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CC Min 2023 01 10MOSES LAKE CITY COUNCIL January 10, 2023 STUDY SESSION Homeless Sleep Center Feasibility Analysis ECONorthwest Project Manager Lee Ann Ryan and her team presented a summary of the Sleep Center Analysis. The summary provided an overview of the demographics, housing market, and potential sites, as well as results from recent community engagement. Opportunities and constraints were listed for three potential sleep center locations, as well as scenarios for capital upgrades and ongoing operation cost estimates. Next steps will be final report and recommendations for Council consideration. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Myers with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Myers; Deputy Mayor Martinez; Council Members Eck, Madewell, Swartz, and Skaug. Council Member Fancher was absent. Action Taken: Council Member Eck moved to excuse Council Member Fancher, second by Council Member Swartz. The motion carried 6 – 0. PLEDGE OF ALLEGIANCE Mayor Myers led the Flag Salute. AGENDA APPROVAL Council Member Madewell requested to move Consent Agenda item (c) 2022 Community Street and Utility Standards Resolution 3926 to New Business. Action taken: Council Member Eck moved to approve the agenda as amended, second by Council Member Swartz. The motion carried 6 – 0. SUMMARY REPORTS MAYOR’S REPORT Former Council Member Jim Liebrecht Remembrance Mayor Myers called for a moment of silence in remembrance of former Council Member Jim Liebrecht. City Manager Allison Williams presented a flower arrangement to widow and former Mayor Karen Liebrecht. Mrs. Liebrecht introduced family members in attendance and thanked them, staff, and members of the community for support and the moment for respecting their grievances. Reappoint Members to Lodging Tax Advisory Committee (LTAC), Law Enforcement Officers’ and Firefighters’ (LEOFF) Disability Board, and Mosquito District Board Mayor Myers recommended reappointment to seven positions that expired at the end of December for members interested in continuing to volunteer. Applications are under review Document Ref: 94GOG-3KYGN-2B98V-JEVR2 Page 1 of 5 CITY COUNCIL MINUTES – January 10, 2023 pg. 2 to fill for a Planning Commission vacancy at the next meeting. Applications are being accepted to fill LTAC vacancy by a resident that represents an agency who pays lodging tax. Action taken: Deputy Mayor Martinez moved to confirm reappointment of Chair/Council Member David Eck, Richard Hanover, Barry Lawson, and Tim Molitor to LTAC, second by Council Member Madewell. The motion carried 6 – 0. Action taken: Deputy Mayor Martinez moved to confirm reappointment of Council Member Judy Madewell to the LEOFF Board, second by Council Member Eck. The motion carried 6 – 0. Action taken: Deputy Mayor Martinez moved to confirm reappointment of Chris Blessing to the Mosquito District Board, second by Council Member Eck. The motion carried 6 – 0. Council Committee Assignment Review List of assignments were included in the meeting packet. Council concurred to keep all assignments “as is” for 2023. Wind Ensemble Performance January 24 at 6 p.m. Moses Lake High School students have been invited to perform at Carnegie Hall in April. Donation information is online for those interested in contributing to their trip. They are scheduled to do a benefit performance in the Civic Center Auditorium prior to the next Council meeting. Volunteer Recognition for Sleep Center Support Local business owner James Anderson and his family were recognized for the meals and supplies they have been providing to Sleep Center guest since its beginning in 2020. HopeSource staff were also present to express gratitude fortheir generosity. CITY MANAGER’S REPORT Grant County Health District 2023 Interlocal Agreement (ILA) Council authorized the annual renewal of services with an increase of $3.00 per capita during the 2023 Budget workshop. Action taken: Deputy Mayor Martinez moved to approve the Grant County Health District ILA, second by Council Member Eck. The motion carried 6 – 0. February Workshop with Nash Training City Manager Allison Williams is working on the schedule for a Council workshop to continue leadership