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CC Min 2022 08 09MOSES LAKE CITY COUNCIL August 9, 2022 STUDY SESSION 2023 Budget Kickoff Staff distributed a PowerPoint presentation to illustrate accomplishments for each department since the original presentation to Council on January 5, 2022. Council confirmed February retreat goals and that the City should budget with those in mind. Staff will engage the community for input on the budget. Finance Director Madeline Prentice shared her new budget worksheets that will be used for department submissions. Directors will meet in late September to review the preliminary budgets to be presented at Council’s workshop in October. EXECUTIVE SESSION Mayor Hankins called an Executive Session at 6:10 p.m. to be held for 15 minutes pursuant to RCW 42.30.110(1)(b) to discuss property acquisition with Council, City Manager Allison Williams, and City Attorney Katherine Kenison. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Hankins with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Hankins, Deputy Mayor Myers; Council Members Eck, Martinez, Fancher, Madewell, and Swartz. PLEDGE OF ALLEGIANCE Airport Commission Chair Finley Grant led the Flag Salute. AGENDA APPROVAL Action taken: Council Member Eck moved to approve the Agenda as presented, second by Council Member Swartz. The motion carried 7 – 0. PRESENTATIONS Moses Lake Community Coalition Community Relations Manager Dayana Ruiz and Community Coalition Coordinator Megan Watson explained what the Community Coalition does for the community and presented their quarterly report. Police Station New Build v. Remodel Rolluda Architect Rich Murikami gave a presentation on remodeling the current Police building versus building new. The cost for remodeling is approximately $7.6 million for existing space with future growth with a 6,000 square foot addition that would potentially add another $7 million; not including soft costs of 20-25% for furniture, computer networking design, and construction contingency to the remodel price. New plans for a one and two-story will cost roughly $17 million plus the soft costs. Council requested staff schedule a study session to further review. Document Ref: 3OXGW-JAM3Y-E9KWT-XPE7H Page 1 of 5 CITY COUNCIL MINUTES – August 9, 2022 pg. 2 SUMMARY REPORTS MAYOR’S REPORT Tai Shin Group of Japan Schedule Staff met with Karen Rimple, former Mayor’s wife, to finalize the itinerary involving the adult and student volunteer work at McCosh Park, Blue Heron Park, and at the fairgrounds during their visit on the week of the Grant County Fair. Airport Commission Quarterly Report Commission Chair Grant discussed status of the fuel system project, restriping runway and taxiways, new tenant lease agreements, fire hydrants relocation, property line survey need, fence grant application, new road signage, as well as new activity being planned in 2023 for stole training and back country flying clinic. Richard Pearce Moratorium Request Mr. Pearce sent a letter requesting the City Manager place a moratorium on Planned Unit Development on a future agenda. City Manager Allison Williams and Community Development Director Kirsten Sackett explained that we have a pending application that is in an open comment period for review by the Hearing Examiner and it should not be discussed with Council due to it now being a quasi-judicial matter. There was no consensus to ask staff to draft a moratorium. CITY MANAGER’S REPORT Employee New Hires and Promotions Parks, Recreation & Cultural Services Director Susan Schwiesow introduced our new Recreation Coordinator Gunnar Blankenship. Chief Fuhr introduced and swore in three newly promoted Corporals: Yoni Mengist, Ray Lopez and Tyler St. Onge. Community Outreach Officer Position Chief Fuhr reviewed the memo provided in the meeting packet to establish a new position. Action taken: Council Member Eck moved to authorize staff to add a new Community Outreach Officer Position as presented, second by Council Member Martinez. The motion carried 7 – 0. Grant County Letter Regarding Jail and Work Release Services The Council Public Safety Committee members discussed sending a letter to the County regarding the