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2017 08 22MOSES LAKE CITY COUNCIL August 22, 2017 CALL TO ORDER: The regular meeting of the Moses Lake City Council was called to order at 7 p.m. by Deputy Mayor Liebrecht in the Council Chambers of the Civic Center, 401 S. Balsam, Moses Lake, Washington. ROLL CALL: Community Development Secretary Lori Witters called the roll. The following were: Present: Mayor (Acting) Karen Liebrecht, and Council members Don Myers, Ryann Leonard, and Mike Norman. Absent: Council Member Dr. David Curnel. Position No. 1 & 4 are vacant. Action Taken: Councilmember Norman moved to excuse Councilmember Curnel from the meeting, seconded by Councilmember Leonard, motion passed. PLEDGE OF ALLEGIANCE: Councilmember Ryann Leonard, led the Council in the pledge of allegiance. SUMMARY REPORTS: MAYOR’S REPORTS - None ADDITIONAL BUSINESS - None CITY MANAGER’S REPORTS Council Position No. 4 – Update Notification of resignation for Position No. 4 came in on August 20th via email from Mr. Voth. The City Manager informed Council it is now their decision if they choose to fill this vacant position. Same rules apply, they have 90 days to decide to fill the vacancy or the County Commissioners can appoint. They also have the option to let the voters decide in the upcoming election to fill the vacant seat. After considerable discussion, it is the consensus of the council to let the voters decide on who shall fill those vacant seats at the general election in November. New City Employee Introduction Spencer Grigg, Parks and Recreation Director, introduced Pam Escure as the new Parks and Recreation Department Secretary. Railroad Update – Jeff Bishop, Executive Director – Port of Moses Lake Jeff Bishop, Executive Director of the Port of Moses Lake gave an update to Council regarding a grant the Port recently received in the amount of $9.9 million dollars. The Port requested a FASTLANE Discretionary Grants fund to finalize the required funding needed to complete construction of the North Columbia Basin Rail Project (NCBRP). The NCBRP will restore vital rail service to Moses Lake and the Grant County International Airport. It will also bring rail service to 1,500 acres of industrial lands adjacent to the Grant County International Airport and approximately 1,000 acres of industrial lands along the Wheeler Industrial Corridor. There was considerable discussion from Council. No action taken. 7841 CITY COUNCIL MINUTES pg. 2 Stormwater Grant Allocation Request The city will be accepting bids for a street and sidewalk improvement project in the near future. The City received $25,000 in grants for a stormwater improvement project which is currently not allocated in the budget to a specific project. The City Manager asked Council to authorize the City to include those grant funds (from stormwater improvement project) into the street and sidewalk improvement project when it goes out to bid. Action taken: Councilmember Leonard moved to authorize the request as stated by the City Manager, seconded by Councilmember Myers, motion passed unanimously. Cost of Service Study Update – FCS Group City staff met with FCS Group on August 22nd to discuss their findings in the Cost of Service Study. City staff also requested additional numbers from EF Recovery to cement the final numbers for 2016. After making minor changes in the rough draft, the final draft from FCS will be presented to the Council at the September 26th Council meeting in a presentation from FCS. No other action taken. CITIZEN’S COMMUNICATIONS – None CONSENT AGENDA #1 a.Minutes: The minutes of the August 8, 2017 meeting were presented for approval b.Approval of Claims, Prepaid Claims, Checks, and Payroll: Vouchers audited andcertified by the Finance Director as required by RCW 42.24.080, and those expense reimbursement claims, certified as required by RCW 42.24.090, havebeen recorded on a listing which has been made available to the Council forapproval and is retained for public inspection at the Civic Center. As of August22, 2017 the Council does approve for payment claims in the amount of$428,664.95; prepaid claims in the amounts of $147,906.98; claim checks in theamount of $1,289,950.46; and payroll in the amount of $376,115.11. c.Set Date for Public Hearing – 6 Year Transportation Improvement Program A public hearing was set for September 12, 2017 to consider the Six Year StreetTransportation Improvement Program. d.Resolution – City Employees Authorized to Sign Checks A resolution was presented