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2016 04 267722 MOSES LAKE CITY COUNCIL April 26,2016 Theregularmeeting ofthe MosesLakeCity Council wascalledtoorderat7p.m.byMayorVoth inthe Council Chambers of the Civic Center,401 S.Balsam,Moses Lake,Washington. Executive Secretary Sophia Guerrero called the roll.The following were: Present:Mayor Todd Voth,Deputy Mayor Karen Liebrecht,and Council membersBill Ecret,Don Myers,Mike Norman,David Curnel,and Ryann Leonard PLEDGE OF ALLEGIANCE:Tanner Yilmaz,Knowledge Bowl participant,ledthe Council inthe flagsalute. COUNCIL MEMBER REPORTS -None MAYOR'S REPORTS CERTIFICATION OF ACHIEVEMENT -KNOWLEDGE BOWL ACertificate ofAchievement was presented tothe members ofthe Moses Lake High School Knowledge Bowl in recognition as the Washington State Knowledge Bowl Champions. PARKS AND RECREATION COMMISSION Mayor Voth requested Council confirmation of the re-appointment of Charlene Rios to the Parks and Recreation Commission. Action Taken:Mrs.Liebrecht moved thatthe re-appointment of Charlene Rios be confirmed,seconded by Mrs.Leonard,and passed unanimously. ADDITIONAL BUSINESS -None CITY MANAGER REPORTS RESOLUTION - GRANT APPLICATION - LARSON PLAYFIELD A resolution was presented which authorizes the City staff to apply for a grant from the Recreation and Conservation Office,Youth Athletic Facilities,for lighting renovation at Larson Playfield. The resolution ofthe City ofMoses Lake,Washington authorizing the submittal ofan application for grant fundsfrom the Recreation and Conservation Office,Youth Athletic Facilities (YAF)was read bytitle only. Action Taken:Mr.Curnel moved that the resolution be adopted,seconded by Mr.Norman,and passed unanimously. POLICE DEPARTMENT Reserve Officers Justine Materne,Jeremy Coleman,and Rudy Valdez were presented tothe Council and sworn in as new Reserve Officers. POLICE RESERVE OFFICER -VOLUNTEER OF THE YEAR Matt Davis,Reserve Officer,was recognized as Volunteer ofthe Year. COMMUNITY DEVELOPMENT DEPARTMENT LeeCreiglow,Building Inspector,was introduced tothe Council. //3X /D7/ IHf /O/A 7723 CITY COUNCIL MINUTES April 26,2016 CITIZEN'S COMMUNICATIONS VETERAN'S PARADE Joann Hozzu,318 DaleRoad, stated that there will be a paradeon June 11 to honor all veterans and the Mayorand Councilwere invitedto walk inthe parade. CONSENT AGENDA Minutes:The minutes of the April 12 meeting were presented forapproval. Approval of Claims.Prepaid Claims.Checks,and Payroll:Vouchers audited and certified by the Finance Director as required by RCW 42.24.080, andthose expense reimbursementclaims,certified as required by RCW42.24.090,have been recorded on a listing which has been made availableto the Council forapproval and is retained for public inspectionat the Civic Center. As of April 26,2016 the Council does approve for payment claims in the amount of$345,539.27;prepaid claims in theamountsof$109,456.67 and$2,630.53; claim checks in the amount of $1,579,407.44;and payroll in the amount of $324,369.21. JO/3 Resolution - Abandon Easement -Catholic Church:A resolution was presented which abandons the 5' easement located along the northwesterly property line of Lot 1,Knolls Vista 18th Addition. //Q?(0 Water/Sewer Service -Medel:Jose Nicolas Leon Medel requested permissionto connect the west 217.80' of Tax #3564 located at 4741 Grape Drive,to the City's sewer system without annexing the property to the City.The property is within one halfmileof the City'slimits but itwouldbe impractical to annex since there are additional parcelsand right-of-way between the lotand the City's limits.Ifapproved, an ExtraTerritorial Utility Agreementwould be required. Action Taken:Mrs. Leonard moved that the Consent Agenda be approved,seconded by Mr.Norman, and passed unanimously. PUBLIC HEARINGS -None OLD BUSINESS •O/CT RESOLUTION - GOVERNANCE COORDINATION MANUAL - PARKAND RECREATION COMMISSION AND LODGING TAX ADVISORY COMMITTEE A resolution was presented which adopts revisions to the Governance Coordination Manual by setting forth guidelines and rules of conduct forthe Parks and Recreation Commision,Lodging Tax Advisory Committee, and a change to the order of business forCouncil meetings. The resolution of the City of Moses Lake,Washington,amending Resolution No.3597 creating the rules of procedures forCityCouncil meetings,public hearings, legislative process and general government polices was read by title only. John Williams,City Manager,explained the changes. Action Taken:Mrs.Liebrecht movedthat the Governance Coordination Manual be amended as