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MOSES LAKE CITY COUNCIL
May 24,2011
Council Present: Jon Lane,Bill Ecret,Dick Deane,KarenLiebrecht, DavidCurnel,RichardPearce, and
Brent Reese
The meeting was called to order at 7 p.m. by Mayor Lane.
PLEDGE OF ALLEGIANCE:Dr.Curnel led the Council in the pledge of allegiance.
PRESENTATIONS AND AWARDS
VISION 2020 AWARDS
Bill Ecret,President,Vision 2020,gave awardsto Furniture Clearance Center and CarpetOne.
CONSENT AGENDA
Minutes:The minutes of the May 10,2011 meeting were presented forapproval.
Approval of Claims.Prepaid Claims.Checks,and Payroll:Vouchers audited and certified by the
Finance Director as required by RCW 42.24.080, and those expense reimbursement claims, certified
as requiredby RCW 42.24.090, have been recordedon a listing which has been made availabletothe
Council for approval and is retained for publicinspection at city hall.As of May 24,2011 the Council
does approve for payment claims in the amount of $367,894.86; prepaid claims in the amounts of
$4,761.29 AND $14,432.70;claim checks in the amount of $2,618,090.07;and payroll in the amount
of $27,978.17.
Accept Donation -Bureau of Reclamation:The Bureau of Reclamation has declared approximately /Q </£?
$28,000 worth of equipment surplus and donated it to the Moses Lake Regional Tactical Response
Team.
AcceptWork -2010 Tree Replacement Proiect:Advanced Excavation hascompleted work onthe2010 /O/7
Tree Replacement Project.This project consisted of removing 28 trees and tree planters in the
downtown paver district and replacing allbut three where a new van accessible parking stall with a curb
ramp was installed.The work should be accepted and the 45 lien period entered into.
Resolution -AcceptImprovements -Chase Paver Proiect:A resolution was presented which accepts /Oy^T"
the street and utility improvements installed as partof the Chase Paver project.
Resolution -Soring Festival:Aresolution was presented which updates activity locations for the Spring /£A£
Festival and supersedes the previously adopted resolution.
Action Taken:Dr.Curnel moved that the Consent Agenda be approved,seconded by Mr.Reese,and
passed unanimously.
COMMISSION APPOINTMENTS
PARKS AND RECREATION COMMISSION
Mayor Lane requested confirmation of the re-appointment of HildaGrant and Bette Jeanne Lang to the
Parks and Recreation Commission.
Action Taken:Mrs.Liebrecht moved that the re-appointments be confirmed seconded by Mr.Deane,
and passed unanimously.
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CITY COUNCIL MINUTES May 24,2011
CONSIDERATION OF BIDS AND QUOTES
113?STORMWATER DECANT FACILITY PROJECT
The City received nine bids forthe 2011 Stormwater Decant Facility Project. This projectwillconstruct
adecant facility meeting the Department of Ecologyregulations. This will improvethe existing process
fordewatering the debristhat comes from the street sweeperand the stormwatervacuum truck. Central
Washington Excavation's bid proposal contained a numberofmathematical errors and whenthosewere
corrected,Central Washington Excavation became the low bidder.
Gary Harer,Municipal Services Director,stated that the landscaping portion of the contract was
removed since itwas not really partofthe decant station. Staff will discuss the best landscapingto use
in order to screen the operation from the neighbors and provide that information to the Council in the
near future.
Jenny Sloan,11690 Road 4 NE, felt that the decant station should be moved to a different location
because ofthe impact on the neighbors.
There was some discussion by the Council.
Action Taken:Mr.Pearce moved that the irregularity in the mathematics be waived and the bid be
awarded to Central Washington Excavation in the amount of $236,798,seconded by Mr.Ecret, and
passed with Mrs.Liebrecht and Dr.Curnel opposed as they felt the decant station could have been
relocated to lessen the impact on the neighbors.
/<&/CENTRAL OPERATIONS FACILITIES PROJECT
The City received six bids for the 2011 Central Operations Facilities Project.This project consists of
constructing a one million gallon storage basin and improving the headworks at the Central Operations
Facility.
