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2016 11 087771 MOSES LAKE CITY COUNCIL November 8,2016 The regular meeting of the Moses Lake City Council was called to order at7p.m.by Mayor Voth in the Council Chambers of the CivicCenter, 401 S. Balsam,Moses Lake,Washington. Executive SecretarySophiaGuerrero called the roll.The following were: Present:Mayor Todd Voth,Deputy Mayor Karen Liebrecht,and Council members Don Myers,David Curnel,Ryann Leonard,Mike Norman,and Bill Ecret PLEDGE OF ALLEGIANCE:Troy Hesse,Firefighter,ledthe Council in the flag salute. MAYOR'S REPORTS -None ADDITIONAL BUSINESS -None CITY MANAGER'S REPORTS DOE - LARSON WASTEWATER TREATMENT PLANT - AWARD Sean Thompson,Department of Ecology,presented an award for outstanding performance to the City for perfect compliance with state regulations in 2015 for the Sand Dunes Wastewater Treatment Plant.He mentioned that it is very difficult for a wastewater treatment facility toearn this award and commended the employees that work in this division.He pointed out that the Larson Wastewater Treatment Plant has earned this award every year since 2008. GRANT COUNTY COMMISSIONERS JohnWilliams,City Manager,requested direction from theCouncil onwhether tomeetwith thecurrent Board ofCounty Commissioners orwait until after theelection and the new County Commissioners are in office. Aftersome discussion itwas the consensus ofthe Councilto meetas soon as possible withthe current Board of County Commissioners. CODE ENFORCEMENT John Williams,City Manager,requested direction forthe Council onthedateofthe requested study session on code enforcement issues. There was considerable discussion by the Council on whether a study session is needed at this time or whetherCouncil members should meetwith staff individuallyabouttheir concerns.No study session was set. CITIZEN'S COMMUNICATIONS -None CONSENT AGENDA Minutes: The minutes of the October 25 meeting were presented for approval. Approval of Claims.Prepaid Claims.Checks,and Payroll:Vouchers audited and certified by the Finance Director as required byRCW42.24.080,and those expense reimbursementclaims,certified as required by RCW42.24.090, have been recorded ona listing which has been made availabletothe Council forapproval and isretainedforpublic inspection at the Civic Center. Asof November 8,2016 the Council does approve for payment claims in the amount of $266,344.06;prepaid claims in the amounts of $280,092.59 and $75,096.19;claim checks in the amount of $854,945.50;and payroll in the amounts of $313,573.02 and $3,658.55. /o/& 1(97 7772 CITY COUNCIL MINUTES November 8,2016 ^/Rav Louise Preliminary Major Platand Findings of Fact:The Ray Louise Preliminary Major Platand Findings °^ofFact were submitted for approval.The plat is4.2 acres and isa replat ofLots 1-6,Block 3 and Lots 7,8,10, &11,Block2,Vance-EmerySubdivision.The site is zoned R-1,SingleFamily Residential,which correspondswith the underlying Comprehensive Plan Land Use Designation of Residential.The Planning Commission recommended that the final plat be approved with conditions. ActionTaken:Council member Liebrechtmoved thatthe ConsentAgenda be approved,seconded byCouncil member Curnel,and passed unanimously. jOlO |V3 39 PUBLIC HEARING -/}ORDINANCES -PROPERTY TAXATION -PUBLIC HEARING Ordinances were presented which provided for the estimated amount to be received bythe Cityfrom taxes on assessed valuations for property within the City limits. The public hearing was opened.There were no comments,so the public hearing was closed. The ordinance fixing the amount to be received from municipal purposes from taxations on assessed valuations on property withinthe Cityof Moses Lake,Washington for 2017 was read by title only. Action Taken:Council member Norman moved thatthe ordinance be adopted,seconded by Council member Curnel,and passed unanimously. The ordinance providing for substantial need to increase the regular property tax limitfactor above the rate of inflation pursuant to RCW 84.55.010 was read by titleonly. Action Taken:Council member Curnel moved that the ordinance be adopted,seconded byCouncil member Norman,and passed unanimously. OLD BUSINESS SHORELINE MASTER PROGRAM UPDATE GilbertAlvarado,Community Development Director/Deputy City Manager, stated that after the last Council meeting staff was directed to draft an ordinance adopting the Shoreline Master Program that includes language regarding vesting and buffers.After further discussion with the Department ofEcology (DOE)itwas determined that an ordnance would not be required. The only thing