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CC Min 2022 04 26MOSES LAKE CITY COUNCIL April 26, 2022 CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Hankins with audio remote access. Special notice for attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Hankins, Deputy Mayor Myers; Council Members Fancher, Eck, Martinez, Swartz, and Madewell. PLEDGE OF ALLEGIANCE Community member Nicholas Morfin led the Flag Salute. AGENDA APPROVAL Mayor Hankins added Airport Commission Appointments under the Mayor’s Report and an Executive Session at the end of the business meeting. Action taken: Mayor Hankins moved to approve the Agenda as amended, second by Council Member Eck. The motion carried 7 – 0. SUMMARY REPORTS MAYOR’S REPORT Big Bend Community College Women’s Wrestling Proclamation A proclamation acknowledging the Big Bend Community College Women’s Wrestling Team was read by Mayor Hankins. The athletes attended remotely due to their awards banquet conflicting with tonight’s meeting. Armed Services Recognition Mayor Hankins presented a recognition certificate, City pin, personalized banner, and folded US Flag to Moses Lake 2022 graduates. Entering the US Army is Christian Hoefler and entering the US Marine Corps are Adam Butler and James Arias. Airport Commission Appointments Mayor Hankins accepted the recommendations from the Airport Commissioners to appoint Rod Richeson and Richard Waltman to serve on the Airport Commission for initial terms ending March 31, 2024. Action taken: Council Member Fancher moved to confirm appointments as presented, second by Council Member Swartz. The motion carried 7 – 0. Skate Park Improvements Dedication The Rotary Club raised over $146k for the improvement project at the Skate Park which Council accepted on February 22. Staff will host a formal dedication of the improvements on Wednesday, May 4 at 12:30 p.m. Document Ref: HUJJN-QYIHG-SGYKY-SF4UV Page 1 of 5 CITY COUNCIL MINUTES – April 26, 2022 pg. 2 Mayor’s Prayer Breakfast The 27th Annual Mayor’s Prayer Breakfast will be held on Tuesday, May 3, at 7 a.m. inside the Best Western located at 3000 W. Marina Dr. Conversations with the Mayor On Thursday, April 28 from 11:30 a.m. to 1:00 p.m., Mayor Hankins will be available to meet with citizens in the meeting area behind Mason’s Place inside the Smith Martin Building at 102 E. Third Ave. CITY MANAGER’S REPORT Employee Promotions and New Hire Introductions A brief introduction was given of the following new hires: Parks Maintenance Worker Ryan Smith, Code Enforcement Officer Pedro Morfin, and Stormwater Program Manager Brad Mitchell. Additionally, Steven Mugnos was introduced as a new Building Inspector. Allison thanked Lee Creiglow for his service as Interim Community Development director as this is his last meeting before the new Community Development Director starts. Dave Bren was also acknowledged as having attended his last meeting on April 12 and has started his new role as Grant County Engineer. Fire Inspector Badging and Officer Certifications Fire Prevention Officer Tasiya Deering has successfully completed her 1-year probation, received her oath of duty and was pinned with her new badge. Assistant Chiefs Todd Schanze and Derek Beach were given Certificates of Achievement for completing Fire Officer 3 training. Creative District Certification by ArtsWA Annette Roth, Community Development Manager for ArtsWA, gave an overview of the Creative District Certification and the program funding opportunities. Assistant City Manager Recruitment City Manager Allison Williams announced that there is a strong need to reestablish and hire a new Assistant City Manager. She is currently evaluating job duties and will have a compensation analysis prepared and will bring the information back to Council for consideration of adding the position. CITIZENS COMMUNICATION Hay Boy Farms Reimbursement Pete Jacobsen, 7195 Dune Lake Rd SE, Moses Lake, WA and business partner Andrew Chang of Hay Boy Farms requested Council reconsider only providing reimbursement of the seed planted on land they had previously leased. Council advised they would discuss with staff if there were other feasible options. Museum Presentation Harold Hochstatter, 2104 Marina Dr, Moses Lake, WA spoke on his request to present Document Ref: HUJJN-QYIHG-SGYKY-SF4UV Page 2 of 5 CITY COUNCIL MINUTES – April 26, 2022 pg. 3 his program again called “Sex, Lies, and Danny’s Tavern”. He advised that the lecture is a history from a child’s perspective. He has been questioned on its historical accuracy and expressed his concern about the inability to correct history if you don’t expose it. Museum Manager Dollie Boyd explained the process for selections of presentations and shared the alternative options that Mr. Hochstatter has been given and declined. CONSENT AGENDA #1 a. City Council meeting minutes dated April 12, 2022 b. Claim ACH 149 in the amount of $2,925.83; Claim Checks 155826 – 155969 in the amount of $1,961,185.15; Payroll Checks 64248 through 64263 in the amount of $4,878.28; and Electronic Payments dated 4/15/2022 in the amount of $482,311.13. c. Lakemont Plat PURD Ordinance 3004 d. Windy St. Sewer Improvements Resolution 3898 e. Biosolids Application Project Acceptance f. Software Evaluation Contract g. Airport Fuel Storage for 2022 Budget h. WA Cities Opioid Settlement MOU i. Stratford Rd. Completion and Settlement Agreement Council Member Martinez asked to remove item (h) for discussion. She wanted to know if the funding would be enough to support a treatment facility. City Attorney Katherine Kenison stated that we could contract with other local agencies for those specific services. Item (h) was placed back on the Consent Agenda for the vote. Action taken: Council Member Swartz moved to approve the Consent Agenda as presented, second by Council Member Eck. The motion carried 7 – 0. OLD BUSINESS #2 Perteet Contract Amendments This supplemental amendment continues work to complete the traffic impact analysis on Mae Valley study and to have Perteet staff provide interim Municipal