2011 04 267148
MOSES LAKE CITY COUNCIL[^J April 26,2011
Council Present: Jon Lane, Dick Deane (arrived at 8:40 p.m.), Karen Liebrecht,Bill Ecret, David
Curnel,Richard Pearce,and Brent Reese
The meeting was called to order at 7 p.m. by Mayor Lane.
PLEDGE OF ALLEGIANCE:Mr.Ecret led the Council in the pledge of allegiance.
PRESENTATIONS AND AWARDS
POLICE DEPARTMENT
Kurt Ledeboer and Adam Munro,Police Officers,were introduced to the Council.
CONSENT AGENDA
Minutes:The minutes of the April 12,2011 meeting were presented for approval.
Approvalof Claims.Prepaid Claims.Checks,and Payroll:Vouchers audited and certified by the
Finance Director as required by RCW 42.24.080,and those expense reimbursement claims,
certifiedas required by RCW 42.24.090, have been recorded on a listing which has been made
available to the Council forapproval and is retained for public inspection at city hall.As of April 26,
2011 the Council does approve for payment claims inthe amount of $287,767.14; prepaid claims
in the amounts of $70.38,$22,846.81,$24,009.27,and $23,656.16;claim checks in the amount
of $2,210,087.65;and payroll in the amount of $29,864.65.
Action Taken:Mr.Ecret moved that the Consent Agenda be approved,seconded by Dr.Curnel,
and passed unanimously.
COMMISSION APPOINTMENTS -None
CONSIDERATION OF BIDS AND QUOTES
LONGVIEW TRACTS SEWER PROJECT -2011
The City received eight bids forthe 2011 Longview Tracts Sewer Project. This project consists of
installing sewer main and laterals to serve the LongviewTracts area and upgrading the streets with
asphalt pavement,curb and gutters,catch basins,and drywalls.
Action Taken:Mr.Pearce moved that the bid be awarded to Pipkin Construction in the amount of
$1,104,464,seconded by Mr.Reese,and passed unanimously.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
REQUEST TO USE CASCADE PARK -COMMUNITY AND FAMILY SERVICES FOUNDATION //J/
Community and Family Services Foundation requested the use of Cascade Park on Sunday,June
26 for a car show from 11 a.m. to 4 p.m. This is a fund raising event that will be free to the public
and include a food booth and possibly a beer garden.
^j
O
//^
7149
CITY COUNCIL MINUTES April 26,2011
Joseph K.Gavinski,City Manager,stated that the staff could not recommended approval of the
beer garden in Cascade Park because of the existing campground where there is a prohibition
against alcoholic beverages.The elimination of the beer garden is acceptable to the Community
and Family Services Foundation.
Action Taken:Dr.Curnel moved that the request be granted for the car show without a beer
garden,seconded by Mrs.Liebrecht,and passed unanimously.
REQUEST TO USE CITY STREETS -RELAY FOR LIFE
The Relay for Life of Moses Lake requested permission use Sinkiuse Square and to close Third
Avenue from Division Street to Beech Street and Ash Street from the alley in the 200 block to the
entrance to Sinkiuse Square inthe 300 block, and the use of Sinkiuse Square on Saturday,June
4 from 4 p.m.to 9 p.m.in order to hold a street dance.
Jeff Heimark,Event Chair for Moses Lake Relay for Life,stated that they contacted the businesses
in the areathat would be closed and only the ownerofTsunami Sushi was concerned aboutaccess
for his customers.He wanted the area coned offcloser to Sinkiuse Square to allow his customers
to park.
Action Taken:Mrs.Liebrecht moved that the request be granted,seconded by Mr.Ecret,and
passed unanimously.
/Ofio SIGNAGE -VISION 2020 (T)
Richard Teals,Vision 2020,presented the latest design for the signage proposed to be placed on
the chain link fence owned by the Department of Transportation at exit 176.The Department of
Transportation has given approval of the concept.
Mr.Teals provided pictures of the signs proposed to be placed at exit 176 and gave some
background on the proposed placement of the signs.He mentioned that the area needs to be
landscaped and they are proposing weed block and chipped rock with some basalt columns.It
would require no water. He mentioned that the project would cost about $5,000.
There was some discussion concerning the sign orientation and materials.
Action Taken:Mr.Reese movedthat the concept be approved,seconded by Mr.Ecret, and passed
unanimously.