necessary to meet the statutory requirements isa lettertothe Department of Ecology detailing the languageagreed uponbetweenthe City and DOE. There was considerable discussion by the Council. ActionTaken:Council member Leonard moved that the Mayorbe authorized to sign the letter,seconded by Council member Norman, and passed with Mayor Voth opposed. COST OF SERVICE STUDY -AMBULANCE BrettBastion,FireChief,explainedthat staffis presentingfor Council considerationthe Scope ofWorkand Task Plan from FCS Groupforthe Cost ofService and AmbulanceRate Study. He pointed that there is a statutory requirement to have a cost ofservicestudycompleted beforeany rate settingforthe ambulance utility.He reviewed thescope ofwork proposedbyFCSGroupand recommendedthatTasks 1through 9and Optional Task 10 be approved. Council member Leonard stated for the record that she did notwantthis study to do anything negative to the Fire Department.Itshouldnotcreate a situation that recommendsthe City to look at volunteers,just hiring firefighters with EMT certifications.It isa benefit tothe Fire Department thatthereare Firefighter/Paramedics 7773 CITY COUNCIL MINUTES November 8,2016 as it provides an additional level of service,especially when there are less people who can respond.She did not want to see those types of changes come out of this type of study.It should only be used to benefit the city and the citizens by improving the Fire Department. There was considerable discussion by the Council on which tasks should be included in the contract. Action Taken-Council member Ecret moved that the City Manager be authorized to seek a contract with FCS Group for a Cost of Service study with Tasks 1-13,seconded by Mayor Voth,and failed with Counci member Ecret and Mayor Voth in favor and Council members Norman,Liebrecht,Leonard,Myers,and Curnel opposed. Action Taken:Council member Liebrecht moved that the City Manager be authorized to seek a contract with FCS Group for aCost of Service study with Tasks 1-10,seconded by Council member Norman,and passed with MayorVoth opposed. Action Taken-Council member Ecret moved that Optional Tasks 11 and 12 be included in the contract,seconded by Mayor Voth and failed with Council member Ecret and MayorVoth in favor and Council members Norman,Liebrecht,Leonard,Myers,and Curnel opposed. NEW BUSINESS APPEAL- CONNECTTO CITY SEWER -73Q GRAPE DRIVE Shawn O'Brien,City Engineer,stated that the septic system at 730 Grape Drive has failed and it is required that the residence beconnected tothe existing city sewer.The home owners have appealed that requirement as it will cost over $44,000 to connect to City sewer and about $11,500 to install a new septic system.City staffhas no objection tothe installation ofa newseptic system. Action Taken:Council member Ecret moved thattheappeal begranted,seconded by Council member Myers, and passed unanimously. REQUEST TO CONNECTTO CITY SERVICES - GUY'SWESTSHORE SHORT PLAT Shawn O'Brien,City Engineer,stated thatColumbia Northwest Engineering,onbehalf oftheproperty owner, has requested permission to connect Guy's Westshore Short Plat located at2750 NE Westshore Drive to the City's sewer and water system without annexing the property to the City.The property is over one half mile from the City's limits and it would beimpractical to annex since there areadditional parcels and right-of-way between the lot andthe City's limits.If approved,an Extra Territorial Utility Agreement would be required. Action Taken:Council member Ecret moved that the request to connect to City utilities be granted with the stipulation thatan Extra Territorial Utility Agreement be required,seconded by Council member Norman,and passed unanimously. BARON ESTATES NO.2 -COVENANT Gilbert Alvarado,Community Development Director/Deputy City Manager,stated that when Baron Estates No.2was approved,a covenantwas required forthe improvement ofthe temporary cul-de-sac attheendof Skyline Drive after5 years. The time limit has passed and staffis requesting the covenant be called in and the cul-de-sac be constructed. There was some discussion by the Council on the process of calling in the covenant. Action Taken:Council memberLiebrecht moved thatthe covenant be called in,seconded by Council member Norman,and passed unanimously. /o6~j /)Zb 1157 10/0 \OHle 7774 CITY COUNCIL MINUTES November 8.2016 STORMWATER REPAIR PROJECT 2016 The City received six bids for the Stormwater Repair Project 2016.The project consists of installing, modifying,and replacing stormwater structures at 11 locations throughout the City and 9 non-conforming