updating the list of employees who are authorized tosign checks on behalf of the City of Moses Lake. e.Resolution – Accept Street & Utility Improvements – GTA Transit Center A resolution was presented which accepts street and utility improvementsconstructed as part of the Grant Transit Authority Multimodal Transit Center. Councilmember Leonard requested item #c be removed from the Consent Agenda for discussion. Action Taken: Council Member Norman moved that item a, b, d, and e in the Consent Agenda be approved, seconded by Council Member Leonard, and passed unanimously. Councilmember Leonard asked City Staff what date the public hearing for the 6 YR TIP would be; it 7842 CITY COUNCIL MINUTES pg. 3 wasn’t stated in the agenda. The City Manager informed Council the public hearing would take place on September 12th, at the next council meeting. Action Taken: Council Member Leonard moved that item #c from the Consent Agenda be approved, seconded by Council Member Norman, and passed unanimously. OLD BUSINESS #2 Ordinance – Establishing Charges for Garbage Collection An ordinance was presented which increases the sanitation rates for both commercial and residential accounts. This increase will keep pace with the increase in contractor charges and keep the fund solvent as required by RCW 35.92.010. City Manager, John Williams, explained the need for the increases and possible rate increases for the 2018 Budget. Considerable discussion by the City Council. Action Taken: Councilmember Leonard moved to approve Ordinance No. 2869 with the amendment of a 3% increase to the current Schedule A, not the 6% originally proposed. Seconded by Councilmember Norman, motion passed unanimously. NEW BUSINESS #3 Request to Accept Facility Naming Recommendation The Moses Lake Parks and Recreation Commission made a recommendation to Council that they accept a request to name an identified section of existing trail “The Joe Rogers Trail”. Public Input: Richard Teals, 311 Northshore Dr., Moses Lake, WA. Mr. Teals is Co-Chair to the Trails and Planning Team (TPT) and he gave a brief bio of the TPT. Mr. Teals describes how Mr. Joe Rogers was a leader and advocate for the 2002 Healthy Communities Project and was elected to co-chair on the TPT. With Mr. Joe Rogers’s dedication and long term commitment in developing a community-wide system of pathways and trails in the Moses Lake area and with his untimely death in 2015, Mr. Teals made a request to the Parks and Recreation Commission to name a portion of a trail “The Joe Roger Trail” to honor his commitment to the Moses Lake community. The proposed Joe Rogers Trail would extend from the BBCC loop trail, Patton Blvd to Randolph Rd, to HWY 17, along Grape Dr to Lauzier Playfield, and Central Dr to end at Valley Road. Action Taken: Mayor Karen Liebrecht moved to accept the recommendation from the Parks and Recreation Commission naming and identified section of existing trail “The Joe Rogers Trail” as presented, seconded by Council Member Myers, and passed unanimously. #4 Request to Reject all Bids for Combined Storage Facility On August 17, 2017 staff opened bids for the Combined Storage Facility – 2017. The City received two (2) bids for the work. For all schedules and additives, the low bid is $411,134.61 and the Engineer’s estimate is $262,358.85. For Schedule A, only, without electrical, salt storage pad, concrete floors, or overhead doors, the low bid is $226,590.00 and the Engineer’s Estimate is $103,584.00. The 2017 budget includes $180,000 for construction of a combined storage facility at the Operations Complex. The project will require funds that exceed the budgeted amount to be spent. Staff recommended all bids be rejected and rebid the project in 2018. There was some discussion by the Council. Action Taken: Council Member Norman moved that we reject all bids for the Combined Storage Facility project, seconded by Council Member Myers, and passed unanimously. 