1199 REC SOLAR GRADE SILICON
Lon Topaz, Senior Global Commodity Manger-Energy,representing REC Solar Grade Silicon,
statedthatREChas operationsinseveralcountrieswitha world wideannualincomeofabout $1.4
billion of which REC contributes about half. He explained the operations of REC and their
contributions to the community.
t
o
7150
CITY COUNCIL MINUTES April 26,2011
GRANT COUNTY PUD
Bob Bernd,Grant County PUD Commissioner,provided information on the PUD's operations
including the new regulationsand requirements associated with the new license. He mentioned
that they are working to make the power rates as lowand as reliable as possible.
1199
ORDINANCES AND RESOLUTIONS
ORDINANCE -AMEND GARBAGE RATES -2ND READING /£>//
An ordinance was presented which establishes a rate for a 40 yard roll-off twotimes a week and
a returntripcharge. The return trip charge would be assessed forthose individuals who fail to
have their carts out on the street on time.
The ordinance establishing charges for garbage collection was read by title only.
Action Taken:Mr.Ecret moved that the second reading of the ordinance be adopted,seconded
by Dr.Curnel,and passed unanimously.
ORDINANCE -AMEND 10.12 -PARKING REGULATIONS - 2nd READING
An ordinance was presented which amends the parking regulations by deleting unnecessary
sections,moving some restricted parking to the correct category,and rewording some sections for
consistency.
The ordinance amending Chapter 10.12 of the Moses Lake Municipal Code entitled "Parking
Regulations"was read by title only.
Jason Hall,305 E. Third,owner of the lot on Canterbury between Wheeler Road and Terrace
Avenue,stated that his tenants at this location currently park on Canterbury since there is no curb
cut that allows access to this lot.The prohibition of parking on Canterbury adjacent to his lotwould
require his tenants to try to find parking on Terrace as the neighbor has denied them use of his
curb cut to access the lot from Terrace.Access to his property would require the construction of
a curb cut on Terrace and he felt that because the City is prohibiting parking on Canterbury,that
the City should construct the curb cut.
Gary Harer,Municipal Services Director,stated that traffic backs up at the intersection of Wheeler
and Canterbury and there have been several accidents.The proposal is to eliminate parking on
Canterbury and provide dedicated right and left turn lanes onto Wheeler.
Joseph K.Gavinski,City Manager,stated that this area was annexed into the City in 1954.The
area had previously been platted and developed inthe county.The City has no plat fileor building
permit files and neither does the county and so there are no records of why a curb cut was not
provided.
There was considerable discussion and it was pointed out that if the City provides the curb cut,it
would open the door for anyone in the City to request the City to install them a curb cut also.
Action Taken:Mr.Pearce moved that the second reading of the ordinance be adopted,seconded
by Mr.Ecret,and passed with Mrs.Liebrecht opposed.
7151
CITY COUNCILMINUTES April 26, 2011
/07CT ORDINANCE AMEND 13.08 -WATER AND SEWER CONNECTIONS - 1st READING
An ordinance was presented which sets the water connection charges for the water main installed
along Kittelson Road extended.
The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and
Sewer Connections"was read by title only.
Action Taken:Mr.Ecret moved that the first reading of the ordinance be adopted,seconded by
Mrs.Liebrecht,and passed unanimously.
//3k>&RESOLUTION -PETTY CASH
A resolution was presented which establishes petty cash funds for the Community Development
Department and Engineering Division.
The resolution establishing a petty cash account for the Community Development Departmentand
Engineering Division was read by title only.
Action Taken:Mrs.Liebrecht moved that the resolution be adopted,seconded by Dr.Curnel,and
passed unanimously.
/O/S RESOLUTION - ACCEPT EASEMENT-COLUMBIA BASIN RAILROAD
A resolution was presented which accepts an easement from the Columbia Basin Railroad for
municipal purposes.The easement is located on Sunny Drive.
The resolution accepting an easement to the City of Moses Lake from Columbia Basin Railroad
Company,Inc.was read by title only.
Action Taken:Mr.Reese moved that the resolution be adopted,seconded by Mr.Pearce,and
passed unanimously.
//S/RESOLUTION -ESTABLISH DISABILITY BOARD
A resolution was presented which provides for the formation ofa LEOFFI Disabiltiy Board for the
City.Because the City now hasa population over 20,000,state law requires that the City must
establish its own LEOFF I disability board to administer its obligations.
The resolution regarding the formation ofa LEOFF IDisability Board under RCW41.26.110 for the
Cityof Moses Lake was read by titleonly.
