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MOSES LAKE CITY COUNCIL
January 10,2012
Council Present:Bill Ecret,Jon Lane,Dick Deane ,Karen Liebrecht,David Curnel,Jason Avila,and Brent
Reese
The meeting was called to order at 7 p.m.by Mayor Lane.
PLEDGE OF ALLEGIANCE:Mr. Avila led the Council in the pledge of allegiance.
ELECTION OF MAYOR/DEPUTY MAYOR
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A process forthe election of Mayor and Deputy Mayor was presented forCouncil consideration.
Action Taken:Mrs.Liebrecht moved that the process for election of Mayor and Deputy Mayor be adopted,
seconded by Dr. Curnel,and passed unanimously.
Ron Cone,Finance Director,called for nominations for the position of Mayor.
Mrs.Liebrecht nominated Bill Ecret for Mayor.
Mr.Deane nominated Jon Lane for Mayor.
Nominations were closed and ballots were distributed.
Bill Ecret was elected Mayor.
Ron Cone,Finance Director,called for nominations for the position of Deputy Mayor.
Mr. Avila nominated Dick Deane for Deputy Mayor.
Mr.Ecret nominated Karen Liebrecht for Deputy Mayor.
Nominations were closed and ballots were distributed.
Dick Deane was elected Deputy Mayor.
PRESENTATIONS AND AWARDS -None
CONSENT AGENDA
Minutes:The minutes of the December 22,2011 meeting were presented forapproval.
Approval of Claims.Prepaid Claims.Checks,and Payroll:Vouchers audited and certified by the Finance
Director as required by RCW 42.24.080, andthose expense reimbursement claims,certified as required by
RCW 42.24.090, have been recordedon a listing whichhas been made available tothe Council for approval
andisretained for public inspectionatcityhall.As ofJanuary10,2012 the Council does approve for payment
claimsintheamount $915,956.64;prepaid claimsintheamounts of$16,587.74,$97,960.64,and $18,907.83;
and claim checks in the amount of $472,037.58,and payrollin the amount of$5,255.76.
Resolution - Accept Alley and Utility Improvements -Northland Cable:A resolution was presented which /OR
accepts the alleyand utility improvements constructedadjacentto 254 N.Fig Street by Northland Cable.
ActionTaken:Mr.Lanemoved thatthe Consent Agenda be approved,seconded by Mr.Reese,and passed
unanimously.
COMMISSION APPOINTMENTS:None
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CITYCOUNCIL MINUTES January 10,2012
CONSIDERATION OF BIDS AND QUOTES:
/OH VHF NARROWBAND RADIO EQUIPMENT
The City received two bids for the VHF Narrowband Radio Equipment.
Action Taken:Mr.Reese movedthatthe bid be awarded to Day Wireless Systems,seconded by Dr.Curnel,
and passed unanimously.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS -None
ORDINANCES AND RESOLUTIONS
/0?2f ORDINANCE- AMEND13.08 -WATER AND SEWER CONNECTIONS - 1st READING
An ordinancewas presented which deletesthe reimbursement requirementon the residential properties along
Kinder Road between Miller Street and Stratford Road.These properties will be treated the same as the
residents who were provided sewer service inthe Longview Sewer Construction Project.
The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and Sewer
Connections"was read by title only.
Action Taken:Dr.Curnel moved that the first reading of the ordinance be adopted,seconded by Mr.Lane,
and passed unanimously.
REQUEST TO CALL FOR BIDS
/OZ^DIVISION STREET LIFT STATION IMPROVEMENTS
Staff requested authorization to call for bids for the Division Street Lift Station Improvements.The project
includes new hardwareinthewetwell,newabove ground electrical,newgenerator,bypass port,bypasschute,
and a concrete pad for parking a maintenance vehicle.
Action Taken:Mrs.Liebrecht moved that staff be authorized to call for bids,seconded by Mr. Avila,and
passed unanimously.
//C?(e WATER MAIN PROJECT
Staff requested authorization to call for bids for the 2012Water Main Project.This projectincludes replacing
1,300'of 8"steel water main along Alder Street and 3rd Avenue,installing 9,200'of 12"water mainalong
Randolph Drive, and installing 2,600'of 12"water main along Beacon Road.
Action Taken:Mr.Lane moved that staff be authorized to call for bids,seconded by Dr.Curnel,and passed
unanimously.
REFERRALS FROM COMMISSIONS -None
OTHER ITEMS FOR COUNCIL CONSIDERATION
/A3?AMBULANCE BILLING CONTRACT
Authorization was requested for the City Manager to sign a Business Association Agreement and an EMS
Billing Services Agreement with EF Recovery,LLC for ambulance billing services.
Action Taken:Mr.Lane moved that this item be removed from the table,seconded by Mr.Reese,and passed
unanimously.
Joseph K.Gavinski,City Manager,stated that the Council had requested additional information which was
received and evaluated by staff.