Action Taken:Mr.Reese moved that the bid be awarded to Selland Construction in the amount of
$1,236,264,seconded by Dr.Curnel,and passed unanimously.
/Oil EQUIPMENT TRAILER
The Cityreceivedtwo bids for the equipment trailer that will be used bytheWater Division to safely load
and transport their backhoe.
Action Taken:Mr.Ecret moved that the bid be awarded to Central Machinery Sales in the amount of
$35,607,seconded by Mr.Deane,and passed unanimously.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
/0£O SIGN -INLAND NORTHWEST BLOOD CENTER
The Inland Northwest Blood Center requested permission to place a 6'x 3'outdoor banner and
American Flags at Five cornersandthe use ofCivic Center Parkas a place for volunteerstogatherand
help advertise the event.
Gilbert Alvarado,Community Development Director,stated that the requested sign is 18 square feet
and code requires no more than a 16 square footsign. He mentioned thatthe size ofthe sign can be
addressed administratively.
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CITY COUNCIL MINUTES .May 24,2011
There was some discussion on the request.
Matt Walton,Inland Northwest Blood Center,stated thatthe sign will be adjusted tomeetthe sign size
requirements and that the American flags will beremoved each night.He mentioned that they wish to
find avenue for the volunteersthatwill notobstruct pedestrians butwill be noticeable inorder to draw
attention to the blood drive.
Action Taken:Mr.Deanemovedthatthe requestbe granted with the stipulation that Inland Northwest
Blood Center work with stafftomeetthe existing sign requirements,seconded by Mrs.Liebrecht,and
passed unanimously.
ORDINANCES AND RESOLUTIONS
ORDINANCE -AMEND 18.58 -SIGNS -1st READING
An ordinance was presented which amends the sign regulations.The ordinance indicates that signs
constructed oftemporary sign material shall not be used asa permanent sign and that such signs must
be removed within 90 days;regulates the size and height of political signs providing that a political sign
can beno larger than 32 square feet per sign and have a maximum sign height of8'.;and provides that
the Community Development Department will permit sandwich board signs according to standards
established by the City Council.
The ordinance amending Chapter 18.58 ofthe Moses Lake Municipal Code entitled "Signs"was read
by title only.
Gilbert Alvarado,Community Development Director,explained the proposed changes.
There was some discussion by the Council.
Action Taken:Mr.Ecret moved that the first reading of the ordinancebe adopted,seconded by Mr.
Reese, and passed with Mrs.Liebrecht and Dr.Curnel opposed as they were opposed to regulating
what happens on private property.
RESOLUTION -BUILD ON UNPLATTED PROPERTY -CITY OF MOSES LAKE ,-,a
A resolution was presented which requested permission for the City of Moses Lake to construct
Reservoir #9 on unplatted property located on Newell Street.
Gilbert Alvarado,Community Development Director,stated thatthe property was annexed into the City
several years ago and will be required to be platted within one year.
The resolution allowing the City of Moses Lake to build on unplatted property was read by title only.
Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Reese,and passed
unanimously.
RESOLUTION -ACCEPT DONATION -MOSES LAKE STAKE
A resolution was presented which accepts the donation of a Baldwin Baby Grand Piano valued at
$4,500 from the Moses Lake Stake,Church of Jesus Christof Latter DaySaints.
The resolutionaccepting a Baldwinbaby grand pianobythe Moses Lake Stake Churchof Jesus Christ
of LatterDay Saints valued at $4,500 was read by titleonly.
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CITY COUNCIL MINUTES May 24,2011
Action Taken:Dr.Curnel movedthatthe resolution be adopted,seconded by Mr.Deane,and passed
unanimously.
REQUEST TO CALL FOR BIDS
2011 SEAL COAT PROJECT
Staffrequested authorization to call for bids for the 2011 SealCoat Project.Thisproject consists ofchip
sealing approximately 175,000 square yards ofstreets with 3/8"chipsanda fog sealing and another
35,000 square yardsof streets with3/8"chipand a fog seal. Staff also requested thatthe contractor
be ableto sweep the streets during the nighttime between the hoursof 10 p.m.to 7 a.m.
