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CC Min 2023 10 10 MOSES LAKE CITY COUNCIL October 10, 2023 STUDY SESSION HopeSource Service Statistics Brittany Bouchouari, Director of Operations presented a slide deck on the core programs, services, shelter statistics, expenses, sleep center needs, operation costs and success stories. There was also a Council Q & A regarding outreach, shelter rules, partnerships with Renew, WorkSource, etc., discussion of grants and donations and the client to advocate ratio. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Myers in the Council Chambers of the Civic Center with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Myers; Deputy Mayor Martinez; Council Members Fancher, Madewell, Swartz, and Skaug. Council Member Eck was absent. Action taken: Council Member Fancher moved to excuse Council Member Eck, second by Deputy Mayor Martinez. The motion carried 6 – 0. PLEDGE OF ALLEGIANCE Girl Scouts Troop 1232 led the Flag Salute. AGENDA APPROVAL Action taken: Council Member Fancher moved to approve the Agenda as presented, second by Council Member Swartz. The motion carried 6 – 0. CITIZEN’S COMMUNICATION Vouchers and Projects Victor Lombardi, Moses Lake, requested information on Summit Law, McKinstry, and Rolluda Architects expenses; and to have any current lawsuits itemized. He suggested staff post the status of projects online. Staff and Council responded that there will be a page launched soon for projects. Marina Drive Linda Curran, Moses Lake, let Council know that signs are posing a hazard for seeing traffic in the area of Marina Drive and Broadway Ave. Miscellaneous Elisia Dalluge, Moses Lake, requested Council approve the Fire Impact Fee and the BMX track improvements, gave kudos to the fire department for fire prevention week activities, discussed lake clean-up and HopeSource services. Document Ref: 2X3J6-JXVTQ-DRAXP-UFSKL Page 1 of 4 CITY COUNCIL MINUTES – October 10, 2023 pg. 2 SUMMARY REPORTS MAYOR’S REPORT Girl Scouts “Day of the Girl” Presentation Three members of Girl Scouts Troop 1232 provided a presentation about the International ‘Day of the Girl’ occurring on October 11 to recognize empowerment of young ladies to dream big and reach their full potential for human rights. Planning Month Proclamation Mayor Myers read the Planning Month Proclamation declaring October as National Community Planning Month. Hispanic Heritage Month Proclamation A proclamation declaring September 15 through October 15 as Hispanic Heritage Month was read by Deputy Mayor Martinez. CITY MANAGER’S REPORT Employee Introductions from Fire and Police New Fire Marshal Jeff Vander Giessen, and the new Fire Fighters that are funded by the SAFER Grant were introduced: Shawn Scott, Darrin Jacobs, Christopher Gonzales Rice, Zachary Feist, William Ellis, Justin Dominguez, Joshua Bollinger, and Nathan Aamold. Police introduced the new Criminal Analyst, Levi Giraud. AWC Legislative Agenda Interim City Manager Fuhr provided Council with a copy of the 2024 AWC Legislative Agenda and the 2023 City of Moses Legislative Agenda at the meeting. He requested Council send him requests for the 2024 local legislative agenda to be reviewed and considered for adoption at a future meeting. PUBLIC HEARING #1 Windrose Dr. Right-of-Way Vacation Ordinance 3036 Schneider Homes is requesting to vacate a portion of the cul-de-sac to reconfigure it into a normal appearing "T" intersection in the Polo Ridge 4 Plat. The hearing opened at 7:09 p.m. There was no testimony, and the hearing was closed. Action taken: Council Member Fancher moved to adopt Ordinance 3036 as presented, second by Council Member Swartz. The motion carried 6 – 0. CONSENT AGENDA #2 a. City Council Meeting Minutes Dated September 21 and 23, 2023 b. Electronic Transfer: N/A Checks: 162424 - 162630 - $593,737.83 Payroll Checks: 09-29-2023 PR, #65908 - 65922 - $13,183.29 Electronic Payments: 09-29-2023 Direct Deposit: - $602,208.87 Document Ref: 2X3J6-JXVTQ-DRAXP-UFSKL Page 2 of 4 CITY COUNCIL MINUTES – October 10, 2023 pg. 3 c. 2024 Snowplow Contract Award d. Award Wastewater Valve Project GC2023-096 e. Garza Extra-Territorial Agreement 3025 Westshore Dr. NE f. Reservoir 10 Final Design Amendment GC2022-069 g. Police Labor Agreement Wages Memorandum of Understanding Action taken: Deputy Mayor Martinez moved to approve the Consent Agenda as presented, second by Council Member Swartz. The motion carried 6 – 0. OLD BUSINESS #3 Fire Impact Fee Ordinance 3037 and Resolution 3956 This matter was presented in January 2020 and was postponed pending an update to the Capital Facilities Plan. A study session was held on September 12, 2023, to review the impact fees to replace fees currently being charged on new development under SEPA review. Fire Chief Brett Bastian explained that impact