2011 11 227223
MOSES LAKE CITY COUNCIL
November 22,2011
Council Present:Jon Lane, Dick Deane , Karen Liebrecht,David Curnel,Bill Ecret, and Brent
Reese Absent:Richard Pearce
The meeting was called to order at 7 p.m. by Mayor Lane.
PLEDGE OF ALLEGIANCE:Mr.Reese led the Council in the pledge of allegiance.
PRESENTATIONS AND AWARDS -None
CONSENT AGENDA
Minutes:The minutes of the November 8,2011 meeting were presented for approval.
Approval of Claims.Prepaid Claims.Checks,and Payroll:Vouchers audited and certified bythe
Finance Director as required by RCW 42.24.080, and those expense reimbursement claims,
certified as required by RCW 42.24.090, have been recorded on a listing whichhas been made
available to the Council for approval and is retained for public inspection at city hall.As of
November 22,2011 the Council does approve for payment claims inthe amount of $306,893.23;
prepaid claims in the amounts of $247,679.52 and $60,055.43;claim checks inthe amount of
$4,531,304.75;and payrollin the amount of $312,566.05.
Accept Work -Lonqview Tracts Sewer Project:Pipkin Construction has completed work on the )l(o 6?
2011 Longview Sewer Project. This projectincluded installing sewer mains,sewer services to the
property line,stormwater system,curbs, and new streets for Miller Street, Curry Drive,Olympic
Drive,Parkway Drive,Sunny Drive,and HighlandDrive.The work should be accepted and the 60-
day lien period entered into.
Resolution -Accept Improvements -Stratford Short Plat:Aresolution was presented which accepts I^(o
street improvements in Stratford Road near its intersection with Broadway which were constructed
as part of the Stratford Short Plat.
Resolution -Petty Cash Revolving Account Fund:Aresolution was presented which increases the )J3(p I
Petty Cash Revolving Account Fund to $1,000.
Action Taken:Mr.Ecret moved that the Consent Agenda be approved,seconded by Dr.Curnel,
and passed unanimously.
COMMISSION APPOINTMENTS
PLANNING COMMISSION
Mayor Lane requested confirmation of the re-appointment of Nathan Nofziger to the Planning /OOQ
Commission
Action Taken:Mr.Deane moved that the appointment of Nathan Nofziger to the Planning
Commission be confirmed,seconded by Mrs.Liebrecht,and passed unanimously.
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CITY COUNCIL MINUTES November22,2011
CONSIDERATION OF BIDS AND QUOTES fO
WELL 11 AND 24 PUMP HOUSE PROJECT
The Cityreceived seven bids forthe 2011 Wells 11 and 24 Pump House Project.This project
consists ofthe demolition oftwoexisting pump houses,constructingnew removable pump houses
andmainstructure with electrical,control andtelemetry systems,and lowering the pumpassembly
at Well 11.
Action Taken:Mr.Reese moved that the bid be awarded to P.O.W.Construction in the amount of
$369,773,seconded by Mr.Ecret, and passed unanimously.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
H07 MOSES LAKE BUSINESS ASSOCIATION - FLOWER POTS
The Moses Lake Business Association previously purchased 138 planters forthe downtown area
and arranged to have them planted in the spring,watered during the summer,and cleaned up in
the fall.The Moses Lake Business Association would now liketo donate the plantersto the City
and request $24,969.61 in self-help funds,since a total of $74,908.84 has been spent on this
project since 2007.
Joseph K.Gavinski,City Manager,provided the state law dealing with self-help funds and stated
that it may not be legal to provide a contribution to this sort of project as it does not meet the ^^^criteria and the project was done over several years rather than in one year.f\^
Marianne Kirwan,Executive Director,Moses Lake Business Association,stated that the MLBA
feels this is a community project and the wording of the statute does allow for community and
neighborhood projects.
Rich Englemann,Moses Lake Business Association,stated that they took this project on in order
to beautify the downtown area and that has been accomplished and they would now like the City
to continue the work.
Chad Utter, horticultural instructor at the high school which grows the plants for the downtown
planters,stated that the classes plantthe pots inthe spring and clean them up inthe fall.Hewould
like to see the program continued because of the benefit to the students.
SylviaArnold, President, Moses Lake High School FFA Chapter,stated that they growthe plants
and placethem inthe planters inthe springandcleanupinthe fall.This activity givesthe students
pride in the community.