Services leadership and help with the capital project/engineering for five months while recruitment is carried out for the position. (contract actual for a period of four months) Action taken: Council Member Fancher moved to approve the Perteet Contract Amendments as presented, second by Council Member Martinez. The motion carried 7 – 0. #3 Airport Commission Operating Policy Discussion City Manager Allison Williams discussed the framework for the Airport Operating Policies that staff has created. This is the first work item for the Commission to report back on for their first quarterly report. City Manager Allison Williams acknowledged Airport Commission Chair Finley Grant for his work on the transition of duties. Document Ref: HUJJN-QYIHG-SGYKY-SF4UV Page 3 of 5 CITY COUNCIL MINUTES – April 26, 2022 pg. 4 NEW BUSINESS #4 Longview & Kinder Reconstruction Award Staff opened the two new bids for the project on April 12, 2022. Wheeler Excavation LLC submitted the low bid in the amount of $2,975,555.64. The Engineer’s Estimate was $2,861,660.20. Wheeler Excavation LLC has all of their licenses in place with the State and is judged to be a responsible bidder per State requirements. Action taken: Council Member Myers moved to approve award of Longview and Kinder Reconstruction, as presented, second by Council Member Eck. The motion carried 7 – 0. #5 Complete Streets Grant Award The City has been awarded $105k from the Transportation Improvement Board to enhance connectivity and accessibility for pedestrians and cyclists. Specific areas were identified to update the 2005 Trails Master Plan, installation of wayfinding signage along trails, adding bike racks and benches downtown, and extending the Gavinski Trail along Marina Drive to Broadway Avenue in conjunction with gateway and safety improvement projects. Deadline to complete the work is March 25, 2025. Action taken: Council Member Fancher moved to approve Complete Streets Grant Award as presented, second by Council Member Swartz. The motion carried 7 – 0. #6 Platting Deemed Insufficient – Serrato Battery Orchards Tracts was platted in 1913 without the provision of complete city services. David Serrato is applying for a deferral of improvements, on behalf of Iglesia Evangelica Rios De Agua Viva property located at 805 Pennivy St., in accordance with MLMC 16.020.110 Platting Deemed Insufficient. Action taken: Council Member Eck moved to approve a deferral of the required improvements and require a covenant agreeing to install curb, sidewalk, half street, gutter, storm water, and street lighting when the City deems it necessary, second by Council Member Swartz. The motion carried 7 – 0. ADMINISTRATIVE REPORTS Grant County Community Coalition 2022 First Quarter Report The Community Development project list was provided in the Council Packet. Public Records Annual Report Staff provided a report related to tracking of mandatory data if staff and legal costs associated with maintaining public records and responding to records exceeds $100k per year. Statistics were provided of total requests received from 2018 to 2021. COUNCIL COMMITTEE REPORTS Council Member Swartz shared that the Advisory Committee on Housing met last week and a variety of perspectives were disclosed regarding affordable housing. He advised that Bellingham passed an ordinance related to the use of a low phosphorous fertilizer to help improve water Document Ref: HUJJN-QYIHG-SGYKY-SF4UV Page 4 of 5 CITY COUNCIL MINUTES – April 26, 2022 pg. 5 quality and asked staff to research. Council Member Fancher attended meeting of the Grant County Economic Development Council. They are very busy with work on attracting new business, workforce development, and many other projects. Council Member Martinez attended a Watershed Council meeting and shared that there will continue to be an increase of Columbia River water coming through to keep our lake cleaner and they are collecting data to apply for lake clean up grants. She reported that the Moses Lake Annual Carp Classic is May 21st. Next year they are hoping for two days for the Carp Classic. She also participated in the tour of our Open Doors Sleep Center with staff from City of Ellensburg and Kittitas County. Deputy Mayor Myers reported that Grant Transit Authority Transit Center has started construction for new electric bus project. They received federal funding for four fully electric busses that should be rolled out sometime in July. The charging stations are wireless, with an inductive charging system that the bus drives over. He will be attending the Walkability Action Institute Conference next week which will tie to trails planning and transportation in the City. EXECUTIVE SESSION Mayor Hankins called an Executive Session at 7:50 p.m. pursuant to RCW 42.30.110(1)(i) to discuss potential litigation with Council, City Manager Allison Williams and City Attorney Katherine Kenison for 30 minutes, and there will be no further business to follow. Mayor Hankins extended the session one time for 20 minutes. ADJOURNMENT The regular meeting was adjourned at 8:40 p.m. ______________________________________ Dean Hankins, Mayor ATTEST____________________________ Debbie Burke, City Clerk Document Ref: HUJJN-QYIHG-SGYKY-SF4UV Page 5 of 5 Signature Certificate Reference number: HUJJN-QYIHG-SGYKY-SF4UV Document completed by all parties on: 16 May 2022 14:50:16 UTC Page 1 of 1 Signer Timestamp Signature Mayor Dean Hankins Email: dhankins@cityofml.com Recipient Verification: Sent:11 May 2022 16:54:47 UTC Viewed:11 May 2022 17:13:48 UTC Signed:11 May 2022 17:14:34 UTC ✔Email verified 11 May 2022 17:13:48 UTC IP address: 136.143.151.109 Location: Moses Lake, United States Debbie Burke Email: dburke@cityofml.com Recipient Verification: Sent:11 May 2022 16:54:47 UTC Viewed:16 May 2022 14:49:58 UTC Signed:16 May 2022 14:50:16 UTC ✔Email verified 16 May 2022 14:49:58 UTC IP address: 63.135.54.162 Location: Moses Lake, United States Signed with PandaDoc PandaDoc is a document workflow and certified eSignature solution trusted by 30,000+ companies worldwide.