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MOSES LAKE CITY COUNCIL
May 22,2012
CouncilPresent:Bill Ecret, DickDeane, KarenLiebrecht,Jason Avila,DavidCurnel,and BrentReeseabsent:
Jon Lane
The meeting was called to order at 7 p.m. by Mayor Ecret.
PLEDGE OF ALLEGIANCE:Mr.Lane led the Council in the pledge of allegiance.
PRESENTATIONS AND AWARDS -None
CONSENT AGENDA
Minutes:The minutes of the May 8 meeting were presented for approval.
Approval of Claims.Prepaid Claims.Checks,and Payroll:Vouchers audited and certified by the Finance
Director as required by RCW 42.24.080,andthose expense reimbursementclaims,certified as required by
RCW 42.24.090, have been recordedon a listing whichhas been made available to the Council for approval
and is retained for public inspection atthe Civic Center.As of May 22, 2012 the Council does approve for
paymentclaims in the amount $490,634.94;prepaid claimsinthe amounts of $38,198.25 and $16,188.34;
claim checks inthe amount of $2,743,102.73;and payroll inthe amount of $322,096.51.
Retreat Minutes:The minutesofthe Council/Staff Retreaton February24 and 25 were presented forapproval.
ActionTaken:Mr.Deane moved thatthe ConsentAgenda be approved,seconded by Dr.Curnel,and passed
unanimously.
COMMISSION APPOINTMENTS
PLANNING COMMISSION
Mayor Ecret requested confirmation of the appointment of Carly Griffith Hotvedt to the Planning Commission.
Action Taken:Mrs.Liebrechtmoved thatthe appointment beconfirmed,seconded by Dr.Curnel,and passed
unanimously
CONSIDERATION OF BIDS AND QUOTES
SEWER LINING PROJECT
The City received four bids for the 2012 Sewer Lining Project.The project includes lining approximately
24,100'of 8" and 10"concrete sewer mains in the north Larson area plus additional mains if the bid comes
in low.
Action Taken:Mr.Deane moved that the bid be awarded to Planned Engineering Construction inthe amount
of $485,550,seconded by Mr.Reese,and passed unanimously.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
POW/MIA EVENT UPDATE
Monte Martin,American Legion Riders of Post 209 provided an up-date to the Council on the POW/MIA event
scheduled for September 15,2012.He requested that the flyer promoting the event include a statement
stating that the event is "proudly supported by the City of Moses Lake".
Action Taken:Mrs.Liebrecht moved that the request to include the wording "proudly supported by the City
of Moses Lake" be granted,seconded by Dr.Curnel, and passed unanimously.
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CITY COUNCIL MINUTES May 22,2012
Richard Radder,Service Officer of Post 209,stated that the VHA Office of Rural Health will be at the
MIA/POW event in September to provide information on their services available to veterans.
George Doles,American Legion Riders,wanted to know ifthey would need a permit to have tables inthe park
to hold their materials.
Aftersome discussion,itwas determined that no permit would be required but since the Farmers'Market will
be operating,it was requested that a letter of no objection be provided from the Farmers'Market.
JC&O SIGN -COVE WEST HOME OWNERS ASSOCIATION
The Cove West Home Owners Association has requested permission to replace the existing Cove West
neighborhood sign located in City right-of-way.
Gilbert Alvarado,Community Development Director,stated that the sign has been inCity right-of-way since
the subdivision was developed.The new sign will made of metal and Municipal Services has no objection to
the placement of the sign.
Mark Rast,representing the CoveWest Home Owners Association,stated that the existing sign is faded and
the new sign willbe placed inthesame location,which is in the 10'wide median in CoveWest Drive.The new
sign will be a welded piece of art builtby the Moses Lake High School welding class.The sign willbe litwith
a solar powered lighting system.
Katherine Kenison,City Attorney,suggested that,because of the size of the sign,insurance be required to
protect both the sign and any motorist that may collide with the sign.
Action Taken:Mr.Deane moved that the request be granted with the stipulation that proof of $1,000,000 in
liability insurance be provided showing the City as an additional named insured,seconded by Mr.Lane, and
passed unanimously.
)ObO FENCE-1046 GEM
Andre Guzman,1046 Gem Avenue,requested permission to replace a damaged fence with a 6'high cedar
fence.The lot is a corner lot and the fence height is limited to 4'.
Gilbert Alvarado,Community Development Director, pointed out that the lot is located at the corner of Gem
and B Street and the existing fence regulations do not allowthe fence to be rebuilt as itwas. A permit was
never obtained forthe construction of the original fence so the new fence must meet the current regulations.
Mr.Guzman providedpicturesofthe oldfence, whichwas located immediately adjacent tothe sidewalk, and
pictures of the area . The request is to replacethe existing fence with a new fence at 6'high inorderto
provide privacy and security for the lot.Hementionedthatthere is criminal activity inthe neighborhood and
one ofthe mainreasons for purchasing the lotwas the 6' fence. He pointedoutthatthe alleyiswellused by
many of the property ownersto access their back yardsand a 4' fence would not provide the securitythey
would like. He felt that the lot could be considered as a through lot which would allow for additional fence
height.He mentioned that there is no issue with the sight distance for vehicles at the intersection.He
requested a change inthe ordinanceto allow the constructionofthe fence.