Mr.Gavinski pointedout that should the Council approve the awarding of self-help funds forthis
project,itcould result in anaudit exception oran audit finding,which could affectthe City's financial
situation.
There was considerable discussion by the Council.
Action Taken:Mr.Ecret moved that staff research the issue and bring back information at the next /^
Council meeting,seconded by Mr.Deane, and passed unanimously.
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CITY COUNCIL MINUTES November 22,2011
ORDINANCES AND RESOLUTIONS
ORDINANCE -2012 BUDGET - 2nd READING
/O/O
The ordinance establishing the 2012 budget was presented.
The ordinance adopting the budget for the Cityof Moses Lake,Washington forthe year of 2012
was read by title only.
Action Taken:Mr.Deane moved that the second reading of the ordinance be adopted,seconded
by Dr.Curnel, and passed unanimously.
ORDINANCE -AMEND 2.46 -TOURISM COMMISSION - 2nd READING
An ordinance was presented which updates the organizations the Tourism Commission is to
coordinate with on tourism issues.
The ordinance amending Chapter 2.46 of the Moses Lake Municipal Code entitled "Tourism
Commission"was read by title only.
Action Taken:Dr.Curnel moved that the second reading of the ordinance be adopted,seconded
by Mr.Reese,and passed unanimously.
ORDINANCE -FRANCHISE -NORTHLAND CABLE -1st READING
An ordinance was presented which grants a franchise to Northland Cable Television,Inc. to
operate and maintain a cable system in the City of Moses Lake.
The ordinance granting a franchise to Northland Cable Television,Inc. to operate and maintain a
cable system in the City of Moses Lake and setting forth conditions accompanying the grant of
franchise was read by title only.
Action Taken:Mrs.Liebrecht moved that the first reading of the ordinance be adopted,seconded
by Dr.Curnel,and passed unanimously.
RESOLUTION -ACCEPT DONATION - MOSES LAKE YOUTH HOCKEY ASSOCIATION /tfV'c*
A resolution was presented which accepts a donation of $3,000 from the Moses Lake Youth
Hockey Association.The funds are to be used towards a storage shed for the ice rink.
The resolution accepting a cash donation of $3,000 from Moses Lake Youth Hockey Association
was read by title only.
Action Taken:Mr.Reese moved that the resolution be adopted,seconded by Dr.Curnel, and
passed unanimously.
RESOLUTION -ACCEPT DONATION -MOSES LAKE ADULT HOCKEY ASSOCIATION
A resolution was presentedwhich accepts a donation of$2,000 from the Moses Lake Adult Hockey
Association.The funds are to be used towards a storage shed for the ice rink.
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CITY COUNCIL MINUTES November 22,2011
The resolution accepting a cash donation of $2,000 from Moses Lake Adult Hockey Association
was read by title only.
Action Taken:Mr.Deane moved that the resolution be adopted,seconded by Dr.Curnel,and
passed unanimously.
IQLI(?RESOLUTION -ACCEPT DONATION -REC
A resolution was presented which accepts a donation of 10 Dell computers from REC valued at
$500 each.The computers will be used by the Parks and Recreation Department for recreation
programs.
The resolution accepting a donation of 10 Dell computers valued at $500 each from Renewable
Energy Corporation (REC)was read by title only.
Action Taken:Mrs.Liebrecht moved that the resolution be adopted,seconded by Dr.Curnel, and
passed unanimously.
REQUEST TO CALL FOR BIDS
10/y RADIOS
Staff requested permission to call for bids to purchase narrow band radios for Parks and ^^
Recreation,Public Works,and Engineering staff.The bid is to purchase 30 radios to beinstalled f )
in vehicles,21 handheld radios,and three base stations that will be installed in the offices.I )
Action Taken:Mr.Reese moved that staff be authorized to call for bids,seconded by Dr.Curnel,
and passed unanimously.
REFERRALS FROM COMMISSIONS
1007 MCCOSH PARK -WALKWAY LOOP
The Parks and Recreation Commission has recommended that a hard surface "loop"be
constructed in McCosh Park to benefit the community during the Farmer's Market,Spring Festival,
Five Suns Bluegrass Festival, and other similar events.This hard surface loop would mitigate
damage to turf and trees and assist mobility challenged members of the public wishing to
participate in activities in the park.
