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2012 04 24^J <J ^J 7269 MOSES LAKE CITY COUNCIL April 24,2012 Council Present:Bill Ecret,Jon Lane,Dick Deane,Karen Liebrecht,Jason Avila,David Curnel,and Brent Reese The meeting was called to order at 7 p.m. by Mayor Ecret. PLEDGE OF ALLEGIANCE:Mr.Avila led the Council in the pledge of allegiance. PRESENTATIONS AND AWARDS -None CONSENT AGENDA Minutes:The minutes of the April 10 meeting were presented for approval. Accept Grant -Traffic Safety Commission:Authorization was requested toaccept a child carseatgrant from //?y the Washington Traffic Safety Commission inthe amount of $30,000.The grant provides funding for patrols, training,advertising,and educational materials on child car seats and will be administered by the Central Basin Traffic Safety Task Force. Action Taken:Mr.Deane moved thatthe ConsentAgenda be approved,seconded by Dr.Curnel,and passed unanimously. Approval of Claims.Prepaid Claims.Checks,and Payroll:Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims, certified as required by RCW 42.24.090,have been recorded on a listingwhich has been made available to the Council for approval and is retained for public inspection at the CivicCenter.As of April 24,2012 the Council does approve for payment claims in the amount $461,761.49;prepaid claims in the amounts of $3,518.49,$20,603.98, $20,603.98,and $61,179.71;claim checks in the amount of $1,316,937.30;and payroll in the amounts of $323,659.23. Action Taken:Dr.Curnel moved that the bills and checks be paid,seconded by Mr. Lane,and passed unanimously. COMMISSION APPOINTMENTS PARKS AND RECREATION COMMISSION Council confirmation was requested for the re-appointment of LarryDennis and Charleen Rios to the Parks and Recreation Commission. ActionTaken:Mrs.Liebrecht moved thatthe re-appointmentofLarryDennis and Charleen Rios be confirmed, seconded by Dr.Curnel,and passed unanimously. CONSIDERATION OF BIDS AND QUOTES WASTEWATER TELEMETRY PROJECT The Cityreceived two bids for the 2012 Wastewater Telemetry Project. The project includes new radios, controllers,and interface units for 24 lift stations;upgrades to the remote telemetry units and radios for the Larson and Sand Dunes wastewater treatment plants; and supervisory control and data acquisition programming at the Central Operations Facility. Action Taken:Mr.Deane moved that the bid be awarded to Inland Northwest Electric in the amount of $186,799,seconded by Mr.Avila,and passed unanimously. /0 7/ //&0> 7270 CITY COUNCIL MINUTES April UK,2012 1011 STORM SEWER CAMERA PACKAGE The City receivedtwobidsfor the StormSewer CameraPackage. Thisequipmentwill allow the Stormwater Division to video the inside ofthe stormwater mains.The low bidder contained five exceptions and does not substantially meet the material terms of the bid specifications.The second low bidder had one minor exception and staff requested that the exception be waived and the bidbe awardedto RJM. GaryHarer,Municipal Services Director,explainedthefiveexceptions from thelowbidderandmentionedthat itis critical for the efficientoperation ofthe City'ssystem thatthose items notbe excepted.The one exception from the second low bidder is not material. Action Taken:Mr.Lane moved that the bid from Solid Waste Systems be rejected as it does not materially meet the bidspecifications and that the minorexception taken by RJMbe waived and the bidbe awarded to RJM in the amount of $32,237,seconded by Mr.Avila,and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS //^7 CODE ENFORCEMENT -LOERA A letterfrom LindaLoera,1323 E. HopeCourt,was read in response to a request bythe Cityto move a boat to an improved parking surface and to refrain from living ina recreational vehicle. The lettermentionedthat the boat has been moved to the driveway and that her extended familywas only sleeping inthe recreational vehicle.She requested an additional90 days to rectifythe living situation. Gilbert Alvarado,Community Development Director,stated that Ms.Loerahas family living ina recreational vehicle.She has contacted the Cityand indicated that she would be taking care of the situation by the end of the week,so no Council action is required. jOOl VISION 2020 -CITY WIDE CLEAN UP Vision 2020 has scheduled the 10th Annual City Wide Clean Up for Saturday,May 5, from 8 a.m. to noon. Permission was requested to use the parking lot at the Surf and Slide Water Park for city cleaning assignments,garbage collection, and lunch. Vision 2020 also requested the City allow Lakeside Disposaltostaff and usetheircompactor truckon site andto coverthe cost ofthe landfill fees. Action Taken:Mr.Reese moved that the request be granted,seconded by Mr.Lane,and passed unanimously. //ScJ USE OF SINKIUSE SQUARE/STREET CLOSURES -MOSES LAKE BUSINESS ASSOCIATION The Moses Lake Business Association requested the use of Sinkiuse Square and the closure of Third Avenue from Ash to Beech and the 200 and 300 blocks of Ash Street Friday, May 18 from 2 p.m. to 7:30 p.m. for publicviewing of about 10 boats from the Solar Cup event.Musicwill also be provided in Sinkiuse Square. Marianne Kirwan,Executive Director,Moses LakeBusiness Association,statedthatthe boats willbeon public display.She mentioned that she has contacted allthe affected businesses and there were no objections and several of the businesses will be open for the event. Action Taken:Mrs.Liebrecht moved that the request be granted,seconded by Dr.Curnel, and passed unanimously. '-99 LEGISLATIVE CANDIDATE Dr.Mathew Manweller was introduced as he is currently running for the Washington State Legislature to replace Rep.Bill Hinkle.He providedsome background on his past experience. O o o u <J ^J 7271 CITY COUNCIL MINUTES April m 2012 ORDINANCES AND RESOLUTIONS ORDINANCE -AMEND 3.62 -UTILITY SYSTEM DEVELOPMENT CHARGES -1ST READING //£/£ An ordinance was presented which increases the utilitysystem development charges.These charges