONAL CENTER 1328 E. HUNTER PLACE MOSES LAKE, WASHINGTON 98837 A E C0Ei\1Ef)�;! COMMUNI TY DEVELOPMENT OCT 2 9 2018 PLANNING AND BUILDINGCITY OF MOSES LAKE SUBJECT: Goulenko, Peter -Request to Build on Unplatted Property for a portion of parcel no. 11-0193- 000 in a portion of Section 24, Township 29 North, Range 28 East, W.M., Grant County Dear Council, On behalf of our client, Peter Goulenko, we would like to request to build upon unplatted property. The request is being made to build upon a portion of parcel no. 11-0193-000 in a portion of Section 28, Township 19 North, Range 28 East, W.M., Grant County. The client is working with Western Pacific Engineering & Survey, Inc. on development of an accessory structure on the western parcel of land for commercial development. Currently, the request to build is only for one (1) accessory structure within parcel no. 11-0193-000. This structure would not cross over any current property lines and would be consistent with the underlying zoning. The request meets the no adverse effect criteria established within MLMC §16.02.040, including; •Connection to utilities not requested; •The lot size currently conforms to the requested development; •The proposed site has existing street, sidewalk and curb improvements on the Wheeler Road; •Access to the site will occur from Wheeler Road; •The site has an existing primary residence. We appreciate your time in this manner. If you should have any questions, please feel free to contact us at (509) 765-1023. �---· ·--�erely, (_ ____ • \� LJV� Danielle Escamilla, Planner WESTERN PACIFIC ENGINEERING &SURVEY, INC. -----------------------------·---- STAFF REPORT To: John Williams, City Manager From: Cindy Jensen, Finance Director Date: November 9, 2018 Proceeding Type: Public Hearing Subject: 2019 Property Tax Levy Resolution Legislative History: •First Presentation: October 20, 2018 (Council Budget Retreat) •Second Presentation: November 13, 2018 •Requested Action: Motion Staff Report Summary Council has an opportunity to consider the estimated amount to be received by the City from taxes on assessed valuations for property located within the City of Moses Lake. Background State law under RCW 84.52.020 and 84.52.070 require the governing board of the City of Moses Lake to fix the estimated amount to be raised by taxation on assessed valuation on the property within the City of Moses Lake. Property taxes are a substantial revenue source for the City. The City is allowed to increase its levy by the lesser of one percent (1%) or the percentage increase in the implicit price deflator (IPD) index on its highest levy since 1985. The IPD for 2017-2018 is 2.169% which exceeds the 1% limit. The legislative body is required by RCW35A.33.135 to adopt a resolution establishing the amount to be raised by property taxes for the ensuing fiscal year. Fiscal and Policy Implications Fixing the amount that can be raised by taxation assures the city that they will collect on assessed values greater than in 2018 and allows the City to collect the maximum allowed under state statute in supporting the general fund. The property tax levy was $6,918,721 for 2018. The City could receive a maximum of additional $102,230 for 2019 based on the 1% of the highest regular tax levy, and an estimated increase of Page 1 of 2 Page 2 of 2 $138,075 for new construction. The total levy being requested is $7,506,026 which approximates the State constitutional limit. The calculation of the estimated levy is attached. The 2019 budget is conservatively estimated to be $6,665,000 because of the uncertainty surrounding a major taxpayer. The rate per thousand of assessed valuation is estimate to be $3.29263, which is a decrease of about $0.03 from the 2018 rate of $3.32278. A household with an assessed valuation of $150,000 will have paid $499 in 2018, and is estimated to decrease by $5 to $494 in 2019, assuming there is no change in the assessed valuation. If the underlying AV increases by 2.5%, the tax levy will be about $506 or an increase of $7 per year. Because the Property Tax levy request is due to Grant County by November 30, we are requesting that Council conduct the Public Hearing and adopt the resolution at this meeting. Options Option Results • Move to Adopt Resolution Staff can certify the levy to the Grant County Board of Commissioners before the deadline • Modify the draft Resolution Provide staff with specific changes, which would then need to be