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CC Min 2022 01 11MOSES LAKE CITY COUNCIL January 11, 2022 STUDY SESSION Rolluda Architects representatives Rich Murakami and Mark McCarter gave a brief presentation on the Police building remodel conceptual drawings and budget line items. Police Chief Fuhr discussed the possibilities of doing the plan in phases due to the rising costs of construction. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 7 p.m. by Council Member Myers with audio remote access. Special notice for attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Council Members Myers, Eck, Martinez, Swartz, Hankins and Fancher. Council Member Madewell attended remotely. PLEDGE OF ALLEGIANCE Council Member Myers led the Flag Salute. COUNCIL ELECTION OF MAYOR AND DEPUTY MAYOR Council Member Madewell nominated Council Member Myers. Council Member Fancher nominated Council Member Hankins. Council Member Martinez nominated Council Member Eck. Council Member Myers closed the nominations. Council Member Hankins was elected Mayor 3 – 2 – 2. Council Members Eck and Myers each received two votes. Council Member Fancher nominated Council Member Myers for Deputy Mayor. Council Member Swartz nominated Council Member Eck for Deputy Mayor. Mayor Hankins closed the nominations. Council Member Myers was elected Deputy Mayor 4 – 3. AGENDA APPROVAL Action taken: Council Member Eck moved to approve the Agenda as presented, second by Deputy Mayor Myers. The motion carried 7 – 0. SUMMARY REPORTS MAYOR’S REPORT Appoint LEOFF Board Members Mayor Hankins recommended appointment of Council Members Dave Eck for a two- year term expiring December 31, 2023, and Dean Hankins for a one-year term expiring December 31, 2022, to the LEOFF Board. Action taken: Council Member Madewell moved to confirm the appointments as presented, second by Council Member Martinez. The motion carried 7 – 0. Planning Commission Three applications were received for one vacancy on the Planning Commission. The Council discussed having Planning Commissioners review the applications and report Document Ref: SF4CB-AZSGB-JRYGP-JRLCW Page 1 of 5 CITY COUNCIL MINUTES – January 11, 2022 pg. 2 back with a recommendation. Action taken: Mayor Hankins moved to send the applications to Planning Commission for review and recommendation, second by Council Member Madewell. The motion carried 7 – 0. CITY MANAGER’S REPORT Employee New Hire, Promotions, and Staffing Updates Introductions were given of Municipal Services new hires Wastewater Operator Justin Akerley and Engineering Technician I Tyler Brady, and promotions of Project Surveyor Levi Bisnett, Development Surveyor Wayne Ostler, and Engineering Technician I Lori Lopez. Bill Aukett was recognized for his promotion to the Parks Maintenance Superintendent. Lee Creiglow has been appointed as the Interim Community Development Director and Tony Massa the Interim Public Works Director. Mayor Hankins and Council Member Martinez will participate in the upcoming interviews for the Finance Director candidates. Downtown Moses Lake Association for Creative District Interlocal Agreement The agreement defines the responsibilities and expectations for the Creative District Certification by each part. The City is expected to receive the Creative District certification in the first quarter of 2022. Action taken: Deputy Mayor Myers moved to authorize the agreement as presented, second by Council Member Martinez. The motion carried 7 – 0. Letter to Grant County Commissioners Regarding Transformational Center The letter included in the packet was sent to the Grant County Commissioners requesting a partnership for funding a Transformational Center. City Manager Allison Williams met with Commissioners today to discuss the concepts and planning a campus of services to people experiencing homelessness and at-risk of homelessness. Railroad ILA with Port of Moses Lake and Grant County The Port is finalizing right-of-way permitting and will bring forward two Interlocal Agreements for Council consideration. The first will be specific to the permitting of the crossing over Crab Creek. The City needs to take the lead due to it being in the City’s jurisdiction. The second agreement will be related to overall permitting for the project and the franchise that will need to be developed. CONSENT AGENDA #1 a. City Council meeting minutes dated December 14, 2021 b. Claim ACH and Checks 91-103 and 154460 – 154865 in the amount of $4,649,277.23; Payroll Checks 64163 through 64170 in the amount of $2,296.79; Payroll checks 64171-64187 in the amount of $5,176.23; Payroll Checks 64162 & 64172-75 were voided; and Electronic Payments dated December 24, 2021, in the amount of $488,336.37 and Electronic Payments dated January 7, 2022, in the amount of $460,951.82. Document Ref: SF4CB-AZSGB-JRYGP-JRLCW Page 2 of 5 CITY COUNCIL MINUTES – January 11, 2022 pg. 3 c. Marina View PURD Amendment Ordinance 2998 d. Salary Schedule Budget Supplement e. Set Public Hearing for Blanchet