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MOSES LAKE CITY COUNCIL
May 8,2012
Council Present:Bill Ecret, Dick Deane,Karen Liebrecht,Jason Avila,David Curnel,and Brent Reese
absent:Jon Lane
The meeting was called to order at 7 p.m. by Mayor Ecret.
PLEDGE OF ALLEGIANCE:Dr.Curnel led the Council in the pledge of allegiance.
PRESENTATIONS AND AWARDS -None
CONSENT AGENDA
Minutes:The minutes of the April 24 meeting were presented forapproval.
AcceptWork- Sewer Lining Project 2011:Planned Engineering Construction has completed work on //&*£>
the 2011 Sewer Lining Project.The workshouldbe accepted andthe 60 day lien period entered into.
Action Taken:Mr.Reese moved that the Consent Agenda be approved,seconded by Mr.Avila,and
passed unanimously.
Approval of Claims.Prepaid Claims.Checks,and Payroll:Vouchers audited and certified by the
Finance Director as required by RCW 42.24.080, and those expense reimbursement claims, certified
(J as requiredby RCW 42.24.090,have been recorded on a listing which has been made availableto the
^-^Council for approval and is retained for public inspection at the Civic Center.As ofMay 8,2012 the
Council does approve for payment claims inthe amount $2,454,272.51;prepaid claims inthe amounts
of$29,776.11 and $39,840.42;claim checks inthe amountof $1,090,302.53;and payrollinthe amounts
of$305,235.23, $323,447.21,and $4,299.51.
There was discussion on the cost of the restrooms for Cascade and Blue Heron Parks and where the
funding comes from.
Action Taken:Dr.Curnel moved that the bills and checks be paid,seconded by Mr.Deane,and passed
unanimously.
COMMISSION APPOINTMENTS -None
CONSIDERATION OF BIDS AND QUOTES -None
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
REQUEST TO USE CITY PROPERTY -HODGE
Chris Hodge requested the use of city parks to rentout stand up paddle boards. He mentioned that the //OS
equipment would be available mainly in Blue Heron and Cascade Parks.//3/
There was some discussion and itwas pointedoutthat Mr.Hodgewould have to provideinsurance, a
hold harmless agreement,and provide a percentage of the profitsto the City.
Action Taken:Mrs.Liebrecht moved that the request be granted with the stipulation that insurance is
provided and 15% of the gross is remitted to the City,seconded by Dr.Curnel, and passed
unanimously.
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CITY COUNCIL MINUTES May 8,2012
ORDINANCES AND RESOLUTIONS
l/Y(s ORDINANCE -AMEND 3.62-UTILITY SYSTEM DEVELOPMENT CHARGES -2nd READING
An ordinance was presented which increases the utility system development charges.
Action Taken:Mr.Deane moved that the ordinance be tabled until a full Council is in attendance,
seconded by Mr.Ecret,and failed with Mr.Deane and Mr.Ecret in favor and Mr.Reese,Mr.Avila,Mrs.
Liebrecht,and Dr.Curnel opposed.
The ordinance amending Chapter 3.62 of the Moses Lake Municipal Code entitled "Utility System
Development Charges"was read by title only.
Gary Harer,Municipal Services Director,statedthatthe utility systemdevelopmentcharges arecharged
to individuals at the time of first service for water and sewer.The charges were first approved by the
Council in 1997-98 after a study of all the previous costs for water and sewer improvements and a
system development charge was established in order for the City to recoup the original costs.He
mentioned that most cities havethese system development charges and Moses Lake is on the low end
of the spectrum of costs.
Joseph K.Gavinski,City Manager,pointed outthatthese are buy-in charges for thecapital facilities built
years ago using borrowed and/or reserved funds and those funds have been repaid by a variety of rates
over the years.New users are using facilities that have already been paid for and are participating in
those costs through the utility system development charges.
Todd Voth,contract/citizen,mentioned that the construction industry is struggling and he did not feel
this was thetime for the City to increasethe water/sewerhook-up fees.He pointed outthatsometimes
there are also reimbursement costs that have to be paid as well as the utility system development
charges.He mentioned thatthe costs to build a home continue to rise butthe sale price is 25%to 30%
less than in prior years.
Mr.Reese wanted to know what projects would not be completed should this increase in the system
development fees not be approved.
Mr.Gavinski pointed out that these fees are a partofthe entire revenue forthe water/sewer fund. Ifthe
increase is not provided for,there are monies that will not come intothe fund and overa periodof years
that will add up andwithoutthe funds to do the projectsneeded, rates will have to be raisedormoney
borrowedtocomplete those projectsandrates raisedto payitback. Hementioned thatthe general rate
increasewas notapprovedwhichresultsina loss to the Cityof$250,000 every year. After four years
that is $1,000,000 which could have funded awell, a reservoir, orother projects. He mentioned that the
force main on Potato Hill Road is in need of maintenance and will cost about $4,000,000.