approved at the November 27 meeting. • Take no action Property tax legislation needs to be submitted to the County Commissioners by November 30. If this is not accomplished, the City would not levy a property tax, and would lose 29% of General Fund revenue Staff Recommendation Staff recommends City Council conduct the Public Hearing, then consider adoption of the resolution as presented. Attachments A. Resolution and Calculation Worksheet Legal Review N-A RESOLUTION NO. 3748 A RESOLUTION FIXING AND LEVYING THE AMOUNT OF AD VALOREM TAXES NECESSARY TO DISCHARGE THE EXPECTED EXPENSES AND OBLIGATIONS FOR THE 2019 BUDGET FOR THE CITY OF MOSES LAKE Whereas, RCW 84.52 requires the governing body of the City of Moses Lake to fix the estimated amount to be raised by taxation on assessed valuation on property within the City of Moses Lake; and Whereas, The City of Moses Lake’s highest actual levy amount occurred in 2011 and was $10,222,995; and Whereas, The City is allowed by law to increase its tax levy by 1% over the highest levy amount it has ever received since 1985, which would establish a limit of $10,325,185; and Whereas, The City of Moses Lake’s actual levy amount from the previous year, 2018, was $6,918,720, which was reduced from the anticipated levy in 2016, because of an appeal of a taxpayer’s assessment before the Grant County Board of Equalization (BOE). The BOE’s decision has been appealed to the State of Washington’s Board of Tax Appeals. The reduction in levy amount will probably remain in place until a resolution of the appeal; and Whereas, the City of Moses Lake has a population of more than 10,000; and Whereas, a Public Hearing was held, with notice duly provided, to consider the City’s current expense budget for the 2019 calendar year pursuant to RCW 84.55.120; and Whereas, the City Council of the City of Moses Lake, after hearing and duly considering all relevant evidence and testimony presented, has determined that the City requires an increase in property tax revenue from the previous year, resulting from the limit factor, along with the addition of new construction and improvements to property and any increase in the value of state-assessed property and any increase due to the annexation of new territory and refunds made, in order to discharge the expected expenses and obligations of the City; now, therefore BE IT RESOLVED BY THE CITY OF MOSES LAKE CITY COUNCIL: Section 1. The following increases in the regular property tax levy, over the amount of the previous year’s levy, are hereby authorized to be cumulatively levied for collection in 2019: A.A discretionary increase of $102,230, attributable to the inflation factor which is a percentage increase of 1.0% over the highest amount levied for collection since 1985 which was $10,222,955 in 2011; plus B.An estimated increase of $0 for recent annexations; plus C.An estimated increase of $138,075 for new construction and improvements to property; plus D.An estimated increase of $7,000 for a refund levy; plus E.An increase authorized by state law for state-assessed property values. Section 2. There is hereby fixed to be raised by general property taxes upon real and personal property within the City of Moses Lake the amount of $7,506,026, for general municipal purposes, including Firemen’s Relief and Pension. Section 3. The City Clerk is directed to transmit and file a certified copy of this resolution with the Board of Grant County Commissioners and the Grant County Assessor on or before November 30, 2018. Section 4. This resolution shall take effect January 1, 2019. ADOPTED BY THE CITY COUNCIL, and signed and approved this 13th day of November, 2018. ______________________________________ Karen Liebrecht, Mayor ATTEST: ____________________________ Debbie Burke, City Clerk 2018 Tax 2019 Assessed Rate Levy Values Applied Dollars (Dollars in Thousands) (estimate) Prior Year (2018) = Base 2,082,206.538$ 3.32278$ 6,918,721$ Levy Limit‐1.0% increase from 2011 levy ‐$10,222,955 102,230 Base‐101%7,020,951 Valuation Change ‐‐ (2.4%) 50,497.09 0 New Construction (2.0%) 41,553.997 3.32278 138,075 State Assessed Value Tax Limit Before Annexation 2,174,257.630 3.29263 7,159,026 Add for Annexation 0 3.29263 ‐ Limit for Subsequent Year 2,174,257.630 3.29263 7,159,026 Plus: Refunds (estimate)7,000 Plus: Contingency 340,000 Total Ordinance 7,506,026$ Assessed Valuation 2,174,257.630$ 3.82500$ 8,316,535$ Less: Library Levy (Estimate 0.375 815,347 