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CC Min 2022 09 27MOSES LAKE CITY COUNCIL September 27, 2022 EXECUTIVE SESSION Mayor Myers called an Executive Session at 6:00 p.m. to be held for 30 minutes pursuant to RCW 42.30.110(1)(i) to discuss potential litigation with City Manager Allison Williams and City Attorney Katherine Kenison in attendance. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:32 p.m. by Mayor Myers with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Myers; Council Members Eck, Martinez, Fancher, Madewell, and Swartz. Council Member Eck left the meeting at 7:34 p.m. PLEDGE OF ALLEGIANCE Mayor Myers led the Flag Salute. AGENDA APPROVAL Action taken: Council Member Martinez moved to approve the Agenda as presented, second by Council Member Swartz. The motion carried 6 – 0. PRESENTATION Police Station Remodel vs New Building Chief Fuhr presented two options for each one-story and two-story facility for remodel compared to a new building. Financing options were also discussed. SUMMARY REPORTS MAYOR’S REPORT Present Plaque to Mayor Hankins A plaque was presented to recognize Former Mayor Hankins four years of service to the City of Moses Lake City Council. He was unable to attend to receive the plaque in person. Human Resources Professionals Day Proclamation A proclamation was read declaring September 26, 2022, Human Resources Professionals Day. National Fire Prevention Week Proclamation A proclamation was read declaring October 9 through October 15 as Fire Prevention week with the theme of “Fire Won’t Wait. Plan Your Escape!” CITY MANAGER’S REPORT Budget Survey Results Communications and Marketing Specialist Lynne Lynch provided an overview of the budget survey results. Document Ref: THQAE-UEFZP-989PE-I9UWL Page 1 of 4 CITY COUNCIL MINUTES – September 27, 2022 pg. 2 CONSENT AGENDA #1 a. City Council meeting minutes dated September 13, 2022 b. Claim Checks 157699 – 157892 in the amount of $999,310.55; Payroll Checks 64736 through 64772 in the amount of $16,773.28; and Electronic Payments in the amount of $562,350.23. c. Police Vehicle Surplus Resolution 3914 d. Maple Grove Phase 1 Major Plat Improvements Resolution 3915 e. Travel Policy Resolution 3916 f. Aspect Consulting Change Order Approvals g. Herring Water Rights PSA Amendment h. Grant County ESG-CV and HopeSource Contract Extensions i. Accept Miscellaneous COF Upgrades Project j. Nelson Road No Parking Zone Ordinance 3013 k. Abandon Walmart Waterline Easement Resolution 3917 Consent agenda item (d) was removed and voted on separately due to Council Member Fancher needing to recuse himself from the vote. Action taken: Council Member Swartz moved to approve the Consent Agenda, except for item (d) as presented, second by Council Member Martinez. The motion carried 6 – 0. Action taken: Council Member Swartz moved to approve Consent Agenda item (d) as presented, second by Council Member Eck. The motion carried 5 – 0, Council Member Fancher recused himself from the vote. OLD BUSINESS #2 Valley Road Striping Staff met with the Mayor and recommended striping on Valley Rd be completed without changes. Other roadways will be considered for alternative striping options. #3 Council Member Selection Process The application process was open until Friday. There were 10 applicants. Council concurred to hold interviews on Tuesday, October 4, at 6 p.m. NEW BUSINESS #4 Council Rules of Procedure Amendment Council requested that staff bring back an ordinance to remove the requirement of two years served on Council for Mayor and Deputy Mayor in the Council Rules of Procedure. #5 Walters Short Plat Sewer Covenant The Walters Short Plat is a four-lot short plat located outside the City Limits but inside the Urban Growth Area (UGA). Due to the proposed plat being located in the UGA, Grant County Planning requested the City provide comments on the project. City staff recommended the applicant covenant for the sewer and roadway improvements required by the plat. The City of Moses Lake is not the water purveyor for the area where the Document Ref: THQAE-UEFZP-989PE-I9UWL Page 2 of 4 CITY COUNCIL MINUTES – September 27, 2022 pg. 3 property is