Action Taken:Mrs.Liebrecht moved that the ordinance be denied,seconded by Mr.Avila.
Mr.Deanepointed outthatbynotraising these rates,the citizensofMoses Lakewill be subsidizing the
costs for developers to hook to the City's system.
There was considerable discussion and it was suggested that the 3/4" and 1"meters remain the same
and the increases be approved for the remaining meters.
The motion and second were withdrawn.
Action Taken:Mrs.Liebrecht moved thatthe ordinance beamended by keeping the same rates for the
3/4" and 1"meters and the second reading of the ordinance be adopted,seconded by Mr.Avila.
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CITY COUNCIL MINUTES May8, 2012
Mr.Deane pointed out that 3/4"meter would only increase $29 and the 1"meter would only increase
$49.
Mr.Ecret stated that he felt that the increases should be adopted and pointed outthatthe citizens have
benefitted from a logical long-range approach to financing the necessary central facilities. He pointed
outthat the City cannot operate from crises to crisis as it is wasteful and is not a good way to operate
a City as it causes debt financing which costs more in the long run.
The motion passed with Mrs.Liebrecht,Mr.Avila, Dr.Curnel,and Mr.Reese in favor and Mr.Deane
and Mr.Ecret opposed.
ORDINANCE -CREATE 16.71/DELETE 16.70 -INTERCEPTORS - 2nd READING
An ordinance was presented which creates Chapter 16.71 entitled "Interceptors" and deletes Chapter
16.70 entitled "Interceptors.The new chapter is proposed due to the large number of changes in the
current chapter.The changes update the nomenclature and streamline the verbiage to make the
chapter more efficient for the public and staff.
The ordinance creating Chapter 16.71 of the Moses Lake Municipal Code entitled "Interceptors"and
deleting Chapter 16.70 entitled "Interceptors"was read by title only.
Action Taken:Mr.Reesemoved thatthe second reading ofthe ordinance be adopted,seconded by Dr.
Curnel,and passed unanimously.
RESOLUTION -SPRING FESTIVAL
A resolution was presented regarding the Spring Festival to be held on May 23 - 28,2011.
The resolution regardingthe Moses Lake Spring Festivalto be held May23,24,25,26,27 and 28,2012
was read by title only.
Action Taken:Mr.Reese moved that the resolution be adopted and the City Manager be authorized to
sign the Hold Harmless Agreement,seconded by Dr.Curnel, and passed unanimously.
RESOLUTION -APPLY FOR GRANT -HERON BLUFF TRAIL
A resolution was presented as partof a grant application for funds fromthe Washington Wildlifeand
Recreation Program forthe Heron Bluff Trail.Since the Council adopted the previous resolution in
support of the project,there were minormodificationsto the required resolution format and so a new
resolution was requested.
The resolution authorizingthe submittal of application(s)forgrant funding assistance for Washington
Wildlifeand Recreation Program project(s)to the Recreation and Conservation Office as provided in
Chapter79A.15 RCW,Acquisition of Habitat Conservationand OutdoorRecreationLands,WAC 286
and subsequent legislative action forthe Heron BluffTrail was read by title only.
Action Taken:Mr.Deane moved that the resolution be adopted,seconded by Dr.Curnel, and passed
unanimously.
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CITY COUNCIL MINUTES May 8, 2012
REQUEST TO CALL FOR BIDS
)i(s(j?WATER METER SUPPLIES
Authorization was requested forstaffto callforbids forthe annual supply ofwater meters and electronic
read transmitters.This includes purchasing 715 meters ranging in size form 3/4" to 4",490 electronic
read transmitters for meters ranging in size from 3/4" to 2" and miscellaneous repair parts.
Action Taken:Mr.Reese moved that the request be granted,seconded by Dr.Curnel,and passed
unanimously.
REFERRALS FROM COMMISSIONS -None
OTHER ITEMS FOR COUNCIL CONSIDERATION
ifeCj AMBULANCE BILLING CONTRACT
Omni Staffing Services,Inc.requested to be relieved of itsobligations underthe EMS billing agreement
entered intowith the City inJanuary 2012.Authorization was requested to terminate the contract with
Omni and enter into a contract with EF Recovery,LLC for ambulance billing services and to authorized
the City Manager to execute the necessary agreements.
Action Taken:Mr.Avila moved thatthe contractwith Omni Staffing Services,Inc.beterminated and the
City Manager be authorized to sign a new Agreement with EF Recovery,LLC,seconded by Mrs.Liebrecht,and passed unanimously.(f)
//(sip SEPTIC SYSTEM REQUIREMENTS -HASH
Ken Hash,9848 Highland,requested that he not be required to connectto City sewer since he recently
completed a non-conforming repair to his septic system under a permit issued by the Grant County
Health District.The permit was issued because there is insufficient area on the lot to construct a
conforming septic system.A time line of the Longview Sewer Project was provided.