fees can only be spent on Fire Stations and not new equipment. The need for additional employees will depend on the call volume once a new station has been built. Action taken: Deputy Mayor Martinez moved to adopt Ordinance 3037 as presented, second by Council Member Skaug. The motion failed 3 – 3. Mayor Myers, Council Members Swartz, and Fancher were opposed. Action taken: Council Member Swartz moved to postpone this item to October 24, second by Mayor Myers. The motion carried 6 – 0. NEW BUSINESS #4 Proposed BMX Track Improvements The BMX Association has presented concepts for improvements to the BMX track adjacent to the Larson Recreation Center at no cost to the City. Staff will facilitate neighborhood meetings for input on the proposed lighting. BMX President Jeff Neihenke spoke on the changes and stated that the updates to the track could double their racing season. Their goal is to add a national event that would bring in 2,000 people per day. Action taken: Deputy Mayor Martinez moved to approve the improvements proposed by the BMX Association based on the recommendation of the Parks, Recreation, and Cultural Services Board, second by Council Member Skaug. The motion carried 6 – 0. #5 Grant County EHF Homeless Interlocal Agreement The funding will allow the city to continue operating the Open Doors Sleep Center in order to enforce the “No camping” policy on public property. The City of Moses Lake is a subrecipient to the grant, and the County is to “provide assistance and guidance” to the City of Moses Lake in meeting the program requirements. The City then expends the funds in accordance with the grant guidelines and submits invoices to the County on a monthly basis. Community Development Director Kirsten Peterson reviewed the Federal and State revenue and the allowed expenses. Document Ref: 2X3J6-JXVTQ-DRAXP-UFSKL Page 3 of 4 CITY COUNCIL MINUTES – October 10, 2023 pg. 4 Action taken: Deputy Mayor Martinez moved to authorize the Interim City Manager to execute the contract with Grant County for acceptance of the Washington State Department of Commerce Emergency Housing Fund grant, with the budget amendment to keep the Sleep Center open, second by Council Member Fancher. The motion carried 6 – 0. ADMINISTRATIVE REPORTS Xeriscape Demonstration Update Parks staff have completed placement of gravel and replaced sprinklers with drip heads in the planter strip at 1345 S Pioneer Way. The cost was roughly $11,600, or $3.63 per square foot. Staff will work on expanding the concept around the City for further mitigation of water usage and reduction of routine maintenance. Water Resources Update City Engineer Richard Law is working with state agencies to do testing for Well 20 with hopes to have distribution available in the Spring. He is also working with the Bureau of Reclamation to do pilot testing in order to better estimate costs for treatment of canal or lake water. Assistant City Manager Rich Huebner is working with the Department of Commerce to reallocate grant funding to run lines from the lake at Larson Playfields to drilling a shallow well, a lower cost and shorter construction period. Interim City Manager Kevin Fuhr has a local advocate from the US Department of Agriculture assisting with approval process for low interest loans for our water infrastructure. COUNCIL COMMUNICATIONS AND REPORTS Council Member Skaug attended the Finance Committee Meeting and reports that the budget is tight and there are going to be some tough decisions ahead. EXECUTIVE SESSION Mayor Myers called an Executive Session from 8:42 p.m. to 9:12 p.m. to consider the price at which real estate will be offered for sale, to discuss performance of a public employee pursuant to RCW 42.30.110(1) subsection (g) with no action to follow. The Executive Session was extended to 9:25 p.m. ADJOURNMENT The regular meeting was adjourned at 9:25 p.m. ______________________________________ Don Myers, Mayor ATTEST____________________________ Debbie Burke, City Clerk Document Ref: 2X3J6-JXVTQ-DRAXP-UFSKL Page 4 of 4 Signature Certificate Reference number: 2X3J6-JXVTQ-DRAXP-UFSKL Document completed by all parties on: 18 Nov 2023 18:01:15 UTC Page 1 of 1 Signer Timestamp Signature Mayor Don Myers Email: dmyers@cityofml.com Recipient Verification: Sent:17 Nov 2023 01:02:28 UTC Viewed:17 Nov 2023 02:08:55 UTC Signed:17 Nov 2023 02:10:33 UTC ✔Email verified 17 Nov 2023 02:08:55 UTC IP address: 166.198.252.97 Debbie Burke Email: dburke@cityofml.com Recipient Verification: Sent:17 Nov 2023 01:02:28 UTC Viewed:18 Nov 2023 18:00:52 UTC Signed:18 Nov 2023 18:01:15 UTC ✔Email verified 18 Nov 2023 18:00:52 UTC IP address: 63.135.54.162 Location: Moses Lake, United States Signed with PandaDoc PandaDoc is a document workflow and certified eSignature solution trusted by 40,000+ companies worldwide.