jail and work release services. Following further review by staff, Council concurred to request an agenda item at the September AGCCT meeting to give the sheriff’s office an opportunity to work with Commissioners on a solution. Graffiti Update Other communities require a short period for graffiti clean-up prior to issuing a notice of violation and some have programs to assist in the clean-up. Staff will explore options and come back with suggested updates to regulations and clean-up partnership programs. CLOSED HEARINGS Proceedings for two Closed Record Hearings were read by the City Clerk. Document Ref: 3OXGW-JAM3Y-E9KWT-XPE7H Page 2 of 5 CITY COUNCIL MINUTES – August 9, 2022 pg. 3 #1 CAD Homes Knolls Vista Deferral Request Council Member Fancher recused himself from the hearing and vote. Staff provided an overview of the procedural actions taken and the request before the Council: On July 12, 2022, the Hearings Examiner reviewed and provided recommendations to the revised application for the CAD Homes Knolls Vista Preliminary Major Subdivision with a request for Waivers, Deferrals, and Deviations in accordance with Section 17.33.010 of the Moses Lake Municipal Code. Mayor Hankins opened the hearing at 7:45 p.m. and there being no comments, the hearing was closed. Action taken: Council Member Martinez moved to approve CAD Homes Knolls Vista Preliminary Major Subdivision request for Waivers, Deferrals, and Deviations on property identified under Assessor’s Parcel Numbers 110621000 and 110625001, as presented, second by Council Member Swartz. The motion carried 6 – 0. #2 Maple Landing Planned Development District Ordinance 3011 Staff provided an overview of the procedural actions taken and the request before Council: On July 19, 2022, the Hearings Examiner rendered a decision of approval for the Major Subdivision application, and simultaneously issued a recommendation of approval to the City Council for the planned Development District. The Findings of Fact, Conclusions of Law, Conditions of Approval, and decision for the Maple Landing Planned Development District allow for the construction of 98 single-family units and 120 multifamily units on 23.2 acres of property identified under Assessor’s Parcel Numbers 110002003 and 110475231. Mayor Hankins opened the hearing at 7:50 p.m. and there being no comment related to prior testimony, the hearing was closed. Action taken: Council Member Eck moved to adopt Ordinance 3011, adopting the July 19, 2022, Hearing Examiner Recommended Findings of Fact, Recommended Conclusions of Law, Recommended Conditions of Approval, and Recommended Decision for the Maple Landing Planned Development District (PLN2022-0016), allowing for construction of 98 single-family units and 120 multifamily units on the 23.2 acres of property identified under Assessor’s Parcel Numbers 110002003 and 110475231, as presented, second by Council Member Martinez. The motion carried 7 – 0. CONSENT AGENDA #3 a. City Council meeting minutes dated July 26, 2022 b. Claim ACH 182-183 in the amount of $1,344.04; Claim Checks 157175 – 157326 in the amount of $523,621.45; Payroll Checks 64539 through 64594 in the amount of $32,417.35; and Electronic Payments in the amount of $559,236.12. c. Communications/Writing Style Guide Resolution 3908 d. WA DES Interlocal Agreement for Energy Services Consultant e. Wastewater Comp Plan Consultant Amendment 2 f. Accept 2022 Signal Cabinet Replacement Project g. Redflex Amnesty Program Extension Action taken: Council Member Swartz moved to approve the Consent Agenda as presented, Document Ref: 3OXGW-JAM3Y-E9KWT-XPE7H Page 3 of 5 CITY COUNCIL MINUTES – August 9, 2022 pg. 4 second by Council Member Eck. The motion carried 7 – 0. NEW BUSINESS #4 1020 W Gem St. Weed Abatement Resolution 3909 Code Enforcement Officer Tina Jewell was sworn in and provided testimony regarding the nuisance violations at 1020 W Gem St, a property that has Herman and Joanne Liebrecht listed as owners. There was no other testimony, and the hearing was closed. Action taken: Council Member Swartz moved to adopt Resolution 3909 as presented, second by Mayor Hankins. The motion carried 7 – 0. #5 Temporary and Mobile Food Vendor Ordinance 