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2016 04 127717 MOSES LAKE CITY COUNCIL April 12,2016 Theregular meeting oftheMoses Lake City Council was called toorder at7 p.m.byMayor Voth in theCouncil Chambers of the Civic Center,401 S.Balsam,Moses Lake,Washington. Executive Secretary Sophia Guerrero calledthe roll.The following were: Present:Mayor Todd Voth,Deputy Mayor Karen Liebrecht,and Council members Bill Ecret,Don Myers,Mike Norman,David Cumel,and Ryann Leonard PLEDGE OF ALLEGIANCE:Mrs.Liebrecht led the Council in the flag salute. COUNCIL MEMBER REPORTS -None MAYOR'S REPORTS AWARD -EXCELLENCE IN AIRPORT PAVING Representative Tom Dent presented tothe City the First Place Quality Award from the Washington Asphalt Pavement Association forthe Municipal AirportRunway Overlay done in 2014. PROCLAMATION -MOLAHIETTES DRILL TEAM A proclamation wasread recognizing thestateand national titles won byMoses Lake High School Molahiettes Drill Team and Coaches. ADDITIONAL BUSINESS -None CITY MANAGER REPORTS CITY WIDE CLEAN UP John Williams,City Manager,stated that the CityWide Clean Upsponsored byVision 2020 will be on May 7 and they are requesting the City absorb the garbage disposal costs. Action Taken:Mr.Ecret moved that the request be granted,seconded by Mrs. Liebrecht, and passed unanimously. GRANT COUNTY HEALTH DISTRICT/SENIOR CENTER/GRANT COUNTY EDC John Williams,City Manager,requested authorization to paythe budgeted fundstothe GrantCounty Health District,Grant County Economic Development Council, and the Senior Center. It was the consensus of the Council that the funds be disbursed. POLICE DEPARTMENT Amy Cloud,Police Clerk was introduced to the Council.Joseph Frey,Officer of the Year, and Virginia Kennedy-Noack, Support Employee of the Year, were presented to the Council. Dave Ruffin, Police Chief,was acknowledged for retiring after 32 years in the Police Department. CITIZEN'S COMMUNICATIONS -None /^ //3A /OJA /O/O 7718 CITY COUNCIL MINUTES April 12.2016 CONSENT AGENDA Minutes:The minutes of the March 22 meeting were presented forapproval. Approval of Claims.Prepaid Claims.Checks,and Payroll:Vouchers audited and certified bythe Finance Director as required by RCW 42.24.080,andthose expense reimbursementclaims,certified as required by RCW42.24.090,have been recorded ona listing which has been made available tothe Council for approval and is retained for public inspectionat the Civic Center. As of April 12,2016 the Council does approve for payment claimsinthe amount of$723,893.53;prepaid claims inthe amounts of $13,647.20,$5,066.01, and $54,834.36;claim checks inthe amount of $1,236,736.62;and payroll inthe amount of $326,459.12. ZO<f7 Ordinance -Vacate Riaht-of-Wav -GTA:Anordinance was presented which vacatesand relocates a portion of the alleybetween Lot8 revised and Lot 13 revised, Block28,Neppel. /O </0 Resolution -Accept Quit Claim Deed -GTA:A resolution was presented which accepts a Quit Claim Deed from the Grant Transit Authority for that portion of the realigned alley in Block 28,Neppel. Action Taken:Mr.Ecret movedthattheConsentAgendabeapproved,secondedbyMr.Norman,andpassed unanimously. PUBLIC HEARINGS -None OLD BUSINESS //pG>ORDINANCE -REPEAL LAKE VUE PURD An ordinance was presented which repeals the ordinance creating the Lake Vue Planned Unit Residential Development.This proposed PURD is located on MarinaDrive. No development has taken place within the required 3 year time period and the ordinance creating the PURD needs to be repealed. The ordinance repealing Ordinance 2432 creating the LakeVue Planned Unit Residential Developmentwas read by title only. Action Taken:Mrs.Leonard moved that the ordinance be adopted,seconded by Mr.Norman,and passed unanimously. I07CT ORDINANCE - AMEND 13.12 -WATER.SEWER AND STORMWATER RATES An ordinance was presented which increases the water,sewer and stormwater rates. The ordinance amending Chapter 13.12 of the Moses Lake Municipal Code entitled "Water,Sewer,and Stormwater Rates"was read by title only. There was some discussion on the need to increase the rates each year by the CPI and an explanation by staff of the reasons for the yearly increase.It was the consensus of the Council that staff research the possibility of increasing all rates at the same time. Action Taken:Mr.Ecret moved that the ordinance be adopted,seconded by Mr.Norman, and passed unanimously. /Dfo-RESOLUTION -GOVERNANCE COORDINATION MANUAL -PLANNING COMMISSION A resolution was presented which adopts revisions to the Governance Coordination Manual by setting forth guidelines and rules of conduct for the Planning Commission. The resolution of the City of Moses Lake,Washington,amending Resolution No.3597 creating the rules of procedures forCity Council meetings,public hearings, legislative process and general government polices was read by title only. 7719 CITY COUNCIL MINUTES .April 12,2016 Mayor Voth recommended that the order ofthe agenda bechanged to place the Council Member Reports at the end of the meeting under Council Communications. Action Taken:Mrs.Leonard movedthattheGovernance Coordination Manual beamendedas proposed and the resolution be adopted,seconded by Mr.Ecret,and passed unanimously. NEW BUSINESS SHORELINE MASTER PLAN -COMMENTS Gilbert Alvarado,Community Development Director,stated that the City began working on the updates to the Shoreline Master Plan in 1998.He gave the Council some background on the process of adopting the Shoreline Master Plan.He pointed out that this is the Council's opportunity to discuss the proposed Shoreline Master Plan with a representative from the Department of Ecology,who is mandated bystate law toapprove the Plan.The Department of Ecology has reviewed the Plan and provided comments. Jeremy Sikes,Department of