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2015 08 257649 MOSES LAKE CITY COUNCIL (j August 25,2015 Council Present:Dick Deane,Bill Ecret,Karen Liebrecht,David Curnel,ToddVoth,Jason Avila,andJon Lane The meeting was called to order at 7 p.m. by MayorDeane. PLEDGE OF ALLEGIANCE: Mr.Ecret led the Council in the flag salute. PRESENTATION AND AWARDS POLICE DEPARTMENT Jack Dodson,Randy Moore,Edgar Salazar,andOmar Ramirez were introduced totheCouncil andgiven the oath of office as a Police Officer. CONSENT AGENDA Minutes: The minutes of the August 11 meeting were presented for approval. Approval of Claims.Prepaid Claims.Checks,and Payroll:Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims,certified as required by RCW 42.24.090,havebeen recorded ona listing which has beenmadeavailable tothe Council for approval andisretained for public inspection attheCivic Center.AsofAugust 25,2015theCouncil does approve for payment claims in theamount of$1,481,356.41;prepaid claims in theamounts of$85,816.83,$190,298.98, and $100,796.11;claim checks in the amountof $1,629,305.55;and payroll in the amountof $338,103.58. MosesLake Industries Final Maior Platand Findings of Fact:Moses Lake Industries has submitted a final //£ i J plat application for a one-lot plat of 86.946 acres at8242 Randolph Road,the location of the existing plant. ^"^The site is zoned Heavy Industrial,which corresponds with the Comprehensive Plan Land Use Designation of Industrial.There have been no significant changes from the preliminary plat.The Planning Commission recommended that the final plat be approved with conditions. Resolution - Accept Easement - Russell MaiorPlat: A resolution was presented which accepts an access /0/'3 easement forthe Russell Major Plat,Lot 2,Block 1,Commercial Bindings Site Plan 2nd Amendment. Action Taken:Mr.Ecret moved that the Consent Agenda be approved,seconded by Mr.Avila,and passed unanimously. COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS AND QUOTES -None PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS -None ORDINANCES AND RESOLUTIONS ORDINANCE-AMEND ZONING MAP -1st READING / An ordinance was presented which changes the zoning of 190 parcels in the downtown area from C-2, General Commercial and Business,to C-1A,Transitional Commercial Zone. The ordinance changing the official zoning map was read by title only. Gilbert Alvarado, Interim City Manager,gave the background on the proposed newzone and the reasons for i^__^the changes. Action Taken:Mr.Lane moved thatthe first reading of the ordinance be adopted,seconded by Mrs.Liebrecht, and passed unanimously. //?£> 7650 CITY COUNCIL MINUTES August 25,2015 10^7 ORDINANCE AMEND 18.30 -COMMERCIAL ZONES - 1st READING An ordinance was presented which amends the Commercial Zones by including a new C-1A,Transitional Commercial,Zone. The ordinance amending Chapter18.30 of the Moses Lake Municipal Codeentitled "Commercial Zones"was read by title only. GilbertAlvarado, InterimCityManager, explained that the changes deal withthe newlycreated C-1A Zone. Action Taken:Mr.Ecret moved that the firstreading ofthe ordinance be adopted,seconded byMr.Voth,and passed unanimously. jO$j?ORDINANCE -GARBAGE RATES -SINGLE READING An ordinance was presented which establishes new garbage collection rates.The rates take effect September 9 and reflect the increases inthe contractor fee setforth by contract. Bob Taylor,Finance Director,stated that the proposed increase in the garbage rates coincides with the increase inthe rates charged bythe garbage contractor. Hepointedoutthatthe rates charged bythe garbage collectors to the City are automatically increased bythe increase in the CPI and byadopting the new rates for the City's customers at this time,changes to the rates will only have to be made once. Ryann Leonard,905 Sand Dune,felt that the citizens should be notified and was concerned that the rates would be passed on a single reading. GilbertAlvarado,Interim City Manager,pointed out that historicallythe public has not been notifiedof changes in the garbage rates.^\ Dr.Curnel was concerned that a financial situation is not an emergency with regard to the public health, safety,property,or peace. Katherine Kenison,City Attorney,explained that there is no state law that requires the City to have two readings ofan ordinance.The requirementfortwo readings ofan ordinance was self imposed bythe Council many years ago.The Council can determine ifan emergency exists and adopt an ordinance on a single reading. Action Taken:Mr.Ecret moved that an emergency be declared and the ordinance be adopted on a single reading,seconded by Mrs. Liebrecht, and passed withDr.Curnel opposed. Mr.Ecret directed staff to provide notification to the citizens of the increase on the utility bills and also direct them to the website