3668RESOLUTION NO.3668
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOSES LAKE ESTABLISHING
DELEGATED AUTHORITY FOR CERTAIN TYPES OF CONTRACTS,EMERGENCY PURCHASES,
GRANT APPLICATIONS, AND ESTABLISHING REPORTING REQUIREMENTS.
RECITALS:
1. RCW 35A.12.190 grants legislative bodies in optional municipal code cities broad powers to make
contracts.
2. The legislative bodyalso has the authority to delegate the authority to make contracts and interlocal
agreements,and to place appropriate oversight and disclosure conditions upon the use of that
authority.
3. The Moses Lake City Council has an adopted goal to streamline some of its processes to make the
City organization operate more efficiently.
4. The City enters into various types of contracts and agreements that are routine and/or regular in
nature.
5. There are options to require reporting on uses of delegated authority to allow the City Council to
perform appropriate oversight of City functions.
6. There are occasional cityemergencies that require purchases and for which our citizens are better
served in not waiting for City Council approval.
7. The City Council improves efficiency in theCity organization byadopting appropriate best practices for
routine operational and emergency operational contracts.
RESOLVED:The City Council ofthe City of Moses Lake authorizes the City Manager toenterinto certain
contracts and applications for grants on behalfofthe City without individual prior approval of each contract
bythe City Council,subjecttothe limits and reporting requirements set forth herein.
1.Purchases or Acquisitions:Subject to competitive bidding requirements,authority is granted to
administration/staff to execute contractsoragreements for goods, services, and public works acquired
pursuant to the adopted purchasing rules.Such purchases are limited to original acquisitions or
renewals that are identified in the adopted budget,within the scope of services discussed in the
budget document or deliberations,and for purposes of carrying out the operational functions of
delivering city services.Items within general orlump sum budget allocations areexpected tobethose
items routinely and regularly acquired for those line items.The authority granted aboveis limited to
the following amounts based on the type of acquisition:
A.Public works:$50,000
B. All others:$30,000
Contracts orservicesthat could reasonably be defined as carrying out policy provisions in the budget
(such as for a legislative advocate ora comprehensive plan study)are required tobe approved bythe
City Council regardless of the amount.Contracts of any amount that are not consistent with the
adopted budget require prior CityCouncil approval.
RESOLUTION NO.3668
Page 2 April 11. 2017
2.Emergency Contracts:Occasionally,emergencies may arise that require immediate action which
results in contracts that would otherwise require City Council review and approval.Where significant
damage or threat to public infrastructure or public facilities occurs that requires immediate action to
prevent significant future loss,threat to property, or to public safety and which meets the definition of
"emergency"in RCW 39.04.280(3),a contract of up to $100,000 is authorized.Emergency
procurements shall be made with such competition as is practical under the circumstances.A written
determination of the basis for the emergency and for the selection of the particular contractor/vendor
shall be included in the contract file. If a contract is awarded without competitive bidding due to a
declared emergency,the City Council must adopt a resolution certifying the emergency situation
existed no later than two weeks following the award of the contract.
3.Grant Applications: Authority is granted to apply for grants that would carry out the projects or
services in the adopted budget or adopted capital improvement plan (CIP).If a grant requires material
matching dollars beyond those included inthe funded CIP or impacts an adopted city policy,approval
must be requested from the City Council prior to application.
4. Reporting: The City Manager will timely notifythe City Council of all emergency contracts,including
the event,contract and amount.The City Manager will notify the council members within 24 hours of
the emergency and will state whether an emergency meeting of the City Council is necessary.The
contract will be presented for ratification at the next regularly scheduled City Council meeting.It will
include a resolution pursuant to RCW 39.04.280(2)(b)that makes a written finding detailing the
existence of the emergency situation.All other contracts executed pursuant to the authority granted
bythis Resolutionshall be promptly reported to the City Councilinthe City Manager's council report.
5. Attorney Review:All contracts presented for signature by the City Manager or delegated staff
member shall be signed by the CityAttorney as to form and legality.
6.Interlocal Agreements:All interlocal agreements shall be presented to the City Council for prior
approval.
7. City Manager Delegation and Discretion:The City Manager has the discretion to delegate any of the
authority granted by this Resolution to staff pursuant to internal policies consistent with this
Resolution.The City Manager has the discretion to present any contract to the City Council for prior
approval, even ifthe contract is allowed to be approved without CityCouncil approval.
8.Purchasing Policies:The City Manager is authorized to develop internal purchasing policies that are
consistent with this Resolution and state competitive bidding laws.
Adopted by the City Council on April 11,2017
Todd VothTMayor
W.Robert Taylor/Finance Director