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CC Min 2022 12 13MOSES LAKE CITY COUNCIL December 13, 2022 CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Myers with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Myers; Deputy Mayor Martinez; Council Members Eck, Skaug, Fancher, Madewell, and Swartz. PLEDGE OF ALLEGIANCE Mayor Myers led the Flag Salute. AGENDA APPROVAL Deputy Mayor Martinez requested that Consent Agenda item (d) WSDOT SR-17 Project Noise Variance be moved to New Business. City Manager Allison Williams added Water Rights Fee Resolution 3925 to the Consent Agenda. Action taken: Council Member Eck moved to approve the Agenda as amended, second by Council Member Swartz. The motion carried 7 – 0. CITIZEN’S COMMUNICATION Process and Communications Richard Pearce, Moses Lake, expressed his frustration with routine and other processes related to quasi-judicial hearings. City staff and Mayor Myers warned him several times to not comment on the subdivision topic that will come before the Council in January as a closed record hearing. PRESENTATION Civic Plus Website Redesign Preview Communications and Marketing Specialist Lynne Lynch presented a preview of the website redesign. There will be separate calendars for meetings and events, a new water conservation page, and an icon added on the homepage for citizen options to select language translation. SUMMARY REPORTS MAYOR’S REPORT Reappoint Grant Transit Board Member Mayor Myers requested re-appointment to the Grant Transit Board Member position for a one-year term expiring December 31, 2023. Action taken: Council Member Eck moved to approve the reappointment, second by Deputy Mayor Martinez. The motion carried 7 – 0. Cancel December 27 City Council Regular Meeting Mayor Myers proposed to cancel the December 27, 2022, regular meeting. Document Ref: ZJC7G-KWMRI-PCRHY-JANMF Page 1 of 4 CITY COUNCIL MINUTES – December 13, 2022 pg. 2 Action taken: Deputy Mayor Martinez moved to approve the cancelation, second by Council Member Swartz. The motion carried 7 – 0. CITY MANAGER’S REPORT Employee New Hire Police Chief Kevin Fuhr introduced and administered the Oath of Office to Isaac Taylor. 3rd Quarter Financial Report The 3rd quarter report was posted as an addendum to the packet prior to the meeting. Finance Director Madeline Prentice advised that revenues are coming in strong, and that expenses are at 66% of the budget and not expected to exceed revenues. Water Outreach Communications Plan Communications and Marketing Specialist Lynne Lynch and Assistant City Manager Rich Huebner are putting together a plan to engage the community in the discussions related to water consumption. Staff will be reaching out to local and regional groups and update the City’s webpage for water conservation. GeoEngineers Consultant Kevin Lindsay has been contracted to provide an update to the 2012 Groundwater Management Report specific to Moses Lake. City and Conservation District staff will conduct a Water Conservation and Lawn Maintenance seminar on May 6. The City has put together a staff team to identify parks that can be served with lake water. CONSENT AGENDA #1 a. City Council meeting minutes dated October 22, November 8 and 22, 2022 b. Electronic Transfer: #203 $ 1,949.66 Checks: #158640 - 158847 $ 939,981.42 Payroll Checks: #64867 - 64882 $ 7,780.36 Electronic Payments: Direct Deposit 11/25/2022 $ 503,692.74 c. Accept Tana Lift Station Upgrade Project e. Municipal Services Professional Services Agreement f. Water Rights Fee Resolution 3925 Action taken: Council Member Fancher moved to approve the Consent Agenda as amended, second by Council Member Eck. The motion carried 7 – 0. OLD BUSINESS #2 2023 City Legislative Agenda The proposed Legislative Agenda reflects the City’s key initiatives on Water Infrastructure, Police Reform, Infrastructure Funding, Maintaining and Expanding Flexibility of Funding Sources, and a Community Services Center Construction. Action taken: Council Member Madewell moved to postpone the City Legislative Agenda and have language rewritten on the Community Services Center Construction, second by Council Member Eck. The motion carried 5 – 2. Deputy Mayor Martinez and Mayor Myers were opposed. Document Ref: ZJC7G-KWMRI-PCRHY-JANMF Page 2 of 4 CITY COUNCIL MINUTES – December 13, 2022 pg. 3 NEW BUSINESS #3 2022 Budget Adjustment Ordinance 3017 The ordinance increases the 2022 budget for several funds resulting in citywide total expenditures of $3,769,822 and adds $847,621 to estimated revenues. Most items have been previously addressed by the full Council or the Finance Committee. Other amendments included homeless services