Maximum 2018 Levy for Collection in 2019 (Estimate) 3.450$ 7,501,189 Total Levy Calculation 7,166,026$ Less: Potential uncollectible levy (estimate) 497,000 Estimate to collect 6,669,026$ Budget Estimate (Basically 2017 Actual) 6,665,000$ State of Washington Constitutional Limit City of Moses Lake Property Tax Limitation Calculation Budget Estimate Page 1 of 2 STAFF REPORT To: John Williams, City Manager From: Cindy Jensen, Finance Director Date: November 9, 2018 Proceeding Type: Public Hearing Subject: 2019 Budget and Fee Schedule Legislative History: • First Presentation: October 20, 2018 (Council Budget Retreat) • Second Presentation: November 13, 2018 • Requested Action: Conduct Public Hearing Staff Report Summary This is the presentation of the budget ordinance establishing the authorization and spending plan for the 2019 fiscal year for all City operations. It requires a hearing to accept public comments and input. A balanced budget needs to be adopted by December 31, 2018. The budget ordinance also adopts the 2019 Fee Schedule by reference. Background The Budget provides for the financial planning, control and evaluation of all funds. Prior to Council presentation the City Manager, Finance Director and Department Directors met in September to review all budget proposals. The City Manager then made recommendations to create the City Manager’s budget that was presented to City Council in a study session on October 20, 2018. From there, appropriate changes were made so that the 2018 Preliminary Budget considers guidance and direction given by Council throughout the budget process. For the Preliminary Budget, all funds are balanced within available resources (i.e. reserves and new revenues). Staff is seeking direction from Council at the regular business meeting on November 14. If Council recommends changes, the budget ordinance will be modified to incorporate Council’s final directives for the November 27, 2018 meeting. When the second public hearing is completed on November 27, Council could pass the ordinance at that meeting. Page 2 of 2 Many of the fees in the fee schedule are unchanged from 2018. Parks and Recreation reviewed their fee structure and are proposing modest fee increases for some of their activities, primarily to recover the minimum wage increase. In accordance with Council direction given in November of 2016, basic utility fees are being adjusted to keep up with inflationary increases, by applying the year-over-year increase in September’s All Urban Consumers (CPI-U) West—B/C (i.e. small cities) index of 2.7%. The exception is the Solid Waste utility which implemented an increase in September in keeping with the timing of the increase in the carrier contract. Additional explanation and summaries or revenues and expenditures by fund are included in a separate 2019 Preliminary Budget document, which is available for public review on the City of Moses Lake website -- 2019 Preliminary Budget updated 11-6-18 . Fiscal and Policy Implications The total proposed 2019 expenditure budget is approximately $76.7 million with the General Fund operating budget amounting to about $25.65 million. All funds are balanced within available resources. Options Option Results • Conduct the Public Hearing The budget process continues in compliance with state law • Recommend changes to the 2019 budget Provide staff with specific changes, which would then need to be incorporated into the budget system to be brought back for adoption at the November 27 meeting Staff Recommendation Staff recommends City Council conduct the Public Hearing, then give direction to make changes for budget adoption if approved. Attachments A. Budget Ordinance (including Schedule A) Legal Review N-A ORDINANCE NO. _____ AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF MOSES LAKE, WASHINGTON FOR THE YEAR OF 2019; AND MAKING APPROPRIATIONS FOR ESTIMATED EXPENDITURES. WHEREAS, on or before the 2nd day of November, 2018, a proposed budget and estimate of the amount of moneys required to meet the public expenses, and retirement and interest, reserve funds, and expenses of government of the City for the year 2019 was duly filed with the Finance Director of the City of Moses Lake and submitted to the City of Moses Lake City Council, all in accordance with applicable laws; and WHEREAS, subsequent to November 2, 2018, the City Council held hearings on the budget and on November 13 and November 27, 2018 the City Council