3012 and Resolution 3910 Ordinance 3012 updates MLMC Title 5, eliminating the background check, deposit requirements, initial application fee, and allowing vendors to purchase a license based on a quarterly time frame. Resolution 3910 updates the fee schedule to reflect the new fees for vendors, including temporary location for all types of vendors. Action taken: Deputy Mayor Myers moved to adopt Ordinance 3012 as presented, second by Council Member Martinez. The motion carried 7 – 0. Action taken: Council Member Martinez moved to adopt Resolution 3910 as presented, second by Council Member Swartz. The motion carried 7 – 0. ADMINISTRATIVE REPORTS Nelson Road Pedestrian Path Update This project was advertised under the small works roster process. There have been several contractors reaching out to staff regarding this project. The bid opening will be next week and staff will proceed from there. The estimate is under the threshold for sending to Council, so the hope is that the City Manager will be able to authorize the contract so that the project can begin. Valley Road Reconstruction – Selland Letter 2204-04 The contractor requests that they be allowed to work during fair week from 6:00 a.m. to 2:00 p.m. that will not impact traffic and will maintain site safety. Action taken: Mayor Hankins moved to authorize the limited work, provided that the Fair Manager has no objections, second by Council Member Martinez. The motion carried 4-2-1. Council Members Swartz and Fancher were opposed, and Deputy Mayor Myers abstained. WSDOT STBG Letter The City was awarded approximately $750,000 in block grant funds. The funds will go towards the design of the roundabout at Yonezawa Boulevard and Highway 17. Staff will prepare a Request for Qualifications for a consultant to assist with the design. The City will be required to provide a 13.5% match. Document Ref: 3OXGW-JAM3Y-E9KWT-XPE7H Page 4 of 5 CITY COUNCIL MINUTES – August 9, 2022 pg. 5 BlueBridge Program This is a new pilot program that will allow officers to have a $100 pre-paid credit card to help citizens in distress with minor emergent needs. The first fundraiser for this program will be held on August 15 at Sun Splash Car Wash where $1 of each wash will be donated to the fund. Administrative Office Move City Manager Williams discussed the move that occurred last week in the administrative offices where human resources and finance swapped places. This will provide a more confidential access for employees to our human resources staff, and create more room for offices. COUNCIL COMMUNICATIONS AND REPORTS Council Member Swartz thanked Community Development Director Kirsten Sackett for the land use reports. Council Member Martinez reported that the water conservation play turned out really well. She will reach out to the Watershed Council to see if they can perform the play in schools. She will be attending a training as Health Department Board Member at the end of the month. She also discussed the fair and its impact on the Moses Lake area and her recommendation for volunteering. Council Member Eck wanted to remind the public that he does Coffee with a Council Member on Monday and Wednesday 1:00 p.m.-2:30 p.m. at the Red Door Café. ADJOURNMENT The regular meeting was adjourned at 8:37 p.m. ______________________________________ Dean Hankins, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Document Ref: 3OXGW-JAM3Y-E9KWT-XPE7H Page 5 of 5 Signature Certificate Reference number: 3OXGW-JAM3Y-E9KWT-XPE7H Document completed by all parties on: 26 Aug 2022 21:03:42 UTC Page 1 of 1 Signer Timestamp Signature Debbie Burke Email: dburke@cityofml.com Recipient Verification: Sent:24 Aug 2022 17:58:21 UTC Viewed:24 Aug 2022 20:49:57 UTC Signed:26 Aug 2022 16:15:04 UTC ✔Email verified 24 Aug 2022 20:49:57 UTC IP address: 63.135.54.162 Location: Moses Lake, United States Mayor Dean Hankins Email: dhankins@cityofml.com Shared via link Sent:24 Aug 2022 17:58:21 UTC Viewed:26 Aug 2022 21:02:53 UTC Signed:26 Aug 2022 21:03:42 UTC IP address: 136.143.151.109 Location: Moses Lake, United States Signed with PandaDoc PandaDoc is a document workflow and certified eSignature solution trusted by 30,000+ companies worldwide.