proposed and the resolution be adopted,seconded by Mrs.Leonard,and passed unanimously. NEW BUSINESS ORDINANCE -CREATE 2.39 -LODGING TAX ADVISORY COMMITTEE -1st PRESENTATION An ordinancewas presentedwhich creates the Lodging TaxAdvisoryCommitteeand repealsResolution2065 which originally established the Committee. John Williams,City Manager,pointed out that there have been some legislative changes and the ordinance will bring this Committee into compliance with state law. fOfa 7124 CITY COUNCIL MINUTES April 26, 2016 Mr.Ecretvolunteered to represent the Council on the Committee as a replacement for former Mayor Deane. ActionTaken: Mrs. Leonard moved that Mr.Ecret be appointed to the Committee to represent the Council, seconded by Mr.Norman,and passed unanimously. ORDINANCE -AMEND 2.44 -PARK AND RECREATION COMMISSION -1st PRESENTATION /Qfjl An ordinancewas presented which amends the Parkand Recreation Commission byestablishing realistic function and duties for the Commission. GilbertAlvarado, Community Development Director,explained the proposed changes. ORDINANCE -AMEND 13.05 -WASTEWATER REGULATIONS -1st PRESENTATION ^^ An ordinance was presented which amends the wastewater regulations by increasing the color limit for industrial process water,adding an appeal process, and defining the ownership of flow meters. Gary Harer,Municipal Services Director,explained the changes. PLATTING DEEMED INSUFFICIENT-1014 MARINA and 1618 LAKESIDE Reza Firouzi submitted a building permit application for Lot 1,Knowles Addition,located at 1014 W.Marina Drive,which isa legally platted parcel,and requested a deferral ofthe required improvements. BestTech submitted a building permit application for Lot 6,Daoust Second Addition,located at1618 Lakeside Drive,which isa legally platted parcel,and requested a deferral ofthe required improvements. Gilbert Alvarado,Community Development Director,mentioned that property platted years agowas not required to install municipal improvements that are now required with current plats.In order to rectify the deficiencies,staffcannot issue a building permit for improvements on insufficiently platted property unless the properties are brought into conformance with the current codes or the City Council grants awaiver,deferral, ordeviation from the requirements toinstall the deficient plat improvements.He mentioned that if the Council approves a waiver,a covenant for the additional improvements would be required ofthe owner. Action Taken:Mrs.Leonard moved thattherequest for 1014 Marina Drive begranted with thestipulation that a covenant be required for construction of the improvements in the future,seconded by Mr.Myers,and passed unanimously. Action Taken:Mr.Norman moved thattherequest for 1618 Lakeside Drive begranted with thestipulation that a covenant be required for construction of the improvements in the future,seconded by Mrs.Liebrecht,and passed unanimously. SEWER MANHOLE LINING PROJECT 2016 - BID AWARD The City received six bids for the 2016 Sewer Manhole Lining Project.This project includes installation of a corrosion-resistant liner in the brick manholes and includes a provision for additional work if the contracted work is within the budgeted amount. Gary Harer,Municipal Services Director,explained the project Mrs.Liebrecht moved that the bid be awarded to Michel's Corporation in the amount of $133,764.71, seconded by Mr.Norman,and passed unanimously. CASCADEPARKSEWER IMPROVEMENT PROJECT 2016 -BID AWARD The City received seven bids for the 2016 Cascade Park Sewer Improvement Project.This project includes purchasing a prefabricated concrete restroom to replace the one damaged by fire and connecting the new restroom and allexisting facilitiesto the City's sewer system. /'ex UP //(pC //uu?u? 7725 CITY COUNCIL MINUTES April 26,2016 Gary Harer,Municipal Services Director,explained the project. Action Taken:Mr.Norman moved that the bid be awarded to Pipkin Construction in the amount of $216,199.23,seconded by Mr.Curnel, and passed unanimously. COUNCIL COMMUNICATIONS -none ADMINISTRATIVE REPORTS -None EXECUTIVE SESSION The regularmeetingwas recessed at 7:48 p.m.and the Council met in a 30 minute executivesession with theCity Attorney under RCW 42.30.110(g)todiscussthequalifications ofan applicant for public employment and to review the performance of a public employee. The executive session was adjourned at 8:19 p.m. and the regular meeting was reconvened. The regular meeting was adjourned at 8:19 p.m. ATTEST /}"1*88d VotnJ Mayo W.Robert Taylor/^ihance Director