held formal public hearings on the budget all in accordance with applicable laws; and WHEREAS, subsequent to its formal public hearings, the City Council made adjustments and changes to the budget as the Council deemed necessary or proper and determined the allowance in each item, department, classification and fund, all as set forth in the final budget document attached hereto, all in accordance with applicable laws; and WHEREAS, the proposed budget does not exceed the lawful limit of taxation allowed by law to be levied on the property within the City for the purposes set forth in the budget, and the estimated expenditures set forth in the budget being all necessary to carry on the government of the City for fiscal year 2019 and being sufficient to meet the various needs of the City during that period. THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. The budget for the City of Moses Lake, Washington for the year 2019 is hereby adopted at the fund level in its final form and content as set forth in the budget document, “City of Moses Lake, Annual Budget-2019”, which is attached hereto as Schedule A. Section 2. Estimated resources for each separate fund of the City of Moses Lake, and aggregate expenditures for all such funds for the year 2019 are set forth in summary form entitled “City of Moses Lake, Annual Budget – 2019” which is attached hereto as Schedule A, and are hereby appropriated for expenditure at the fund level during the year 2019. Pursuant to RCW 35A.13.080 the City Manager shall administer the expenditure of all funds appropriated herein, and the City Manager is authorized to take all necessary and prudent actions to implement the City Council’s expenditure directives and budget appropriations. Section 3. The budget for the 2019 fiscal year is inclusive of the 2019 fee schedule as approved and accepted by Council and is adopted by reference. Section 4. The Clerk for City Council is directed to transmit a certified copy of the budget hereby adopted to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 5. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law Adopted by the City Council of the City of Moses Lake, WA and signed by its Mayor on November 27, 2018. _____________________________________ Karen Liebrecht, Mayor ATTEST: _______________________________________ Debbie Burke, City Clerk APPROVED AS TO FORM: _______________________________________ Katherine L. Kenison, City Attorney Vote: Riggs Liebrecht Myers Jackson Curnel Leonard Hankins Aye Nay Abstain Absent Date Published: Date Effective: Fund Description 2019 Projected Resources 2019 Expenditure Appropriation % of budget 000 General Fund 26,743,039$ 25,651,780$ 33.5% 102 Tourism Activities 1,620,000 946,864 1.2% 103 Grants and Donations 676,104 195,688 0.3% 114 Paths and Trails 70,000 31,000 0.0% 116 Street Maintenance 2,891,500 2,574,151 3.4% 119 Street Repair/Reconstruction 3,849,600 3,730,000 4.9% 170 Transportation Benefit District 1,671,000 1,650,000 2.2% 286 Gen Obligation Bond 2016 Refunding 565,334 381,334 0.5% 314 Park and Recreation Improvement 596,800 500,000 315 Park Mitigation Capital Project 556,000 - 410 Water/Wastewater 15,086,300 14,383,230 18.8% 450/1 Water/Wastewater 2011 Bond and Reserves 1,139,600 564,100 0.7% 452/3 Water/Wastewater 2004 Bond and Reserves 1,383,750 674,250 0.9% 471 Water Rights 1,750,000 - 477 Water/Wastewater Construction 10,300,000 6,945,000 9.1% 485 Water/WW Public Works Trust Fund loan D/S 591,765 572,765 0.7% 487 2015 Bond 83,400 76,266 0.1% 490 Sanitation--Solid Waste 4,790,000 4,715,610 6.1% 493 Stormwater 1,352,000 1,176,917 1.5% 495 Airport 102,000 59,009 0.1% 498 Ambulance Utility 3,078,140 2,980,570 3.9% 501 Unemployment Compensation Ins.45,000 31,500 0.0% 503 Self-Insurance -- Risk Management 1,143,200 577,500 0.8% 517 Central Services -- Information Technology 1,693,000 1,624,616 2.1% 519 Equipment Rental -- Fleet Maintenance 3,953,409 2,954,988 3.9% 528 Building Maintenance 3,927,400 3,629,309 4.7% 611 Firemen's Pension 357,000 50,500 0.1% Citywide Total 90,015,341$ 76,676,947$ City of Moses Lake, Washington Annual Budget - 2019 Schedule A Summary of Available Resources and Appropriations by Fund Page 1 of 2 STAFF REPORT To: John Williams, City Manager From: Cindy Jensen, Finance Director Date: November 9, 2018 Proceeding Type: Old Business Subject: Solid Waste (Garbage) Collection Fee Ordinance Legislative History: • First Presentation: August 14, 2018 • Second Presentation: September 11, 2018 • Third Presentation: October 23, 2018 • Requested Action: Motion Staff Report Summary Because of potential solvency issues in the Sanitation (Solid Waste) utility, Council deliberated on potential ways to bring the fund into balance at their October 23, 2018 meeting. After much discussion, Council authorized an increase in the 48 gallon cart monthly fee, raising it by $3.75/month, from $16.90 to $20.65. This brings the range of charges for residential customers to $20.65 for 48 gallon; $22.53 for 64 gallon; and $33.79 for 96 gallon cart service. The attached ordinance reflects this change. This rate adjustment will be effective starting with the December billing. Background In response to the ongoing difficulty in balancing the Solid Waste budget, Council commissioned a cost of service study which was conducted earlier this year. The consultant, Chris Bell from Bell & Associates, presented the draft report to Council at a Study Session on August 14, 2018. Council asked for additional information to be included in the report, and the report was finalized in September. The 2018 Solid Waste budget was barely balanced before increases in both commingled recycling and the yard waste program expenses started. Council did authorize a 3% rate increase as of September 1, but this will only cover the corresponding 3% increase in the hauling contract, and doesn’t remedy the other program increases. Page 2 of 2 In 2018, the bottom dropped out of the recycling market because of changes in the worldwide market, and we are swinging from actually earning about $20,000 from recycling in 2017 to spending about $95,000 for disposal in 2018—an increase of $115,000. We also changed partners in the yard waste disposal program, with an additional cost of about $22,000. These increases of $135,000 roughly match how far the budget is out of balance for both 2018 and 2019. (It is possible that this fund will need another interfund loan to close out 2018. This would come back to Council in late December if necessary.) At their October 23 meeting, Council discussed the Sanitation program, and in light of the budget shortfall, directed staff to make an increase to the 48 gallon cart service, because this service has the most number of residential customers, and was the most subsidized. In order to bring the 2019 budget in the balance and start re-building the reserve balance, an increase of $3.75/month in the rate of 48 gallon carts from $16.90 to $20.65 was authorized. This is estimated to generate an additional $200,000 in revenue for the Solid Waste program. It should be noted that the Cost of Service Study calculated the current cost of the 48 gallon cart service to be $24.62 (before the 3% increase in the hauling contract in September 2018), so the approved rate is still below the actual cost of service, and is being subsidized primarily by commercial rates. Fiscal and Policy Implications This action will bring the 2019 budget into balance in accordance with state law. Options Option Results • Adopt the ordinance as presented New fee will be put into effect on the next utility billing cycle in December • Direct further changes to the fee schedule Provide staff with specific changes, which would then need to be incorporated into the fee schedule to be brought back for adoption at the November 27 meeting Staff Recommendation Staff recommends City Council adopt the ordinance as presented. Attachments A. Solid Waste Fees Ordinance (including Schedule A) Legal Review N-A ORDINANCE NO. 2912 AN ORDINANCE ESTABLISHING CHARGES FOR GARBAGE COLLECTION AS SET FORTH IN THE ATTACHED SCHEDULE A. Whereas, the City Council of the City of Moses Lake is required to set rates for the Sanitation (Solid Waste) Fund that will generate enough revenue to provide for the general operation of the utility; and Whereas, the City conducted a cost of service study for the Sanitation utility which identified the City is not recouping the cost of service from a specific customer class; and Whereas, the City Council discussed the fiscal condition of the Sanitation Fund and gave direction to staff to make a change to the Fee Schedule to raise sufficient funds to balance the 2019 budget; and Whereas, the City Council determines that it is in the best interests of the City to make the appropriation herein provided. THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Beginning with the first billing cycle in December, 2018, charges for categories of garbage collection shall be in accordance with the fee schedule set out in Schedule A, which is attached to this ordinance and by this reference incorporated within the ordinance. Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council of the City of Moses Lake, WA and signed by its Mayor on November 13, 2018. _____________________________________ Karen Liebrecht, Mayor ATTEST: _______________________________________ Debbie Burke, City Clerk APPROVED AS TO FORM: _______________________________________ Katherine L. Kenison, City Attorney Vote: Riggs Liebrecht Myers Jackson Curnel Leonard Hankins Aye Nay Abstain Absent Date Published: November 19, 2018 Date Effective: November 24, 2018 Dec 1 2018 Solid Waste Rate Change Sch A.xlsx 12/01/18 09/01/18 Codes Description New Schedule A Prior Rates Schedule A City of Moses Lake-Solid Waste Rates Schedule A Garbage Tags (prepaid extra bag)3.04 3.04 GB005A CD005A Residential 1st 96 Gallon Cart 33.79 33.79 GB006A CD006A Residential 1st 64 Gallon Cart 22.53 22.53 GB007A CD007A Residential 1st 48 Gallon Cart 20.65 16.90 GB015A CD015A Senior 1st 96 Gallon Cart 16.90 16.90 GB016A CD016A Senior 1st 64 Gallon Cart 11.27 11.27 GB017A CD017A Senior 1st 48 Gallon Cart 10.32 8.45 GB025A CD025A Delivery 2nd Cart 6.67 6.67 GB030A CD030A Pickup 2nd Cart 13.35 13.35 GB035A CD035A Duplex 1 Meter 2 Carts 26.76 26.76 GB105A CD105A 1 Can 1 Time a Week 12.94 12.94 GB110A CD110A 1 Can 2 Times a Week 20.82 20.82 GB120A CD120A 2 Cans 1 Time a Week 19.12 19.12 GB125A CD125A 3 Cans 1 Time a Week 25.90 25.90 GB130A CD130A 4 Cans 1 Time a Week 32.58 32.58 GB140A CD140A 5 Cans 1 Time a Week 39.33 39.33 GB145A CD145A 6 Cans 1 Time a Week 46.06 46.06 GB155A CD155A Commercial 64 Gallon Cart 1 Time a Week 20.32 20.32 GB160A CD160A Commercial 64 Gallon Cart 2 Times a Week 33.44 33.44 GB165A CD165A Commercial 96 Gallon Cart 1 Time a Week 26.88 26.88 GB170A CD170A Commercial 96 Gallon Cart 2 Times a Week 46.83 46.83 GB200A CD200A 1 Yard Dumpster 1 Time a Week 43.45 43.45 GB210A CD210A 1 Yard Dumpster 2 Times a Week 76.88 76.88 GB215A CD215A 1 Yard Dumpster 3 Times a Week 109.04 109.04 GB218A CD218A 1 Yard Dumpster 5 Times a Week 144.85 144.85 GB220A CD220A Extra Pickup 1 Yard Dumpster 55.17 55.17 GB225A CD225A 1.5 Yard Dumpster 1 Time a Week 59.47 59.47 GB230A CD230A 1.5 Yard Dumpster 2 Times a Week 104.26 104.26 GB235A CD235A 1.5 Yard Dumpster 3 Times a Week 149.23 149.23 GB240A CD240A Extra Pickup 1.5 Yard Dumpster 56.25 56.25 GB245A CD245A 2 Yard Dumpster 1 Time a Week 71.54 71.54 GB250A CD250A 2 Yard Dumpster 2 Times a Week 125.20 125.20 GB255A CD255A 2 Yard Dumpster 3 Times a Week 179.26 179.26 GB260A CD260A 2 Yard Dumpster 4 Times a Week 233.82 233.82 GB265A CD265A 2 Yard Dumpster 5 Times a Week 290.19 290.19 GB270A CD270A Extra Pickup 2 Yard Dumpster 57.40 57.40 GB275A CD275A 3 Yard Dumpster 1 Time a Week 99.10 99.10 GB280A CD280A 3 Yard Dumpster 2 Times a Week 173.67 173.67 GB285A CD285A 3 Yard Dumpster 3 Times a Week 248.75 248.75 GB287A CD287A 3 Yard Dumpster 4 Times a Week 327.03 327.03 GB288A CD288A 3 Yard Dumpster 5 Times a Week 412.23 412.23 Dec 1 2018 Solid Waste Rate Change Sch A.xlsx 12/01/18 09/01/18 Codes Description New Schedule A Prior Rates Schedule A City of Moses Lake-Solid Waste Rates Schedule A GB290A CD290A Extra Pickup 3 Yard Dumpster 80.65 80.65 GB295A CD295A 4 Yard Dumpster 1 Time a Week 123.25 123.25 GB300A CD300A 4 Yard Dumpster 2 Times a Week 238.61 238.61 GB310A CD310A 4 Yard Dumpster 3 Times a Week 338.74 338.74 GB315A CD315A 4 Yard Dumpster 4 Times a Week 441.17 441.17 GB320A CD320A 4 Yard Dumpster 5 Times a Week 547.62 547.62 GB325A CD325A Extra Pickup 4 Yard Dumpster 100.24 100.24 GB330A CD330A 6 Yard Dumpster 1 Time a Week 170.40 170.40 GB335A CD335A 6 Yard Dumpster 2 Times a Week 325.08 325.08 GB340A CD340A 6 Yard Dumpster 3 Times a Week 478.44 478.44 GB345A CD345A 6 Yard Dumpster 4 Times a Week 630.50 630.50 GB350A CD350A 6 Yard Dumpster 5 Times a Week 781.24 781.24 GB352A CD352A Extra Pickup 6 Yard Dumpster 114.02 114.02 GB355A CD355A 8 Yard Dumpster 1 Time a Week 233.33 233.33 GB360A CD360A 8 Yard Dumpster 2 Times a Week 439.11 439.11 GB365A CD365A 8 Yard Dumpster 3 Times a Week 642.28 642.28 GB370A CD370A 8 Yard Dumpster 4 Times a Week 838.89 838.89 GB375A CD375A 8 Yard Dumpster 5 Times a Week 1,028.95 1,028.95 GB380A CD380A Extra Pickup 8 Yard Dumpster 137.63 137.63 GB390A CD390A Extra 1/2 Yard 