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CC Min 2022 05 10MOSES LAKE CITY COUNCIL May 10, 2022 CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Hankins with audio remote access. Special notice for attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Hankins; Deputy Mayor Myers; Council Members Fancher, Eck, Swartz, and Madewell. Council Member Martinez attended remotely. PLEDGE OF ALLEGIANCE Community Member Colleen Seto led the Flag Salute. AGENDA APPROVAL Action taken: Council Member Swartz moved to approve the Agenda as presented, second by Council Member Fancher. The motion carried 7 – 0. SUMMARY REPORTS MAYOR’S REPORT American Public Works Week Proclamation A proclamation acknowledging 62nd annual Public Works Week May 15-21 was read by Mayor Hankins. Council invited to the Barbecue and frisbee golf event at Blue Heron Park on Wednesday, May 18. CITY MANAGER’S REPORT Employee New Hire, Retirement and Fire Chief 30-year Recognition An introduction was given of the new Senior Planner Nathan Pate. Wastewater Employee Chris Hare was acknowledged as recently retired after 18 years of service. Fire Chief Brett Bastian was recognized for 30 years of service to the City April 20, 2022. IIMC Professional Municipal Clerk’s Week May 2 - 6 was IIMC’s Professional Municipal Clerk’s Week. City Clerk Debbie Burke and Deputy Clerk Jen Schober were recognized and thanked for their work and for their efforts in putting a professional face on our City. AWC Annual Conference Registration The AWC Annual conference is June 21 - 24 in Vancouver. Registration is now open and Council can contact Deputy Clerk Jennifer Schober to get registered. Spring Fest Event and Street Closures Staff in the Parks department has been getting ready for the Spring Fest, and Law Enforcement is committing many Police Officers to the event. The parade will be back this year as well. Document Ref: 4JBV6-HKQ9C-DSTBX-JQAGU Page 1 of 5 CITY COUNCIL MINUTES – May 10, 2022 pg. 2 Report on Meeting with Grant County City Manager Allison Williams reported that she attended the Board of County Commissioners meeting today and introduced Kirsten Sackett as the new Community Development Director. Additionally, they discussed the JAG Grant technology purchase ILA that will be coming forward and needs of the shelter operated by Grant County Animal Outreach. A budget amendment will be presented for the animal shelter to include funding for significant deficiencies and routine maintenance by City staff. Walkability Conference Presentation Grant County Health District Health Educator Reese Leavitt, Recreation Superintendent Carrie Hoiness, Housing and Grants Manager Cari Cortez, Project Surveyor Levi Bisnett and Council Member/Grant Transit Authority Board Member Myers attended the conference in Olympia last week. They provided presentation on walkability and the importance for traffic calming. A work session was added June 14 to have a presentation about the Complete Streets program and transportation needs. CONSENT AGENDA #1 a. City Council meeting minutes dated April 30, 2022 b. Claim ACH 150-166 in the amount of $1,210,885.50; Claim Checks 155970 – 156100 in the amount of $443,169.74; Payroll Checks 64264 through 64277 in the amount of $5,010.57; and Electronic Payments dated April 29, 2022 in the amount of $490,347.31. c. Well 34 Development Change Order 2 d. Rolluda Architect Contract Amendment e. Victory Village Historical Marker f. Community Gallery Naming g. Ten Pin Wastewater Discharge Permit Council Member Martinez asked to remove item (c) for information on the location of the well. City Engineer Richard Law advised that it is near Blue Heron Park in addition to why the special screen will be needed. Item (c) was placed back on the Consent Agenda for the vote. Action taken: Council Member Eck moved to approve the Consent Agenda as presented, second by Council Member Myers. The motion carried 7 – 0. OLD BUSINESS #2 Homeless Feasibility Consultant ECONorthwest has put together a packet for identifying the best location to move the sleep center, studying costs of operating it as overnight or a 24/7 shelter, including stakeholder interviews, and partnerships with community service providers in a central location. ECONorthwest comes highly regarded through their references and the Ad Hoc Homeless committee believe that they can objectively conduct the feasibility study. There is an additional cost of $12,215 above the $50,000 that was initially approved to include the added market analysis and stakeholder interviews. Document Ref: 4JBV6-HKQ9C-DSTBX-JQAGU Page 2 of 5 CITY COUNCIL MINUTES – May 10, 2022 pg. 3 Action taken: Council Member Eck moved to authorize the City Manager to negotiate a contract with ECONorthwest as presented, second by Council Member Martinez. The motion carried 6 – 1. Council Member Swartz was opposed. NEW BUSINESS #3 Karneetsa Land Recognition Ceremony This item was rescheduled to May 24 meeting due to the presenter not being online. #4 Valley Rd. Reconstruction Bid Award Staff opened bids for the project on May 4, 2022. The City received two bids for the project with Selland Construction, Inc. submitting the low bid. The construction is slated to start after Memorial Day and the contractor has 20 weeks to complete the project. Council requested a Study Session on Complete Streets and Transportation. Staff will schedule for the first meeting in June at 6 p.m. Action taken: Council Member Swartz moved to award the Valley Road Reconstruction Bid as presented, second by Council Member Fancher. The motion carried 7 – 0. EXECUTIVE SESSION Mayor Hankins called an Executive Session at 7:28 p.m. pursuant to RCW 42.30.110(1)(i) to discuss potential litigation with Council, City Manager Allison Williams and City Attorney Katherine Kenison for 20 minutes, and there will be action to follow. Council reconvened at 7:48 p.m. #5 Revisiting Ordinance 2992 A discussion was placed on the agenda in regard