where the increase can be explained. l(Cf y RESOLUTION -NUISANCE ABATEMENT -2603 TEXAS Aresolutionwas presented whichprovidesforthe abatement ofnuisances at 2603 Texas, owned byDorothy Hester. Gilbert Alvarado, Interim City Manager,stated that the lot is in the process of being cleaned up and recommended that the hearing be continued to the next Council meeting to give the property owner an opportunity to complete the clean up. Action Taken:Mrs.Liebrecht moved that the hearing be continued to the next Council meeting,seconded by Dr.Curnel,and passed unanimously. n n u 7651 CITY COUNCIL MINUTES August25,2015 REQUEST TO CALL FOR BIDS MAE VALLEY SEWER IMPROVEMENT PROJECT -REBID Staffrequested authorizationtocallforbidsforthe 2015 MaeValley Sewer ImprovementProject-Rebid.The project includes installing 1,850'of12"forcemainthrough Blue Heron Parkand 1,800'of 18"gravity sewer main inWestshore Drive,decommissioning the existingMontana Sewer Lift Station, and constructing the new Blue Heron Lift Station. Action Taken:Mrs.Liebrecht moved that staff be authorized to call for bids,seconded by Mr.Lane,and passed unanimously. REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION DEVIATION REQUEST -PUD -UNDERGROUND UTILITIES The Grant County PUD requested a deviation of the requirement to place new electrical distribution and transmission lines underground forfiberopticcable to connect the Rocky Fordsubstation with the Dover Substation Project and their WheelerTaptothe Warden Substation Project.The PUD estimatesthecostfor the Rocky Ford line at $570,000 to place the line overhead and $2,780,000 toplacethe lines underground. TheestimatefortheWheelerTapis$1,800,000toplacethelinesoverheadand$8,000,000toinstall thelines underground.The Council may approve a deviation if itis determined thatthe cost ofthe underground installation,whencompared to overhead installation,is disproportionate incomparison to the benefit to be gained by the property and/or public. M Randy Kono,PUD Electrical Engineer,explained the difference in costs between placing the transmission lines overhead as opposed to underground. Jeff Shupe,PUD Engineering Manager,explained that these projects are only partially in the City and explained thatthe high voltage transmission lines are very expensive to install underground as opposed to placing them overhead. Anita Gruchalla,PUD LandsSpecialist,explained thatthe PUD had public workshops onthese projects and have talked to allthe jurisdictions that would be impacted. Action Taken:Dr.Curnelmovedthat the deviation request be granted,seconded by Mr.Lane,and passed unanimously. Mr.Ecret requested thatthe ordinance requiring the undergrounding ofutilities be reviewed by the Council in the near future. REQUEST FOR SEWER -LOWLAND WASTEWATER COMPANY Jill Goodrich,owner of Lowland WastewaterCompany,requestedtochange the boundary ofthe area that shecanservewith herprivate sewersystem,which theCity allows tobe discharged into theCity's force main undera contract signed in 2009.The property is located in the Pelican Pointe area adjacent tothe lake. Gary Harer,Municipal Services Director,gave the background on the contract with Lowland Wastewater Companyand explained that a newcontractwould be draftedifthe Council approves the request. There was some discussion by the Council. {^J Action Taken:Mr.Voth moved that the request to expand the boundaries of the property to be served be granted,seconded by Mr.Avila,and passed unanimously. //££ //^? //•'- 7652 CITY COUNCIL MINUTES August 25, 2015 NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS ("^ //?<?GRANT COUNTY EDC -RECON SHOW Emily Braunwart,Grant County EDC,reported on the contacts made at the Recon Show in Las Vegas that is attended by the EDC and the City. Debbie Doran-Martinez,Chamber ofCommerce,explained thatattendance by the EDC and City at this show helps to build relationships with retailers. Gilbert Alvarado,Interim City Manager,explained theworkthat goes into attending this showand thecontacts that can be made. //39 AMBULANCE SERVICE Bill Foxley,1026S.Garden Drive,mentioned that the City is borrowing money between funds in order to keep the ambulance service solvent and suggested that perhaps the City should eliminate the public ambulance service and have a private ambulance service in the City. He felt that if the City is in need of funds,the funds saved from the ambulance service could be used in other departments of the City. He mentioned that Walla Walla and Portland have both gone to a private ambulance service as they could not afford a public one. Mr.Ecret pointed out that the City is studying the ambulance service,what the Fire Department would look like if the City did not operate the ambulance service,and how the ambulance service report is being compiled. COUNCIL QUESTIONS AND