help pay for upgrades to the Larson and Sand Dunes Treatment Plants,reservoirs,sewer lining projects,and numerous wells and lift stations. The ordinance amending Chapter 3.62 of the Moses Lake Municipal Code entitled "Utility System Development Charges"was read by title only. Action Taken:Mr.Lane moved thatthe first reading of the ordinance be adopted,seconded by Mrs.Liebrecht, and passed unanimously. ORDINANCE -CREATE 16.71/DELETE 16.70 -INTERCEPTORS -1ST READING An ordinance was presented which creates Chapter 16.71 entitled "Interceptors"and deletes Chapter 16.70 entitled "Interceptors.The new chapter is proposed due to the large number of changes in the current chapter.The changes update the nomenclature and streamline the verbiage to make the chapter more efficient for the public and staff. The ordinance creating Chapter 16.71 of the Moses Lake Municipal Code entitled "Interceptors"and deleting Chapter 16.70 entitled "Interceptors"was read by title only. Action Taken:Mr.Reese moved that the first reading of the ordinance be adopted,seconded by Dr.Curnel, and passed unanimously. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS USE OF LARSON PLAYFIELD AND CAMPING -BMX The Moses Lake BMX Organization requested permission to utilize the BMX track at the Larson Recreation Center fortheir Race forLifeand State Championship Race on May27 and 28 and to allowcamping adjacent to the BMXtrack during these races.The Parks and Recreation Commission recommended that permission be granted to allow camping as proposed. There was some discussion by the Council. Action Taken:Mr.Deane movedthatthe requestto usethe BMXtrack and the camping begranted,seconded by Dr.Curnel,and passed unanimously. OTHER ITEMS FOR COUNCIL CONSIDERATION SIGNS Staff requested direction on the use of temporary signs referred to as a feather ortear drop sign.These signs are usually located within City right-of-way in the existing holes in the sidewalks.Currently there are no regulations addressing these types of signs. GilbertAlvarado,Community Development Director,mentioned that one of these signs blew out intothe City right-of-wayand that triggered considerable staffdiscussion on thesetype of signs.These signs sometimes display the name of the business or display a product name. //SJ ///P /OclO /. 7272 CITY COUNCIL MINUTES April 1»,2012 There was considerable discussion and it was the consensus of the Council and that the Planning Commission study the issue. '>£REQUEST FOR CITY SERVICES -CONTRERAS Felipe Contreras requested permission to connect 4647 Grape Drive to City services without annexing the property to the City. While the property is within one half mile of the City's limits, itwould be impractical to annex the property since the portion of Grape Drive adjacentto the lotwould have to be annexed and itwould be very difficultfor the Cityto maintain this short section of street. Action Taken:Mr.Lane moved that it be found to be impractical to annex the property into the City and that the request for City services be granted with the stipulation that an Extra Territorial Utility Agreement be required,seconded by Mr.Deane,and passed unanimously. POLICY-ARTWORK A proposed policy dealing with gifts or loans of artwork was presented. Joseph K.Gavinski,City Manager,stated that a committee is needed to review the gifts or loans and suggested a multi-department committee to make recommendations to the Council about the artwork. Action Taken:Mr.Deane moved that the CityManager be authorized to gathera group of city employees who are artistically inclined to assist in making a recommendation to the Council on the gifts or loans of artwork and the policy be adopted,seconded by Mr.Reese,and passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS -None CITY MANAGER REPORTS AND COMMENTS //<?9 GRANT COUNTY HEALTH DISTRICT The Grant County Health District provided their annual report. //<ff COLUMBIA BASIN GROUND WATER MANAGEMENT AREA Information was provided from theColumbia Basin Ground Water ManagementAreaconcerning thecreation of an Aquifer Protection Area. Joseph K.Gavinski,City Manager,explained some of theconcernsand issueswith an Aquifer ProtectionArea and suggested that the issue be discussed by the Association of Grant County Cities and Towns. jQ/O STATE SUPPLEMENTAL BUDGET Joseph K.Gavinski,City Manager,stated that the state solved its budget crisis by reducing revenues to the cities and counties.He mentioned thatthe City will loseabout$150,000 from state revenue sharing and there will be probably more changes in 2013. /D/£WELL CITY AWARD Joseph K.Gavinski,City Manager,reported that the City has received a Well City Award which translates into a 2%reduction in medical insurance premiums which amounts to about a $40,000 savings. o o o w ^ ^ 7273 CITY COUNCIL MINUTES April 10,2012 BUILDING ACTIVITY REPORT The March 2012 Building Activity Report was presented. QUARTERLY FINANCIAL REPORT The first quarter financial report has been posted on the City's website. PARKS AND RECREATION DEPARTMENT PRESENTATION Spender Grigg,Parks and Recreation Director, gave a presentation on the functions of the Parks and Recreation Department. COLVILLE CONFEDERATED TRIBES Joseph K.Gavinski, CityManager,stated thatthe Cityreceived a copy of the Environmental Assessmentand the Findingof NoSignificant Impactforthe ColvilleConfederated Tribes'proposed travel plaza inMoses Lake. He went over some of the issues in the Environmental Assessmentthat staffwill be discussing and requested the Council review the document and provide any comments concerning this development. The regular meeting was recessed at 9 p.m.and the Council met ina 20 minutes executive session with the City Attorney to discuss the potential litigation.The executive session was adjourned at 9:20 p.m.and the regular meeting was reconvened.The regular meeting was adjourned at ATTEST W.Robert Taylor,ActiragFinance Director //3C //o?