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2016 03 087711 MOSES LAKE CITY COUNCIL March 8,2016 CouncilPresent: Todd Voth,Karen Liebrecht,Bill Ecret,David Curnel,Don Myers,Mike Norman,and Ryann Leonard The meeting was called to order at 7 p.m. by MayorVoth. PLEDGE OF ALLEGIANCE:Cooper McCullough,Moses Lake High Schoolwrestler,ledthe Council in the flag salute. CITIZEN COMMUNICATION -None PRESENTATION AND AWARDS PROCLAMATION Aproclamation recognizing the Moses Lake High School Wrestling Team and Coaches for an outstanding season was read and presented. CONSENT AGENDA Minutes:The minutes ofthe February 23 meeting were presented forapproval. Approvalof Claims. Prepaid Claims.Checks,and Pavroll:Vouchers audited and certified bythe Finance Director as required by RCW 42.24.080,and those expense reimbursement claims,certified as required by RCW 42.24.090,have been recorded ona listing which has been made available totheCouncil for approval and is retained for public inspection atthe Civic Center.As ofMarch 8,2016 the Council does approve for payment claims in the amount of $553,242.28;prepaid claims in the amount of $47,169.90;claim checks in the amountof $501,023.32;and payroll inthe amounts of $3,921.02and $314,202.86. Action Taken:Mrs.Leonard moved that the ConsentAgenda be approved,seconded by Mr.Curnel,and passed unanimously. COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS AND QUOTES STORMWATER CLEANING PROJECT -2016 The City received nine bids for the Stormwater Cleaning Project.The project includes the cleaning and recording of the condition of over 12,000 linear feet of 10"to 30"stormwater mains along West Broadway, Commerce Way, Burress Avenue,and Marina Drive. Action Taken:Mrs.Liebrecht moved that the bid be awarded to Innovative Vacuum Service,Inc.,in the amount of$32,620.33,seconded by Mr.Curnel,and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS GRANT COUNTY HEALTH DISTRICT Theresa Adkinson,Administrator oftheGrant County Health District,provided information on the public health programs and activities occurring throughout Grant County and explained how they are funded. ORDINANCES AND RESOLUTIONS ORDINANCE - CREATE 16.50 - FIRE FLOW- 2nd READING An ordinance waspresented which createsa standardized method for determining fire flow in the City. //3J //3? //?9 /03ls 7712 CITY COUNCIL MINUTES March 8,2016 The ordinance creating Chapter 16.60 ofthe Moses Lake MunicipalCode entitled "Fire Flow"was read bytitle only. Action Taken:Mr.Ecret moved that the second reading of the ordinance be adopted,seconded by Mrs. Leonard,and passed unanimously. /OSP ORDINANCE -ANNEXATION -NORTHWEST UNITED PROPERTIES -1ST PRESENTATION An ordinance was presented which provides for the annexation of property located on Kittelson road owned by Northwest United Properties. The ordinance annexing property commonly known as the Northwest United Properties annexation to the City ofMoses Lake, Washington, and incorporatingthe same within the corporate limitsofthe Cityof Moses Lake was read by title only. Gilbert Alvarado,Community Development Director,explained the proposed annexation. /D/S~RESOLUTION -GOVERNANCE COORDINATION MANUAL Aresolution was presented which adopts the proposed Governance Coordination Manual. The Governance Coordination Manual is a part of the City's compliance with the Washington Cities Insurance Authority 2015 Annual Review and Audit which concluded that there should be written guidance and rules set forth to establish how the Council is expected to conduct themselves at their meetings. GilbertAlvarado,Community Development Director,gave the background forthe manual and pointed out that it is a dynamic document and changes can be made. The resolution of the City of Moses Lake,Washington creating the rules of procedure for City Council meetings, publichearings, legislative process and general government polices was read bytitleonly. Action Taken:Mr.Norman moved that the resolution be adopted,seconded by Mr. Myers,and passed unanimously. jOfy ORDINANCE -AMEND 2.08 -MAYOR AND COUNCIL -1st PRESENTATION An ordinance was presented which amends Chapter 2.08,Mayor and Council,to correspond with the Governance Coordination Manual. Gilbert Alvarado,Community Development Director,explained the changes made to Chapter 2.08. Therewas considerablediscussion concerning the provision thatstatesthe Mayor shall take command of the police, maintain law,and enforce order during a time of public danger or emergency.Itwas pointed out that this is from state law and itwas for the purpose of having a single source in the event of an emergency. Action Taken:Mr.Ecret moved that an emergency be declared and the ordinance be adopted on a single reading,seconded by Mr.Norman,and passed unanimously. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION COLVILLE CONFEDERATED TRIBES -TRANSPORTATION PROGRAM//77 Jason Palmer,Senior Transportation Planner,Colville Confederated Tribes,requested Council approval to add three routes within the City of Moses Lake to their Tribal Transportation Program Inventory database. 7713 CITY COUNCIL MINUTES March 8,2016 The Tribal Transportation Program Inventory provides a federal funding mechanism to the Colville Confederated Tribesforpossibletransportationimprovementsassociated with anyoftheirprojectsthatimpact those routes detailed on the inventory. There was considerable discussion. Aletterfrom Richard Pearce was submittedthat requested thatWest Lakeshore Drive be included in thistribal program. Action Taken:Mr.Ecret moved thatthe listprovidedbythe Colville Confederated Tribes be accepted with the stipulation that West Peninsula Drive be included and that the City Manager be authorized to sign the agreement,seconded by Mrs.Leonard, and passed unanimously. PUBLIC QUESTIONS/COMMENTS -NON-AGENDA ITEMS -None COUNCIL QUESTIONS AND COMMENTS -None STUDY SESSIONS Mr.Ecretsuggested thatthe Council hold studysessions on color anddesign regulations,signs,weeds,and the contingency fund and that the study sessions should begin at the next meeting date. Gilbert Alvarado,Community Development Director,mentioned that the Governance Coordination Manual has a high priority at this timeand recommended that the first studysession held be to discuss the manual. Itwas the consensus ofthe Councilto holda study session at 6 p.m. on March22 to discuss the Governance Coordination Manual. CITY MANAGER REPORTS AND COMMENTS -None EXECUTIVE SESSION The regular meetingwas recessed at 8:53 p.m.and the Council met in a 20 minute executivesession with the CityAttorney under RCW 42.30.110(1)to discuss potential litigation. The executive session was adjourned at 9:16 p.m. and the regular meeting was reconvened. The regular meeting was adjourned at 9:16 p.m. r\ Toad Voth,Mayor