catch up to align with the grant fiscal cycle and ta few street expenditures carried over from 2021 projects. Action taken: Deputy Mayor Martinez moved to adopt Ordinance 3017 as presented, second by Mayor Myers. The motion carried 7 – 0. #4 Compost Products Procurement Ordinance 3018 Cities with a population greater than 25,000 are required to adopt and implement a compost procurement ordinance by January 1, 2023. The purchasing policy revision will be presented in 2023 to add composting product language for new projects. Action taken: Council Member Fancher moved to adopt Ordinance 3018 as presented, second by Deputy Mayor Martinez. The motion carried 7 – 0. #5 WSDOT SR-17 Project Noise Variance Deputy Mayor Martinez and several Council requested WSDOT notify residents that would be affected by nighttime construction noise. Action taken: Deputy Mayor Martinez moved to allow the variance with a requirement of public notification and project paving schedule being presented to Council, second by Council Member Swartz. The motion carried 7 – 0. ADMINISTRATIVE REPORTS Community Development Code Update Community Development Director Kirsten Sackett reviewed their goals on the Code update to be simplifying permit process, being consistent, and making the Code readable. They will consolidate Titles 14 – 20 and propose four process types: basic permits, general public notice, land use, and Comprehensive Plan updates. These types will be in a table with cross references to regulations. EPA Superfund Site Update Staff received an update from the new EPA Project Manager Piper Peterson on November 30. They have committed to increasing communication with the city, as well as doing quarterly reports to the public. They conducted a series of new testing which will be shared with Council once published. Employee Breakfast December 14, Civic Center to Open Late The annual employee breakfast is tomorrow at 7:30 a.m. All Council Members are welcome to attend. The Civic Center services will open to the public at 9 a.m. Document Ref: ZJC7G-KWMRI-PCRHY-JANMF Page 3 of 4 CITY COUNCIL MINUTES – December 13, 2022 pg. 4 Recycle Update The recycle program revenues have not turned around. Materials are still going to Spokane but the market has not changed to become a revenue to the City. Parks, Recreation, and Cultural Services Director Interview of final candidates will be January 9. Council Member Eck and Council Member Madewell volunteered to participate in the interviews. COUNCIL COMMUNICATIONS AND REPORTS Council Member Swartz attended the Association of Grant County Cities and Towns meeting via zoom. Deputy Mayor Deanna was nominated to continue serving on the Grant County Board of Health. They also discussed changing by-laws so the President’s paid staff will automatically serve as the Secretary/Treasurer position. Deputy Mayor Martinez is looking forward to continuing as a representative on the Grant County Board of Health. She attended Finance Committee today and reported that the Watershed Council has canceled their December Meeting. She also thanked staff for being prepared ahead of time for the snow and for improved communications to the public. Mayor Myers thanked volunteers who have shoveled other neighbors’ sidewalks. He will be attending the Grant Transit Authority board meeting on Thursday, December 15. EXECUTIVE SESSION Mayor Myers called an Executive Session at 8:12 p.m. for 45 minutes to review performance of a public employee, and potential litigation pursuant to RCW 42.30.110(1) subsections (g) and (i) with no business to follow. Mayor Myers extended the Executive Session for 25 minutes. ADJOURNMENT The regular meeting was adjourned at 9:22 p.m. ______________________________________ Don Myers, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Document Ref: ZJC7G-KWMRI-PCRHY-JANMF Page 4 of 4 Signature Certificate Reference number: ZJC7G-KWMRI-PCRHY-JANMF Document completed by all parties on: 20 Jan 2023 16:37:17 UTC Page 1 of 1 Signer Timestamp Signature Mayor Don Myers Email: dmyers@cityofml.com Recipient Verification: Sent:11 Jan 2023 18:06:06 UTC Viewed:18 Jan 2023 22:02:26 UTC Signed:18 Jan 2023 22:58:27 UTC ✔Email verified 18 Jan 2023 22:02:26 UTC IP address: 67.21.180.133 Location: Moses Lake, United States Debbie Burke Email: dburke@cityofml.com Recipient Verification: Sent:11 Jan 2023 18:06:06 UTC Viewed:12 Jan 2023 21:58:08 UTC Signed:20 Jan 2023 16:37:17 UTC ✔Email verified 12 Jan 2023 21:58:08 UTC IP address: 63.135.54.162 Location: Moses Lake, United States Signed with PandaDoc PandaDoc is a document workflow and certified eSignature solution trusted by 30,000+ companies worldwide.