located. Action taken: Council Member Swartz moved to approve the Walters Short Plat Sewer Covenant as presented, second by Council Member Martinez. The motion carried 6 – 0. #6 The Refuge at Mae Valley Major Subdivision Improvements Resolution 3918 As part of the platting process, the Developer is responsible for the full-width street improvements including water, sewer, and storm improvements to a fifty-three-lot residential subdivision. Upon acceptance, the City will be responsible for the maintenance and repairs of the improvements. Action taken: Council Member Martinez moved to adopt Resolution 3918 as presented, second by Council Member Madewell. The motion carried 5 – 0, Council Member Fancher recused himself from the vote. ADMINISTRATIVE REPORTS Development Review Meetings Staff is planning plenty of public engagement opportunities with an in-depth review of proposed Development Code changes. Future Proclamations To acknowledge the work that our staff is doing, there will be more proclamations coming forward. Next month is planning month and Planning Commission members will be here so that they can be introduced as there are a lot of new faces. Wellness Committee Event 67 employees participated in the wellness walk today. Moses Lake Police Department Events Cops, Cars and Coffee will be held on October 1 from 8 a.m. to 11 a.m. at the parking lot of the Civic Center. Faith and Blue Community BBQ will be on October 8 from 11 a.m.to 2 p.m. at McCosh Park with eight area pastors speaking and MLPD staff grilling food. 2023 Budget Workshop City Manager Allison Williams gave kudos to Finance Director Madeline Prentice for forging through her first budget process in the City. Prentice will be meeting one on one with directors in final preparation for the budget workshop with Council. COUNCIL COMMUNICATIONS AND REPORTS Council Member Swartz attended the video recording of the Yonezawa Tree Planting today at the Japanese Gardens and spoke on his time in the exchange. Council Member Fancher attended the Community Development, Municipal Services, and Parks meeting and stated there were good discussion on items being prepared for future Council meetings. Document Ref: THQAE-UEFZP-989PE-I9UWL Page 3 of 4 CITY COUNCIL MINUTES – September 27, 2022 pg. 4 Council Member Martinez attended the State of the Lake Meeting last week. There are a lot of partners working to improve lake quality, including community members who are interested in learning and helping. She also attended the Health District Board, discussed the importance of the flu shot, and encouraged the community to get both flu and COVID vaccines. Mayor Myers attended a Chamber of Commerce gathering of leaders with several other area leaders, including legislators. This provided a great networking opportunity. City Manager Allison Williams added that Behavioral Health is an issue that is impacting everyone across the board. EXECUTIVE SESSION Mayor Myers called an Executive Session at 7:34 p.m. to be held for 30 minutes pursuant to RCW 42.30.110(1)(i) to discuss potential litigation with City Manager Allison Williams and City Attorney Katherine Kenison in attendance. ADJOURNMENT The regular meeting was adjourned at 8:04 p.m. ______________________________________ Don Myers, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Document Ref: THQAE-UEFZP-989PE-I9UWL Page 4 of 4 Signature Certificate Reference number: THQAE-UEFZP-989PE-I9UWL Document completed by all parties on: 17 Oct 2022 15:56:44 UTC Page 1 of 1 Signer Timestamp Signature Mayor Don Myers Email: dmyers@cityofml.com Recipient Verification: Sent:12 Oct 2022 16:59:44 UTC Viewed:12 Oct 2022 19:19:30 UTC Signed:12 Oct 2022 19:22:20 UTC ✔Email verified 12 Oct 2022 19:19:30 UTC IP address: 107.122.81.31 Location: Kent, United States Debbie Burke Email: dburke@cityofml.com Recipient Verification: Sent:12 Oct 2022 16:59:44 UTC Viewed:17 Oct 2022 15:56:27 UTC Signed:17 Oct 2022 15:56:44 UTC ✔Email verified 17 Oct 2022 15:56:27 UTC IP address: 63.135.54.162 Location: Moses Lake, United States Signed with PandaDoc PandaDoc is a document workflow and certified eSignature solution trusted by 30,000+ companies worldwide.