Joseph K.Gavinski,City Manager,stated that the resolution would establish the beginning date
ofthe newdisability board.He mentioned thatthere are about 20 LEOFF Imembers thatwould
bethe responsibility ofthe new disability board.The membership ofthe Board will be made upof
two Council members, one LEOFF I firefighter,one LEOFF I police officer,and a community
member chose by the other four members.
t>
T
O
u
7152
CITY COUNCIL MINUTES April 26,2011
Dr.Curnel,Brent Reese,Karen Liebrecht,and Jon Lane all expressed interest inserving on the
new disability board.It was pointed outthatthe memberatlarge could alsobea Council member.
ActionTaken:Mrs.Liebrecht moved that the resolutionbe adopted,seconded by Mr.Reese,and
passed unanimously.
RESOLUTION -COLUMBIA BASIN RAILROAD
A resolution was presented which supports the abandonment and elimination of the Columbia
Basin Railroad rail line running through the City.
The resolution regarding the Columbia Basin Railroad and the portion ofthe rail line or corridor
running from Mile Post (MP)10.913 to Mile Post (MP)16.045 was read by title only.
Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Ecret, and
passed unanimously.
RESOLUTION -USE OF SWIMMING FACILITY
A resolution was presentedwhich would allow the City to prohibit Level 2and3sex offenders from
entering the City's swimming facilities.
The resolution adopting a policy and directing City staffto issue written notices pursuant to RCW
I J 9A.4^f192 ordering qualifying covered Level 2 and/or Level 3 sex offenders pursuant to RCW
^^^9A.44.190(5)and RCW 9A.44.193 from the legal premises of the City of Moses Lake's public
swimming pool(Surf 'N Slide Water Park) pursuant to this policy was read by titleonly.
Joseph K.Gavinski, City Manager, explained the ramification of the policyand pointed out that
appropriate notification to the affected individuals must be provided before the prohibition can
become effective.
There was some discussion by the Council.
Action Taken:Mr.Reese moved that the resolution be adopted,seconded by Mr.Ecret,and
passed unanimously.
RESOLUTION -BUILD ON UNPLATTED PROPERTY -BLACKSTONE OTR.LLC
A resolution was presented which allows Blackstone OTR,LLC to construct a 30,000 square foot
lightindustrial warehouse on unplatted property owned by Castle Farm Enterprises.The property
is located at 8037 Randolph Road.
The resolution allowing Blackstone OTR, LLC to build on unplatted property owned by Castle
Farms Enterprises,LLC was read by title only.
GilbertAlvarado,Community Development Director,stated that staff has met with the proponent
to explain all the requirements for construction and informed them that platting will be required
i )within one year. He mentioned that Blackstone provides parts to Genie Industries.
J/5V
/ooo
//Jb •/-)
7153
CITY COUNCILMINUTES April 26, 2011
Eric Taylor,Blackstone OTR,LLC,stated that they would like to begin construction ofthe 30,000
square foot warehouse as soon as possible and begin operations before the end of the year.
Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Deane,and
passed unanimously.
REQUEST TO CALL FOR BIDS -None
REFERRALS FROM COMMISSIONS -None
OTHER ITEMS FOR COUNCIL CONSIDERATION
//3J AUTOMATIC RESPONSE AGREEMENT -FIRE DEPARTMENT
Authorization was requested for the City Manager to execute an Automatic Response Agreement
between the City and Grant County Fire District #5.The agreement will allow for the automatic
response of both fire agencies to certain areas in and around Moses Lake.
Tom Taylor, Fire Chief,stated that this agreement has been pending for a number of years and
with the improved relations between the two jurisdictions this agreement will be beneficial to both.
There was some discussion by the Council.
Action Taken:Mr.Deane moved that the City Manager be authorized to sign the agreement,(T*\
seconded by Mrs.Liebrecht,and passed unanimously.'
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS
//J7 STORMWATER DECANT FACILITY PROJECT 2011
Mike Holmes,4156 Brad Street,wanted to knowwhat the proposed stormwater decant facility will
entail.
GaryHarer,Municipal Services Director,stated thatthe stormwaterdecant facility will separate the
water from the debris that is sucked out of the dry wells,catch basins,and from the street
sweepings. The debris has to be dried before it is acceptable atthe Grant County landfill.The
facility is a 60'by 180'concrete pad separated into 3 bays with drains.The material from the
sweeper andvacuumtruckswill be emptied into the bays andafterthe debris has drained,it will
be loaded into a dumpster that will be picked up by Lakeside Disposal on a weekly basis. The
water from this material will be directed intothe sewer system.Currently there is a small pad with
a drain that empties intoa ditch,which is no longeracceptable.