7843 CITY COUNCIL MINUTES pg. 4 #5 Resolution – Request to Build on Unplatted Property – Maiers Industrial Park Bob Fancher of Maiers Industrial Park, is requesting to build on unplatted property at 3236 NE Rd. M.2. The proposal is to construct two buildings, one for hay storage and another for hay compressing. Building Official, Kevin Myer, explained to Council, a building permit cannot be issued on unplatted property in accordance with MLMC 16.02.040 unless the City Council finds that the public interest will not be adversely affected by the issuance of such a permit. There was some discussion by the Council. Action Taken: Council Member Leonard moved to approve Resolution No. 3686 as presented, seconded by Council Member Norman, and passed unanimously. #6 Resolution – Nuisance Abatement – 1111 N. Evelyn Dr A resolution was presented which provides for the abatement of nuisances at 1111 N. Evelyn Dr, owned by Diversified Commercial Holdings, LLC. Tina Jewell, Code Enforcement Officer, was sworn in and provided testimony concerning the nuisance violations. There was no other testimony. The hearing was closed. The resolution determining that Diversified Commercial Holdings, LLC are the owners of certain real property within the City; that a nuisance requiring abatement by City forces contracted by the City exists on such property; and directing the use of such forces to abate the nuisance found was read by title only. Considerable discussion by the Council. Action Taken: Council Member Norman moved that Resolution No. 3688 be approved as presented, seconded by Council Member Leonard, and passed unanimously. #7 Resolution – Nuisance Abatement – 1244 S. Division A resolution was presented which provides for the abatement of nuisances at 1244 S. Division St., owned by Kendra Luther and Linda Lucas. Rick Rodriguez, Code Enforcement Officer, was sworn in and provided testimony concerning the nuisance violations. There was no other testimony. The hearing was closed. The resolution determining that Kendra Luther and Linda Lucas are the owners of certain real property within the City; that a nuisance requiring abatement by City forces contracted by the City exists on such property; and directing the use of such forces to abate the nuisance found was read by title only. Action Taken: Council Member Norman moved that Resolution No. 3689 be approved as presented, seconded by Council Member Leonard, and passed unanimously. #8 Resolution – Nuisance Abatement – 814 S. Fairbanks A resolution was presented which provides for the abatement of nuisances at 814 S. Fairbanks Dr., owned by Mark A. Janke. Rick Rodriguez, Code Enforcement Officer, was sworn in and provided testimony concerning the nuisance violations. 7844 CITY COUNCIL MINUTES pg. 5 There was no other testimony. The hearing was closed. The resolution determining that Mark A. Janke is the owner of certain real property within the City; that a nuisance requiring abatement by City forces contracted by the City exists on such property; and directing the use of such forces to abate the nuisance found was read by title only. Action Taken: Council Member Leonard moved that Resolution No. 3690 be approved as presented, seconded by Council Member Norman, and passed unanimously. #9 Resolution – Nuisance Abatement – 9972 Sunny Dr A resolution was presented which provides for the abatement of nuisances at 9972 Sunny Dr., owned by Roland and Anastacia Huff. Rick Rodriguez, Code Enforcement Officer, was sworn in and provided testimony concerning the nuisance violations. There was no other testimony. The hearing was closed. The resolution determining that Roland and Anastacia Huff are the owners of certain real property within the City; that a nuisance requiring abatement by City forces contracted by the City exists on such property; and directing the use of such forces to abate the nuisance found was read by title only. Action Taken: Council Member Norman moved that Resolution No. 3691 be approved as presented, seconded by Council Member Leonard, and passed unanimously. ADMINISTRATIVE REPORTS Rules Adopted by City Council City Manager, John Williams, wanted to clarify the role of Mayor/Deputy Mayor. The Mayor is selected by Council every 2 years as stated by state statute. Due to an absence or forfeiture of the mayor, the Deputy Mayor will act as Mayor for the remaining time of the term, which is December 31, 2017. Transportation Benefit District (TBD) Proposition No. 1 City Manager, John Williams gave an update in regards to the TBD Proposition No. 1 Ballot coming up in the November General Election. Fact Sheets of Proposition No. 1 will be mailed out in the utility bills for the next 3 billing cycles. City Staff will also schedule an Open House for Council to answer any questions the public may have about the TBD Proposition. COUNCIL COMMUNICATIONS AND REPORTS - None EXECUTIVE SESSION - None ADJOURNMENT: The regular meeting was adjourned at 7:59 pm. _________________________ Karen Liebrecht, Mayor (Acting) ATTEST ____________________________________ Cindy Jensen, Finance Director 7845