Spencer Grigg, Parks and Recreation Director,stated that the use of the parks by the Farmer's
Market causes trees to die due to compaction of the ground caused by driving the vehicles on the
grass areas inthe parkoverthe summer.He provideda diagramshowing the proposed loopand
stated that the cost involved would require that the project be let out for bid.
There was some discussion and it was the consensus ofthe Council that additional information be
provided.
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CITY COUNCIL MINUTES November22,2011
OTHER ITEMS FOR COUNCIL CONSIDERATION
REQUEST FOR CITY WATER -PORT OF MOSES LAKE
The Port of Moses Lake requested permissionto connect 6628 22nd Avenue to citywater and
sewer.
Gary Harer,Municipal Services Director,pointedout that the propertyis within a half mile of the
City's limits but ifthe Council determines that itis impractical to annex the property,annexation
would not be required.
Action Taken:Mr.Reese moved that the request be granted with the stipulation that an Extra
Territorial Utility Agreement be required since itis impractical to annex the propertyat this time,
seconded by Mr.Ecret, and passed unanimously.
REQUEST FOR CITY SEWER -HOUSING AUTHORITY
The Housing Authority of Grant County requested permission to connectto the city's sewer system
to serve 1032 and 1034 Lowry Street without annexing the property to the City.
Gary Harer,Municipal Services Director,pointed out that the property is within a half mile of the
City's limits but if the Council determines that itis impractical to annex the property, annexation
would not be required.
Action Taken:Mr.Deane moved that the request be granted with the stipulation that an Extra
Territorial Utility Agreement be required since it is impractical to annex the property at this time,
seconded by Mrs.Liebrecht,and passed unanimously.
REQUEST TO UNDERGROUND UTILITIES -CENTURY LINK
Century Link requested permission to install new poles to mount their utility overhead for
approximately 1,700'along that portion of Randolph Road withinthe city limits.Citycode requires
electrical and communication facilities to be installed underground when it becomes necessary to
remove orrelocate the existing overhead facilities fora distance of 500'.The existing Century Link
lines are attached to the Grant County PUD poles along Randolph Road, which will be removed
in the near future.The PUD undergrounded approximately 4,000'of electrical lines to
accommodate the SGL project. Century Linkwould have to installnew poles to provide facilities
for the overhead line.
There was somediscussion bythe Council and itwas pointedoutthat all other utilities have already
been placed underground.
Action Taken:Mrs.Liebrecht moved that the request be denied,seconded by Mr.Reese,and
passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS -None
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CITY COUNCIL MINUTES November 22,2011
CITY MANAGER REPORTS AND COMMENTS
1°°^DECEMBER COUNCIL MEETING
Joseph K.Gavinski,City Manager,stated the last Council meeting for 2011 is December 27.As
some Council members may be out of town that week,the Council may wish to reschedule the
meeting.
Action Taken:Mr.Ecret moved that the second Council meeting in December be moved to 5 p.m.
on December 22nd,seconded by Mr.Deane, and passed unanimously.
/O/O GRANT COUNTY HEALTH DISTRICT
An agreement from the Grant County Health District was submitted and authorization was
requested for the City Manager to sign the agreement.
Joseph K.Gavinski,City Manager,stated that the agreement is for $2 per capita and in the past
the City has paid $1 per capita. He gave some background on the contributions of the City to the
Grant County Health District.
There was some discussion by the Council.
Action Taken:Dr.Curnel moved that the City's contribution to the Grant County Health District be ^^^
$2 per capita and the City Manager be authorized to sign the agreement,seconded by Mr.Reese,(f)
and passed with Mrs.Liebrecht opposed as she felt the contribution should only $1.50,which would ')
a 50%increase rather than $2 which would be a 100%increase.
/Q30-/)BUILDING ACTIVITY REPORT
The October 2011 Building Activity Report was presented.
/OCi INVESTMENT REPORT
The City received $20,229.28 in investment income for October 2011.
The regular meeting was recessed at 9 p.m. and the Council met ina 15 minute executive session
with the City Attorney to discuss litigation.The executive session was adjourned at 9:15 p.m.and
the regular meeting was reconvened.The regular meeting was adjourned at 9:15 p.m.
ATTEST Jon Lane,Mayor
Ronald R.Cone,Finance Director
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