7.83 7.83 GB395A CD395A Extra Bag, Box or Bundle 3.64 3.64 GB405A CD405A Temporary Delivery 2-8 yard 26.21 26.21 GB420A CD420A Temporary 2 Yard Dumpster 32.77 32.77 GB425A CD425A Temporary 2 Yard Dumpster Rental 5.58 5.58 GB440A CD440A Temporary 4 Yard Dumpster 52.43 52.43 GB445A CD445A Temporary 4 Yard Dumpster Rental 8.91 8.91 GB460A CD460A Temporary 6 Yard Dumpster 72.10 72.10 GB465A CD465A Temporary 6 Yard Dumpster Rental 11.29 11.29 GB480A CD480A Temporary 8 Yard Dumpster 92.30 92.30 GB485A CD485A Temporary 8 Yard Dumpster Rental 13.66 13.66 GB505A CD505A 10 Yard Roll-off 1 Time a Month 399.79 399.79 GB510A CD510A 10 Yard Roll-off Extra Pickup 294.92 294.92 GB515A CD515A 10 Yard Roll-off 1 Time a Week 910.97 910.97 GB520A CD520A 20 Yard Roll-off 1 Time a Month 480.25 480.25 GB525A CD525A 20 Yard Roll-off Extra Pickup 342.74 342.74 GB530A CD530A 20 Yard Roll-off 1 Time a Week 1,047.76 1,047.76 GB535A CD535A 20 Yard Roll-off 2 Times a Month 682.57 682.57 GB540A CD540A 30 Yard Roll-off 1 Time a Month 577.71 577.71 GB545A CD545A 30 Yard Roll-off Extra Pickup 402.75 402.75 GB550A CD550A 30 Yard Roll-off 1 Time a Week 1,382.73 1,382.73 GB555A CD555A 30 Yard Roll-off 2 Times a Week 2,671.59 2,671.59 Dec 1 2018 Solid Waste Rate Change Sch A.xlsx 12/01/18 09/01/18 Codes Description New Schedule A Prior Rates Schedule A City of Moses Lake-Solid Waste Rates Schedule A GB560A CD560A 30 Yard Roll-off 2 Times a Month 878.20 878.20 GB565A CD565A 40 Yard Roll-off 1 Time a Month 849.33 849.33 GB570A CD570A 40 Yard Roll-off Extra Pickup 459.86 459.86 GB575A CD575A 40 Yard Roll-off 1 Time a Week 1,554.53 1,554.53 GB577A CD577A 40 Yard Roll-off 2 Times a Week 3,109.00 3,109.00 GB580A CD580A Temporary Delivery 10-40 yd 51.31 51.31 GB585A CD585A Temporary Rent 38.48 38.48 GB595A CD595A 2 Yard Compactor 1 Time a Week 157.97 157.97 GB600A CD600A 2 Yard Compactor Extra Pickup 80.65 80.65 GB605A CD605A 10 to 15 Yard Compactor 1 Time a Week 1,100.80 1,100.80 GB610A CD610A 10 to 15 Yard Compactor 1 Time a Month 351.36 351.36 GB615A CD615A 10 to 15 Yard Compactor 2 Times a Month 636.98 636.98 GB620A CD620A 10 to 15 Yard Compactor Extra Pickup 328.24 328.24 GB625A CD625A 16 to 20 Yard Compactor 1 Time a Week 1,590.75 1,590.75 GB630A CD630A 16 to 20 Yard Compactor 1 Time a Month 437.95 437.95 GB635A CD635A 16 to 20 Yard Compactor Extra Pickup 402.51 402.51 GB640A CD640A 21 to 30 Yard Compactor 1 Time a Month 513.08 513.08 GB645A CD645A 21 to 30 Yard Compactor Extra Pickup 426.90 426.90 GB650A CD650A 21 to 30 Yard Turn Around 1 Time a Month 566.84 566.84 GB655A CD655A 21 to 30 Yard Turn Around Extra Pickup 480.67 480.67 GB660A CD660A 31 to 40 Yard Compactor 1 Time a Month 655.38 655.38 GB665A CD665A 31 to 40 Yard Compactor Extra Pickup 445.66 445.66 GB670A CD670A 30 Cans Downtown 188.75 188.75 GB710A CD710A 15 Minutes Manpower 19.42 19.42 GB720A CD720A 15 Minutes Truck 25.65 25.65 GB730A CD730A Return Trip 12.13 12.13 RGB005 96 Gallon Cart replacement 64.00 64.00 RGB006 64 Gallon Cart replacement 58.00 58.00 RGB007 48 Gallon Cart replacement 55.00 55.00 RGBLID Cart Lid replacement 20.00 20.00 Nonconforming services will be billed at the nearest higher rate shown in the above schedule for the type of service rendered. Commercial accounts may pick any combination or quantity of services shown in the above and be billed on one account. Yardage or landfill charge - special service amount charged at landfill multiplied by 1.50. Page 1 of 2 CITY OF MOSES LAKE STAFF REPORT To: John Williams, City Manager From: Fred Snoderly, Municipal Services Director Date: October 29, 2018 Proceeding Type: New Business Subject: Request to Connect to City Sewer- 9127 Space Street NE Legislative History:  First Presentation: November 13, 2018  Second Presentation:  Requested Action: Motion Staff Report Summary Alexandr Nakonechnyy requests approval to connect to the City’s sewer system to serve a single family residence on their lot at 9127 Space Street NE, Parcel #120367000. The property is defined as contiguous lands and also adjacent lands making it subject to annexation. The property is being developed under County jurisdiction for a single family residence. The proponent is connecting to City sewer because the property is within the UGA and adjacent to an existing City sewer main. The property is within the retail service area for Basin Water, Inc. and served with a Group A water system. The City sewer system has the capacity to serve