There was some discussion on the chip seal projects.
Action Taken:Mr.Reese movedthatstaffbe authorized to call for bidsandthe requesttosweep the
streets at night be granted,seconded by Mr.Ecret,and passed unanimously.
REFERRALS FROM COMMISSIONS
/023 FARM ANIMALS
The Planning Commissionhasrecommendedthatthe City ofMoses Lakeadopt regulations thatwould
allow the keeping of rabbits and chickens inside the City's limits.This would require changestothe
City's nuisance regulations.
ActionTaken:Dr.Curnel moved thatthis itembe removed from the table,seconded by Mrs.Liebrecht,
and passed unanimously.
There was some discussion concerning the pros and cons of allowing chicken and rabbits inside the
city limits and it was suggested that a study session be held on the issue.
Staff was directed to contact GrantCounty Health, provide information on how to advertise fora study
session,and contact other jurisdictions on howthey are handling the issue and provide the information
to the Council in the near future.
OTHER ITEMS FOR COUNCIL CONSIDERATION
//fr£GROUP BWATER SYSTEM -WILD GOOSE TRACTS
Paul Snelson,Knudsen Land Surveying,is requesting approval to allow a Group B water system to
serve Lots 2-A and 2-B, Preliminary Heilman Short Plat (Lot 2,Block 2, Wild Goose Tracts)instead of
connecting to the City's water system.The existing exemptwell on the original Lot 2 would serve the
two proposed lots. The propertyiswithinthe City's unincorporatedUGA. Each lotinthe Wild Goose
Tracts has an individual exempt well.The City's stance is that these wells are illegal since only one
exempt wellisallowedonthe original property thatwas plattedintothe Wild Goose Tracts and thatthe
approvalof the Group Bwater system would expand the illegal action.
Michael Wyman,CityAttorney, stated that under existing case law,water purveyors must look at the
cumulative effect of the withdrawals of the entire development rather than the individual lots and that
developersneed to acquire water rights rather thanuse exempt wells.
There was some discussion bythe Council and itwas pointedoutthat approving the request wouldbe
continuing an illegal act.
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Action Taken:Mr.Ecret moved that the request fora Group Bwater system be denied, seconded by
Mr.Pearce,and passed unanimously.
STRATFORD ROAD SHORT PLAT -DEVIATION
The proponent ofthe Stratford Road Short Plat has requested a deviation from the requirement to
construct a cul-de-sac at the end of Balsam Street.Community Standards require alldead end streets
to terminate with a cul-de-sac. Balsam Street presently has curb,gutter,sidewalk,and asphalt that
ends at the fence located at the terminus of the right-of-way.
ActionTaken:Mr.Pearce moved that this item be removed fromthe table,seconded by Mr.Deane, and
passed unanimously.
Gary Harer,Municipal Services Director,stated that the cost of constructing the cul-de-sac is about
$18,000 whichwould be splitbetween the developer and the City.
Todd Whipple,Whipple Consulting Engineers,Inc.,stated that they originally requested a waiver for
this cul-de-sac sinceithas been existing for many yearsbutif the Council decidesto require the cul-de-
sac,they are willingto pay half the cost.
Action Taken:Mr.Pearce moved thatthe request for a waiver bedenied, seconded by Mr.Deane, and
passed unanimously.
Action Taken:Mr.Ecret moved that the cul-de-sac be allowed to be constructed with a small radius,
seconded by Mrs. Liebrecht, and passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS -None
CITY MANAGER REPORTS AND COMMENTS
STRATFORD ROAD CURBING INSTALLATION
GilbertAlvarado,Community Development Director,statedthat a letter was provided that had been sent
to Walgreens about the curbing installation on Stratford Road.
Todd Whipple,Whipple Consulting Engineering,stated that plans will be submitted shortly for the
curbing in Stratford Road along with traffic control plans and the cul-de-sac,curbing,and sidewalk on
Balsam Street.
The regular meeting was adjourned at 8:50 p.m.
ATTEST
Ronald R.Cone,Finance Director
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