COMMENTS 1197 CODE ENFORCEMENT f^ Mr.Ecret requested that the nuisance ordinance be reviewed to consider some changes such as eliminating the 10'buffer for sidewalk areas vs non-sidewalk areas,vegetation on vacant lots being a certain height,and a shorter period of time between the reporting of the violation and the conclusion of the case. /OA3 CHICKENS Mr.Ecret requested that an ordinance be drafted that would allow chickens within the City limits to include a limit of 8 hens and no roosters and be similar to regulations in other cities and towns in Grant County. Mr.Voth volunteered to coordinate a demonstration of how chickens are raised when the ordinance is before the Council. CITY MANAGER REPORTS AND COMMENTS US 9 FIRE DEPARTMENT Gilbert Alvarado,Interim City Manager,stated that a contract has been drafted with American Medical Response (AMR) to cover non-emergent out-of-town transports and should be signed withinthe next couple of days. He mentioned that a meeting was held with Samaritan Hospital,AMR, and Protection-1 from Quincy in order to explain the ramifications of the contract between the City and AMR.He pointed out that staff is investigating the operation of the FireDepartment without the ambulance service.A meeting was held with Mr.Ecret,the Interim City Manager, and the Finance Director to discuss the monthly ambulance report and determined that the coding of the time sheets needs to be refined to provide an accurate report. Mr.Lane felt that the cost-of-service should include the Fire Department as well as the ambulance service. Brett Bastian, Acting Fire Chief,stated that the out-of-town transports have been done by AMR since Wednesday,August 19.Not doing the out-of-town transports allowed the Fire Department to respond to a structure firewith a full crew and to respond to a cardiac arrest call with a full complement. n u 7653 CITY COUNCIL MINUTES August25,2015 BUDGET Gilbert Alvarado, Interim City Manager,stated that the Grant County Assessor is working on the new construction that was notincluded inthe City'sassessed value.Threeofthe major projects were at least$5.6 million that was not included and that shorted the City $332,640.The Assessor is investigating ways to possibly recoup some of those funds ICE RINK Gilbert Alvarado, Interim City Manager,stated that the Parks and Recreation staff worked out a cost breakdown for the use of the ice rink this coming season. Spencer Grigg,Parks and Recreation Director,distributed a breakdown ofthe proposedfees forthe use of the ice rink.He explained that the fees were based on the fees used at the Surf n' Slide Water Park. There was some discussion by the Council. Mr.Ecret felt that the admission and season passes should be the same for adult and youth. Action Taken:Mr.Ecret moved that the admission fees for the ice rink be set as follows: 1.Daily admission without skate rental - $3 under 5 free 2.Skate Rental -$5 3.Combined daily admission - with skate rental - $6 4. 10 admission punch card -$25 5.10 admission punch card with skate rental - $65 [)6.Individual season pass - $45 7. Individual season pass with skate rental -$75 8.Hockey ice rental Youth-$100 per hour Adult-$125 per hour Out of area teams -$275 per hour 9.Private rink rental local organizations -$125 per hour non-local organizations -$200 per hour seconded byMr.Voth andfailed with Mr.Ecret,Mr.Voth,and Mr.Avila,in favor and Mrs.Liebrecht,Mr.Lane, Dr.Curnel,and Mr.Deane opposed. Action Taken:Mr.Deane movedthat the rental rates as submitted be approved,seconded by Dr.Curnel,and passed with Mr.Deane,Mrs.Liebrecht,Mr.Lane,and Dr.Curnel in favor and Mr.Ecret,Mr.Voth,and Mr. Avila opposed. PROJECTS UPDATE GilbertAlvarado,Interim City Manager,provided a listofthe on-goingprojects inthe City. INVESTMENT REPORT The Cityreceived $18,816.83 in investment income for July 2015. EXECUTIVE SESSION [^_J The regular meeting was recessed at9:05 p.m.and the Council met in a 10 minute executive session with the City Attorney todiscuss labor relations and potential litigation.The executive session wasadjourned at 9:15 p.m. and the regular meeting was reconvened. /Q/O ///£> /OSO ZOOS 7654 CITYCOUNCIL MINUTES August 25, 2015 /£>/0"CITY MANAGER RECRUITMENT Gilbert Alvarado,Interim City Manager,stated that the Council is to meet with Greg Prothman,who was hired to recruit a new City Manager,on September 10 to review the applications.It was the consensus of the Council that 9 a.m.be set to meet with Mr.Prothman.He mentioned that Mr.Prothman also wishes to discuss with the Council how the potential elections would impact the review of the applications.Specifically, should the candidates be included in the process to select a new City Manager. The regular meeting was adjourned at 9:20 p.m. ATTEST Dick Deane,Mayor W.Robert Taylor.Finance Director ~ ~