to Ordinance 2992 which adopted the City’s overall Comprehensive Plan update in November 2021. •City Manager Allison Williams clarified that if the action requested is to have staff bring back an Ordinance to Repeal the Comprehensive Plan, that action , at a minimum, would require a Public Hearing. •Council Member Swartz asked if this motion would include the withdrawal of the application from the County. •Deputy Mayor Myers asked about the Public Hearing process. City Manager Allison Williams clarified that it would be an Ordinance requiring only one Public Hearing. •Council Member Martinez asked if voted to repeal is there any money/grants that would be negatively affected. City Manager Williams confirmed that the Transportation Improvement Board (TIB) Complete Streets Grant requires compliance with GMA, and in May TIB grant applications are due so, when considering some of the transportation corridor projects that would be a source that we would go to. The City does have risk in regards to housing grants that we have received, including the $200,000 in grants used to complete our Housing Action Plan and the work that is being done with the update of the development Document Ref: 4JBV6-HKQ9C-DSTBX-JQAGU Page 3 of 5 CITY COUNCIL MINUTES – May 10, 2022 pg. 4 regulations. The Department of Commerce and WSDOT will weigh in and have wanted to be involved due to the work we have impacting state highways. •Council Member Martinez wanted to clarify if the funds would be automatically suspended or if they would be considered to get suspended. City Manager Allison Williams clarified that it would be a consideration as it’s a box that we check when applying for the grants that you’re compliant with the GMA. Additionally, staff is also doing work with the state in regards to recruiting business. Community Economic Revitalization Board grants require that you check a box that you’re compliant with the GMA as well. •City Manager Allison Williams also discussed that the Capital Facilities Plan. The Plan was an update element of the overall Comprehensive Plan, and it identified the City was upside down $298 million in projected infrastructure costs over the 20 year planning horizon and only $213 million in projected revenue. State law requires that when you have not identified funding sufficient to sustainably service your City limits and Urban Growth Area with urban services, then the law requires that you look at the area that you are serving. •Council Member Martinez asked what the public hearing was, how it’s advertised, and where it’s held. City Manager Allison Williams stated that there is a 10-day required notice in the newspaper, Columbia Basin Herald our paper of record, and Council can request advertising above state requirements. •Council requested that the Public Hearing is advertised in more than just the paper. •City Attorney Katherine Kenison clarified that the legal requirement for Public Hearing is the minimum that Council can do, and that Council can have multiple or extended Public Hearings if they choose. Action taken: Council Member Fancher moved to direct staff to draft an Ordinance repealing Ordinance 2992 entitled ‘An Ordinance of the City of Moses Lake, Washington, adopting the 2021 update to the Comprehensive Plan, Comprehensive Plan Land Use Map & recommendation of the area of urban growth boundary adjustment’, and to withdraw the application from the County, second by Council Member Swartz. The motion carried 6-1, Council Members Eck was opposed. ADMINISTRATIVE REPORTS Community Development Project List The Community Development project list was provided in the Council Packet. WSDOT SR17 Grape Dr. Roundabout Project The work has started on the Grape Drive Roundabout. Women’s Rally There will be a Women’s Rights Rally on May 14 in front of the Civic Center from 10 a.m. to Noon. COUNCIL COMMUNICATIONS AND REPORTS Document Ref: 4JBV6-HKQ9C-DSTBX-JQAGU Page 4 of 5 CITY COUNCIL MINUTES – May 10, 2022 pg. 5 Council Member Fancher thanked everyone for giving the opportunity for the system to work. He looks forward to exciting opportunities in the community. Council Member Martinez thanked Parks and Rec staff for producing the Spanish graphic for the swim lessons. The Health Department is currently accepting applications as they move forward with the larger Health Board based on the new state law. There are a few applications from Moses Lake residents in the health care industry. She emphasized that it would be good to get someone from the City of Moses Lake on the board. Deputy Mayor Myers wanted to confirm the Study Session on the Complete Streets and Transportation issues. City Manager Allison Williams confirmed a date of June 14 for the Study Session. Mayor Dean Hankins was joined by Council Member Swartz for the second Conversations with the Mayor. This community meeting is going well and will occur again this Thursday with just himself. There will be future meetings where he will ask Council Members to join him. ADJOURNMENT The regular meeting was adjourned at 8:11 p.m. ______________________________________ Dean Hankins, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Document Ref: 4JBV6-HKQ9C-DSTBX-JQAGU Page 5 of 5 Signature Certificate Reference number: 4JBV6-HKQ9C-DSTBX-JQAGU Document completed by all parties on: 16 Jun 2022 23:55:16 UTC Page 1 of 1 Signer Timestamp Signature Mayor Dean Hankins Email: dhankins@cityofml.com Recipient Verification: Sent:16 Jun 2022 15:45:07 UTC Viewed:16 Jun 2022 16:38:28 UTC Signed:16 Jun 2022 16:39:37 UTC ✔Email verified 16 Jun 2022 16:38:28 UTC IP address: 136.143.151.109 Location: Moses Lake, United States Debbie Burke Email: dburke@cityofml.com Sent:16 Jun 2022 15:45:07 UTC Viewed:16 Jun 2022 15:45:11 UTC Signed:16 Jun 2022 23:55:16 UTC IP address: 63.135.54.162 Location: Moses Lake, United States Signed with PandaDoc PandaDoc is a document workflow and certified eSignature solution trusted by 30,000+ companies worldwide.