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CITY COUNCIL MINUTES January 10,2012
Tom Taylor,Fire Chief,stated thatthe new information was evaluated and the referenceswere checked and
staff feels that EF Recovery will do the best job for the City.Because the City's ambulance billing clerk is
retiring,staffresearched the optionsavailable and found thatthere are a numberof things that could be done
better,even though the software being used by the City is used by many ambulance billing companies.He
explained the billingoperation for the Council.
Corbin Moberg,Omni Staffing Services,Inc.,704 W.Third,mentioned that they are familiar with the
ambulance billing system being used by the City and that it is a state-of-the-art system used by 2600
ambulance providers in the nation. He wentover each point raised in the memo provided to Council by staff.
Debbie Doran-Martinez,Chamber ofCommerce,felt that the City should setthe example of doing as much
business locally as possible and to encourage jobs in this area.
There was considerable discussion by the Council.
Action Taken:Mrs.Liebrecht moved that the contract be awarded to Omni Staffing Services,seconded by
Dr.Curnel,and failed with Mrs.Liebrecht,Dr.Curnel,and Mr.Avila in favor and Mr.Reese,Mr.Deane,Mr.
Lane,and Mr.Ecret opposed.
Action Taken:Mr.Deane moved that the contract be awarded to EF Recovery,seconded by Mr.Lane, and
failed with Mr.Deane,Mr. Lane, and Mr.Reese in favor and Mrs.Liebrecht,Dr.Curnel,Mr. Avila,and Mr.
Ecret opposed.
Mr.Gavinski pointed out that since neithercompanywas awarded the bid,theCity may haveto continue doing
the ambulance billing in house with different software than is in current use by the City.
Mr.Cone stated that keeping the ambulance billing in house willresult in increased costs to the City due to
the factthat the Citywill have onlyone billing clerk,the factthat no billing takes placewhen that person is on
vacation or sick,and the need for extensive training in this field.
COFFEE SHOP OPERATION
Authorization was requested for the CityManager to accept proposals for the operationofthe coffee shop in
the Civic Center building.
Joseph K. Gavinski, City Manager,stated that the proposals would be open ended in order to provide an
opportunity to anyone interested in operating the coffee shop to submit their ideas on how to operate the
facility.
Action Taken:Mr.Lane moved that the City Manager be authorized to accept proposals,seconded by Dr.
Curnel,and passed unanimously.
GRANT TRANSIT AUTHORITY
The GrantTransit Authority requested the appointment of a representative and an alternate from the City
Council to serve on their Board of Directors for the year2012.
It was the consensus of the Council that Mr.Deane be re-appointed to serve on the Board and that an
alternate be appointed at a later time.
GRANT COUNTY HEALTH DISTRICT
The Grant County District requested the appointmentof a representative and an alternate from the City
Council to serve on their Board of Directors for the year 2012.
It was the consensus of the Council that Dr.Curnel be re-appointed to serve on the Board and that an
alternate be appointed at a later time.
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CITY COUNCIL MINUTES January 10, 2012
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS -None
CITY MANAGER REPORTS AND COMMENTS
/0/7 AMBULANCE REMOUNT -WAIVE BIDDING REQUIREMENTS
Joseph K.Gavinski,City Manager,reported that the City has purchased an ambulance remount on Vehicle
#379.The ambulance box from Vehicle #379,a 2006 Ford E-450 cab and chassis,will be placed on a 2012
cab and chassis and the ambulance will be rehabilitated to function like a new ambulance.Using the City's
Waiver of Competitive Bidding Requirements for Purchases Limited to a Single Source or Supply or Involved
Special Facilities or Market Conditions Purchasing Policy,the work will be done by Hughes Fire Equipment
in order to retain the existing warranty.
COUNCIL/STAFF RETREAT
Joseph K.Gavinski,City Manager,reminded the Council that Retreat is February 24 and 25 and requested
the Council provide any items to be discussed.
DEPARTMENT PRESENTATIONS
Joseph K.Gavinski,City Manager,reported that the Parks and Recreation Director will not be available to
make his department presentation at the next meeting.The report on the Finance Department will be done
at the February 14 meeting so question should be submitted at the January 24 meeting.
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/OOb"LEGISLATIVE CONFERENCE
Joseph K.Gavinski,City Manager,stated that the Legislative Conference is January 25 - 27 and Council
members interested in attending should notify the Executive Secretary.
JO/fi CIVIC CENTER RENTAL AGREEMENT
Joseph K.Gavinski,City Manager,stated that the use of the auditorium will be without cost unless staff is
needed to open the facility after normal office hours or iftechnical assistance is needed.The use of the facility
is mainly for governmental agencies and non-profit organizations.
Action Taken:Dr.Curnel moved that the Facilities Request and Agreement be approved,seconded by Mrs.
Liebrecht,and passed unanimously.
The regular meeting was adjourned at 8:30 p.m.
ATTEST
Ron R.Cone,Finance Director
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