training and discuss department work plans with staff next month. CLOSED HEARING #1 Sagepoint Planned Development District (PDD) Mayor Myers recited the opening statement for quasi-judicial proceeding for the consideration of the Hearing Examiners recommendations on the Sagepoint PDD for a 35-lot subdivision on 6.41 acres located south of Sagepoint Elementary School. Mayor and Council answered a series of questions by roll call vote to determine a fair and unbiased conduct. Community Development Director Kirsten Sackett provided an overview of the project for Council. Document Ref: 94GOG-3KYGN-2B98V-JEVR2 Page 2 of 5 CITY COUNCIL MINUTES – January 10, 2023 pg. 3 Testimony from CAD Homes representative Sara Praither began at 7:25 p.m. Residents Mark Trimble and Craig Dorsing repeated testimony provided during the Hearing Examiner hearing. Senior Planner Nathan Pate responded to questions from residents and Council. CAD Homes representative Drew Scott answered questions of Council Members. Mayor Myers closed the hearing at 7:50 p.m. Action taken: Council Member Eck moved to reject the November 22, 2022, Hearing Examiner Recommended Findings of Fact, Recommended Conclusions of Law, Recommendation Conditions of Approval and Recommended Decision for the Sagepoint Planned Development District (PLN2022- 0014), allowing for construction of 35 single-family units on the 6.41 acres of property identified under Assessor's Parcel Number 090337000. Furthermore, Council moves to delete Finding of Fact No. 20 and substitute with Findings of Fact No. 21-34, instruct staff to prepare an Ordinance for adoption, and upon return, the City Council vote to approve the Ordinance. Second by Council Member Swartz. The motion carried 6 – 0. CONSENT AGENDA #2 a. City Council meeting minutes dated December 13, 2022, and January 3, 2023 b. Electronic Transfer: n/a Checks: #158848 - 159181 $ 4,702,585.77 Payroll Checks: #64887 – 64903 - $6,374.11 (12/9/22) #64904 – 64917 - $5,540.45 (12/23/22) Electronic Payments: Direct Deposit - $528,173.80 (12/9/22) $526,026.80 (12/23/22) c.moved to New Business d. 2023 Fee Schedule Update Resolution 3927 e. Valley Rd. Apartments Easement Resolution 3928 f. City Legislative Meeting Calendar g. Kenison Franz Contract Amendment h. Rolluda Consultants Contract Amendment i. RH2 Electrical Engineering Amendment j. DOH Associates Contract Amendment k. Award Westshore Biofilter Project l. Award Milwaukee and AeroTEC Water Main Project m. Accept Well 34 Pump Test Project n. Accept Nelson Road Path Project Action taken: Council Member Eck moved to approve the Consent Agenda as amended, second by Deputy Mayor Martinez. The motion carried 6 – 0. OLD BUSINESS #3 City Legislative Agenda The proposed Legislative Agenda reflects the city’s key initiatives on Water Infrastructure, Police Reform, Infrastructure Funding, Maintaining and Expanding Flexibility of Funding Sources, and a Community Services Center Construction. Following questions from several Council on the name for a new building and Police Chief Kevin Fuhr provided assurance that it will be the Moses Lake Police Station, with Document Ref: 94GOG-3KYGN-2B98V-JEVR2 Page 3 of 5 CITY COUNCIL MINUTES – January 10, 2023 pg. 4 Community Services Building under the main building purpose of police station. Action taken: Deputy Mayor Martinez moved to approve the City Legislative Agenda as presented, second by Council Member Eck. The motion carried 6 – 0. NEW BUSINESS #4 2022 Community Street and Utility Standards Resolution 3926 Council pulled from consent so inquire about the process for adopting local standards. Community Street and Utility Standards changes occur on an annual or biannual basis and reflect changes from the Washington State Department of Transportation / Washington State Standard Specifications document. The current update reflects pertinent changes due to the state’s update as well as detailed drawings to reflect public works input on current materials preferences and construction methods. Questions were asked about changes from City Council approval to City Engineer. These changes reflect Council direction to streamline permitting processes and timelines. Action taken: Council Member Eck moved to adopt Resolution 