Rd. ROW Vacation Resolution 3875 f. Temporary Suspension of Water Shutoff Resolution 3876 g. Accept Right of Way Quit Claim Deed Resolution 3877 h. WSIPC Purchasing Cooperative Interlocal Agreement i. Legislative Letter of Support for Park Board j. RH2 Engineering Electrical Contract Extension k. Accept The Greens Phase 2 Planned Development District l. Accept Seal Coat Project 2020 m. Accept Burr Avenue Project 2021 Action taken: Council Member Eck moved to approve the Consent Agenda as presented, second by Council Member Fancher. The motion carried 7 – 0. OLD BUSINESS #2 Jake Jacobsen dba Hayboy Farms Lease Renewal Jake Jacobsen, dba Hayboy Farms, has been leasing 28 acres to complete a full hay circle adjacent to the three-quarter circle he currently farms. A legal review found that the spreading of water onto City property would constitute a Department of Ecology (DOE) “water spreading” violation and the City property does not have enough water rights to provide for the proposed agricultural lease agreement. Action taken: Council Member Eck moved to deny the lease renewal as presented, second by Deputy Mayor Myers. The motion carried 7 – 0. #3 Airport Fuel Storage Rebid Results Staff opened four bids for the Municipal Airport Fuel Storage Project on January 6, 2022, with an apparent low bid is $365,335.10. The Engineer’s Estimate is $346,917.94. Due to a lack of funding in the Airport Budget, staff is requesting all bids be rejected. After receiving comments from Municipal Airport Board Member Darrin Jackson and Jim Wilson from Crosswinds Aviation, Council requested staff bring back a report on the future plans for operations at the airport and disposition of CERB loan. Action taken: Deputy Mayor Myers moved to reject all bids as presented, second by Council Member Eck. The motion carried 7 – 0. Action taken: Council Member Eck moved to proceed with getting quotes for a used fuel cell system and store for use in the future, second by Mayor Hankins. The motion failed 2-5. Deputy Mayor Myers and Council Members Swartz, Martinez, Madewell, and Fancher were opposed. NEW BUSINESS #4 Council Committee Assignments Council made selections for the 2022 committee assignments. Document Ref: SF4CB-AZSGB-JRYGP-JRLCW Page 3 of 5 CITY COUNCIL MINUTES – January 11, 2022 pg. 4 Action taken: Council Member Fancher moved to approve the selections with one change of adding Council Member Swartz to the Community Development, Municipal Services and Parks Committee and having Council Member Eck as the alternate, as presented, second by Deputy Mayor Myers. The motion carried 7 – 0. ADMINISTRATIVE REPORTS Martin Luther King, Jr Activities Chief Fuhr advised that there will be a march at 1:00 pm from McCosh Park to Immanuel Lutheran Church where there will be a service in remembrance of Martin Luther King, Jr. Snow Removal Efforts Municipal Services Director Dave Bren handed out a map with color coding for plowing of priority streets and gave a brief explanation of the policy that was adopted in November. Community Development Project List An updated list of Comm Dev projects was provided in the meeting packet. Hearing Examiner Annual Report The Annual Report from the Hearing Examiner was included in the meeting packet. COUNCIL COMMUNICATIONS AND REPORTS Council Member Madewell asked several questions about various projects that were answered by Municipal Services Director Dave Bren and City Manager Allison Williams. Council Member Swartz thanked the citizens who voted him into office. Council Member Martinez thanked Chief Fuhr for taking her on a tour of the Police Station to see why the remodel is so needed. Council Member Fancher also thanked citizens for electing him. He asked about the Comprehensive Plan update on the application process. City Manager Williams provided that the due date is March 31 and that staff is diligently working towards that due date. Mayor Hankins said he was honored to be the next Mayor. ADJOURNMENT The regular meeting was adjourned at 8:33 p.m. ______________________________________ Dean Hankins, Mayor ATTEST____________________________________ Document Ref: SF4CB-AZSGB-JRYGP-JRLCW Page 4 of 5 CITY COUNCIL MINUTES – January 11, 2022 pg. 5 Debbie Burke, City Clerk Document Ref: SF4CB-AZSGB-JRYGP-JRLCW Page 5 of 5 Signature Certificate Reference number: SF4CB-AZSGB-JRYGP-JRLCW Document completed by all parties on: 28 Jan 2022 01:38:04 UTC Page 1 of 1 Signer Timestamp Signature Mayor Dean Hankins Email: dhankins@cityofml.com Shared via link Sent:27 Jan 2022 18:11:36 UTC Viewed:28 Jan 2022 01:22:29 UTC Signed:28 Jan 2022 01:22:44 UTC IP address: 136.143.151.109 Location: Moses Lake, United States Debbie Burke Email: dburke@cityofml.com Shared via link Sent:27 Jan 2022 18:11:36 UTC Viewed:28 Jan 2022 01:37:51 UTC Signed:28 Jan 2022 01:38:04 UTC IP address: 63.135.54.162 Location: Moses Lake, United States Signed with PandaDoc PandaDoc is a document workflow and certified eSignature solution trusted by 30,000+ companies worldwide.