Mr.Alvaradopointedout that the definition of a through lotdoes not applyto an alley.
Mrs.Liebrecht stated that she is aware that the alley is well used and can cause traffic congestion.
There was some discussion about the fence situation.
Itwas the consensus of the Council that the issue be referred to the Planning Commission for review.
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CITY COUNCIL MINUTES May 22, 2012
ORDINANCES AND RESOLUTIONS
RESOLUTION -ACCEPT GRANT -STORMWATER RETROFIT PROJECT
A resolution was presented which accepts a matching grant in the amount of $649,050 to fund stormwater
improvements along Laguna Drive and East Broadway.The City's match would be $162,262.
The resolution accepting a grant to the City of Moses Lake from theWashington State Department of Ecology
was read by title only.
There was some discussion about the existing storm water infrastructure.
Action Taken:Mr.Lane moved that the resolution be adopted,seconded by Mr.Avila,and passed
unanimously.
REQUEST TO CALL FOR BIDS
STRATFORD ROAD CROSSWALK PROJECT
Authorization was requested for staff to call for bids for the 2012 Stratford Road Crosswalk Project. This
project consists of a mid-block crossing with center islands and warning beacons on Stratford Road,100'
north of Knolls Vista Drive;installation of bulb-outs at Knolls Vista Drive to reduce the crosswalk length;and
associated sidewalk reconstruction and stormwater and striping revisions.
There was some discussion about the bulb-outs and the need to inform the public of the project.
Action Taken:Mr.Reese moved that the request be granted,seconded by Dr.Curnel, and passed
unanimously.
FIVE-CORNERS IMPROVEMENT PROJECT
Authorization was requested for staff to call for bids forthe 2012 Five Corners Improvement Project. This
projectincludes rewiring the signalheads and pedestrianheads and reconstruction ofcurbramps atthe Five
Corners intersection and includes some roadway repairs at Elder Street and Eastlake Drive.
Gary Harer,Municipal Services Director,stated thatthe handicapped ramps will meet the new requirements
and will be located close to the activating buttons. He mentioned that audible signals are notappropriate for
this location.
Action Taken:Mr.Avila moved that the request be granted,seconded by Mrs. Liebrecht, and passed
unanimously.
REFERRALS FROM COMMISSIONS -None
OTHER ITEMS FOR COUNCIL CONSIDERATION
AMBULANCE BILLING TRANSPORT RATES
The Fire Department presented the proposed adjusted rates for the ambulance transports.
Action Taken:Mr.Lane moved that the proposed rates be adopted,seconded by Mr.Reese,and
passed unanimously.
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CITY COUNCIL MINUTES May 22,2012
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS
/OOQp MUNICIPAL AIRPORT -LEASE
Lewis Reilly,lessee at the Municipal Airport,providedthe communications received fromthe City concerning
his hanger and the need for liability insurance. He felt that the lease does not require that he, as a non
commercial lessee,endorse the City under his insurance.He went over the lease and documents provided.
Joseph K.Gavinski,City Manager, mentionedthat the City is ofthe opinion that the lease does requirethe
City tobe covered by insurance. He pointed outthat the Certificate of Insurance and the Additional Insured
Endorsement required bythe City has been received on behalf of Mr.Reilly.He explained the background
of the insurance requirement.
Katherine Kenison,City Attorney,pointedout that itis standard City policy that whenever there is someone
using City property,regardless ofthe use, that they provide liability insurance that also names and includes
theCity as an additional insured. Thisprotectsthecitizensofthe City against any liability orlossthatcan arise
out of the private citizen's use of City property.
There was some discussion by the Council and itwas the consensus that the liability insurance should be
maintained.
COUNCIL QUESTIONS AND COMMENTS -None
CITY MANAGER REPORTS AND COMMENTS
DOWNTOWN WATER MAIN REPLACEMENT
GaryHarer,Municipal Services Director,provideda timelineofthe downtownwater main replacement which
showed that the work should be completed by May 24.
Mr.Harer stated that all the business owners were notified that it would take three to four weeks to complete
the project. Hereported that the project involved laying PVC pipe adjacent tothe steel pipeoriginally installed
in the late 40's and 50's,which was completely deteriorated,and the replacement of the galvanized services
to the water meters.He mentioned that the paving will be completed before Friday and the project will be
done.
/030-<4 BUILDING ACTIVITY REPORT
The April 2012 Building Activity Report was provided.
The regular meeting was recessed at 9 p.m. and the Council met ina 20 minute executive session withthe
CityAttorney to discuss litigation.The executive session was adjourned at 9:20 p.m. and the regular meeting
was reconvened.The regular meeting was adjourned at 9:20 p.m.
ATTEST
W.Robert Taylor,Acting Finance Director
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