Gary Harer, Municipal Services Director,provided information on how the repair was done.He
mentioned that itwill cost approximately $3,000 to connect the lot to City sewer.He pointed out that
there is no deviation allowed in the ordinance so in order to accommodate Mr.Hash'request the
ordinancewould haveto beamended.He mentionedthat another propertyownerwho recentlyrepaired
a septic system connected to the City sewer system when requested to do so by the City.
Action Taken:Mr.Reese moved thatthis item be removed from the table,seconded by Mrs.Liebrecht,
and passed unanimously.
Action Taken:Mr.Deane moved that the request to not connect to the City sewer system be denied,
seconded by Mr.Reese,and passed unanimously.
REQUEST TO USE CITY PROPERTY -CROSSROADS RESOURCE CENTER
Crossroads ResourceCenter requested the use of Sinkiuse Square and the closure of a portion ofThird
Avenue and Ash Street fronting the Square be closed on Saturday,June 30 from 6 p.m.to 10 p.m.in
order to hold a free Bluegrass Concert.
Action Taken:Mrs.Liebrecht moved that the request to use Sinkiuse Square and the closure ofThird
Avenue and Ash Street be granted,seconded by Mr.Deane,and passed unanimously.
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CITY COUNCIL MINUTES May 8,2012
DRIVEWAY STANDARDS -DEVIATION
The City of MosesLakerequesteda deviation tothe driveway standards to allow the relocation oftwo
driveways to accommodate the Stratford Road Crosswalk Project.The request is to install the
driveways within 20'ofthe property lines,with 66'ofseparation andthe southerly driveway be centered
on the extended KnollsVista centerline. The existing driveways are next to the propertylines. The
Community Streetand Utility Standardsrequire driveways along primary streetstobe 30'from property
lines,have 100'of separation,and be 100' from intersections.
Gary Harer,Municipal Services Director,explained the changes that would be made in the location of
the driveways.
Action Taken:Dr.Curnel moved that the request be granted,seconded by Mr.Avila, and passed
unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS
AGCCT MEETING
Mayor Ecret reminded the Council of the AGCCT meeting on May 31 in Moses Lake.
SIGNS
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v-^Mayor Ecret pointed out that the temporary banner signs erected inthe Cityshow productadvertising.
GilbertAlvarado,Community Development Director,statedthatthere havebeensomecomplaints about
the signage located at Kwicky Corner due to sight issues and condition.He mentioned that a prior
Council had discussed the use of product advertising on banner signs,specifically cola products
becausethe City was moving towards being a well city. He mentioned thatthe cola company is willing
to make the signs for free asthey get advertising when the sign is erected.He pointed outthat the sign
regulations do not regulate advertising on temporary signs.
Joseph K.Gavinski,City Manager,pointed out thatthe signs placed on City property can be prohibited
from advertising any product.
Action Taken:Mr.Reese movedthat signs containing productadvertising be prohibitedonCity property,
seconded by Mr.Deane,and passed unanimously.
CITY MANAGER REPORTS AND COMMENTS
REIMBURSEMENTS 2012
Joseph K. Gavinski, City Manager, provided the increase in the water,sewer,storm water, and ~~-—*
street reimbursements.These amounts are increased each year by the January to January CPI.^>/
AMBULANCE FUND
^)The 2012 first quarter ambulance report was presented and explained.''^'
INVESTMENT REPORT
The city received $21,483.89 in investment income for April 2012./OUj
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CITY COUNCIL MINUTES May 8, 2012
SALES TAX/TRANSIENT RENTAL INCOME
The City received $350,818.56 in sales tax and $22,286.68 in transient rental income in April 2012.
The regular meeting was recessed at 8:30 p.m.and the Council met in a 20 minute executive session
to discuss labor relations. The executive session was adjourned at 9 p.m. and the regular meeting was
reconvened.
IOVZ POLICE UNION CONTRACT
The contract with the Police Officers'Guild was presented.
Action Taken:Mr.Deane moved thatthe City Managerbe authorized tosignthe contract,seconded by
Dr.Curnel,and passed unanimously.
COLVILLE CONFEDERATED TRIBES
Joseph K.Gavinski,City Manager,provided a letter outlining the City's concerns with the Colville
Confederated Tribes proposed fueling station adjacent to Wanapum Drive.
Action Taken:Mr.Deane moved that the Council members sign the letter as presented,seconded by
Dr.Curnel,and passed unanimously.
The regular meeting was adjourned at 9:10 p.m.
ATTEST
W.Robert Taylor,Actinq Finance Director
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