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CC Min 2022 09 13MOSES LAKE CITY COUNCIL September 13, 2022 STUDY SESSION NCW Libraries Report Kimberly Neher, Deputy Director, Amanda Lawson, Facilities Manager, and Tim Dillman, Executive Assistant, discussed their $10.3 million dollar project to improve library facilities across their district. They discussed their goals and what they would like to invest in, ranging from staffing to facility improvements. In Moses Lake, they completed a facilities condition assessment, and they anticipate beginning their project in the first quarter of 2023, with Moses Lake’s anticipated construction start date in the 4th Quarter or 2024. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:35 p.m. by Deputy Mayor Myers with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Deputy Mayor Myers; Council Members Eck, Martinez, Fancher, Madewell, and Swartz. PLEDGE OF ALLEGIANCE Deputy Mayor Myers led the Flag Salute. AGENDA APPROVAL Action taken: Council Member Fancher moved to approve the Agenda as presented, second by Council Member Swartz. The motion carried 6 – 0. CITIZEN’S COMMUNICATION Introduction Elisia Dalluge, Moses Lake, introduced herself and announced that she will be putting her application in for the vacant Council position. SUMMARY REPORTS MAYOR’S REPORT Appoint Mayor and Deputy Mayor Dean Hankins submitted a letter of resignation from his position as Mayor and Council position #7 on August 29. Council rules limit appointments to Mayor and Deputy Mayor by Council who have served at least two years. Action taken: Council Member Martinez moved to appoint Deputy Mayor Myers as Mayor, second by Council Member Eck. The motion carried by a majority vote. Action taken: Council Member Swartz moved to delay the appointment of a Deputy Mayor until the new Council Member is seated and requested that staff bring forward a discussion to change the two-year rule in the Council Procedures, second by Council Member Madewell. The motion carried 6 – 0. Document Ref: DPGGF-C6JNW-TTUBX-RQV47 Page 1 of 4 CITY COUNCIL MINUTES – September 13, 2022 pg. 2 Council Committee Appointments Mayor Myers recommended new Council Members to replace former Mayor Hankins place on the Council Committees. Action taken: Council Member Swartz moved to approve the appointment of Council Member Eck for Lodging Tax Advisory Committee Chair, second by Council Member Fancher. The motion carried 6 – 0. Action taken: Council Member Martinez moved to approve the appointment of Council Member Madewell to the LEOFF Board, second by Council Member Fancher. The motion carried 6 – 0. Action taken: Council Member Eck moved to approve the appointment of Mayor Myers to the Moses Lake Economic Development Coordinating Committee, second by Council Member Swartz. The motion carried 6 – 0. Constitution Week Proclamation A proclamation declaring September 17 through 23, 2022, as Constitution Week was read by Mayor Myers. CITY MANAGER’S REPORT Employee New Hire A brief introduction was given of Street Maintenance Worker Rick Rios. Council Vacancy Application Process The applications for the vacancy are due on September 23, 2022. On September 27, Council will review applications and set a date for interviews. Staff has asked that Council bring forward interview questions and to be thinking about a date for the initial interviews. Fire Survey & Ratings Report The report was included in the Council Packet. Chief Bastian explained that the scale for the survey and ratings report is from 1 to 10, with 1 being the best and 10 being the worst. The current rating is at 4 which is an improvement from the last rating where the City received a 5. Consumer Price Index (CPI) Increase for Fee Schedule Staff requested Council’s input on the CPI for the 2023 budget building/fee schedule. Council suggested starting with a 5% increase rather than using the current CPI of 8.3%. CONSENT AGENDA #1 a. City Council meeting minutes dated August 23 and September 6, 2022 b. Claim ACH 187-188 in the amount of $178,224.86; Claim Checks 157482 – 157698 in the amount of $1,235,394.27; Payroll Checks 64644 through 64735 in the amount of $51,937.51; and Electronic Payments in the amount of $1,139.005.66. Action taken: Council Member Swartz moved to approve the Consent Agenda as