the lot. If approved, the property owners will be required to sign an Extra Territorial Agreement (ETA). The ETA must be in place before a permit is issued for connecting to City services. Background The sewer main on Space Street NE was installed by the City to divert the Gateway Estates area to the west from the Larson Treatment Facility to the City system and eliminate a lift station. The property is under County jurisdiction and served by County roads from SR 17 to this plat and the property to the west of this plat. Page 2 of 2 Fiscal and Policy Implications Per Resolution No. 3717, contiguous lands are required to be annexed into the City if within one half mile of existing city limits but may be permitted to connect if it is impractical for the property owner to annex. The property is a platted lot within the Lincoln Plat and is adjacent to five (5) additional properties with existing ETA’s. The six (6) properties total more than sixty percent (60%) of total assessed valuation for the four (4) properties lying between them and the City limits to the west, however, annexation of the property would only include a portion of Space Street, a County road, and require City services with the only access provided by existing roads under County jurisdiction making the annexation impractical. Options Option Results Move to approve the request.The owners will provide an Extra Territorial Agreement and connect to City sewer. Modify the request.Action would require staff to bring revised information to Council for consideration. Take no action The proponent would not connect to City sewer and pursue other options to provide sewer to the property. Staff Recommendation Staff recommends City Council to approve to connect to the City sewer system. Annexation should be delayed until the entire area can be included along with the entirety of Space Street. If approved, the owners will be required to sign an Extra Territorial Agreement before issuing a permit for the connections. Attachments A. Written Request, Vicinity Map Legal Review N/A Page 1 of 2 STAFF REPORT To: John Williams, City Manager From: Gilbert Alvarado, Deputy City Manager Date: November 13, 2018 Proceeding Type: New Business Subject: Community Standards – Residential Right of Way Width Legislative History:  First Presentation: November 13, 2018  Second Presentation:  Requested Action: Request for Direction Staff Report Summary The City Council directed Staff to bring an Agenda item for discussion, relating to the current street construction standards for all residential development and right-of-way standards. Attached are the current Community Standards adopted by the City Council, which are detailed under the Minimum Dimensions matrix. These standards detail the Right-of-Way width that is required to be dedicated with all new subdivisions developed in accordance with Title 17, Subdivisions. Background In 2006 and 2008 the Planning Commission went through the review of the current development standards concurrently when staff had been working on some traffic engineering concepts such as “road diets” and traffic circles with the idea of traffic calming measures with residential development. The Commission drafted some changes and made a recommendation to the City Council to allow for new subdivisions to be developed with same right-of-way width, however, the actual asphalt surface or driving lanes were reduced from thirty-three feet (33’) to twenty- eight feet (28’). The Council considered the Commission’s recommendation and adopted the proposed recommendation. Page 2 of 2 Fiscal and Policy Implications N/A Options Option Results  The City Council directs staff to amend the Community Standards to require wider lane widths with new Residential Subdivisions. Title 17, Subdivisions and the Community Standards would both need to be amended accordingly. Public Notice would need to be provided to allow for public comment on any proposed amendments.  The City Council maintains the current Community Standards. New Residential Subdivisions continued to be reviewed and approved under the current Community Standards. Staff Recommendation The City Council should provide direction to staff on how they wish to proceed with the matter. Attachments A. Road Width Matrix from the current Community Standards Legal Review N-A 1 Subject:FW: Agenda Bill 2006 standards‐ And the 2008 standards‐ The ROW way widths have not changed much but the asphalt widths have.