3926 as presented, second by Council Member Swartz. The motion carried 6 – 0. #5 Police Imprest Account Increase Resolution 3929 The Police Department regularly exceeds the current limit of $2,000 during fundraising events held throughout the year. Staff recommends increasing the fund to $10,000 as an adequate balance to collect donations that are directly spent back to community needs. Action taken: Council Member Eck moved to adopt Resolution 3929 as presented, second by Council Member Swartz. The motion carried 6 – 0. ADMINISTRATIVE REPORTS AWC Workers Comp Refund Human Resources Director Shannon Springer shared that this is a voluntary financial incentive program that helps employers reduce their industrial insurance costs through improved claims experience and refunds. The city has been awarded a refund check in the amount of $131,179 for the 2019 retro year. She is working on expanding existing division safety programs to a citywide program. Hearing Examiner Annual Report The Hearing Examiner report summarized recommendations provided on 18 cases regarding variance, conditional use, preliminary planned development district, subdivision, rezone, and non-conforming use applications. He commended Community Development staff for their diligence and professionalism in the presentation of reports to conduct the hearings. Parks Recreation & Cultural Services Director Council Members Eck and Madewell participated in the interviews conducted for final two candidates on Monday. Announcement of the successful candidate is planned for January 24. Document Ref: 94GOG-3KYGN-2B98V-JEVR2 Page 4 of 5 CITY COUNCIL MINUTES – January 10, 2023 pg. 5 Larson Recreation Center Ribbon Cutting Staff will coordinate the formal ribbon cutting of the new facility on February 14. AWC Action Days City Manager Allison Williams asked Council to advise staff if they are able to attend the legislative action days on February 15 and 16 in Olympia. This is an annual opportunity to meet with legislatures to discuss funding priorities and network with other local agency officials. COUNCIL COMMUNICATIONS AND REPORTS Council Member Swartz reiterated discussions on the need to increase water rights and improve water conservation have continued during the Council Community Development, Municipal Services, and Parks Committee meetings. Council Member Eck advised the Airport Commissioners and staff are working diligently to complete assigned tasks for operations at the airport. Council Member Skaug is getting really good feedback from the community for services in the community development/building department. Council Member Eck echoed these comments. Deputy Mayor Martinez shared that there were good conversations during Council Finance Committee earlier today. Mayor Myers attended Grant Transit Authority Board meeting. Two of the new electric buses have been delivered and are in final inspection before being put in service and the other two buses are in route for delivery. EXECUTIVE SESSION Mayor Myers called an Executive Session at 8:45 p.m. for 60 minutes to discuss Property Sale or Lease and Evaluation of a Public Employee, pursuant to RCW 42.30.110(1) subsections (c) and (g) with no business to follow. ADJOURNMENT The regular meeting was adjourned at 9:45 p.m. ______________________________________ Don Myers, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Document Ref: 94GOG-3KYGN-2B98V-JEVR2 Page 5 of 5 Signature Certificate Reference number: 94GOG-3KYGN-2B98V-JEVR2 Document completed by all parties on: 27 Jan 2023 15:54:39 UTC Page 1 of 1 Signer Timestamp Signature Mayor Don Myers Email: dmyers@cityofml.com Recipient Verification: Sent:25 Jan 2023 18:36:22 UTC Viewed:25 Jan 2023 21:17:29 UTC Signed:25 Jan 2023 21:18:07 UTC ✔Email verified 25 Jan 2023 21:17:29 UTC IP address: 162.246.30.165 Location: Moses Lake, United States Debbie Burke Email: dburke@cityofml.com Recipient Verification: Sent:25 Jan 2023 18:36:22 UTC Viewed:27 Jan 2023 15:54:25 UTC Signed:27 Jan 2023 15:54:39 UTC ✔Email verified 27 Jan 2023 15:54:25 UTC IP address: 63.135.54.162 Location: Moses Lake, United States Signed with PandaDoc PandaDoc is a document workflow and certified eSignature solution trusted by 30,000+ companies worldwide.