presented, Document Ref: DPGGF-C6JNW-TTUBX-RQV47 Page 2 of 4 CITY COUNCIL MINUTES – September 13, 2022 pg. 3 second by Council Member Fancher. The motion carried 6 – 0. NEW BUSINESS #2 Northshore List Station Project The project is to construct the new Northshore Lift Station and decommission both the aging Sage Bay Lift Station and the temporary Northshore Lift Station. The lowest of five bids received is $2,261.824.81 from POW Contracting. Action taken: Council Member Swartz moved to award the contract to the low bidder, second by Council Member Martinez. The motion carried 6 – 0. ADMINISTRATIVE REPORTS Sister City Anniversary Invitation A virtual event will be held with Yonezawa Japan officials on October 4, 2022. The in- person event will be conducted from the Civic Center Auditorium. Event invitations are being mailed to former sponsors of student exchange, student exchange board members, former Mayors, as well as a general invite to all to be posted on the City’s website and a corner ad in the Columbia Basin Herald. EPA Superfund Site Update Staff had a conversation with the EPA and their attorneys around the status of the Superfund Site. It was a good meeting and there will be regular monthly update meetings to keep current on the status of the cleanup, public notifications, and the increased sampling that is occurring. City Manager Allison Williams provided an update during her meeting with County Commissioners on September 12. Mae Valley Transportation Analysis The analysis will be presented to Council on October 11. Staff met with Washington Department of Transportation and the County to go over the analysis and to identify priority projects in order to calculate costs for a potential impact fee. Leadership Training There are 48 leaders in the City that have begun attending the Nash Consulting Leadership training and will continue every two weeks for a total of five days of training. The program will grow into an all staff training in the Spring of 2023. State of the Lake Meeting The State of the Lake meeting will be September 20 at 6 p.m. in the Council Chambers. 1st and 2nd Quarter Homeless Housing Reports The reports were included in the Council Packet. Community Development Director Kirsten Sackett talked about the hiring of ECONorthwest and the analysis of a permanent location for the homeless shelter. Nelson Path Update The path has been completed and the flashing beacons have been installed. Students can Document Ref: DPGGF-C6JNW-TTUBX-RQV47 Page 3 of 4 CITY COUNCIL MINUTES – September 13, 2022 pg. 4 now cross to the North side of the road in a safer manner. COUNCIL COMMUNICATIONS AND REPORTST Council Member Martinez discussed that there was a good turnout at the training/conference in Spokane for the Health District Board. There is a new “pandemic drug” called fentanyl that is resulting in many deaths. The Health Board may request an allocation of opioid funding that the City will be getting from settlement with the opioid companies. She asked for clarification on the earlier vote tonight for Mayor and whether or not everyone voted. No nay votes were voiced. EXECUTIVE SESSION Mayor Myers called an Executive Session at 7:32 p.m. to be held for 20 minutes pursuant to RCW 42.30.110(1)(g) to discuss performance of public employee with Council only in attendance. ADJOURNMENT The regular meeting was adjourned at 7:52 p.m. ______________________________________ Don Myers, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Document Ref: DPGGF-C6JNW-TTUBX-RQV47 Page 4 of 4 Signature Certificate Reference number: DPGGF-C6JNW-TTUBX-RQV47 Document completed by all parties on: 29 Sep 2022 22:49:28 UTC Page 1 of 1 Signer Timestamp Signature Mayor Don Myers Email: dmyers@cityofml.com Recipient Verification: Sent:28 Sep 2022 21:39:39 UTC Viewed:29 Sep 2022 21:00:48 UTC Signed:29 Sep 2022 21:02:11 UTC ✔Email verified 29 Sep 2022 21:00:48 UTC IP address: 107.115.29.20 Debbie Burke Email: dburke@cityofml.com Recipient Verification: Sent:28 Sep 2022 21:39:39 UTC Viewed:29 Sep 2022 22:48:53 UTC Signed:29 Sep 2022 22:49:28 UTC ✔Email verified 29 Sep 2022 22:48:53 UTC IP address: 63.135.54.162 Location: Moses Lake, United States Signed with PandaDoc PandaDoc is a document workflow and certified eSignature solution trusted by 30,000+ companies worldwide.