Mr.Holmes pointed outthat Skyline Acres has approximately 58 home owners and the main
concern is the smell. He feltthat street sweeping debris would not be a problem but the catch
basin residue would be a problem.He felt that the decant facility should be moved to a more
appropriate location wherethe smell would notaffecta residential area.
r>
o
7154
CITY COUNCIL MINUTES April 26,2011
Jennie Sloane,11690 Road 4 NE,stated that her home is directly across Road 4 from the
Operations and Maintenance Facility.She felt that better notification should have been provided
to the neighbors,even though the city followed the regulations regarding notification.She
mentioned that many ofthe neighbors she called are concerned about the project and would like
to be heard.She requested thatanydecision onthe project be delayed until the next meeting so
that they can express those concerns.She pointed out that shealready deals with dust,noise,and
a view of an industrial area and the decant station will not onlyincrease those problems but also
create an odor problem.She provided pictures of blowing dust during the construction ofthe
Operations and Maintenance Facility in 2007 and mentioned that the beeping when the vehicles
backupisvery annoying andthe view from her front windows isthe facility.
Gary Harer,Municipal Services Director,showed a map ofthe area and explained the operation
of the decant area. He stated that staff researched other decant operations prior to determining
to locate it attheOperations and Maintenance Facility.He pointed out that the stormwater debris
will still be damp when it is placed in the dumpsters and there will not be any dust that can blow
about and thereshould bevery little odor.He pointed outthat the City does try to keepthedust
down and the home owners should contact the City if there is a problem.
There was some discussion on the project and possible solutions to the concerns of the
neighboring property owners.It wasthe consensusofthe Council that a study session be set
before the next Council meeting.
ActionTaken:Mr.Pearce moved thatthe bidbe delayed a month and a study session be set prior
(J to the next Council meeting,seconded by Mrs.Liebrecht,and passed unanimously.
COUNCIL QUESTIONS AND COMMENTS -None
CITY MANAGER REPORTS AND COMMENTS
AMBULANCE FUND
Joseph K.Gavinski,City Manager,distributed an analysis on the ambulance fund.
Ron Cone,Finance Director,explained the figures and recommended that the next review be in
six months in order to provide a better understanding of what is happening in the fund.
WASHINGTON SURVEYING AND RATING BUREAU
Joseph K.Gavinski,City Manager,stated that the city received a letter from the Washington
Surveying and Rating Bureau which indicates the city has improved from a Class 3 to a Class 2 for
both one and two family residential property and for commercial and industrial property. He
mentioned that this improvement may result in some insurance premium reductions.
WELL CITY ACHIEVER AWARD
Joseph K.Gavinski, City Manager,stated that the Association of Washington Cities had
determined the Cityhas met the WellCitystandards and has earned a 2% premiumdiscount for
i )2012 on all employee and spouse insurance premiums. This will result in a savings of about
^-^$40,000 which the City would like to re-invest in the Wellness Program to make it even more
effective.
/M?
IO<i,
7155
CITY COUNCIL MINUTES April 26, 2011
IOl°l TREE PLACEMENT PROJECT
Joseph K.Gavinski,City Manager,reported that the 2010 Tree Replacement Project includes the
replacement of 28 trees and tree planters,surrounding pavers,curb and gutter,tree wells,grate
and frame,irrigation lines and electrical conduit and asphalt fronting the curb.The total amount
for this project was $122,823 which is $4,386 per tree.The reason for the high cost is that most
of the work was done by hand.
/Db ,:RECYCLE PROGRAM
T
Joseph K.Gavinski,City Manager,stated that the recycle program is going well and the City has
been able to refund $.74 per month on the utility bill.He reported that there has been an increase
in the requests for a second 64 gallon recycle cart or a 96 gallon recycle cart in place of the 64
gallon cart.The City has also recycled over 13 tons of glass during the first quarter and reduced
the amount of garbage taken to the landfill by 32%.
Ron Cone,Finance Director,reported on the success and problems of the recycling program.
RECYCLE AWARD
Joseph K.Gavinski,City Manager,stated that the City has been chosen as the Recycler of the
Year by the Washington State Recycling Association.The City will pick up the award in May.
//Ou?QUARTERLY FINANCIAL REPORT
Joseph K.Gavinski, City Manager,stated that the first quarter financial report is available on line.
The regular meeting was adjourned at 10:15 p.m.
ATTEST Jon"Lane,Mayor "\^
tonald R.Cone^finance Director