access ramps. Action Taken:Council memberLeonard movedthat the contract be awarded to Pow Contracting,Inc.In the amount of $106,508.00,secondedby Council memberEcret,and passed unanimously. /0<f7 ORDINANCES -CHAPTER 17.09 &17.12 Gilbert Alvarado,Community Development Director/Deputy City Manager,stated that the Planning Commission hasrecommended that the Short and Major Subdivision Chapters in the Municipal Code be amended byremovingthe 4 acre limit for a short subdivision.Heexplainedthe difference between the short and major subdivision processes. lO/Q ORDINANCE -2017 BUDGET John Williams,City Manager,provided the2017budget ordinance,without amounts,and spending plan.Staff requested a publichearing be setto considerthe budget.He mentioned that the fee schedulewould become part of the budget document and requested direction from the Council on whether to continue with the Transportation Benefit District. There was some discussion and itwas the consensus of the Council to beginworkon the Transportation Benefit District. ActionTaken: Council member Leonard moved that a publichearing forthe budget be set for November 22, seconded by Council member Norman, and passed unanimously. FEE SCHEDULE John Williams, City Manager,stated that the fee table would become part of the budget each year which would standardize the time for any approved increases in the City's fees.The fee schedule would be raised by a consumer price index as designated or other rate established by the Council during the budget process. Fees considered as pass-through fees would be increased to match payments made by the City. There was considerable discussion by the Council. MayorVoth and Council member Norman feltthe fee forthe marijuana extraction system permit should be increased by $100.MayorVoth feltthe water,sewer,and water development charges are exorbitant and was not in favor of the amount of increase and that the increases should be done on an incremental basis. There was considerable discussion by the Council and staffwas directed to provided additional information on some of the proposed increases. RESOLUTION -ACCEPT DONATION -EPHRATA MOSES LAKE KENNEL CLUB A resolution was presented which accepts $430 from the Ephrata Moses Lake Kennel Club.The fundswill be used to installa DogiPot Pet Station at Blue Heron Park. Th resolution accepting acash donation of$430 from the Ephrata Moses Lake Kennel Club was readby title only. Action Taken:Council member Leonard moved that the resolution be adopted,seconded by Council member Myers, and passed unanimously. 7775 CITY COUNCIL MINUTES .November 8,2016 ADMINISTRATIVE REPORTS GRANT COUNTY CITIES AND TOWNS John Williams,City Manager,reminded the Council ofthe November 18meeting ofthe GrantCounty Cities and Towns in Moses Lake at 6 p.m. AIRPORT LAYOUT PLAN/COMPREHENSIVE PLAN 2016 Gilbert Alvarado,Community Development Director/Deputy City Manager,remindedthe Council ofa request from theAirport Commission to amend theComprehensive Plan by including 100'of property tothe existing Municipal Airport along thewestsideofthe Municipal Airport.Since thattime a conceptual layout has been provided of theland proposed to be included in the 2016 amendment and thedevelopment as shown would require additional property tothewest.The proposed improvements include additional hangers anda future taxiway.Staff requested direction onwhether ornot theCouncil wants to proceed to include the additional property in the 2016Comp Plan amendment.He mentioned that staffhas already notified the Department ofCommerce ofthescope ofthe City's 2016 Comp Plan amendment and this improvement is beyond the original scope. Mayor Voth mentioned that heisthe Council representative ontheAirport Commission and hewas unaware ofthe development as proposed.Theonly improvements he was aware of was in the originally requested 100'addition. There was some discussion by the Council which was not in favor of making the changes since it was not what was originally approved by the Council. COUNCIL COMMUNICATIONS AND REPORTS -None EXECUTIVE SESSION The regular meeting was recessed at 9:25 p.m.and the Council met in a 30 minute executive session with the City Attorney under RCW 42.30.110(1)todiscuss potential litigation. At 9:56 p.m.the Council requested an additional 10 minute Executive Session At 10:12 p.m.the Council requested an additional 10 minute Executive Session. Theexecutive sessionwas adjourned at 10:24 p.m.andthe regular meeting was reconvened. ADJOURNMENT:The regular meeting was adjourned at 10:25 p.m. ATTEST /)tpt5dd Votrf,Mayor