Ecology,Shoreline Planner for Eastern Washington,explained the process and the role ofthe Department of Ecology.He went over the rationale for the comments provided. SIGNS TheMoses Lake Lioness and theMaster Gardener Foundation requested permission toplace sandwich board signs on City right-of-way.The requests are date and timespecific. Michaelle Boegter,Lioness,explained the placement ofthe signs and when they would be put up and taken down. Action Taken:Mr.Ecret movedthatthe Lioness requestfor asignon City right-of-way be granted,seconded by Mrs.Leonard, and passed unanimously. ActionTaken:Mrs.Leonardmoved thatthe MasterGardener Foundation request for a signon Cityright-of- way be granted,seconded by Mr.Myers,and passed unanimously. ORDINANCE -STATE ENVIRONMENTAL POLICY ACT -PLANNED ACTION An ordinance was presented which establishesa Planned Action for the Grant County International Airport Employment Center pursuant to the Washington State Environmental Policy Act.The Planned Action Ordinance is part of the $400,000 grant awarded by the Washington State Department of Commerce Advanced Planning Grant Program. The ordinance establishing a planned action forthe GrantCounty International Airport (GCIA)Employment Center,pursuant to the State Environmental Policy Act was read by title only. Gilbert Alvarado,Community Development Director, provided the history of this project. RESOLUTION -INCREASE AMBULANCE UTILITY FEE A resolution was presented which increases the ambulance utility fee based on the increase in the CPI. The resolution establishing ambulance service utility rates was read by title only. Brett Bastian,Acting FireChief,explained that the increase is authorized by existing City regulations and is based on the CPI. Action Taken:Mr.Ecret moved that the resolution be adopted,seconded by Mr. Curnel, and passed unanimously. //Y3 /ScZO ///is //3? //Zb 7720 CITY COUNCIL MINUTES April 12.2016 RESOLUTION -LEASE AGREEMENT A resolution was presentedwhichaccepts anequipment lease withBevendo National EquipmentLeasingand Finance for mobile data terminals which would be utilized in police vehicles. The resolution authorizing the execution of an equipment lease agreement with Bank of the West was read by title only. Action Taken:Mrs.Leonard moved thatthe resolution be adopted,seconded by Mr.Norman,and passed unanimously. /Ot9'/l SEAL COAT PROJECT The City received two bids for the 2016Seal Coat Project.This project includes chip sealing Pioneer Way from Clover Drive toWest Broadway,Wheeler Road from PioneerWay to Road N,Division Street fromnorth ofthe roundabout to Fourth Avenue, and skin patching wheel rutson portions of Pioneer Way andWheeler Road. Action Taken:Mr.Norman movedthatthe bid for ScheduleAonlybe awarded toCentral WashingtonAsphalt inthe amount of $745,505,seconded by Mrs.Liebrecht,and passed unanimously. Ill 7 DIVISION STREET -RECONFIGURATION Staff recommended thatafter Division Street has been seal coated, thatthe street be restriped from north of the roundaboutto Sixth Avenue fortwo travellanes, a leftturn ,and a bicyclelane and parkinglane on each side.This reconfiguration would reduce accidents by 19%to 40%. Gary Harer,Municipal Services Director,pointed out the safety issues which would be addressed by reconfiguring Division Street at this time. He mentioned that this configuration is endorsed by many different agencies as it is a much safer reconfiguration than the two lanes of travel both ways. Mike Riggs,2132 S.Crestmont,co-chair of the Trails Planning Team,stated that the Team has looked at pedestrian and bike safety throughout Moses Lake and the Team is supportive of this change to Division Street as it would provide a safer environment for all modes of transportation. The Directorof the Grant County Health Districthad called to express her support of the reconfiguration of Division. There was considerable discussion by the Council. Action Taken:Mr.Ecret moved that the reconfiguration of Division Street be approved,seconded by Mr. Curnel,and passed unanimously. /I£Q>MOSES LAKE VETERINARY CLINIC SHORT PLAT -DEFERRAL The Moses Lake Veterinary Clinic Short Plat,located on East Broadway,is nearing completion and the proponents haverequestedadeferral ofsidewalk improvements asthereisnoothersidewalk in thearea,and also to defer the relocation of the driveway until sidewalks are constructed. Gilbert Alvarado,CommunityDevelopment Director,explainedthe deferrals have been requested because there are no sidewalks inthe area at this time and the driveway also does not meet current city code. Action Taken:Mrs.Liebrecht moved that the deferrals be granted with the stipulation that a covenant be required for future improvements,seconded by Mr.Curnel,and passed unanimously. 7721 CITY COUNCIL MINUTES April 12,2016 WATER SYSTEM PLAN //£?ja The Water System Plan for the Moses Lake Water System is a living document that is required to be updated every 6years and approved by the Department of Health.Staff has been working with the Department of Health on the document since 2012 and all comments have been addressed. John Williams,City Manager,pointed out that the Water System Plan is required to be updated every 6years. Action Taken:Mr.Norman moved that the Water System Plan be adopted,seconded by Mrs.Leonard,and passed unanimously. COUNCIL COMMUNICATIONS -none ADMINISTRATIVE REPORTS FIRE DEPARTMENT -COST-OF-SERVICE STUDY John Williams,City Manager,requested approval from Council to begin the process of obtaining a cost-of- service for the Fire Department. It was the consensus ofthe Council that staff begin the process of obtaining a cost-of-service study for the Fire Department. EXECUTIVE SESSION -None The regular meeting was adjourned at 9:30 p.m. ATTEST //Todd Voth,Mayor //3?